Security Guard Tenders

Details: Description Invitation To Bid For For An Early Procurement Activity For One (1) Lot Provision Of Security Services-dar Provincial Office For Fy 2025 1. The Department Of Agrarian Reform Provincial Office Of North Cotabato, Intends To Apply The Sum Of P 647,000.00 Being The Abc To Payments Under The Contract Of The Following Line Item, To Wit: Item No. Project Title Abc 1 Security Services (3 Guards For 12 Months) January –december 2025 647,000.00 Total Amount Of Abc 647,000.00 2. Bids Received In Excess Of The Abc For Each Lot Shall Be Automatically Rejected At Bid Opening. 3. The Department Of Agrarian Reform Provincial Office Of Cotabato (north) Now Invites Bids For The Provision Of Security Services-dar Provincial Office Fy 2025. Delivery Of The Goods Is Required Within After Issuance Of The Contract. Bidders Should Have Completed, Within One (1) Year From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 4. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Nondiscretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 5. Prospective Bidders May Obtain Further Information From Department Of Agrarian Reform Provincial Office Of Cotabato (north), Apo Sandawa Homes, Phase 3, 8 Singao Road, Poblacion, Kidapawan City And Inspect The Bidding Documents At The Address Given Below During 8:00am To 5:00pm, Mondays To Fridays. 6. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On November 14 To November 21, 2024 From The Given Address And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of P1,000.00. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Person. The Procuring Entity Will Hold A Pre-bid Conference For This Project On November 20, 2024, 2:30 Pm. 7. Bids Must Be Duly Received By The Bac Secretariat Through (i) Manual Submission At The Office Address Indicated Below On Or Before December 4, 2024, 10:00 In The Morning. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On December 5, 2024, 2:00 Pm Via Face To Face. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. The Department Of Agrarian Reform Provincial Office Of Cotabato (north) Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. For Further Information, Please Refer To: Almira P. Lapasaran, C.e. Department Of Agrarian Reform Provincial Office - North Cotabato Head Bac Secretariat Apo Sandawa Homes, Phase 3, Singao Road, Kidapawan City Darcotabato_procurement2.0@yahoo.com 12. You May Visit The Following Websites: For Downloading Of Bidding Documents: Http://notices.philgeps.gov.ph November 5, 2024 Emelita A. Mayol Dm-hrm Chairperson, Bids And Awards Committee

Details: Description Invitation To Bid For For An Early Procurement Activity For One (1) Lot Provision Of Security Services-dar Provincial Office For Fy 2025 1. The Department Of Agrarian Reform Provincial Office Of North Cotabato, Intends To Apply The Sum Of P 647,000.00 Being The Abc To Payments Under The Contract Of The Following Line Item, To Wit: Item No. Project Title Abc 1 Security Services (3 Guards For 12 Months) January –december 2025 647,000.00 Total Amount Of Abc 647,000.00 2. Bids Received In Excess Of The Abc For Each Lot Shall Be Automatically Rejected At Bid Opening. 3. The Department Of Agrarian Reform Provincial Office Of Cotabato (north) Now Invites Bids For The Provision Of Security Services-dar Provincial Office Fy 2025. Delivery Of The Goods Is Required Within After Issuance Of The Contract. Bidders Should Have Completed, Within One (1) Year From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 4. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Nondiscretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 5. Prospective Bidders May Obtain Further Information From Department Of Agrarian Reform Provincial Office Of Cotabato (north), Apo Sandawa Homes, Phase 3, 8 Singao Road, Poblacion, Kidapawan City And Inspect The Bidding Documents At The Address Given Below During 8:00am To 5:00pm, Mondays To Fridays. 6. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On December 11 To 18, 2024 From The Given Address And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of P1,000.00. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Person. 7. Bids Must Be Duly Received By The Bac Secretariat Through (i) Manual Submission At The Office Address Indicated Below On Or Before December 19, 2024, 10:00 In The Morning. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On December 20, 2024, 2:00 Pm Via Face To Face. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. The Department Of Agrarian Reform Provincial Office Of Cotabato (north) Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. For Further Information, Please Refer To: Almira P. Lapasaran, C.e. Department Of Agrarian Reform Provincial Office - North Cotabato Head Bac Secretariat Apo Sandawa Homes, Phase 3, Singao Road, Kidapawan City Darcotabato_procurement2.0@yahoo.com 12. You May Visit The Following Websites: For Downloading Of Bidding Documents: Http://notices.philgeps.gov.ph December 3, 2024 Emelita A. Mayol Dm-hrm Chairperson, Bids And Awards Committee

Details: Description Invitation To Bid Procurement Of Security Services Ib No. 2024-05-005 1. The Northern Mindanao Medical Center Through The General Appropriations Act 2024 Intends To Apply The Sum Of Twelve Million Nine Hundred Twenty Thousand Five Hundred Pesos (php 12,920,500.00) Being The Abc To Payments Under The Contract For Ib No. 2024-05-005 For The Procurement Of Security Services. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Northern Mindanao Medical Center Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required From August 1, 2024 To July 31, 2025. Bidders Should Have Completed, Within Two (2) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. A. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Northern Mindanao Medical Center And Inspect The Bidding Documents At The Address Given Below During Office Hours From 8:00 Am - 5:00pm. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On June 14, 2024 To July 8, 2024 From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb In The Amount Stated Below. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees Presented In Person, By Facsimile, Or Through Electronic Means. Name Of Project Approved Budget For The Contract (abc) Cost Of Bid Documents Qty Unit Unit Cost Total Cost Security Services 46 Guards 12,920,500.00 Php 12,920,500.00 25,000.00 6. The Northern Mindanao Medical Center Will Hold A Pre-bid Conference On July 24, 2024 – 2:00 Pm At The Procurement Office, 2nd Floor Nmmc Extension Building, Cagayan De Oro City Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below, On July 8, 2024 – 2:00 Pm. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On July 8, 2024 – 2:00 Pm At The Procurement Office, 2nd Floor Nmmc Extension Building, Cagayan De Oro City. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. The Northern Mindanao Medical Center Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. For Further Information, Please Refer To: Aurelia B. Tacandong, Cpa, Mm Northern Mindanao Medical Center Capitol Compound, Cagayan De Oro City Nmmcprocurement@yahoo.com Www.nmmc.doh.gov.ph 12. You May Visit The Following Websites: For Downloading Of Bidding Documents: Www.nmmc.doh.gov.ph Aurelia B. Tacandong, Cpa, Mm Bac - Chairman

Details: Description Department Of Environment And Natural Resources Region Ix, Zamboanga Peninsula Invitation To Bid For Security Services (15 Guards) 1. The Department Of Environment And Natural Resources, Region 9, Through The Approved Nep-2024 Intends To Apply The Sum Of Two Million Five Hundred Twenty-three Thousand Five Hundred Fifty-five Pesos (php2,523,555.00) Being The Approved Budget For The Contract (abc) To Payments Under The Contract For Security Services For The Regional Office And Mmfn At Tukuran, Zamboanga Del Sur (from April To December, 2024). Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Department Of Environment And Natural Resources, Region 9 Now Invites Bids For The Above Procurement Project. Delivery Of The Goods/services Is Required By April 1, 2024 To December 31, 2024. Bidders Should Have Completed, At Least Five Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii. Instructions To Bidders. 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183. 4. Prospective Bidders May Obtain Further Information From Department Of Environment And Natural Resources, Region 9 And Inspect The Bidding Documents At The Address Given Below During Office Hour From 8:00am To 5:00pm. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On March 4, 2024 From The Address Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Thousand Pesos (php5,000.00). The Procuring Entity Shall Allow The Bidder To Presents Its Proof Of Payment For The Fees In Person. It May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps) And The Website Of The Procuring Entity, Provided That Bidders Shall Pay The Applicable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. 6. The Department Of Environment And Natural Resources, Region 9 Will Hold A Pre-bid Conference On March 13, 2024, 1pm At Denr-9 Conference Hall, Balintawak, Pagadian City, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before March 25, 2024 At 1:00pm. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On March 25, 2024, 1:00pm At Denr-9 Conference Hall, Balintawak, Pagadian City. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. The Department Of Environment And Natural Resources, Region 9 Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. For Further Information, Please Refer To: The Bac Chairperson Tel No. (062)945-0917 Denr-9, Government Regional Center, Barangay, Balintawak, Pagadian City Email Ad: Bac.r9@denr.gov.ph Marie Angelique C. Go Rbac, Chairperson

Details: Description Request For Quotation Date: April 16, 2024 Rfq No. 2024-mc-76 _____________________________ _____________________________ _____________________________ _____________________________ (company Name & Address) Sir/madam: The Philippine International Convention Center, Through Its Bids And Awards Committee, Intends To Procure One (1)-year Contract For The Quarterly Preventive Maintenance Service Of Picc Forum’s Packaged Airconditioning Units, With An Approved Budget For Contract (abc) Of One Hundred Eighty Thousand Pesos (₱ 180,000.00), Vat Inclusive, Which Will Be Undertaken In Accordance With Section 53.9 Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. Please Quote Your Best Offer For The Service/s Described Herein, Subject To The Terms Of Reference Provided For This Rfq. Submit Your Quotation/offer Duly Signed By You Or Your Duly Authorized Representative Not Later Than 3:00 P.m. Of April 23, 2024. A Copy Of The Following Are Required To Be Submitted Along With Your Quotation/offer: A. 2024 Mayor’s/business Permit; B. Bir Registration Certificate; C. Philgeps Registration Number; D. Omnibus Sworn Statement; And E. Copy Of The Terms Of Reference Duly Signed On All Pages The Following Technical Documents Are Required Also To Submit Together With Your Offer And The Above Mentioned Eligibility Documents: A. List Of At Least Three (3) Maintenance And/or Repair Projects For Centralized And/or Packaged Air Conditioning System For The Past Two (2) Years. B. Resume Of Company’s Key Officer And Technical Personnel Detailing The Skills And Technical Experience. C. (to Be Submitted During Implementation). Certified Photocopy Of The Valid Registered/professional License Of At Least One Mechanical Engineer Of The Contractor Serving As Service Engineer, Operation And Maintenance Engineer, Service Supervisor, Or Service Manager. D. Certification From Picc’ Mechanical Services Division That The Participating Bidder Has Conducted Ocular Inspection Of The Equipment That Are Included In The Scope Of Work And The Equipment’ Vicinity. Open Quotations May Be Submitted Manually Or Through Facsimile Or Email At The Address And Contact Numbers Indicated Below. For Any Clarifications, You May Contact Mr. Odysseus Oliver U. Galimba At Telephone No. (02) 8789-4760 Or Email Address At Ouglaimba@picc.gov.ph. Kristine Angelica E. Agujo Head, Bac Secretariat/procurement Unit Rfq No. 2024-mc-76 Terms Of Reference I. Project Title: One (1)-year Contract For The Quarterly Preventive Maintenance Service Of Picc Forum’s Packaged Air Conditioning Units Ii. Approved Budget For Contract (abc): One Hundred Eighty Thousand Pesos (₱ 180,000.00), Vat Inclusive Iii. Scope Of Works And Specifications: Supply Of Labor, Materials, Expertise And Supervision, Tools And Instruments, Repair Equipment, And Miscellaneous Materials For The Quarterly Preventive Maintenance Servicing Of Picc-forum’s Fifty-three (53) Packaged Air Conditioning Units For A Period Of One Year To Include, But Not Necessarily Limited To, The Following: Quarterly Specific Activities: 1. Conduct Quarterly Preventive Maintenance Servicing Of The Following Packaged Air Conditioning Units Including Their Controllers And Piping Accessories: 1.1. Forty-eight (48) Units 10-ton Carrier Packaged Air Conditioning Units Complete With Sealed-type Compressor-motor - 10hp, 230v, 3phase, 60hz, Control Panel, Safety Devices And Accessories. 1.2. Five (5) Units 5-ton/3-ton Carrier Packaged Air Conditioning Units Complete With 5hp/3hp Compressor-motor, 230v, 3ph/1ph, 60hz, Control Panel, Control Safety Devices And Accessories. 2. Perform The Following Services For The Above-mentioned Equipment: 2.1. Regular Preventive Maintenance Services The Contractor Shall Perform Quarterly Preventive Maintenance Check Up And Cleaning Of Indoor Unit And Outdoor Including Controllers Of Said Equipment: 2.1.1. Fan Coil/evaporator Unit (fcu) 1. Conduct General Check-up And Inspection Of Evaporator Coils, Air Filters, Drive Motors And Its Controllers, Blower Wheel And Housing Including Bearings, Motor And Blower Pulley Alignment, Base Pan, Paneling, Vibration And Corrosion, And Accessories. 2. Check And Clean Air Filters Including Racks. 3. Check And Clean Blower Housing And Wheel 4. Check, Clean And Re-tighten Circuit Breakers, Contactors And Relays. 5. Check And Re-tighten Set Screws. 6. Check And Re-lubricate Motor And Blower Bearings. 7. Check And Clean Base Pan. 8. Check And Re-align Pulleys And/or V-belts. 9. Check And Clean Paneling And Re-tighten Loose Screws. 10. Check And Clean Fresh Air Intake Duct And Grilles, Repair If Necessary. 11. Record Action Taken And Observation For Action Of Picc. 2.1.2. Air-cooled Condensing Unit (accu) 1. Conduct General Check-up And Inspection Of Compressor-motor, Compressor Oil Heater, Condenser Coils And Fins, Refrigerant And Electrical/electronic Controllers, Fan Motor Assembly Including Bearings And Pulley If Any, Fan Motor Base/ Supports, Paneling, Vibration And Corrosion, All Refrigerant Valves And Fittings. 2. Check And Clean Condenser Coils. 3. Check, Clean And Re-tighten Circuit Breakers. 4. Check And Clean Thermostat And Other Controllers. 5. Check And Re-tighten Set Screws. 6. Check And Re-lubricate Motor And Blower Bearings. 7. Check And Re-align Pulleys And/or V-belts. 8. Check And De-clog Drain Pan And Drain Pipes. 9. Check Evaporator Fins And Comb The Same, If Necessary. 10. Check & Clean Fresh Air Intake Duct & Grilles, Repair If Necessary. 11. Record Action Taken And Observation For Action Of Picc. 3. Submit Quarterly Accomplishment Reports And Recommendations On Proper Operation And Maintenance Signed By The Service Manager And/or Service Supervisor, And Service Report For Each Unit Signed By Service Technician. Submit Said Reports Together With The Monthly Billing. Iv. Schedule Of Requirement: Contract Duration Or Service Delivery Shall Be For A Period Of One (1) Year. However, The Contract Will Be Automatically Terminated Once The Demolition Of The Forum Is Started To Facilitate The Construction Of The Proposed New Trade Exhibit Hall Building. V. Performance Bond: Within Ten (10) Calendar Days From Receipt Of The Notice Of Award, But In No Case Later Than The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Following Forms: A. Cash Or Cashier’s Check/manager’s Check Or Bank Draft/guarantee Issued By A Universal Or Commercial Bank, Which Is Equivalent To Five Percent (5%) Of The Contract Price. B. Surety Bond, Callable Upon Demand, Which Is Equivalent To Thirty Percent (30%) Of The Contract Price Issued By A Surety Or Insurance Company Duly Certified By The Office Of The Insurance Commission As Authorized To Issue Such Security. Vi. Terms Of Payment: For The Services To Be Undertaken By The Contractor In Accordance With Picc Specifications And Conditions Enumerated Above, The Latter Shall Pay The Former The Proposed And Approved Amount, Inclusive Of Twelve Percent (12%) Expanded Value Added Tax (e-vat), On Per Quarter Basis For One (1) Year Period But Within The Approved Annual Budget Of One Hundred Eighty Thousand Pesos (php180,000.00); Payments To Be Made Upon Presentation Of The Billing And Submission Of The Required Reports To The Technical Services Department – Mechanical Services Division Who, In Turn, Shall Issue A Certification Of Acceptance And Full Satisfaction On Services Delivered By The Contractor, Subject To The Usual Government Auditing And Accounting Rules And Regulations. However, The Contractor Shall Not Be Paid For Any Rendition Of Quarterly Services Below Satisfactory Performance Rating Or For Incomplete Or Partial Accomplishment Unless The Cause Of Incomplete Or Partial Accomplishment Is Due To Action Of Picc Or Its Representatives. Unsatisfactory Or Poor Performance Shall Be Based On The Conditions Stipulated Under “termination Of Contract (e)”. The Contractor Agrees That There Shall Be No Price Increase For The Duration Of The Contract. Vii. Other Conditions Of The Contract: 1. The Contractor Shall Be Responsible For The Supply Of Labor, Technical Expertise, Supervision, Tools And Instruments, Repair Equipment, And Office Supplies (service Reports) And Waste Rugs For The Quarterly Preventive Maintenance Of The Air Conditioning Equipment As Specified In The Above Scope Of Work. 2. The Contractor Must Comply With The Republic Act No. 8495, The Philippine Mechanical Engineering Act Of 1998, In The Management, Supervision, Operation, Servicing Or Maintenance Of All The Subject Packaged Airconditioning Units Of The Picc Main Complex. As A Requirement, The Winning Contractor Must Have In Its Organization Or Assign At Least One (1) Licensed/registered Mechanical Engineer During The Implementation Of The Project. 3. The Picc Shall Supply The Materials, And Spare Parts For The Proper Operation And Maintenance Of The Above-mentioned Equipment/system In Accordance With Its Policy And Procedures. 4. The Contractor Must Respond Within 24 Hours Upon Receipt Of Call To Trouble Shoot And Repair Any Minor Trouble Encountered By Picc’ Personnel. 5. The Contractor Shall Work Together And Harmoniously With The Picc Personnel And Other Contractors In Which Works Are Affecting The Air Conditioning Units Being Maintained. 6. The Following Services (labor Only) Shall Be Part Of Contractor’s Responsibility: 6.1. Charging Additional Refrigerant And Compressor Oil In Case Of Under- Charge Conditions. Picc Shall Supply The Refrigerant And Compressor Oil. 6.2. Minor Adjustment And Calibration Of Electrical And Electronic Controls And Other Accessories. 6.3. Installation Of Minor Parts And Accessories Not Requiring Extensive Dismantling And/or Re-assembly. 6.4. Minor Leak Testing (those Not Using Nitrogen Gas) For Maintenance Purposes Only. 6.5. Minor Brazing, Soldering, Welding, Painting And Fabrication Works. 6.6. Replacement Of Bearings Of Blower And Fans, And Electric Motor Excluding Compressor. 6.7. Evaporator And Condenser Coil Cleaning Using Contractor-supplied Mild Coil Cleaner With Appropriate Corrosion Inhibitor And/or Mild Detergent Soap. Note: Alkaline Coil Cleaner With Ph Of More Than 9.5 Must Not Be Used To Avoid Weakening The Aluminum Fins. The Picc May Require Contractor To Apply Phosphoric Acid-based Coil Cleaner Once To Each Unit For One (1) Year To Prevent Corrosion Attack, Or Restore The Corroded/weakened Aluminum Fins If Any. 7. The Following Services Shall Not Be Part Of Contractor’s Responsibility: 7.1. Supply Of Materials (including Oils, Grease, Coolant And Refrigerants) And Spare Parts. 7.2. Overhauling Of Motor-compressor, Rewinding Of Fan Motors, And Conversion Of Bushing To Bearings Or Vice Versa. 7.3. Rewinding And Reconditioning Of Motors, Solenoids, Transformers, Holding Coils, Etc.. 7.4. Replacement Of Compressor. 7.5. Replacement Of Air Filters. 7.6. Major Dismantling, Installation, Disassembly, Assembly, Alignment And Re-installation Of Equipment 7.7. Leak Testing Requiring The Use Of Nitrogen Gas. 7.8. Vacuuming And Dehydration Of The Refrigerant System 7.9. Rewiring Of Electrical And/or Electronic Controls And Accessories Of The Chillers. 8. All Preventive Maintenance Services And Repair Works Shall Be Performed During Regular Working Hours, 8:00a.m. To 5:00p.m., And From Mondays To Saturdays. However, The Contractor Shall Not Be Allowed To Do The Repair Or Maintenance Works During Working Hours If The Area Is Being Used By Picc’ Clients Except On Emergency Cases. During Emergency Service, The Contractor Shall Be Allowed To Work Even Beyond Regular Working Hours At His/her Own Expense. 9. The Contractor Shall Immediately Survey And Evaluate The Cause And Extent Of Damage Of Any Equipment Covered By The Scope Of Work And Shall Inform/advise Promptly The Picc Verbally And In Writing For The Necessary Repair Works. 10. Picc’ Procurement Of Contractor’s Services Not Part Of The Scope Of Work Shall Go Through The Regular Procurement Or Bidding Process In Accordance With The Government Procurement Law. 11. The Contractor’s Personnel To Be Assigned At Picc Shall Have No Employee-employer Relation With Picc. The Picc Shall Not In Any Way Be Responsible For Claims For Personal Injury, Wages And Other Employee Benefits, And Other Claims For Damages Including Death Of Its Personnel And Third Parties Brought In By The Contractor Or By Its Employees For The Performance Of Duties Specified Herein. 12. The Contractor Shall Ensure That Its Assigned Personnel And/or Representatives Shall Comply With, And Submit Themselves To, The Rules And Regulations Of The Picc On Security, Sanitation, Environmental Compliance, Safety And Health Protocols And Other Regulations. 13. The Contractor Must Submit Nbi Or Barangay Clearance Of Each Personnel To Be Assigned At The Picc. 14. The Contractor’s Personnel Should Wear Its Company Uniform/id And Facemask And Practice Social Distancing At All Times In The Picc Premises. Viii. General Provision: 1. No Part Of The Services To Be Provided Under This Scope Of Work, And/or The Contract May Be Sub-contracted. 2. The Contractor Warrants That Its Personnel And/or Representatives To Be Assigned Shall Comply With And Submit Themselves To The Picc’ Policies, Procedures, Rules And Regulation Concerning Security, Safety, Health, Environmental Protection, Energy Conservation, Coordination System, Materials And Parts Issuance, Etc.. 3. In The Event A Breach Of Contract Is Committed By The Contractor, Picc Shall Have The Option To Terminate This Contract And Claim Damages Against The Contractor For Loss Or Injury Incurred Due To Such Breach And Bar The Former From Dealing Business With The Latter For One (1) Year. 4. In Case Of Permanent Stoppage Of Operation, Closure And/or Demolition Of The Forum Structure In Compliance To Governmental Issuance Or Regulation, The Contract Between The Contractor And Picc For The Subject Project Shall Then Be Terminated. Ix. Termination Of Contract: In Addition To The Termination Clause And Prohibition Under General Provisions, This Contract/scope Of Services Shall Be Terminated By Picc If The Contractor Or Its Personnel Committed/caused The Following Unsatisfactory/poor Performance: 1. One (1)-time Mechanical Explosion Happened During Servicing Of Equipment That Resulted To Damage Of Picc Equipment And/or Properties. 2. One (1)-time Electrical Explosion/short Circuit Happened During Servicing Of Equipment That Resulted To Damage Of Picc Equipment And/or Properties. 3. One (1)-time Proven Sabotage Of Operation Or Intentional Non-operation Of Any Of The Fifty-three (53) Packaged Air Conditioning Units. Sabotage Means Shutdown/non-operation Of Any Equipment During The Conduct Of Event In The Area It Served Caused By Contractor Or Its Personnel. 4. One (1)-time Loss Of Life Or Injury Of Any Person Within Picc Premises Occasioned By Negligence Or Direct Action/or Inaction Of The Contractor And/or Its Personnel. 5. One (1)-time Stealing Picc Properties Or Any Properties Of Any Entity/persons Within Picc Premises Either Caught In The Act By Any Person Or Proven Guilty By Picc Security Guard/police Authorities/agent Of National Bureau Of Investigation/any Competent Court. 6. One (1)-time Failure To Render Services On Any Of The Fifty-three (53) Packaged Air Conditioning Units Under This Scope Of Services. 7. One (1) Time Cancellation Of Any Event Resulting From Any Problems Of Air Conditioning System Or Trouble Made By The Contractor Or Its Personnel. 8. Two (2) Times Consecutive/accumulated Unsatisfactory Performance Based On Quarterly Period Performance Rating Given By Mechanical Services Division. Commission Of Any Of The Following Shall Be Considered “unsatisfactory Performance”: 1. Non-completion Of Quarterly Services Outlined Under Specific Activities And Work Conditions. No Partial Payment For Partial Or Incomplete Services Unless The Fault Or Cause Of Partial Accomplishment Of The Contractor Is Due To Action Of Picc Or Its Representatives. 2. Two (2) Or More Times Observed Unsafe Practices Which May Results To Damage Of Any Picc Equipment And/or Properties, And/or Loss Of Life Of Any Persons Within Picc Premises. 3. Two (2) Or More Times Failure To Respond From An Emergency Trouble Call Of Picc Personnel Within 24-hour From Receipt Of Phone Call Within A Quarter Or Three(3)-month Period. 4. Two (2) Written Warnings Within One-quarter Period/three(3)-month Period From The Office Of Mechanical Services Due To Unsatisfactory Workmanship. 5. Three (3) Written Warnings Within One-quarter Period/three(3)-month Period From The Office Of Mechanical Services Due To Any Action By The Contractor Or Its Personnel In Violation Of Picc Security And Safety Rules. However, Accumulation Of Three (3) Written Warnings In Any Quarterly Period Shall Be Considered Unsatisfactory Performance To Be Charged To The Quarter Where The Third Warnings Happened. Penalty: A. The Contract/scope Of Services Shall Be Terminated By Picc If The Contractor Committed/rendered Poor/unsatisfactory Performance As Outline Above. B. The Contractor Shall Not Be Paid For Any Rendition Of Quarterly Services Below Satisfactory Performance Rating. Non-completion Of Any Services Outlined In Specific Activities Is Considered Unsatisfactory Performance And Therefore, The Subject Period Shall Not Be Paid. C. The Contractor Shall Be Given Written Warning For The First Offense Of Unsatisfactory Performance And Shall Be Notified For Every Offense Committed And Penalty Charged. Any Motion For Reconsideration For The Payment Of Quarterly Services Due Poor Performance And Unsatisfactory Performance As Stipulated Above Shall Not Be Entertained By Picc To Favor The Contractor. Further, The Contractor Shall Not Be Paid For Any Rendition Of Quarterly Services Below Satisfactory Performance Rating Or For Incomplete Or Partial Accomplishment Unless The Cause Of Incomplete Or Partial Accomplishment Is Due To Action Of Picc Or Its Representatives. The Contractor Shall Be Given Written Warning For The First Periodic/monthly Offense Of Unsatisfactory Performance And Shall Be Penalized Immediately By Way Of Non-payment For Quarterly Services For The Subject Period. However, It Shall Be Enough Ground For Picc To Terminate The Contract Without Warning If The Contractor Rendered Any Service Or Maintenance Work That Resulted To Mechanical Explosion And Equipment Damage, Electrical Explosion Resulting To Tripping Off Of Equipment Circuit Breaker And The Sub-station Main Circuit Breakers With Or Without Damage, And Any Damage To Events Resulting To Pull-out Of Clients From Picc And/or Clients Filing Of Case Against Picc In Any Competent Court. X. Contractor’s Technical Qualification: The Contractor Must: 1. Be Engaged In Business For The Installation, Operation, Repair, Service And Maintenance Of Packaged And/or Centralized Air Conditioning Units For At Least Two (2) Years. 2. As A Requirement, The Winning Contractor Must Have In Its Organization A Personnel Of At Least A Licensed/registered Mechanical Engineer To Be Assigned During Implementation Of The Project. 3. Have At Least One (1) Installation, Operation, Repair, Service And Maintenance Project Of Packaged And/or Centralized Air Conditioning Units Whose Value Is At Least Fifty Percent (50%) Of The Abc. Xi. General Conditions Of The Contract: 1. All Prices Quoted Herein Are Valid, Binding And Effective For One Hundred Twenty (120) Calendar Days From Date Of Quotation. 2. The Contractor Shall Be Responsible For The Source(s) Of His Services/equipment Shall Make Deliveries In Accordance With Schedule, Quality And Specifications. Failure By The Awardee To Comply With The Same Shall Be Ground For Cancellation Of The Award. 3. The Contractor Shall Pick Up Rs And Ntp Issued In His Favor Within Three (3) Days After Receipt Of Notice To That Effect. A Telephone Call, Fax Transmission Or Email Shall Constitute An Official Notice To The Awardee. Thereafter, If The Rs Remain Unclaimed, The Said Rs Shall Be Sent By Messengerial Service To The Awardee At The Latter’s Expense. To Avoid Delay In The Service Of The Requesting Agency’s Requirement, All Defaulting Awardees Shall Be Precluded From Proposing Or Submitting A Substitute Sample. 4. Subject To The Provisions Of The Preceding Paragraph, Where Awardee Has Accepted A Ntp But Fails To Deliver The Services Within The Time Called For In The Same Order, He Shall Be Extended A Maximum Of Fifteen (15) Calendar Days Under Liquidated Damages To Make Good His Services. Thereafter If Awardee Has Not Completed Delivery Of Services Within The Extended Period, The Subject Rs & Ntp Shall Be Cancelled And The Award For The Undelivered Balance Withdrawn From That Awardee. The Picc-bac Shall Then Purchase The Required Services From Such Other Source(s) As It May Determine, With The Difference In Price To Be Charged Against The Defaulting Awardee. Refusal By The Defaulting Awardee To Shoulder The Price Difference Shall Be Ground For His Disqualification From Future Bids Of The Same Or All Items, Without Prejudice To The Imposition Of Other Sanctions As Prescribed Under Ra 9184 And Its Irr-a. 5. All Services By The Contractor Shall Be Subject To Inspection And Acceptance By The Picc. 6. A Penalty Of One Tenth (1/10) Of One Percent (1%) Of The Total Value Of Services/works Shall Be Deducted For Each Day Of Delay Including Sundays And Holidays In The Delivery Of The Services. 7. All Transactions Are Subject To Withholding Of Creditable Value Added Tax (vat) Per Revenue Regulation No. 10-93.

Details: This Is A Combined Synopsis/solicitation For Commercial Products And Commercial Services Prepared In Accordance With The Format In Federal Acquisition Regulation (far) Subpart 12.6, Streamlined Procedures For Evaluation And Solicitation For Commercial Products And Commercial Services, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Quotes Are Being Requested, And A Written Solicitation Document Will Not Be Issued. this Solicitation Is Issued As An Rfq. The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular 2024-02, Effective 12/22/2023. this Solicitation Is Set-aside For 100% Service-disabled Veteran-owned Small Business (sdvosb). the Associated North American Industrial Classification System (naics) Code For This Procurement Is 811210, With A Small Business Size Standard Of $34.0 Million. the Fsc/psc Is J065. the Award Will Be Made To The Quote Most Advantageous To The Government And Best Meets The Requirement Described In The Statement Of Work. price And Other Factors: See Attachment 2, Far 52.212-2 Evaluation statement Of Work scope: The Contractor Shall Provide All Necessary Labor, Materials, Supplies, Parts, Software (needed For The General Operation Of The Equipment), Tools, Equipment, Travel, Transportation Expenses And Other Related Costs To Provide Preventive Maintenance Inspection (pmi) And Corrective Maintenance Services On The Sakura Tissue Processing System At The Greater Los Angeles Va Medical Center. The Sakura Tissue Processing System Is Used To Prepare Human Tissue In Paraffin. The System Is Used To Stain And Prepare Tissue Specimens For Histological Studies. period Of Performance: base Year, Followed By Four, One-year Options. estimated Start Date: 07/01/2024 general Requirement: all Work Shall Be In Accordance With Manufacturer S Instructions, Including, But Not Limited To, Adjustments, Calibration, Cleaning, Lubrication, Testing, Disassembly, Checkout, And Replacement Of Worn And/or Defective Parts. The Above Shall Be Performed As Necessary As Required To Keep Equipment In Optimal Working Condition. This Refers To The Equipment Listed Below: ee# serial Number equipment pm Frequency 161867 60301244-0215 tissue-tek Vip 6 annual 161508 60301137-0614 tissue-tek Vip 6 annual 161869 61301092-0115 tissue-tek Prisma 6130 annual 161870 65000331-1214 tissue-tek Glas G2 annual 161510 61301038-0814 tissue-tek Prisma 6130 annual 190637 65000304-0614 tissue-tek Glas G2 annual 161509 51013006-0714 tissue-tek Tec 5 annual 190638 51022961-0614 tissue-tek Tec 5 annual n/a 51013681-0218 tissue-tek Tec 5 annual 190639 51023617-0218 tissue-tek Tec 5 annual table 1: Equipment Included As Part Of This Requirement preventive Maintenance And Inspection (pmi) preventive Maintenance Shall Be Performed Annually In February. the Contractor Shall Perform All Manufacturer Recommended Pmi Duties Regarding What Is Specified In The Vendor S Service Manual. the Contractor Shall Perform Pmi In Accordance With The Equipment Manufacturer During The Life Of The Contract. All Equipment Must Also Be Maintained In Such A Condition That Will Satisfy The Requirements Of The Joint Commission (jc). The Contract May Request A Copy Of The Jc Standards From The Program Point Of Contact Ppoc. the Contractor Shall Provide All Pmi-related Replacement Parts At No Cost To The Government. the Contractor Shall Provide All Travel And Transportation Expenses At No Cost To The Government. the Pmi Will Be Scheduled A Minimum Of Five Business Days In Advance With The Program Point Of Contact (ppoc). the Contractor Shall Provide A Detailed Service Report To The Ppoc Within 10 Business Days Of Pmi Maintenance. See Section 14 For Report Details . corrective Maintenance / Repair Services: the Contractor Shall Conduct Corrective Maintenance/repair Services As Required By The Government. All Equipment Must Also Be Maintained In Such A Condition That Will Satisfy The Requirements Of The Joint Commission. The Contractor May Request A Copy Of The Jc Standards From The Ppoc. the Contractor Shall Provide All Travel And Transportation Expenses At No Cost To The Government. the Contractor Shall Provide Phone Technical Support By Replying To Request Within 24 Hours And Providing Support On-site As Needed Within 7 Days. the Contractor Shall Provide All Corrective Maintenance Repair And Replacement Parts At No Cost To The Government. the Contractor Shall Provide A Detailed Service Report To The Ppoc Within 10 Business Days Of Corrective Maintenance. replacement Parts: only Standard New Or Like-new Parts Shall Be Furnished By The Contractor. All Parts Shall Be Of Current Manufacture And Shall Have Versatility With Presently Installed Equipment. All Major Components And Parts Furnished Shall Carry The Manufacturer S Standard Commercial Warranty. all Newly Installed Parts Will Become Property Of The Government. Replaced Parts Are To Be Disposed By The Contractor After Approval Of Ppoc. all Worn Or Defective Parts Are To Be Replaced At No Cost To The Government. Operating And Consumable Supplies Are Not Included In This Contract. the Veterans Affairs Healthcare Facility Shall Not Furnish Parts, Service Manuals And/or Test Equipment For The Performance Of This Contract. It Is The Responsibility Of The Contractor To Bring Appropriate Equipment And/or Supplies Necessary To Complete The Work As Required. participating Facility: va Greater Los Angeles Healthcare System 11301 Wilshire Blvd los Angeles, Ca 90073 hours Of Work: this Contract Is A Full-service Contract To Include All Necessary Scheduled Service Calls Five (5) Days Per Week, Monday Through Friday, 7:00 Am 5:00 Pm, Excluding National Holidays. Telephone Support Services Are Available At No Additional Cost To The Government. any Service Performed During Other Than Normal Work Hours Must Have Prior Approval And Coordinated With The Ppoc Or Co. national Holiday: new Year S Day january 01 martin Luther King S Birthday third Monday In January president S Day third Monday In February memorial Day last Monday In May juneteenth june 19 independence Day july 04 labor Day first Monday In September columbus Day second Monday In October veterans Day november 11 thanksgiving Day fourth Thursday In November christmas Day december 25 if The Holiday Falls On A Sunday, The Following Monday Will Be Observed As A National Holiday. When A Holiday Falls On A Saturday, The Preceding Friday Is Observed As A National Holiday By U.s. Government Agencies, And Any Day Specifically Declared By The President Of The United States Of America. overtime & Holiday Pay: any Overtime And/or Holiday Pay That May Be Entitled To The Contractor S Employees Shall Be The Sole Responsibility Of The Contractor And Shall Not Be Billed To Nor Reimbursed By The Government. contractor Will Bill And Be Paid For Actual Services Provided By Contractor Personnel. Contractor Will Not Be Paid For Availability Or On-call Services Unless Otherwise Provided Herein. qualification: personnel Performing Maintenance And Repair Services Must Be Fully Qualified, Competent Field Service Engineers (fse) Who Has Been Trained To Perform Work On The Specific Equipment In Accordance With The Original Manufacturer S Pmi/ Repair Procedures. Fully Qualified Is Defined As Factory-trained Or Equivalent And Experienced To Work On The Equipment Assigned. service: service Shall Include Software Updates Needed For The General Operation Of The Equipment. At The Completion Of Pmi On Each Equipment And Ensure Upon Departure That The Equipment Is In Optimal Working Condition. service Also Includes All Necessary Intervening Service Calls Required To Replace Any Worn Or Defective Parts Needed Due To Instrument Failure And Maintain Equipment In Optimum Operating Condition. Intervening Services Shall Be Rendered As Directed By The Ppoc. Any Call Back For Service Request For The Same Type Of Malfunction Shall Be At No Charge To The Government. intervening Service Call: when Repairs Are Needed Between Regular Scheduled Service, Such Repairs Are Rendered As Directed Only By The Ppoc Or The Contracting Officer (co). these Repairs Shall Be Verbally Directed To The Contractor S Employees, Requested In Writing, Be Transmitted Electronically, By Telephone, Or Any Manner Consistent With Accepted Commercial Business Practices. additional Requirement: contractor Shall Ensure All Equipment Is In Optimal Working Condition At The Expiration Date Of The Contract. contractor Personnel That Perform Changes, Updates, Or Retrofits Made On Any Component, System, Or Equipment Will Log It In The Station Equipment Manual. contractor Will Maintain All Manufactures Manual Necessary To Perform Maintenance. submission Of Reports: the Contractor Shall Submit A Complete Field Service Report (fsr) Electronically To The Ppoc Within 7 Calendar Days Of The Work Being Completed. The Fsr At A Minimum Must Contain Company Name, Service Technician S Name, Contact Telephone Number, Date Of Service, A Detailed Description Of Any Services Performed On The Equipment (model Number And Location Included), Serial Number Of The Equipment Being Worked On, Customer Asset Number (ee#), Signs Of Misuse Or Neglect, Findings Of Problems And Correction, Including All Performance Verification, Listing Of Replacement Parts, When Applicable; Total Hours Of Service; Safety Check; Performance Data; And Recommendations Necessary To Maintain The Equipment In Optimum Operating Condition. general Information contractor S Program Manager: The Contractor Shall Provide A Program Manager Who Shall Be Responsible For Managing The Performance Of Work. The Name Of This Person Shall Be Designated In Writing To The Contracting Officer. The Contractor S Program Manager Shall Have Full Authority To Act For The Contractor On All Matters Relating To Daily Operations Of This Contract. name: address: phone No.: fax No.: email: contractor Employees: the Contractor Shall Not Employ Any Person For Work On This Contract If Such Employee Is Identified To The Contractor As A Potential Threat To The Health, Safety, Security, And General Well-being Of The Public. the Contractor Personnel Shall Present A Neat Appearance And Be Easily Recognized As A Contractor Employee. This May Be Accomplished By Wearing Distinctive Clothing Bearing The Name Of The Company. The Contractor Field Service Personnel Shall Be Dressed To Present A Clean, Neat Appearance At All Times When Performing Under This Contract. reporting Procedures: program Point Of Contact (ppoc): Tbd for Services To Be Performed During Normal Working Hours, The Contractor Shall Report Upon Arrival To The Biomedical Engineering Department, Bldg 500, Room 0261 And Sign-in. In Addition To Signing-in, The Contractor Personnel Shall Identify Him/herself To The Ppoc Before Proceeding To The Job Site. for Services To Be Performed Outside Normal Working Hours, The Contractor Shall Obtain A Visitor S Badge From The Security Guard Assigned At The Facility Entrance Prior To Signing The After-hours Log Book Located Outside The Biomedical Engineering Department, Bldg 500, And Proceeding To Room 0261. prior To Leaving The Facility The Contractor Shall Communicate Status Of Equipment To The Ppoc, Sign Out At The Same Location That They Signed In And Return The Visitor S Badge. parking: it Is The Responsibility Of Contractor Personnel To Park Only In Designated Parking Areas. The Contractor Shall Make Alternate Arrangements For Its Personnel To Park Off-site If Motor Vehicles Are Required To Access Those Facilities. Parking Information Is Available From The Va Police & Security Service Office. The Va Will Not Invalidate Or Make Reimbursement For Parking Violations Of The Contractor's Personnel Under Any Circumstances. The Contractor Assumes Full Responsibility For Any Parking Violations. smoking: vaglahs Is A Smoke Free Facility. This Includes The Use Of Vape, Electronic Cigarettes And Tobacco Products. ***price/cost Schedule*** base Year line Item description quantity unit Of Measure unit Price total Price 0001 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Vip 6, Floor Tissue Processor Sn: 60301244-0215 1 yr 0002 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Vip 6, Floor Tissue Processor Sn: 60301137-0614 1 yr 0003 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Prisma 6130 Sn: 61301092-0115 1 yr 0004 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Glas G2 Sn: 65000331-1214 1 yr 0005 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Prisma 6130 Sn: 61301038-0814 1 yr 0006 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Glas G2 Sn: 65000304-0614 1 yr 0007 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51013006-0714 1 yr 0008 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51022961-0614 1 yr 0009 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51013681-0218 1 yr 0010 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51023617-0218 1 yr 0011 emergency Repairs, Costs In Relation To Finding From Inspections. 1 jb 0.00 0.00 option Year 1 line Item description quantity unit Of Measure unit Price total Price 1001 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Vip 6, Floor Tissue Processor Sn: 60301244-0215 1 yr 1002 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Vip 6, Floor Tissue Processor Sn: 60301137-0614 1 yr 1003 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Prisma 6130 Sn: 61301092-0115 1 yr 1004 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Glas G2 Sn: 65000331-1214 1 yr 1005 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Prisma 6130 Sn: 61301038-0814 1 yr 1006 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Glas G2 Sn: 65000304-0614 1 yr 1007 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51013006-0714 1 yr 1008 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51022961-0614 1 yr 1009 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51013681-0218 1 yr 1010 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51023617-0218 1 yr 1011 emergency Repairs, Costs In Relation To Finding From Inspections. 1 jb 0.00 0.00 option Year 2 line Item description quantity unit Of Measure unit Price total Price 2001 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Vip 6, Floor Tissue Processor Sn: 60301244-0215 1 yr 2002 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Vip 6, Floor Tissue Processor Sn: 60301137-0614 1 yr 2003 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Prisma 6130 Sn: 61301092-0115 1 yr 2004 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Glas G2 Sn: 65000331-1214 1 yr 2005 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Prisma 6130 Sn: 61301038-0814 1 yr 2006 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Glas G2 Sn: 65000304-0614 1 yr 2007 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51013006-0714 1 yr 2008 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51022961-0614 1 yr 2009 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51013681-0218 1 yr 2010 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51023617-0218 1 yr 2011 emergency Repairs, Costs In Relation To Finding From Inspections. 1 jb 0.00 0.00 option Year 3 line Item description quantity unit Of Measure unit Price total Price 3001 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Vip 6, Floor Tissue Processor Sn: 60301244-0215 1 yr 3002 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Vip 6, Floor Tissue Processor Sn: 60301137-0614 1 yr 3003 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Prisma 6130 Sn: 61301092-0115 1 yr 3004 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Glas G2 Sn: 65000331-1214 1 yr 3005 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Prisma 6130 Sn: 61301038-0814 1 yr 3006 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Glas G2 Sn: 65000304-0614 1 yr 3007 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51013006-0714 1 yr 3008 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51022961-0614 1 yr 3009 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51013681-0218 1 yr 3010 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51023617-0218 1 yr 3011 emergency Repairs, Costs In Relation To Finding From Inspections. 1 jb 0.00 0.00 option Year 4 line Item description quantity unit Of Measure unit Price total Price 4001 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Vip 6, Floor Tissue Processor Sn: 60301244-0215 1 yr 4002 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Vip 6, Floor Tissue Processor Sn: 60301137-0614 1 yr 4003 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Prisma 6130 Sn: 61301092-0115 1 yr 4004 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Glas G2 Sn: 65000331-1214 1 yr 4005 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Prisma 6130 Sn: 61301038-0814 1 yr 4006 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Glas G2 Sn: 65000304-0614 1 yr 4007 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51013006-0714 1 yr 4008 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51022961-0614 1 yr 4009 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51013681-0218 1 yr 4010 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51023617-0218 1 yr 4011 emergency Repairs, Costs In Relation To Finding From Inspections. 1 jb 0.00 0.00 grand Total Amount **please Use The Format Above For Pricing** the Following Solicitation Provisions Apply To This Acquisition: far 52.212-1, Instructions To Offerors Commercial Products And Commercial Services far 52.212-3, Offerors Representations And Certifications Commercial Products And Commercial Services offerors Must Complete Annual Representations And Certifications Electronically Via The System For Award Management (sam) Website Located At Https://www.sam.gov/portal In Accordance With Far 52.212-3, Offerors Representations And Certifications Commercial Products And Commercial Services. If Paragraph (j) Of The Provision Is Applicable, A Written Submission Is Required. the Following Contract Clauses Apply To This Acquisition: far 52.212-4, Contract Terms And Conditions Commercial Products And Commercial Services (dec 2022) addendum To Far 52.212-4, Contract Terms And Conditions-commercial Products And Commercial Services Applies To And Is Included With This Acquisition. far 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders Commercial Products And Commercial Services (mar 2023) the Following Subparagraphs Of Far 52.212-5 Are Applicable: (b)(5), (9), (12), (18)(i), (26)(i), (29), (30), (31), (33), (34)(i), (36), (39), (40), (48), (55), (62), (c), (1), (2), (3), (7), (8). vaar 852.203-70 Commercial Advertising (may 2018). vaar 852.219-73 Va Notice To Total Set-aside For Certified Service-disabled Veteran-owned Small Businesses (jan 2023) vaar 852.219-75 Va Notice Of Limitations On Subcontracting Certification Of Compliance For Services And Construction. (jan 2023) (deviation) vaar 852.232-72, Electronic Submission Of Payment Requests (nov 2018). this Is Accomplished Through The Tungsten Network Located At: Http://www.fsc.va.gov/einvoice.asp This Is Mandatory And The Sole Method For Submitting Invoices. service Contract Act Wage Determination #: 2015-5613 Rev. 26, Dated May 1, 2024. all Quoters Shall Be Submitted In Accordance With Far 52.212-1, Instructions To Offerors-commercial Products And Commercial Services . (sep 2023) all Quotes Shall Be Sent To The Network Contracting Office (nco) 22 Contract Specialist, Jennell Christofaro At Jennell.christofaro@va.gov. award Will Be Based Upon A Comparative Evaluation Of Quotes In Accordance With The Simplified Acquisition Procedures Of Far 13. Comparative Evaluation Is The Side By Side Pairwise Comparison Of Quotes Based On Factors Resulting In A Contracting Officer Decision For The Quote Most Favorable To The Government. Decision Factors To Be Considered Are Cost Schedule, Technical Capability, And Past Performance. This Contract/purchase Order Will Consist Of An Estimated Base Plus Four Option Year Period Of Performance: 07/01/2024 06/30/2029. the Award Will Be Made To The Quote Most Advantageous To The Government And Best Meets The Requirement Described In The Statement Of Work. responses Should Contain Your Best Terms, Conditions. to Facilitate The Award Process, All Quotes Must Include A Statement Regarding The Terms And Conditions Herein As Follows: "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document Without Modification, Deletion, Or Addition." or "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document With The Exception, Deletion, Or Addition Of The Following:" quoters Shall List Exception(s) And Rationale For The Exception(s), If Any. all Rfq Questions Shall Be Received Not Later Than May 30, 2024, 1400 Pst At Jennell.christofaro@va.gov Only. Subject Line Shall Include Inquiry To Rfq 36c26224q1215 For Consideration. All Answers To Inquiries Received By Due Date And Time Will Be Addressed Through An Amendment. No Further Inquiries Will Be Addressed After Due Date. submission Of Your Rfq Response Offer Shall Be Received Not Later Than June 4, 2024, 1400 Pst At Jennell.christofaro@va.gov Only. Subject Line Shall Include Response To Rfq 36c26224q1215 For Consideration. late Submissions Shall Be Treated In Accordance With The Solicitation Provision At Far 52.212-1(f). any Questions Or Concerns Regarding This Solicitation Should Be Forwarded In Writing Via E-mail To The Point Of Contact Listed Below. point Of Contact contract Specialist jennell Christofaro jennell.christofaro@va.gov attachment One: Far 52.212-1 Addendum Instructions To Offerors attachment Two: Far 52.212-2 Evaluation attachment Three: Vaar 852.219-73 Notice Of Total Set-aside For Certified Sdvosb attachment Four: Var 852.219-75 Sdvosb Certification (end Of Provision)

Details: This Is A Combined Synopsis/solicitation For Commercial Products And Commercial Services Prepared In Accordance With The Format In Federal Acquisition Regulation (far) Subpart 12.6, Streamlined Procedures For Evaluation And Solicitation For Commercial Products And Commercial Services, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Quotes Are Being Requested, And A Written Solicitation Document Will Not Be Issued. this Solicitation Is Issued As An Rfq. The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular 2024-02, Effective 12/22/2023. this Solicitation Is Set-aside For 100% Small Business. the Associated North American Industrial Classification System (naics) Code For This Procurement Is 811210, With A Small Business Size Standard Of $34.0 Million. the Fsc/psc Is J065. the Award Will Be Made To The Quote Most Advantageous To The Government And Best Meets The Requirement Described In The Statement Of Work. this Is A Firm-fixed Price Contract. price And Other Factors: See Attachment 2, Far 52.212-2 Evaluation statement Of Work scope: The Contractor Shall Provide All Necessary Labor, Materials, Supplies, Parts, Software (needed For The General Operation Of The Equipment), Tools, Equipment, Travel, Transportation Expenses And Other Related Costs To Provide Preventive Maintenance Inspection (pmi) And Corrective Maintenance Services On The Sakura Tissue Processing System At The Greater Los Angeles Va Medical Center. The Sakura Tissue Processing System Is Used To Prepare Human Tissue In Paraffin. The System Is Used To Stain And Prepare Tissue Specimens For Histological Studies. period Of Performance: base Year, Followed By Four, One-year Options. estimated Start Date: 07/01/2024 general Requirement: all Work Shall Be In Accordance With Manufacturer S Instructions, Including, But Not Limited To, Adjustments, Calibration, Cleaning, Lubrication, Testing, Disassembly, Checkout, And Replacement Of Worn And/or Defective Parts. The Above Shall Be Performed As Necessary As Required To Keep Equipment In Optimal Working Condition. This Refers To The Equipment Listed Below: ee# serial Number equipment pm Frequency 161867 60301244-0215 tissue-tek Vip 6 annual 161508 60301137-0614 tissue-tek Vip 6 annual 161869 61301092-0115 tissue-tek Prisma 6130 annual 161870 65000331-1214 tissue-tek Glas G2 annual 161510 61301038-0814 tissue-tek Prisma 6130 annual 190637 65000304-0614 tissue-tek Glas G2 annual 161509 51013006-0714 tissue-tek Tec 5 annual 190638 51022961-0614 tissue-tek Tec 5 annual n/a 51013681-0218 tissue-tek Tec 5 annual 190639 51023617-0218 tissue-tek Tec 5 annual table 1: Equipment Included As Part Of This Requirement preventive Maintenance And Inspection (pmi) preventive Maintenance Shall Be Performed Annually In February. the Contractor Shall Perform All Manufacturer Recommended Pmi Duties Regarding What Is Specified In The Vendor S Service Manual. the Contractor Shall Perform Pmi In Accordance With The Equipment Manufacturer During The Life Of The Contract. All Equipment Must Also Be Maintained In Such A Condition That Will Satisfy The Requirements Of The Joint Commission (jc). The Contract May Request A Copy Of The Jc Standards From The Program Point Of Contact Ppoc. the Contractor Shall Provide All Pmi-related Replacement Parts At No Cost To The Government. the Contractor Shall Provide All Travel And Transportation Expenses At No Cost To The Government. the Pmi Will Be Scheduled A Minimum Of Five Business Days In Advance With The Program Point Of Contact (ppoc). the Contractor Shall Provide A Detailed Service Report To The Ppoc Within 10 Business Days Of Pmi Maintenance. See Section 14 For Report Details . corrective Maintenance / Repair Services: the Contractor Shall Conduct Corrective Maintenance/repair Services As Required By The Government. All Equipment Must Also Be Maintained In Such A Condition That Will Satisfy The Requirements Of The Joint Commission. The Contractor May Request A Copy Of The Jc Standards From The Ppoc. the Contractor Shall Provide All Travel And Transportation Expenses At No Cost To The Government. the Contractor Shall Provide Phone Technical Support By Replying To Request Within 24 Hours And Providing Support On-site As Needed Within 7 Days. the Contractor Shall Provide All Corrective Maintenance Repair And Replacement Parts At No Cost To The Government. the Contractor Shall Provide A Detailed Service Report To The Ppoc Within 10 Business Days Of Corrective Maintenance. replacement Parts: only Standard New Or Like-new Parts Shall Be Furnished By The Contractor. All Parts Shall Be Of Current Manufacture And Shall Have Versatility With Presently Installed Equipment. All Major Components And Parts Furnished Shall Carry The Manufacturer S Standard Commercial Warranty. all Newly Installed Parts Will Become Property Of The Government. Replaced Parts Are To Be Disposed By The Contractor After Approval Of Ppoc. all Worn Or Defective Parts Are To Be Replaced At No Cost To The Government. Operating And Consumable Supplies Are Not Included In This Contract. the Veterans Affairs Healthcare Facility Shall Not Furnish Parts, Service Manuals And/or Test Equipment For The Performance Of This Contract. It Is The Responsibility Of The Contractor To Bring Appropriate Equipment And/or Supplies Necessary To Complete The Work As Required. participating Facility: va Greater Los Angeles Healthcare System 11301 Wilshire Blvd los Angeles, Ca 90073 hours Of Work: this Contract Is A Full-service Contract To Include All Necessary Scheduled Service Calls Five (5) Days Per Week, Monday Through Friday, 7:00 Am 5:00 Pm, Excluding National Holidays. Telephone Support Services Are Available At No Additional Cost To The Government. any Service Performed During Other Than Normal Work Hours Must Have Prior Approval And Coordinated With The Ppoc Or Co. national Holiday: new Year S Day january 01 martin Luther King S Birthday third Monday In January president S Day third Monday In February memorial Day last Monday In May juneteenth june 19 independence Day july 04 labor Day first Monday In September columbus Day second Monday In October veterans Day november 11 thanksgiving Day fourth Thursday In November christmas Day december 25 if The Holiday Falls On A Sunday, The Following Monday Will Be Observed As A National Holiday. When A Holiday Falls On A Saturday, The Preceding Friday Is Observed As A National Holiday By U.s. Government Agencies, And Any Day Specifically Declared By The President Of The United States Of America. overtime & Holiday Pay: any Overtime And/or Holiday Pay That May Be Entitled To The Contractor S Employees Shall Be The Sole Responsibility Of The Contractor And Shall Not Be Billed To Nor Reimbursed By The Government. contractor Will Bill And Be Paid For Actual Services Provided By Contractor Personnel. Contractor Will Not Be Paid For Availability Or On-call Services Unless Otherwise Provided Herein. qualification: personnel Performing Maintenance And Repair Services Must Be Fully Qualified, Competent Field Service Engineers (fse) Who Has Been Trained To Perform Work On The Specific Equipment In Accordance With The Original Manufacturer S Pmi/ Repair Procedures. Fully Qualified Is Defined As Factory-trained Or Equivalent And Experienced To Work On The Equipment Assigned. service: service Shall Include Software Updates Needed For The General Operation Of The Equipment. At The Completion Of Pmi On Each Equipment And Ensure Upon Departure That The Equipment Is In Optimal Working Condition. service Also Includes All Necessary Intervening Service Calls Required To Replace Any Worn Or Defective Parts Needed Due To Instrument Failure And Maintain Equipment In Optimum Operating Condition. Intervening Services Shall Be Rendered As Directed By The Ppoc. Any Call Back For Service Request For The Same Type Of Malfunction Shall Be At No Charge To The Government. intervening Service Call: when Repairs Are Needed Between Regular Scheduled Service, Such Repairs Are Rendered As Directed Only By The Ppoc Or The Contracting Officer (co). these Repairs Shall Be Verbally Directed To The Contractor S Employees, Requested In Writing, Be Transmitted Electronically, By Telephone, Or Any Manner Consistent With Accepted Commercial Business Practices. additional Requirement: contractor Shall Ensure All Equipment Is In Optimal Working Condition At The Expiration Date Of The Contract. contractor Personnel That Perform Changes, Updates, Or Retrofits Made On Any Component, System, Or Equipment Will Log It In The Station Equipment Manual. contractor Will Maintain All Manufactures Manual Necessary To Perform Maintenance. submission Of Reports: the Contractor Shall Submit A Complete Field Service Report (fsr) Electronically To The Ppoc Within 7 Calendar Days Of The Work Being Completed. The Fsr At A Minimum Must Contain Company Name, Service Technician S Name, Contact Telephone Number, Date Of Service, A Detailed Description Of Any Services Performed On The Equipment (model Number And Location Included), Serial Number Of The Equipment Being Worked On, Customer Asset Number (ee#), Signs Of Misuse Or Neglect, Findings Of Problems And Correction, Including All Performance Verification, Listing Of Replacement Parts, When Applicable; Total Hours Of Service; Safety Check; Performance Data; And Recommendations Necessary To Maintain The Equipment In Optimum Operating Condition. general Information contractor S Program Manager: The Contractor Shall Provide A Program Manager Who Shall Be Responsible For Managing The Performance Of Work. The Name Of This Person Shall Be Designated In Writing To The Contracting Officer. The Contractor S Program Manager Shall Have Full Authority To Act For The Contractor On All Matters Relating To Daily Operations Of This Contract. name: address: phone No.: fax No.: email: contractor Employees: the Contractor Shall Not Employ Any Person For Work On This Contract If Such Employee Is Identified To The Contractor As A Potential Threat To The Health, Safety, Security, And General Well-being Of The Public. the Contractor Personnel Shall Present A Neat Appearance And Be Easily Recognized As A Contractor Employee. This May Be Accomplished By Wearing Distinctive Clothing Bearing The Name Of The Company. The Contractor Field Service Personnel Shall Be Dressed To Present A Clean, Neat Appearance At All Times When Performing Under This Contract. reporting Procedures: program Point Of Contact (ppoc): Tbd for Services To Be Performed During Normal Working Hours, The Contractor Shall Report Upon Arrival To The Biomedical Engineering Department, Bldg 500, Room 0261 And Sign-in. In Addition To Signing-in, The Contractor Personnel Shall Identify Him/herself To The Ppoc Before Proceeding To The Job Site. for Services To Be Performed Outside Normal Working Hours, The Contractor Shall Obtain A Visitor S Badge From The Security Guard Assigned At The Facility Entrance Prior To Signing The After-hours Log Book Located Outside The Biomedical Engineering Department, Bldg 500, And Proceeding To Room 0261. prior To Leaving The Facility The Contractor Shall Communicate Status Of Equipment To The Ppoc, Sign Out At The Same Location That They Signed In And Return The Visitor S Badge. parking: it Is The Responsibility Of Contractor Personnel To Park Only In Designated Parking Areas. The Contractor Shall Make Alternate Arrangements For Its Personnel To Park Off-site If Motor Vehicles Are Required To Access Those Facilities. Parking Information Is Available From The Va Police & Security Service Office. The Va Will Not Invalidate Or Make Reimbursement For Parking Violations Of The Contractor's Personnel Under Any Circumstances. The Contractor Assumes Full Responsibility For Any Parking Violations. smoking: vaglahs Is A Smoke Free Facility. This Includes The Use Of Vape, Electronic Cigarettes And Tobacco Products. ***price/cost Schedule*** base Year line Item description quantity unit Of Measure unit Price total Price 0001 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Vip 6, Floor Tissue Processor Sn: 60301244-0215 1 yr 0002 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Vip 6, Floor Tissue Processor Sn: 60301137-0614 1 yr 0003 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Prisma 6130 Sn: 61301092-0115 1 yr 0004 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Glas G2 Sn: 65000331-1214 1 yr 0005 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Prisma 6130 Sn: 61301038-0814 1 yr 0006 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Glas G2 Sn: 65000304-0614 1 yr 0007 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51013006-0714 1 yr 0008 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51022961-0614 1 yr 0009 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51013681-0218 1 yr 0010 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51023617-0218 1 yr 0011 emergency Repairs, Costs In Relation To Finding From Inspections. 1 jb 0.00 0.00 option Year 1 line Item description quantity unit Of Measure unit Price total Price 1001 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Vip 6, Floor Tissue Processor Sn: 60301244-0215 1 yr 1002 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Vip 6, Floor Tissue Processor Sn: 60301137-0614 1 yr 1003 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Prisma 6130 Sn: 61301092-0115 1 yr 1004 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Glas G2 Sn: 65000331-1214 1 yr 1005 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Prisma 6130 Sn: 61301038-0814 1 yr 1006 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Glas G2 Sn: 65000304-0614 1 yr 1007 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51013006-0714 1 yr 1008 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51022961-0614 1 yr 1009 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51013681-0218 1 yr 1010 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51023617-0218 1 yr 1011 emergency Repairs, Costs In Relation To Finding From Inspections. 1 jb 0.00 0.00 option Year 2 line Item description quantity unit Of Measure unit Price total Price 2001 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Vip 6, Floor Tissue Processor Sn: 60301244-0215 1 yr 2002 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Vip 6, Floor Tissue Processor Sn: 60301137-0614 1 yr 2003 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Prisma 6130 Sn: 61301092-0115 1 yr 2004 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Glas G2 Sn: 65000331-1214 1 yr 2005 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Prisma 6130 Sn: 61301038-0814 1 yr 2006 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Glas G2 Sn: 65000304-0614 1 yr 2007 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51013006-0714 1 yr 2008 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51022961-0614 1 yr 2009 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51013681-0218 1 yr 2010 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51023617-0218 1 yr 2011 emergency Repairs, Costs In Relation To Finding From Inspections. 1 jb 0.00 0.00 option Year 3 line Item description quantity unit Of Measure unit Price total Price 3001 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Vip 6, Floor Tissue Processor Sn: 60301244-0215 1 yr 3002 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Vip 6, Floor Tissue Processor Sn: 60301137-0614 1 yr 3003 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Prisma 6130 Sn: 61301092-0115 1 yr 3004 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Glas G2 Sn: 65000331-1214 1 yr 3005 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Prisma 6130 Sn: 61301038-0814 1 yr 3006 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Glas G2 Sn: 65000304-0614 1 yr 3007 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51013006-0714 1 yr 3008 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51022961-0614 1 yr 3009 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51013681-0218 1 yr 3010 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51023617-0218 1 yr 3011 emergency Repairs, Costs In Relation To Finding From Inspections. 1 jb 0.00 0.00 option Year 4 line Item description quantity unit Of Measure unit Price total Price 4001 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Vip 6, Floor Tissue Processor Sn: 60301244-0215 1 yr 4002 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Vip 6, Floor Tissue Processor Sn: 60301137-0614 1 yr 4003 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Prisma 6130 Sn: 61301092-0115 1 yr 4004 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Glas G2 Sn: 65000331-1214 1 yr 4005 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Prisma 6130 Sn: 61301038-0814 1 yr 4006 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Glas G2 Sn: 65000304-0614 1 yr 4007 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51013006-0714 1 yr 4008 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51022961-0614 1 yr 4009 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51013681-0218 1 yr 4010 preventative/corrective Maintenance, Inspection And Repair- Tissue-tek Tec 5 Sn: 51023617-0218 1 yr 4011 emergency Repairs, Costs In Relation To Finding From Inspections. 1 jb 0.00 0.00 grand Total Amount **please Use The Format Above For Pricing** the Following Solicitation Provisions Apply To This Acquisition: far 52.212-1, Instructions To Offerors Commercial Products And Commercial Services far 52.212-3, Offerors Representations And Certifications Commercial Products And Commercial Services offerors Must Complete Annual Representations And Certifications Electronically Via The System For Award Management (sam) Website Located At Https://www.sam.gov/portal In Accordance With Far 52.212-3, Offerors Representations And Certifications Commercial Products And Commercial Services. If Paragraph (j) Of The Provision Is Applicable, A Written Submission Is Required. the Following Contract Clauses Apply To This Acquisition: far 52.212-4, Contract Terms And Conditions Commercial Products And Commercial Services (dec 2022) addendum To Far 52.212-4, Contract Terms And Conditions-commercial Products And Commercial Services Applies To And Is Included With This Acquisition. far 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders Commercial Products And Commercial Services (mar 2023) the Following Subparagraphs Of Far 52.212-5 Are Applicable: (b)(5), (9), (12), (18)(i), (26)(i), (29), (30), (31), (33), (34)(i), (36), (39), (40), (48), (55), (62), (c), (1), (2), (3), (7), (8). vaar 852.203-70 Commercial Advertising (may 2018). vaar 852.219-75 Va Notice Of Limitations On Subcontracting Certification Of Compliance For Services And Construction. (jan 2023) (deviation) vaar 852.232-72, Electronic Submission Of Payment Requests (nov 2018). this Is Accomplished Through The Tungsten Network Located At: Http://www.fsc.va.gov/einvoice.asp This Is Mandatory And The Sole Method For Submitting Invoices. service Contract Act Wage Determination #: 2015-5613 Rev. 26, Dated May 1, 2024. all Quoters Shall Be Submitted In Accordance With Far 52.212-1, Instructions To Offerors-commercial Products And Commercial Services . (sep 2023) all Quotes Shall Be Sent To The Network Contracting Office (nco) 22 Contract Specialist, Jennell Christofaro At Jennell.christofaro@va.gov. award Will Be Based Upon A Comparative Evaluation Of Quotes In Accordance With The Simplified Acquisition Procedures Of Far 13. Comparative Evaluation Is The Side By Side Pairwise Comparison Of Quotes Based On Factors Resulting In A Contracting Officer Decision For The Quote Most Favorable To The Government. Decision Factors To Be Considered Are Cost Schedule, Technical Capability, And Past Performance. This Contract/purchase Order Will Consist Of An Estimated Base Plus Four Option Year Period Of Performance: 07/01/2024 06/30/2029. the Award Will Be Made To The Quote Most Advantageous To The Government And Best Meets The Requirement Described In The Statement Of Work. responses Should Contain Your Best Terms, Conditions. to Facilitate The Award Process, All Quotes Must Include A Statement Regarding The Terms And Conditions Herein As Follows: "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document Without Modification, Deletion, Or Addition." or "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document With The Exception, Deletion, Or Addition Of The Following:" quoters Shall List Exception(s) And Rationale For The Exception(s), If Any. all Rfq Questions Shall Be Received Not Later Than June 10, 2024, 1400 Pst At Jennell.christofaro@va.gov Only. Subject Line Shall Include Inquiry To Rfq 36c26224q1280 For Consideration. All Answers To Inquiries Received By Due Date And Time Will Be Addressed Through An Amendment. No Further Inquiries Will Be Addressed After Due Date. submission Of Your Rfq Response Offer Shall Be Received Not Later Than June 17, 2024, 1400 Pst At Jennell.christofaro@va.gov Only. Subject Line Shall Include Response To Rfq 36c26224q1280 For Consideration. late Submissions Shall Be Treated In Accordance With The Solicitation Provision At Far 52.212-1(f). any Questions Or Concerns Regarding This Solicitation Should Be Forwarded In Writing Via E-mail To The Point Of Contact Listed Below. point Of Contact contract Specialist jennell Christofaro jennell.christofaro@va.gov attachment One: Far 52.212-1 Addendum Instructions To Offerors attachment Two: Far 52.212-2 Evaluation

Details: Description Terms Of Reference For The Procurement Of One (1) Year Janitorial Services For The Department Of Environment And Natural Resources Regional Office Xii (denr Ro Xii) I. Objective The Department Of Environment And Natural Resources Regional Office Xii, In Its Daily Operations, Needs To Maintain A Clean And Healthy Working Environment That Is Conducive To All Its Officials, Employees And Clients, Ensuring An Uninterrupted, Effective And Efficient Delivery Of Programs And Services. Thus, It Is Necessary To Acquire A Reputable Service Provider, Which Will Provide Necessary Assistance For The Denr Regional Office Xii Main Building, Hostel And Land Records Building Including The Grounds And Gardening. Ii. Contract Duration And Price The Proposed Service Provider For Janitorial Services Shall Be For The Period Of Twelve (12) Months, To Commence On 01 January 2025 Up To 31 December 2025, With An Approved Budget For The Contract (abc) Amounting To Two Million Pesos Only. Nine (9) Janitorial Personnel Shall Be Assigned To The Denr Regional Office Xii, Aurora Quezon Street, Barangay Zone Iv, Koronadal City, South Cotabato. Iii. Qualifications Of The Service Provider 1. Qualification Of Prospective Bidders As Set Under Ra 9184: Technical Documents A. At Least Three (3) Years Of Experience In Providing Janitorial And/or Housekeeping Services For The Past Five (5 Years). B. Solid Waste Management Plan Pursuant To Ra 9003 Or The “ecological Solid Waste Management Act"; C. Duly Licensed And Registered Service Provider With The Department Of Labor And Employment; D. Certification Of No Pending Labor Case/s From Dole; E. Duly Registered With The Securities And Exchange Commission, Department Of Trade And Industry, Or Cooperative Development Authority; F. Present One (1) Client / Customer Feedback Forms, With At Least Very Satisfactory Rating, From At Least One (1) Government Agency Or Private Corporations, With Whom The Service Provider Has Ongoing Contract Or Had Contract Within The Past 2 Years G. Registration On Securities And Exchange Commission; Social Security System (sss), Home Development Mutual Fund (pag-ibig), And Philippine Health Insurance Corporation (philhealth) Financial Documents A. Certification Of Updated Payments And Contributions---social Security System (sss), Home Development Mutual Fund (pag-ibig), And Philippine Health Insurance Corporation (philhealth); B. Submit Statement Of All Ongoing Contracts; C. Submit Statement Of Single Largest Completed Contract (slcc); D. Duly Registered With The Bureau Of Internal Revenue (bir); And E. Submit A Committed Line Of Credit Or Net Financial Contracting Capacity (nfcc) That Is At Least Equal To The Approved Budget For The Contract Or Abc Iv. Obligations Of The Winning Janitorial Service Provider A. Provide, Assign And Designate Eight (8) Janitorial Personnel, And One (1) Supervisor, On An 8-hour Basis, Six Days A Week, From Monday Through Saturday (if Needed) Excluding Holidays And Sundays On A Continuing Service Within The Contract Period; B. Provide Additional Or Reduce The Number Of Janitorial Personnel As May Be Directed By Denr Xii Through A Written Notice Under The Same Terms, Conditions And Rate Of Compensation Set Forth In The Contract Of Service; C. Rotate, Reassign, Suspend, Terminate Or Impose Disciplinary Measures On Erring Janitorial Personnel Based On The Validated Complaints Submitted And Upon Written Request Of The Chief Of The Administrative Division. Replacement/movement/termination Of Assigned Janitorial Personnel Should Not Be Done Of Effected Without Prior Notice To The Denr Xii At Least Thirty (30) Days Prior To The Intended Action Of The Service Provider, Unless For Justifiable Or Legal Cause/s, Which Requires Submission Of A Report Of The Action Taken At Least One (1) Day After The Incident; D. Provide Safety Work Clothing To Protect Worker While Performing Delicate Tasks. Safety Shall Not Be Compromised At All Times; The Service Provider Shall Not Deduct From The Salary Or Claim From The Personnel The Cost Of Uniforms; E. Provide Janitorial Supervisor Desktop Or Laptop For Reporting Duties And Paperwork; F. Ensure Strict Compliance Of Its Workers With Denr Xii Rules And Regulations And Avoid Activities That Disrupt The Discharge Of Function (i.e. Unnecessary Use Of Gadgets, Playing, Alcohol Drinking); G. Firmly Responsible And Liable For Any Loss Or Damage Of Denr Xii Property Due To Gross Negligence Or Deliberate Act Of Janitorial Personnel. The Amount Of Loss Or Damage Shall Be Deducted From The Bill. The Denr Regional Office Xii May Suspend Or Withhold Whatever Contract Payments May Be Due The Service Provider Should They Fail To Pay Such Losses Or Damages Within Fifteen (15) Days From The Date Of Notice, Or Until Such Loss Or Damage Shall Have Been Duly Paid, Restituted Or Repaired By The Service Provider, Or Go After The Performance Bond Set Forth In This Contract Agreement. Likewise, The Denr Regional Office Xii Has The Option To Demand Payment For The Replacement Value Of The Lost Properties, Or Its Replacement By Another At Least Substantially In The Same Condition As The Former; H. There Shall Be No Employer-employee Relationship Between Denr Xii And The Janitorial Personnel And Other Personnel Employed By The Service Provider; I. Hold Denr Xii Free From Any Action Or Liability Arising From Any Claims Of Janitorial Personnel And Other Personnel Employed By The Service Provider For Benefits Under The Labor Code Of The Philippines. Any Increase In Wage, Social Security Contributions, Or Any Similar Payments As May Be Imposed By Law Or Competent Authority Shall Be Subject To The Availability Of Savings And Upon Showing Actual Payment Made To Their Employees. H. Provide Brand New Equipment, Tools And Cleaning Supplies Specified In The Terms Of Reference Delivered In Accordance With The Specified Delivery Dates. Prior To The Execution Of The Contract, All Equipment, Garden Tools And Cleaning Supplies Shall Be Presented To The General Services Section (gss) For Inventory And Monitoring Purposes, And Shall Turn Over To Gss The Said Items For Safekeeping; I. Ensure That Payment Of Wages On A Regular Schedule Every 15th And 30th Of Each Month And Other Benefits In Accordance With The Existing Wage Law And Provisions Of The Labor Code And Their Implementing Rules And Regulations; J. Submit On Or Before The 5th Day Of The Succeeding Month Proof Of Compliance With Legal Requirements On The Payment Of Salaries, Remittances And Taxes, As Well As The Agency’s Monthly Performances/accomplishment Report, Secure A “certificate Of Acceptance”. These Documents Shall Serve As A Prerequisite For Payment For Every Billing Period; K. The Services Provider Shall Provide Its Personnel Their Monthly Pay Slip, Reflecting Minimum Wages And Other Benefits Mandated By Law; L. Provide Each Janitor Personnel With A Copy Of The Manual Operations/company Rules And Regulations Of The Service Provider On The Following: 1. Recruitment Of Personnel; 2. Salaries Of Personnel; 3. Attendance / Leave Credits; 4. Performance Standards; 5. Sanctions For Violation(s) Of Company Rules And Regulations; 6. Equipment Of Supplies M. Hold Denr Xii Free From Any Liability From Acts Of Its Janitorial Personnel Which Cause Damage Of Whatever Nature To Denr Xii Employees And Properties Or To Any Third Party And Their Properties; N. Ensure Appropriate Response To Situations That Require Immediate Assistance, In Any Form, To Its Employees During Emergency Or Crisis Situation, Without Any Additional Cost To Denr Xii; O. Ensure That All Supplies, Materials And Equipment Provided To The Denr Xii Are Environment Friendly; And P. Maintain At All Times The Cleanliness/sanitation Within The Denr Xii Premises, Including Gardening, Plant Propagation And Plant/tree Trimming, And Shall Fulfill Other Related Tasks That May Be Assigned By Responsible Officers Of The Denr Xii; 3. Obligations Of Denr Xii A. Process And Effect Payments Of Actual Janitorial Personnel Rendered Within Fifteen (15) Working Days From Receipt Of The Billing Statement; B. Monitor Attendance, Payment Of Salaries, Remittances, And Taxes To The Government As Required By Law; C. Conduct Periodic Inspection And Require Immediate Replacement Of Defective Janitorial Equipment; D. Conduct “quarterly Performance Evaluation” To Assess The Quality Of Work Of Individual Janitorial Personnel And The Service Provider Performance, And Determine Compliance With The Terms And Conditions Of The Contract; E. Request For A Replacement Of Any Janitorial Personnel In Cases Of Unsatisfactory Performance And/or Other Valid Causes As Determined By Proper Authority By Notifying In Writing The Service Provider; F. The General Services Section Shall Check All Equipment, Tools, Supplies And Materials Presented By The Service Provider Prior To The Execution Of The Contract; Conduct Inventory And Safekeeping Of Equipment, Tools And Supplies Turned Over By The Service Provider, And Subsequently Issue The Necessary Certificate Of Acceptance As Basis For Final Payment To The Said Service Provider 4. Service Provider Shall Provide, But Not Limited To The Following Type And Quantity Of Tools, Supplies, Materials And Equipment, Which Must Be Of Guaranteed High Quality To Ensure Maximum Cleaning Results And Carry Out The Proposed Janitorial Services Within The Contract Period In Accordance With The Specified Delivery Terms: A. The Service Provider Shall Provide The Following Equipment And Materials Upon Deployment Of Janitorial Personnel To Denr Regional Office Xii: Description Unit Quantity Equipment Mop Squeezer With Bucket Unit 8 Rolling Bin Unit 3 Caution Sign With Accessories Pieces 5 Aluminum Extension Ladder 10ft Unit 2 Garden Hose 5/8” X 50” With Nozzle Roll 2 Grass Cutter Unit 2 Pail, At Least 4-gallon Capacity Piece 42 Garden Shears Unit 2 Push Cart (steel 4x6x2) Unit 2 Pressure Washer With Nozzle (heavy Duty) Unit 1 Portable Pressure Washer Unit 1 Heavy Duty Vacuum Wet And Dry (carpets And Sofa) Unit 1 Materials Dustpan Piece 8 Ceiling Brooms Piece 4 Mop Handle, Aluminum, Heavy Duty Piece 8 Glass Squeegee Piece 8 Toilet Bowl Pump Piece 8 Push Brush Piece 8 Cleaning And Gardening Tools Trowel Piece 4 Shovel Piece 2 Rake Piece 2 Street Broom Piece 10 Bolo (heavy Duty) Piece 4 Garden Scissor With Extended Handle Piece 2 Wheelbarrow Piece 1 Personal Protective Equipment (start Of Contract) Hand Gloves Pairs 8 Safety Shoes (light Duty) Pairs 8 Garbage Clipper Pcs 8 B. The Following Supplies And Consumables Must Be Provided To The Denr Regional Office Xii In A Monthly Basis, Especially, Every First Monday Of The Month: Fabric Conditioner/softener Sachets/pcs 500 Microfiber Towel Piece 26 Chlorine Kilos 8 Detergent Powder Sachets/pcs 700 Oxalic Kilos 8 Garbage Bag Biodegradable/compostable, Xlarge (1pack = 10pcs) Transparent Rolls 20 Garbage Bag Biodegradable/compostable, Large (1pack = 10pcs) Transparent Rolls 20 Garbage Bag Biodegradable/compostable, Medium (1pack = 10pcs) Transparent Rolls 20 Scouring Pad/hand Pad Pcs 18 Glass Wiper Pcs 4 Deodorant Cake Pcs 42 C. The Following Supplies And Consumables Must Be Provided To The Denr Regional Office Xii In Quarterly Basis And Delivered Every 15th Day Of The First Month Of The Quarter: Description Unit Quantity Hand Dustpan And Brush Piece 8 Soft Broom Piece 8 Stick Broom Piece 8 Toilet Bowl Brush Piece 8 Disinfectant (cleaner) Gallon 8 Mop Head Pcs 8 Floor Polishing Pad Piece 8 Stripping Pad Piece 8 Liquid Sosa Gallon 2 Dust Grabber (duster) Piece 8 Doormat, Rectangle Shape (for Comfort Rooms) Piece 42 Glass Cleaner Gal 2 Cleaning Materials Needed For Optimal Results Shall Be Provided And Shall Be Replaced Or Replenished, If Exhausted. The Service Provider Shall Hold The Denr Regional Office Xii Free From Any Liability Arising From Loss Or Damage Of Such Materials And Equipment. Appropriate Internal Control On Inventory Management Shall Be Implemented By The Janitorial Service Provider And Shall Be Audited By Denr Regional Office Xii Authorized Representative. 5. Deployment Of Janitorial Personnel: The Service Provider Shall Deploy Janitorial Personnel Distributed To Three Buildings Of The Regional Office Including Those Outside Vicinity And Garden Of The Main Building (center Wing, Right Wing, Left Wing), Hostel Building And Land Records Building. Note: 1. List Of Area Of Deployment Shall Be Provided To The Winning Bidder. 2. Some May Be Required To Report From 8:00am To 5:00pm Or 9:00am To 6:00pm Or As Scheduled During Special Activities Or Denr Occasions. 6. Additional Documentary Requirements For Post Qualification Purposes: 6.1 Company Profile 6.1.1 Name Of Clients 6.1.2 Number Of Years Serving Each Client 6.1.3 Amount Of Contract And Corresponding Number Of Personnel Deployed 7. Janitorial Qualifications Of Janitorial Personnel A. Two (2) Years Completion In High School, Transcript Of Record Must Be Submitted; B. Must Be Physically Fit To Work, Medical Certificate / Clearance From A Government Physician, As Well As Drug Test Results Must Be Submitted; C. Must Be Of Good Moral Character, Reputation, Courteous, Alert And Without Any Criminal Or Police Record. Police And National Bureau Of Investigation (nbi) Clearances Must Be Submitted; And D. At Least One (1) Year Work Experience In A Government Agency / Facility. E. Submission Of All Janitorial Personnel’s Resume, Transcript Of Record, Medical Certificate / Clearance, Drug Test Result, And Police And Nbi Clearance Will Be Required Within Fifteen (15) Days Upon Issuance Of Notice To Proceed (ntp). 8. Duties And Responsibilities Of Janitorial Personnel, But Not Limited To The Following; A. One (1) Janitor Supervisor A. Make Rounds To Check His/her Subordinates, Provides Special Cleaning Instructions And/or Assignment, And Ascertain Compliance With Directive; B. Conducts Inspection To Check Cleanliness And Orderliness Of The Premises, And Informs His/her Subordinate Of Corrections Necessary; C. Determines And Ensures Delivery Of Materials, Supplies Needed And Timely Informs The General Services Section Of The Requirement; D. Trains Subordinates On Proper Cleaning Methods, Use Of Equipment, Safety Practice And Work Regulations. E. Informs The Gss Concerning Janitorial Services And Vice Versa F. The Supervisor Of The Janitorial Personnel Shall Receive Instructions From Responsible Officers Of The Denr Xii (chief Of The Administrative Division And Chief Of The General Services Section) On The General Implementation Of The Terms And Conditions Of The Contract; G. Submit To The Chief General Services Section A Monthly Manpower Schedules Every First Monday Of The Month; H. Submit To The Gss A Projected Monthly And Quarterly Schedule Of Cleaning Within Ten (10) Days Before Assumption Of Duties; I. Evaluate And Verify Employee Performance Through A Review Of Completed Work Assignments. He/she Shall Submit To The Gss Quarterly Performance Evaluation Of The Janitorial Staff; J. Conduct Inspection Of The Premises To Ensure Clean And Safe Conditions And Inspect Equipment For Cleanliness And Repair; K. Prepare Daily Bathroom Cleaning Checklist. Checklist Must Be Attached To The Back Of Each Cr’s Door; L. Submit Every First Monday Of The Month To The Gss A Report Of The Supplies Consumed During The Previous Month And An Inventory Of The Remaining Supplies To Be Consumed For The Year; And M. Ensure Correctness Of Daily Log Entries Of All Janitorial Personnel Assigned To The Denr Xii. B. Eight (8) Janitorial Personnel A. Maintain The Cleanliness And Orderliness Of The Building And Premises. This Includes Protection Of Properties From Damage Or Destruction In Connection With The Janitorial Activities Rendered, Preservation Of Confidentiality Of Denr Regional Office Xii Records, And Proper Collection And Disposal Of Garbage. B. Miscellaneous Services To Be Performed Whenever Required I.e., Logistical Assistance During Meetings And Conferences; Hauling Of Office Furniture, Fixtures And Equipment; And Other Necessary Errand Works Within And Outside The Denr Regional Office Xii Premises, As Requested By Denr Regional Office Xii Officials And Personnel. 9. Scope Of Services 8.1 Janitorial Personnel Shall Render Eight (8) Hours Of Work A Day, From Monday To Saturday In Order To Perform, But Not Limited To The Following Tasks: Hourly Routine Operations A. Clean, Sanitize And Deodorize Restrooms And Washrooms To Include Toilet Bowls, Urinals, Sinks, Wash Basins And Lavatories; B. Mop Restrooms Floors With Disinfectant Cleaners; C. Monitor And Refill Water Supply And Other Supplies, As Needed; Daily Periodic Routine Operations Offices, Hallways, Lobbies And Other Common Areas A. Sweeping, Dusting, Mopping And Polishing Floors Of All Rooms, Corridors, Lobbies, Stairs, Walkways, Waiting Areas And Entrances Or Areas Which May Be Specified By The Denr Regional Office Xii; B. Cleaning And Wiping Of All Office Tables, Glass Tops, Furniture And Fixture, Equipment, Appliances, Windows Ledges, Counters, Doorknobs, And Glass Partitions And Doors; C. Prepare And Serve Refreshment During Conference And/or Meetings; Parking Areas, Driveway, Outdoor And Perimeter Area D. Cleaning Of Driveways, Parking Spaces And Immediate Surroundings Of The Buildings; E. Proper Disposal Of Solid Waste From Various Parts Of The Area Assigned To The Designated Trash Storage Of The Denr Regional Office Xii Compound; F. Upkeep Of Indoor Potted Plants; And G. Maintenance Of Landscape Including But Not Limited To Watering Of Plants, Weeding Gardens, Trimming Trees And Shrubs, And Keeping Green Spaces, And Walkways Clear Of Debris And Litter. Weekly Periodic Routine Operations The Weekly Routine Services Of Janitorial Personnel Shall Include: D. Spot Scrubbing, Dirt Stain Removal And Cleaning Of Chairs, Carpets, And Rugs; E. Thorough Cleaning, Washing And Scrubbing Of All Rooms And Crs Facilities; F. Cleaning And Polishing On The Inner Surfaces Of All Window Glasses, Sun Baffles, Walls, Counters, Light Diffusers, Picture Frames And Wall Hanging; G. Washing, Scrubbing, Stripping, Waxing And Polishing Floors; H. Disinfecting Of All Bathrooms; And I. Any Other Works Advised By The Denr Regional Office Xii In Connection With The Services. Monthly Periodic Routine Operations The Monthly Routine Services Of Janitorial Personnel Shall Include: J. Dusting And Removing Of Cobwebs From Ceiling Of The Premises; K. Cleaning Of Ornamental Plants And Polishing Stairs Railings And Metal Signs; L. General Cleaning Of Draperies And Blinds; M. Spraying Of Insecticides And Other Pest Control Activities, When Necessary; N. Refilling Of Liquid Deodorizer, Liquid Soaps, And Among Other In All Bathrooms; And O. Trimming Of Grass / Shrubs In The Denr Regional Office Xii Grounds. Quarterly Periodic Routine Operations The Quarterly Routine Services Of Janitorial Personnel Shall Include: P. Thorough General Cleaning Of All Areas Including Windows; And Q. Thorough Shampooing Of All Chairs, Panels, Carpets And Rugs. Miscellaneous Routine And Other Services. Miscellaneous Services To Be Rendered By Janitorial Personnel As Per Request Of The Concerned Office Of The Denr Regional Office Xii Shall Include, But Not Limited To: R. Carrying, Transporting Or Moving Of Office Furniture, Equipment Or Supplies Within And/or Outside Premises As May Be Assigned From Time To Time Or During Major Denr Xii Activities; S. Report Any Damage/leaking Pipe Plumbing, Water And Toilet Facilities, Electrical Installations, And Any Damage Furniture And Fixture That Will Need Immediate Repair; T. Errand Services As Required By Concerned Denr Xii Office. In Performing Errand Services, The Janitorial Personnel Must Fill Out A Pass Slip, Duly Authorized By The Janitor Supervisor, Which Shall Be Submitted To The Security Guard On Duty In Order To Be Informed Of Higher Whereabouts Or Itinerary In Case Of The Need To Be Located Or Contracted; And U. Render Extra Hours Of Service During Special Occasions And Affairs Celebrated/held By Denr Xii. 10. Other Matters A. The Service Provider Shall Furnish The Denr Regional Office Xii With A Valid And Sufficient Performance Bond In Accordance With The Rules Set Forth Under Government Procurement Reform Act (r.a No. 9184) And Its 2016 Implementing Rules And Regulations (irr). B. Should There Be Any Wage Or Mandated Benefit (i.e., Sss, Pag-ibig And Philhealth) Increase In Favor Of The Assigned Janitorial Personnel Subsequent To The Execution Of The Contract Pursuant To A Law, Executive Order, Decree Or Wage Order, The Service Provider Must Inform The Denr Regional Office Xii In Writing Of The Wage Increase To Allow The Letter To Undertake The Appropriate Measures To Address The Same Before Its Implementation, Subject To The Accounting And Auditing Rules And Regulations And Upon Showing Actual Payment Made To Their Employees. C. The Service Provider Shall Furnish Denr Regional Office Xii The Monthly Billing, Together With Copies Of Payroll, Remittances (with Official Receipt Of Sss, Pag-ibig And Philhealth) And Other State Insurance Fund Contributions For All Janitorial Personnel Assigned, Every 15th Of The Month. Should The Janitorial Agency Fail To Comply, Denr Xii Shall Withhold The Payment For The Current Month Until The Latter Shall Have Complied With Subject Requirement. D. It Is Expressly Understood That No Employee-employer Relationship Exists Between The Parties Of Their Employees, Representatives And Agents. The Denr Regional Office Xii Shall Not Be Responsible For Any Claims For General Injury, Including Death Sustained By The Janitorial Personnel Or Any Third Person Arising Out Of Or During The Performance Of The Functions Of The Janitors Pursuant To This Contract. E. The Service Provider Shall Maintain Effective Discipline And Full Control And Supervision Over The Janitorial Personnel Assigned Under This Contract Agreement, As Well As The Manner Of Performance Of Their Duties. However, The Service Provider Binds Itself To Cause The Implementation And Enforcement Of All Rules, Regulations Or Directives That Denr Regional Office Xii May Issue Concerning The Conduct Of Said Janitorial Personnel. F. The Service Provider And Its Janitorial Personnel Shall Undergo Periodic Performance Evaluation Which Shall Serve As The Basis Of Continuation Of Its Services. G. Extension Of Contract Is Subject To The Provisions Of R.a. No. 9184 And Its 2016 Irr. The Extended Term Shall Automatically Terminate Upon Effectivity Of A New Contract. H. The Service Provider Agrees That The Denr Regional Office Xii, Through Property And Supply Section, Reserves The Right To Screen And Accept Or Deny The Deployment Of Any Personnel Recommended By The Service Provider. Notes: A. Should There Be Any Discrepancy With The Technical Requirements Stipulated Herein And The Terms Of Reference, Requirement/s Provided For In The Former Shall Govern. B. Any Other Term, Condition Or Provision Not Stipulated In This Document Will Be Covered By A Separate Agreement As Proposed And Agreed Upon By Denr Regional Office Xii And The Janitorial Agency. C. Bidders Must Comply With All Specifications Contained In This Pr, Tor And Supplemental Bid Bulletin, If Any. D. The Denr Regional Office Xii Has The Right To Screen Applicants And Choose The Personnel To Be Assigned. Additional Requirements The Bidder Shall Submit The Following, Within Fifteen (15) Days Upon Issuance Of The Notice To Proceed (ntp), Valid Upon Submission: A. Photo Of Janitorial Uniform Or Workwear; B. Janitorial Personnel’s Resume; C. Transcript Of Record; D. Medical Certificate/clearance (must Be Valid For One (1) Year Or Before The Deadline For The Submission And Receipt Of Offers, Preferably Issued This Year); E. Drug Test Result (must Be Valid For One (1) Year Or Before The Deadline For The Submission And Receipt Of Offers, Preferably Issued This Year); F. Police And Nbi Clearances (must Be Valid For One (1) Year Or Before The Deadline For The Submission And Receipt Of Offers, Preferably Issued This Year). Terms Of Payment Payment Shall Be Made On A Monthly Basis For Twelve (12) Months Subject To Submission Of Billing Statement And Other Supporting Documents By The Service Provider. Services Shall Only Be Billed Based On The Actual Services Received By Denr Regional Office Xii, Hence, May Be Computed By A Fraction Of A Month.

Details: Description Technical Specifications Terms Of Reference Provision Of General Support Services (janitorial, Chauffeuring, And Office Support Services) For F.y. 2025 I. Project Description The Project, Referred To In This Terms Of Reference (tor), Involves The Engagement Of Janitorial, Driving, Messengerial And Clerical Services Not Being Provided By The Regular Manpower Of The Department Of Agrarian Reform-zamboanga Del Sur Nor Being Included As Part Of The Services Performed By The Positions Indicated In The Approved Staffing Pattern Of The Department’s Rationalization Plan. Pursuant To Joint Csc-coa-dbm Joint Circular No. 1, Series Of 2017, The Department Of Agrarian Reform- Zamboanga Del Sur Shall Procure And Engage The Needed Janitorial, Driving, And Clerical Services Through Competitive Bidding Following The Prescribed Rules And Procedures Embodied In Republic Act 9184 And Its 2016 Revised Implementing Rules And Regulations (irr). Ii. Approved Budget For The Contract (abc) Fund Source Of The Project Shall Come From The National Expenditure Program/general Appropriations Act, F.y. 2025 Or R.a. ______ In The Amount Of One Million Seven Hundred Seventy-four Thousand Five Hundred Sixty Pesos (php1,774,560.00), Inclusive Of Value-added Tax (vat). Iii. Project Objective This Project Aims To Provide Continuous Services Of Janitorial, Driving, And Clerical Personnel Who Shall Carry Out The Regular Implementation Of Good Housekeeping And Vehicle Operation And Maintenance And Other Office Administrative Activities That Will Ensure Clean, Orderly, And Dainty Working Premises, Safe Transport Of Dar-zds Personnel To Official Destinations, Well-maintained Motor Vehicles And Organized/systematic Flow Of Transaction Processes And Reporting Systems. Iv. Scope Of Services The General Support Manpower Services Agency Shall Provide The Following Services: 01. Utility Work Routine At Different Stations Within The Darpo At Certain Intervals 02. Chauffeuring Work Using Assigned Vehicle 03. Maintenance Works For Assigned Vehicle 04. Office Administration/general Support And Encoding Works 05. Other Tasks As May Be Assigned By Supervisors. V. Manpower Requirements The General Support Manpower Services Agency Shall Provide The Required Number Of Qualified Janitorial, Driving, And Office Support Staff Who Shall Render Adequate And Satisfactory Personal Service And Perform The Duties And Function As Indicated In The Terms Of Reference. To Ensure Continuous And Uninterrupted Service, The General Support Manpower Services Agency Shall Immediately Provide Replacements In The Event Any Of The Deployed Janitorial/driving/office Support Personnel Absents From Work. Vi. Additional/reduction Of Manpower The Dar-zds May Request For Additional Manpower Or Reduction Thereof Should The Necessity For Such Action So Require, At Any Time Before The Expiration Of The Contract. The Rate Per Head Shall Be The Same As The Rate Agreed Upon And Stipulated In The Contract. Vii. Work Schedule All Service Personnel Deployed By The General Support Manpower Services Agency Shall Report For Duty Eight (8) Hours A Day, Five Days A Week (mondays Thru Fridays), Excluding Regular Holidays And Special Days From 8:00 A.m. To 5:00 P.m. Viii. Supplies, Materials, Equipment The Needed Cleaning Supplies, Materials/other Consumables, Equipment, And Motor Vehicles In The Performance Of The Services Required Shall Be Provided By The Dar-zds At No Cost To The General Support Manpower Services Agency. The General Support Manpower Services Agency Shall Submit A Requisition Listing The Cleaning Supplies, Materials, And Equipment Its Personnel Will Be Needing In The Performance Of The Work Requirements Under This Project. Ix. Service Performance Throughout The Duration Of The Contract, The General Support Manpower Services Agency Shall Maintain A Satisfactory Level Of Performance, Particularly, Among Others, The Following: 01. Quality Assurance Of Service Delivery. It Is The Primary Responsibility Of The General Support Manpower Services Agency To Ensure That All Deployed Personnel Render Service Of Good Quality, With The Highest Degree Of Excellence, Professionalism And Skill. The Recruitment And Selection Process Of The General Support Manpower Services Agency Should Lead To The Determination Of Results-driven, Reliable, Respectful, Honest, Disciplined, Efficient, And Prompt Individuals. As Far As Practicable, As Allowed Under Csc-coa-dbm Joint Circular No. 1, S. 2017, And To Ensure Protection Of The Existing Manpower Agency Workers Deployed At Dar-zds And The Existing Contract Of Service And Job Order Workers Of Dar-zds In The Immediately Preceding Fiscal Year, The Aforementioned Qualified Workers As Recommended By Dar-zds Shall Be Given Priority In The Hiring By The General Support Manpower Services Agency. 02. Time Management. The General Support Manpower Services Agency Must Ensure That Service Personnel Have Sufficient Time Management And Productivity Skills. Service Personnel Must Possess Adequate Knowledge And Skills In Prioritization And Scheduling, Managing Interruptions And Procrastination Consciousness. 03. Management And Suitability Of Personnel. The General Support Manpower Services Agency Should Have Direct Control And Supervision Of All Service Personnel Under Its Employ. By Deploying Such Service Personnel, The General Support Manpower Services Agency Attests To Their Merit And Fitness To The Position Given. It Is To Be Understood That There Exists No Employer-employee Relationship Between The Dar-zds And The Service Personnel. The Service Personnel Are Under The Employ Of The General Support Manpower Services Agency. Employment Relations Of The Service Personnel And The General Support Manpower Services Agency Are Governed By Applicable Existing Labor And Social Laws Of The Republic Of The Philippines. 04. Contract Administration And Management. It Is The Responsibility Of Both Parties To Ensure Faithful Compliance And Adherence To All Obligations, Terms And Conditions Stipulated In The Contract And Its Annexes. Both Parties Shall Commit To Prevent Or Mitigate Conflicts Of Interest, And Shall Make Every Effort To Resolve Amicably Such Dispute Or Difference By Mutual Consultation. 05. Provision Of Regular Monitoring Reports. The Designated Supervisor Shall Supervise The Performance Of The Other Service Personnel. A Monitoring Report Shall Be Prepared By The Supervisor And Submitted To The Administrative Officer Iv, General Services Section For Checking And Validation. Notwithstanding The Regular Supervision And Monitoring Of The Designated Supervisors By The General Support Manpower Services Agency, The Administrative Officer Iv Of The Department Of Agrarian Reform-zamboanga Del Sur, Shall Not Be Precluded From Conducting Checking, Monitoring, And Giving Clear Instructions On The Proper Discharge Of The Tasks, Duties And Responsibilities Assigned To The Deployed Service Personnel. Regular Meeting Between The Administrative Officer Iv And The Assigned Service Personnel Supervisors Shall Be Held On A Quarterly Basis And At Any Time, As The Need Or Urgency Arises. X. Organizational Standards And Requirements The General Support Manpower Services Agency Should Meet The Following Minimum Standards And Requirements: 01. Stability (a) Years Of Experience The General Support Manpower Services Agency Must Be In Continuous Business Operations Providing Janitorial And Driving Services For A Period Of Five (5) Years Immediately Preceding The Contract Period. (b) Liquidity Of The Contractor The General Support Manpower Services Agency‘s Net Financial Contracting Capacity (nfcc) Must Be Equal To Or More Than The Approved Budget For The Contract (abc), Following The Computation Formula Prescribed In The 2016 Revised Irr Of R.a. 9184. (c) Organizational Set-up/chart The General Support Manpower Services Agency Shall Submit An Organizational Chart/diagram Showing The Staffing Structure And The Relationships And Relative Ranks Of Its Parts And Positions/jobs. 02. Resources (a) No. And Kind Of Equipment And Supplies Supplies And Consumables And Cleaning Equipment, Electricity And Water Supply Necessary For The Implementation Of The Housekeeping Plan Shall Be Provided By The Dar-zds Upon The Request Of The General Support Manpower Services Agency. Motor Vehicles For The Drivers Shall Likewise Be Provided. (b) No. Of Janitors And Drivers ❑ 4 Janitors ❑ 2 Drivers With Active Professional Driver’s License ❑ 4 Office Assistants/encoders The Technical Bid Shall Include A Personnel Schedule, Duly Supported With The Following Documents: ❑ Personal Data Sheet (pds) Or Bio-data Of Each Personnel With I.d. Picture ❑ Academic Records Indicating That The Personnel Is At Least Second Year High School (for Janitors And Drivers) ❑ Academic Records Indicating That The Personnel Is A College Graduate (for Office Support Staff) ❑ Medical Health Certificate Of Each Personnel Secured Within The Last Six (6) Months ❑ Drug Test Result Of Each Personnel Taken Within The Last Six (6) Months From A Government-accredited Drug Testing Center The Personnel To Be Deployed Shall Have The Minimum Qualifications As Follows: ❑ Filipino Citizen, ❑ At Least 21 Years Old Upon Deployment/posting, ❑ Preferably, With At Least A High School Level Of Education, ❑ With At Least One (1) Year Of Job-related Experience, ❑ No Criminal Record, ❑ Physically And Mentally Fit To Work. (c) Office Uniform And Identification Cards The General Support Manpower Services Agency, At Its Own Expense, Shall Provide Adequate Uniforms And Appropriate Identification Cards To The Janitorial, Driving, And Clerical Personnel, Which Uniforms And Identification Cards Shall Be Worn At All Times For Proper Identification. 03. Housekeeping And Vehicle Management Plan The General Support Manpower Services Agency Shall Submit A Good Housekeeping Plan And Vehicle Operation And Maintenance Program That Will Cover The Scope Of Services, Work Methodology/ Routines/ Standards/ Practices, Manpower Schedule, Cleaning Supplies And Equipment Needed, Precautionary Measures Against Fire And Health Hazards. The General Support Manpower Services Agency Shall Adopt And Enhance The Following Work Standards: (a) Dust And Dirt Removal. Service Personnel Shall Follow Careful Procedures In Removing Dust And Dirt That May Accumulate In Corners, Enclosures, Shelves, Ledges, Windows, Walls, And Ceilings And Other Hard-to-reach Areas. Manual Cleaning Using Damp Cloth, Mops, Brooms And Other Tools May Be Required. Use Of Special Equipment Such As Vacuums, Cleaning Compounds Shall Be Considered With Caution. (b) Building Facilities Maintenance. Comfort Rooms And Washrooms Require Frequent Cleaning In A Day. Hand Wash, Soap, Tissue, Disinfectants Shall Be Replenished Before They Run Out. (c) Waste Disposal System. Trash Bins And Receptacles Shall Be Placed In Strategic Corners And Places To Facilitate Orderly Disposal. Sorting Of Scrap, Proper Labeling, And Eventual Disposal Shall Be In Accordance With Government Standards Of Practice, Particularly Republic Act 9003 And Its Implementing Rules And Regulations Promulgated By The Department Of Environment And Natural Resources. (d) Storage Facilities Maintenance. Proper Handling And Storage Of Items/materials Shall Be Observed. Storage Containers/areas Shall Be Clearly Labeled For Easy Identification. Stacking Cartons, Drums, Piles Should Leave At Least One Meter Of Space From The Sprinkler Heads. Stored Materials Should Not Obstruct Aisles, Pathways, Stairs, Exits, Fire Extinguishers, First Aid Stations/cabinets. Flammable, Combustible, Toxic And Other Hazardous Substances Shall Be Stored In Appropriate Containers. 04. Terms Of Reference/scope Of Work For Office Assistant/support Staff The Terms Of Reference (tor) And Scope Of Work (sow) Of The Admin Support Staff Shall Be Firmed Up By The Division/section Supervisor Immediately Upon The Latter’s Assumption To Duty. Xi. Project Duration Engagement Duration Shall Be For A Period Of Twelve (12) Months, Beginning January 1, 2025 And Ending December 31, 2025. Xii. Monthly Remittance Of Social Benefit Premiums The General Support Manpower Services Agency Shall Submit As Part Of Its Bid, A Duly Notarized Undertaking To Pay Their Personnel The Prescribed Wages And Benefits And To Directly Remit Monthly The Employers’ Share And Employees’ Contribution To The Social Security System (sss), Employees’ Compensation Commission (ecc), Philippine Health Insurance Corporation (philhealth), And Home Development Mutual Fund (hdmf). To Ensure Continuous Compliance, The General Support Manpower Services Agency Shall Submit On A Quarterly Basis Proof Of Payment Of Remittances To Dar-zds Through The Chief Of Support To Operations Division. This Shall Be Made A Pre-requisite To The Processing Of The Succeeding Month’s Statement Of Billing. Xiii. Terms Of Payment Payment Shall Be Made For The Account Of The General Support Manpower Services Agency On A Monthly Basis Upon Submission To The Dar-zds Through The Administrative Officer Iv, General Services Section Of The Following: ❑ Statement Of Account/billing Letter ❑ Daily Time Record Duly Signed By Assigned Janitorial Supervisor, As The Case May Be, And Countersigned By The Administrative Officer Iv ❑ Payroll Of The Immediately Preceding Month ❑ Documents Duly Stamped “received” By Concerned Agencies Certifying The Receipt Of Remittances Of Social Benefit Premiums (sss, Phic, Hdmf)- As Proof Of Payment Of Premiums Submitted On A Quarterly Basis Contract Amount Shall Be Fixed And Shall Not Be Adjusted During Contract Implementation, Except For The Following: ● Increase In Minimum Daily Wage And/or Wage-related Benefits Pursuant To Law Or New Wage Order Issued After Date Of Bidding Which Shall Be Borne By The Dar-zds; ● Increase In Taxes; ● If During The Term Of The Contract The Procuring Entity Sees The Need For An Increase Or Decrease In The Number Of Janitorial Attendants/drivers/office Assistants/encoders, The Resulting Cost Of Said Increase Or Decrease, Provided That The Abc For The Relevant Year Is Not Exceeded. Xiv. Rights And Obligations To The Contract The General Conditions Of Contract (gcc) Of The Standard Philippine Bidding Documents For Goods Provides A Comprehensive Presentation Of The Rights And Obligations Of Both Parties To The Contract. Xv. Other Terms ❑ Relievers And/or Replacements Shall Be Made Available At All Times To Ensure Continued And Uninterrupted Service. Dar-zds Reserves The Right To Demand Replacement Of Personnel Found To Be Unqualified And/or Not Performing Work Satisfactorily. Dar-zds May Also Recommend To The Service Provider To Absorb/consider Specific Personnel Who Are Qualified And Competent To Perform The Required Tasks. ❑ Honesty Is Imperative For All Personnel Who Shall Be Deployed By The Service Provider To Dar-zds. The Workers Should Also Be Reliable, Trained, Courteous, And Cooperative. They Must Be Generally Presentable And Wear Proper Uniforms And Ids. ❑ The Service Provider Shall Answer For And Indemnify Dar-zds For The Cost Of Any Damage To Or Loss Of Dar-zds’s Property Which Is Due Or Sustained Through The Fault Of The Service Personnel. The Service Provider’s Personnel Shall Submit Themselves To Bodily Search By Security Guards Upon Entering And/or Leaving The Dar-zds Premises. ❑ Dar-zds Reserves The Right To Pre-terminate The Service Contract For Violation By The Service Provider Or Its Personnel, Of Any Of The Provisions Of The Contract. ❑ To Ensure That The Salaries Of The Service Provider’s Service Personnel Are Regularly And Timely Paid, Dar-zds Shall Pay Their Salaries Which Are Due And Demandable During The Respective Billing Period Within A Reasonable Time. The Service Provider Shall Receive Only The Amount Due For Each Billing Period Net Of Withholding Taxes And Salaries Of Its Service Personnel. ❑ The Procurement For Manpower Services Shall Be Consistent With Ra 9184 And Its Irr And The Gppb Guidelines On The Procurement Of Security And Janitorial Services Pursuant To Resolution No. 24-2007 Dated 28 September 2007. Xvi. Separability If Any Provision Of The Contract Including Its Terms Of Reference, Is Declared Void, Ineffective, Invalid Or Contrary To Law By A Final Judgment Or Decree By Any Court, Commission, Or Other Judicial Or Quasi-judicial Body Of Competent Jurisdiction, The Other Provisions Not Affected By The Said Judgment Or Decree Shall Remain Unimpaired Unless Said Judgment Affects The Contract As A Whole. Xvii. Exclusivity Of The Venue Of Action/s Actions Arising Out Of This Contract Shall Be Filed With The Court Of Competent Jurisdiction In Pagadian City To The Exclusion Of All Other Courts.

Details: Introduction: the U.s. Army Corps Of Engineers, Japan District (poj) Is Performing Market Research For A Service Contract Requirement To Provide Construction Site Security Monitoring. This Announcement Represents A Market Survey That Is Intended For Preliminary Planning Purposes Only. This Purpose Of This Notice Is To Identify Sources Capable Of Performing This Project And To Receive Responses From Those Firms To Assist The Government’s Acquisition Planning. This Survey Does Not Constitute A Commitment By The Government For Any Follow-on Announcements, Solicitation, Or Award. This Is Not A Solicitation. The Government Will Not Pay For Any Information Provided As A Result Of This Market Survey. Firms Interested And Capable Of Performing This Work Are Highly Encouraged To Submit A Response (submission Requirements Are Located Within This Notice). All Interested Companies Shall Be Registered In The System For Award Management (sam) Database In Order To Be Eligible For Award Of Government Contracts. Competition For This Requirement Will Be Limited To U.s. Contractors With Appropriately Security Clearance. project Information: project Title: Ommc B4203 Conversion To Secure Space project Location: Camp Courtney, Okinawa, Japan project Naics: 561612, Security Guards And Patrol Services project Description: This Contract Is To Provide Turn-key Construction Site Security Monitoring (cssm) Services For The Project, Ommc B4203 Conversion To Secure Space, Camp Courtney, Okinawa, Japan. The Cssm Contractor Shall Include All Aspects Of Physical, Personnel, Technical, And Procedural Security As Required For The Supported Secure Project To Fully Comply With Intelligence Community Directive 705 (icd) And The Construction Security Plan (csp) To Ensure Successful Accreditation Of The Secure Facility. The Purpose Of This Requirement Is To Provide Temporary Construction Security Infrastructure, Equipment, And Services As Well As Construction Security Surveillance Services In Accordance With (iaw) The Icd 705 And Department Of Defense (dod) Policies. procurement Method: poj Intends To Solicit This Project Using Far Part 12 Commercial Item Procedures (pending Sources Sought Results). The Results Of This Sources Sought Will Assist The Government In Acquisition Planning. the Basis For Contract Award Is Expected To Be The Lowest Price Technically Acceptable Methodology, But This May Be Amended Based On The Information Gathered During This Market Research. The Evaluation Criteria Will Be Conveyed Within The Solicitation. The Contract Will Be Awarded On A Firm-fixed Price Basis. the Selected Contractor Will Be Granted Article Ib Status As An Invited Contractor Under The Japan – United States Status Of Forces Agreement. contract/program Background: If There Is An Existing Contract Or Contract Vehicle For The Similar Work Oconus Capability Being Described, Provide The Below Information. Otherwise, Mark N/a. contract Number: contract Vehicle: (e.g., Gsa Mas, Open Market Far 12, Or Other Established Contract Vehicle) period Of Performance: (e.g., Jan 2019 - Dec 2020) required Capabilities: in Order To Determine Capable Sources To Meet This Requirement, The Contractor Must Meet Or Have Personnel That Meet The Following Requirements: the Contractor Must Possess An Active Top Secret Facility Security Clearance (fcl) From The Defense Counterintelligence And Security Agency (dcsa) Prior To Contract Award And Maintain A Top Secret Fcl Throughout The Duration Of Their Period Of Performance On The Bu2416m Conversion Of Building 4203 To Secure Space Project. There Are No Safeguarding Requirements For This Acquisition. Any Classified Material That May Impact The Contractor Will Be Provided By The U.s. Government And Controlled/stored By The U.s. Government At A Government Facility. project Manager (pm): The Pm Is The Single Focal Point Of Contact For The Government And All Contract Activities Related To Construction Security And Shall Be Responsible For Implementing All Aspects Of The Construction Security Program. The Pm Shall Be Responsible For All Matters Related To Processes, Operations, Schedules, Logistics, Reporting, Briefing And Any Other Administrative Matters. The Pm Shall Have At Least 10 Years Of Experience In At Least One Of The Following Areas Of Expertise: Program Management-security Field, Construction Security Surveillance, Technical Surveillance Countermeasures, Industrial Or Government Security Involving Counterintelligence, Construction Quality Assurance, Or Hands On Supervisory Construction Experience. Pm Shall Have A Minimum 3 Years Of Experience Managing Dod Or Other Federal Government Construction Security Program And A Minimum 2 Years Of Experience Managing Construction Security Program. The Pm's Experience Shall Include The Completion Of A Minimum Of One Similar Project Completed Within Past 5 Years. The Pm Shall Be A U.s. Citizen. site Security Manager (ssm): The Ssm Acts As The Single Point Of Contact Regarding Security On The Project Or Construction Site And Is Responsible For Implementing All Aspects Of The Construction Security Plans (csp). The Ssm Shall Maintain Direct Contact With The Contracting Officer Representative (cor) Who Will Be Responsible For Project Security. All Security Policy Decisions Shall Be Approved By The Cor And Government Ssm. The Ssm Shall Be A U.s. Citizen Possessing A Top Secret (ts) Personnel Security Clearance (pcl). The Ssm Must Possess The Tspcl And Maintain This Eligibility Throughout The Duration Of The Secure Construction Project. The Ssm Is The Designated Lead For Construction Site Security And Is The Primary Point Of Contact For Coordinating And Overseeing All Facets Of Site-specific Security For This Project. The Ssm Will Be Available 24/7 From Start To Finish Of This Project. When The Ssm Is Not Physically On-site During The Workday, The Ssm Will Designate Someone As The Site Security Lead In His/her Absence. The Ssm Position Is Deemed A Critical Role To The Secure Project And Thus, Waivers Or Exceptions Will Not Be Granted. The Ssm Shall Develop Standard Operating Procedures And Special Instructions Governing The Construction Surveillance Function. These Operating Procedures Shall Be In Accordance With The Icd 705, The Dod 5105.22-m-volumes 1, 2, 3 As Applicable And The Csp. The Ssm Shall Ensure The Security Integrity Of The Construction Site (hereafter Referred To As The "site"). The Ssm Shall Document Security Violations Or Deviations From The Csp And Notify The Government For Disposition. Security Violation Reports Shall Be Submitted In Microsoft Excel Format And Shall At A Minimum Identify The Project Name/number, Date, Month And Year Along With Time Of Action. The Incident Shall Be Categorized With The Type Of Infraction "'violation Or Deviation" And Shall Be Signed By The Ssm. Security Violation Reports Shall Be Submitted To The Government On A Weekly Basis Including Weeks With No Incidents. If There Are No Reportable Incidents During A Reporting Period, The Report Shall Be Annotated As Such. The Ssm Shall Implement Procedures To Deny Unauthorized Site Access. The Ssm Shall Work With The Construction Contractor To Ensure Security Of The Construction Site And Compliance With The Requirements Set Forth In This Document. construction Surveillance Technicians (csts): Csts Monitor, Observe, And Interact With The Construction Workers As They Accomplish Their Various Tasks To Preclude The Introduction Of Electronic, Electrical, Mechanical, Or Any Other Type Of Hostile Surveillance Monitoring Devices Into Finished Construction. Csts Shall Be Responsible For Screening All Equipment, Materials, And Furnishings Destined For Use In The Controlled Construction Area, Using Methods Of Examination As Outlined In The Csps And Approved By The Government. csts Shall Be U.s. Citizens And Shall Possess A Top Secret (ts) Pcl. Csts Must Possess The Ts Pcl And Maintain This Eligibility Throughout The Duration Of The Secure Construction Project. The Cst Position Is Deemed A Critical Role To The Secure Project And Thus, Waivers Or Exceptions Will Not Be Granted. In Coordination With The Ssm And Cor, The Contractor Will Determine The Number Of Cleared Csts To Adequately Cover Security Monitoring Requirements. Csts Shall Be Knowledgeable Of All Construction Disciplines, To Include Civil, Architectural, Mechanical, Electrical, And Electronic Engineering Principles. In Addition, They: shall Be Capable Of Reading And Analyzing Designs Drawings And Specifications And Recognizing The Architect’s Intent. shall Be Capable Of Analyzing Designs And Structural Complexities, Which Are Intended To Mask An Ulterior Purpose Not Intended By The Architect. shall Have Knowledge Of Technical Surveillance Countermeasures, Construction Principles, And The Types Of Devices Used By Hostile And Friendly Intelligence Services For The Purpose Of Clandestine Surveillance. shall Become Thoroughly Knowledgeable Of Security Procedures And The Level Of Security Required In Various Parts Of The Facility Under Construction. shall Maintain Daily Logs During Their Tour Of Duty, Which Will Be Submitted To The Ssm. csts Shall Maintain All Required Documentation Of Inspections, Security Violations, And Incidents. Cst’s Shall Maintain Logs And Upload Any Photographs Taken On A Daily Basis. the Number Of Cst Personnel Shall Be Adjusted To Meet Individual Task And Surveillance Requirements. cleared American Guards (cags): Cags Are Professionally Trained, And Protect The Security Integrity Of The Construction Site, And Protection Of Building Materials, Furniture, Fixtures, And Other Items. Cags Shall Control Access Of Personnel And Materials At The Construction Site. Specifically, Cags Shall Ensure The Security Integrity Of The Construction Site, The Secure Storage Area (ssa), And Construction Materials. Cags Shall Be U.s. Citizens And Possess A Secret (s) Pcl. Personnel Occupying The Cag Position Must Possess And Maintain The Secret Pcl Throughout The Duration Of The Secure Construction Project. The Cag Position Is Deemed A Critical Role To The Secure Project And Thus, Waivers Or Exceptions Will Not Be Granted. In Coordination With The Ssm And Cor, The Contractor Will Determine The Number Of Cleared Cags To Adequately Cover Security Monitoring Requirements. Cags Shall Perform Access Control Functions At All Vehicle And Pedestrian Entrances To The Site During Construction Site Hours, To Be Determined, Estimated To Be 0800 – 1700, Monday Through Saturday. These Activities Include But Are Not Limited To: screening All Workers, Vehicles, And Equipment Entering Or Exiting The Site. denying Introduction Of Prohibited Materials Such As Explosives, Weapons, Electronic Devices, Or Other Items As Specified By The Ssm Or Designee. conducting Random Inspections Of All Site Areas To Ensure No Prohibited Materials Have Been Brought On To The Site. All Suspicious Materials Or Incidents Shall Be Brought To The Attention Of The Ssm Or Cst. perform Other Security Related Duties As Required By The Ssm Or His/her Designee Such As Roving Patrols, Personnel, And Vehicle Escorts. the Cags Shall Control Access At The Access Control Facility (acf). the Cags Shall Control Access At The Vehicle Gate. the Cags Shall Control Access To The Secure Storage Area (ssa). the Cags Shall Control Access To The Secure Work Area (swa). once Established, The Cag Operations Shall Be Maintained Through Final Project Closeout Of The Bu2416m Conversion Of Building 4203 To Secure Space Project. in Addition To The Above, The Contractor Will Need To Be In Good Physical Health And Must Meet The Below: possess Binocular Vision Correctable To 20/20 (snellen) And Close Vision Correctable To Saiger No.4 Type Tests For Both Eyes. be Free Of Color Blindness. have Normal Fields Of Vision And Good Depth Perception (approximately 100 Degrees Laterally). be In Good Health Without Conditions Which Would Interfere With The Performance Of Assigned Duties, Or Meeting Country And Aor Specific Requirements. receive A Physical Examination Performed By A Licensed And American Medical Association (ama) Certified Physician To Include Medical And Drug Screening. the Contractor Shall Provide A Certificate Attesting To Final Results, Pass/fail, Of This Examination For Each Proposed Contract Person To The Cor. For Purposes Of This Research, The Offeror May Use A Singular Individual To Meet Several Position Requirements. For Example, A Firm May Use A Ssm To Perform Pm Duties. At A Minimum, Firms Should Be Capable Of Providing A Ssm, Several Csts, And Sufficient Cags To Provide Sufficient Oversight Of The Construction Area. personnel Security Requirements: the Security Requirement During The Construction Phase Of This Contract Will Be: - Ssm – Top Secret Cleared And Fully Vetted (no Interim Clearances Allowed) Prior To Starting Work At The Project Site. - Cst/lead Cst – Top Secret Cleared And Fully Vetted (no Interim Clearances Allowed) Prior To Starting Work At The Project Site. - Cag/lead Cag – Secret Cleared And Fully Vetted (no Interim Clearances Allowed) Prior To Starting Work At The Project Site. period Of Performance: this Contract Is To Provide A Turn-key Construction Security Monitoring (csm) Program For The Ommc B4203 Conversion To Secure Space Project For A Period Of 575 Calendar Days. The Period Of Performance Of This Contract Is For The Period From 1 Apr 2025 Through 28 Oct 2026. base Period: Approx. 1 Apr 2025 – 28 Oct 2026 submission Requirements: responses Should Include: business Name And Address; name Of Company Representative And Their Business Title; uei/cage Code; prime Contract Vehicles; To Include General Service Administration (gsa) Or Any Other Government Agency Contract Vehicle That Allows For Decentralized Ordering. (this Information Is For Market Research Only And Businesses With A Valid Cage That Lack Prime Contract Vehicles Are Still Encouraged To Respond To This Notice.) interested Sources Are Requested To Provide Responses To Each Section Above By Describing And Providing An Example Of How Your Company’s Experience In Meeting Each Required Capability (1-7 And To Include Personnel Security Requirements And Period Of Performance) And Email The Complete Information To The Following Individuals No Later Than 2:00 Pm,2 July2024, Japan Standard Time (jst). Interested Sources Who Previously Responded To This Announcement Are Requested To Provide Any Updates To Their Responses Submitted. michael.f.morris@usace.army.mil marygrace.a.cortez@usace.army.mil the Information Provided Will Be Used Within The U.s. Army Corps Of Engineers To Facilitate Decision Making And Will Not Be Disclosed Outside The Agency. However, Respondents Submitting Business Information Pursuant To This Rfi Should Consult 41 C.f.r. Part 105-60 And Other Implementing Regulations Concerning The Release Of Such Information To Third Parties Under The Freedom Of Information Act (foia). All Information Submitted By Respondents That They Consider Confidential And Not Releasable To Third Parties Outside Of The U.s. Army Corps Of Engineers And Its Employees, Agents, Consultants, And Representatives, Must Be Clearly And Conspicuously Marked. requests For Information: all Questions Or Requests For Information Must Be Submitted In Writing To Mary Grace Cortez At Marygrace.a.cortez@usace.army.mil And Michael Morris At Michael.f.morris@usace.army.mil No Later Than 2:00 Pm, 25 June 2024, Jst. Questions Submitted After This Date And Time May Not Receive A Response. additional Information: contracting Office Address: u.s. Army Corps Of Engineers, Japan District contracting Division unit 45010 apo, Ap 96338-5010 contracting Officer: mr.michael Morris office (dsn): 315-263-8724 office (commercial Direct): 046-407-8724 office (international Direct): 011-81-46-407-8724 email: Michael.f.morris@usace.army.mil contract Specialist: ms. Mary Grace Cortez office (dsn): 315-263-8835 office (commercial Direct): 046-407-8835 office (international Direct): 011-81-46-407-8835 email: Marygrace.a.cortez@usace.army.mil