Hindustan Petroleum Corporation Limited (HPCL) releases numerous tenders across various categories, including supply chain, infrastructure, and services. HPCL has this online system where they put out tenders. If you want to do business with HPCL, this is where it all happens. Whether you are selling goods, offering services, or handling contracts, you have to use this HPCL tender portal. To participate in these tenders, bidders must complete the HPCL tenders registration process. Then, you can submit bids through the HPCL tender portal.

If this sounds complicated, don’t worry. Read further and we will break it down for you.

HPCL Tenders Registration Process

First things first, you need to register on the HPCL tender portal. To start, go to the official website. Bookmark it because you will need it a lot. This is where all the action happens—registration, tenders, bidding, everything.

HPCL has two types of registrations: temporary and permanent. If you just want to check out tenders, a temporary one is fine.

Step-by-Step Registration:

  1. Visit the Portal: Go to the official HPCL tender portal.
  2. Initiate Registration: Click on the “New Users Click here for temporary registration” link.
  3. Fill in Details: Provide the required information, including:
    • Company Name
    • PAN Number
    • Email Address
    • Password (create and remember this for future HPCL tender login)
  4. Email Confirmation: After you submit, you will get a unique registration number (something like HP00000123) and a confirmation link via email.
  5. Activate Account: Open your email and click on the confirmation link. This will activate your account.
  6. Complete Profile: Log in using your credentials and complete any additional profile information as prompted.

Now, you are in. But if you want to be a permanent vendor, you have got more work to do. For detailed instructions, refer to the Vendor Registration Manual.

HPCL Tender Login Process

Once registered, follow these steps to log in:

  1. Access the Portal: Navigate to e tender HPCL login page.
  2. Select User Type: Choose “Existing User” or “Temporarily Registered User” based on your registration status.
  3. Enter Credentials: Input your User ID (or Email ID) and Password.
  4. Captcha Verification: Enter the displayed Captcha code.
  5. Login: Click on the “Login” button to access your dashboard.

Bidding Process on the HPCL Tender Portal

Now that you’re logged in, find tenders that match your business.

  1. Search for Tenders: Click on ‘Public Tenders’ to see all available projects. Use filters to narrow down the options. Search by keywords (like “construction,” “procurement,” or whatever you’re into). 
  2. Download Tender Documents: Click on a tender to see details like requirements, deadlines, and documents. Download all associated documents, including the Notice Inviting Tender (NIT) and technical specifications.
  3. Prepare Your Bid:
    • Technical Bid: Upload company certificates, experience details, compliance documents, etc.
    • Financial Bid: Fill in your Bill of Quantities (BOQ) with your pricing.
  4. Submit Your Bid: Upload the technical and financial documents in the specified formats. Ensure all documents are digitally signed using a valid Class 3 Digital Signature Certificate (DSC). Submit your bid before the specified deadline.

Important Things to Remember

  • Digital Signature Certificate (DSC): A valid Class 3 DSC is mandatory for bid submission. Ensure your DSC is active and properly registered on the portal.
  • Timely Submission: Don’t wait till the last minute to submit your bid—portal crashes are a thing.
  • Regular Updates: Check the portal regularly for updates, clarifications, or changes in the tender details.

Yes, the HPCL tender process sounds like a headache, but once you get used to it, it’s not that bad. By following this guide, businesses can effectively navigate the HPCL tender portal, from registration to successful bid submission. Just keep an eye on deadlines, make sure your documents are correct, and don’t forget to click ‘Submit’.

For further assistance, contact BidAssist support.