Vehicle Hiring Tenders

Details: Description Republic Of The Philippines Cordillera Administrative Region Provincial Local Government Unit Of Ifugao Bids And Awards Committee On Goods Request For Price Quotation Pr No: 4497 Date: July 09, 2024 Office: Phto Rfq No.: Bac Canvass (please Fill Up This Part) ( Mandatory) Company/ Business Name: Address; Business/mayor's Permit No. Tin: Philgeps Registration Number(required): The Provincial Local Government Unit Of Ifugao, Through Its Bids And Awards Committee (bac), Intends To Procure Hire Of Vehicle , In Accordance With Section 53.9 (negotiated Procurement-small Value Procurement) Of The 2016 Revised Implementing Rules And Regulations Of Public Act. No. 9184 Please Quote Your Best Offer For The Item/s Described Herein,subject To The Terms And Conditions Provided On The Last Page Of The Rfq. Submit Your Quotation Using This Form, Duly Signed By You Or Your Duly Authorized Representative On Or Before July 18, 2024 At 1:00 Pm Based On The Bac- Wall Clock. Late Submission Will Not Be Accepted. The Following Documents Are Required To Be Submitted During The Post-evaluation And Qualification Of Your Offered Bid. Failure To Submit/ Comply With The Said Documents Will Be A Ground For Disqualification. Document Remarks Copy Of 2024 Mayor's Permit Or Business Permit 1. No Need To Submit If A Copy Of The 2024 Mayors Permit Was Already Submitted At The Bac Office. Notarized Omnibus Sworn Statement (gppb-prescribed Form)(for Above 50k Abc) 1. Forms Are Available At The Bac Office. Annual Income Tax Return (for Above 500k Abc) 1. 2023 Annual Income Tax Return. 2. No Need To Submit If A Copy Of The 2022 Annual Income Tax Return Was Already Submitted At The Bac Office. Special Power Of Attorney (spa Or Secretary's Certificate) 1. To Be Submitted If The Person Is An Authorized Representative. 2. Should Be Duly Notarized. 3. To Be Presented To The Bac-secretariat Upon Submission Of The Rfq. Original Brochure With Complete Specifications 1. For Office Equipments, Information Technology (it)equipments, Agricultural And Medical Equipments, Motor Cycles, Industrial Equipments And All Other Equipments That Has Technical Specifications. For Any Clarification, You May Contact Us At Telephone No. 09269371170 Or Email Address At Bacgoodsifugao13@gmail.com. Carmelita B. Buyuccan Bac- Chairperson Page 1 Instructions: 1. Accomplish This Rfq Correctly And Accurately. 2. Do Not Alter The Contents Of This Form In Any Way. 3. All Technical Specifications Are Mandatory. Failure To Comply With Any Of The Mandatory Requirements Will Disqualify Your Quotation. 4. Quotations May Also Be Submitted Through Electronic Mail At Bacgoodsifugao13@gmail.com. 5. For Quotations Submitted Via Electronic Mail, The Date And Time Of Receipt Indicated In The Email Shall Be Used. 6. Submit The Complete Rfq Form From Page 1 Up To The Terms And Conditions. 7. Fill Up Completely All Necessary Information & Affix Signature Over Printed Name On The Place As Designated. 8. Failure To Follow These Instructions Will Disqualify Your Entire Quotation. After Having Carefully Read And Accepted The Terms And Conditions, I/we Submit Our Quotation/s For The Item/s As Follows: Item Purchasers Specifications Unit Of Qty Supplier's Supplier's Total Cost Brand Offered No. Issue Unit Cost 1 Hire Of Vehicle From The Following Municipalities, 15-20 Pax Capacity Unit 9 Departure: July 26, 2024 = 8:00 Am Departure: July 27, 2024 = 5:00 Pm Aguinaldo, Alfonso Lista, Asipulo, Banaue, Hingyon, Lagawe, Lamut, Kiangan & Mayoyao **** Nothing Follows **** - Bidder's Grand Total: Grand Total: 67,500.00 - Purpose:to Be Used During The Conduct Of Ayangan Congress On July 26-27, 2024 At Ayangan, Mayoyao. Signature Over Printed Name Of Bidder Position/designation Date Canvassed By: Helen Cacliong Signature Over Printed Name Canvasser Position/designation Date Page 2 Terms And Conditions: 1. Bidders Shall Provide Correct And Accurate Information Required In This Form. 2. Price Quotation/s Must Be Valid For A Period Of Ninety (90) Calendar Days From The Date Of Submission. 3. Price Quotation/s, To Be Denominated In Philippine Peso, Shall Include All Taxes, Duties, And/or Levies Payable. 4. Quotations Exceeding The Approved Budget For The Contract Shall Be Rejected. 5. One Project Having Several Items, Which Shall Be Awarded As One Contract. 6. Award Of Contract Shall Be Made To The Lowest Quotation ( For Goods And Infrastructure) Or, The Highest-rated Offer (for Consulting Services) Which Complies With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein. 7. Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By You Or Any Of Your Duly Authorized Representative/s. 8. The Item/s Shall Be Delivered According To The Requirements Specified In The Technical Specifications. 9. The Bids And Awards Committee Of Ifugao Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity With The Technical Specifications 10. In Case Two Or More Bidders Are Determined To Have Submitted The Lowest Calculated And Responsive Quotation, The Bac- Ifugao Shall Adopt And Employ "draw Lots" Or "similar Method Of Chance" As The Tie-breaking Method To Finally Determine The Single Winning Provider In Accordance With Gppb Circular 06-2005. 11.delivery Period Should Be Within Ten (10) Days Upon Receipt Of Purchase Order (p.o). 12. Payment Shall Be Made After Delivery And Upon The Submission Of The Required Supporting Documents,ie, Order Slip And/or Billing Statement, By The Supplier, Contractor, Or Consultant. Our Government Servicing Bank, I.e., The Land Bank Of The Philippines, Shall Credit The Amount Due To The Identified Bank Account Of The Supplier, Contractor,or Consultant Not Earlier Than Twenty-four (24) Hours, But Not Later Than Forty-eight (48) Hours, Upon Receipt Of Our Advice. Please Note That The Corresponding Bank Transfer Fee, If Any, Shall Be Chargeable To The Account Of The Supplier, Contactor, Or Consultant. 13. Liquidated Damages Equivalent To One-tenth Of One Percent (0.1%) Of The Value Of The Goods Not Delivered Within The Prescribed Delivery Period Shall Be Imposed Per Day Of Delay. The Plgu-ifugao May Rescind Or Terminate The Contact Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Amount Of The Contract, Without Prejudice To Other Courses Of Action And Remedies Open To It. Signature Over Printed Name Of Bidder Position/ Designation Mobile Number/s Email Address/es Page 3

Details: Description Job Order: Hiring Of Vehicle (van) To Provide Transportation Services For The Conduct Of Training On Agro-enterprise Clustering Approach In The Region Of The Farms And Fisheries Clustering And Cosolidation (f2c2) Program. No. Scope Of Work Quantity Unit_cost Abc 1 May 31, 2024 Tacloban City - Ormoc City - Tacloban 1 5,000.00 5,000.00 2 June 19, 2024 Tacloban City - Naval - Tacloban City 1 5,000.00 5,000.00 3 June 21, 2024 Tacloban City - Naval - Tacloban City 1 5,000.00 5,000.00 4 June 24, 2024 Tacloban City - Anahawan, Southern Leyte - Tacloban City 1 6,500.00 6,500.00 5 June 26, 2024 Tacloban City - Anahawan, Southern Leyte - Tacloban City 1 6,500.00 6,500.00 6 July 17, 2024 Tacloban City - Matag-ob, Leyte - Tacloban City 1 5,000.00 5,000.00 7 July 19, 2024 Tacloban City - Matag-ob, Leyte - Tacloban City 1 5,000.00 5,000.00 8 August 7, 2024 Tacloban City - Gandara, Samar - Tacloban City 1 6,500.00 6,500.00 9 August 9, 2024 Tacloban City - Gandara, Samar - Tacloban City 1 6,500.00 6,500.00 10 August 14, 2024 Tacloban City, Las Navas, Northern Samar - Tacloban City 1 8,000.00 8,000.00 11 August 16, 2024 Tacloban City, Las Navas, Northern Samar - Tacloban City 1 8,000.00 8,000.00 12 September 18, 2024 Tacloban City - Mondragon, Northern Samar - Tacloban City 1 8,000.00 8,000.00 13 September 20, 2024 Tacloban City - Mondragon, Northern Samar - Tacloban City 1 8,000.00 8,000.00 14 September 25, 2024 Tacloban City - Arteche, Eastern Samar - Tacloban City 1 7,000.00 7,000.00 15 September 27, 2024 Tacloban City - Arteche, Eastern Samar - Tacloban City 1 7,000.00 7,000.00 No. Termsandconditions 1 Bidder Must Submit/present Valid And Updated. A.business Permit B. Ltfrb Permit C. Lto Registration (insurance Should Not Be Expired) 2 Provide Clean, Sanitized Againts Viruses/bacteria,airconditioned And Road Worthy Van That Will Be Able To Accommodate Five To Eight (5-8) Passengers For Each Scheduled Activity/trip. 3. The Driver Must Be Physically Fit And He Must See To It That The Authorized Passengers Will Observe Social Distancing. 4 Provide The Fuel, Lubricant, Tools And Materials And Other Necessary Incidental Expenses. 5 Provide Back Up Vehicle Incase Of Engine Failure And The Likes. 6 Vehicle Must Be On Time Otherwise A Liquidated Damage Of 1/10 Or 1% Per Hour Of Delay Shall Be Imposed. 7 Its Services Are Subject To Inspection With The Satisfactory Rating And Acceptance As A Requirement For Processig Of Payment. 8 Agree To Billing Scheme In The Processing Of Payment Subject To The Inspection And Acceptance. 9 Submit A Snapchat (copy) Of Their Bank Account (preferably Lbp) For The Purposes Of Payment And Lldap-ada Scheme. Checklist Of Eligibility Requirements For Bidders: The Eligibility Envelope Shall Contain The Following: ( ) Department Of Trade And Industry (dti) Business Name Registration Or Sec Registration ( ) Valid And Current Mayor’s Permit/municipal License ( ) Bir Registration Certification Which Contains The Taxpayer’s Identification Number (tin) ( ) Certificate Of Philgeps Registration Number ( ) Income/business Tax Return (more 500k) ( ) Pcab (for Infrastructure Projects) ( ) Amtec (for Agricultural Machinery) ( ) Omnibus Sworn Statement (new Form Of Omnibus As Of 2020) Note: Submitted Documents Must Properly Authenticated

Details: Description Technical Specifications Engagement Of A Mice Organizer/event Management Service Provider I. Project Title : Dot Annual Yearend Briefing 2024 Component/set-up : Live Onsite Attendance Of 220 Target Participants Implementation Date : 10 December 2024 (depending On Availability Of The Secretary) Venue : Metro Manila (tba Hotel) Concept : Formal Business Procurement : Mice Organizer/ Events Management Company Estimated Cost : Php 422,984.03 Source Of Funds : Opaa Augmented Wfp 2024 Attachments : Cost Basis Ii. Background Tourism’s Role In Economic Resurgence And Sustained Recovery Could Not Be Overemphasized. No Less Than Our President Ferdinand “bongbong” Marcos, Jr. Highlighted Tourism’s Resilient And Reliable Contribution To Sustained Growth In His Recent State Of The Nation Address. According To Him, Tourism Has Historically Provided Livelihood And Employment Opportunities To Filipinos. Given The Importance Placed By Our President To Tourism, We See The High Value And Critical Importance Of Striving For Success In Promoting Tourism To Establish It As A Hallmark Of The Current Administration, And Most Importantly, A Source Of National Pride For Our People. Philippine Economic Managers Have Identified Tourism As The Second Top Driver Of The Philippine Economy In The First Half Of The Current Year. This, Despite Global Tourism Recovery To Pre-pandemic Levels Remains Unrealized According To The United Nations World Tourism Organization. Our President’s Vision For The Philippine Tourism Industry Is Clear: To Establish A Sector Anchored In The Richness Of Filipino Culture, Heritage, And Identity, Making It Competitive On The Global Stage. Together, Through Meaningful Collaboration And Innovation, We Can Transform The Philippines Into A Tourism Powerhouse In Asia, Ensuring Lasting Economic And Social Benefits For All That Will Give More Reasons To Love The Philippines! Iii. Project Description To Maximize The Dot’s Media Exposure And Ensure That Its Public Image Remains Positive, The Opaa Has Been Organizing A Yearend Briefing. Held Annually For The Past Three Years Prior To The Pandemic. This Gathering Of Invited Members Of The National Media And Stakeholders Is Part Of Its Extensive Information And Awareness Drive Program To Position The Department’s Works In Various Media Platforms. The Dot Annual Yearend Media Briefing And Appreciation Reception Aims To Give, First And Foremost, The Tourism Secretary, As Well As Other Key Officials Of The Department The Opportunity To Engage Our Media Partners And Influencers For Their Sustained Efforts In The Promotion Of Philippine Tourism, While Addressing Some Of The Pressing Issues Related To Policy Directions, Targets And Accomplishments Of The Department For The Concluding Year. Sought To Attend Are The Dot-accredited Members Of The National Media And Influencers/ Tourism-beat Reporters, Lifestyle, Travel Editors, Columnists, And News-beat Journalists From Broadsheets, Travel Magazines, Radio, Tv And Social Media. Top Officials Of The Department And Heads Of The Communications Department Of Allied Agencies And Stakeholders Are Also Enjoined To Attend The Event For Networking Purposes. Iv. Project Objectives • Enlist Commitment And Support From The Members Of The National Media In All Department Initiatives, Programs And Directions; • Contribute To Advancing The Vision Of President Bongbong Marcos For A Revitalized Tourism Sector That Heralds The Filipino Brand And Contributes Greatly To The Philippines’ Economic Resurgence. • Engage Members Of Media To Continuously Generate Favorable Publicity For The Department. • Forge An Eloquent Relationship Between And Among Media Platforms. • Engage Public And Private Partnership In Tourism Development And Propagation Of The Culture Of Tourism. V. Gender And Development Objectives ● Promote Equal Opportunities For Men And Women To Receive Recognition As Indispensable Players In The Tourism Industry. Vi. Legal Basis  Republic Act 9593 Or The Tourism Act Of 2009 Mandates The Department Of Tourism (dot) To Encourage Activities And Programs Which Promote Tourism Awareness, Preserve The Country’s Diverse Cultures And Heritage, And Instill A Sense Of History And A Culture Of Tourism Among The Youth And The Populace; Vii. Scope Of Work/deliverables/requirements For Supplier A. Mice Organizer/event Management Service Provider  Production Management - Assist The Dot In The Conceptualization, Management, And Implementation Of The Events Styling And Entertainment Repertoire Plan Which Consists Of The Following:  Emcee/host O To Introduce The Guest Of Honor, Each Segment Of The Program, And Entertainment O Mc/host Should Be Either Male Or Female Duo Who Has Experience In International/ National Events And/or Tv Presenting Experience O Mc/host Must Speak Fluent English And Filipino O Mc/host Should Be Available For Rehearsal 3 Hours Prior To The Event  Entertainment O The Event Requires A Minimum Of 3 Different Entertainment Acts To Perform In Between Segments (beginning, Middle And End) For Approximately 5 Minutes O Entertainers May Include But Are Not Limited To Singers, Performers, Or An Orchestra, And Preferably Those Who Have Performed Before An International Audience In Keeping With The Overall Conceptual Approach And As Approved By Dot. O Entertainers Must Be Available 3 Hours Before The Event For Briefing And Rehearsal. O Artists To Bring Their Equipment And During Rehearsal Connect With The Av Team To Set Up What Is Required. O Entertainment Will Be Subject To Dot’s Final Approval  Music To Be Provided In The Following Instances: O Lunch Reception And Entry Into The Ballroom At The Start Of The Ceremony. O Background Lounge Music To Be Played Throughout The Ceremony When The Lunch Commences, Music Should Be Played In Between Transitions. O Dot To Approve The Choice Of Music To Play If Necessary.  Event Management Team Who Shall Coordinate, And Oversee The Light, Sound, Audio-visual, Scenery, Technical Requirements, Staging, Choreography, And Other Elements And Requirements Of The Overall Show. The Event Management Company Shall Source The Appropriate Artist, Technical Practitioners, Etc. Required To Implement The Overall Program Scenario For The Event Which Should Include But Not Be Limited To The Following: O Event Coordinator O Content Writer O Set And Stage Designer O Creative Artwork Specialist O Technical Director O Production Manager O Venue Stylist Note: Submit Together With The Technical Bid, The List And Portfolio Of Proposed Entertainment Acts, Mc/host.  Physical And Technical Requirements Overall Venue Decor/execution And Construction For The Abovementioned Event To Include But Not Limited To: A. Lunch Reception 1. Minimum Of Two (2) 6x42” Plasma Screens (landscape) On Stands Which Are Usb Compatible Or Laptops If No Usb Port Is Available. 2. Plasma Screens Will Show The Dot Videos On A Loop Throughout The Event. 3. Official Photo Walls And Media Booth Areas Are Often Placed In The Cocktail Area. 4. High Cocktail Tables With Decoration (1x Table To Be Used By Organization Staff For Registration And X Number Of Tables With Rise To Be Used For The Corporate Giveaways) 5. Red Carpet And Stanchions B. Stage Design 1. The Main Stage Must Be Large Enough To Accommodate Panoramic Led Walls (similar To Events By The Presidential Communications Office). 2. Must Also Allow A Maximum Number Of Tables In The Ballroom Or Area. 3. 3 Sets Of Stage Stairs; Large Middle Set Front Of The Stage, Backstage Left And Backstage Right. 4. Edges Or Stairs To Be Marked With Tape Or Similar For Health And Safety. 5. Stage Set-up, Subject To Adjustments Of Led Size, Depending On The Final Venue: Option 1 Stage Set-up: 3x Led Screens (one Center Stage And Two On Either Side). Screen Size Depends On Stage Design And The Size Of The Ballroom Or Event Area. All Screens Must Be Rigged And Framed By A Structure Surrounded By Neat Black Cloth Or Similar. Option 2 Stage Set-up: 1x Large Led Screen Which Can Be Divided Into Sub-screens. Stage Size Fit To Scale Of Ballroom Or Event Area. • • C. Printed Branding 1. Podium - To Be Supplied By Venue Or Av (1x Podium If 1 Mc). Preferably A Digital Podium For Us To Design A Cover Podium To Be Boxed In As Per Image [insert Photo]. The Podium Must Always Be Flat And/or Have A Lip To Avoid Folder Slipping. D. Photo Walls 2x Photo Walls Usually W 8m X H 24m, But Subject To Change Depending On The Size Of Space Available. Please Provide The Dimensions According To Location. Can Be Placed In Cocktail/ Pre-function Area, When Guests Arrive Or At The Adjacent Side In The Dining Area If Sufficient Space Or Immediately Outside The Event Area. Production Team To Build A Suitable Frame To Finish The Look. Both Walls Must Be Well Lit. E. 360 Photo And Video Booth Or To Be Set Up Near The Photo Walls Or At The Cocktail Area F. Invitational, Confirmation, Admin Work. Assist Opaa In The Conceptualization, - Management And Implementation Of All E-invites And Rsvp. - Drafting Of Invitation Content, Printing (including Onsite), Organization, Management And Execution Of Online Invitation And Related Communication (e-invitations, E-posters, Save The Date And On-the-day Poster, Confirmation, Certificate Of Attendance (if Required) Note: All Printed Materials Must Be Suitable For Photography, I.e Should Not Reflect Much Light As To Allow For Logos To Stand Out And Better Quality. These Also Need To Be Hung Against A Frame (ideally Plywood) So That The Print Can Be Fixed To A Rigid Board Surface So There Is No Creasing. We Advise All Printed Materials To Be Printed On Cloth Or Matt Lamination To Prevent Glare From Camera Flashes. The Graphics For All The Above Will Be Designed By The Opaa Team And Emailed To The Awarded Emc For Print And Installation. All Printed Branding Such As Photo Walls And Media Booths Are To Have Black Carpeted Platforms At Approximately 15cm In Height, Width To Be Approximately 1 Meter, And Length Dependent On Size. These Are To Be Built And Installed By The Production Team. G. Provide A Venue For Alignment Meeting And/or Technical Run With The Complete Technical And Physical Requirements Mentioned Herein. H. Ballroom Decoration: Decoration Of The Ballroom Is Required To Be A High Standard To Fit In With The Caliber Of Attendees. Display Of Local Culture And Colors Is Encouraged. Round Table Banqueting Tables And Chairs (8 Pax) With Tablecloths, Runners, And Chair Covers, Finished With A Decorative Floral Arrangement Or Centerpiece. Each Table To Be Displayed With Table Number Stand Supplied By The Venue And A Branded Menu For Each Guest (opaa Will Finalize Sign Prior To Printing).  Provide The Necessary Equipment And Technical Team, Requirements For The Event, And Coordinate With The Technical Team Of The Venue (tba) For The Setup And Installation Of All Physical And Technical Requirements, Including, But Not Limited To The Following: 1. Equipment - 1x Roaming Videographer For The Lunch Reception And Around The Main Room For The Tables. - 1x Vision Mixer/switcher And Operator. This Mixer Enables A Switch Between Several Different Sources And Mixes So We Can Switch Between The Live Feed, Powerpoint Slides, And Videos. Playback Pro Should Be Used When Video Cueing And Playing - 2x Pre-view Monitors And 2x Laptops In The Audio-visual Booth. It Is Preferred That Lighting, Sound, And Av Engineers Are Seated Next To Each Other In The Same Technical Box - 1x Professional Video Camera And Operator To Film The Entire Ceremony. Please Ensure That These Cameras Are Manually Operated And Not On An Automatic Focus. Cameras Are To Also Supply A Live Feed To The Above-mentioned Projections Screens. Footage Of The Event Is To Be Given To Us Immediately After The Ceremony On A Hard Drive Which The Emc Will Supply. -3x Professional Cameras, Operators, And Handheld Microphones For The Media Interview Enclosure Which Is Off Stage And Next To The Photo Wall. These Video Interviews Will Feature On Youtube, Therefore Need To Be In The Following Format .mov/.mp4/.avi With A Resolution And Aspect Ratio Of 720p: 1280x720 (preferred) Or 1080p: 1920x1080. All Footage Is To Be Saved Immediately After The Event And Copied Onto The Hard Drive Supplied By The Event Organizers. They Are Not Required To Edit These Videos; Opaa Will Do This. Electricity Is Needed In This Area. A Videography Brief Will Be Given To Assigned Videographers On Event Day By An Organizing Representative -1x Professional Digital Photographer Dedicated To The Photo Wall Photographs To Be Downloaded To The Organizer's Staff Laptop At The End Of The Night. A Photography Brief Will Be Given On Event Day By An Organizing Representative. - Provide All The Necessary Cabling For The Entire Production And For All Recording To Be In Hd. 2. Lighting And Sound A. Lunch Reception: Microphone And Stand For Speeches And/or Announcements (pa System); Relaxed/mood Lighting B. Pa System - 2x Gooseneck Microphones At Each Podium (reduce To One If Only One Host) - 2x Handheld Microphones In The Tech Box For Voice-over Introductions And As A Backup (reduce To One Host) - Generic/warm Theatrical Lighting To Give General Cover For The Stage And Band Areas - All Lighting/sound Requirements Of Band/performers As Per Their Technical Riders - Speakers Are To Be Flown/hung From Trusses To Allow For Overall Sound. Not On The Floor At The Front Of The Stage Or On Stands Around The Room. - Lighting In The Audio-visual Booth Area -uplighting For 2x Photo Walls - Lighting For The Backstage Area 3. The Winning Bidder Will Coordinate With Opaa For The Final Program Scenario And Script. 4. Vehicle Hire For Two (2) Mini Vans Or One (1) Super Grandia Van For One (1) Day Within Metro Manila For 12-hour Use That Will Transfer Opaa Secretariat And All Equipment; Should Be Inclusive Of Driver, Gas And Parking Fees And Driver Fees 5. Produce And Execute The Shooting And Pre-recordings Of The Messages Of Key Officials Or Other Speakers’ Messages Should The Need Arise 6. Document In Video And Photo Formats Of The Event For Submission To The Following: A. Opaa: Raw Footage Of The Event Saved In An External Hard Drive To Be Provided By The Emc; The Opaa Team Will Be The One To Edit B. Opaa: 1 Same-day Edit (sde) Video To Be Presented During The Dinner And 1 Video With Highlights Of The Event (2-3minute) For Social Media Posting And All Raw Footage Saved In An External Hard Drive To Be Provided By The Emc 7. Final Dry Run/technical Check Of The Program Scenario To Be Presented For Final Approval Of Tpb Before The Event 9. Submit The End Report, Recordings Of The Activities, Videos, And Final Cut (2-3 Minute Video Highlights) To Opaa After The Event 8. Opaa Shall Have Full Ownership Of All The Data Gathered And Presented (both In Hard And Softcopy Files) From The Event 9. All Records Are Regarded As Confidential And Therefore Will Not Be Divulged To Any Third Party Without Prior Written Approval Of Opaa. The Tpb Has The Right To Request Sight Of, And Copies Of All Records Kept, On The Provision That The Company Is Given Reasonable Notice Of Such A Request 10. Ensure The Privacy And Security Of All Confidential, Privileged Personal Information, And/or Sensitive Information In Accordance With Republic Act No. 10173, Otherwise Known As The Data Privacy Act Of 2021 And Its Implementing Rules And Regulations 11. The Winning Bidder Should: A. Secure All Necessary Permits For Any Song And/or Videos Owned By 3rd Party; B. Provide All Logistical Requirements Of The Entertainers And Their Production Team 12. Assistance On Other Related Matters That May Not Have Been Included In This Document But Deemed Necessary By Either Party. Viii. Eligibility Requirements For The Mice Organizer/event Management Service Provider  Must Be A Professional Full Service Mice Organizer/event Management Services Provider Specializing In Handling/producing/organizing/staging National Level Full-packaged Corporate Events, Corporate Communications, Creating And Staging Physical, As Well As Hybrid Content, Program And Broadcast;  Duly Registered Philippine-based Company With Appropriate Government Agency;  With Significant Experience Working With Government And Private Sector In Tourism, Utilizing State Of The Art Equipment To Produce Premium Physical, As Well As Hybrid Quality Content, Program And Broadcast;  Highly Experienced In Producing Contents And Programs That Are Dynamic, Filipino-themed But Global Standard;  Highly Knowledgeable In Government Procurement Process And Procedure;  Must Be A Dot-accredited Mice Organizer, And Must Engage With Dot-accredited Supplier/s;  Must Be Accredited With The Philippine Government Electronic Procurement Systems (philgeps);  Must Provide A Breakdown Of Prices And Services Included In The Quotation Complete With E-vat And Other Government Taxes;  Amenable To Government Procedure Or Send-bill Arrangement And Preferably With Land Bank Of The Philippines Account;  With Lgu-registered Physical Office In Metro Manila. Ix. Legal/technical Requirements 1. Valid Mayor’s/business Permit 2. Philgeps Registration Number 3. Latest Income/business Tax Return 4. Original Or Certified True Copy Of Duly Notarized Omnibus Sworn Statement X. Payment Procedure Government Procedure And Subject To Appropriate Government Taxes Xi. Approved Budget For The Contract (abc): The Approved Budget For The Contract (abc) Is Four Hundred Twenty-two Thousand Pesos And Nine Hundred Eighty Four 03/100 Pesos Only (php422,984.03) Inclusive Of All Applicable Taxes And Fees. Xii. Submission Of Proposal 4f | Procurement Management Division Department Of Tourism Bldg., 351 Sen. Gil Puyat Avenue, Makati Cit For Inquiries: Approved By: Contact: Mr. Dee A. Mandigma Atty. Glenn Albert Ocampo +9664758757 Oic – Director, Opaa Damandigma@tourism.gov.ph, 3f | Office Of Public Affairs And Advocacy (opaa) Telephone Numbers: 8459-5200 Local 306

Details: Description Van Rental For Transportation Service Of Psc Technical Working Group Of Batang Pinoy 2024 At Puerto Princesa, Palawan Van Rental Specifications: - When: November 12-30, 2024 - Where: Within The Vicinity Of Puerto Princesa, Palawan - Fully Airconditioned Van - Can Accommodate 12 Passengers - Inclusive Of Driver’s Fee, Toll Fee, Parking Fee, Fuel, Driver’s Meals, And Driver’s Accommodations - Permit Fee (if Applicable) - Not More Than (5) Years Old - 10 Hours Per Day With Provision For Overtime Terms Of Conditions A. Vehicles 1. Minimum Specifications 1.1. Passenger Vans A. Vehicle Model: 2019 Or Newer Model B. Seating Capacity: Maximum Of 12 Pax C. Air-conditioned 2.vehicle Condition And Other Requirements 2.1 The Vehicle Must Be Road-worthy And In Excellent Mechanical Condition. 2.2 All Vehicle’s Exterior Lights Must Be Functioning Properly As Intended And Have No Physical Damage. 2.3 All Vehicle Features And Parts Especially Those Related To The Safety Of The Passengers Must Be Installed And Functioning Properly Such As But Not Limited To Brakes, Seat Belts, Etc. 2.4 All Assigned Vehicles Must Have A Valid Insurance With A Comprehensive Coverage. The Said Insurance Must Cover The Whole Duration Of The Contract. Also, The Policy Should Include Medical Coverage For The Driver And All The Passengers. 2.5 All Assigned Vehicles Must Have Valid Lto Registration. 2.6 The Air Conditioning Systems Must Be Clean And In Good Operating Condition. 2.7 Clean And Presentable A. Drivers 1. Qualifications 1.1. Must Be A Professional Driver With A Valid License And Restrictions, Applicable To This Contract, Issued By Lto. 1.2 Must Not Be Over 50 Years Old. 1.3 Must Be Physically And Mentally Fit To Drive. 1.4 Must Have No Criminal Record/s. B. Services 1. Transportation Services Shall Be In Duration Of Ten (10) Hours Daily. Succeeding Hour/s Will Be Considered As Overtime. Overtime Will Be On An Hourly Basis. The Overtime Rate Will Be Based On The Contract And Should Not Exceed ₱ 450.00 For An Hour. 2. All Vehicles Shall Be At The Designated Pickup Area One Hour Before The Scheduled Trip. 3. Should A Vehicle Develop A Mechanical Fault During Transit, Tsp Must Provide A Replacement Within One (1) Hour. In Case Of Failure To Satisfy This Condition, Psc Will Find Alternative Services And All The Extra Costs Incurred Will Be Charged Against The Service Provider. 4. Tsp Shall Provide Additional Units, Without Prior Notice, If Required By The Transportation Committee To Augment The Transport Service. 5. Tsp Shall Be Flexible On The Route/destination Assignment That May Be Given By The Transportation Committee Whenever Transport Services Are Needed. C. Replacement/reassignment 1. Driver 1.1. If Tsp Should Replace Or Reassign Their Driver/s, Prior Approval From The Transportation Committee Head Is Required. 1.2. Due To Justifiable Reasons, Tsp Should Replace Or Reassign Their Driver/ S Upon Request Of The Transportation Committee Head. 1.3. Replacement Driver/s Must Comply With The Requirements Stated In This Terms Of Reference. 2. Vehicle 2.1. If Tsp Should Replace Or Reassign Their Vehicle/s, Prior Approval From The Transportation Committee Head Is Required. 2.2. Due To Justifiable Reasons, Tsp Should Replace Or Reassign Their Vehicles Upon Request Of The Transportation Committee Head. 2.3. Replacement Vehicle/s Must Comply With The Requirements Stated In This Terms Of Reference And Must Be Similar If Not Higher Model. D. Inclusions 1. Driver The Salaries Of The Assigned Drivers Are Included In The Contract Cost. Tsp Shall Be The Sole Responsible For The Payment Of Said Salaries. Tsp Shall Arrange And Cover All Costs For The Food And Accommodation Of All Assigned Drivers And Dispatcher/s. 2.fuel, Toll, And Parking Charges. Fuel Costs, Toll Fees, And Parking Fees (if Applicable) Covering The Rental Period Shall Be Shouldered By Tsp. 3.vehicle And Passenger Insurance Insurance Of The Passengers From Accidents Caused By Human Error/failure, Mechanical Error/failure, Or Any Unfavorable Circumstance Where The Passengers Including Their Properties Were Involved And Any Damage Caused To The Vehicle Without The Direct Involvement Of The Passenger Shall Be Resolved And Fixed By Tsp. 4.special Trip Permits All Payments For The Special Trip Permit If Required. Scope Of Works 1. Supply Of All The Vehicles Including Drivers For The Execution Of The Contract. 2. Provide Additional Units If Required By The Transportation Committee To Augment The Transport Service. Service Provider Responsibilities 1. The Focal Person Must Ensure The Availability Of All Vehicles And Drivers As Stated In The Schedule Of Services. 2. The Focal Person Shall Ensure That All Assigned Vehicles Are Not Scheduled For Maintenance During The Period Of The Contract. 3. The Focal Person Shall Ensure That The Fuel Of All The Vehicles Is Sufficient For The Scheduled Trip. 4. The Focal Person Shall Ensure That All The Drivers Have Sufficient Funds For Parking Fees Before Dispatching. 5. The Focal Person Shall Ensure That All The Vehicles Are Clean And Presentable Before Dispatching. 6. Submit The Following Documents Within Two (2) Calendar Days From The Receipt Of The Notice To Proceed. For Drivers: 6.1. Personal Data Sheet 6.2. Certified Copy Of Driver’s License 6.3. Barangay Clearance 6.4. Police Clearance Or Nbi Clearance For Vehicles: 6.5. Certified True Copy Of Certificate Of Registration 6.6. Certified True Copy Of Land Transportation Registration 6.7. Certified True Copy Of Comprehensive Insurance 7. The Dispatcher Shall Ensure The Timely Departure As Scheduled By The Passenger. 8. The Focal Person Shall Ensure That All Assigned Drivers Will Accomplish Their Daily Trip Tickets Which Must Be Signed By The First And Last Passenger. A Photocopy Of The Trip Tickets Must Be Submitted Not Later Than 12:00n Of The Following Day To The Transportation Committee. 9. In Case Of A Vehicle Breakdown, The Focal Person Must Provide A Replacement Vehicle/s Immediately And Update The Status With The Transportation Committee. Service Period Periods Of Services Are Indicated In The Schedule Below: • Two (2) Units For November 12, 2024 • Three (3) Units For November 13-14, 2024 • Five (5) Units For November 15-16, 2024 • Ten (10) Units For November 17-20, 2024 • Twenty-two (22) Units For November 21, 2024 • Twenty-five (25) Units For November 22, 2024 • Twenty-six (26) Units For November 23-28, 2024 • Twenty-four (24) Units For November 29-30, 2024 Penalties And Deductions 1. When The Supplier Fails To Satisfactorily Deliver The Services Under The Contract Within The Specified Delivery Schedule, Inclusive Of Duly Granted Time Extensions, If Any, Tsp Shall Be Liable For Damages For The Delay Of An Amount Equal To Ten Percent (10%) Of The Cost Of The Delayed Services Scheduled For Every Day Of Delay Until Such Services Are Finally Delivered And Accepted By Transportation Committee. 2. Billing Shall Be Based On The Actual Services Rendered, In Case The Tsp Provided Only Half-day Service, The Billing Shall Be Prorated Based On The Daily Rate. A Penalty Of 10% Shall Be Charged To The Service Provider Based On The Unserved Service. 3. Payment Of 75% Only For The Pertinent Trip If The Vehicle's Air-con System Is Not Working/operating Normally; And 4. 50% Penalty If The Vehicle Fails To Reach The Point Of Destination Due To Vehicle Breakdown Or Accident Involving The Same. 5. All Penalty Equivalent Amounts Shall Be Deducted From Any Money Due Or Which May Become Due To Tsp. Other Requirements 1. Certificate Of Business Registration; 2. Current/ Valid Business Permit (mayor's Permit); 3. Income/business Tax Return Or Current/ Valid Tax Clearance; 4. Omnibus Sworn Statement; 5. Or/ Cr Of Vehicles For Hire; 6. Insurance Policy; 7. Philgeps Membership No. Terms And Schedule Of Payment 1. Full Payment Shall Be Processed Upon Submission Of The Required Documents By The Tsp (i.e., Daily Trip Tickets, Signed Contract, And Other Documents, As Applicable). Payment Shall Be In Send-bill Arrangement And Shall Be Processed Upon Submission Of Complete Documentary Requirements Such As But Not Limited To Signed Contract Of Service, Statement Of Account, And Issuance Of Certificate Of Satisfactory Service. 2. Payment Shall Be Made Within Thirty (30) Working Days After Receipt Of Complete Documentary Requirements. 3. The Request(s) For Payment Shall Be Made To Psc In Writing, Accompanied By An Invoice Describing, As Appropriate, The Output/report Delivered And/or Services Performed, And By Submission Of Other Required Documents And Obligations Stipulated In This Contract. Van Rental Period: November 12-30, 2024 Venue: Puerto Princesa, Palawan

Details: Description Van Rental For Transportation Service Of Psc Technical Working Group Of Batang Pinoy 2024 At Puerto Princesa, Palawan Van Rental Specifications: - When: November 12-30, 2024 - Where: Within The Vicinity Of Puerto Princesa, Palawan - Fully Airconditioned Van - Can Accommodate 12 Passengers - Inclusive Of Driver’s Fee, Toll Fee, Parking Fee, Fuel, Driver’s Meals, And Driver’s Accommodations - Permit Fee (if Applicable) - Not More Than (5) Years Old - 10 Hours Per Day With Provision For Overtime Terms Of Conditions A. Vehicles 1. Minimum Specifications 1.1. Passenger Vans A. Vehicle Model: 2019 Or Newer Model B. Seating Capacity: Maximum Of 12 Pax C. Air-conditioned 2.vehicle Condition And Other Requirements 2.1 The Vehicle Must Be Road-worthy And In Excellent Mechanical Condition. 2.2 All Vehicle’s Exterior Lights Must Be Functioning Properly As Intended And Have No Physical Damage. 2.3 All Vehicle Features And Parts Especially Those Related To The Safety Of The Passengers Must Be Installed And Functioning Properly Such As But Not Limited To Brakes, Seat Belts, Etc. 2.4 All Assigned Vehicles Must Have A Valid Insurance With A Comprehensive Coverage. The Said Insurance Must Cover The Whole Duration Of The Contract. Also, The Policy Should Include Medical Coverage For The Driver And All The Passengers. 2.5 All Assigned Vehicles Must Have Valid Lto Registration. 2.6 The Air Conditioning Systems Must Be Clean And In Good Operating Condition. 2.7 Clean And Presentable B. Drivers 1. Qualifications 1.1. Must Be A Professional Driver With A Valid License And Restrictions, Applicable To This Contract, Issued By Lto. 1.2 Must Not Be Over 50 Years Old. 1.3 Must Be Physically And Mentally Fit To Drive. 1.4 Must Have No Criminal Record/s. C. Services 1. Transportation Services Shall Be In Duration Of Ten (10) Hours Daily. Succeeding Hour/s Will Be Considered As Overtime. Overtime Will Be On An Hourly Basis. The Overtime Rate Will Be Based On The Contract And Should Not Exceed ₱ 450.00 For An Hour. 2. All Vehicles Shall Be At The Designated Pickup Area One Hour Before The Scheduled Trip. 3. Should A Vehicle Develop A Mechanical Fault During Transit, Tsp Must Provide A Replacement Within One (1) Hour. In Case Of Failure To Satisfy This Condition, Psc Will Find Alternative Services And All The Extra Costs Incurred Will Be Charged Against The Service Provider. 4. Tsp Shall Provide Additional Units, Without Prior Notice, If Required By The Transportation Committee To Augment The Transport Service. 5. Tsp Shall Be Flexible On The Route/destination Assignment That May Be Given By The Transportation Committee Whenever Transport Services Are Needed. D. Replacement/reassignment 1. Driver 1.1. If Tsp Should Replace Or Reassign Their Driver/s, Prior Approval From The Transportation Committee Head Is Required. 1.2. Due To Justifiable Reasons, Tsp Should Replace Or Reassign Their Driver/ S Upon Request Of The Transportation Committee Head. 1.3. Replacement Driver/s Must Comply With The Requirements Stated In This Terms Of Reference. 2. Vehicle 2.1. If Tsp Should Replace Or Reassign Their Vehicle/s, Prior Approval From The Transportation Committee Head Is Required. 2.2. Due To Justifiable Reasons, Tsp Should Replace Or Reassign Their Vehicles Upon Request Of The Transportation Committee Head. 2.3. Replacement Vehicle/s Must Comply With The Requirements Stated In This Terms Of Reference And Must Be Similar If Not Higher Model. E. Inclusions 1. Driver The Salaries Of The Assigned Drivers Are Included In The Contract Cost. Tsp Shall Be The Sole Responsible For The Payment Of Said Salaries. Tsp Shall Arrange And Cover All Costs For The Food And Accommodation Of All Assigned Drivers And Dispatcher/s. 2.fuel, Toll, And Parking Charges. Fuel Costs, Toll Fees, And Parking Fees (if Applicable) Covering The Rental Period Shall Be Shouldered By Tsp. 3.vehicle And Passenger Insurance Insurance Of The Passengers From Accidents Caused By Human Error/failure, Mechanical Error/failure, Or Any Unfavorable Circumstance Where The Passengers Including Their Properties Were Involved And Any Damage Caused To The Vehicle Without The Direct Involvement Of The Passenger Shall Be Resolved And Fixed By Tsp. 4.special Trip Permits All Payments For The Special Trip Permit If Required. Scope Of Works 1. Supply Of All The Vehicles Including Drivers For The Execution Of The Contract. 2. Provide Additional Units If Required By The Transportation Committee To Augment The Transport Service. Service Provider Responsibilities 1. The Focal Person Must Ensure The Availability Of All Vehicles And Drivers As Stated In The Schedule Of Services. 2. The Focal Person Shall Ensure That All Assigned Vehicles Are Not Scheduled For Maintenance During The Period Of The Contract. 3. The Focal Person Shall Ensure That The Fuel Of All The Vehicles Is Sufficient For The Scheduled Trip. 4. The Focal Person Shall Ensure That All The Drivers Have Sufficient Funds For Parking Fees Before Dispatching. 5. The Focal Person Shall Ensure That All The Vehicles Are Clean And Presentable Before Dispatching. 6. Submit The Following Documents Within Two (2) Calendar Days From The Receipt Of The Notice To Proceed. For Drivers: 6.1 Personal Data Sheet Certified Copy Of Driver’s License 6.2 Barangay Clearance 6.3. Police Clearance Or Nbi Clearance For Vehicles: 6.4. Certified True Copy Of Certificate Of Registration 6.5. Certified True Copy Of Land Transportation Registration 6.6. Certified True Copy Of Comprehensive Insurance 6.7. The Dispatcher Shall Ensure The Timely Departure As Scheduled By The Passenger. 7. The Focal Person Shall Ensure That All Assigned Drivers Will Accomplish Their Daily Trip Tickets Which Must Be Signed By The First And Last Passenger. A Photocopy Of The Trip Tickets Must Be Submitted Not Later Than 12:00n Of The Following Day To The Transportation Committee. 8. In Case Of A Vehicle Breakdown, The Focal Person Must Provide A Replacement Vehicle/s Immediately And Update The Status With The Transportation Committee. Service Period Periods Of Services Are Indicated In The Schedule Below: • Two (2) Units For November 12, 2024 • Three (3) Units For November 13-14, 2024 • Five (5) Units For November 15-16, 2024 • Ten (10) Units For November 17-20, 2024 • Twenty-two (22) Units For November 21, 2024 • Twenty-five (25) Units For November 22, 2024 • Twenty-six (26) Units For November 23-28, 2024 • Twenty-four (24) Units For November 29-30, 2024 Penalties And Deductions 1. When The Supplier Fails To Satisfactorily Deliver The Services Under The Contract Within The Specified Delivery Schedule, Inclusive Of Duly Granted Time Extensions, If Any, Tsp Shall Be Liable For Damages For The Delay Of An Amount Equal To Ten Percent (10%) Of The Cost Of The Delayed Services Scheduled For Every Day Of Delay Until Such Services Are Finally Delivered And Accepted By Transportation Committee. 2. Billing Shall Be Based On The Actual Services Rendered, In Case The Tsp Provided Only Half-day Service, The Billing Shall Be Prorated Based On The Daily Rate. A Penalty Of 10% Shall Be Charged To The Service Provider Based On The Unserved Service. 3. Payment Of 75% Only For The Pertinent Trip If The Vehicle's Air-con System Is Not Working/operating Normally; And 4. 50% Penalty If The Vehicle Fails To Reach The Point Of Destination Due To Vehicle Breakdown Or Accident Involving The Same. 5. All Penalty Equivalent Amounts Shall Be Deducted From Any Money Due Or Which May Become Due To Tsp. Other Requirements 1. Certificate Of Business Registration; 2. Current/ Valid Business Permit (mayor's Permit); 3. Income/business Tax Return Or Current/ Valid Tax Clearance; 4. Omnibus Sworn Statement; 5. Or/ Cr Of Vehicles For Hire; 6. Insurance Policy; 7. Philgeps Membership No. Terms And Schedule Of Payment 1. Full Payment Shall Be Processed Upon Submission Of The Required Documents By The Tsp (i.e., Daily Trip Tickets, Signed Contract, And Other Documents, As Applicable). Payment Shall Be In Send-bill Arrangement And Shall Be Processed Upon Submission Of Complete Documentary Requirements Such As But Not Limited To Signed Contract Of Service, Statement Of Account, And Issuance Of Certificate Of Satisfactory Service. 2. Payment Shall Be Made Within Thirty (30) Working Days After Receipt Of Complete Documentary Requirements. 3. The Request(s) For Payment Shall Be Made To Psc In Writing, Accompanied By An Invoice Describing, As Appropriate, The Output/report Delivered And/or Services Performed, And By Submission Of Other Required Documents And Obligations Stipulated In This Contract. Venue: Puerto Princesa, Palawan

Details: Description Job Order: Hiring Of Vehicle During The Conduct Of Rice And Non -rice Area Validation For Prism Project In The Provinces Of Samar, Leyte And Biliran On July, 2024 No. Scope Of Work Quantity Unit_cost Abc Destination: 3 Provinces (samar, Northern Samar, Eastern Samar) Provincewide. July 15, 2024 Da-rfo 8-basey, Sta. Rita, Pinabacdao, Calbiga, San Sebastian, Paranas, Motiong, Tarangnan, San Jose Debuan, San Jorge, Samar And Interior Barangay’s 1 8,000.00 8,000.00 July 16, 2024 San Jorge, Pagsanghan, Gandara,sta. Margarita, Calbayog City Samar, Allen, Lavezares, N-samar And Interior Barangay’s 1 8,000.00 8,000.00 July 17, 2024 Rosario,san Jose, Bobon, Catarman, Mondragon, Catubig, Palapag Northern Samar And Interior Barangay’s. 1 8,000.00 8,000.00 July 18, 2024 Gamay, Northern Samar, Jipapad, Arteche, Oras, Dolores, Sulat, San Julian, Borongan, Eastern Samar And Interior Barangay’s 1 8,000.00 8,000.00 July 19, 2024 Salcedo, Balangkayan, Gen. Mac Arthur, Llorente, Hernani, Quinapondan, Balangiga And Interior Barangay’s-da-rfo8. 1 8,000.00 8,000.00 Destination: 3 Provinces (leyte, Southern Leyte, Biliran) Provincewide. July 22, 2024 Da-rfo8- Palo, Pastrana,dagami, Tabontabon, Julita, Dulag,mac Arthur,javier, Abuyog, Leyte, Silago,st. Bernard, Southern Leyte And Interior Barangay’s 1 8,000.00 8,000.00 July 23, 2024 San Francisco Sogod, Malitbog, So. Leyte, Bontoc, Bato, Matalom, Hilongos, Baybay, Leyte And Interior Barangays 1 8,000.00 8,000.00 July 24, 2024 Albuera, Ormoc, Kananga, Isabel, San Isidro, Villaba, Leyte And Interior Barangay’s 1 8,000.00 8,000.00 July 25, 2024 Naval, Almeria, Kawayan, Caibiran, Cabucgayan, Biliran, Leyte2 And Interior Barangay’s 1 8,000.00 8,000.00 July 26, 2024 Capoocan, Carigara, San Miguel, Barugo, Jaro, Alang-alang, Babatngon Leyte-and Interior Barangay’s Da-rfo8 1 8,000.00 8,000.00 No. Termsandconditions 1 Bidder Must Submit/present Valid And Updated. A. Business Permit B. Ltfrb Permit C. Lto Registration (insurance Should Not Be Expired) 2 Provide Clean, Sanitized Againts Viruses/bacteria, Airconditioned And Road Worthy Vehicle Tghat Will Be Able To Accommodate Five To Eight (5-8) Passengers For Each Scheduled Activity/trip. 3 The Driver Must Be Physically Fit And He Must See To It That The Authorized Passesngers Will Observe Social Distancing. 4 Provide The Fuel,lubricant, Tools And Materials And Other Necessary Incidental Expenses. 5 Provide Back Up Vehicle Incase Of Engine Failure And The Likes. 6 Vehicle Must Be On Time Otherwise A Liquidated Damage Of 1/10 Or 1 % Per Hour Of Delay Shall Be Imposed. 7 Its Services Are Subject To Inspection With The Satisfactory Rating And Acceptance As A Requirement For Proccessing Of Payment. 8 Agree To Billing Scheme In The Processing Of Payment Subject To The Inspection And Acceptance. 9 Submit A Snapshot (copy) Of Their Bank Account (preferably Lbp) For Purposes Of Payment And Lldap-ada Scheme. Checklist Of Eligibility Requirements For Bidders: The Eligibility Envelope Shall Contain The Following: ( ) Valid And Current Mayor’s Permit/municipal License ( ) Certificate Of Philgeps Registration Number ( ) Bir Registration ( ) Dti Registration ( ) Valid And Current Tax Clearance Certificate (for Abcs Above 500k) ( ) Omnibus Sworn Statement – Updated Format ( For Abcs Above 500k ( ) Pcab License (for Infrastructure Projects) ( ) Amtec (for Agricultural Machinery) ( ) Professional License/ Curriculum Vitae ( For Consulting Services) Note : Submitted Documents Must Properly Authenticated, Complete And Accurate Eligibility Requirement Stated In The Philgeps Posting, In Compliance To Ra 9184 And The 2016 Revised Rules And Regulations. Failure To Comply, Will Result In The Non-compliant Of The Prospective Bidder Shall Will Warrant Automatic Disqualification For The Procurement Project.

Details: Description Technical Specifications Engagement Of A Mice Organizer/event Management Service Provider I. Project Title : Dot Annual Yearend Briefing 2024 Component/set-up : Live Onsite Attendance Of 220 Target Participants Implementation Date : 10 December 2024 (depending On Availability Of The Secretary) Venue : Metro Manila (tba Hotel) Concept : Formal Business Procurement : Mice Organizer/ Events Management Company Estimated Cost : Php 422,984.03 Source Of Funds : Opaa Augmented Wfp 2024 Attachments : Cost Basis Ii. Background Tourism’s Role In Economic Resurgence And Sustained Recovery Could Not Be Overemphasized. No Less Than Our President Ferdinand “bongbong” Marcos, Jr. Highlighted Tourism’s Resilient And Reliable Contribution To Sustained Growth In His Recent State Of The Nation Address. According To Him, Tourism Has Historically Provided Livelihood And Employment Opportunities To Filipinos. Given The Importance Placed By Our President To Tourism, We See The High Value And Critical Importance Of Striving For Success In Promoting Tourism To Establish It As A Hallmark Of The Current Administration, And Most Importantly, A Source Of National Pride For Our People. Philippine Economic Managers Have Identified Tourism As The Second Top Driver Of The Philippine Economy In The First Half Of The Current Year. This, Despite Global Tourism Recovery To Pre-pandemic Levels Remains Unrealized According To The United Nations World Tourism Organization. Our President’s Vision For The Philippine Tourism Industry Is Clear: To Establish A Sector Anchored In The Richness Of Filipino Culture, Heritage, And Identity, Making It Competitive On The Global Stage. Together, Through Meaningful Collaboration And Innovation, We Can Transform The Philippines Into A Tourism Powerhouse In Asia, Ensuring Lasting Economic And Social Benefits For All That Will Give More Reasons To Love The Philippines! Iii. Project Description To Maximize The Dot’s Media Exposure And Ensure That Its Public Image Remains Positive, The Opaa Has Been Organizing A Yearend Briefing. Held Annually For The Past Three Years Prior To The Pandemic. This Gathering Of Invited Members Of The National Media And Stakeholders Is Part Of Its Extensive Information And Awareness Drive Program To Position The Department’s Works In Various Media Platforms. The Dot Annual Yearend Media Briefing And Appreciation Reception Aims To Give, First And Foremost, The Tourism Secretary, As Well As Other Key Officials Of The Department The Opportunity To Engage Our Media Partners And Influencers For Their Sustained Efforts In The Promotion Of Philippine Tourism, While Addressing Some Of The Pressing Issues Related To Policy Directions, Targets And Accomplishments Of The Department For The Concluding Year. Sought To Attend Are The Dot-accredited Members Of The National Media And Influencers/ Tourism-beat Reporters, Lifestyle, Travel Editors, Columnists, And News-beat Journalists From Broadsheets, Travel Magazines, Radio, Tv And Social Media. Top Officials Of The Department And Heads Of The Communications Department Of Allied Agencies And Stakeholders Are Also Enjoined To Attend The Event For Networking Purposes. Iv. Project Objectives • Enlist Commitment And Support From The Members Of The National Media In All Department Initiatives, Programs And Directions; • Contribute To Advancing The Vision Of President Bongbong Marcos For A Revitalized Tourism Sector That Heralds The Filipino Brand And Contributes Greatly To The Philippines’ Economic Resurgence. • Engage Members Of Media To Continuously Generate Favorable Publicity For The Department. • Forge An Eloquent Relationship Between And Among Media Platforms. • Engage Public And Private Partnership In Tourism Development And Propagation Of The Culture Of Tourism. V. Gender And Development Objectives ● Promote Equal Opportunities For Men And Women To Receive Recognition As Indispensable Players In The Tourism Industry. Vi. Legal Basis  Republic Act 9593 Or The Tourism Act Of 2009 Mandates The Department Of Tourism (dot) To Encourage Activities And Programs Which Promote Tourism Awareness, Preserve The Country’s Diverse Cultures And Heritage, And Instill A Sense Of History And A Culture Of Tourism Among The Youth And The Populace; Vii. Scope Of Work/deliverables/requirements For Supplier A. Mice Organizer/event Management Service Provider  Production Management - Assist The Dot In The Conceptualization, Management, And Implementation Of The Events Styling And Entertainment Repertoire Plan Which Consists Of The Following:  Emcee/host O To Introduce The Guest Of Honor, Each Segment Of The Program, And Entertainment O Mc/host Should Be Either Male Or Female Duo Who Has Experience In International/ National Events And/or Tv Presenting Experience O Mc/host Must Speak Fluent English And Filipino O Mc/host Should Be Available For Rehearsal 1 Day Prior To The Event  Entertainment O The Event Requires A Minimum Of 3 Different Entertainment Acts To Perform In Between Segments (beginning, Middle And End) For Approximately 5 Minutes O Entertainers May Include But Are Not Limited To Singers, Performers, Or An Orchestra, And Preferably Those Who Have Performed Before An International Audience In Keeping With The Overall Conceptual Approach And As Approved By Dot. O Entertainers Must Be Available 3 Hours Before The Event For Briefing And Rehearsal. O Artists To Bring Their Equipment And During Rehearsal Connect With The Av Team To Set Up What Is Required. O Entertainment Will Be Subject To Tpb’s Final Approval  Music To Be Provided In The Following Instances: O Lunch Reception And Entry Into The Ballroom At The Start Of The Ceremony. O Background Lounge Music To Be Played Throughout The Ceremony When The Lunch Commences, Music Should Be Played In Between Transitions. O Dot To Approve The Choice Of Music To Play (approx. 100 Songs) If Necessary.  Event Management Team With A Minimum Experience Of Three (3) Years, Who Shall Coordinate, And Oversee The Light, Sound, Audio-visual, Scenery, Technical Requirements, Staging, Choreography, And Other Elements And Requirements Of The Overall Show. The Event Management Company Shall Source The Appropriate Artist, Technical Practitioners, Etc. Required To Implement The Overall Program Scenario For The Event Which Should Include But Not Be Limited To The Following: O Event Coordinator O Event Director O Stage Manager O Script Writer O Content Writer O Set And Stage Designer O Creative Artwork Specialist O Production Director O Technical Director O Production Manager O Venue Stylist Note: Submit Together With The Technical Bid, The List And Portfolio Of Proposed Entertainment Acts, Models, Mc/host.  Physical And Technical Requirements Overall Venue Decor/execution And Construction For The Abovementioned Event To Include But Not Limited To: A. Lunch Reception 1. Minimum Of Two (2) 6x42” Plasma Screens (landscape) On Stands Which Are Usb Compatible Or Laptops If No Usb Port Is Available. 2. Plasma Screens Will Show The Dot Videos On A Loop Throughout The Event. 3. Official Photo Walls And Media Booth Areas Are Often Placed In The Cocktail Area. 4. High Cocktail Tables With Decoration (1x Table To Be Used By Organization Staff For Registration And X Number Of Tables With Rise To Be Used For The Corporate Giveaways) 5. Red Carpet And Stanchions B. Stage Design 1. The Main Stage Must Be Large Enough To Accommodate Panoramic Led Walls (similar To Events By The Presidential Communications Office). 2. Must Also Allow A Maximum Number Of Tables In The Ballroom Or Area. 3. 3 Sets Of Stage Stairs; Large Middle Set Front Of The Stage, Backstage Left And Backstage Right. 4. Edges Or Stairs To Be Marked With Tape Or Similar For Health And Safety. 5. Stage Set-up, Subject To Adjustments Of Led Size, Depending On The Final Venue: Option 1 Stage Set-up: 3x Led Screens (one Center Stage And Two On Either Side). Screen Size Depends On Stage Design And The Size Of The Ballroom Or Event Area. All Screens Must Be Rigged And Framed By A Structure Surrounded By Neat Black Cloth Or Similar. Option 2 Stage Set-up: 1x Large Led Screen Which Can Be Divided Into Sub-screens. Stage Size Fit To Scale Of Ballroom Or Event Area. • • C. Printed Branding 1. Podium - To Be Supplied By Venue Or Av (1x Podium If 1 Mc). Preferably A Digital Podium For Us To Design A Cover Podium To Be Boxed In As Per Image [insert Photo]. The Podium Must Always Be Flat And/or Have A Lip To Avoid Folder Slipping. D. Photo Walls 2x Photo Walls Usually W 8m X H 24m, But Subject To Change Depending On The Size Of Space Available. Please Provide The Dimensions According To Location. Can Be Placed In Cocktail/ Pre-function Area, When Guests Arrive Or At The Adjacent Side In The Dining Area If Sufficient Space Or Immediately Outside The Event Area. Production Team To Build A Suitable Frame To Finish The Look. Both Walls Must Be Well Lit. E. 360 Photo And Video Booth Or Glambot To Be Set Up Near The Photo Walls Or At The Cocktail Area F. Invitational, Confirmation, Admin Work. Assist Opaa In The Conceptualization, - Management And Implementation Of All E-invites And Rsvp. - Drafting Of Invitation Content, Printing (including Onsite), Organization, Management And Execution Of Online Invitation And Related Communication (e-invitations, E-posters, Save The Date And On-the-day Poster, Confirmation, Certificate Of Attendance (if Required) Note: All Printed Materials Must Be Suitable For Photography, I.e Should Not Reflect Much Light As To Allow For Logos To Stand Out And Better Quality. These Also Need To Be Hung Against A Frame (ideally Plywood) So That The Print Can Be Fixed To A Rigid Board Surface So There Is No Creasing. We Advise All Printed Materials To Be Printed On Cloth Or Matt Lamination To Prevent Glare From Camera Flashes. The Graphics For All The Above Will Be Designed By The Opaa Team And Emailed To The Awarded Emc For Print And Installation. All Printed Branding Such As Photo Walls And Media Booths Are To Have Black Carpeted Platforms At Approximately 15cm In Height, Width To Be Approximately 1 Meter, And Length Dependent On Size. These Are To Be Built And Installed By The Production Team. G. Provide A Venue For Alignment Meeting And/or Technical Run With The Complete Technical And Physical Requirements Mentioned Herein. H. Backstage Area: This Area Should Be Out Of Public View And Should Be Big Enough To Hold All The Stand-by Entertainers, 6-8 Models, Trophy Tables (approximately 4x6ft Tables), And 2x Emc Staff. Backstage Must Have Sufficient Lighting, Stage Equipment Packed Away Safely And Securely, Cables And Connections To Be Covered For Health And Safety, Chairs And Refreshments (water And Soft Drinks). I. Ballroom Decoration: Decoration Of The Ballroom Is Required To Be A High Standard To Fit In With The Caliber Of Attendees. Display Of Local Culture And Colors Is Encouraged. Round Table Banqueting Tables And Chairs (8 Pax) With Tablecloths, Runners, And Chair Covers, Finished With A Decorative Floral Arrangement Or Centerpiece. Each Table To Be Displayed With Table Number Stand Supplied By The Venue And A Branded Menu For Each Guest (opaa Will Finalize Sign Prior To Printing).  Provide The Necessary Equipment And Technical Team, Requirements For The Event, And Coordinate With The Technical Team Of The Venue (tba) For The Setup And Installation Of All Physical And Technical Requirements, Including, But Not Limited To The Following: 1. Equipment - 1x Roaming Videographer For The Lunch Reception And Around The Main Room For The Tables. - 1x Vision Mixer/switcher And Operator. This Mixer Enables A Switch Between Several Different Sources And Mixes So We Can Switch Between The Live Feed, Powerpoint Slides, And Videos. Playback Pro Should Be Used When Video Cueing And Playing - 2x Pre-view Monitors And 2x Laptops In The Audio-visual Booth. It Is Preferred That Lighting, Sound, And Av Engineers Are Seated Next To Each Other In The Same Technical Box - 1x Backstage Monitor And Speaker - 1x Professional Video Camera And Operator To Film The Entire Ceremony. Please Ensure That These Cameras Are Manually Operated And Not On An Automatic Focus. Cameras Are To Also Supply A Live Feed To The Above-mentioned Projections Screens. Footage Of The Event Is To Be Given To Us Immediately After The Ceremony On A Hard Drive Which The Emc Will Supply. -3x Professional Cameras, Operators, And Handheld Microphones For The Media Interview Enclosure Which Is Off Stage And Next To The Photo Wall. These Video Interviews Will Feature On Youtube, Therefore Need To Be In The Following Format .mov/.mp4/.avi With A Resolution And Aspect Ratio Of 720p: 1280x720 (preferred) Or 1080p: 1920x1080. All Footage Is To Be Saved Immediately After The Event And Copied Onto The Hard Drive Supplied By The Event Organizers. They Are Not Required To Edit These Videos; Opaa Will Do This. Electricity Is Needed In This Area. A Videography Brief Will Be Given To Assigned Videographers On Event Day By An Organizing Representative -1x Professional Digital Photographer Dedicated To The Photo Wall Photographs To Be Downloaded To The Organizer's Staff Laptop At The End Of The Night. A Photography Brief Will Be Given On Event Day By An Organizing Representative. - Provide All The Necessary Cabling For The Entire Production And For All Recording To Be In Hd. 2. Lighting And Sound A. Lunch Reception: Microphone And Stand For Speeches And/or Announcements (pa System); Relaxed/mood Lighting B. Pa System - 2x Gooseneck Microphones At Each Podium (reduce To One If Only One Host) - 2x Handheld Microphones In The Tech Box For Voice-over Introductions And As A Backup (reduce To One Host) - Generic/warm Theatrical Lighting To Give General Cover For The Stage And Band Areas - All Lighting/sound Requirements Of Band/performers As Per Their Technical Riders - Speakers Are To Be Flown/hung From Trusses To Allow For Overall Sound. Not On The Floor At The Front Of The Stage Or On Stands Around The Room. - Lighting In The Audio-visual Booth Area -uplighting For 2x Photo Walls - Lighting For The Backstage Area 3. The Winning Bidder Will Coordinate With Opaa For The Final Program Scenario And Script. 4. Vehicle Hire For Two (2) Mini Vans Or One (1) Super Grandia Van For One (1) Day Within Metro Manila For 12-hour Use That Will Transfer Opaa Secretariat And All Equipment; Should Be Inclusive Of Driver, Gas And Parking Fees And Driver Fees 5. Produce And Execute The Shooting And Pre-recordings Of The Messages Of Key Officials Or Other Speakers’ Messages Should The Need Arise 6. Document In Video And Photo Formats Of The Event For Submission To The Following: A. Opaa: Raw Footage Of The Event Saved In An External Hard Drive To Be Provided By The Emc; The Opaa Team Will Be The One To Edit B. Opaa: 1 Same-day Edit (sde) Video To Be Presented During The Dinner And 1 Video With Highlights Of The Event (2-3minute) For Social Media Posting And All Raw Footage Saved In An External Hard Drive To Be Provided By The Emc 7. Final Dry Run/technical Check Of The Program Scenario To Be Presented For Final Approval Of Tpb Before The Event 9. Submit The End Report, Recordings Of The Activities, Videos, And Final Cut (2-3 Minute Video Highlights) To Opaa After The Event 8. Opaa Shall Have Full Ownership Of All The Data Gathered And Presented (both In Hard And Softcopy Files) From The Event 9. All Records Are Regarded As Confidential And Therefore Will Not Be Divulged To Any Third Party Without Prior Written Approval Of Opaa. The Tpb Has The Right To Request Sight Of, And Copies Of All Records Kept, On The Provision That The Company Is Given Reasonable Notice Of Such A Request 10. Ensure The Privacy And Security Of All Confidential, Privileged Personal Information, And/or Sensitive Information In Accordance With Republic Act No. 10173, Otherwise Known As The Data Privacy Act Of 2021 And Its Implementing Rules And Regulations 11. The Winning Bidder Should: A. Secure All Necessary Permits For Any Song And/or Videos Owned By 3rd Party; B. Provide All Logistical Requirements Of The Entertainers And Their Production Team 12. Assistance On Other Related Matters That May Not Have Been Included In This Document But Deemed Necessary By Either Party. Viii. Eligibility Requirements For The Mice Organizer/event Management Service Provider  Must Be A Professional Full Service Mice Organizer/event Management Services Provider Specializing In Handling/producing/organizing/staging National Level Full-packaged Corporate Events, Corporate Communications, Creating And Staging Physical, As Well As Hybrid Content, Program And Broadcast;  Duly Registered Philippine-based Company With Appropriate Government Agency;  With Significant Experience Working With Government And Private Sector In Tourism, Utilizing State Of The Art Equipment To Produce Premium Physical, As Well As Hybrid Quality Content, Program And Broadcast;  Highly Experienced In Producing Contents And Programs That Are Dynamic, Filipino-themed But Global Standard;  Highly Knowledgeable In Government Procurement Process And Procedure;  Must Be A Dot-accredited Mice Organizer, And Must Engage With Dot-accredited Supplier/s;  Must Be Accredited With The Philippine Government Electronic Procurement Systems (philgeps);  Must Provide A Breakdown Of Prices And Services Included In The Quotation Complete With E-vat And Other Government Taxes;  Amenable To Government Procedure Or Send-bill Arrangement And Preferably With Land Bank Of The Philippines Account;  With Lgu-registered Physical Office In Metro Manila. Ix. Legal/technical Requirements 1. Valid Mayor’s/business Permit 2. Philgeps Registration Number 3. Latest Income/business Tax Return 4. Original Or Certified True Copy Of Duly Notarized Omnibus Sworn Statement X. Payment Procedure Government Procedure And Subject To Appropriate Government Taxes Xi. Approved Budget For The Contract (abc): The Approved Budget For The Contract (abc) Is Four Hundred Twenty-two Thousand Pesos And Nine Hundred Eighty Four 03/100 Pesos Only (php422,984.03) Inclusive Of All Applicable Taxes And Fees. Xii. Submission Of Proposal 4f | Procurement Management Division Department Of Tourism Bldg., 351 Sen. Gil Puyat Avenue, Makati Cit For Inquiries: Approved By: Contact: Mr. Dee A. Mandigma Atty. Glenn Albert Ocampo +9664758757 Oic – Director, Opaa Damandigma@tourism.gov.ph, 3f | Office Of Public Affairs And Advocacy (opaa) Telephone Numbers: 8459-5200 Local 306

Details: Acadia Parish Police Jury – Old Va Building 601 N. Parkerson, Crowley, La 70526 Request For Qualifications (rfq) For Engineering And/or Architectural Services For Disaster Damages To Impacted Facilities And Infrastructure Acadia Parish Police Jury 505 Ne Court Circle Crowley, Louisiana 70526 337-788-8800 Date: January 27, 2024 Rfq#2023-011 Pursuant To The Regulations Found At 2 Code Of Federal Regulations (“c.f.r.”) Part 200 Et Seq, In Addition To The Statutory Authority, Regulatory Requirements, And Programmatic Guidance Governing The Federal Emergency Management Agency’s (“fema”) Disaster Recovery Programs, The Acadia Parish Police Jury Requests Qualified Firms To Submit Their Qualifications To Complete The Scope Of Work As Described In This Solicitation. Instruction To Proposers Notice Rfq-2023-011 To Provide Request For Qualifications (rfq) For Engineering And/or Architectural Services For Disaster Damages To Impacted Facilities And Infrastructure. The Information Provided In The Statement Of Work Is To Be Used Only For The Purposes Of Preparing A Proposal For Qualifications. It Is Further Expected That Each Bidder Will Read The Scope Of Work Thoroughly To Provide A Response That Meets All Requirements Outlined In The Scope Of Work. The Acadia Parish Police Jury Reserves The Right To Reject Any Or All Proposals For Qualifications Or Any Portion Thereof And To Accept The Submission Deemed Most Advantageous To Appj. The Information Contained Herein Is Believed To Be Accurate But Is Not To Be Considered In Any Way As A Warranty. Request For Additional Information Clarifying The Scope Of Work Should Be Directed In Writing To Robert Campbell, Rcampbell@rostan.com. B.statement Of Purpose The Primary Purpose Of This Request For Qualifications Is To Procure Qualified Engineering And/or Architectural Consultants Or Multidisciplinary Teams To Assist In The Assessment Of Damages To Develop Construction Plans, Specifications, Cost Estimates, And Perform Other Related Services For Various Projects That May Be Funded Through The Federal Emergency Management Agency (fema)’s Public Assistance Grant Program And/or The U.s. Department Of Housing And Community Development Block Grant Disaster Recovery Program. These Consulting Services Shall Be Performed In Accordance With All Local, State, And Federal Laws, Regulations, And Executive Orders Applicable To These Grant Programs. C.scope Of Work The Acadia Parish Police Jury (appj) Seeks To Obtain Proposals From Qualified Engineers And Architects Or Multi-disciplinary Teams To Assist In The Assessment Of Damages To Public Facilities And Infrastructure Caused By Hurricane Laura; Recommend Actions For Repair, Upgrade, Or Mitigation; Prepare Exhibits And Other Documents; Develop Construction Plans, Specifications, Cost Estimates, Mitigation Actions, Bid And Construction Documents; Construction Management; And Perform Other Related Services, For Various Projects That May Be Funded Through The Federal Emergency Management Agency (fema)’s Public Assistance Grant Program And/or The U.s. Department Of Housing And Urban Development (hud)’s Community Development Block Grant Disaster Recovery Program. The Selected Consultant(s) Must Have Knowledge Of And Provide All Services In Full Compliance With All Local, State, And Federal Laws, Regulations, And Executive Orders Applicable To These Grant Programs. Scope Of Architectural And Engineering Services: Preliminary Design Phase:a. Site Evaluation: Conduct A Site Assessment To Evaluate The Suitability Of The Existing Building For Renovation.b. Programming: Define The Space Requirements Of Parish Officials, Including Office Layouts And Common Areas.c. Conceptual Design: Develop Preliminary Design Concepts That Meet The Project Objectives Cost Estimation Provide Preliminary Cost Estimates For The Renovation Project. Design Development Phase: A. Architectural Design: Develop Detailed Architectural Plans, Including Floor Plans, Elevations, And Building Sections.b. Structural Engineering: Assess The Structural Integrity Of The Existing Building And Design Structural Modifications As Necessary. C. Mechanical, Electrical, And Plumbing (mep) Engineering: Design Mep Systems For The Building, Including Hvac, Electrical, And Plumbing. D. Fire And Life Safety: Ensure Compliance With Fire And Life Safety Codes, Including The Installation Of Necessary Systems. E. Accessibility: Design And Implement Accessibility Features To Meet Ada Requirements. Permitting And Regulatory Compliance:a. Prepare And Submit Permit Applications To Relevant Authorities. B. Coordinate With Local Building Officials To Obtain Necessary Approvals And Permits. C. Ensure Compliance With Federal Grant Requirements And Reporting. Construction Documentation Phase:a. Develop Detailed Construction Drawings And Specifications For Bidding And Construction. B. Assist In The Selection Of Contractors Through The Federal Grant's Procurement Process. Construction Phase: A. Construction Administration: Provide On-site Inspections And Monitoring To Ensure The Work Is Executed In Accordance With The Plans And Specifications. Respond To Requests For Information (rfis) And Change Orders As Needed. B. Quality Assurance And Quality Control (qa/qc): Oversee Quality Control Processes During Construction To Ensure Compliance With Design And Code Requirements. Post-construction Phase:a. Final Inspection: Conduct A Final Inspection To Verify That The Renovated Building Complies With All Relevant Codes And Regulations.b. Project Closeout: Assist In The Closeout Process, Including Final Inspections, Commissioning, And Obtaining The Certificate Of Occupancy. C. Provide As-built Drawings And Operation Manuals To The Client. Deliverables: The Following Deliverables Will Be Provided To The Client Upon Project Completion: Final Architectural And Engineering Drawings And Specifications Inspection Reports And Compliance Documentation As-built Drawings An Assigned Project Manager Will Serve As Engagement Leader And Will Coordinate The Tasks Outlined Above, Taking Direction From Owner's Designee. Other Consulting Staff (subconsultants) Will Provide Support Or Technical Services As Required For Implementation And Accounting Of Emergency Protective Measures Or Permanent Work. When Authorized, This Work Will Include The Assessment And Project Development For The Acadia Parish “old Va” Building. Project Development Will Also Include All Permitting, Coordination With Outside Agencies, And Any Other Items Necessary To Develop The Project In Compliance With Funding Source Requirements Successfully. The Appj May Use This Rfq To Enter One Or More Contracts, Each Comprising One Or More Partial Scopes Of Work, Projects, Or Stages Of Work. No Work May Commence, And No Cost May Be Incurred On Any Scope Of Work, Project, Or Work Stage Without Prior Written Authorization To Proceed. Acadia Parish - Old Va Building 601 N. Parkerson, Crowley, La 70526 The Executed Contract Will Meet All Rules For Federal Grants, As Provided For In Title 44 Code Of Federal Regulations And 2cfr 200.317 Through 200.326 And Appendix Ii D.timetable Last Day For Requests For Written Clarification Will Be February 14, 2024 At 10:00am. Central Standard Time. Proposals Will Be Accepted By Acadia Parish Police Jury. No Later Than February 27, 2024, At 10:00 Am. Central Standard Time. E.submission Of Proposals Of Qualifications All Interested Parties Shall Submit One (1) Hard Copy And One (1) Electronic Copy Of The Proposals Of Qualifications To Samantha Hickman, Purchaseagent@appj.org, No Later Than February 27, 2024, At 10:00 Am. Central Standard Time. Copies Can Also Be Dropped Off At The Acadia Parish Police Jury Administrative Office At 505 Ne Court Circle, Crowley, Louisiana 70526 Or Mailed To Acadia Parish Police Jury, Attn Samantha Hickman, Po Box A, Crowley La 70527. F.consideration Of Proposals This Rfq Does Not Commit The Acadia Parish Police Jury To The Award Of A Contract Nor Pay For Any Cost Incurred In The Preparation And Submission Of The Proposal Of Qualifications In Anticipation Of A Contract. The Acadia Parish Police Jury Reserves The Right To Reject Any Or All Proposals Of Qualifications And To Disregard Any Informality And/or Irregularity In The Quotation When, In Its Opinion, The Best Interest Of Acadia Parish Police Jury Will Be Served By Such Action. Proposals Failing To Provide Some Of The Items In The Statement Of Work Shall Not Be Rejected Per Se, But Any Deviations From The Scope Must Be Clearly Noted. G.acceptance Of Qualifications The Acadia Parish Police Jury Will Notify Proposers In Writing Of Acceptance Of One Or More Of The Proposals Of Qualifications And Rate Schedules. Failure To Provide Any Supplementary Documentation To Comply With The Respondent’s Submission May Be Grounds For Disqualification. H.contents Of Rfq Response Submittal The Following Is A List Of Information To Be Included In The Submittal Response: Executive Summary Name, Address, Email And Telephone Numbers. Qualifications Statement – Type Of Service(s) For Which Individual/firm Is Qualified. Table Of Contents - Organized In The Order Cited In The Format Contained Herein. Proposer Qualifications And Experience - History And Background Of Proposer, Financial Strength, Capacity, And Stability, With Related Services To Entities: Names/addresses Of Principals Of Firm. Resumes Of Key Personnel With Relevant Experience. Corporate Resolution Copy Of Valid Licenses Insurance Certifications Company Experience [“past Projects”] With A/e Design Projects Related To Federal Funding - (3) Similar Projects Undertaken Within The Last Five (5) Years Similar In Scope. Past Projects – Overview Of 5 Projects, Similar In Type, That Demonstrate Ability To Perform. References - Must Include Name, Entity Name, Telephone Number, & Email Address. Please Provide Three (3) References From Similar Projects Completed In The Last Three Years. I.qualifications The Following General Criteria In Combination With The Score Card (attached As “exhibit A”) Will Be Used In Evaluating The Qualifications Statements For Contractor Selection: Capability To Perform All Or Most Of The Services Required For The Project Recent Experience With Similar Or Other Projects Comparable To The Proposed Project. Reputation For Personal And Professional Integrity And Competence. Professional Background And Caliber Of Key Personnel. Capability To Meet Schedules And Deadlines. Qualifications And Experience Of The A/e Firm. Quality Of Projects Previously Undertaken. Degree Of Interest Shown In Undertaking This Project J.selection Process The Contract For This Project Will Be Awarded Through A Qualifications-based Selection Process. All Accepted Proposals Of Qualifications Will Be Reviewed By The Selection Committee. The Selected Firm (or Firms) Will Then Be Presented To The Acadia Parish Police Jury To Enter A Contract For This Project. Pricing For All Work Requested Through An Executed Contract Will Be Negotiated With The Firm Or Firms Selected Prior To Execution Of Subsequent Task Orders With A Not To Exceed Amount Stated. The Selection Process Shall Be As Follows: A Committee Of No More Than Three Acadia Parish Police Jury Representatives Will Review All Conforming Proposals Received Prior To The Deadline. The Contents Of All Proposals Will Be Reviewed Based On The Qualifications Identified In Section I And Will Be Scored Based On The Point Allocation Contained With The Police Jury’s Scorecard, Attached Hereto As Exhibit A. Each Of The Selection Factors Within Exhibit A Will Be Assigned A Value Based On The Total Available Points For That Factor. The Scores Of All Three Committee Members Will Be Averaged On A Final Score Card To Assign A Final Ranking. Any Ties Will Be Judged Based On The “references” Selection Factor, With The Highest Ranking Being Determined By The Highest Scoring Firm. Ties As To The Reference Scoring Factor Will Result In The Acadia Parish Police Jury Picking The Firm That Best Meets Its Needs. K.conflict Of Interest A Proposer Filing Its Qualifications Hereby Certifies That No Officer, Agent Or Employee Of The Acadia Parish Police Jury Has A Pecuniary Interest In This Proposal Of Qualifications And Rater Schedule Or Has Participated In Contract Negotiations On Behalf Of The Acadia Parish Police Jury; That The Proposal Of Qualifications And Rate Schedule Is Made In Good Faith Without Fraud, Collusion, Or Connection Of Any Kind With Any Other Bidder For The Same Request For Proposals Of Qualifications; The Bidder Is Competing Solely In Its Own Behalf Without Connection With, Or Obligation To, Any Undisclosed Person Or Firm. The Acadia Parish Police Jury Will Also Conduct Its Own, Internal Conflict Of Interest Review Prior To Entering Contract Negotiations With Any Firms. L.insurance Requirementprior To Commencing Work Hereunder, Vendor At His/its Expense Will Procure And Maintain The Following Minimum Insurance Naming The Acadia Parish Police Jury - As An Additional Insured For Both Ongoing And Completed Operations On Liability Coverage And Furnish Certificates As To Such On The Acadia Parish Police Jury’s Standard Certificate Form Or Standard Acord Form Certifying The Coverage As Follows: The Contractor Shall Maintain The Following Minimum Insurance Coverages For The Duration Of The Contract With Carriers Having A Current A.m. Best Rating A-: Vi Or Better. Such Limits Are Minimum Limits And Do Not Serve As A Cap On Contractor’s Liability Under This Contract. Commercial General Liability Insurance –the Vendor Shall Have And Maintain During The Life Of The Contract, Commercial General Liability Insurance In At Least The Following Limits: Limits $1,000,000 Each Occurrence $2,000,000 General Aggregate $1,000,000 Products/completed Operations Aggregate. $1,000,000 Personal Injury And Advertising Coverage Such Insurance Shall Name The Acadia Parish Police Jury As Additional Insured For Both Ongoing And Completed Operations By Use Of Endorsements Cg 20 10 And 20 37 Or Equivalent. Such Insurance Shall Provide A Waiver Of Subrogation In Favor Of The Acadia Parish Police Jury And Be Primary And Noncontributory With Any Coverage Maintained By Acadia Parish Police Jury. Business Automobile Liability Insurance The Vendor Shall Have And Maintain During The Life Of This Contract Comprehensive Automobile Liability, Including Owned, Non-owned And Hired Vehicle, Of Below Minimum Limits. Limits $1,000,000 Combined Single Limit Such Insurance Shall Name Acadia Parish Police Jury As Additional Insured, Contain A Waiver Of Subrogation In Favor Of The Acadia Parish Police Jury And Be Primary And Noncontributory With Any Insurance Coverage Maintained By The Acadia Parish Police Jury. Workers’ Compensation Insurance Limits- Statutory Benefits For The State In Which Operations Are Being Performed Employers’ Liability Insurance. Limits $1,000,000 Each Accident $1,000,000 Each Employee – Disease $1,000,000 Policy Limit – Disease Such Insurance Shall Contain A Waiver Of Subrogation In Favor Of The Acadia Parish Police Jury. To The Fullest Extent Permitted By Law, Contractor Agrees To Fully Defend, Indemnify And Hold Harmless Owner And Its Employees, Officers, And Agents, From And Against All Losses, Expenses, Liens, Claims, Demands, Damages, Or Causes Of Action Of Every Kind Of Character Whatsoever, For The Injury To Or Death Of Any Persons Or Damage To Property, Including Costs, Attorney’s Fees And Settlements, Arising Out Of Or In Any Way Related To Contractor’s Operations Under This Agreement. The Vendor Shall Not Cause Any Insurance To Be Cancelled Or Permit Any Insurance To Lapse. All Insurance Policies Shall Contain A Clause To The Effect That The Acadia Parish Police Jury Shall Receive By Written Notice As Evidenced By Return Receipt Of Registered Or Certified Letter A Ten (10) Day Notice Of Non-payment Of Premiums And Notice On Cancellation Or Non-renewal On The Policy In Accordance With Policy Provisions. In All Instances, Vendor Must Procure Insurance Naming The Acadia Parish Police Jury As An Additional Insured For Ongoing And Completed Operations On The General And Auto Liability Coverage And Include A Waiver Of Subrogation And Be Primary And Noncontributory With Any Insurance Maintained By The “appj”.note To Proposers: Submit Evidence Of These Insurance Requirements With All Required Information Set Forth In The Solicitation Documents As Your Proposal. Retain The Complete Set Of Specifications And Contract Documents And A Copy Of The Insurance Forms For Your Files. Requirements For Corporation Articles Of Incorporation Certificate Of Corporate Resolution Certificate Of Good Standing These Will Be Required Prior To The Execution Of Contract. N.required Clauses / Anti-lobbying This Procurement And Any Contracts Entered As A Result Must Be Fully Compliant With The Uniform Administrative Requirements, Cost Principles, And Audit Requirements Found In 2 Code Of Federal Regulations (“cfr”) Part 200 Et Seq. In Particular, The Contract Clauses Included In This Solicitation As “exhibit B” Will Be Incorporated Into Any Agreement Reached With Any Firm Selected For Negotiation. Additionally, As Part Of The Proposal, Contractor Will Also Execute An Anti-lobbying Certification As “exhibit C”. O.suspension & Debarrment The Services Sought Through This Procurement Are Subject To The Debarment And Suspension Regulations Implementing Executive Order 12549, Debarment And Suspension (1986) And Executive Order 12689, Debarment And Suspension (1989) At 2 C.f.r. Part 180 And The Department Of Homeland Security’s Regulations At 2 C.f.r. Part 3000 (non-procurement Debarment And Suspension). Prior To Execution Of Any Contracts Resulting From This Procurement, All Contractors Any Identified Sub-contractors Must Provide Satisfactory Evidence That They Are Neither Debarred Nor Suspended As Determined By The Federal Government’s System For Award Management. P.contract Durationthe Contract Resulting From This Rfq Will Have A Base Period Length Of 24 Months, Beginning On The Effective Date Of The Contract Or The Date Of The ’s Authorized Agent’s Signature, Whichever Is Later. The Acadia Parish Police Jury Reserves The Right To Renew The Contract For An Additional 1 Year Which, If Exercised, Would Result In A Total Contract Period Of Two (2) Years. Exhibit A Selection Committee Score Card Selection Factor Possible Points Total Points Awarded Capacity To Perform 30 Pts Past Projects 50 Pts References 20 Pts Total Score 100 Pts Exhibit B Required Clauses – Contract Provisions For Non-federal Entity Contracts Under Federal Awards Under 2 Cfr Part 200 Throughout The Performance Of Any Work Under This Agreement, The Contractor Agrees To Abide By The Following Clauses And Requirements: Equal Employment Opportunity. During The Performance Of This Agreement, The Contractor Agrees As Follows: Contractor Will Not Discriminate Against Any Employee Or Applicant For Employment Because Of Race, Color, Religion, Sex, Or National Origin. Contractor Will Take Affirmative Action To Ensure That Applicants Are Employed, And That Employees Are Treated During Employment Without Regard To Their Race, Color, Religion, Sex, Or National Origin. Such Action Shall Include, But Not Be Limited To The Following: Employment, Upgrading, Demotion, Or Transfer; Recruitment Or Recruitment Advertising; Layoff Or Termination; Rates Of Pay Or Other Forms Of Compensation; And Selection For Training, Including Apprenticeship. Contractor Agrees To Post In Conspicuous Places, Available To Employees And Applicants For Employment, Notices To Be Provided Setting Forth The Provisions Of This Nondiscrimination Clause. Contractor Will, In All Solicitations Or Advertisements For Employees Placed By Or On Behalf Of The Contractor, State That All Qualified Applicants Will Receive Considerations For Employment Without Regard To Race, Color, Religion, Sex, Or National Origin. Contractor Will Send To Each Labor Union Or Representative Of Workers With Which He Has A Collective Bargaining Agreement Or Other Contract Or Understanding, A Notice To Be Provided Advising The Said Labor Union Or Workers' Representatives Of Contractor's Commitments Under This Section And Shall Post Copies Of The Notice In Conspicuous Places Available To Employees And Applicants For Employment. Contractor Will Comply With All Provisions Of Executive Order 11246 Of September 24, 1965, And Of The Rules, Regulations, And Relevant Orders Of The Secretary Of Labor. Contractor Will Furnish All Information And Reports Required By Executive Order 11246 Of September 24, 1965, And By Rules, Regulations, And Orders Of The Secretary Of Labor, Or Pursuant Thereto, And Will Permit Access To His Books, Records, And Accounts By The Administering Agency And The Secretary Of Labor For Purposes Of Investigation To Ascertain Compliance With Such Rules, Regulations, And Orders. In The Event Of Contractor's Noncompliance With The Nondiscrimination Clauses Of This Contract Or With Any Of The Said Rules, Regulations, Or Orders, This Agreement May Be Canceled, Terminated, Or Suspended In Whole Or In Part And The Contractor May Be Declared Ineligible For Further Government Contracts Or Federally Assisted Construction Contracts In Accordance With Procedures Authorized In Executive Order 11246 Of September 24, 1965, And Such Other Sanctions As May Be Imposed And Remedies Invoked As Provided In Executive Order 11246 Of September 24, 1965, Or By Rule, Regulation, Or Order Of The Secretary Of Labor, Or As Otherwise Provided By Law. The Contractor Will Include The Portion Of The Sentence Immediately Preceding Paragraph (a) And The Provisions Of Paragraphs (a) Through (g) In Every Subcontract Or Purchase Order Unless Exempted By Rules, Regulations, Or Orders Of The Secretary Of Labor Issued Pursuant To Section 204 Of Executive Order 11246 Of September 24, 1965, So That Such Provisions Will Be Binding Upon Each Subcontractor Or Vendor. The Contractor Will Take Such Action With Respect To Any Subcontract Or Purchase Order As The Administering Agency May Direct As A Means Of Enforcing Such Provisions, Including Sanctions For Noncompliance: Provided, However, That In The Event That Contractor Becomes Involved In, Or Is Threatened With, Litigation With A Subcontractor Or Vendor As A Result Of Such Direction By The Administering Agency The Contractor May Request The United States To Enter Into Such Litigation To Protect The Interests Of The United States. Compliance With The Davis-bacon Act And The Copeland “anti-kickback” Act. As Required By Federal Program Legislation: Contractor Agrees That It Shall Comply With The Davis-bacon Act (40 Usc 3141-3144 And 3146-3148) As Supplemented By The Department Of Labor Regulations (29 Cfr Part 5, "labor Standards Provisions Applicable To Contracts Covering Federally Financed And Assisted Construction"). In Accordance With The Statute, Contractor Is Required To Pay Wages To Laborers And Mechanics At A Rate Not Less Than The Prevailing Wages Specified In A Wage Determination Made By The Secretary Of Labor. In Addition, Contractor Shall Pay Wages Not Less Than Once A Week. Contractor Agrees That, For Any Task Order To Which This Requirement Applies, The Contract Is Conditioned Upon Contractor's Acceptance Of The Wage Determination. Contractor Agrees That It Shall Comply With The Copeland "anti-kickback" Act (40 Usc 3145), As Supplemented By The Department Of Labor Regulations (29 Cfr Part 3, "contractors And Subcontractors On Public Building Or Public Work Financed In Whole Or In Part By Loans Or Grants From The United States") And Are Incorporated By Reference Into This Agreement. Contactor. The Contractor Shall Comply With 18 U.s.c. § 874, 40 U.s.c. § 3145, And The Requirements Of 29 C.f.r. Pt. 3 As May Be Applicable, Which Are Incorporated By Reference Into This Agreement. Subcontracts. The Contractor Or Subcontractor Shall Insert In Any Subcontracts The Clause Above And Such Other Clauses As The Fema May By Appropriate Instructions Require, And Also A Clause Requiring The Subcontractors To Include These Clauses In Any Lower Tier Subcontracts. The Prime Contractor Shall Be Responsible For The Compliance By Any Subcontractor Or Lower Tier Subcontractor With All Of These Contract Clauses. Breach. A Breach Of The Contract Clauses Above May Be Grounds For Termination Of The Contract, And For Debarment As A Contractor And Subcontractor As Provided In 29 C.f.r. § 5.12. Compliance With The Contract Work Hours And Safety Standards Act. Overtime Requirements. The Contractor Or Subcontractor Contracting For Any Part Of The Contract Work Which May Require Or Involve The Employment Of Laborers Or Mechanics Shall Not Require Nor Permit Any Such Laborer Or Mechanic In Any Workweek In Which He Or She Is Employed On Such Work To Work In Excess Of Forty Hours In Such Workweek Unless Such Laborer Or Mechanic Receives Compensation At A Rate Not Less Than One And One-half Times The Basic Rate Of Pay For All Hours Worked In Excess Of Forty Hours In Such Workweek. Violation; Liability For Unpaid Wages; Liquidated Damages. In The Event Of Any Violation Of The Clause Set Forth In Paragraph (1) Of This Section The Contractor And Any Subcontractor Responsible Therefor Shall Be Liable For The Unpaid Wages. In Addition, The Contractor And Subcontractor Shall Be Liable To The United States (in The Case Of Work Done Under Contract For The District Of Columbia Or A Territory, To Such District Or To Such Territory), For Liquidated Damages. Such Liquidated Damages Shall Be Computed With Respect To Each Individual Laborer Or Mechanic, Including Watchmen And Guards, Employed In Violation Of The Clause Set Forth In Paragraph (a) Of This Section, In The Sum Of $10 For Each Calendar Day On Which Such Individual Was Required Or Permitted To Work In Excess Of The Standard Workweek Of Forty Hours Without Payment Of The Overtime Wages Required By The Clause Set Forth In Paragraph (a) Of This Section. Withholding For Unpaid Wages And Liquidated Damages. The Client Shall Upon Its Own Action Or Upon Written Request Of An Authorized Representative Of The Department Of Labor Withhold Or Cause To Be Withheld, From Any Moneys Payable On Account Of Work Performed By The Contractor Or Subcontractor Under Any Such Contract Or Any Other Federal Contract With The Same Prime Contractor, Or Any Other Federally-assisted Contract Subject To The Contract Work Hours And Safety Standards Act, Which Is Held By The Same Prime Contractor, Such Sums As May Be Determined To Be Necessary To Satisfy Any Liabilities Of Such Contractor Or Subcontractor For Unpaid Wages And Liquidated Damages As Provided In The Clause Set Forth In Paragraph (b) Of This Section. Subcontracts. The Contractor Or Subcontractor Shall Insert In Any Subcontracts The Clauses Set Forth In Paragraph (a) Through (d) Of This Section And A Clause Requiring The Subcontractors To Include These Clauses In Any Lower Tier Subcontracts. The Prime Contractor Shall Be Responsible For Compliance By Any Subcontractor Or Lower Tier Subcontractor With The Clauses Set Forth In Paragraphs (a) Through (d) Of This Section. Rights To Inventions Made Under A Contract Or Agreement. As Required By Federal Program Legislation, Contractor Agrees To Comply With The Requirements Of 37 C.f.r. Part 401 (rights To Inventions Made By Nonprofit Organizations And Small Business Firms Under Government Grants, Contracts And Cooperative Agreements), And Any Implementing Regulations Issued By Fema. Clean Air Act And Federal Water Pollution Control Act. As Required By Federal Program Legislation: Contractor Agrees To Comply With The Following Federal Requirements: Clean Air Act. The Contractor Agrees To Comply With All Applicable Standards, Orders Or Regulations Issued Pursuant To The Clean Air Act, As Amended, 42 U.s.c. (2) The Contractor Agrees To Report Each Violation To The Client] And Understands And Agrees That The Client Will, In Turn, Report Each Violation As Required To Assure Notification To The State Of Louisiana, Federal Emergency Management Agency, And The Appropriate Environmental Protection Agency Regional Office. The Contractor Agrees To Include These Requirements In Each Subcontract Exceeding $150,000 Financed In Whole Or In Part With Federal Assistance Provided By Fema. Federal Water Pollution Control Act The Contractor Agrees To Comply With All Applicable Standards, Orders Or Regulations Issued Pursuant To The Federal Water Pollution Control Act, As Amended, 33 U.s.c. 1251 Et Seq. The Contractor Agrees To Report Each Violation To The Client And Understands And Agrees That The Client Will, In Turn, Report Each Violation As Required To Assure Notification To The State Of Louisiana, Federal Emergency Management Agency, And The Appropriate Environmental Protection Agency Regional Office. The Contractor Agrees To Include These Requirements In Each Subcontract Exceeding $150,000 Financed In Whole Or In Part With Federal Assistance Provided By Fema. Suspension And Debarment. This Contract Is A Covered Transaction For Purposes Of 2 C.f.r. Pt. 180 And 2 C.f.r. Pt. 3000. As Such The Contractor Is Required, And Will, Verify That Neither Contractor, Its Principals (defined At 2 C.f.r. § 180.995), Nor Its Affiliates (defined At 2 C.f.r. § 180.905) Are Excluded (defined At 2 C.f.r. § 180.940) Or Disqualified (defined At 2 C.f.r. § 180.935). The Contractor Will Comply With 2 C.f.r. Pt. 180, Subpart C And 2 C.f.r. Pt. 3000, Subpart C And Must Include A Requirement To Comply With These Regulations In Any Lower Tier Covered Transaction It Enters. Contractor’s Certification Is A Material Representation Of Fact Relied Upon By The Client. If It Is Later Determined That The Contractor Did Not Comply With 2 C.f.r. Pt. 180, Subpart C And 2 C.f.r. Pt. 3000, Subpart C, In Addition To Remedies Available To State Of Louisiana, The Federal Government May Pursue Available Remedies, Including But Not Limited To Suspension And/or Debarment. The Contractor Agrees To Comply With The Requirements Of 2 C.f.r. Pt. 180, Subpart C And 2 C.f.r. Pt. 3000, Subpart C Throughout The Period This Agreement. The Contractor Further Agrees To Include A Provision Requiring Such Compliance In Its Lower-tier Covered Transactions. Byrd Anti-lobbying Amendment, 31 U.s.c. § 1352 (as Amended) The Contractor Certifies To The Client That It Has Not And Will Not Use Federal Appropriated Funds To Pay Any Person Or Organization For Influencing Or Attempting To Influence An Officer Or Employee Of Any Agency, A Member Of Congress, Officer Or Employee Of Congress, Or An Employee Of A Member Of Congress In Connection With Obtaining Any Federal Contract, Grant, Or Any Other Award Covered By 31 U.s.c. § 1352. The Required Certification Is Provided As An Addendum To This Agreement. Contractor Will Also Ensure That Each Tier Of Subcontractor(s) Shall Also Disclose Any Lobbying With Non-federal Funds That Takes Place In Connection With Obtaining Any Federal Award. Such Disclosures Will Be Forwarded From Tier-to-tier Up To The Client. Procurement Of Recovered Materials. As Required By Federal Program Legislation, Contractor Agrees To The Following: In The Performance Of This Contract, The Contractor Shall Make Maximum Use Of Products Containing Recovered Materials That Are Epa-designated Items Unless The Product Cannot Be Acquired: Competitively Within A Timeframe Providing For Compliance With The Contract Performance Schedule; Meeting Contract Performance Requirements; Or At A Reasonable Price. Information About This Requirement, Along With The List Of Epa-designate Items, Is Available At Epa’s Comprehensive Procurement Guidelines Web Site, Https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. Dhs Seals, Logos, And Flags. The Contractor Shall Not Use The Dhs Seal(s), Logos, Crests, Or Reproductions Of Flags Or Likenesses Of Dhs Agency Officials Without Specific Fema Pre-approval. Compliance With Federal Law, Regulations, And Executive Orders. The Contractor Acknowledges That Fema Financial Assistance Will Be Used To Fund The Contract Only. The Contractor Will Comply Will All Applicable Federal Law, Regulations, Executive Orders, Fema Policies, Procedures, And Directives. No Obligation By Federal Government. “the Federal Government Is Not A Party To This Contract And Is Not Subject To Any Obligations Or Liabilities To The Non-federal Entity, Contractor, Or Any Other Party Pertaining To Any Matter Resulting From The Contract. Program Fraud And False Or Fraudulent Statements Or Related Acts. The Contractor Acknowledges That 31 U.s.c. Chap. 38 (administrative Remedies For False Claims And Statements) Applies To The Contractor Actions Pertaining To This Agreement. Exhibit C Certification Regarding Lobbying The Undersigned Certifies, To The Best Of His Or Her Knowledge, That: 1. No Federal Appropriated Funds Have Been Paid Or Will Be Paid, By Or On Behalf Of The Undersigned, To Any Person For Influencing Or Attempting To Influence An Officer Or Employee Of An Agency, A Member Of Congress, An Officer Or Employee Of Congress, Or An Employee Of A Member Of Congress In Connection With The Awarding Of Any Federal Contract, The Making Of Any Federal Grant, The Making Of Any Federal Loan, The Entering Into Of Any Cooperative Agreement, And The Extension, Continuation, Renewal, Amendment, Or Modification Of Any Federal Contract, Grant, Loan, Or Cooperative Agreement. 2. If Any Funds Other Than Federal Appropriated Funds Have Been Paid Or Will Be Paid To Any Person For Influencing Or Attempting To Influence An Officer Or Employee Of Any Agency, A Member Of Congress, An Officer Or Employee Of Congress, Or An Employee Of A Member Of Congress In Connection With This Federal Contract, Grant, Loan, Or Cooperative Agreement, The Undersigned Shall Complete And Submit Standard Form-lll, “disclosure Form To Report Lobbying,” In Accordance With Its Instructions. 3. The Undersigned Shall Require That The Language Of This Certification Be Included In The Award Documents For All Subawards At All Tiers (including Subcontracts, Subgrants, And Contracts Under Grants, Loans, And Cooperative Agreements) And That All Subrecipients Shall Certify And Disclose Accordingly. This Certification Is A Material Representation Of Fact Upon Which Reliance Was Placed When This Transaction Was Made Or Entered Into. Submission Of This Certification Is A Prerequisite For Making Or Entering Into This Transaction Imposed By 31, U.s.c. § 1352 (as Amended By The Lobbying Disclosure Act Of 1995). Any Person Who Fails To File The Required Certification Shall Be Subject To A Civil Penalty Of Not Less Than $10,000 And Not More Than $100,000 For Each Such Failure. The Contractor, _____________, Certifies Or Affirms The Truthfulness And Accuracy Of Each Statement Of Its Certification And Disclosure, If Any. In Addition, The Contractor Understands And Agrees That The Provisions Of 31 U.s.c. § 3801 Et Seq., Apply To This Certification And Disclosure, If Any. ______________________________________________ Signature Of Contractor’s Authorized Representative ______________________________________________ Name And Title Of Contractor’s Authorized Representative ______________ Date Exhibit D: Certification Statement The Undersigned Hereby Acknowledges She/he Has Read And Understands All Requirements And Specifications Of The Request For Qualifications (rfq), Including Attachments. Official Contact. The Police Jury Requests That The Proposer Designate One Person To Receive All Documents And The Method In Which The Documents Are Best Delivered. The Proposer Should Identify The Contact Name And Fill In The Information Below: (print Clearly) Official Contact Name: E-mail Address: Facsimile Number With Area Code: ( ) Us Mail Address: Proposer Shall Certify That The Above Information Is True And Shall Grant Permission To The State Or Agencies To Contact The Above-named Person Or Otherwise Verify The Information Provided. By Its Submission Of This Proposal And Authorized Signature Below, Proposer Shall Certify That: The Information Contained In Its Response To This Rfp Is Accurate; Proposer Shall Comply With Each Of The Mandatory Requirements Listed In The Rfp And Will Meet Or Exceed The Functional And Technical Requirements Specified Therein; Proposer Shall Accept The Procedures, Evaluation Criteria, Mandatory Contract Terms And Conditions, And All Other Administrative Requirements Set Forth In This Rfp. Proposer's Quote Shall Be Valid For At Least 90 Calendar Days From The Date Of Proposal's Signature Below; Proposer Understands That If Selected As The Successful Proposer, He/she Will Have Seven(7) Business Days From The Date Of Delivery Of Final Contract In Which To Complete Contract Negotiations, If Any, And Execute The Final Contract Document. Proposer Certifies That The Proposer Company, Any Subcontractors, And/or Principals Are Not Suspended, Debarred, Or Otherwise Excluded From Or Ineligible For Participation In Federal Assistance Programs Or Activities. Signature Of Proposer Or Authorized Representative: Printed Name: Title: Date:

Details: Assessment Of The Impact Of Scaling Learning Through Play (ltp) In Rwanda's In-service Teacher Training Program & Type Of Contract Institutional Consultant      Title     Assessment Of The Impact Of Scaling Learning Through Play (ltp) In Rwanda's In-service Teacher Training Program.       Purpose To Assess The Impact Of The Learning Through Play (ltp) Program On Teachers’ Competencies And Learning Outcomes For Children      Type Of Consultancy: ·    Time-based ·    Delivery Based      Delivery Based.      Location  Country-wide In Sampled Schools    Duration  5 Months Start Date     January 2024   Reporting To   Unicef On Behalf Of The Ministry Of Education (mineduc) And Rwanda Basic Education Board (reb)           1.   Background Rwanda Has Made Significant Progress In Improving Access To Education, With Primary School Enrolment Rates Reaching Over 98 Percent For Both Girls And Boys. However, The Quality Of Education Remains A Challenge. This Is Evident In The Persistent Failure Of Children To Achieve Grade-appropriate Learning Competencies. The Most Recent (2022) Learning Assessment Data Indicates That Only 10 Percent Of Children (8 Per Cent For Girls) In P3 Achieved The Expected Proficiency Benchmark In English (which Was Recently Adopted As The Official Language Of Instruction At All Levels Of Education). P3 Students Performed Better In Mathematics, With 61 Percent (59 Percent For Girls) Meeting The Expected Proficiency Benchmark. However, Only 16 Percent Of Students Met Proficiency Benchmarks When The Tests Were Taken In English, Underscoring The Poor Proficiency In The English Language.   The Ministry Of Education Has Recognized The Need For Innovative Teaching Methodologies To Address Learning Challenges. As A Result, Learner-centered, Play-based Learning Approaches Have Been Highlighted In The Competence-based Curriculum Framework As A Key Pedagogical Approach.   Learning Through Play (ltp) Is An Evidence-based Approach That Promotes Active Engagement, Critical Thinking, And Problem-solving Skills Among Learners. It Emphasizes The Use Of Play-based Activities To Facilitate Learning And Development Across Various Subjects. Ltp Has Been Recognized As An Effective Strategy To Enhance Learning Outcomes And Promote Holistic Child Development.   In Rwanda, Ltp Has Been Introduced To Teachers In Collaboration With Unicef And The Lego Foundation, Through The In-service School-based Mentorship Program, Which Aims To Enhance The Professional Capacity Of Teachers On Effective Teaching Methods. By Integrating Ltp Into In-service Teacher Capacity Development, The Ministry Of Education Seeks To Equip Teachers With The Skills And Knowledge Needed To Effectively Implement Ltp Pedagogy In Their Classrooms As They Implement The Competence-based Curriculum. This Initiative Reflects The Government's Commitment To Improving The Quality Of Education And Ensuring The Holistic Development Of Learners.   While The Benefits Of Ltp Are Well Recognized, Several Challenges Need To Be Addressed For Its Successful Implementation. These Challenges Include Insufficient Awareness And Understanding Of Ltp Effectiveness Among Teachers, The Lack Of Materials To Support Play-based Learning Activities, And A Need For Ongoing Support And Monitoring To Ensure Consistent Implementation. Unicef Initiated The Ltp Program In Collaboration With The Lego Foundation In 2020 To Address These Challenges. Implementation Of The Program Was Initially Delayed By The Covid-19 Pandemic, But Momentum Was Regained In 2022. Since Its Inception, The Program Has Supported The Capacity Building Of 2,068 School-based Mentors (972 Males, 1096 Females) On Ltp Pedagogies. The School-based Mentors In Turn Trained 43,500 Teachers In 2,900 Primary Schools To Apply This Approach To Support Improved Learning For Children.   Unicef Plans To Support An Assessment Of The Impact Of Scaling Up Ltp Pedagogies On Teachers’ Competencies And Learning Outcomes For Children.   The Assessment Will Provide Valuable Insights Into The Effectiveness Of Ltp In Enhancing Teacher Performance And Children’s Learning Outcomes Using Available Tools Such As The Early Grade Reading Assessment (egra) Among Others. Furthermore, It Will Help The Ministry Of Education Understand The Extent To Which Ltp Has Been Integrated As One Of The Pedagogical Approaches Used By Teachers To Deliver The Competence-based Curriculum For Basic Education. By Addressing The Challenges And Leveraging The Strengths Of Ltp, Rwanda Can Further Strengthen Its Education System, Improve Teaching Practices, And Ensure The Holistic Development Of Children, Facilitating Them To Achieve Intended Learning Outcomes.       2.   Justification Learning Through Play (ltp) Is Widely Recognized As An Effective Pedagogical Approach For Children's Learning, Supported By A Growing Body Of Evidence. Studies By The Lego Foundation, Hirsh-pasek, Solis,  Whitebread, And Marbina Et Al Hirsh-pasek, Solis, & Whitebread (2017), Marbina Et Al., (2011), Lego Foundation, 2017; Vygotsky, 1978. Highlight The Benefits Of Ltp, Such As Enhanced Problem-solving, Creativity, Collaboration, And Language Skills Development. Through Play-based Activities Like Role-play, Problem-solving Games, Art, Songs, And Outdoor Play, Ltp Provides A Fun And Engaging Learning Environment In Sub-saharan Africa And Beyond. Based On This Evidence, Rwanda Is Well-positioned To Benefit From Ltp In Primary Education With The Support Of The Lego Foundation And Unicef.   The Impact Assessment Of The Ltp Program Is Crucial For Several Reasons. Firstly, It Will Provide Evidence-based Insights Into The Effectiveness Of Ltp In Improving Teacher Performance And Children’s Learning Outcomes In Rwanda.   Secondly, The Assessment Will Help Identify The Strengths And Weaknesses In The Implementation Of Ltp Within The In-service Teacher Training Program. It Will Give Insight Into The Extent To Which Ltp Has Been Integrated Into Teachers' Pedagogical Practices And The Challenges They Face In Implementing Play-based Activities Effectively. This Information Will Be Invaluable In Designing Targeted Interventions And Support Mechanisms To Address Any Gaps And Improve The Implementation Of Ltp.   Lastly, The Assessment Will Provide The Ministry Of Education With Valuable Data On The Overall Impact, In Terms Of Improvements In Teacher Competencies And Learning Outcomes For Children, And Sustainability Of Ltp As A Key Pedagogical Approach. By Understanding Impacts Of Ltp On Children’s Learning, Engagement, And Holistic Development, The Ministry Of Education Will Be Better Equipped To Make Informed Decisions About The Long-term Benefits Of Scaling Up Ltp In Rwanda's Education System.     3.   Objectives / Target The Assessment Is Intended To Provide A Comprehensive Analysis Of The Outcomes Of The Ltp Program, Contributing To A Better Understanding Of Its Impact On Teachers’ Competencies And Children’s Learning. The Findings Will Inform Future Strategies, Interventions, And Policy Decisions Aimed At Strengthening The Implementation And Scaling Of Ltp In Rwanda's Education System.   Specific Objectives Of The Assessment Are:   1.   To Assess The Extent To Which Ltp Has Been Embedded In The Government's Primary School Teachers Training Program. The Assessment Will Analyse The Extent To Which Ltp Has Been Integrated In Curriculum Delivery, The Availability Of Resources And Support For Ltp Implementation, And The Overall Institutionalization Of Ltp As A Key Pedagogical Approach.   2.   To Examine The Level Of Support For Ltp Within The School System. The Assessment Will Document And Analyze Guidelines, Administrative Instructions And Practices At The School Level That Promote And Facilitate Ltp Implementation. The Analysis Will Inform Understanding Of The Extent Of Collaboration And Coordination Between School Administrators, Teachers, And Other Stakeholders In Creating An Enabling Environment For Ltp.   3.   To Assess The Effectiveness Of The Training Provided In Equipping And Empowering Teachers To Use Ltp. The Assessment Will Measure Teachers' Knowledge, Skills, And Confidence In Implementing Ltp, As Well As Their Understanding Of Its Benefits And Relevance To The Competence-based Curriculum. It Will Also Identify Any Gaps Or Challenges In The Training Program And Provide Recommendations For Further Capacity-building Initiatives.   4.   To Assess The Level Of Sensitization And Support Among Parents Towards Ltp. The Assessment Will Gauge Parents' Awareness, Understanding, And Acceptance Of Ltp As An Effective Teaching And Learning Approach. It Will Determine The Extent To Which Parents Are Involved In Supporting Ltp Activities At Home And In Their Engagement With Teachers And Schools To Promote The Use Of Ltp.   5.   To Measure The Engagement Of Children In Ltp And Improvement In Learning Outcomes. The Assessment Will Determine The Extent To Which Children Are Actively Participating, Interacting, And Benefiting From Ltp Activities. It Will Analyze The Extent To Which Ltp Practices Contribute To Children’s Learning Outcomes. It Will Further Identify Any Barriers Or Constraints That May Hinder Children's Engagement In Ltp.   4.   Of The Assignment (scope Of Work) / Specific Tasks Scope Of The Consultancy   4.1  Overview Of Activities Of The End-line Assessment   I.   Inception Report And Context Analysis A.   Inception Report Combined With Literature Review And Context Analysis. • Comprehensive Literature Review Summarizing Existing Research And Evidence On The Impact Of Ltp In Teacher Training Programs, The Delivery Of Competency-based Curriculum And Its Relevance To The Rwandan Context. • Analysis Of The Education Landscape In Rwanda, Including Relevant Policies, Initiatives, And Previous Interventions Related To Ltp And In-service Teacher Training.   Ii.  Design Of The Sampling Strategy, Data Collection And Relative Tools. B.   Assessment Framework And Methodology • A Detailed Assessment Framework Outlining The Objectives, Research Questions, And Indicators To Be Used In The Assessment. • Methodological Approach Including Data Collection Methods (surveys, Interviews, Observations, Etc.), Sampling Techniques, And Data Analysis Procedures. • Ethical Considerations And Data Protection Measures To Ensure The Privacy And Confidentiality Of Participants. C.   Research Permits • Protocols For Data Collection Clearance. • Application For All Relevant Research Permits For Rwanda.   Iii. Baseline Data Analysis Analyze The Baseline Data, Establishing The Status Of Ltp At The Time The Data Was Collected In 2021. This Will Involve A Desk Review, Cleaning And Analysis Of Quantitative And Qualitative Data Collected During The Baseline Survey.   Iv.  End Line Assessment Data Collection: ·    Develop Survey Questionnaires For Teachers, School Administrators, And Parents, Designed To Assess Their Knowledge, Attitudes, Practices, And Perceptions Regarding Ltp And Its Impact. ·    Develop Key Informant Interviews And Focus Ground Discussions Protocols For Consultation With Key Stakeholders, Including Policymakers, Teacher Trainers, And Education Experts, To Gather In-depth Insights And Perspectives On Ltp Implementation And Its Outcomes. ·    Data Collection Including Surveys, Interviews, Focus Group Discussions And Lesson Observations To Assess Teaching Practices, Children's Engagement, Participation, And Learning Outcomes   V.   Analysis Of Findings And Draft Report Preparation I.   Data Analysis And Interpretation: • Analysis Of Quantitative Data Collected Through Surveys Using Appropriate Statistical Methods, Such As Descriptive Statistics, Inferential Statistics, And Correlation Analysis. • Thematic Analysis Of Qualitative Data Gathered Through Interviews And Observations To Identify Key Themes, Patterns, And Emerging Issues Related To Ltp Implementation. • Integration Of Quantitative And Qualitative Findings To Provide A Comprehensive Understanding Of The Impact Of Ltp In The In-service Teacher Training Program.   Vi.  Report Writing, Validation And Finalization I.   Ltp End-line Assessment Report: • Comprehensive Assessment Report Presenting The Findings, Analysis, And Interpretations Of The Assessment Across The Specific Objectives. • Clear Presentation Of The Key Analysis, Findings, And Recommendations Ii.  Specifically, The Report Will Present Findings Around Ltp Program Outcomes: Outcome 1: Ltp Is Embedded In The Government's Primary In-service Teacher Training. Outcome 2: The School System Supports Ltp. Outcome 3:  Teachers Are Equipped And Empowered To Use Ltp. Outcome 4: Parents Are Sensitized And Supportive Of Ltp. Outcome 5: Children Are Engaged In Ltp. Iii. Recommendations For Policy And Practice, Based On The Assessment Findings, To Enhance The Integration And Sustainability Of Ltp In The In-service Teacher Training Program.   Vii. Executive Summary And Presentations: I.   Summary Of Key Findings And Recommendations In An Executive Summary Format Suitable For Dissemination To Policymakers, Educators, And Other Stakeholders. Ii.  Powerpoint Presentations And Other Visual Aids To Effectively Communicate The Assessment Results To Different Audiences, Including Policymakers, Educators, And The Public.   4.2  Details Of Activities Of The End-line Assessment   1.   Analyze Baseline Data The Initial Task Of The Consultant Is To Analyze Existing Raw Baseline Data Sets Collected For The Scaling Learning Through Play (ltp) Program As A Reference For Assessing Impact Compared To The Endline Assessment. The Deliverable For The Baseline Data Analysis Will Be A Summary Report Focused On Key Indicators, Against Which Endline Data Will Be Analyzed To Assess The Impact Of The Ltp Program On Teachers’ Competencies And Learning Outcomes For Children. Having A Clear Understanding Of The Baseline Status Is Essential For Two Reasons: A)   Firstly, It Provides A Benchmark Against Which The Progress And Changes Achieved Through The Ltp Program Can Be Measured. By Analyzing The Baseline Data, The Consultancy Will Establish The Initial Levels Of Embedding Ltp In The Government Primary In-service Teacher Training, The Support From The School System, The Readiness Of Teachers To Implement Ltp, The Level Of Parental Sensitization And Support, And The Engagement Of Children In Ltp. This Background Understanding Of The Baseline Status Will Enable The Consultant To Effectively Track And Evaluate The Extent Of Change And Progress Achieved Over The Course Of The Program. Specifically, The Baseline Summary Report Will Present Key Findings Around Ltp Program Outcomes: 1- Ltp Is Embedded In The Government's Primary In-service Teacher Training. 2- The School System Supports Ltp. 3- Teachers Are Equipped And Empowered To Use Ltp. 4- Parents Are Sensitized And Supportive Of Ltp. 5- Children Are Engaged In Ltp.   2.   Assess The Extent To Which Ltp Has Been Embedded In The Government's Primary In-service Teacher Training Program. The End-line Assessment Will Evaluate The Integration Of Ltp Within The Primary School Teaching And Learning System, The Availability Of Resources And Support For Ltp Implementation, And The Overall Institutionalization Of Ltp As A Key Pedagogical Approach. The Consultant Will Undertake A Comprehensive Assessment To Evaluate The Extent To Which Ltp Has Been Embedded In The Government's Primary In-service Teacher Training Program. The Following Specific Tasks Should Be Accomplished:   A)   Assess Availability Of Resources And Ltp Support Materials: Assess The Availability And Adequacy Of Support Materials For Ltp Implementation. This Includes Assessing Whether Appropriate Support Materials, Such As Lesson Planning And Locally Resourced Teaching And Learning Materials, Have Been Refined And Are Accessible To Teachers. Additionally, Assess The Availability Of A Directory Of Games That Can Be Utilized In The Learning Process.   B)   Assess Institutionalization Of Ltp: Examine The Extent To Which Ltp Has Been Institutionalized As A Key Pedagogical Approach In Primary Schools. Assess The Level Of Awareness, Understanding, And Support Among National And Local Government Officials Regarding The Importance Of Ltp. Determine The Extent To Which These Officials Have Demonstrated Improved Confidence And Support Towards Ltp.   C)   Assess Integration Of Ltp Within The School-based Mentoring Program: Evaluate The Integration Of Ltp In The School-based Mentoring Program. Assess The Extent To Which Ltp Principles And Practices Are Incorporated Into The Mentoring Activities And Whether Adequate Guidance And Support Are Provided To Teachers In Implementing Ltp. Based On The Assessment Findings, Provide Clear And Actionable Recommendations To Enhance The Integration Of Ltp Within The Primary In-service Teacher Training Program. These Recommendations Should Address Any Identified Gaps, Challenges, Or Opportunities For Improvement In Terms Of Teacher Capacity Development, Resources, Support Materials, Institutionalization, And Mentoring.   3.   Examine The Level Of Support For Ltp Within The School System. The Assessment Will Examine Guidelines, Administrative Instructions And Practices At The School Level That Promote And Facilitate Ltp Implementation. The Consultant Will Conduct A Comprehensive Assessment To Examine The Level Of Support For Ltp Within The School System. It Seeks To Understand The Extent Of Collaboration And Coordination Between School Administrators, Teachers, And Other Stakeholders In Creating An Enabling Environment For Ltp.   The Following Specific Tasks Should Be Accomplished:   A)   Assess Guidelines: Review Existing Guidelines At The School Level That Pertain To Ltp Implementation. Assess The Clarity, Comprehensiveness, And Alignment Of These Guidelines With The Objectives Of Ltp. Identify Any Gaps Or Inconsistencies That May Hinder Effective Implementation.   B)   Assess Implementation Practices: Examine The Actual Practices And Implementation Of Ltp Within Primary Schools. This Includes Observing Classroom Activities, Interviewing Teachers, And Reviewing Lesson Plans To Assess The Extent To Which Ltp Is Incorporated Into Daily Teaching Practices. Evaluate The Availability And Utilization Of Appropriate Teaching And Learning Materials That Support Ltp.   C)   Assess Collaboration And Coordination: Assess The Level Of Collaboration And Coordination Between School Administrators, Teachers, And Other Stakeholders In Creating An Enabling Environment For Ltp. This Includes Conducting Interviews And Focus Group Discussions With Head Teachers, Directors Of Studies (dos), Teachers, Parents, And Community Members To Understand Their Awareness, Attitudes, And Engagement Towards Ltp. Determine If There Are Mechanisms In Place To Foster Collaboration And Support Among Stakeholders.   D)   Assess Capacity-building Efforts: Establish The Training And Capacity-building Initiatives Provided To School Administrators And Teachers Regarding Ltp. Assess The Effectiveness Of These Initiatives In Enhancing Their Knowledge, Skills, And Confidence In Implementing Ltp. Identify Any Gaps In Training And Professional Development Opportunities. Based On The Assessment Findings, Provide Practical Recommendations To Improve The Level Of Support For Ltp Within The School System. These Recommendations Should Address Policy Improvements, Capacity-building Needs, Collaboration Mechanisms, And The Creation Of An Enabling Environment That Supports The Effective Implementation Of Ltp.   4.   To Assess The Effectiveness Of The In-service Teacher Training Program In Equipping And Empowering Teachers To Use Ltp. The Assessment Will Measure Teachers' Knowledge, Skills, And Confidence In Implementing Ltp, As Well As Their Understanding Of Its Benefits And Relevance To The Competence-based Curriculum. The Consultant Will Undertake An Analysis To Assess The Effectiveness Of The In-service Teacher Training Program In Equipping And Empowering Teachers To Use Ltp. It Also Seeks To Identify Any Gaps Or Challenges In The Training Program And Provide Recommendations For Further Capacity-building Initiatives.   The Following Specific Tasks Should Be Accomplished: A)   Assess Training Content And Delivery: Evaluate The Content And Delivery Methods Of The In-service Teacher Training Program Related To Ltp. Review Training Materials And Resources Provided To Teachers. Assess The Effectiveness Of The Training Sessions In Enhancing Teachers' Knowledge And Understanding Of Ltp Principles, Strategies, And Their Relevance To The Competence-based Curriculum. Identify Any Gaps Or Challenges In The Training Content Or Delivery.   B)   Measure Teachers' Knowledge, Skills, And Confidence: Conduct Assessments To Measure Teachers' Knowledge, Skills, And Confidence In Implementing Ltp. This May Include Classroom Observations And Interviews With Teachers. Evaluate Their Understanding Of The Benefits And Relevance Of Ltp To The Competence-based Curriculum. Identify Areas Where Teachers Excel And Areas Where Further Support Or Training Is Needed.   C)   Assess Mentoring And Support Mechanisms: Assess The Effectiveness Of The Mentoring And Support Provided To Teachers During And After The Training Program. Review The Role Of School-based Mentors (sbms) In Supporting Teachers' Implementation Of Ltp. Evaluate The Training And Support Provided To Sbms And Their Impact On Enhancing Teachers' Knowledge, Attitudes, And Behaviour Related To Ltp.   D)   Identify Challenges And Gaps: Identify Any Challenges Or Barriers Faced By Teachers In Implementing Ltp. Assess The Level Of Support And Resources Available To Teachers For Effective Ltp Implementation. Identify Any Gaps In The Training Program Or Support Mechanisms That Hinder Teachers' Ability To Effectively Integrate Ltp Into Their Teaching Practices. Based On The Evaluation Findings, Provide Practical Recommendations For Further Capacity-building Initiatives For Teachers On Ltp. These Recommendations Should Address The Identified Gaps, Challenges, And Areas Where Additional Support Is Needed. Propose Strategies For Improving The Training Program, Mentoring Processes, And Support Mechanisms To Enhance Teachers' Knowledge, Skills, And Confidence In Implementing Ltp.   5.   Assess The Level Of Sensitization And Support Among Parents Towards Ltp. The Assessment Will Gauge Parents' Awareness, Understanding, And Acceptance Of Ltp As A Teaching And Learning Approach. The Consultant Will Conduct An Assessment To Evaluate The Level Of Sensitization And Support Among Parents Towards Ltp. It Seeks To Determine The Extent To Which Parents Are Involved In Supporting Ltp Activities At Home And In Their Engagement With Teachers And Schools To Promote The Use Of Ltp. The Following Specific Tasks Should Be Accomplished:   A)   Gauge Parents' Awareness, Understanding, And Acceptance Of Ltp As A Teaching And Learning Approach. The Assessment Should Assess Parents' Knowledge Of Ltp Principles, Their Perception Of Its Benefits For Their Children's Learning And Development, And Their Involvement In Supporting Ltp Activities At Home. The Assessment Should Also Gather Information On Parents' Engagement With Teachers And Schools Regarding Ltp And Their Level Of Confidence And Support For Ltp Implementation.   B)   Assess Parental Engagement: Evaluate The Extent To Which Parents Are Involved In Supporting Ltp Activities At Home. Determine The Frequency And Quality Of Interactions Between Parents And Teachers Regarding Ltp. Assess Parents' Participation In School Events Through The School General Assembly, Or Training Sessions Related To Ltp. Identify Any Barriers Or Facilitators That Influence Parental Engagement With Ltp Initiatives. Based On The Assessment Findings, Provide Recommendations For Enhancing Parental Involvement And Support For Ltp. Propose Strategies To Increase Parental Awareness And Understanding Of Ltp Principles And Benefits. Suggest Ways To Strengthen Communication And Collaboration Between Parents, Teachers, And Schools To Promote The Use Of Ltp. Identify Potential Initiatives Or Activities That Can Further Engage Parents In Supporting Ltp At Home And In The School Community.   6.   Measure The Engagement Of Primary 3 And Primary 5 Children In Ltp. The Consultant Will Assess The Extent To Which Children Are Actively Participating, Interacting, And Benefiting From Ltp Activities. The Consultant Will Assess To Measure The Engagement Of Children In Ltp. It Aims To Assess Their Level Of Participation In Learning Activities And Learning Outcomes. It Will Also Identify Any Barriers Or Constraints That May Hinder Children's Engagement In Ltp.   The Consultant Will Assess Literacy And Numeracy Learning Outcomes Using Egra And Egma Tools Adapted Accordingly To Assess Improvements In Children’s Learning. In Addition To The Learning Outcomes, The End-line Assessment Will Assess Children's Participation During Learning Activities By Employing Observation Techniques And Interviews To Understand Their Experiences, Perceptions, And Attitudes Towards Ltp. Assess Their Level Of Active Participation And Interaction And Capture Their Feedback On The Benefits And Enjoyment Derived From Ltp.   7.   Based On The Assessment Findings, Provide Recommendations For Enhancing Children's Engagement In Ltp. Propose Strategies To Further Promote Active Participation, Interaction, And Motivation During Ltp Activities. Identify Potential Interventions Or Adjustments In Teaching Methodologies, Resources, Or Classroom Practices To Optimize Children's Learning Experiences.   5.   Methodology The End-line Assessment Aims To Assess The Impact Of The Ltp Program On Teachers' Competencies, Capacity To Support Learning, And The Practice Of Ltp Pedagogy. It Will Provide Valuable Insights To The Ministry Of Education On The Effectiveness Of Ltp In Enhancing Teaching And Learning, As Well As Its Alignment With The Competence-based Curriculum In Primary Schools. The End Line Included The Following Major Tasks:   I.   Methodological Approach: The Endline Assessment Is Expected To Adopt Mixed-method (quantitative And Qualitative) And Use Participatory Data Collection Methods By Involving Key Stakeholders At Mineduc, Reb, District, School, And Community Levels Who Have Been Involved Or Supported Implementation Of The Program In One Way Or Another. The Selected Vendor Will Propose Detailed Methodology After Analysis Of The Baseline Data. The Proposed Methodology Should Allow Before And After Type Of Comparison To Estimate The Impact Of The Project Including But Not Limited To Changes In: ·    Knowledge, Attitudes, And Practices Related To Ltp Among System-level, School-level, And Community-level Stakeholders. ·    Changes In Teachers' Pedagogical Approaches. ·    Children’s Involvement And Participation In Teaching And Learning ·    Learning Outcomes That Can Be Attributed To The Application Of Ltp Approaches   Ii.  Data Source: ·    Collect Primary Data From Ltp Intervention Classrooms, Teachers, Parents/caregivers, And Administrative Representatives. ·    Consider Baseline Data As Secondary Data And Propose Methods For Assessing Changes In Pedagogical Approaches And Children’s Participation, Particularly Learning Through Play.   Iii. Sampling: ·    Design A Sampling Strategy Considering Gender And Geography That Will Allow Informative Interpretation Of Findings. ·    Employ Random Sampling In Selected Primary Schools. ·    Sampling Strategy Should Consider The Methodology Used At Baseline To Enable Before And After Comparison As Much As Possible.   Iv.  Qualitative Data Analysis: ·    Gather Key Information From Primary-level Stakeholders Through Interviews And Discussions. ·    Focus On Understanding Stakeholders' Knowledge, Attitudes, And Practices Related To Ltp.   V.   Quantitative Data Analysis: ·    Conduct Descriptive Analysis And Advanced Multivariate Regression Analysis. ·    Develop Adjusted Questionnaires For The Rwandan Context, Taking Into Account Standardized Assessments Such As The Early Grade Reading Assessment (egra) And Learning Achievement In Rwandan Schools (lars). ·    Evaluate Intended Outcomes And Embedding Of Ltp In The Education System.   6.   Expected Deliverables All Deliverables Will Have To Meet Expected Quality And Standards As Elaborately Indicated In This Terms Of Reference. Should The Institutional Consultant Fail To Deliver As Per Expected Quality And Standards, Unicef Reserves The Right To Amend The Payouts Accordingly Or To Delay Them Until A Satisfactory Submission Has Been Received.   Based On The Scope Of The Assignment, The Consultant Will Deliver The Key Tasks And Deliverables Indicated Below Table:   Tasks     Expected Deliverables    Time Frame     Estimated Budget      I.   Inception Report And Context Analysis ·    Inception Consultation Combined With Literature Review And Context Analysis. ·    Assessment Framework And Methodology. ·    Research Permits.   Approved Inception Report With Context Analysis Work Plan, Methodological Approach, And Research Permit (deliverable 1)     First – Second   Month (10 Percent)     Ii.  Baseline Data Analysis ·    Baseline Data And Analysis. ·    Design Of The Sampling Strategy, Data Collection, And Relative Tools For Endline.       Baseline Report Establishing The Status Of Ltp At The Time The Data Was Collected. (deliverable 2)     Second – Third Month     (20 Per Cent)    Iii. Draft Endline Report ·    Endline Data Collection, Analysis, And Draft Report Writing. ·    Presentation Of Preliminary Findings To Unicef And Partners.     Draft Report And Powerpoint Presentation  (deliverable 3)        Third – Fifth     Month  (45 Per Cent)    Iv.  Final Assessment Report ·    Finalization Of The Assessment Report Incorporating Feedback From Stakeholders.       Final Report; Including Executive Summary And Powerpoint Slides (deliverable 4)     Sixth Month    (25 Per Cent)        The Final Report Should Be In Line With Government And Unicef Research Standards, Presenting Verifiable, Substantial Evidence And Very Focused On Practical And Implementable Recommendations. Specifically, The Report Should Include At Least The Following Sections: An Executive Summary, A Description Of The Research Methodology (as Per The Agreed Inception Report), An Assessment Of The Methodology (including Limitations), Findings, Analysis, Conclusions, Lessons Learned And Recommendations For Improvement. The Annexes To The Report Should Contain The Tor, The Approved Data Collection Instruments, And Any Other Relevant Information. The Report Template Should Include, But Not Be Limited To: ·    Title Page And Opening Pages ·    Executive Summary ·    Program Description ·    Role Of Unicef, Iee And Other Stakeholders In Program Implementation ·    Purpose Of Research ·    Objectives ·    Research Design Methodology, Including Sampling Strategy And Methodological Limitations, And Research Criteria ·    Ethical Issues ·    Analysis Of Findings ·    General Conclusions ·    Recommendations ·    Lessons Learned ·    Annexes: Tor, Tools Of Data Collection Used   The Language Of The Report Is English. Complete Data Sets (tools, Database, Filled-out Questionnaires, Records Of Interviews And Focus Group Discussions Etc.) Should Be Provided To Unicef At The End Of The Research And Will Remain The Property Of Unicef.  Any Use Of Datasets And Publications Emanating From The Research Is Subject To Prior Approval Of Unicef Rwanda.   Dissemination Of Results: Findings Of The Research Will Be Summarized And Discussed With Government Stakeholders, Members Of The Basic Education Technical Working Group And Other Relevant Stakeholders.   7.   Reporting Requirements And Taking Instructions This Institutional Consultant Will Report To Unicef On Administrative Matters And All Technical Matters Will Be Taken Up By The Ministry Of Education/ Rwanda Basic Education Board, And Unicef. The Selected Institution Will Need To Develop A Detailed Plan That Outlines The Roles And Responsibilities Of Each Team Member And How They Will Collaborate To Achieve Deliverables In This Task. All Materials Developed By The Consultant Will Remain The Copyright Of The Ministry Of Education, Who Will Be Free To Adapt And Modify The Strategy And Any Other Related Materials For Any Other Purposes.   8.   Project Management The Institutional Consultant Will Be Contracted By, And Report To Unicef Rwanda (see Section 6 Above). The Institutional Consultant Is Expected To Use Their Own Hired Vehicles, And Equipment, Including Computers.   9.   Duration The Duration Of The Consultancy Will Be Up To 7 Months. Throughout The Process, The Consultant Will Maintain Regular Availability To The Ministry Of Education/ Rwanda Basic Education Board And Unicef, Providing Necessary Support And Updates. Effective Communication Channels And Protocols Will Be Established To Ensure Clear And Efficient Information Sharing. The Institutional Consultant Task Manager Will Oversee The Team's Activities, Monitor Progress, And Ensure The Timely Achievement Of Objectives.   10.  Payment Schedule The Payment Will Be In Four Installments As Follows: ·    10 Percent - Inception Report And Context Analysis (deliverable 1) ·    20 Percent - Baseline Report Establishing The Status Of Ltp At The Time The Data Was Collected. (deliverable 2) ·    45 Percent - Draft Endline Report (deliverable 3) ·    25 Percent - Final Assessment Report (deliverable 4)   11.  Qualification Requirement. The Selected Consultancy Firm Will Be Responsible For The Creation Of A Research Team. The Minimum Request Is That The Team Consists Of At Least Two Experts (one Expert In Quantitative Research And Impact Research, And A Further Expert Team Member For Qualitative Research). The Team Composition Should Include National (rwandan) Experts. The Exact Division Of Work Will Be Decided By The Consultant, But In General, The Team Leader Will Be Responsible For Discussions, Negotiations, Final Decisions, And Shape Of The Research, While Further Team Members Will Be Tasked With More Technical Issues (revision Of Technical Reports, In-depth Interviews With Service Providers, Decision-makers, Parents, Revision Of Existing Research Reports Etc.). The Team Will Preferably Include The Following Profiles: Technical Expert And Team Leader; Qualitative Research Expert; Statistician ‐data Entry And Analysis Staff; Data Collection Assistants. The Qualifications And Skill Areas Required Include: Technical Expert & Team Leader: ·    Extensive Quantitative And Qualitative Research And Impact Research Expertise And Experience, Including Expertise In Data Collection And Analysis; Demonstrated Skills In Similar Research; Demonstrated Technical Report Writing Skills. ·    Minimum 10 Years Of Relevant Work Experience Of Which Two At National And International Levels In Field Programs Relevant To Education.      Understanding Of Technical Aspects Of Ltp, In-service Teacher Training, And Primary-level Education. ·    Advanced University Degree In One Or More Of The Disciplines Relevant To The Following Areas: Research Expertise, Economics And Social Sciences. ·    Knowledgeable On Institutional Issues Related To The Provision Of Global Public Goods. ·    Experience Working With/in The Un Or Other International Development Organizations In The Social Sector Or National-level Development Assistance And Partnership Support To Government Programs And Priorities Is An Asset. ·    Fluency In English Is A Must And Knowledge Of French And Kinyarwanda Is An Advantage. Qualitative Research Expert: ·    Extensive Qualitative Research Expertise And Experience, Including Qualitative Tool Development And Data Collection Skills; Demonstrated Skills In Similar Research. ·    Experience In Training Research Assistants In Qualitative Data Collection Tools. ·    Knowledge Of Education-system In Rwanda. ·    Good Understanding Of The Cultural And Social Context Of Rwanda. ·    Knowledge Of Technical Aspects Of Similar Programs. All Members Of The Team: ·    Language Proficiency: Excellent Writing Skills In English. ·    Advanced University Degree In Education Or Social Science. ·    Work Experience In Different Countries: At Least Eight Years Of Field Experience For Team Leader And Research Expert; At Least 10 Years Of Field Experience For All Other Team Members. Experience In Working With Un Agencies (desired). ·    Experience In Research: Knowledgeable On Un Research Policy, Recommended By Unicef Regional Or Global Research Advisors Or Other Senior Managers, Skilled In Performing Structured Interviews, Facilitating Focus Group Discussions And Other Relevant Qualitative Research Methods. ·    Analytical Skills: Demonstrated Analytical Skills Related To The Use Of Quantitative And Qualitative Data For Decision-making. ·    Process Management Skills: Demonstrated Skills And Experience In Conducting And Presenting Research. ·    Good Communication And Advocacy Skills: Ability To Communicate With Various Stakeholders, And To Express Ideas And Concepts Concisely And Clearly In Written And Oral Form. Evaluators Should Be Sensitive To Cultural Peculiarities And Act With Integrity And Respect To All Stakeholders. Evaluators Should Protect The Anonymity And Confidentiality Of Individual Interviewees.   12.  Evaluation Criteria A Two-stage Procedure Shall Be Utilized In Evaluating Proposals, Starting With The Technical Proposal Followed By The Financial Proposal.   I.   Technical Evaluation Of Proposals Evaluation Of Technical Proposals Will Represent 70% Weighting.   Ii.  Financial Evaluation Of Proposals Financial Proposals Whose Technical Proposals Meet Technical Expectations Will Be Assessed, For A Consolidated Score Of The Overall Proposal, Based On Which The Offer Will Be Made To The Qualified Institutional Consultant. The Financial Criteria Will Represent 30% Of The Weighting. The Cumulative Weighted Average For The Two Proposals Will Then Apply In Determining The Best Value-a For-money Proposal. Applications Shall Therefore Contain The Following Required Documentation: A.   Technical Proposal: The Consultant Institution Should Prepare A Proposal Based On The Tasks And Deliverables (as Per The Tor). The Proposal Should Include: I)   Of Experience, Reflecting Why The Institution Is Suited To Fulfil This Scope Of Work. Ii)  The Technical Proposal Shall Also Include Updated Cvs, Including Their Intended Role In This Consultancy And The Amount Of Time They Intend To Commit To This End-line Assessment. Copies Of 2 Reports Of Previous Research Conducted By The Consultants Should Also Be Included. Iii) Approach And Methodology With A Detailed Breakdown Of The Inception Phase Proposed Scope And Data Collection Methodology And Approach That Will Be Used By The Consultant. Moreover, A Brief Explanation Of The Data Analysis And Report Writing, And A Possible Dissemination Plan Should Be Included Along With A Draft Work Plan And Timeline For The Research.   B.   Financial Proposal: Expected Financial Offer With A Cost Breakdown Of Consultancy Fee, Travel, Daily Subsistence Allowance (dsa), And Any Other Costs, During The Fieldwork In Rwanda.  The Proposal Should Include A Breakdown Of Prices, For Each Component Of The Proposed Work, Based On An Estimate Of The Time Needed.  The Financial Proposal Shall Be Submitted In A Separate File, Clearly Named The Financial Proposal. No Financial Information Should Be Contained In The Technical Proposal As This Will Lead To Proposal Cancellation. Financial Proposals Should Be Filled As Per The Table Below: Deliverable    Time Frame     Costs     Inception Report And Context Analysis- Deliverable 1            Baseline Data Analysis (deliverable 2)                Draft Endline Report (deliverable 3)              Final Assessment Report (deliverable 4)                Operational Costs (a Detailed Addendum Budget Required)           Total                 The Evaluation Of Bids Will Be Based On The Following:   Technical Proposal  Points    1.   Experience Of The Institution The Successful Consultancy Firm Will Be Able To Demonstrate Skills In: ·    Experience In Evaluating Education Programs. ·    International Exposure To Developing Countries. ·    Prior Work With Government And Non-government Partners. ·    Excellent Qualitative And Quantitative Research Analytical Skills. ·    Experience And/or Capacity To Work In Rwanda (preference Given To Rwandan Consultancy Firms Or Firms Bidding With National Experts). ·    Demonstrable Experience In Convening Multi-stakeholder Processes And Building Consensus On Research. Team Members Should Demonstrate The Following: ·    At Least 10 Years Of Experience In Research And Analysis With Quantitative And Qualitative Data. ·    At Least 8 Years Of Experience In Education. ·    Fluency In English, And Kinyarwanda (preferred). ·    Excellent Writing Skills. ·    Demonstrated Experience In Developing Reports.  30   2.   Proposed Methodology And Approach ·    Quality Of Previous Work Done In Research, And Education Research, Specifically. ·    Quality Of Proposed Methodology And Approach (including Sampling Framework And Proposed Tools). ·    Quality Of The Proposed Process And Timeline With A Division Of Tasks Towards The Final Report.       30   3.   Technical Capacity For Management ·    Realistic And Timed Plan Of Action. ·    Provide The Ability To Conceptualize, Plan, And Execute Research. ·    Good Management, Interpersonal, Planning, And Coordination Skills. ·    Experience Working In Sub-saharan Africa, With A Preference For Experience In Rwanda. 10     Financial Proposal  Points    ·    The Costs Should Be Broken Down For Each Component Of The Proposed Work, Based On An Estimated Time Frame. ·    Separate Cost Table. ·    Budget Narrative To Explain The Assumptions Behind All Cost Estimates. 30   The Financial Proposal Will Be Opened Only For Those Entities Whose Technical Proposal Achieved The Minimum Technical Threshold Of 50 Points Of The Obtainable Maximum Score Of 70 Points And Are Determined To Be Compliant. The Contract Shall Be Awarded To The Proposal Obtaining The Overall Highest Score After Adding The Score Of The Technical Proposal And The Financial Proposal. Proposals Not Complying With The Terms And Conditions Contained In This Tor, Including The Provision Of All Required Information, May Result In The Proposal Being Deemed Non-responsive And Therefore Not Considered Further. Non-compliant Proposals Will Not Be Eligible For Further Consideration. Confidentiality Unless Otherwise Specified, The Consultant Shall Keep Confidential All Information And Documentation Being Shared By Unicef Rwanda And Other Partners. Contract Management And Administrative Matters Unicef Will Manage The Contract For The Consultancy, While The Institutional Consultant Will Handle All Logistical Arrangements Related To The Contract. The Institutional Consultant Will Also Bear Responsibility For Additional Expenses Such As International And Local Travel, Visas, Banking/cash Services, And Office Space And Equipment, Including Computers And Photocopiers. Unicef Will Be Under No Obligation To Pay For Additional Operational Costs Related To This Assignment.  All Costs Required To Operationalize This Assignment Shall Be Borne By The Hired Institutional Consultant And Should Be Included In The Proposed Financial Proposal.   13.  Administrative Issues, Including Consulting Firm’s Workplace And Travel The Institutional Consultant Is Responsible For Providing An All-inclusive Cost In The Financial Proposal, Which Covers All Expenses Related To The Assignment, Including Travel To Rwanda If The Consultant Is Based Outside The Country. Unicef Will Not Provide Office Space Or Electronic Equipment To The Consultant. The Consulting Firm's Workplace And Necessary Electronic Equipment Are The Responsibility Of The Institutional Consultant.   14.  Policy Issues I)   No Contract May Commence Unless The Contract Is Signed By Both Unicef And The Institutional Consultant. Ii)  The Institutional Consultant Will Not Have Supervisory Responsibilities Or Authority Over The Unicef Budget. Iii) Unicef Will Conduct Reference Checks (persons/institutions) For Feedback On Services Provided By The Bidding Institutional Consultant.   Qualified Institutions Are Requested To Submit A Full Proposal, Consisting Of Two Separate Parts (technical And Financial), To Rwasupply@unicef.org. By 03 January 2024.