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Ministry Of External Affairs Tender

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If you're typing tender ID over and again or finding it difficult to go through the cumbersome government websites for looking at Delhi tenders online. We have come up with a solution i.e. we have collated every eprocurement Delhi tender on BidAssist. Also, for any queries related to an e-tender Delhi, like the bidding process, registration process, etc., the same are explained below.

Ministry Of External Affairs - MEA Tender

Services
Other Consultancy Services
Consultancy Services
Eprocure
New Delhi, Delhi
Opening Date23 May 2025
Closing Date12 Jun 2025
Tender AmountRefer Documents 
Notes
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Costs

Description

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BOQ Items

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DO_NOT_SHOW

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Ushers/Liaison Officer

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EMCEE (Shammi Narang, Gitika Gangu etc or equivalent who has experience to host GOI VVIP event)

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Housekeeping/Multi Tasking Staff

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Drafter

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IT Equipment

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Branded Desktop Computer (Dell, HP etc.) with UPS and Networking (cabled/wireless) as per following minimum specification:- I5 Processor, 8 GB Ram, 500 GB/1TB HDD, TFT Monitor 19" with speakers, Mouse, Keyboard, DVD writer, latest MS Windows Operating System, MS Office, Norton Antivirus or equivalent) including cables, extension board and complete installation

1

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Laptops (Dell, HP, Apple etc.) as per following minimum specification:- I5 Processor, 8 GB Ram, 500 GB HDD, DVD writer, latest MS Windows Operating System, MS Office, Norton Antivirus or equivalent) including charger, cables and complete installation

1

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Smart Phone with pre paid connection (with latest Android/IOS version) (Atleast 8 GB of RAM)

1

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Telephone with fixed line including connection

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Watchout server

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Dedicated Internet Line with 20 Mbps speed with complete installation, access points and wifi facility

1

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Dedicated Internet Line with 50 Mbps speed with complete installation, access points and wifi facility

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Dedicated Internet Line with 100 Mbps speed with complete installation, access points and wifi facility

1

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Dedicated Internet Line with 200 Mbps speed with complete installation, access points and wifi facility

1

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Fax Machines (HP/Canon/Samsung) with cables and complete installation

1

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TFT Screen “19” with cabling, accessories and installation

1

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TFT Screen “22” with cabling, accessories and installation

1

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CCTV & Control Room Setup – 1 CCTV camera with complete setup (recording and transmission of feed to control room )

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Other Equipment

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Tea & Coffee Vending Machine – Material charges on actual prices (capacity 1.75 ltr)

1

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Refrigerator 180 ltr. (Samsung or equivalent) – Material charges on actual price

1

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Hot & Cold Water dispenser(water and glasses) (5 ltr)

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RO System (8 ltr)

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Air conditioning units – 2 tonnes including installation

1

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Air conditioning units – 4 tonnes including installation

1

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Ceiling fan -Standard Size

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Pedestal fans with water sprinklers standard size

1

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Stand pedestal Fan – Big size

1

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Heater/Blower – Big size (2.5 KW)

1

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Golf carts - 6 seater

1

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Golf carts - 8 seater

1

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Hard Disk 500 GB (WD/ Segate or equivalent)

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Hard Disk 1 TB (WD/ Segate or equivalent)

1

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Hard Disk 2 TB (WD/ Segate or equivalent)

1

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Power Supply (Silent Genset/UPS)

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Generator 25 KVA (Including, diesel, transportation, cabling & Switching etc.) 8 hrs shift

1

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Generator 62.5 KVA (Including, diesel, transportation, cabling & Switching etc.) 8 hrs shift

1

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Generator 125 KVA (Including, diesel, transportation, cabling & Switching etc.) 8 hrs shift

1

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Generator 250 KVA (Including, diesel, transportation, cabling & Switching etc.) 8 hrs shift

1

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Generator 500 KVA (Including, diesel, transportation, cabling & Switching etc.) 8 hrs shift

1

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UPS 2.5 KVA (Including all cables and installation)

1

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UPS 5 KVA (Including all cables and installation)

1

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UPS 25 KVA (Including all cables and installation)

1

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UPS 62.5 KVA (Including all cables and installation)

1

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UPS 125 KVA (Including all cables and installation)

1

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Office Equipment

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Black & White Laser Printer (Integrated Printer with scanner) with 20 pages per minute printing capacity.)-Canon/Samsung/HP including installtion

1

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Color Laser Printer (Integrated Printer with scanner) with 20 pages per minute printing capacity.)-Canon/Samsung/HP including installtion

1

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Scanner -Canon/Samsung/HP including installtion

1

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Photocopier (Black & White- Heavy Duty) with capacity 25 pages per minute -Canon/Samsung/HP including installtion

1

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Photocopier (Color – Heavy Duty) with capacity 20 pages per minute -Canon/Samsung/HP including installtion

1

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Paper/CD Shredder (heavy duty) (VidaTeco/Kores or equivalent) Capacity 12 sheet per minute

1

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Photocopy Paper per ream (white)

1

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Photocopy Paper per ream (Color)

1

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White board with stand

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Audio/Sound Equipment (With cable)

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Microphones (Push to talk with queing system) (Shure/Senheiser or equivalent)

1

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Handheld Mic (Cordless) (Shure/Senheiser or equivalent)

1

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Earphones (Headset)(Shure/Senheiser/JBL or equivalent)

1

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Lapel/ Collar Mics (Shure/Senheiser or equivalent)

1

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Gooseneck Microphones (Shure/Senheiser or equivalent)

1

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SM 57/SM 58 MIC with stand

1

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Cue Commander/PPT Switcher

1

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Sound system for meeting with 4 speakers (Bose/Panasonic/Sony/JBL or equivalent sound system) with complete accessories, mixer, wire, installation and other associated equipment

1

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Sound system for meeting with 8 speakers (Bose/Panasonic/Sony/JBL or equivalent sound system) with complete accessories, mixer, wire, installation and other associated equipment

1

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Sound system for cultural programme with 8 speakers (Bose/Panasonic/Sony/JBL or equivalent sound system) with complete accessories, mixer, wire, installation and other associated equipment

1

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Sound system for cultural programme meeting with 16 speakers (Bose/Panasonic/Sony/JBL or equivalent sound system) with complete accessories, mixer, wire, installation and other associated equipment

1

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Interpretation system (Infra-red based) sound system (for simultaneous interpretation) - multi channel/ Auditel Rate (per day, per unit)

1

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Interpretation booth (Booth size 6ft x 6ft x8ft)-Bosch or equivalent

1

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Digital Infra-red based interpretation cordless unit (head phone) (Compatible with Interpretation system)

1

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Digital Infra-red based interpretation cordless unit (Single pierce earphone )( Compatible with Interpretation system)

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Sound recorder, Tabletop Video Conferencing mic and headphone integrated with the sound system,Audio interface device with requisite accessories

1

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Clear-Com

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Video/Display Equipment

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Projector Screen with stand/tripod (per square feet) including cables

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Teleprompter with software-TV screen type including cables and operator

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Teleprompter with software-Glass Reflector type including cables and operrator

1

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LED Screen panel -2.6 mm including cables, switcher, watchout server, programmer, cables, stand, masking and all related elements

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Curved LED Screen panel -2.6 mm including cables, watchout server, swithcer, programmer, cables, stand, masking and all related elements

1

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LED TV 32”-(LG/Sony/Samsung) including connecting cables and installation, wooden case/stand/Wall Mounting

1

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LED TV 42” (LG/Sony/Samsung) including connecting cables and installation, , wooden case/stand/Wall Mounting

1

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LED TV 50” (LG/Sony/Samsung) including connecting cables and installation, , wooden case/stand/Wall Mounting

1

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LED TV 55” (LG/Sony/Samsung) including connecting cables and installation, , wooden case/stand/Wall Mounting

1

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LED TV 65” (LG/Sony/Samsung) including connecting cables and installation, , wooden case/stand/Wall Mounting

1

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Lazer Pointer

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Touch Screen interactive Panels 65” including connecting cables and installation

1

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Drone Video Photography – HD/4k quality

1

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Digital Video Photography – HD/4k quality

1

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Digital Still Photography-HD/4K quality

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Recording of the conference, both audio and video, along with live feed to adjacent viewing halls (upto 150 mts for cabling) including live web streaming-(Audio+Video+Web streaming and live feed to adjacent viewing hall)

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High resolution PTZ video conference cameras in integrated form along with tripod stand with all setup and accessories

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Webex/Zoom platform charges/fee for Hosting Hybrid meetings including platfrom license fee

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Lights (with cabling)

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Ambience light & Truss for meeting along with all necessary lights, truss, pole, wiring, dimmer, switches, programming board etc including complete installation for per square meter space.

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Ambience light & Truss for cultural evening along with all necessary lights, truss, pole, wiring, dimmer, switches, programming board etc including complete installation for per square meter space.

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Stage light & Truss for cultural Programme along with all necessary lights, truss, pole, wiring, dimmer, switches, programming board etc including complete installation for per square meter space.

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Light & Truss for Meet & Greet, Photo op, Media briefing etc along with all necessary lights, truss, pole, wiring, dimmer, switches, programming board etc including complete installation for per square meter space.

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Smoke Machine (haze)

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Laser 10 W RGB

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Printing (with logo of the event supplied by MEA)

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Invitation Cards (with embossed emblem) (Hand made premium paper 350 GSM) per sqare cm

1

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A5 Size Conference note pads - 25 sheets -Premium quality paper 80 GSM with branding and water mark

1

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A4 Size Conference note pads - 25 sheets -Premium quality paper 80 GSM with branding and water mark

1

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Conference Spiral notepads A5 Size – 50 sheets -(Premium quality paper 80 GSM) with branding and water mark

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Pamplets/Information Booklets (50 pages)-With embossed emblem- A5 Size 200 GSM

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Printing of book (200 pages) -A4/a4 Size

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Parking labels (all shapes)

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Parking label with RFID

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Parking label with hologram

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Mini Booklets for Programs (premium quality)-100 GSM 25 Pages

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Files/Folder covers (cobra file)

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Letter heads-A4 Size 100 pages (100 GSM)

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Letter heads-A5 Size 100 pages (100 GSM)

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Documentation (Rate per page in b/w and colour)

1

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Tags for Folders

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Docket (for A4 size paper)

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Foot markers (country name wise –without logo)

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Bottle Branding

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Conference Kits (with logo of the event supplied by MEA)

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Premium VVIP delegates bag – Leather

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Premium VVIP delegates bag – Leatherette

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Premium VVIP delegates bag – Jute

1

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Premium delegates bag – Leather

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Premium delegates bag - Leatherette

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Premium delegates bag - Jute

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Pen drive (with branding) - 64 GB (HP/Sandisk/Kingston or equivalent)

1

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Metal key chain/ Lapel pin (Steel)-Golden colour with branding

1

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Standard Parker ball Pen with event logo (Parker or equivalent)

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Indian Made equivalent to Parker Classic Anti Microbial Stainless Steel Ball Pen (CION coated) with event logo for HoS/HoG

1

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Premium notebook with watermark (100 page-A5 Size)-100 GSM paper with 300 GSM cover page (Matt/Glossy finish)

1

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Premium delegates handbook (50 page-A5 Size)-200 GSM paper with 300 GSM cover page (Matt/Glossy finish)

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Branding, Backdrops & Signage

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Pole Branding-Vinyl

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Hoarding-Vinyl

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Backdrops -Vinyl

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Backdrops -Acrylic

1

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Thematic 3D Cutout- MDF with paint finish

1

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Thematic 3D Cutout-Acrylic with cove lighting / backlit

1

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Backdrops - Eco-friendly PVC free fabric media (320 GSM)

1

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Backdrops- high quality ecosolvent printing on opaque (320 GSM)

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Backdrops - high quality ecosolvent printing on acrylic

1

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Branding- Sun Fabric

1

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Backdrops - Eco-friendly PVC free canvas media (300 GSM)

1

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Direction panels -Digital /LED (per sqr ft)

1

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Masking/view cutter-Cloth

1

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Welcome 3d arches on approach roads/alighting points (MDF Structure)

1

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Welcome fabric arches on approach roads/alighting points

1

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Hoardings at round-about – Vinyl

1

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Hoardings at round-about – Fabric

1

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Digital print Backdrop – Vinyl

1

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Digital print Backdrop – Fabric

1

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Standees with fabric print on board

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Baggage Tags

1

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View cutters-MDF

1

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Placards

1

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Scrolls (silk)

1

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Registration Desks at Hotels and other venues (manned by at least two persons, manpower to be shifted)

1

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Mobile/Baggage Counters at the venue (with lock and key)

1

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Platforming with Carpet

1

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Shoe Rack for 100 persons

1

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Umbrella for VVIPs with branding

1

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Illuminating Banners/Branding at Night

1

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Electronic/Digital Display of Photo/banner at select locations - LED Screen panel

1

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Cultural Welcome at the airport. (conceptualisation and organization of 5-10 minutes of cultural Welcome with dance and music performance by a group of artist (at least 12) with setup, including backdrop and sound system at the airport on arrival of HOS/HOG)

1

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Wooden Case with black masking for Viewing Screen/LED of upto 100 inch

1

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Flags and Name Plates (including installation)

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outdoor/ indoor premium Flags for meeting venue 6feet x4 feet

1

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Flags on Table (print on Synthetic Cloth with stand)-7”x 4”

1

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Flags on Car (print on Synthetic Cloth)-10”x6”

1

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Multi color flags/country flags with pole for outdoor area

1

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Post/ banner Flag - 3’ x 2’

1

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Flag Pole with stand/base-Brass (6' to 8')

1

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Flag Pole with stand/base-Chrome (6' to 8')

1

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Sunboard Tent cards for meeting room - Printed with Country name & logo

1

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Wooden Tent cards for meeting room - Printed with Country name & logo

1

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Name Plates for lunch/dinner

1

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Name plates/country plates-Acrylic

1

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Name plates/country plates-Metal

1

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Name plates/country plates-wooden

1

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Carpets and Flooring

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Plush Carpet

1

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Red carpet

1

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Premium woven Carpet/Rugs

1

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Bollards with velvet rope

1

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Queue manager

1

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Branding - Exterior Façade (MS Frame with Fabric on top 320 GSM)

1

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Family Photo Opp Backdrop with Steps (Double ply platform with Plush Carpet and acrylic with frosted vinyl) – per sq feet

1

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Platform and Stage

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Wooden Platform/riser with masking/steps/Carpet etc

1

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Multi level stage with masking/steps/Carpet etc

1

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Wooden Standard Podium with branding/lights

1

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Platform and Stage

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Coloured Paper Badges (Laminated/pouch) with lanyard

1

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Plastic/ PVC Badges with lanyard & logo

1

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Plastic/ PVC Badges with Retractable badge reel

1

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Customised RFID/QR reader structure with display, Reader, laptop, wires etc.

1

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RFID Software with backend support

1

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QR code Software with backend support

1

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Boom barriers with manual operations for Access control

1

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Boom barriers with automatic operations (RFID/QR)

1

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Flap gates for access control with networking / cabling

1

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Facilitation at Airport

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Baggage-Per person deputed

1

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Airport Counter (Location - Meet n Greet area) Space provided by GMR-(Rate inclusive of 1 table, 2 chairs, 2 manpower, 1 standee)

1

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Airport Assistance to facilitate visiting delegates 24 hours basis (1 pax)

1

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Helpdesk

1

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Furniture Items

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Sofa - 1 Seater (Leatherette)

1

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Sofa - 1 Seater (Fabric)

1

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Sofa - 2 Seater (Leatherette)

1

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Sofa - 2 Seater (Fabric)

1

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Sofa - 3 Seater (Leatherette)

1

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Sofa - 3 Seater (Fabric)

1

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Sofa - 4 Seater (Leatherette)

1

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Sofa - 4 Seater (Fabric)

1

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3 seater Sofa cum Bed

1

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Wooden Arm Chairs

1

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VVIP Wooden Arm Chairs with High Back Rest

1

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Banquet Chairs with covers

1

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Benches for atleast 5 people

1

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Round Tables with Cover (Underlay & Overlay)

1

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Office Chairs (revolving)

1

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Special Chairs (VIPs)- revolving with high back & headrest

1

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Chair cover

1

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Sofa cushions

1

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Centre Table with Glass Top & Steel frame

1

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Wooden Centre Table

1

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Wooden Conference Table with universal power plug (per sqft )

1

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Computer Table with universal power plugs

1

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Banquet Table with Frill (standard size)-Rectangular

1

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Banquet Table with Frill (standard size)-Round

1

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Customized Wooden Table with Laminate Finish with universal power plug (per sqft)

1

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Cocktail Table with Glass Top

1

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Cocktail Table with Cloth overlay

1

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Table mats with branding

1

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Wooden tray for dottings

1

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Locker Almirah Pigeon hole (for mobile deposit etc)

1

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Almirah (Steel)

1

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High rise stool

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Hangar Structure

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Pagoda Structure – Aluminum Structure with Fire Retardant Roof and Side Cover

1

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Creation of AC German Hangar. The structures shall have false ceiling having interiors at par with ball rooms of 5-Star hotels appropriate for international conferencing (including levelling, fire redundant, flooring, carpeting, false ceiling, glass doors, LED lights, decorative lights, MDF boards, support structure with water ballast, fabrication of side walls with 320 GSM fabric print etc.) (One time cost)

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Creation of AC German Hangar with Glass Wall panels. The structures shall have false ceiling having interiors at par with ball rooms of 5-Star hotels appropriate for international conferencing (including levelling, fire redundant, flooring, carpeting, false ceiling, glass doors, LED lights, decorative lights, MDF boards, support Structure with water ballast, fabrication of side walls with 320 GSM fabric print etc.) (One time cost)

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Creation of Non-AC German Hangar with Glass Wall panels. The structures shall have false ceiling having interiors at par with ball rooms of 5-Star hotels appropriate for international conferencing (including levelling, fire redundant, flooring, carpeting, false ceiling, glass doors, LED lights, decorative lights, MDF boards, support Structure with water ballast, fabrication of side walls with 320 GSM fabric print etc.) (One time cost)

1

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Creation of Non-AC German Hangar with Glass Wall panels. The structures shall have false ceiling having interiors at par with ball rooms of 5-Star hotels appropriate for international conferencing (including levelling, fire redundant, flooring, carpeting, false ceiling, glass doors, LED lights, decorative lights, MDF boards, support Structure with water ballast, fabrication of side walls with 320 GSM fabric print etc.) (One time cost)

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Creation of kitchen with fan, exhaust fan, lights (including levelling, fire redunant, normal cardpet, support structure, fire ) etc

1

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Mobile Toilets (Standard size)– VVIP (with toiletries)

1

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Mobile Toilets(Standard size) – Normal (with toiletries)

1

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Decoration-Floral arrangements

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Rangoli (Indian Flower-Marigold/Rajnigandha/Rose petals/chrysanthemum petals) (High Density)

1

-

-

... More
Headtable Setup ( Flowers-Glads/zerberas/Carnations/lillies/Orchid/Heiconia) (High Density)

1

-

-

... More
Potted/ wall planters

1

-

-

... More
Borders/ floral walls

1

-

-

... More
Bouquets

1

-

-

... More
Potted plants

1

-

-

... More
Bonsai

1

-

-

... More
Flowers for meal tables

-

-

-

... More
Central arrangements-Small (Exotic flower)

1

-

-

... More
Headtable Setup-Big (Exotic flower)

1

-

-

... More
Table Runners -Small (Exotic flower)

1

-

-

... More
Table Runners-Big (Exotic flower)

1

-

-

... More
Lamp Lighting (per lamp)

1

-

-

... More
Flower for each chair on the table

1

-

-

... More
Stationery

-

-

-

... More
Premium notepads A4

1

-

-

... More
Premium notepads A5

1

-

-

... More
Premium notepads A6

1

-

-

... More
A4 paper reams (Century)

1

-

-

... More
Pens: Reynolds

1

-

-

... More
Pens: Jotter or equivelent

1

-

-

... More
Pens: Pilot

1

-

-

... More
Pencil

1

-

-

... More
Eraser

1

-

-

... More
Sharpener

1

-

-

... More
Highlighter

1

-

-

... More
Staplers 10 gauge

1

-

-

... More
Staplers 12 gauge

1

-

-

... More
Stapler Pin of 10 gauge

1

-

-

... More
Stapler Pin of 12 gauge

1

-

-

... More
Punching Machine double hole small

1

-

-

... More
Punching Machine double hole big

1

-

-

... More
Post-its of each size and flags

1

-

-

... More
Scale/ruler

1

-

-

... More
Paper Cutter

1

-

-

... More
Scissors

1

-

-

... More
Cello Tape-0.5”

1

-

-

... More
Cello Tape-1”

1

-

-

... More
Cello Tape-2”

1

-

-

... More
Brown packing 20

1

-

-

... More
Monkey clips Box/pkt-19 mm

1

-

-

... More
Monkey clips Box/pkt-25 mm

1

-

-

... More
Monkey clips Box/pkt-32 mm

1

-

-

... More
Rubber Bands pkt of big size

1

-

-

... More
Fevistick

1

-

-

... More
Envelopes of size A4

1

-

-

... More
Envelopes of size A5

1

-

-

... More
Plastic folders packet with rings in two sizes

1

-

-

... More
Leather folder

1

-

-

... More
Leatherette folder

1

-

-

... More
Jute Folder

1

-

-

... More
Transparent plastic covers packet

1

-

-

... More
Cotton/jute Yoga Mat standard size

1

-

-

... More
Rubber Yoga Mat standard size (2’X6’ with 10mm thickness)

1

-

-

... More
Others

-

-

-

... More
Website Management including designing, online registration, hosting and website maintenance (website to go live 60 days before the event and to remain active for at least one year after the event.)

1

-

-



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