Bureau Of The Treasury Tender

Description The Bureau Of The Treasury (btr), Caraga Region, Through Its Bids And Awards Committee (bac) Invites Suppliers/ Providers To Submit Their Duly Accomplished Technical Specifications “annex A” Together With The Signed Price Quotation Form “annex C”. Details Of The Project Is Specified Below: Name Of Project : “procurement Of 24-hour Security Services Fy 2025” Approved Budget For Contract (abc) : Php 696,000.00 Specifications : See Attached “annex A” Delivery Date : See Attached Scheduled Of Requirements Price Quotation/s Must Be Valid For A Period Of Thirty (30) Calendar Days From The Date Of Submission. Award Of Contract Shall Be Made To The Lowest Quotation, Which Complies With The Technical Specifications And Other Terms And Conditions Stated Therein. Interested Supplier/s Is/are Required To Submit The Following Documents In Addition To The Above-mentioned Annexes On January 27, 2025 At 12:00 Pm: 1. Valid And Current Mayor’s Permit; 2. Philgeps Registration Certificate (or As Deemed Necessary); 3. Dti Or Sec Registration; 4. Latest Income And Business Tax Return; 5. Omnibus Sworn Statement (see Attachment); And 6. Other Relevant Data (as Requested By The Bac) Sealed Quotations And Documentary Requirements Must Be Delivered/submitted To This Address Through The Bac Secretariat: The Bids And Awards Committee Bureau Of The Treasury Caraga Region J.p.rosales Avenue, Brgy.imadejas, Butuan City Any Alterations, Erasures Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By The Bidder Or His/her Duly Authorized Representative/s. The Bureau Of The Treasury Shall Have The Right To Request For Additional Documents To Confirm Their Compliance To The Technical Specifications. The Bureau Of The Treasury Reserves The Right To Accept Or Reject Any Or All Quotations And To Impose Additional Terms And Condition As It May Deem Proper. For Inquiry, You May Contact Alyssa Leigh T. Lasala, Bac Secretariat At (085) 816-0782 / (+63) 921 893 8058. “annex A” Technical Specifications Instruction: Please State Either “comply” Or “not Comply” Or Any Equivalent Term In The Column “statement Of Compliance” Against Each Of The Individual Parameters Stated In The Specifications. Item No. Agency Specifications Statement Of Compliance I List Of Equipment To Be Supplied By The Security Agency A. Firearms/ammunition* A. Two(2) 9 Mm Pistol With 11 Rounds Ammunition B. Two(2) Shotgun With 11 Rounds Ammunition B. Communication Equipment To Be Supplied By The Security Agency** A. Two (2) Uhfgp68 Model *note: All Firearms To Be Issued To Security Guards Must Be Original, Branded And Duly Licensed. In Addition To The Above Firearms/ammunitions, The Security Guards Are Required To Have Night Sticks, Hand Held Metal Detector And Tear Gas As Additional Paraphernalia To Complement The Issued Firearms. **note: An Extra Radio Set Shall Be Provided To The Client’s Representative When Needed Or Required. In Addition To The Above Communication Equipment To Be Used, The Agency Shall Also Provide Cellular Phones To Security Guards That Will Serve As Back-up In Case Problems Should Arise In Existing Radio Communication System To Ensure Continuity Of Communication Among The Security Guards, The Client And Agency And Ensuring Faster Reaction To Any Eventuality. A. Scope Of Works Security Agency Shall: 1. Must Be Duly Licensed, Registered, And A Member Of Padpao With Proper Operating Permits And Other Statutory Requirements. It Must Have Been Engaged In The Business For At Least Three (3) Years. 2. The Proof Of Paid Remittance For The Following (concerned) Government Agencies: Sss, Philhealth And Pagibig Will Be In The Form Of A Certification Issued By The Said Agencies. 3. The Security Agency Will Provide A Minimum Of Two (2) Security Guards To Be Rotated On A 12-hour Working Schedule Daily At Two (2) Working Shifts. 4. The Security Agency Will Provide Consistent And Quality Service Through Qualified, Licensed, Bonded, Uniformed, Highly Trained And Armed Security Guards, Who Shall Guard And Protect The Properties And Premises Of Btr Caraga, Twenty-four (24) Hours Daily Including Saturdays, Sundays And Holidays. Security Guards Shall Be Posted At The Gate And Do Regular Roving In And Around The Office Premises, Especially At Night Time To Ensure That No Trespassing Or Other Illegal Activities Are Conducted Within The Premises Of Btr Caraga. 5. The Security Agency Shall Secure Ingress And Egress Within The Btr Caraga Premises Of All Persons Or Vehicles, And Things/materials Brought In And Out Of Said Premises Including The Conduct Of Reasonable Check On Persons And Properties As Normally Done In Public Or Private Establishments And Places For Purposes Of Ensuring Safety And Security Against Unauthorized Persons, Vehicles, And/or Things Or Materials. 6. The Security Agency Shall Immediately Make The Necessary Reports Of Any Incident To Btr Caraga Management And/or To Other Concerned Authorities For Purposes Of Police And Other Official Investigations. 7. The Security Guards Assigned Shall Be Provided With Proper Agency Uniforms And Visible Identification Badges. They Must Also Be Duly Licensed. 8. The Security Guards Shall Be Equipped With Original, Branded, And Duly Licensed Firearms And Ammunitions Necessary In The Course Of Their Security Enforcement And Maintenance Of Peace And Order At The Premises Of The Btr Caraga Building And Its Immediate Vicinity. (annex “a”) 9. The Security Agency Shall Provide One (1) Unit Base Radio And One(1) Unit Hand Held Radios As Communications Equipment Of Deployed Security Guards And Metal Detectors.(annex “a”) B. Security Personnel 1. The Assigned Security Guards Must Have Previous Experience Of At Least 3-years And With Adequate Knowledge In Communicating In English And/or Filipino. He/she Must Be Reliable, Honest, And Courteous. (annex “b”) 2. The Security Guards Must Undergo And Pass The Required Psycho-neuro Examination And Drug Test Conducted By A Reputable Philippine National Police (pnp)/national Bureau Of Investigation (nbi) Accredited Testing Agency. 3. The Security Guards Must Be Ready To Perform Other Tasks As May Be Required By Btr Caraga Management, Related To Security, Safety And Protection Such As Registering Visitors, Inspection Of Bags Or Cargo (in & Out), Inspection Of Vehicles, Escorting Vips And Other Administrative Functions. C. Contract Period And Extension The Security Services Shall Be Provided 24-hours Daily From February 3, 2025 To February 3, 2026, Extendible For Another Year Based On The Following Performance Criteria, Among Others: 1. Quality Of Service Delivered; 2. Time Management; 3. Management And Sustainability Of Personnel; 4. Contract Administration And Management; And 5. Provision Of Regular Progress Reports On The Status Of Btr-13 Premises In Terms Of Security In Accordance With The Security Plan. (annex “b”) D. Security Plan And Quotation The Quotation Shall Contain A Breakdown Of All Costs, Including Cost Of Supplies And Equipment, Necessary For The Execution Of The Contract. It Shall Be Submitted Together With A Proposed Security Plan. (annex “c”) E. Payment Arrangement Payment Shall Be Done On A Semi-monthly Billing Basis Inclusive Of All Applicable Philippine Government Taxes “annex B” Additonal Set Of Technical Parameters Security Services 1. Stability A. Years Of Experience A. At Least Three (3) Years B. Liquidity Of The Contractor A. Net Financial Contracting Capacity (nfcc) At Least Equal To Abc 2. Resources A. No. Of Licensed Firearms A. Six (6) Licensed Firearms B. No. And Kind Of Communication Devices A. Four (4) Hand Held Radios C. No. Of Licensed Guards A.two (2) Licensed Guards 3. Security Plan A. Detailed Measures And Innovations To Be Undertaken To Ensure That Entry And Exits Of Personnel Are Monitored, Loss Of Equipment And Valuables Are Minimized, And Threat To Property And Personnel Are Secured B. For Bomb Threat, Fire, Robbery, Hostage Situation & Natural Calamities C. Vip Protocol 4. Other Factors A. Recruitment And Selection Criteria A. Neuro/psychiatric And Drug Tests With Proof Of Certificate From Government Accredited Granting Office B. At Least 2nd Year College B. Completeness Of Uniforms And Other Paraphernalia A. Cap, White Long Sleeves Collar With Necktie, Blue Pants, Black Shoes B. Hand-cuffs, Metal Detector, Flashlight, Tear Gas, Medical Kit, Pro-baton Night Stick Reservation Clause The Btr Reserves The Right To Reject Documents Which Do Not Comply With The Requirements, Waive Any Formalities Of Documents Or Consider Any Submission Of Documents As Substantial Compliance, Reject Any Or All Bids, Declare A Failure Of Bidding, Annul The Bidding Process, Or Not To Award The Contract, Without Thereby Incurring Any Liability To The Affected Bidder Or If The Funds/allotment For The Project Has Been Withheld Or Reduced Through No Fault Of The Btr. The Btr Assumes No Responsibility Whatsoever To Compensate Or Indemnify Bidders For Any Expenses Incurred In The Preparation Of Bid.