Airports Authority Of India Tender
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The AAI has issued a formal invitation for competitive bids for the Airports Authority Of India project, for Hiring Of Event Management Agency For Inauguration Of New Terminal Building Of Patna Airport On 29 May 2025 in Patna, Bihar, with an estimated contract value of Rs. 78,10,790. The bid opening date for this tender is 14-05-2025 and the last date for bid submission is 21-05-2025. Interested bidders for Airports Authority Of India tender can download the important documents here to check the scope of work, eligibility criteria and technical requirements.
Costs
EMD
₹ 2,34,324Document Cost
₹ 1,180Tender Fee
Refer Documents
Summary
Hiring Of Event Management Agency For Inauguration Of New Terminal Building Of Patna Airport On 29 May 2025
Description
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Contact
Tender Id
2025_AAI_235173_1Bid Award Id
ViewTender No
AAI/PAT/Engg(C)/NTB/2025Tender Authority
Airports Authority Of India ViewPurchaser Address
-Website
http://https://www.aai.aero/
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Documents
BOQ Items
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Providing and placing at position the following items for stage managements as per the direction and satisfaction of Engineer-in-charge.
Acrylic Name Tags with customised
50
100
5000
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Providing and placing at position the following items for stage managements as per the direction and satisfaction of Engineer-in-charge.
Hand Bouquets for Guest
30
100
3000
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Providing and placing at position the following items for stage managements as per the direction and satisfaction of Engineer-in-charge.
Water, Glasses, Coasters, water bottles etc. for stage
1
100
100
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Construction of Wooden Frame Wall Branding masking with Good Quality Flex. The Engineer-in-Charge will approve the matters for printing on the flex board. ( Approx size of the flex will be 3500 x 8 feet. The measurement will be made on an actual basis in Sqft)
28000
100
2800000
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Construction of Main Stage - 20ft x 10ft x 6-inch Height with high-quality New Carpet & 2 no podium on stage with the satisfaction of Engineer-in-charge.
1
100
100
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providing and fixing Main Stage - Skriting Masking with Good Quality Flex (Approx qty of the flex will be 64 x 0.5 feet. The measurement will be made on an actual basis in Sqft)
40
100
4000
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Providing, fabricating, transporting, and installing an inauguration plaque with the following specifications:
a. High-quality flex (vinyl print) properly mounted, with dimensions of 16 ft (width) x 4 ft (height), with good-quality wooden framework.
b. Plaque should be covered with high quality curtain before unveiling the plaque by the chief guest. c. Mechanism: System to include motorized operation (mechanized unveiling/opening/scrolling as applicable) controlled via remote operation.
1
100
100
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Engagement of a professional local dance troupe comprising a minimum of six to seven high-quality artists to perform a traditional welcome dance during the inaugural function of the Terminal Building, graced by the presence of the Honorable Prime Minister. The performance shall be culturally appropriate, reflecting regional heritage, and suitable for a high-profile dignitary event.
1
100
100
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Hiring charge for providing photographer and videographer with their camera for the event - HD quality Photography (Soft copy of images of entire event to be submitted to AAl in pendrives of adequate capacity. After selection of photos from soft copy, 03 sets of good quality album containing minimum 200 photographs of size 5" x7" to be submitted to AAI.
1
100
100
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Hiring charge for providing photographer and videographer with their camera for the event - Videographer with PMW 200 HD Camera or equivalent with Camera man storage device including final editing and mixing (Final editted videos with voice should be provided to AAl in pendrives of adequate capacity in 04 sets.
1
100
100
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Providing and fixing Wooden Frame with black back flex Road Signages - (Approx. size - 4ft x 3ft and 60 in nos. For payment actual size of flex will be measured) The Engineer-in-Charge will approve the matters for printing on the flex board)
720
100
72000
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Providing and fixing Wooden Frame with black back flex Standees size (Approx size- 4ft x 8ft and in 50Pc For payment actual size of flex will be measured. The Engineer-in-Charge will approve the matters for printing on the flex board)
1600
100
160000
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Designing Charges of the Event
1
100
100
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Providing and fixing Wooden Frame with Good Quality Flex Branded Boards (Approx size- 20ft x 8ft and in 10 Pc For payment actual size of flex will be measured. The Engineer-in-Charge will approve the matters for printing on the flex board)
1600
100
160000
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Providing and fixing Wooden Frame with Good Quality Flex Welcome Banners (Approx size- 12ft x 8ft and in 10 Pc For payment actual size of the flex will be measured. The Engineer-in-Charge will approve the matters for printing on the flex board)
960
100
96000
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Providing and fixing Wooden Frame with Good Quality Flex Branded Walls (Approx size- 50ft x 10ft and in 4 Pc For payment actual size of the flex will be measured. The Engineer-in-Charge will approve the matters for printing on the flex board)
2000
100
200000
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Providing and fixing a Wooden Frame with good-quality Flex Pillar Branding on four side 5ft x 16ft (Approx 12 nos. For payment actual size of the flex will be measured. The Engineer-in-Charge will approve the matters for printing on the flex board)
3840
100
384000
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Providing and fixing a Wooden Frame with good-quality Flex Pillar Branding on four sides 4ft x 10ft- ( Approx 20 nos. For payment actual size of the flex will be measured. The Engineer-in-Charge will approve the matters for printing on the flex board)
3280
100
328000
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Providing and fixing a Wooden Frame with Good Quality Flex Standees 5ft x 10ft ( Approx 10 nos. For payment actual size of the flex will be measured. The Engineer-in-Charge will approve the matters for printing on the flex board)
500
100
50000
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Design, fabrication, transportation, installation, and removal of a temporary decorative model (INSTALLATION-I) as per the reference photograph for display during the inauguration of the Terminal Building by the Hon’ble Prime Minister.
The work includes but is not limited to:
Conceptual and detailed design of the model matching the approved reference photograph.
Use of durable and aesthetically appealing materials such as thermocol, acrylic, FRP, metal framework, wood, printed vinyl, lighting, etc., as required to faithfully reproduce the model with proper structural support.
Execution of installation at the designated location, including all anchoring, supports, finishing, and alignment.
Provision for safety, stability, for the duration of the event.
Incorporation of lighting elements (if applicable) for enhanced visual appeal.
Complete removal and site clearance after completion of the event without causing damage to the surrounding area.
1
100
100
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Design, fabrication, transportation, installation, and removal of a temporary decorative model (INSTALLATION-2) as per the reference photograph for display during the inauguration of the Terminal Building by the Hon’ble Prime Minister.
The work includes but is not limited to:
Conceptual and detailed design of the model matching the approved reference photograph.
Use of durable and aesthetically appealing materials such as thermocol, acrylic, FRP, metal framework, wood, printed vinyl, lighting, etc., as required to faithfully reproduce the model with proper structural support.
Execution of installation at the designated location, including all anchoring, supports, finishing, and alignment.
Provision for safety, stability, for the duration of the event.
Incorporation of lighting elements (if applicable) for enhanced visual appeal.
Complete removal and site clearance after completion of the event without causing damage to the surrounding area.
1
100
100
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Design, fabrication, transportation, installation, and removal of a temporary decorative model (INSTALLATION-3) as per the reference photograph for display during the inauguration of the Terminal Building by the Hon’ble Prime Minister.
The work includes but is not limited to:
Conceptual and detailed design of the model matching the approved reference photograph.
Use of durable and aesthetically appealing materials such as thermocol, acrylic, FRP, metal framework, wood, printed vinyl, lighting, etc., as required to faithfully reproduce the model with proper structural support.
Execution of installation at the designated location, including all anchoring, supports, finishing, and alignment.
Provision for safety, stability, for the duration of the event.
Incorporation of lighting elements (if applicable) for enhanced visual appeal.
Complete removal and site clearance after completion of the event without causing damage to the surrounding area.
1
100
100
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Design, fabrication, transportation, installation, and removal of a temporary decorative model (INSTALLATION-4) as per the reference photograph for display during the inauguration of the Terminal Building by the Hon’ble Prime Minister.
The work includes but is not limited to:
Conceptual and detailed design of the model matching the approved reference photograph.
Use of durable and aesthetically appealing materials such as thermocol, acrylic, FRP, metal framework, wood, printed vinyl, lighting, etc., as required to faithfully reproduce the model with proper structural support.
Execution of installation at the designated location, including all anchoring, supports, finishing, and alignment.
Provision for safety, stability, for the duration of the event.
Incorporation of lighting elements (if applicable) for enhanced visual appeal.
Complete removal and site clearance after completion of the event without causing damage to the surrounding area.
1
100
100
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Supplying the following items digitally printed as per the direction and satisfaction of Engineer-in-charge. Before printing and supplying, the matter should be approved from the Engineer. In charge.
100 GSM Paper Laminated Brochures A4 Size 3 page.
300
100
30000
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Supplying the following items digitally printed as per the direction and satisfaction of Engineer-in-charge. Before printing and supplying, the matter should be approved from the Engineer. In charge.
Badges for Official
300
100
30000
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Supplying the following items digitally printed as per the direction and satisfaction of Engineer-in-charge. Before printing and supplying, the matter should be approved from the Engineer. In charge.
Invitation card with envelopes
300
100
30000
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Supplying the following items digitally printed as per the direction and satisfaction of Engineer-in-charge. Before printing and supplying, the matter should be approved from the Engineer. In charge.
Car Passes Stickers for Official
100
100
10000
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Supply and installation of electrical wiring from the main supply panel to the stage area, including necessary distribution boards, cabling, conduits, and all associated accessories to ensure safe and reliable power supply. Provision and setup of good quality microphones (wireless) on the stage in sufficient nos for use by guest speakers, including stands, cables, and necessary sound system connections. Testing and commissioning of the complete electrical and sound system setup to ensure proper functioning during the event. All materials used shall be of approved quality and installed as per standard safety regulations.
1
100
100
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Provision of professional sound system with line array hanging speaker system with complete wiring and cabling job with backup sound with adequate nos. of gooseneck mikes (2 to 4 nos) 6 to 8 cordeo mikes and 4 cordless miles etc. The sound dipersa\ to be uniform and clean without any distortion Echo.
1
100
100
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Stage area professional light with complete wiring and cabling job with backup light control mixer.
1
100
100
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Adequate nos. of gooseneck mikes (2 to 4 nos) 6 to 8 cordeo mikes and 4 cordless miles etc. The sound dipersa\ to be uniform and clean without any distortion Echo, Resonance inside and outside (if required) the tentage. Sound (on stage and in Venue)
1
100
100
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Placement of dustbins at designated locations within the event area as directed by the event coordinator or engineer-in-charge.
10
100
1000
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Providing well-groomed, professional female hostesses to assist in the smooth conduct of the event. Duties of the hostess shall include welcoming guests, guiding dignitaries to their designated seats, facilitating stage activities, and providing general assistance during the event as directed. Hostesses shall report at least 4 hours before the scheduled start time of the event and remain available until the conclusion of the event. Uniforms with neat and formal appearance shall be provided by the agency supplying the hostesses, subject to prior approval from the Engineer-in-charge/Event Coordinator. Adequate backup (standby hostess) should also be arranged in case of any last-minute issues.
4
100
400
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Terminal Building - Gate 1 and 2 (Flowral Decoration - Entry gate with desired colours based on the theme of the ceremony nearby the entry & exit way to Airport Road)
2
100
200
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Flower decoration of the Terminal Building entry and exit gates at Arrival and Departure
28
100
2800
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providing and placing at designated location of Flowral Pillars - Inside Terminal
70
100
7000
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Providing and placing at designated location of Flowral Table
20
100
2000
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Decorating microphone stand with Flowral
80
100
8000
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Flowral Rangoli - Inside Terminal
20
100
2000
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Cloth Drape Decor -Cloth Draping Décor on Inside Terminal
1
100
100
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Traditional Installations
2
100
200
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Providing and placing Big Arecca Palm Planters at least 50 in number around the event place.
1
100
100
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Providing and placing Green Tree duly planted in aesthetically good quality Planters during the event.
500
100
50000
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Decoration of railing with Cloth Drape & Flower Bunch
2000
100
200000
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Providing High Tea service including arrangement of premium quality refreshments and branded mineral water, equivalent to or exceeding five-star hotel standards. The service shall include setup, presentation, and courteous serving by well-trained personnel in proper uniform with gloves, hair covers, and name badges, ensuring hygiene, decorum, and professional etiquette at all times. All arrangements shall be made in a clean and orderly manner, with aesthetically pleasing tableware and accessories. Service to be carried out as per the direction and satisfaction of the Engineer-in-Charge, including complete cleanup and removal post-event.
400
100
40000
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