Department Of Expenditure

-nln r,fl( C-P? Pt*4 F.No.2501 3/1 /201 8-cAD Ministry of Finance Department of Expenditure GAD Branch North Block, New Delhi 08 10.2018 subject: comprehensive Annual Maintenance contract for panasonic Digital Key Telephone System installed at North Block office, parliament House office and Residence Office of Hon,ble Finance Minister-reg. Department of Expenditure invites quotations for comprehensive Annual Maintenance contract(cAMC) for panasonic Digital Key Telephone system installed at North Block office, Residence office and parliiment *ouse office of Hon,ble Finance Minister. The specification of the Terephone systems are given as under: , S ruo j Name oiKey rqep&lg Jyqlgln l_i i Panasonic Digitat tp p_BX tLSteT KXT-DI1OOD I ii: l_Panasonic Disitat tp pBX System K{TDA_lqe I iii. LEenegg!!.c-qglleLtp pBX System rcxron roOo IeES_and_qonC!!_g!r: The firm must have a varid GST number and must be an authorized d istributor/dea ler/service provider of M/s panasonic lndia Ltd.. The firm shall submit copies of the GST No. and Authorization letter, duly signed by authorized signatory, alongwith the bid. on receipt of complaint. the engineer should report to the officer in-charge, where the key telephone system is installed and attend to system only after taiing p;;c:. consent. only genuine spare parts would be used in the machine during the course of reparrs. The firm will not tamper with any parts of the machine. CAMC cost includes all components except battery. The GAMC will be initially for a period of one year from the date of award of the contract. However, the contract may be extended subsequenfly, on mutual consent, for a period of not more than one year at a time (upto maximum of two years) on To 2. (i) (ii) (iii) (iv) (v) (vi) GL --l Qu -2- (viii) The firm should have 03 years minimum experience in providing for maintenance of Panasonic Telephone systems in Government Ministeries/Departments, PSU etc. The performance certificate from at least one Government Ministriesi DepartmenUPSU shall be submitted with the quotation. (ix) No increase in amount shall be considered for any unforeseen expenditure incurred by the firm for maintaining the system. Further no interest or no extra charges shall be paid to the firm on account of any delay in passing of bills or releasing payment. No other charges will be payable to the firm like transportation fare etc. for providing the services. (x) The payment of CAMC charges shall be made on quarterly basis after satisfactory completion of work. For this purpose, firm will be required to submit a pre-receipted bill on each occasion. (xi) The Panasonic Digital Key Telephone systems are installed at North Block Office, Parliament House and Residence office of Hon'ble Finance Minister at 2, Krishna Menon Marg, New Delhi. (xii) The Department reserves the right to terminate the contract at any time without assigning any reason and the decision of the Department in this regard would final and binding on the firm. (xiii) Tenders are to be submitted along with refundable Earnest Money Deposit of Rs.5,000/ (Rupees Five Thousand only). The earnest money will have to be in the form of a crossed demand drafupay order in favor of "Section Officer, Ministry of Finance, Department of Expenditure" payable at New Delhi from any Scheduled Bank in Delhi. The Earnest Money Deposit will be forfeited, if the tenderer withdraws from his offer for reasons whatsoever. Tenders received without Earnest Money Deposit will be summarily re.iected. The Earnest Money Deposit of bidders will be returned within 30 days of award of contract. No interest shall be payable on the amount of earnest money/security deposit. (xiv) The successful bidder, whose quotations will be finally accepted, will have to deposit Performance Security Deposit of Rs.20,000/- (Rupee twenty thousand only) in the form of Fixed Deposit Receipt (FDR) made in the name of the firm and hypothecated to the "Section Officer, Department of Expenditure, M