Bicol State College Of Applied Sciences And Technology Tender

Description Request For Price Quotation __________________________________________ (name Of External Provider) __________________________________________ (address) Please Quote Your Lowest Price On The Item Listed Below, Subject To The General Conditions On The Latter Part Of This Stating The Shortest Time Of Delivery And Subject Your Quotation Duly Signed By Your Representative Not Later Than March 4, 2024 At 12:00 Nn In The Return Envelope Attached Herewith. Conditions: 1. All Entries Must Be Legibly Written 2. Price Validity Shall Be For A Period Of 30 Calendar Days. 3. Delivery Should Be Made On 14 Mandays To Be Scheduled By The End-user After Issuance Of Notice To Proceed. 4. Payment Shall Be Made Through Government Check _____ Days After Delivery. 5. The Approved Budget For The Contract For This Procurement Is P 210,000.00 (6%) Vat Inclusive & Freight Inclusive. 6. Posting Of Performance Bond Upon Receipt Of Notice Of Award In Either Of The Following Amount. Cash (5%) Bank Guarantee (10%) Surety Bond (30%) 7. Guide To Vat Inclusion On Total Price Quoted: Vat Registered 6% For Goods Non-vat Registered 4%(goods) 7% For Services 5%(services) 8. The Bidder Must Not Be “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board; 9. The Bidder Must Not Be Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 10. Evaluation Criteria: Technical Proposal (60%) Financial Proposal (40%) Analyn A. Madrid, Met Bac Chairperson Item No. Description Of Articles Qty Unit Price Total Price Consultancy Services 1 Provision Of Consultancy Services For 2nd Surveillance Audit And Maintenance Of Iso 9011:2015 (see Attached Terms Of Reference) 1 Lot Grand Total: ________________ Delivery Period _________________________ Warranty _________________________ Price Validity _________________________ After Having Carefully Read And Accepted Your General Conditions, I/we Quote You On The Item At Price Above Indicated. ________________________________ *printed Name/signature ________________________________ *tel. No./cellphone No./e-mail Address ________________________________ *tin Number Documentary Requirements: 1. Certificate Of Philgeps Registration/philgeps Reg. Number 2. Mayor’s/business Permit 3. Bir Certificate Of Registration 4. Dti/sec Certificate 5. Technical Proposal Which Shall Include: A. Company Profile Or Curriculum Vitae Of Project Consultant B. Consultant’s Experience: In Addition To Overall Experience Of The Consultant, Details Of Specific Consultancy Projects Or Studies Undertaken May Be Provided Including Assignment Or Project Name, Description Of Services Provided, Consultancy Experience Of Helping Government Departments Or Public Sector Undertakings In Obtaining The Iso Certification May Be Specifically Mentioned. C. Written Proposal Or Approach And Methodology Terms Of Reference Phase/description I. Training ▪ Iso 9001:2015 Quality Management System Awareness (1 Session) ▪ Internal Quality Audit Training (2 Days Refresher) ▪ Risk Management Training (failure Mode And Effect Analysis - 2 Days) ▪ Training Shall Consist With A Maximum Number Of 25 Participants Per Session (for Internal Quality Audit And Risk Management Training), Strictly For The Employees Of Bicol State College Of Applied Sciences And Technology Only. ▪ Clients Will Be Provided With One (1) Soft Copy Of Training Materials Per Module. ▪ Seminar/training Duration For Items I And Iii Of This Proposal Is From 9:00am To 5:00pm; With An Hour Lunch Break And 15-min. Coffee Breaks In Between Am-pm Sessions. ▪ Training/seminar Facilities And Other Training Requirements I.e., Lcd Projector, Whiteboard, Markers, Meals, Snacks Shall Be Provided By The Client. Ii. Documentation ▪ Review And Coaching On The Following Documentation: - Quality Objectives And Targets - Quality Management System Manual - Documented Information Required By The International Standard - Work Instruction - Risk Assessment Iii. Implementation ▪ Monitoring Of The Quality Management System Implementation Through Conduct Of Mock Audit: - Quality Objectives Performance Monitoring - Work Instructions - Risk Management - Internal Quality Audit Requirements - Management Review Meeting Requirements - Corrective Action Process - Documented Information Requirements Iv. Audit Assistance • Assistance In Iso 9001:2015 Audit Note: Actual Schedule Of Visits Will Be Either Through Physical Or Through Online/virtual Consultations Whichever Is Applicable (14 Mandays), And Will Be Subject To Flexibility As Per Agreement Between The Consultant And Bicol State College Of Applied Sciences And Technology. Fees & Payment Terms 1. 20% At The Start Of Consultancy 2. 20% On The 15th Of Succeeding Month 3. 20% On The 15th Of The 3rd Month 4. 20% On The 15th Of The 4th Month 5. Remaining 20% After Conducting Of Pre-assessment Audit Other Requirements A) The Top Management Shall Give Full Commitment And Support During The Establishment Of The Quality Management System. In The Event That The 14 Mandays Have Been Completed But Quality Management System Is Not Yet Fully Established Due To Non-evident Commitment Of The Top Management, Extended Services Shall Be Charged To Bicol State College Of Applied Sciences And Technology, Valid For A Maximum Duration Of Four (4) Months. B) The Consultant/s Should Be Provided With A Desk/table During The Time Of Visit/s. C) All Necessary Preparations Of The Organization Regarding Mandatory Documented Information Shall Be Discussed During The First Official Meeting With The Iso Committee. D) The Following Shall Be Shouldered By The Client (bicol State College Of Applied Sciences And Technology) For The Consultancy Team During The Time Of Visit/s: • Food (meals Including Snacks) On The Duration Of Consultancy Visit; • Hotel Accommodations, Airfares (including Terminal Fees), Transportation Expenses (gasoline & Toll Fees) Whichever Applies. Qualifications And Experience Of Consultant Professional Experience • At Least Five (5) Years Of Experience In Providing Consultancy Services Leading To Iso Certification. • A Trained Lead Auditor With At Least Five (5) Years Of Experience In Auditing – Iso 9001 Systems. • Has Professional Experience Working With At Least Three (3) Sucs Or Higher Education Institutions On Quality Management Systems Specifically On Iso 9001:2015. • Has Been An Authorized Lead Auditor Of An Iso Certifying Body. Confidentiality Clause The Consultant Shall Strictly Observe The Confidentiality Of Information Derived From All Transactions, Documentation And Discussions Made With The Client In The Conduct Of This Project. Evaluation Criteria The Biscast Will Use The Quality-cost Based Evaluation (qcbe) Procedure Which Considers Both The Technical And Financial Proposals In The Ranking Of The Consultants Pursuant To The Provisions Of Ra 9184 And Its Revised Irr. For This Purpose, The Quality (technical Proposal) Is Given A Weight Of 60% While The Cost (financial Proposal) Is 40%. Criteria Weight Rating I. Technical Proposal (60%) Professional Experience • At Least Five (5) Years Of Experience In Providing Consultancy Services Leading To Iso Certification. 100 - Criterion Is Met By At Least 100% Greater Or More 90 - Criterion Is Met By At Least 50% Greater Than The Requirement 80 - Criterion Is Met By At Least 25% Greater Than The Requirement 70 - Criterion Is 100% Met 0 - Criterion Is Not Met 15% • A Trained Lead Auditor With At Least Five (5) Years Of Experience In Auditing – Iso 9001 Systems. 100 - Criterion Is Met By At Least 100% Greater Or More 90 - Criterion Is Met By At Least 50% Greater Than The Requirement 80 - Criterion Is Met By At Least 25% Greater Than The Requirement 70 - Criterion Is 100% Met 0 - Criterion Is Not Met 15% • Has Professional Experience Working With At Least Three (3) Sucs Or Higher Education Institutions On Quality Management Systems Specifically On Iso 9001:2015. 100 - Criterion Is Met By At Least 100% Greater Or More 90 - Criterion Is Met By At Least 50% Greater Than The Requirement 80 - Criterion Is Met By At Least 25% Greater Than The Requirement 70 - Criterion Is 100% Met 0 - Criterion Is Not Met 15% • Has Been An Authorized Lead Auditor Of An Iso Certifying Body 100 - Criterion Is Met 0 - Criterion Is Not Met 15% Ii. Financial Proposal (40%) 100 - Lowest Bid Other Financial Score = Lowest Financial Bid/ Financial Bid X 100% 40% Total 100%