Scanning Tenders
Scanning Tenders
Adela Serra Ty Memorial Medical Center Tender
Healthcare and Medicine
Philippines
Details: Description Invitation To Bid For Procurement Of Medical Equipment Color Doppler Ultrasound System Ib No. 2024-04-30 (16) 1. The [adela Serra Ty Memorial Medical Center], Through Astmmc Fund, Intends To Apply The Sum Of [seven Million\ Pesos Only (php 7,000,000.00)] Being The Abc To Payments Under The Contract For [procurement Of Medical Equipment Color Doppler Ultrasound System / Ib No. 2024-04-30 (16)]. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The [adela Serra Ty Memorial Medical Center] Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required By 60 To 90 Calendar Days. Bidders Should Have Completed, Within [5 Years] From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. A. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From [adela Serra Ty Memorial Medical Center] And Inspect The Bidding Documents At The Address Given Below During [8:00am To 12:00; 1:00 To 5:00pm, Monday Thru Friday]. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On [april 10, 2024 To April 30, 2024] From The Given Address And Astmmc Website And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of [ Ten Thousand Pesos Only (php 10,000.00]. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In The Manner Whether It Will Be Presented In Person, By Facsimile, Or Through Electronic Means.]} 6. The [adela Serra Ty Memorial Medical Center] Will Hold A Pre-bid Conference On [10:00am; April 18, 2024] At [bac Conference Room, 2nd Floor, Opd Building, Astmmc, Tandag City]and/or Through Video Conferencing Or Webcasting Via Google Meet, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before [10:00am; April 30, 2024]. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On [10:01am; April 30, 2024] At The Given Address Below And/or Via Google Meet. 9bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. The [adela Serra Ty Memorial Medical Center] Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. For Further Information, Please Refer To: Randell A. Sanchez, Ce Bac Office] Astmmc, Capitol Hills, Tandag City Tel No. 086-2114306] Email Address: Astmmcprocurement@gmail.com 12. You May Visit The Following Websites: For Downloading Of Bidding Documents: [astmmc Website] 1 Color Doppler Ultrasound System With 3d/4d For Cardiovascular And Viewer Workstation (high End) 1 7,000,000.00 Overview Of Functional Requirements This Tender Calls For A High End Digital Color Doppler Ultrasound System Designed For Various Clinical Applications. General-purpose Ultrasound Imaging System An Assembly Of Devices Designed To Be Used In A Wide Variety Of Both Extracorporeal And/or Intracorporeal (endography Or Endoscopic) Ultrasound Imaging Procedures. A General-purpose System Supports A Wide Variety Of Transducers And Related Application Software Packages Allowing For The Collection, Display And Analysis Of Ultrasound Information. Usages Are, E.g., General-purpose Imaging, Cardiac, Ob/gyn, Endoscopy, Breast, Prostate, Vascular, Intra-surgical, Abdominal, Vascular, Obstetrics, Gynecology, Neonatal, Pediatric, Urology, Transcranial, Cardiac And Small Parts Applications. Colour Doppler, Depending On The Operating System Specific Software Packages And Compatible Ultrasound Transducers. Standard Features 4d Real Time Real Time Moving Three Dimensional Imaging Capability 3d Static Three Dimensional Imaging Capability Renderlive Simplifies Volume Rendering By Automating Render-line Placement In 3d And 4d Imaging Hdlive Silhouette Dynamically Apply Targeted Transparency To Rendered Structures For A More Thorough View Of Anatomy From A Solid Surface Structure To Developing Internal Anatomy Advanced Volume Contrast Imaging Adjusts Slice Thickness On 3d Or 4d Images To Helps Enhance Contrast Resolution With Use Of Render Techniques. Can Be Applied In The Acquisition Plane, Static 3d Volume Imaging View Obtain Any Plane From A 3d Or 4d Volume By Simply Drawing A Line, Curve, Poly-line Or Trace Through A Structure. This Valuable Technology Enables Views Of Even Irregularly Shaped Structures Not Attainable In 2d Imaging Tomographic Ultrasound Imaging (tui) Simplify Analysis And Documentation Of Dynamic Studies With A Simultaneous View Of Multiple Parallel Slices Of A Volume Data Set Hd-flow B-directional Doppler Feature Reduces Overrating And Increases Sensitivity Over Conventional Color Doppler Radiant Flow Enhanced Visualization Of Vessel Separation With A Dynamic Perception Of Blood Flow During 2d Imaging - Uses Advanced Algorithms To Interpret Sensitive Color Doppler Signals, Which Adds Height & Depth Information To Provide A 3d-like Appearance Fetal Biometry Semi-automated Measurements Of Fetal Biometry Such As Bpd, Hc, Ac, Fl And Hl Automated Volume Calculation Technique (avc) Follicle Automatically Calculates The Number, Dimensions, And Volume Of Hypoechoic Structures In A Volume Sweep To Help Monitor Patient Follicles Faster Count Antral Follicles Automatically Counts The Number Of Antral Follicles In The Ovary And Helps Categorize Into User Defined Size Groups Spontaneous Coronary Artery Dissection (scad) Heart Helps Standardize Image Orientation Of The Fetal Heart By Providing Six Relevant Views For The Fetal Heart As Outlined By Aium, Acog, Acr And Isuog (lvot, Rvot, Stomach, 3vt, Ductal Arch, Aortic Arch) Nt And It Semi-automated Measurement Of Nuchal Translucency And Intra Translucency Thickness. Spatio-temporal Image Correlation (stic) Acquisition Of Volume Data From The Fetal Heart And Connections, Allowing Multiplane And Surface Reconstruction Of The Heart Anatomy Anatomical M-mode (amm) Two Simultaneous M Mode Tracing Through Separate Areas Of The Fetal Heart. Facilitates Arrhythmia Assessment And Cardiac Measurements Wide Sector (max Angle) Utilizes Proprietary Beam Steering Technology On Curved Array Probes To Enlarge The Field Of View Elastography With Quantification A Non-invasive Method In Which Images Demonstrating Elasticity Characteristics Of Tissue Are Used To Help Detect Or Classify Tumors. B-flow A Technique That Uses Digitally Encoded Technology To Provide Direct Visualization Of Blood Echoes In Gray Scale. Coded Harmonic Imaging (hi) Enhances Near Field Resolution For Improved Small Parts Imaging As Well As Far Field Penetration. It Diminishes Low Frequency Amplitude, Noise Improve Imaging Technically Difficult Patient. Coded Excitation (ce) Improves Image Resolution And Penetration In The Far Field. Helps Enable The Use Of A Higher Frequency In Technically Difficult Patients Advance Speckle Reduction Imaging (sri) Adaptive Algorithm To Decrease Speckle That Is An Inherent Artifact In All Ultrasound Images. Combine Multiple Image Helps Enhance Tissue And Border Differentiation With An Innovative, Real-time Spatial Compounding Acquisition And Processing Technique Hd Zoom High-resolution Zoom For Localize Regions Of Interest For Closer Study View Ability To Steer The Direction Of The Image In Endocavity Probe Using The Mechanical Motor Touch Screen Unique Touch Panel Interface With Smart, Intuitive 3d Manipulations Capabilties Like X/y/z Rotations –pinch /zoom And Magicut Functionality Probes Convex Array Probe Wideband Convex 2d Abdominal Probe (2 – 5 Mhz) 'applications: Abdomen, Ob, Gyn Wideband Microconvex Intercavity Array Ultrasound Probe Wideband Micro-convex 2d Endocavity Probe (2.9 – 9.7 Mhz) 'applications: Ob, Gyn, Transrectal Ultralight, Wideband Real Time 4d Convex Array Ultrasound Probe Wideband Convex Ultra-light (abdominal) 4d Volume Probe (2 – 8 Mhz) 'applications: Abdomen, Obstetrics, Gynecology, Pediatrics Realtime 4d Endocavity Probe-a Wideband Micro-convex (endocavity) 4d Volume Probe (3.8 – 9.3 Mhz) 'applications: Obstetrics, Gynecology, Transrectal Dicom 3.0 Connectivity Brightness Mode (b-mode) (2d) Motion Mode – M-mode (conventional M-mode) Pulsed Wave Doppler (pw) Color Flow Doppler Mode (cfm) Power Doppler Mode (pd) 3d/4d Volume Mode High Resolution Alteast 23” Led Monitor With Full Hd Resolution Of At Least 1920 X 1080 Atleast 10.1” High Resolution Color Touch Panel 4 Active Probe Ports 6 Programmable Print/store/export Keys For Printing, Archiving And Exporting Backlit Alphanumeric Keyboard And Customizable Trackball Back Light Color System Processing Channel Technology Integrated Dvd+r(w)/cd-r(w) Drive Battery Pack Probe Favorites Technical Specifications Console Design • 4 Active Probe Ports • Integrated Hdd (at Least 1tb) • Integrated Dvd-r Multi Drive • On-board Storage Of Thermal Printer • Integrated Speakers With Sub[1]woofer For Premium Sound • Integrated Locking Mechanism That Provides Rolling Lock And Caster 'swivel Lock • Integrated Cable Management • Front And Rear Handles • Easily Removable Air Filters Operator Keyboard • Floating Keyboard Adjustable In Three Dimensions: • Height • Rotation • Extension • Full-sized, Backlit Alphanumeric Keyboard • Ergonomic Hard Key Layout • Interactive Back-lighting • Integrated Recording Keys For Remote Control Of Up To 4 Peripheral Or Dicom Devices • Integrated Gel Warmer Touch Screen • Atleast 10.4 In High Resolution, Color, Touch, Lcd Screen • Interactive Dynamic Software Menu • Brightness Adjustment • User-configurable Layout Lcd Monitor • Atleast 19′′ High-resolution Lcd • Lcd Translation (independent Of Console): • Atleast 350 Mm, 13.7 In Horizontal • Atleast 90° Swivel • Fold-down And Lock Mechanism For Transportation • Brightness & Contrast Adjustment • Resolution: 1280 X 1024 • Horizontal/vertical Viewing Angle Of +/- 170° System Application System Overview Scanning Methods Applications • Electronic Sector • Abdominal • Electronic Convex • Obstetrical • Electronic Linear • Gynecological • Mechanical Volume Sweep • Breast Transducer Types • Small Parts • Sector Phased Array • Vascular /peripheral • Convex Array • Transcranial • Micro Convex Array • Pediatric And Neonatal • Linear Array • Musculoskeletal • Matrix Array • Urological • Volume Probes (4d) • Cardiac • Convex Array Operating Modes • Micro Convex Array • B-mode • Linear Array • M-mode • Split Crystal • Color Flow Mode (cfm) System Standard • Extended Field Of View (option) Features • Power Doppler Imaging (pdi) • Advanced User Interface With High 'resolution 10.4 Inch Lcd Touch Panel • Pw Doppler • Automatic Optimization • Cw Doppler • Volume Modes (3d/4d): • Speckle Reduction Imaging (sri-hd) • 3d Static • Fine Angle Steer • 4d Real Time (option) • Coded Harmonic Imaging • Anatomical M-mode • Virtual Convex • Coded Contrast Imaging (option) • Patient Information Database • Elastography (option) • Image Archive On Integrated Peripheral Options Cd/dvd And Hard Drive • Integrated Options For: • Advanced 3d • Digital B&w Thermal Printer • Raw Data Analysis • Dvd Video Recorder • Real-time Automatic Doppler Calcs • Digital Color Thermal Printer • Ob Calcs • Digital A6 Color Thermal Printer • Fetal Trending • External Usb Printer Connection • Multigestational Calcs • Dvi-i Output Available For Compatible Devices • Hip Dysplasia Calcs • Foot Switch, With Programmable Functionality • Gynecological Calcs • Console Protective Cover Display Modes • Vascular Calcs • Live And Stored Display Format: Full Size And Split Screen - Both W/ Thumbnails • Urological Calcs • Review Image Format: 4x4, And "thumbnails". • Renal Calcs • Simultaneous Capability • Cardiac Calcs • B Or /pw • Insite Exc Capability • B Or /cfm Or Pdi • On-board Electronic Documentation • B/m Connectivity & Dicom • B/ • Ethernet Network Connection • Real-time Triplex Mode (b Or + Cfm Or Pdi/pw) • Wireless Lan • Selectable Alternating Modes • Dicom 3.0 • B Or /pw • Verify • B Or + Cfm (pdi)/pw • Print • B/cw (option) • Store • Multi-image (split/quad Screen) • Modality Worklist • Live And/or Frozen • Storage Commitment • B Or + B Or /cfm Or Pdi • Modality Performed Procedure • Pw/m Step (mpps) • Independent Cine Playback • Media Exchange • Time Line Display • Off Network / Mobile Storage • Independent Dual B Or /pw Display Queue • Cw • Query / Retrieve • Display Formats Top/ Bottom Selectable Format Side/side Selectable Format • Public Sr Template • Virtual Convex • Structured Reporting – Compatible With Vascular And Ob Standard • Insite Exc Capability Includes: - Viewing Workstation - 1 Unit 55" Smart Tv For Viewing Of Patient Computer Specifications * 1 Unit Branded Computer System Alteast 16cores Up Processor 3.5ghz Up With 32gb Of Ram And Dedicated Video Card Atleast 8gb Gddr5 24 Inches Monitor With Wireless Adapter, Ups, Mouse, Keyboard, Speaker And Other Accessories Needed * Provide Wireless & Wired Access Point For Pacsplus & Dicom (router & Switchub) * 2 Units Branded Laptop Atleast 19" With Viewing System For Ultrasound Syncronizing To Ultrasound '-16 Core, 1 Tb With Bag & Wireless Mouse * 2 Units Rotating Chair Adjustible Up & Down * 1 Unit Modern Table Hard Structure Steel And Chrome Plated Or Stainless * 2kva Ups With Avr Computer Grade For Workstation - 50 Pcs Ultrasound Printer Paper - 3kva Ups Medical Grade With Trolly For Ultrasound Consumables - 20 Pcs Ultrasound Printer Thermal Paper - 10 Gallons Of Ultrasound Gel Requirements For Commissioning *** Supplier To Perform Installation, Safety And Operation Checks Before Handover *** Staff/end-user And Biomed Technician In Coordination With The Engineering Department To Affirm Completion Of Installation Training End Users & Biomedical/engineer Training Of Users And Biomedical *** Training Of Users In Operation And Basic Maintenance And Calibration Shall Be Provided *** Supplier To Issue Certificate Of Training *** Comprehensive Training Of Users In Operation , Basic And Advance Maintenance Shall Be Provided *** Off-site Comprehensive 2 End Users Participants Can Attend For One Week Technical Training & Orientation Of In Including Fares, Accommodation And Meals *** Off-site Comprehensive Training 4-6 Biomed Technician Participants Can Attend For One Week Technical Training & Orientation Of Biomedical Technician/engineer In Including Fares, Accommodation And Meals User Care*** Unit Layout To Enable Easy Cleaning And Sterilization Of All Surfaces. Warranty And Maintenance Warranty 3 Years Warranty Should Be Provided By The Supplier Parts = At Least 3 Years Maintenance And Service = At Least 2 Years Maintenance Tasks *semi-annual Preventive Maintenance/calibration To Be Conducted By The Company Engineer In-charge *advanced Maintenance Tasks Required Shall Be Documented *radiology As The Need Arise Type Of Service Contract Service Contract Is Recommended In Case No In-house Service Experience Is Available To Ensure That Preventive Maintenance Will Be Performed At Regular Intervals. Pricing For Service Contracts Should Be Negotiated Before The System Is Purchased. Spare Parts Availability Post-warranty 10 Years Software / Hardware Upgrade Availability Routine Software Updates Should Be Provided Documentation: Documentation Requirements - User, Technical And Maintenance Manuals To Be Supplied In English Language - At Least 3 Copies - Certificate Of Calibration And Inspection To Be Provided - List Of Equipment And Procedures Required For Local Calibration And Routine Maintenance To Be Provided By The Supplier - List Of Important Spare Parts And Accessories, With Their Part Numbers And Cost To Be Provided By The Supplier Decommissioning Estimated Life Span: 10 Years Safety And Standards Risk Classification Regulatory Approval / Certification Should Be A Ce Or Ul Approved Product. "manufacturer / Supplier Should Have Iso Certificate For Quality Standard. Electrical Safety Conforms To Standards
Closing Date30 Apr 2024
Tender AmountPHP 7 Million (USD 121.1 K)
VETERANS AFFAIRS, DEPARTMENT OF USA Tender
United States
Details: 36c25024q0913
intent To Sole Source
sonosite Ultrasound Px System
the Department Of Veterans Affairs, The Chalmers P. Wylie Ambulatory Care Center, 420 North James Road, Columbus, Ohio 43219 Intends To Solicit And Negotiate With Only One Source Under The Authority Of Far 6.302-1(a)(2), Only One Responsible Source And No Other Supplies Or Services Will Satisfy Agency Requirements.
the Va Intends To Solicit And Negotiate With The Original Equipment Manufacturer (oem), Fujifilm Sonosite Inc. At 21919 30th Dr. Se, Bothell, Wa 98021, And Their Service-disabled Veteran-owned Small Business (sdvosb) Authorized Distributors: Sdvosb, Bravo, Inc. At 1811 S.e. 5th Ave., Cape Coral, Fl 33990; Sdvosb, Dga Medical, Llc At 13236 N. 7th Street, Suite 4246, Phoenix, Az 85022 And Sdvosb, Fidelis Healthcare, Llc At 4424 Jackson Avenue Apt 512, Austin, Texas 78731.
the Department Of Veterans Affairs, Network Contracting Office 10, Is Soliciting Quotes From Oem, Fujifilm Sonosite Inc. And Their Sdvosb Authorized Distributors To Supply The Women S Health Clinic At The Chalmers P. Wylie Ambulatory Care Center With The Fujifilm Sonosite Ultrasound Px System. This System Will Be Replacing The Toshiba Famio 8 Ultrasound System, Ee4754 Which Has Reached End Of Life. Respondents To This Solicitation Must Fully Demonstrate Their Capability By Supplying Detailed Quote Information, Along With Any Other Documents Necessary To Support The Requirements Below. Oem, Fujifilm Sonosite Offers The Only Enterprise Risk Assessment (era) System On The Market. However, We Believe Only Oem, Fujifilm Sonosite Or Their Sdvosb Authorized Distributors Are Able To Provide This Requirement.
description Of Services/supplies Being Requested:
item Information
item Number
description Of Supplies/services
quantity
unit
unit Price
amount
0001
1.00
ea
sonosite Px Ultrasound System
local Stock Number: L25100
funding/req. Number: 1
757-24-3-096-0376
0002
1.00
ea
transducer C5-1
local Stock Number: L23119
funding/req. Number: 1
$
757-24-3-096-0376
0003
1.00
ea
transducer Ic10-3
local Stock Number: L23121
funding/req. Number: 1
757-24-3-096-0376
0004
1.00
ea
sonosite Px Stand
local Stock Number: L25110
funding/req. Number: 1
757-24-3-096-0376
0005
1.00
ea
printer B&w Hybrid Graphic Sony Up-x898md
local Stock Number: L25200
funding/req. Number: 1
757-24-3-096-0376
0006
1.00
ea
user Guide Sonosite Px English
local Stock Number: P21894
funding/req. Number: 1
757-24-3-096-0376
0007
1.00
ea
sonosite Px Serivce Manual
local Stock Number: P25393
funding/req. Number: 1
757-24-3-096-0376
0008
1.00
ea
sonosite Px Service Manual
local Stock Number: P25393
funding/req. Number: 1
757-24-3-096-0376
grand Total
the Government Believes That Only These Businesses Can Satisfy The Agency Requirements And Intends To Negotiate With Only One Source Under The Authority Of Far 6.302-1(a)(2), Only One Responsible Source And No Other Supplies Or Services Will Satisfy Agency Requirements. Other Persons May Identify Their Interest And Capability To Respond To This Requirement By Tuesday, August 13, 2024, At 5:00pm Est. Such Capabilities Information Will Be Used Solely For The Purpose Of Determining Whether Or Not To Conduct This Procurement On A Competitive Basis. All Information Shall Be Furnished At No Cost Or Obligation To The Government. A Determination By The Government Not To Open The Requirement To Competition Based Upon Responses To This Notice Is Solely Within The Discretion Of The Government. No Solicitation Is Available At This Time. All Inquiries Must Be Submitted By Email To Dejanee R. Evans At Dejanee.evans@va.gov. Enter Rfq 36c25024q0913: Sonosite Ultrasound Px System In The Email Subject Line.
statement Of Work (sow)
contract Number:
task Order Number:
ifcap Tracking Number:
757-24-3-096-0376
follow-on To Contract And Task Order Number:
program Requestor/manager)
name:
andrew Blanford
section:
healthcare Technology Management
address:
420 N James Rd, Columbus, Ohio 43219
phone Number:
fax Number:
2.contract Title.
replacement Of Women S Health Ultrasound System.
3.background
women S Health Clinic Is In The Need Of The Fujifilm Sonosite Ultrasound Px System For Their Clinical Workflow To Improve The Patient Care Outcomes And Provide The Best Care To Women Veterans.
4. Scope.
vendor To Provide The Fujifilm Ultrasound Px System. This System Will Be Replacing The Already Turned In Toshiba Famio 8 Ultrasound System (us), Ee4754 Which Has Reached End Of Life.
5. Specific Tasks.
5.1 Task 1 Fujifilm Inc Will Provide Sonosite Ultrasound Px System.
5.2 Task 2 Provide Training And Installation For The System And Dicom Configuration On The Sonosite Px Ultrasound System. This Includes An Overview Of The Product And Accessories Purchased, Including The Features, Functions, User Interface, And System Care/maintenance.
6. Performance Monitoring
contractor Shall Provide A Field Service Report Upon Completion Of The Work.
7. Security Requirements
service & Maintenance Will Follow The Security Requirements As Per Va S Medical Device Protection Program (mdpp) Which Protects Va S Medical Devices Through A Comprehensive Security Initiative That Encompasses Pre-procurement Assessments, Medical Device Isolation Architecture (mdia), Communication, Validation, Scanning, Access Control List Remediation, Patching, And Secure Remote Connectivity.
general Security
contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be Subject To The Same Federal Laws, Regulations, Standards, And Va Directives And Handbooks As Va And Va Personnel Regarding Information And Information System Security.
access To Va Information And Va Information Systems
a Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va Information And Va Information Systems For Their Employees, Subcontractors, And Affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, Agreement, Or Task Order.
the Contractor Shall Be Responsible For Safeguarding All Government Equipment, Information And Property Provided For Contractor Use. At The Close Of Each Work Period, Government Facilities, Equipment, And Materials Shall Be Secured.
all Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures. A Bi Is Not Required Per Va Information And Information System Security/privacy Requirements For It Contracts Dated August 2008 If The Following Exception Applies:
contract Personnel With Limited And Intermittent Access To Equipment Connected To Facility Networks On Which Limited Va Sensitive Information May Reside, Including Medical Equipment Contractors Who Install, Maintain, And Repair Networked Medical Equipment Such As Ct Scanners, Ekg Systems, Icu Monitoring, Etc. In This Case, Veterans Health Administration Facilities Must Have A Duly Executed Va Business Associate Agreement (baa) In Place With The Vendor In Accordance With Vha Handbook 1600.1, Business Associates, To Assure Compliance With The Health Insurance Portability And Accountability Act Of 1996 (hipaa) In Addition To The Contract. Contract Personnel, If On Site, Should Be Escorted By Va It Staff.
training
all Contractor Employees And Subcontractor Employees Requiring Access To Va Information And Va Information Systems Shall Complete The Following Before Being Granted Access To Va Information And Its Systems:
sign And Acknowledge (either Manually Or Electronically) Understanding Of And Responsibilities For Compliance With The Contractor Rules Of Behavior, Appendix E Relating To Access To Va Information And Information Systems.
successfully Complete The Va Cyber Security Awareness And Rules Of Behavior Training And Annually Complete Required Security Training.
successfully Complete The Appropriate Va Privacy Training And Annually Complete Required Privacy Training; And
successfully Complete Any Additional Cyber Security Or Privacy Training, As Required For Va Personnel With Equivalent Information System Access [to Be Defined By The Va Program Official And Provided To The Contracting Officer For Inclusion In The Solicitation Document E.g., Any Role-based Information Security Training Required In Accordance With Nist Special Publication 800-16, Information Technology Security Training Requirements.]
the Contractor Shall Provide To The Contracting Officer And/or The Cotr A Copy Of The Training Certificates And Certification Of Signing The Contractor Rules Of Behavior For Each Applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually Thereafter, As Required.
failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior Annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All Physical Or Electronic Access Privileges And Removal From Work On The Contract Until Such Time As The Training And Documents Are Complete.
va Information Custodial Language
information Made Available To The Contractor Or Subcontractor By Va For The Performance Or Administration Of This Contract Or Information Developed By The Contractor/subcontractor In Performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor's Rights To Use Data As Described In Rights In Data - General, Far 52.227-14(d) (1).
the Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive Information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A Minimum, Fips 140-2 Validated.
information Systems Hosting, Operations, Maintenance, Or Use
bio-medical Devices And Other Equipment Or Systems Containing Media (hard Drives, Optical Disks, Etc.) With Va Sensitive Information Must Not Be Returned To The Vendor At The End Of Lease, For Trade-in, Or Other Purposes. The Options Are:
vendor Must Accept The System Without The Drive.
va S Initial Medical Device Purchase Includes A Spare Drive Which Must Be Installed In Place Of The Original Drive At Time Of Turn-in; Or
va Must Reimburse The Company For Media At A Reasonable Open Market Replacement Cost At Time Of Purchase.
due To The Highly Specialized And Sometimes Proprietary Hardware And Software Associated With Medical Equipment/systems, If It Is Not Possible For The Va To Retain The Hard Drive, Then.
the Equipment Vendor Must Have An Existing Baa If The Device Being Traded In Has Sensitive Information Stored On It And Hard Drive(s) From The System Are Being Returned Physically Intact; And
any Fixed Hard Drive On The Device Must Be Non-destructively Sanitized To The Greatest Extent Possible Without Negatively Impacting System Operation. Selective Clearing Down To Patient Data Folder Level Is Recommended Using Va Approved And Validated Overwriting Technologies/methods/tools. Applicable Media Sanitization Specifications Need To Be Preapproved And Described In The Purchase Order Or Contract.
a Statement Needs To Be Signed By The Director (system Owner) That States That The Drive Could Not Be Removed And That (a) And (b) Controls Above Are In Place And Completed. The Iso Needs To Maintain The Documentation.
security Incident Investigation
the Term Security Incident Means An Event That Has, Or Could Have, Resulted In Unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action That Breaches Va Security Procedures. The Contractor/subcontractor Shall Immediately Notify The Cor And Simultaneously, The Designated Iso And Privacy Officer For The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosure Of Sensitive Information, Including That Contained In System(s) To Which The Contractor/subcontractor Has Access.
to The Extent Known By The Contractor/subcontractor, The Contractor/subcontractor S Notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The Incident (including To Whom, How, When, And Where The Va Information Or Assets Were Placed At Risk Or Compromised), And Any Other Information That The Contractor/subcontractor Considers Relevant.
liquidated Damages For Data Breach
consistent With The Requirements Of 38 U.s.c. §5725, A Contract May Require Access To Sensitive Personal Information. If So, The Contractor Is Liable To Va For Liquidated Damages In The Event Of A Data Breach Or Privacy Incident Involving Any Spi The Contractor/subcontractor Processes Or Maintains Under This Contract. However, It Is The Policy Of Va To Forgo Collection Of Liquidated Damages In The Event The Contractor Provides Payment Of Actual Damages In An Amount Determined To Be Adequate By The Agency.
based On The Determinations Of The Independent Risk Analysis, The Contractor Shall Be Responsible For Paying To The Va Liquidated Damages In The Amount Of $37.50 Per Affected Individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals Consisting Of The Following:
notification.
one Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At Least 3 Relevant Credit Bureau Reports.
data Breach Analysis.
fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And Credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution.
one Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And
necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit Records, Histories, Or Financial Affairs.
system Interconnection
any Va External Computer System Interconnections Between Va Systems On The Va Network And Va Business Partner Systems Residing Outside The Va Network If Required Will Require A Signed Memorandum Of Understanding (mou) And Interconnection Security Agreement (isa) Collectively Known As Mou Isa Between The Va And The Va Business Partner.
8. Government-furnished Equipment (gfe)/government-furnished Information (gfi). Na
9. Other Pertinent Information Or Special Considerations. Na
A. Identification Of Possible Follow-on Work.
B. Identification Of Potential Conflicts Of Interest (coi).
C. Identification Of Non-disclosure Requirements.
D. Packaging, Packing And Shipping Instructions.
E. Inspection And Acceptance Criteria.
10. Place Of Performance.
all Work Will Be Performed At The Main Facility: Chalmers P. Wylie Va Center 420 N James Road, Columbus, Ohio 43219
department Of Veterans Affairs
justification For Single Source Awards Iaw Far 13.106-1
for
over Micro-purchase Threshold But Not Exceeding The Sat ($250k)
acquisition Plan Action Id: 36c250-24-ap-3783
contracting Activity: Department Of Veterans Affairs, Network Contracting Office 10, Located At 3140 Governor S Place Boulevard Suite 210, Kettering Oh 45409-1337, In Support Of Visn 10 Va Health Care System At 420 North James Road, Columbus, Oh 43219-1834, Using Transaction #: 757-24-3-096-0376.
brief Description Of Supplies/ Services Required And The Intended Use/estimated Amount: The Chalmers P. Wylie Ambulatory Care Center Requests The Fujifilm Sonosite Px Ultrasound System For Women S Health Clinic. This New Ultrasound System Will Be Replacing The Existing Toshiba Famio 8 Ultrasound System, Ee4754 Which Has Reached End Of Life.
unique Characteristics That Limit Availability To Only One Source, With The Reason No Other Supplies Or Services Can Be Used: Oem, Fujifilm Sonosite Is The Sole Source And Direct Distributor For New Sonosite Point-of-care Equipment In The Us. Therefore, No Re-seller Or Third-party Distributor Will Be Able To Offer The Sonosite Px Ultrasound System, Transducers, And Its Accessories. Oem, Fujifilm Is The Only Enterprise Risk Assessment (era) System For The Va Currently Being Offered On The Market. The Competing Systems Do Not Have The Era Approved Software Suite. The Chalmers P. Wylie Ambulatory Care Clinic Currently Has 4 Fujifilm Sonosite Ultrasounds That Are Being Used In Ucc, Urology, And Surgery.
description Of Market Research Conducted And Results Or Statement Why It Was Not Conducted: The Original Equipment Manufacturer (oem), Fujifilm Sonosite Limits The Sale Of The Fujifilm Sonosite Px Ultrasound Systems. Oem, Fujifilm Sonosite Does Utilize The Following Service-disabled Veteran-owned Small Business To Further Their Products: Bravo Inc, Dga Medical, And Fidelis Healthcare.
contracting Officer's Certification: Purchase Is Approved In Accordance With Far13.106-1(b). I Certify That The Foregoing Justification Is Accurate And Complete To The Best Of My Knowledge And Belief.
___________________________
gina P. Crank
contracting Officer
network Contracting Office 10
Closing Date14 Aug 2024
Tender AmountRefer Documents
Infanta quezon Water District Tender
Others
Philippines
Details: Description Republic Of The Philippines Infanta (quezon) Water District Purok Ilang-ilang, Brgy. Comon, Infanta Quezon Rfq No: 10-043-s24 Request For Quotation (rfq) For “supply And Delivery Of Various Supplies And Computer Peripherals For Local Network Management System” 1. The Infanta (quezon) Water District (iqwd) Referred To As The “purchaser” Now Requests The Submission Of A Price Proposal For The Procurement Of The Above-stated Item Described In The Technical Specifications/schedule Of Requirements With An Approved Budget For The Contract (abc) Of One Hundred Fifteen Thousand Six Hundred Pesos (115,600.00) 2. A Set Of Technical Specifications Are Provided In Attachment 1. All Items And Jobs Listed Under The Purchaser’s Specifications Must Be Complied With On A Pass-fail Basis. Failure To Meet Any Of The Requirements May Result In The Rejection Of The Proposal. 3. Procurement Procedures Will Be Conducted By The Provisions Of The Revised Implementing Rules And Regulations (irr) Of Republic Act 9184. 4. The Iqwd Intends To Evaluate The Bid/proposal On A Lump Sum Basis, And An Award Will Be Made To The Bid/quotation Or Combination Of Quotations Resulting In The Lowest Evaluated Quotation Meeting The Purchaser’s Technical Specifications. 5. Quotations/proposals And Other Requirements Must Be Delivered At The Address Below Not Later Than 1:30 P.m., October 21, 2024, At Infanta (quezon) Water District (iqwd) Purok Ilang-ilang, Brgy. Comon, Infanta, Quezon. 6. Interested Bidders May Acquire/download Free Of Charge From The Philippine Government Electronic Procurement System (philgeps) And Iqwd’s Website. 7. Prices Must Be Quoted In Philippine Pesos And Include The Unit Price And Total Price, Including All Taxes To Be Paid And Other Incidental Costs To The Delivery Site/s If The Contract Is Awarded. 8. Bid/proposal May Be Typewritten And Placed In A Sealed Envelope Marked “supply And Delivery Of Various Supplies And Computer Peripherals For Local Network Management System” Or You May Send Your Bid/proposal Through Courier. 9. Bids/proposals Shall Be Valid For Sixty (60) Calendar Days From The Deadline For Submission Of Bids. 10. The Contract Period Shall Be Within Fifteen (15) Calendar Days From Receipt Of The Purchase Order. The Supplier/contractor Should Inform The Purchaser Three (3) Days Before Delivery. The Delivery Will Be Made Only During Working Days And Hours. 11. Upon The Decision Of The End-user And Bac, The Supplier And Its Concerned Premises May Be Subjected To Ocular Inspection And Approval By The End-user And Bac Before The Event, If Any, Shall Be Awarded The Contract. 12. The Supplier That Submitted The Lowest Calculated Responsive Bid/proposal, And Passed The Ocular Inspection Conducted By The End User And Bac Before The Event, If Any, Shall Be Awarded The Contract. 13. Proposals Shall Be Compared And Evaluated Based On The Following Criteria: A. Completeness Of Submission Of Documentary Requirements B. Compliance With Technical Specifications/schedule Of Requirements C. Price 14. Delivery Site: Infanta (quezon) Water District Purok Ilang-ilang, Brgy. Comon, Infanta, Quezon 15. The Applicable Rate For Late Deliveries Is One-tenth (1/10) Of One (1) Percent Of The Cost Of The Unperformed Portion Of The Contract For Every Day Of Delay. The Maximum Deduction Shall Be Ten Percent (10%) Of The Contract Amount. Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Contract Amount, The Purchaser Shall Rescind The Contract Without Prejudice To Other Courses Of Action And Remedies Open To It. 16. The Purchaser Reserves The Right To Accept Or Reject Any Proposal And To Annul The Procurement Process Or Reject All Proposals Before Contract Award, Without Incurring Any Liability To The Affected Bidder/bidders. The Purchaser Also Reserves The Right To Waive Minor Deviations/defects Or Infirmities Therein. A Minor Deviation/defect Or Infirmity Does Not Materially Affect The Overall Functionality Of The Material And The Capability Of The Supplier To Perform The Contract. 17. The Prospective Bidder Shall Submit The Following Documentary Requirements: A. Duly Signed Request For Quotation (rfq) Form B. Technical Specifications/schedule Of Requirements C. Mayor’s/business Permit D. Philgeps Registration Number/certificate E. Income/business Tax Return (for Abcs Above P500k) F. Notarized Omnibus Sworn Statement Gerry C. Bustonera Bac Chairperson Attachment 1 Technical Specifications/schedule Of Requirements The Supply And Delivery Of Various Supplies And Computer Peripherals For Local Network Management System Shall Be Delivered And Completed Within Fifteen (15) Calendar Days From Receipt Of The Purchase Order By The Supplier. Item No. Description/specifications Qty. Unit 1 Network Hardware Controller 1 Unit *interface: 2 X 10/100/1000 Mbps Ethernet Ports 1 X Usb 3.0 Port *ps: 100-240 V ~50/60 Hz, 0.6 A *dimension: 11.6 X 7.1 X 1.7 In (294 X 180 X 44 Mm) *management: Omada App -up To 500 Access Points, Jetstream Switches, And Safestream Routers -up To 15,000 Clients -cloud Access, L3 Management, Multi-site Management • Automatic Device Discovery • Batch Configuration • Batch Firmware Upgrading • Intelligent Network Monitoring • Abnormal Event Warnings • Unified Configuration • Reboot Schedule • Captive Portal Configuration *system Requirements: Microsoft® Windows®10, 8, 7, Vista™, Xp Or Mac® Os, Netware®, Unix® Or Linus • Operating Temperature: 0-50 ⁰c (32-122 ⁰f) • Storage Temperature: -40-70 ⁰c (-40-158 ⁰f) • Operating Humidity: 10-90 % Rh Non-condensing • Storage Humidity: 5-90 % Rh Non-condensing 2 Multi-gigabit Vpn Router 1 Unit • Two 2.5g Ports: 1x 2.5g Wan And 1 X 2.5g Wan/lan Ports Provide High-bandwidth Aggregation Connectivity. • Up To 6 Wan Ports: 2.5g Rj45, Gigabit Fiber, And Gigabit Rj45 Wan Ports With Load Balance Raise The Utilization Rate Of Multi-line Broadband • Highly Secure Vpn: Enterprise-standard Ssl/ipsec/ger§/ Pptp/l2tp Vpn & Openvpn Are Ideal For Use Across Multiple Branches And Wfh. • Integrated Into Omada Sdn: Supports Zero-touch Provisioning (ztp), ** Centralized Cloud Management, Intelligent Monitoring, And More. • Centralized Management: Cloud Access And Omada App Provide The Utmost Management Convenience. • Extensive Security Features: Protect Your Network And Data With Advanced Firewall Policies, Dos Defense, Ip/mac/url Filtering, And More Security Functions. • Source/destination Ip Based Access Control • Web Group Filtering, Url Filtering, Web Security • Sending Garp Packets, Arp Scanning, Ip-mac Binding • Tcp/ Udp/ Icmp Flood Defense *block Tcp Scan ( Stealth Fin/xmas/null), Block Ping From Wan • Standards And Protocols: Eee 802.3, Ieee802.3u, Ieee802.3ab, Ieee802.3z, Ieee802.3x, Ieee 802.1q/ Tcp/ip, Dhcp, Icmp, Nat, Pppoe, Ntp, Http, Https, Dns, Ipsec, Pptp, L2tp, Openvpn, Snmp • Interface: 1 X 2.5g Rj45 Wan Port, 1 X 2.5g Rj45 Wan/lan Port, 1× Gigabit Sfp Wan/lan Port, 4× Gigabit Rj45 Wan/lan Ports, 1× Usb 2.0 Port, (supports Usb Storage, And Lte Backup With Lte Dongle) • Network Media:10base-t: Utp Category 3,4,5 Cable (max 100 M) Eia/tia-568 100ω Stp (max 100 M), 100base-tx: Utp Category 5, 5e Cable (max 100 M) Eia/tia-568 100ω Stp (max 100 M), 1000base-t: Utp Category 5, 5e, 6 Cable (max 100 M), 2500base-t: Utp Category 5, 5e, 6 Cable (max 100 M) • Power Supply: 12v/1.5a Adapter • 128mb Nand Flash • 1 Gb Ddr4 Dram • 4 Kv Surge Protection • Desktop/wall Mounting • Max Power Consumption: 14.2 W (with Usb2.0 Connected), 7.1 W (without Usb2.0 Connected) • Ips Throughput - Tcp: 208 Mbps; Udp: 161 Mbps • Dpi Throughput - Tcp: 1823 Mbps;udp: 1272 Mbps • Performance: Nat (static Ip), Nat(dhcp), Nat(pppoe), Nat (l2tp), Nat (pptp), Ipsec Vpn, L2tp Vpn, Ssl Vpn Throughput, 66 Byte Packet Forwarding Rate, 1,518 Byte Packet Forwarding Rate • Basic Functions: Wan Connection -ipv4,ipv6, Mobile Broadband: 4g/3g Modem For Backup Via Usb Port, Mac Clone, Dhcp, Ipv6-staticip / Slaac / Dhcpv6 / Pppoe / 6to4tunnel / Passthrough / Non- Address Mode, Vlan-802.1q Vlan, Iptv, • Advanced Functions: Advanced Routing, Bandwidth Control, Load Balance, Nat, Session Limit. • Vpn: Ipsec Vpn, Pptp Vpn, L2tp Vpn, Openvpn. • Authentication: Web Authentication- Simple Password, Hotspot (local User/voucher* /sms*/ Radius*), External Radius Server, External Portal Server, Ldap. • Management: Omada App, Centralized Management, Cloud Access, Dynamic Dns (dyndns, No-ip, Peanuthull, Comexe). • Maintenance: Web Management Interface, Remote Management, Export & Import Configuration, Snmp V1/v2c/v3, Diagnostics (ping & Traceroute), Ntp Synchronize, Port Mirroring, Cli, Syslog Support. • Zero-touch Provisioning • Automatic Device Discovery, Intelligent Network Monitoring, Abnormal Event Warnings, Unified Configuration, Reboot Schedule, Captive Portal Configuration, Ztp (zero-touch Provisioning). • Certification: Ce, Fcc, Rohs • System: Microsoft Windows 98se, Nt, 2000, Xp, Vista™ Or Windows 7/8/8.1/10, Mac Os, Netware, Unix Or Linux. 3 Gigabit Poe Switch 1 Unit •24 Ports •10g Lightning-fast Uplink: 4× 10 Gbps Sfp+ Slots Enable High-bandwidth Connectivity And Non-blocking Switching Capacity. • 384 W Poe Budget: 24× 802.3at/af-compliant Poe+ Ports With A Total Power Supply Of 384 W •integrated Into Omada Sdn: Zero-touch Provisioning (ztp)**, Centralized Cloud Management, And Intelligent Monitoring • Centralized Management: Cloud Access And Omada App For Ultra-convenience And Easy Management. • Static Routing: Helps Route Internal Traffic For More Efficient Use Of Network Resources. • Robust Security Strategies: Ip-mac-port Binding, Acl, Port Security, Dos Defend, Storm Control, Dhcp Snooping, 802.1x, Radius Authentication, Qos, And More. • Optimize Voice And Video Applications: L2/l3/l4 And Igmp Snooping. • Standalone Management: Web, Cli (console Port, Telnet, Ssh), Snmp, Rmon, And Dual Image Bring Powerful Management Capabilities. Interface: 24× 10/100/1000 Mbps Rj45 Ports, 4× 10g Sfp+ Slots, 1× Rj45 Console Port, 1× Micro-usb Console Port Power Supply: 100-240 V Ac~50/60 Hz Rack Mountable, Dual Fan Poe+ Ports(rj45): Standard: 802.3at/af Compliant, Poe+ Ports: 24 Ports, Up To 30 W Per Port, Power Budget: 384 W 128 Gbps Switching Capacity, 95.23 Mpps Packet Forwarding Rate, 16k Mac Address Table, 12mbit Packet Buffer Memory, Software Features: Quality Of Service, L3 Features, L2 And L2+ Features, L2 Multicast, Lan, Advanced Features- Automatic Device Discovery, Batch Configuration, Batch Firmware Upgrading, Intelligent Network Monitoring, Abnormal Event Warnings, Unified Configuration, Reboot Schedule. Vlan, Access Control, Security, Ipv6, Mibs. Management: Omada App-centralized Management, Cloud Access, Zero-touch Provisioning, Certification: Ce, Fcc, Rohs. System: Microsoft® Windows® 98se, Nt, 2000, Xp, Vista™ Or Windows 7/8/10/11, Mac® Os, Netware®, Unix® Or Linux. 4 Wall Plate Wi-fi 6 Access Point 2 Units •simultaneous 574 Mbps On 2.4 Ghz And 1201 Mbps On 5 Ghz Totals 1775 Mbps Wi-fi Speeds. •high-performance Connectivity-network Efficiency And Lower Latency. •4 Gigabit Ethernet Ports (1× Uplink + 3× Downlink), With One Downlink Port Supporting Poe Pass-through To Provide Power For Wired Device •centralized Management •secure Guest Network •easy-to-install Design, Compatible With 86 Mm & Eu & Us Standard Junction Box, And 802.3af/ At Poe Support 5 Indoor/outdoor Wi-fi 6 Access Point 2 Units •delivers Dual-band Speeds Of Up To 1.8 Gbps Powered By The Latest Wi-fi 6 Technology •higher Network Efficiency Speeds On More Devices With Less Lag Via Ofdma And Mu-mimo • Long-range Coverage-dedicated High-power Amplifier And Professional Antennas With Ip67 Weatherproof Enclosure •enables Wireless Connectivity Between Access Points For Extended Range And Flexible Deployment • Seamless Streaming Across The Property With Their Devices Switching Effortlessly Between Access Points •centralized Cloud Management- Integrates Into Sdn For Cloud Access And Remote Management ▪1× Gigabit Ethernet (rj-45) Port (support 802.3at Poe And Passive Poe) ▪power Supply: 802.3at Poe, 48v/0.5a Passive Poe (poe Adapter Included) ▪weatherproof Enclosure -ip67 ▪pole/wall Mounting (kits Included) Frequency: 2.4 Ghz, 5 Ghz ▪wireless Security: Captive Portal Authentication, Access Control, Wireless Mac Address Filtering, Wireless Isolation Between Clients, Ssid To Vlan Mapping, Rogue Ap Detection, Wep, Wpa-personal/ Enterprise, Wpa2-personal/enterprise, Wpa3- Personal/enterprise, ▪250-wireless Client Capacity. 6 Wireless Mu-mimo Gigabit Indoor/outdoor Ap 1 Unit •ip65 Weatherproof Enclosure For Outdoor Wi-fi Applications •fast Dual-band Wi-fi: Simultaneous 300 Mbps On 2.4 Ghz And 867 Mbps On 5 Ghz Totals 1167 Mbps Wi-fi Speeds •long-range Coverage: Dedicated High-power Amplifier And Professional Antennas Along With The Latest Generation 802.11ac Wave 2 Mu-mimo Technology. •zero-touch Provisioning (ztp)‡, Centralized Cloud Management, And Intelligent Monitoring. •centralized Management: Cloud Access And App For Ultra-convenience And Easy Management. •enables Wireless Connectivity Between Aps For Extended Range, Making Wireless Deployments More Flexible And Convenient. •seamless Roaming •support Both Standard 802.3af/at And Passive Poe (poe Adapter Included) For Flexible Installations 7 Bridge Kit 1 Unit •wireless Bridge 5 Ghz 867 Mbps Long-range Indoor/outdoor Access Point •802.11ac For Up To 867 Mbps On The 5 Ghz Wireless Data Rate •long-range Wireless Transmission Up To 5 Km •auto-pairing And Agile Leds For Efficient Deployment •3× Gigabit Ethernet Ports For More High-speed Ip Camera Connections •supports Sdn For Remote And Centralized Management. •ip65 Weatherproof Enclosure And 6kv Lightning Protection Ensure All-weather Suitability •supports Passive Poe For Flexible Deployment 8 Dual Band Wi-fi Router 1 Unit •faster Ac Wi-fi •far-reaching Coverage •multi-mode 3-in-1—supports Router, Access Point, And Range Extender Modes For Added Flexibility. •manages When And How Connected Devices Can Access The Internet. •provides Separate Access For Guests To Secure The Host Network. •supports Igmp Proxy/snooping, Bridge, And Tag Vlan To Optimize Iptv Streaming. •compatible With The Ipv6 •compact And Mountable All Units Must Be Long-lasting, Genuine, And Come With A Warranty. *other Features And Inclusions Are Allowed To Be Offered. * ***nothing Follows*** Requirements: Please Indicate The Brand, And Model And Attach Brochures/ And/or Literature Of The Offered Product.
Closing Date21 Oct 2024
Tender AmountPHP 115.6 K (USD 2 K)
Universit Degli Studi Di Napoli Federico II Tender
Italy
Details: The intervention concerns the supply of a high resolution mass spectrometer (hrms) with 4.0 software for the characterization of food micronutrients and metabolites by means of targeted and untargeted analyses. In particular, it is a mass spectrometer with a quadrupole filter coupled to an Ft-ms detector based on the new Orbitrap technology which guarantees resolution values up to 120,000 measured at m/z 200, the ability to work in polarity switching allowing complete alternating scans in Positive Ion Mode And 3/8 Negative Ion In A Time Of 0.7 Second At Fixed Resolution (60,000 Fwhm) And A Mass Accuracy Of Less Than 1ppm, With "Internal Calibrant" Infusion System And The Scanning Speed Is Up To 22 Hz The Technical-Functional Characteristics Appropriate To Satisfying The University's Needs Are Reported In The Technical Regulations Attached To The Preliminary Market Consultation Notice Published On The University Website At The Page: Http://www.unina.it. Economic Operators, Even Those Established In Other Member States, Can Present An Expression Of Interest By 12.00 On 09/04/2023, By Sending The Documentation Attached To The Consultation Notice To The Certified E-mail address Garecontratti-s@pec.unina.it Published On The University Website, Provided It Meets The General Requirements (cf. Letter A) - G) of the notice); Eligibility (see Letter H) of the notice); Of Economic-Financial Capacity (see Letter I) and L) of the notice) And of Technical And Professional Capacity (see Letter M) of the notice).
Closing Date1 Aug 2024
Tender AmountEUR 244.8 K (USD 266.6 K)
AZIENDA DI RILIEVO NAZIONALE E DI ALTA SPECIALIZZAZIONE CIVIVO G DI CRISTINA Tender
Italy
Details: Portable Angiography Device. The characteristics considered irreversible by the user are the following: 1) The apparatus must be equipped with robotic and synchronized movements in all directions, with memorization of the acquired positions, controllable via the remote control panel of the bow movements that can be positioned on the Operating Table, With Joystick That Allows An Easy And Intuitive Use For The Operator. Furthermore, this must allow to work autonomously in the sterile field and with absolute certainty to maintain the identified landmarks, a crucial characteristic in the complex procedures of aortic vascular surgery; 2) Another essential feature is the presence, on a motorized device, of anti-collision sensors which safeguard the operator and the patient from accidental impacts; 3) The monoblock system must have generator and tube assembled together, in order to produce less heating, allowing to considerably increase the scanning times and thus avoid thermal blocks of the machine, with possible even drastic consequences for the patient's health. In addition, the monobloc system allows the generation of perfectly regular and well-defined pulses which allow to drastically reduce motion artifacts and the delivered dose. In contrast to the non-monobloc system which has the generator and X-ray tube separate and connected by external high voltage cables, which have a non-negligible impedance, are responsible for motion artifacts and increased dose, as well as presenting an additional bulk of the System; 4) A real rated power of the generator equal to 25kw and not less, an indispensable requirement for complex endovascular surgery to correctly identify the endoprostheses and any radiopaque material to support the procedures, even in obese patients.
Closing Date10 Jul 2024
Tender AmountEUR 200 K (USD 216.2 K)
Las Pi as General Hospital And Satellite Trauma Center Tender
Healthcare and Medicine...+1Machinery and Tools
Philippines
Details: Description Supply, Delivery, Installation, Testing And Commissioning Of One (1) Set Brand-new 1.5 Tesla Magnetic Resonance Imaging (mri) Machine (early Procurement Activity) (re-bid) A. Magnet • Field Strength: 1.5 Tesla • Magnet Shielding: Active Self-shielding • Type Of Shimming: Passive + Active (dynamic) • Bore Diameter: 60 Cm Or Better • Magnet Cooling Should Be Cryogen-based Or Liquid He Based On Manufacturer’s Standard. In Case Of The Latter Option, It Should Have No Cryogen Refill And No Vent/pipe Requirement. Otherwise, It Should Have Zero Helium Boil-off Technology. • Maximum Fov: At Least 50 Cm In X, Y, And Z-axis. • Magnet Homogeneity Shall Be Less Than Or Equivalent To 0.55 Ppm Guaranteed At 40 Cm Diameter Spherical Volume B. Gradient Strength • Actively Shielded Gradient System • Maximum Amplitude For Each Axis: At Least 33 Mt/m • Maximum Slew Rate For Each Axis: At Least 120 – 125 T/m/s • Rf Transmitter And Receiver Must Both Be Digital • Solid-state Type Rf Amplifier C. Radiofrequency System • The Rf System (transmitter And Receiver) Should Be Computer Controlled, And Fully Digital Type • Rf Transmitter Power Should Be Within The Range Of 10 – 20 Kw • Number Of Independent Digital Rf Channels At Least 16-channels With Corresponding 16 Adcs (analog To Digital Converter) • Proper Rf Shielding Must Be Provided D. Radiofrequency (rf) Coils • The Main Rf Body Coil Shall Be Integrated To The Magnet • Coils To Be Included, But Not Limited To, And Apart From Integrated Rf/body Coil. Channels Should Be In Congruent With The Magnet Offered. I. Head & Neck Coil Ii. Spine Array Coil Iii. Torso / Cardiac Coil Iv. Shoulder Coil V. Knee Coil Vi. Wrist Coil Vii. Foot And Ankle Coil Viii. Breast Coil With Biopsy Compatibility Ix. One (1) Large Flex Coil X. One (1) Small / Pediatric Flex Coil E. Acquisition Software/applications With License • The Following Software/ Applications Are, But Not Limited To The Following And Subject To Radiologists’ Need, Especially For Basic And Comprehensive Whole-body Imaging: I. Se, Fse, Gre, Spoiled Ge (2d And 3d), Fsss, Flair, Multi-shot And Single-shot Epi, Fat-and-water Saturation And Excitation, 2d/3d Tof And Phase Contrast, Ce-mra, Pat Or Equivalent. Ii. Must Have Motion Correction Sequences And Algorithms Iii. Flow Compensations Iv. Thick And Thin Mip V. Stitching / Composing Softwares Vi. Mr Spectroscopy (single And Multiple Voxel) Vii. Mrcp Viii. Mri Cardiac Package Ix. Dti X. Functional Mri Xi. Susceptibility Artifacts Reduction Diffusion Weighted Imaging Xii. Bolus Chasing With Automatic Moving Table Should Be Offered And Should Be Available With Fluoro Triggered Mr Angiography Xiii. Perfusion Imaging With Whole Brain Coverage And In Line Calculation Of The Resulting Hemodynamic Data Xiv. Edwi Or Reveal Diffusion Weighted Imaging For Whole Body Dwi Or Equivalent Feature Must Be Available Xv. Advance Metal Artifact Reduction For Soft Tissue Imaging Near Metal Implants Or Its Manufacturer’s Equivalent Xvi. Advanced Mr Angiography Techniques Xvii. Liver Fat Quantification Techniques Or Its Manufacturers’ Equivalent • The Software/applications Should Be Latest And Capable Of Being Constantly Upgraded To Meet Future Development In Mr Imaging For At Least The Next Ten (10) Years, Without Any Additional Cost. F. Patient Table • Should Be Fully Motorized, Computer-controlled Movements In Vertical And Horizontal Directions • Position Accuracy Of +/- 1.0 Mm Or Better • Must Be Able To Support Patient Load At Least 200 Kg. • Table Height At Its Lowest Position Should Be 60 Cm Or Lower • Should Have Patient Alarm System • Should Have Facility For Manual Traction In Case Of Emergency. • Should Deliver The Protocols For Automatic Bolus Chasing In Peripheral Angiography With The Automatic Table Movement, If Applicable. G. Cooler / Chiller System (maximum Of Tw0 (2) Units) • Modular Colling System • Gradient Coil Chiller • Air-cooled Cryogen Compressor, If Applicable H. Main Console, One (1) Unit • Cpu: At Least 6 Core • Ram: At Least 64 Gb • Hard Drive Capacity: At Least 1 Tb • Cd/dvd Writer, At Least Two (2) Usb Ports • Keyboard And Optical Mouse • Reconstruction Performance Of At Least 30,000 Fft/s At 256 X 256 Matrix For Full Fov • Monitor: Color, Fhd, At Least 23 Inches I. Diagnostic Workstation, One (1) Unit • Pu: At Least 6 Core • Ram: At Least 64 Gb • Hard Drive Capacity: At Least 1 Tb • Cd/dvd Writer, At Least Two (2) Usb Ports • Keyboard And Optical Mouse • Double Monitor: Color, Fhd, At Least 19 Inches J. Air Conditioning System • Two (2) Units Appropriate Air Conditioning System For The Magnet Room/scanning Room. • One (1) Unit Appropriate Air Conditioning System For The Equipment Room. K. Warranty Period • Three (3) Years Comprehensive Warranty On Parts And Service For The Mri System Including Helium And Chiller System. L. Trainings • At Least Two (2) Weeks Training Abroad For At Four (4) Radiologists With Certification. • Unlimited On-site Training For Radiologist Technologists With Certification • At Least Two (2) Weeks Training With Certificate For Two (2) Biomed Engineer And One 91) Health Physicist For Basic Troubleshooting, Preventive Maintenance And Calibration M. Certification That The Brand Being Offered Is In The Local And International Markets For The Past Ten (10) Years; N. Certification That The Same Brand And Model Being Offered Has At Least Two (2) Installations In Government Tertiary Hospitals In The Philippines Within The Past Five (5) Years; O. Certificate That The Principal Manufacturer Have Their Office In The Local Market For More Than Ten (10) Years (bir Or Sec Registration Certificate To Be Submitted) P. One (1) Modular Ups Each Of 90 Kva, To Supply The Gantry, Chiller And Workstation; Q. One (1) Pannel Board; R. One (1) Step-down And Step-up Transformer At 100 Kva Supply, Delivery, Installation, Testing And Commissioning Of One (1) Set Brand-new 128-slice Computed Tomography (ct) Machine A. Gantry • Aperture: At Least 70 Cm • Tilt Range (degrees): ± 30 (digital Or Actual Tilting) • Rotation Speed: 0.35 Seconds Or Faster • Slip Ring: Should Be Provided • Spatial Resolution Of 0.28 Mm Or Lower • Effective Temporal Resolution 30 Ms Or Its Manufacturer’s Equivalent • Distance Focus To Detectors Not More Than 95 Cm Or Manufacturer’s Equivalent • Distance Focus To Scan Plane 55 Cm Or Better B. X-ray Tube • Anode Heat Storage (mhu): 7 Mhu Or Higher • Must Be Dual Focal Spot C. Generator • Generator Type: High Frequency With Computer Control • Power (kw): 70 Kw Or Higher • Minimum Tube Voltage: Minimum 80 Kv Or Lower • Maximum Tube Voltage: At Least 140 Kv Or Higher • Ma Selection Available: 10 To 600ma • Ma Increment: At Least 5 Ma Or Lower D. Detector • Number Of Slices 128 Or Higher • Detector: Solid State Ct Detector Or Equivalent Detector Technology • Data Sampling Rate: Up To 2,320 • Slice Thickness (helical Mode): 0.65mm – 10mm • Slice Thickness (axial Mode) 0.625 Mm – 10 Mm • Scan Field Of View: 500 Mm • Detector Configuration / Effective Length Of [mm]: Detector Elements In Z-axis (at Isocentre) [mm]: Capable Of 54 X 0.625mm Or Higher E. Dose Management • Must Adhere To Alara Principle • Dose Reporting: Must Be Available • Dose Modulation Technique: Must Be Available • Ecg Dose Modulation: Must Be Available • Pediatric-specific Dose Control: Must Be Available • Filters: Must Be Available F. Image Reconstruction • Must Have Workflow And Operational Efficiency Enhancements Through Automatic Patient Positioning With The Use Of Camera And Ai Or Its Equivalent • Scan Field Of View: 50cm Or Higher • Minimum Dfov: 5.0 Cm • Slice Thickness: 0.625mm Or Thinner • Reconstruction Matrix: Must Have 512x512 And 1024x1024 • Display Matrix: At Least 1024 X 1024 • Must Have Iterative Reconstruction Or Equivalent Technology G. Patient Table / Couch • Horizontal Range: 1740 Mm Or Higher • Horizontal Scannable Range (helical): 1580 Mm Or Higher • Horizontal Speed: 175 Mm/sec Or Faster • Helical Pitch: At Least 1.5 Or Higher • Vertical Movement Range (out Of Gantry): ≤430 To ≥990 Mm Or Manufacturer’s Equivalent • Couch Load Capacity: ≥ 215 Kg • Cradle Travel Accuracy/ Reproducibility (mm): At Least +/- 0.25 H. Main Console And Computer • Console I. Console Type: All-in-one Console Capable Of Scan, Acquisition And Post Processing Ii. Display Monitor: Dual With At Least 19 Inches At 1280 X 1024 Resolution Iii. Console Cabinet For Dust Protection Iv. Console Table And Chair • Console Computer I. Hz / Word Size: At Least 6core, 2ghz Or Manufacturer's Latest Technology Ii. Compatible Operating System Iii. Ram: At Least 64gb Or Manufacturer's Latest Technology Iv. Graphics Card: Nvidia Quadro P620 Or Manufacturer’s Latest Configuration V. Keyboard And Mouse • Data Management I. Total Internal Disk Storage Of At Least 2tb (2,000gb) Storage For System/application, Image And Raw/scan Disk Data Or Manufacturer's Latest Storage Capability Ii. Additional Storage: Cd/dvd Iii. His / Ris Interface Worklist / Dicom Mpps: Must Be Available And Should Integrate In The Current His-ris-pacs Of The Hospital Iv. Dicom Viewer: Support For External Dicom Usb Media And Preference Management Tool To Exchange Preferences Across Users I. Independent Post Processing Workstation (radiologist) • Hardware Type/processor: At Least 6 Core, Minimum 3.0 Ghz Or Manufacturer's Latest Specification • Ram: 32gb Or Higher • Graphics Card: At Least 1 Gb • Os And Applications: At Least One (1) 256 Gb Ssd • Image Storage: At Least Two (2) 512gb Ssd In Raid Configuration For Image Protection And Redundancy • Archival Storage: Internal Dvd Writer Drive For Read/write Of Dicom Cd/dvd Media, Read/write Of Data Export Cd/dvd Data And Service Use (dvd Install) • Display Monitor: Dual Configuration, Minimum 19" Lcd • Keyboard And Mouse J. Clinical Facilities And Applications • The Following Software/ Applications Are, But Not Limited To The Following And Subject To Radiologists’ Need, Especially For Basic And Comprehensive Whole-body Imaging: I. Vessel Analysis Software Ii. Bone Removal/subtraction Software Iii. Ct Cerebrovascular Auto Segmentation, Ct Subtraction Iv. Ct Pv. Dental Software Vi. Thoracic Analysis Software, Lung Disease Assessment Vii. Lung Nodule Analysis Software Viii. Ct Pulmonary Analysis Ix. Calcium Scoring X. Cardiac Plaque Assessment Xi. Advance Coronary Ct/cardiac Capabilities Xii. Tavi / Tavr Planning Software Xiii. Myocardial Defect Assessment Xiv. Comprehensive Cardiac Function Analysis Xv. Advance Oncology Software / Ct Lesion Analysis Xvi. Hepatic Liver Analysis Software / Ct Liver Analysis Xvii. Ct Colon Analysis / Virtual Colonoscopy Xviii. Virtual Bronchoscopy Xix. Image Fusion Software With Other Modalities Xx. Dental Scan Software Xxi. Stroke Management / Application Software For Hemorrhagic And Ischemic Infarct Or Its Equivalent Xxii. Must Reduce Metal Artifacts And Improve Image Quality While Preserving Body Structural And Anatomic Details. • The Software/applications Should Be Latest And Capable Of Being Constantly Upgraded To Meet Future Development In Ct Imaging For At Least The Next Ten (10) Years, Without Any Additional Cost. K. Others • Set Of Patient Restraints • Patient Positioning Tools • Water Phantom For Calibration And Testing • Lead Glass For The Control Room • Lead Lining For The Examination Room • System Operator Manual • Software Operator Manual • Must Have Local Installation Of The Same Model In At Least 2 Public/government Hospitals In The Philippines Erfusion Analysis, Ct Volume Perfusion • Must Have Principal Local Presence For After Sales And Support L. Air Conditioning System • Two (2) Units Appropriate Air Conditioning System For The Ct Room/scanning Room. • One (1) Unit Appropriate Air Conditioning System For The Equipment Room. M. Warranty Period • Three (3) Years Comprehensive Warranty On Parts And Service For The Ct Machine N. Trainings • At Least Two (2) Weeks Training Abroad With Certification For At Least Four (4) Radiologists • Unlimited On-site Training For Radiologist Technologists, With Certification • At Least Two (2) Weeks Training With Certificate For Two (2) Biomed Engineers And One (1) Health Physicist For Basic Troubleshooting, Preventive Maintenance And Calibration O. Certification That The Brand Being Offered Is In The Local And International Markets For The Part Ten (10) Years; P. Certification That The Same Brand And Model Being Offered Has At Least Two (2) Local Installations In Government Tertiary Hospitals In The Philippines, Within The Past Five (5) Years; Q. Certificate That The Principal Manufacturer Have Their Office In The Local Market For More Than Ten (10) Years (bir Or Sec Registration Certificate To Be Submitted); R. One (1) Modular Ups Each Of 90 Kva To Supply The Gantry, Chiller And Workstation; S. One (1) A1 Pannel Board Supply, Delivery, Installation, Testing And Commissioning Of Brand-new Mri-compatible And Ct-compatible Accessories / Machine (abc: Php10,000,000.00) A. One (1) Unit Mr Compatible Anesthesia Machine With Ventilator A. Must Be Approved To Use With 1.5 Scanners, At Least 1000 Gauss B. Must Have Gauss Meter Monitoring C. Designed Specifically For Use In An Mri Environment D. Electronic Touchscreen Ventilator E. Standard Six Ventilation Modes, And Support For Spontaneous Breathing Patients F. Total System Compatibility G. Compact Footprint, Optimum Maneuverability H. Two Station Selectatec Compatible Backbar I. With 1 Sevoflurane Vaporizer Selectatec Compatible Stability K. Enclosed Construction – No Hidden Storage Areas L. Illuminated Workspace B. One (1) Unit Mr Compatible Patient Monitor A. Performs Patient Monitoring In An Mri Environment Including All Necessary Vital Parameters During Anesthesia B. The System Is Designed For All Patients: Adults, Children And Neonates C. Compatible With Mri Systems From Any Manufacturers That Have A Field Strength At Least 1.5 Tesla D. Wireless Ecg And Spo2 Sensors E. Color Touchscreen C. One (1) Unit Mr Compatible Power Injector D. One (1) Ct Dual/double Barrel Power Injector E. One (1) Unit Mr Compatible Bp Apparatus For Pediatrics And Adults F . One (1) Unit Mr Compatible Stethoscope For Pedia And Adult G. Two (2) Mr Compatible Wheelchairs H. Two (2) Mr Compatible Iv Stand I. One (1) Mr Compatible Stretcher/gurney J. One (1) Set Mr Compatible Cctv System For Patient Observation K. One (1) Mr Compatible Fire Extinguisher L. One (1) Ct Room Fire Extinguisher M. One (1) Mr Compatible Flexible Patient Transfer Board N. Two (2) Hand-held Metal Detector O. Two (2) Units Multifunctional Printer P. One (1) Mr Compatible O2 Outlet And Sunctipon System Q. One (1) Unit Mr Compatible Music / Audio System With Ear Plugs And Headset Covers And With Intercom System R. One (1) Unit Mr Compatible Oxygen Monitor S. One (1) Mr Coil Cabinet T. Two (2) Units Thermohygrometer With Data Logger U. Two (2) Pcs. Lead Aprons V. Two (2) Pcs. Gonadal Shield W. Two (2) Pcs. Thyroid Shield X. Four (4) Pcs. Hand Gloves Y. Two (2) Pcs. Eye Goggles Z. Ten (10) Microsoft Licenses Aa. One (1) Unit Of M3-chip Laptop, Or Latest Ios With At Least 128gb Unified Memory Bb. Ten (10) Stainless Hospital Waiting Area Chairs Cc. Two (2) Units Hot And Cold-water Dispenser Dd. Two (2) Pcs Wooden Bulletin Boards Ee. Two (2) Units Cd/dvd Dicom Reader And Burner Civil Works For Medical Imaging Department Proposed Medical Imaging Department Equipment Rooms Terms Of Reference For The Proposed Medical Imaging Department Equipment Rooms Objective The Las Piñas General Hospital And Satellite Trauma Center Aims To Renovate Its Medical Imaging Department To Enhance Patients’ Outcomes, Improve Diagnostic Services And Provide A Safer And More Efficient Environment For Both Patients And Healthcare Professionals. The Main Purpose Of This Tor Is To Assist The Contractor In Submitting A Bid Offer To Lpgh&stc That Will Satisfy The Hospital’s Requirements At The Most Feasible, Possible Time And Within The Specified Budget. This Document Aims: 1. To Provide A Background Information Regarding The Preparation And Submission Of The Proposed Project To Contractor. 2. To Provide A Background Information Regarding The Proposed Project Which Should Be Handled In The Shortest Possible Time, At An Acceptable Quality And Performance To The Contractor 3. To Outline The Work Of The Contractor That Has To Be Performed Under The Terms Of Its Contract. I. Project Description A) Project Name Procurement Of Infrastructure Project For The Proposed Medical Imaging Department Equipment Rooms End User: Medical Imaging Department Of Lpgh&stc Floor Area : ±300 Square Meters B) Implementing Agency: Las Pinas General Hospital And Satellite Trauma Center Located At Diego Cera Avenue, Bernabe Compound, Pulang Lupa I, Las Pinas City. Ii. Approved Budget And Duration Of Contract The Contract For The Proposed Project Shall Be Within A Period Of One Hundred Fifty (150) Calendar Days Upon Receipt Of Notice To Proceed And With An Approved Project For The Contract Of Eighteen Million Nine Hundred Twenty-five Thousand Five Hundred Fifty-seven Pesos And 80/100 (php 18,925,557.81). Iii. General Conditions 3.1 The Contractor Shall Supply Labor, Materials, Equipment And Other Necessary Items For The Project With The Following Conditions: 3.1.1 A Building Permit (if Necessary) Must Be Secured From The Building Official Of Las Pinas City And Submitted To Las Pinas General Hospital And Satellite Trauma Center Located At Diego Cera Avenue, Bernabe Compound, Pulang Lupa I, Las Pinas City Prior To Construction. 3.1.2 Conduct Ocular Inspection/site Inspection Prior To The Submission Of Bid. 3.1.3 3.1.4 The Plans, Detailed Drawings, Specifications, Detailed Bill Of Quantities, Terms Of Reference, Contract Agreement And Other Bid Documents Shall Be Considered As Complementing Each Other, So That What Is Mentioned Or Shown In One, Although Not Mentioned In The Other, Shall Be Considered As Appearing On Both. In Case Of Conflict Between The Two, The Same Should Be Referred To The Technical Working Group (twg) For Resolution With The Approval Of The Head Of The Procuring Entity (hope) Of Las Pinas General Hospital And Satellite Trauma Center. 3.1.4 The Construction Shall Be Finished With First Class Workmanship To The Satisfaction Of The Lpgh And Stc. 3.1.5 The Construction Works Shall Conform To The Requirements Of The National Building Code, National Structural Code Of The Philippines, Philippine Mechanical Code Of The Philippines, Philippine Electrical Code, Philippine Electronics Code, Code Of Professional Practice And Other Related Pertinent Practices, Codes In The Philippines As Well As The Local Rules, Regulations And Ordinances Of The City Government And Must Be Acceptable To The Las Pinas General Hospital And Satellite Trauma Center. 3.1.6 Itemized Of Bill Quantities 3.1.6.1 The Items, Description And Quantities Given On The First Three Columns Of The Bill Of Quantities Under Section Viii, Guides Only To The Bidder Interpreting The Plans And Technical Specifications. The Las Pinas General Hospital And Satellite Trauma Center, Bac And Twg Is Not Responsible For Any Mistakes, Inaccuracies, Duplications Or Omissions In This List Of The Bill Of Quantities Which Shall Never Be A Basis For Additions Nor Deletions To The Scope Of Work. Only The Entries Of The Bidder On The Last Three Columns Consisting Of His Own Take Off Quantities From The Plans And Technical Specifications And His Unit Cost And Corresponding Sums Shall Be Considered. 3.1.6.2 The Bill Of Quantities Prepared By The Bidder Cannot Be Used As Basis For Claims For Any Extra Work, But May Only Be Used Solely By The Las Pinas General Hospital And Satellite Trauma Center, Bac And Twg As Aid In Judging If Bid Is A Responsive Bid. 3.1.6.3 The Unit And Total Bid Prices Must Include All Direct And Indirect Cost/ Expenses Such As Overhead, Contingencies And Miscellaneous (ocm); Profit, Plus The Corresponding Value Added Tax And Other Obligations Of Any Kind Under Which The Contract Must Be Borne By The Contractor Since They Are Necessary To Install, Construct And Complete The Whole Of The Contract In Accordance With The Bid Documents. 3.1.7 All Permits And Corresponding Fees As May Be Assessed By The Local Government Unit/regulating Agencies Shall Be On The Account Of The Contractor. 3.1.8 The “green And Safe Health Facilities Manual 1st Edition” Shall Also Form Part Of This Tor Which Comprises Efforts Of The Health Sector That Contribute To The Attainment Of The Country’s Goals Towards Sustainable Development. 3.1.9 The Administrative Order No. 2024- “guidelines For The Implementation Of Projects Funded Under The Health Facility Enhancement Program (hfep) Fiscal Year 2024” Shall Be Part Of This Tor That Serves As A Guide For The Proper And Systematic Implementation And Monitoring Of All Projects Funded Under The Hfep Gaa Fy2024. 3.1.10 The Separate “scope And Specifications” Shall Form Part Of This Tor That Will Serve As Basis To Define The Requirements For Project Execution Regarding Installation, Materials, Products, Procedures, And Quality Aspects. The Scope And Specifications Shall Govern The Coverage And Methods Of Construction And The Kind Of Materials To Be Used For The Proposed Project Shown In The Plans And Detailed Drawings. Iv. Scope Of Works 4.1 Work/operation Plan 4.1.1 The Contractor Shall Submit The Project Work Plan (pertcpm, Gantt Chart, S-curve, Detailed Construction Methods, Project Execution Plan, Construction Safety Health Program, Procurement Plan And Manpower And Equipment Schedule) Consisting Of The Specific Work Activities And Dates Within Ten (10) Calendar Days Upon Receipt Of Notice To Proceed. 4.2 Contractual Scope Of Works 4.2.1 The Contractor Shall Provide Professional Services And Other Support Services Necessary For The Implementation Of The Complete Construction Of The Proposed Project. 4.2.2 The Contractor Shall Be Responsible For Providing Complete Professional Services For All Aspects Of The Proposed Project Including, But Not Limited To The Following: 4.2.2.1 Perform Data Collection And Field Investigation To Determine Actual Site Conditions 4.2.2.2 Submit Construction Methodology Prior To The Start Of The Renovation And After Ocular Inspection And Coordination With Lpgh&stc. 4.3 Construction Phase 4.3.1 The Contractor Shall Prepare, Secure, Submit, Process All Necessary Documents (permits, Clearance, Plans, Etc.) And Payment Of All Assessed Fees And Other Incidental Expenses Related Thereto As May Be Required By The Local Government Unit, Utility Firms (electric Cooperative, Local Water Utilities Administration, Pldt, Etc.) And Other Regulating Agencies. 4.3.2 The Contractor Shall Undertake The Proposed Medical Imaging Department Equipment Rooms And Its Required Infrastructures And Appurtenances In Accordance With The Approved Plans And Designs As Follows: 4.3.2.1 Architectural Plans 4.3.2.2 Other Engineering Plans 4.3.2.3 Project Specifications 4.3.3 The Contractor Shall Designate One (1) Project Manager, One (1) Professional Mechanical Engineer And One (1) Professional Electrical Engineer Who Shall Work During The Construction Period/duration Of The Contract And Shall Only Report On Site When Needed During Project Implementation Or Weekly Infrastructure Meeting. 4.3.4 The Contractor Shall Designate One (1) Project Engineer (civil Engineer), One (1) Project Architect, One (1) Electrical Engineer, One (1) Mechanical Engineer (mepfs), One (1) Safety Officer 2 (so2), One (1) Qa/qc Engineer And One (1) Document Controller/admin Who Shall Work Full Time During The Construction Period/duration Of The Contract And Shall Be In Charge Of The Construction Work And Perform The Following But Not Limited To: 4.3.4.1 Coordinate With The Las Pinas General Hospital And Satellite Trauma Center And Engineering And Facilities Management (efm) Regarding The Implementation Of The Construction Project. 4.3.4.2 Schedule, Oversee And Monitoring The Day-to-day Construction Works. 4.3.4.3 Coordinate, Address And Resolve All Concern/s Of Nearby Buildings And Structures Relative To The Construction And Related Services As Required By Lgu And Other Regulating Agencies. 4.3.4.4 Prepare Daily Activity Reports, Weekly And Monthly Accomplishment Reports Supported With Progress Photographs (geotagged) And S-curves To Monitor Actual Progress Status Report And To Be Used As Basis For Progress Billing. 4.3.4.5 Conduct A Weekly Construction Coordination Meeting With The Las Pinas General Hospital And Satellite Trauma Center, Twg And Infrastructure Committee During Which A Weekly Progress Report On All Activities For The Previous Week Will Be Submitted. 4.3.5 The Contractor Shall Be Responsible In Conducting The Necessary Tests Required. For The Structural Elements, Standard Testing For Concrete And Reinforcing Bars Are Required. The Testing Laboratory Must Be Accredited By Dpwh And Must Be Witnessed By Any Authorized Representatives Of The Lpgh&stc And The Consultant. 4.3.6 The Contractor Shall Be Responsible For Restoring Walls And Structures Of Adjacent Properties At The Vicinity Of The Project Site As May Be Affected During The Construction Works, If Any. 4.3.7 The Contractor Shall Provide All The Necessary Safety Equipment Such As Board- Up And Closure Signages, Mechanical Blowers To Collect Dust During Surface Preparation And Other Required Equipment To Make Sure That The Operations Of The Hospital Will Not Be Affected. 4.3.8 The Contractor Shall Be Responsible In The Hauling And Disposal Of Debris And Other Construction Wastes. 4.3.9 The Contractor Shall Provide All Other Works And/or Materials Not Included In This Terms Of Reference/scope And Specifications/bill Of Quantities But Are Essential For The Satisfactory Completion Of The Project At No Additional Cost To The Las Piñas General Hospital And Satellite Trauma Center. 4.3.10 Other Works Due To The Contractor Are: 4.3.10.1 Supply And Installation Of Accessories 4.3.10.2 Waterproofing Works At Cssd/autoclave Room 4.3.10.3 Restoration, Repair And Rectification Of Cistern Area And Vacuum Room 4.4 Electric And Water Consumption For The Duration Of The Contract Shall Be For The Account Of The Contractor. Contractor To Provide Water And Electric Meter. V. Post Construction Documentation 5.1 The Contractor Shall Submit The Following Project Documentations Within Thirty (30) Calendar Days From The Completion Of The Project. 5.1.1 As-built Plans Duly Signed And Dry-sealed By The Concerned Design Architect And Engineers With His/her Valid Registration/professional License Number, Date Of Registration And Current Ptr Number Affixed/stamped On Every Page/sheet Of The Document Of The Following: • Architectural Plans • Mechanical And Fire Protection Plans • Plumbing And Sanitary Plans • Auxiliary Plans • Other Relative Plan 5.1.2 All Plans And Documents Shall Be Delivered In Sets As Follows: 5.1.2.1 One (1) Set Original Copies, Scaled 1:100 Meter Prepared In Cadd Format, Printed/plotted In Tracing Paper. 5.1.2.2 Five (5) Sets Blue Prints Copies For Each Plan 5.1.2.3 One (1) Set Soft Copy (cadd And Pdf) In Flash Drive. 5.1.2.4 Certificate Of Occupancy (if Necessary) 5.1.2.5 Certificate Of Warranty For One (1) Year To Cover The “one – Year Defects Liability Period” Of The Contractor. Form Of Warranty Shall Be In Accordance With The Provisions Of The “revised Irr Of Republic Act. No. 9184, Otherwise Known As The Government Procurement Act”. 5.1.2.6 Warranty Certificate For All The Equipment Supplied Based On The Warranty Duration Stated In The Specifications Document. 5.1.2.7 Other Documents Processed And Issued In Favor Of The Las Pinas General Hospital And Satellite Trauma Center During The Construction Periods (i.e., Inspection Reports, Building Permits, Official Receipts, And Related Documents Other Than Stated In Section 4.3.1). Vi. Post Construction Warranties 6.1 The Contractor Shall Also Provide Within The One (1) Year Warranty Period At No Additional Cost To The Las Pinas General Hospital And Satellite Trauma Center All Replacement Units/parts With The Same Quality, Standard And Specification For All Other Deliverables. 6.2 The Contractor Shall Provide Warranties On Equipment And Other Deliverables As What Stated In The Scope And Specification. Vii. Safety Enclosures 7.1 Provide Safety Nets (enclosures, Shielding, Coverings, Warning Device, Keep-off Limits Signs, Etc.) Upon The Start Of The Project To Ensure Protection Of The General Public And Preservation Of Damage To Properties. Viii. Provision Of Storage & Material Handling 8.1 The Contractor Shall Store Their Materials, Equipment And Tools Only, In One Place Of The Hospital Premises. The Area Shall Be Coordinated With The Chief Administrative Officer Of Las Pinas General Hospital And Satellite Trauma Center And Efm. It Shall Be Kept Neat And Clean All The Times. Any Damage Thereto Or To The Surrounding Area Arising From Any Accident, Etc. Shall Be Repaired And/or Restored To Its Original Condition. Likewise, Extra Care Shall Be Taken In Storage Of Hazardous Chemicals In Order To Avoid Accident, Explosion And/or Fires. The Job Site Shall Be Cleaned At The End Of Every Working Day. 8.2 Provisions For Securing And Safekeeping The Stored Materials, Tools And Equipment During The Construction Project Shall Be For The Account Of The Contractor. Ix. Clearing Of Site The Contractor Shall Clean The Whole Area By Removing Debris, Discards, Excesses And Spillage And Shall Leave The Entire Premises Free From Rubbish Caused By Their Work To The Satisfaction Of The Las Pinas General Hospital And Satellite Trauma Center At No Extra Cost. X. Service Level Agreement Las Pinas General Hospital And Satellite Trauma Center Shall Maintain A Service Level Agreement (sla) With The Contractor, With Provisions For Liquidated Damages For Their Non-compliance. Xi. Warranties Of The Contractor 11.1 The Contractor Warrants That It Shall Conform Strictly To The Terms And Conditions Of This Terms Of Reference. 11.2 The Contractor Warrants, Represents And Undertakes Reliability Of The Service And That Their Manpower Complements Are Hardworking, Qualified, Reliable And Dedicated To Do The Service Required To The Satisfaction Of The Las Pinas General Hospital And Satellite Trauma Center. It Shall Employ Well-behaved And Honest Employees. They Shall Wear Id And Proper Company Uniform When Working Within The Construction Site. It Shall Not Employ Las Pinas General Hospital And Satellite Trauma Center Employees And Their Relatives Within The Fourth Civil Degree Of Consanguinity Or Affinity To Work In Any Category Whatsoever. 11.3 The Contractor Shall Comply With The Laws Governing Employee’s Compensation, Philhealth, Social Security And/or Labor Standard And Other Laws, Rules And Regulations Applicable To Its Personnel Employed By The Contractor On Account Of Contracted Services. The Contractor Shall Pay Its Personnel Not Less Than Minimum Wage And Other Benefits Mandated By Law. 11.4 The Contractor In Performance Of Its Services Shall Secure, Maintain At Its Own Expense All Registration, Licenses Or Permits Required By National Or Local Laws And Shall Comply With The Rules, Regulations And Directives Of Regulatory Authorities And Commissions. The Contractor Undertakes To Pay All Fees Or Charge Payable To Any Instrumentality Of Government Or To Any Other Duly Constituted Authority Relating To The Construction Project At No Cost To Las Pinas General Hospital And Satellite Trauma Center. 11.5 The Contractor’s Personnel Shall Take All Necessary Precautions For The Safety Of All Persons And Properties At Or Near Their Area Of Work And Shall Comply With All The Standard And Established Safety Regulations, Rules And Practices. A Construction Safety And Health Program Approved By The Dole Must Be Submitted By The Contractor Including The Deployment Of A Full-time Safety Officer On Site. 11.6 The Contractor Shall Coordinate With Any Authorized And/or Designated Las Pinas General Hospital And Satellite Trauma Center Personnel And E&fm In The Performance Of Their Jobs. 11.7 The Contractor Shall Be Liable For Loss, Damages, Or Injury As May Be Due Directly Through The Fault Or Negligence Of Its Personnel. It Shall Assume Responsibility Thereof And The Las Pinas General Hospital And Satellite Trauma Center Shall Be Specifically Released From Any Responsibility Arising Therefrom. 11.8 The Contractor Shall Neither Assign, Transfer, Pledge, Nor Subcontract Any Part Or Interest Therein. 11.9 The Contractor Shall Be Solely Liable To Its Suppliers And The Las Pinas General Hospital And Satellite Trauma Center Shall Be Free From Any Liabilities That May Arise From Contractor-supplier Agreement. Xiii. Contractor’s Qualification 13.1 The Minimum Requirements For The Contractor Are As Follows: 13.1.1 Must Be At Least Five (5) Years In The Construction Business. 13.1.2 Must Have Completed At Least Three (3) Solely Infrastructure Projects In A Hospital. 13.1.3 Must Have At Least Two (2) Certificate Of Very Satisfactory Rating From Client Hospital Signed By The Medical Center Chief Or Its Equivalent For The Above-mentioned Infrastructure Projects. 13.1.4 Must Have An Appropriate Pcab License Of At Least Small B Category
Closing Date6 May 2024
Tender AmountPHP 178.9 Million (USD 3.1 Million)
VETERANS AFFAIRS, DEPARTMENT OF USA Tender
Others
United States
Details: This Is A Sources Sought (ss) Notice Only, Not A Solicitation Announcement And Should Not Be Considered As Such. There Is No Solicitation Available At This Time. The Government Will Not Pay For Any Information Received In Response To This Ss, Nor Will The Government Compensate Any Respondent For Any Cost Incurred In Developing The Information Provided To The Government. This Ss Does Not Constitute A Commitment By The Government. Any Information Provided In Response To This Market Survey Will Be Used For Informational Purposes Only And Will Not Be Released. Vendor Participation Is Not A Promise Of Future Business With The Government. The Purpose Of This Sources Sought Is To Conduct Market Research To Determine An Acquisition Strategy For The Acquisition Of Home Sleep Testing.
vamc Cleveland, Is Seeking Sources Capable Of Completing The Work As Described In The Statement Of Work Below For Home Sleep Testing.
2. Contract Title. Home Sleep Testing
the Contractor Shall Provide Home Sleep Study Supplies For The Louis Stokes Cleveland Department Of Veterans Affairs Medical Center (hereinafter Cleveland Vamc ).
3. Background.
the Covid-19 Pandemic Caused A Severe Interruption In Access To Sleep Apnea Testing Within A Traditional In-patient Setting. Current Requirement And The Previous Requirements Utilized These Home Sleep Test Kits To Address This Need By Providing Home-based Sleep Studies With Minimal Life Cycle Costs. This Effort Shall Ensure A Continuation Of High-quality Sleep Apnea Testing And Care With Little To No Risk To Patients. Furthermore, This Requirement Will Allow Veterans With A Traveling Hardship To Have Easy Access To Quality Sleep Care.
cleveland Va Medical Center, Sleep Section Has Been Offering For The Last Two Years Continuously Services To Many Veterans At Their Home Who Suffer From Sleep Problems. The Services Have Traditionally Been Offered At The Medical Center Va Sleep Lab Only, Where Patients Were Coming Here And Spending The Night At The Hospital. Once The Covid -19 Came Around, Providing Services At The Medical Center Became Very Difficult, Therefore Many Veterans Could Not Receive These Services. It Became Obvious That Our Medical Center Needed To Seek Other Alternatives To Provide The Service To Our Veterans. Itamar Medical Was One Of The Vendors That Offered Home Sleep Testing, Watchpat Direct, A Device That Could Provide The Same Results As The Patients Would Get If Were Seen At The Medical Center, But Now The Patients Could Get This Service From The Comfort Of Their Home. Not Only Does The Devices Offer Almost The Same Results, But They Offer Comfort, Saving Time To Drive To The Medical Center, Sleep There For The Entire Night, And Occur Many Other Unnecessary Expenses. In Addition, Utilizing Home Sleep Testing Equipment Increased The Number Of Patients That Were Using This Service. The Sleep Physician Will First Attempt To Determine The Nature Of A Sleep Problem And Its Treatment. This Includes A Sleep Diary To Track Sleep-wake Pattern, A Complete Medical History, And A Physical Examination. If The Sleep Physician Thinks That The Patient May Have Obstructive Sleep Apnea (osa), A Hypersomnia Such As Narcolepsy Or A Parasomnia Such As Sleep Walking Or Nocturnal Eating, Then He Or She Will Recommend A Sleep Study. In Most Of The Cases, The Physician Will Recommend A Home Sleep Apnea Test If He Or She Suspects That The Patient Has Sleep Apnea.
4. Scope.
the Contractor Shall Provide All Personnel, Equipment, Supplies, Facilities, Transportation, Tools, Materials, Supervision, And Other Items Necessary To Provide Home Sleep Study Supplies And Reports On Regular Basis To The Cor And Administration Of The Medicine Service, For The Cleveland Vamc Patients As Established In This Sow And In Accordance With The Terms And Conditions Established In The Contract For The Following Location:
louis Stokes Cleveland Vamc
10701 East Blvd
cleveland, Ohio 44106
a Standard In-lab Sleep Study (polysomnogram) Records Information That Allows The Sleep Physician To Evaluate The Sleep Stages, Sleep Efficiency And Sleep And Rem Latency. The In-lab Sleep Study Records Eeg Activity, Eye Movements And Muscle Tone. The Eeg Data Tells Us How Quickly An Individual Takes To Fall Asleep, And The Presence Of Early Onset Rapid Eye Movement (rem) Sleep May Suggest Sleepiness And A Possible Disorder Of Alertness. Airflow Through The Nose And Mouth Is Recorded To Figure Out If There Are Abnormalities To Help Us Determine If Sleep Apnea Is Present. The Simultaneous Recording Of Heart Rate, Oxygen Saturation, Airflow Flow And Respiratory Effort Allows Us To Analyze The Types Of Breathing Abnormalities Present And Their Impact On Oxygenation, Cardiac Function, And Sleep Continuity. Limb Movements Are Recorded To Detect Extraneous Movements, Possible Seizure Activity And Periodic Limb Movements Of Sleep. The In-lab Sleep Study Is Recorded On Video So That Sleep Talking, And Unusual Behaviors May Be Documented. Home Sleep Apnea Tests Collect Almost The Same Data Through Home Sleep System, Which Uses Pat Amplitude And Pulse Rate To Differentiate Between Non-rem And Rem Therefore Creating A Sleep Architecture. In Addition, Home Sleep System Would Provide The Added Value Of Detecting Rem Related Sleep Apnea With Rem And Non-rem Ahi. The Home Sleep System Does Not Use Nasal Cannulas Which Fall Out And Create Unnecessary Efforts For The Patients And Unreliable And Faulty Results At Times.
5. Specific Tasks.
for Referrals To Home Sleep Testing Be Processed Efficiently, Its Integration Into Clinical Practice Must Be As Seamless As Possible. The Technology Must Be Intuitive, And The Results Must Be Statistically Valid. Patient S Comfort Is Main Key To Successful Testing Results. Our Medical Center Is Looking For To Procure A Home Sleep Testing Devise Which Is Easy To Use By Our Patients, Produce Fast A Reliable Result, Utilize A Safe And Capable System To Restore The Data And Download The Data In A System That Would Be Available For Viewing To Our Providers In Minutes After The Patient Has Taken The Test. Also, The Data Should Be Safely Protected And Store And Available In Just A Few Minutes If Needed. At The Minimum, Our Medical Center Is Looking For A Device Which Is Capable On Measuring The Following: Pat Signal, Heart Rate, Oximetry, Actigraphy, Body Position, Snoring And Chest Motion, Easy To Use, Comfortable Enough So The Patient Does Not Have To Put Too Many Efforts To Get The Test Done, Possibly To Avoid Using Nasal Cannulas Which Fall, And Require Constant Attention, Which Could Result In Patient Discomfort And Faulty Data Reporting At Times. In Addition, The Medical Center Is Requesting That The Devices Are Disposable To Avoid Additional Steps Such As Shipping The Device Back To The Vendor For Its Disposal, Immediate Access To Sleep Data For Interpretation, Any Time Anywhere With Cloud Based Solution. At The Minimum, The Raw Data Is Downloaded And Auto-scored Differentiating Obstructive And Central Events, Providing Ahi, Rdi And Oid Based Upon True Sleep Time And Sleep Staging.
below Are The Steps That Our Medical Staff And Vendor Should Follow As Part Of The Contract Performance:
the Performance Period For This Contract Will Be For A Base Year And One Option Year This Contract, And Is Summarized As Follows:
purchase Of Devices To Cover Home Sleep Studies Supplies And Services: The Contractor Shall Provide All Personnel, Equipment, Supplies, Facilities, Transportation, Tools, Materials, Supervision, And Other Items Necessary To Provide Home Sleep Study Supplies And Services As A Turn-key Deliverable With Contract Line-item Numbers (clins) Summarized As Follows:
clin 1 Cs2117007 Service For Wp Direct Using Wpone-m For 2 Nights 100
or Equal (meets Or Exceeds The Sow)
clin 2 Cs2116055 Watchpat Direct 2nd Night 100
or Equal (meets Or Exceeds The Sow)
clin 3 Cs2117001 Watchpatâ® Direct Program 250
or Equal (meets Or Exceeds The Sow)
clin 4 Cs2117002 Watchpatâ® One Direct Program 4,750
or Equal (meets Or Exceeds The Sow)
clin 5 Cs2117008 Wpone-m Probe For Watchpat Direct Service 100
or Equal (meets Or Exceeds The Sow)
Hsat Procedure Steps For Outpatients:
1. Qualified Sleep Provider Must Enter The Consult Order For The Hsat Study Using Procedure Menu Sleep Testing Hsat Tech.
a) The Order Must Include The Total Number Of Nights The Study Is Required, Supplemental Oxygen Administration And Pap Therapy Settings, If Required.
b) When Not Specified, Study Will Be Issued As A One-night Study To Be Performed On Room Air Without Supplemental Pap Therapy.
2. Hsat Staff
a. Export Daily Pending Consult List From Patient Flow Suite And Reviews Pending Sleep Testing Hsat Tech Consults For Completeness And Pertinent Instructions
b. Upon Receipt Of Consult Order Sleep Tech Will Make Preliminary Contact To The Patient (0-2days) - Informing The Patient That Their Provider Has Ordered An In-home Sleep Study Test And That The Device Will Be Mailed To Their Home For Completion.
-explaining The Purpose Of The Test And Verify Patient Willingness To Complete Testing.
-determining Appropriate Device To Have Issued, Based On Patient S Phone And Technology Capabilities.
-providing An Overview Of The Testing Process, Including The Basic Instructions, Answering Any Questions Pertaining To The Study Process.
-providing The 24/7 Vendor Contact, Available For Any Questions.
-confirm The Patient S Valid Mailing Address For Device Delivery.
-reinforcing The Importance Of Completing Testing In A Timely Manner.
c. Documents Hsat Equipment Order In Cprs Under The Cle Sleep Hsat Vendor Clinic And Place The Consult In Scheduled Status
d. Make Notification To The Vendor, Requesting Hsat Equipment In Somnoware, Providing All Necessary Information So That The Device Can Be Issued To The Patient.
-enters And Updates Pt Information As Necessary In Patient Profile/general Information.
-order Device Via Send To Dropship, Add Pertinent Instructions And Signify Device-type (current Equipment Watchpat 300 Vs Watchpat One) As Necessary.
e. If Unable To Contact Patient, Receive The Consult And Use Consult Toolbox To Document Call, Consult Then Changes To Active Status
3. Vendor After Receiving The Request For Hsat Device To Be Mail Out, Shall Comply With All Components Of Contracted Agreement(?), Including:
a. Contact Patient And Mail Device Within The Established Timeframes (2-3days)
6. Performance Monitoring
to Validate The Test Results Sent By The Contractor, A Cleveland Va Physician Will Review Results To Ensure Concurrence.
program Monitoring Will Include Ensuring That All Referrals For Sleep Testing Are Completed By The Vendor.
the Vendor Will Be Required To Submit The Following When Invoicing Va:
the List Of Patients (name And Patient Ssn)
date Of Delivery Of The Unit
the Tracking Labels Information
number Of Units/night Delivered
invoices Will Be Paid In Monthly Bases In Tungsten
the Vendor Will Invoice Va Only For The Tests Shipped To Patients Once The Orders Have Been Submitted To The Vendor By The Va Providers. The Vendor Will Not Charge Va Any Additional Fees For Defective Supplies, No-completed Tests Or Any Other Situation, For Unit Malfunctioning, Lack Of All Supplies In Packages, Or Any Lost Items By The Vendor. Any Additional Charges Will Be Discussed With The Co And The Cor For Approvals.
all Invoiced Items Will Need To Be Part Of The Clins As Stated In The Contract.
vendor Is Required To Email On Weekly Bases The List Of Patients That Have Received The Units, And Constantly Update The Cor Of The Units Used And Remaining Balance.
7. Security Requirements
service & Maintenance Will Follow The Security Requirements As Per Va S Medical Device Protection Program (mdpp) Which Protects Va S Medical Devices Through A Comprehensive Security Initiative That Encompasses Pre-procurement Assessments, Medical Device Isolation Architecture (mdia), Communication, Validation, Scanning, Access Control List Remediation, Patching, And Secure Remote Connectivity.
cloudpat Platform
cloudpat Is A Hipaa-compliant Web-based Cloud Application That Allows Users To Streamline Their Workflow Electronically, Without Having To Operate Or Maintain An In-house Solution.
cloudpat Provides Instant Access To Comprehensive Study Reports From Any Online Location, As Well As The Option Of Sending Studies For Interpretation By A Certified Sleep Physician.
1. Subpart 839.2 Information And Information Technology Security Requirements
839.201 Contract Clause For Information And Information Technology Security:
a. Due To The Threat Of Data Breach, Compromise Or Loss Of Information That Resides On Either Va-owned Or Contractor-owned Systems, And To Comply With Federal Laws And Regulations, Va Has Developed An Information And Information Technology Security Clause To Be Used When Va Sensitive Information Is Accessed, Used, Stored, Generated, Transmitted, Or Exchanged By And Between Va And A Contractor, Subcontractor Or A Third Party In Any Format (e.g., Paper, Microfiche, Electronic Or Magnetic Portable Media).
b. In Solicitations And Contracts Were Va Sensitive Information Or Information Technology Will Be Accessed Or Utilized, The Co Shall Insert The Clause Found At 852.273-75, Security Requirements For Unclassified Information Technology Resources.
2. 852.273-75 - Security Requirements For Unclassified Information Technology Resources (interim- October 2008)
check - In Requirements
the Field Service Engineer Must Report To The Biomed Supervisor To Sign In With Biomed Staff Before Work Begins. Additionally, One Must Submit Any Mobile Media Devices That Would Be Used On The System For A Virus Scan. Upon Completion Of Work, The Field Service Engineer Must Report To Biomed Supervisor To Brief Biomed Supervisor Or Biomed Staff If Supervisor Is Unavailable Concerning Completion Of Service, And Then To Sign Out. At The End Of Each Briefing, Field Service Engineer Will And Must Sign Out.
the Contractor, Their Personnel, And Their Subcontractors Shall Be Subject To The Federal Laws, Regulations, Standards, And Va Directives And Handbooks Regarding Information And Information System Security As Delineated In This Contract.
a Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va Information And Va Information Systems For Their Employees, Subcontractors, And Affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, Agreement, Or Task Order.
the Contractor Shall Be Responsible For Safeguarding All Government Equipment, Information And Property Provided For Contractor Use. At The Close Of Each Work Period, Government Facilities, Equipment, And Materials Shall Be Secured.
all Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures. A Bi Is Not Required Per Va Information And Information System Security/privacy Requirements For It Contracts Dated August 2008 If The Following Exception Applies:
contract Personnel With Limited And Intermittent Access To Equipment Connected To Facility Networks On Which Limited Va Sensitive Information May Reside, Including Medical Equipment Contractors Who Install, Maintain, And Repair Networked Medical Equipment Such As Ct Scanners, Ekg Systems, Icu Monitoring, Etc. In This Case, Veterans Health Administration Facilities Must Have A Duly Executed Va Business Associate Agreement (baa) In Place With The Vendor In Accordance With Vha Handbook 1600.1, Business Associates, To Assure Compliance With The Health Insurance Portability And Accountability Act Of 1996 (hipaa) In Addition To The Contract. Contract Personnel, If On Site, Should Be Escorted By Va It Staff.
appendix C
1. General
contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be Subject To The Same Federal Laws, Regulations, Standards, And Va Directives And Handbooks As Va And Va Personnel Regarding Information And Information System Security.
2. Access To Va Information And Va Information Systems
a. A Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va Information And Va Information Systems For Their Employees, Subcontractors, And Affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, Agreement, Or Task Order. All Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures.
b. The Contractor Shall Be Responsible For Safeguarding All Government Equipment, Information And Property Provided For Contractor Use. At The Close Of Each Work Period, Government Facilities, Equipment, And Materials Shall Be Secured. Custom Software Development And Outsourced Operations Must Be In The U.s. To The Maximum Extent Practical. If Such Services Are Proposed To Be Performed Abroad And Are Not Disallowed By Other Va Policy Or Mandates, The Contractor/subcontractor Must State Where All Non-u.s. Services Are Provided And Detail A Security Plan, Deemed To Be Acceptable By Va, Specifically To Address Mitigation Of The Resulting Problems Of Communication, Control, Data Protection, And So Forth. Location Within The U.s. May Be An Evaluation Factor.
c. All Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures. A Bi Is Not Required Per Va Information And Information System Security/privacy Requirements For It Contracts Dated August 2008 If The Following Exception Applies:
contract Personnel With Limited And Intermittent Access To Equipment Connected To Facility Networks On Which Limited Va Sensitive Information May Reside, Including Medical Equipment Contractors Who Install, Maintain, And Repair Networked Medical Equipment Such As Ct Scanners, Ekg Systems, Icu Monitoring, Etc. In This Case, Veterans Health Administration Facilities Must Have A Duly Executed Va Business Associate Agreement (baa) In Place With The Vendor In Accordance With Vha Handbook 1600.1, Business Associates, To Assure Compliance With The Health Insurance Portability And Accountability Act Of 1996 (hipaa) In Addition To The Contract. Contract Personnel, If On Site, Should Be Escorted By Va It Staff.
the Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When An Employee Working On A Va System Or With Access To Va Information Is Reassigned Or Leaves The Contractor Or Subcontractor S Employ. The Contracting Officer Must Also Be Notified Immediately By The Contractor Or Subcontractor Prior To An Unfriendly Termination.
3. Va Information Custodial Language
a. Information Made Available To The Contractor Or Subcontractor By Va For The Performance Or Administration Of This Contract Or Information Developed By The Contractor/subcontractor In Performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor's Rights To Use Data As Described In Rights In Data - General, Far 52.227-14(d) (1).
b. The Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive Information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A Minimum, Fips 140-2 Validated.
c. Va Information Should Not Be Co-mingled, If Possible, With Any Other Data On The Contractors/subcontractor S Information Systems Or Media Storage Systems To Ensure Va Requirements Related To Data Protection And Media Sanitization Can Be Met. If Co-mingling Must Be Allowed To Meet The Requirements Of The Business Need, The Contractor Must Ensure That Va S Information Is Returned To The Va Or Destroyed In Accordance With Va S Sanitization Requirements. Va Reserves The Right To Conduct Onsite Inspections Of Contractor And Subcontractor It Resources To Ensure Data Security Controls, Separation Of Data And Job Duties, And Destruction/media Sanitization Procedures Follow Va Directive Requirements.
c. Prior To Termination Or Completion Of This Contract, Contractor/subcontractor Must Not Destroy Information Received From Va, Or Gathered/created By The Contractor During Performing This Contract Without Prior Written Approval By The Va. Any Data Destruction Done On Behalf Of Va By A Contractor/subcontractor Must Be Done In Accordance With National Archives And Records Administration (nara) Requirements As Outlined In Va Directive 6300, Records And Information Management And Its Handbook 6300.1 Records Management Procedures, Applicable Va Records Control Schedules, And Va Handbook 6500.1, Electronic Media Sanitization. Self-certification By The Contractor That The Data Destruction Requirements Above Have Been Met Must Be Sent To The Va Contracting Officer Within 30 Days Of Termination Of The Contract.
d. The Contractor/subcontractor Must Receive, Gather, Store, Back Up, Maintain, Use, Disclose And Dispose Of Va Information Only In Compliance With The Terms Of The Contract And Applicable Federal And Va Information Confidentiality And Security Laws, Regulations And Policies. If Federal Or Va Information Confidentiality And Security Laws, Regulations, And Policies Become Applicable To The Va Information Or Information Systems After Execution Of The Contract, Or If Nist Issues Or Updates Applicable Fips Or Special Publications (sp) After Execution Of This Contract, The Parties Agree To Negotiate In Good Faith To Implement The Information Confidentiality And Security Laws, Regulations, And Policies In This Contract.
e. The Contractor/subcontractor Shall Not Make Copies Of Va Information Except As Authorized And Necessary To Perform The Terms Of The Agreement Or To Preserve Electronic Information Stored On Contractor/subcontractor Electronic Storage Media For Restoration In Case Any Electronic Equipment Or Data Used By The Contractor/subcontractor Needs To Be Restored To An Operating State. If Copies Are Made For Restoration Purposes, After The Restoration Is Complete, The Copies Must Be Appropriately Destroyed.
f. If Va Determines That The Contractor Has Violated Any Of The Information Confidentiality, Privacy, And Security Provisions Of The Contract, It Shall Be Sufficient Grounds For Va To Withhold Payment To The Contractor Or Third Party Or Terminate The Contract For Default Or Terminate For Cause Under Federal Acquisition Regulation (far) Part 12.
g. If A Vha Contract Is Terminated For Cause, The Associated Baa Must Also Be Terminated And Appropriate Actions Taken In Accordance With Vha Handbook 1600.01, Business Associate Agreements. Absent An Agreement To Use Or Disclose Protected Health Information, There Is No Business Associate Relationship.
h. The Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive Information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A Minimum, Fips 140-2 Validated.
i. The Contractor/subcontractor S Firewall And Web Services Security Controls, If Applicable, Shall Meet Or Exceed Va S Minimum Requirements. Va Configuration Guidelines Are Available Upon Request.
j. Except For Uses And Disclosures Of Va Information Authorized By This Contract For Performance Of The Contract, The Contractor/subcontractor May Use And Disclose Va Information Only In Two Other Situations: (i) In Response To A Qualifying Order Of A Court Of Competent Jurisdiction, Or (ii) With Va S Prior Written Approval. The Contractor/subcontractor Must Refer All Requests For, Demands For Production Of, Or Inquiries About, Va Information And Information Systems To The Va Contracting Officer For Response.
k. Notwithstanding The Provision Above, The Contractor/subcontractor Shall Not Release Va Records Protected By Title 38 U.s.c. 5705, Confidentiality Of Medical Quality Assurance Records And/or Title 38 U.s.c. 7332, Confidentiality Of Certain Health Records Pertaining To Drug Addiction, Sickle Cell Anemia, Alcoholism Or Alcohol Abuse, Or Infection With Human Immunodeficiency Virus. If The Contractor/subcontractor Is In Receipt Of A Court Order Or Other Requests For The Above-mentioned Information, That Contractor/subcontractor Shall Immediately Refer Such Court Orders Or Other Requests To The Va Contracting Officer For Response.
l. For Service That Involves The Storage, Generating, Transmitting, Or Exchanging Of Va Sensitive Information But Does Not Require C&a Or An Mou-isa For System Interconnection, The Contractor/subcontractor Must Complete A Contractor Security Control Assessment (csca) On A Yearly Basis And Provide It To The Cotr.
m. The C&a Requirements Do Not Apply, And That A Security Accreditation Package Is Not Required.
5. Information System Hosting, Operation, Maintenance, Or Use
a. For Information Systems That Are Hosted, Operated, Maintained, Or Used On Behalf Of Va At Non-va Facilities, Contractors/subcontractors Are Fully Responsible And Accountable For Ensuring Compliance With All Hipaa, Privacy Act, Fisma, Nist, Fips, And Va Security And Privacy Directives And Handbooks. This Includes Conducting Compliant Risk Assessments, Routine Vulnerability Scanning, System Patching And Change Management Procedures, And The Completion Of An Acceptable Contingency Plan For Each System. The Contractor S Security Control Procedures Must Be Equivalent To Those Procedures Used To Secure Va Systems. A Privacy Impact Assessment (pia) Must Also Be Provided To The Cotr And Approved By Va Privacy Service Prior To Operational Approval. All External Internet Connections To Va S Network Involving Va Information Must Be Reviewed And Approved By Va Prior To Implementation.
d. The Contractor/subcontractor S System Must Adhere To All Fisma, Fips, And Nist Standards Related To The Annual Fisma Security Controls Assessment And Review And Update The Pia. Any Deficiencies Noted During This Assessment Must Be Provided To The Va Contracting Officer And The Iso For Entry Into Va S Poa&m Management Process. The Contractor/subcontractor Must Use Va S Poa&m Process To Document Planned Remedial Actions To Address Any Deficiencies In Information Security Policies, Procedures, And Practices, And The Completion Of Those Activities. Security Deficiencies Must Be Corrected Within The Timeframes Approved By The Government. Contractor/subcontractor Procedures Are Subject To Periodic, Unannounced Assessments By Va Officials, Including The Va Office Of Inspector General. The Physical Security Aspects Associated With Contractor/subcontractor Activities Must Also Be Subject To Such Assessments. If Major Changes To The System Occur That May Affect The Privacy Or Security Of The Data Or The System, The C&a Of The System May Need To Be Reviewed, Retested And Re-authorized Per Va Handbook 6500.3. This May Require Reviewing And Updating All The Documentation (pia, System Security Plan, Contingency Plan). The Certification Program Office Can Provide Guidance On Whether A New C&a Would Be Necessary.
e. The Contractor/subcontractor Must Conduct An Annual Self-assessment On All Systems And Outsourced Services As Required. Both Hard Copy And Electronic Copies Of The Assessment Must Be Provided To The Cotr. The Government Reserves The Right To Conduct Such An Assessment Using Government Personnel Or Another Contractor/subcontractor. The Contractor/subcontractor Must Take Appropriate And Timely Action (this Can Be Specified In The Contract) To Correct Or Mitigate Any Weaknesses Discovered During Such Testing, Generally At No Additional Cost.
g. All Electronic Storage Media Used On Non-va Leased Or Non-va Owned It Equipment That Is Used To Store, Process, Or Access Va Information Must Be Handled In Adherence With Va Handbook 6500.1, Electronic Media Sanitization Upon: (i) Completion Or Termination Of The Contract Or (ii) Disposal Or Return Of The It Equipment By The Contractor/subcontractor Or Any Person Acting On Behalf Of The Contractor/subcontractor, Whichever Is Earlier. Media (hard Drives, Optical Disks, Cds, Back-up Tapes, Etc.) Used By The Contractors/subcontractors That Contain Va Information Must Be Returned To The Va For Sanitization Or Destruction Or The Contractor/subcontractor Must Self-certify That The Media Has Been Disposed Of Per 6500.1 Requirements. This Must Be Completed Within 30 Days Of Termination Of The Contract.
bio-medical Devices And Other Equipment Or Systems Containing Media (hard Drives, Optical Disks, Etc.) With Va Sensitive Information Must Not Be Returned To The Vendor At The End Of Lease, For Trade-in, Or Other Purposes. The Options Are:
(1) Vendor Must Accept The System Without The Drive.
(2) Va S Initial Medical Device Purchase Includes A Spare Drive Which Must Be Installed In Place Of The Original Drive At Time Of Turn-in; Or
(3) Va Must Reimburse The Company For Media At A Reasonable Open Market Replacement Cost At Time Of Purchase.
(4) Due To The Highly Specialized And Sometimes Proprietary Hardware And Software Associated With Medical Equipment/systems If It Is Not Possible For The Va To Retain The Hard Drive, Then.
(5) The Equipment Vendor Must Have An Existing Baa If The Device Being Traded In Has Sensitive Information Stored On It And Hard Drive(s) From The System Are Being Returned Physically Intact; And
(6) Any Fixed Hard Drive On The Device Must Be Non-destructively Sanitized To The Greatest Extent Possible Without Negatively Impacting System Operation. Selective Clearing Down To Patient Data Folder Level Is Recommended Using Va Approved And Validated Overwriting Technologies/methods/tools. Applicable Media Sanitization Specifications Need To Be Preapproved And Described In The Purchase Order Or Contract.
(7) A Statement Needs To Be Signed By The Director (system Owner) That States That The Drive Could Not Be Removed And That (a) And (b) Controls Above Are In Place And Completed. The Iso Needs To Maintain The Documentation.
6. Security Incident Investigation
a. The Term Security Incident Means An Event That Has, Or Could Have, Resulted In
unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action That Breaches Va Security Procedures. The Contractor/subcontractor Shall Immediately Notify The Cotr And Simultaneously, The Designated Iso And Privacy Officer For The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosure Of Sensitive Information, Including That Contained In System(s) To Which The Contractor/subcontractor Has Access.
b. To The Extent Known By The Contractor/subcontractor, The Contractor/subcontractor S Notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The Incident (including To Whom, How, When, And Where The Va Information Or Assets Were Placed At Risk Or Compromised), And Any Other Information That The Contractor/subcontractor Considers Relevant.
c. With Respect To Unsecured Protected Health Information, The Business Associate Is Deemed To Have Discovered A Data Breach When The Business Associate Knew Or Should Have Known Of A Breach Of Such Information. Upon Discovery, The Business Associate Must Notify The Covered Entity Of The Breach. Notifications Need To Be Made In Accordance With The Executed Business Associate Agreement.
d. In Instances Of Theft Or Break-in Or Other Criminal Activity, The Contractor/subcontractor Must Concurrently Report The Incident To The Appropriate Law Enforcement Entity (or Entities) Of Jurisdiction, Including The Va Oig And Security And Law Enforcement. The Contractor, Its Employees, And Its Subcontractors And Their Employees Shall Cooperate With Va And Any Law Enforcement Authority Responsible For The Investigation And Prosecution Of Any Possible Criminal Law Violation(s) Associated With Any Incident. The Contractor/subcontractor Shall Cooperate With Va In Any Civil Litigation To Recover Va Information, Obtain Monetary Or Other Compensation From A Third Party For Damages Arising From Any Incident, Or Obtain Injunctive Relief Against Any Third Party Arising From, Or Related To, The Incident.
7. Liquidated Damages For Data Breach
a. Consistent With The Requirements Of 38 U.s.c. §5725, A Contract May Require Access To Sensitive Personal Information. If So, The Contractor Is Liable To Va For Liquidated Damages In The Event Of A Data Breach Or Privacy Incident Involving Any Spi The Contractor/subcontractor Processes Or Maintains Under This Contract. However, It Is The Policy Of Va To Forgo Collection Of Liquidated Damages In The Event The Contractor Provides Payment Of Actual Damages In An Amount Determined To Be Adequate By The Agency.
a- 1. Based On The Determinations Of The Independent Risk Analysis, The Contractor Shall Be Responsible For Paying To The Va Liquidated Damages In The Amount Of $37.50 Per Affected Individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals Consisting Of The Following:
(1) Notification.
(2) One Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At Least 3 Relevant Credit Bureau Reports.
(3) Data Breach Analysis.
(4) Fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And Credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution.
(5) One Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And
(6) Necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit Records, Histories, Or Financial Affairs.
b. The Contractor/subcontractor Shall Provide Notice To Va Of A Security Incident As Set Forth In The Security Incident Investigation Section Above. Upon Such Notification, Va Must Secure From A Non-department Entity Or The Va Office Of Inspector General An Independent Risk Analysis Of The Data Breach To Determine The Level Of Risk Associated With The Data Breach For The Potential Misuse Of Any Sensitive Personal Information Involved In The Data Breach. The Term 'data Breach' Means The Loss, Theft, Or Other Unauthorized Access, Or Any Access Other Than That Incidental To The Scope Of Employment, To Data Containing Sensitive Personal Information, In Electronic Or Printed Form, That Results In The Potential Compromise Of The Confidentiality Or Integrity Of The Data. Contractor Shall Fully Cooperate With The Entity Performing The Risk Analysis. Failure To Cooperate May Be Deemed A Material Breach And Grounds For Contract Termination.
c. Each Risk Analysis Shall Address All Relevant Information Concerning The Data Breach, Including The Following:
(1) Nature Of The Event (loss, Theft, Unauthorized Access).
(2) Description Of The Event, Including:
(a) Date Of Occurrence.
(b) Data Elements Involved, Including Any Pii, Such As Full Name, Social Security Number, Date Of Birth, Home Address, Account Number, Disability Code.
(3) Number Of Individuals Affected Or Potentially Affected.
(4) Names Of Individuals Or Groups Affected Or Potentially Affected.
(5) Ease Of Logical Data Access To The Lost, Stolen Or Improperly Accessed Data Considering The Degree Of Protection For The Data, E.g., Unencrypted, Plain Text.
(6) Amount Of Time The Data Has Been Out Of Va Control.
(7) The Likelihood That The Sensitive Personal Information Will Or Has Been Compromised (made Accessible To And Usable By Unauthorized Persons);
(8) Known Misuses Of Data Containing Sensitive Personal Information, If Any.
(9) Assessment Of The Potential Harm To The Affected Individuals.
(10) Data Breach Analysis As Outlined In 6500.2 Handbook, Management Of Security And Privacy Incidents, As Appropriate; And
(11) Whether Credit Protection Services May Assist Record Subjects In Avoiding Or Mitigating The Results Of Identity Theft Based On The Sensitive Personal Information That May Have Been Compromised.
d. Based On The Determinations Of The Independent Risk Analysis, The Contractor Shall Be Responsible For Paying To The Va Liquidated Damages Per Affected Individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals Consisting Of The Following:
(1) Notification.
(2) One Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At Least 3 Relevant Credit Bureau Reports.
(3) Data Breach Analysis.
(4) Fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And Credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution.
(5) One Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And
(6) Necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit Records, Histories, Or Financial Affairs.
8. Security Controls Compliance Testing
on A Periodic Basis, Va, Including The Office Of Inspector General, Reserves The Right To
evaluate Any Or All Of The Security Controls And Privacy Practices Implemented By The Contractor Under The Clauses Contained Within The Contract. With 10 Working-days Notice, At The Request Of The Government, The Contractor Must Fully Cooperate And Assist In A Government-sponsored Security Controls Assessment At Each Location Wherein Va Information Is Processed Or Stored, Or Information Systems Are Developed, Operated, Maintained, Or Used On Behalf Of Va, Including Those Initiated By The Office Of Inspector General. The Government May Conduct A Security Control Assessment On Shorter Notice (to Include Unannounced Assessments) As Determined By Va In The Event Of A Security Incident Or At Any Other Time.
9. Training
a. All Contractor Employees And Subcontractor Employees Requiring Access To Va
information And Va Information Systems Shall Complete The Following Before Being Granted Access To Va Information And Its Systems:
(1) Sign And Acknowledge (either Manually Or Electronically) Understanding Of And Responsibilities For Compliance With The Contractor Rules Of Behavior, Appendix E Relating To Access To Va Information And Information Systems.
(2) Successfully Complete The Va Cyber Security Awareness And Rules Of Behavior Training And Annually Complete Required Security Training.
(3) Successfully Complete The Appropriate Va Privacy Training And Annually Complete Required Privacy Training; And
(4) Successfully Complete Any Additional Cyber Security Or Privacy Training, As Required For Va Personnel With Equivalent Information System Access [to Be Defined By The Va Program Official And Provided To The Contracting Officer For Inclusion In The Solicitation Document E.g., Any Role-based Information Security Training Required In Accordance With Nist Special Publication 800-16, Information Technology Security Training Requirements.]
b. The Contractor Shall Provide To The Contracting Officer And/or The Cotr A Copy Of The
training Certificates And Certification Of Signing The Contractor Rules Of Behavior For Each
applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually Thereafter, As Required.
c. Failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior
annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All Physical Or Electronic Access Privileges And Removal From Work On The Contract Until Such Time As The Training And Documents Are Complete.
10. System Interconnection
Any Va External Computer System Interconnections Between Va Systems On The Va Network And Va Business Partner Systems Residing Outside The Va Network Will Require A Signed Memorandum Of Understanding (mou) And Interconnection Security Agreement (isa) Collectively Known As Mou Isa Between The Va And The Va Business Partner.
11. Government-furnished Equipment (gfe)/government-furnished Information (gfi).
there Is No Gfe That Is Provided To The Contractor.
12. Other Pertinent Information Or Special Considerations.
n/a
A. Identification Of Possible Follow-on Work.
based On Sleep Testing Outcomes, Actions With Be Patient Specific.
B. Identification Of Potential Conflicts Of Interest (coi).
no Organizational Coi Exists.
C. Identification Of Non-disclosure Requirements.
n/a
D. Packaging, Packing And Shipping Instructions.
n/a
E. Inspection And Acceptance Criteria.
n/a
13. Risk Control
contractor Will Not Share Patient Sensitive Information Across It Platforms.
14. Place Of Performance.
the Sleep Study Tests Will Be Performed At The Patients Houses Whereas The Monitoring And Tests Results Will Be Performed At The Louis Stokes Cleveland Va Facility At 10701 East Blvd., Cleveland, Ohio 44106.
15. Period Of Performance.
six Months From The Date Of The Contract Award.
16. Delivery Schedule. Referrals For Sleep Testing Will Begin Upon Receipt Of Signed Contract.
schedule
item Number
description Of Supplies/services
quantity
unit
0001
100.00
ea
service For Wp Direct Using Wpone-m For 2 Nights
or Equal (meets Or Exceeds The Sow)
0002
100.00
ea
watchpat Direct 2nd Night
or Equal (meets Or Exceeds The Sow)
0003
250.00
ea
watchpatr Direct Program
or Equal (meets Or Exceeds The Sow)
0004
4,750.00
ea
watchpatr One Direct Program
or Equal (meets Or Exceeds The Sow)
0005
100.00
ea
wpone-m Probe For Watchpat Direct Service
or Equal (meets Or Exceeds The Sow)
the Naics Code For This Procurement Is 621610 And The Small Business Size Standard Is $19,000,000.00.
responses To This Notice Shall Be E-mailed To Christopher A. Callihan At Christopher.callihan@va.gov. Telephone Responses Will Not Be Accepted. Responses Must Be Received In Writing No Later Than 3:00 P.m., Monday, February 12 2024. This Notice Is To Assist The Va In Determining Sources Only. A Solicitation Is Not Currently Available. When Responding Please Include Adequate Documentation Detailing The Capabilities Of The Offeror To Meet The Requirements Of The Statement Of Work
the Va Is Not Seeking Pricing Or Offers Of Any Kind. There Is No Guarantee, Expressed Or Implicit, That The Market Research For This Acquisition Will Result In A Particular Set-aside Or Sole Source Award, Or Any Other Guarantee Of Award Strategy. All Information Is To Be Provided On A Voluntary Basis At No Charge To The Government.
Closing Date12 Feb 2024
Tender AmountRefer Documents
VETERANS AFFAIRS, DEPARTMENT OF USA Tender
Healthcare and Medicine
United States
Details: Sources Sought Notice: The Department Of Veterans Affairs, Network Contracting Office 4 (nco 04), Is Conducting A Market Survey To Identify Potential Sources To Provide Radiopharmaceuticals To Include Pet For The Lebanon Va Medical Center (lvamc)-1700 S. Lincoln Avenue, Lebanon, Pa 17042.
this Notice Is Issued For Informational Planning Purposes Only And Is Not A Request For Quote Or Announcement Of A Solicitation. Submitting Information For This Notice Is Voluntary And Va Assumes No Responsibility For Any Costs Incurred Associated With The Preparation Of Responses Submitted As A Result Of This Notice. No Solicitation Is Available At This Time. If A Solicitation Is Issued It Will Be Announced At A Later Date, And All Interested Parties Must Respond To That Solicitation Announcement Separately From The Responses To This Announcement.
the Purpose Of This Market Research Is To Identify Capable Sources That Are Both Experienced And Qualified To Provide Radiopharmaceuticals In Accordance With Statement Of Work.
the North American Industry Classification System Code (naics) Is 325412 Medical Laboratories, And The Small Business Size Standard Is 1300 Employees For This Type Of Effort.
vendors Must Be Registered In The System For Award Management (sam) At Https://www.sam.gov And Shall Complete Electronic Annual Representations And Certifications In Sam Prior To Award Of Contract. If You Are Responding As A Service-disabled Veteran Owned Small Businesses Or Veteran Owned Small Businesses (sdvosb S And Vosb S), Your Company Must Be Registered In Vetbiz And Maintain A Current Certification (https://www.vetbiz.va.gov).
capability Statement And Documentation:
companies Are To Provide A Summary Of Your Firm S Capabilities, Experience, And Knowledge In Providing These Services. Sources Are Asked To Provide The Following Information:
1. Company Information:
Company Name
Company Address
Company Uei Sam
Company Naics Code(s)
Point Of Contact Name
Point Of Contact Phone Number
Point Of Contact Email Address
Company Website (if Available)
2. The North American Industry Classification System Code (naics) Is 621511 Medical Laboratories, And The Small Business Size Standard Is $41.5 Million.
based On This Information, Please Indicate Whether Your Company Is A:
service Disabled Veteran Owned Small Business (sdvosb)
veteran Owned Small Business (vosb)
8(a)
hub Zone Small Business
women Owned Small Business
small Disadvantaged Business (sdb)
small Business Concern
large Business
3. Provide A Summary Of Your Firm S Ability/ Capability To Meet The Services Described In This Notice (see Attached Sow).
4. Government Contracts For These Services In The Last 3 Years. Include:
government Agency
contract Number
dollar Value
period Of Performance
government Point Of Contact Information (name, Email, Phone Number)
information Regarding Your Company S Capacity And Capability To Provide Such Services Are To Be Submitted Electronically On Or Before 9:00 Am, Monday, 02/26/2024 Addressed To Christa Stine, Contract Specialist Christa.stine@va.gov.
statement Of Work
lebanon Va Medical Center
title Of Project: Radiopharmaceuticals For Nuclear Medicine To Include Pet.
scope Of Work: The Contractor Shall Provide All Radiopharmaceuticals And Inventory
management Services Including Equipment Necessary To Perform And Supply Any Of The
requests For The Lebanon Va Medical Center. The Contractor Shall Perform To The Standards In
this Contract.
background: The Va Medical Center In Lebanon, Pa, Is Establishing A Contract To Meet
Increased Demand For Receipt, Storage, Warehousing, Inventory Management, Packaging And Shipment Preparation, Distribution, And Transportation For Radiopharmaceutical Products In Support Of The Va Medical Center Nuclear Medicine And Pet Needs. It Is The Intent Of This Contract To Have A Supply Of Radiopharmaceuticals Readily Available For Shipment/transportation And Continuous Inventory Management Services And Equipment During Normal And Other Than Normal Working Hours As Described In This Statement Of Work. Offerors Shall Furnish And Deliver F.o.b. Destination All Items As Listed In The Schedule Of Supplies And Services And Others That May Be Needed In The Future. The Government Prefers Vendors Who Provide Non-high Enriched Uranium Sources (non-heu). Contractor Must Be Licensed By The Nuclear Regulatory Commission And Be Regularly Established In The Business Of Providing Radiopharmaceuticals.
performance Period: The Government Is Requesting A Five (5) Year Contract With Yearly Task Orders, And A Period Of Performance Beginning August 1, 2024, Through July 31, 2029.
base Year: August 1, 2024 July 31, 2025
year One: August 1, 2025 July 31, 2026
year Two: August 1, 2026 July 31, 2027
year Three: August 1, 2027 July 31, 2028
year Four: August 1, 2028 July 31, 2029
type Of Contract: Firm Fixed Price
contracting Officer Representative: Delivery Shall Be Coordinated With The Designated Contract Officer Representative (cor):
nominated Cor: Jasir Nayati
Phone: (717) 272-6621 X3621
Email: Jasir.nayati@va.gov
note: The Cor Has No Authority To Change The Terms And Conditions Of The Awarded
contract.
general Requirements
contractor Shall Ensure That Orders Placed Each Day (monday Friday By 6:30pm) For Delivery The Next Day.
a Second Order May Be Placed Each Business Day (by 10 Am) For Same Day Delivery.
if Additional Radiopharmaceuticals (m/f Or Holidays/weekends) Then A Delivery Charge Shall Be Added To The Cost Of The Radiopharmaceuticals As Specified.
contractor Shall Provide An Adequate Supply Of Contract Products To Meet The Requirements Of Lebanon Va Medical Center As Its Distribution Points.
contractor Shall Label All Supplies As To The Type And Amount Of Radiopharmaceutical, Lot Number, Preparation Time, Expiration Time, Date, Etc., And Provide A Bar Labeled Insert To Allow Scanning Data Into A Nuclear Medicine Information Management System (nmis). Contractor Product Barcode System Shall Be Compatible With Nuclear Medicine Information System (nmis) In General.
contractor Shall Perform All Quality Control Procedures As Required By Federal And State Regulatory Agencies.
contractor Shall Meet All Nuclear Regulatory Commission (nrc), Department Of Transportation, Fda, Osha And All Other Agency Rules And Regulations (federal And State). Nrc Must Maintain All Certifications Throughout The Performance Of Contract. Contractor Must Have Current License.
contractor Shall Provide Evidence Of Special Driver S Licenses (competency) Due To Transporting Hazardous Materials. Contractor Shall Meet All Nuclear Regulatory Commission, Department Of Transportation, F.d.a., Osha And All Other Agency Rules And Regulations (federal And State).
contractor Shall Test All Products For Quality Control At An Agreed Upon Frequency And Only Those Products That Pass Quality Control May Be Sent To The Va. This Testing Shall Be Performed At No Cost To The Va. The Contractor Will Provide A Detailed Description Of The Test Upon Request.
10. Contractor Shall Pick Up Scheduled Items, Used And Unused, For Proper Disposal.
11. Contractor Shall Perform Quality Control On Each Agent Dispensed.
12. Contractor Shall Accept Returns For Credit Under The Following Conditions:
product(s) Shipped In Error.
product(s) Damaged In Shipment
concealed Shipping Damages
recalled Product(s)
outdated Products In Unopened, Original Container (specifically Authorized For Return By Manufacturer).
13. Contractor/supplier Shall Abide By (cfr 10) Title Code Of Federal Regulations, Which
States: A Licensee May Use For Medical Use Only:
by-product Material Manufactured, Labeled, Packaged, And Distributed In Accordance With A License Issued Pursuant To The Regulations In Title 10, Code Of Federal Regulations, Part 35, And The Equivalent Regulations Of An Agreement State.
reagent Kits That Have Been Manufactured, Labeled, Packed, And Distributed In Accordance With The Approval By The Commission Pursuant To S32.73 Or An Agreement State Under Equivalent Regulations For The Preparation Of Radiopharmaceuticals For Medical Use.
Specific Mandatory Tasks And Associated Deliverables
Product Substitutions: Any Substitutions Of Product Shall Have The Written Approval Of
The Va Nuclear Medicine Service And The Contracting Officer Or His/her Designee.
No Substitutions Are Currently Requested To Ensure Consistency With Follow-up Imaging.
Product Replacement: All Defective Or Inferior Products Shall Be Replaced Within The
Timeline Specified At No Costs To The Va.
Acceptance: All Products Are Purchased Subject To Acceptance By The Lebanon Medical
center. Products That Fail To Meet Quality Control Criteria Will Not Be Accepted. Products Will Be Rejected And May Be Discarded If Found Unsatisfactory When They Are Received, Or Later If Deterioration Of The Product Occurs Before The Expiration Date. The Va Will Not Be Financially Liable For Unacceptable Materials.
recall Notices: It Is The Contractor S Responsibility To Provide The Va With Recall Notices On Any Product That Has Been Delivered To The Va That May Be Defective. Notification Shall Be Made To The Contracting Officer And The Nuclear Medicine Contracting Officer Representative Amy Landis Utilizing The Most Expedient Method.
Contractor Consultation Service: Consultation Service Regarding Radiopharmaceutical
Applications, Problems, Controls, Etc., Shall Be Provided Upon Request At No Charge.
General Ordering
Ordering: Normal Orders Shall Be Placed During The Workday, And Delivery Shall Be Required
By 6:30 Am The Following Workday To The Lebanon Va Medical Center, Nuclear Medicine
Department. Contractors Shall Ensure That Orders Placed Each Day (monday Friday By
4:30pm) Shall Be Delivered By The Next Business Day (monday Friday By 6:30 Am. A Second
Order May Be Placed Each Business Day By 10am, For Same Day Delivery. If There Is Need For
An Additional Delivery Of Isotopes (monday Friday Or Holidays/weekends) Then A Delivery
Charge Can Be Added To The Cost Of The Radiopharmaceuticals (see Schedule Of Supplies And
Services). Due To The Demands Of The Medical Center Patient Care Requirements, Contractor
Shall Provide Routine Delivery And Pick-up As Many Times As Required By The Lebanon Va
Medical Center. In The Event That The Requirements May Be Determined In Advance, A Longer
Delivery Time May Be Scheduled Accordingly. In Accordance With The Following:
the Delivery Order Shall Include The Following Information: Contract Item (s) And Quantity, Time (s) Of Delivery, And Applicable Va Order Number.
orders Can Be Placed By The Lebanon Va Medical Center Via Telephone, Fax, Or E-mail.
Ordering Contact Information: Contractor Shall Provide Contact Information For The Placement Of Orders For Items Listed In The Schedule Of Supplies And Services
the Lebanon Va Medical Center Poc Or Sme Assigned To This Contract Will Be The Only Individuals Authorized To Place Orders Under This Contract:
jasir Nayati Cnmt (primary Cor)
amy Landis Cnmt (back-up Cor/poc)
imani Crumlin Cnmt (poc)
emergency Ordering Procedures: An Added Cost Is Provided Iaw With Specified Line Items Of The Schedule Of Items For The Base For Emergency Preparation And Delivery Service Of
radiopharmaceuticals At Other Than Normal Working Hours. Normal Business Hours Are
considered Monday Through Friday: 6:30 Am 4:30 Pm.
the Lebanon Va Medical Center Considers The Following Emergency Duty Hours:
weekdays (monday Friday) 4:30 Pm 6:30 Am
weekends (saturday/sunday) All Hours
federal Holidays: A List Of The Expected Federal Holidays Is As Follows: New Year Sday, Birthday Of Martin Luther King, Jr., Washington S Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.
deliveries: All Orders Will Be Agreed Upon Between The Contractor And The Department Of
veterans Affairs Prior To Shipment. No Delivery Charge Shall Be Made For Additional Deliveries During Normal Working Hours, 7:00a.m.-4:00 Monday Friday.
emergency Deliveries: Requests For Emergency Doses Shall Be Delivered Within 90 Minutes Of Placing The Order. Emergency And Priority Studies Consist Of Less Than 20% Of The Daily Schedule. Radioactive Shipments Prepared In Advance To Anticipate Emergency Or Routine Studies Are Not Acceptable.
after Hours Delivery: Weekend (saturday/sunday) And All Federal Holiday (or Any Other Day
specifically Declared By The President Of The United States To Be A National Holiday) Deliveries Shall Be Made By Contacting The Veterans Medical Center Police To Unlock Hot Lab For Placement Of The Packages.
contractor Early Deliveries: When The Contractor Offers An Earlier Delivery Date And Time
than Specified, The Government Reserves The Right To Award Whether In Accordance With The Requested Schedule Or In Accordance With The Earlier Schedule Offered By The Contractor. If A Contractor Offers A Longer Delivery Than That Requested, The Government May Award Based On That Schedule. If The Contract Offers No Other Delivery Schedule, The Delivery Requested Shall Apply.
delivery Proposed:
delivery Of Supplies By The Scheduled Date Will Be Complete Except As Otherwise Authorized By The Ordering Personnel.
the Government May Terminate This Contract In Whole Or In Part If The Contractor Fails To Meet The Required Delivery Schedule. The Contractor Shall Be Liable For A Fixed, Occurring Amount Until The Government May Reasonably Obtain Delivery Of Similar Supplies. The Contractor Shall Not Be Charged With Damages When The Delay In Delivery Arises Out Of Causes Beyond The Control And Without The Fault Or Negligence Of The Contractor.
delivery Date And Time Specified May Be Adjusted By The Contracting Officer. The Contractor Will Be Notified Of This Change At Least Seven (7) Days Prior To The Original Or Adjusted Delivery Date.
delivery Location: Radiopharmaceuticals Shall Be Delivered To:
(the Hot Lab) Located Within The Nuclear Medicine Department
lebanon Va Medical Center
1700 S. Lincoln Ave
Lebanon, Pa 17042
access To This Room During Non-business Hours Shall Be Obtained By Contacting Va Police Service Or A Key To A Pass-through Shall Be Provided By The Contracting Officer S Representative (cor).
delivery Commitment: Time Of Delivery Specified Or Mutually Agreed To At The Time Of Receipt
of Telephone Orders Shall Become Mandatory Upon The Contractor. Failure To Perform In
accordance With The Delivery Commitment May Be Grounds For Termination Of Contract In
accordance With The Provisions For Default. All Charges Incurred For Delivery Shall Be Included In The Fee Schedule To Include Fuel Surcharges. Contractor Shall Provide On An As-needed Basis
miscellaneous Supplies And/or Services Including But Not Limited To The Following:
osha Compliant Monitoring Devices.
sealed Sources For Qa Procedures.
dose Calibrator Calibration.
annual Calibration Of Survey Meters.
rso Safety Audits For Federal Compliance.
damages In-transit: Under Fob Destination Procedures, Any In-transit Damage Is The
responsibility Of The Provider. The Contractor Is Responsible For Notifying The Contracting Officer Or Contracting Officer Representative Within 24 Hours After Loss Or Damage Of Material Is Known By The Contractor. The Contractor Shall Be Responsible For Initiating Action To Replace All Damaged Or Missing Material To The Government.
Packaging And Shipment Preparation: All Unit Dose Radiopharmaceuticals Delivered Must
Have A Bar Code With It So The Dose Can Be Scanned Into The Department S Dose Tracking System That It Owns. All Radiopharmaceuticals Shall Be Delivered In Unit Dose Form In Lead-shielded Containers. Plastic Shrink Wrap Fitted At Union Of Container Cap And Base Should Be Present To Ensure An Untampered Seal.
calibration/labels: All Radiopharmaceuticals Shall Be Calibrated And Labeled With Concentration, Calibration, Time, Total Volume, Total Activity, Lot Number And Prescription Number.
supplier Source Information: Product Information Including Supplier's Source Of Radiopharmaceuticals, Package Inserts, Results Of Quality Control Testing Performed By Supplier And Copies Of Supplier's License And Procedures Shall Be Provided At No Additional Charge.
added Charges: Contractor Shall Not Add To The Invoice The Cost Of Overages. Any Cost To
replace Damaged Or Incorrect Products Will Be At The Cost Of The Contractor. Replacements Shall Be Received Within Two (2) Hours Of Notification By The Va.
estimated Quantities For Nm/pet Radiopharmaceuticals Per Year:
clin
description Of Supplies/services
estimated Quantity Per Year
unit Measurement
0001
i-123, Sodium Iodide Capsule 200 Uci (capsule)
30
ea
0002
tc99m Sodium Pertechnetate Bulk (per Mci)
500
ea
0003
tc99m Sodium Pertechnetate Ud 25 Mci (unit Dose)
25
ea
0004
tc99m Sodium Pertechnetate Ud 26-50 Mci (unit Dose)
25
ea
0005
tc99m Medronate (mdp) (unit Dose)
300
ea
0006
tc99m Macroaggregated Albumin (unit Dose)
20
ea
0007
tc99m
pyrophosphate (pyp) (unit Dose)
12
ea
0008
tc99m Sestamibi (generic) (unit Dose)
2,000
ea
0009
tc99m Sodium Pertechnetate, Flood/cor (unit Dose)
4
ea
0010
tc99m Pentetate (dtpa), Aerosol (unit Dose)
20
ea
0011
tc99m Mebrofenin (generic) (unit Dose)
80
ea
0012
tc99m Mertiatide (mag3) (unit Dose)
30
ea
0013
tc99m Sulfur Colloid Ud (unit Dose)
100
ea
0014
ultratag Rbc
10
vi
0015
in-111 Pentetreotide (octreoscan) (unit Dose)
5
ea
0016
tc99m Exametazine (ceretec) Wbc Labeling (unit Dose)
10
ea
0017
blood Collection Kit
10
ea
0018
tc99m Hmpao Brain Scan (unit Dose)
2
ea
0019
201 Tici (per Mci)
30
ea
0020
i-123 Mibg (unit Dose)
3
ea
0021
in-111 Dtpa- Csf Studies (unit Dose)
6
ea
0022
tc99m Dmsa (unit Dose)
2
ea
0023
67ga Citrate (per Mci)
10
ea
0024
tc99m Sulfur Colloid Ud Filtered
5
ea
0025
tc99m Myoview (unit Dose)
2
ea
0026
in111 Oxine For Wbc (procedure)
2
ea
0027
tc99m Neurolite (unit Dose)
2
ea
0028
hespan
10
ea
0029
datscan (ioflupane)
50
ea
0030
i-131
10
ea
0031
i-131 Ea Add
640
ea
0032
fdg
625
ea
0033
naf
2
ea
0034
amyvid
10
ea
0035
axumin
12
ea
0036
netspot
24
ea
0037
cerianna
10
ea
0038
flurpiridaz F-18 (pending Fda Approval)
10
ea
Closing Date26 Feb 2024
Tender AmountRefer Documents
VETERANS AFFAIRS, DEPARTMENT OF USA Tender
Others
United States
Details: 36c25024r0090 Update One Line Drawings 515-24-504 Battle Creek, Mi Vamc
page 7 Of 7
pre-solicitation Notice
*=required Field
pre-solicitation Notice
page 1 Of 7
pre-solicitation Notice (request For Sf330s)
the Department Of Veterans Affairs (dva) Network Contracting Office 10 Is Seeking Qualified Architect -engineering (ae) Firms To Submit Standard Form 330 (sf330) Architect / Engineer Statement Of Qualifications For Architectural And Engineering (ae) Services For The Project Number 515-24-504 Entitled Update One Line Drawings At The Battle Creek Va Medical Center. Firms Submitting Qualification Packages Must Comply With Federal Acquisition Regulation (far) 52.236.25 Requirements For Registration Of Designers Whereby Architects And Engineers Must Be Registered To Practice In The Particular Professional Field Involved In A State (the Full Text Of The Clause Can Be Read At Acquisition.gov). Architects And Engineers Performing Work On Projects Must Be Registered In The State Of Michigan (the Laws Of The State Of Michigan Regarding Registration Of Architects And Engineers Applies). Also See Geographic Location And Office Location Restrictions In Section 5 Of This Notice.
the Scope Of Work For This Project Is As Follows:
the Architect/engineer Shall Provide Design Services Necessary To Furnish: Site Visits, Preliminary Drawings, Final Drawings, And All Other Related Information For Project 515-24-504, Update One Line Drawings For All Buildings At The Va Medical Center In Battle Creek, Michigan. The Objective Of This Project Is To Update The One-line Drawings At The Battle Creek Va Medical Center To Include Both The Master Building Information Model (bim) And Life Safety Drawings.
building Information Model (bim):
this Portion Of The Project Will Update The Bim Drawings To Support The Station Future Design Efforts, To Include The Capitol Asset Inventory (cai). Veterans Integrated Services Networks (visn) 10 Medical Centers, Including Battle Creek, Have Been Modeled And Maintained With Sporadic Updates, So The Work Effort Needed With This Project To Update The Documents Is Minimized At The Outset. (i.e. Not Necessarily Requiring Complete Survey And Scanning Work From Scratch).
standardization Within One Medical Center Is Needed But Also Across All Visn 10 Facilities Is Optimal. Space Information Including Departmental Ownership Assignments And Site Utility / Site Plan Information As Well As Life Safety Information Are The Basic Minimum Actions Desired Under This Contract.
the Architectural Documentation Already Received Through Dec 2023 Includes Accurate Room And Space Layouts, Square Footage, Functional Use, Department Ownership, And Other Useful Information. Space Ownership And Identification Is Critical For Va Strategic And Tactical Planning Efforts. Changes Are Constantly Made As Priorities Evolve To Facilitate Patient Care. Maintaining This Master Record Document Set Aides Space Management Committees And Promotes Healthful Strategic Planning. Bim Has Been A Crucial Tool In Updating The Va Cai Database.
wall Heights Were Assumed And Need To Be Verified In This Project To Accurately Reflect And Update The Current Architectural As-is Conditions.
hvac Air Handlers Located On Roofs Have Been Identified In Block Form. (displayed To Minimize Data Storage/memory Of File Size).
as Part Of Visn 10 Standard Protocol, Nearly All New Construction And Designs Are Completed In Bim/ Revit - This Includes Architectural, Mep, And Other Details- (only Few Projects Are Completed Via Autocad), However All These Documents (including That Changed By Inhouse Staff And Contracts) Must Be Integrated Into One Master Record Document In Order To Maintain A Single Station Master Record File Set. This Contract Shall Integrate Bldg. Service Equipment (bse) Or Real Property Inventory And Equipment (rpie) (dmlss Term) Schedules And The Like Already Placed In Stand-alone Bim Documents For The Continuance And Advancement Of The Entire Station Being Documented Within A Master Record Bim/ Revit Document To Capture A Life Cycle Building Approach Vision.
life Safety Drawings:
this Portion Of The Project Consists Of Revising Drawings, Which Must Comply With The Joint Commission Requirements. Ae Shall Inspect The Buildings And Confirm The Accuracy Of The Drawings. Base Drawings Will Be Provided By Dva. Ae Shall Compare The Existing Condition With Base Drawings And Update The Drawings According To Existing Condition.
life Safety Drawing Shall Be Delivered In Fully Editable Source Document Format With All Layers Intact (autocad) And In A Reproducible Colorful Pdf Format. The Life Safety Drawing Should Be Provided In A Scalable Format That Minimizes Unwanted Pixelization And Artifacts.
the Life Safety Drawing Should Be Provided In Layers Or In Some Other Manner So That The Layout Can Be Easily Viewed By Selectable Criteria (i.e. Layers May Be Deleted Or Hidden As Necessary). Layout By Life Safety Legend Item:
hood Extinguisher System (b 5 X 2)
gaseous Extinguishing System (b 157)
exit
exit Discharge (rating Of Doors)
smoke Barrier (with 30 Min. Fire Rating)
smoke Barrier (with 1 Hr. Fire Rating)
smoke Compartments (space Within Building Enclosed By Smoke Barriers. Including The Size Of Smoke Compartments)
suites (with Size)
fire Barrier (1 Hr. Fire Rating)
fire Barrier (2 Hr. Fire Rating)
fire Rated Door (and The Rating)
smoke Door
current Ls Drawings Must Address The Following Topics:
a Legend That Clearly Identifies Features Of Fire And Life Safety
areas Of The Building That Are Fully Sprinkled (if The Building Is Partially Sprinkled). Distinguish Between Wet And Dry Pipe Systems, I.e. Attic Spaces Dry.
locations Of All Hazardous Storage Areas (as Defined By Nfpa 101 19.3.2.1 And 21.3.2.1)
locations Of All Rated Barriers
locations Of All Smoke Barriers
locations Of Designated Smoke Compartments
locations Of Chutes And Shafts
suite Boundaries Including The Size And Type Of Suite (sleeping, Patient Care Non-sleeping, Non-patient Care. Note: Only Required For Healthcare Occupancies).
any Approved Equivalencies Or Waivers
draft Final / Final Submissions: Ae Shall Inspect Buildings 2,14,22,82,83 And 84 Under The Draft Final Submittal Then Submit The Updated Drawings For These Buildings For Review. Once The Draft Final Has Been Approved, The Remainder Of The Buildings Shall Be Inspected And Revised In Phase 2, Incorporating The Initial Review Comments From The Draft Final Phase For All Buildings. Drawings Shall Include All Attic, Basement And Sub-basement Spaces.
contract Objective: Dva Uses Autodesk Revit (version 2023) As Its Bim System. Utilizing The Station S Existing Model Of Building Architectural Space, Life Safety Drawings, And Department Ownership (as Of December 2023) For All Dva Owned And Leased Buildings, The Architect/engineer (a/e) Firm Shall Validate, Capture And Incorporate Into The Model All Changes Due To Building Additions, Renovation Projects And Staff/department Moves. Visn 10 Capital Improvement Projects Are Required To Be Designed Utilizing Bim/revit (buildings) Or Civil 3d (site); The A/e Shall Either Merge Models From These Projects Or Modify The Station S Record Drawing Model To Capture Small Changes From Dva Staff Executed Renovation Projects. Mechanical, Electrical, Plumbing And Technology (mep-t) Shall Be Incorporated In The Revit Models If Previously Designed And Civil/site Data Changes Shall Be Incorporated Into Bim/civil-3d, And Provided During Each Submitted Review.
configuration Management: Model Updates Shall Conform To Most Recent Version Of The Dva Bim Manual Found At The Dva Technical Information Library (https://www.cfm.va.gov/til/projreq.asp) And The Existing Visn 10 Bim Configuration (also Known As Formatting).
contract Deliverables: The A/e Shall Deliver Submittal Documents That Include:
updated Station Record Drawing Model In .rvt And .pdf Format
updated Life Safety Record Documents In .rvt And .pdf Format
the Updated Architectural Plan Of Each Building Floor Showing Department Color Coding And Associated Tables (detailed Below) In .pdf Format.
tables Showing By Building Each Room Number, Room Nusf And Room Department Owner. Also Provide In .xlsx Format.
tables Showing By Each Building Floor Each Department Gsf And The Net Change From The Previous Model Update. Also Provide In .xlsx Format.
tables Showing For The Entire Station Each Department Gsf And The Net Change From The Previous Model Update. Also Provide In .xlsx Format.
collected Source Documents Containing Mep-t And Civil/site Data Information Used Into The Updated Model.
report Of Findings Document On Any Discrepancy Or Issues Determined For Dva Documents Provided.
report Of Findings From Clash Detection Software For Model Accuracy And Model Solutions As To How Items Can Be Repaired/corrected. (submitted For Each Submission Update)
report Of Findings From Autodesk Interoperability Tools Software Developed For Dva As To Blanks Or Other Identified Issues. Firm Shall Identify How Items Will Be Resolved And Corrected For Re-submission. (submit Report Identifying Issues For Each Submission Update)
updated Site And Site Utility Plans Identifying Boundary Survey Information/ Utilities /manholes / Tanks And Other Smart Linkage Information Specific To The Grounds/site Of The Entire Campus.
tables Showing By Building Each Room Number, Room Nusf And Room Department Owner And Quantity Of Acres On Each Site. Also Provide In .xlsx Format.
bi-annual Drone Fly-over Of The Campuses Will Be Required Once During The Summer And Once During The Winter. This Bi-annual Documentation Shall Be Done In Both In Winter And Summer To Obtain Snow-free And Leaf-free Aerial Photography When The Sun Is 30 Degrees Or More Above The Horizon For Three Or More Hours. Skies Shall Be Clear (defined As When Cloud Shadows Will Not Appear On More Than Five Percent (5%) Of The Area In Any One Photo), Free From Excessive Smoke, Fog Or Haze, And Well-defined Images Can Be Resolved. Ground Conditions Shall Be Free Of Snow, Ice, Leaves And Excessive Soil Moisture. Rivers And Streams Shall Be Within Their Normal Banks. The Winter Photography Shall Be A Vertical Orthographic Visual Of The Entire Campus Boundary/site. The Summer Photography Shall Be A Pictorial Angular View Of The Campus Displaying Ideal Weather Conditions To Provide An Excellent Pictorial Image Of The Campus From Various View Site Locations. These Photo Captures Will Be Displayed In Various Media Presentations And Hung In Picture Frames Representing The Visn 10 Stations And The Respective Current Annual Views. Data Acquired From The Drone May Assist In The Updating Of The Station S Documents. All Permissions To Fly These Drones Must Be Obtained From The Federal Aviation Administration (faa), Any Adjacent U.s. Department Of Defense (dod) Or State National Guard Installation (as Applicable) And The Dva Station. Any Person Photographed Will Need To Be Made Unidentifiable Or Have Signed Appropriate Release.
files And Deliverables Will Be Transmitted Utilizing The Ae Firms File Transfer Protocol (ftp) Website And A Cd Will Be Provided To The Facility. Final Snap-shot Data Will Be Provided To The Battle Creek Dva Medical Center. The Dva Retains Sole Rights To And Ownership Of The Updated Model And Source Documents Upon Contract Closeout.
quality Control: The A/e Shall Implement A Quality Assurance/quality Control (qa/qc) Program To Ensure Bim Updates Are Accurate And Will Include Interviews With Dva Staff And On-site Inspections To Validate Any Assumptions Made.
the A/e Shall Utilize Existing Uniform Dva Bim Standards System For A Universal And Expandable Record Drawing Library Which Will Enhance The Information Already Received. The Uniform Bim Standards System Must Be Consistent With Accepted Industry Standards And Existing Dva Cad Standards Except For Drawing Symbol Identification Which Is Identified By Site. The Departmental Space Ownership Color Designation Shall Be Consistent For All Visn 10 Facilities (example Mental Health Space At Each Site To Be Blue ). (see Attached Color Scheme By Department Name.) The Record Drawing Set Will Contain Field-verified, As-built Drawings For Potentially All These Documents (general, Life Safety, Civil, Site, Structural, Architectural, Of Existing Facilities And The Fire Protection, Plumbing, Steam Distribution, Mechanical, Electrical, Technology, Asbestos And Hazardous Materials, Security System, Overhead Paging System, Nurse Call System, And Space Driver) Information As Outlined For New Future Construction. Details Shall Follow The Dva Bim Guide. Https://www.cfm.va.gov/til/projreq.asp Which Is Currently Version 2.2.
set-aside Information: This Procurement Is A Total Set-aside For Service-disabled Veteran Owned Small Business (sdvosb) Ae Firms. The Primary North American Industry Classification System (naics) Codes Is 541310, Architectural Services. Ae Firms Submitting Qualification Packages Must Be A Certified Sdvosb Registered In The Sba Veteran Small Business Certification (veteran Small Business Certification (sba.gov) Prior To The Deadline Established For Receipt Of Packages. Ae Firms Must Also Have A Current And Valid Registration In The System For Award Management (sam.gov | Home) For The Primary Or Branch Office Address From Which The Work Is Going To Be Performed.
this Procurement Will Be Following The Procedures Established In The Brooks Act, Federal Acquisition Regulation (far) 15, Far 36.6, And Veterans Affairs Acquisition Regulation (vaar) 836.6. The Selection Process Will Be Made Using A Two-stage Process. Stage I Consists Of Evaluation Of All Sf330 Packages Submitted By Ae Firms Deemed Qualified By The Source Selection Evaluation Board (sseb) To Determine The Competitive Range. Those Firms Determined To Be In The Competitive Range Will Be Invited To Participate In Stage Ii Of The Selection Process By Providing Oral Presentations And Be Interviewed By The Sseb To Arrive At The Number One Most Highly Qualified Firm Who Will Then Receive A Solicitation To Provide A Fee For The Services Established By The Scope Of Work.
stage I: Firms Responding To This Notice Will Be Evaluated And Ranked Using The Selection Criteria Listed Below. The Factors Are Listed In Descending Order Of Importance With. The Evaluation Factors Listed Below Shall Be Addressed In Part H Of The Sf-330.
professional Qualifications: Describe The Firm S Professional Qualifications Necessary For Satisfactory Performance Of Required Services. The Qualifications Of The Individuals Which Will Be Used For These Services Will Be Examined For Experience And Education And Their Record Of Working Together As A Team. All Key Personnel For Whom Resumes Are Provided Shall Be Shown On The Organizational Chart In Section D Of Sf 330, Part 1.
specialized Experience: Describe Specialized Experience And Technical Competence For The Type Of Work Required, Including Experience In Building Information Models (bim), Capital Asset Inventory (cai), Revit, Life Safety Modelling, And Aerial Photography/recording.
firm S Capacity: Describe The Firm S Ability To Accomplish The Work In The Required Time Commensurate With The Scope Of Work, Including Existing Workload That May Limit The Firm S Capacity To Perform Project Work Expeditiously.
past Performance: Describe Past Performance On Contracts With Government Agencies And Private Industry In Terms Of Cost Control, Quality Of Work, And Compliance With Schedules. Offerors Will Be Evaluated On Past Performance With Government Agencies And Private Industry In Terms Of Work Quality, Compliance With Schedules, Cost Control, And Stakeholder/customer Satisfaction. Evaluating Past Performance And Experience Will Include Information Provided Via The Contractor Performance Assessment Reports System (cpars) For Projects Listed In Section F Of The Sf330 As Well As Any Other Pro-jects Contained In The Database And May Include Review Of Information Obtained Via Customer Inquiries, Other Government Databases, And Any Other Relevant Other Information Available To The Government. Project Past Performance References Older Than 5 Years Will Receive A Lesser Weight Than Those References For Projects Accomplished Within The Past 5 Years.
geographic Location: Location Of The Primary Or Branch Working Office Listed In The Sf330 Of The Prime Ae Firm In The General Geographic Area Of The Project And Should Have Knowledge Of The Locality Of The Project. The Prime Ae Firm's Primary Or Branch Working Office From Which The Project Design Work Is To Be Performed Shall Be Located Within 300 Miles Driving Distance Of The Battle Creek Va Medical Center. Driving Distance Shall Be Calculated Using Google Maps 'best Route' Feature From The Prime Ae Firm's Primary Or Branch Working Office From Which The Design Work Is To Be Accomplished As Listed In The Sf330. A Copy Of The Google Map Result Shall Be Included With The Qualification Package Submission. Any Ae Firm's Primary Or Branch Working Office From Which The Design Work Is To Be Accomplished Is Not Registered In Sam Shall Result In The Entire Sf330 Submission Being Determined As Not Having Met The Requirements Of This Pre-solicitation Announcement And Shall Not Receive Further Consideration.
management Plan: Describe The Firm S General Project Management Philosophy, Including The Approach That Will Be Used To Meet The Needs Of The Scope While Controlling The Schedule And Budget. Include A Description Of The Proposed Communication Plan Between Project Leadership, The Design Team, Subconsultants, And The Government.
firm S Commitment To Small Business: Identify And Describe The Extent Of Your Firm S Commitment To The Use Of Sdvosb, Vosb, And Other Types Of Small Businesses As Subcontractors.
stage Ii: The Ae Firms Selected To Provide Oral Presentations And Be Interviewed By The Sseb Will Be Provided Additional Evaluation Criteria To Address In Their Presentation And Will Be Given Sufficient Time To Prepare. After Final Evaluation Of The Firms Providing Presentations A Final Ranking Of The Firms Will Be Conducted And The Number One Ranked Firm Will Be Provided The Opportunity To Provide An Ae Fee Proposal. The Non-selected Firms Will Be Notified And Given The Opportunity To Request A Debrief.
the Submission Must Include A Fully Completed Standard Form (sf) 330, Architect/engineer Qualifications (form Is Available On-line At Http://www.cfm.va.gov/contract/ae.asp). The Sf330 Shall Not Exceed A Total Of 50 Pages In A Common Font, Size 11 Or 12, Single Spaced. Use Graphic Presentations Where Such Use Will Contribute Relevant Data. The Background Color Of Each Page Of The Submission Shall Be White Or Ivory Stock Only. A Page Is Defined As Each Face Of An 8.5 X 11-inch Sheet Of Paper Containing Information. Supplemental Past Performance Information And The Google Maps Attachment Will Not Count Toward The 50-page Limit.
submittal Instructions: The Sf330s Shall Be Submitted To Email Address: Terrance.deininger@va.gov. The Package Must Be Received No Later Than 03/18/2024 At 4:00 P.m. Et.
questions And Other Inquiries Are To Be Directed Only Via Email To Contract Specialist At Terrance.deininger@va.gov.
note: This Pre-solicitation Notice Is Subject To Amendment. Monitor This Advertisement And Subscribe To Sam.gov To Insure Notification Of Any Amendments Or Other Changes To This Advertisement.
Closing Date18 Mar 2024
Tender AmountRefer Documents
VETERANS AFFAIRS, DEPARTMENT OF USA Tender
United States
Details: Sources Sought Notice For Architect - Engineering Services
For 630a4-22-900, Design Brooklyn Chiller Plant
synopsis
this Announcement Is Not A Request For Proposal. The Government Will Not Pay Nor Reimburse Any Costs Associated With Responding To This Request. The Government Is Under No Obligation To Award A Contract As A Result Of This Announcement.
the Department Of Veterans Affairs Is Seeking A Qualified Architect-engineering (ae) Firm To Provide Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, As-built Documentation, And All Other Related Information For Project 630a4-22-900, Design Brooklyn Chiller Plant At New York Harbor Healthcare System Brooklyn Campus, 800 Poly Place, Brooklyn, Ny 11209.
this Requirement Is Being Procured In Accordance With The Brooks Act As Implemented In Far Subpart 36.6. Applicable Naics Code Is 333415 And Small Business Size Standard Of $1,250 Million. Magnitude Of Construction Is Between $2,000,000 And $5,000,000. This Is A 100% Service-disabled Veteran-owned Small Business (sdvosb) Set Aside. The Anticipated Award Date Of The Proposed Architectural And Engineering Contract Is On Or Before September 30, 2024. Potential Contractors Must Be Registered In Sam (www.sam.gov) And Visible/certified In Vertcert (https://veterans.certify.sba.gov/) At Time Of Submission Of Their Qualifications To Be Considered For An Award. As A Prospective Offeror Or Bidder For This Service-disabled Veteran-owned Small Business (sdvosb) Set Aside, You Are Verifying Your Company Meets The Status Requirements Of A Sdvosb Concern As Established By Vaar 852.219-10. Note - Offerors Are Referred To 852.219-11 (d)(1) Services. In The Case Of A Contract For Services (except Construction), It Will Not Pay More Than 50% Of The Amount Paid By The Government To It To Firms That Are Not Sba-listed Sdvosbs. To Assure Compliance With This Clause, All Firms Submitting A Sf330 For This Sources Sought Notice Are Required To Indicate What Percentage Of The Cost Of Contract Performance Will Be Expended By The Concerns Employees And In Which Discipline(s) And Percentage Of Cost Of Contract Performance To Be Expended (and In What Disciplines) By Any Other Subcontracted Or Otherwise Used Small Or Large Business Entity(s). Any Subcontracted Or Otherwise Business Entity(s) Used Must Be Identified By Name, Office Location And Size/type Of Business (i.e., Sdvosb, Vosb, 8(a), Large, Etc.)
scope Of Work:
provide Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, As-built Documentation, And All Other Related Information For A/e Services To Design Brooklyn Chiller Plant Project At The New York Harbor Healthcare System-brooklyn Campus.
specific Requirements:
the A/e Shall Provide All Necessary Architect-engineer (a/e) Services For Development Of Construction Documents For The Above Project At The New York Harbor Healthcare System-brooklyn Campus.
provide All Necessary Architect/engineer Services To Complete Construction Documents For The Replace Chillers #1, #2, #4 And #5 Project At The New York Harbor Healthcare System-brooklyn Campus.
the A/e Shall Replace The Existing 800-ton Natural Gas Engine Chiller #1, The 700-ton Natural Gas Absorption Chiller #2, The 500-ton Natural Gas Absorption Chiller #4 And The 900-ton Electrical Centrifugal Chiller #5 With New Chillers.
the A/e Shall Perform A Thorough Study Of The Existing Chiller Plant Operations To Determine The Best Type Of New Chiller To Be Installed. The A/e Shall Review The Different Chiller Options Available And Provide A Narrative Of The Positives And Negatives For Each Chiller. The A/e Shall Provide A Life Cycle Cost Analysis To Determine The Most Cost-effective Chillers For The Facility.
the Project Design Includes Modifying The Existing Piping, Valves, Control Valves, Pumps, Mechanical & Electrical Connections, Concrete Pads, And Building Management System As Required For The Installation Of The New Chiller. The Project Design Includes Installing New Electrical, Mechanical, Structural, And Associated Piping And Insulation For The New Chiller. The Design Includes Installing A Strainer On The Condenser Water Supply Lines To Each Chiller In The Plant. The Project Design Also Includes Installing A Beam For Removing The New Chiller Condenser And Evaporator Cover Plates For Tube Cleaning.
the Chiller Controls Shall Be Tied Into The Existing Building Management Head End Control System In The Chiller Plant.
the Project Design Includes Converting The Existing Opc Chiller Plant From A Primary Secondary Pumping Plant To A Variable Primary Pumping Plant And Reconfiguring The Chilled Water Supply And Return Piping So That Any One Chiller From The Opc Chiller Plant Or Any One Chiller From The Main Chiller Plant Will Be Able To Run Both Building 15 And Building #1 Chilled Water Systems. The Project Design Includes Installing New Primary Pumps And Variable Speed Drives In The Opc Chiller Plant. The New Primary Pumps And Controls Shall Be Tied Into The Existing Building Management Head End Control System In The Chiller Plant.
the Project Design Includes Installing A Manual Transfer Switch To Connect The 800- Ton Electric Centrifugal Chiller #3 And New Chiller #5 To The Emergency Generator Power System.
all Work Shall Conform To Va Criteria And Regulation. The Project Design Shall Comply With Va Hvac Design Standards & Criteria, Ashrae 90.1 And All Applicable Nfpa Codes.
the A/e Shall Provide All A/e Services Necessary For Preparation Of Complete Construction Documents And Construction Period Services. Work Includes Verification Of Existing As-built Drawings, Preparation Of Contract Drawings & Specifications, And Detailed Cost Estimate.
the A/e Shall Provide Complete Contract Drawings & Specifications Including Demolition, Architectural, Plumbing, Fire Protection, Structural And Mechanical & Electrical Drawings For Construction.
the A/e Shall Provide Construction Period Services To Include Submittal Review; Shall Also Provide Response To Rfi, Site/visits/inspections And Prepare As-built Drawings From Contractor Mark-up.
the Architect/engineer Shall Provide Calculations Comparing The Energy Consumption Of The Existing Chiller Plant To The New Proposed Chiller Plant And Determine The Cost Savings For The Medical Center. All Energy Saving Calculations And Life Cycle Cost Analysis Shall Be Included As Part Of The Design Package For All Phases.
the A/e Shall Be Responsible For Development Of The Construction Phasing Plan, Infection Control Risk Assessment Plan And The Interim Life Safety Measures Plan.
the Architect/engineer Is Responsible For Completing The Va Privacy And Information Security Awareness Training.
the A/e Shall Be Required To Provide 30%, 60%, 90% And 100% Design Drawings And Specifications For Review. The A/e Shall Follow The Submission Instructions Outlined In Va Program Guide Pg 18-15 Volume C.
the Chiller Replacement Work Shall Begin When The A/c Plant Goes Offline November 1st And Be Completed By March 23rd When The A/c Plant Will Be Ready To Go Online.
the A/e Shall Provide A Share Point Or Ftp Site That The Va Does Not Have Restricted Access To For Drawing Transfer, Submittal Submission And Review During The Project.
industrial Hygienist
n/a
all Designs Shall Conform To Nfpa 101 Life Safety Code, Nfpa 99 Healthcare Facilities, Nec, Ashrae 90.1 And Va Standards & Criteria.
the Following Must Be Incorporated Into The A/e Design:
meet With Va Engineering Staff To Determine The Exact Functional Requirements To Be Used For The Design.
recommend Various Options For The Hospital Engineers To Evaluate. Options Should Include Completion Time, Phasing, Noise, Dust, Infection Control, Construction Cost, Impact, Feasibility, And Compliance With Overall Hospital Objectives.
provide All Necessary Site Survey Work To Verify As-built Drawings And Field Conditions.
provide Construction Period Services And Site Visits.
the A/e Shall Have All Available As-built Drawings (it Is The A/e S Responsibility To Verify The Accuracy Of Said Drawings):
mechanical
electrical
architectural
structural
plumbing
document Reviews The A/e Shall Furnish And Provide Three (3) Sets Of Drawings And Specifications And Detailed Cost Estimates At Completion Stages Of 30%, 60%, 90% And 100%. Provide Three (3) Sets Of Completed Contract Drawing And Specifications For Bidding Purpose And Three (3) Copies Of 100% Detailed Cost Estimate.
mylars And As-built Drawings:
contract Originals Shall Be Prepared On Standard Va Drawing Sheets Using Autocad (version 14 And 2016). The A/e Shall Provide One (1) Set Of Drawings To The Va For Record Plans At The Completion Of Design. The A/e Shall Incorporate All The Construction Changes To The As-built Drawings At The Completion Of The Construction And The A/e Shall Turn Over The Changes In The As-built Drawings To The Va.
1.1 Nara Records Management
1. Contractor Shall Comply With All Applicable Records Management Laws And Regulations, As Well As
national Archives And Records Administration (nara) Records Policies, Including But Not Limited
to The Federal Records Act (44 U.s.c. Chs. 21, 29, 31, 33), Nara Regulations At 36 Cfr Chapter
xii Subchapter B, And Those Policies Associated With The Safeguarding Of Records Covered By The
privacy Act Of 1974 (5 U.s.c. 552a). These Policies Include The Preservation Of All Records,
regardless Of Form Or Characteristics, Mode Of Transmission, Or State Of Completion.
2. In Accordance With 36 Cfr 1222.32, All Data Created For Government Use And Delivered To, Or
falling Under The Legal Control Of, The Government Are Federal Records Subject To The Provisions Of
44 U.s.c. Chapters 21, 29, 31, And 33, The Freedom Of Information Act (foia) (5 U.s.c. 552), As
amended, And The Privacy Act Of 1974 (5 U.s.c. 552a), As Amended And Must Be Managed And
scheduled For Disposition Only As Permitted By Statute Or Regulation.
3. In Accordance With 36 Cfr 1222.32, Contractor Shall Maintain All Records Created For Government
use Or Created While Performing The Contract And/or Delivered To, Or Under The Legal Control Of The Government And Must Be Managed In Accordance With Federal Law. Electronic Records And Associated Metadata Must Be Accompanied By Sufficient Technical Documentation To Permit Understanding And Use Of The Records And Data.
4. The Department Of Veterans Affairs At The Nyhhs-brooklyn Campus And Its Contractors Are Responsible For Preventing The Alienation Or Unauthorized Destruction Of Records, Including All Forms Of
mutilation. Records May Not Be Removed From The Legal Custody Of The Department Of Veterans
affairs Nyhhs- Brooklyn Campus Or Destroyed Except For In Accordance With The Provisions Of The
agency Records Schedules And With The Written Concurrence Of The Head Of The Contracting Activity.
willful And Unlawful Destruction, Damage Or Alienation Of Federal Records Is Subject To The Fines And
penalties Imposed By 18 U.s.c. 2701. In The Event Of Any Unlawful Or Accidental Removal, Defacing,
alteration, Or Destruction Of Records, Contractor Must Report To Northport V.a. The Agency Must
report Promptly To Nara In Accordance With 36 Cfr 1230.
5. The Contractor Shall Immediately Notify The Appropriate Contracting Officer Upon Discovery Of Any
inadvertent Or Unauthorized Disclosures Of Information, Data, Documentary Materials, Records Or
equipment. Disclosure Of Non-public Information Is Limited To Authorized Personnel With A Need-to-know As Described In The [contract Vehicle]. The Contractor Shall Ensure That The Appropriate
personnel, Administrative, Technical, And Physical Safeguards Are Established To Ensure The Security And Confidentiality Of This Information, Data, Documentary Material, Records And/or Equipment Is Properly Protected. The Contractor Shall Not Remove Material From Government Facilities Or Systems Operated Or Maintained On The Government S Behalf, Without The Express Written Permission Of The
head Of The Contracting Activity. When Information, Data, Documentary Material, Records And/or
equipment Is No Longer Required, It Shall Be Returned To The Department Of Veterans Affairs
nyhhs- Brooklyn Campus Control, Or The Contractor Must Hold It Until Otherwise Directed. Items
returned To The Government Shall Be Hand Carried, Mailed, Emailed, Or Securely Electronically Transmitted To The Contracting Officer Or Address Prescribed In The [contract Vehicle]. Destruction Of
records Are Expressly Prohibited Unless In Accordance With Paragraph (4).
6. The Contractor Is Required To Obtain The Contracting Officer's Approval Prior To Engaging In Any
contractual Relationship (sub-contractor) In Support Of This Contract Requiring The Disclosure Of
information, Documentary Material And/or Records Generated Under, Or Relating To, Contracts. The
contractor (and Any Sub-contractor) Is Required To Abide By Government And The Department Of
veterans Affairs Nyhhs- Brooklyn Campus Guidance For Protecting Sensitive, Proprietary Information, Classified, And Controlled Unclassified Information.
7. The Contractor Shall Only Use Government It Equipment For Purposes Specifically Tied To Or
authorized By The Contract And In Accordance With The Department Of Veterans Affairs Nyhhs- Brooklyn Campus Medical Center Policy.
8. The Contractor Shall Not Create Or Maintain Any Records Containing Any Non-public The Department
of Veterans Affairs Nyhhs- Brooklyn Campus Information That Are Not Specifically Tied To Or
authorized By The Contract.
9. The Contractor Shall Not Retain, Use, Sell, Or Disseminate Copies Of Any Deliverable That Contains
information Covered By The Privacy Act Of 1974 Or That Which Is Generally Protected From Public Disclosure By An Exemption To The Freedom Of Information Act.
10. The Department Of Veterans Affairs Nyhhs- Brooklyn Campus Owns The Rights To All Data And
records Produced As Part Of This Contract. All Deliverables Under The Contract Are The Property Of The
u.s. Government For Which The Department Of Veterans Affairs Nyhhs- Brooklyn Campus Shall
have Unlimited Rights To Use, Dispose Of, Or Disclose Such Data Contained Therein As It Determines To
be In The Public Interest. Any Contractor Rights In The Data Or Deliverables Must Be Identified As
required By Far 52.227-11 Through Far 52.227-20.
11. Training. All Contractor Employees Assigned To This Contract Who Create, Work With, Or Otherwise Handle Records Are Required To Take Vha-provided Records Management Training. The Contractor Is Responsible For Confirming Training Has Been Completed According To Agency Policies, Including
initial Training And Any Annual Or Refresher Training.
1.2 Information Security Privacy
1. Information Made Available To The Contractor Or Subcontractor By Va For The Performance Or
administration Of This Contract Or Information Developed By The Contractor/subcontractor In
performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor's Rights To Use Data As Described In Rights In Data - General, Far
52.227-14(d) (1).
2. The Term Security Incident Means An Event That Has, Or Could Have, Resulted In Unauthorized Access
to, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action That Breaches Va Security Procedures. The Contractor/subcontractor Shall Immediately Notify The Cotr And Simultaneously,
the Designated Iso And Privacy Officer For The Contract Of Any Known Or Suspected Security/privacy
incidents, Or Any Unauthorized Disclosure Of Sensitive Information, Including That Contained In
system(s) To Which The Contractor/subcontractor Has Access.
3. The C&a Requirements Do Not Apply, And A Security Accreditation Package Is Not Required.
1.3 Contractor Confined Space Entry Requirements
1. Contractor Will Be Informed By The Medical Center S Cotr/project Manager, (in-charge Of The
confined Space Work), If The Workplace Is A Permit-required Or Non-permit Required Confined Space, And If That Confined Space Entry Is Allowed Only Through Compliance With A Permit Space Program Meeting The Requirements Of Medical Center Memorandum 001-183 Confined Space Program.
2. Contractor Will Be Apprised Of The Elements Including The Hazards Identified And The Medical
center S (last Employer) Experience With The Space That Makes The Space In 17question A Permit Space By The Medical Center S Cotr/project Manager, (in-charge Of The Confined Space Work).
3. Contractor Will Be Apprised By The Medical Center S Cotr/project Manager, (in-charge Of The
confined Space Work), Of Any Precautions Or Procedures That The Medical Center Has Implemented For The Protection Of Employees In Or Near Permit Space Where Contractor Personnel Will Be Working.
4. The Medical Center S Cotr/project Manager, (in-charge Of The Confined Space Work), Will Advise The Contractor Of How To Fill Out The Required Forms And Gain The Necessary Confined Space Entry Permits From The Fire Department And Be Responsible For The Contractor Following The Requirements Of Cm 001-183 Confined Space Program.
5. The Medical Center S Cotr/project Manager, (in-charge Of The Confined Space Work), And Contractor Will Coordinate Entry Operations When Both Medical Center Personnel And Contractor Personnel Will Be Working In Or Near Permit Spaces As Required By 29 Cfr 1910.146(d)(11) And 1926.21(b)(6).
6. Contractor Will Obtain Any Available Information Regarding Permit Space Hazards And Entry
operation From The Medical Center S Cotr/project Manager, (in-charge Of The Confined Space
work).
7. At The Conclusion Of The Entry Operations, The Medical Center S Cotr/project Manager, (in Charge
of The Confined Space Work), And Contractor Will Discuss Any Hazards Confronted Or Created In Permit Spaces.
8. The Contractor Is Responsible For Complying With This Medical Center Memorandum 001 183
confined Space Program, 29 Cfr 1910.146(d) Through (g) And 1926.21(b)(6). The Medical
center Will Provide Rescue And Emergency Services Required By 29 Cfr 1910.146(k) And
1926.21(b)(6).
9. Prior To Awarding A Contract To Commence Entry Operations, The Contractor Shall Submit Proof Of
training Required Under 29 Cfr 1910.146(g) To The Medical Center Contracting Officer And The
medical Center S Cotr/project Manager, (in-charge Of The Confined Space Work).
10. Questions Regarding The Medical Center S Permit-required Confined Space Entry Program Can Be
addressed To The Va Fire Department (ext. 2769) And Cotr/ Project Manager.
selection Criteria Descriptions
the Submitted Sf-330s Will Be Evaluated On The Following Criteria:
this Acquisition Will Be In Accordance With Far Part 36.602-1 And Vaar Part 836.602-1. The Following Evaluation Criteria Will Be Used To Evaluate Sf-330 Technical Proposals:
the A/e Must Demonstrate Its Qualifications With Respect To The Published Evaluation Criteria For All Services. Evaluation Criteria (1) Through (4) Are Considered Most Important And Equal Among Themselves; Criteria (5) And (10) Are Of Slightly Less Importance Than (1) Through (4) But Are Equal Value Among Themselves.
(1) Professional Qualifications Necessary For Satisfactory Performance Of Required Services.
(2) Specialized Experience And Technical Competence.
(3) Capacity To Accomplish The Work In The Required Time.
(4) Past Performance.
(5) Specific Experience And Qualifications Of Personnel Proposed For Assignment To The Project And Their Record Of Working Together As A Team.
(6) Location In The General Geographical Area Of The Project And Knowledge Of The Locality Of The Project; Provided, That Application Of This Criterion Leaves An Appropriate Number Of Qualified Firms, Given The Nature And Size Of The Project.
criterion 1 - Specialized Experience And Technical Competence In The Type Of Work Required, Including, Where Appropriate, Experience In Energy Conservation, Pollution Prevention, Waste Reduction, And The Use Of Recovered Materials. Offerors Will Be Evaluated On Specialized Experience And Technical Competence In The Performance Of Services Similar To Those Anticipated Under This Contract With Regard To:
experience With Architectural Design And Space Planning Within A Health Care Setting, Including Veterans Affairs Medical Centers (vamc) Design, Surgical Design, Existing Facility Renovation, Tight-space Design, And Phased Planning.
experience With Structural Design, Mechanical, Electrical, Fire Protection, And Plumbing Evaluation And Design Within A Health Care Setting, Including Vamc Design, Surgical Design, Existing Facility Renovation.
experience With Design For High-tech, High-cost Equipment Installation With Structural Support, Including Chiller Plant Design.
submission Requirements: Provide Up To Ten (10) Projects Completed Or Substantially Completed Within The Past Five (5) Years That Best Illustrate Specialized Experience Of The Proposed Team In The Areas Outlined Above. Example Projects Shall Note Project S Square Footage. All Projects Provided In The Sf-330 Must Be Completed By The Office/branch/regional Office/individual Team Member Proposed To Manage And/or Perform Work Under This Contract. To Enable Verification, Firms Should Include The Duns Number Along With Each Firm Name In The Sf-330 Part 1, Section F Item 25 Firms From Section C Involved In This Project, Block (1). Include A Contract Number Or Project Identification Number In Block 21. Include An E-mail Address, And Phone Number For The Point Of Contact In Block 23(c). Include In The Project Description The Contract Period Of Performance, Award Contract Value, Current Contract Value, A Summary Of The Work Performed That Demonstrates Relevance To Specialized Experience As Outlined Above. If The Contractor Served As A Subcontractor On A Project, Indicate The Value Of The Work They Provided Towards The Performance Of The Overall Project. If A Project Was Performed By A Joint Venture, And Not All Joint Venture Partners Are On The Team Proposed For This Contract, The Offeror/team Should Specifically Address The Work Performed By The Joint Venture Partner Offering/teaming On This Contract. Likewise, If The Offeror/team Member Worked As A Subcontractor On A Project, The Description Should Clearly Describe The Work Performed By The Offeror/team Member And The Roles And Responsibilities Of Each On The Project, Rather Than The Work Performed On The Project As A Whole. If The Project Description Does Not Clearly Delineate The Work Performed By The Entity/entities Offering/teaming On This Contract, The Project Could Be Eliminated From Consideration.
note: If The Offeror Is A Joint Venture, Information Should Be Submitted As A Joint Venture; However, If There Is No Information For The Joint Venture, Information Should Be Submitted For Either Joint Venture Partner, Not To Exceed A Total Of Ten (10) Projects For This Criterion. Projects Shall Be Submitted On The Sf-330. For Submittal Purposes, A Task Order On An Idiq Contract Is Considered A Project, As Is A Stand-alone Contract Award. Do Not List An Idiq Contract As An Example Of A Completed Project. Instead, List Relevant Completed Task Orders Or Stand-alone Contract Awards That Fit Within The Definition Above. Examples Of Project Work Submitted That Do Not Conform To This Requirement Will Not Be Evaluated.
failure To Provide Requested Data, Accessible Points Of Contact, Or Valid Phone Numbers Could Result In A Firm Being Rated Lower.
all Information For Criterion 1 Should Be Submitted In Part 1, Section F Of The Sf-330. The Government Will Not Consider Information Submitted In Addition To Part 1, Section F In Evaluating Criterion 1.
criterion 2 - Professional Qualifications Necessary For Satisfactory Performance Of Required Services. Offerors Will Be Evaluated In Terms Of The Qualifications, Competence And Experience Of The Key Personnel And Technical Team Proposed To Accomplish This Work. Key Personnel Are Individuals Who Will Have Major Contract Or Project Management Responsibilities And/or Will Provide Unusual Or Unique Expertise.
submission Requirements: Provide Resumes For All Proposed Key Personnel. Resumes Are Limited To One Page Each And Should Cite Project Specific Experience And Indicate Proposed Role In This Contract. Provide Professional Registration, Certification, Licensure And/or Accreditation. Indicate Participation Of Key Personnel In Example Projects In The Sf-330 Part 1 Section G.
criterion 3 - Capacity To Accomplish The Work In The Required Time. Firms/teams Will Be Evaluated In Terms Of Their Ability To Plan For And Manage Work Under The Contract And Capacity To Accomplish The Work In The Required Time.
submission Requirements: Describe The Firm S Ability To Concurrently Perform And Manage Multiple Projects In Different Locations To Meet Aggressive Schedules, Multiple Disciplines, And Control Costs And The Firm S Capacity To Accomplish Multiple Projects Simultaneously.
criterion 4 - Past Performance Offerors Will Be Evaluated On Past Performance With Government Agencies And Private Industry In Terms Of Work Quality, Compliance With Schedules, Cost Control, And Stakeholder/customer Satisfaction. Evaluating Past Performance And Experience Will Include Information Provided In Cpars/acass For Criterion 1 Projects And May Include Other Information Provided By The Firm, Customer Inquiries, Government Databases, And Other Information Available To The Government Including Contacts With Points Of Contact In Other Criteria. Failure To Provide Requested Data, Accessible Points Of Contact, Or Valid Phone Numbers Could Result In A Firm Being Rated Lower. Note: Past Performance Information For Projects Listed Under Criterion 1.
submission Requirements: Submit A Completed Cpars/acass Evaluation For Each Project Under Criterion 1. If A Cpars/acass Evaluation Is Not Available, Ensure Correct Phone Numbers And Email Addresses Are Provided For The Client Point Of Contact. If Requested By The Client, Questionnaires May Be Submitted Directly To The Government's Point Of Contact, Network Contracting Office 2 Attn: Vladimir Stoyanov Via Email At Vladimir.stoyanov@va.gov Prior To The Response Date.
criterion 5 - Specific Experience And Qualifications Of Personnel Proposed For Assignment To The Project And Their Record Of Working Together As A Team.
submission Requirements: Offerors Shall Submit Evidence Of Individuals Experience And Qualifications In Their Respective Fields. Additionally, Documentation Must Be Provided To Show These Individuals Have Worked Together As A Team On Previous Projects And Their Role. (completing Sections E, F, And G, On The Sf-330 Meets The Documentation Requirement). Furthermore, Offerors Shall Describe The Ability Of The Firm To Manage, Coordinate And Work Effectively With Team Members, Both Internal Staff And Consultants. Discuss The History Of Working Relationships With Team Members, Including Joint Venture Partners Where Applicable.
criterion 6 - The Area Of Consideration Is Restricted To Firms With Offices And Key Personnel To Be Assigned To The Designs Located Within A 650-mile Radius Of The Nyhhs-brooklyn Campus As Measured On Google Maps Using The Measure Distance Feature From The Prime Designer S Address Listed In Veteran Small Business Certification (vetcert) To The Nyhhs-brooklyn Campus At 800 Poly Place Brooklyn, Ny 11209. Firms Shall Have Knowledge Of The Locality Of The Project And Local Market Conditions.
evaluation Scoring
evaluation Factors 1, 2, 3, 5, And 6 Will Be Evaluated Using The Following Adjectival Ratings As Follows:
outstanding: Proposal Meets Requirements And Indicates An Exceptional Approach And Understanding Of The Requirements. Strengths Far Outweigh Any Weaknesses. Risk Of Unsuccessful Performance Is Very Low.
good: Proposal Meets Requirements And Indicates A Thorough Approach And Understanding Of The Requirements. Proposal Contains Strengths Which Outweigh Any Weaknesses. Risk Of Unsuccessful Performance Is Low.
acceptable: Proposal Meets Requirements And Indicates An Adequate Approach And Understanding Of The Requirements. Strengths And Weaknesses Are Offsetting Or Will Have Little Or No Impact On Contract Performance. Risk Of Unsuccessful Performance Is Moderate.
marginal: Proposal Does Not Clearly Meet Requirements And Has Not Demonstrated An Adequate Approach And Understanding Of The Requirements. The Proposal Has One Or More Weaknesses Which Are Not Offset By Strengths. Risk Of Unsuccessful Performance Is High.
unacceptable: Proposal Does Not Meet Requirements And Contains One Or More Deficiencies. Proposal Is Not Awardable. The Firm S Proposal Demonstrates A Misunderstanding Of The Requirement, And The Approach Fails To Meet Performance Standards. The Firm S Proposal Has Major Omissions And Inadequate Details To Assure Evaluators That The Offeror Understands Requirement.
the Ratings Identified Below Will Be Used In The Evaluation Of Past Performance (criterion 4):
substantial Confidence: Based On The Offeror S Recent/relevant Performance Record, The Government Has A High Expectation That The Offeror Will Successfully Perform The Required Effort. No Doubt Exists Based On The Offeror S Past Performance That They Can Satisfy The Requirements Of The Contract.
satisfactory Confidence: Based On The Offeror S Recent/relevant Performance Record, The Government Has A Reasonable Expectation That The Offeror Will Successfully Perform The Required Effort. Little Doubt Exists Based On The Offeror S Past Performance That They Could Satisfy The Requirements Of The Contract.
unknown Confidence (neutral): No Recent/relevant Performance Record Is Available, Or The Offeror S Performance Record Is So Sparse That No Meaningful Confidence Assessment Rating Can Be Reasonably Assigned.
limited Confidence: Based On The Offeror S Recent/relevant Performance Record, The Government Has Little Expectation That The Offeror Will Be Able To Successfully Perform The Required Effort. Some Doubt Exists Based On Past Performance That They Could Satisfy The Terms And Conditions Of The Contract.
no Confidence: Based On The Offeror S Recent/relevant Performance Record, The Government Has Little Expectations That The Offeror Will Be Able To Successfully Perform The Required Effort. Significant Doubt Exists Based On The Offeror S Past Performance That They Can Satisfy The Requirements Of The Contract.
selection Interview:
interviews Will Be Scheduled With Firms Slated As The Most Highly Qualified. Firms Slated For Interviews May Be Asked To Explain Or Expand On Information Contained In The Sf-330 Submittal Through A Formal Interview Or A Discussion Questionnaire As Determined By The Contracting Officer.
general Information:
all Design And Work Will Conform To The Current Edition Of The Va Master Specifications And Va Design Standards As Published At The Following Site: Www.cfm.va.gov; Asme, Osha, Ibc 2009, Nfpa And Nec Building Codes And Standards. Coordinate All Work Through The Contracting Officer S Representative (cor) In The Facilities Management Service. The A-e Will Provide Documents At Each Submission As Indicated In The Statement Of Work.
unless Paper Offers Are Specifically Authorized, All Responses To This Pre-solicitation Notice Must Be Submitted Electronically As Described Below. The Only Acceptable Paper Form For This Requirement Is The Receipt Of Past Performance Questionnaires. Failure To Comply With This Requirement May Jeopardize The Possibility Of Receiving An Award For The Contract Due To Non-compliance With The Terms Of The Solicitation. You Must Submit Your Electronic Offer, And Any Supplemental Information (such As Spreadsheets, Backup Data, Technical Information), Using Any Of The Electronic Formats And Media Described Below.
in Addition, Contractors Are Notified Of The Award Via An Electronic Notice Of Award E-mail. The Award Document Will Be Attached To The Notice Of Award E-mail.
acceptable Electronic Formats (software) For Submission Of Offers
files Readable Using The Current Microsoft* Office Version Products: Word, Excel, Powerpoint, Or Access. Spreadsheet Documents Must Be Sent In A Format That Includes All Formulas, Macro, And Format Information. Print Or Scan Images Of Spreadsheets Are Not Acceptable. Please See Security Note Below For Caution Regarding Use Of Macros. When Submitting Construction Drawings Contractors Are Required To Submit One Set In Autocad 2017 And One Set In Adobe Pdf. (purpose: Contracting Can Open The Pdf Version And Engineering Can Open Autocad Files).
files In Adobe* Pdf (portable Document Format) Files: When Scanning Documents Scanner Resolution Should Be Set To 200 Dots Per Inch, Or Greater.
another Electronic Format. If You Wish To Submit An Offer Using Another Format Than Those Described In These Instructions, E-mail The Contracting Officer Who Issued The Solicitation. Please Submit Your Request At Least Ten (10) Calendar Days Before The Scheduled Closing Date Of The Solicitation. Request A Decision As To The Format Acceptability And Make Sure You Receive Approval Of The Alternate Format Before Using It To Send Your Offer.
please Note That We Can No Longer Accept .zip Files Due To Increasing Security Concerns.
e-mail Submission Procedures:
subject Line: Include The Solicitation Number, Name Of Company, And Closing Date Of Solicitation. Use Only One Of The Terms Quotation, Offer, Or Bid Depending On The Solicitation Type.
size: Maximum Size Of The E-mail Message Including The Attachment Is Twenty-five (25) Megabytes. The Sf330, In Its Entirety, Shall Not Exceed One Email Of 25mb. Only One Email Is Permitted Unless Otherwise Stated In This Paragraph Or In Writing By The Contract Officer Submitting The Solicitation.
the Microsoft Outlook © Email Time/date Stamp Will Be Used To Date And Time Stamp Offers For The Official Record Of Receipt For The Submission. The Date And Time Stamp In Recipients Inbox Is The Official Record Of Receipt.
security Issues, Late Bids, Unreadable Offers
late Submission Of Offers Is Outlined At Far Parts 52.212-1(f), 52.214-7, And 52.215-1(c)(3). Particular Attention Is Warranted To The Portion Of The Provision That Relates To The Timing Of Submission.
please See Far 15.207(c) For A Description Of The Steps The Government Shall Take With Regard To Unreadable Offers.
to Avoid Rejection Of An Offer, Vendors Must Make Every Effort To Ensure Their Electronic Submission Is Virus-free. Submissions Or Portions Thereof Submitted And Which The Automatic System Detects The Presence Of A Virus, Or Which Are Otherwise Unreadable Will Be Treated As Unreadable Pursuant To Far Parts 14.406 And Far 15.207(c).
the Virus Scanning Software Used By Our E-mail Systems Cannot Always Distinguish A Macro From A Virus. Therefore, Sending A Macro Embedded In An E-mail Message Or An E-mail Attachment May Cause The E-mail Offer To Be Quarantined. You May Send Both The Spreadsheet And The Spreadsheet Saved In Pdf Format To Ensure That Your Proposal Is Readable.
password Protecting Your Offer Is Not Permitted. The Contracting Officer Will File The Offer Electronically Which Will Allow Access Only By Designated Individuals.
important Notice: Apparent Successful Offerors Must Apply For And Receive Verification From The Department Of Veterans Affairs Center For Verification And Evaluation (cve) In Accordance With 38 Cfr Part 74 And Vaar 819.70 By Submission Of Documentation Of Veteran Status, Ownership, And Control Sufficient To Establish Appropriate Status, Offerors Must Be Both Visible And Verified By The Department Of Veterans Affairs Center For Verification And Evaluation Prior To Contract Award. Failure To Be Both Verified By Cve And Visible On Vetcert Prior To Contract Award Will Result In The Offeror S Proposal Being Deemed Non-compliant. All Offerors Are Urged To Contact The Cve And Submit The Required Documents To Obtain Cve Verification Of Their Sdvosb Status If They Have Not Already Done So.
852.219-10 Va Notice Of Total Service-disabled Veteran-owned Small Business Set-aside (jul 2016) (deviation)
(a) Definition. For The Department Of Veterans Affairs, Service-disabled Veteran-owned Small Business Concern Or Sdvsob :
(1) Means A Small Business Concern:
(i) Not Less Than 51 Percent Of Which Is Owned By One Or More Service-disabled Veterans Or, In The Case Of Any Publicly Owned Business, Not Less Than 51 Percent Of The Stock Of Which Is Owned By One Or More Service-disabled Veterans Or Eligible Surviving Spouses (see Vaar 802.201 Surviving Spouse Definition);
(ii) The Management And Daily Business Operations Of Which Are Controlled By One Or More Service-disabled Veterans (or Eligible Surviving Spouses) Or, In The Case Of A Service-disabled Veteran With Permanent And Severe Disability, The Spouse Or Permanent Caregiver Of Such Veteran.
(iii) The Business Meets Federal Small Business Size Standards For The Applicable North American Industry Classification System (naics) Code Identified In The Solicitation Document.
(iv) The Business Has Been Verified For Ownership And Control Pursuant To 38 Cfr 74 And Is So Listed In The Vetcert Database, (https://veterans.certify.sba.gov/); And
(v) The Business Will Comply With Subcontracting Limitations In 13 Cfr 125.6, As Applicable
(2) Service-disabled Veteran Means A Veteran, As Defined In 38 U.s.c. 101(2), With A Disability That Is Service-connected, As Defined In 38 U.s.c. 101(16).
(b) General.
(1) Offers Are Solicited Only From Verified Service-disabled Veteran-owned Small Business Concerns. Offers Received From Concerns That Are Not Verified Service-disabled Veteran-owned Small Business Concerns Shall Not Be Considered.
(2) Any Award Resulting From This Solicitation Shall Be Made To A Verified Service-disabled Veteran-owned Small Business Concern.
(c) Agreement. A Service-disabled Veteran-owned Small Business Concern Agrees That In The Performance Of The Contract, The Concern Will Comply With The Limitation On Subcontracting Requirements In 13 Cfr §125.6.
(d) A Joint Venture May Be Considered A Service-disabled Veteran Owned Small Business Concern If The Joint Venture Complies With The Requirements In 13 Cfr 125.15, Provided That Any Reference Therein To Sdvosb Is To Be Construed To Apply To A Va Verified Sdvosb As Appropriate.
(e) Any Service-disabled Veteran-owned Small Business Concern (non-manufacturer) Must Meet The Requirements In Far 19.102(f) Of The Federal Acquisition Regulation To Receive A Benefit Under This Program.
special Note: An A/e Firm Failing To Provide Any Of The Documentation Detailed In The Sources Sought Notice May Be Determined As Non-responsive And May Not Be Considered.
Closing Date15 Aug 2024
Tender AmountRefer Documents
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