Scanning Tenders

Details: The Department Of Veterans Affairs (va), Network Contracting Office (nco) 17, Is Issuing This Notice Of Intent (noi) To Inform Industry Contractors Of The Government S Intent To Execute A Sole Source Award Under Far Part 8 Required Sources Of Supplies And Services, Specifically Far 8.405-6(a)(1)(i)(c). the Intended Contractor Is Beckman Coulter, Inc., A Large Business, Headquartered At 250 S Kraemer Blvd, Brea, Ca 92821. the Laboratory Of Pathology & Laboratory Medicine Service At Audie L. Murphy Va Hospital And Kerrville Is In Need Of The Uninterrupted Provision Of Hematology Per Reportable Reagent Rental Agreement Testing Services. These Services Involve The Use Of Existing Instruments, Reagents, Consumables, Validations, And Training. We Require This Continuity For A Period Of Six (6) Months, With The Possibility To Extend For An Additional Six (6) Months. This Extension Is Necessary To Ensure The Seamless Transition To A New Agreement Signed On 09/15/2023, During Which The (nco) 17 Contracting Offices Will Bring The New Testing Procedures Into Full Operation. Maintaining The Current Contract And Retaining The Hematology Analyzers, Slide Maker, And Differential Instrument Is Of Utmost Importance To Ensure The Well-being Of Our Patients While We Work Towards The Complete Functionality Of The New Instrumentation. (see Attachment A - Statement Of Work (sow)). beckman Coulter, Inc Is The Only Contractor That Is Capable To Provide These Services, Due To The Highly Specialized Services Required Under This Contract, Discontinued Use Would Result In Substantial Duplication Of Cost To The Government That Is Not Expected To Be Recovered Through Competition And Will Result In Unacceptable Delays In Fulfilling The Agency S Requirements. this Procurement Is Being Conducted Using Commercial Items Procedures Pursuant To Far Part 12 And Far Part 8, Specifically Far 8.405-6(a)(1)(i)(c) Allowing The Contracting Officer (co) To Solicit From One Source In The Interest Of Economy And Efficiency, And A Logical Follow-on Action To An Original Federal Supply Schedule (fss) Order. the North American Industry Classification System (naics) For This Requirement Is, 334516 In-vitro Diagnostic Substance Manufacturing. Product/service Code For This Requirement Is 6550 In Vitro Diagnostic Substances, Reagents, Test Kits And Sets. The Small Business Administration (sba) Size Standard For This Sector Is 1,000 Employees. this Notice Of Intent Is Neither A Formal Solicitation Nor A Request For Competitive Proposals. No Solicitation Document Is Available And Telephone Requests Will Not Be Honored. No Award Will Be Made On The Basis Of Unsolicited Quotations Or Offers Received In Response To This Notice. Any Response To This Notice Must Show Clear, Compelling, And Convincing Evidence That Competition Will Be Advantageous To The Government. The Intent Of This Synopsis Is For Informational Purposes Only. Information Received Will Normally Be Considered Solely For The Purpose Of Determining Whether To Conduct A Competitive Procurement. A Determination By The Government Not To Compete This Action Based On This Notice Is Solely Within The Discretion Of The Government. all Inquiries And Concerns Must Be Addressed In Writing Via E-mail To Ognian D. Ivanov at Ognian.ivanov@va.gov With The Following Information Referenced In The Subject Line, 36c25724q0212 Audie Kerrville Hematology Cprr Bridge. A Determination By The Government Not To Compete This Proposed Procurement Based On The Responses To This Notice Is Solely Within The Discretion Of The Government. Information Received Will Be Considered Solely For The Purpose Of Determining Whether To Conduct A Competitive Procurement. All Interested Parties Who Are Responsible, Certified, And Capable May Identify Their Interest And May Submit Capability Statement Which Shall Be Considered By The Agency No Later Than 10:00 Am, Central Time On January 5, 2024 To Ognian Ivanov At Ognian.ivanov@va.gov. The Interested Parties Bear Full Responsibility To Ensure Complete Transmission And Timely Receipt. attachment A statement Of Work (sow) Laboratory Hematology Cprr background the South Texas Veterans Health Care System (stvhcs) Has A Need For A 6-month Bridge Cost Per Reportable Reagent Rental Agreement To Include The Kerrville Va Medical Center. The Stvhcs Currently Has A Hematology Cprr Agreement For Hematology Testing At Audie And Kerrville Va S. scope the Intent Of The South Texas Veterans Healthcare System (stvhcs) Pathology & Laboratory Medicine Service (p&lms) Is To Provide Continuous And Accurate Hematology Testing To Providers While We Are Concurrently Working To Validate And Install Upgraded Hematology Instrumentation. the Contractor Shall Provide The Required Reagents, Quality Control Materials, Consumables, And Service Maintenance, Peripherals, And Technical Training. Estimated Test Amounts Audie Vamc: 93480 Cbc 2520 Reticulocyte 420 Body Fluid Cell Count 96420 Tests Total estimated Test Amounts Kerrville Vamc: 12,600 Cbc 0 Reticulocyte 0 Body Fluid Cell Count 12,600 Tests Total location: audie L. Murphy Va Hospital 7400 Merton Minter Blvd. san Antonio, Texas 78229 kerrville Va Medical Center P&lms Laboratory 3600 Memorial Blvd, kerrville, Texas, 78208 period Of Performance: 6-month Bridge the Following Will Be The Analyzer Configurations Required: site quantity system audie Vamc 2 cbc Analyzer 1 slide Maker / Stainer 1 slide Imaging System 1 automation Line Connection To The Existing Power Express Automation Line With All Above Items Integrated. 1 middleware Auto Verification Solution W/ Qc Management Integrating All Systems Above. kerrville Vamc 1 cbc Analyzer 1 middleware Auto Verification Solution W/ Qc Management Integrating All Systems Above. test Menu (required): cbc - Complete Blood Count wbc - White Blood Cell Count diff - Automated Differential rbc - Red Blood Cell Count mch - Mean Corpuscular Hemoglobin mcv - Mean Corpuscular Volume mchc - Mean Corpuscular Hemoglobin Concentration rdw - Red Cell Distribution Width plt - Platelet mpv - Mean Platelet Volume ipf - Immature Platelet Fraction ig - Immature Granulocyte ret Reticulocyte ret-he Reticulated Hemoglobin nrbc Nucleated Red Blood Cell bf - Body Fluids mn Mononuclear Cells Body Fluid pmn Polymorphonuclear Body Fluid tc Total Cells Body Fluid wbc-bf White Blood Count Body Fluid rbc-bf Red Cell Count Body Fluid additional Definitions: Cap College Of American Pathologists Jc The Joint Commission system Specifications And Tasks (requirements): primary Analyzer(s) Base Equipment Offered That Shall Fully Support The Scope Of Operations (minimal Requirements). Depending Upon The Technical Functionality And The Capabilities Of The Individual Manufacturer S Instrumentation, One Analyzer Or Multiple Analyzers May Be Required To Meet The Productivity Specifications Defined Herein. In Those Instances, The Additional Analyzer(s) Shall, Likewise, Be Considered Primary Instrumentation And Be The Mirror Image Of The Primary Instrumentation And Shall Meet All The Technical Specifications Of This Solicitation. the Contractor Shall Provide The Linearity Ranges For All Analytes On The System And State Which Body Fluid Samples Are Fda Approved For Analysis. quality Control Materials the Contractor Shall Provide 3 Levels Of Whole Blood Commercial Quality Controls And 2 Levels Of Body Fluid Commercial Body Fluid Quality Controls To Be Analyzed On Each Analyzer(s) According To The Following Schedule: vamc San Antonio Peripheral Blood Qc Once Every 8-hour Shift. body Fluid Qc Once Every 8-hour Shift. va Mc Kerrville Peripheral Blood Qc Once Every 8-hour Shift. the Contractor Shall State The Control Stability And Expected Frequency Of The Adjustment Of Ranges Within Lot Numbers (to Include Both Whole Blood And Body Fluids). the Contractor Shall Explain How A Valid Target Range Is Verified For Each New Lot Of Control Per Cap Or Jc Guidelines. the Contractor Shall Explain Their Process For Monitoring Analytic Imprecision Per Cap/jc Guidelines. the Contractor Shall Explain How Qc Is Documented When The Control Results Exceed The Defined Acceptability Limits Per Cap/jc Guidelines. the Contractor Shall Explain How A Moving Averages System That Is Sensitive To Analyzer Calibration, Patient Populations, And/or Instrument Problems Is Used In Combination With The Other Control System. automatic Enrollment In A Quality Assurance Program That Has Peer Participation Of At Least 50 Participants That Are Not Part Of The Stvhcs Network. Reports Of Peer Data Will Be Current And Available Within 2 Weeks Of The Data Submission For Hard Copy Review. the Contractor Shall Have A Quality Control Program That Compares Facility Data To Peers Using The Same Lot And Provide A Monthly Report Of Such Data. operational Features The Instrumentation Offered Shall Have The Following: the Capability Of Performing Analysis On 100% Of The Tests Listed In Test Menu. sufficient Capacity And Throughput To Meet The Volume And Service Demands As Defined In Sow. the Hematology Analyzer Shall Streamline With Automation All Aspects Of Testing, Thereby Enhancing Operational Efficiency, Improving Turnaround Times, Supporting Improved Patient Outcomes, Improving Patient And Provider Satisfaction, And Improving The Productivity Of The Using Facility. This Would Include The Ability To Connect All Instrumentation From The Cbc Analyzer, Slide Maker Stainer, And The Slide Imaging System. the Offered Equipment Shall Be Capable Of Producing Accurate And Reproducible Results By Established Diagnostic Methods. The Equipment Shall Provide Accurate Tests Results Without Excessive (>2 Per Month) Malfunctions, Breakdowns, Or Service Calls. safety Features To Avoid Unnecessary Exposure To Biohazardous And Chemical Material. The Exposure To And The Volume Of Biohazardous And Chemical Material Generated By The Equipment Must Be Minimal And Require A Minimum Amount Of Handling. a Bi-directional, Bar-coded Computer Interface Compatible With The Current Va Laboratory Information System. The Fully Operational Interface (both Hardware And Software) Shall Be Immediately Available For Implementation To The Va Computerized Hospital Information System. the Equipment Shall Have Positive Sample Identification, Random Access, And The Accuracy Of The Barcode Reading Must Have Less Than A 1% Failure Rate To Reduce Possible Sources Of Errors And To Improve Laboratory Efficiency. equipment Must Be Able To Support Multiple Barcode Formats (code 39, Code 128) That May Be Enabled Concurrently. equipment Must Accept, At A Minimum, 10 Characters In Specimen Identifier That Is Alphanumeric (letters And Numbers). ability To Prioritize Stat Testing Without Compromising Existing Programmed Testing. This Includes The Ability To Identify Stat Testing In The Slide Imaging System. minimal Daily, Monthly, And Periodic Maintenance. The Contractor Is To Define The Actual Hands-on Maintenance Time Required To Perform Each Task. The Contractor Is To Include The Analyzer Time Required To Perform Each Maintenance Task. The Contractor Shall List Which Are User-level And Which Tasks Are Service Level. ability To Store And Retransmit Records (24 Hours Of Maximal Instrument Throughput) In Case Of Interface Outage. The Equipment Shall Have The Ability To Edit The Sample/patient Identifier After Interface Downtime And Then Be Able To Resend The Sample/patient Information To The Host For Verification. the Analyzer(s) Shall Have On Board Reagent Stability Sufficient To Accommodate Both High And Low Volume Use Per Each Facility S Needs. The Contractor Is To Provide Expiration Dates Of At Least Three (3) Months For Reagents. No Requirements For Sample Pre-treatment. the Analyzer(s) Shall Have An On-board Reagent Inventory System That Is Capable Of Monitoring Reagent Usage And Provide Reagent Inventory Upon Request, In Real Time. the Contractor Shall List All Reagents Used For Whole Blood And Body Fluid Analysis And State The On-board Stability/expiration Date For All Reagents, Controls, And Calibrators. the Contractor Shall State The Size Of The Reagents And If The Reagents Are Color-coded. the Contractor Shall List The Different Reagent Sizes Available For The Proposed Analyzer(s) And Indicate If The Reagents Are Interchangeable Between The Different Analyzer(s). the Analyzer Has The Ability To Detect And Alert The Operator Of Low Liquid Levels And The Potential Of Depletion For Any Supply On The Analyzer. the Contractor Shall State If The Reagents Can Be Replenished While The Instrument Is In Operation, Without Halting Or Pausing The Analyzer. the Contractor May Describe Any Practices That They Have Implemented That Would Streamline Inventory Management. the Contractor Shall Specify Their Routine Shipment Table Of Supplies And How Much Storage Space Would Be Needed For Each (i.e., Room Temperature, Refrigerated, And/or Frozen). the Contractor Shall Work With Each Facility To Adjust Reagent Supply To Match Workload Changes And To Provide The Option For Each Facility To Establish A Monthly Or Quarterly Shipment Table. The Contractor Shall Work With Each Facility Annually To Adjust The Shipment Table If Needed. the Contractor Shall State What Their Policy Is In Regard To Adjusting A Standing Order Or Ordering An Additional Shipment Of Supplies (i.e., Is There An Additional Fee Charged For Changing The Standing Order, Is There A Limit To The Number Of Times You Can Adjust A Standing Order And Is There A Fee For The Additional Shipment Of Supplies). the Contractor Will Maintain At Minimum A 90-day Supply Of Reagents At Each Facility. the Testing Must Have No Requirements For Sample Pre-treatment. ability To Detect Short Samples. The Contractor Shall Explain The Mechanism To Detect Insufficient Blood Volume For Testing Or A Short Sample. The Contractor Is To Explain How Short Samples Are Analyzed On The Proposed Analyzer. ability To Detect A Clotted Sample. The Contractor Shall Explain The Mechanism To Detect A Clotted Specimen. The Contractor Shall Explain The Mechanism To Remove A Clot From The Analyzer And If It Is Performed Automatically. capability To Perform Dilutions When Defined Limits Are Exceeded. The Capability Of Calculating Any Manually Programmed Dilutions. The Contractor Shall Explain The Dilution Process. capability To Detect And Flag Out Of Range Quality Control And Lock Out The Possibility Of Performing Patient Testing When Qc Is Unacceptable. ability To Accept Various Types Of Sample Containers. The Contractor Shall List Any Tube Type That Cannot Be Used. systems With 2 Or More Analyzers Should Have The Capability Of Making Slides And Staining Slides Without Removing The Primary Tube From The System. systems With 2 Or More Analyzers Should Have The Capability Of Digitally Imaging The Slide Without Removing The Slide From The Primary System. systems With 2 Or More Analyzers Should Have The Capability Of Attaching To An Automation Line. systems With 2 Or More Analyzers Should Have The Capability Of Adding Addition Systems Such As That Of A1c Analyzers If Required In The Future. system Must Have The Ability To Turn If Configuration In The Laboratories Limited Space Requires Additional Space. technical Features- The Instrumentation Must Be Approved By The Food And Drug Administration (fda) And Shall Have The Following: on-board Qc Data Management System With A Minimum Storage Capacity Of 90 Days Of Qc Files And Includes Levy-jennings Graphs. Analyzer Must Have The Ability To Capture, Store And Electronically Transfer Qc Data. ability To Edit Or Correct Errors In Qc Files Manually With Or Without Password Protection. ability To Have On-board Documentation For Out-of-range Qc And Instrumentation Problems. ability To View/print Daily, Monthly Qc Results And Levy-jennings Graphs. ability To Visually Alert The Operator Of Qc (westgard And User Defined Rules) Failures. ability To Electronically Transfer Qc To Contractor Without The Need For Manual Entry. ability To Monitor Instrument Performance And Provide A Proactive Alerting System For Samples With Unusual Results Requiring A Manual Review. on Board Reagent Inventory System, In Real Time, That Can Be Printed At Selected Time Intervals For Reagent Documentation To Include Dates And Time In Use And Reagent Lot Numbers. ability To Calibrate In All Sample Modes. The Contractor Is To State How Many Sample Paths The Analyzer Has And If The Calibration Is Performed By The User Or The Field Service Representative. the System Shall Have A Design That Removes The Possibility Of Sample Carryover. The Contractor Shall Provide Documented Evidence Confirming The System Design Removes The Possibility Of Any Sample Carryover. long Calibration Stability. The Contractor Is To State The Calibration Frequency And The Criteria For Calibration Verification. the System Can Customize Repeat/reflex Testing By Automatically Returning Specimens To The Sample Aspiration Module Without Operator Intervention, Thereby Reducing Retrieval Time And Eliminating Operator Intervention. the Analyzer May Have A Programmable Automatic Cleaning And Shutdown Feature. The Contractor Shall Explain How Often Shutdown Needs To Be Performed, The Time Required For Shutdown, And The Start-up Process. the Ability To Have On-board Maintenance Records That Can Be Printed And/ Or Modified For Additional User Defined Maintenance Tasks. digital Slide Imaging Program Shall Allow For Up To The Following Number Of Users At Any One Time Per Site. vamc San Antonio 6 Licenses vamc Kerrville 2 Licenses digital Slide Imaging Program Must Be Setup For The Entire System So That Slides Can Be Read From Another Connected Facility For Pathologists Review And During Short Staffing Situations. slide Imaging Program Must Have The Capability To Be Setup On More Than 2 Computers, However, Only The Number Of Licensed Would Be Able To Access The Program Concurrently. the System Must Have The Capability To Program Automatic Repeats On Suspect Samples. hardware Features- The Instrumentation Shall Have The Following: a Total Equipment Footprint That When Installed In The Laboratory Shall Not Impact The Functionality/operations Of That Laboratory. The Offered Hematology Analyzer(s) Shall Conform To The Facilities Existing Space. The Contractor Shall Provide The Weight And Dimensions Of Their Proposed Equipment. vamc San Antonio Space Available = 16 Ft X 10 Ft vamc Kerrville Space Available = 3ft X 4 Ft note: This Space Does Not Include Any Space Requirements For Water Systems That May Be Required For Reagent Concentration. The Vendor Will Notify The Va Of Any Additional Required Space For These Systems. the Contractor Shall List Any Analyzer/utility Requirements Needed (i.e., Electrical, Water, Plumbing, Reagent, And Bio-hazardous Disposal, Etc.). the Contractor Shall Indicate Any Routine And/or Special Items Required To Operate/maintain The Equipment/analyzer In Optimal Condition Such As But Not Limited To Paper, Printer Cartridges, Drainage Systems, Surge Protectors, Etc. an On-board Monitor/screen That Is Easily Readable In Addition To The Keyboard And Mouse. The Analyzer May Have A Touch-screen Interface. a Laser Jet Printer That Has The Capability Of Printing A Patient Report With Patient Demographic Information That Includes Minimally The Patient S Name And Accession Or Unique Identifier Number (uid). The Contractor Is To Provide A Replacement Printer On An Annual Basis Or As Needed. an Uninterruptible Power Supply With Line Conditioner For Each Instrument Provided. Equipment Shall Include 120-volt Ups That Has A 2 3-hour Backup Capability For All Analyzers. The Contractor Shall Be Responsible For Replacing The Ups, Should It Become Dysfunctional And Provide Battery Replacement As Needed. an Auto Sampling System That Includes Cap Piercing Closed Tube Aspiration, Auto-loader, And Auto-mixing. primary Tube Sampling. clot Detection. The Contractor Shall Define The Methodology For Clot Detection. manual Sampling Mode That Reads Barcode Label; Ideally Both Closed And Open Manual Sampling Modes Is Desirable. specific Equipment Requirements the Contractor Shall Supply Cabinetry, Wagons, Or Carts For All Analyzer(s). the Contractor Shall Supply The Environmental Requirements (i.e., Humidity And Temperature) For The Proposed Equipment To Perform Satisfactorily In The Laboratory. the Option For An Integrated Laboratory Robotics System (automated Track Or Connectivity) With Connected Hematology Analyzer(s). A Turnkey System With Single Inlet And Single Outlet With Connectivity To The Hematology Analyzer(s) And/or Slide Maker And Stainer Will Be Provided To Those Facilities Requiring This Option. the Contractor Shall Supply All The Necessary Parts And Supplies For The Operation And Maintenance Of The Automated Track And/or Slide Maker And Stainer. The Contractor Shall List Any Consumable Part Not Included In The Cprr For Any Component Of The Slide Maker And Stainer And/or Automated Track. the Flowing Specifications For The Automated Track/system And Middleware/support Software: provision Of Data Manager Software/computer That Electronically Links The Testing Instrumentation To Manage Data, Results, And Workflow. slide Maker And Stainer Are Available To Either Connected Hematology Analyzer. single Inlet And Outlet Lane. the Middleware Shall Allow For An Unlimited Number Of Users In An Effort To Store Historical Data. the Middleware Shall Allow The User To Define/set-up Decision Rules And Provide A Proactive Alerting System For Alerts Or Unusual Test Results. the Capability To Set-up Decision Rules/flagging Criteria For Specimens Requiring A Slide And/or Manual Review. The Decision Rules/flagging Shall Also Be Applicable To The Slide Maker And Stainer. automated Repeat And/or Reflex Testing Based On Established Rules Developed By The Stvhcs For Each Individual Facility. the Contractor Shall Assist Each Facility Throughout All 5 Years Of The Contract With Optimizing Operation And Utilization Of The Data Management Support Software (to Include Building Rules) To Enhance Productivity And The Management Of Workflow. the Contractor Shall Provide, Maintain, And Upgrade The Support Software/middleware For The Duration Of The Contract. all Major Software Updates Must Be Included. ability To Auto-verify Results. specimen Archival Through Mapping Of Specimens To Designated Racks For Easy Retrieval Once The Rack Has Been Moved Off The Line. the Option For An Integrated Laboratory Slide Imaging System (automated Track Or Connectivity) With Connected Hematology Analyzer(s). A Turnkey System With Single Inlet And Single Outlet With Connectivity To The Hematology Analyzer(s) And/or Slide Imaging System Will Be Provided To Those Facilities Requiring This Option. This Would Assist With Staffing Shortages Across The Va Systems. system Shall Support Continuous Feed Technology. system Shall Have A Throughput Of At A Minimum 35 Slides / Hr. vendor Must Be Capable Of Providing Remote Support To Middleware. vendor Must Be Capable Of Providing 24/7 Support. middleware Shall Allow Must Be Such That No Additional Software Is Required For Oit Computer Systems. middleware Must Provider Operational Instructions For When Samples Do Not Auto Verify. middleware Must Have The Functional Ability To Perform Reports And Lookbacks. middleware Must Be Capable Of Interfacing With Slide Imaging System To Assist With Streamlined Lis Builds. size Specifications: The Equipment Must Fall Within The Following Footprints: san Antonio Vamc: 16x 10 Feet kerrville Vamc: 3 X 4 Feet method Performance/validation Requirements For Whole Blood And Body Fluids at Installation/set-up The Contractor/technical Support Specialist Shall Perform All Validation Studies Including Installation/set-up, Correlation Studies (evaluation/comparison Data Sufficient To Satisfy Cap Standards), Reference Range Studies, Staff Training, In-service To Laboratory Personnel And Clinicians, And Assist With Any Methodology Problems And/or Questions. The Service Must Be Available During Regular Office Hours On A 5 Day/week Basis. method Performance/comparison Shall Be At The Expense Of The Contractor, Shall Include Linearity Material And Reagents, And Be Consistent With Current Clsi Guidelines And Related Documents, Cap Or Jc Standards And Federal Regulations. correlation Studies For Each Analyte. A Minimum Of 40 Samples Or Whatever Each Individual Facility May Require For Each Sample Type Spanning The Reportable Range, Shall Be Run By The Present And The Proposed Method. In Systems Where Multiple Sampling Modes Exist, Mode To Mode Correlation Studies Must Also Be Performed. The Contractor Shall Analyze Results And Provide Statistical Data To Support Acceptance Of The New Method For Above Studies. Statistics Shall Consist Of At Least Mean, Bias, Slope, Y-intercept, Correlation Coefficient, Receiver Operating Characteristic (roc) Analysis, And Meet Current Standards Defined By Clsi. analytical Measurement Range (amr) Validation Shall Be Performed On Proposed Instrument(s) For Each Test To Validate The Reportable Range. The Material Must Have Values, Which Are Near The Low, Mid, And High Values Of The Amr And Be Of Appropriate Matrix For The Clinical Specimens Assayed By That Method. A Minimum 5-point Linearity Analysis That Adheres To The Beer-lambert Law And Spans The Entire Range Shall Be Performed As A Minimum. precision Study Using Normal And Abnormal Control Material. This Shall Consist Of A Within Run Precision Study Of 10 Normal And 10 Abnormal Controls And A Day-to-day Precision Study Of Normal Controls And Abnormal Controls For 10 Days (may Be Run Twice A Day) For A Total Of 20 Values Per Level Of Control. Intra-stvhcs Facility Variations Should Be Kept At An Absolute Minimum. sensitivity. Sensitivity May Be Validated Concurrently With Correlation Studies. Mathematical Calculations To Determine Efficiency, Sensitivity, False Positive Rate, And False Negative Rate Are Applied. specificity Studies. A Review Of Product Literature And Assay Inserts To Determine Any Adverse Effects For Increased Bilirubin, Hemolysis, Lipemia, Cold Agglutinin, Or Other Interrupting Substances. carryover Studies. Successful Carryover Studies Shall Be Completed By The Contractor On All Analyzers During Installation. These Studies Shall Be Performed Using Either Contractor Developed Program(s) Or Program(s) Developed By A Third Party (cap/clsi). The Programs Shall Be Provided To Each Laboratory At No Charge. stability Studies. The Contractor Shall Provide Manufacturer Verified Documentation Of Sample Stability For Specimens Up To 48 Hours After Collection Or Perform The Required Studies. the Contractor Shall Provide Equipment Installation And Possible Reinstallation Costs If The Equipment Is Required To Be Moved Due To Construction Or Laboratory Design. reference Range- A Reference Range Must Be Determined For Each Test Following Clsi Guidelines. Samples Used For The Reference Range Study Must Be Representative Of The Patient Population Being Tested. Reference Range Assessment Must Be Performed For Each Lab. One Of The Following Protocols Shall Be Used: a Verification Of The Manufacturer S Suggested Reference Range May Be Performed As Long As The Suggested Range Is Based On A Comparable Population Of Test Subjects. The Manufacturer Shall Provide Specific Information Defining How The Suggested Range Was Determined. A Minimum Of 20 Reference Individuals Shall Be Used To Verify The Manufacturer S Range. Any Apparent Outliers Should Be Discarded, And New Specimens Obtained To Provide A Statistically Valid Verification. if The Suggested Manufacturer S Range Is Not Appropriate For The Patient Population, A Reference Range Shall Be Established. Establishing A Reference Must Follow Clsi Guidelines. This Requires A Minimum Of 120 Reference Individuals To Be Used To Establish A Reference Range. The Reference Interval Should Be Determined Using The Nonparametric Method. reports: The Contractor Shall Supply Accurate Data For Annual Contract Renewal By The Required Time Frames, Ensure Timeliness Of Billing Reconciliations, And Have The Ability To Use The Appropriate Billing Method Required By The Va. Additional Invoice Charges Associated With Reagent And/or Supply Wastage Or Repair Parts Included At No Charge (per Fss Awarded Contract) Shall Not Be Accepted. test Counts For Billing Will Begin After All Cap Required Studies, Performed At Installation Of New Equipment, Are Reviewed, And Approved By The Laboratory Director. support Features- commercial Marketing. The Equipment Models Being Offered Shall Be In Current Production As Of The Date This Offer Is Submitted. For Purposes Of This Solicitation, Current Production Shall Mean That The Clinical Laboratory Analyzer Model Is Being Offered As New Equipment. Discontinued Models That Are Only Being Made Available As Remanufactured Equipment Are Not Acceptable. start-up Reagents/installation. The Contractor Shall Provide All Reagents, Calibrators, Controls, Linearity Material, Consumable/disposable Items, Parts, Accessories, And Any Other Item Included On The List Of Supplies Defined In The Federal Supply Schedule Contract And Required To Establish Instruments For Operation For Performance Of Acceptance Testing At Installation And During Training Of Staff On Site. The Contractor Shall Perform, To The Satisfaction Of The Government, All Validation Studies Including Precision, Method Comparison With Current Analyzer, Accuracy (recovery), Linearity (reportable Range), Calibration Verification, Verification Of Reference Interval, And Determination Of Sensitivity And Specificity At No Cost To The Government. The Contractor Shall Perform All The Statistical Analysis As Stated In The Method Performance/validation Section Above And Report Data In An Organized, Clearly Comprehensible Format. at Installation Of New Equipment, The Contractor Shall Provide The Physical Installation Of The Equipment. Installation Shall Include, At A Minimum, Uncrating An/or Unpacking Of All Equipment, Hardware Set-up And Hook-up Of The System, Removal Of Trash, And Documentation That The Analyzer(s) Is Functioning Within The Correct Specifications. training. The Contractor Shall Provide An Instrument Training Program That Is Coordinated With And Timely To The Equipment Installation, Sufficient To The Size And Scope Of The Facility S Services And Minimally Equivalent To The Terms And Conditions For Training Defined In The Contractor S Federal Supply Schedule Fsc Group 66, Part Iii, Cost-per-test Clinical Laboratory Analyzers Contract. This Shall Include Training On The Operation Of The System, Data Manipulation, And Basic Trouble Shooting And Repair. Thereafter, The Contractor Shall Provide Training For Minimally One Operator Per Analyzer Per Year At The Discretion Of The Government For Each Model Of Instrumentation Placed. Utilization Of The Training Slots Shall Be Mutually Agreed Upon Between The Va And The Contractor. basic Operator Training Shall Be Provided By The Contractor On-site For All Operators On All Shifts. the Contractor Shall Provide All Education/training On Site During Installations Or Update To The Equipment. The Training Is To Include Staff On All Shifts. Training Shall Include Basic Operation, Quality Control, Interpretation Of Results, Reporting Of Results, Required User Performed Maintenance, And Troubleshooting. The Contractor Or Application Specialist Shall Provide A Documented Record Of Training (training Checklist) Completed For All Trained Staff Before Leaving Site Following Installation At The Facility. the Contractor Shall Provide On-site Refresher Instrument Training, Wet Workshops, Advanced Troubleshooting, Or Any Appropriate Training In Renewal Option Years Of The Contract If So, Exercised At No Cost To The Facility. the Contractor Shall Supply All Necessary Procedure Manuals, Troubleshooting Manuals, Operator Manuals, And Safety Data Sheets (sds) On A Cd Or On-line. The Procedures Shall Be In Clinical Laboratory Standards Institute (clsi) Format. The Contractor Shall Provide Assistance In Creating Preventative Maintenance, Quality Control And/or Logs To Meet The Needs Of Each Facility. equipment Preventative Maintenance/repair Service. The Contractor Shall Be Able To Provide Emergency Equipment Repair And Preventative Maintenance On All Primary And Secondary Instrumentation, Slide Maker And Stainer, And/or Automated Track System And Any Incremental Support Equipment, E.g., Water System, Offered According To The Following Terms: service Requirements a Technical Assistance Center Shall Be Available By Telephone 24 Hours Per Day, 7 Days Per Week With A Maximum Call Back Response Time Of 1 Hour. The Contractor Shall Provide Technical Support Services At No Additional Charge To All Stvhcs Facilities. service Shall Include, At No Charge, All Labor, Travel, And All Replacement Parts Necessary To Make Repairs. The Contractor Shall Provide All Replacement Parts At No Charge And Any Components Necessary For The Operation Of The Equipment To Produce Patient Results. the Contractor Shall Provide Instrument Support Service Sufficient To Provide Assistance With Troubleshooting And Repair Of The Analyzers. The Contractor May List Their Service Options Available. Or The Following Service Options May Be Available: 24 Hours/day, 7 Days/week Due To Extended Facility Hours/days. the Contractor Shall Specify The Cut-off Time For Same Day Service. for Any Site That May Encounter The Rare Occasion When Both The Primary And Secondary Analyzers Are Both Inoperable (service Has Now Escalated To Emergency Status), Service Shall Immediately Dispatch A Field Service Engineer For Repair. The Contractor Shall Explain Their Policy In Relation To Service If The Occasion Should Occur When Both The Primary And Secondary Analyzer Are Both Inoperable. The Support Service Shall Follow-up All Downtime Calls Within 1 Hour. The Fsr Always Shall Keep The Facility Informed Of The Timeline For When Repairs Are To Be Completed. All Repairs On Instrument Shall Be Complete (at No Cost To The Facility) Within 24 Hours From The Time The Field Service Engineer Arrives. The Field Service Engineer Shall, Prior To Departure, Provide The Visited Site With Written Or Electronic Documentation Of Services Performed. the Contractor Shall Provide A Preventative Maintenance Schedule To Include A Minimum Of 2 Scheduled Preventative Visits Per Year Or As Frequently As Published In The Manufacturer S Operator S Manual And Within 2 Weeks Of The Scheduled Date For The Duration Of The Contract. technical Support Shall Place A Service Call For Repairs If The Technologist Is Unable To Repair The Analyzer Within One Hour Of Troubleshooting With The Hotline Or On Weekends/holidays/irregular Tours When The Technologist May Be Unable To Work With The Hotline Due To The Facility S Staffing. a Malfunction Incident Report Shall Be Furnished To The Laboratory Upon Completion Of Each Repair Call. The Report Shall Include, As A Minimum, The Following: date And Time Notified. date And Time Of Arrival serial Number, Type, And Model Number Of Equipment time Spent For Repair, And proof Of Repair That Includes Documentation Of A Sample Run Of Quality Control Verifying Acceptable Performance. each Notification For An Emergency Repair Service Call Shall Be Treated As A Separate And New Service Call. the Contractor Shall Pay All Routine Shipping Fees For Supplies, Consumables, And Equipment To Perform Testing At Initial Installation And With Routine Supply Delivery. the Contractor Shall Supply The National Average Of Service Calls Per Analyzer. upgrades - The Contractor Shall Provide Upgrades To Both The Equipment Hardware And Software To Maintain The Integrity Of The System And The State-of-the Art Technology, At No Additional Charge To The Government. These Shall Be Provided And Installed As They Become Commercially Available At Each Site Within Two Months Of The Issuance Or Date Of First Commercial Availability. This Requirement Only Applies To System Upgrades That Enhance The Model Of Equipment Being Offered, I.e., New Version Of Software, Correction Of Hardware Defect, Upgrade Offered To Commercial Customers At No Additional Charge, Upgrade To Replace Model Of Equipment No Longer Contractor Supported, Etc. This Does Not Refer To Replacing The Original Piece Of Equipment Provided Under The Contract; However, It Does Refer To Significant Changes In The Hardware Operational Capability. ancillary Support Equipment - The Contractor Shall Provide, Install, And Maintain Through The Life Of The Contract, As Indicated, All Ancillary Support Equipment To Fully Operate The Analyzer As Defined In These Specifications, E.g., Cabinetry To Support/house The Analyzer (if Necessary), Water Systems (including Consumable Polishers, Filters, Etc.), And Universal Interface Equipment, Etc. In Addition, The Contractor Shall Include All Ancillary Components That Are Customarily Sold Or Provided With The Model Of Equipment Proposed, E.g., Starter Kits, Tables/stands, Etc. the Track System May Have The Ability, By Automation, To Integrate The Hematology Analyzer And Diabetes Testing (hemoglobin A1c) Into One Platform. the Contractor May Provide Innovative Technology For Slide Review And/or Interpretation That Can Be Interfaced With The Existing Hardware. the System May At A Future Date Be Integrated With Another Automated Line And At Such Time, The Contractor Will Coordinate With The Laboratory To Develop Solutions For Line / Automation Integration. interface Requirements the Contractor Is To Conduct And Complete The Medical Equipment Pre-procurement Assessment (va Directive 6550 Appendix A) For The Office Of Information Technology (oi & T) For Each Facility For Any Medical Devices That Will Be Connected To The Va Information Network. The Contractor Then Shall Provide Evidence Of Va Approved Remote Network Communication System That Continuously Collects And Monitors Performance Data Of The Analytical Systems Following All The Policies And Procedures Outlined In The Va Directive 6500, Information Security Program, And Its Handbooks To Ensure Appropriate Security Controls Are In Place (see Attached Addendum). the Contractor Shall Be Responsible For Providing All Hardware Required For The Connection, Implementation, And Operation Of The Interface To The Universal Interface And Any Incremental Fee That Is Required Each Time An Instrument Is Added To An Existing Universal Interface System. the Contractor Shall Provide All Necessary Software Support For Ensuring That Successful Interfacing Has Been Established. Specific Requirements For The Communication Of The Data Streams Will Be Unique To The Instrument System Involved And Dictated By The Manufacturer Itself. Information Necessary To Make The Determination For Type And Amount Of Interfacing Equipment Will Be Supplied In Attachment 2 (hematology Configuration). if A Site Already Has A Universal Interface Box, The Contractor Is Responsible For Everything Leading Up To The Box Including Any Incremental Fee Required To Add Additional Equipment (e.g., Licenses, Ports/cards, Cables, Software, Etc.) To The Universal Interfacing System. if A Site Does Not Have A Universal Interface And One Is Needed To Optimally Interface The Instrument, Then The Contractor Is Responsible For The Acquisition Of The Universal Interface Box And Everything Else Needed To Connect With Va Computerized Hospital Information System. routing Must Be Fully Supported By All Laboratory Instrument Interface Partners, Especially Data Innovations, Inc., And Cerner interface Must Use Automatic Host Query To Download Sample Ids, Test Requests And Patient Demographics. automatic Host Query Must Seamlessly Integrate With Onboard Patient Sample Barcode Scanning And Translation. instrument Interface Must Transmit Test Results To The Host Computer System Via Automatic Upload. should There Be Any Software Upgrades In The Instrument During Its Life, The Contractor Is Responsible For Seeing That The Interface Can Accommodate Any Changes In The Data Stream Going To The Va Computerized Hospital Information System. the Contractor Will Always Maintain Compatibility Of Systems With Whatever Host Lis Is In Place, Especially When The Contractor S Software Is Upgraded. the Contractor Shall Provide, Maintain, And Upgrade The Antivirus Software On The Analyzer(s) And/or Middleware For The Duration Of The Contract. the Contractor Shall Provide Documentation Of Successful Interfacing With Other Va Facilities (provide 2 Vamc References To Include Contact Person, Facility Address, Email, And Telephone Number) in Lieu Of An Lis Interface, The Contractor May Provide A Tcp/ip Interface Preapproved/certified By Vaco For Use With Va Computer Systems And Applications Such As Vista. Proof Of Certification Must Be Provided. The Contractor Will Provide All Necessary Information (including Logical Ports) For Va Staff To Write An Access Control List. the System Shall Have An Automatic Back-up Function To Store All Data From The Hard Drive. The Contractor Shall Describe The Back-up Option. commercial Offerings - The Contractor Shall Provide Any Additional Support Material That Is Routinely Provided To Equivalent Commercial Customers And Assists In Regulatory Compliance, E.g., Computer Disc Containing Their Procedure Manual In Clsi Format Or An On-line Procedure Manual In The Instrument Software. characterization Of Waste The Contractor Shall Provide Documentation That It Has Characterized The Hazardous Nature Of All Wastes Produced By All Equipment, Devices, Reagents, And Discharges In Accordance With The Requirements Of The Code Of Federal Regulations Title 40 Protection Of The Environment Part 261 Et Seq. And Applicable State And Local Requirements. Documentation Shall Include A Description Of The Characteristics Of The Hazardous Waste Produced As A Byproduct Of The Instrument Operations, Safety Data Sheets (sds) Meeting The Requirements Of The Occupational Safety And Health Administration (osha) And Environmental Protection Agency (epa), The Analytical Process Used To Determine The Hazardous Nature And Characteristics Of The Waste, And The Analytical Test Results. Testing Of Hazardous Waste Is To Be Done In Accordance With Testing Protocol Specified For Each Individual Waste As Described In The Code Of Federal Regulations Title 40 To Decide If The Waste Is A Hazardous Waste Or Otherwise Regulated. the Determination And Description Shall Address The Following: waste Toxicity (reference 40 Cfr §261.11 And 40 Cfr §261.24) waste Ignitability (reference 40 Cfr §261.21) waste Corrosivity (reference 40 Cfr §261.22) waste Reactivity (reference 40 Cfr §261.23) hazardous Waste From Non-specific Sources (f-listed) (reference 40 Cfr §261.31) discarded Commercial Products (acutely Toxic Or P-listed And Toxic Or U-listed) (reference 40 Cfr §261.33) solid Waste (reference 40 Cfr §261.2) exclusions (reference 40 Cfr §261.4) the Contractor Will Provide Written Instructions And Training Material To Ensure Vha Laboratory Staff Are Trained As Needed To Properly Operate Devices With Special Emphasis To Managing And Disposing Of Hazardous Waste In Accordance With Epa And State Requirements. Additionally, The Training Provided By The Contractor Must Fulfill Resource Conservation And Recovery Act (rcra) Requirements For Training As Applicable To Devices. contractor Shall Provide A Description Of All Wastes The Process Or Equipment May Discharge So That The Facility Can Determine Whether The Discharge Meets Local Publicly Owned Treatment Works (potw), State And Federal Discharge Requirements. At A Minimum The Characteristics Of Ignitability, Corrosivity, Reactivity And Toxicity As Defined In 40 Cfr §261 Must Be Determined And Documented. Any Mercury Containing Reagents Must Be Identified In Any Concentrations. All Test Results Shall Be Provided. All Listed Chemicals (f, U, K And P) Found In 40 Cfr §261 Shall Be Provided In Product Information And Their Concentrations Documented. For Those Materials With A Positive Hazardous Waste Determination, A Mechanism For The Laboratory To Meet Local Discharge Requirements (i.e., Mercury, Thimerosal, And Formaldehyde) Must Be Developed And Sds Sheets Must Be Provided In Advance For Review. At A Minimum, Documentation Shall Include, But Not Be Limited To The Concentration/measures Of The Elements And Parameters Listed Below And Must Be Included With Vendor Response: barium (total) cadmium (total) chromium (total) copper (total) cyanide (total) lead (total) mercury (total) nickel (total) silver (total) zinc (total) arsenic (total) selenium (total) tin (total) ph flash Point (to Higher Than 200 F) bod; Biochemical Oxygen Demand the Documentation The Contractor Provides Will Be Used To Work With The Vamc And The Public And/or Private Organization (e.g., Potw) To Determine Whether The Waste From Each Device Can Legally Be Disposed Of Via The Sewerage System. implementation/transition Timeframe - The Implementation Of The Services/requirements Described In This Solicitation Shall Be Completed No Later Than 90 Days After The Award. This Timeline Is Based On A Reasonable Attempt Of The Contractor To Complete All The Necessary Implementation Requirements Within The Stated Timeframe. Contractor Shall Not Be Penalized For Implementation Timelines That Extend Beyond The 90-day Timeframe If The Extension Is Through No Fault Of The Contractor And Is A Result Of Delays Due To The Government. upon Award, The Transition Period For The Awarded Contract To Have All Equipment And Peripherals Installed And Operational Shall Be From Date Of Award Through 90 Days. During This Same Period All Initial Training Of Va Personnel In The Operation And Maintenance Of Said Award Shall Also Be Completed. contractor Shall Provide With Its Quotation An Implementation Plan For Installation Of New Equipment. Contractor S Submitted Plan Shall Not Exceed 90 Days For The Transition Of All Services Under The Awarded Contract Including Installation And Training Of Personnel, Transition Of All Testing Materials, Reagents, And Supplies, Etc., Performance Of All Correlations And Validations. Failure Of The Contractor To Conform To The Transition Period Shall Be Considered As Sufficient Cause To Terminate The Contract For Cause Under The Termination For Cause Clause Of The Contract. security & Privacy due To The Threat Of Data Breach, Compromise Or Loss Of Information That Resides On Either Va-owned Or Contractor-owned Systems, And To Comply With Federal Laws And Regulations, Va Has Developed An Information And Information Technology Security Clause To Be Used When Va Sensitive Information Is Accessed, Used, Stored, Generated, Transmitted, Or Exchanged By And Between Va And A Contractor, Subcontractor Or A Third Party In Any Format (e.g., Paper, Microfiche, Electronic Or Magnetic Portable Media) the Contractor, Their Personnel, And Their Subcontractors Shall Be Subject To The Federal Laws, Regulations, Standards, And Va Directives And Handbooks Regarding Information And Information System Security As Delineated In This Contract. access To Va Information And Va Information Systems a Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va Information And Va Information Systems For Their Employees, Subcontractors, And Affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, Agreement, Or Task Order. all Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures. contract Personnel Who Require Access To National Security Programs Must Have A Valid Security Clearance. National Industrial Security Program (nisp) Was Established By Executive Order 12829 To Ensure That Cleared U.s. Defense Industry Contract Personnel Safeguard The Classified Information In Their Possession While Performing Work On Contracts, Programs, Bids, Or Research And Development Efforts. The Department Of Veterans Affairs Does Not Have A Memorandum Of Agreement With Defense Security Service (dss). Verification Of A Security Clearance Must Be Processed Through The Special Security Officer Located In The Planning And National Security Service Within The Office Of Operations, Security, And Preparedness. custom Software Development And Outsourced Operations Must Be In The U.s. To The Maximum Extent Practical. If Such Services Are Proposed To Be Performed Abroad And Are Not Disallowed By Other Va Policy Or Mandates, The Contractor/subcontractor Must State Where All Non-u.s. Services Are Provided And Detail A Security Plan, Deemed To Be Acceptable By Va, Specifically To Address Mitigation Of The Resulting Problems Of Communication, Control, Data Protection, And So Forth. Location Within The U.s. May Be An Evaluation Factor. the Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When An Employee Working On A Va System Or With Access To Va Information Is Reassigned Or Leaves The Contractor Or Subcontractor S Employ. The Contracting Officer Must Also Be Notified Immediately By The Contractor Or Subcontractor Prior To An Unfriendly Termination. va Information Custodial Language information Made Available To The Contractor Or Subcontractor By Va For The Performance Or Administration Of This Contract Or Information Developed By The Contractor/subcontractor In Performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor's Rights To Use Data As Described In Rights In Data - General, Far 52.227-14(d) (1) va Information Should Not Be Co-mingled, If Possible, With Any Other Data On The Contractors/subcontractor S Information Systems Or Media Storage Systems In Order To Ensure Va Requirements Related To Data Protection And Media Sanitization Can Be Met. If Co-mingling Must Be Allowed To Meet The Requirements Of The Business Need, The Contractor Must Ensure That Va S Information Is Returned To The Va Or Destroyed In Accordance With Va S Sanitization Requirements. Va Reserves The Right To Conduct Onsite Inspections Of Contractor And Subcontractor It Resources To Ensure Data Security Controls, Separation Of Data And Job Duties, And Destruction/media Sanitization Procedures Are In Compliance With Va Directive Requirements. prior To Termination Or Completion Of This Contract, Contractor/subcontractor Must Not Destroy Information Received From Va, Or Gathered/created By The Contractor In The Course Of Performing This Contract Without Prior Written Approval By The Va. Any Data Destruction Done On Behalf Of Va By A Contractor/subcontractor Must Be Done In Accordance With National Archives And Records Administration (nara) Requirements As Outlined In Va Directive 6300, Records And Information Management And Its Handbook 6300.1 Records Management Procedures, Applicable Va Records Control Schedules, And Va Handbook 6500.1, Electronic Media Sanitization. Self-certification By The Contractor That The Data Destruction Requirements Above Have Been Met Must Be Sent To The Va Contracting Officer Within 30 Days Of Termination Of The Contract. the Contractor/subcontractor Must Receive, Gather, Store, Back Up, Maintain, Use, Disclose And Dispose Of Va Information Only In Compliance With The Terms Of The Contract And Applicable Federal And Va Information Confidentiality And Security Laws, Regulations, And Policies. If Federal Or Va Information Confidentiality And Security Laws, Regulations And Policies Become Applicable To The Va Information Or Information Systems After Execution Of The Contract, Or If Nist Issues Or Updates Applicable Fips Or Special Publications (sp) After Execution Of This Contract, The Parties Agree To Negotiate In Good Faith To Implement The Information Confidentiality And Security Laws, Regulations, And Policies In This Contract. the Contractor/subcontractor Shall Not Make Copies Of Va Information Except As Authorized And Necessary To Perform The Terms Of The Agreement Or To Preserve Electronic Information Stored On Contractor/subcontractor Electronic Storage Media For Restoration In Case Any Electronic Equipment Or Data Used By The Contractor/subcontractor Needs To Be Restored To An Operating State. If Copies Are Made For Restoration Purposes, After The Restoration Is Complete, The Copies Must Be Appropriately Destroyed. if Va Determines That The Contractor Has Violated Any Of The Information Confidentiality, Privacy, And Security Provisions Of The Contract, It Shall Be Sufficient Grounds For Va To Withhold Payment To The Contractor Or Third Party Or Terminate The Contract For Default Or Terminate For Cause Under Federal Acquisition Regulation (far) Part 12. if A Vha Contract Is Terminated For Cause, The Associated Baa Must Also Be Terminated And Appropriate Actions Taken In Accordance With Vha Handbook 1600.01, Business Associate Agreements. Absent An Agreement To Use Or Disclose Protected Health Information, There Is No Business Associate Relationship. the Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive Information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A Minimum, Fips 140-2 Validated. the Contractor/subcontractor S Firewall And Web Services Security Controls, If Applicable, Shall Meet Or Exceed Va S Minimum Requirements. Va Configuration Guidelines Are Available Upon Request. except For Uses And Disclosures Of Va Information Authorized By This Contract For Performance Of The Contract, The Contractor/subcontractor May Use And Disclose Va Information Only In Two Other Situations: (i) In Response To A Qualifying Order Of A Court Of Competent Jurisdiction, Or (ii) With Va S Prior Written Approval. The Contractor/subcontractor Must Refer All Requests For, Demands For Production Of, Or Inquiries About, Va Information And Information Systems To The Va Contracting Officer For Response. notwithstanding The Provision Above, The Contractor/subcontractor Shall Not Release Va Records Protected By Title 38 U.s.c. 5705, Confidentiality Of Medical Quality Assurance Records And/or Title 38 U.s.c. 7332, Confidentiality Of Certain Health Records Pertaining To Drug Addiction, Sickle Cell Anemia, Alcoholism Or Alcohol Abuse, Or Infection With Human Immunodeficiency Virus. If The Contractor/subcontractor Is In Receipt Of A Court Order Or Other Requests For The Above-mentioned Information, That Contractor/subcontractor Shall Immediately Refer Such Court Orders Or Other Requests To The Va Contracting Officer For Response. for Service That Involves The Storage, Generating, Transmitting, Or Exchanging Of Va Sensitive Information But Does Not Require C&a Or An Mou-isa For System Interconnection, The Contractor/subcontractor Must Complete A Contractor Security Control Assessment (csca) On A Yearly Basis And Provide It To The Cotr. security Incident Investigation the Term Security Incident Means An Event That Has, Or Could Have, Resulted In Unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action That Breaches Va Security Procedures. The Contractor/subcontractor Shall Immediately Notify The Cotr And Simultaneously, The Designated Iso And Privacy Officer For The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosure Of Sensitive Information, Including That Contained In System(s) To Which The Contractor/subcontractor Has Access. to The Extent Known By The Contractor/subcontractor, The Contractor/subcontractor S Notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The Incident (including To Whom, How, When, And Where The Va Information Or Assets Were Placed At Risk Or Compromised), And Any Other Information That The Contractor/subcontractor Considers Relevant. with Respect To Unsecured Protected Health Information, The Business Associate Is Deemed To Have Discovered A Data Breach When The Business Associate Knew Or Should Have Known Of A Breach Of Such Information. Upon Discovery, The Business Associate Must Notify The Covered Entity Of The Breach. Notifications Need To Be Made In Accordance With The Executed Business Associate Agreement. in Instances Of Theft Or Break-in Or Other Criminal Activity, The Contractor/subcontractor Must Concurrently Report The Incident To The Appropriate Law Enforcement Entity (or Entities) Of Jurisdiction, Including The Va Oig And Security And Law Enforcement. The Contractor, Its Employees, And Its Subcontractors And Their Employees Shall Cooperate With Va And Any Law Enforcement Authority Responsible For The Investigation And Prosecution Of Any Possible Criminal Law Violation(s) Associated With Any Incident. The Contractor/subcontractor Shall Cooperate With Va In Any Civil Litigation To Recover Va Information, Obtain Monetary Or Other Compensation From A Third Party For Damages Arising From Any Incident, Or Obtain Injunctive Relief Against Any Third Party Arising From, Or Related To, The Incident. security Controls Compliance Testing on A Periodic Basis, Va, Including The Office Of Inspector General, Reserves The Right To Evaluate Any Or All The Security Controls And Privacy Practices Implemented By The Contractor Under The Clauses Contained Within The Contract. With 10 Working-days Notice, At The Request Of The Government, The Contractor Must Fully Cooperate And Assist In A Government-sponsored Security Controls Assessment At Each Location Wherein Va Information Is Processed Or Stored, Or Information Systems Are Developed, Operated, Maintained, Or Used On Behalf Of Va, Including Those Initiated By The Office Of Inspector General. The Government May Conduct A Security Control Assessment On Shorter Notice (to Include Unannounced Assessments) As Determined By Va In The Event Of A Security Incident Or At Any Other Time. delivery contract Must Deliver And Maintain A Minimum 90 Days Of Reagents At The Site. contract Must Deliver Analyzer To Sites Within 30 Days Of Awarded Contract And Assist With The Installation, Setup, Validations, Studies, And Initial Training. service Will Be Provided For All Analyzers. phone Support 24/7. remote Support 24/7. technical Support M-f 8am 5pm. catastrophic Support Meaning If All Analyzers Are Down At One Site, Technical Support Is Dispatched Immediately. technical Support Must Call With Solutions Within 1 Hour Of Personnel Submitting Request For Technical Support.

Details: Description Bids And Awards Committee Invitation To Bid Project No.: 2024-01-goods Supply And Delivery Of Various Supplies, Materials, Furniture Ict And Multi-media Equipment For Q1 Of Fy 2024 1. The Deped - Division Of Quezon, Through The Funding Source, Government Of The Philippines (gop) Intends To Apply The Sum Of Four Million Nine Hundred Seventy Thousand Thirteen Pesos & 00/100 (p4,970,013.00) Being The Approved Budget For The Contract (abc) To Eligible Payments Under The Contract For The Supply And Delivery Of Various Supplies, Materials, Furniture, Ict And Multi-media Equipment For Q1 Of Fy 2024. Bids Received That Exceed The Abc Shall Be Rejected At Bid Opening. Project Description/ Intended Completion Date Lot No. Item Description Approved Budget For The Contract (php) Amount Of Bidding Documents Supply And Delivery Of Various Supplies, Materials, Furniture Ict And Multi-media Equipment For Q1 Of Fy 2024/30 Cd 1 Office Supplies And Other Supplies & Materials P 2,783,848.75 P5,000.00 2 Office Supplies And Other Supplies & Materials P 2,186,164.25 P5,000.00 Grand Total P 4,970,013.00 2. The Deped-division Of Quezon Of Region Iv-a, Through Its Bids And Awards Committee (bac), Now Invites Bids For The Above-mentioned Works. Prospective Bidders Must Have An Experience Of Having Completed At Least One (1) Contract That Is Similar To The Contract To Be Bid, And Whose Value, Adjusted To Current Prices Using The Philippine Statistics Authority (ps) Consumer Price Indices, Must Be At Least Fifty Percent (50%) Of The Abc Of The Lot To Be Bid. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii, Instruction To Bidders. 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184, Otherwise Known As The “government Procurement Reform Act”. Bidding Is Restricted To Filipino Citizens/sole Proprietor Ships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183. 4. Interested Bidders May Obtain Further Information From Deped – Division Of Quezon And Inspect The Bidding Documents At The Address Given Below. A Complete Set Of Bidding Documents May Be Purchased By Interested Bidders And Upon Payment Of A Non-refundable Fee For The Bidding Documents In The Amount Stated Above. Only Bidders Who Purchased The Bidding Documents Will Be Allowed To Submit Bids (itb 6.8). Bidding Documents May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps), Www.philgeps.gov.ph, Provided That Bidders Shall Pay The Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. 5. The Department Of Education-division Of Quezon Will Hold A Pre-bid Conference As Shown On The Calendar Of Activities Below, Which Shall Be Open To Prospective Bidders. Activity Date & Time Venue Issuance Of Bidding Documents Feb. 27-29, 2024; March 1-15, 2024 (9:00 A.m. To 4:00 P.m.) March 18, 2024 (9:00-12:00 Nn) Deped-division Of Quezon, Talipan, Pagbilao, Quezon Pre-bid Conference March 5, 2024 (1:30p.m.) Deped-division Of Quezon, Talipan, Pagbilao, Quezon Final Submission And Opening Of Bids March 18, 2024 (1:30p.m.) Deped-division Of Quezon, Talipan, Pagbilao, Quezon 6. Bids Must Be Delivered To The Address And On The Date And Time Stated Herein. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 18. A Valid Bid Securing Declaration Must Accompany The Bid(s) In Lieu Of The Bid Security. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Opening Of Bids At The Address Stated Herein. Late Bids Shall Not Be Accepted. A Product Sample Shall Be Presented During Post-qualification And Shall Be Of Known Brand And Of Good Quality Otherwise, Non-compliance May Result To Disqualification. Only One (1) Representative Per Bidder Will Be Allowed Entry Into The Venue / Conference Room. For The Purpose Of Constituting A Quorum, Both Physical And Virtual Presence Of The Bac Members Shall Be Considered Pursuant To Gppb Resolution No. 09-2020. 7. The Deped – Division Of Quezon Of Region Iv-a Reserves The Right To Accept Or Reject Any And All Bids, Declare A Failure Of Bidding, Not Award The Contract(s) At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Or Annul The Bidding Process Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 8. For Further Information, Please Refer To: Joepi F. Falqueza Bac Chairman Deped – Division Of Quezon Talipan, Pagbilao, Quezon Contact No. 042-784-0366 9. You May Visit The Following Websites: For Downloading Of Bidding Documents: • Philgeps: Https://notices.philgeps.gov.ph/ • Deped-quezon Website: Www.depedquezon.com.ph Joepi F. Falqueza Asst. Schools Division Superintendent Bac Chairperson Technical Specifications Lot 1 Item No. Unit Item Description Qty Unit Cost Total Cost Office Supplies 1 Piece Clearbook, 20 Transparent Pockets, A4 35 63.50 2,222.50 2 Piece Clearbook, 20 Transparent Pockets, Legal 70 99.75 6,982.50 3 Piece Clearbook, 20 Transparent Pockets, Legal, Orange 11 150.00 1,650.00 4 Piece Eraser, Plastic/rubber 13 30.00 390.00 5 Piece Sign Pen, Extra Fine, Black 250 34.00 8,500.00 6 Piece Sign Pen, Fine Tip, Black 250 34.00 8,500.00 7 Piece Sign Pen, Medium Tip, Black 100 34.00 3,400.00 8 Piece Gelpen, Black, Pin Tip Size, 0.4mm 30 34.00 1,020.00 9 Piece Sign Pen, Liquid Or Gel, Black Pin Tip Size .3mm 12 34.00 408.00 10 Piece Sign Pen, Extra Fine, Blue 50 34.00 1,700.00 11 Piece Sign Pen, Fine Tip, Blue 100 34.00 3,400.00 12 Piece Sign Pen, Medium Tip, Blue 50 34.00 1,700.00 13 Piece Gelpen, Blue, Pin Tip Size, 0.4mm 50 34.00 1,700.00 14 Piece Sign Pen, Liquid Or Gel, Blue Pin Tip Size .3mm 4 34.00 136.00 15 Piece Pentel Signpen, Blue, 0.07mm 6 99.00 594.00 16 Piece Gelpen, Green, Pin Tip Size, 0.4mm 30 34.00 1,020.00 17 Piece Sign Pen, Extra Fine, Red 10 34.00 340.00 18 Piece Sign Pen, Fine Tip, Red 25 34.00 850.00 19 Piece Sign Pen, Medium Tip, Red 3 34.00 102.00 20 Piece Sign Pen, Liquid Or Gel, Red Pin Tip Size .3mm 4 34.00 136.00 21 Bottle Ink, For Stamp Pad, 50ml, Black-52, Blue-2 54 240.00 12,960.00 22 Piece Philippine National Flag 4 1,550.00 6,200.00 23 Piece Glue, 130g 50 75.00 3,750.00 24 Box Staple Wire, Heavy Duty (binder Type), 23/13 5 130.00 650.00 25 Box Staple Wire, Standard #35 100 65.00 6,500.00 26 Roll Tape Masking, 24mm 40 62.00 2,480.00 27 Roll Tape Masking, 48mm 23 90.00 2,070.00 28 Roll Tape, Packaging, 48mm 21 80.00 1,680.00 29 Roll Tape, Transparent, 24mm 170 55.00 9,350.00 30 Roll Tape, Transparent, 48mm 116 65.00 7,540.00 31 Piece Ruler, Plastic, 12inches 14 45.00 630.00 32 Piece Blade, For General Purpose Cutter/utility Knife, 10's 26 40.00 1,040.00 33 Piece Calculator, Compact, 12 Digits, Heavy Duty 14 850.00 11,900.00 34 Box Clip, Backfold, 19mm 32 44.50 1,424.00 35 Box Clip, Backfold, 25mm 46 55.50 2,553.00 36 Box Clip, Backfold, 32mm 56 80.00 4,480.00 37 Box Clip, Backfold, 50mm 43 127.50 5,482.50 38 Piece Correction Tape, 8 Meters 379 50.00 18,950.00 39 Piece Cutter/utility Knife., For General Purpose 55 189.00 10,395.00 40 Piece Data File Box, Made Of Chipboard, With Close End, 3mm Thick,6" W-125mm, H-230mm, L-400mm, Red-7, Green-39, Blue-146 138 225.00 31,050.00 41 Piece Data File Folder, Horizontal, Chip Board: 2.55mm Thick, Leatherette Paper Taglia Lock, W-75mm, L-380mm, H-23mm, Green-71, Red-11, Blue-1 50 225.00 11,250.00 42 Piece Dating And Stamping Machine 32 574.00 18,368.00 43 Box Envelope, Mailing, 500 Pieces Per Box 11 808.00 8,888.00 44 Box Envelope, Mailing With Window, 500 Pieces Per Box 4 808.00 3,232.00 45 Piece Envelope, Expanding Plastic 15 90.00 1,350.00 46 Piece Eraser, Felt, For Blackboard/whiteboard 4 150.00 600.00 47 Box Fastener, Plastic, Non-sharp Edge, 50 Sets Per Box 43 70.00 3,010.00 48 Piece File Organizer, Expanding, Plastic, Legal 17 357.50 6,077.50 49 Set File Tab/index Divider, Bristol Board, A4 1 46.00 46.00 50 Set File Tab/index Divider, Bristol Board, Legal 1 56.00 56.00 51 Box Folder, Pressboard, Long, 100 Pieces Per Box 4 2,000.00 8,000.00 52 Color: Blue-1, Pink-1, Brown-1, Red-1 53 Pack Folder With Tab, A4, 100 Pieces Per Pack 70 850.00 59,500.00 54 Pack Folder With Tab, Legal, 100 Pieces Per Pack 69 950.00 65,550.00 55 Box Index Tab, Self-adhesive, Transparent, 5 Sets Per Box 39 220.00 8,580.00 56 Piece Magazine File Box, Large, With Open End, Outside Dimension: Vertical, W-110mm, H-265mm, L-220mm, Material: Chipboard 3mm Thick, Color: Green-20, Red-6, 26 330.00 8,580.00 57 Set Marker, Flourescent, Assorted Color, 3 Colors Per Set 52 170.00 8,840.00 58 Piece Marker, Permanent, Blue 39 60.00 2,340.00 59 Piece Marker, Permanent, Red 15 60.00 900.00 60 Piece Marker, Whiteboard, Black 33 90.00 2,970.00 61 Piece Marker, Whiteboard, Blue 17 90.00 1,530.00 62 Piece Marker, Whiteboard, Red 10 90.00 900.00 63 Box Paper Clip, Vinyl/plastic Coated, 33mm 23 36.00 828.00 64 Box Paper Clip, Vinyl/plastic Coated, 50mm 4 54.00 216.00 65 Box Pencil, Lead/graphite, With Eraser 12 Piece Per Box 48 240.00 11,520.00 66 Piece Puncher, Paper, Heavy Duty 12 675.00 8,100.00 67 Bundle Ring Binder, Plastic, 32mm, 10 Pieces Per Bundle 6 235.00 1,410.00 68 Box Rubber Band Big 35 355.00 12,425.00 69 Piece Stamp Pad, Felt, Black 13 57.25 744.25 70 Pair Scissors, Heavy Duty 38 260.00 9,880.00 71 Piece Stapler, Standard Type 30 210.00 6,300.00 72 Piece Stapler Remover, Plier Type 14 142.00 1,988.00 73 Piece Tape Dispenser, Table Top 22 275.00 6,050.00 74 Pad Note Pad, Stick On, 2"x3", 100 Sheets Per Pad 134 37.00 4,958.00 75 Pad Note Pad, Stick On, 3"x4", 100 Sheets Per Pad 89 48.00 4,272.00 76 Pad Note Pad, Stick On, 3"x3", 100 Sheets Per Pad 61 50.00 3,050.00 77 Piece Notebook Stenographer, 60 Leaves 71 54.00 3,834.00 78 Ream Bond Paper, 70gsm, A4 Size 731 230.00 168,130.00 79 Ream Bond Paper, 70gsm, Legal Size 212 294.00 62,328.00 80 Ream Bond Paper, 80gsm Short Size 2 315.00 630.00 81 Pad Pad Paper, Ruled 2 85.00 170.00 82 Pack Paper, Parchment, A4, '100s 50 455.00 22,750.00 83 Book Record Book, 300 Pages 6 110.00 660.00 84 Book Record Book, 500 Pages 16 137.00 2,192.00 85 Cart Hp 680 Black 6 720.00 4,320.00 86 Cart Hp 680 Tricolor 3 720.00 2,160.00 87 Bottle Ink, Epson T6641 Black 31 355.00 11,005.00 88 Bottle Ink, Epson T6642 Cyan 14 355.00 4,970.00 89 Bottle Ink, Epson T6643 Magenta 14 355.00 4,970.00 90 Bottle Ink, Epson T6644 Yellow 14 355.00 4,970.00 91 Piece Ballpen, Hbw Ati-1b 0.5 Black 124 25.00 3,100.00 92 Box Ballpen, Retractable, Black 71 300.00 21,300.00 93 Box Ballpen, Retractable, Blue 1 300.00 300.00 94 Pack Laminating Film (250 Mic) 3 900.00 2,700.00 95 Pack Sticker Paper, A4 152 150.00 22,800.00 96 Roll Double Sided Tape (12mmx10m) 14 50.00 700.00 97 Pack Photo Paper, A4 179 64.00 11,456.00 98 Piece Certificate Frame A4 305 240.00 73,200.00 99 Piece Certificate Holder A4 122 110.00 13,420.00 100 Piece White Board, 18" X 24" 4 1,400.00 5,600.00 101 Pack Vellum Board Paper, A4 131 75.00 9,825.00 102 Pack Colored Paper, Long 6 296.00 1,776.00 103 Pack Push Pin 12 56.00 672.00 104 Piece Glue Stick (paste) 4 32.00 128.00 105 Pack Glue Stick (for Glue Gun) 2 240.00 480.00 106 Unit Glue Gun 3 600.00 1,800.00 107 Pack Manila Paper 53 1,000.00 53,000.00 108 Piece Storage Box With Lid 114 650.00 74,100.00 109 Bottle Ink, Brother D60 Black 175 600.00 105,000.00 110 Bottle Ink, Brother Bt 5000 Cyan 132 600.00 79,200.00 111 Bottle Ink, Brother Bt 5000 Magenta 132 600.00 79,200.00 112 Bottle Ink, Brother Bt 5000 Yellow 135 600.00 81,000.00 113 Piece Table Pen With Holder, Black Ink 12 70.00 840.00 114 Box Strong Adhesive Glue Stick/twist Glue 8g, 24's 1 420.00 420.00 115 Bottle Ink, Epson 003 Black 89 355.00 31,595.00 116 Bottle Ink, Epson 003 Cyan 51 355.00 18,105.00 117 Bottle Ink, Epson 003 Magenta 51 355.00 18,105.00 118 Bottle Ink, Epson 003 Yellow 51 355.00 18,105.00 119 Piece Acrylic Brochure Holder: 11cm X 16cm, 3 Layers 3 550.00 1,650.00 120 Piece Customized Received Stamp With Dater, Purple Ink 14 450.00 6,300.00 121 Piece Customized Released Stamp With Dater, Purple Ink 4 450.00 1,800.00 122 Piece Customized Original Copy Shown To Me With Date, Purple Ink 1 550.00 550.00 123 Piece Customized Certified True Copy Stamp With Dater, Purple Ink 1 550.00 550.00 124 Bottle Ink Refill For Self Ink Stamp, Purple 10 350.00 3,500.00 125 Pack Specialty Paper 120gsm, A4, With Fine Wooven Texture Pattern 24 55.00 1,320.00 126 Pack Board Paper, 200gsm, Pale Cream, 10's 10 75.00 750.00 127 Piece Frameless Glass Whiteboard Calendar 1 700.00 700.00 128 Piece D11 White Thermal Label Paper Waterproof Roll, 2 Rolls 14x40mm/160pcs 3 450.00 1,350.00 129 Piece Certificate Holder, Short, Green 60 150.00 9,000.00 130 Box Staple Wire 6mm 1 55.00 55.00 131 Box Staple Wire (23/10) 4 90.00 360.00 132 Box Staple Wire (23/8) 4 60.00 240.00 133 Box Staple Wire (23/6) 4 48.50 194.00 134 Box Staple Wire (23/15) 4 105.00 420.00 135 Box Staple Wire (23/17) 4 115.00 460.00 136 Pack Specialty Paper 180gsm, A4, Light Cream 15 75.00 1,125.00 137 Piece Gelpen, Super Smooth Gel Ink, Roller Ball, Rubber Grip, For Comfort And Control, Steel Point Provides Strength, Water Based, Pigment Gel Ink, 1.0 Ball Point, Blue 33 120.00 3,960.00 138 Piece Gelpen, Super Smooth Gel Ink, Roller Ball, Rubber Grip, For Comfort And Control, Steel Point Provides Strength, Water Based, Pigment Gel Ink, 1.0 Ball Point, Black 31 120.00 3,720.00 139 Piece Certificate Holder, A4 Size 16 104.00 1,664.00 140 Pack Ear Tabs (sign Here) 16 104.00 1,664.00 141 Bottle Glue, 130ml (elmers) 7 75.00 525.00 142 Piece Self Inking Name Stamp 7 550.00 3,850.00 143 Piece Self Inking Stamp (facsimile) 25 550.00 13,750.00 144 Piece Archfile Folder, A4, Vertical, Color:blue 20 180.00 3,600.00 145 Piece Archfile Folder, Long, Vertical, Color:blue 20 180.00 3,600.00 146 Piece Archfile Folder, Short, Vertical, Color:red 10 180.00 1,800.00 147 Piece 6 Band Numberer 3mm Or 4mm 2 300.00 600.00 148 Pack Index Tab Sticker 6 160.00 960.00 149 Box Rubber Band No.16 11 65.00 715.00 150 Pack Specialty Paper, 110gsm, Short 1 55.00 55.00 151 Pack Specialty Paper, 200gsm, A4 3 70.00 210.00 152 Piece Unipin Sign Pen, Black, 0.5 18 175.00 3,150.00 153 Roll Ricoh Master Dx 2430m (riso Machine Drum Roll) 1 4,500.00 4,500.00 154 Piece Mouse Pad (900x40) 3 150.00 450.00 155 Pack Board Paper, 220gsm, 10's 2 75.00 150.00 156 Piece Folder Long, White 100 10.00 1,000.00 157 Piece Gelpen 0.5, Black, M&g 798 36.00 28,728.00 158 Piece Gelpen 0.5, Green, M&g 370 36.00 13,320.00 159 Piece Cheque File Storage 3 1,000.00 3,000.00 160 Box Fastener, Long 6 75.00 450.00 161 Pack Stcky Note/post It (pastel Color) 12 45.00 540.00 162 Piece Flash Drive 64gb 48 450.00 21,600.00 163 Roll Yarn (japanesse Cord), Green 10 76.00 760.00 164 Pack Baronial Envelope No. 8 (6.8.75 Inches) Light Green 3 200.00 600.00 165 Piece Chip Board, 22"x28" 6 55.00 330.00 166 Piece Plastic Envelope Long, Green 67 25.00 1,675.00 167 Piece Colored Folder Long, Green-10, Red-2 200 15.00 3,000.00 168 Box Ballpen Black Flex Stixk 0.5 12 10.00 120.00 169 Bottle Ink, For Stamp Pad, Blue, 50ml 2 250.00 500.00 170 Piece Plastic Envelope With Handle, Green 60 115.00 6,900.00 171 Pack Board Paper A4 Bright, 180gsm 20 75.00 1,500.00 172 Roll Double Sided Tape (18mmx12m) 145 81.90 11,875.50 173 Piece Photo Frame, A4 Size 50 200.00 10,000.00 174 Pack Oslo Paper 50 300.00 15,000.00 175 Piece Cork Board, 21inch X 38 Inches 1 550.00 550.00 176 Set Ink, Canon 790 Bcmy 3 1,850.00 5,550.00 Total Office Supplies 1,705,405.75 Other Supplies And Materials 177 Pack Battery Aa, Pack Of 2 Pieces 170 61.50 10,455.00 178 Pack Battery Aaa, Pack Of 2 Pieces 173 77.50 13,407.50 179 Pack Battery Size D, Pack Of 2 Pieces 11 126.00 1,386.00 180 Can Air Freshener, Aerosol Type, 150g 193 325.00 62,725.00 181 Piece Broom, Soft, Tambo 30 218.50 6,555.00 182 Piece Broom, Stick, Ting-ting 19 33.50 636.50 183 Bottle Cleaner, Toilet Bowl And Urinal, 900ml 188 332.00 62,416.00 184 Can Cleanser, Scouring Powder, 350g 43 62.50 2,687.50 185 Piece Detergent Bar 36 30.00 1,080.00 186 Pouch Detergent Powder, All Purpose, 1kg 140 95.00 13,300.00 187 Can Disinfectant Spray, Aerosol Type, 400g 260 462.50 120,250.00 188 Piece Dust Pan, Rigid Non-breakble Plastic 13 112.50 1,462.50 189 Can Floor Wax, Paste Type, Red 3 450.00 1,350.00 190 Can Furniture Cleaner, Aerosol Type, 300ml 18 337.50 6,075.00 191 Bottle Liquid Hand Soap, 500ml 181 217.50 39,367.50 192 Piece Tornado Mop, Heavy Duty, 28 2,700.00 75,600.00 High Quality Spin Mop And Bucket, Detachable Stainless Steel Wringer, Durable Material, 360 Mop, With Spinner Turbo Rotary Floor Mop With Big Bucket + Microfiber Head Durable High Quality, Easy Grip 193 Piece Mop Handle, Heavy Duty 2 310.00 620.00 194 Piece Mop Head, Made Of Rayon, Heavy Duty 9 350.00 3,150.00 195 Piece Rags, All Coton 26 120.00 3,120.00 196 Pack Scouring Pad 48 275.00 13,200.00 197 Pack Garbage Bag, 37"x40", Xxl, 10 Pieces Per Pack Black 27 180.00 4,860.00 198 Pack Garbage Bag, Large, Black 37 550.00 20,350.00 199 Pack Garbage Bag, Xl Black 29 650.00 18,850.00 200 Pack Garbage Bag, Xl Green 11 700.00 7,700.00 201 Pack Garbage Bag, Xl Yellow 11 700.00 7,700.00 202 Piece Wastebasket, Rigid Plastic 17 154.00 2,618.00 203 Piece Light-emitting Diode (led) Light Bulb, 7 Watts 107 127.00 13,589.00 204 Piece Light-emitting Diode (led) Linear Tube, 18 Watts 98 286.00 28,028.00 205 Roll Plastic Twine 38 130.00 4,940.00 206 Roll Tape Electrical, 0.16mmx19mmx16m 29 80.00 2,320.00 207 Pack Tissue, Interfold Paper Towel, 150 Pulls Per Pack 395 107.00 42,265.00 208 Roll Toilet Tissue Paper, 3-ply 309 310.00 95,790.00 209 Bottle Glass Cleaner, 500ml 2 231.00 462.00 210 Bottle Dishwashing Liquid, 500ml 180 132.00 23,760.00 211 Pack Garbage Bag, Small Black 1 327.00 327.00 212 Pack Garbage Bag, Small Green 1 327.00 327.00 213 Pack Garbage Bag, Small Yellow 1 327.00 327.00 214 Pack Garbage Bag, Medium Black 54 402.00 21,708.00 215 Pack Garbage Bag, Medium Green 54 402.00 21,708.00 216 Pack Garbage Bag, Medium Yellow 54 402.00 21,708.00 217 Pack Garbage Bag, Xxxl Black 10 950.00 9,500.00 218 Bottle Bleaching Solution, 450ml 9 190.00 1,710.00 219 Piece Door Mat - Non Slip, Gray, 90x120cm, Rubber Bottom 44 987.50 43,450.00 220 Piece Deodorant Cake, 100g 14 90.00 1,260.00 221 Piece Medal, Gold, 3 Inches, Please See Attached Specifications 150 120.00 18,000.00 222 Piece Padlock, Heavy Duty, 60mm Long, Steel 6 450.00 2,700.00 223 Piece Heavy Duty Large Screen Display Nordic Clock, Digital Clock, Size:38.7*13*3.2cm, Led Digital Clock, Display Time/date/temperature On The Same Screen Every Week 2 1,500.00 3,000.00 224 Piece Heavy Duty Extra Big Automatic Umbrella, 62" Black 2 950.00 1,900.00 225 Piece T8 Tube-double Ended Daylight 1 550.00 550.00 226 Piece Megabox Premium Storage Box, 50l 4 650.00 2,600.00 227 Piece Megabox Premium Storage Box, 60l 3 850.00 2,550.00 228 Bottle Ultra Thick Bleach, 1000ml 75 62.00 4,650.00 229 Piece Slim Pedal Bin, 22l 20 550.00 11,000.00 230 Piece Garden Grass Tire Scissor, Heavy Duty 10 650.00 6,500.00 231 Piece Bolo (sk Tbi), 18 Inches 10 850.00 8,500.00 232 Gallon Bleach Color Safe, 360ml 15 290.00 4,350.00 233 Piece Raincoat, Large, Color: Green 11 450.00 4,950.00 234 Piece Rain Boots, Size 8 2 550.00 1,100.00 235 Piece Telescopic Baton, Foam Vinyl Grip, 4140 Steel Construction, Retracted Length: 7.70inches Expanded Length-21inches 2 2,400.00 4,800.00 236 Piece Pepper Spray, Runner Unsabre 3 In 1 2 1,500.00 3,000.00 237 Piece First Aid Belt Bag 4 450.00 1,800.00 238 Piece Handcuff, Size 3.0 4 1,200.00 4,800.00 239 Piece Medal, Bronze, 3 Inches 150 120.00 18,000.00 240 Piece Medal, Silver, 3 Inches 150 120.00 18,000.00 241 Piece Seat Cover, Color: Black, Normal/single Size 1 15,000.00 15,000.00 242 Piece Car Freshener 15 350.00 5,250.00 243 Piece Vs1, 120ml 13 350.00 4,550.00 244 Piece Microfiber Cloth 75 75.00 5,625.00 245 Piece Trolley Push Cart, 4 Wheels, Heavy Duty 1 2,700.00 2,700.00 246 Piece Trolley Push Cart, 2 Wheels, Heavy Duty 1 3,500.00 3,500.00 247 Piece Albatross, 100g 25 100.00 2,500.00 248 Piece Pail/bucket With Cover, Durable, 20l Capacity, Color: White 1 350.00 350.00 249 Piece Gavel And Sound Block 1 750.00 750.00 250 Piece Door Knob,solid Brass Or Stainless Steel Construction, Meet Absi Specifications For Grade 3, Backset 60mm (2-3/8")/70mm (2-3/4") Adjustable, Fir Doors 35mm (1-3/8") To 50mm (2") Thick 4 750.00 3,000.00 251 Piece Plates, Ceramic, 19cm, White 12 75.00 900.00 252 Piece Glass, Highball Clear Drinking Glass, Heavy Base 18 55.00 990.00 253 Set Cup And Saucer, Set Of 12, 225ml Porcelain, White, 20x30x25 Cm 3 150.00 450.00 254 Piece Bowl, 8inches, 1200ml, White 6 150.00 900.00 255 Set Fork And Spoon, Steel, Set Of 2 55.00 110.00 256 Bottle Bombshell Oil Base For Air Humidifier 32 550.00 17,600.00 257 Piece Rectangualar Wooden Serving Tray 45x30cm 1 950.00 950.00 261 Piece Padlock, Standard, Steel, 40mm Long 5 250.00 1,250.00 262 Piece Sack Xl Size (blue, Green, Orange & White) 100 25.00 2,500.00 263 Pack Garbage Bag, Large, Green 14 550.00 7,700.00 264 Pack Garbage Bag, Large, Yellow 14 550.00 7,700.00 265 Piece Water Absrobtion Doormat, Gray, 50x60cm, Rubber Bottom 10 447.75 4,477.50 266 Roll Paper Towel, 2 Ply, 140 Pulls 3 190.00 570.00 267 Can Insecticide, 600ml 56 570.00 31,920.00 268 Piece Wall Clock, 12" Diameter 1 350.00 350.00 Total Other Supplies & Materials 1,078,443.00 Lot 2 Semi-expendable Ict Equipment 1 Unit Digital Voice Recorder 2 7,000.00 14,000.00 ● Record Mp3/lpcm With A High Sensitivity S-microphone ● Up To 4gb Of Build-in Storage, Expandable Via Microsd (sdhc/sdxc) Cards ● Auto Voice Recording Reduces Background Noise ● Direct Usb Build In For Easy Connection To Pc ● Built-in Lithium Battery With 3-minute Quick Charge For 1 Hr Of Recording ● Record In Mp3/lpcm With A High Sensitivty S-microphone 2 Set Desktop For Mid-range Users 6 40,000.00 240,000.00 * 55600g Processor, 16gb Ram, 500gb Ssd + 1tb Hdd 700watts Tru Rated Psu, Micro Atx Case, 23 Inches Ips Monitor, 1080 Webcam, Headset, Avr, Mouse Pad & Keyboard, With 1 Year Warranty 3 Piece External Hard Drive 19 3,500.00 66,500.00 ● 1tb Capacity, Dimension: 1/2tb:132.7x88.9x16.2mm/5.2x3.5x0.6inch ● Weight: 1/2tb: 189.8g / 6.69oz ● Interface: Usb 3.2 Gen 1 (usb 5gbps) (backward Compatible With Usb 2.0) ● Texture: Plastic/rubber : Operating Tempearture: 50c (41f) - 50c (122f) ● Operating Voltage: Usb Dc5v ● System Requirements: Windows 7/8/8.1/10/11, Mac Os X 10.6 Or Later ● Accessories: Usb 3.2 Gen 1 Cable; Quick Start Guide With Silicone Casing 4 Unit Laptop, Lightweight 4 49,000.00 196,000.00 ● Processor: 1.6ghz Basedspeed With Turbo Speed; If 4 Core & 8-thread 6mb ● Memory: 2 X 4 Gb Ddr4 Or 1 X 8gb Ddr4 ● Monitor: Screen Size: Min 13"; Resolution: Min 1920 X 1080 (full Hd), 1080p ● Audio: 6/1 W Speaker X 2 Built-in Speakers; 3.5mm Standard Headphone Jack ● Camera: Built-in ; Connectivity: Wireless Lan 802.11 B/g/n/ac, Blueetooth ● Ports: 1 X Usb 3.0 Or 3.1 - Type C; 1 X Combo Audito Jack; 1 X Hdmi/micro ● Keyboard: Us English Layour, Standard Size; Mouse: Optical, Bluetooth Connection ● Headset: Over-the-head, 3.5mm Audio Jack Connection ● Touchpad: Multi-touch Or Touch Pad With 2 Buttons ● Power Adapter: Type-c Or Standard Ac/dc Adapter ● Hdd Partition: Drive C (system) And Drive D (data) Any Key To Restore The Host Latop In Its Original System State In Case Of Breakdown Trusted Platform Module (iso/iec 11889) Integrated To A Chip On The Computer 5 Piece Computer Mouse, Wireless 33 450.00 14,850.00 6 Unit Multi-function Printer 11 15,000.00 165,000.00 ● Printer Type: Print, Scan, Copy Fax With Adf ● Maximum Resolution: 5760 X1440 Dpi ● Photo Default - 10x15cm/4x6" *1: Approx. 69 Sec Per Photo (border)/90 Sec Per Photo (borderless)*2 ● Draft, A4 (black/colour) Up To 33ppm/15ppm*2 ● Iso 24734, A4 Simplex (black/colour: Up To Ipm/5.0ipm*2 ● First Page Out Time From Ready Mode: Approx. 10 Sec/16sec*2 ● Maximum Copies From Standalone: 99 Copies ● Reduction/enlargement: 25-400%; Macimum Res.: 600 X600 Dpi ● Maximum Copy Size: Legal; Scanner Type: Flatbed Colour Image Scanner ● Paper Capacity: 30 Pages A4, 10 Pages Legal ● Standard Paper Input Cap.: Up To 100 Sheets Of Plain Paper (80g,/2) ● Dimension: 375 X 347 X237 Mm; Weight: 5.0kg; Netwoork: Ethernet, Wifi ● Lcd Screen: 1.44' Colour Lcd 7 Unit Portable Speaker, Pm-12pro, 12" 600w Active Portable Trolley 1 10,299.00 10,299.00 8 Unit Smart Tv, 55" 2 49,000.00 98,000.00 ● Display: Resolution 3840 X 2160; Type: Led Or Oled; Size: Min. 55" ● Conncetivity: 1 Usb Ver. 2.0, 2 Hdmi, Ethernet, Bluetooth, Wi-fi Support ● Operating Syste: Technology Agnostoc Operating System ● Power: Auto Volt/ Auto Sensing Frequency ● All Deliveries Must Come With Owner's Manual, Remote Control With Battery, ● With 1 Year Warranty 9 Piece Microphone 1 11,000.00 11,000.00 ● Dual Wireless Handheld Vhf Microphone ● Dynamic Capsule ● 227.25 Mhz And 239.gg Mhz Fixed Frequency 10 Unit Document Scanner 1 35,000.00 35,000.00 ● Scanner Type: Sheet-fed, One-pass Duplex Color Scanner ● Photoelectric Device: Color Contact Image Sensor 9cis) ● Optical Resolution: 300dpi; Color Bit Depth: 30-bit-input ● Grayscale Bit Depth: 24-bit-output; Light Source: 3-color Rgb Led ● Scanning Speed: 35 Ppm/70 Ipm: 300 Dpi Black & White, Color, Gray ● Capacity: 50 Sheets; Document Size: Paper Size Min. 2"x2', 8.5"x 240 ● Daily Duty Cycle: 4000 G/m2; Consumables: Roller Assembly Kit: 200,000 Cycles 11 Piece Speaker 2 700.00 1,400.00 ● Model Name: A1tech As-icon808-a Led 2.0 Speaker ● Sound Channel: 2.0; Full Range Driver: 2.75'x2 ● Output Power (rms): 4wx2; Power Supply: Usb 5v: Speaker Size: 141mm 12 Piece Wireless Computer Keyboard With Number On The Side 23 1,000.00 23,000.00 13 Piece Dslr Camera 2 45,000.00 90,000.00 ● Af Modes: One-shot Af, Ai Servo Af, Ai Focus ● Af Point Selection: Automatic Selection, Manual Selection ● Af System Points: Ovf: 9 Af Points/ Live View: 3,975 Selectable Focus Postions ● Built-in Flash; Closest Focusing Distance (cm): 25; Digital Zoom: Approx. 3x - 10 X (movie Only); Continuous Shooting Speed (shots Per Sec) Ovf: 5 (one-shot Af & Ai Srtvo Af) ● Dimension: 122.4 X 92.6 X 69.8; Drive System: Stepping Motor-drive Lead Crew + Rack System; Effective Pixels (megapixels): 24.1 ● Flash Modes: E-ttl Ii Autoflash, Fe Lock, Manual Pop-up, Retractable, Built-in ● Focal Length (35mm Equivalent): 28.8 - 88mm (3x); Image Stabilizer: Lens-shift Type ● Image Resolution: 6000 X 4000 (l) X 2656 (m) 2976 X 1984 (s1) 2400 X 1600 (s2) 6000 X 40000 (raw/c-raw); Lcd Monitor Size: 3.0 Lcd Monitor Resolutions: 1,040,000; Memory Card Type: Sd, Sdhc*, Sdxc*, 14 Piece Audio Cable 1 250.00 250.00 ● Pure-copper-amplifier-sets-rca-car-stereo-audio-cable-1pcs-advance- Metal- Head-to Rca-audio 15 Piece Dgital Camera Memory Card-sdhc Class 10-uhs-i 32gb Memory Card 2 450.00 900.00 16 Piece Digital Camera Battery - Battery Pack Nb-11, 1 950.00 950.00 3.6v, 680mah, 2.5wh, Rechargeable Li-ion 17 Piece Digital Camera Tripod Stand With Pan Head 1 3,200.00 3,200.00 18 Piece Usb C10 In Hub Hdmi Vga Rj45 Usb 3.0 Sd 1 3,000.00 3,000.00 19 Piece 2 Pin Adaptor Uk Convert To Universal 3 Pin Plug 3 150.00 450.00 20 Piece Winland Heavy Duty Extension Wheel Cable Wire 10 Meters 1 1,900.00 1,900.00 21 Piece Portable Thermal Label Printer-bluetooth Wireless Smart 1 2,750.00 2,750.00 Label Marker For Ios/android Phone, Inkless, Black 22 Piece Wireless Usb Powerpoint Clicker/pointer 3 550.00 1,650.00 23 Piece Laptop Cooler (gcp500) 4 1,900.00 7,600.00 24 Piece Headset Logitech H370 5 1,950.00 9,750.00 25 Piece Tablet Computers, 12" Display With Stand 20 12,000.00 240,000.00 ● Display Type: Ips Lcd Display; Display Resolution: 800 X 1280 Pixels ● Weight: 350g Max Weight (without Keyboard); Sim: Nano-sim ● Build: Glass Front, Aluminum Back, Aluminum Frame; Camera: Front & Back ● Storage: 64gb Internal Or 32gb Internal With 32 Gb Sd Card ● Network: Wi-fi 802.11 A/b/g/n/ac; Bluetooth; Gps ● Battery: Lithium-polymer 5000 Mah; Operating System: Android 11.0 Must Have Google Mada Certificate ● Battery: Lithium-polymer 5000 Mah; Operating System: Android 11.0 ● Magnetically Detachable Bluettoth Keyboard With 10m Range; Polyurethane Leather Cover And Anti-slip Rubber-lined Interior To Provide Full Protection For Tablet ● Mouse: Optical, Bluetooth Mouse; Headset: Over-the-head, 3.5mm Audio Jack Or Type C Connection; Application: Microsoft Office 26 Piece Tp-link Ti-wr840n 300 Mbps Netwok Routers 1 1,300.00 1,300.00 27 Piece Wifi Wireless Connectors 2 750.00 1,500.00 28 Unit Multi-media Speaker 1 25,000.00 25,000.00 ● 15" Portable Trolley Speaker ● With Bluetooth, Usb, And Sd Slot; Fm Radio & Free 2 Wireless Mic With Voice Priority; 500w; Rechargeable Battery 29 Piece Usb 3.0 Gigabit Lan Enthernet Adapter 10 500.00 5,000.00 30 Unit Uninterruptible Power Supply, Heavy Duty 5 4,250.00 21,250.00 31 Piece Mouse, Optical Usb Connection 11 343.75 3,781.25 32 Piece Avr 10 550.00 5,500.00 33 Piece Usb Hub 2 550.00 1,100.00 34 Set Heavy Duty Screw Driver Set 1 650.00 650.00 35 Set Pliers, Long Nose, Cutter 1 783.00 783.00 36 Pack Rj45 Passthrough 100's 1 350.00 350.00 37 Set Precision Ratchet Screwdriver Bit Set, 38's 1 569.00 569.00 38 Piece Digital Multi Tester 1 899.00 899.00 39 Piece Digital Multi Tester 1 899.00 899.00 40 Piece Usb Hub & Ports With 12 V Power Adapter 1 1,230.00 1,230.00 41 Piece Double A Battery Charger 1 1,050.00 1,050.00 42 Piece 10 Channel Power Switch Controller 1 1,511.00 1,511.00 43 Piece Usb To Lan Adapter 10 585.00 5,850.00 44 Piece Dialpad Telephone 1 12,000.00 12,000.00 45 Piece Flashdrive 128gb 4 502.00 2,008.00 Total Semi-expendable Ict Equipment 1,329,679.25 Semi-expendable Other Machinery & Equipment 46 Unit Electric Fan, Industrial Fan Big Stand 26' Inch 2 7,250.00 14,500.00 Cooling Fan Commercial High Power Shaking Head Fan 47 Unit Electric Fan, Stand Type, 18", Strong Wind, Low 4 5,500.00 22,000.00 Noise, Adjustable, 5 Blades, Heavy Duty 48 Unit Grass Cutter, Heavy Duty 2 18,500.00 37,000.00 Total Semi-expendable Other Machinery & Equipment 73,500.00 Semi Expendable Furniture & Fixtures 49 Piece Monobloc Chair, Beige 18 711.94 12,815.00 50 Piece Monobloc Table, Beige 3 3,700.00 11,100.00 51 Unit Split Type Aircon, 2hp, Inverter, With Free Installtion 3 49,990.00 149,970.00 52 Unit Steel Filing Cabinet, 4 Drawers, Heavy Duty, With Lock 2 25,000.00 50,000.00 53 Unit 5-layer Wooden Open Shelf Cabinet, With Divider, Heavy Duty (for Archfile Files) 4 19,000.00 76,000.00 54 Piece Office Chair, Heavy Duty 10 3,950.00 39,500.00 55 Piece Heavy Duty Swivel Chair With Headrest, Adjustable Up To 7cm, With Tilt-lock Mechanism Ergonomic Chair 33 2,900.00 95,700.00 56 Unit Metal Rack Layer (l80cmxw40cmxh200cm) 1 7,900.00 7,900.00 57 Piece Computer Table, Heavy Duty 1 6,500.00 6,500.00 58 Unit Executive Table (140cm L X 70 Cm W X 76 Cm H), Heavy Duty 2 23,400.00 46,800.00 59 Unit Lateral Filing Cabinet, 4 Drawers, Steel 2 19,000.00 38,000.00 60 Unit Conference Table, Heavy Duty 1 45,000.00 45,000.00 61 Unit Ergodynamic Boss Chair Executive High Back 3 15,500.00 46,500.00 Made Of Faux Leather Office Chair; Maximum Weight Capacity:100kg Tilt Lock Function; 350mm Base And Pu Casters, Pneumatic Height Adjustment; 360 Degrees Swivel Function; Ergonomic And Dynamic Which Will Comfort And Durability, Color: Brown 62 Unit Mobile Pedestal 3 Drawer (w=50cm X L=39cm X H=50cm) 3 6,500.00 19,500.00 63 Piece Visitors Chair 10 3,500.00 35,000.00 64 Piece Rectangular Wooden Serving Tray, 45x30cm 1 350.00 350.00 Total Semi-expendable Furniture & Fixtures 680,635.00 Semi-expendable Office Equipment 65 Unit Paper Shredder, Heavy Duty 4 25,000.00 100,000.00 ● Feed Width: 240mm ● Shred Capacity A4 70g/m2:8-10 Sheets ● Shred Capacity A4 80g/m2:7-9 Sheets ● Shred Size: 4x40mm ● Shred Speed: 6.5 Meters/minute ● Waste Volume/bin Capacity: 30 Liters ● Security Level: P-4/f-1/t-4/e-3 ● Dimensions: H628xw430xd350mm ● Weight: 23kg ● Maintenance Free, Oil Free & Jam Proof ● Shreds Paper, Cards, (pvc/atm), Paper Clips, Cd/dvd Or Staples 66 Unit Paper Trimmer/cutting Machine, Table Top, Heavy Duty 1 2,350.00 2,350.00 Total Semi-expendable Office Equipment 102,350.00 Grand Total 4,970,013.00

Details: This Is A Request For Information (rfi) disclaimer: this Rfi Is Issued Solely For Information And Planning Purposes And Does Not Constitute A Solicitation. All Information Received In Response To This Rfi That Is Marked As Proprietary Will Be Handled Accordingly. Responses To This Notice Are Not Offers And Cannot Be Accepted By The Government To Form A Binding Contract. Responders Are Solely Responsible For All Expenses Associated With Responding To This Rfi. the Submission Of Pricing, Capabilities For Planning Purposes, And Other Market Information Is Highly Encouraged And Allowed Under This Rfi In Accordance With (iaw) Far Part 15.201(e). sources Sought Description: this Is Not A Solicitation Announcement. This Is An Rfi Only. The Purpose Of This Rfi Is To Gain Knowledge Of Potential Qualified Sources And Their Size Classification Relative To Naics 561499 All Other Business Support Services. Responses To This Rfi Will Be Used By The Government To Make Appropriate Acquisition Decisions. After Review Of The Responses To This Rfi, A Solicitation Announcement May Be Published. Responses To This Rfi Are Not Considered Adequate Responses For A Solicitation Announcement. the Following Vaar Policies And Clauses Will Be Applicable To This Requirement If An Sdvosb/vosb Entity Is Interested And Qualified In This Requirement: limitations On Subcontracting Requirements Set Forth In 15 U.s.c. § 657s And In Vaar 852.219-10 And 852.219-11; 852.219-77, Va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction the Department Of Veterans Affairs (va), Visn 15 Network Contracting Office, Is Seeking Sources That Can Provide The Following: pharmaceutical Reverse Distribution Services For All Cmop Facilities it Is The Responsibility Of The Interested Source To Demonstrate To The Government That The Interested Parties Can Provide The Services Above. Please See Attached Statement Of Work For More Details Regarding The Services Requested. if You Are Interested And Capable Of Providing The Sought Out Services, Please Provide The Requested Information Below. please Provide The Following: company Name address point Of Contact Name, Phone Number, And Email Address sam Uei No. please Indicate The Size Status And Representations Of Your Business, Such As, But Not Limited To: Service-disabled, Veteran-owned Small Business (sdvosb), Veteran-owned Small Business (vosb), Hubzone, Woman-owned Small Business (wosb), Large Business, Etc.). is Your Company Considered Small Under The Naics Code Identified Under This Rfi? does Your Company Have An Fss Contract With Gsa, Va Nac, Nasa Sewp, Or Any Other Federal Contract That Can Be Utilized To Procure The Requirement Listed Above? If So, Please Provide The Contract Number. please Submit Your Capabilities That Show Clear, Compelling And Convincing Evidence That You Can Meet The Requirement Described In The Attached Statement Of Work. responses To This Notice Shall Be Submitted Via Email To Renee Kreutzer At Renee.kreutzer@va.gov. Telephone Responses Shall Not Be Accepted. Responses Must Be Received No Later Than Friday, July 12th, 2024, At 5:00pm Cdt. If A Solicitation Is Issued, It Shall Be Announced Later And All Interested Parties Must Respond To That Solicitation Announcement Separately From Their Response To This Rfi. Responses To This Notice Are Not A Request To Be Added To A Prospective Bidders List Or To Receive A Copy Of The Solicitation. statement Of Work pharmaceutical Reverse Distribution department Of Veterans Affairs consolidated Mail Outpatient Pharmacy general the Purpose Of This Solicitation Is To Establish One Contract With A Reverse Distributor With Destruction Capability, Hereafter Referred To As The Contractor, Capable Of Assisting The Department Of Veterans Affairs (va) Consolidated Mail Outpatient Pharmacy (cmop), In Achieving Maximum Credit Return And In Processing Any Related Pharmaceutical Waste That May Arise Out Of Non-returnable Pharmaceuticals. Shouldn't Pharmaceutical Waste Generated By Non-returnable Be Disposed Of With Our Existing Hazardous Waste Existing Contract? This Was Specifically Brought Up In The Oig Report. the Government's Need For On-site And Off-site Processing Function Is Imperative To Assure Optimum Inventory Control And To Minimize The Violation Of Laws And Regulations, Especially In The Area Of Pharmaceutical Waste Disposal. The Contractor Shall Be Compliant With All Applicable Regulations Related To Hazardous Waste Handling. it Is The Intent That An Efficient Returns Processing Method Where Expired Pharmaceuticals Shipped To A centralized Reverse Distributor Will Reduce Total Costs In The Health Care System Returns To Be Processed Will Cover Expired Pharmaceuticals And Pharmaceuticals Due To Be Expire Within 120 Days From Authorized Agencies Approvedwasn't It Also Discussed In Report The Maintaining 120 Days Locally Until Ready For Return/disposition? To Participate In The Va S Pharmaceutical Prime Vendor (ppv) Program. Contractor shall Only Accept Otcs And Pharmaceutical Products Including Unit Dose And Partial Bottles Any Other Products Will Be Returned To The Facility By The Contractor At The Expense Of The Facility.the Oig Report Wanted The Decision Made Prior To Sending To Vendor/pickup From Vendor. award the Government Intends To Award One (1) Indefinite Delivery, Indefinite Quantity, Firm-fixed Price contract, How Is It A Firm Fixed Price When The Value Given Can Be Unknown At Submission? resulting From This Solicitation For A Potential Five-year Period Of Performance. The Government will Make This Award Based On Technical Capability, Past Performance And Price. Service Fees Shall consist Of A Percentage Of The Estimated Return Value For Expired Or Near Expired Pharmaceuticals And The costs Associated With Destruction Of Non-returnable Pharmaceuticals. Estimated Return Value Is The Amount That Is Expected To Be Credited Based On The Pricing File On The Date The Material Arrives At The Contractor S Processing Facility. The Proposed Reverse Distribution Processing Fee Shall Be A Firm Fixed Fee Of The Percentagehow Is Estimated Return Value Calculated? Of Estimated Return Value And Should Cover All The Contractor S Costs Including, But Not Limited To, Packaging, Shipping, Processing And Any Other Applicable Costs Or Fees Incurred In Performance Of Reverse Distribution Services. Payments Shall Be Based On The Actual Credits, Not Estimated Or Anticipated Credits, Thereby Increasing The Contractor S Incentive To Obtain Maximum Credit Amounts. The Proposed Waste Disposal Fee Shall Be A Firm Fixed Fee Based On The Number Of Pounds Of Product Destroyed. Award Will Be Made In The Aggregate For All Line Items For The Base Year And Option Years. To Be Considered For Award, Offerors Are Required To Submit A Proposal For All Line Items. Proposals That Fail To Include Fees For The Base Year And Each Of The Four Option Years For All Line Items Will Be Rejected And Will Receive No Further Considerationwhere Does The Price Field Come From? What About Open Market Items And Aphena? what It They Don't Process Timely Upon Receipt? . estimated Annual Requirements va Estimated Pharmaceutical Returns For 2023 Were $7,000,000.00. The Estimated Volume For Each Facility Listed In Attachment A Represents The Government S Best Estimate Of Annual Returns In Dollars And Pounds Of Disposal That Will Be Made Through Resultant Contracts. The Government Guarantees That It Will Order A Minimum Of $2,500 What Is The Minimum For And Is It On A Credit Card? from The Contract Awardee For The Performance Of Reverse Distribution Services Under Any Contract Resulting From This Solicitation. The Total Ceiling For All Cmop Generated Sales From The Performance Of Reverse Distribution Service Shall Not Exceed $10,000,000 Will The Total Ceiling Be Sufficient? for The Entire Performance Period, Inclusive Of The Base Year All Four Option Years And The 6-month Option To Extend. regulatory Compliance the Contractor Shall Be Required To Provide All Plant, Equipment, Materials, And Labor Needed To Process Credit Return And/or Arrange For Proper Disposal Of Designated Define Designated? pharmaceuticals. Contractor Shall Be Responsible For Complying With All Applicable Federal Regulations Such As The Code Of Federal Regulation (cfr) Title 21 Food & Drugs, Title 29 Hazardous Materials, Title 40 Protection Of The Environment, Title 49 Department Of Transportation: U.s. Environmental Protection Agency (epa), Occupational Safety And Health Administration (osha), Food And Drug Administration (fda), Drug Enforcement administration (dea), 41 U.s.c. Chapter 67, Service Contract Labor Standards And Va Regulations. The contractor Shall Also Comply With Applicable State/local Regulations, And Consult With Regional Offices Of the Federal Regulatory Agencies That Have Jurisdiction Over Their Operations To Ensure Compliance With Laws And Regulations Of Host Countries. Accordingly, The Contractor Shall Arrange For, Recommend, And/or advise The Returning Drug Distribution Point Of The Proper Means Of Transporting The Returned Products Oig Report Wanted The Decision Made Prior To Leaving Facility. to the Contractor's Central Processing Facility. licenses, Permits, Registration, Insurance all Necessary Permits And Licenses Required By Federal, State, And Local Authorities Shall Be Acquired And maintained By The Contractor For The Life Of The Contract. This Includes Required Licenses, Certifications, etc. For Individual Contractor Staff As Well As Any Required Permits And Licenses For Interstate Transport, And storage/disposal Of Hazardous And Non-hazardous Unserviceable And Non-returnable Items Or Returns. This includes But Is Not Limited To Dea, Dot, Epa, Fda, Osha And Individual State Regulations. the Contractor Shall Be A Licensed Dea Registrant To Handle Schedule Ii - V Controlled Substances. A copy Of All Renewals Shall Be Forwarded To The Nco 15 Contracting Officer For Retention In The Contract File. the Contractor Shall Have Proper Insurance Coverage, Including Environmental Remediation And Be Prepared To List The Cmop As Additional Insured If Awarded A Contract. A Copy Of Such Insurance Coverage Shall Be Provided To The Contracting Officer, Upon Request. contractor And Subcontractor License Qualifications Requirements the Contractor And Any Respective Subcontractors Shall Maintain All Necessary Licenses, Permits And certifications Required By The Resource Conservation And Recovery Act, Clean Air Act, Clean Water Act, occupational Safety And Health Administration, And All Licenses And Permits Required By Local Agencies For Reverse Distribution Operations. All Vehicles Shall Have Proper State And Federal Department Of transportation (dot) Licenses Required For The Transportation Of Hazardous Wastes For Each Jurisdiction In which They Will Be Operating Under This Contract. shipping/processing Arrangements the Cmop Will Contact The Contractor Directly To Arrange For A Return Shipping Date. The Contractor Shall Provide All Instructions, Forms, Labels And Dea Approved Tamper-proof Pouches Needed To Ship The Designated Items To A Contractor's Central Processing Facility. Facilities Will Make The Determination Whether To Have A Contractor Work On-site To List All Pharmaceuticals And Prepare Their Outdated Products For Shipment To The Reverse Distribution Facility For Processing Or Have The Contractor Provide Off-site Service. Whether The Returns Are Processed Using The Contractor S On-site Representative Or Via Off-site Processing, The Contractor Is Responsible For The Shipment And Associated Costs From The Facility To The Contractor S Reverse Distribution Facility. if On-site Service Is Desired, The Contractor Shall Provide On-site Servicing Within Ten (15) Business Days From The Date Of The Facility Request. When Proposing Fees In Response To This Solicitation, The Contractor shall Anticipate, At A Minimum, 12 On-site Visits Within A Calendar Year Per Facility. A Minimum Might Be Hard For New Systems Coming Up. facilities Requiring more Than 12 On-site Visits Within A Calendar Year May Be Subject To Additional Fees Per Additional Visits, such Fees Shall Be Negotiated At The Order Level By The Cognizant Contracting Officer. The Contractor Shall not Separate Returnable From Non-returnable Pharmaceuticals On-site, Instead The Contractor Shall Package The Designated Returns And Transport Them To The Contractor S Facility Where The Determination Will Be Made Concerning Product That Is Returnable And Product That Is Waste.isn't This Against The Oig Report? The Contractor Shall Prepare A List Of Pharmaceuticals Removed From The Pharmacy And The Facility Must Validate The How Will The Site Validate When Already Removed From Facility? contents Of The List For accuracy. Any Discrepancies Shall Be Resolved Prior To The Removal Of The Pharmaceuticals From The facility By The Contractor. Discrepancies Have Been Very Difficult To Reconcile Because Of The Way The Vendor Accounts For Half Tabs Or Pieces. the Contractor Shall Remove Or Pick Up Controlled Substance Returns Because Of The Discrepancies Were Such An Issue, Both Controlled Cmop Locations Are Doing In House. from The facility By Close Of Business The Same Day As Service Is Completed And Boxed For Return. Large Or Special pickups Requiring Separate Removal Shall Be Scheduled Within 48 Hours Of Service, And Daily Updates Will Be Provided To The Facility Until Pickup Is Complete. Chain Of Custody Paperwork Shall Be Prepared For controlled Substances And Given To The Returning Facility By The Contractor At The Time The Package(s) Are Prepared For Shipment. Within Thirty (30) Days Of Receiving The Returned Goods, The Contractor Shall Process All Designated Items By Sorting, Listing, And Processing Items Through Either A Manufacturer's Credit Program Or Through The Disposal Process In Accordance Isn't This Against What The Oig Report Identified? with All Applicable Federal, State And Local Regulations. The Contractor Shall Comply With Any Participating Customers Additional Security Requirements And Procedures For Access To Facilities. All Costs Associated With Gaining Access To Any Customer Facility Shall Be The Responsibility Of The Contractor. pharmaceuticals Qualifying For Manufacturer's Return products Qualifying For Manufacturer S Return Are Pharmaceuticals, Including Partials Pharmaceuticals, In the Original Manufacturer Containers. Everything Else Is Considered Waste And Facilities Must Follow Applicable Federal, State, And Local Laws And Ordinance For Waste Disposal. For Pharmaceuticals That qualify For Manufacturer S Return, The Contractor Shall Provide The Returning Facility A Report Stating The estimated Return Value (erv) How Is Erv Determined? of Those Items. The Erv Will Be Used By The Customer And The Contractor As An Estimate For The Amount That Is Expected To Be Credited. To Obtain The Manufacturer's Erv The contractor Shall Use The File At Http://www.pbm.va.gov/drugpharmaceuticalprices.aspx. Because There are Daily Price Changes, The Date To Be Used For The Pricing File Is The Date The Material Arrives At The Reverse Distributor S Processing Facility. The File Is A Dbase Iii Compatible Database (.dbf) File. to Determine The Appropriate Price To Establish The Erv, The Contractor Shall Use The Following Order Of Precedence, And As Eligibility For These Prices Dictates: 1. National Contract Price (nc Price) 2. Va Federal Supply Schedule Price Restricted (va_fss) 3. Big 4 Price (big4_price) 4. Federal Supply Schedule Price (fss Pricewhat About Open Market And Consolidated Purchases? ) if An Item Does Not Appear In The Database, Then The Contractor Shall Use The Wholesale Acquisition cost (wac) As The Basis For Establishing The Erv For That Item. The Contractor Shall Use The Prices Published By First Data Bank As The Source For Obtaining The Wac Prices. Single Order Processing: Single Order Processing Is Required For Each Visit/pickup/package Sent. No Batch Processing.define Single Order Processing. pharmaceuticals Ineligible For Credit From Manufacturer the Contractor Shall List All Items (including Non-controlled And Controlled Substances And Non-hazardous and Hazardous Substances) Designated For Disposal On A Disposal Manifest. This List Will Include At A minimum Product Name, National Drug Code (ndc) Or Catalog Number, Quantity, Total Estimated Return value, And Reason For Non-eligibility For Credit. Oig Report Referenced A Database Where They Could Tell Immediately If Something Was Non-eligible. separate Manifests Shall Be Provided For The Disposal Of schedule Ii V Controlled Substances And When Disposing Of Hazardous Waste Products As Defined By The epa Resource Conservation And Recovery Act (rcra) Regulations. A Certificate Of Destruction including The Disposal Date, Destruction Method, Destruction Location, Weight, Disposal Company Name And proof Of Destruction Affidavit Shall Be Provided To The Returning Facility And Maintained On The Reporting Website Upon Completion Of Destruction. All Manifests Shall Be Provided To The Returning Facility Within 30 Calendar Days Of Contractor's Item Receipt, With The Exception Of The Certificate Of Destruction/affidavit Which Shall Be Provided Within 30 Days Of The Completion Of Destruction. shipments To The Contractor That Require Transport To The Disposal Location Shall Be Done Via Approved And licensed Vehicles In Accordance With Federal, State, And Local Laws And Regulations Where The Processing will Be Completed. Contractor Spills Or Releases Of Toxic/hazardous Substances Into The Environment Shall be Reported To The Returning Facility Immediately. payments this Contract Is Issued Under Exchange/sale Authority, I Need To Review Exchange/sale Authority. allowing The Government To Retain Reverse Distributed Pharmaceutical Proceeds For The Sole Purpose Of Procuring Additional Pharmaceuticals. Such proceeds Are Referred To As Credits Throughout This Contract To Align With Commercial Practice. The payment Of Return Fees And Disposal Services To The Contractor Based On The Estimated Return Value (erv) Obtained From The Pricing File In Paragraph 9 Of The Statement Of Work Will Be Paid By The government And Not Out Of Facilities Credits After Actual Credits Are Obtained From The Manufacturer Through The Va Pharmaceutical Prime Vendor (ppv). When Actual Credits Are Received, The Contractor Shall Update Its Database Reflecting The Actual Credits Received From The Manufacturer And Reconcile The difference Between The Estimated Return Value And The Actual Credits Received Based On The Manufacturers Credit Memos. Credit Memos Must Be Requested By The Contractor From The Manufacturers For All Credits Issued. Credit Memos Will Be Provided By The Contractor To Each Facility Receiving Credits And Used By each Facility For Comparison Of Records/transactions Of Credits Pending, Credits Received. On A Quarterly basis, The Contractor And Each Agency/facility Will Work Together To Reconcile Any Discrepancies Between the Facility Records And The Contractor Records. The Exact Payment Amount To Be Made To The Contractor Shallis This Amount Paid For Using A Credit Card Or By Ood With Money Estimated For Each Pickup For The Year? Include Only The Awarded Contracted Fee For Return And Disposal Services As Defined Under Paragraph 2, Awards And Shall Be Paid Directly From The Government Not Through Credits. to Ensure Adequate Tracking Of Credits From Inception To Disposition, The Contractor Shall Provide The Ppv Confirmation Of Itemized Credit Statements Received From The Manufacturers At Least On A Monthly Basis. the Contractor Shall Instruct Manufacturers To Issue All Credits Directly To The Ppv Since The Ppv Has Credit Accounts Established For Each Authorized User Of The Ppv Program For Purposes Including Reverse Distribution. Will We Need A Special Ppv Account For Rd? Are They Going To Use The Tpc Account? any Credits Received By The Contractor From The Manufacturer Shall Be Forwarded To The Ppv Within Ten (10) Business Days From Date Of Receipt. In Addition, Each Agency/facility That Receives Credits Directly From The Manufacturers As A Result Of Reverse Distribution Processing Will Be Instructed To Notify The Contractor Of Receipt Of Such Credits So That The Contractor Can Update Their Electronic Reporting System. Credits Will Be Deposited Into The Individual Facility Accounts By The Ppv Upon Receipt Of Itemized Credit Statements For Each Individual Facility Provided By The Contractor. The Credit Statements Provided By The Contractor To The Ppv Shall Include The Customer Account Number And Appropriate Invoice Number To Facilitate This Process And For Tracking Purposes. Based On The Above, Any Arrangements To Facilitate The Processing Of Credits Through The Ppv Must Be Made Solely Between The Reverse Distributor And The Ppv. Any Fees Associated With This Arrangement Shall Not Be Removed From The Facility Credits Due. Credits May Not Be Used By Va Ppv Customers For Additional Value-added Services From The Contractor, Such As Report Customization Or Additional Site Visits, For Va Facilities. within 15 Days From Receipt Of Award, The Cmop Contracting Officer Shall Be Notified By The Contractor Awarded A Contract Under This Solicitation If Any Business-to-business Agreements Cannot Be Reached With The Va Ppv. Failure Or Refusal To Reach Agreement With The Va Ppv Shall Constitute Sufficient Cause For Terminating The Contract Under Federal Acquisition Regulation Part 52.212-4(m), Contract Terms And Conditions-commercial Items, Termination For Cause Unless Such Failure Is Unintentional And For Valid And Justifiable Reasons Despite Good Faith Discussions. The Contractor Is Encouraged To Establish A Working Relationship With Each Manufacturer And Comply With Each Manufacturer S Return Goods Policy To Ensure Maximum Credit Receipt And Reduce The Cost Of Returning Non-returnable Items. The Contractor Is Responsible For Contacting The Manufacturer To Ensure That Credits Are Received In Accordance With The Negotiated Timeframe Stated In Each Return Goods Policy And To Assist In Resolving Issues Of Inadequate Or Non-payment Of Outstanding Credits. If Manufacturers Have An Established Reverse Distributor That Handles Their Credit And Return Process, The Awarded Contractor Shall Make Every Effort To Work With These Reverse Distributors That Have Current Agreements Directly With The Manufacturers. note: There May Be Instances Where More Favorable Return Good Policies Have Been Negotiated on Federal Government Contracts. In Order To Take Advantage Of More Favorable Return Policiesit Has Been My Experience That Other Reverse Distribution Centers Doing The Work For Manufacturers Historically Are Very Difficult And Slow To Get Supporting Documentation. , the Government Contracting Officer Will Assist In Providing A Copy Of The Negotiated Agreement(s) To The Contractor. There May Be Manufacturers That Will Only Accept Returns Directly From The Facility And Will Only Provide Credits Through Their Own Reverse Distributor. If Known, the Contractor Shall Identify In Its Proposal, Those Manufacturers That Will Not Accept Products Through This Reverse Distribution Program. web-based Service Request Ordering System the Contractor Shall Provide An 800 Number And A Web-based Service Request Ordering System For Work Order Placement By Customers. At A Minimum, The System Shall Include Entry Fields For Facility Name, address, City, State, Zip Code, Contact Name, Phone Number, E-mail, Dea Number, Desired Pickup date, Description Of Returns And Estimated Quantity. In Addition, The Web-based Service Request Ordering system Shall Allow For Electronic Order Confirmation, Inventory Status Of Credits, Credit Reconciliation, And reporting Capabilities To Allow Facilities To Track From Inception Of Product To Credit Disbursement And/or disposal. reverse Distribution Program Eligible Facilities government Participants. The Contractor Shall Provide Reverse Distribution Services At The Fees Awarded Herein For The Facilities Below As Well As Other Government Agencies Approved To Participate In The Va S Pharmaceutical Prime Vendor (ppv) Program. consolidated Mail Outpatient Pharmacies (cmops) va Cmop leavenworth 760 5000 South 13th St leavenworth Ks 66048 **va Cmop leavenworth 760 5000 South 13th St shawnee Ks 66048 **future Location va Cmop chelmsford 761 10 Industrial Ave. chelmsford, Ma 01824-3610 va Cmop tucson 762 3675 Britannia Dr tucson, Az 85706 va Cmop lancaster 763 2962 S. Longhorn Dr lancaster, Tx 75134 va Cmop murfreesboro 764 5171 Sam Jared Drive murfreesboro, Tn. 37130 va Cmop murfreesboro Ii 764 3209 Elam Farms Pkwy murfreesboro, Tn 37127 va Cmop hines 765 5th And Roosevelt bldg. 37 Nw Dock 18 hines, Il 60141 va Cmop charleston 766 4136 Carolina Commerce Parkway ladson Sc 29456 offerors Are Advised That A Limited Number Of Additional Participants May Be Added Or Deleted By modification Throughout The Life Of The Contractneed To Add Eps & Possibly Mbm. . implementation Plan offerors Shall Submit A Written Proposed Plan Detailing Implementation Of The Reverse Distribution program Including Details On How Billing Will Be Completed (credit Card, Po, Etc.). Recognizing That some Facilities May Prepare Their Returns On A Monthly Basis, The Government Anticipates No More Than sixty (60) Days From The Date Of Award To Transition Facilities Over To The New Prospective Contracts. billing Requires The Ability To Accept Both Credit Card (visa And Mastercard) And Invoice Options Depending On The Value Of The Transaction. Individual Orders Will Specify The Local Options. Additional information Regarding Invoicing Procedures Is Included In The Clauses. contingency Plan the Contractor Shall Submit And Maintain A Plan For Contingency Operations, Which Identifies The Ability To provide Uninterrupted Support Of The Requirements Outlined In This Solicitation Under Emergency And/or contingency Conditionswould Need To Add The Functionality To Ship Every Thing In To Facility In Times Similar To Pandemic. . reports the Contractor Shall Provide A Return Detail Report By Manufacturer To Each Returning Facility Within (30) calendar Days After Processing For All Credit Returns. This Report Should Include At A Minimum, The customer Account Number, Applicable Order Or Invoice Number, Product Name, Ndc Or Catalog Number, Lot or Batch Number, Quantity Returned, Date Returned, Unit Of Measure, Estimated Return Value, And A List Of non-returnable Pharmaceuticals With The Weight And Cost For Disposal. An Additional Credit Report Shall Be Provided Showing Both The Estimated Credits And Actual Credits Received, Including Total Actual Credit Received And Credit Received By Unit Of Measure For Each Ndc, As Well As The Date That The Credit Was Issued, And Identify Contractor Fees Taken For Each Pharmaceutical Return. The Contractor Shall Provide Copies Of The Manufacturer Credit Memos With This Report To Ensure Adequate Tracking Of Credits From inception To Disposition. Separate Reports Shall Be Provided For Schedule Ii V Controlled Substances And for Hazardous Waste To Include Weight Of Disposal. The Contractor Shall Provide A Web-based Reporting Tool That Will Generate The Following Reportswill This Vendor Handle Dscsa Or Will Manufacturer Be Notified To Handle? : 1. Monthly Status Reports Of Credit Receipts Listing The Contract/order Or Invoice Number, manufacturer, Estimated Return Value, Actual Return Value, And Pending Credits From The contractor To The Facility. 2.monthly Reconciliation Reports For Each Individual Account. Reconciliation Data Shall include But Not Be Limited To Ndcs, Quantities, Partial/full Data, Product Names, Vendors, strengths, Sizes, And Forms. 3. Quarterly Roll-up Reports Shall Be Provided To The Program Offices Identified Below which Include, As A Minimum The Erv For Non-credits (destruction), Charges For Services, credits Received, And Credits Pending. all Three Above Referenced Reports Shall Be Made Available On The Reporting Website And Sent To The following Personnel: va Reporting Requirement Shall Be Emailed To @va.govcreate New Distribution Groups For Each Site. va Reporting Requirements: format: ^ Delimited Text File And Excel Spreadsheet, Va Example Report Headers Shown Below (report Only Completed Transactions Within The Applicable Reporting Period) va Station Number contractor Name (reverse Distributor) customer Name (facility Name) customer Number (internal Contractor Customer Number) dea Number (if Applicable; 9 Alpha Numeric Designator) job Number (internal Job Number Assigned) wholesaler Account Number (account Number Credit Routed To) service Date ndc Number (national Drug Code; 11 Digits; No Dashes) ndc Package Size upc (if No Ndc Exists) product Name manufacturer dea Class (1, 2, 3, 4, Or 5; Leave Field Blank If Non-controlled) lot Number (if Applicable) qty Returned (as Decimal Of Total Number Of Ndc Units) unit Of Measure (bottles, Tablets, Cases, Etc.) form (sol Solution; Cap Capsule; Tab Tablet; Syr Syrup; Kit Kit; Sgl Soft gels; Pdr Powder; Pkt Packet; Crm Cream; Oin Ointment; Inj - Injection) expiration Date processing Fee (on-site / Off-site Fee Assessed) haz Disposal Cost non Haz Disposal Cost erv (estimated Return Value) arv (actual Return Value) credit Date (date Credit Awarded To Customer) credits (total Credit Received And Credit Received By Unit Of Measure) pending Credits (future Credits Due) non-return Value returnable (y/n) (indicate If Returnable) reason For Non-eligibility (indicate Reason For Non-returnable Items) bo9 Invoice Number Once Credit Is Issued ** Va-only Fields note: Va Will Have Access To All Customers Web-based Reporting Tools. The Reports Should Be Constructed To Allow The Customers Maximum Flexibility To Sort The Data As Needed. A Typical Report Should Provide The Customer S Name, Address And Phone Number, Ndc Of Drug, Generic Or Brand Name (when Appropriate), Manufacturer, Quantity Returned And Unit Of Issue (e.g., Tablets, Milliliters, And Grams), Erv Or Non-returnable With A Reason Code. dashboard Reporting Requirement the Reverse Distribution Vendor Shall Provide A Web-based Corporate Level Dashboard And Reverse Distribution Information System Available To The User At Each Facility Or Each Agency For The Purpose Of managing, Tracking And Comparing The Processing Of Unused Pharmaceutical Returns Across The government Service Or Agency. The Web-browser Based Application Is The Preferred And Required Type Of digital Dashboard Specified By This Contract. The Reverse Distribution Information System Shall Provide For multiple Levels Of Access Based Upon The Users Level Within The Government Service Or Agency (e.g., Office of The Surgeons General, Regional Or Local Facility) And Shall Provide Data Elements Based Upon Standard Variables (see Paragraph 17, Reporting Requirements For Metric And Key Performance Indicators). The digital Dashboard And Reverse Distribution Information System Shall Be Configured To Track The Flow Of business Processes Associated With The Return, Destruction, Disposal, Waste, Credit Or Other Disposition Of unused Pharmaceuticals Processed From The Agency Through The Reverse Distributor. The System Shall provide Graphic Representation (i.e., Dials, Graphs, Charts, Etc.) Of High-level Processes And Allow For Drill Down Into Low Level Data, With The Purpose Of Allowing Agency Executive Level Leaders The Ability To View And Make Comparisons Of Return Processes And Data Across The Agency. The Dashboard Shall Use Standardized Metrics And Key Performance Indicators And Display These Data Points To Allow Comparison Between Different Levels Of The Agency (i.e., Agency Or Service Level, And Regional Level). The Digital dashboard Shall Display Data Elements In Both A Control Panel Format And Database Table Format. Users will Be Able To Generate And Export Data From The Control Panel Into A Downloadable Spreadsheet (e.g., excel Spreadsheet). The Digital Dashboard And Reverse Distribution Information System Will Allow Users To monitor The Return Of Unused Pharmaceuticals Through The Vendor And Compare The Activities Of The Various levels (i.e., Agency Or Service Level, And Regional Level). Features And Benefits Of The Dashboard And reverse Distribution Information System Shall Include Visual Presentation Of Performance Measures. ability To Identify And Correct Negative Trends; Measure Of Efficiencies/inefficiencies; Ability To Generate Detailed Reports Showing New Trends; Overall Visibility Of The Activities Across An Agency Or Service. efficient Identification Of Data Outliers And Correlations. The Dashboard Software/application Will Provide Decision Makers With The Input Necessary To Manage The Reverse Distribution Business Process By providing A Web-based Graphical User Interface Designed To Display Summaries, Graphics (e.g., Charts, graphs, Gauges) In A Portal-like Framework To Highlight Important Information And Benchmark Across A corporate, Regional And Treatment Facility Level So That The Number Of Pharmaceutical Credits Across The systems Can Be Maximized. training Requirements the Contractor Shall Provide, At No Cost To The Government, Orientation And Training Down To The Facility Level On The Various Reports And Functionality Of Reports To Assist The Facilities In Monitoring And Tracking Potential Credits. Training Shall Include Actual Demonstration And Operation Of The Web-based Electronic Service Request Ordering System. In Addition, The Reverse Distributor Shall Provide Updates And System Changes, And Training Prior To The Adoption Of Changes As They Occur Throughout The Term Of The Contract. Training Should Be Provided On-site At Each Participating Customer S Facility. The Contractor Shall Notify All Sites 14 Calendar Days Before The Date Of Their Scheduled Training. Training Shall Cover At A Minimum The Following: Full Web Access And Reports Training, Including Targeted Data Extrapolation. Reconciliation Reports Between Estimated And Actual Credits. Potential Inventory Management Strategies. an Instructional User Guide With Step-by-step Instructions On The Above Topics Shall Also Be Provided Via A link On The Reporting Website. A Contact Person And Telephone Number Shall Be Provided To Each Facility In the Event Additional Instruction Is Necessary Or If There Is A Change In Personnel. contract Administration Authority (a) The Nco 15 Contracting Officer Is The Only Person Authorized To Approve Changes Or Modifications To The Requirements Under This Contract On Behalf Of The Government. (b) In The Event The Contractor Makes Any Changes At The Direction Of Any Person Other Than The Nco 15 Contracting Officer, Such Changes Shall Be Considered To Have Been Made Without Authority And any Adjustments In Price Involved As A Result Of Unauthorized Changes To The Contract Will Not Be Ratified. (c) Each Facility Will Have A Designated Contracting Officer S Representative (cor) Who Will Serve as A Point Of Contact For All Matters Pertaining To The Technical Aspects Of The Contract. At Time Of contract Award, Or Upon Appointment The Contractor Will Be Furnished With A Copy Of The Cor S Appointment Letter. Cors Have Limited Authority As Delineated By The Cognizant Contracting Officer In Their Appointment Letter And Cannot Make Any Commitment Obligating The Government. (d) In Addition To Designated Cors That Will Be Responsible For All Technical Aspects Of The Contract, each Facility Will Have A Designated Ordering Officer Or Contracting Officer. Only Va Personnel officially Designated As Ordering Officers Under The Reverse Distribution Contract Or Warranted Contracting Officers May Place Orders Under This Contract. Ordering Officers Do Not Have The authority To Negotiate, Make Any Commitments Or Changes That Will Affect The Terms And conditions Of This Contract. Ordering Officer Designations Pertain Only To The Cmop S. federal Government Holidays the Following Information Is Provided To Assist The Contractor In Scheduling Returns When On-site service Is Required: new Year's Day January 2nd martin Luther King's Birthday Third Monday In January president's Day Third Monday In February memorial Day Last Monday In May juneteenth June 19 independence Day July 4th labor Day First Monday In September columbus Day Second Monday In October veterans Day November 10th thanksgiving Day Fourth Thursday In November christmas Day December 25th *if These Holidays Fall On A Saturday Or Sunday, The Contractor Should Contact The Returning facility To Determine On Which Day (friday Or Monday) They Will Be Observed. annual Federal Holiday Schedule May Be Attained At Https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ the Following Represents The Current Va Pharmaceutical Prime Vendor As Of The Date Of This Solicitation. the Contractor Will Be Given Notice Via E-mail Within 90 Days When A Change Occurs. mckesson Corp. Pharm. Group 1220 Senlac Drive carrollton, Tx 75006 point Of Contact: ms. Lori White, V.p. National Accounts phone: 972-446-5758 fax: 972-446-5337 i. General Information a. Offerors Shall Submit A List Of Names And Telephone Numbers Of Persons Authorized To conduct Negotiations. b. Delivery & Submission Method i. Electronic Delivery Of Proposals. Electronic Submission To @va.gov Is acceptable, And Preferred. Timeliness Of Proposals Will Be Determined Iaw 52.212-1(f) Or 52.215-1(c)(3)(ii)(a). Be Advised That Large Electronic Files Are Problematic Due To Limitation On Government Email Inboxes. In Addition .zip Files are Stripped From E-mails And Cannot Be Submitted. Utilization Of Amrdec safe At Https://safe.amrdec.army.mil/safe/welcome.aspx, Is Acceptable Transmission Tool. Send Early And Verify Receipt. Amrdec Safe Supports File sizes Up To 2gb. Usb And Cd Submissions Are Unacceptable As The Va Has Technical Restrictions/limitations On The Use Of Those Technologies. c. Proposal Format. Format Of The Proposal Volumes Shall Be As Follows: i. Text Size Shall Be No Smaller Than What Is Equivalent To Microsoft Word, Times new Roman, 10 Point, Uncompressed Fond. ii. Pages Shall Be Dated And Numbered Sequentially By Volume. A Cover Sheet Shall be Included With Each Volume Clearly Marking The Volume Number, Title, solicitation Identification And The Offeror S Name. iii. Each Volume Shall Contain A Glossary Of All Abbreviations And Acronyms Used And an Explanation For Each. iv. Elaborate Format, Color Representations, And Bindings Are Not Desirable. If submitted Via Hard Copy Three-ring Binders Are Preferred. The Pages In Binders shall Be Easily Removed To Facilitate Scanning. Any Pages That Are Changed (as A result Of Negotiations) Should Have Changed Information Clearly Marked By A vertical Line In The Right Margin Of The Page And/or Circling If Changing Data In A chart. The Offeror Shall Indicate The New Date On Revised Pages. v. Legible Tables, Charts, Graphs And Figures Shall Be Used When Necessary To Depict Organizations, Systems And Layout, Implementation Schedules, Plans, Etc. These displays Shall Be Uncomplicated, Legible, And Shall Not Exceed 11 By 17 Inches In size As Submitted Hard Copy Or Printed. Foldout Pages Shall Fold Entirely Within The Volume And Count As One Page. Foldout Pages May Only Be Used For Large Tables, Charts, Graphs, Diagrams, And Schematics, Not For Pages Or Text. For Tables, charts, Graphs, And Figures, The Text Shall Be No Smaller Than 8 Point, Times New roman. ii. Technical a. Technical Capability Information And Management Approach Shall Be Submitted As Volume I And Shall Be No More Than 50 Pages. The Technical volume Shall Be Provided As Follows: i. Identify Any Exceptions To The Solicitation S Technical Requirements And State Precisely How The Offered Supplies/services Differ. ii. Address Technical Capability Including The Ability To Serve All Required Areas And Website Reporting Services (including The Ability To Roll-up Data To Local, Regional And National Levels). iii. Provide The Management Approach To Schedules (including The Implementation Schedule, Technical Risk, On-site Visits And Processing) And The Proposed Contingency Plan. iv. The Information Provided Should Be Specific, Detailed, And Complete As To Clearly And Fully Demonstrate That The Prospective Contractor Has A Thorough Knowledge And Understanding Of The Requirement And Has Valid And Practical Solutions To Technical Problemswhat And Where Is Volume Ii . iii. Past Performance a. The Past Performance Portion Of The Proposal Shall Be Submitted As Volume Iii And Shall Be No More Than A Maximum Of Five (5) Pages For The Narrative Summary And 1 Page For The Matrix. b. The Offeror Shall Provide A Minimum Of Three (3) And A Maximum Of Five (5) Past Performance References. (see Paragraph E Below Re Additional Requirements) The Offeror shall Contact Past Performance References Directly And Request That They Complete And submit The Contractor Performance Questionnaire (attachment Hereto) To The Address In block 9 Of Sf 1449, Page 1 Of The Solicitation Or To @va.gov In Accordance With the Timeline Set In Block 8 Of Sf1449, Page 1 Of The Solicitation. The Completed Questionnaires Shall Be Sent Directly From The Poc To The Contracting Officer, under No Circumstances Shall The Questionnaires Be Returned To The Offerors. Any information Provided By The Offeror S References Is Subject To Verification/validation By the Government During The Evaluation Process. In The Event References Are Not Received By the Close Of The Solicitation, The Government May Make But Is Not Required To Contact And follow Up With The Listed References Identified On The Contractor Past Performance Data matrix. c. Offerors Shall Provide A One (1) Page Matrix Identifying The Following Information For each Of The i. Past Performance Questionnaires Sent Out: Organization/customer ii. Brief Description iii. Contract Number iv. Telephone & Email Of Organization/customer Point Of Contact (poc) the Offeror S Matrix Shall Contain A Minimum Of Three (3) And A Maximum Of Five (5) references To Contracts That Are Recent And Relevant To This Requirement. Proposals Must prove Ppqs Have Been Sent To Each Poc; Failure To Send The Ppq To Each Poc Will Be Considered A Proposal Deficiency And May Result In Exclusion Of The Offeror S Proposal From Consideration For Award. The Offeror Shall Exert Its Best Efforts To Ensure That At Least Two Pocs Per Relevant Contract Submit A Completed Present/past Performance questionnaire Directly To The Government. d. Up To Five (5) One-page Summaries Of Each Contract Reference Identified In The Past Performance Summary Matrix May Be Submitted. Offerors Should Include A Discussion Of any Significant Achievements And Explain Any Past Performance Problems That It Considers Relevant To The Proposed Efforts. Offerors Should Also Discuss Past And Present Efforts To Identify And Manage Program Risk. e. For The Purposes Of This Solicitation, Current Contracts Are Defined As Those On Which Performance Occurred During The Last Three (3) Years. In Determining Relevancy, The offeror Should Consider The Type And Value Of The Contract, And The Type Of Requirement Compared To This Solicited Requirement. The Offeror Should Also Consider The Level Or amount Of Effort. Only Past Performance Dealing With The Type Of Work Noted In The statement Of Work Included In The Solicitation Will Be Considered Relevant. The Offeror must Detail (if Using The Related Technology As A Reference) How The Related Technology Is Applicable To The Solicited Effort. Should The Offeror Not Explain How The related Technology Is Applicable, The Reference May Not Be Considered Relevant. If An offeror Has No Current Or Relevant Past Performance Information, They Should So State That In This Volume. f. Each Offeror Shall Submit Present And Past Performance Information For Itself On Projects Of Similar Size, Scope, And Technical Complexity. The Offerors May Choose To Submit Present And Past Performance Information For Major Proposed Subcontractors, Team Members, And/or Joint Venture Partners That Have Experience In Projects Of Similar Size, scope, And Technical Complexity With Its Proposal. The Total Number Of Past Performances references For Each Offeror Shall Not Exceed Five (including Any References Submitted By subcontractors, Team Members And/or Joint Ventures). This Volume Shall Provide A List Of current And Relevant Contracts On Which The Offeror Has Performed In The Format Requested In The Proposal Requirements Portion Of This Document. This Information, As Well As Other information The Government May Obtain Elsewhere Via Government Databases (cpars, ppirs Etc.) And Other Government Agencies (dcma, Dcaa Etc.), Will Be Used To evaluate The Offeror's Past Performance. The Government Reserves The Right To Solicit Feedback Beyond What Is Identified In The Questionnaire. Offerors Are Notified That The government Will Use The Data Provided In This Volume That Is Determined To Be Current And relevant To The Effort At Hand And Data Obtained From Other Sources In The Development Of performance Risk Assessments. iv. Price The Offeror Shall Complete The Pricing Tables In The Schedule. exceptions offerors Are Not Encouraged To Take Exceptions To This Solicitation, However, Any Exceptions Taken To The specifications, Statement Of Work, Or Terms And Conditions Of This Solicitation Shall Be Explained In Detail And Set Forth In A Cover Letter As Well As In The Cost Proposal. Offerors Are To Detail The Section, clause Paragraph And Page To Which They Are Taking Exception. Offers That Do Not Conform to The Requirements Or That Take Exception To Any Term In The solicitation May Be Determined Unacceptable And May Be Rejected without Further Evaluation. attachment A Estimated Annual Requirements By Agency attachment B Cmop Facility Listing attachment C Wage Determination Information attachment D Sample Wage Determination attachment E Past Performance Information attachment F Va Pharmaceutical Prime Vendor Contractor 52.212-2 Evaluation Commercial Items (oct 2014) (a) The Government Will Award A Contract Resulting From This Solicitation To The Responsible Offeror whose Offer Conforming To The Solicitation Requirements, Is Determined To Provide The Best Value To the Government. The Best Value Determination Will Be Based On The Merits Of The Offer And The offeror S Capability. The Best Value May Not Necessarily Be The Proposal Offering The Lowest Cost, nor Receiving The Highest Technical Rating. As Specified In The Far 52.215-1 Instructions To offerors--competitive Acquisition Provision, The Government Intends To Evaluate Proposals And award A Contract Without Discussions. An Offer Must Be Acceptable For The Offeror To Be Eligible For award. Offers That Do Not Conform To The Requirements Or That Take exception To Any Term In The Solicitation May Be Determined unacceptable And May Be Rejected Without Further Evaluation. (b) Proposals Will Be Evaluated On Technical Approach, Past Performance And Price As Listed In The Factors below. Evaluation Factors When Combined (other Than Cost/price) Are More Important Than Cost/price. however, Cost Is An Important Factor And Should Be Considered When Preparing Proposals. In summary, Technical/price/past Performance Tradeoffs Will Be Made. (c) The Offeror S Proposal Shall Be In The Format Prescribed By, And Shall Contain A Response To, Each Of the Areas Identified In The Proposal Instructions. The Evaluation Factors And Associated Subfactors For the Award Decision Are Listed Below. The Factors And Subfactors Are Listed In Descending Order Of importance. Factors I-iv, When Combined, Are Slightly More Important Than Factor V (price). factor I - Technical Capability (the Subfactors Are In Descending Order Of Importance) subfactor A Compliance With The Drug Supply Chain Security Chain Act. subfactor B Debit Memo. subfactor C Transparency Of Process list Of What Is And Is Not Returnable. Product Return List. Tell Us Onsite What Is And Not Returnable. how Long Process Takes And Accountability/chain Of Custody Until We Get The Return. Knowing How Long It Will Take To Get The Return. knowing Which Batch, The Credit Is For. communication Of The Process. ability To Serve All Required Areas website Reporting Services (including The Ability To Roll-up Data To Local, Regional And National Levels. subfactor D Management Approach To Schedules proposed Contingency Plan implementation Schedule: on-site Visits processing factor Ii - Past Performance the Government Will Assess Each Offeror S And Proposed Significant Subcontractor S Past Performance. the Assessment Will Be An Unbiased Judgment About The Quality Of An Offeror S Past Performance. The government Will Use Its Subjective Assessment To Make A Comparative Assessment Of An Offeror S Capability. Past Performance Is A Measure Of The Degree To Which An Offeror Satisfied Its Customers In The past And Complied With The Specification, Statement Of Work, Performance Work Statement, Contract Schedule And Contract Terms And Conditions. Past Performance Is Also A Measure Of The Risk Of Performance Associated With The Offeror. the Government May Solicit Information From An Offeror S Customers And Business Associates; Federal, state And Local Government Agencies And Databases; And From Other Persons And Organizations. The government Reserves The Right To Limit The Number Of References It Decides To Contact And To Contact References Other Than Those Provided By The Offeror. The Evaluation Will Take In Account The Same Type Of information Regarding Significant Subcontractors Proposed In The Offeror S Proposal. the Contracting Officer Is Not Responsible For Locating Or Securing Any Information Not Furnished With The offer. The Ssa/contracting Officer May, However, Utilize All Available Information, Including Ppirs And information Not Provided By The Offeror, In The Past Performance Evaluation. The Government Reserves The right To Review Less Than All Information Submitted, And To Only Analyze Sufficient Information To Make A reasonable Determination Of Each Offeror S Past Performance Rating. If Insufficient Information Regarding the Offeror S Corporate History Is Available, The Offeror Is Encouraged To Submit For Evaluation, Evidence Of relevant Past Performance On The Part Of The Offeror S Key/principal Employees, As Either A Prime- Or Subcontractor. offerors That Have No Record Of Past Performance (i.e., New Businesses) Must Submit A Signed And Dated Statement To That Effect. If An Offer Submits A Certification Statement And The Government Has No information Available Regarding The Offeror S Past Performance, That Offeror Will Receive A Neutral Rating (i.e., The Offeror Is Evaluated Neither Favorably Nor Unfavorably) For Past Performance. If Offerors (prime and Significant Subcontractors) Provide Reference Information That Is Deemed Not Relevant And Current, The offeror Will Receive A Neutral Past Performance Rating For Those Contracts. factor Iii Sdvosb/vosb provide Vosb And Sdvosb Status If Applicable To The Offer. The Greater The Equality Of Offers Within The non-price Factors And Price, The More Important This Status Becomes In Selecting The Best Value To The government. evaluation Will Be Based On Their Service-disabled Veteran-owned Or Veteran-owned Small Business Status And Their Proposed Use Of Eligible Service-disabled Veteran-owned Small Businesses And Veteran-owned Small Businesses As Subcontractors. eligible Service-disabled Veteran-owned Offerors Will Receive Full Credit, And Offerors Qualifying As veteran-owned Small Businesses Will Receive Partial Credit For The Service-disabled Veteran-owned And veteran-owned Small Business Status Evaluation Factor. To Receive Credit, An Offeror Must Be Registered And Verified In Vendor Information Pages (vip) Database (https://www.vip.vetbiz.gov). non-veteran Offerors Proposing To Use Service-disabled Veteran-owned Small Businesses Or Veteran-owned Small Businesses As Subcontractors Will Receive Some Consideration Under This Evaluation Factor. Offerors must State In Their Proposals The Names Of The Sdvosbs And Vosbs With Whom They Intend To subcontract And Provide A Brief Description Of The Proposed Subcontracts And The Approximate Dollar Values Of The Proposed Subcontracts. In Addition, The Proposed Subcontractors Must Be Registered And verified In The Vetbiz.gov Vip Database (https://www.vip.vetbiz.gov). factor Iv - Price this Factor Takes Into Account The Service Fees Quoted In The Schedule For Line Items 0001 Through 0008 And The Government S Estimated Quantities. The Proposed Reverse Distribution Processing fees For Line Items 0001, 0002, 0005 And 0006 Shall Be A Firm Fixed Fee Expressed As A Percentage Of The Actual Credits Received And Should Cover All The Contractor S Costs, Including But Not Limited To, Packaging, Shipping, Processing, And Any Other Applicable Costs Or Fees Incurred In Performance Of Reverse Distribution Services. The Proposed Waste Disposal Fees Quoted For Line Items 0003, 0004, 0007, And 0008 Shall Be A Firm Fixed Price Per Pound Of Product Destroyed. a. The Government Will Evaluate The Offeror S Proposed Fees For All Line Items For The Base Year And All Four Option Years. Evaluation Will Be Made In The Aggregate For All Line Items Listed In The Schedule. The Total Aggregate Price For Each Solicitation Line Item Will Be Computed By Applying The Proposed Fee (for The Base Period, Four Option Periods And 6-month Option To Extend) To The Estimated Quantities For Each Line Item. The Results For All Line Items Will Be Aggregated To Determine The Total Aggregate Price Of An Offer For The Purposes Of Determining The Lowest Priced Offers. b. To Be Considered For Award, Offerors Must Submit A Fee For Line Items 1 Through 8 For The Base Year, All Four Option Years And 6-month Option To Extend. Award Will Be Made In The Aggregate For All Line Items Provided In The Schedule Of Supplies/services. Proposals That Fail To Include A Fee For All Line Items Shall Be Rejected And Shall Receive No Further Consideration. c. Options. The Government Will Evaluate Offers For Award Purposes By Adding The Total Price For All Options To The Total Price For The Basic Requirement. The Government May Determine That An Offer Is Unacceptable If The Option Prices Are Significantly Unbalanced. Evaluation Of Options Shall Not Obligate The Government To Exercise The Option(s). d. A Written Notice Of Award Or Acceptance Of An Offer, Mailed Or Otherwise Furnished To The Successful offeror Within The Time For Acceptance Specified In The Offer, Shall Result In A Binding Contract Without further Action By Either Party. Before The Offer's Specified Expiration Time, The Government May Accept An offer (or Part Of An Offer), Whether Or Not There Are Negotiations After Its Receipt, Unless A Written Notice Of withdrawal Is Received Before Award. schedule Of Supplies/services description Of Service: Furnish All Necessary Labor, Materials, And Equipment To Process Pharmaceutical Products In Accordance With The Requirements Of The Statement Of Work). please Note: All Fees/prices Must Include The 0.5% Cost Recovery Fee What Is This Fee? and A Fee/price Must Be Submitted For Every Line Item. The Estimated Quantities Reflect The Government S Total For This Procurement. line Item 0001: On-site Processing At A Government Facility Of Returnable Pharmaceuticals (controlled And Non-controlled Substances). Propose Prices As A Percentage Of The Actual Credits To be Received From Pharmaceutical Suppliers. Invoices Must Be Submitted; Payments Will Not Be Made Through Credits . contract year estimated annual returns processed unit price total amount base Year % Of Actual Credits Received option Year 1 % Of Actual Credits Received option Year 2 % Of Actual Credits Received option Year 3 % Of Actual Credits Received option Year 4 % Of Actual Credits Received 6 Month Option to Extend % Of Actual Credits Received subtotal line Item 0002: Off-site Processing At The Contractor S Facility Of Returnable Pharmaceuticals (controlled And Non-controlled Substances). Propose Prices As A Percentage Of The Actual Credits To be Received From Pharmaceutical Suppliers. contract year estimated annual returns processed unit price total amount base Year % Of Actual Credits Received option Year 1 % Of Actual Credits Received option Year 2 % Of Actual Credits Received option Year 3 % Of Actual Credits Received option Year 4 % Of Actual Credits Received 6 Month Option to Extend % Of Actual Credits Received subtotal line Item 0003: Disposable Of Non-returnable Non-hazardous Pharmaceuticals. Propose As A Firm Fixed Price Per Pound. contract year estimated annual returns processed unit price total amount base Year % Of Actual Credits Received option Year 1 % Of Actual Credits Received option Year 2 % Of Actual Credits Received option Year 3 % Of Actual Credits Received option Year 4 % Of Actual Credits Received 6 Month Option to Extend % Of Actual Credits Received subtotal line Item 0004: Disposal Of Non-returnable Hazardous Pharmaceuticals. Propose Prices As A Firm Fixed Price Per Pound. contract year estimated annual returns processed unit price total amount base Year % Of Actual Credits Received option Year 1 % Of Actual Credits Received option Year 2 % Of Actual Credits Received option Year 3 % Of Actual Credits Received option Year 4 % Of Actual Credits Received 6 Month Option to Extend % Of Actual Credits Received subtotal cost Recovery Fee And Submission Of Quarterly Sales Report (a) Quarterly Reports. The Contractor Shall Report All Actual Credits Received And Total Dollar Value Of disposal Services Under This Contract As Separate Line Items And Submit Collected 0.5% Cost Recovery Fees on Dollar Amount Of Credits Received And Value Of Disposal Services As Follows: (1) The Contractor Shall Accurately Report The Dollar Value, In U.s. Dollars And Rounded To The Nearest Whole Dollar, Of All Sales Made Under This Contract By Calendar Quarter (january 1 March 31, April 1 June 30, July 1 September 30, And October 1 December 31). Reported Credits Received And Total Dollar Value Of Disposal Services Must Include All Credits Received And Total Dollar Value Of Disposal Services Made To All Authorized Contract Users. The Report Shall Reflect Actual Credits Received And Total Dollar Value Of Disposal Services By Separate Line Item And Shall Be Segmented By The Department Of Veterans Affairs (va) And Other Government Agencies (oga). A Cost Recovery Fee Equivalent To 0.5% Of The Total Actual Credits Received And Total Dollar Value Of Disposal Services Shall Be Collected From All Contract Users. The 0.5% Cost Recovery Fee Shall Be Imbedded In The Awarded Contract Fees/prices And Offers Submitted In Response To This Solicitation Shall Include The Cost Recovery Fee In Every Line-item Fee/price Offered. The Reported Contract Totals Shall Include The Cost Recovery Fee And Each Quarterly Report Shall Show The Total Cost Recovery Fee Amount Collected On The Reported Actual Credits Received And Total Dollar Value Of Disposal Services. The Contractor Shall Maintain A Consistent Accounting Method Of Reporting, Based On The Contractor S Established Commercial Accounting Practice. (2) Contract Reports Are Due To The Va Contracting Officer Within 60 Calendar Days Following The completion Of Each Reporting Quarter Or Completion Of The Contract, Whichever Occurs First. A Report Is Required Even When No Billings Or Invoices Are Issued, Or No Credits Or Disposal Services Are Performed During The Contract Period. (3) The Report Signed By An Authorized Representative Of The Contractor Shall Be Sent By Mail Or facsimile To The Contracting Officer. Mailed Reports Shall Be Sent To The Address Listed Below. facsimile Transmissions May Be Made To: (708) 786-5221. department Of Veterans Affairs national Acquisition Center (049a1n2) p.o. Box 76 first Avenue, 1 Block North Of Cermak, Bldg. 37 hines, Il 60141 (4) In Addition To The Submission Of Quarterly Reports Due To The Contracting Officer Within 60 Days after The End Of Each Reporting Quarter, Contractors Shall Provide Copies Of Reports Simultaneously With Contractor S Cost Recovery Fee Payment Submissions Via Facsimile, To The Attention Of c.r. Agent Cashier, fax: (708) 786-7525. (b) Cost Recovery Fee. The 0.5% Cost Recovery Fee Amount Collected And Due Shall Be Paid Either Electronically Or By Check And Shall Be Addressed To The Department Of Veterans Affairs . When The Contractorthe Highlighted Section Above Mentioned That The 0.5% Recover Fee Be Embedded In The Award Costs. Has Multiple National Contracts, The Fee May Be Consolidated Into One Check. Consolidated payments For Multiple Contracts Shall Identify Each Contract Number Included, Dollar Amount Remitted For Each Contract Number, And Reporting Quarter. To Ensure That The Payment Is Credited Properly, The Contractor Shall Identify The Check Or Electronic Transmission As A Cost Recovery Fee And Include A Copy Of The Applicable Report. The Cost Recovery Fee Payment Is Due To The Fiscal Division At The Same Time The Sales Report Is Due To The Contracting Officer, I.e., Within 60 Calendar Days Following The Completion Of Each Reporting Quarter Or Completion Of The Contract. cost Recovery Fee Payments Shall Not Be Combined With Any Industrial Fund Fee Payments. Contractors Shall Remit Separately Any Industrial Fund Fee Payments In Support Of Any Of The Contractor S Federal Supply Schedule Contracts. (1) Cost Recovery Fee Payments Made Electronically Shall Include The Following Information: receiving Bank Name: Department Of Treasury receiving Bank Contact: Cash Link Ach Receiver contact Phone: 301/887-6600 receiving Bank City, State: Richmond, Virginia receiving Bank Routing/transit Number: 051036706 receiving Bank Capability: Ccd+ receiving Account Number: 220020 820 Ach Format Used By Receiving Bank: Standard contract Number(s): (contractor Shall Insert The Contract Number, which Will Be Assigned By The Va Contracting Officer At Time Of Award.) (2) Cost Recovery Fee Payments Made In Check Form Shall Be Made To The Attention Of Department Of Veterans Affairs And Mailed To The Following Address: fiscal Division (901a) attn: C.r. Agent Cashier p.o. Box 7005 hines, Il 60141 (c) The Government Reserves The Right To Inspect Without Further Notice, Such Records Of The Contractor As Pertain To Actual Credits Received Or Total Dollar Value Of Disposal Services Under Any Contract Resulting From This Solicitation. Willful Failure Or Refusal To Furnish The Required Reports, Or Falsification Thereof, Shall Constitute Sufficient Cause For Terminating The Contract Under Far 52.212-4(m), Contract Terms And Conditions - Commercial Items, Termination For Cause. (d) Failure To Remit The Full Amount Of The Cost Recovery Fee Within 60 Calendar Days After The End Of The Applicable Reporting Period Constitutes A Contract Debt To The United States Government Under The Terms Of Federal Acquisition Regulation (far) Subpart 32.6. The Government May Exercise All Rights Under The Debt Collection Improvement Act Of 1996, Including Withholding Or Setting Off Payments And Interest On The Debt (see Far Clause 52.232-17, Interest). Should The Contractor Fail To Submit The Required Sales Reports, Falsify Them, Or Fail To Timely Pay The Cost Recovery Fee, The Government Shall Have, In Addition To The Rights And Remedies Described In This Clause, All Other Rights And Remedies Permitted By Federal Law And Statutes. guaranteed Contract Minimum the Government Guarantees That The Selected Contract Awardee Will Be Able To Generate A Minimum Of $2,500 In Revenue For Their Performance Of Reverse Distribution And Disposal Services Under The Contract resulting From This Solicitation. Revenues Are Generated From The Percentage Fees For Processing Returns Andwhy Have A Contract Minimum? Price Per Pound For Disposal Services. Total Revenues Earned By The Contractor Will Be Monitored Through The Corporate Dashboard Requirement Of The Statement Of Work.