Ups Tenders

Details: The Inquiry Is Conducted In Pursuant to Decision No. 58/2021 of the Provincial Commander of the Police in Kraków of November 4, 2021, as amended. The Proceedings Are Conducted in Polish on the Electronic Purchasing Platform Under the Name and Case Number of the Proceeding Indicated in the Title. I. General Information: 1. The Proceedings Are Conducted in Polish In Electronic Form Through the Purchasing Platform (Hereinafter referred to as the Platform; System) At the Address: Https://malopolska-policja.eb2b.com.pl/, On Which Procurement Documents Directly Related to the Proceeding Will Be Made Available 2. Use of the Platform Is Free of Charge. 3. Communication Between the Ordering Party and Contractors, Including All Declarations, Applications, Notifications and Information, Are Transferred Through the Platform: A) Electronic Documents, Declarations or Electronic Copies of Documents or Declarations Constituting the Offer Are Submitted by the Contractor Using the "Submit an Offer" Tab During the Offer/Application Submission Stage. B) Electronic Documents, Declarations, Supplements, Electronic Copies of Documents or Declarations Submitted by the Contractor After Submitting Offers (e.g. Upon the Ordering Party's Request), Are Submitted Using the "Questions/Information" Tab. C) Any Requests for Clarification of the Content of the Specifications, Requests for an On-Site Inspection, Etc. Are Also Submitted Using the "Questions/Information" Tab. The Date of Receipt Is Considered to Be the Date of Their Uploading to the System. 4. Below are the instructions for using the Platform, i.e.: A) Submission to the Procedure requires the Contractor to log in to the System. After entering the User Data, i.e. e-mail address and password, the submission is automatically accepted by the system. B) In the "proceedings" tab, "list of open proceedings" select this procedure and using the command "register to participate in the procedure" go to the registration form - if the Contractor does not have an account on the platform or the user login panel to the system. C) After filling in the registration form, the contractor will receive an e-mail informing that he can log in to the platform for the first time. Registration of a new account is subject to verification and acceptance by the operator, which may take up to 24 hours (8 working hours). D) In the "Organizer's attachments" tab of the subject procedure, the documentation of the procedure (swz and other documents) is available. The Document is downloaded by clicking on the selected attachment and pressing the "download" command. In order to download all attachments at the same time, select the "download Package" command and then "download all Organizer's Attachments". 5. The Ordering Party Specifies the Necessary Hardware and Application Requirements Enabled to Work on the Purchasing Platform, i.e.: A) Permanent Access to the Internet with Guaranteed Throughput of No Less Than 4/1 Mb/s, B) PC or Mac Computer with the Following Configuration: RAM Min. 8 Gb, Dual-core Processor Clocked at Min. 2.4 GHz, One of the Operating Systems: MS Windows, Mac Os, Linux, With Current Technical Support from the Manufacturer, C) Any Version of Internet Browser Installed, D) Javascript Support Enabled, E) Installed Program Supporting File Formats Used by the Contractor (e.g. Acrobat Reader for Files in .pdf Format). 6. The Ordering Party recommends uploading files to the Platform in a maximum size of up to 250 Mb and in the case of documents signed with a trusted signature up to 10 Mb. 7. The Ordering Party specifies information on the encoding and time of data receipt, i.e.: A) The file attached by the Contractor on the Purchasing Platform and saved is encrypted in the system. The possibility of opening the file is available only after decryption by the Ordering Party after the deadline for submitting offers. B) The time of data receipt by the Platform is indicated by the date and exact time (hh:mm:ss) attached to the electronic document, located on the left side of the document in the "date of submission" column. 8. The offer should be prepared in accordance with this Inquiry. 9. The Offer Should Be Submitted In The Following Manner: A) The Contractor Submits The Offer By Adding In The "Attachments" Tab The Documents (attachments) Specified In This Announcement By Selecting The "Add Attachment" Command And Selecting The Target File To Be Sent; The Contractor Should Describe The Attachment With A Name That Allows Its Identification; B) The Deadline For Submitting The Offer Is Determined By The Time Of Full Processing Of The Transaction On The Platform; C) After Saving, The File Is Encrypted In The System. If The Contractor Has Posted The Incorrect File, They Can Delete It By Selecting The File And Clicking The "Delete" Command. 10. The Contractor Submits The Offer In Encrypted Form, Therefore The Offers Are Not Visible Until They Are Decrypted By The Ordering Party. 11. The Contractor May Independently Withdraw The Offer They Have Submitted. For this purpose, in the "attachments" tab, use the "delete" command, previously selected file. 12. After the deadline for submission of offers, it will not be possible to add an offer (attachments). Ii. Specification of the subject of the order 1. The subject of the order is to carry out initial and periodic medical examinations of persons performing underwater work and periodic examinations of police officers employed at the Voivodship Police Headquarters in Kraków. 2. Scope of the examinations referred to in point 1 Specifies: A) Act of 17 October 2003 on Underwater Work, B) Regulation of the Minister of Health of 17 September 2007 on Health Conditions for Underwater Work, C) Act of 27 June 1997 on Occupational Medicine Services, D) Regulation of the Minister of Health of 9 January 2017 on Periodic Examinations and Check-ups of Police Officers. E) Regulation of the Minister of Health and Social Welfare of 30 May 1996 on Conducting Medical Examinations of Employees, the Scope of Preventive Health Care for Employees and Medical Certificates Issued for the Purposes Provided for in the Labour Code. 3. Detailed definition of the Subject of the Order and the expected quantities of services are included in Annex No. 2 (Price form) and No. 3 (draft Agreement). 4. The place of performance of the Subject of the Order will be the seat of the Contractor and/or the seat of its subcontractors. 5. The basis for the performance of the Services that are the subject of the Order will be the personal referrals issued by the heads of the units and entities for which the tests are performed. 6. The tests end with the issuance of a medical certificate stating: no contraindications to work in a specific position or the existence of contraindications to work in a specific position. 7. The Contractor is obliged to take into account the medical certificates and certificates and psychological certificates of drivers that are valid in terms of the deadline and issued by authorized entities. 8. The Services Provided Will Be Performed By Medical Personnel With Appropriate Knowledge, Qualifications And Appropriate Authorizations Allowing The Independent Performance Of Activities That Are The Subject Of The Contract And Will Be Performed With Due Diligence, Based On Current Medical Knowledge While Maintaining The Principles Of Professional Ethics, While Respecting The Rights Of The Patient. 9. The Contractor Ensures That It Has The Necessary Equipment, Medical Apparatus And Medical Products For This Purpose. In Order To Ensure Continuity Of Medical Services During The Temporary Absence Of Specialist Physicians, The Contractor Is Obliged To Provide A Substitution. Iii. Description of Conditions of Participation in the Proceedings: 1. Contractors who have: 1) Medical Personnel Who Have Appropriate Authorizations to Carry Out Initial and Periodic Medical Examinations of Persons Performing Underwater Work And to Carry Out Periodic Examinations of Police Officers, i.e.: A) Has First or Second Degree Specialization or the Title of Specialist in the Field of: Maritime and Tropical Medicine, Transport Medicine, Occupational Medicine, Industrial Medicine or Aviation Medicine, and B) Has Completed Training in the Field of Adjudicating on the Fitness to Perform Underwater Work at a Research Institute Conducting Activities in the Field of Hyperbaric Medicine or a Medical University Conducting Activities in the Field of Hyperbaric Medicine or a Course in Transport Medicine or Occupational Medicine; 2) An Ophthalmologist; 3) Neurologist; 4) Otolaryngologist; 5) Orthopedist; 6) Dentist; 7) Nurse (auxiliary personnel); 8) Person Authorized to Take Blood; 9) Rooms and (specialist) Medical Equipment for Carrying Out Appropriate Tests, Meeting the Conditions Specified in the Current Regulations by the Minister Responsible for Health. 2. Persons Performing the Tasks Referred to in Paragraph 1 Must Meet the Requirements Specified in the Current Regulations. 3. The Contractor May Entrust the Execution of Part of the Order to a Subcontractor. 4. Entrusting the Execution of Part of the Order to Subcontractors Does Not Release the Contractor from Liability for the Proper Execution of This Order. Iv. Method of Preparation of the Offer: 1. The Offer Should Be Submitted By February 12, 2025, By 12:00. Please Submit Offers Through the Purchasing Platform: Https://platforma.eb2b.com.pl/ 2. Offer Validity Period: 30 Days. 3. The Offer Should Be Prepared In Accordance With The Annexes To This Request: No. 1 (Offer Form) And No. 2 (Price Form). 4. The Bidders Shall Bear All Costs Associated With The Preparation And Submission Of The Offer, Regardless Of The Result Of The Selection Of The Offer. In No Case Shall The Ordering Party Be Liable For The Costs Incurred By The Bidders In Connection With The Preparation And Submission Of The Offer. The Bidders Undertake Not To Make Any Claims In This Respect Of The Ordering Party. 5. The Bid Form (Appendix No. 1) should include the Gross Bid Price, which must specify the total valuation of the Subject of the Order. 6. The Bid Price must include all remuneration elements due to the Contractor resulting from the preparation, execution and settlement of the Subject of the Order, including all requirements of this Bid, and include all direct and indirect costs that the Contractor will incur for the correct and timely execution of the entire Subject of the Order, profit and all taxes and fees required by law. The price must also include the risk of an increase in the costs of execution of the Subject of the Order. 7. The price should be given in Polish zlotys in digital and verbal form, rounded to two decimal places. 8. The price given in the Bid Form should be a fixed price (lump sum) throughout the entire period of execution of the Subject of the Order. 9. The Price of the Service Given Must Include All Contractor's Costs, And Bidding Is Made Based on Gross Prices. 10. The Ordering Party Does Not Allow Submission of Partial Bids. The Contractor Is Obliged to Submit a Bid for the Entire Order. 11. The Contractor May Order the Performance of Some Tests to Other Entities Authorized to Perform Them. The Costs of These Orders Are Charged to the Contractor. 12. The Ordering Party Will First Evaluate the Bids, And Then Check Whether the Contractor Whose Bid Was Evaluated as the Most Advantageous Meets the Conditions for Participation in the Proceedings. 13. During the Examination and Evaluation of Bids, the Ordering Party May Request the Contractor to Provide Explanations Regarding the Content of the Bids Submitted. The Ordering Party will correct obvious clerical errors and calculation errors in the content of the Offer, taking into account the accounting consequences of the corrections made, immediately notifying the Contractor whose offer has been corrected. 14. The Ordering Party requires the Contractor to conclude a Public Procurement Agreement with it on the terms specified in the Draft Agreement constituting Annex No. 3 to this Offer. 15. The selected Contractor is obliged to contact the Ordering Party within two business days from the date of notification of the selection in order to agree on the final content of the Agreement and set the deadline for concluding the Agreement. 16. The Ordering Party reserves that the Proceedings may end with the lack of selection of the Offer in the event of exceeding the estimated funds or invalidation of the Proceedings without providing reasons. 17. Please Submit All Inquiries Through the Purchasing Platform. In the event of any problems with submitting an Offer, please contact the Eb2b Helpdesk Department - contact in the footer of the Website. V. Offer Selection Criteria: 1. The Ordering Party will award the Order to the Contractor whose Offer meets the Requirements Specified in this Inquiry and is considered the most advantageous. 2. When selecting the Offer, the Ordering Party will be guided by the following criteria, to which the following weights have been assigned: C - Gross Value of the Entire Order (Offer price): 90% N - Fulfillment of the Order by Disabled Persons Within the Meaning of the Act of 27 August 1997 on Vocational and Social Rehabilitation and Employment of Disabled Persons: 10% 3. The Offer will be assigned Points According to the Formula: P = C+n P - Total Number of Points; C – Number of Points in the Criterion “Gross value of the Total Order (Bid price)”; N – number of Points in the Criterion “fulfillment of the Order by Disabled Persons Within the Meaning of the Act of 27 August 1997 on Vocational and Social Rehabilitation and Employment of Disabled Persons”. 4. Method of Evaluating Offers in the Criterion “Gross value of the Total Order (Bid price)”: C = (lowest Price Among the Examined Offers): (price of the Examined Offer) * 90 Points The Result of the Above Operation Will Be Rounded to 2 Decimal Places. 5. Method of Evaluating the Offer in the Criterion “implementation of the Order by Disabled Persons within the Meaning of the Act of 27 August 1997 on Vocational and Social Rehabilitation and Employment of Disabled Persons”: A) Points in This Criterion Will Be Awarded Based on the Contractor’s Declaration Contained in Annex No. 1 (Offer Form). B) Offers Will Be Awarded Points in the Following Manner: · For Employing At Least One Disabled Person to Execute the Subject Order – Offer Will Receive 10 Points (n= 10 Points) · For Not Employing the Above-mentioned Person, Offer Will Receive 0 Points (n = 0 Points). 6. The Contractor is Obliged to Indicate in the "Offer Form" (Appendix No. 1) Whether He Will Employ At Least One Disabled Person to Execute the Subject Order Within the Meaning of the Act of 27 August 1997 on Vocational and Social Rehabilitation and Employment of Disabled Persons. 7. If the Contractor Does Not Indicate in the "Offer Form" (Appendix No. 1) Whether He Will Employ the Above Person, the Ordering Party Will Consider That the Contractor Will Not Execute the Order With the Participation of a Disabled Person and Will Award the Contractor 0 Points. 8. If the Contractor Proves That He Will Employ At Least One Disabled Person to Execute the Subject Order, He Will Be Obliged to Employ a Disabled Person Within a Period Not Longer Than 30 Days from the Date of Conclusion of the Agreement Continuously Throughout the Duration of the Agreement. 9. If the Contractor proves that it will employ at least one disabled person to perform the subject order, and in fact this will not happen during the term of the contract, it will be called upon by the Ordering Party to pay contractual penalties. The amount of the penalty will be specified in the contract. Vi. Payment terms: 1. The Ordering Party undertakes to pay the amounts due for the services performed within 30 days of delivery of a correctly issued invoice, by transfer to the settlement account indicated in the invoice, included in the list of taxpayers (so-called "white list"). The Ordering Party will refuse to pay for an incorrectly issued invoice. 2. The basis for issuing a VAT invoice will be the Specification of Medical Services in the scope of initial and periodic examinations of persons performing underwater works and periodic examinations of police officers carried out by authorized doctors. 3. The Contractor shall issue an invoice to the Provincial Police Headquarters in Krakow, ul. Mogilska 109, 31-571 Krakow, Tax Identification Number (NIP): 675-000-55-94, taking into account the services performed. 4. The invoice, together with the attached medical reports, referrals for examination and specification of services, should be delivered to the Human Resources Department of the Provincial Police Headquarters in Krakow, ul. Mogilska 109, 31-571 Krakow. 5. The Ordering Party reserves the right to reduce the value of the Contract in the event of a reduction in the number of services actually performed by the Contractor, while the Contractor shall not be entitled to any claims in this respect. Vii. Order Fulfillment Deadline: 1. The Ordering Party requires the conclusion of an Agreement with validity from the date of conclusion until 31.12.2025, but not longer than until the value of the concluded Agreement is used. 2. The Ordering Party is entitled to unilaterally withdraw from the Agreement in whole or in part with immediate effect in the following cases: A) Entry into force of new regulations, regulations repealing or changing the legal status in the scope of periodic and control examinations of police officers, border guards and state protection guards, periodic preventive medical examinations of firefighters of the state fire service, initial, periodic and control examinations of employees of the above-mentioned services and employees of the Ministry of Internal Affairs and Administration, concerning in particular the organization of their provision, conclusion of agreements or orders, B) In the event of introduction of changes in the organization of the provision of examinations referred to in letter A, conclusion of agreements or orders for these examinations, consisting in particular in entrusting their implementation to services established for this purpose. 3. The Ordering Party Is Entitled to Withdraw From the Contract Within 30 Days From the Date When the Circumstances Justifying Withdrawal Occur. 4. In the Event of Withdrawal From the Contract, the Contractor shall have no other claims from the Ordering Party, apart from the Claim for Remuneration Due to Him for the Performance of Part of the Contract. Viii. Contact Person for the Contractors in Substantive Scope: The persons authorized to contact the Contractors are: 1. Ms. Ewelina Półtorak, E-mail: Ewelina.poltorak@malopolska.policja.gov.pl, Tel. 47 83-54-042, 2. Ms. Barbara Harmacińska, E-mail: Barbara.harmacinska@malopolska.policja.gov.pl, Tel. 47 83-51-906, 3. Ms. Grażyna Osetek, Email: Grazyna.osetek@malopolska.policja.gov.pl, Tel. 47 83-56-610. Ix. Additional Information: Pursuant to Art. 13 Sec. 1-3 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (OJ EU L 119, 4.5.2016, p. 1), hereinafter referred to as “GDPR”, I hereby inform you that: 1) the Administrator of your Personal Data is the Provincial Police Commander in Kraków, Ul. Mogilska 109, 31-571 Kraków; 2) The contact details of the Data Protection Supervisor are as follows: Mł. Asp. Robert Pasiut, Email: Iod.kwp@malopolska.policja.gov.pl, Correspondence Address: Ul. Mogilska 109, 31-571 Kraków; 3) Your Personal Data Will Be Processed Pursuant to Art. 6 Sec. 1 Letter b) of the GDPR For the Purpose Related to This Proceeding; 4) The recipients of your Personal Data will be Persons or Entities to whom the Proceeding Documentation Will be made available Based on Art. 18 and Art. 74 of the Public Procurement Act Or On the Basis of the Act of 6 September 2001 on Access to Public Information (i.e. Journal of Laws of 2022, item 902); 5) Your Personal Data Will Be Stored In Pursuant to Art. 78 Sec. 1 Pzp, For A Period of 4 Years From the Date of Completion of the Proceedings, And If The Duration of the Contract Exceeds 4 Years, The Retention Period Covers the Entire Duration of the Contract / Compliant with Archiving Regulations; 6) The obligation to provide personal data directly concerning you is a statutory requirement specified in the provisions of the Pzp Act, related to participation in the public procurement procedure; The consequences of failure to provide certain data result from the Pzp Act; 7) With respect to your personal data, decisions will not be made in an automated manner, pursuant to Art. 22 of the GDPR; 8) you have: − Pursuant to Art. 15 of the GDPR, the right to access the personal data concerning you; − Pursuant to Art. 16 of the GDPR, the right to rectify your personal data; - Under Art. 18 of the GDPR, the Right to Demand that the Controller Limit the Processing of Personal Data, Subject to the Cases Referred to in Art. 18 Sec. 2 of the GDPR; - The Right to Lodging a Complaint to the President of the Office for Personal Data Protection, If You Consider That the Processing of Personal Data Concerning You Infringes the Provisions of the GDPR; 9) You are not entitled to: - In Connection with Art. 17 Sec. 3 Letters B, D Or E of the GDPR, the Right to Have Personal Data Deleted; - The Right to Transfer Personal Data, Referred to in Art. 20 of the GDPR; - Under Art. 21 of the GDPR, the Right to Object to the Processing of Personal Data, As the Legal Basis for the Processing of your Personal Data Is Art. 6 Sec. 1 Letters CIE (ic) GDPR. 10) Your exercise of the right to rectify or supplement, referred to in Art. 16 GDPR, may not result in a change in the outcome of the procurement procedure or in a change in the provisions of the public procurement agreement to the extent inconsistent with the Act; 11) In the procurement procedure, the submission of a request to limit the processing, referred to in Art. 18 Section 1 GDPR, does not limit the processing of personal data until the completion of this procedure; 12) You have the right to lodge a complaint with the supervisory authority regarding the processing of your personal data by the administrator that is inconsistent with the GDPR. The competent authority for this complaint is the Office for Personal Data Protection, Ul. Stawki 2, 00-193 Warsaw. Attachments: Attachment No. 1: Offer Form. Appendix No. 2: Price Form. Appendix No. 3: Draft Agreement.