Tender Results of United Nations University

Use of AWS

The Conference and Facility Service Coordinator contributes to, under the supervision of the HQ Building Manager, some of the following assignments; 1. Conference function a. S upporting organization of workshops and conferences b. Contract and Vendor Management c. Monitoring and Analysis, and Customer Relationships Management d. Promotion and Collaboration Support e. Perform other duties as assigned by supervisor 2. Facility function a. Provides and oversees efficient and effective facilities services b. Develops, implements, and oversees renovation projects and preventative maintenance programs c. Manages and improves contractual agreements with tenants and external vendors d. Analyses relevant data and utilize insights for more value-added services e. Perform other duties as assigned by supervisor Technical Specifications: • Required experience and skills are; o Secondary education with 3 years OR Bachelor’s degree with 1 year of progressively responsible related experience in the conference services, event management, maintenance and operations of facilities, or related services is required. o Knowledge of excellent computer skills and proficiency in Microsoft Office Applications (MS Word, Excel, PowerPoint, and Outlook) • Desired experience and skills are; o Knowledge and working experience in an international environment, especially with the United Nations system and/or a university, and in collaboration with diverse stakeholders, including government agencies, international organizations, and NGOs o Experience in managing performance-based service contracts, repair/maintenance of the conference facilities, and renovation projects of high dollar value complex contracts o Proven ability to manage Enterprise Resource Planning (ERP) o Initiative, strong conceptual abilities, sound judgment, drafting ability, resilience, and an interest in development work • Language Requirements o Fluency in English and Japanese is required

Open Access for UNU WIDER

Zoom subscriptions

Subscription of Off the Shelf Recruitment Solutions (Application Tracking System)

Provision of accommodations for the NATURELEAD capacity building programme

Provison of MS365 licenses

Changes to the website content types Person Reference in-between entity on all Content Types that have Person References Display Collection content type (ie, Projects) content items related to a Person item on the Person item page - Person profile page content lists: New pattern library component with reveal option Only make Person Item clickable if the Person Item has a full-details page Add new content labels and fields Change Publication and Article External Authors to also use full Person content type Migrate content from External Author/External Speaker to Person content type Remove the ability to add External Person Make any fields mapped to in the mapping spreadsheet enabled on the content type Convert the Person name using the following formula if not matched UNU Experts DB site one-off migration Store the relationship between Collection content type items to Person Items Maybe make the Person items have full details pages Sync the content from the Expert post type into the Person content type Changes to UNU Pelikan site continuous integration Always create Person items for all Users (Members) stored in Pelikan Expose Project Team Members full data in the Pelikan API Sync Project Team Members to the appropriate field Project Team Member name conversion Skip updating the Person if it came from Experts migration Changes to the Collections site to Publication/Book one-off migration Update the Collections site to Publication/Book migration fields Store the author relationship between the Publication/Books and the Persons PROJECT LIFETIME ITEMS QA & amends Modifications to CMS Documentation TODO: Add interim deployments x3 (Collections, Experts, Pelikan, then final deployment tieing together) Content/Design/Tech oversight (10%) Project management

Managed Services for Drupal for New Websites and Migrating existing Website (PaaS).

Expected output from the service: Setting up an online/hybrid platform for the workshops and working group activities, normally once in a month from April/May 2024 to March 2025. 7 events will be held online. 1 event will be held in hybrid manner. Providing technical assistance to the organizers, presenters, and participants of the events. Providing other necessary support for workshop operation, logistical arrangements. Organising interpretation services for 3 online workshops. Providing distribution address/es for the participating universities when necessary Tentative agenda: 3 workshops: Greeting/Introduction Speaker presentation Q&A Group discussions 3 working group meetings: Greeting Working group discussions Results presentation by each group 1 mid-term presentation: Greetings Presentations Discussions 1 symposium in March: Greetings Presentations Q&A Closing speech Activities required: Participate in preparatory meetings (one or two times per event for up to an hour each), Prepare the platform (i.e., virtual like Zoom; hybrid system set-up) and make logistic arrangements (e.g. IT support, transportation); Render technical assistance as required for the workshop and working group activities and to the participants for their participation, in advance and during the online/on-site event (e.g., online registration and list compilation, follow-up management of participant list, communication with the platform member institutions, venue set-up). Provide other support for the operation (e.g., time keeping, photo taking, data organization, management of zoom’s breakout rooms, recording of the online meetings, arrangement of interpreters (for three sessions only)) Arrange the interpretation services (3 times) and set the preparatory meeting with the speaker to check the vocabulary and content (once per event that has an international speaker; around one hour) Selection criteria: Expertise in online meetings Coordination skills Arrangement of the conference management and interpreters English fluency Providing/Arranging quality interpretation Deliverables: Record data of the workshops Photo data of the workshops/working group activities Organize registration & generate registration list/attendance record Delivery Schedule: Actual participant list, survey (feedback) result, video recording and screenshot of the workshop would be expected to be delivered within a week from each workshop. The final delivery would be April 2025. First event at the end of April or middle of May, one event in June, July, September, October, November, one in either December or January, one in March. Final schedule tbc.