Bidding on government tenders in Odisha is a key opportunity for businesses to participate in public procurement and secure contracts in various sectors. Participating in government tenders in Odisha has become easier with the digitalisation of the tendering process. The e Procurement Odisha system is created to simplify government procurement and make the process more transparent, efficient, and accessible.

The government frequently releases Odisha tender opportunities across sectors such as construction, services, and supply of goods. Winning a government tender in Odisha is thus a lucrative opportunity for businesses to expand in the state.

So, understanding the e Procurement Odisha process can significantly improve your chances of winning tenders whether you are a contractor, supplier or service provider. 

What is e Procurement Odisha?

e Procurement Odisha platform is a centralized digital portal introduced by the Odisha government to streamline and enhance the procurement process for government tenders. By making tenders easily accessible, the platform encourages local businesses and promotes fair competition, ultimately benefiting the state’s economy. 

The platform supports the electronic submission of bids for various public projects, including construction, supply of goods, and services across multiple sectors. Businesses interested in Odisha tender opportunities can sign up on this platform, which simplifies the tendering process from start to finish. By registering, you can gain access to a diverse range of tenders and an opportunity to grow your business.

Steps to Bid on Government Tenders in Odisha

1. Register on the e Procurement Odisha Platform

  • Understand the Platform: The eProcurement Odisha portal lists government tenders, allowing businesses to bid for contracts online. This digital platform centralizes all tender-related processes.
  • Online Enrolment: Visit the official e Tender Odisha portal and click on “Click Here to Enrol” on the homepage.
  • Digital Signature Enrolment: After enrolling, link your Digital Signature Certificate (DSC) using an e-token. Authorized certifying authorities such as eMudhraCA, GNFC, or TCS issue these e-tokens, which are required to complete the registration.
  • Secure Login: After successful enrolment, use the chosen User ID and Password to log in.

Note: The e-token should be used solely by the registered bidder and must not be shared with others. Once mapped to an account, a DSC cannot be remapped and can only be inactivated if needed.

Once you’re logged in, you can upload relevant documents under “My Documents.” This includes:

  • Certificates (such as PAN, GST, etc.)
  • Previous purchase orders
  • Any specific documents required per tender

This setup allows you to quickly attach documents when submitting bids, reducing the need to upload files repeatedly.

2. Search for Relevant Odisha Tenders

  • Use Search Filters: On the Orissa eProcurement portal, use search filters to find tenders relevant to your business.
  • Identify Opportunities: Keep an eye on sectors that align with your business capabilities. The Odisha government regularly publishes tenders in infrastructure, technology, healthcare, and other high-demand fields. So, make sure to check them regularly.

3. Download Tender Schedules

Carefully download and read through the tender documents. These include:

  • Technical Specifications: The exact scope of work or goods.
  • Eligibility Criteria: Requirements your business must meet.
  • Financial Terms: Guidelines on cost and pricing.
  • BOQ Template: This should not be modified. Fill only the designated columns and upload it with your submission.

Any clarification on tender details can be requested online or through contacts provided in the tender document. Be sure to check for corrigendum updates on the portal before final submission.

4. Prepare and Submit Your Bid

When ready, start assembling your bid:

  1. Prepare Bid Documents: Documents should follow the formats specified in the tender (PDF, XLS, RAR, or DWF) and can be combined if needed.
  2. Ensure EMD Compliance: If an Earnest Money Deposit (EMD) is required, send the original EMD to the Tender Inviting Authority (TIA). The online copy of the EMD must match the physical document, or the bid will be rejected.
  3. File Size Tips: To ensure smooth uploads, scan documents at 75-100 DPI to keep file sizes manageable, which is especially helpful on low bandwidth.

Important: After uploading your bid documents, click on the “Freeze Bid” button to complete your submission. Incomplete or “unfrozen” bids will not be considered.

5. Submit and Verify Bid Status

After submission, the system will generate a Bid Summary, showing the bid number, date, and time of submission. Print this summary as a proof and use it as your entry point for the bid opening event.

6. Track Bid Evaluation and Award Notification

After submission, your bid will undergo technical and financial evaluation. The Odisha tender system provides updates, and you’ll receive an award notification if your bid is successful.

Leverage BidAssist to Win Odisha Tenders

If you are overwhelmed by the sheer number of Odisha tenders and the bidding requirements, BidAssist can make the process much easier. With advanced search filters, real-time alerts, and personalised recommendations, BidAssist helps you find the most relevant e tender Odisha opportunities, track your bids, and receive timely updates. You can also get support for bid preparation and strategy to help you meet submission requirements and improve your chances of winning. All of this can save you time and effort, so that you focus on preparing a compelling proposal rather than spend hours searching for tenders.