BUREAU OF ENGRAVING AND PRINTING USA Tender

Based On The Responses To This Sources Sought Notice/market Research, This Requirement May Be Set-aside For Small Businesses, Procured Through Full And Open Competition Or Sole Source. All Small Business Set-aside Categories Will Be Considered. Telephone Inquiries Will Not Be Accepted Or Acknowledged, And No Feedback Or Evaluations Will Be Provided To Companies Regarding Their Submissions. disclaimer - “this Source Sought Is For Informational Purposes Only. This Is Not A “request For Proposal (rfp)” To Be Submitted. It Does Not Constitute A Solicitation And Shall Not Be Construed As A Commitment By The Government. Responses In Any Form Are Not Offers And The Government Is Under No Obligation To Award A Contract As A Result Of This Announcement. No Funds Are Available To Pay For Preparation Of Responses To This Announcement. Any Information Submitted By Respondents To This Source Sought Notice Is Strictly Voluntary. Responses Will Not Be Returned To The Responder. Not Responding To This Notice Does Not Preclude Participation In Any Future.” “request For Quote (rfq) Or Rfp, If Any Issued. If A Solicitation Is Released. It Will Be Synopsized On The Government-wide Point Of Entry (gpe), Unless An Exception Exists. It Is The Responsibility Of Potential Offers To Monitor The Gep For Additional Information Pertaining To This Requirement.” the Requirement Is A Non-personal Supply/service Requirement To Provide Vendor Managed Inventory (vmi). The Government Shall Not Exercise Any Supervision Or Control Over Contractor Personnel Performing The Supplies/services Herein. Such Contract Personnel Shall Be Accountable Solely To The Contractor Who, In Turn Is Responsible To The Government. description Of Services/introduction: The Contractor Shall Provide All Personnel, Equipment, Supplies, Facilities, Transportation, Tools, Materials, Supervision, And Other Items And Non-personal Services Necessary To Perform Vendor Managed Inventory As Defined In The Associated Statement Of Work Except For Those Items Specified As Government Furnished Property And Services. The Contractor Shall Perform To The Standards Of The Requirement. background: The Vendor Managed Inventory Program Is A More Automated Purchasing Channel For Low Dollar, High Usage Parts. Currently, These Parts Are Bought Is Via Credit Card Across A Variety Of Large Distributors (e.g. Grainger, Msc, Mcmaster-carr, Fastenal, Etc). Of The Items In Scope, The Wcf Buys Roughly 20k – 30k Units Of These Consumable Parts Which Requires A Significant Amount Of Resource Time To Manage And Replenish. By Implementing Clear Requirements For Vendor Managed Inventory, The Bep Would Mitigate The Risk Of Stock-outs As The Supplier Will Be Required To Hold 60 Days Of Inventory On Hand Or Have Inventory Within 1 Business Day Away From The Replenishment Site. An Additional Benefit Of The Program Is The Decreased Time That A Supervisor Spends On Purchasing And Restocking Inventory. with Open Communication Between The Bep And The Supplier, The Bep Should Not Stock-out Of Any Of The Parts To Be Managed By The Supplier 98% Of The Time. In The Event Of A Stock Out, All Parts Should Be No More Than One Business Day Away From The Client Facility. Overall, There Is A Relatively Low Risk Of Outsourcing The Management Of These Parts Since They Are Generic Parts That The Bep Currently Buys From These Suppliers. to Prevent Wasting Existing Inventory, Bep Would Like The Supplier To Build Upon The Bep’s Existing Inventory And Replenish Only The Parts Have Low Quantity. The Bep Would Set The Minimum And Maximum Quantities For Each Of The Vmi Parts. The Vendor Is Not Allowed To Stock Parts Over The Maximum Quantity. When The Supplier Comes To Check On The Vmi, He/she Will Provide An Invoice For What Was Replenished For Payment And Consumption Information. the Bep Reserves The Right To Make Changes To Min/max Quantities And Products In Scope As Needed Given The Changes In Demand From Projects And As Equipment Is Commissioned, Decommissioned, And Upgraded. The Bep Will Look To The Vendor To Help Set The Min/max Triggers For Each Part, But Ultimately The Bep Will Set The Min/max Quantities For Each Part. The Supplier Will Be Responsible For Ensuring Quantity On Hand Never Exceeds The Maximum Trigger Or Falls Below The Minimum Threshold. the Bep And The Supplier Will Agree Upon A Regular Cadence For The Inventory To Be Replenished. Before Consumption Rates Have Been Established, The Vendor Will Make Weekly Visits To Ensure Parts Do Not Stock Out. Once Consumption Rates Have Been Established, The Bep Has The Right To Determine How Frequent The Visits Should Be (e.g. Monthly, Quarterly, Etc.). Initially, The Visits Would Be More Frequent When Collecting Data, But Ultimately Would Be Scheduled For Once Every Two Weeks Or A Month Depending Upon Demand For The Parts. the Anticipated Bep Will Establish A Communication Vehicle To Notify The Supplier If Minimum Levels Are Reached Prior To A Scheduled Replenishment Visit. any Changes To The Anticipated Bpa – Types Of Parts, Min/max Triggers, Cost, Etc. Need To Be Communicated In Writing And Agreed Upon By Both Parties. the Current Bpa 2031za20a00002 – Vendor Managed Inventory For The Washington Dc Currency Facility – Expires On 10/16/2024. period Of Performance: This Anticipated Ordering Period For This Requirement Is Five (5) Years From 10/01/2024 To 09/30/2029. The Ordering Period Start Date May Change. the Applicable North American Industry Classification System (naics) Code For This Requirement Is 333998, All Other Miscellaneous General Purpose Machinery Manufacturing, With A Small Business Size Standard Of 500 Employees. Businesses Of All Sizes Are Encouraged To Respond; However, Each Respondent Must Clearly Identify Their Business Size In Their Capabilities Statement. information Request From The Sources Sought: If Your Organization Has The Potential Capacity To Provide/perform This Supply/service, Please Respond To This Sources Sought By Deadline Identified Below With Capability Information. Electronic Brochures/attachments Not Exceeding 10mb Are Accepted. evaluation: The Government Will Evaluate Market Information To Ascertain Potential Market Capacity To: 1) Provide Supplies And Services Consistent In Scope And Scale With Those Described In This Notice And Otherwise Anticipated. response: Your Response To This Sources Sought, Including Capabilities Statement & Responses To Information Request From The Sources Sought, Shall Be Electronically Submitted To The Contract Officer Erica Hemphill At Erica.hemphill@bep.gov By 5:00 P.m. Eastern Standard Time (est), 12 August 2024. No Phone Call Will Be Accepted! all Data Received In Response To This Sources Sought That Is Marked Or Designated As Corporate Or Proprietary Will Be Fully Protected From Any Release Outside The Government. all Questions Must Be Submitted To The Point Of Contact Identified Above. The Government Is Not Committed Nor Obligated To Pay For The Information Provided, And No Basis For Claims Against The Government Shall Arise As A Result Of A Response To This Sources Sought. - Please See Attachments For Details Regarding The Requirement- attachment 1 - Sow – Vendor Managed Inventory