Tender Results of United Nations University

Managed Services for Drupal for New Websites and Migrating existing Website (PaaS).

Provision of conference support services

To carry out satisfaction survey following the employee engagement survey conducted in 2022. The focus of this survey will be: • Based on the outcome of the previous survey the question bank to be customized to draw out issues that are specific to UNU • Employee experience working at UNU and views on what needs to be changed. • Additional customized questions based on previous survey that is relating UNU’s values and behavior framework. • Update the status on levels of engagement and disengagement and the key factors that affect the personnel following the previous employee engagement survey. • Employee’s view on what changes is needed at UNU.

Expected output from the service: Setting up an online/hybrid platform for the workshops and working group activities, normally once in a month from April/May 2024 to March 2025. 7 events will be held online. 1 event will be held in hybrid manner. Providing technical assistance to the organizers, presenters, and participants of the events. Providing other necessary support for workshop operation, logistical arrangements. Organising interpretation services for 3 online workshops. Providing distribution address/es for the participating universities when necessary Tentative agenda: 3 workshops: Greeting/Introduction Speaker presentation Q&A Group discussions 3 working group meetings: Greeting Working group discussions Results presentation by each group 1 mid-term presentation: Greetings Presentations Discussions 1 symposium in March: Greetings Presentations Q&A Closing speech Activities required: Participate in preparatory meetings (one or two times per event for up to an hour each), Prepare the platform (i.e., virtual like Zoom; hybrid system set-up) and make logistic arrangements (e.g. IT support, transportation); Render technical assistance as required for the workshop and working group activities and to the participants for their participation, in advance and during the online/on-site event (e.g., online registration and list compilation, follow-up management of participant list, communication with the platform member institutions, venue set-up). Provide other support for the operation (e.g., time keeping, photo taking, data organization, management of zoom’s breakout rooms, recording of the online meetings, arrangement of interpreters (for three sessions only)) Arrange the interpretation services (3 times) and set the preparatory meeting with the speaker to check the vocabulary and content (once per event that has an international speaker; around one hour) Selection criteria: Expertise in online meetings Coordination skills Arrangement of the conference management and interpreters English fluency Providing/Arranging quality interpretation Deliverables: Record data of the workshops Photo data of the workshops/working group activities Organize registration & generate registration list/attendance record Delivery Schedule: Actual participant list, survey (feedback) result, video recording and screenshot of the workshop would be expected to be delivered within a week from each workshop. The final delivery would be April 2025. First event at the end of April or middle of May, one event in June, July, September, October, November, one in either December or January, one in March. Final schedule tbc.

Product Description and details MS225-48LP-HW Meraki MR225-48LP cloud-managed switch MS225-24LP-HW Meraki MR225-24LP cloud-managed switch LIC-MS225-48LP-3Y Meraki MS225-48LP Enterprise License and support 3Y LIC-MS225-48LP-3Y Meraki MS225-48LP Enterprise License and support 3Y SFP-10G-SR SFP+ fiber modules (SFP-10G-SR) MX105-HW Meraki MX105 Security Appliance LIC-MX105-SEC-3Y Meraki MX105 Advanced Security License and Support – 3YR

Product MS225-48LP-HW Meraki MR225-48LP cloud-managed switch MS225-24LP-HW Meraki MR225-24LP cloud-managed switch LIC-MS225-48LP-3Y Meraki MS225-48LP Enterprise License and support 3Y LIC-MS225-48LP-3Y Meraki MS225-48LP Enterprise License and support 3Y SFP-10G-SR SFP+ fiber modules (SFP-10G-SR) MX105-HW Meraki MX105 Security Appliance LIC-MX105-SEC-3Y Meraki MX105 Advanced Security License and Support – 3YR

Provision of high-speed Internet Provider Service (ISP). Upstream/downstream Bandwidth 2.5Gbps (Best effort) Type of connection - Optical Fiber Public IP Address - 29 Usable public IP addresses Technical Support - 24/7 support

Repair and maintenance of 6 units of elevators and 4 units of escalators in UNU HQ building

Renovation items Bathroom on B1F to 12F Motion sensor for lighting system Fluorescent light to LED Corridor on 2F Motion sensor for lighting system Fluorescent light to LED

UNU-Centre-Tokyo (UNU) organizes international conferences, seminars, workshops, and presentations, often in collaboration with UN agencies and other partners in Japan and also rents conference facilities on a commercial basis to generate income for the maintenance of the building. UNU conducted an RFQ for provision of temporary staffing services for Conference Services to support its operation.