The eprocurement UP is a system that enables bidders to download tender schedules at no cost and also enables them to submit a bid for etenders UP online. Interested bidders can find etenders UP on the website based on location, classification, organisation, etc. Eprocurement UP is a comprehensive website that provides information on all government UP tenders in a systematic way. This article covers the special instructions and guidelines a bidder must follow to win UP tenders on the eprocurement UP portal.
Preparing Your Company for ETenders UP On Eprocurement UP Website
Before starting the applications on the eprocurement UP portal for etenders UP, one must make sure that they are well-prepared with certifications and registrations. Creating trust between the government agency and other stakeholders is paramount and thorough documentation ensures that. To avoid last-minute glitches and to submit a successful bid, the bidder must take care of the following aspects beforehand –
Pre-qualification Criteria – Bidders must read the UP tenders notice, pre-qualification criteria and related documents about etenders UP carefully before bidding on the eprocurement UP portal. Your company should fulfil the desired criteria like previous experiences in similar projects, technical and financial capabilities and legal compliances. In case of a roadblock, the bidder can contact the tender issuing authority and clarify.
Bid Documents in Required Formats – The bidder should have all the bid documents ready in the correct file format and size. Generally, the permitted formats are pdf/xls/rar/dwf/jpg. The file name should not contain any special characters like &, comma and so on. The list of documents generally included in UP tenders is as follows –
- Company’s Registration
- PAN card and GST Details
- Aadhaar card or other proof of address
- Financial and bank statements
- Availability of desired equipment and machinery for a project
- Safety certificates
- Experience certificates
Staying Up-to-date – It’s prudent to stay updated with the prevalent system requirements, portal enrollment, online bidding and other procedures. Help desk facility, FAQs, bidder manual kit and system malfunction procedure are available on the eprocurement UP portal to clarify any further doubts regarding bidding for etenders UP.
Eprocurement UP Registration – Bidders are advised to complete the registration process on the eprocurement UP portal by following due process before they start bidding for UP tenders.
Technical Requirements from the Bidding Company
System Readiness – The computer system must be in order, e.g. the original operating system should have sufficient RAM, a correct internet browser, Java Runtime Environment and unrestricted access to the eprocurement UP portal from the bidder’s computer system.
Avoid Mobile Data/Network – The computer should have high-speed internet connectivity like broadband and a static IP.
Digital Signature Certificate – Bidders must keep a valid DSC of Class III issued by a Certifying Authority (CA) under CCA India.
Precautions for Digital Signature Certificate Applications
Digital Signature Certificates are the digital equivalents of your manual signatures needed for the e-filing of forms like etenders UP on the eprocurement UP portal. Some of the points to remember here are –
- It is mandatory to have a valid DSC by a certifying authority (CA) with a licence to issue it under section 24 of the Indian IT-Act 2000, before e-filing the forms for etenders UP on the eprocurement UP portal.
- The DSC required for the eprocurement UP portal is of the Class 3 category, the highest level where the person needs to be present in front of a registration authority and prove his/her identity.
- The time taken by a CA to issue a DSC varies from 3-7 days. So apply for the DSC accordingly before you start bidding for UP tenders on eprocurement UP.
- The cost of obtaining a DSC varies from one issuing entity to another but to get a fair idea, it is between ₹ 2000 – ₹ 3000 and depends on the number of years it is being issued for.
- The CA are authorised to issue a DSC with a validity of one or two years. After expiry, the DSC can be revalidated by paying the fees again to apply for fresh etenders UP.
- DSC is not required by companies but by the individual who is signing on behalf of the company applying for etenders UP.
Guidelines for Hassle-Free Bid Submission on Eprocurement UP
Once the tender notice and documents are downloaded from eprocurement UP, it’s important to read them carefully, to avoid getting the bid rejected. The bid submission should be done on the eprocurement UP only. Some of the directions to follow while filling etenders UP have been listed below:
- The bidder is advised to update all the required documents on ‘My Documents’ so that they can be selected as per the requirement of the UP tenders while bidding for it alongside other tender documents.
- The bidder must not modify the BOQ template for the UP tenders; he is only allowed to add the bidder’s name and values. The EMD should be as per the specifications in the e-tender Uttar Pradesh.
- The bidder is advised to complete the online payment for UP tenders and other fees in advance before the due date of bid submission.
- The bid documents should be free from viruses and should be clean when opened.
- Do not forget to click on the ‘Freeze Bid Button’, without which the bid will stand invalid.
- Once frozen, the eprocurement UP portal will update you with a message after all bid documents are submitted. It is important to save the bid summary for the e tender Uttar Pradesh and get a print of the same to be kept as acknowledgement for the submission.
- The documents submitted during filling tenders online should be encrypted at the client’s end. The software also uses PKI encryption to ensure the secrecy of the data.
- The bidder will solely be held responsible for failure to submit bids within the stipulated time. The procuring entity or TIA will not be accountable for any delays from the bidder’s end.
- You can monitor and follow up on UP tenders on the eprocurement UP portal, aside from updates via sms and email.
Additional Points to Remember
Good networking with government officials and industry experts is important in this competitive world of etenders UP. The bidder must not just work hard, but work smart too by getting the best possible insight into the procurement process keeping all perspectives in mind to submit the best proposal and stand out from the rest. Offering competitive pricing for an e tender Uttar Pradesh while following all the rules and regulations of the government can boost a bidder’s chance to nail a tender. Last but not least, staying honest in all communications with government officials is crucial, after all, honesty is still the best policy!
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