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GUIDELINES/BASIC REQUIREMENTS FOR SUBMISSIONI OF TENDERS TO AVOID REJECTION ON TECHNICAL GROUNDS AT PRELIMINARY STAGE 1. EMD (a) EMD should be for the amount as per tender documents/either in form of Deposit-at-Call Receipt or Term Deposit Receipt (TDR/Fixed Deposit Receipts (FDR) valid at least for one year. (b) EMD in the form of FDR/TDR for a period of less than one year or in the form of Demand Draft/Cheque shall render the bid for outright rejection. 2. Tender Fee Tender Fee/cost is Rs.200/- (Non-Refundable), either deposited in cash at Fee Counter (No.16) of Institute before due date and its receipt attached with bid OR in the form of Demand Draft drawn in favour of Director, PGIMER, Chandigarh duly attached with bid. 3. Rate Certificate To furnish as per clause-27(vi) 9 of Annexure-A (NIT) - at Page No.14. 4. Validity To give Validity in terms of Important Note, below Clause-11 of Annexure ‘B’ of NIT (Page No.18). 5. Tender document to be signed & stamped Each page of the tender document is to be signed and stamped for acceptance of terms and conditions and all these pages (1-35) of tender documents including all Annexures are to be returned alongwith the Technical Bid duly signed and stamped. 6. Bid to be page numbered All pages of Technical Bid/Price Bid should be separately page numbered. 7. Documents to be submitted in separate SEALED COVERS Tenderers should submit their tender in three parts (Technical Bid, Price Bid and Earnest Money as well as Tender Fee of Rs.200/-) and each part in separate sealed covers. For details, please see Clause 27(iv) of Annexure-A (NIT) “Delivery of Tender” (at Page-11) of tender document. No need to send bids in ‘Triplicate’. Single copy is acceptable. Note: The above mentioned are just broad guidelines for the Tenderers. All the terms & conditions mentioned in the tender document hold irrespective of the above guidelines. 2 SR. NO. QUESTIONNAIRE REMARKS 1. EMD has been prepared and enclosed in the form of Deposit-at-Call Receipt of Term Deposit Receipt (TDR) Valid at least for one year. Yes / No 2. Payment Terms are strictly as per tender Yes / No 3. Guarantee/Warranty is strictly as per tender specification Yes / No 4. Manufacturer’s authorization form as per Annexure ‘F’ is enclosed Yes / No 5. Validity of Tender is for 330 days Yes / No 6. In case of imported equipment, IAC certificate given Yes / No 7. AMC or CMC as the case may be is strictly as desired in the specification/ terms Yes / No 8. Have you read the tender document carefully to avoid confusion at a later stage Yes / No 9. WHETHER Buyback offer mentioned separately? Yes / No 10. WHETHER Price evaluation done taking into account buyback offer? Yes / No 11. If buyback price has not been mentioned, it may be assumed ‘Nil’ for the purpose of price evaluation Yes / No The above questionnaire/documents must be submitted with the tender form. Every question must be answered as Yes/No. Question No.9 to 11 are applicable only in case where equipment is on Buyback basis. AUTHORIZED SIGNATORY STAMP OF THE FIRM 3 NOTE : This tender document is applicable to all the items tendered on or after October 19, 2004 This tender form is placed to M/s ___________________________________________________ From The Professor Incharge (EP), Postgraduate Institute of Medical Education & Research, Chandigarh. To ________________________________ ________________________________ ________________________________ Dear Sir, 1. This Institute is interested in supply, installation and commissioning of ______________ __________________________________________________ . 2 (a) You are invited to send us a Proforma Invoice from the Principals. The Proforma Invoice should

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