Scanning Tenders

Details: Description Sources Sought Rfi # 36c24824q0883 page 1 Of 29 this Is A Sources Sought Announcement Only. It Is Neither A Solicitation Announcement Nor A Request For Proposal Or Quotes And Does Not Obligate The Government Toward A Contract. The Purpose Of This Synopsis Is To Gain Knowledge Of Potential Qualified Sources And Their Size Classification To Include Large And Small Business As Well As The Following: (service Disabled Owned, Veteran Owned Small Business, Hub Zone, 8(a), Small Disadvantaged, Women Owned, Small) Relative To 541519, Other Computer Related Services (business Size Standard $34.0 Million). Responses To This Synopsis Will Be Used By The Government To Make Appropriate Acquisition Decisions. After Review Of The Responses To This Sources Sought Synopsis, A Solicitation Announcement May Be Published In Beta.sam.gov, Also Known As Contract Opportunities. Responses To This Sources Sought Synopsis Are Not Considered Adequate Responses To The Solicitation Announcement. All Interested Offerors Will Have To Respond To The Solicitation Announcement In Order To Be Considered. the Department Of Veterans Affairs, James A. Haley Veterans Hospital (jahvh), Seeks Sources To Provide A Service Agreement For Brainlab Elements For The Radiation Oncology Service. The Radiation Oncology Service Has Two New Linacs: A True Beam Stx And A Cyberknife. These Linacs Have Two Components: Varian And Brainlab. These Items Are Needed To Support The Operation Of Both Linacs And The Exactrac Patient Position System. The Contractor Shall Provide Brainlab Brand Name Or Equal Support For The Hardware And Application Support Package Exactrac X-ray And The Hardware Support Package Frameless Srs. Best Commercial Practices Shall Be Applied In The Performance Of Work. All Work Shall Be Completed Per Approved And Accepted Industry Standards Throughout The Duration Of The Contract. The Contractor Shall Furnish All Labor, Transportation, Supplies, And Equipment. if You Are Interested, And Can Provide The Required Services, Please Provide The Requested Information As Indicated Below. Responses To This Notice Should Include Company Name, Address, Point Of Contact, Uei# Number, And Size Of Business Pursuant To The Following Questions: 1. Is Your Business Small? 2. If Small, Does Your Firm Qualify As A Small, Emerging Business, Or Small Disadvantaged Business? 3. Is Your Firm A Certified Service-disabled Veteran Owned Small Business? 4. Is Your Firm A Veteran Owned Small Business? 5. Is Your Firm A Women Owned Small Business? 6. Are You Located In Hillsborough County? 7. Is Your Business A Non-profit Organization? please List In Your Response A Summary Of Your Company S Capabilities And Ability To Provide Services For The Jahvh. Please Provide The Information Via Electronic Transmission To Walida.mooresaintil@va.gov No Later Than (nlt) Wednesday, May 1, 2024, @ 15:00 Pm Est. no Reimbursement Will Be Made For Any Costs Associated With Providing Information In Response To This Announcement. Any Further Information Submitted By Respondents To This Notice Is Strictly Voluntary. Requests For Solicitation Will Not Receive A Response As A Solicitation Is Not Currently Available. If A Solicitation Is Issued, It Will Be Announced At A Later Date, And All Interested Parties Must Respond To That Solicitation Announcement Separately Form The Response To This Announcement. Responses To This Sources Sought Is Not A Request To Be Added To Prospective Bidders List Or To Receive A Copy Of The Solicitation. responses Must Be Received In Writing Wednesday, May 1, 2024 @ 15:00 Pm Est page 29 Of 29 1. Statement Of Need â  background: The Department Of Veterans Affairs, James A. Haley Veterans Hospital (jahvh), Seeks Sources To Provide A Service Agreement For Brainlab Elements For The Radiation Oncology Service. The Radiation Oncology Service Has Two New Linacs: A True Beam Stx And A Cyberknife. These Linacs Have Two Components: Varian And Brainlab. These Items Are Needed To Support The Operation Of Both Linacs And The Exactrac Patient Position System. â  scope Of Work: The Contractor Shall Provide Brainlab Brand Name Or Equal Support For The Hardware And Application Support Package Exactrac X-ray And The Hardware Support Package Frameless Srs. item Number description Of Supplies/services quantity unit unit Price amount 0001 12.00 mo __________________ __________________ elements Server (x2) And Exactrac System #1 contract Period: Base principal Naics Code: 541519 - Other Computer Related Services product/service Code: R499 - Support - Professional: Other local Stock Number: Qn-jahvah-wti-259 system Id/mf Part Numbers C10265 Qty: 2; 81024-91 Qty: 2; 81025-27 Qty: 2; 81025-20 Qty: 2; 81025-21 Qty: 2; 81025-30 Qty: 1; 81025-23 Qty: 2; 81025-22 Qty: 2; 81024-97 Qty: 1; 81025-12 Qty: 1; 81025-27 Qty: 1; 1001 12.00 mo __________________ __________________ elements Server (x2) And Exactrac System #1. contract Period: Option 1 principal Naics Code: 541519 - Other Computer Related Services product/service Code: R499 - Support - Professional: Other local Stock Number: Qn-jahvah-wti-259 system Id/mf Part Numbers C10265 Qty: 2; 81024-91 Qty: 2; 81025-27 Qty: 2; 81025-20 Qty: 2; 81025-21 Qty: 2; 81025-30 Qty: 1; 81025-23 Qty: 2; 81025-22 Qty: 2; 81024-97 Qty: 1; 81025-12 Qty: 1; 81025-27 Qty: 1; 2001 12.00 mo __________________ __________________ elements Server (x2) And Exactrac System #1. contract Period: Option 2 principal Naics Code: 541519 - Other Computer Related Services product/service Code: R499 - Support - Professional: Other local Stock Number: Qn-jahvah-wti-259 system Id/mf Part Numbers C10265 Qty: 2; 81024-91 Qty: 2; 81025-27 Qty: 2; 81025-20 Qty: 2; 81025-21 Qty: 2; 81025-30 Qty: 1; 81025-23 Qty: 2; 81025-22 Qty: 2; 81024-97 Qty: 1; 81025-12 Qty: 1; 81025-27 Qty: 1; 3001 12.00 mo __________________ __________________ elements Server (x2) And Exactrac System #1. contract Period: Option 3 principal Naics Code: 541519 - Other Computer Related Services product/service Code: R499 - Support - Professional: Other local Stock Number: Qn-jahvah-wti-259 system Id/mf Part Numbers C10265 Qty: 2; 81024-91 Qty: 2; 81025-27 Qty: 2; 81025-20 Qty: 2; 81025-21 Qty: 2; 81025-30 Qty: 1; 81025-23 Qty: 2; 81025-22 Qty: 2; 81024-97 Qty: 1; 81025-12 Qty: 1; 81025-27 Qty: 1; 4001 12.00 mo __________________ __________________ Elements Server (x2) And Exactrac System #1. contract Period: Option 4 principal Naics Code: 541519 - Other Computer Related Services product/service Code: R499 - Support - Professional: Other local Stock Number: Qn-jahvah-wti-259 system Id/mf Part Numbers C10265 Qty: 2; 81024-91 Qty: 2; 81025-27 Qty: 2; 81025-20 Qty: 2; 81025-21 Qty: 2; 81025-30 Qty: 1; 81025-23 Qty: 2; 81025-22 Qty: 2; 81024-97 Qty: 1; 81025-12 Qty: 1; 81025-27 Qty: 1; grand Total __________________ contractor Shall Provide Hardware And Application Support Package For Exactrac X-ray And Frameless Srs. Remote Applications Support Monday Friday 8am 5pm Est. 24x7 Website Access For Customer Download Of Information 15- 30-minute Initial Response Monday Friday 8am 5pm Est firm Ware Updates As Upon New Releases Of Software maintenance And Repair To Include Parts And Labor (not Including Negligence) 24/48 Loaner At No Additional Charge (subject To Availability Of Stock) one (1) Annual Onsite Manufacturer Preventative Maintenance Schedule performance Period: Base Plus 4 Option Years. government Responsibilities: Government Is Responsible For Completing Deployment And Education Training Provided By The Contractor. contractor Responsibilities: The Contractor Is Responsible For Hardware And Software Application Support. 2. Special Work Requirements: hours: Services Shall Be Performed According To Specifications Of Government Point Of Contact And Cor. The Regular Work Hours Four This Facility Is Monday Through Friday 0800am To 5:00pm (est). special Instruction: The Contractor's Representative Will Schedule All Work With The Bio Medical Engineering Department. Contractor Shall Drop Off All Service Reports To The Bio Medical Engineering Department Detailing The Work Performed. Failure To Drop Off Service Reports May Delay Contractor Payment. All Contractor Personnel (without Exception) Must Report To The Engineering Department, Msdu (room Gc-003), To Sign In And Receive A Contractor Identification Badge Before Any Work Is Performed And Return To The Same Location To Sign Out And Turn-in Said Badge Along With The Documented. Service Report For The Service Performed. Noncontract Charges: The Contractor Shall Not Perform Any Service That Will Result In Additional Charges Without Prior Approval From The Contracting Officer. property Damage: The Contractor Shall Take All Necessary Precautions To Prevent Damage To Any Government Property And Will Notify The Contracting Officer Immediately If Damages Occur. The Contracting Officer Will Authorize The Contractor To Remedy The Situation In One Of The Following Ways: Be Assessed Current Replacement Costs For Damaged Property, Replace Damaged Property In A Timely Manner, Or Correct The Damages With Like Materials At No Additional Cost. identification, Parking, Smoking, And Va Regulations: the Contractor Will Need To Acquire A Badge For Each Worker And Ensure That The Badge Be Always Worn In A Visible Location On The Worker While On The Premises Of The Va Property. It Is The Responsibility Of The Contractor To Park In The Appropriate Designated Parking Areas. Information On Parking Is Available From The Va Police. The Va Will Not Invalidate Or Make Reimbursement For Parking Violations Of The Contractor Under Any Conditions. Smoking Is Prohibited Inside Any Buildings At The Va. Possession Of Weapons Is Prohibited. Enclosed Containers, Including Tool Kits, Shall Be Subject To Search. Violations Of Va Regulations May Result In A Citation Answerable In The United States Dis Trict Court. documentation: All Service Documentation Must Contain: date And Time Of The Contractors' Arrival On Station type, Model, And Serial Number(s) Of All Equipment On Which Service Was Performed. total Time Of Performance Period, Excluding Travel Time detailed Narrative Description Of Reason For Service Performed To Include Reported Problem And Cause Of Problem (when Applicable) complete List Of Parts Replaced (when Applicable) date And Time Equipment Was Returned To Serviceability. infection Control: There Is A Potential For Exposure To Blood Borne Or Other Infectious Material With Equipment Throughout The Hospital. All Contractor Personnel Are Cautioned And Must Use "universal Precautions" (i.e., Hand Washing, Wearing Protective Gloves, Aprons, And Goggles, Etc.) As Appropriate During The Performance Of This Contract. personnel Qualifications: Contractor Personnel Performing Under This Contract Will Be Fully Qualified And Competent For The Equipment To Be Performed. Service Quality: All Services Provided In This Contract Must Meet Manufacturers' Performance And Technical Specifications, Federal Regulations, Va Regulations, And Meet The Requirements Of The Joint Commission And Life Safety Code. The Contractor Shall Document All Maintenance And Provide Said Documentation To The Cor Upon Completion Of Each Service Action. with Sensitive Data And Training va Information And Information System Security/privacy Language Access To Va Information And Va Information Systems: a. Contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be Subject To The Same Federal Laws, Regulations, Standards, And Va Directives And Handbooks As Va And Va Personnel Regarding Information And Information System Security. b. A Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va Information And Va Information Systems For Their Employees, Subcontractors, And Affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, Agreement, Or Task Order. c. All Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures. d. The Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When An Employee Working On A Va System Or With Access To Va Information Is Reassigned Or Leaves The Contractor Or Subcontractor S Employ. The Contracting Officer Must Also Be Notified Immediately By The Contractor Or Subcontractor Prior To An Unfriendly Termination. contractor Personnel Security Requirements: all Contractor Employees Who Require Access To The Department Of Veterans Affairs Computer Systems Shall Be The Subject Of A Background Investigation And Must Receive A Favorable Adjudication From The Va Office Of Security And Law Enforcement Prior To Contract Performance. This Requirement Is Applicable To All Subcontractor Personnel Requiring The Same Access. If The Investigation Is Not Completed Prior To The Start Date Of The Contract The Contractor Will Be Responsible For The Actions Of Those Individuals That Provide Or Perform Work For The Va. 1. Position Sensitivity The Position Sensitivity Has Been Designated As (low) Risk. 2. Background Investigation The Level Of Background Investigation Commensurate With The Required Level Of Access Is National Agency Check (naci) With Written Inquiries. 3. Contractor Responsibilities a. The Contractor Shall Bear The Expense Of Obtaining Background Investigations. If The Investigation Is Conducted By The Office Of Personnel Management (opm), The Contractor Shall Reimburse The Va Within 30 Days. the Web Site Which Provides Information On The Cost Of The Security Investigation Is: www.opm.gov\extra\investigate Select Federal Investigations Notices (fin 01-01) b. The Contractor Shall Prescreen All Personnel Requiring Access To The Computer Systems To Ensure They Maintain A U.s. Citizenship And Are Able To Read, Write, Speak, And Understand The English Language. c. The Contractor Will Provide To The Contracting Officer Prior To Award The Following: (1) List Of Names Of Contract Personnel. (2) Social Security Numbers Of Contractor Personnel. (3) Home Address Of Contractor Personnel Or The Contractor Address. the Contracting Officer Will Submit The Above Information To The Office Of Security And Law Enforcement, Washington, D.c. The Office Of Security And Law Enforcement Will Provide The Necessary Investigative Forms (these Forms Are Indicated In Paragraph 3.d. Below) To The Contractor S Personnel, Coordinate The Background Investigations With Opm And Notify The Contracting Officer And Contractor Of The Results Of The Investigation. D. The Contractor Shall Submit Or Have Their Employees Submit The Following Required Forms To The Va Office Of Security And Law Enforcement Within 30 Days Of Receipt: (i) Standard From 85p, Questionnaire For Public Trust Positions (ii) Standard Form 85p-s, Supplemental Questionnaire For Selected Positions (iii) Fd 258, U.s. Department Of Justice Fingerprint Applicant Chart (iv) Va Form 0710, Authority For Release Of Information Form (v) Optional Form 306, Declaration For Federal Employment (vi) Optional Form 612, Optional Application For Federal Employment d. The Contractor, When Notified Of An Unfavorable Determination By The Government, Shall Withdraw The Employee From Consideration From Working Under The Contract. e. Failure To Comply With The Contractor Personnel Security Requirements May Result In Termination Of The Contract For Default. va Information Custodial Language: a. Information Made Available To The Contractor Or Subcontractor By Va For The Performance Or Administration Of This Contract Or Information Developed By The Contractor/subcontractor In Performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor's Rights To Use Data As Described In Rights In Data - General, Far 52.227-14(d) (1). b. Va Information Should Not Be Co-mingled, If Possible, With Any Other Data On The Contractors/subcontractor S Information Systems Or Media Storage Systems In Order To Ensure Va Requirements Related To Data Protection And Media Sanitization Can Be Met. If Co-mingling Must Be Allowed To Meet The Requirements Of The Business Need, The Contractor Must Ensure That Va S Information Is Returned To The Va Or Destroyed In Accordance With Va S Sanitization Requirements. Va Reserves The Right To Conduct On-site Inspections Of Contractor And Subcontractor It Resources To Ensure Data Security Controls, Separation Of Data And Job Duties, And Destruction/media Sanitization Procedures Are In Compliance With Va Directive Requirements. c. Prior To Termination Or Completion Of This Contract, Contractor/subcontractor Must Not Destroy Information Received From Va, Or Gathered/created By The Contractor In The Course Of Performing This Contract Without Prior Written Approval By The Va. Any Data Destruction Done On Behalf Of Va By A Contractor/subcontractor Must Be Done In Accordance With National Archives And Records Administration (nara) Requirements As Outlined In Va Directive 6300, Records And Information Management And Its Handbook 6300.1 Records Management Procedures, Applicable Va Records Control Schedules, And Va Handbook 6500.1, Electronic Media Sanitization. Self-certification By The Contractor That The Data Destruction Requirements Above Have Been Met Must Be Sent To The Va Contracting Officer Within 30 Days Of Termination Of The Contract. d. The Contractor/subcontractor Must Receive, Gather, Store, Back Up, Maintain, Use, Disclose And Dispose Of Va Information Only In Compliance With The Terms Of The Contract And Applicable Federal And Va Information Confidentiality And Security Laws, Regulations And Policies. If Federal Or Va Information Confidentiality And Security Laws, Regulations And Policies Become Applicable To The Va Information Or Information Systems After Execution Of The Contract, Or If Nist Issues Or Updates Applicable Fips Or Special Publications (sp) After Execution Of This Contract, The Parties Agree To Negotiate In Good Faith To Implement The Information Confidentiality And Security Laws, Regulations And Policies In This Contract. e. The Contractor/subcontractor Shall Not Make Copies Of Va Information Except As Authorized And Necessary To Perform The Terms Of The Agreement Or To Preserve Electronic Information Stored On Contractor/subcontractor Electronic Storage Media For Restoration In Case Any Electronic Equipment Or Data Used By The Contractor/subcontractor Needs To Be Restored To An Operating State. If Copies Are Made For Restoration Purposes, After The Restoration Is Complete, The Copies Must Be Appropriately Destroyed. f. If Va Determines That The Contractor Has Violated Any Of The Information Confidentiality, Privacy, And Security Provisions Of The Contract, It Shall Be Sufficient Grounds For Va To Withhold Payment To The Contractor Or Third Party Or Terminate The Contract For Default Or Terminate For Cause Under Federal Acquisition Regulation (far) Part 12. g. If A Vha Contract Is Terminated For Cause, The Associated Baa Must Also Be Terminated And Appropriate Actions Taken In Accordance With Vha Handbook 1600.1, Business Associate Agreements. Absent An Agreement To Use Or Disclose Protected Health Information, There Is No Business Associate Relationship. h. The Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive Information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A Minimum, Fips 140-2 Validated. i. The Contractor/subcontractor S Firewall And Web Services Security Controls, If Applicable, Shall Meet Or Exceed Va S Minimum Requirements. Va Configuration Guidelines Are Available Upon Request. j. Except For Uses And Disclosures Of Va Information Authorized By This Contract For Performance Of The Contract, The Contractor/subcontractor May Use And Disclose Va Information Only In Two Other Situations: (i) In Response To A Qualifying Order Of A Court Of Competent Jurisdiction, Or (ii) With Va S Prior Written Approval. The Contractor/subcontractor Must Refer All Requests For, Demands For Production Of, Or Inquiries About, Va Information And Information Systems To The Va Contracting Officer For Response. k. Notwithstanding The Provision Above, The Contractor/subcontractor Shall Not Release Va Records Protected By Title 38 U.s.c. 5705, Confidentiality Of Medical Quality Assurance Records And/or Title 38 U.s.c. 7332, Confidentiality Of Certain Health Records Pertaining To Drug Addiction, Sickle Cell Anemia, Alcoholism Or Alcohol Abuse, Or Infection With Human Immunodeficiency Virus. If The Contractor/subcontractor Is In Receipt Of A Court Order Or Other Requests For The Above-mentioned Information, That Contractor/subcontractor Shall Immediately Refer Such Court Orders Or Other Requests To The Va Contracting Officer For Response. l. For Service That Involves The Storage, Generating, Transmitting, Or Exchanging Of Va Sensitive Information But Does Not Require C&a Or An Mou-isa For System Interconnection, The Contractor/subcontractor Must Complete A Contractor Security Control Assessment (csca) On A Yearly Basis And Provide It To The Cor. security Incident Investigation: a. The Term Security Incident Means An Event That Has, Or Could Have, Resulted In Unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action That Breaches Va Security Procedures. The Contractor/subcontractor Shall Immediately Notify The Cor And Simultaneously, The Designated Iso And Privacy Officer For The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosure Of Sensitive Information, Including That Contained In System(s) To Which The Contractor/subcontractor Has Access. b. To The Extent Known By The Contractor/subcontractor, The Contractor/subcontractor S Notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The Incident (including To Whom, How, When, And Where The Va Information Or Assets Were Placed At Risk Or Compromised), And Any Other Information That The Contractor/subcontractor Considers Relevant. c. With Respect To Unsecured Protected Health Information, The Business Associate Is Deemed To Have Discovered A Data Breach When The Business Associate Knew Or Should Have Known Of A Breach Of Such Information. Upon Discovery, The Business Associate Must Notify The Covered Entity Of The Breach. Notifications Need To Be Made In Accordance With The Executed Business Associate Agreement. d. In Instances Of Theft Or Break-in Or Other Criminal Activity, The Contractor/subcontractor Must Concurrently Report The Incident To The Appropriate Law Enforcement Entity (or Entities) Of Jurisdiction, Including The Va Oig And Security And Law Enforcement. The Contractor, Its Employees, And Its Subcontractors And Their Employees Shall Cooperate With Va And Any Law Enforcement Authority Responsible For The Investigation And Prosecution Of Any Possible Criminal Law Violation(s) Associated With Any Incident. The Contractor/subcontractor Shall Cooperate With Va In Any Civil Litigation To Recover Va Information, Obtain Monetary Or Other Compensation From A Third Party For Damages Arising From Any Incident, Or Obtain Injunctive Relief Against Any Third Party Arising From, Or Related To, The Incident. liquidated Damages For Data Breach: a. Consistent With The Requirements Of 38 U.s.c. §5725, A Contract May Require Access To Sensitive Personal Information. If So, The Contractor Is Liable To Va For Liquidated Damages In The Event Of A Data Breach Or Privacy Incident Involving Any Spi The Contractor/subcontractor Processes Or Maintains Under This Contract. However, It Is The Policy Of The Va To Forego Collection Of Liquidated Damages In The Event The Contractor Provides Payment Of Actual Damages In An Amount Determined To Be Adequate By The Agency. b. The Contractor/subcontractor Shall Provide Notice To Va Of A Security Incident As Set Forth In The Security Incident Investigation Section Above. Upon Such Notification, Va Must Secure From A Non-department Entity Or The Va Office Of Inspector General An Independent Risk Analysis Of The Data Breach To Determine The Level Of Risk Associated With The Data Breach For The Potential Misuse Of Any Sensitive Personal Information Involved In The Data Breach. The Term 'data Breach' Means The Loss, Theft, Or Other Unauthorized Access, Or Any Access Other Than That Incidental To The Scope Of Employment, To Data Containing Sensitive Personal Information, In Electronic Or Printed Form, That Results In The Potential Compromise Of The Confidentiality Or Integrity Of The Data. Contractor Shall Fully Cooperate With The Entity Performing The Risk Analysis. Failure To Cooperate May Be Deemed A Material Breach And Grounds For Contract Termination. c. Each Risk Analysis Shall Address All Relevant Information Concerning The Data Breach, Including The Following: (1) Nature Of The Event (loss, Theft, Unauthorized Access). (2) Description Of The Event, Including: (a)date Of Occurrence. (b)data Elements Involved, Including Any Pii, Such As Full Name, Social Security Number, Date Of Birth, Home Address, Account Number, Disability Code. (3) Number Of Individuals Affected Or Potentially Affected. (4) Names Of Individuals Or Groups Affected Or Potentially Affected. (5) Ease Of Logical Data Access To The Lost, Stolen Or Improperly Accessed Data In Light Of The Degree Of Protection For The Data, E.g., Unencrypted, Plain Text. (6) Amount Of Time The Data Has Been Out Of Va Control. (7) The Likelihood That The Sensitive Personal Information Will Or Has Been Compromised (made Accessible To And Usable By Unauthorized Persons). (8) Known Misuses Of Data Containing Sensitive Personal Information, If Any. (9) Assessment Of The Potential Harm To The Affected Individuals. (10) Data Breach Analysis As Outlined In 6500.2 Handbook, Management Of Security And Privacy Incidents, As Appropriate; And (11) Whether Credit Protection Services May Assist Record Subjects In Avoiding Or Mitigating The Results Of Identity Theft Based On The Sensitive Personal Information That May Have Been Compromised. d. Based On The Determinations Of The Independent Risk Analysis, The Contractor Shall Be Responsible For Paying To The Va Liquidated Damages In The Amount Of $37.50 For Affected Individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals Consisting Of The Following: (1) Notification. (2) One Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At Least 3 Relevant Credit Bureau Reports. (3) Data Breach Analysis. (4) Fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And Credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution. (5) One Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And (6) Necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit Records, Histories, Or Financial Affairs. security Controls Compliance Testing: on A Periodic Basis, Va, Including The Office Of Inspector General, Reserves The Right To Evaluate Any Or All Of The Security Controls And Privacy Practices Implemented By The Contractor Under The Clauses Contained Within The Contract. With 10 Working-days Notice, At The Request Of The Government, The Contractor Must Fully Cooperate And Assist In A Government-sponsored Security Controls Assessment At Each Location Wherein Va Information Is Processed Or Stored, Or Information Systems Are Developed, Operated, Maintained, Or Used On Behalf Of Va, Including Those Initiated By The Office Of Inspector General. The Government May Conduct A Security Control Assessment On Shorter Notice (to Include Unannounced Assessments) As Determined By Va In The Event Of A Security Incident Or At Any Other Time. training: a. All Contractor Employees And Subcontractor Employees Requiring Access To Va Information And Va Information Systems Shall Complete Va Privacy And Information Security Awareness And Rules Of Behavior Training And Privacy And Hipaa Training And Hipaa Training Before Being Granted Access To Va Information And Its Systems. (1) Sign And Acknowledge (either Manually Or Electronically) Understanding Of And Responsibilities For Compliance With The Rules Of Behavior Before Being Granted Access To Va Information And Its Systems. b. The Contractor Shall Provide To The Contracting Officer And/or The Cor A Copy Of The Training Certificates And Certification Of Signing The Rules Of Behavior For Each Applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually Thereafter, As Required. c. Failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior Annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All Physical Or Electronic Access Privileges And Removal From Work On The Contract Until Such Time As The Training And Documents Are Complete. the Certification And Accreditation (c&a) Requirements Do Not Apply, And A Security Accreditation Package Is Not Required For This Sow. *** If Applicable*** information System Design And Development a. Information Systems That Are Designed Or Developed For Or On Behalf Of Va At Non-va Facilities Shall Comply With All Va Directives Developed In Accordance With Fisma, Hipaa, Nist, And Related Va Security And Privacy Control Requirements For Federal Information Systems. This Includes Standards For The Protection Of Electronic Phi, Outlined In 45 C.f.r. Part 164, Subpart C, Information And System Security Categorization Level Designations In Accordance With Fips 199 And Fips 200 With Implementation Of All Baseline Security Controls Commensurate With The Fips 199 System Security Categorization (reference Appendix D Of Va Handbook 6500, Va Information Security Program). During The Development Cycle A Privacy Impact Assessment (pia) Must Be Completed, Provided To The Cotr, And Approved By The Va Privacy Service In Accordance With Directive 6507, Va Privacy Impact Assessment. b. The Contractor/subcontractor Shall Certify To The Cotr That Applications Are Fully Functional And Operate Correctly As Intended On Systems Using The Va Federal Desktop Core Configuration (fdcc), And The Common Security Configuration Guidelines Provided By Nist Or The Va. This Includes Internet Explorer 7 Configured To Operate On Windows Xp And Vista (in Protected Mode On Vista) And Future Versions, As Required. c. The Standard Installation, Operation, Maintenance, Updating, And Patching Of Software Shall Not Alter The Configuration Settings From The Va Approved And Fdcc Configuration. Information Technology Staff Must Also Use The Windows Installer Service For Installation To The Default Program Files Directory And Silently Install And Uninstall. d. Applications Designed For Normal End Users Shall Run In The Standard User Context Without Elevated System Administration Privileges. e. The Security Controls Must Be Designed, Developed, Approved By Va, And Implemented In Accordance With The Provisions Of Va Security System Development Life Cycle As Outlined In Nist Special Publication 800-37, Guide For Applying The Risk Management Framework To Federal Information Systems, Va Handbook 6500, Information Security Program And Va Handbook 6500.5, Incorporating Security And Privacy In System Development Lifecycle. f. The Contractor/subcontractor Is Required To Design, Develop, Or Operate A System Of Records Notice (sor) On Individuals To Accomplish An Agency Function Subject To The Privacy Act Of 1974, (as Amended), Public Law 93-579, December 31, 1974 (5 U.s.c. 552a) And Applicable Agency Regulations. Violation Of The Privacy Act May Involve The Imposition Of Criminal And Civil Penalties. g. The Contractor/subcontractor Agrees To: (1) Comply With The Privacy Act Of 1974 (the Act) And The Agency Rules And Regulations Issued Under The Act In The Design, Development, Or Operation Of Any System Of Records On Individuals To Accomplish An Agency Function When The Contract Specifically Identifies: (a) The Systems Of Records (sor); And (b) The Design, Development, Or Operation Work That The Contractor/subcontractor Is To Perform. (2) Include The Privacy Act Notification Contained In This Contract In Every Solicitation And Resulting Subcontract And In Every Subcontract Awarded Without A Solicitation, When The Work Statement In The Proposed Subcontract Requires The Redesign, Development, Or Operation Of A Sor On Individuals That Is Subject To The Privacy Act; And (3) Include This Privacy Act Clause, Including This Subparagraph (3), In All Subcontracts Awarded Under This Contract Which Requires The Design, Development, Or Operation Of Such A Sor. h. In The Event Of Violations Of The Act, A Civil Action May Be Brought Against The Agency Involved When The Violation Concerns The Design, Development, Or Operation Of A Sor On Individuals To Accomplish An Agency Function, And Criminal Penalties May Be Imposed Upon The Officers Or Employees Of The Agency When The Violation Concerns The Operation Of A Sor On Individuals To Accomplish An Agency Function. For Purposes Of The Act, When The Contract Is For The Operation Of A Sor On Individuals To Accomplish An Agency Function, The Contractor/subcontractor Is Considered To Be An Employee Of The Agency. (1) Operation Of A System Of Records Means Performance Of Any Of The Activities Associated With Maintaining The Sor, Including The Collection, Use, Maintenance, And Dissemination Of Records. (2) Record Means Any Item, Collection, Or Grouping Of Information About An Individual That Is Maintained By An Agency, Including, But Not Limited To, Education, Financial Transactions, Medical history, And Criminal Or Employment History And Contains The Person S Name, Or Identifying Number, Symbol, Or Any Other Identifying Particular Assigned To The Individual, Such As A Fingerprint Or Voiceprint, Or A Photograph. (3) System Of Records Means A Group Of Any Records Under The Control Of Any Agency From Which Information Is Retrieved By The Name Of The Individual Or By Some Identifying Number, Symbol, Or Other Identifying Particular Assigned To The Individual. i. The Vendor Shall Ensure The Security Of All Procured Or Developed Systems And Technologies, Including Their Subcomponents (hereinafter Referred To As Systems ), Throughout The Life Of This Contract And Any Extension, Warranty, Or Maintenance Periods. This Includes, But Is Not Limited To Workarounds, Patches, Hotfixes, Upgrades, And Any Physical Components (hereafter Referred To As Security Fixes) Which May Be Necessary To Fix All Security Vulnerabilities Published Or Known To The Vendor Anywhere In The Systems, Including Operating Systems And Firmware. The Vendor Shall Ensure That Security Fixes Shall Not Negatively Impact The Systems. j. The Vendor Shall Notify Va Within 24 Hours Of The Discovery Or Disclosure Of Successful Exploits Of The Vulnerability Which Can Compromise The Security Of The Systems (including The Confidentiality Or Integrity Of Its Data And Operations, Or The Availability Of The System). Such Issues Shall Be Remediated As Quickly As Is Practical, But In No Event Longer Than Days. k. When The Security Fixes Involve Installing Third Party Patches (such As Microsoft Os Patches Or Adobe Acrobat), The Vendor Will Provide Written Notice To The Va That The Patch Has Been Validated As Not Affecting The Systems Within 10 Working Days. When The Vendor Is Responsible For Operations Or Maintenance Of The Systems, They Shall Apply The Security Fixes Within Days. l. All Other Vulnerabilities Shall Be Remediated As Specified In This Paragraph In A Timely Manner Based On Risk, But Within 60 Days Of Discovery Or Disclosure. Exceptions To This Paragraph (e.g., For The Convenience Of Va) Shall Only Be Granted With Approval Of The Contracting Officer And The Va Assistant Secretary For Office Of Information And Technology. information System Hosting, Operation, Maintenance, Or Use a. For Information Systems That Are Hosted, Operated, Maintained, Or Used On Behalf Of Va At Non-va Facilities, Contractors/subcontractors Are Fully Responsible And Accountable For Ensuring Compliance With All Hipaa, Privacy Act, Fisma, Nist, Fips, And Va Security And Privacy Directives And Handbooks. This Includes Conducting Compliant Risk Assessments, Routine Vulnerability Scanning, System Patching And Change Management Procedures, And The Completion Of An Acceptable Contingency Plan For Each System. The Contractor S Security Control Procedures Must Be Equivalent To Those Procedures Used To Secure Va Systems. A Privacy Impact Assessment (pia) Must Also Be Provided To The Cotr And Approved By Va Privacy Service Prior To Operational Approval. All External Internet Connections To Va S Network Involving Va Information Must Be Reviewed And Approved By Va Prior To Implementation. b. Adequate Security Controls For Collecting, Processing, Transmitting, And Storing Of Personally Identifiable Information (pii), As Determined By The Va Privacy Service, Must Be In Place, Tested, And Approved By Va Prior To Hosting, Operation, Maintenance, Or Use Of The Information System, Or Systems By Or On Behalf Of Va. These Security Controls Are To Be Assessed And Stated Within The Pia And If These Controls Are Determined Not To Be In Place, Or Inadequate, A Plan Of Action And Milestones (poa&m) Must Be Submitted And Approved Prior To The Collection Of Pii. c. Outsourcing (contractor Facility, Contractor Equipment Or Contractor Staff) Of Systems Or Network Operations, Telecommunications Services, Or Other Managed Services Requires Certification And Accreditation (authorization) (c&a) Of The Contractor S Systems In Accordance With Va Handbook 6500.3, Certification And Accreditation And/or The Va Ocs Certification Program Office. Government-owned (government Facility Or Government Equipment) Contractor-operated Systems, Third Party Or Business Partner Networks Require Memorandums Of Understanding And Interconnection Agreements (mou-isa) Which Detail What Data Types Are Shared, Who Has Access, And The Appropriate Level Of Security Controls For All Systems Connected To Va Networks. d. The Contractor/subcontractor S System Must Adhere To All Fisma, Fips, And Nist Standards Related To The Annual Fisma Security Controls Assessment And Review And Update The Pia. Any Deficiencies Noted During This Assessment Must Be Provided To The Va Contracting Officer And The Iso For Entry Into Va S Poa&m Management Process. The Contractor/subcontractor Must Use Va S Poa&m Process To Document Planned Remedial Actions To Address Any Deficiencies In Information Security Policies, Procedures, And Practices, And The Completion Of Those Activities. Security Deficiencies Must Be Corrected Within The Timeframes Approved By The Government. Contractor/subcontractor Procedures Are Subject To Periodic, Unannounced Assessments By Va Officials, Including The Va Office Of Inspector General. The Physical Security Aspects Associated With Contractor/subcontractor Activities Must Also Be Subject To Such Assessments. If Major Changes To The System Occur That May Affect The Privacy Or Security Of The Data Or The System, The C&a Of The System May Need To Be Reviewed, Retested And Re-authorized Per Va Handbook 6500.3. This May Require Reviewing And Updating All Of The Documentation (pia, System Security Plan, Contingency Plan). The Certification Program Office Can Provide Guidance On Whether A New C&a Would Be Necessary. e. The Contractor/subcontractor Must Conduct An Annual Self-assessment On All Systems And Outsourced Services As Required. Both Hard Copy And Electronic Copies Of The Assessment Must Be Provided To The Cotr. The Government Reserves The Right To Conduct Such An Assessment Using Government Personnel Or Another Contractor/subcontractor. The Contractor/subcontractor Must Take Appropriate And Timely Action (this Can Be Specified In The Contract) To Correct Or Mitigate Any Weaknesses Discovered During Such Testing, Generally At No Additional Cost. f. Va Prohibits The Installation And Use Of Personally Owned Or Contractor/subcontractor- Owned Equipment Or Software On Va S Network. If Non-va Owned Equipment Must Be Used To Fulfill The Requirements Of A Contract, It Must Be Stated In The Service Agreement, Sow Or Contract. All Of The Security Controls Required For Government Furnished Equipment (gfe) Must Be Utilized In Approved Other Equipment (oe) And Must Be Funded By The Owner Of The Equipment. All Remote Systems Must Be Equipped With, And Use, A Va-approved Antivirus (av) Software And A Personal (host-based Or Enclave Based) Firewall That Is Configured With A Va- Approved Configuration. Software Must Be Kept Current, Including All Critical Updates And Patches. Owners Of Approved Oe Are Responsible For Providing And Maintaining The Anti-viral Software And The Firewall On The Non-va Owned Oe. g. All Electronic Storage Media Used On Non-va Leased Or Non-va Owned It Equipment That Is Used To Store, Process, Or Access Va Information Must Be Handled In Adherence With Va Handbook 6500.1, Electronic Media Sanitization Upon: (i) Completion Or Termination Of The Contract Or (ii) Disposal Or Return Of The It Equipment By The Contractor/subcontractor Or Any Person Acting On Behalf Of The Contractor/subcontractor, Whichever Is Earlier. Media (hard Drives, Optical Disks, Cds, Back-up Tapes, Etc.) Used By The Contractors/subcontractors That Contain Va Information Must Be Returned To The Va For Sanitization Or Destruction Or The Contractor/subcontractor Must Self-certify That The Media Has Been Disposed Of Per 6500.1 Requirements. This Must Be Completed Within 30 Days Of Termination Of The Contract. h. Bio-medical Devices And Other Equipment Or Systems Containing Media (hard Drives, Optical Disks, Etc.) With Va Sensitive Information Must Not Be Returned To The Vendor At The End Of Lease, For Trade-in, Or Other Purposes. The Options Are: (1) Vendor Must Accept The System Without The Drive. (2) Va S Initial Medical Device Purchase Includes A Spare Drive Which Must Be Installed In Place Of The Original Drive At Time Of Turn-in; Or (3) Va Must Reimburse The Company For Media At A Reasonable Open Market Replacement Cost At Time Of Purchase. (4) Due To The Highly Specialized And Sometimes Proprietary Hardware And Software Associated With Medical Equipment/systems, If It Is Not Possible For The Va To Retain The Hard Drive, Then. (a) The Equipment Vendor Must Have An Existing Baa If The Device Being Traded In Has Sensitive Information Stored On It And Hard Drive(s) From The System Are Being Returned Physically Intact; And (b) Any Fixed Hard Drive On The Device Must Be Non-destructively Sanitized To The Greatest Extent Possible Without Negatively Impacting System Operation. Selective Clearing Down To Patient Data Folder Level Is Recommended Using Va Approved And Validated Overwriting Technologies/methods/tools. Applicable Media Sanitization Specifications Need To Be Pre- Approved And Described In The Purchase Order Or Contract. (c) A Statement Needs To Be Signed By The Director (system Owner) That States That The Drive Could Not Be Removed And That (a) And (b) Controls Above Are In Place And Completed. The Iso Needs To Maintain The Documentation. all Contractor, Pharmaceutical Company Representative (pcr), And Healthcare Industry Representatives (hir) Will Coordinate With Contracting Officer Representative For Instructions, So They Are In Compliance With James A. Haley Veterans Hospital Policies Listed On The James A. Haley Document Management Center Share Point Site: hpm No. 90-25; Healthcare Vendor Access And Competency hpm No. 132-04; Security Management Program hpm No. 132 05; Hospital Identification Program hpm No. 11-91; Pharmaceutical Company Representatives hir Are Required To Report To Msdu (room Gc-003), Immediately After Entering The Facility. Hir Will Be Required To Sign Into The Monitoring System And Print A Badge For Proper Identification. The Healthcare Industry Representatives For Nutrition And Food Services, Office Of Information And Technology, And Social Work Services Are In Included In This Policy; Vendors (hir) For Pharmacy Services Are To Follow (hpm 11-91) Policy. Hir Must Be Sponsored By A Physician, A Service Chief, Or Their Designee, For A Specified Date And A Specified Case. Hir Are Not Permitted In Patient Care Areas Or Clinics Unless A Prior Appointment Has Been Made. pharmaceutical Company Representative (pcr) Refers To Anyone Acting On Behalf Of A Pharmaceutical Company Or Its Business Partners For The Purpose Of Promoting The Use Of Items Managed Under The Va Formulary Process. These Items Primarily Include Drugs, But To A Lesser Extent Also Include Any Medical Supplies, Nutritional Supplements, And Similar Commodities Managed Under The Va Formulary Process. A. Sign-in: Pcrs May Visit Va Medical Care Facilities No Earlier Than 8:00 A.m. And Stay No Later Than 3:30 P.m., Monday Through Friday, Unless They Receive Prior Approval From Both The Chief Of The Service That They Will Be Visiting And The Chief Of Pharmacy. Representatives Visiting The Jahvh Must Sign In At The Pharmacy Administrative Office (located In Trailer 78) And Wear A Visitor S Badge As Well As Their Company S Personal Name Badge While In The Hospital. vendors: Reference Hospital Memorandum Policy Number 90-25 Healthcare Vendor Access And Competency. contractors And/or Project Managers: Will Be Issued A Piv/id Badge In Accordance With The Facility Piv Policy. Contactors Will Contact Their Assigned Va Contracting Officer Representative (cor) For Coordination. Contract Personnel/sub-contractors: Contractors Are Responsible For The Daily Accountability And Identification Of All Personnel Assigned To Their Respective Contract Including Sub-contractors. Contractors Will Identify Personnel Using The Following Procedures As Appropriate. construction Project Contract Personnel Will Report To The Contractor For Issuance Of A Temporary Self-adhesive Identification Badge. This Badge Will Be Issued On A Daily Basis And Must Include The Following Information: Company Name, Project Number, Date And Name Of Individual. Contractor Will Maintain A Daily Log Of All Personnel. contract Personnel Not Involved In An Actual Construction Project Will Report To Police Dispatch For Issuance Of A Numbered Badge. A Driver S License Or Photo Id Will Be Required Each Day Upon Entering The Facility, In Exchange For The Badge, And Will Be Given Back Once The Badge Is Returned To Police Dispatch. The Contractor Will Provide Police Service With A List Of Names For All Sub-contract Personnel Requiring Access To The Facility. It Is The Responsibility Of The Contractor To Update The List As Necessary. npr Opc; Cbocs And Off-site Lease Facilities With Va Police Staffing: As Above With Check-in With Va Police. off-site Lease Facilities W/o Va Police Staffing: Coordinate With Cor, Administrative Officer, Or Service Point Of Contact. nara Records Management Contract Language 1. Contractor Shall Comply With All Applicable Records Management Laws And Regulations, As Well As National Archives And Records Administration (nara) Records Policies, Including But Not Limited To The Federal Records Act (44 U.s.c. Chess. 21, 29, 31, 33), Nara Regulations At 36 Cfr Chapter Xii Subchapter B, And Those Policies Associated With The Safeguarding Of Records Covered By The Privacy Act Of 1974 (5 U.s.c. 552a). These Policies Include The Preservation Of All Records, Regardless Of Form Or Characteristics, Mode Of Transmission, Or State Of Completion. 2. In Accordance With 36 Cfr 1222.32, All Data Created For Government Use And Delivered To, Or Falling Under The Legal Control Of, The Government Are Federal Records Subject To The Provisions Of 44 U.s.c. Chapters 21, 29, 31, And 33, The Freedom Of Information Act (foia) (5 U.s.c. 552), As Amended, And The Privacy Act Of 1974 (5 U.s.c. 552a), As Amended And Must Be Managed And Scheduled For Disposition Only As Permitted By Statute Or Regulation. 3. In Accordance With 36 Cfr 1222.32, Contractor Shall Maintain All Records Created For Government Use Or Created While Performing The Contract And/or Delivered To, Or Under The Legal Control Of The Government And Must Be Managed In Accordance With Federal Law. Electronic Records And Associated Metadata Must Be Accompanied By Sufficient Technical Documentation To Permit Understanding And Use Of The Records And Data. 4. James A Haley Veterans Hospital And Clinics And Its Contractors Are Responsible For Preventing The Alienation Or Unauthorized Destruction Of Records, Including All Forms Of Mutilation. Records May Not Be Removed From The Legal Custody Of James A. Haley Veterans Hospital And Clinics Or Destroyed Except For In Accordance With The Provisions Of The Agency Records Schedules And With The Written Concurrence Of The Head Of The Contracting Activity. Willful And Unlawful Destruction, Damage Or Alienation Of Federal Records Is Subject To The Fines And Penalties Imposed By 18 U.s.c. 2701. in The Event Of Any Unlawful Or Accidental Removal, Defacing, Alteration, Or Destruction Of Records, Contractor Must Report To James A. Haley Veterans Hospital And Clinics. The Agency Must Report Promptly To Nara In Accordance With 36 Cfr 1230. 5. The Contractor Shall Immediately Notify The Appropriate Contracting Officer Upon Discovery Of Any Inadvertent Or Unauthorized Disclosures Of Information, Data, Documentary Materials, Records, Or Equipment. Disclosure Of Non-public Information Is Limited To Authorized Personnel With A Need-to-know As Described In The [contract Vehicle]. The Contractor Shall Ensure That The Appropriate Personnel, Administrative, Technical, And Physical Safeguards Are Established To Ensure The Security And Confidentiality Of This Information, Data, Documentary Material, Records And/or Equipment Is Properly Protected. The Contractor Shall Not Remove Material From Government Facilities Or Systems, Or Facilities Or Systems Operated Or Maintained On The Government S Behalf, Without The Express Written Permission Of The Head Of The Contracting Activity. When Information, Data, Documentary Material, Records And/or Equipment Is No Longer Required, It Shall Be Returned To James A. Haley Veterans Hospital And Clinics Control, Or The Contractor Must Hold It Until Otherwise Directed. Items Returned To The Government Shall Be Hand Carried, Mailed, Emailed, Or Securely Electronically Transmitted To The Contracting Officer Or Address Prescribed In The [contract Vehicle]. Destruction Of Records Is Expressly Prohibited Unless In Accordance With Paragraph (4). 6. The Contractor Is Required To Obtain The Contracting Officer's Approval Prior To Engaging In Any Contractual Relationship (sub-contractor) In Support Of This Contract Requiring The Disclosure Of Information, Documentary Material And/or Records Generated Under, Or Relating To, Contracts. The Contractor (and Any Sub-contractor) Is Required To Abide By Government And James A. Haley Veterans Hospital And Clinics Guidance For Protecting Sensitive, Proprietary Information, Classified, And Controlled Unclassified Information. 7. The Contractor Shall Only Use Government It Equipment For Purposes Specifically Tied To Or Authorized By The Contract And In Accordance With James A. Haley Veterans Hospital And Clinics Policy. 8. The Contractor Shall Not Create Or Maintain Any Records Containing Any Non-public James A. Haley Veterans Hospital And Clinics Information That Are Not Specifically Tied To Or Authorized By The Contract. 9. The Contractor Shall Not Retain, Use, Sell, Or Disseminate Copies Of Any Deliverable That Contains Information Covered By The Privacy Act Of 1974 Or That Which Is Generally Protected From Public Disclosure By An Exemption To The Freedom Of Information Act. 10. The James A. Haley Veterans Hospital And Clinics Owns The Rights To All Data And Records Produced As Part Of This Contract. All Deliverables Under The Contract Are The Property Of The U.s. Government For Which James A Haley Veterans Hospital And Clinics Shall Have Unlimited Rights To Use, Dispose Of, Or Disclose Such Data Contained Therein As It Determines To Be In The Public Interest. Any Contractor Rights In The Data Or Deliverables Must Be Identified As Required By Far 52.227-11 Through Far 52.227-20. 11. Training. All Contractor Employees Assigned To This Contract Who Create, Work With, Or Otherwise Handle Records Are Required To Take Vha-provided Records Management Training, Talent Management System (tms) Item #3873736, Records Management For Records Officers, And Liaisons. The Contractor Is Responsible For Confirming Training Has Been Completed According To Agency Policies, Including Initial Training And Any Annual Or Refresher Training. [note: To The Extent An Agency Requires Contractors To Complete Records Management Training, The Agency Must Provide The Training To The Contractor.] d. Flow Down Of Requirements To Subcontractors 1. The Contractor Shall Incorporate The Substance Of This Clause, Its Terms And Requirements Including This Paragraph, In All Subcontracts Under This [contract Vehicle], And Require Written Subcontractor Acknowledgment Of Same. 2. Violation By A Subcontractor Of Any Provision Set Forth In This Clause Will Be Attributed To The Contractor. records Management Obligations a.  applicability this Clause Applies To All Contractors Whose Employees Create, Work With, Or Otherwise Handle Federal Records, As Defined In Section B, Regardless Of The Medium In Which The Record Exists.   b.  definitions Federal Record As Defined In 44 U.s.c. § 3301, Includes All Recorded Information, Regardless Of Form Or Characteristics, Made Or Received By A Federal Agency Under Federal Law Or In Connection With The Transaction Of Public Business And Preserved Or Appropriate For Preservation By That Agency Or Its Legitimate Successor As Evidence Of The Organization, Functions, Policies, Decisions, Procedures, Operations, Or Other Activities Of The United States Government Or Because Of The Informational Value Of Data In Them.   the Term Federal Record: includes [agency] Records.â  does Not Include Personal Materials. applies To Records Created, Received, Or Maintained By Contractors Pursuant To Their [agency] Contract. may Include Deliverables And Documentation Associated With Deliverables. c.  requirements contractor Shall Comply With All Applicable Records Management Laws And Regulations, As Well As National Archives And Records Administration (nara) Records Policies, Including But Not Limited To The Federal Records Act (44 U.s.c. Chess. 21, 29, 31, 33), Nara Regulations At 36 Cfr Chapter Xii Subchapter B, And Those Policies Associated With The Safeguarding Of Records Covered By The Privacy Act Of 1974 (5 U.s.c. 552a). These Policies Include The Preservation Of All Records, Regardless Of Form Or Characteristics, Mode Of Transmission, Or State Of Completion.â  in Accordance With 36 Cfr 1222.32, All Data Created For Government Use And Delivered To, Or Falling Under The Legal Control Of, The Government Are Federal Records Subject To The Provisions Of 44 U.s.c. Chapters 21, 29, 31, And 33, The Freedom Of Information Act (foia) (5 U.s.c. 552), As Amended, And The Privacy Act Of 1974 (5 U.s.c. 552a), As Amended And Must Be Managed And Scheduled For Disposition Only As Permitted By Statute Or Regulation.â  in Accordance With 36 Cfr 1222.32, Contractor Shall Maintain All Records Created For Government Use Or Created In The Course Of Performing The Contract And/or Delivered To, Or Under The Legal Control Of The Government And Must Be Managed In Accordance With Federal Law. Electronic Records And Associated Metadata Must Be Accompanied By Sufficient Technical Documentation To Permit Understanding And Use Of The Records And Data.â  james A. Haley Veterans Hospital And Clinics And Its Contractors Are Responsible For Preventing The Alienation Or Unauthorized Destruction Of Records, Including All Forms Of Mutilation. Records May Not Be Removed From The Legal Custody Of James A. Haley Veterans Hospital And Clinics Or Destroyed Except For In Accordance With The Provisions Of The Agency Records Schedules And With The Written Concurrence Of The Head Of The Contracting Activity. Willful And Unlawful Destruction, Damage Or Alienation Of Federal Records Is Subject To The Fines And Penalties Imposed By 18 U.s.c. 2701. In The Event Of Any Unlawful Or Accidental Removal, Defacing, Alteration, Or Destruction Of Records, Contractor Must Report To James A. Haley Veterans Hospital And Clinics. The Agency Must Report Promptly To Nara In Accordance With 36 Cfr 1230. the Contractor Shall Immediately Notify The Appropriate Contracting Officer Upon Discovery Of Any Inadvertent Or Unauthorized Disclosures Of Information, Data, Documentary Materials, Records Or Equipment. Disclosure Of Non-public Information Is Limited To Authorized Personnel With A Need-to-know As Described In The [contract Vehicle]. The Contractor Shall Ensure That The Appropriate Personnel, Administrative, Technical, And Physical Safeguards Are Established To Ensure The Security And Confidentiality Of This Information, Data, Documentary Material, Records And/or Equipment Is Properly Protected. The Contractor Shall Not Remove Material From Government Facilities Or Systems, Or Facilities Or Systems Operated Or Maintained On The Government S Behalf, Without The Express Written Permission Of The Head Of The Contracting Activity. When Information, Data, Documentary Material, Records And/or Equipment Is No Longer Required, It Shall Be Returned To James A. Haley Veterans Hospital And Clinics Control, Or The Contractor Must Hold It Until Otherwise Directed. Items Returned To The Government Shall Be Hand Carried, Mailed, Emailed, Or Securely Electronically Transmitted To The Contracting Officer Or Address Prescribed In The [contract Vehicle]. Destruction Of Records Is Expressly Prohibited Unless In Accordance With Paragraph (4). the Contractor Is Required To Obtain The Contracting Officer's Approval Prior To Engaging In Any Contractual Relationship (sub-contractor) In Support Of This Contract Requiring The Disclosure Of Information, Documentary Material And/or Records Generated Under, Or Relating To, Contracts. The Contractor (and Any Sub-contractor) Is Required To Abide By Government And James A. Haley Veterans Hospital And Clinics Guidance For Protecting Sensitive, Proprietary Information, Classified, And Controlled Unclassified Information. the Contractor Shall Only Use Government It Equipment For Purposes Specifically Tied To Or Authorized By The Contract And In Accordance With James A. Haley Veterans Hospital And Clinics Policy.â  the Contractor Shall Not Create Or Maintain Any Records Containing Any Non-public James A. Haley Veterans Hospital And Clinics Information That Are Not Specifically Tied To Or Authorized By The Contract.â  the Contractor Shall Not Retain, Use, Sell, Or Disseminate Copies Of Any Deliverable That Contains Information Covered By The Privacy Act Of 1974 Or That Which Is Generally Protected From Public Disclosure By An Exemption To The Freedom Of Information Act.â  james A. Haley Veterans Hospital And Clinics Owns The Rights To All Data And Records Produced As Part Of This Contract. All Deliverables Under The Contract Are The Property Of The U.s. Government For Which James A. Haley Veterans Hospital And Clinics Shall Have Unlimited Rights To Use, Dispose Of, Or Disclose Such Data Contained Therein As It Determines To Be In The Public Interest. Any Contractor Rights In The Data Or Deliverables Must Be Identified As Required By Far 52.227-11 Through Far 52.227-20. training.  all Contractor Employees Assigned To This Contract Who Create, Work With, Or Otherwise Handle Records Are Required To Take James A. Haley Veterans Hospital And Clinics-provided Records Management Training. The Contractor Is Responsible For Confirming Training Has Been Completed According To Agency Policies, Including Initial Training And Any Annual Or Refresher Training.â  [note: To The Extent An Agency Requires Contractors To Complete Records Management Training, The Agency Must Provide The Training To The Contractor.]â  d.  flow Down Of Requirements To Subcontractors the Contractor Shall Incorporate The Substance Of This Clause, Its Terms And Requirements Including This Paragraph, In All Subcontracts Under This [contract Vehicle], And Require Written Subcontractor Acknowledgment Of Same.â  violation By A Subcontractor Of Any Provision Set Forth In This Clause Will Be Attributed To The Contractor. â records Management Language For Contracts | National Archives disclaimer This Rfi Is Issued Solely For Information And Planning Purposes Only And Does Not Constitute A Solicitation. All Information Received In Response To This Rfi That Is Marked As Proprietary Will Be Handled Accordingly. In Accordance With Far 15.201(e), Responses To This Notice Are Not Offers And Cannot Be Accepted By The Government To Form A Binding Contract. Responders Are Solely Responsible For All Expenses Associated With Responding To This Rfi.

Details: Description Republic Of The Philippines Department Of Justice Bureau Of Corrections Muntinlupa City Philippine Bidding Documents Rent To Own Of Heavy-duty Photocopier Machine 2024 (procurement/ Id No. 09) Sixth Edition July 2020 Bids And Awards Committee 2024 Table Of Contents Section I. Invitation To Bid 3 Section Ii. Instructions To Bidders 6 Section Iii. Bid Data Sheet 16 Section Iv. General Conditions Of Contract 19 Section V. Special Conditions Of Contract 22 Section Vi. Schedule Of Requirements 27 Section Vii. Technical Specifications 29 Section Viii. Checklist Of Technical And Financial Documents 33 Section I. Invitation To Bid Republic Of The Philippines Department Of Justice Bureau Of Corrections Muntinlupa City Invitation To Bid For Rent To Own Of Heavy-duty Photocopier Machine 2024 1. The Bureau Of Corrections, Through The General Appropriations Act (gaa) Of 2024 Intends To Apply The Sum Of Two Million Pesos (php 2,000,000.00) Being The Abc To Payments Under The Contract For Rent To Own Of Heavy-duty Photocopier Machine 2024 With Identification Number: 09. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Bureau Of Corrections Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required By Within Sixty (60) Calendar Days. Bidders Should Have Completed, Within The Last Four (4) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project Equivalent To At Least Fifty Percent (50%) Of The Abc. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From The Bureau Of Corrections And Inspect The Bidding Documents At The Address Given Below During Monday To Friday From 8:00am To 5:00pm. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On _____ March 21, 2024, 08:00am To 05:00pm To April 15, 2024, 08:00am To 01:29pm From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five (₱5,000.00) Thousand Pesos Only. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees And Presented In Person. 6. The Bureau Of Corrections Will Hold A Pre-bid Conference On April 1, 2024_ (1:30 P.m.) _ At Bac Conference Room Nbp Reservation Muntinlupa City, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below, On Or Before _april 15, 2024 (01:30 Pm)______. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On _april 15, 2024 (01:30 Pm)_ At The Given Address Below Bac Conference Room Nbp Reservation Muntinlupa City, Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. The Schedule Of Bidding Activities Shall Be As Follows: Activites Date/time Venue 1. Sale And Issuance Of Bid Documents March 21, 2024 (08:00- 05:00 Pm) To April 15, 2024 (08:00-01:29pm ) Supply Division Bureau Of Corrections Muntinlupa City 2. Pre-bid Conference April 1, 2024 01:30 Pm Bac Conference Room Bureau Of Corrections Muntinlupa City 3. Submission And Opening Of Bid Documents April 15, 2024 01:30 Pm Bac Conference Room Bureau Of Corrections Muntinlupa City 11. The Bureau Of Corrections Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: Maria Adoracion I. Viñas Office Of The Bac Secretariat Supply Office, Bureau Of Corrections, Muntinlupa City Tel # 02-8809-8587/02-8478-0907 Bacsec2022@gmail.com 13. You May Visit The Following Websites: For Downloading Of Bidding Documents: Bucor.gov.ph Date Of Issue: _______________ Ccsupt. Celso S. Bravo Chairperson Bids And Awards Committee Section Ii. Instructions To Bidders 1. Scope Of Bid The Procuring Entity, Bureau Of Corrections Wishes To Receive Bids For The Rent To Own Of Heavy-duty Photocopier Machine 2024 {[insert, If Applicable:] Under A Framework Agreement}, With Identification Number [indicate Number]. [note: The Project Identification Number Is Assigned By The Procuring Entity Based On Its Own Coding Scheme And Is Not The Same As The Philgeps Reference Number, Which Is Generated After The Posting Of The Bid Opportunity On The Philgeps Website.] The Procurement Project (referred To Herein As “project”) Is Composed Of One (1) Lot, The Details Of Which Are Described In Section Vii (technical Specifications). 2. Funding Information 2.1. The Gop Through The Source Of Funding As Indicated Below For General Appropriations Act (gaa) Of 2024 In The Amount Of Two Million Pesos (php 2,000,000.00) 2.2. The Source Of Funding Is The General Appropriations Act Or Special Appropriations. 3. Bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4. Corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5. Eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. [select One, Delete Other/s] A. Foreign Ownership Exceeding Those Allowed Under The Rules May Participate Pursuant To: I. When A Treaty Or International Or Executive Agreement As Provided In Section 4 Of The Ra No. 9184 And Its 2016 Revised Irr Allow Foreign Bidders To Participate; Ii. Citizens, Corporations, Or Associations Of A Country, Included In The List Issued By The Gppb, The Laws Or Regulations Of Which Grant Reciprocal Rights Or Privileges To Citizens, Corporations, Or Associations Of The Philippines; Iii. When The Goods Sought To Be Procured Are Not Available From Local Suppliers; Or Iv. When There Is A Need To Prevent Situations That Defeat Competition Or Restrain Trade. B. Foreign Ownership Limited To Those Allowed Under The Rules May Participate In This Project. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To: A. For The Procurement Of Non-expendable Supplies And Services: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Fifty Percent (50%) Of The Abc. 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6. Origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7. Subcontracts 7.1. The Bidder May Subcontract Portions Of The Project To The Extent Allowed By The Procuring Entity As Stated Herein, But In No Case More Than Twenty Percent (20%) Of The Project. The Procuring Entity Has Prescribed That: A. Subcontracting Is Not Allowed. 7.2. [if Procuring Entity Has Determined That Subcontracting Is Allowed During The Bidding, State:] The Bidder Must Submit Together With Its Bid The Documentary Requirements Of The Subcontractor(s) Complying With The Eligibility Criteria Stated In Itb Clause 5 In Accordance With Section 23.4 Of The 2016 Revised Irr Of Ra No. 9184 Pursuant To Section 23.1 Thereof. 7.3. [if Subcontracting Is Allowed During The Contract Implementation Stage, State:] The Supplier May Identify Its Subcontractor During The Contract Implementation Stage. Subcontractors Identified During The Bidding May Be Changed During The Implementation Of This Contract. Subcontractors Must Submit The Documentary Requirements Under Section 23.1 Of The 2016 Revised Irr Of Ra No. 9184 And Comply With The Eligibility Criteria Specified In Itb Clause 5 To The Implementing Or End-user Unit. 7.4. Subcontracting Of Any Portion Of The Project Does Not Relieve The Supplier Of Any Liability Or Obligation Under The Contract. The Supplier Will Be Responsible For The Acts, Defaults, And Negligence Of Any Subcontractor, Its Agents, Servants, Or Workmen As Fully As If These Were The Supplier’s Own Acts, Defaults, Or Negligence, Or Those Of Its Agents, Servants, Or Workmen. 8. Pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On The Specified Date And Time And Either At Its Physical Address Bac Conference Room Nbp Reservation Muntinlupa City And/or Through Videoconferencing/webcasting} As Indicated In Paragraph 6 Of The Ib. 9. Clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10. Documents Comprising The Bid: Eligibility And Technical Components 10.1. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2. The Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within [state Relevant Period As Provided In Paragraph 2 Of The Ib] Prior To The Deadline For The Submission And Receipt Of Bids. 10.3. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11. Documents Comprising The Bid: Financial Component 11.1. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2. If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3. Any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4. For Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 11.5. [include If Framework Agreement Will Be Used:] Financial Proposals For Single Or Multi-year Framework Agreement Shall Be Submitted Before The Deadline Of Submission Of Bids As Prescribed In The Ib. For Multi-year Framework Agreement, Evaluation Of The Financial Proposal During This Stage Is For Purposes Of Determining Eligibility And Whether Or Not Such Financial Proposal Is Within The Abc. 12. Bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A. For Goods Offered From Within The Procuring Entity’s Country: I. The Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex-warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii. The Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii. The Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv. The Price Of Other (incidental) Services, If Any, Listed In E. B. For Goods Offered From Abroad: I. Unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii. The Price Of Other (incidental) Services, If Any, As Listed In Section Vii (technical Specifications). 12.2. [include If Framework Agreement Will Be Used:] For Framework Agreement, The Following Should Also Apply In Addition To Clause 12.1: A. For A Single Year Framework Agreement, The Prices Quoted By The Bidder Shall Be Fixed During The Bidder’s Performance Of The Contract And Not Subject To Variation Or Escalation On Any Account. Price Schedules Required Under Clause 12.1 Shall Be Submitted With The Bidding Documents. B. For A Multi-year Framework Agreement, The Prices Quoted By The Bidder During Submission Of Eligibility Documents Shall Be The Ceiling And The Price Quoted During Mini-competition Must Not Exceed The Initial Price Offer. The Price Quoted During Call For Mini-competition Shall Be Fixed During The Bidder’s Performance Of That Call-off And Not Subject To Variation Or Escalation On Any Account. Price Schedules Required Under Clause 12.1 Shall Be Submitted With The Bidding Documents. 13. Bid And Payment Currencies 13.1. For Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 13.2. Payment Of The Contract Price Shall Be Made In: A. Philippine Pesos. 14. Bid Security 14.1. The Bidder Shall Submit A Bid Securing Declaration Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2. The Bid And Bid Security Shall Be Valid Until [indicate Date]. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 14.3. [include If Framework Agreement Will Be Used:] In The Case Of Framework Agreement, Other Than The Grounds For Forfeiture Under The 2016 Revised Irr, The Bid Security May Also Be Forfeited If The Successful Bidder Fails To Sign The Framework Agreement, Or Fails To Furnish The Performance Security Or Performance Securing Declaration. Without Prejudice On Its Forfeiture, Bid Securities Shall Be Returned Only After The Posting Of Performance Security Or Performance Securing Declaration, As The Case May Be, By The Winning Bidder Or Compliant Bidders And The Signing Of The Framework Agreement. 15. Sealing And Marking Of Bids Each Bidder Shall Submit One Copy Of The First And Second Components Of Its Bid. The Procuring Entity May Request Additional Hard Copies And/or Electronic Copies Of The Bid. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. If The Procuring Entity Allows The Submission Of Bids Through Online Submission Or Any Other Electronic Means, The Bidder Shall Submit An Electronic Copy Of Its Bid, Which Must Be Digitally Signed. An Electronic Copy That Cannot Be Opened Or Is Corrupted Shall Be Considered Non-responsive And, Thus, Automatically Disqualified. 16. Deadline For Submission Of Bids 16.1. The Bidders Shall Submit On The Specified Date And Time And Either At Its Physical Address Or Through Online Submission As Indicated In Paragraph 7 Of The Ib. 16.2. [include If Framework Agreement Will Be Used:] For Multi-year Framework Agreement, The Submission Of Bids Shall Be For The Initial Evaluation Of Their Technical And Financial Eligibility. Thereafter, Those Declared Eligible During The Said Initial Eligibility Evaluation And Entered Into A Framework Agreement With The Procuring Entity Shall Submit Anew Their Best Financial Offer At The Address And On Or Before The Date And Time Indicated In The Call For Each Mini-competition. 17. Opening And Preliminary Examination Of Bids 17.1. The Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2. The Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18. Domestic Preference 18.1. The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 18.2. [include If Framework Agreement Will Be Used:] For Multi-year Framework Agreement, Determination Of Margin Of Preference Shall Be Conducted Every Call For Mini-competition. 19. Detailed Evaluation And Comparison Of Bids 19.1. The Procuring Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. [include The Following Options If Framework Agreement Will Be Used:] A. In The Case Of Single-year Framework Agreement, The Lowest Calculated Bid Shall Be Determined Outright After The Detailed Evaluation; B. For Multi-year Framework Agreement, The Determination Of The Eligibility And The Compliance Of Bidders With The Technical And Financial Aspects Of The Projects Shall Be Initially Made By The Bac, In Accordance With Item 7.4.2 Of The Guidelines On The Use Of Framework Agreement. 19.2. If The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 15 Shall Be Submitted For Each Lot Or Item Separately. 19.3. The Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4. The Project Shall Be Awarded As Follows One Project Having Several Items That Shall Be Awarded As One Contract. 19.5. Except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 20. Post-qualification 20.1. [include If Framework Agreement Will Be Used:] For Multi-year Framework Agreement, All Bidders Initially Determined To Be Eligible And Financially Compliant Shall Be Subject To Initial Post-qualification. The Bac Shall Then Recommend The Execution Of A Framework Agreement Among All Eligible, Technically And Financially Compliant Bidders And The Procuring Entity And Shall Be Issued By Hope A Notice To Execute Framework Agreement. The Determination Of The Lowest Calculated Bid (lcb) Shall Not Be Performed By The Bac Until A Mini-competition Is Conducted Among The Bidders Who Executed A Framework Agreement. When A Call For Mini-competition Is Made, The Bac Shall Allow The Bidders To Submit Their Best Financial Proposals On Such Pre-scheduled Date, Time And Place To Determine The Bidder With The Lcb. 20.2. Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, {[include If Framework Agreement Will Be Used:] Or In The Case Of Multi-year Framework Agreement, That It Is One Of The Eligible Bidders Who Have Submitted Bids That Are Found To Be Technically And Financially Compliant,}the Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. {[include If Framework Agreement Will Be Used:] For Every Mini-competition In Framework Agreement, The Lcb Shall Likewise Submit The Required Documents For Final Post Qualification.} 21. Signing Of The Contract 21.1. The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. [include The Following Clauses If Framework Agreement Will Be Used:] 21.2. At The Same Time As The Procuring Entity Notifies The Successful Bidder That Its Bid Has Been Accepted, The Procuring Entity Shall Send The Framework Agreement Form To The Bidder, Which Contract Has Been Provided In The Bidding Documents, Incorporating Therein All Agreements Between The Parties. 21.3. Within Ten (10) Calendar Days From Receipt Of The Notice To Execute Framework Agreement With The Procuring Entity, The Successful Bidder Or Its Duly Authorized Representative Shall Formally Enter Into A Framework Agreement With The Procuring Entity For An Amount Of One Peso To Be Paid To The Procuring Entity As A Consideration For The Option Granted By The Procuring Entity To Procure The Items In The Framework Agreement List When The Need Arises. 21.4. The Procuring Entity Shall Enter Into A Framework Agreement With The Successful Bidder Within The Same Ten (10) Calendar Day Period Provided That All The Documentary Requirements Are Complied With. 21.5. The Following Documents Shall Form Part Of The Framework Agreement: A. Framework Agreement Form; B. Bidding Documents; C. Call-offs; D. Winning Bidder’s Bid, Including The Technical And Financial Proposals, And All Other Documents/statements Submitted (e.g., Bidder’s Response To Request For Clarifications On The Bid), Including Corrections To The Bid, If Any, Resulting From The Procuring Entity’s Bid Evaluation; E. Performance Security Or Performance Securing Declaration, As The Case May Be; F. Notice To Execute Framework Agreement; And G. Other Contract Documents That May Be Required By Existing Laws And/or Specified In The Bds. Section Iii. Bid Data Sheet Bid Data Sheet Itb Clause 5.3 For This Purpose, Contracts Similar To The Project Shall Be: A. Rental Of Printing Equipment. B. Completed Within The Last Four (4) Years Equivalent To At Least Fifty Percent (50%) Of The Abc, Prior To The Deadline For The Submission And Receipt Of Bids. 7.1 Subcontracting Is Not Allowed 12 The Price Of The Goods Shall Be Quoted Ddp Bureau Of Corrections Nbp Reservation Muntinlupa City Or The Applicable International Commercial Terms (incoterms) For This Project. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration, Or Any Of The Following Forms And Amounts: A. The Amount Of Not Less Than Two Percent (2%) Of Abc, If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or B. The Amount Of Not Less Than Five Percent (5%) Of Abc If Bid Security Is In Surety Bond. 19.3 One Project Having Several Items That Shall Be Awarded As One Contract. 20.2 Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its; 1. Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) 2. Supporting Documents For The Slcc (sales Invoice Or Official Receipt Or End-users Acceptance) 3. Certified True Copy Coming From The Issuing Agency Of Valid And Current Registration Certificate (sec Certificate Of Registration For Corporation Or Dti Certificate Of Registration For Sole Proprietorship Or Cda Certificate Of Registration For Cooperative) 4. Valid And Current Mayor’s Or Business Permit 5. Valid And Current Tax Clearance 6. Audited Financial Statement 7. 2 Sets Photo Copy Of Eligibility And Financial Envelope Marked As “copy 1” And “copy 2” 21.2 No Additional Contract Documents. Section Iv. General Conditions Of Contract 1. Scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2. Advance Payment And Terms Of Payment 2.1. Advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2. The Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. [include The Following Clauses If Framework Agreement Will Be Used:] 2.3. For A Single-year Framework Agreement, Prices Charged By The Supplier For Goods Delivered And/or Services Performed Under A Call-off Shall Not Vary From The Prices Quoted By The Supplier In Its Bid. 2.4. For Multi-year Framework Agreement, Prices Charged By The Supplier For Goods Delivered And/or Services Performed Under A Call-off Shall Not Vary From The Prices Quoted By The Supplier During Conduct Of Mini-competition. 3. Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than Prior To The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184.{[include If Framework Agreement Will Be Used:] In The Case Of Framework Agreement, The Bidder May Opt To Furnish The Performance Security Or A Performance Securing Declaration As Defined Under The Guidelines On The Use Of Framework Agreement.} 4. Inspection And Tests The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project {[include If Framework Agreement Will Be Used:] Or Framework Agreement} Specifications At No Extra Cost To The Procuring Entity In Accordance With The Generic Procurement Manual. In Addition To Tests In The Scc, Section Iv (technical Specifications) Shall Specify What Inspections And/or Tests The Procuring Entity Requires, And Where They Are To Be Conducted. The Procuring Entity Shall Notify The Supplier In Writing, In A Timely Manner, Of The Identity Of Any Representatives Retained For These Purposes. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5. Warranty 5.1 In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 5.2 The Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6. Liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Section V. Special Conditions Of Contract Special Conditions Of Contract Gcc Clause 1 [list Here Any Additional Requirements For The Completion Of This Contract. The Following Requirements And The Corresponding Provisions May Be Deleted, Amended, Or Retained Depending On Its Applicability To This Contract:] Delivery And Documents – For Purposes Of The Contract, “exw,” “fob,” “fca,” “cif,” “cip,” “ddp” And Other Trade Terms Used To Describe The Obligations Of The Parties Shall Have The Meanings Assigned To Them By The Current Edition Of Incoterms Published By The International Chamber Of Commerce, Paris. The Delivery Terms Of This Contract Shall Be As Follows: The Delivery Terms Applicable To This Contract Are Delivered To Bureau Of Corrections Nbp Reservation Muntinlupa City. Risk And Title Will Pass From The Supplier To The Procuring Entity Upon Receipt And Final Acceptance Of The Goods At Their Final Destination.” Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). For Purposes Of This Clause The Procuring Entity’s Representative At The Project Site Is The Chief, Ictd. Incidental Services – The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi. Schedule Of Requirements: A. Furnishing Of A Detailed Operations And Maintenance Manual For Each Appropriate Unit Of The Supplied Goods; The Contract Price For The Goods Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. Spare Parts – The Supplier Is Required To Provide All Of The Following Materials, Notifications, And Information Pertaining To Spare Parts Manufactured Or Distributed By The Supplier: A. Such Spare Parts As The Procuring Entity May Elect To Purchase From The Supplier, Provided That This Election Shall Not Relieve The Supplier Of Any Warranty Obligations Under This Contract; And B. In The Event Of Termination Of Production Of The Spare Parts: I. Advance Notification To The Procuring Entity Of The Pending Termination, In Sufficient Time To Permit The Procuring Entity To Procure Needed Requirements; And Ii. Following Such Termination, Furnishing At No Cost To The Procuring Entity, The Blueprints, Drawings, And Specifications Of The Spare Parts, If Requested. The Spare Parts And Other Components Required Are Listed In Section Vi (schedule Of Requirements) And The Cost Thereof Are Included In The Contract Price. The Supplier Shall Carry Sufficient Inventories To Assure Ex-stock Supply Of Consumable Spare Parts Or Components For The Goods For A Period Of [indicate Here The Time Period Specified. If Not Used Indicate A Time Period Of Three Times The Warranty Period]. Spare Parts Or Components Shall Be Supplied As Promptly As Possible, But In Any Case, Within [insert Appropriate Time Period] Months Of Placing The Order. Packaging – The Supplier Shall Provide Such Packaging Of The Goods As Is Required To Prevent Their Damage Or Deterioration During Transit To Their Final Destination, As Indicated In This Contract. The Packaging Shall Be Sufficient To Withstand, Without Limitation, Rough Handling During Transit And Exposure To Extreme Temperatures, Salt And Precipitation During Transit, And Open Storage. Packaging Case Size And Weights Shall Take Into Consideration, Where Appropriate, The Remoteness Of The Goods’ Final Destination And The Absence Of Heavy Handling Facilities At All Points In Transit. The Packaging, Marking, And Documentation Within And Outside The Packages Shall Comply Strictly With Such Special Requirements As Shall Be Expressly Provided For In The Contract, Including Additional Requirements, If Any, Specified Below, And In Any Subsequent Instructions Ordered By The Procuring Entity. The Outer Packaging Must Be Clearly Marked On At Least Four (4) Sides As Follows: Name Of The Procuring Entity Name Of The Supplier Contract Description Final Destination Gross Weight Any Special Lifting Instructions Any Special Handling Instructions Any Relevant Hazchem Classifications A Packaging List Identifying The Contents And Quantities Of The Package Is To Be Placed On An Accessible Point Of The Outer Packaging If Practical. If Not Practical The Packaging List Is To Be Placed Inside The Outer Packaging But Outside The Secondary Packaging. Transportation – Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip, Or Ddp, Transport Of The Goods To The Port Of Destination Or Such Other Named Place Of Destination In The Philippines, As Shall Be Specified In This Contract, Shall Be Arranged And Paid For By The Supplier, And The Cost Thereof Shall Be Included In The Contract Price. Where The Supplier Is Required Under This Contract To Transport The Goods To A Specified Place Of Destination Within The Philippines, Defined As The Project Site, Transport To Such Place Of Destination In The Philippines, Including Insurance And Storage, As Shall Be Specified In This Contract, Shall Be Arranged By The Supplier, And Related Costs Shall Be Included In The Contract Price. Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip Or Ddp, Goods Are To Be Transported On Carriers Of Philippine Registry. In The Event That No Carrier Of Philippine Registry Is Available, Goods May Be Shipped By A Carrier Which Is Not Of Philippine Registry Provided That The Supplier Obtains And Presents To The Procuring Entity Certification To This Effect From The Nearest Philippine Consulate To The Port Of Dispatch. In The Event That Carriers Of Philippine Registry Are Available But Their Schedule Delays The Supplier In Its Performance Of This Contract The Period From When The Goods Were First Ready For Shipment And The Actual Date Of Shipment The Period Of Delay Will Be Considered Force Majeure. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. Intellectual Property Rights – The Supplier Shall Indemnify The Procuring Entity Against All Third-party Claims Of Infringement Of Patent, Trademark, Or Industrial Design Rights Arising From Use Of The Goods Or Any Part Thereof. 2.2 Not Applicable 4 The Inspections And Tests That Will Be Conducted Are: Partial/complete Goods Shall Be Inspected By The Biac Bucor Inspection And Acceptance Committee. Representative From Supply Division To Be Witnessed By: Coa Representative The Goods Shall Be Accepted By The End User After Passing The Inspection Of The Tiac (technical Inspection And Acceptance Committee). Section Vi. Schedule Of Requirements Republic Of The Philippines Department Of Justice Bureau Of Corrections Muntinlupa City Section Vi. Schedule Of Requirements Rent To Own Of Heavy-duty Photocopier Machine The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Item Number Description Quantity Delivered, Weeks/months 1 Rent To Own Of Heavy-duty Photocopier Machine 2024 10 7 Calendar Days I/we Hereby Commit To Comply And Deliver All The Requirement In Accordance With The Above Stated Schedule. Conforme: Name Of Company In Print Signature Printed Name Of Authorized Representative Date Section Vii. Technical Specifications Republic Of The Philippines Department Of Justice Bureau Of Corrections Muntinlupa City Technical Specifications Rent To Own Of Heavy-duty Photocopier Machine 2024 Item Agency Specification Bidders Specification Statement Of Compliance 1 Rent To Own Of Heavy-duty Photocopier Machine 2024 For A Period Of One (1) Year Multifunction Copy, Print, Scan Brand New Machine Adf Capacity: 200 Sheets Min With Duplex Adf Scanning Speed License Upgrade Options Copy Speed: 30cpm Print Speed: Black Up To 30ppm Memory: 6gb Scan Speed: Up To 90ppm/180 Ipm Black And Color Print Quality: Up To 1200x1200dpi Print Size: Up To A3 Size Or 11x17 Connectivity: Usb, Gigabit Ethernet, Wifi Touch Screen Display Control Panel 10.1-in (25.675cm) Color Graphics Display (cgd) I/we Hereby Commit To Comply And Deliver All The Requirement In Accordance With The Above Stated Specifications. Conforme: Name Of Company In Print Signature Printed Name Of Authorized Representative Date Republic Of The Philippines Department Of Justice Bureau Of Corrections Muntinlupa City Technical Specifications Rent To Own Of Heavy-duty Photocopier Machine 2024 Item Agency Specification Bidders Specification Statement Of Compliance 1 Continuation: Print Quality: Up To 1200x1200dpi Paper Handling: Input Capacities: Up To 1140 Sheets (tray1: Up To 100 Sheets; (tray1: Up To 100 Sheets; Tray2: Up To 520 Sheets; Tray3: Up To 520 Sheets) Standard; Up To 10 Envelopes; Input Capacities, Max: Up To 3140 Sheets; Output Capacities: Up To 500 Sheets Standard; Up To 100 Sheets; Duplex Options: Automatic; Envelope Feeder: No; Standard Paper Trays: Consumables: 1 Year Or 50,000 Copies Per Unit Whichever Comes First With Smart App Energy Star Certified Eco Labels Epeat® Registered; It Eco Declaration; Blue Angel Delivery Within 60 Days From Notice To Proceed I/we Hereby Commit To Comply And Deliver All The Requirement In Accordance With The Above Stated Specifications. Conforme: Name Of Company In Print Signature Printed Name Of Authorized Representative Date Republic Of The Philippines Department Of Justice Bureau Of Corrections Muntinlupa City Technical Specifications Rent To Own Of Heavy-duty Photocopier Machine 2024 Item Agency Specification Bidders Specification Statement Of Compliance 1 Continuation: With Parts Warranty 1 Year Lifetime Free Service Onsite Technical Service With 2 Hours Response Time With Certificate Of Authorized Dealership And Technical Support From The Manufacturer Resolution Maximum Time Of Repair 2 Days Or Will Provide Service Unit During Pullout Company Must Have At Least 15 Years In The Field Of Business Toner Cartridge Yield Capacity 48,000 Copies Min. Toner Cartridge Yield Capacity 48,000 Copies Min. Please Specify Brand Model Or Attach Brochure I/we Hereby Commit To Comply And Deliver All The Requirement In Accordance With The Above Stated Specifications. Conforme: Name Of Company In Print Signature Printed Name Of Authorized Representative Date Section Viii. Checklist Of Technical And Financial Documents Checklist Of Technical And Financial Documents I. Eligibility Component Envelope Class “a” Documents Legal Documents ⬜ (a) Valid Philgeps Registration Certificate (platinum Membership) (all Pages); Technical Documents ⬜ (b) Statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (f) Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Bidders Should Have Completed, Within The Last Four (4) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project Equivalent To At Least Fifty Percent (50%) Of The Abc, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (g) Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission; Or Original Copy Of Notarized Bid Securing Declaration; And (h) Conformity With The Schedule Of Requirements; And ⬜ (i) Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (j) Original Duly Signed Omnibus Sworn Statement (oss); And If Applicable, Original Notarized Secretary’s Certificate/board Resolution In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (k) The Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc) At Least Equal To The Abc; Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation At Least Equal To Ten Percent (10%) Of The Abc. Class “b” Documents ⬜ (l) If Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence; Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Each Partner Of The Joint Venture Shall Submit Their Respective Philgeps Certificates Of Registration In Accordance With Section 8.5.2 Of This Irr. The Submission Of Technical And Financial Eligibility Documents By Any Of The Joint Venture Partners Constitutes Compliance: Provided, That The Partner Responsible To Submit The Nfcc Shall Likewise Submit The Statement Of All Of Its Ongoing Contracts And Audited Financial Statements Ii. Financial Component Envelope ⬜ (m) Original Of Duly Signed And Accomplished Financial Bid Form; And ⬜ (n) Original Of Duly Signed And Accomplished Price Schedule(s). Bidding Forms Company Letterhead Statement Of Ongoing Government & Private Contracts Rent To Own Of Heavy-duty Photocopier Machine 2024 Statement Of All Its Ongoing Government And Or Private Contracts Including Contracts Awarded But Not Yet Started, If Any Whether Similar Or Not Similar In Nature. Name Of Contract Date Of Contract Contract Duration Owner’s Name And Address Kind Of Goods Amount Of Contract Value Of Outstanding Contract Total Value Of Outstanding Contract: Certified Correct: Name And Signature Of Authorized Representative Position Date Company Letterhead Statement Of Single Largest Completed Contract Rent To Own Of Heavy-duty Photocopier Machine 2024 Statement Of Single (1) Largest Completed Contract Of Similar In Nature Within The Last Four (4) Years From The Date Of Submission And Receipt Of Bids Amounting To At Least Fifty Percent (50%) Of The Approved Budget Of The Contract (abc) Name Of Contract Date Of Contract Contract Duration Owner’s Name And Address Kind Of Goods Amount Of Contract Amount Of Completed Contracts, Adjusted By The Bidder To Current Prices Using Psa’s Consumer Price Index, If Necessary Date Of Delivery Certified Correct: Name And Signature Of Authorized Representative Position Date Company Letterhead Rent To Own Of Heavy-duty Photocopier Machine 2024 Republic Of The Philippines) City Of _______________________) S.s. X------------------------------------------------------x Bid Securing Declaration Invitation To Bid: [insert Reference Number] To: Bureau Of Corrections I/we, The Undersigned, Declare That: 1. I/we Understand That, According To Your Conditions, Bids Must Be Supported By A Bid Security, Which May Be In The Form Of A Bid-securing Declaration. 2. I/we Accept That: (a) I/we Will Be Automatically Disqualified From Bidding For Any Contract With Any Procuring Entity For A Period Of Two (2) Years Upon Receipt Of Your Blacklisting Order; And, (b) I/we Will Pay The Applicable Fine Provided Under Section 6 Of The Guidelines On The Use Of Bid Securing Declaration, Within Ten (10) Days From Receipt Of The Written Demand By The Procuring Entity For The Commission Of Acts Resulting To The Enforcement Of The Bid Securing Declaration Under Sections 23.1(b), 34.2, 40.1 And 69.1, Except 69.1(f), Of The Irr Of Ra 9184; Without Prejudice To Other Legal Action The Government May Undertake. 3. I/we Understand That This Bid Securing Declaration Shall Cease To Be Valid On The Following Circumstances: (a) Upon Expiration Of The Bid Validity Period, Or Any Extension Thereof Pursuant To Your Request; (b) I Am/we Are Declared Ineligible Or Post-disqualified Upon Receipt Of Your Notice To Such Effect, And (i) I/we Failed To Timely File A Request For Reconsideration Or (ii) I/we Filed A Waiver To Avail Of Said Right; (c) I Am/we Are Declared The Bidder With The Lowest Calculated Responsive Bid, And I/we Have Furnished The Performance Security And Signed The Contract. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ____ Day Of [month] [year] At [place Of Execution]. ______________________________________________________ [insert Name Of Bidder’s Authorized Representative] _____________________________ [insert Signatory’s Legal Capacity] Affiant Subscribed And Sworn To Before Me This ___ Day Of [month] [year] At [place Of Execution], Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ____________ Issued On ______________ At ___________________________________. Witness My Hand And Seal This ___ Day Of [month] [year]. Name Of Notary Public Serial No. Of Commission _______________ Notary Public For _______ Until __________ Roll Of Attorneys No. __________________ Ptr No. ______ [date Issued], [place Issued] Ibp No. ______ [date Issued], [place Issued] Doc. No. _____ Page No. _____ Book No. _____ Series Of _____ Company Letterhead Rent To Own Of Heavy-duty Photocopier Machine 2024 Omnibus Sworn Statement Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. Select One, Delete The Other: If A Sole Proprietorship: I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. Select One, Delete The Other: A) If A Sole Proprietorship: As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For Rent To Own Of Heavy-duty Photocopier Machine 2024 Of The Bureau Of Corrections, As Shown In The Attached Duly Notarized Special Power Of Attorney; B) If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For Rent To Own Of Heavy-duty Photocopier Machine 2024 Of The Bureau Of Corrections, As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting ; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder]is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. Select One, Delete The Rest: If A Sole Proprietorship: The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Partnership Or Cooperative: None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Corporation Or Joint Venture: None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Following Responsibilities As A Bidder: A) Carefully Examine All Of The Bidding Documents; B) Acknowledge All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C) Made An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D) Inquire Or Secure Supplemental/bid Bulletin(s) Issued For The Rent To Own Of Heavy-duty Photocopier Machine 2024 . 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 2024 At ____________, Philippines. _____________________________________ Bidder’s Representative/authorized Signatory Subscribed And Sworn To Before Me This ___ Day Of [month] [year] At [place Of Execution], Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ____________ And Issued On ____________________ At _____________________. Witness My Hand And Seal This ___ Day Of [month] [year]. Name Of Notary Public Serial No. Of Commission _______________ Notary Public For _______ Until __________ Roll Of Attorneys No. __________________ Ptr No. ______ [date Issued], [place Issued] Ibp No. ______ [date Issued], [place Issued] Doc. No. _____ Page No. _____ Book No. _____ Series Of _____ Company Letterhead Rent To Own Of Heavy-duty Photocopier Machine 2024 Certificate Of Net Financial Contracting Capacity (please Show Figures At How You Arrived At The Nfcc) This Is To Certify That Our Net Financial Contracting Capacity (nfcc) Is _____________________ (p____________) Which Is At Least Equal To The Total Ceiling Price We Are Bidding. The Amount Is Computed As Follows: (please Show Computation Of Nfcc) Nfcc = (ca-cl) (15) – C Where: Ca = Current Assets Cl = Current Liabilities C = Value Of All Outstanding Or Uncompleted Portions Of The Projects Under Going Contracts, Including Awarded Contracts Yet To Be Started Coinciding With The Contract For This Project Note: The Values Of The Bidder’s Current Assets And Current Liabilities Shall Be Based On The Audited Financial Statement Submitted To The Bir. Issued This _________________day Of ________________, 2024 _______________________________________________ Name & Signature Of Authorized Representative____________________ Position_______________ Date Company Letterhead Rent To Own Of Heavy-duty Photocopier Machine 2024 Bid Form Date: Invitation To Bid No: [insert Identification Number] To: Bids And Awards Committee Bureau Of Corrections Nbp Reservation Muntinlupa City Gentlemen And/or Ladies: Having Examined The Bidding Documents Including Bid Bulletin Numbers [insert Numbers], The Receipt Of Which Is Hereby Duly Acknowledged, We, The Undersigned, Offer To Rent To Own Of Heavy-duty Photocopier Machine 2024 In Conformity With The Said Bidding Documents For The Sum Of ________________________________________₱_________________ Or Such Other Sums As May Be Ascertained In Accordance With The Schedule Of Prices Attached Herewith And Made Part Of This Bid. We Undertake, If Our Bid Is Accepted, To Deliver The Goods In Accordance With The Delivery Schedule Specified In The Schedule Of Requirements. If Our Bid Is Accepted, We Undertake To Provide A Performance Security In The Form, Amounts, And Within The Times Specified In The Bidding Documents. We Agree To Abide By This Bid For The Bid Validity Period Specified In Bds Provision For Itb Clause 17.1 And It Shall Remain Binding Upon Us And May Be Accepted At Any Time Before The Expiration Of That Period. Commissions Or Gratuities, If Any, Paid Or To Be Paid By Us To Agents Relating To This Bid, And To Contract Execution If We Are Awarded The Contract, Are Listed Below: Name And Address Of Agent Amount And Currency Purpose Of Commission Or Gratuity (if None, State “none”) Until A Formal Contract Is Prepared And Executed, This Bid, Together With Your Written Acceptance Thereof And You’re Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Calculated Bid Or Any Bid You May Receive. We Certify/confirm That We Comply With The Eligibility Requirements As Per Itb Clause 5 Of The Bidding Documents. We Likewise Certify/confirm That The Undersigned, [for Sole Proprietorships, Insert: As The Owner And Sole Proprietor Or Authorized Representative Of Name Of Bidder, Has The Full Power And Authority To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract, On The Latter’s Behalf For The Rent To Own Of Heavy-duty Photocopier Machine 2024 Of The Bureau Of Corrections. [for Partnerships, Corporations, Cooperatives, Or Joint Ventures, Insert: Is Granted Full Power And Authority By The Name Of Bidder, To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract On The Latter’s Behalf For Rent To Own Of Heavy-duty Photocopier Machine 2024 Of The Bureau Of Corrections. We Acknowledge That Failure To Sign Each And Every Page Of This Bid Form, Shall Be A Ground For The Rejection Of Our Bid. Dated This ________________ Day Of ________________ 2024. [signature Over Printed Name] [in The Capacity Of] Duly Authorized To Sign Bid For And On Behalf Of ____________________________ Republic Of The Philippines Department Of Justice Bureau Of Corrections Muntinlupa City Schedule Of Prices Rent To Own Of Heavy-duty Photocopier Machine 2024 Quantity Units Agency Specification Abc Unit Price Total Bid Price Inclusive Of Vat 10 Units Rent To Own Of Heavy-duty Photocopier Machine 2024 2,000,000.00 Total Bid Price Inclusive Of Vat In Words [signature Over Printed Name] [in The Capacity Of] Duly Authorized To Sign Bid For And On Behalf Of _______________________________ Sixth Edition July 2020 Bids And Awards Committee 2024

Details: Description Terms Of Reference 1. Project Description The Philippine National Oil Company (pnoc), Under Its Three Arrows Strategy, Is Revolutionizing Sustainable Energy Solutions By Spearheading Rooftop Solar Power Projects For Various Government Buildings. This Initiative Supports The Government's Strategy To Reduce Its Dependence On International Fuel Markets And Promote Renewable Energy Use. In Line With The Inter-agency Energy Efficiency And Conservation Committee (iaeecc) Resolution Of 07 July 2023, Government Entities, Including Government-owned And Controlled Corporations (goccs), State Universities And Colleges (sucs), And Local Government Units (lgus), Are Mandated To Install At Least 20% Of Their Electricity Requirements From Solar Photovoltaic (pv) Systems Or Equivalent Renewable Energy Technologies Within Three Years. Additionally, This Project Aligns With The Government Energy Management Program (gemp), Which Encourages A Minimum 10% Reduction In Electricity Consumption Across All Government Entities. By Ensuring Zero Export Of Energy To The Distribution Grid, This Forward-thinking Project Not Only Reduces Costs But Also Elevates Environmental Stewardship, Setting A New Standard For Green Energy In The Public Sector. Pnoc Invites Submissions From Reputable Organizations (referred To As "the Contractor") Capable Of Providing A Comprehensive Turnkey Solution Encompassing Engineering, Procurement, Construction, Commissioning, And Testing And Commissioning, And One-year Operations And Maintenance (referred To As "epctc") For The Project. The Project Shall Be Named “supply, Delivery, Installation, Testing And Commissioning Of 100kwp Solar Pv Rooftop System At National Food Authority Central Office”. The Project Site Is Located At Nfa Central Office, Visayas Ave., Quezon City. 2. Objectives Of The Contract The Intent Of The Terms Of Reference Is To Provide The General And Technical Requirements Necessary For The Implementation Of The Project. However, It Is The Contractor’s Obligation To Investigate And Validate All Information Herewith As Part Of Their Work To Be Undertaken. Thus, Any Discrepancies In The Tor In Accordance With Applicable And Generally Accepted Engineering And Construction Practices, Government Rules And Regulation And The Latest Industry Codes And Standards For Solar Pv Development Shall Not Relieve The Contractor Of The Accuracy Of Their Work. A. Define Project Scope: Clearly Outline The Scope Of Work For The Turnkey Epc (engineering, Procurement, And Construction) Contractor, Including Project Preparation, Procurement, Installation, Construction, Testing, Commissioning, And Operation And Maintenance (o&m). B. Establish Deliverables: Specify The Required Deliverables, Including Documentation, Performance Guarantees, And O&m Plans, To Ensure Comprehensive Project Execution And Accountability. C. Set Performance Standards: Provide Criteria For The Performance And Quality Of The Solar Pv Systems, Ensuring They Meet Industry Standards And Regulatory Requirements. D. Detail Compliance Requirements: Ensure The Epc Contractor Adheres To All Relevant Local, National, And International Regulations And Standards, Promoting Safety, Reliability, And Environmental Responsibility. E. Specify Evaluation Criteria: Establish The Criteria For Selecting The Epc Contractor, Focusing On Experience, Technical Expertise, Financial Stability, And The Quality Of The Proposed Solutions. F. Ensure Zero Export Compliance: Mandate That The Solar Pv Systems Operate With Zero Export To The Distribution Grid, Ensuring On-site Energy Optimization And Compliance With Regulatory Requirements. G. Provide Maintenance Guidelines: Include A Comprehensive One-year O&m Plan To Ensure The Longevity, Efficiency, And Optimal Performance Of The Installed Solar Pv Systems. H. Promote Transparency And Reporting: Require Regular Progress Reports From The Epc Contractor To Pnoc, Detailing Project Milestones, Challenges, And Resolutions, Fostering Transparency And Effective Project Management. 3. Approved Budget For The Contract (abc) Pnoc Has An Approved Corporate Budget In The Amount Of Six Million Three Hundred Ninety Thousand Pesos (php 6,390,000.00) For The Project. 4. Scope Of Works The Scope Of Work For The Contractor Includes: 4.1. Project Preparation The Contractor Shall Facilitate All Preliminary And General Works On Time So That Any Issues Or Problems Encountered Can Be Addressed. If The Contractor Fails To Timely Execute The Works, Then Any Delays Due To Pending Issues And Problems Shall Be Of The Contractor’s Account. ● Kick-off Meeting The Contractor Shall Schedule A Kick-off Meeting No Later Than Ten (10) Calendar Days Starting From The Date Of Commencement As Stated In The Ntp. The Kick-off Meeting Shall Be Held At Site To Discuss Mobilization And Construction Schedules And Other Details Necessary Prior Project Execution. All Key Personnel Must Be Available During The Kick-off Meeting. ● Mobilization The Contractor Shall Facilitate The Mobilization Of Manpower And Equipment, Including Operating Supplies And Tools Necessary For The Project Immediately After The Kick-off Meeting. ● Temporary Facilities And Storage/staging Area Contractor Shall Be Provided A Temporary Headquarters Immediately After The Kick-off Meeting. The Location Of The Headquarters And Storage/staging Area Shall Be Determined With The Consent Of The Building Owner. ● Site Survey And Assessment The Contractor Shall Undertake Its Own Site Survey, Verification, And Assessment, Including Actual Measurements Of Voltage, Current, Frequency And Power Quality For A Period Of Seven (7) Calendar Days Upon Mobilization, Identification Of Access, Etc., To Identify All Necessary Information About The Site Conditions And Design Parameters. Additionally, The Contractor Shall Perform An Energy Yield Assessment To Estimate The Potential Solar Energy Generation In The Installation Site The Assessment Shall Also Include Condition Of Roof And Existence Of Roof Leaks, And The Safety And Reliability Of The Existing Electrical System(s) And The Whole Installation, And Maintenance Concerns. All Findings And Necessary Engineering Intervention Shall Be Incorporated In The Detailed Project Designs And Engineering Plans And Shall Be Properly Addressed During Construction. ● Permits And Clearances The Contractor Shall Secure The Construction Permit, Safety Permit, Building Permit And Other Approvals, Clearances, And Licenses Necessary Prior To The Start Of Construction And Installation. The Contractor Shall Also Secure Necessary Permits/documents As Required By The Distribution Utility For The Installation Of The Rooftop Solar Pv System On The Installation Site. ● Detailed Project Designs And Engineering Plans The Contractor Shall Submit Detailed Project Designs And Engineering Plans No Later Than Ten (10) Calendar Days Starting From The Date Of Commencement Stated In The Ntp. The Detailed Project Designs And Engineering Plans Must Reflect All Additional Requirements And Information Needed Based On The Reviewed Preliminary Design Drawings. The Detailed Project Designs And Engineering Plans Shall Be Furnished Using Engineering Standard Templates, Adequate, Readable And Must Be Written In English. The Contractor Must Use Computer-aided Design And Drafting Software (cad) Or Equivalent. Likewise, Electronic Components With Built-in Programs And Software Shall Be Accompanied With Their Corresponding Programs And Ladder Logic Diagrams For Submission To Pnoc Prior To The Installation Of The Systems. The Detailed Project Designs And Engineering Plans Shall Be Signed And Sealed By Professional Engineers (electrical And/or Civil/structural Engineer), And Pnoc And Building Owner’s Authorized Representatives. Pnoc Shall Have The Right To Require The Contractor Additional Drawings Or Information As May Be Necessary. The Minimum Number Of Original Copies To Be Produced By The Contractor Shall Be 3 Sets Of A3 Size And 2 Electronic Copies Containing Cad And Pdf Files, As An Advance Copy. The Contractor Must Also Submit A Hard Copy As An Official Document. Pnoc Reserves The Right To Reproduce Any Drawings Or Documents Received From The Contractor As May Be Necessary. To Avoid Revisions, The Contractor May Submit First Draft Drawings Or E-file Via Email Before Printing The Detailed Project Designs And Engineering Plans. 4.2. Procurement The Contractor Shall Be Responsible For The Procurement Of All Equipment And Construction Materials, Including Consumables, Necessary To Complete The Project. All Delivered Equipment And Construction Materials, Including Consumables, Shall Be Subject To Testing And Inspection By Pnoc. Testing And Inspection Include Visual Checking, Measurement, Validation Of Specifications (in The Nameplates) And Other Applicable Testing Methods As Deemed Necessary. Pnoc Shall Release A Materials Inspection Report (mir) For The Findings Of The Inspected Materials. Any Damage Or Deficiency Shall Be Rectified Or Replaced By The Contractor Without Additional Charges To Pnoc. ● Equipment And Construction Materials The Contractor May Source All Equipment And Construction Materials, Including Consumables Locally Or Abroad Provided These Shall Conform To The Required Design Specifications And Standards. In Case Of Changes In The Source Of Supply Or Brand, The Contractor Shall Submit A Letter Of Request Stating The Reasons For The Changes For Pnoc’s Review And Approval. ● Factory Acceptance Test (fat) The Contractor Must Provide Any Proof That The Manufacturer’s Factory Or Fabricator’s Shop Has Passed The Fat For The Solar Panels And Inverters. All Related Testing Expenses Shall Be Of The Contractor’s Account. Receipt And Acceptance Of The Certified Test Reports And Inspection & Testing Certificate By Pnoc Shall In No Way Relieve The Contractor Of Its Responsibility. ● Handling And Delivery The Contractor Shall Perform Proper Packing, Loading, Transportation, Hauling And Unloading Of Equipment In Accordance With The Manufacturer's Standards And Recommendations. All Duties And Taxes Including Export Permits And Clearances, Insurances And Warranties Shall Be Of The Contractor’s Account. The Equipment And Construction Materials Shall Be Delivered Directly To The Project Site(s). The Contractor Shall Secure Handling And Delivery Manuals From The Manufacturer. The Contractor Shall Notify Pnoc For All Incoming Materials And Submit Delivery Receipt Upon Delivery For Inspection And Acceptance By Pnoc Prior To Installation. All Equipment Shall Be Delivered Unbroken, Not Deformed And Without Cracks And Scratches. In General, The Packaging Of The Equipment Shall Be Based On Generally Accepted Industry Practices Or Standards. Packaging Shall Be Adequate To Prevent Damage From Any Mechanical Stresses That May Occur And To Ensure Safety During Loading, Hauling, Unloading, Unpacking And Storage. Boxes Shall Contain Barcode Sheet/label Showing The Following Information: ✔ Name Of The Manufacturer; ✔ Model Number; ✔ Code No./serial Number; ✔ Product Barcode; And ✔ Manufacturing Date. ● On-site Storage The Contractor Shall Perform On-site Storage Of Equipment And Construction Materials In Accordance With The Manufacturer's Standards And Recommendations. Equipment Shall Be Placed At The Designated Storage/staging Area. The Contractor Shall Secure Equipment On-site Storage Manuals From The Manufacturer. 4.3. Installation And Construction The Contractor Shall Provide All Consumables, Tools, Equipment, And Manpower, Including Ppe, Necessary To Perform The Necessary Works. The Contractor Shall Only Be Allowed To Work At The Designated Area Agreed Upon With Pnoc To Avoid Any Interruptions To The On-going Operations And Activities At The Site. In Case Of Concrete Drilling Or Breaking, The Contractor Must Ensure That Such Work Shall Not Compromise The Integrity Of The Existing Structures. In The Case Of Painting, Appropriate Painting Shall Be Used For The Structures To Be Painted In Accordance With Applicable Standards. The Painting Shall Be Done With A Primer And Topcoat As A Minimum. In The Case Of Earthworks And Concreting, It Shall Be Performed In Accordance With Applicable Codes And Standards. Concrete Foundations Must Be Designed Using Applicable Mixtures And With Reinforcing Bars As Per Standards. The Pv System Shall Be Designed For Simple Mechanical On-site Installation With No Requirement For Welding Or Complex Machinery At The Site. In Extreme Cases Where Welding Or Machinery Is Necessary, The Contractor Shall Submit Welding Methodology. Welding Shall Be Tested As Per Standards. The Contractor Must Also Ensure Minimal Disruption To The Daily Operations Of The Installation Site. ● Pre-leak And Post-leak Test The Contractor Shall Conduct Pre-leak Test Prior To, And After The Installation Of Pv Modules And Appurtenances, Respectively. Schedule Of The Leak Test Shall Be Properly Coordinated With Pnoc And Building Owner Representatives. The Contractor Shall Submit A Leak Test Procedure For Review And Approval By Pnoc Prior To Execution. ● Work Permit The Contractor Shall Coordinate With Pnoc Representative For Every Work To Be Performed Prior To Execution. The Work To Be Performed Shall Specify The Following: ✔ Type Of Work, Such As: Hot Works/cold Work/working At Heights/confined Space/concrete Chipping/excavation Works; ✔ Target Start And End Dates; ✔ Methodology; ✔ Hazard Associated With The Works; ✔ Safety And Precautionary Measures; ✔ Equipment And Construction Materials With Attached Approved Brochures And/or Drawings; And ✔ Equipment, Tools, And Personal Protective Equipment (ppe). ● Mounting And Installation Of Equipment All Equipment Shall Be Mounted In Accordance With Engineering And Construction Standards And Practices And Manufacturers’ Recommendations And Standards And Safety And Health Standards. Spacing, Orientation, And Location Shall Be Based On The Approved Detailed Project Designs And Engineering Plans. ● Cabling And Raceway Routing Dc Cables Shall Be Housed In A Hot Dip Galvanized Cable Tray/ladder With Cover. All Ac Cables Shall Be Housed In Rigid Steel Conduit. Instrumentation And Communication Cables Shall Be Housed In A Separate Uv Rated Conduit. For Buried Cables, It Must Be Housed In A Pvc Pipe With Concrete Trench, Warning Tape Or Tiles Placed Above And Marking Posts At Suitable Intervals On The Surface. The Minimum Depth Of Burial Is 700mm Depending On The Location And Condition Of The Ground Surface. Cables Shall Occupy Less Than 66% Of The Raceway Space And Properly Loop, Not Too Tight To Avoid Any Damage To The Wires. Dc Cables Shall Be Installed In A Manner Which Minimizes Induction Loops Between Positive And Negative Cables. For String Cables, Large Loops Of Excess Dc Cabling Shall Be Avoided. The Raceway Shall Be Placed In A Manner That It Will Not Create Any Obstructions Or Hazards To Operations And Maintenance. The Contractor Shall Use Pull Box/junction Box On All Intersections And Sharp Curves Or Bends And Provide Rubber And Bushing On All Junctions And Endings To Avoid Cut In The Wire Insulation. The Contractor Shall Apply Silicone Sealant, As Applicable, On Raceway Openings To Prevent Access Of Dirt, Water, And Vermin. The Contractor Shall Comply With The Distribution Utility (du) Net-metering Requirements For The Cable Installation And Other Electrical Components. ● Grounding, Termination, And Interconnection All Equipment Shall Have Adequate Grounding. All Cables Shall Be Properly Dressed/secured/fixed And Terminated Using Terminal Lugs, Clamps, Crimps And Solder. There Should Be No Exposed Conductors To Avoid Short Circuits And Arc Flash. The Contractor Shall Request A Schedule For Shutdown For The Interconnection To The Existing Electrical Distribution System. The Contractor Shall Conduct A Torque Test After Termination And Interconnection. ● Lifting Appropriate Lifting Equipment Shall Be Utilized When Performing Heavy Lifting. Access Shall Be Identified To Avoid Obstructions. Schedule Of Lifting Shall Be Properly Coordinated With The Building Owner. ● Foundations And Structural Supports Structural Supports Necessary For The Mounting Of Equipment (e.g., Inverters, Enclosures, Transformers, Pv Modules, Etc.) Shall Be Made Of Hot Dip Galvanized Structural Steel Minimum Of 2 Mm Metal Thickness And Minimum Coating Thickness Of 3 Mils As Per Astm A 386 Or Equivalent. In Case The Galvanized Coating Is Damaged During Installation, The Supplier Shall Apply The Necessary Rectification In Accordance With Astm A 780-01 (standard Practice For Repair Of Damaged And Uncoated Areas Of Hot Dip Galvanized Coatings). Reinforced (with Deformed Bars) Concrete Blocks/ballast Or Foundations May Be Provided To Provide Stability. For Penetrated Supports, It Shall Be Non-corrosive, And Waterproof Using Flashings, Gasket Or Other Approved Chemical Sealing And Coating Material. In Case Of Concrete Penetration, The Anchor Bolts (dowel) Shall Be Made Also Of Hot-dipped Galvanized Or Equivalent. 4.4. Testing And Commissioning The Contractor Shall Conduct Testing And Commissioning For A Minimum Of Seven (7) Days Upon Completion Of The Installation Of The Pv System, To Be Witnessed By Pnoc And Representatives Of The Building Owner. The Schedule And Duration Of The Testing And Commissioning Shall Be Mutually Agreed By The Contractor, Pnoc And Building Owner. However, The Testing And Commissioning Activities Shall Be Satisfactorily Completed Within The Time Required Under The Contract. Any Corrections Resulted From The Error In The Workmanship Or Design Made By The Contractor Which Were Found During The Conduct Of Testing And Commissioning Or Prior To The Rooftop Solar Pv System Operation Thereon, With The Resulting Extra Expenses Due To Repair Or Cost For The Replacement For Damaged Equipment/materials Shall Be Solely Charged To The Account Of The Contractor. Testing And Commissioning Shall Be Performed In A Systematic Process Whereby All Systems And Equipment Are Tested And Brought Into Operation And Performed Interactively According To The Design Intent And In Accordance With The Performance Criteria Set Upon. Equipment And Accessories Shall Be Inspected To Determine The Completeness Of The Pv System And Conformance In Accordance With The Specifications. All Testing Instruments Including Consumables, Temporary Structures, And Manpower Required For The Testing And Commissioning Activities Shall Be Provided And At The Account Of The Contractor. The Contractor Shall Ensure That The Rooftop Solar Pv System Operates With Zero Export To The Distribution Grid By Configuring Inverters To Clip Any Excess Energy Generated. The Contractor Shall Also Arrange The Joint Inspection With The Representatives Of Distribution Utility And The Office Of Building Official (if Applicable) To Conduct Demonstration Of The Required Features Of The Rooftop Solar Pv System. This Is For The Eventual Acceptance Of The System By The Du And Lgu-obo By Furnishing The Necessary Certificates. Pnoc Shall Release A “certificate Of Project Completion” After The Testing And Commissioning Provided That All Works Have Been Performed And All Issues Have Been Addressed. ● Testing And Commissioning Plan The Contractor Shall Submit A Tcp/procedures Prior To The Conduct Of Testing And Commissioning For Pnoc’s Review And Approval. The Tcp Shall Include The Following Information: ✔ Itinerary (date) Of The Testing And Commissioning; ✔ Detailed Methodology And Step-by-step Procedures; ✔ List Of Tools And Equipment, Including Ppe, To Be Used; ✔ Manpower Requirement; ✔ Hazards And Safety Protocol; And ✔ Target Results Or Acceptance Criteria. ● Testing And Commissioning Works The Minimum Testing And Commissioning Shall Include The Following: ✔ Inspection And Calibration Of Tools And Testing Instruments; ✔ Visual And Physical (quality And Quantity) Inspection Of The Installed Equipment And Appurtenances; ✔ Torque Test Of All Terminations And Mounting; ✔ Continuity Test (open Circuit And Closed Circuit) Of All Breakers, Fuses, Switches, Protection Devices And Other Equipment With Circuitry; ✔ Insulation Test Of All Dc And Ac Wires Including Grounding (line-to-line And Line-to-ground); ✔ Open Circuit Voltage/ Short Circuit Current String Test; ✔ Polarity Test; ✔ Phase Sequence Test; ✔ Ac Operating Voltage Test; ✔ Inverter Synchronization Test; ✔ Inverter Frequency Test; ✔ Inverter Power Generation Test; ✔ Operating Voltage And Operating Current String Test; ✔ Thermal Scanning; ✔ Optimizer Device Functionality; ✔ Voltage Harmonic Rise - Should Not Be Greater Than 5% Or Inverter Specification (whichever Is Lower); ✔ Lighting Arrester Grounding And Counter Tests; ✔ Anti-islanding Test; ✔ Cease To Energize Test; And ✔ Other Necessary Tests The Minimum Tools And Equipment To Be Used Shall Include The Following: Torque Wrench; Clamp Meter; Irradiance Meter; Thermal Scanner; Power Quality Analyzer; 2-way Radios; Insulation Resistance Tester; Earth Ground Tester; And Lock-out/tag-out The Contractor May Use A Multi-function Instrument That Is Capable Of Performing The Testing And Commissioning Such As A Solar Pv Installation Tester. Personnel Who Will Conduct The Testing And Commissioning Shall Be Equipped With The Minimum Ppe: ✔ Safety Shoes (electrical Hazard Compliant); ✔ Safety Jacket; ✔ Safety Pants; ✔ Electrical Gloves (1kv); And ✔ Protective Eye Glass. The Contractor Shall Also Provide First-aid Kit And Fire Extinguisher (dry Powder). ● Testing And Commissioning Report The Contractor Shall Submit The Tcr After The Completion Of The Testing And Commissioning. The Tcr Shall Be Reviewed And Accepted By Pnoc And Building Owner Representative(s). 4.5. Operation And Maintenance The Contractor Shall Perform A One-year O&m Support To Pnoc. The Contractor Shall Provide A Comprehensive One-year Maintenance Plan, Which Shall Include, But Not Limited To, Daily Monitoring Of System Performance, Preventive Maintenance And Repair Works, Technical Support In Case Of Unforeseen Decreasing Pv System Performance, And End-user Training. The Training Shall Include, But Not Limited To Lectures And On-site Strategy Covering The Methods Of Operation, Maintenance, Basic Troubleshooting, And Management Of The Facility. All Costs And Expenses For The Training, Except Those Incurred By Pnoc Which Include, But Not Limited To Their Own Transportation And Accommodation Expenses, Shall Be Borne By The Contractor. A Corresponding Certificate Of Completion Shall Be Issued To The Participants In The Training. During The One-year O&m, The Epcc Contractor Shall Guarantee The Minimum Annual Production Of 110,000.00 Kwh For The Rooftop Solar Pv System. If Ever The Minimum Annual Pv Production Was Not Achieved Mainly Due To Uncontrollable Factors, Then No Penalty Will Be Imposed On The Contractor. However, If Defects In Any Of The System Components, Especially In The Inverters, Are Found To Contribute To The Performance Issues Of The Pv System, Then The Contractor Shall Pay A Corresponding Compensation Equivalent To The Total Amount Of Revenue Lost To Pnoc From The Declared Minimum Annual Production Guarantee Of 110,000.00 Kwh. Moreover, The Cost Of All Rework And/or Restoration Of Damaged Properties Due To The Contractor’s Poor Workmanship Or Negligence Shall Be Borne By The Contractor. 5. Deliverables The Contractor Shall Ensure That The Following Deliverables Must Be Provided To Pnoc With Physical Copies As The Official Submission And Electronic Copies As Advance Submissions. Any Later Correction And Changes Found Necessary By Pnoc, And All Resulting Additional Costs And/or Delays Shall Be Of The Contractor’s Account. Pnoc Reserves The Right To Reproduce Any Drawings Or Documents Received From The Contractor As May Be Necessary. The Contractor Shall Provide All The Necessary Deliverables Before The Start Of The Testing And Commissioning, Except For The Deliverables That Need To Be Submitted At Earlier Date For Review And Approval Of Pnoc (e.g., Detailed Project Plan And Timeline, Site And Energy Yield Assessment Reports, Detailed Project Designs And Engineering Plans, And Procurement Records And Equipment Warranties). 5.1. Documentation ● Detailed Project Plan And Timeline ● Site And Energy Yield Assessment Reports ● Detailed Project Designs And Engineering Plans ● Procurement Records ✔ Bill Of Materials ✔ Shop/fabrication Drawings ● Installation And Commissioning Reports ● Wiring And Termination Diagrams ● As-built Drawings (power & Control Circuits) And Electronic Programs/ladder Logic Diagrams ● Equipment And O&m Manuals ● List Of Necessary Spare Parts, Tools, And Consumables ● Warranty Certificates Of The Solar Panels And Balance Of System (bos) And All Other Applicable System Components And Tools 5.2. Performance Guarantees ● Assurance Of System Performance Metrics ● Warranty And Maintenance Agreements 5.3. Operation And Maintenance (o&m) ● Detailed One-year O&m Plan ● Regular Maintenance Schedule And Procedures ● Immediate Response And Repair Protocols ● Performance Monitoring And Reporting ● List Of Necessary Spare Parts, Tools, And Consumables 6. Commencement Date And Period Of Implementation The Commencement Date Of The Project Shall Be Upon The Receipt Of Notice To Proceed (ntp). There Will Be Two (2) Main Activities For This Entire Engagement: The Epcc And O&m Support. The Duration Of The Epcc And O&m Support Shall Be Ninety (90) Days Maximum From The Receipt Date Of The Notice To Proceed And 365 Days From The Official Start Of Operation Of The 100 Kwp Rooftop Solar Pv System, Respectively. 7. Payment Terms Milestone Payments Will Be Adopted Where The Payment Shall Be Released Upon Reaching The Specific Project Milestone, To Ensure That These Conform To The Requirements Set For The Purpose. The Payments Are Subject To The Usual Government Accounting And Auditing Requirements. Hence, The Contractor Is Expected To Be Familiar With The Government Accounting And Auditing Manual (gaam). Project Milestone* Percentage Of Payment Completion Of Installation And Testing & Commissioning 90% Handover And Completion Of Training For Building Operators 10% *retention Money: 10% For Every Progress Billing. 8. Evaluation Criteria Bids Exceeding The Identified Approved Budget For The Contract (abc) Will Automatically Be Disqualified. The Selection Of The Contractor Will Be Based On: 8.1. Experience And Track Record In Similar Projects • Bidders Must Have Completed Solar Pv Contracts With Minimum Total Aggregate Installed Capacity Of 1 Mwp, Where At Least Two (2) Contracts Must Be Fully Operational For The Last Two (2) Years, From The Date Of Bid Submission. • Must Have A Philippine Contractors Accreditation Board (pcab) License (category B, Specialty – Electrical Works) • Must Be Compliant To The Iso 9001:2015 Standard On Quality Management System (qms). 8.2. Technical Expertise And Key Personnel The Contractor Shall Employ And Certify To Their Competency The Minimum Key Personnel Dedicated For The Project. Personnel Qty Qualifications Experience Project Manager 1 Shall Be Licensed Electrical Engineer ● Has Completed At Least Three (3) Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp) ● Minimum Of Three (3) Years’ Experience In Solar Project Management Electrical Design Engineer 1 Shall Be Licensed Electrical Engineer ● Has Completed At Least Three (3) Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp) ● Minimum Of Three (3) Years’ Experience In Design Of Solar Project Structural Design Engineer 1 Shall Be Licensed Civil Engineer ● Has Completed At Least Three (3) Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp); Minimum Of Three (3) Years’ Experience In Structural Integrity Assessment Project Site Engineer 1 Shall Be Licensed Electrical Engineer ● Has Completed At Least Three (3) Years Of Experience In Project Supervision Of Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp); Safety Officer 1 With Bachelor’s Degree And Either Bosh Or Cosh Certification ● Minimum Of Three (3) Years Of Experience In Construction. Qa/qc Engineer 1 Shall Be Licensed Electrical Engineer ● Minimum Of Three (3) Years Of Experience In Construction Of Solar Pv Projects. Testing And Commissioning Engineer 1 Shall Be Licensed Electrical Engineer ● Has Completed At Least Three ● (3) Years’ Experience In Testing And Commissioning Of Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp); Must Have Adequate Knowledge In Inverter Programming Configuration And Programmable Logic Controllers. The Contractor May Nominate The Personnel In Dual Positions, Except For The Project Manager, For As Long As They Are Qualified And Capable Of Doing Multiple Tasks And With The Assurance That It Can Deliver The Work On Time Without Compromising The Quality. 8.2.1. Roles Of The Key Personnel ● Project Manager - Shall Be The Single Point Of Contact With Pnoc For All Matters Pertaining To The Project. The Project Manager Shall Always Be Available During Weekly Meetings And In Cases Where His/her Presence Is Needed. ● Electrical Design Engineer - Shall Be Responsible For The Engineering Design Of The Pv System. The Design Team Shall Always Be Available During Meetings Pertaining To The Design And Specifications. ● Structural Design Engineer – Shall Be Responsible For The Validation Of The Structural Integrity Of The Building(s). ● Project Site Engineer - Shall Be In-charge Of The Overall Supervision Of The Project Execution. The Project Engineer Shall Always Be Available At The Site During The Epcc. During The Three-year O&m Period, He/she Shall Conduct All Required O&m Activities For The Project. ● Safety Officer – Shall Ensure The Safety And Health Of All Personnel Involved In The Construction By Monitoring And Assessing Possible Hazards In The Area. ● Qa/qc Engineer – Shall Ensure That All Delivered Materials And Works Performed Are Within Standards And Specifications. ● Testing And Commissioning Engineer – Shall Lead The Proper Testing And Commissioning Of The Pv System. 9. Project Schedule As Part Of Bid Submission, The Contractor Shall Provide The Project Schedule, Which Should Include Key Milestones Such As: 9.1. Completion Of Site And Energy Yield Assessments. 9.2. Procurement And Delivery Of Equipment. 9.3. Completion Of Installation And Commissioning. 9.4. Handover And Training For Building Operators. 9.5. One-year O&m Period. The Contractor Shall Use Applicable Software Or Computer Programs In Presenting The Project Schedule. 10. Preliminary Design Drawings The Preliminary Design Shall Be Provided For The Rooftop Solar Pv System To Give An Overview Of The Project To Be Developed, As Part Of The Bid Submission Of The Contractor. This Must Be Adequate And Sufficient To Understand The Concept And Orientation Of The Pv System Being Proposed. Design Drawings Shall Be Submitted In A3 Size, Including, But Not Limited To The Following: Sheet Content Cover Page Project Title G / 1 List Of Drawings, Legend And General Notes G / 2 Project Location Map, Site Development Plan, Project Site Conditions And Technical Features E / 1 Tapping Point E / 2 Single Line/riser Diagram E / 3 Dc And Ac Load Schedule Calculation E / 4 Control And Monitoring System Topology E / 5 Solar Pv Array Stringing Plan E / 6 Dc, Ac And Communication Cable Routing Details E / 7 Proposed Grounding System Location And Wiring E / 8 Ct And Metering Installation E / 9 Lightning Arrester And Grounding S / 1 Solar Pv Array Mounting & Framing Details S / 2 Inverters Station And Tapping Point Station Details S / 3 Access Ladders/railings For Maintenance S / 4 Concrete Roof Deck Foundation And Calculation (as Needed) 11. Compliance To Industry Standards And Codes Without Limiting The Contractor’s Obligations, All Engineering And Construction/installation Works Performed, All Equipment Furnished, And All Tests Carried Out Under This Engagement Shall Be Undertaken In Accordance With Latest Industry Standards And Regulation, Including, But Not Limited To The Following: ● Grid Code Or Distribution Code ● Distribution Services And Open Access Rules (dsoar) ● Philippine Electrical Code (pec) ● National Building Code Of The Philippines (nbcp) ● National Fire Protection Association Standards (nfpa) ● National Structural Code Of The Philippines (nscp) ● Revised Fire Code Of The Philippines Of 2008 ● International Electrotechnical Commission (iec) Standards ● Underwriter’s Laboratories Inc. (ul) And/or Factory Manual (fm) Or Equivalent Standards 12. Weekly Construction Meetings And Progress Reports The Contractor Shall Conduct Weekly Construction Meetings To Be Held Either On Site Or Online And Provide Progress Reports. Progress Reports Must Be Submitted To Pnoc Also On A Weekly Basis, Which Shall Include Program Of Work, Materials Delivery Status And Accomplishment And Target Report. For Urgent Matters, Pnoc May Advise Emergency Meetings. ● Program Of Work – Shall Include Pert/cpm, S-curve, Bar Chart, Manpower, And Equipment Utilization Schedule. The Contractor Shall Utilize Applicable Software Or Computer Programs In Presenting The Program Of Work. ● Materials Delivery Status – Shall Reflect The Status Of All Materials Being Procured Including The Descriptions, Quantity, Name Of Suppliers, Purchased Order Number, Eta Site, Etc. ● Accomplishment And Target Report – Shall Be Presented In Ms Powerpoint Or Equivalent. It Should Include The Percentage Of Weekly Accomplishment, Safety Reports And Targets. In Case Of Delays Or Slippage, The Contractor Shall Provide A Detailed “catch-up” Plan. 13. Workmanship Workmanship Shall Follow The Iso 9001:2015 Standard On Quality Management System (qms). The Contractor Shall Accept Full Responsibility For Its Work In The Design, Specifications, Procurement, Fabrication, Manufacture, Construction, Erection, Installation, Calibration And Testing, Quality Control, Documentation, Testing And Commissioning And Performance Testing. The Contractor Shall Be Responsible For The Safety And Security Of Its Personnel Within The Project Site(s) And Provide Proper Personal Protective Equipment (ppe). The Contractor Shall Also Be Responsible For All Compliance With The Distribution Utility (du) And Energy Regulatory Commission (erc) Requirements To Attain Smooth Synchronization And Commercial Operation. The Contractor Shall Be Deemed Solely Liable For All Its Suppliers And Subcontractors And Shall Compensate Pnoc Against All Third-party Claims Or Infringement Of Patent, Trademark, Or Industrial Design Rights Arising From Use Of The Supplied Equipment Or Any Part Thereof. 14. Certificate Of Acceptance Certificate Of Acceptance For Accomplished Works Shall Be Issued To The Contractor By Pnoc To Certify Its Successful Execution And Performance. ● A Certificate Of Partial Project Completion Shall Be Issued After The 90% Completion Of The Scope Of Work; And ● A Certificate Of Final Acceptance Shall Be Issued By Pnoc After The Completion Of The Defects And Liability Period And The Submission Of Warranty Certificates And Security. 15. Project Turnover The Project Shall Be Turned Over To Pnoc Upon Completion Of The Scope Of Work. The Contractor Shall Issue An Endorsement Letter For Proper Turnover. 16. Warranty Certificates The Contractor Shall Turnover The Warranty Certificates For The Following Structures And Equipment To Pnoc Prior To Issuance Of Certificate Of Final Acceptance: ● A Twenty-five (25)-year Linear Power Warranty From The Manufacturer On The Solar Pv Modules With At Least Eighty Percent (80%) Power Output Guaranteed At Twenty-five (25) Years. The Solar Pv Module Manufacturer Shall Confirm That The Warranty Applies On An “as Installed Basis,” I.e., It Will Confirm The Modules Were Installed According To Its Requirements And Specifications For Installation. ● A Fifteen (15)-year Warranty On The Permanent Structures Which Include Mounting And Racking Systems Used In The Rooftop Solar Pv System. ● A Ten (10)-year Warranty From The Manufacturer On The Solar Pv Modules. The Pv Module-manufacturer Shall Confirm That The Warranty Applies On An “as Installed Basis,” I.e., It Will Confirm The Pv Modules Were Installed According To Its Requirements And Specifications For Installation. ● A Five (5)-year Warranty From The Manufacturer On The Inverters. The Inverter Manufacturer Shall Confirm That The Warranty Applies On An “as Installed Basis,” I.e., It Will Confirm The Inverters Were Installed According To Its Requirements And Specifications For Installation. ● A One (1)-year Warranty For Safety And Protection Devices, Cables, Instrumentation, And Control/ Communication Devices Including Software, Ip Cameras And Web Portal And All Other Accessories Used In The Solar Pv System. 17. Defects And Liability Period Defects And Liability Period Shall Include Servicing Of Defective Goods And Services Under The Warranty Obligations And Conditions Stipulated In The Contract. Repairs, Troubleshooting, And Other After-sales Support To Commence Within Seven (7) Calendar Days Upon Receipt Of Notification From Pnoc. Replacement For Locally Available Components Shall Not Exceed Fifteen (15) Calendar Days Upon Receipt Of Notification From Pnoc. Replacement For Imported Components Shall Not Exceed Sixty (60) Calendar Days Upon Receipt Of Notification From Pnoc. 18. Spare Parts, Tools, And Consumables The Contractor Shall Supply The Necessary Spare Parts, Tools, And Consumables For The Installation, Testing And Commissioning, As Well As The Operation And Maintenance Of The Project. These Items Will Be Turned Over To Pnoc Upon Completion Of Testing And Commissioning. Particulars Qty Unit Electrical Pliers 6" 1 Unit Electrical Pliers 8" 1 Unit Long Nose Pliers 6" 1 Unit Long Nose Pliers 8" 1 Unit Side Cutter Pliers 6" 1 Unit Side Cutter Pliers 8" 1 Unit Allen Wrench (black Iron), Metric 1 Set Crimping Tools (rj45) 1 Unit Screwdriver (flat, 8") 1 Unit Screwdriver (cross, 8") 1 Unit Adjustable Wrench 1 Unit Combination Wrench (applicable Sizes) 1 Set Toolbox 20" (big) 1 Unit Clamp Meter (1,000volts; With Rogowski Coil) 1 Unit Vice Grip 8" 1 Unit Torque Wrench 3/8” Square Drive With Complete Set Of Sockets (solar Pv For Distribution Panel) 1 Set Portable Washer With Pump, 7.5mpa Pressure, 5 Liter/minute 1 Unit 16 Ton Quick Hydraulic Crimper Cable Plier Tool Kit, 16-300mm/11 Die 1 Unit Dry Chemical Fire Extinguisher (10 Pounds) 5 Unit Rj 45 Connector (100pcs Per Pack) 3 Pack Electrical Tape (0.16mm X 19mm X 8meters; Black) 10 Roll Cable Tie (uv Resistant; 12”; 100pcs Per Pack) 3 Pack Rubber Tape (18mm X 8meters; Black) 3 Length Others (please Specify, As Needed) 19. Allied Services 19.1. Markings And Labeling The Contractor Shall Provide Markings And Labelling On All Electrical Equipment (including Wires) In Accordance With Applicable Codes And Standards Or As Otherwise Agreed Upon With The Building Owner. Markings Shall Be Clearly Visible, Located Visibly On The Equipment, Constructed And Installed To Remain Eligible For The Whole Of The Design’s Life Of 25 Years. The Marking And Labeling Shall Be Compliant With The Following Codes: ● Pec Article 6.90 And Article 1.10 ● Ul 696 19.2. Safety Signages And Fire Extinguishers The Contractor Shall Provide Safety Signages As Per Standards Including Warnings For High Voltage, Cable Burial, Etc. The Contractor Shall Likewise Provide A Fire Extinguisher To Be Mounted Near Each Of The Identified Solar Array Stations, Inverter Station And Tapping Point Station As Per Design Drawings. 19.3. Power Supply The Contractor Shall Provide Power Supply, Complete With Protection Devices (e.g., Circuit Breakers, Avr, Etc.) For Equipment That Will Require Power Such As Poe Hub, Inverter Controller, Router, Etc. The Contractor Shall Identify The Location Of The Tapping Source And Request Permission To The Building Owner. 19.4. Water Source The Contractor Shall Coordinate With The Building Owner For The Location Of The Water Source To Be Used During Maintenance (e.g., Pv Module Cleaning). 19.5. Canopy In Case An Inverter Station Or Any Equipment Is Placed Outdoors, A Canopy Shall Be Provided As Per The Manufacturer’s Standards And Recommendation. 19.6. Access Platforms, Stairs And Safety Handrails The Contractor Shall Provide Access Such As Sufficient Portable Access Ladder Along The Pv Facility For Safety And Protection During Construction And Pnoc’s Operations And Maintenance. The Contractor Shall Provide Anchors At Strategic Locations For Safety Harnesses. 19.7. Relocation Or Modification Of Existing Structures The Pv System Shall Be Designed With No Requirement For Relocation Or Modification Of The Existing Structures. In Extreme Cases When Relocation Or Modification Of Existing Structures Is Necessary, The Contractor Shall Submit Modification Or Relocation Plan To Ensure That The Structures Shall Be Maintained, Restored Or Upgraded. 20. Available Data And Schedule Of Site Inspection Potential Bidders Can Access The Relevant Site Data (e.g., Electric Consumption Information, Plans, And Drawings) Via The Following Link: • Https://tinyurl.com/nfa-central-office The Site Inspection Is Scheduled For September 13 And 18, From 9:00 Am To 12:00 Pm. Bidders Must Inform Pnoc Representatives In Advance Using The Contact Details Provided Below: • Louie Aaron L. Razon: +639564761790 • Richard Miguel D. Allauigan Jr.: +639178460403 • Patrick Jose Iv V. Andaya: +639369318841 21. Technical Specifications And Standards 21.1. Design Calculations The Design Of The Pv System Shall Be For A Minimum Service Life Of Twenty-five (25) Years. Design Shall Consider Service Conditions That Will Affect The Performance Of The Solar Pv System Such As Irradiation, Uv Radiation, Temperature Variations, Rainfall Intensity, Humidity, Pollution Etc. Design Shall Be Able To Protect And Harness The Equipment From Natural Calamities Such As Earthquake, Tropical Typhoons, Cyclones And Wind Gustiness Prevailing In The Philippines. 21.1.1. Electrical Design Maximum Dc Voltage Per String Shall Not Exceed 1500 Volts At A Temperature Of 15 Degrees Celsius. Minimum Dc Voltage Per String Shall Be More Than The “minimum Input Voltage” Of The Inverter At A Temperature Of 50 Degrees Celsius. Minimum Dc Voltage Per String After 20 Years Shall Be More Than The “minimum Input Voltage” Of The Inverter At A Temperature Of 50 Degrees Celsius. Maximum Dc Power Per Array (combination Of Strings) Shall Be Less Than The Maximum Allowable Generator Power Of Inverter. Maximum Voltage Drop Between Equipment To Equipment Shall Not Exceed 1% On Dc System And 5% On Ac System. 21.1.2. Structural Design Seismic Loading Shall Be Selected To Ensure The Performance Criteria Set Out Below Are Achieved: ● All System’s Components Which Are Critical To The Generation Of Electricity Shall Remain Undamaged And Operational Following A Moderate Earthquake; ● In Case Of A Massive Earthquake, The Damage To Structures And Equipment Shall Be Limited To That Which Can Be Repaired Sufficiently Quickly For The Generation Of Electricity To Resume Safely Within Thirty (30) Days, Unless Otherwise The Main Building Has Collapsed; And ● Potential Costs Of Repair Or Replacement And The Duration Of Inability To Generate Electricity After A Large Seismic Event Shall Be Minimized. The Wind Resistant Design Required For The Facility Shall Be At Minimum Of 270 Kph. In Case The Basis For Wind Resistant Design In The Latest National Structural Code Of The Philippines (nscp) Is Higher, Then Nscp Shall Govern. 21.2. Minimum Pv System Components Specifications 21.2.1. Solar Pv Modules The Modules Must Follow The Iec 61215 Standards (i.e., Crystalline Silicon Terrestrial Photovoltaic Modules; Design Qualification And Type). These Shall Be Made Of Monocrystalline Material Solar Cells, Tested In Extreme Weather Conditions, And Equipped With Safety Protection Mechanisms. These Shall Also Have A Minimum Efficiency Of 17% At Standard Testing Conditions (stc). The Solar Pv Panels Supplied Must Include A Performance Warranty Guaranteeing No More Than 2% Efficiency Degradation In The First Year And No More Than 0.5% Annual Degradation Thereafter. At The End Of 25 Years, The Panels Must Still Produce At Least 85% Of Their Original Rated Power Output. The Solar Pv Modules Supplied Must Be Manufactured By A Tier 1 Manufacturer As Defined By Industry-recognized Standards Such As Bloomberg New Energy Finance (bnef) Or Equivalent. 21.2.2. Pv Mounting System The Pv Mounting System Shall Be Suited To The Environment And Atmospheric Conditions (e.g., Corrosion, Salt). Structures Shall Be Fixed, Metallic And Have Appropriate Design And Adequate Strength Which Can Withstand The Load Of The Modules, Cyclonic And High Wind Velocities As Applicable To The Site Condition. The Material Shall Be Robust And Non-corrosive, Made From Anodized Structural Grade Aluminum 6005 T5 And/or Stainless Steel Components Or Equivalent. Use Of Different Metals Shall Be Avoided Where Practically Possible To Prevent Galvanic Corrosion. The Structure Shall Prevent Water Accumulation. The Mounting System Must Be Compliant To As/nzs1170.2:2011amdt 2-2012 Standard Or Equivalent. 21.2.3. Inverter The Inverter To Be Used Shall Be String Type, Weatherproof And Equipped With A Safety Protection Mechanism. The Inverter Shall Be Compatible With The Existing Electrical System. The Inverter And Its Appurtenances Shall Be State-of-the-art With Energy Management And Communication System And Maximum Power Point Trackers (mppt) For Optimum Performance. The Inverter Shall Have Efficiency Of Not Less Than 98.5%, With A 10-year Guaranteed Service Life. It Also Must Have The Following Minimum Communication Specifications: Wlan/ethernet, Wi-fi, And 4g/3g/2g. The Mounting Shall Be Robust And Non-corrosive, Made From Hot-dipped Galvanized Structural Steel Or Equivalent. The Foundation Shall Be Fixed And Secured. The Inverter Shall Have Adequate Spacing, Free From Obstructions And Well Ventilated. 21.2.4. Inverter Controller The Inverter Controller Shall Be The Central Communication Unit For System Monitoring, Recording Data And Controlling. It Shall Be Capable Of Interconnection Of Other Measuring Devices Such As Solarimeter, Weather-meter, Etc. 21.2.5. Dc Combiner In Cases Where Design Requires The Need For A Dc Combiner, The Dc Combiner Shall Be Made Of Glass-fiber Reinforced Polyester Material Or Approved Equivalent. Enclosure Protection Shall Be Sealed, Dust Proof, Vermin, Waterproof And Sturdy – Compliant To Ip65/nema 3r Or Equivalent. Mounting May Be Wall-mounted Type Or Stand-alone Support. The Dimensions And Thickness As Per Manufacturer’s Standard. It Shall Be Rated 1500vdc Minimum. The Dc Combiner Shall Have Appropriate Cable Entry Points, With Cable Glands, Fitted For Input And Output Cables And A Lockable Door. The Dc Combiner Shall Be Equipped With Auxiliaries Such As Circuit Breakers, Surge Protection Devices And Grounding Terminals, Mounted On Din Rail Or Equivalent And With Adequate Spacing For Easy Termination And Testing. Auxiliaries Shall Conform To Iec Standards Or Equivalent. All Circuit Breakers And Fuses Shall Be Compliant With Iec 60947 Part I-iii, Is 60947 Part I-iii And En 50521 Or Equivalent. The Voltage Rating Shall Be A Minimum Of 1000vdc. The Ampere Trip/ampere Frame, Number Of Poles And Other Mechanical Parameters Shall Be As Per Design Standards. 21.2.6. Ac Combiner Enclosure Protection Shall Be Sealed, Dust Proof, Vermin, Waterproof And Sturdy – Compliant To Ip65/nema 3r Or Equivalent. Mounting May Be Wall-mounted Type Or Stand-alone Support. The Dimensions And Thickness As Per Manufacturer’s Standard. It Shall Be Rated 0.6/1kv Minimum. The Ac Collector Shall Have Appropriate Cable Entry Points, With Cable Glands, Fitted For Input And Output Cables And Lockable Doors. The Ac Collector Shall Be Equipped With Auxiliaries Such As Circuit Breakers (mounted On Busbar With Adequate Spacer) And Neutral And Grounding Terminal Mounted On Din Rail Or Equivalent And With Adequate Spacing For Easy Termination And Testing. Auxiliaries Shall Conform To Iec Standards Or Equivalent. All Circuit Breakers Shall Be Compliant With Iec 60947 Part I-iii, Is 60947 Part I-iii And En 50521 Or Equivalent. The Minimum Voltage Rating Shall Be Equivalent To Inverter Output Voltage. The Ampere Trip/ampere Frame, Number Of Poles And Other Mechanical Parameters Shall Be As Per Design Standards. 21.2.7. Transformer In Cases Where Design Requires The Need For A Transformer, The Transformer Configuration Shall Be Based On The System Configuration Or Topology Between The Inverter I.e., Tn-s, Tn-c, Tn-c-s, Tt And It And Grounding Configuration And Voltage. Depending On The Location, The Transformer Shall Either Be Outdoor Type Or Indoor Type In Compliance With Nema Or Ip Standards. The Compartment Shall Be Metal-enclosed And Non-corrosive. The Transformer Shall Be Dry-type, Self-cooled And Floor Mounted. The Foundation Shall Be Equipped With An Anti-vibration Pad Or Equivalent. The Transformer Shall Be Ul/iec Listed Or Equivalent. 21.2.8. Transient Voltage Surge Suppressor With Isolation Switch The Tvss Shall Be Capable Of Bi-directional Filtering Of Harmonics And Surges That May Be Created From The Pv System And From The Grid. The Surge Protection Devices Shall Be Compatible With The Existing Electrical System. The Ampere-interrupting Capacity (aic) Rating Of The Devices Shall Be Equal To Or Greater Than The Available Fault Current To Which They Might Be Subjected. Enclosure Protection Shall Be Sealed, Dust Proof, Vermin, Waterproof And Sturdy – Compliant To Ip65/nema 3r Or Equivalent. It Shall Be Rated 0.6/1kv Minimum. 21.2.9. Pv Generation (revenue) Meter Including Ct/pt And Terminals The Pv Generation (revenue) Meter Shall Be Digital Multi-function Power Meters Complete With Cts And Potential Fuses. The Meter Shall Conform To The Following Minimum Requirements: ● Iec Or Ansi Revenue Metering Standards (i.e., Class 0.3 Accuracy) And As Certified By Erc; And ● Capable Of Providing Outputs And Terminal Strips For Remote Monitoring And Data Acquisition Using Rs485 Or Equivalent. The Meter Shall Be Boxed In A Standard Enclosure With A Viewing Window Made Of Fiberglass Or Equivalent. 21.2.10. Ecb Main Disconnect Switch The Enclosed Circuit Breaker Shall Act As The Main Fault Current Protection Device And Disconnect Switch To Isolate The Solar Pv System From The Existing Electrical System. Enclosure Protection Shall Be Sealed, Dust Proof, Vermin, Waterproof And Sturdy – Compliant To Ip65/nema 3r Or Equivalent. The Dimensions And Thickness As Per Manufacturer’s Standard. It Shall Be Rated 0.6/1kv Minimum. The Circuit Breaker Shall Be Compliant With Iec 60947 Part I-iii, Is 60947 Part I-iii And En 50521 Or Equivalent. The Minimum Voltage Rating Shall Be Equivalent To System Voltage. The Ampere Trip/ampere Frame, Number Of Poles And Other Mechanical Parameters Shall Be As Per Design Standards. 21.2.11. Cables Pv Cables Shall Be Copper Type. It Shall Be Uv-rated, Sunlight-resistant, Water-proof Protection And Manufactured Under Ul Standard. It Shall Be Designed And Manufactured In Accordance With: ● Iec 60811: Insulation And Fire Protection ● Iec 60227 And Iec 60502: Design ● Iec 60228: Conductors ● Ul 1581 (xeno-test), Iso 4892-2 (method A) Or Hd 506/a1-2.4.20: Dc Solar Cables All Power Cables Shall Be Of Xlpe Insulated With Pvc Sheathed, 0.6/1kv Single Or Multicore, Stranded Copper Conductor. The Conductor Shall Be Made From Electrical Purity Copper For Power Cables And Annealed High Conductivity Copper For Control Cables. Conductors Shall Be Stranded For Copper Power Cables And Solid For Copper Control Cables. All Cables Shall Be Designed To Withstand The Mechanical, Electrical, And Thermal Stresses Under The Steady State And Transient/ Fault Conditions. All Cables Shall Be Suitable For High Ambient Temperature, High Humidity And Tropical Climatic Conditions. All Cables Shall Be Color Coded As Per Iec 60364 And Should Be Provided With Tag/marking. All Cable Ties Should Be Uv Protected And Can Withstand High Heat Stress Without Damaging The Cables. Cable Ties Shall Conform To En50146 And Iec 62275 Standards. Cables To Be Supplied Are Categorized As Follows: Particular Description Requirement Pv String Cables Cables From Pv Strings To Dc Enclosures Must Be 2 X 6mm2 Dc Enclosure Cables Cables From Dc Enclosures To Inverters As Per Pec Standards Inverter Cables Cables From Inverters To Ac Collector As Per Pec Standards Ac Collector Cables Cables From Ac Collector To Transformer As Per Pec Standards Transformer Cables Cables From Transformer To Ecb For Disconnect Switch As Per Pec Standards Tapping Point Cables Cables From Ecb For Disconnect Switch To Tapping Point As Per Pec Standards Grounding Cables Cables For Grounding As Per Pec Standards Neutral Cables Cables For Neutral As Per Pec Standards Communication Cables Cables For Controls And Monitoring Utp, Ethernet, Cat5/cat6 Power Supply Cables Cables For 220-240v Power Supply As Per Pec Standards 21.2.12. Raceways (cable Trays, Conduits, Pvc Pipes And Fittings, Accessories) Cable Trays And Fittings Shall Be Hot-dipped Galvanized With A Minimum Of 2mm Thickness In Accordance With Iec Standards Or Equivalent. Conduit Shall Be Rigid Steel In Accordance With Iec Standards Or Equivalent. Pvc Systems That Are To Be Buried Underground Shall Conform To Iec 61386 Part 24 Standards Or Equivalent. Raceways Shall Be Color Coded As Per Standards Or As Per Existing Color Coding Of The Building. 21.2.13. Lightning Arrester And Grounding System The Lightning Protection Shall Be Made Of Conventional Lightning Protection Or The Early Streamers Emission (ese) Type. It Shall Be Equipped With A Lightning Strike Counter. The Protection Radius Shall Cover The Whole Solar Pv Facility. The Grounding System Shall Have A Maximum Resistivity Of 5 Ohms. The Size And Diameter Of Bare Copper And Grounding Rod Shall Be As Per Standard. The Safety Protection Devices Shall Provide Optimum Filtering In Relation To The Specification Of Inverter And Pv Panels. The Surge Protection Device Shall Be Compact And Shall Comply In Accordance With The Ul 1449 3rd Edition Testing, Ansi/ieee C62 And Ansi/ieee Std. 1100-1999 The Surge Protection Devices Shall Be Compatible With The Existing Electrical System. The Ampere-interrupting Capacity (aic) Rating Of The Devices Shall Be Equal To Or Greater Than The Available Fault Current To Which They Might Be Subjected. The Grounding Wires Shall Be Placed In A Standard Uv-rated Pvc Or Equivalent. 21.2.14. Pv Monitoring And Data Acquisition System (internet Connection) The Pv Monitoring And Data Acquisition System Shall Be Capable Of Both Remote And Onsite Access And Monitoring Via A Subscription-free Online Platform. The System Shall Be Able To Provide The Following Minimum Data: ● Energy Generation (kwh); ● Power (kw); ● Power Factor; ● Voltage; ● Current; ● Irradiance; ● Weather; And ● Temperature The System Shall Be Capable Of Detecting Failures And Fault Conditions. Data Transmission Shall Be Real-time And Shall Be Equipped With Safety And High-security Protocol. The Data Shall Be Displayed In Graphical Trends And In Figures. Historical Data Shall Be Available For A Minimum Of One (1) Year. 21.2.15. Cctv/ip Surveillance Camera The Cctv/ip Surveillance Camera Shall Be Capable Of Onsite Monitoring, Continuous Recording, And Remote Access And Monitoring Via A Subscription-free Online Platform. Viewing Shall Be Real-time And Can Operate 24/7. Video Recording Shall Be Capable For A Minimum Of One (1) Month. The Camera Shall Be Robust, Weatherproof And With High-resolution. Type Fixed Bullet Video Camera 2 Units Resolution 1080hd Enclosure Weatherproof, Outdoor Ip65 Or Equivalent, Minimum Hard Disk Drive 2tb Sata 6.0gb/s Cache 64mb Surveillance Type Nvr Minimum 8 Channel Ip Camera, Resolution Minimum Of 1920x1080 Poe Hub/switch 8 Ports Cpe/router/modem 1 × Usb 2.0 Port For Connecting 4g/3g Modem As Wan Backup; 4 × Gigabit Wan/lan Ports; Non-wifi Router 21.2.16. Communication And Control Cables, Radio Transmission Or Fiber Optics Or Equivalent If Long Distance Controls Are Needed, A Radio Transmission Or Fiber Optics Or Any Equivalent Communication Protocol May Be Used. In The Case Of Wireless Communication, It Shall Be Equipped With Reliable Communication Equipment Such That It Will Not Create Unacceptable Delays And Interference That Would Compromise The Operability Of The Whole System.

Details: Combined Synopsis-solicitation For Commercial Products And Commercial Services revision 01 effective: 05/30/2023 description this Is A Combined Synopsis/solicitation For Commercial Products And Services Prepared In Accordance With The Format In Federal Acquisition Regulation (far) Subpart 12.6, Streamlined Procedures For Evaluation And Solicitation For Commercial Products And Services, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Quotes Are Being Requested, And A Written Solicitation Document Will Not Be Issued. this Solicitation Is Issued As Rfq 36c24124q0249. The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular 2023-03. the Associated North American Industrial Classification System (naics) Code For This Procurement Is Naics 238290 (other Building Equipment Contractors) Size Standard $22 Million. this Is Being Bid As A Sdvosb Set-aside. the Vamc West Haven 950 Campbell Ave West Haven, Ct 06516 Is Seeking To Identify Any Vendor Capable Of Providing Vamc West Haven With Mechanical Systems Repairs In Building 1 Servicing Critical Infrastructure. They Have Been Diagnosed And In Need Of The Following Repairs: replacement Of The Head Pressure Control On Compressor 1 Of Crac #1 Located In Building 1 Room Sg105. replacement Of The Compressor In The Liebert Unit Located In Building 1 Room Sg105. replacement Of The Relief Valve On Compressor 2 Of Crac #3 In Building 1 Room Sg105. all Interested Companies Shall Provide Quotations For The Following: statement Of Work background mechanical Systems In Building 1 Servicing Critical Infrastructure Have Been Diagnosed And In Need Of Repairs As Follows: replacement Of The Head Pressure Control On Compressor 1 Of Crac #1 Located In Building 1 Room Sg105. replacement Of The Compressor In The Liebert Unit Located In Building 1 Room Sg105. replacement Of The Relief Valve On Compressor 2 Of Crac #3 In Building 1 Room Sg105. justification replacement Of Mechanical Equipment Is Needed To Maintain Daily Operations And Protect Critical Infrastructure Needed To Continue To Provide Patient Care. place Of Performance the Place Of Performance For This Contract Is Va Connecticut Healthcare System, West Haven Va Medical Center Located At 950 Campbell Avenue, West Haven, Ct 06516. period Of Performance the Contract Time Period Of Performance Will Be 60 Calendar Days From Notice To Proceed (ntp) And Includes Contractor Closeout. qualifications to Be Considered Eligible For Consideration, Potential Bidders Shall Have A Field Service Representative Located Within 200 Miles Of The West Haven And Newington Campuses Of The Va Connecticut Healthcare System And Have Been Trained By The Original Equipment Manufacturer (oem) On The Specific Model Of Equipment That He/she Is Being Asked To Provide Services For. bidders Shall Provide Upon Request, Documentation Of Factory Certified Service/maintenance Training On The Specific Equipment Under The Terms Of This Contract. The Contracting Officer And/or Contracting Officer S Representative (cor) Specifically Reserve The Right To Reject Any Of The Contractor S Personnel And Refuse Them Permission To Work On The Equipment Outlined Herein, Based Upon Credentials Provided. scope Of Work the Scope Of This Work Includes The Replacement Of Mechanical System Parts Including Compressor Head Pressure Control, Compressor, And Compressor Relief Valve. the Awarded Contractor Shall Furnish Al Materials, Equipment, Supervision, And Personnel Necessary To Accomplish The Project As Indicated. work Shall Occur During Regular Business Hours Between 7:00 A.m. 4:30 P.m. Or As Coordinated. objectives: the Project Will Include But Not Be Limited To The Following: contractor Shall Furnish Appropriate Tools, Equipment, And Labor To Replace The Head Pressure Control On Compressor 1 Of Crac #1 Located In Building 1 Room Sg105. contractor Shall Furnish Appropriate Tools And Equipment To Replace The Compressor In The Liebert Unit Located In Building 1 Room Sg105. contractor Shall Furnish Appropriate Tools And Equipment To Replace The Relief Valve On Compressor 2 Of Crac #3 Located In Building 1 Room Sg105. protect All Equipment In Place During Replacement Activities. all Contractor Personnel, Sub-contractors And Representatives Visiting Va Sites Will Be Required To Sign In Upon Arrival At Building 15 And/or Retain A Temporary Va Badge. Each Visiting Individual Be Required To Enter Their Name, Their Company S Name, Va Project Title, Reason For Visit, And The Times Of Arrival And Departure. Arrangements For After Normal Hour Working Site Visits Must Be Made In Advance And During Normal Working Hours. general: The Contracting Officer Reserves The Right To Terminate Any Construction Period Services, Without Payment For Services Completed, If Such Services Are Not Needed Or Are Not Being Adequately Completed. approved Plans And Permits: Prior To The Start Of Construction, Submit To Va Copies Of All Required Permits. site Visits: Day To Day Construction Administration Will Be Performed By The Cor. Periodic Reviews, Tests, And Other Field Observation By The Government Are Not To Be Interpreted As Superintendence Nor As Resulting In Any Approval Of The Contractor S Apparent Progress Toward Meeting The Government S Objectives; But Are Intended To Discover Any Information That The Contracting Officer May Be Able To Call To The Contractor S Attention To Prevent Costly Misdirection Of Effort. the Contractor Shall Remain Responsible For Constructing, Operating, And Maintaining The Site In Full Accordance If The Requirements Of This Solicitation. the Contractor Shall Provide Va With A Copy Of All Inspection Reports For Inspections Conducted By Local, Regional, And State Code Authorities From The Start Of Construction Through Issuance Of The Certificate Of Occupancy Or Completion. the Contractor Shall Develop And Provide To The Va The Following: safety Plan: The Contractor Shall Produce Work In Accordance With The Latest Editions Of All Applicable Dva Guidelines (e.g. Construction Standards, Master Specifications, Standard Details, Special Design Criteria To Meet Hospital Joint Commission (jcaho) Requirements), Nfpa, Federal And State Codes Pertinent To The Project Scope. all Construction Personnel On Site Are Required To Obtain An Occupational Safety And Health administration (osha) 10 Hour Construction Certification, And The Site Competent Person For The contractor Must Obtain An Osha 30 Hour Construction Certification. prior To The Start Of Construction, The Specifications Shall Require The Contractor To Develop And submit Such Plans As Required By The Va Relating To Safety And Environmental Issues. These May Include But Are Not Limited To: job Hazard Analysis And Loto quality Control Plan: A Quality Control Plan Shall Be Implemented For Identifying And Specifying The Appropriate Standard Forms For Quality Control Inspections That Will Become Part Of The Overall Plan. per Va Directive 1805, Smoking Vaping, And Smokeless Tobacco Are Prohibited On The Grounds Of Va Facilities, Including In Vehicles. This Directive Applies To All Service Providers And Their Employees. no Photography Of Va Premises Is Allowed Without Written Permission Of The Contracting Officer. Patients And Staff Are Not To Be Photographed At Any Time. prior To Commencing Work Onsite, All Service Providers And Provider Personnel Shall Furnish Proof Of Receipt Of Required Covid Vaccinations And Boosters In Compliance With Current Vha Directives. prior To Commencing Work Onsite, All Service Providers And Provider Personnel Shall Furnish Proof Of Receipt Of Required Tuberculosis Testing In Compliance With Vha Directive 1131(5), Dated June 04, 2021. parking For Service Provider And Its Employees Shall Be In Designated Areas Only. Service Provider To Coordinate With Cor. the Service Provider Shall Confine All Operations (including Storage Of Materials) On Government Premises To Areas Authorized Or Approved By The Va Contracting Officer. The Service Provider Shall Hold And Save The Government, Its Officers, And Agents, Free And Harmless From Liability Of Any Nature Occasioned By The Service Provider S Performance. Working Space And Space Available For Storing Materials Shall Be As Determined By The Cor. Workers Are Subject To The Rules Of The Medical Center Applicable To Their Conduct. Execute Work In Such A Manner As To Reduce Impacts With Work Being Done By Others. billing: Provide Cor With A Report Or Statement Of Work Completed And Include Statements With Request For Payment. Statement Should Include Service Completed And The Date Each Service Item Was Completed. Labor Charges Shall Be Billed Hourly, And Any Unused Labor Totals Will Be Credited Back To The Va Medical Center On The Next Billing Cycle, Upon Receipt Of The Service Report. safety Codes / Certification / Licensing: environmental Abatement Work, If Necessary, Is To Be Performed By Contractor Under Supervision And monitoring For The Va By A Certified Industrial Hygienist. the Contractor Shall Comply With All Codes As Described Above, As Well As Codes Customarily Applied In va Construction Jobs Such As Nfpa Fire Code, Osha, Va Design Guides, Etc. Labs Used By The Contractor shall Be Licensed As Required By Any Applicable Governing Agencies, And Their Certifications And Licenses shall Be Included In The Reports. travel: contractor And/or Subcontractors Will Travel From Their Place Of Business To The West Haven Vamc Of The Va Connecticut Healthcare System. appendix A infection Prevention Measures a. Implement The Requirements Of Va Medical Center S Infection Control Risk Assessment (icra) Team. Icra Group May Monitor Dust, In The Vicinity Of The Construction Work, And require The Contractor To Take Corrective Action Immediately If The Safe Levels Are Exceeded. b. Establish And Maintain A Dust Control Program As Part Of The Contractor S Infection preventive Measures In Accordance With The Guidelines Provided By Icra Group As Specified here. Prior To Start Of Work, Prepare A Plan Detailing Project-specific Dust Protection Measures, including Periodic Status Reports, And Submit To Project Manager And Facility Icra Team For review For Compliance With Contract Requirements In Accordance With Section 01340, Samples and Shop Drawings. 1. All Personnel Involved In The Construction Or Renovation Activity Shall Be Educated and Trained In Infection Prevention Measures Established By The Medical Center. c. Medical Center Infection Control Personnel Shall Monitor For Airborne Disease (e.g. aspergillosis) As Appropriate During Construction. A Baseline Of Conditions May Be Established by The Medical Center Prior To The Start Of Work And Periodically During The Construction Stage to Determine Impact Of Construction Activities On Indoor Air Quality. In Addition: 1. The Project Manager And Vamc Infection Control Personnel Shall Review Pressure differential Monitoring Documentation To Verify That Pressure Differentials In The Construction zone And In The Patient-care Rooms Are Appropriate For Their Settings. The Requirement For negative Air Pressure In The Construction Zone Shall Depend On The Location And Type Of Activity. upon Notification, The Contractor Shall Implement Corrective Measures To Restore Proper pressure Differentials As Needed. 2. In Case Of Any Problem, The Medical Center, Along With Assistance From The contractor, Shall Conduct An Environmental Assessment To Find And Eliminate The Source. d. In General, Following Preventive Measures Shall Be Adopted During Construction To Keep down Dust And Prevent Mold. 1. Dampen Debris To Keep Down Dust And Provide Temporary Construction Partitions In existing Structures Where Directed By Resident Engineer. Blank Off Ducts And Diffusers To prevent Circulation Of Dust Into Occupied Areas During Construction. 2. Analyze Each Site During Design To Determine The Effects Of Blocking Hvac Ducts And their Impact On Existing Air Handling Systems That Must Remain Operational Before Initiating A dust Control Program. The Method Of Capping Ducts Shall Be Dust Tight And Withstand Airflow. 3. Construct Anteroom To Maintain Negative Airflow From Clean Area Through Anteroom and Into Work Area Where Required. 4. High Risk Patient Care Areas May Require Additional Measures Like Air Locks, Special signage, Smoke And Negative Pressure Alarms. 5. Identify These Areas Clearly On The Drawings And Work With Medical Center Personnel to Achieve Desired Level Of Isolation Suited To The Scope Of Risk Involved. 6. Do Not Perform Dust- Producing Tasks Within Occupied Areas Without The Approval Of the Project Manager. For Construction In Any Areas That Will Remain Jointly Occupied By The medical Center And Contractor S Workers, The Contractor Shall: a. Provide Dust Proof Fire-rated Temporary Drywall Construction Barriers To completely Separate Construction From The Operational Areas Of The Hospital In Order to Contain Dirt Debris And Dust. Barriers Shall Be Sealed And Made Presentable On hospital Occupied Side. Install A Self-closing Rated Door In A Metal Frame, commensurate With The Partition, To Allow Worker Access. Maintain Negative Air At All times. A Fire Retardant Polystyrene, 6-mil Thick Or Greater Plastic Barrier Meeting Local fire Codes May Be Used Where Dust Control Is The Only Hazard, And An Agreement Is reached With The Resident Engineer And Medical Center. b. Hepa Filtration Is Required Where The Exhaust Dust May Reenter The Breathing zone. Contractor Shall Verify That Construction Exhaust To Exterior Is Not Reintroduced to The Medical Center Through Intake Vents, Or Building Openings. Install Hepa (high efficiency Particulate Accumulator) Filter Vacuum System Rated At 95% Capture Of 0.3 microns Including Pollen, Mold Spores And Dust Particles. Insure Continuous Negative air Pressures Occurring Within The Work Area. Hepa Filters Should Have Ashrae 85 Or other Pre-filter To Extend The Useful Life Of The Hepa. Provide Both Primary And secondary Filtrations Units. Exhaust Hoses Shall Be Heavy Duty, Flexible Steel reinforced And Exhausted So That Dust Is Not Reintroduced To The Medical Center. c. Adhesive Walk-off/carpet Walk-off Mats, Minimum 24 X 36 , Shall Be Used At All interior Transitions From The Construction Area To Occupied Medical Center Area. these Mats Shall Be Changed As Often As Required To Maintain Clean Work Areas directly Outside Construction Area At All Times. d. Vacuum And Wet Mop All Transition Areas From Construction To The Occupied medical Center At The End Of Each Workday. Vacuum Shall Utilize Hepa Filtration. maintain Surrounding Area Frequently. Remove Debris As They Are Created. Transport these Outside The Construction Area In Containers With Tightly Fitting Lids. e. The Contractor Shall Not Haul Debris Through Patient-care Areas Without Prior approval Of The Resident Engineer And The Medical Center. When, Approved, Debris shall Be Hauled In Enclosed Dust Proof Containers Or Wrapped In Plastic And Sealed with Duct Tape. No Sharp Objects Should Be Allowed To Cut Through The Plastic. Wipe down The Exterior Of The Containers With A Damp Rag To Remove Dust. All Equipment, tools, Material, Etc. Transported Through Occupied Areas Shall Be Made Free From Dust and Moisture By Vacuuming And Wipe Down. f. Using A Hepa Vacuum, Clean Inside The Barrier And Vacuum Ceiling Tile Prior To replacement. Any Ceiling Access Panels Opened For Investigation Beyond Sealed Areas shall Be Sealed Immediately When Unattended. g. There Shall Be No Standing Water During Construction. This Includes Water In equipment Drip Pans And Open Containers Within The Construction Areas. All accidental Spills Must Be Cleaned Up And Dried Within 12 Hours. Remove And Dispose of Porous Materials That Remain Damp For More Than 72 Hours. h. At Completion, Remove Construction Barriers And Ceiling Protection Carefully, outside Of Normal Work Hours. Vacuum And Clean All Surfaces Free Of Dust After The removal. e. Final Cleanup: 1. Upon Completion Of Project, Or As Work Progresses, Remove All Construction Debris from Above Ceiling, Vertical Shafts And Utility Chases That Have Been Part Of The Construction. 2. Perform Hepa Vacuum Cleaning Of All Surfaces In The Construction Area. This Includes walls, Ceilings, Cabinets, Furniture (built-in Or Free Standing), Partitions, Flooring, Etc. 1. All New Air Ducts Shall Be Cleaned Prior To Final Inspection. Spec Writer Note: on Small Projects Developed At Medical Center, Engineering Officer May Tag items To Be Removed And Stored, Instead Of Noting Such Items On Drawings Or In specifications. appendix B va Information And Information System Security/privacy Language For inclusion Into Contracts, As Appropriate 1. General contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be subject To The Same Federal Laws, Regulations, Standards, And Va Directives And Handbooks as Va And Va Personnel Regarding Information And Information System Security. 2. Access To Va Information And Va Information Systems a. A Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va information And Va Information Systems For Their Employees, Subcontractors, And affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, agreement, Or Task Order. b. All Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va information Are Subject To The Same Investigative Requirements As Those Of Va appointees Or Employees Who Have Access To The Same Types Of Information. The Level and Process Of Background Security Investigations For Contractors Must Be In Accordance with Va Directive And Handbook 0710, Personnel Suitability And Security Program. The office For Operations, Security, And Preparedness Is Responsible For These Policies And procedures. c. Contract Personnel Who Require Access To National Security Programs Must Have A Valid security Clearance. National Industrial Security Program (nisp) Was Established By executive Order 12829 To Ensure That Cleared U.s> Defense Industry Contractor personnel Safeguard The Classified Information In Their Possession While Performing work On Contracts, Programs, Bid, Or Research And Development Efforts. The department Of Veterans Affairs Does Not Have A Memorandum Of Agreement With defense Secretary Service (dss). Verification Of A Security Clearance Must Be Processed through The Special Security Officer Located In The Planning And National Security service Within The Office Of Operations, Security, And Preparedness. d. Custom Software Development And Outsourced Operations Must Be Located In The U.s. to The Maximum Extent Practical. If Such Services Are Proposed To Be Performed Abroad and Are Not Disallowed By Other Va Policy Or Mandates, The Contractor/subcontractor must State Where All Non-u.s. Services Are Provided And Detail A Security Plan, Deemed to Be Acceptable By Va, Specifically To Address Mitigation Of The Resulting Problems Of communication, Control, Data Protection, And So Forth. Location Within The U.s. May Be an Evaluation Factor. e. The Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When an Employee Working On A Va System Or With Access To Va Information Is Reassigned Or leaves The Contractor Or Subcontractor S Employ. The Contracting Officer Must Also Be notified Immediately By The Contractor Or Subcontractor Prior To An Unfriendly termination. 3. Va Information Custodial Language a. Information Made Available To The Contractor Or Subcontractor By Va For The performance Or Administration Of This Contract Or Information Developed By The contractor/subcontractor In Performance Or Administration Of The Contract Shall Be Used only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor S Rights to Use Data As Described In Rights In Data General, Far 52.227-14(d) (1). b. Va Information Should Not Be Co-mingled, If Possible, With Any Other Data On The contractors/subcontractor S Information Systems Or Media Storage Systems In Order To ensure Va Requirements Related To Data Protection And Media Sanitization Can Be Met. if Co-mingling Must Be Allowed To Meet The Requirements Of The Business Need, The contractor Must Ensure That Va S Information Is Returned To The Va Or Destroyed In accordance With Va S Sanitization Requirements. Va Reserves The Right To Conduct Onsite inspections Of Contractor And Subcontractor It Resources To Ensure Data Security controls, Separation Of Data And Job Duties, And Destruction/media Sanitization procedures Are In Compliance With Va Directive Requirements. c. Prior To Terminator Or Completion Of This Contract, Contractor/subcontractor Must Not destroy Information Received From Va, Or Gathered/created By The Contractor In The course Of Performing This Contract Without Prior Written Approval By The Va. Any Data destruction Done On Behalf Of Va By A Contractor/subcontractor Must Be Done In accordance With National Archives And Records Administration (nara) Requirements As outlined In Va Directive 6300, Records And Information Management And Its Handbook 6300.1 Records Management Procedures, Applicable Va Records Control Schedules, And va Handbook 6500.1 Electronic Media Sanitization. Self-certification By The Contractor that The Data Destruction Requirements Above Have Been Met Must Be Sent To The Va contracting Officer Within 30 Days Of Termination Of The Contract. d. The Contractor/subcontractor Must Receive, Gather, Store, Back Up, Maintain, Use, dispose Of Va Information Only In Compliance With The Terms Of The Contract And applicable Federal And Va Information Confidentiality And Security Laws, Regulations And policies. If Federal Or Va Information Confidentiality And Security Laws, Regulations And policies Become Applicable To The Va Information Or Information Systems After execution Of The Contract, Or If Nist Issues Or Updates Applicable Fips Or Special publications (sp) After Execution Of This Contract, The Parties Agree To Negotiate In Good faith To Implement The Information Confidentiality And Security Laws, Regulations And policies In This Contract. e. The Contractor/subcontractor Shall Not Make Copies Of Va Information Except As authorized And Necessary To Perform The Terms Of The Agreement Or To Preserve electronic Information Stored On Contractor/subcontractor Electronic Storage Media For restoration In Case Any Electronic Equipment Or Data Used By The contractor/subcontractor Needs To Be Restored To An Operating State. If Copies Are Made for Restoration Purposes, After The Restoration Is Complete, The Copies Must Be appropriately Destroyed. f. If Va Determines That The Contractor Has Violated Any Of The Information Confidentiality, privacy, And Security Provisions Of The Contract, It Shall Be Sufficient Grounds For Va To withhold Payment To The Contractor Or Third Party Or Terminate The Contract For Default or Terminate For Cause Under Federal Acquisition Regulation (far) Part 12. g. If A Vha Contract Is Terminated For Cause, The Associated Baa Must Also Be Terminated and Appropriate Actions Taken In Accordance With Vha Handbook 1600.01, Business associate Agreements. Absent An Agreement To Use Or Disclose Protected Health information, There Is No Business Associate Relationship. h. The Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A minimum, Fips 140-2 Validated. i. The Contractor/subcontractor S Firewall And Web Services Security Controls, If Applicable, shall Meet Or Exceed Va S Minimum Requirements. Va Configuration Guidelines Are available Upon Request. j. Except For Uses And Disclosures Of Va Information Authorized By This Contract For performance Of The Contract, The Contractor/subcontractor May Use And Disclose Va information Only In Two Other Situations: (i) In Response To A Qualifying Order Of A Court of Competent Jurisdiction, Or (ii) With Va S Prior Written Approval. The contractor/subcontractor Must Refer All Requests For, Demands For Production Of, Or inquiries About, Va Information And Information Systems To The Va Contracting Officer for Response. k. Notwithstanding The Provision Above, The Contractor/subcontractor Shall Not Release Va records Protected By Title 38 U.s.c. 5705, Confidentiality Of Medical Quality Assurance records And/or Title 38 U.s.c. 7332, Confidentiality Of Certain Health Records Pertaining to Drug Addiction, Sickle Cell Anemia, Alcoholism Or Alcohol Abuse, Or Infection With human Immunodeficiency Virus. If The Contractor/subcontractor Is In Receipt Of A Court order Or Other Requests For The Above Mentioned Information, That contractor/subcontractor Shall Immediately Refer Such Court Orders Or Other Requests To the Va Contracting Officer For Response. l. For Service That Involves The Storage, Generating, Transmitting, Or Exchanging Of Va sensitive Information But Does Not Require C&a Or An Mou-isa For System interconnection, The Contractor/subcontractor Must Complete A Contractor Security control Assessment (csca) On A Yearly Basis And Provide It To The Cor. 4. Information System Design And Development a. Information Systems That Are Designed Or Developed For On Behalf Of Va At Non-va facilities Shall Comply With All Va Directives Developed In Accordance With Fisma, Hipaa, nist, And Related Va Security And Privacy Control Requirements For Federal Information systems. This Includes Standards For The Protection Of Electronic Phi, Outlined In 45 c.f.r. Part 164, Subpart C, Information And System Security Categorization Level designation In Accordance With Fips 199 And Fips 200 With Implementation Of All baseline Security Controls Commensurate With The Fips 199 System Security categorization (reference Appendix D Of Va Handbook 6500, Va Information Security program). During The Development Cycle A Privacy Impact Assessment (pia) Must Be completed, Provided To The Cor, And Approved By The Va Privacy Service In Accordance with Directive 6507, Va Privacy Impact Assessment. b. The Contractor/subcontractor Shall Certify To The Cor That Applications Are Fully functional And Operate Correctly As Intended On Systems Using The Va Federal Desktop core Configuration (fdcc), And The Common Security Configuration Guidelines Provided by Nist Or The Va. This Includes Internet Explorer 7 Configured To Operate On Windows xp And Vista (in Protected Mode On Vista) And Future Versions, As Required. c. The Standard Installation, Operation, Maintenance, Updating, And Patching Of Software shall Not Alter The Configuration Settings From The Va Approved And Fdcc Configuration. information Technology Staff Must Also Use The Windows Installer Service For Installation to The Default Program Files Directory And Silently Install And Uninstall. d. Applications Designed For Normal End Users Shall Run In The Standard User Context without Elevated System Administration Privileges. e. The Security Controls Must Be Designed, Developed, Approved By Va, And Implemented in Accordance With The Provisions Of Va Security System Development Life Cycle As outlined In Nist Special Publication 800-37, Guide For Applying The Risk Management framework To Federal Information Systems, Va Handbook 6500, Information Security program And Va Handbook 6500.5, Incorporating Security And Privacy In System development Lifecycle. f. The Contractor/subcontractor Is Required To Design, Develop, Or Operate A System Of records Notice (sor) On Individuals To Accomplish An Agency Function Subject To The privacy Act Of 1974, (as Amended), Public Law 93-579, December 31, 1974 (5 U.s.c. 552a) And Applicable Agency Regulations. Violation Of The Privacy Act May Involve The imposition Of Criminal And Civil Penalties. g. The Contractor/subcontractor Agrees To: (1) Comply With The Privacy Act Of 1974 (the Act) And The Agency Rules And Regulations issued Under The Act In The Design, Development, Or Operation Of Any System Of records On Individuals To Accomplish An Agency Function When The Contract specifically Identifies: a. The Systems Of Records (sor); And b. The Design, Development, Or Operation Work That The Contractor/subcontractor is To Perform; i. Include The Privacy Act Notification Contained In This Contract In Every solicitation And Resulting Subcontract And In Every Subcontract Awarded without A Solicitation, When The Work Statement In The Proposed Subcontract requires The Redesign, Development, Or Operation Of A Sor On Individuals that Is Subject To The Privacy Act; And ii. Include This Privacy Act Clause, Including This Subparagraph (3), In All subcontracts Awarded Under This Contract Which Requires The Design, development, Or Operation Of Such A Sor. h. In The Event Of Violations Of The Act, A Civil Action May Be Brought Against The Agency involved When The Violation Concerns The Design, Development, Or Operation Of A sor On Individuals To Accomplish An Agency Function, And Criminal Penalties May Be imposed Upon The Officers Or Employees Of The Agency When The Violation Concerns the Operation Of Sor On Individuals To Accomplish An Agency Function. For Purposes of The Act, When The Contract Is For The Operation Of A Sor On Individuals To accomplish An Agency Function, The Contractor/subcontractor Is Considered To Be An employee Of The Agency. (1) Operation Of A System Of Records Means Performance Of Any Of The Activities associated With Maintaining The Sor, Including The Collection, Use, maintenance, And Dissemination Of Records. (2) Record Means Any Item, Collection, Or Grouping Of Information About An individual That Is Maintained By An Agency, Including, But Not Limited To, education, Financial Transactions, Medical History, And Criminal Or Employment history And Contains The Person S Name, Or Identifying Number, Symbol, Or Any other Identifying Particular Assigned To The Individual, Such As A Fingerprint Or voiceprint, Or A Photograph. (3) System Of Records Means A Group Of Any Records Under The Control Of Any agency From Which Information Is Retrieved By The Name Of The Individual Or By some Identifying Number, Symbol, Or Other Identifying Particular Assigned To The individual. i. The A/e Shall Ensure The Security Of All Procured Or Developed Systems And technologies, Including Their Subcomponents (hereinafter Referred To As Systems ), throughout The Life Of This Contract And Any Extension, Warranty, Or Maintenance periods. This Includes, But Is Not Limited To Workarounds, Patches, Hotfixes, upgrades, And Any Physical Components (hereafter Referred To As Security Fixes) which May Be Necessary To Fix All Security Vulnerabilities Published Or Known To The a/e Anywhere In The Systems Including Operating Systems And Firmware. The A/e shall Ensure That Security Fixes Shall Not Negatively Impact The Systems. j. The A/e Shall Notify Va Within 24 Hours Of The Discovery Or Disclosure Of Successful exploits Of The Vulnerability Which Can Compromise The Security Of The Systems (including The Confidentiality Or Integrity Of Its Data And Operations, Or The availability Of The System). Such Issues Shall Be Remediated As Quickly As Is Practical, but In No Event Longer Than 7 Days. k. When The Security Fixes Involve Installing Third Party Patches (such As Microsoft Os patches Or Adobe Acrobat), The A/e Will Provide Written Notice To The Va That The patch Has Been Validated As Not Affecting The System Within 10 Working Days. When the A/e Is Responsible For Operations Or Maintenance Of The Systems, They Shall Apply the Security Fixes Within 7 Days. l. All Other Vulnerabilities Shall Be Remediated As Specified In This Paragraph In A Timely manner Based On Risk, But Within 60 Days Of Discovery Or Disclosure. Exceptions To this Paragraph (e.g. For The Convenience Of Va) Shall Only Be Granted With Approval of The Contracting Officer And The Va Assistant Secretary For Office Of Information and Technology. 5. Information System Hosting, Operation, Maintenance, Or Use a. For Information Systems That Are Hosted, Operated, Maintained, Or Used On Behalf Of Va at Non-va Facilities, Contractors/subcontractors Are Fully Responsible And Accountable for Ensuring Compliance With All Hipaa, Privacy Act, Fisma, Nist, Fips, And Va Security and Privacy Directives And Handbooks. This Includes Conducting Compliant Risk assessments, Routine Vulnerability Scanning, System Patching And Change Management procedures, And The Completion Of An Acceptable Contingency Plan For Each System. The contractor S Security Control Procedures Must Be Equivalent, To Those Procedures Used to Secure Va Systems. A Privacy Impact Assessment (pia) Must Also Be Provided Ot The cor And Approved By Va Privacy Service Prior To Operational Approval. All External internet Connections To Va S Network Involving Va Information Must Be Reviewed And approved By Va Prior To Implementation. b. Adequate Security Controls For Collecting, Processing, Transmitting, And Storing Of personally Identifiable Information (pii), As Determined By The Va Privacy Service, Must be In Place, Tested, And Approved By Va Prior To Hosting, Operation, Maintenance, Or Use of The Information System, Or Systems By Or On Behalf Of Va. These Security Controls Are to Be Assessed And Stated Within The Pia And If These Controls Are Determined Not To Be in Place, Or Inadequate, A Plan Of Action And Milestones (poa&m) Must Be Submitted and Approved Prior To The Collection Of Pii. c. Outsourcing (contractor Facility, Contractor Equipment Or Contractor Staff) Of Systems Or network Operations, Telecommunications Services, Or Other Managed Services Requires certification And Accreditation (authorization) (c&a) Of The Contractor S Systems In accordance With Va Handbook 6500.3, Certification And Accreditation And/or The Va ocs Certification Program Office. Government-owned (government Facility Or government Equipment) Contractor-operated Systems, Third Party Or Business Partner networks Require Memorandums Of Understanding And Interconnection Agreements (mou-isa) Which Detail What Data Types Are Shared, Who Has Access, And The appropriate Level Of Security Controls For All Systems Connected To Va Networks. d. The Contractor/subcontractor S System Must Adhere To All Fisma, Fips, And Nist standards Related To The Annual Fisma Security Controls Assessment And Review And update The Pia. Any Deficiencies Noted During This Assessment Must Be Provided To The va Contracting Officer And The Iso For Entry Into Va S Poa&m Management Process. the Contractor/subcontractor Must Use Va S Poa&m Process To Document Planned remedial Actions To Address Any Deficiencies In Information Security Policies, Procedures, and Practices, And The Completion Of Those Activities. Security Deficiencies Must Be corrected Within The Timeframes Approved By The Government. contractor/subcontractor Procedures Are Subject To Periodic, Unannounced assessments By Va Officials, Including The Va Office Of Inspector General. The Physical security Aspects Associated With Contractor/subcontractor Activities Must Also Be Subject to Such Assessments. If Major Changes To The System Occur That May Affect The Privacy or Security Of The Data Or The System, The C&a Of The System May Need To Be Reviewed, retested And Re-authorized Per Va Handbook 6500.3. This May Require Reviewing And updating All Of The Documentation (pia, System Security Plan, Contingency Plan). The certification Program Office Can Provide Guidance On Whether A New C&a Would Be necessary. e. The Contractor/subcontractor Must Conduct An Annual Self-assessment On All Systems and Outsourced Services As Required. Both Hard Copy And Electronic Copies Of The assessment Must Be Provided To The Cor. The Government Reserves The Right To conduct Such An Assessment Using Government Personnel Or Another contractor/subcontractor. The Contractor/subcontractor Must Take Appropriate And timely Action (this Can Be Specified In The Contract) To Correct Or Mitigate Any weaknesses Discovered During Such Testing, Generally At No Additional Cost. f. Va Prohibits The Installation And Use Of Personally-owned Or Contractor/subcontractor Owned equipment Or Software On Va S Network. If Non-va Owned Equipment Must Be used To Fulfill The Requirements Of A Contract, It Must Be Stated In The Service Agreement, sow, Or Contract. All Of The Security Controls Required For Government Furnished equipment (gfe) Must Be Utilized In Approved Or Other Equipment (oe) And Must Be funded By The Owner Of The Equipment. All Remote Systems Must Be Equipped With, And use, A Va-approved Antivirus (av) Software And A Personal (host-based Or Enclaved based) Firewall That Is Configured With A Va-approved Configuration. Software Must Be kept Current, Including All Critical Updates And Patches. Owners Of Approved Oe Are responsible For Providing And Maintaining The Anti-viral Software And The Firewall On The non-va Owned Oe. g. All Electronic Storage Media Used On Non-va Leased Or Non-va Owned It Equipment That is Used To Store, Process, Or Access Va Information Must Be Handled In Adherence With va Handbook 6500.1, Electronic Media Sanitization Upon: (i) Completion Or Termination of The Contract Or (ii) Disposal Or Return Of The It Equipment By The contractor/subcontractor, Whichever Is Earlier. Media (hard Drives, Optical Disks, Cds, back-up Tapes, Etc.) Used By The Contractors/subcontractors That Contain Va Information must Be Returned To The Va For Sanitization Or Destruction Or The contractor/subcontractor Must Self-certify That The Media Has Been Disposed Of Per 6500.1 Requirements. This Must Be Completed Within 30 Days Of Termination Of The contract. h. Bio-medical Devices And Other Equipment Or Systems Containing Media (hard Drives, optical Disks, Etc.) With Va Sensitive Information Must Not Be Returned To The A/e At The end Of Lease, For Trade-in, Or Other Purposes. The Options Are: (1) A/e Must Accept The System Without The Drive; (2) Va S Initial Medical Device Purchase Includes A Spare Drive Which Must Be Installed in Place Of The Original Drive At Time Of Turn-in; Or (3) Va Must Reimburse The Company For Media At A Reasonable Open Market replacement Cost At Time Of Purchase (4) Due To The Highly Specialized And Sometimes Proprietary Hardware And Software associated With Medical Equipment/systems, If It Is Not Possible For The Va To Retain the Hard Drive, Then; (a) The Equipment A/e Must Have An Existing Baa If The Device Being Traded In Has sensitive Information Stored On It And Hard Drive(s) From The System Are Being returned Physically Intact; And (b) Any Fixed Hard Drive On The Device Must Be Non-destructively Sanitized To The greatest Extent Possible Without Negatively Impacting System Operation. selective Clearing Down To Patient Data Folder Level Is Recommended Using Va approved And Validated Overwriting Technologies/methods/tools. Applicable media Sanitization Specifications Need To Be Pre-approved And Described In The purchase Order Or Contract. 620-21-205 Montrose River Front Storm Damage Repairs va Medical Center Fdr Montrose, New York page 19 Of 21 (c) A Statement Needs To Be Signed By The Director (system Owner) That States That the Drive Could Not Be Removed And That (a) And (b) Controls Above Are In Place and Completed. The Iso Needs To Maintain The Documentation. 6. Security Incident Investigation a. The Term Security Incident Means An Event That Has, Or Could Have, Resulted In unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An action That Breaches Va Security Procedures. The Contractor/subcontractor Shall immediately Notify The Cor And Simultaneously, The Designated Iso And Privacy Officer for The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any unauthorized Disclosures Of Sensitive Information, Including That Contained In System(s) to Which The Contractor/subcontractor Has Access. b. To The Extent Known By The Contractor/subcontractor, The Contractor/subcontractor S notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The incident (including To Whom, How, When, And Where The Va Information Or Assets Were placed At Risk Or Compromised), And Any Other Information That The contractor/subcontractor Considers Relevant. c. With Respect To Unsecured Protected Health Information, The Business Associate Is deemed To Have Discovered A Data Breach When The Business Associate Knew Or Should have Known Of A Breach Of Such Information. Upon Discovery, The Business Associate must Notify The Covered Entity Of The Breach. Notifications Need To Be Made In accordance With The Executed Business Associate Agreement. d. In Instances Of Theft Or Break-in Or Other Criminal Activity, The Contractor/subcontractor must Concurrently Report The Incident To The Appropriate Law Enforcement Entity (or entities) Of Jurisdiction, Including The Va Oig And Security And Law Enforcement. The contractor, Its Employees, And Its Subcontractors And Their Employees Shall Cooperate with Va And Any Law Enforcement Authority Responsible For The Investigation And prosecution Of Any Possible Criminal Law Violation(s) Associated With Any Incident. The contractor/subcontractor Shall Cooperate With Va In Any Civil Litigation To Recover Va information, Obtain Monetary Or Other Compensation From A Third Party For Damages arising From Any Incident, Or Obtain Injunctive Relief Against Any Third Party Arising From, or Related To, The Incident. 7. Liquidated Damages For Data Breach a. Consistent With The Requirements Of 38 U.s.c. §5725, A Contract May Require Access To sensitive Personal Information. If So, The Contractor Is Liable To Va For Liquidated Damages in The Event Of A Data Breach Or Privacy Incident Involving Any Spi The contractor/subcontractor Processes Or Maintains Under This Contract. b. The Contractor/subcontractor Shall Provide Notice To Va Of A Security Incident As Set forth In The Security Incident Investigation Section Above. Upon Such Notification, Va must Secure From A Non-department Entity Or The Va Office Of Inspector General An independent Risk Analysis Of The Data Breach To Determine The Level Of Risk Associated With the Data Breach For The Potential Misuse Of Any Sensitive Personal Information Involved In the Data Breach. The Term Data Breach Means The Loss, Theft, Or Other Unauthorized access, Or Any Access Other Than That Incidental To The Scope Of Employment, To Data containing Sensitive Personal Information, In Electronic Or Printed For, That Results In The potential Compromise Of The Confidentiality Or Integrity Of The Data. Contractor Shall Fully cooperate With The Entity Performing The Risk Analysis. Failure To Cooperate May Be deemed A Material Breach And Grounds For Contract Termination. c. Each Risk Analysis Shall Address All Relevant Information Concerning The Data Breach, including The Following: (1) Nature Of The Event (loss, Theft, Unauthorized Access); (2) Description Of The Event, Including (a) Date Of Occurrence (b) Data Elements Involved, Including Any Pii, Such As Full Name, Social Security number, Date Of Birth, Home Address, Account Number, Disability Code; (3) Number Of Individuals Affected Or Potentially Affected; (4) Names Of Individuals Or Groups Affected Or Potentially Affected; (5) Ease Of Logical Data Access To The Lost, Stolen Or Improperly Accessed Data In Light Of the Degree Of Protection For The Data, E.g., Unencrypted, Plain Text; (6) Amount Of Time The Data Has Been Out Of Va Control; (7) The Likelihood That The Sensitive Personal Information Will Or Has Been Compromised (made Accessible To And Usable By Unauthorized Persons); (8) Known Misuses Of Data Containing Personal Information, If Any; (9) Assessment Of The Potential Harm To The Affected Individuals; (10) Data Breach Analysis As Outlined In 6500.2 Handbook, Management Of Security and Privacy Incidents, As Appropriate; And (11) Whether Credit Protection Services May Assist Record Subjects In Avoiding Or mitigating The Results Of Identity Theft Based On The Sensitive Personal Information that May Have Been Compromised. d. Based On The Determinations Of The Independent Risk Analysis, The Contractor Shall Be responsible For Paying To The Va Liquidated Damages In The Amount Of $37.50 Per Affected individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals consisting Of The Following: (1) Notification; (2) One Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At least 3 Relevant Credit Bureau Reports; (3) Data Breach Analysis; (4) Fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution; (5) One Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And (6) Necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit records, Histories, Or Financial Affairs. 8. Security Controls Compliance Testing on A Periodic Basis, Va, Including The Office Of Inspector General, Reserves The Right To evaluate Any Or All Of The Security Controls And Privacy Practices Implemented By The contractor Under The Clauses Contained Within The Contract. With 10 Working-day S Notice, at The Request Of The Government, The Contractor Must Fully Cooperate And Assist In A government-sponsored Security Controls Assessment At Each Location Wherein Va information Is Processed Or Stored, Or Information Systems Are Developed, Operated, maintained, Or Used On Behalf Of Va, Including Those Initiated By The Office Of Inspector general. The Government May Conduct A Security Control Assessment On Shorter Notice (to include Unannounced Assessments) As Determined By Va In The Event Of A Security Incident or At Any Other Time. 9. Training a. All Contractor Employees And Subcontractor Employees Requiring Access To Va information And Va Information Systems Shall Complete The Following Before Being granted Access To Va Information And Its Systems: (1) Sign And Acknowledge (either Manually Or Electronically) Understanding Of And responsibilities For Compliance With The Contractor Rules Of Behavior, Appendix E relating To Access To Va Information And Information Systems; (2) Successfully Complete The Va Cyber Security Awareness And Rules Of Behavior training And Annually Complete Required Security Training; (3) Successfully Complete The Appropriate Va Privacy Training And Annually Complete required Privacy Training; And (4) Successfully Complete Any Additional Cyber Security Or Privacy Training, As Required for Va Personnel With Equivalent Information System Access [to Be Defined By The Va program Official And Provided To The Contracting Officer For Inclusion In The solicitation Document E.g., Any Role-based Information Security Training Required In accordance With Nist Special Publication 800-1 6, Information Technology Security training Requirements.] b. The Contractor Shall Provide To The Contracting Officer And/or The Cor A Copy Of The training Certificates And Certification Of Signing The Contractor Rules Of Behavior For Each applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually thereafter, As Required. c. Failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All physical Or Electronic Access Privileges And Removal From Work On The Contract Until Such time As The Training And Documents Are Complete. evaluation Process award Will Be Made To The Best Price, As Determined To Be The Most Beneficial To The Government. Please Read Each Section Below Carefully For The Submittals And Information Required As Part Of The Evaluation. Failure To Provide The Requested Information Below Shall Be Considered Non-compliant And Your Quote Could Be Removed From The Evaluation Process. vendors Quotes Shall Be Evaluated Under Far Part 13.106-2(b) -- Evaluation Of Quotations Or Offers. The Government Will Award A Contract Resulting From This Solicitation To The Responsible Vendor Whose Quote Conforming To The Solicitation Will Be Most Advantageous To The Government, Price, Past Performance, And Capabilities. The Following Factors Shall Be Used To Evaluate Offers: 1. Price (follow These Instructions): a. Vendor Shall Provide A Quote For The Scheduled Drop Off Dates Above. Vendors Must Also Provide All Applicable Labor Rates For The Solicited Services So They Can Be Compared To The Applicable Wage Determination For Compliance With The Service Contract Labor Standards (scls) If Applicable. b. Ensure Your Validation Is Current In The System For Award Management (sam)( Https://www.sam.gov). Federal Acquisition Regulations Require That Federal Contractors Register In The Sam Database At Http://www.sam.gov And Enter All Mandatory Information Into The System. Award Cannot Be Made Until The Contractor Has Registered. Offerors Are Encouraged To Ensure That They Are Registered In Sam Prior To Submitting Their Quotation. 2. Capable: The Vendors Quote Shall Be Evaluated To Determine If The Organization Has The Experience And Capabilities To Provide The Requested Services In Accordance With The Statement Of Work In A Timely Efficient Manner. a. Contractor Shall Demonstrate Their Corporate Experience And Approach To Meet All Requirements. b. Contractor Shall Provide A List Of All Services Included In The Price. c. Contractor Shall Provide All Current And Relevant Licenses And/or Certifications For The State Of Massachusetts If Applicable. d. If You Are Planning To Sub-contract Some Or All Of This Work, Please Provide The Name And Address(s) Of All Subcontractor(s) (if Applicable) And A Description Of Their Planned Subcontracting Effort. e. Contractor Shall State And/or Demonstrate Their Ability To Meet All Requirements And Deliverables Stated In This Solicitation And Statement Of Work. Any Additional Information To Further Identify How The Company Is Experienced And Capable Of Performing The Requested Work Is Welcome. 3. Veterans Preference Factor (per 852.215-70): The Government Will Assign Evaluation Credit For An Offeror (prime Contractor) Which Is A Service-disabled Veteran-owned (sdvosb) Or A Veteran-owned Small Business (vosb). Non-sdvosb/vosb Offerors Proposing To Use Sdvosbs Or Vosbs As Subcontractors Will Receive Some Consideration Under This Evaluation Factor. a. For Sdvosbs/vosbs: In Order To Receive Credit Under This Factor, An Offeror Shall Submit A Statement Of Compliance That It Qualifies As A Sdvosb Or Vosb In Accordance With Vaar 852.215-70, Service-disabled Veteran-owned And Veteran-owned Small Business Evaluation Factors . Offerors Are Cautioned That They Must Be Registered And Verified In Vendor Information Pages (vip) Database (http://www.vetbiz.gov). i. Verified Sdvosbs Will Receive A 5% Price Credit (e.g. If A Sdvosb Submits An Offer Of $100.00, It Will Be Evaluated As If It Submitted An Offer Of $95.00). ii. Verified Vosbs Will Received A 2.5% Price Credit (e.g. If A Vosb Submits An Offer Of $100.00, It Will Be Evaluated As If It Submitted An Offer Of $97.50). the Full Text Of Far Provisions Or Clauses May Be Accessed Electronically At Http://acquisition.gov/comp/far/index.html. (x) Please Include A Completed Copy Of The Provision At 52.212-3, Offeror Representations And Certifications -- Commercial Items, With Your Offer Via The Sam.gov Website Or A Written Copy. (xi) Clause 52.212-4, Contract Terms And Conditions -- Commercial Items, Applies To This Acquisition In Addition To The Following Addenda S To The Clause: 52.252-2 Clauses Incorporated By Reference (feb 1998), 52.203-17 Contractor Employee Whistleblower Rights And Requirement To Inform Employees Of Whistleblower Rights (jun 2020), 52.204-4 Printed Or Copied Double-sided On Postconsumer Fiber Content Paper (may 2011), 52.204-13 System For Award Management Maintenance (oct 2018), 52.204-18 Commercial Government Entity Code Maintenance (aug 2020), 52.217-9 Option To Extend The Term Of The Contract (mar 2000), 52.228-5 Insurance-work On A Government Installation (jan 1997), 52.232-40 Providing Accelerated Payments To Small Business Subcontracting (dec 2013), 852.212-70 Provisions And Clauses Applicable To Va Acquisitions Of Commercial Items (apr 2020) 852.203-70 Commercial Advertising 852.219-74, Va Notice Of Total Service-disabled Veteran-owned Small Business Set-aside 852.232-72 Electronic Submissions Of Payment Requests 852.233-70 Protest Content/alternative Dispute Resolution 852.233-71 Alternate Protest Procedure 852.270-1 Representatives Of Contracting Officers 852.219-74 Limitations On Subcontracting Monitoring And Compliance (jul 2018) as Prescribed In 819.7203(a) Insert The Following Clause: (a) This Solicitation Includes 852.219-74, Va Notice Of Total Service-disabled Veteran-owned Small Business Set-aside, (b) Accordingly, Any Contract Resulting From This Solicitation Is Subject To The Limitation On Subcontracting Requirements In 13 Cfr 125.6. The Contractor Is Advised That In Performing Contract Administration Functions, The Contracting Officer May Use The Services Of A Support Contractor(s) Retained By Va To Assist In Assessing The Contractor S Compliance With The Limitations On Subcontracting Or Percentage Of Work Performance Requirements Specified In The Clause. To That End, The Support Contractor(s) May Require Access To Contractor S Offices Where The Contractor S Business Records Or Other Proprietary Data Are Retained And To Review Such Business Records Regarding The Contractor S Compliance With This Requirement. (c) All Support Contractors Conducting This Review On Behalf Of Va Will Be Required To Sign An Information Protection And Non-disclosure And Disclosure Of Conflicts Of Interest Agreement To Ensure The Contractor S Business Records Or Other Proprietary Data Reviewed Or Obtained In The Course Of Assisting The Contracting Officer In Assessing The Contractor For Compliance Are Protected To Ensure Information Or Data Is Not Improperly Disclosed Or Other Impropriety Occurs. (d) Furthermore, If Va Determines Any Services The Support Contractor(s) Will Perform In Assessing Compliance Are Advisory And Assistance Services As Defined In Far 2.101, Definitions, The Support Contractor(s) Must Also Enter Into An Agreement With The Contractor To Protect Proprietary Information As Required By Far 9.505-4, Obtaining Access To Proprietary Information, Paragraph (b). The Contractor Is Required To Cooperate Fully And Make Available Any Records As May Be Required To Enable The Contracting Officer To Assess The Contractor S Compliance With The Limitations On Subcontracting Or Percentage Of Work Performance Requirement. (end Of Clause) 852.219-77 Va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction. as Prescribed In 819.7009(c) Insert The Following Clause: va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction (sep 2021) (deviation) (a) Pursuant To 38 U.s.c. 8127(k)(2), The Offeror Certifies That (1) If Awarded A Contract (see Far 2.101 Definition), It Will Comply With The Limitations On Subcontracting Requirement As Provided In The Solicitation And The Resultant Contract, As Follows: [contracting Officer Check The Appropriate Box Below Based On The Predominant Naics Code Assigned To The Instant Acquisition As Set Forth In Far 19.102.] (i) [x] Services. In The Case Of A Contract For Services (except Construction), The Contractor Will Not Pay More Than 50% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Vip-listed Subcontractor Further Subcontracts Will Count Towards The 50% Subcontract Amount That Cannot Be Exceeded. Other Direct Costs May Be Excluded To The Extent They Are Not The Principal Purpose Of The Acquisition And Small Business Concerns Do Not Provide The Service As Set Forth In 13 Cfr 125.6. (ii) [ ] General Construction. In The Case Of A Contract For General Construction, The Contractor Will Not Pay More Than 85% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Vip-listed Subcontractor Further Subcontracts Will Count Towards The 85% Subcontract Amount That Cannot Be Exceeded. Cost Of Materials Are Excluded And Not Considered To Be Subcontracted. (iii) Special Trade Construction Contractors. In The Case Of A Contract For Special Trade Contractors, The Contractor Will Not Pay More Than 75% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Subcontractor Further Subcontracts Will Count Towards The 75% Subcontract Amount That Cannot Be Exceeded. Cost Of Materials Are Excluded And Not Considered To Be Subcontracted. (2) The Offeror Acknowledges That This Certification Concerns A Matter Within The Jurisdiction Of An Agency Of The United States. The Offeror Further Acknowledges That This Certification Is Subject To Title 18, United States Code, Section 1001, And, As Such, A False, Fictitious, Or Fraudulent Certification May Render The Offeror Subject To Criminal, Civil, Or Administrative Penalties, Including Prosecution. (3) If Va Determines That An Sdvosb/vosb Awarded A Contract Pursuant To 38 U.s.c. 8127 Did Not Act In Good Faith, Such Sdvosb/vosb Shall Be Subject To Any Or All Of The Following: (i) Referral To The Va Suspension And Debarment Committee; (ii) A Fine Under Section 16(g)(1) Of The Small Business Act (15 U.s.c. 645(g)(1)); And (iii) Prosecution For Violating Section 1001 Of Title 18. (b) The Offeror Represents And Understands That By Submission Of Its Offer And Award Of A Contract It May Be Required To Provide Copies Of Documents Or Records To Va That Va May Review To Determine Whether The Offeror Complied With The Limitations On Subcontracting Requirement Specified In The Contract. The Contracting Officer May, At Their Discretion, Require The Contractor To Demonstrate Its Compliance With The Limitations On Subcontracting At Any Time During Performance And Upon Completion Of A Contract If The Information Regarding Such Compliance Is Not Already Available To The Contracting Officer. Evidence Of Compliance Includes, But Is Not Limited To, Invoices, Copies Of Subcontracts, Or A List Of The Value Of Tasks Performed. (c) The Offeror Further Agrees To Cooperate Fully And Make Available Any Documents Or Records As May Be Required To Enable Va To Determine Compliance With The Limitations On Subcontracting Requirement. The Offeror Understands That Failure To Provide Documents As Requested By Va May Result In Remedial Action As The Government Deems Appropriate. (d) Offeror Completed Certification/fill-in Required. The Formal Certification Must Be Completed, Signed, And Returned With The Offeror S Bid, Quotation, Or Proposal. The Government Will Not Consider Offers For Award From Offerors That Do Not Provide The Certification, And All Such Responses Will Be Deemed Ineligible For Evaluation And Award. i Hereby Certify That If Awarded The Contract, [insert Name Of Offeror] Will Comply With The Limitations On Subcontracting Specified In This Clause And In The Resultant Contract. I Further Certify That I Am Authorized To Execute This Certification On Behalf Of [insert Name Of Offeror]. printed Name Of Signee: _________________________________ printed Title Of Signee: ________________________________ signature: ______________________________________________ date: ___________________________________________________ company Name And Address: _____________________________________________________________________________________ (end Of Clause) 852.242-71 Administrative Contracting Officer. as Prescribed In 842.271, Insert The Following Clause: administrative Contracting Officer (oct 2020) the Contracting Officer Reserves The Right To Designate An Administrative Contracting Officer (aco) For The Purpose Of Performing Certain Tasks/duties In The Administration Of The Contract. Such Designation Will Be In Writing Through An Aco Letter Of Delegation And Will Identify The Responsibilities And Limitations Of The Aco. A Copy Of The Aco Letter Of Delegation Shall Be Furnished To The Contractor. (end Of Clause) (xii) Clause At 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, Applies To This Acquisition And In Addition To The Following Far Clauses Cited, Which Are Also Applicable To The Acquisition: 52.203-6, 52.204-10, 52.209-6, 52.219-4, 52.219-8, 52.219-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-3, 52.225-13, 52.232-33, 52.222-41 (wage Determination Central Western Massachusetts Vamc Hampshire County Wd 2015-4095 (rev-21), 52.222-42, 52.222-43, 52.222-55, 52.222-62 (xiii) All Contract Requirement(s) And/or Terms And Conditions Are Stated Above. (xiv) The Defense Priorities And Allocations System (dpas) And Assigned Rating Are Not Applicable To This Requirement. (xv) Rfq Questions Are Due Nlt 01/16/2024 At 17:00 Pm Est. Rfq Responses Are Due Nlt 01/20/2024 At 17:00 Pm Est. Rfq Responses Must Be Submitted Via Email With Rfq #36c24124q0249 In The Subject Line To: Nathan.langone@va.gov Hand Deliveries Shall Not Be Accepted. (xvi) The Poc Of This Solicitation Is Nathan Langone (nathan.langone@va.gov)

Details: Description Terms Of Reference 1. Project Description The Philippine National Oil Company (pnoc), Under Its Three Arrows Strategy, Is Revolutionizing Sustainable Energy Solutions By Spearheading Rooftop Solar Power Projects For Various Government Buildings. This Initiative Supports The Government's Strategy To Reduce Its Dependence On International Fuel Markets And Promote Renewable Energy Use. In Line With The Inter-agency Energy Efficiency And Conservation Committee (iaeecc) Resolution Of 07 July 2023, Government Entities, Including Government-owned And Controlled Corporations (goccs), State Universities And Colleges (sucs), And Local Government Units (lgus), Are Mandated To Install At Least 20% Of Their Electricity Requirements From Solar Photovoltaic (pv) Systems Or Equivalent Renewable Energy Technologies Within Three Years. Additionally, This Project Aligns With The Government Energy Management Program (gemp), Which Encourages A Minimum 10% Reduction In Electricity Consumption Across All Government Entities. By Ensuring Zero Export Of Energy To The Distribution Grid, This Forward-thinking Project Not Only Reduces Costs But Also Elevates Environmental Stewardship, Setting A New Standard For Green Energy In The Public Sector. Pnoc Invites Submissions From Reputable Organizations (referred To As "the Contractor") Capable Of Providing A Comprehensive Turnkey Solution Encompassing Engineering, Procurement, Construction, Commissioning, And Testing And Commissioning, And One-year Operations And Maintenance (referred To As "epctc") For The Project. The Project Shall Be Named “supply, Delivery, Installation, Testing And Commissioning Of 25kwp Solar Pv Rooftop System At Carmona Water District Admin Building”. The Project Site Is Located At Cityland Subdivision, Brgy. Carmona, Cavite. 2. Objectives Of The Contract The Intent Of The Terms Of Reference Is To Provide The General And Technical Requirements Necessary For The Implementation Of The Project. However, It Is The Contractor’s Obligation To Investigate And Validate All Information Herewith As Part Of Their Work To Be Undertaken. Thus, Any Discrepancies In The Tor In Accordance With Applicable And Generally Accepted Engineering And Construction Practices, Government Rules And Regulation And The Latest Industry Codes And Standards For Solar Pv Development Shall Not Relieve The Contractor Of The Accuracy Of Their Work. A. Define Project Scope: Clearly Outline The Scope Of Work For The Turnkey Epc (engineering, Procurement, And Construction) Contractor, Including Project Preparation, Procurement, Installation, Construction, Testing, Commissioning, And Operation And Maintenance (o&m). B. Establish Deliverables: Specify The Required Deliverables, Including Documentation, Performance Guarantees, And O&m Plans, To Ensure Comprehensive Project Execution And Accountability. C. Set Performance Standards: Provide Criteria For The Performance And Quality Of The Solar Pv Systems, Ensuring They Meet Industry Standards And Regulatory Requirements. D. Detail Compliance Requirements: Ensure The Epc Contractor Adheres To All Relevant Local, National, And International Regulations And Standards, Promoting Safety, Reliability, And Environmental Responsibility. E. Specify Evaluation Criteria: Establish The Criteria For Selecting The Epc Contractor, Focusing On Experience, Technical Expertise, Financial Stability, And The Quality Of The Proposed Solutions. F. Ensure Zero Export Compliance: Mandate That The Solar Pv Systems Operate With Zero Export To The Distribution Grid, Ensuring On-site Energy Optimization And Compliance With Regulatory Requirements. G. Provide Maintenance Guidelines: Include A Comprehensive One-year O&m Plan To Ensure The Longevity, Efficiency, And Optimal Performance Of The Installed Solar Pv Systems. H. Promote Transparency And Reporting: Require Regular Progress Reports From The Epc Contractor To Pnoc, Detailing Project Milestones, Challenges, And Resolutions, Fostering Transparency And Effective Project Management. 3. Approved Budget For The Contract (abc) Pnoc Has An Approved Corporate Budget In The Amount Of One Million Three Hundred Fifty Thousand Pesos (php 1,350,000.00) For The Project. 4. Scope Of Works The Scope Of Work For The Contractor Includes: 4.1. Project Preparation The Contractor Shall Facilitate All Preliminary And General Works On Time So That Any Issues Or Problems Encountered Can Be Addressed. If The Contractor Fails To Timely Execute The Works, Then Any Delays Due To Pending Issues And Problems Shall Be Of The Contractor’s Account. ● Kick-off Meeting The Contractor Shall Schedule A Kick-off Meeting No Later Than Ten (10) Calendar Days Starting From The Date Of Commencement As Stated In The Ntp. The Kick-off Meeting Shall Be Held At Site To Discuss Mobilization And Construction Schedules And Other Details Necessary Prior Project Execution. All Key Personnel Must Be Available During The Kick-off Meeting. ● Mobilization The Contractor Shall Facilitate The Mobilization Of Manpower And Equipment, Including Operating Supplies And Tools Necessary For The Project Immediately After The Kick-off Meeting. ● Temporary Facilities And Storage/staging Area The Contractor Shall Be Provided With A Temporary Headquarters Immediately After The Kick-off Meeting. The Location Of The Headquarters And Storage/staging Area Shall Be Determined With The Consent Of The Building Owner. ● Site Survey And Assessment The Contractor Shall Undertake Its Own Site Survey, Verification, And Assessment, Including Actual Measurements Of Voltage, Current, Frequency And Power Quality For A Period Of Seven (7) Calendar Days Upon Mobilization, Identification Of Access, Etc., To Identify All Necessary Information About The Site Conditions And Design Parameters. Additionally, The Contractor Shall Perform An Energy Yield Assessment To Estimate The Potential Solar Energy Generation In The Installation Site The Assessment Shall Also Include The Condition Of Roof And Existence Of Roof Leaks, And The Safety And Reliability Of The Existing Electrical System(s) And The Whole Installation, And Maintenance Concerns. All Findings And Necessary Engineering Intervention Shall Be Incorporated In The Detailed Project Designs And Engineering Plans And Shall Be Properly Addressed During Construction. ● Permits And Clearances The Contractor Shall Secure The Construction Permit, Safety Permit, Building Permit And Other Approvals, Clearances, And Licenses Necessary Prior To The Start Of Construction And Installation. The Contractor Shall Also Secure Necessary Permits/documents As Required By The Distribution Utility For The Installation Of The Rooftop Solar Pv System On The Installation Site. ● Detailed Project Designs And Engineering Plans The Contractor Shall Submit Detailed Project Designs And Engineering Plans No Later Than Ten (10) Calendar Days Starting From The Date Of Commencement Stated In The Ntp. The Detailed Project Designs And Engineering Plans Must Reflect All Additional Requirements And Information Needed Based On The Reviewed Preliminary Design Drawings. The Detailed Project Designs And Engineering Plans Shall Be Furnished Using Engineering Standard Templates, Adequate, Readable And Must Be Written In English. The Contractor Must Use Computer-aided Design And Drafting Software (cad) Or Equivalent. Likewise, Electronic Components With Built-in Programs And Software Shall Be Accompanied By Their Corresponding Programs And Ladder Logic Diagrams For Submission To Pnoc Prior To The Installation Of The Systems. The Detailed Project Designs And Engineering Plans Shall Be Signed And Sealed By Professional Engineers (electrical And/or Civil/structural Engineer), And Pnoc And Building Owner’s Authorized Representatives. Pnoc Shall Have The Right To Require The Contractor Additional Drawings Or Information As May Be Necessary. The Minimum Number Of Original Copies To Be Produced By The Contractor Shall Be 3 Sets Of A3 Size And 2 Electronic Copies Containing Cad And Pdf Files, As An Advance Copy. The Contractor Must Also Submit A Hard Copy As An Official Document. Pnoc Reserves The Right To Reproduce Any Drawings Or Documents Received From The Contractor As May Be Necessary. To Avoid Revisions, The Contractor May Submit First Draft Drawings Or E-file Via Email Before Printing The Detailed Project Designs And Engineering Plans. 4.2. Procurement The Contractor Shall Be Responsible For The Procurement Of All Equipment And Construction Materials, Including Consumables, Necessary To Complete The Project. All Delivered Equipment And Construction Materials, Including Consumables, Shall Be Subject To Testing And Inspection By Pnoc. Testing And Inspection Includes Visual Checking, Measurement, Validation Of Specifications (in The Nameplates) And Other Applicable Testing Methods As Deemed Necessary. Pnoc Shall Release A Materials Inspection Report (mir) For The Findings Of The Inspected Materials. Any Damage Or Deficiency Shall Be Rectified Or Replaced By The Contractor Without Additional Charges To Pnoc. ● Equipment And Construction Materials The Contractor May Source All Equipment And Construction Materials, Including Consumables Locally Or Abroad Provided These Shall Conform To The Required Design Specifications And Standards. In Case Of Changes In The Source Of Supply Or Brand, The Contractor Shall Submit A Letter Of Request Stating The Reasons For The Changes For Pnoc’s Review And Approval. ● Factory Acceptance Test (fat) The Contractor Must Provide Any Proof That The Manufacturer’s Factory Or Fabricator’s Shop Has Passed The Fat For The Solar Panels And Inverters. All Related Testing Expenses Shall Be Of The Contractor’s Account. Receipt And Acceptance Of The Certified Test Reports And Inspection & Testing Certificate By Pnoc Shall In No Way Relieve The Contractor Of Its Responsibility. ● Handling And Delivery The Contractor Shall Perform Proper Packing, Loading, Transportation, Hauling And Unloading Of Equipment In Accordance With The Manufacturer's Standards And Recommendations. All Duties And Taxes Including Export Permits And Clearances, Insurances And Warranties Shall Be Of The Contractor’s Account. The Equipment And Construction Materials Shall Be Delivered Directly To The Project Site(s). The Contractor Shall Secure Handling And Delivery Manuals From The Manufacturer. The Contractor Shall Notify Pnoc For All Incoming Materials And Submit Delivery Receipt Upon Delivery For Inspection And Acceptance By Pnoc Prior To Installation. All Equipment Shall Be Delivered Unbroken, Not Deformed And Without Cracks And Scratches. In General, The Packaging Of The Equipment Shall Be Based On Generally Accepted Industry Practices Or Standards. Packaging Shall Be Adequate To Prevent Damage From Any Mechanical Stresses That May Occur And To Ensure Safety During Loading, Hauling, Unloading, Unpacking And Storage. Boxes Shall Contain Barcode Sheet/label Showing The Following Information: ✔ Name Of The Manufacturer; ✔ Model Number; ✔ Code No./serial Number; ✔ Product Barcode; And ✔ Manufacturing Date. ● On-site Storage The Contractor Shall Perform On-site Storage Of Equipment And Construction Materials In Accordance With The Manufacturer's Standards And Recommendations. Equipment Shall Be Placed At The Designated Storage/staging Area. The Contractor Shall Secure Equipment On-site Storage Manuals From The Manufacturer. 4.3. Installation And Construction The Contractor Shall Provide All Consumables, Tools, Equipment, And Manpower, Including Ppe, Necessary To Perform The Necessary Works. The Contractor Shall Only Be Allowed To Work At The Designated Area Agreed Upon With Pnoc To Avoid Any Interruptions To The On-going Operations And Activities At The Site. In Case Of Concrete Drilling Or Breaking, The Contractor Must Ensure That Such Work Shall Not Compromise The Integrity Of The Existing Structures. In The Case Of Painting, Appropriate Painting Shall Be Used For The Structures To Be Painted In Accordance With Applicable Standards. The Painting Shall Be Done With A Primer And Topcoat As A Minimum. In The Case Of Earthworks And Concreting, It Shall Be Performed In Accordance With Applicable Codes And Standards. Concrete Foundations Must Be Designed Using Applicable Mixtures And With Reinforcing Bars As Per Standards. The Pv System Shall Be Designed For Simple Mechanical On-site Installation With No Requirement For Welding Or Complex Machinery At The Site. In Extreme Cases Where Welding Or Machinery Is Necessary, The Contractor Shall Submit Welding Methodology. Welding Shall Be Tested As Per Standards. The Contractor Must Also Ensure Minimal Disruption To The Daily Operations Of The Installation Site. ● Pre-leak And Post-leak Test The Contractor Shall Conduct Pre-leak Test Prior To, And After The Installation Of Pv Modules And Appurtenances, Respectively. Schedule Of The Leak Test Shall Be Properly Coordinated With Pnoc And Building Owner Representatives. The Contractor Shall Submit A Leak Test Procedure For Review And Approval By Pnoc Prior To Execution. ● Work Permit The Contractor Shall Coordinate With Pnoc Representative For Every Work To Be Performed Prior To Execution. The Work To Be Performed Shall Specify The Following: ✔ Type Of Work, Such As: Hot Works/cold Work/working At Heights/confined Space/concrete Chipping/excavation Works; ✔ Target Start And End Dates; ✔ Methodology; ✔ Hazard Associated With The Works; ✔ Safety And Precautionary Measures; ✔ Equipment And Construction Materials With Attached Approved Brochures And/or Drawings; And ✔ Equipment, Tools, And Personal Protective Equipment (ppe). ● Mounting And Installation Of Equipment All Equipment Shall Be Mounted In Accordance With Engineering And Construction Standards And Practices And Manufacturers’ Recommendations And Standards And Safety And Health Standards. Spacing, Orientation, And Location Shall Be Based On The Approved Detailed Project Designs And Engineering Plans. ● Cabling And Raceway Routing Dc Cables Shall Be Housed In A Hot Dip Galvanized Cable Tray/ladder With Cover. All Ac Cables Shall Be Housed In Rigid Steel Conduit. Instrumentation And Communication Cables Shall Be Housed In A Separate Uv Rated Conduit. For Buried Cables, It Must Be Housed In A Pvc Pipe With Concrete Trench, Warning Tape Or Tiles Placed Above And Marking Posts At Suitable Intervals On The Surface. The Minimum Depth Of Burial Is 700mm Depending On The Location And Condition Of The Ground Surface. Cables Shall Occupy Less Than 66% Of The Raceway Space And Properly Loop, Not Too Tight To Avoid Any Damages To The Wires. Dc Cables Shall Be Installed In A Manner Which Minimizes Induction Loops Between Positive And Negative Cables. For String Cables, Large Loops Of Excess Dc Cabling Shall Be Avoided. The Raceway Shall Be Placed In A Manner That It Will Not Create Any Obstructions Or Hazards To Operations And Maintenance. The Contractor Shall Use Pull Box/junction Box On All Intersections And Sharp Curves Or Bends And Provide Rubber And Bushing On All Junctions And Endings To Avoid Cut In The Wire Insulation. The Contractor Shall Apply Silicone Sealant, As Applicable, On Raceway Openings To Prevent Access Of Dirt, Water, And Vermin. The Contractor Shall Comply With The Distribution Utility (du) Net-metering Requirements For The Cable Installation And Other Electrical Components. ● Grounding, Termination, And Interconnection All Equipment Shall Have Adequate Grounding. All Cables Shall Be Properly Dressed/secured/fixed And Terminated Using Terminal Lugs, Clamps, Crimps And Solder. There Should Be No Exposed Conductors To Avoid Short Circuits And Arc Flash. The Contractor Shall Request A Schedule For Shutdown For The Interconnection To The Existing Electrical Distribution System. The Contractor Shall Conduct A Torque Test After Termination And Interconnection. ● Lifting Appropriate Lifting Equipment Shall Be Utilized When Performing Heavy Lifting. Access Shall Be Identified To Avoid Obstructions. Schedule Of Lifting Shall Be Properly Coordinated With The Building Owner. ● Foundations And Structural Supports Structural Supports Necessary For The Mounting Of Equipment (e.g., Inverters, Enclosures, Transformers, Pv Modules, Etc.) Shall Be Made Of Hot Dip Galvanized Structural Steel Minimum Of 2 Mm Metal Thickness And Minimum Coating Thickness Of 3 Mils As Per Astm A 386 Or Equivalent. In Case The Galvanized Coating Is Damaged During Installation, The Supplier Shall Apply The Necessary Rectification In Accordance With Astm A 780-01 (standard Practice For Repair Of Damaged And Uncoated Areas Of Hot Dip Galvanized Coatings). Reinforced (with Deformed Bars) Concrete Blocks/ballast Or Foundations May Be Provided To Provide Stability. For Penetrated Supports, It Shall Be Non-corrosive, And Waterproof Using Flashings, Gasket Or Other Approved Chemical Sealing And Coating Material. In Case Of Concrete Penetration, The Anchor Bolts (dowel) Shall Be Made Also Of Hot-dipped Galvanized Or Equivalent. 4.4. Testing And Commissioning The Contractor Shall Conduct Testing And Commissioning For A Minimum Of Seven (7) Days Upon Completion Of The Installation Of The Pv System, To Be Witnessed By Pnoc And Representatives Of The Building Owner. The Schedule And Duration Of The Testing And Commissioning Shall Be Mutually Agreed By The Contractor, Pnoc And Building Owner. However, The Testing And Commissioning Activities Shall Be Satisfactorily Completed Within The Time Required Under The Contract. Any Corrections Resulted From Errors In The Workmanship Or Design Made By The Contractor Which Were Found During The Conduct Of Testing And Commissioning Or Prior To The Rooftop Solar Pv System Operation Thereon, With The Resulting Extra Expenses Due To Repair Or Cost For The Replacement For Damaged Equipment/materials Shall Be Solely Charged To The Account Of The Contractor. Testing And Commissioning Shall Be Performed In A Systematic Process Whereby All Systems And Equipment Are Tested And Brought Into Operation And Performed Interactively According To The Design Intent And In Accordance With The Performance Criteria Set Upon. Equipment And Accessories Shall Be Inspected To Determine The Completeness Of The Pv System And Conformance In Accordance With The Specifications. All Testing Instruments Including Consumables, Temporary Structures, And Manpower Required For The Testing And Commissioning Activities Shall Be Provided And At The Account Of The Contractor. The Contractor Shall Ensure That The Rooftop Solar Pv System Operates With Zero Export To The Distribution Grid By Configuring Inverters To Clip Any Excess Energy Generated. The Contractor Shall Also Arrange The Joint Inspection With The Representatives Of Distribution Utility And The Office Of Building Official (if Applicable) To Conduct Demonstration Of The Required Features Of The Rooftop Solar Pv System. This Is For The Eventual Acceptance Of The System By The Du And Lgu-obo By Furnishing The Necessary Certificates. Pnoc Shall Release A “certificate Of Project Completion” After The Testing And Commissioning Provided That All Works Have Been Performed And All Issues Have Been Addressed. ● Testing And Commissioning Plan The Contractor Shall Submit Tcp/procedures Prior To The Conduct Of Testing And Commissioning For Pnoc’s Review And Approval. The Tcp Shall Include The Following Information: ✔ Itinerary (date) Of The Testing And Commissioning; ✔ Detailed Methodology And Step-by-step Procedures; ✔ List Of Tools And Equipment, Including Ppe, To Be Used; ✔ Manpower Requirement; ✔ Hazards And Safety Protocol; And ✔ Target Results Or Acceptance Criteria. ● Testing And Commissioning Works The Minimum Testing And Commissioning Shall Include The Following: ✔ Inspection And Calibration Of Tools And Testing Instruments; ✔ Visual And Physical (quality And Quantity) Inspection Of The Installed Equipment And Appurtenances; ✔ Torque Test Of All Terminations And Mounting; ✔ Continuity Test (open Circuit And Closed Circuit) Of All Breakers, Fuses, Switches, Protection Devices And Other Equipment With Circuitry; ✔ Insulation Test Of All Dc And Ac Wires Including Grounding (line-to-line And Line-to-ground); ✔ Open Circuit Voltage/ Short Circuit Current String Test; ✔ Polarity Test; ✔ Phase Sequence Test; ✔ Ac Operating Voltage Test; ✔ Inverter Synchronization Test; ✔ Inverter Frequency Test; ✔ Inverter Power Generation Test; ✔ Operating Voltage And Operating Current String Test; ✔ Thermal Scanning; ✔ Optimizer Device Functionality; ✔ Voltage Harmonic Rise - Should Not Be Greater Than 5% Or Inverter Specification (whichever Is Lower); ✔ Lighting Arrester Grounding And Counter Tests; ✔ Anti-islanding Test; ✔ Cease To Energize Test; And ✔ Other Necessary Tests The Minimum Tools And Equipment To Be Used Shall Include The Following: Torque Wrench; Clamp Meter; Irradiance Meter; Thermal Scanner; Power Quality Analyzer; 2-way Radios; Insulation Resistance Tester; Earth Ground Tester; And Lock-out/tag-out The Contractor May Use A Multi-function Instrument That Is Capable Of Performing The Testing And Commissioning Such As A Solar Pv Installation Tester. Personnel Who Will Conduct The Testing And Commissioning Shall Be Equipped With The Minimum Ppe: ✔ Safety Shoes (electrical Hazard Compliant); ✔ Safety Jacket; ✔ Safety Pants; ✔ Electrical Gloves (1kv); And ✔ Protective Eye Glass. The Contractor Shall Also Provide A First-aid Kit And Fire Extinguisher (dry Powder). ● Testing And Commissioning Report The Contractor Shall Submit The Tcr After The Completion Of The Testing And Commissioning. The Tcr Shall Be Reviewed And Accepted By Pnoc And Building Owner Representative(s). 4.5. Operation And Maintenance The Contractor Shall Perform A One-year O&m Support To Pnoc. The Contractor Shall Provide A Comprehensive One-year Maintenance Plan, Which Shall Include, But Not Limited To, Daily Monitoring Of System Performance, Preventive Maintenance And Repair Works, Technical Support In Case Of Unforeseen Decreasing Pv System Performance, And End-user Training. The Training Shall Include, But Not Limited To Lectures And On-site Strategy Covering The Methods Of Operation, Maintenance, Basic Troubleshooting, And Management Of The Facility. All Costs And Expenses For The Training, Except Those Incurred By Pnoc Which Include, But Not Limited To Their Own Transportation And Accommodation Expenses, Shall Be Borne By The Contractor. A Corresponding Certificate Of Completion Shall Be Issued To The Participants In The Training. During The One-year O&m, The Epcc Contractor Shall Guarantee The Minimum Annual Production Of 30,132.00 Kwh For The Rooftop Solar Pv System. If Ever The Minimum Annual Pv Production Was Not Achieved Mainly Due To Uncontrollable Factors, Then No Penalty Will Be Imposed On The Contractor. However, If Defects In Any Of The System Components, Especially In The Inverters, Are Found To Contribute To The Performance Issues Of The Pv System, Then The Contractor Shall Pay A Corresponding Compensation Equivalent To The Total Amount Of Revenue Lost To Pnoc From The Declared Minimum Annual Production Guarantee Of 30,132.00 Kwh. Moreover, The Cost Of Any And All Rework And/or Restoration Of Damaged Properties Due To The Contractor’s Poor Workmanship Or Negligence Shall Be Borne By The Contractor. 5. Deliverables The Contractor Shall Ensure That The Following Deliverables Must Be Provided To Pnoc With Physical Copies As The Official Submission And Electronic Copies As Advance Submissions. Any Later Correction And Changes Found Necessary By Pnoc, And All Resulting Additional Costs And/or Delays Shall Be Of The Contractor’s Account. Pnoc Reserves The Right To Reproduce Any Drawings Or Documents Received From The Contractor As May Be Necessary. The Contractor Shall Provide All The Necessary Deliverables Before The Start Of The Testing And Commissioning, Except For The Deliverables That Need To Be Submitted At Earlier Date For Review And Approval Of Pnoc (e.g., Detailed Project Plan And Timeline, Site And Energy Yield Assessment Reports, Detailed Project Designs And Engineering Plans, And Procurement Records And Equipment Warranties). 5.1. Documentation ● Detailed Project Plan And Timeline ● Site And Energy Yield Assessment Reports ● Detailed Project Designs And Engineering Plans ● Procurement Records ✔ Bill Of Materials ✔ Shop/fabrication Drawings ● Installation And Commissioning Reports ● Wiring And Termination Diagrams ● As-built Drawings (power & Control Circuits) And Electronic Programs/ladder Logic Diagrams ● Equipment And O&m Manuals ● List Of Necessary Spare Parts, Tools, And Consumables ● Warranty Certificates Of The Solar Panels And Balance Of System (bos) And All Other Applicable System Components And Tools 5.2. Performance Guarantees ● Assurance Of System Performance Metrics ● Warranty And Maintenance Agreements 5.3. Operation And Maintenance (o&m) ● Detailed One-year O&m Plan ● Regular Maintenance Schedule And Procedures ● Immediate Response And Repair Protocols ● Performance Monitoring And Reporting ● List Of Necessary Spare Parts, Tools, And Consumables 6. Commencement Date And Period Of Implementation The Commencement Date Of The Project Shall Be Upon Receipt Of Notice To Proceed (ntp). There Will Be Two (2) Main Activities For This Entire Engagement: The Epcc And O&m Support. The Duration Of The Epcc And O&m Support Shall Be Ninety (90) Maximum Days From The Receipt Date Of The Notice To Proceed And 365 Days From The Official Start Of Operation Of The 25 Kwp Rooftop Solar Pv System, Respectively. 7. Payment Terms Milestone Payments Will Be Adopted Where The Payment Shall Be Released Upon Reaching The Specific Project Milestone, To Ensure That These Conform To The Requirements Set For The Purpose. The Payments Are Subject To The Usual Government Accounting And Auditing Requirements. Hence, The Contractor Is Expected To Be Familiar With The Government Accounting And Auditing Manual (gaam). Project Milestone* Percentage Of Payment Completion Of Installation And Testing & Commissioning 90% Handover And Completion Of Training For Building Operators 10% *retention Money: 10% For Every Progress Billing. 8. Evaluation Criteria Bids Exceeding The Identified Approved Budget For The Contract (abc) Will Automatically Be Disqualified. The Selection Of The Contractor Will Be Based On: 8.1. Experience And Track Record In Similar Projects • Bidders Must Have Completed Solar Pv Contracts With A Minimum Total Aggregate Installed Capacity Of 1 Mwp, Where At Least Two (2) Contracts Must Be Fully Operational For The Last Two (2) Years, From The Date Of Bid Submission. • Must Be Compliant With The Iso 9001:2015 Standard On Quality Management System (qms). 8.2. Technical Expertise And Key Personnel The Contractor Shall Employ And Certify To Their Competency The Minimum Key Personnel Dedicated For The Project. Personnel Qty Qualifications Experience Project Manager 1 Shall Be Licensed Electrical Engineer ● Has Completed At Least Three (3) Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp) ● Minimum Of Three (3) Years’ Experience In Solar Project Management Electrical Design Engineer 1 Shall Be Licensed Electrical Engineer ● Has Completed At Least Three (3) Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp) ● Minimum Of Three (3) Years’ Experience In Design Of Solar Project Structural Design Engineer 1 Shall Be Licensed Civil Engineer ● Has Completed At Least Three (3) Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp); Minimum Of Three (3) Years’ Experience In Structural Integrity Assessment Project Site Engineer 1 Shall Be Licensed Electrical Engineer ● Has Completed At Least Three (3) Years Of Experience In Project Supervision Of Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp); Safety Officer 1 With Bachelor’s Degree And Either Bosh Or Cosh Certification ● Minimum Of Three (3) Years Of Experience In Construction. Qa/qc Engineer 1 Shall Be Licensed Electrical Engineer ● Minimum Of Three (3) Years Of Experience In Construction Of Solar Pv Projects. Testing And Commissioning Engineer 1 Shall Be Licensed Electrical Engineer ● Has Completed At Least Three ● (3) Years’ Experience In Testing And Commissioning Of Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp); Must Have Adequate Knowledge In Inverter Programming Configuration And Programmable Logic Controllers. The Contractor May Nominate The Personnel In Dual Positions, Except For The Project Manager, For As Long As They Are Qualified And Capable Of Doing Multiple Tasks And With The Assurance That It Can Deliver The Work On Time Without Compromising The Quality. 8.2.1. Roles Of The Key Personnel ● Project Manager - Shall Be The Single Point Of Contact With Pnoc For All Matters Pertaining To The Project. The Project Manager Shall Always Be Available During Weekly Meetings And In Cases Where His/her Presence Is Needed. ● Electrical Design Engineer - Shall Be Responsible For The Engineering Design Of The Pv System. The Design Team Shall Always Be Available During Meetings Pertaining To The Design And Specifications. ● Structural Design Engineer – Shall Be Responsible For The Validation Of The Structural Integrity Of The Building(s). ● Project Site Engineer - Shall Be In-charge Of The Overall Supervision Of The Project Execution. The Project Engineer Shall Always Be Available At The Site During The Epcc. During The Three-year O&m Period, He/she Shall Conduct All Required O&m Activities For The Project. ● Safety Officer – Shall Ensure The Safety And Health Of All Personnel Involved In The Construction By Monitoring And Assessing Possible Hazards In The Area. ● Qa/qc Engineer – Shall Ensure That All Delivered Materials And Works Performed Are Within Standards And Specifications. ● Testing And Commissioning Engineer – Shall Lead The Proper Testing And Commissioning Of The Pv System. 9. Project Schedule As Part Of Bid Submission, The Contractor Shall Provide The Project Schedule, Which Should Include Key Milestones Such As: 9.1. Completion Of Site And Energy Yield Assessments. 9.2. Procurement And Delivery Of Equipment. 9.3. Completion Of Installation And Commissioning. 9.4. Handover And Training For Building Operators. 9.5. One-year O&m Period. The Contractor Shall Use Applicable Software Or Computer Programs In Presenting The Project Schedule. 10. Preliminary Design Drawings The Preliminary Design Shall Be Provided For The Rooftop Solar Pv System To Give An Overview Of The Project To Be Developed, As Part Of The Bid Submission Of The Contractor. This Must Be Adequate And Sufficient To Understand The Concept And Orientation Of The Pv System Being Proposed. Design Drawings Shall Be Submitted In A3 Size, Including, But Not Limited To The Following: Sheet Content Cover Page Project Title G / 1 List Of Drawings, Legend And General Notes G / 2 Project Location Map, Site Development Plan, Project Site Conditions And Technical Features E / 1 Tapping Point E / 2 Single Line/riser Diagram E / 3 Dc And Ac Load Schedule Calculation E / 4 Control And Monitoring System Topology E / 5 Solar Pv Array Stringing Plan E / 6 Dc, Ac And Communication Cable Routing Details E / 7 Proposed Grounding System Location And Wiring E / 8 Ct And Metering Installation E / 9 Lightning Arrester And Grounding S / 1 Solar Pv Array Mounting & Framing Details S / 2 Inverters Station And Tapping Point Station Details S / 3 Access Ladders/railings For Maintenance S / 4 Concrete Roof Deck Foundation And Calculation (as Needed) 11. Compliance With Industry Standards And Codes Without Limiting The Contractor’s Obligations, All Engineering And Construction/installation Works Performed, All Equipment Furnished, And All Tests Carried Out Under This Engagement Shall Be Undertaken In Accordance With The Latest Industry Standards And Regulation, Including, But Not Limited To The Following: ● Grid Code Or Distribution Code ● Distribution Services And Open Access Rules (dsoar) ● Philippine Electrical Code (pec) ● National Building Code Of The Philippines (nbcp) ● National Fire Protection Association Standards (nfpa) ● National Structural Code Of The Philippines (nscp) ● Revised Fire Code Of The Philippines Of 2008 ● International Electrotechnical Commission (iec) Standards ● Underwriter’s Laboratories Inc. (ul) And/or Factory Manual (fm) Or Equivalent Standards 12. Weekly Construction Meetings And Progress Reports The Contractor Shall Conduct Weekly Construction Meetings To Be Held Either On Site Or Online And Provide Progress Reports. Progress Reports Must Be Submitted To Pnoc Also At A Weekly Basis, Which Shall Include Program Of Work, Materials Delivery Status And Accomplishment And Target Report. For Urgent Matters, Pnoc May Advise Emergency Meetings. ● Program Of Work – Shall Include Pert/cpm, S-curve, Bar Chart, Manpower, And Equipment Utilization Schedule. The Contractor Shall Utilize Applicable Software Or Computer Programs In Presenting The Program Of Work. ● Materials Delivery Status – Shall Reflect The Status Of All Materials Being Procured Including The Descriptions, Quantity, Name Of Suppliers, Purchased Order Number, Eta Site, Etc. ● Accomplishment And Target Report – Shall Be Presented In Ms Powerpoint Or Equivalent. It Should Include The Percentage Of Weekly Accomplishments, Safety Reports And Targets. In Case Of Delays Or Slippage, The Contractor Shall Provide A Detailed “catch-up” Plan. 13. Workmanship Workmanship Shall Follow The Iso 9001:2015 Standard On Quality Management System (qms). The Contractor Shall Accept Full Responsibility For Its Work In The Design, Specifications, Procurement, Fabrication, Manufacture, Construction, Erection, Installation, Calibration And Testing, Quality Control, Documentation, Testing And Commissioning And Performance Testing. The Contractor Shall Be Responsible For The Safety And Security Of Its Personnel Within The Project Site(s) And Provide Proper Personal Protective Equipment (ppe). The Contractor Shall Also Be Responsible For All Compliance With The Distribution Utility (du) And Energy Regulatory Commission (erc) Requirements To Attain Smooth Synchronization And Commercial Operation. The Contractor Shall Be Deemed Solely Liable For All Its Suppliers And Subcontractors And Shall Compensate Pnoc Against All Third-party Claims Or Infringement Of Patent, Trademark, Or Industrial Design Rights Arising From Use Of The Supplied Equipment Or Any Part Thereof. 14. Certificate Of Acceptance Certificate Of Acceptance For Accomplished Works Shall Be Issued To The Contractor By Pnoc To Certify Its Successful Execution And Performance. ● A Certificate Of Partial Project Completion Shall Be Issued After The 90% Completion Of The Scope Of Work; And ● A Certificate Of Final Acceptance Shall Be Issued By Pnoc After The Completion Of The Defects And Liability Period And The Submission Of Warranty Certificates And Security. 15. Project Turnover The Project Shall Be Turned Over To Pnoc Upon Completion Of The Scope Of Work. The Contractor Shall Issue An Endorsement Letter For Proper Turnover. 16. Warranty Certificates The Contractor Shall Turnover The Warranty Certificates For The Following Structures And Equipment To Pnoc Prior To Issuance Of Certificate Of Final Acceptance: ● A Twenty-five (25)-year Linear Power Warranty From The Manufacturer On The Solar Pv Modules With At Least Eighty Percent (80%) Power Output Guaranteed At Twenty-five (25) Years. The Solar Pv Module Manufacturer Shall Confirm That The Warranty Applies On An “as Installed Basis,” I.e., It Will Confirm The Modules Were Installed According To Its Requirements And Specifications For Installation. ● A Fifteen (15)-year Warranty On The Permanent Structures Which Include Mounting And Racking Systems Used In The Rooftop Solar Pv System. ● A Ten (10)-year Warranty From The Manufacturer On The Solar Pv Modules. The Pv Module-manufacturer Shall Confirm That The Warranty Applies On An “as Installed Basis,” I.e., It Will Confirm The Pv Modules Were Installed According To Its Requirements And Specifications For Installation. ● A Five (5)-year Warranty From The Manufacturer On The Inverters. The Inverter Manufacturer Shall Confirm That The Warranty Applies On An “as Installed Basis,” I.e., It Will Confirm The Inverters Were Installed According To Its Requirements And Specifications For Installation. ● A One (1)-year Warranty For Safety And Protection Devices, Cables, Instrumentation, And Control/ Communication Devices Including Software, Ip Cameras And Web Portal And All Other Accessories Used In The Solar Pv System. 17. Defects And Liability Period Defects And Liability Period Shall Include Servicing Of Defective Goods And Services Under The Warranty Obligations And Conditions Stipulated In The Contract. Repairs, Troubleshooting, And Other After-sales Support To Commence Within Seven (7) Calendar Days Upon Receipt Of Notification From Pnoc. Replacement For Locally Available Components Shall Not Exceed Fifteen (15) Calendar Days Upon Receipt Of Notification From Pnoc. Replacement For Imported Components Shall Not Exceed Sixty (60) Calendar Days Upon Receipt Of Notification From Pnoc. 18. Spare Parts, Tools, And Consumables The Contractor Shall Supply The Necessary Spare Parts, Tools, And Consumables For The Installation, Testing And Commissioning, As Well As The Operation And Maintenance Of The Project. These Items Will Be Turned Over To Pnoc Upon Completion Of Testing And Commissioning. Particulars Qty Unit Electrical Pliers 6" 1 Unit Electrical Pliers 8" 1 Unit Long Nose Pliers 6" 1 Unit Long Nose Pliers 8" 1 Unit Side Cutter Pliers 6" 1 Unit Side Cutter Pliers 8" 1 Unit Allen Wrench (black Iron), Metric 1 Set Crimping Tools (rj45) 1 Unit Screwdriver (flat, 8") 1 Unit Screwdriver (cross, 8") 1 Unit Adjustable Wrench 1 Unit Combination Wrench (applicable Sizes) 1 Set Toolbox 20" (big) 1 Unit Clamp Meter (1,000volts; With Rogowski Coil) 1 Unit Vice Grip 8" 1 Unit Torque Wrench 3/8” Square Drive With Complete Set Of Sockets (solar Pv For Distribution Panel) 1 Set Portable Washer With Pump, 7.5mpa Pressure, 5 Liter/minute 1 Unit 16 Ton Quick Hydraulic Crimper Cable Plier Tool Kit, 16-300mm/11 Die 1 Unit Dry Chemical Fire Extinguisher (10 Pounds) 1 Unit Rj 45 Connector (100pcs Per Pack) 1 Pack Electrical Tape (0.16mm X 19mm X 8meters; Black) 5 Roll Cable Tie (uv Resistant; 12”; 100pcs Per Pack) 1 Pack Rubber Tape (18mm X 8meters; Black) 1 Length Others (please Specify, If Needed) 19. Allied Services 19.1. Markings And Labeling The Contractor Shall Provide Markings And Labelling On All Electrical Equipment (including Wires) In Accordance With Applicable Codes And Standards Or As Otherwise Agreed Upon With The Building Owner. Markings Shall Be Clearly Visible, Located Visibly On The Equipment, Constructed And Installed To Remain Eligible For The Whole Of The Design’s Life Of 25 Years. The Marking And Labeling Shall Be Compliant With The Following Codes: ● Pec Article 6.90 And Article 1.10 ● Ul 696 19.2. Safety Signages And Fire Extinguishers The Contractor Shall Provide Safety Signages As Per Standards Including Warnings For High Voltage, Cable Burial, Etc. The Contractor Shall Likewise Provide A Fire Extinguisher To Be Mounted Near Each Of The Identified Solar Array Stations, Inverter Station And Tapping Point Station As Per Design Drawings. 19.3. Power Supply The Contractor Shall Provide Power Supply, Complete With Protection Devices (e.g., Circuit Breakers, Avr, Etc.) For Equipment That Will Require Power Such As Poe Hub, Inverter Controller, Router, Etc. The Contractor Shall Identify The Location Of The Tapping Source And Request Permission To The Building Owner. 19.4. Water Source The Contractor Shall Coordinate With The Building Owner For The Location Of The Water Source To Be Used During Maintenance (e.g., Pv Module Cleaning). 19.5. Canopy In Case An Inverter Station Or Any Equipment Is Placed Outdoors, A Canopy Shall Be Provided As Per Manufacturer’s Standards And Recommendation. 19.6. Access Platforms, Stairs And Safety Handrails The Contractor Shall Provide Access Such As Sufficient Portable Access Ladder Along The Pv Facility For Safety And Protection During Construction And Pnoc’s Operations And Maintenance. The Contractor Shall Provide Anchors At Strategic Locations For Safety Harnesses. 19.7. Relocation Or Modification Of Existing Structures The Pv System Shall Be Designed With No Requirement For Relocation Or Modification Of The Existing Structures. In Extreme Cases When Relocation Or Modification Of Existing Structures Is Necessary, The Contractor Shall Submit Modification Or Relocation Plan To Ensure That The Structures Shall Be Maintained, Restored Or Upgraded. 20. Available Data And Schedule Of Site Inspection Potential Bidders Can Access The Relevant Site Data (e.g., Electric Consumption Information, Plans, And Drawings) Via The Following Link: • Https://bit.ly/carmona-water-district The Site Inspection Is Scheduled For October 22 And 25, From 9:00 Am To 12:00 Pm (can Be Subject To Change). Bidders Must Inform Pnoc Representatives In Advance Using The Contact Details Provided Below: • Louie Aaron L. Razon: +639564761790 • Richard Miguel D. Allauigan Jr.: +639178460403 • Patrick Jose Iv V. Andaya: +639369318841 21. Technical Specifications And Standards 21.1. Design Calculations The Design Of The Pv System Shall Be For A Minimum Service Life Of Twenty-five (25) Years. Design Shall Consider Service Conditions That Will Affect The Performance Of The Solar Pv System Such As Irradiation, Uv Radiation, Temperature Variations, Rainfall Intensity, Humidity, Pollution Etc. Design Shall Be Able To Protect And Harness The Equipment From Natural Calamities Such As Earthquake, Tropical Typhoons, Cyclones And Wind Gustiness Prevailing In The Philippines. 21.1.1. Electrical Design Maximum Dc Voltage Per String Shall Not Exceed 1500 Volts At A Temperature Of 15 Degrees Celsius. Minimum Dc Voltage Per String Shall Be More Than The “minimum Input Voltage” Of The Inverter At A Temperature Of 50 Degrees Celsius. Minimum Dc Voltage Per String After 20 Years Shall Be More Than The “minimum Input Voltage” Of The Inverter At A Temperature Of 50 Degrees Celsius. Maximum Dc Power Per Array (combination Of Strings) Shall Be Less Than The Maximum Allowable Generator Power Of Inverter. Maximum Voltage Drop Between Equipment To Equipment Shall Not Exceed 1% On Dc System And 5% On Ac System. 21.1.2. Structural Design Seismic Loading Shall Be Selected To Ensure The Performance Criteria Set Out Below Are Achieved: ● All System’s Components Which Are Critical To The Generation Of Electricity Shall Remain Undamaged And Operational Following A Moderate Earthquake; ● In Case Of A Massive Earthquake, The Damage To Structures And Equipment Shall Be Limited To That Which Can Be Repaired Sufficiently Quickly For The Generation Of Electricity To Resume Safely Within Thirty (30) Days, Unless Otherwise The Main Building Has Collapsed; And ● Potential Costs Of Repair Or Replacement And The Duration Of Inability To Generate Electricity After A Large Seismic Event Shall Be Minimized. The Wind Resistant Design Required For The Facility Shall Be At Minimum Of 270 Kph. In Case The Basis For Wind Resistant Design In The Latest National Structural Code Of The Philippines (nscp) Is Higher, Then Nscp Shall Govern. 21.2. Minimum Pv System Components Specifications 21.2.1. Solar Pv Modules The Modules Must Follow The Iec 61215 Standards (i.e., Crystalline Silicon Terrestrial Photovoltaic Modules; Design Qualification And Type). These Shall Be Made Of Monocrystalline Material Solar Cells, Tested In Extreme Weather Conditions, And Equipped With Safety Protection Mechanisms. These Shall Also Have A Minimum Efficiency Of 17% At Standard Testing Conditions (stc). The Solar Pv Panels Supplied Must Include A Performance Warranty Guaranteeing No More Than 2% Efficiency Degradation In The First Year And No More Than 0.5% Annual Degradation Thereafter. At The End Of 25 Years, The Panels Must Still Produce At Least 85% Of Their Original Rated Power Output. The Solar Pv Modules Supplied Must Be Manufactured By A Tier 1 Manufacturer As Defined By Industry-recognized Standards Such As Bloomberg New Energy Finance (bnef) Or Equivalent. 21.2.2. Pv Mounting System The Pv Mounting System Shall Be Suited To The Environment And Atmospheric Conditions (e.g., Corrosion, Salt). Structures Shall Be Fixed, Metallic And Have Appropriate Design And Adequate Strength Which Can Withstand The Load Of The Modules, Cyclonic And High Wind Velocities As Applicable To The Site Condition. The Material Shall Be Robust And Non-corrosive, Made From Anodized Structural Grade Aluminum 6005 T5 And/or Stainless-steel Components Or Equivalent. Use Of Different Metals Shall Be Avoided Where Practically Possible To Prevent Galvanic Corrosion. The Structure Shall Prevent Water Accumulation. The Mounting System Must Be Compliant To As/nzs1170.2:2011 Amdt 2-2012 Standard Or Equivalent. 21.2.3. Inverter The Inverter To Be Used Shall Be String Type, Weatherproof And Equipped With A Safety Protection Mechanism. The Inverter Shall Be Compatible With The Existing Electrical System. The Inverter And Its Appurtenances Shall Be State-of-the-art With Energy Management And Communication System And Maximum Power Point Trackers (mppt) For Optimum Performance. The Inverter Shall Have Efficiency Of Not Less Than 98.5%, With A 10-year Guaranteed Service Life. It Also Must Have The Following Minimum Communication Specifications: Wlan/ethernet, Wi-fi, And 4g/3g/2g. The Mounting Shall Be Robust And Non-corrosive, Made From Hot-dipped Galvanized Structural Steel Or Equivalent. The Foundation Shall Be Fixed And Secured. The Inverter Shall Have Adequate Spacing, Free From Obstructions And Well Ventilated. 21.2.4. Inverter Controller The Inverter Controller Shall Be The Central Communication Unit For System Monitoring, Recording Data And Controlling. It Shall Be Capable Of Interconnection Of Other Measuring Devices Such As Solarimeter, Weather-meter, Etc. 21.2.5. Dc Combiner In Cases Where Design Requires The Need For A Dc Combiner, The Dc Combiner Shall Be Made Of Glass-fiber Reinforced Polyester Material Or Approved Equivalent. Enclosure Protection Shall Be Sealed, Dust Proof, Vermin, Waterproof And Sturdy – Compliant To Ip65/nema 3r Or Equivalent. Mounting May Be Wall-mounted Type Or Stand-alone Support. The Dimensions And Thickness Are As Per Manufacturer’s Standard. It Shall Be Rated 1500vdc Minimum. The Dc Combiner Shall Have Appropriate Cable Entry Points, With Cable Glands, Fitted For Input And Output Cables And A Lockable Door. The Dc Combiner Shall Be Equipped With Auxiliaries Such As Circuit Breakers, Surge Protection Devices And Grounding Terminals, Mounted On Din Rail Or Equivalent And With Adequate Spacing For Easy Termination And Testing. Auxiliaries Shall Conform To Iec Standards Or Equivalent. All Circuit Breakers And Fuses Shall Be Compliant With Iec 60947 Part I-iii, Is 60947 Part I-iii And En 50521 Or Equivalent. The Voltage Rating Shall Be A Minimum Of 1000vdc. The Ampere Trip/ampere Frame, Number Of Poles And Other Mechanical Parameters Shall Be As Per Design Standards. 21.2.6. Ac Combiner Enclosure Protection Shall Be Sealed, Dust Proof, Vermin, Waterproof And Sturdy – Compliant To Ip65/nema 3r Or Equivalent. Mounting May Be Wall-mounted Type Or Stand-alone Support. The Dimensions And Thickness Are As Per Manufacturer’s Standard. It Shall Be Rated 0.6/1kv Minimum. The Ac Collector Shall Have Appropriate Cable Entry Points, With Cable Glands, Fitted For Input And Output Cables And Lockable Doors. The Ac Collector Shall Be Equipped With Auxiliaries Such As Circuit Breakers (mounted On Busbar With Adequate Spacer) And Neutral And Grounding Terminal Mounted On Din Rail Or Equivalent And With Adequate Spacing For Easy Termination And Testing. Auxiliaries Shall Conform To Iec Standards Or Equivalent. All Circuit Breakers Shall Be Compliant With Iec 60947 Part I-iii, Is 60947 Part I-iii And En 50521 Or Equivalent. The Minimum Voltage Rating Shall Be Equivalent To Inverter Output Voltage. The Ampere Trip/ampere Frame, Number Of Poles And Other Mechanical Parameters Shall Be As Per Design Standards. 21.2.7. Transformer In Cases Where Design Requires The Need For A Transformer, The Transformer Configuration Shall Be Based On The System Configuration Or Topology Between The Inverter I.e., Tn-s, Tn-c, Tn-c-s, Tt And It And Grounding Configuration And Voltage. Depending On The Location, The Transformer Shall Either Be Outdoor Type Or Indoor Type In Compliance With Nema Or Ip Standards. The Compartment Shall Be Metal-enclosed And Non-corrosive. The Transformer Shall Be Dry-type, Self-cooled And Floor Mounted. The Foundation Shall Be Equipped With An Anti-vibration Pad Or Equivalent. The Transformer Shall Be Ul/iec Listed Or Equivalent. 21.2.8. Transient Voltage Surge Suppressor With Isolation Switch The Tvss Shall Be Capable Of Bi-directional Filtering Of Harmonics And Surges That May Be Created From The Pv System And From The Grid. The Surge Protection Devices Shall Be Compatible With The Existing Electrical System. The Ampere-interrupting Capacity (aic) Rating Of The Devices Shall Be Equal To Or Greater Than The Available Fault Current To Which They Might Be Subjected. Enclosure Protection Shall Be Sealed, Dust Proof, Vermin, Waterproof And Sturdy – Compliant To Ip65/nema 3r Or Equivalent. It Shall Be Rated 0.6/1kv Minimum. 21.2.9. Pv Generation (revenue) Meter Including Ct/pt And Terminals The Pv Generation (revenue) Meter Shall Be Digital Multi-function Power Meters Complete With Cts And Potential Fuses. The Meter Shall Conform To The Following Minimum Requirements: ● Iec Or Ansi Revenue Metering Standards (i.e., Class 0.3 Accuracy); And ● Capable Of Providing Outputs And Terminal Strips For Remote Monitoring And Data Acquisition Using Rs485 Or Equivalent. The Meter Shall Be Boxed In A Standard Enclosure With A Viewing Window Made Of Fiberglass Or Equivalent. 21.2.10. Ecb Main Disconnect Switch The Enclosed Circuit Breaker Shall Act As The Main Fault Current Protection Device And Disconnect Switch To Isolate The Solar Pv System From The Existing Electrical System. Enclosure Protection Shall Be Sealed, Dust Proof, Vermin, Waterproof And Sturdy – Compliant To Ip65/nema 3r Or Equivalent. The Dimensions And Thickness As Per Manufacturer’s Standard. It Shall Be Rated 0.6/1kv Minimum. The Circuit Breaker Shall Be Compliant With Iec 60947 Part I-iii, Is 60947 Part I-iii And En 50521 Or Equivalent. The Minimum Voltage Rating Shall Be Equivalent To System Voltage. The Ampere Trip/ampere Frame, Number Of Poles And Other Mechanical Parameters Shall Be As Per Design Standards. 21.2.11. Cables Pv Cables Shall Be Copper Type. It Shall Be Uv-rated, Sunlight-resistant, Water-proof Protection And Manufactured Under Ul Standard. It Shall Be Designed And Manufactured In Accordance With: ● Iec 60811: Insulation And Fire Protection ● Iec 60227 And Iec 60502: Design ● Iec 60228: Conductors ● Ul 1581 (xeno-test), Iso 4892-2 (method A) Or Hd 506/a1-2.4.20: Dc Solar Cables All Power Cables Shall Be Of Xlpe Insulated With Pvc Sheathed, 0.6/1kv Single Or Multicore, Stranded Copper Conductor. The Conductor Shall Be Made From Electrical Purity Copper For Power Cables And Annealed High Conductivity Copper For Control Cables. Conductors Shall Be Stranded For Copper Power Cables And Solid For Copper Control Cables. All Cables Shall Be Designed To Withstand The Mechanical, Electrical, And Thermal Stresses Under The Steady State And Transient/ Fault Conditions. All Cables Shall Be Suitable For High Ambient Temperature, High Humidity And Tropical Climatic Conditions. All Cables Shall Be Color Coded As Per Iec 60364 And Should Be Provided With Tag/marking. All Cable Ties Should Be Uv Protected And Can Withstand High Heat Stress Without Damaging The Cables. Cable Ties Shall Conform To En 50146 And Iec 62275 Standards. Cables To Be Supplied Are Categorized As Follows: Particular Description Requirement Pv String Cables Cables From Pv Strings To Dc Enclosures Must Be 2 X 6mm2 Dc Enclosure Cables Cables From Dc Enclosures To Inverters As Per Pec Standards Inverter Cables Cables From Inverters To Ac Collector As Per Pec Standards Ac Collector Cables Cables From Ac Collector To Transformer As Per Pec Standards Transformer Cables Cables From Transformer To Ecb For Disconnect Switch As Per Pec Standards Tapping Point Cables Cables From Ecb For Disconnect Switch To Tapping Point As Per Pec Standards Grounding Cables Cables For Grounding As Per Pec Standards Neutral Cables Cables For Neutral As Per Pec Standards Communication Cables Cables For Controls And Monitoring Utp, Ethernet, Cat5/cat6 Power Supply Cables Cables For 220-240v Power Supply As Per Pec Standards 21.2.12. Raceways (cable Trays, Conduits, Pvc Pipes And Fittings, Accessories) Cable Trays And Fittings Shall Be Hot-dipped Galvanized With A Minimum Of 2mm Thickness In Accordance With Iec Standards Or Equivalent. Conduit Shall Be Rigid Steel In Accordance With Iec Standards Or Equivalent. Pvc Systems That Are To Be Buried Underground Shall Conform To Iec 61386 Part 24 Standards Or Equivalent. Raceways Shall Be Color Coded As Per Standards Or As Per Existing Color Coding Of The Building. 21.2.13. Lightning Arrester And Grounding System In Cases Where Design Requires The Need For A Lightning Arrester And Grounding System, The Lightning Protection Shall Be Made Of Conventional Lightning Protection Or The Early Streamers Emission (ese) Type. It Shall Be Equipped With A Lightning Strike Counter. The Protection Radius Shall Cover The Whole Solar Pv Facility. The Grounding System Shall Have A Maximum Resistivity Of 5 Ohms. The Size And Diameter Of Bare Copper And Grounding Rod Shall Be As Per Standard. The Safety Protection Devices Shall Provide Optimum Filtering In Relation To The Specification Of Inverter And Pv Panels. The Surge Protection Device Shall Be Compact And Shall Comply In Accordance With The Ul 1449 3rd Edition Testing, Ansi/ieee C62 And Ansi/ieee Std. 1100-1999 The Surge Protection Devices Shall Be Compatible With The Existing Electrical System. The Ampere-interrupting Capacity (aic) Rating Of The Devices Shall Be Equal To Or Greater Than The Available Fault Current To Which They Might Be Subjected. The Grounding Wires Shall Be Placed In A Standard Uv-rated Pvc Or Equivalent. 21.2.14. Pv Monitoring And Data Acquisition System (internet Connection) The Pv Monitoring And Data Acquisition System Shall Be Capable Of Both Remote And Onsite Access And Monitoring Via A Subscription-free Online Platform. The System Shall Be Able To Provide The Following Minimum Data: ● Energy Generation (kwh); ● Power (kw); ● Power Factor; ● Voltage; ● Current; ● Irradiance; ● Weather; And ● Temperature The System Shall Be Capable Of Detecting Failures And Fault Conditions. Data Transmission Shall Be Real-time And Shall Be Equipped With Safety And High-security Protocol. The Data Shall Be Displayed In Graphical Trends And In Figures. Historical Data Shall Be Available For A Minimum Of One (1) Year. 21.2.15. Cctv/ip Surveillance Camera The Cctv/ip Surveillance Camera Shall Be Capable Of Onsite Monitoring, Continuous Recording, And Remote Access And Monitoring Via A Subscription-free Online Platform. Viewing Shall Be Real-time And Can Operate 24/7. Video Recording Shall Be Capable For A Minimum Of One (1) Month. The Camera Shall Be Robust, Weatherproof And With High-resolution. Type Fixed Bullet Video Camera 2 Units Resolution 1080hd Enclosure Weatherproof, Outdoor Ip65 Or Equivalent, Minimum Hard Disk Drive 2tb Sata 6.0gb/s Cache 64mb Surveillance Type Nvr Minimum 8 Channel Ip Camera, Resolution Minimum Of 1920x1080 Poe Hub/switch 8 Ports Cpe/router/modem 1 × Usb 2.0 Port For Connecting 4g/3g Modem As Wan Backup; 4 × Gigabit Wan/lan Ports; Non-wifi Router 21.2.16. Communication And Control Cables, Radio Transmission Or Fiber Optics Or Equivalent If Long Distance Controls Are Needed, A Radio Transmission Or Fiber Optics Or Any Equivalent Communication Protocol May Be Used. In The Case Of Wireless Communication, It Shall Be Equipped With Reliable Communication Equipment Such That It Will Not Create Unacceptable Delays And Interference That Would Compromise The Operability Of The Whole System.

Details: Description Bids And Awards Committee Invitation To Bid Project No.: 2024-01-goods Supply And Delivery Of Various Supplies, Materials, Furniture Ict And Multi-media Equipment For Q1 Of Fy 2024 1. The Deped - Division Of Quezon, Through The Funding Source, Government Of The Philippines (gop) Intends To Apply The Sum Of Four Million Nine Hundred Seventy Thousand Thirteen Pesos & 00/100 (p4,970,013.00) Being The Approved Budget For The Contract (abc) To Eligible Payments Under The Contract For The Supply And Delivery Of Various Supplies, Materials, Furniture, Ict And Multi-media Equipment For Q1 Of Fy 2024. Bids Received That Exceed The Abc Shall Be Rejected At Bid Opening. Project Description/ Intended Completion Date Lot No. Item Description Approved Budget For The Contract (php) Amount Of Bidding Documents Supply And Delivery Of Various Supplies, Materials, Furniture Ict And Multi-media Equipment For Q1 Of Fy 2024/30 Cd 1 Office Supplies And Other Supplies & Materials P 2,783,848.75 P5,000.00 2 Office Supplies And Other Supplies & Materials P 2,186,164.25 P5,000.00 Grand Total P 4,970,013.00 2. The Deped-division Of Quezon Of Region Iv-a, Through Its Bids And Awards Committee (bac), Now Invites Bids For The Above-mentioned Works. Prospective Bidders Must Have An Experience Of Having Completed At Least One (1) Contract That Is Similar To The Contract To Be Bid, And Whose Value, Adjusted To Current Prices Using The Philippine Statistics Authority (ps) Consumer Price Indices, Must Be At Least Fifty Percent (50%) Of The Abc Of The Lot To Be Bid. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii, Instruction To Bidders. 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184, Otherwise Known As The “government Procurement Reform Act”. Bidding Is Restricted To Filipino Citizens/sole Proprietor Ships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183. 4. Interested Bidders May Obtain Further Information From Deped – Division Of Quezon And Inspect The Bidding Documents At The Address Given Below. A Complete Set Of Bidding Documents May Be Purchased By Interested Bidders And Upon Payment Of A Non-refundable Fee For The Bidding Documents In The Amount Stated Above. Only Bidders Who Purchased The Bidding Documents Will Be Allowed To Submit Bids (itb 6.8). Bidding Documents May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps), Www.philgeps.gov.ph, Provided That Bidders Shall Pay The Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. 5. The Department Of Education-division Of Quezon Will Hold A Pre-bid Conference As Shown On The Calendar Of Activities Below, Which Shall Be Open To Prospective Bidders. Activity Date & Time Venue Issuance Of Bidding Documents Feb. 27-29, 2024; March 1-15, 2024 (9:00 A.m. To 4:00 P.m.) March 18, 2024 (9:00-12:00 Nn) Deped-division Of Quezon, Talipan, Pagbilao, Quezon Pre-bid Conference March 5, 2024 (1:30p.m.) Deped-division Of Quezon, Talipan, Pagbilao, Quezon Final Submission And Opening Of Bids March 18, 2024 (1:30p.m.) Deped-division Of Quezon, Talipan, Pagbilao, Quezon 6. Bids Must Be Delivered To The Address And On The Date And Time Stated Herein. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 18. A Valid Bid Securing Declaration Must Accompany The Bid(s) In Lieu Of The Bid Security. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Opening Of Bids At The Address Stated Herein. Late Bids Shall Not Be Accepted. A Product Sample Shall Be Presented During Post-qualification And Shall Be Of Known Brand And Of Good Quality Otherwise, Non-compliance May Result To Disqualification. Only One (1) Representative Per Bidder Will Be Allowed Entry Into The Venue / Conference Room. For The Purpose Of Constituting A Quorum, Both Physical And Virtual Presence Of The Bac Members Shall Be Considered Pursuant To Gppb Resolution No. 09-2020. 7. The Deped – Division Of Quezon Of Region Iv-a Reserves The Right To Accept Or Reject Any And All Bids, Declare A Failure Of Bidding, Not Award The Contract(s) At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Or Annul The Bidding Process Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 8. For Further Information, Please Refer To: Joepi F. Falqueza Bac Chairman Deped – Division Of Quezon Talipan, Pagbilao, Quezon Contact No. 042-784-0366 9. You May Visit The Following Websites: For Downloading Of Bidding Documents: • Philgeps: Https://notices.philgeps.gov.ph/ • Deped-quezon Website: Www.depedquezon.com.ph Joepi F. Falqueza Asst. Schools Division Superintendent Bac Chairperson Technical Specifications Lot 1 Item No. Unit Item Description Qty Unit Cost Total Cost Office Supplies 1 Piece Clearbook, 20 Transparent Pockets, A4 35 63.50 2,222.50 2 Piece Clearbook, 20 Transparent Pockets, Legal 70 99.75 6,982.50 3 Piece Clearbook, 20 Transparent Pockets, Legal, Orange 11 150.00 1,650.00 4 Piece Eraser, Plastic/rubber 13 30.00 390.00 5 Piece Sign Pen, Extra Fine, Black 250 34.00 8,500.00 6 Piece Sign Pen, Fine Tip, Black 250 34.00 8,500.00 7 Piece Sign Pen, Medium Tip, Black 100 34.00 3,400.00 8 Piece Gelpen, Black, Pin Tip Size, 0.4mm 30 34.00 1,020.00 9 Piece Sign Pen, Liquid Or Gel, Black Pin Tip Size .3mm 12 34.00 408.00 10 Piece Sign Pen, Extra Fine, Blue 50 34.00 1,700.00 11 Piece Sign Pen, Fine Tip, Blue 100 34.00 3,400.00 12 Piece Sign Pen, Medium Tip, Blue 50 34.00 1,700.00 13 Piece Gelpen, Blue, Pin Tip Size, 0.4mm 50 34.00 1,700.00 14 Piece Sign Pen, Liquid Or Gel, Blue Pin Tip Size .3mm 4 34.00 136.00 15 Piece Pentel Signpen, Blue, 0.07mm 6 99.00 594.00 16 Piece Gelpen, Green, Pin Tip Size, 0.4mm 30 34.00 1,020.00 17 Piece Sign Pen, Extra Fine, Red 10 34.00 340.00 18 Piece Sign Pen, Fine Tip, Red 25 34.00 850.00 19 Piece Sign Pen, Medium Tip, Red 3 34.00 102.00 20 Piece Sign Pen, Liquid Or Gel, Red Pin Tip Size .3mm 4 34.00 136.00 21 Bottle Ink, For Stamp Pad, 50ml, Black-52, Blue-2 54 240.00 12,960.00 22 Piece Philippine National Flag 4 1,550.00 6,200.00 23 Piece Glue, 130g 50 75.00 3,750.00 24 Box Staple Wire, Heavy Duty (binder Type), 23/13 5 130.00 650.00 25 Box Staple Wire, Standard #35 100 65.00 6,500.00 26 Roll Tape Masking, 24mm 40 62.00 2,480.00 27 Roll Tape Masking, 48mm 23 90.00 2,070.00 28 Roll Tape, Packaging, 48mm 21 80.00 1,680.00 29 Roll Tape, Transparent, 24mm 170 55.00 9,350.00 30 Roll Tape, Transparent, 48mm 116 65.00 7,540.00 31 Piece Ruler, Plastic, 12inches 14 45.00 630.00 32 Piece Blade, For General Purpose Cutter/utility Knife, 10's 26 40.00 1,040.00 33 Piece Calculator, Compact, 12 Digits, Heavy Duty 14 850.00 11,900.00 34 Box Clip, Backfold, 19mm 32 44.50 1,424.00 35 Box Clip, Backfold, 25mm 46 55.50 2,553.00 36 Box Clip, Backfold, 32mm 56 80.00 4,480.00 37 Box Clip, Backfold, 50mm 43 127.50 5,482.50 38 Piece Correction Tape, 8 Meters 379 50.00 18,950.00 39 Piece Cutter/utility Knife., For General Purpose 55 189.00 10,395.00 40 Piece Data File Box, Made Of Chipboard, With Close End, 3mm Thick,6" W-125mm, H-230mm, L-400mm, Red-7, Green-39, Blue-146 138 225.00 31,050.00 41 Piece Data File Folder, Horizontal, Chip Board: 2.55mm Thick, Leatherette Paper Taglia Lock, W-75mm, L-380mm, H-23mm, Green-71, Red-11, Blue-1 50 225.00 11,250.00 42 Piece Dating And Stamping Machine 32 574.00 18,368.00 43 Box Envelope, Mailing, 500 Pieces Per Box 11 808.00 8,888.00 44 Box Envelope, Mailing With Window, 500 Pieces Per Box 4 808.00 3,232.00 45 Piece Envelope, Expanding Plastic 15 90.00 1,350.00 46 Piece Eraser, Felt, For Blackboard/whiteboard 4 150.00 600.00 47 Box Fastener, Plastic, Non-sharp Edge, 50 Sets Per Box 43 70.00 3,010.00 48 Piece File Organizer, Expanding, Plastic, Legal 17 357.50 6,077.50 49 Set File Tab/index Divider, Bristol Board, A4 1 46.00 46.00 50 Set File Tab/index Divider, Bristol Board, Legal 1 56.00 56.00 51 Box Folder, Pressboard, Long, 100 Pieces Per Box 4 2,000.00 8,000.00 52 Color: Blue-1, Pink-1, Brown-1, Red-1 53 Pack Folder With Tab, A4, 100 Pieces Per Pack 70 850.00 59,500.00 54 Pack Folder With Tab, Legal, 100 Pieces Per Pack 69 950.00 65,550.00 55 Box Index Tab, Self-adhesive, Transparent, 5 Sets Per Box 39 220.00 8,580.00 56 Piece Magazine File Box, Large, With Open End, Outside Dimension: Vertical, W-110mm, H-265mm, L-220mm, Material: Chipboard 3mm Thick, Color: Green-20, Red-6, 26 330.00 8,580.00 57 Set Marker, Flourescent, Assorted Color, 3 Colors Per Set 52 170.00 8,840.00 58 Piece Marker, Permanent, Blue 39 60.00 2,340.00 59 Piece Marker, Permanent, Red 15 60.00 900.00 60 Piece Marker, Whiteboard, Black 33 90.00 2,970.00 61 Piece Marker, Whiteboard, Blue 17 90.00 1,530.00 62 Piece Marker, Whiteboard, Red 10 90.00 900.00 63 Box Paper Clip, Vinyl/plastic Coated, 33mm 23 36.00 828.00 64 Box Paper Clip, Vinyl/plastic Coated, 50mm 4 54.00 216.00 65 Box Pencil, Lead/graphite, With Eraser 12 Piece Per Box 48 240.00 11,520.00 66 Piece Puncher, Paper, Heavy Duty 12 675.00 8,100.00 67 Bundle Ring Binder, Plastic, 32mm, 10 Pieces Per Bundle 6 235.00 1,410.00 68 Box Rubber Band Big 35 355.00 12,425.00 69 Piece Stamp Pad, Felt, Black 13 57.25 744.25 70 Pair Scissors, Heavy Duty 38 260.00 9,880.00 71 Piece Stapler, Standard Type 30 210.00 6,300.00 72 Piece Stapler Remover, Plier Type 14 142.00 1,988.00 73 Piece Tape Dispenser, Table Top 22 275.00 6,050.00 74 Pad Note Pad, Stick On, 2"x3", 100 Sheets Per Pad 134 37.00 4,958.00 75 Pad Note Pad, Stick On, 3"x4", 100 Sheets Per Pad 89 48.00 4,272.00 76 Pad Note Pad, Stick On, 3"x3", 100 Sheets Per Pad 61 50.00 3,050.00 77 Piece Notebook Stenographer, 60 Leaves 71 54.00 3,834.00 78 Ream Bond Paper, 70gsm, A4 Size 731 230.00 168,130.00 79 Ream Bond Paper, 70gsm, Legal Size 212 294.00 62,328.00 80 Ream Bond Paper, 80gsm Short Size 2 315.00 630.00 81 Pad Pad Paper, Ruled 2 85.00 170.00 82 Pack Paper, Parchment, A4, '100s 50 455.00 22,750.00 83 Book Record Book, 300 Pages 6 110.00 660.00 84 Book Record Book, 500 Pages 16 137.00 2,192.00 85 Cart Hp 680 Black 6 720.00 4,320.00 86 Cart Hp 680 Tricolor 3 720.00 2,160.00 87 Bottle Ink, Epson T6641 Black 31 355.00 11,005.00 88 Bottle Ink, Epson T6642 Cyan 14 355.00 4,970.00 89 Bottle Ink, Epson T6643 Magenta 14 355.00 4,970.00 90 Bottle Ink, Epson T6644 Yellow 14 355.00 4,970.00 91 Piece Ballpen, Hbw Ati-1b 0.5 Black 124 25.00 3,100.00 92 Box Ballpen, Retractable, Black 71 300.00 21,300.00 93 Box Ballpen, Retractable, Blue 1 300.00 300.00 94 Pack Laminating Film (250 Mic) 3 900.00 2,700.00 95 Pack Sticker Paper, A4 152 150.00 22,800.00 96 Roll Double Sided Tape (12mmx10m) 14 50.00 700.00 97 Pack Photo Paper, A4 179 64.00 11,456.00 98 Piece Certificate Frame A4 305 240.00 73,200.00 99 Piece Certificate Holder A4 122 110.00 13,420.00 100 Piece White Board, 18" X 24" 4 1,400.00 5,600.00 101 Pack Vellum Board Paper, A4 131 75.00 9,825.00 102 Pack Colored Paper, Long 6 296.00 1,776.00 103 Pack Push Pin 12 56.00 672.00 104 Piece Glue Stick (paste) 4 32.00 128.00 105 Pack Glue Stick (for Glue Gun) 2 240.00 480.00 106 Unit Glue Gun 3 600.00 1,800.00 107 Pack Manila Paper 53 1,000.00 53,000.00 108 Piece Storage Box With Lid 114 650.00 74,100.00 109 Bottle Ink, Brother D60 Black 175 600.00 105,000.00 110 Bottle Ink, Brother Bt 5000 Cyan 132 600.00 79,200.00 111 Bottle Ink, Brother Bt 5000 Magenta 132 600.00 79,200.00 112 Bottle Ink, Brother Bt 5000 Yellow 135 600.00 81,000.00 113 Piece Table Pen With Holder, Black Ink 12 70.00 840.00 114 Box Strong Adhesive Glue Stick/twist Glue 8g, 24's 1 420.00 420.00 115 Bottle Ink, Epson 003 Black 89 355.00 31,595.00 116 Bottle Ink, Epson 003 Cyan 51 355.00 18,105.00 117 Bottle Ink, Epson 003 Magenta 51 355.00 18,105.00 118 Bottle Ink, Epson 003 Yellow 51 355.00 18,105.00 119 Piece Acrylic Brochure Holder: 11cm X 16cm, 3 Layers 3 550.00 1,650.00 120 Piece Customized Received Stamp With Dater, Purple Ink 14 450.00 6,300.00 121 Piece Customized Released Stamp With Dater, Purple Ink 4 450.00 1,800.00 122 Piece Customized Original Copy Shown To Me With Date, Purple Ink 1 550.00 550.00 123 Piece Customized Certified True Copy Stamp With Dater, Purple Ink 1 550.00 550.00 124 Bottle Ink Refill For Self Ink Stamp, Purple 10 350.00 3,500.00 125 Pack Specialty Paper 120gsm, A4, With Fine Wooven Texture Pattern 24 55.00 1,320.00 126 Pack Board Paper, 200gsm, Pale Cream, 10's 10 75.00 750.00 127 Piece Frameless Glass Whiteboard Calendar 1 700.00 700.00 128 Piece D11 White Thermal Label Paper Waterproof Roll, 2 Rolls 14x40mm/160pcs 3 450.00 1,350.00 129 Piece Certificate Holder, Short, Green 60 150.00 9,000.00 130 Box Staple Wire 6mm 1 55.00 55.00 131 Box Staple Wire (23/10) 4 90.00 360.00 132 Box Staple Wire (23/8) 4 60.00 240.00 133 Box Staple Wire (23/6) 4 48.50 194.00 134 Box Staple Wire (23/15) 4 105.00 420.00 135 Box Staple Wire (23/17) 4 115.00 460.00 136 Pack Specialty Paper 180gsm, A4, Light Cream 15 75.00 1,125.00 137 Piece Gelpen, Super Smooth Gel Ink, Roller Ball, Rubber Grip, For Comfort And Control, Steel Point Provides Strength, Water Based, Pigment Gel Ink, 1.0 Ball Point, Blue 33 120.00 3,960.00 138 Piece Gelpen, Super Smooth Gel Ink, Roller Ball, Rubber Grip, For Comfort And Control, Steel Point Provides Strength, Water Based, Pigment Gel Ink, 1.0 Ball Point, Black 31 120.00 3,720.00 139 Piece Certificate Holder, A4 Size 16 104.00 1,664.00 140 Pack Ear Tabs (sign Here) 16 104.00 1,664.00 141 Bottle Glue, 130ml (elmers) 7 75.00 525.00 142 Piece Self Inking Name Stamp 7 550.00 3,850.00 143 Piece Self Inking Stamp (facsimile) 25 550.00 13,750.00 144 Piece Archfile Folder, A4, Vertical, Color:blue 20 180.00 3,600.00 145 Piece Archfile Folder, Long, Vertical, Color:blue 20 180.00 3,600.00 146 Piece Archfile Folder, Short, Vertical, Color:red 10 180.00 1,800.00 147 Piece 6 Band Numberer 3mm Or 4mm 2 300.00 600.00 148 Pack Index Tab Sticker 6 160.00 960.00 149 Box Rubber Band No.16 11 65.00 715.00 150 Pack Specialty Paper, 110gsm, Short 1 55.00 55.00 151 Pack Specialty Paper, 200gsm, A4 3 70.00 210.00 152 Piece Unipin Sign Pen, Black, 0.5 18 175.00 3,150.00 153 Roll Ricoh Master Dx 2430m (riso Machine Drum Roll) 1 4,500.00 4,500.00 154 Piece Mouse Pad (900x40) 3 150.00 450.00 155 Pack Board Paper, 220gsm, 10's 2 75.00 150.00 156 Piece Folder Long, White 100 10.00 1,000.00 157 Piece Gelpen 0.5, Black, M&g 798 36.00 28,728.00 158 Piece Gelpen 0.5, Green, M&g 370 36.00 13,320.00 159 Piece Cheque File Storage 3 1,000.00 3,000.00 160 Box Fastener, Long 6 75.00 450.00 161 Pack Stcky Note/post It (pastel Color) 12 45.00 540.00 162 Piece Flash Drive 64gb 48 450.00 21,600.00 163 Roll Yarn (japanesse Cord), Green 10 76.00 760.00 164 Pack Baronial Envelope No. 8 (6.8.75 Inches) Light Green 3 200.00 600.00 165 Piece Chip Board, 22"x28" 6 55.00 330.00 166 Piece Plastic Envelope Long, Green 67 25.00 1,675.00 167 Piece Colored Folder Long, Green-10, Red-2 200 15.00 3,000.00 168 Box Ballpen Black Flex Stixk 0.5 12 10.00 120.00 169 Bottle Ink, For Stamp Pad, Blue, 50ml 2 250.00 500.00 170 Piece Plastic Envelope With Handle, Green 60 115.00 6,900.00 171 Pack Board Paper A4 Bright, 180gsm 20 75.00 1,500.00 172 Roll Double Sided Tape (18mmx12m) 145 81.90 11,875.50 173 Piece Photo Frame, A4 Size 50 200.00 10,000.00 174 Pack Oslo Paper 50 300.00 15,000.00 175 Piece Cork Board, 21inch X 38 Inches 1 550.00 550.00 176 Set Ink, Canon 790 Bcmy 3 1,850.00 5,550.00 Total Office Supplies 1,705,405.75 Other Supplies And Materials 177 Pack Battery Aa, Pack Of 2 Pieces 170 61.50 10,455.00 178 Pack Battery Aaa, Pack Of 2 Pieces 173 77.50 13,407.50 179 Pack Battery Size D, Pack Of 2 Pieces 11 126.00 1,386.00 180 Can Air Freshener, Aerosol Type, 150g 193 325.00 62,725.00 181 Piece Broom, Soft, Tambo 30 218.50 6,555.00 182 Piece Broom, Stick, Ting-ting 19 33.50 636.50 183 Bottle Cleaner, Toilet Bowl And Urinal, 900ml 188 332.00 62,416.00 184 Can Cleanser, Scouring Powder, 350g 43 62.50 2,687.50 185 Piece Detergent Bar 36 30.00 1,080.00 186 Pouch Detergent Powder, All Purpose, 1kg 140 95.00 13,300.00 187 Can Disinfectant Spray, Aerosol Type, 400g 260 462.50 120,250.00 188 Piece Dust Pan, Rigid Non-breakble Plastic 13 112.50 1,462.50 189 Can Floor Wax, Paste Type, Red 3 450.00 1,350.00 190 Can Furniture Cleaner, Aerosol Type, 300ml 18 337.50 6,075.00 191 Bottle Liquid Hand Soap, 500ml 181 217.50 39,367.50 192 Piece Tornado Mop, Heavy Duty, 28 2,700.00 75,600.00 High Quality Spin Mop And Bucket, Detachable Stainless Steel Wringer, Durable Material, 360 Mop, With Spinner Turbo Rotary Floor Mop With Big Bucket + Microfiber Head Durable High Quality, Easy Grip 193 Piece Mop Handle, Heavy Duty 2 310.00 620.00 194 Piece Mop Head, Made Of Rayon, Heavy Duty 9 350.00 3,150.00 195 Piece Rags, All Coton 26 120.00 3,120.00 196 Pack Scouring Pad 48 275.00 13,200.00 197 Pack Garbage Bag, 37"x40", Xxl, 10 Pieces Per Pack Black 27 180.00 4,860.00 198 Pack Garbage Bag, Large, Black 37 550.00 20,350.00 199 Pack Garbage Bag, Xl Black 29 650.00 18,850.00 200 Pack Garbage Bag, Xl Green 11 700.00 7,700.00 201 Pack Garbage Bag, Xl Yellow 11 700.00 7,700.00 202 Piece Wastebasket, Rigid Plastic 17 154.00 2,618.00 203 Piece Light-emitting Diode (led) Light Bulb, 7 Watts 107 127.00 13,589.00 204 Piece Light-emitting Diode (led) Linear Tube, 18 Watts 98 286.00 28,028.00 205 Roll Plastic Twine 38 130.00 4,940.00 206 Roll Tape Electrical, 0.16mmx19mmx16m 29 80.00 2,320.00 207 Pack Tissue, Interfold Paper Towel, 150 Pulls Per Pack 395 107.00 42,265.00 208 Roll Toilet Tissue Paper, 3-ply 309 310.00 95,790.00 209 Bottle Glass Cleaner, 500ml 2 231.00 462.00 210 Bottle Dishwashing Liquid, 500ml 180 132.00 23,760.00 211 Pack Garbage Bag, Small Black 1 327.00 327.00 212 Pack Garbage Bag, Small Green 1 327.00 327.00 213 Pack Garbage Bag, Small Yellow 1 327.00 327.00 214 Pack Garbage Bag, Medium Black 54 402.00 21,708.00 215 Pack Garbage Bag, Medium Green 54 402.00 21,708.00 216 Pack Garbage Bag, Medium Yellow 54 402.00 21,708.00 217 Pack Garbage Bag, Xxxl Black 10 950.00 9,500.00 218 Bottle Bleaching Solution, 450ml 9 190.00 1,710.00 219 Piece Door Mat - Non Slip, Gray, 90x120cm, Rubber Bottom 44 987.50 43,450.00 220 Piece Deodorant Cake, 100g 14 90.00 1,260.00 221 Piece Medal, Gold, 3 Inches, Please See Attached Specifications 150 120.00 18,000.00 222 Piece Padlock, Heavy Duty, 60mm Long, Steel 6 450.00 2,700.00 223 Piece Heavy Duty Large Screen Display Nordic Clock, Digital Clock, Size:38.7*13*3.2cm, Led Digital Clock, Display Time/date/temperature On The Same Screen Every Week 2 1,500.00 3,000.00 224 Piece Heavy Duty Extra Big Automatic Umbrella, 62" Black 2 950.00 1,900.00 225 Piece T8 Tube-double Ended Daylight 1 550.00 550.00 226 Piece Megabox Premium Storage Box, 50l 4 650.00 2,600.00 227 Piece Megabox Premium Storage Box, 60l 3 850.00 2,550.00 228 Bottle Ultra Thick Bleach, 1000ml 75 62.00 4,650.00 229 Piece Slim Pedal Bin, 22l 20 550.00 11,000.00 230 Piece Garden Grass Tire Scissor, Heavy Duty 10 650.00 6,500.00 231 Piece Bolo (sk Tbi), 18 Inches 10 850.00 8,500.00 232 Gallon Bleach Color Safe, 360ml 15 290.00 4,350.00 233 Piece Raincoat, Large, Color: Green 11 450.00 4,950.00 234 Piece Rain Boots, Size 8 2 550.00 1,100.00 235 Piece Telescopic Baton, Foam Vinyl Grip, 4140 Steel Construction, Retracted Length: 7.70inches Expanded Length-21inches 2 2,400.00 4,800.00 236 Piece Pepper Spray, Runner Unsabre 3 In 1 2 1,500.00 3,000.00 237 Piece First Aid Belt Bag 4 450.00 1,800.00 238 Piece Handcuff, Size 3.0 4 1,200.00 4,800.00 239 Piece Medal, Bronze, 3 Inches 150 120.00 18,000.00 240 Piece Medal, Silver, 3 Inches 150 120.00 18,000.00 241 Piece Seat Cover, Color: Black, Normal/single Size 1 15,000.00 15,000.00 242 Piece Car Freshener 15 350.00 5,250.00 243 Piece Vs1, 120ml 13 350.00 4,550.00 244 Piece Microfiber Cloth 75 75.00 5,625.00 245 Piece Trolley Push Cart, 4 Wheels, Heavy Duty 1 2,700.00 2,700.00 246 Piece Trolley Push Cart, 2 Wheels, Heavy Duty 1 3,500.00 3,500.00 247 Piece Albatross, 100g 25 100.00 2,500.00 248 Piece Pail/bucket With Cover, Durable, 20l Capacity, Color: White 1 350.00 350.00 249 Piece Gavel And Sound Block 1 750.00 750.00 250 Piece Door Knob,solid Brass Or Stainless Steel Construction, Meet Absi Specifications For Grade 3, Backset 60mm (2-3/8")/70mm (2-3/4") Adjustable, Fir Doors 35mm (1-3/8") To 50mm (2") Thick 4 750.00 3,000.00 251 Piece Plates, Ceramic, 19cm, White 12 75.00 900.00 252 Piece Glass, Highball Clear Drinking Glass, Heavy Base 18 55.00 990.00 253 Set Cup And Saucer, Set Of 12, 225ml Porcelain, White, 20x30x25 Cm 3 150.00 450.00 254 Piece Bowl, 8inches, 1200ml, White 6 150.00 900.00 255 Set Fork And Spoon, Steel, Set Of 2 55.00 110.00 256 Bottle Bombshell Oil Base For Air Humidifier 32 550.00 17,600.00 257 Piece Rectangualar Wooden Serving Tray 45x30cm 1 950.00 950.00 261 Piece Padlock, Standard, Steel, 40mm Long 5 250.00 1,250.00 262 Piece Sack Xl Size (blue, Green, Orange & White) 100 25.00 2,500.00 263 Pack Garbage Bag, Large, Green 14 550.00 7,700.00 264 Pack Garbage Bag, Large, Yellow 14 550.00 7,700.00 265 Piece Water Absrobtion Doormat, Gray, 50x60cm, Rubber Bottom 10 447.75 4,477.50 266 Roll Paper Towel, 2 Ply, 140 Pulls 3 190.00 570.00 267 Can Insecticide, 600ml 56 570.00 31,920.00 268 Piece Wall Clock, 12" Diameter 1 350.00 350.00 Total Other Supplies & Materials 1,078,443.00 Lot 2 Semi-expendable Ict Equipment 1 Unit Digital Voice Recorder 2 7,000.00 14,000.00 ● Record Mp3/lpcm With A High Sensitivity S-microphone ● Up To 4gb Of Build-in Storage, Expandable Via Microsd (sdhc/sdxc) Cards ● Auto Voice Recording Reduces Background Noise ● Direct Usb Build In For Easy Connection To Pc ● Built-in Lithium Battery With 3-minute Quick Charge For 1 Hr Of Recording ● Record In Mp3/lpcm With A High Sensitivty S-microphone 2 Set Desktop For Mid-range Users 6 40,000.00 240,000.00 * 55600g Processor, 16gb Ram, 500gb Ssd + 1tb Hdd 700watts Tru Rated Psu, Micro Atx Case, 23 Inches Ips Monitor, 1080 Webcam, Headset, Avr, Mouse Pad & Keyboard, With 1 Year Warranty 3 Piece External Hard Drive 19 3,500.00 66,500.00 ● 1tb Capacity, Dimension: 1/2tb:132.7x88.9x16.2mm/5.2x3.5x0.6inch ● Weight: 1/2tb: 189.8g / 6.69oz ● Interface: Usb 3.2 Gen 1 (usb 5gbps) (backward Compatible With Usb 2.0) ● Texture: Plastic/rubber : Operating Tempearture: 50c (41f) - 50c (122f) ● Operating Voltage: Usb Dc5v ● System Requirements: Windows 7/8/8.1/10/11, Mac Os X 10.6 Or Later ● Accessories: Usb 3.2 Gen 1 Cable; Quick Start Guide With Silicone Casing 4 Unit Laptop, Lightweight 4 49,000.00 196,000.00 ● Processor: 1.6ghz Basedspeed With Turbo Speed; If 4 Core & 8-thread 6mb ● Memory: 2 X 4 Gb Ddr4 Or 1 X 8gb Ddr4 ● Monitor: Screen Size: Min 13"; Resolution: Min 1920 X 1080 (full Hd), 1080p ● Audio: 6/1 W Speaker X 2 Built-in Speakers; 3.5mm Standard Headphone Jack ● Camera: Built-in ; Connectivity: Wireless Lan 802.11 B/g/n/ac, Blueetooth ● Ports: 1 X Usb 3.0 Or 3.1 - Type C; 1 X Combo Audito Jack; 1 X Hdmi/micro ● Keyboard: Us English Layour, Standard Size; Mouse: Optical, Bluetooth Connection ● Headset: Over-the-head, 3.5mm Audio Jack Connection ● Touchpad: Multi-touch Or Touch Pad With 2 Buttons ● Power Adapter: Type-c Or Standard Ac/dc Adapter ● Hdd Partition: Drive C (system) And Drive D (data) Any Key To Restore The Host Latop In Its Original System State In Case Of Breakdown Trusted Platform Module (iso/iec 11889) Integrated To A Chip On The Computer 5 Piece Computer Mouse, Wireless 33 450.00 14,850.00 6 Unit Multi-function Printer 11 15,000.00 165,000.00 ● Printer Type: Print, Scan, Copy Fax With Adf ● Maximum Resolution: 5760 X1440 Dpi ● Photo Default - 10x15cm/4x6" *1: Approx. 69 Sec Per Photo (border)/90 Sec Per Photo (borderless)*2 ● Draft, A4 (black/colour) Up To 33ppm/15ppm*2 ● Iso 24734, A4 Simplex (black/colour: Up To Ipm/5.0ipm*2 ● First Page Out Time From Ready Mode: Approx. 10 Sec/16sec*2 ● Maximum Copies From Standalone: 99 Copies ● Reduction/enlargement: 25-400%; Macimum Res.: 600 X600 Dpi ● Maximum Copy Size: Legal; Scanner Type: Flatbed Colour Image Scanner ● Paper Capacity: 30 Pages A4, 10 Pages Legal ● Standard Paper Input Cap.: Up To 100 Sheets Of Plain Paper (80g,/2) ● Dimension: 375 X 347 X237 Mm; Weight: 5.0kg; Netwoork: Ethernet, Wifi ● Lcd Screen: 1.44' Colour Lcd 7 Unit Portable Speaker, Pm-12pro, 12" 600w Active Portable Trolley 1 10,299.00 10,299.00 8 Unit Smart Tv, 55" 2 49,000.00 98,000.00 ● Display: Resolution 3840 X 2160; Type: Led Or Oled; Size: Min. 55" ● Conncetivity: 1 Usb Ver. 2.0, 2 Hdmi, Ethernet, Bluetooth, Wi-fi Support ● Operating Syste: Technology Agnostoc Operating System ● Power: Auto Volt/ Auto Sensing Frequency ● All Deliveries Must Come With Owner's Manual, Remote Control With Battery, ● With 1 Year Warranty 9 Piece Microphone 1 11,000.00 11,000.00 ● Dual Wireless Handheld Vhf Microphone ● Dynamic Capsule ● 227.25 Mhz And 239.gg Mhz Fixed Frequency 10 Unit Document Scanner 1 35,000.00 35,000.00 ● Scanner Type: Sheet-fed, One-pass Duplex Color Scanner ● Photoelectric Device: Color Contact Image Sensor 9cis) ● Optical Resolution: 300dpi; Color Bit Depth: 30-bit-input ● Grayscale Bit Depth: 24-bit-output; Light Source: 3-color Rgb Led ● Scanning Speed: 35 Ppm/70 Ipm: 300 Dpi Black & White, Color, Gray ● Capacity: 50 Sheets; Document Size: Paper Size Min. 2"x2', 8.5"x 240 ● Daily Duty Cycle: 4000 G/m2; Consumables: Roller Assembly Kit: 200,000 Cycles 11 Piece Speaker 2 700.00 1,400.00 ● Model Name: A1tech As-icon808-a Led 2.0 Speaker ● Sound Channel: 2.0; Full Range Driver: 2.75'x2 ● Output Power (rms): 4wx2; Power Supply: Usb 5v: Speaker Size: 141mm 12 Piece Wireless Computer Keyboard With Number On The Side 23 1,000.00 23,000.00 13 Piece Dslr Camera 2 45,000.00 90,000.00 ● Af Modes: One-shot Af, Ai Servo Af, Ai Focus ● Af Point Selection: Automatic Selection, Manual Selection ● Af System Points: Ovf: 9 Af Points/ Live View: 3,975 Selectable Focus Postions ● Built-in Flash; Closest Focusing Distance (cm): 25; Digital Zoom: Approx. 3x - 10 X (movie Only); Continuous Shooting Speed (shots Per Sec) Ovf: 5 (one-shot Af & Ai Srtvo Af) ● Dimension: 122.4 X 92.6 X 69.8; Drive System: Stepping Motor-drive Lead Crew + Rack System; Effective Pixels (megapixels): 24.1 ● Flash Modes: E-ttl Ii Autoflash, Fe Lock, Manual Pop-up, Retractable, Built-in ● Focal Length (35mm Equivalent): 28.8 - 88mm (3x); Image Stabilizer: Lens-shift Type ● Image Resolution: 6000 X 4000 (l) X 2656 (m) 2976 X 1984 (s1) 2400 X 1600 (s2) 6000 X 40000 (raw/c-raw); Lcd Monitor Size: 3.0 Lcd Monitor Resolutions: 1,040,000; Memory Card Type: Sd, Sdhc*, Sdxc*, 14 Piece Audio Cable 1 250.00 250.00 ● Pure-copper-amplifier-sets-rca-car-stereo-audio-cable-1pcs-advance- Metal- Head-to Rca-audio 15 Piece Dgital Camera Memory Card-sdhc Class 10-uhs-i 32gb Memory Card 2 450.00 900.00 16 Piece Digital Camera Battery - Battery Pack Nb-11, 1 950.00 950.00 3.6v, 680mah, 2.5wh, Rechargeable Li-ion 17 Piece Digital Camera Tripod Stand With Pan Head 1 3,200.00 3,200.00 18 Piece Usb C10 In Hub Hdmi Vga Rj45 Usb 3.0 Sd 1 3,000.00 3,000.00 19 Piece 2 Pin Adaptor Uk Convert To Universal 3 Pin Plug 3 150.00 450.00 20 Piece Winland Heavy Duty Extension Wheel Cable Wire 10 Meters 1 1,900.00 1,900.00 21 Piece Portable Thermal Label Printer-bluetooth Wireless Smart 1 2,750.00 2,750.00 Label Marker For Ios/android Phone, Inkless, Black 22 Piece Wireless Usb Powerpoint Clicker/pointer 3 550.00 1,650.00 23 Piece Laptop Cooler (gcp500) 4 1,900.00 7,600.00 24 Piece Headset Logitech H370 5 1,950.00 9,750.00 25 Piece Tablet Computers, 12" Display With Stand 20 12,000.00 240,000.00 ● Display Type: Ips Lcd Display; Display Resolution: 800 X 1280 Pixels ● Weight: 350g Max Weight (without Keyboard); Sim: Nano-sim ● Build: Glass Front, Aluminum Back, Aluminum Frame; Camera: Front & Back ● Storage: 64gb Internal Or 32gb Internal With 32 Gb Sd Card ● Network: Wi-fi 802.11 A/b/g/n/ac; Bluetooth; Gps ● Battery: Lithium-polymer 5000 Mah; Operating System: Android 11.0 Must Have Google Mada Certificate ● Battery: Lithium-polymer 5000 Mah; Operating System: Android 11.0 ● Magnetically Detachable Bluettoth Keyboard With 10m Range; Polyurethane Leather Cover And Anti-slip Rubber-lined Interior To Provide Full Protection For Tablet ● Mouse: Optical, Bluetooth Mouse; Headset: Over-the-head, 3.5mm Audio Jack Or Type C Connection; Application: Microsoft Office 26 Piece Tp-link Ti-wr840n 300 Mbps Netwok Routers 1 1,300.00 1,300.00 27 Piece Wifi Wireless Connectors 2 750.00 1,500.00 28 Unit Multi-media Speaker 1 25,000.00 25,000.00 ● 15" Portable Trolley Speaker ● With Bluetooth, Usb, And Sd Slot; Fm Radio & Free 2 Wireless Mic With Voice Priority; 500w; Rechargeable Battery 29 Piece Usb 3.0 Gigabit Lan Enthernet Adapter 10 500.00 5,000.00 30 Unit Uninterruptible Power Supply, Heavy Duty 5 4,250.00 21,250.00 31 Piece Mouse, Optical Usb Connection 11 343.75 3,781.25 32 Piece Avr 10 550.00 5,500.00 33 Piece Usb Hub 2 550.00 1,100.00 34 Set Heavy Duty Screw Driver Set 1 650.00 650.00 35 Set Pliers, Long Nose, Cutter 1 783.00 783.00 36 Pack Rj45 Passthrough 100's 1 350.00 350.00 37 Set Precision Ratchet Screwdriver Bit Set, 38's 1 569.00 569.00 38 Piece Digital Multi Tester 1 899.00 899.00 39 Piece Digital Multi Tester 1 899.00 899.00 40 Piece Usb Hub & Ports With 12 V Power Adapter 1 1,230.00 1,230.00 41 Piece Double A Battery Charger 1 1,050.00 1,050.00 42 Piece 10 Channel Power Switch Controller 1 1,511.00 1,511.00 43 Piece Usb To Lan Adapter 10 585.00 5,850.00 44 Piece Dialpad Telephone 1 12,000.00 12,000.00 45 Piece Flashdrive 128gb 4 502.00 2,008.00 Total Semi-expendable Ict Equipment 1,329,679.25 Semi-expendable Other Machinery & Equipment 46 Unit Electric Fan, Industrial Fan Big Stand 26' Inch 2 7,250.00 14,500.00 Cooling Fan Commercial High Power Shaking Head Fan 47 Unit Electric Fan, Stand Type, 18", Strong Wind, Low 4 5,500.00 22,000.00 Noise, Adjustable, 5 Blades, Heavy Duty 48 Unit Grass Cutter, Heavy Duty 2 18,500.00 37,000.00 Total Semi-expendable Other Machinery & Equipment 73,500.00 Semi Expendable Furniture & Fixtures 49 Piece Monobloc Chair, Beige 18 711.94 12,815.00 50 Piece Monobloc Table, Beige 3 3,700.00 11,100.00 51 Unit Split Type Aircon, 2hp, Inverter, With Free Installtion 3 49,990.00 149,970.00 52 Unit Steel Filing Cabinet, 4 Drawers, Heavy Duty, With Lock 2 25,000.00 50,000.00 53 Unit 5-layer Wooden Open Shelf Cabinet, With Divider, Heavy Duty (for Archfile Files) 4 19,000.00 76,000.00 54 Piece Office Chair, Heavy Duty 10 3,950.00 39,500.00 55 Piece Heavy Duty Swivel Chair With Headrest, Adjustable Up To 7cm, With Tilt-lock Mechanism Ergonomic Chair 33 2,900.00 95,700.00 56 Unit Metal Rack Layer (l80cmxw40cmxh200cm) 1 7,900.00 7,900.00 57 Piece Computer Table, Heavy Duty 1 6,500.00 6,500.00 58 Unit Executive Table (140cm L X 70 Cm W X 76 Cm H), Heavy Duty 2 23,400.00 46,800.00 59 Unit Lateral Filing Cabinet, 4 Drawers, Steel 2 19,000.00 38,000.00 60 Unit Conference Table, Heavy Duty 1 45,000.00 45,000.00 61 Unit Ergodynamic Boss Chair Executive High Back 3 15,500.00 46,500.00 Made Of Faux Leather Office Chair; Maximum Weight Capacity:100kg Tilt Lock Function; 350mm Base And Pu Casters, Pneumatic Height Adjustment; 360 Degrees Swivel Function; Ergonomic And Dynamic Which Will Comfort And Durability, Color: Brown 62 Unit Mobile Pedestal 3 Drawer (w=50cm X L=39cm X H=50cm) 3 6,500.00 19,500.00 63 Piece Visitors Chair 10 3,500.00 35,000.00 64 Piece Rectangular Wooden Serving Tray, 45x30cm 1 350.00 350.00 Total Semi-expendable Furniture & Fixtures 680,635.00 Semi-expendable Office Equipment 65 Unit Paper Shredder, Heavy Duty 4 25,000.00 100,000.00 ● Feed Width: 240mm ● Shred Capacity A4 70g/m2:8-10 Sheets ● Shred Capacity A4 80g/m2:7-9 Sheets ● Shred Size: 4x40mm ● Shred Speed: 6.5 Meters/minute ● Waste Volume/bin Capacity: 30 Liters ● Security Level: P-4/f-1/t-4/e-3 ● Dimensions: H628xw430xd350mm ● Weight: 23kg ● Maintenance Free, Oil Free & Jam Proof ● Shreds Paper, Cards, (pvc/atm), Paper Clips, Cd/dvd Or Staples 66 Unit Paper Trimmer/cutting Machine, Table Top, Heavy Duty 1 2,350.00 2,350.00 Total Semi-expendable Office Equipment 102,350.00 Grand Total 4,970,013.00

Details: The Department Of Veterans Affairs (va), Network Contracting Office (nco) 17, Is Issuing This Notice Of Intent (noi) To Inform Industry Contractors Of The Government S Intent To Execute A Sole Source Award Under Far Part 8 Required Sources Of Supplies And Services, Specifically Far 8.405-6(a)(1)(i)(c). the Intended Contractor Is Beckman Coulter, Inc., A Large Business, Headquartered At 250 S Kraemer Blvd, Brea, Ca 92821. the Laboratory Of Pathology & Laboratory Medicine Service At Audie L. Murphy Va Hospital And Kerrville Is In Need Of The Uninterrupted Provision Of Hematology Per Reportable Reagent Rental Agreement Testing Services. These Services Involve The Use Of Existing Instruments, Reagents, Consumables, Validations, And Training. We Require This Continuity For A Period Of Six (6) Months, With The Possibility To Extend For An Additional Six (6) Months. This Extension Is Necessary To Ensure The Seamless Transition To A New Agreement Signed On 09/15/2023, During Which The (nco) 17 Contracting Offices Will Bring The New Testing Procedures Into Full Operation. Maintaining The Current Contract And Retaining The Hematology Analyzers, Slide Maker, And Differential Instrument Is Of Utmost Importance To Ensure The Well-being Of Our Patients While We Work Towards The Complete Functionality Of The New Instrumentation. (see Attachment A - Statement Of Work (sow)). beckman Coulter, Inc Is The Only Contractor That Is Capable To Provide These Services, Due To The Highly Specialized Services Required Under This Contract, Discontinued Use Would Result In Substantial Duplication Of Cost To The Government That Is Not Expected To Be Recovered Through Competition And Will Result In Unacceptable Delays In Fulfilling The Agency S Requirements. this Procurement Is Being Conducted Using Commercial Items Procedures Pursuant To Far Part 12 And Far Part 8, Specifically Far 8.405-6(a)(1)(i)(c) Allowing The Contracting Officer (co) To Solicit From One Source In The Interest Of Economy And Efficiency, And A Logical Follow-on Action To An Original Federal Supply Schedule (fss) Order. the North American Industry Classification System (naics) For This Requirement Is, 334516 In-vitro Diagnostic Substance Manufacturing. Product/service Code For This Requirement Is 6550 In Vitro Diagnostic Substances, Reagents, Test Kits And Sets. The Small Business Administration (sba) Size Standard For This Sector Is 1,000 Employees. this Notice Of Intent Is Neither A Formal Solicitation Nor A Request For Competitive Proposals. No Solicitation Document Is Available And Telephone Requests Will Not Be Honored. No Award Will Be Made On The Basis Of Unsolicited Quotations Or Offers Received In Response To This Notice. Any Response To This Notice Must Show Clear, Compelling, And Convincing Evidence That Competition Will Be Advantageous To The Government. The Intent Of This Synopsis Is For Informational Purposes Only. Information Received Will Normally Be Considered Solely For The Purpose Of Determining Whether To Conduct A Competitive Procurement. A Determination By The Government Not To Compete This Action Based On This Notice Is Solely Within The Discretion Of The Government. all Inquiries And Concerns Must Be Addressed In Writing Via E-mail To Ognian D. Ivanov at Ognian.ivanov@va.gov With The Following Information Referenced In The Subject Line, 36c25724q0212 Audie Kerrville Hematology Cprr Bridge. A Determination By The Government Not To Compete This Proposed Procurement Based On The Responses To This Notice Is Solely Within The Discretion Of The Government. Information Received Will Be Considered Solely For The Purpose Of Determining Whether To Conduct A Competitive Procurement. All Interested Parties Who Are Responsible, Certified, And Capable May Identify Their Interest And May Submit Capability Statement Which Shall Be Considered By The Agency No Later Than 10:00 Am, Central Time On January 5, 2024 To Ognian Ivanov At Ognian.ivanov@va.gov. The Interested Parties Bear Full Responsibility To Ensure Complete Transmission And Timely Receipt. attachment A statement Of Work (sow) Laboratory Hematology Cprr background the South Texas Veterans Health Care System (stvhcs) Has A Need For A 6-month Bridge Cost Per Reportable Reagent Rental Agreement To Include The Kerrville Va Medical Center. The Stvhcs Currently Has A Hematology Cprr Agreement For Hematology Testing At Audie And Kerrville Va S. scope the Intent Of The South Texas Veterans Healthcare System (stvhcs) Pathology & Laboratory Medicine Service (p&lms) Is To Provide Continuous And Accurate Hematology Testing To Providers While We Are Concurrently Working To Validate And Install Upgraded Hematology Instrumentation. the Contractor Shall Provide The Required Reagents, Quality Control Materials, Consumables, And Service Maintenance, Peripherals, And Technical Training. Estimated Test Amounts Audie Vamc: 93480 Cbc 2520 Reticulocyte 420 Body Fluid Cell Count 96420 Tests Total estimated Test Amounts Kerrville Vamc: 12,600 Cbc 0 Reticulocyte 0 Body Fluid Cell Count 12,600 Tests Total location: audie L. Murphy Va Hospital 7400 Merton Minter Blvd. san Antonio, Texas 78229 kerrville Va Medical Center P&lms Laboratory 3600 Memorial Blvd, kerrville, Texas, 78208 period Of Performance: 6-month Bridge the Following Will Be The Analyzer Configurations Required: site quantity system audie Vamc 2 cbc Analyzer 1 slide Maker / Stainer 1 slide Imaging System 1 automation Line Connection To The Existing Power Express Automation Line With All Above Items Integrated. 1 middleware Auto Verification Solution W/ Qc Management Integrating All Systems Above. kerrville Vamc 1 cbc Analyzer 1 middleware Auto Verification Solution W/ Qc Management Integrating All Systems Above. test Menu (required): cbc - Complete Blood Count wbc - White Blood Cell Count diff - Automated Differential rbc - Red Blood Cell Count mch - Mean Corpuscular Hemoglobin mcv - Mean Corpuscular Volume mchc - Mean Corpuscular Hemoglobin Concentration rdw - Red Cell Distribution Width plt - Platelet mpv - Mean Platelet Volume ipf - Immature Platelet Fraction ig - Immature Granulocyte ret Reticulocyte ret-he Reticulated Hemoglobin nrbc Nucleated Red Blood Cell bf - Body Fluids mn Mononuclear Cells Body Fluid pmn Polymorphonuclear Body Fluid tc Total Cells Body Fluid wbc-bf White Blood Count Body Fluid rbc-bf Red Cell Count Body Fluid additional Definitions: Cap College Of American Pathologists Jc The Joint Commission system Specifications And Tasks (requirements): primary Analyzer(s) Base Equipment Offered That Shall Fully Support The Scope Of Operations (minimal Requirements). Depending Upon The Technical Functionality And The Capabilities Of The Individual Manufacturer S Instrumentation, One Analyzer Or Multiple Analyzers May Be Required To Meet The Productivity Specifications Defined Herein. In Those Instances, The Additional Analyzer(s) Shall, Likewise, Be Considered Primary Instrumentation And Be The Mirror Image Of The Primary Instrumentation And Shall Meet All The Technical Specifications Of This Solicitation. the Contractor Shall Provide The Linearity Ranges For All Analytes On The System And State Which Body Fluid Samples Are Fda Approved For Analysis. quality Control Materials the Contractor Shall Provide 3 Levels Of Whole Blood Commercial Quality Controls And 2 Levels Of Body Fluid Commercial Body Fluid Quality Controls To Be Analyzed On Each Analyzer(s) According To The Following Schedule: vamc San Antonio Peripheral Blood Qc Once Every 8-hour Shift. body Fluid Qc Once Every 8-hour Shift. va Mc Kerrville Peripheral Blood Qc Once Every 8-hour Shift. the Contractor Shall State The Control Stability And Expected Frequency Of The Adjustment Of Ranges Within Lot Numbers (to Include Both Whole Blood And Body Fluids). the Contractor Shall Explain How A Valid Target Range Is Verified For Each New Lot Of Control Per Cap Or Jc Guidelines. the Contractor Shall Explain Their Process For Monitoring Analytic Imprecision Per Cap/jc Guidelines. the Contractor Shall Explain How Qc Is Documented When The Control Results Exceed The Defined Acceptability Limits Per Cap/jc Guidelines. the Contractor Shall Explain How A Moving Averages System That Is Sensitive To Analyzer Calibration, Patient Populations, And/or Instrument Problems Is Used In Combination With The Other Control System. automatic Enrollment In A Quality Assurance Program That Has Peer Participation Of At Least 50 Participants That Are Not Part Of The Stvhcs Network. Reports Of Peer Data Will Be Current And Available Within 2 Weeks Of The Data Submission For Hard Copy Review. the Contractor Shall Have A Quality Control Program That Compares Facility Data To Peers Using The Same Lot And Provide A Monthly Report Of Such Data. operational Features The Instrumentation Offered Shall Have The Following: the Capability Of Performing Analysis On 100% Of The Tests Listed In Test Menu. sufficient Capacity And Throughput To Meet The Volume And Service Demands As Defined In Sow. the Hematology Analyzer Shall Streamline With Automation All Aspects Of Testing, Thereby Enhancing Operational Efficiency, Improving Turnaround Times, Supporting Improved Patient Outcomes, Improving Patient And Provider Satisfaction, And Improving The Productivity Of The Using Facility. This Would Include The Ability To Connect All Instrumentation From The Cbc Analyzer, Slide Maker Stainer, And The Slide Imaging System. the Offered Equipment Shall Be Capable Of Producing Accurate And Reproducible Results By Established Diagnostic Methods. The Equipment Shall Provide Accurate Tests Results Without Excessive (>2 Per Month) Malfunctions, Breakdowns, Or Service Calls. safety Features To Avoid Unnecessary Exposure To Biohazardous And Chemical Material. The Exposure To And The Volume Of Biohazardous And Chemical Material Generated By The Equipment Must Be Minimal And Require A Minimum Amount Of Handling. a Bi-directional, Bar-coded Computer Interface Compatible With The Current Va Laboratory Information System. The Fully Operational Interface (both Hardware And Software) Shall Be Immediately Available For Implementation To The Va Computerized Hospital Information System. the Equipment Shall Have Positive Sample Identification, Random Access, And The Accuracy Of The Barcode Reading Must Have Less Than A 1% Failure Rate To Reduce Possible Sources Of Errors And To Improve Laboratory Efficiency. equipment Must Be Able To Support Multiple Barcode Formats (code 39, Code 128) That May Be Enabled Concurrently. equipment Must Accept, At A Minimum, 10 Characters In Specimen Identifier That Is Alphanumeric (letters And Numbers). ability To Prioritize Stat Testing Without Compromising Existing Programmed Testing. This Includes The Ability To Identify Stat Testing In The Slide Imaging System. minimal Daily, Monthly, And Periodic Maintenance. The Contractor Is To Define The Actual Hands-on Maintenance Time Required To Perform Each Task. The Contractor Is To Include The Analyzer Time Required To Perform Each Maintenance Task. The Contractor Shall List Which Are User-level And Which Tasks Are Service Level. ability To Store And Retransmit Records (24 Hours Of Maximal Instrument Throughput) In Case Of Interface Outage. The Equipment Shall Have The Ability To Edit The Sample/patient Identifier After Interface Downtime And Then Be Able To Resend The Sample/patient Information To The Host For Verification. the Analyzer(s) Shall Have On Board Reagent Stability Sufficient To Accommodate Both High And Low Volume Use Per Each Facility S Needs. The Contractor Is To Provide Expiration Dates Of At Least Three (3) Months For Reagents. No Requirements For Sample Pre-treatment. the Analyzer(s) Shall Have An On-board Reagent Inventory System That Is Capable Of Monitoring Reagent Usage And Provide Reagent Inventory Upon Request, In Real Time. the Contractor Shall List All Reagents Used For Whole Blood And Body Fluid Analysis And State The On-board Stability/expiration Date For All Reagents, Controls, And Calibrators. the Contractor Shall State The Size Of The Reagents And If The Reagents Are Color-coded. the Contractor Shall List The Different Reagent Sizes Available For The Proposed Analyzer(s) And Indicate If The Reagents Are Interchangeable Between The Different Analyzer(s). the Analyzer Has The Ability To Detect And Alert The Operator Of Low Liquid Levels And The Potential Of Depletion For Any Supply On The Analyzer. the Contractor Shall State If The Reagents Can Be Replenished While The Instrument Is In Operation, Without Halting Or Pausing The Analyzer. the Contractor May Describe Any Practices That They Have Implemented That Would Streamline Inventory Management. the Contractor Shall Specify Their Routine Shipment Table Of Supplies And How Much Storage Space Would Be Needed For Each (i.e., Room Temperature, Refrigerated, And/or Frozen). the Contractor Shall Work With Each Facility To Adjust Reagent Supply To Match Workload Changes And To Provide The Option For Each Facility To Establish A Monthly Or Quarterly Shipment Table. The Contractor Shall Work With Each Facility Annually To Adjust The Shipment Table If Needed. the Contractor Shall State What Their Policy Is In Regard To Adjusting A Standing Order Or Ordering An Additional Shipment Of Supplies (i.e., Is There An Additional Fee Charged For Changing The Standing Order, Is There A Limit To The Number Of Times You Can Adjust A Standing Order And Is There A Fee For The Additional Shipment Of Supplies). the Contractor Will Maintain At Minimum A 90-day Supply Of Reagents At Each Facility. the Testing Must Have No Requirements For Sample Pre-treatment. ability To Detect Short Samples. The Contractor Shall Explain The Mechanism To Detect Insufficient Blood Volume For Testing Or A Short Sample. The Contractor Is To Explain How Short Samples Are Analyzed On The Proposed Analyzer. ability To Detect A Clotted Sample. The Contractor Shall Explain The Mechanism To Detect A Clotted Specimen. The Contractor Shall Explain The Mechanism To Remove A Clot From The Analyzer And If It Is Performed Automatically. capability To Perform Dilutions When Defined Limits Are Exceeded. The Capability Of Calculating Any Manually Programmed Dilutions. The Contractor Shall Explain The Dilution Process. capability To Detect And Flag Out Of Range Quality Control And Lock Out The Possibility Of Performing Patient Testing When Qc Is Unacceptable. ability To Accept Various Types Of Sample Containers. The Contractor Shall List Any Tube Type That Cannot Be Used. systems With 2 Or More Analyzers Should Have The Capability Of Making Slides And Staining Slides Without Removing The Primary Tube From The System. systems With 2 Or More Analyzers Should Have The Capability Of Digitally Imaging The Slide Without Removing The Slide From The Primary System. systems With 2 Or More Analyzers Should Have The Capability Of Attaching To An Automation Line. systems With 2 Or More Analyzers Should Have The Capability Of Adding Addition Systems Such As That Of A1c Analyzers If Required In The Future. system Must Have The Ability To Turn If Configuration In The Laboratories Limited Space Requires Additional Space. technical Features- The Instrumentation Must Be Approved By The Food And Drug Administration (fda) And Shall Have The Following: on-board Qc Data Management System With A Minimum Storage Capacity Of 90 Days Of Qc Files And Includes Levy-jennings Graphs. Analyzer Must Have The Ability To Capture, Store And Electronically Transfer Qc Data. ability To Edit Or Correct Errors In Qc Files Manually With Or Without Password Protection. ability To Have On-board Documentation For Out-of-range Qc And Instrumentation Problems. ability To View/print Daily, Monthly Qc Results And Levy-jennings Graphs. ability To Visually Alert The Operator Of Qc (westgard And User Defined Rules) Failures. ability To Electronically Transfer Qc To Contractor Without The Need For Manual Entry. ability To Monitor Instrument Performance And Provide A Proactive Alerting System For Samples With Unusual Results Requiring A Manual Review. on Board Reagent Inventory System, In Real Time, That Can Be Printed At Selected Time Intervals For Reagent Documentation To Include Dates And Time In Use And Reagent Lot Numbers. ability To Calibrate In All Sample Modes. The Contractor Is To State How Many Sample Paths The Analyzer Has And If The Calibration Is Performed By The User Or The Field Service Representative. the System Shall Have A Design That Removes The Possibility Of Sample Carryover. The Contractor Shall Provide Documented Evidence Confirming The System Design Removes The Possibility Of Any Sample Carryover. long Calibration Stability. The Contractor Is To State The Calibration Frequency And The Criteria For Calibration Verification. the System Can Customize Repeat/reflex Testing By Automatically Returning Specimens To The Sample Aspiration Module Without Operator Intervention, Thereby Reducing Retrieval Time And Eliminating Operator Intervention. the Analyzer May Have A Programmable Automatic Cleaning And Shutdown Feature. The Contractor Shall Explain How Often Shutdown Needs To Be Performed, The Time Required For Shutdown, And The Start-up Process. the Ability To Have On-board Maintenance Records That Can Be Printed And/ Or Modified For Additional User Defined Maintenance Tasks. digital Slide Imaging Program Shall Allow For Up To The Following Number Of Users At Any One Time Per Site. vamc San Antonio 6 Licenses vamc Kerrville 2 Licenses digital Slide Imaging Program Must Be Setup For The Entire System So That Slides Can Be Read From Another Connected Facility For Pathologists Review And During Short Staffing Situations. slide Imaging Program Must Have The Capability To Be Setup On More Than 2 Computers, However, Only The Number Of Licensed Would Be Able To Access The Program Concurrently. the System Must Have The Capability To Program Automatic Repeats On Suspect Samples. hardware Features- The Instrumentation Shall Have The Following: a Total Equipment Footprint That When Installed In The Laboratory Shall Not Impact The Functionality/operations Of That Laboratory. The Offered Hematology Analyzer(s) Shall Conform To The Facilities Existing Space. The Contractor Shall Provide The Weight And Dimensions Of Their Proposed Equipment. vamc San Antonio Space Available = 16 Ft X 10 Ft vamc Kerrville Space Available = 3ft X 4 Ft note: This Space Does Not Include Any Space Requirements For Water Systems That May Be Required For Reagent Concentration. The Vendor Will Notify The Va Of Any Additional Required Space For These Systems. the Contractor Shall List Any Analyzer/utility Requirements Needed (i.e., Electrical, Water, Plumbing, Reagent, And Bio-hazardous Disposal, Etc.). the Contractor Shall Indicate Any Routine And/or Special Items Required To Operate/maintain The Equipment/analyzer In Optimal Condition Such As But Not Limited To Paper, Printer Cartridges, Drainage Systems, Surge Protectors, Etc. an On-board Monitor/screen That Is Easily Readable In Addition To The Keyboard And Mouse. The Analyzer May Have A Touch-screen Interface. a Laser Jet Printer That Has The Capability Of Printing A Patient Report With Patient Demographic Information That Includes Minimally The Patient S Name And Accession Or Unique Identifier Number (uid). The Contractor Is To Provide A Replacement Printer On An Annual Basis Or As Needed. an Uninterruptible Power Supply With Line Conditioner For Each Instrument Provided. Equipment Shall Include 120-volt Ups That Has A 2 3-hour Backup Capability For All Analyzers. The Contractor Shall Be Responsible For Replacing The Ups, Should It Become Dysfunctional And Provide Battery Replacement As Needed. an Auto Sampling System That Includes Cap Piercing Closed Tube Aspiration, Auto-loader, And Auto-mixing. primary Tube Sampling. clot Detection. The Contractor Shall Define The Methodology For Clot Detection. manual Sampling Mode That Reads Barcode Label; Ideally Both Closed And Open Manual Sampling Modes Is Desirable. specific Equipment Requirements the Contractor Shall Supply Cabinetry, Wagons, Or Carts For All Analyzer(s). the Contractor Shall Supply The Environmental Requirements (i.e., Humidity And Temperature) For The Proposed Equipment To Perform Satisfactorily In The Laboratory. the Option For An Integrated Laboratory Robotics System (automated Track Or Connectivity) With Connected Hematology Analyzer(s). A Turnkey System With Single Inlet And Single Outlet With Connectivity To The Hematology Analyzer(s) And/or Slide Maker And Stainer Will Be Provided To Those Facilities Requiring This Option. the Contractor Shall Supply All The Necessary Parts And Supplies For The Operation And Maintenance Of The Automated Track And/or Slide Maker And Stainer. The Contractor Shall List Any Consumable Part Not Included In The Cprr For Any Component Of The Slide Maker And Stainer And/or Automated Track. the Flowing Specifications For The Automated Track/system And Middleware/support Software: provision Of Data Manager Software/computer That Electronically Links The Testing Instrumentation To Manage Data, Results, And Workflow. slide Maker And Stainer Are Available To Either Connected Hematology Analyzer. single Inlet And Outlet Lane. the Middleware Shall Allow For An Unlimited Number Of Users In An Effort To Store Historical Data. the Middleware Shall Allow The User To Define/set-up Decision Rules And Provide A Proactive Alerting System For Alerts Or Unusual Test Results. the Capability To Set-up Decision Rules/flagging Criteria For Specimens Requiring A Slide And/or Manual Review. The Decision Rules/flagging Shall Also Be Applicable To The Slide Maker And Stainer. automated Repeat And/or Reflex Testing Based On Established Rules Developed By The Stvhcs For Each Individual Facility. the Contractor Shall Assist Each Facility Throughout All 5 Years Of The Contract With Optimizing Operation And Utilization Of The Data Management Support Software (to Include Building Rules) To Enhance Productivity And The Management Of Workflow. the Contractor Shall Provide, Maintain, And Upgrade The Support Software/middleware For The Duration Of The Contract. all Major Software Updates Must Be Included. ability To Auto-verify Results. specimen Archival Through Mapping Of Specimens To Designated Racks For Easy Retrieval Once The Rack Has Been Moved Off The Line. the Option For An Integrated Laboratory Slide Imaging System (automated Track Or Connectivity) With Connected Hematology Analyzer(s). A Turnkey System With Single Inlet And Single Outlet With Connectivity To The Hematology Analyzer(s) And/or Slide Imaging System Will Be Provided To Those Facilities Requiring This Option. This Would Assist With Staffing Shortages Across The Va Systems. system Shall Support Continuous Feed Technology. system Shall Have A Throughput Of At A Minimum 35 Slides / Hr. vendor Must Be Capable Of Providing Remote Support To Middleware. vendor Must Be Capable Of Providing 24/7 Support. middleware Shall Allow Must Be Such That No Additional Software Is Required For Oit Computer Systems. middleware Must Provider Operational Instructions For When Samples Do Not Auto Verify. middleware Must Have The Functional Ability To Perform Reports And Lookbacks. middleware Must Be Capable Of Interfacing With Slide Imaging System To Assist With Streamlined Lis Builds. size Specifications: The Equipment Must Fall Within The Following Footprints: san Antonio Vamc: 16x 10 Feet kerrville Vamc: 3 X 4 Feet method Performance/validation Requirements For Whole Blood And Body Fluids at Installation/set-up The Contractor/technical Support Specialist Shall Perform All Validation Studies Including Installation/set-up, Correlation Studies (evaluation/comparison Data Sufficient To Satisfy Cap Standards), Reference Range Studies, Staff Training, In-service To Laboratory Personnel And Clinicians, And Assist With Any Methodology Problems And/or Questions. The Service Must Be Available During Regular Office Hours On A 5 Day/week Basis. method Performance/comparison Shall Be At The Expense Of The Contractor, Shall Include Linearity Material And Reagents, And Be Consistent With Current Clsi Guidelines And Related Documents, Cap Or Jc Standards And Federal Regulations. correlation Studies For Each Analyte. A Minimum Of 40 Samples Or Whatever Each Individual Facility May Require For Each Sample Type Spanning The Reportable Range, Shall Be Run By The Present And The Proposed Method. In Systems Where Multiple Sampling Modes Exist, Mode To Mode Correlation Studies Must Also Be Performed. The Contractor Shall Analyze Results And Provide Statistical Data To Support Acceptance Of The New Method For Above Studies. Statistics Shall Consist Of At Least Mean, Bias, Slope, Y-intercept, Correlation Coefficient, Receiver Operating Characteristic (roc) Analysis, And Meet Current Standards Defined By Clsi. analytical Measurement Range (amr) Validation Shall Be Performed On Proposed Instrument(s) For Each Test To Validate The Reportable Range. The Material Must Have Values, Which Are Near The Low, Mid, And High Values Of The Amr And Be Of Appropriate Matrix For The Clinical Specimens Assayed By That Method. A Minimum 5-point Linearity Analysis That Adheres To The Beer-lambert Law And Spans The Entire Range Shall Be Performed As A Minimum. precision Study Using Normal And Abnormal Control Material. This Shall Consist Of A Within Run Precision Study Of 10 Normal And 10 Abnormal Controls And A Day-to-day Precision Study Of Normal Controls And Abnormal Controls For 10 Days (may Be Run Twice A Day) For A Total Of 20 Values Per Level Of Control. Intra-stvhcs Facility Variations Should Be Kept At An Absolute Minimum. sensitivity. Sensitivity May Be Validated Concurrently With Correlation Studies. Mathematical Calculations To Determine Efficiency, Sensitivity, False Positive Rate, And False Negative Rate Are Applied. specificity Studies. A Review Of Product Literature And Assay Inserts To Determine Any Adverse Effects For Increased Bilirubin, Hemolysis, Lipemia, Cold Agglutinin, Or Other Interrupting Substances. carryover Studies. Successful Carryover Studies Shall Be Completed By The Contractor On All Analyzers During Installation. These Studies Shall Be Performed Using Either Contractor Developed Program(s) Or Program(s) Developed By A Third Party (cap/clsi). The Programs Shall Be Provided To Each Laboratory At No Charge. stability Studies. The Contractor Shall Provide Manufacturer Verified Documentation Of Sample Stability For Specimens Up To 48 Hours After Collection Or Perform The Required Studies. the Contractor Shall Provide Equipment Installation And Possible Reinstallation Costs If The Equipment Is Required To Be Moved Due To Construction Or Laboratory Design. reference Range- A Reference Range Must Be Determined For Each Test Following Clsi Guidelines. Samples Used For The Reference Range Study Must Be Representative Of The Patient Population Being Tested. Reference Range Assessment Must Be Performed For Each Lab. One Of The Following Protocols Shall Be Used: a Verification Of The Manufacturer S Suggested Reference Range May Be Performed As Long As The Suggested Range Is Based On A Comparable Population Of Test Subjects. The Manufacturer Shall Provide Specific Information Defining How The Suggested Range Was Determined. A Minimum Of 20 Reference Individuals Shall Be Used To Verify The Manufacturer S Range. Any Apparent Outliers Should Be Discarded, And New Specimens Obtained To Provide A Statistically Valid Verification. if The Suggested Manufacturer S Range Is Not Appropriate For The Patient Population, A Reference Range Shall Be Established. Establishing A Reference Must Follow Clsi Guidelines. This Requires A Minimum Of 120 Reference Individuals To Be Used To Establish A Reference Range. The Reference Interval Should Be Determined Using The Nonparametric Method. reports: The Contractor Shall Supply Accurate Data For Annual Contract Renewal By The Required Time Frames, Ensure Timeliness Of Billing Reconciliations, And Have The Ability To Use The Appropriate Billing Method Required By The Va. Additional Invoice Charges Associated With Reagent And/or Supply Wastage Or Repair Parts Included At No Charge (per Fss Awarded Contract) Shall Not Be Accepted. test Counts For Billing Will Begin After All Cap Required Studies, Performed At Installation Of New Equipment, Are Reviewed, And Approved By The Laboratory Director. support Features- commercial Marketing. The Equipment Models Being Offered Shall Be In Current Production As Of The Date This Offer Is Submitted. For Purposes Of This Solicitation, Current Production Shall Mean That The Clinical Laboratory Analyzer Model Is Being Offered As New Equipment. Discontinued Models That Are Only Being Made Available As Remanufactured Equipment Are Not Acceptable. start-up Reagents/installation. The Contractor Shall Provide All Reagents, Calibrators, Controls, Linearity Material, Consumable/disposable Items, Parts, Accessories, And Any Other Item Included On The List Of Supplies Defined In The Federal Supply Schedule Contract And Required To Establish Instruments For Operation For Performance Of Acceptance Testing At Installation And During Training Of Staff On Site. The Contractor Shall Perform, To The Satisfaction Of The Government, All Validation Studies Including Precision, Method Comparison With Current Analyzer, Accuracy (recovery), Linearity (reportable Range), Calibration Verification, Verification Of Reference Interval, And Determination Of Sensitivity And Specificity At No Cost To The Government. The Contractor Shall Perform All The Statistical Analysis As Stated In The Method Performance/validation Section Above And Report Data In An Organized, Clearly Comprehensible Format. at Installation Of New Equipment, The Contractor Shall Provide The Physical Installation Of The Equipment. Installation Shall Include, At A Minimum, Uncrating An/or Unpacking Of All Equipment, Hardware Set-up And Hook-up Of The System, Removal Of Trash, And Documentation That The Analyzer(s) Is Functioning Within The Correct Specifications. training. The Contractor Shall Provide An Instrument Training Program That Is Coordinated With And Timely To The Equipment Installation, Sufficient To The Size And Scope Of The Facility S Services And Minimally Equivalent To The Terms And Conditions For Training Defined In The Contractor S Federal Supply Schedule Fsc Group 66, Part Iii, Cost-per-test Clinical Laboratory Analyzers Contract. This Shall Include Training On The Operation Of The System, Data Manipulation, And Basic Trouble Shooting And Repair. Thereafter, The Contractor Shall Provide Training For Minimally One Operator Per Analyzer Per Year At The Discretion Of The Government For Each Model Of Instrumentation Placed. Utilization Of The Training Slots Shall Be Mutually Agreed Upon Between The Va And The Contractor. basic Operator Training Shall Be Provided By The Contractor On-site For All Operators On All Shifts. the Contractor Shall Provide All Education/training On Site During Installations Or Update To The Equipment. The Training Is To Include Staff On All Shifts. Training Shall Include Basic Operation, Quality Control, Interpretation Of Results, Reporting Of Results, Required User Performed Maintenance, And Troubleshooting. The Contractor Or Application Specialist Shall Provide A Documented Record Of Training (training Checklist) Completed For All Trained Staff Before Leaving Site Following Installation At The Facility. the Contractor Shall Provide On-site Refresher Instrument Training, Wet Workshops, Advanced Troubleshooting, Or Any Appropriate Training In Renewal Option Years Of The Contract If So, Exercised At No Cost To The Facility. the Contractor Shall Supply All Necessary Procedure Manuals, Troubleshooting Manuals, Operator Manuals, And Safety Data Sheets (sds) On A Cd Or On-line. The Procedures Shall Be In Clinical Laboratory Standards Institute (clsi) Format. The Contractor Shall Provide Assistance In Creating Preventative Maintenance, Quality Control And/or Logs To Meet The Needs Of Each Facility. equipment Preventative Maintenance/repair Service. The Contractor Shall Be Able To Provide Emergency Equipment Repair And Preventative Maintenance On All Primary And Secondary Instrumentation, Slide Maker And Stainer, And/or Automated Track System And Any Incremental Support Equipment, E.g., Water System, Offered According To The Following Terms: service Requirements a Technical Assistance Center Shall Be Available By Telephone 24 Hours Per Day, 7 Days Per Week With A Maximum Call Back Response Time Of 1 Hour. The Contractor Shall Provide Technical Support Services At No Additional Charge To All Stvhcs Facilities. service Shall Include, At No Charge, All Labor, Travel, And All Replacement Parts Necessary To Make Repairs. The Contractor Shall Provide All Replacement Parts At No Charge And Any Components Necessary For The Operation Of The Equipment To Produce Patient Results. the Contractor Shall Provide Instrument Support Service Sufficient To Provide Assistance With Troubleshooting And Repair Of The Analyzers. The Contractor May List Their Service Options Available. Or The Following Service Options May Be Available: 24 Hours/day, 7 Days/week Due To Extended Facility Hours/days. the Contractor Shall Specify The Cut-off Time For Same Day Service. for Any Site That May Encounter The Rare Occasion When Both The Primary And Secondary Analyzers Are Both Inoperable (service Has Now Escalated To Emergency Status), Service Shall Immediately Dispatch A Field Service Engineer For Repair. The Contractor Shall Explain Their Policy In Relation To Service If The Occasion Should Occur When Both The Primary And Secondary Analyzer Are Both Inoperable. The Support Service Shall Follow-up All Downtime Calls Within 1 Hour. The Fsr Always Shall Keep The Facility Informed Of The Timeline For When Repairs Are To Be Completed. All Repairs On Instrument Shall Be Complete (at No Cost To The Facility) Within 24 Hours From The Time The Field Service Engineer Arrives. The Field Service Engineer Shall, Prior To Departure, Provide The Visited Site With Written Or Electronic Documentation Of Services Performed. the Contractor Shall Provide A Preventative Maintenance Schedule To Include A Minimum Of 2 Scheduled Preventative Visits Per Year Or As Frequently As Published In The Manufacturer S Operator S Manual And Within 2 Weeks Of The Scheduled Date For The Duration Of The Contract. technical Support Shall Place A Service Call For Repairs If The Technologist Is Unable To Repair The Analyzer Within One Hour Of Troubleshooting With The Hotline Or On Weekends/holidays/irregular Tours When The Technologist May Be Unable To Work With The Hotline Due To The Facility S Staffing. a Malfunction Incident Report Shall Be Furnished To The Laboratory Upon Completion Of Each Repair Call. The Report Shall Include, As A Minimum, The Following: date And Time Notified. date And Time Of Arrival serial Number, Type, And Model Number Of Equipment time Spent For Repair, And proof Of Repair That Includes Documentation Of A Sample Run Of Quality Control Verifying Acceptable Performance. each Notification For An Emergency Repair Service Call Shall Be Treated As A Separate And New Service Call. the Contractor Shall Pay All Routine Shipping Fees For Supplies, Consumables, And Equipment To Perform Testing At Initial Installation And With Routine Supply Delivery. the Contractor Shall Supply The National Average Of Service Calls Per Analyzer. upgrades - The Contractor Shall Provide Upgrades To Both The Equipment Hardware And Software To Maintain The Integrity Of The System And The State-of-the Art Technology, At No Additional Charge To The Government. These Shall Be Provided And Installed As They Become Commercially Available At Each Site Within Two Months Of The Issuance Or Date Of First Commercial Availability. This Requirement Only Applies To System Upgrades That Enhance The Model Of Equipment Being Offered, I.e., New Version Of Software, Correction Of Hardware Defect, Upgrade Offered To Commercial Customers At No Additional Charge, Upgrade To Replace Model Of Equipment No Longer Contractor Supported, Etc. This Does Not Refer To Replacing The Original Piece Of Equipment Provided Under The Contract; However, It Does Refer To Significant Changes In The Hardware Operational Capability. ancillary Support Equipment - The Contractor Shall Provide, Install, And Maintain Through The Life Of The Contract, As Indicated, All Ancillary Support Equipment To Fully Operate The Analyzer As Defined In These Specifications, E.g., Cabinetry To Support/house The Analyzer (if Necessary), Water Systems (including Consumable Polishers, Filters, Etc.), And Universal Interface Equipment, Etc. In Addition, The Contractor Shall Include All Ancillary Components That Are Customarily Sold Or Provided With The Model Of Equipment Proposed, E.g., Starter Kits, Tables/stands, Etc. the Track System May Have The Ability, By Automation, To Integrate The Hematology Analyzer And Diabetes Testing (hemoglobin A1c) Into One Platform. the Contractor May Provide Innovative Technology For Slide Review And/or Interpretation That Can Be Interfaced With The Existing Hardware. the System May At A Future Date Be Integrated With Another Automated Line And At Such Time, The Contractor Will Coordinate With The Laboratory To Develop Solutions For Line / Automation Integration. interface Requirements the Contractor Is To Conduct And Complete The Medical Equipment Pre-procurement Assessment (va Directive 6550 Appendix A) For The Office Of Information Technology (oi & T) For Each Facility For Any Medical Devices That Will Be Connected To The Va Information Network. The Contractor Then Shall Provide Evidence Of Va Approved Remote Network Communication System That Continuously Collects And Monitors Performance Data Of The Analytical Systems Following All The Policies And Procedures Outlined In The Va Directive 6500, Information Security Program, And Its Handbooks To Ensure Appropriate Security Controls Are In Place (see Attached Addendum). the Contractor Shall Be Responsible For Providing All Hardware Required For The Connection, Implementation, And Operation Of The Interface To The Universal Interface And Any Incremental Fee That Is Required Each Time An Instrument Is Added To An Existing Universal Interface System. the Contractor Shall Provide All Necessary Software Support For Ensuring That Successful Interfacing Has Been Established. Specific Requirements For The Communication Of The Data Streams Will Be Unique To The Instrument System Involved And Dictated By The Manufacturer Itself. Information Necessary To Make The Determination For Type And Amount Of Interfacing Equipment Will Be Supplied In Attachment 2 (hematology Configuration). if A Site Already Has A Universal Interface Box, The Contractor Is Responsible For Everything Leading Up To The Box Including Any Incremental Fee Required To Add Additional Equipment (e.g., Licenses, Ports/cards, Cables, Software, Etc.) To The Universal Interfacing System. if A Site Does Not Have A Universal Interface And One Is Needed To Optimally Interface The Instrument, Then The Contractor Is Responsible For The Acquisition Of The Universal Interface Box And Everything Else Needed To Connect With Va Computerized Hospital Information System. routing Must Be Fully Supported By All Laboratory Instrument Interface Partners, Especially Data Innovations, Inc., And Cerner interface Must Use Automatic Host Query To Download Sample Ids, Test Requests And Patient Demographics. automatic Host Query Must Seamlessly Integrate With Onboard Patient Sample Barcode Scanning And Translation. instrument Interface Must Transmit Test Results To The Host Computer System Via Automatic Upload. should There Be Any Software Upgrades In The Instrument During Its Life, The Contractor Is Responsible For Seeing That The Interface Can Accommodate Any Changes In The Data Stream Going To The Va Computerized Hospital Information System. the Contractor Will Always Maintain Compatibility Of Systems With Whatever Host Lis Is In Place, Especially When The Contractor S Software Is Upgraded. the Contractor Shall Provide, Maintain, And Upgrade The Antivirus Software On The Analyzer(s) And/or Middleware For The Duration Of The Contract. the Contractor Shall Provide Documentation Of Successful Interfacing With Other Va Facilities (provide 2 Vamc References To Include Contact Person, Facility Address, Email, And Telephone Number) in Lieu Of An Lis Interface, The Contractor May Provide A Tcp/ip Interface Preapproved/certified By Vaco For Use With Va Computer Systems And Applications Such As Vista. Proof Of Certification Must Be Provided. The Contractor Will Provide All Necessary Information (including Logical Ports) For Va Staff To Write An Access Control List. the System Shall Have An Automatic Back-up Function To Store All Data From The Hard Drive. The Contractor Shall Describe The Back-up Option. commercial Offerings - The Contractor Shall Provide Any Additional Support Material That Is Routinely Provided To Equivalent Commercial Customers And Assists In Regulatory Compliance, E.g., Computer Disc Containing Their Procedure Manual In Clsi Format Or An On-line Procedure Manual In The Instrument Software. characterization Of Waste The Contractor Shall Provide Documentation That It Has Characterized The Hazardous Nature Of All Wastes Produced By All Equipment, Devices, Reagents, And Discharges In Accordance With The Requirements Of The Code Of Federal Regulations Title 40 Protection Of The Environment Part 261 Et Seq. And Applicable State And Local Requirements. Documentation Shall Include A Description Of The Characteristics Of The Hazardous Waste Produced As A Byproduct Of The Instrument Operations, Safety Data Sheets (sds) Meeting The Requirements Of The Occupational Safety And Health Administration (osha) And Environmental Protection Agency (epa), The Analytical Process Used To Determine The Hazardous Nature And Characteristics Of The Waste, And The Analytical Test Results. Testing Of Hazardous Waste Is To Be Done In Accordance With Testing Protocol Specified For Each Individual Waste As Described In The Code Of Federal Regulations Title 40 To Decide If The Waste Is A Hazardous Waste Or Otherwise Regulated. the Determination And Description Shall Address The Following: waste Toxicity (reference 40 Cfr §261.11 And 40 Cfr §261.24) waste Ignitability (reference 40 Cfr §261.21) waste Corrosivity (reference 40 Cfr §261.22) waste Reactivity (reference 40 Cfr §261.23) hazardous Waste From Non-specific Sources (f-listed) (reference 40 Cfr §261.31) discarded Commercial Products (acutely Toxic Or P-listed And Toxic Or U-listed) (reference 40 Cfr §261.33) solid Waste (reference 40 Cfr §261.2) exclusions (reference 40 Cfr §261.4) the Contractor Will Provide Written Instructions And Training Material To Ensure Vha Laboratory Staff Are Trained As Needed To Properly Operate Devices With Special Emphasis To Managing And Disposing Of Hazardous Waste In Accordance With Epa And State Requirements. Additionally, The Training Provided By The Contractor Must Fulfill Resource Conservation And Recovery Act (rcra) Requirements For Training As Applicable To Devices. contractor Shall Provide A Description Of All Wastes The Process Or Equipment May Discharge So That The Facility Can Determine Whether The Discharge Meets Local Publicly Owned Treatment Works (potw), State And Federal Discharge Requirements. At A Minimum The Characteristics Of Ignitability, Corrosivity, Reactivity And Toxicity As Defined In 40 Cfr §261 Must Be Determined And Documented. Any Mercury Containing Reagents Must Be Identified In Any Concentrations. All Test Results Shall Be Provided. All Listed Chemicals (f, U, K And P) Found In 40 Cfr §261 Shall Be Provided In Product Information And Their Concentrations Documented. For Those Materials With A Positive Hazardous Waste Determination, A Mechanism For The Laboratory To Meet Local Discharge Requirements (i.e., Mercury, Thimerosal, And Formaldehyde) Must Be Developed And Sds Sheets Must Be Provided In Advance For Review. At A Minimum, Documentation Shall Include, But Not Be Limited To The Concentration/measures Of The Elements And Parameters Listed Below And Must Be Included With Vendor Response: barium (total) cadmium (total) chromium (total) copper (total) cyanide (total) lead (total) mercury (total) nickel (total) silver (total) zinc (total) arsenic (total) selenium (total) tin (total) ph flash Point (to Higher Than 200 F) bod; Biochemical Oxygen Demand the Documentation The Contractor Provides Will Be Used To Work With The Vamc And The Public And/or Private Organization (e.g., Potw) To Determine Whether The Waste From Each Device Can Legally Be Disposed Of Via The Sewerage System. implementation/transition Timeframe - The Implementation Of The Services/requirements Described In This Solicitation Shall Be Completed No Later Than 90 Days After The Award. This Timeline Is Based On A Reasonable Attempt Of The Contractor To Complete All The Necessary Implementation Requirements Within The Stated Timeframe. Contractor Shall Not Be Penalized For Implementation Timelines That Extend Beyond The 90-day Timeframe If The Extension Is Through No Fault Of The Contractor And Is A Result Of Delays Due To The Government. upon Award, The Transition Period For The Awarded Contract To Have All Equipment And Peripherals Installed And Operational Shall Be From Date Of Award Through 90 Days. During This Same Period All Initial Training Of Va Personnel In The Operation And Maintenance Of Said Award Shall Also Be Completed. contractor Shall Provide With Its Quotation An Implementation Plan For Installation Of New Equipment. Contractor S Submitted Plan Shall Not Exceed 90 Days For The Transition Of All Services Under The Awarded Contract Including Installation And Training Of Personnel, Transition Of All Testing Materials, Reagents, And Supplies, Etc., Performance Of All Correlations And Validations. Failure Of The Contractor To Conform To The Transition Period Shall Be Considered As Sufficient Cause To Terminate The Contract For Cause Under The Termination For Cause Clause Of The Contract. security & Privacy due To The Threat Of Data Breach, Compromise Or Loss Of Information That Resides On Either Va-owned Or Contractor-owned Systems, And To Comply With Federal Laws And Regulations, Va Has Developed An Information And Information Technology Security Clause To Be Used When Va Sensitive Information Is Accessed, Used, Stored, Generated, Transmitted, Or Exchanged By And Between Va And A Contractor, Subcontractor Or A Third Party In Any Format (e.g., Paper, Microfiche, Electronic Or Magnetic Portable Media) the Contractor, Their Personnel, And Their Subcontractors Shall Be Subject To The Federal Laws, Regulations, Standards, And Va Directives And Handbooks Regarding Information And Information System Security As Delineated In This Contract. access To Va Information And Va Information Systems a Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va Information And Va Information Systems For Their Employees, Subcontractors, And Affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, Agreement, Or Task Order. all Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures. contract Personnel Who Require Access To National Security Programs Must Have A Valid Security Clearance. National Industrial Security Program (nisp) Was Established By Executive Order 12829 To Ensure That Cleared U.s. Defense Industry Contract Personnel Safeguard The Classified Information In Their Possession While Performing Work On Contracts, Programs, Bids, Or Research And Development Efforts. The Department Of Veterans Affairs Does Not Have A Memorandum Of Agreement With Defense Security Service (dss). Verification Of A Security Clearance Must Be Processed Through The Special Security Officer Located In The Planning And National Security Service Within The Office Of Operations, Security, And Preparedness. custom Software Development And Outsourced Operations Must Be In The U.s. To The Maximum Extent Practical. If Such Services Are Proposed To Be Performed Abroad And Are Not Disallowed By Other Va Policy Or Mandates, The Contractor/subcontractor Must State Where All Non-u.s. Services Are Provided And Detail A Security Plan, Deemed To Be Acceptable By Va, Specifically To Address Mitigation Of The Resulting Problems Of Communication, Control, Data Protection, And So Forth. Location Within The U.s. May Be An Evaluation Factor. the Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When An Employee Working On A Va System Or With Access To Va Information Is Reassigned Or Leaves The Contractor Or Subcontractor S Employ. The Contracting Officer Must Also Be Notified Immediately By The Contractor Or Subcontractor Prior To An Unfriendly Termination. va Information Custodial Language information Made Available To The Contractor Or Subcontractor By Va For The Performance Or Administration Of This Contract Or Information Developed By The Contractor/subcontractor In Performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor's Rights To Use Data As Described In Rights In Data - General, Far 52.227-14(d) (1) va Information Should Not Be Co-mingled, If Possible, With Any Other Data On The Contractors/subcontractor S Information Systems Or Media Storage Systems In Order To Ensure Va Requirements Related To Data Protection And Media Sanitization Can Be Met. If Co-mingling Must Be Allowed To Meet The Requirements Of The Business Need, The Contractor Must Ensure That Va S Information Is Returned To The Va Or Destroyed In Accordance With Va S Sanitization Requirements. Va Reserves The Right To Conduct Onsite Inspections Of Contractor And Subcontractor It Resources To Ensure Data Security Controls, Separation Of Data And Job Duties, And Destruction/media Sanitization Procedures Are In Compliance With Va Directive Requirements. prior To Termination Or Completion Of This Contract, Contractor/subcontractor Must Not Destroy Information Received From Va, Or Gathered/created By The Contractor In The Course Of Performing This Contract Without Prior Written Approval By The Va. Any Data Destruction Done On Behalf Of Va By A Contractor/subcontractor Must Be Done In Accordance With National Archives And Records Administration (nara) Requirements As Outlined In Va Directive 6300, Records And Information Management And Its Handbook 6300.1 Records Management Procedures, Applicable Va Records Control Schedules, And Va Handbook 6500.1, Electronic Media Sanitization. Self-certification By The Contractor That The Data Destruction Requirements Above Have Been Met Must Be Sent To The Va Contracting Officer Within 30 Days Of Termination Of The Contract. the Contractor/subcontractor Must Receive, Gather, Store, Back Up, Maintain, Use, Disclose And Dispose Of Va Information Only In Compliance With The Terms Of The Contract And Applicable Federal And Va Information Confidentiality And Security Laws, Regulations, And Policies. If Federal Or Va Information Confidentiality And Security Laws, Regulations And Policies Become Applicable To The Va Information Or Information Systems After Execution Of The Contract, Or If Nist Issues Or Updates Applicable Fips Or Special Publications (sp) After Execution Of This Contract, The Parties Agree To Negotiate In Good Faith To Implement The Information Confidentiality And Security Laws, Regulations, And Policies In This Contract. the Contractor/subcontractor Shall Not Make Copies Of Va Information Except As Authorized And Necessary To Perform The Terms Of The Agreement Or To Preserve Electronic Information Stored On Contractor/subcontractor Electronic Storage Media For Restoration In Case Any Electronic Equipment Or Data Used By The Contractor/subcontractor Needs To Be Restored To An Operating State. If Copies Are Made For Restoration Purposes, After The Restoration Is Complete, The Copies Must Be Appropriately Destroyed. if Va Determines That The Contractor Has Violated Any Of The Information Confidentiality, Privacy, And Security Provisions Of The Contract, It Shall Be Sufficient Grounds For Va To Withhold Payment To The Contractor Or Third Party Or Terminate The Contract For Default Or Terminate For Cause Under Federal Acquisition Regulation (far) Part 12. if A Vha Contract Is Terminated For Cause, The Associated Baa Must Also Be Terminated And Appropriate Actions Taken In Accordance With Vha Handbook 1600.01, Business Associate Agreements. Absent An Agreement To Use Or Disclose Protected Health Information, There Is No Business Associate Relationship. the Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive Information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A Minimum, Fips 140-2 Validated. the Contractor/subcontractor S Firewall And Web Services Security Controls, If Applicable, Shall Meet Or Exceed Va S Minimum Requirements. Va Configuration Guidelines Are Available Upon Request. except For Uses And Disclosures Of Va Information Authorized By This Contract For Performance Of The Contract, The Contractor/subcontractor May Use And Disclose Va Information Only In Two Other Situations: (i) In Response To A Qualifying Order Of A Court Of Competent Jurisdiction, Or (ii) With Va S Prior Written Approval. The Contractor/subcontractor Must Refer All Requests For, Demands For Production Of, Or Inquiries About, Va Information And Information Systems To The Va Contracting Officer For Response. notwithstanding The Provision Above, The Contractor/subcontractor Shall Not Release Va Records Protected By Title 38 U.s.c. 5705, Confidentiality Of Medical Quality Assurance Records And/or Title 38 U.s.c. 7332, Confidentiality Of Certain Health Records Pertaining To Drug Addiction, Sickle Cell Anemia, Alcoholism Or Alcohol Abuse, Or Infection With Human Immunodeficiency Virus. If The Contractor/subcontractor Is In Receipt Of A Court Order Or Other Requests For The Above-mentioned Information, That Contractor/subcontractor Shall Immediately Refer Such Court Orders Or Other Requests To The Va Contracting Officer For Response. for Service That Involves The Storage, Generating, Transmitting, Or Exchanging Of Va Sensitive Information But Does Not Require C&a Or An Mou-isa For System Interconnection, The Contractor/subcontractor Must Complete A Contractor Security Control Assessment (csca) On A Yearly Basis And Provide It To The Cotr. security Incident Investigation the Term Security Incident Means An Event That Has, Or Could Have, Resulted In Unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action That Breaches Va Security Procedures. The Contractor/subcontractor Shall Immediately Notify The Cotr And Simultaneously, The Designated Iso And Privacy Officer For The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosure Of Sensitive Information, Including That Contained In System(s) To Which The Contractor/subcontractor Has Access. to The Extent Known By The Contractor/subcontractor, The Contractor/subcontractor S Notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The Incident (including To Whom, How, When, And Where The Va Information Or Assets Were Placed At Risk Or Compromised), And Any Other Information That The Contractor/subcontractor Considers Relevant. with Respect To Unsecured Protected Health Information, The Business Associate Is Deemed To Have Discovered A Data Breach When The Business Associate Knew Or Should Have Known Of A Breach Of Such Information. Upon Discovery, The Business Associate Must Notify The Covered Entity Of The Breach. Notifications Need To Be Made In Accordance With The Executed Business Associate Agreement. in Instances Of Theft Or Break-in Or Other Criminal Activity, The Contractor/subcontractor Must Concurrently Report The Incident To The Appropriate Law Enforcement Entity (or Entities) Of Jurisdiction, Including The Va Oig And Security And Law Enforcement. The Contractor, Its Employees, And Its Subcontractors And Their Employees Shall Cooperate With Va And Any Law Enforcement Authority Responsible For The Investigation And Prosecution Of Any Possible Criminal Law Violation(s) Associated With Any Incident. The Contractor/subcontractor Shall Cooperate With Va In Any Civil Litigation To Recover Va Information, Obtain Monetary Or Other Compensation From A Third Party For Damages Arising From Any Incident, Or Obtain Injunctive Relief Against Any Third Party Arising From, Or Related To, The Incident. security Controls Compliance Testing on A Periodic Basis, Va, Including The Office Of Inspector General, Reserves The Right To Evaluate Any Or All The Security Controls And Privacy Practices Implemented By The Contractor Under The Clauses Contained Within The Contract. With 10 Working-days Notice, At The Request Of The Government, The Contractor Must Fully Cooperate And Assist In A Government-sponsored Security Controls Assessment At Each Location Wherein Va Information Is Processed Or Stored, Or Information Systems Are Developed, Operated, Maintained, Or Used On Behalf Of Va, Including Those Initiated By The Office Of Inspector General. The Government May Conduct A Security Control Assessment On Shorter Notice (to Include Unannounced Assessments) As Determined By Va In The Event Of A Security Incident Or At Any Other Time. delivery contract Must Deliver And Maintain A Minimum 90 Days Of Reagents At The Site. contract Must Deliver Analyzer To Sites Within 30 Days Of Awarded Contract And Assist With The Installation, Setup, Validations, Studies, And Initial Training. service Will Be Provided For All Analyzers. phone Support 24/7. remote Support 24/7. technical Support M-f 8am 5pm. catastrophic Support Meaning If All Analyzers Are Down At One Site, Technical Support Is Dispatched Immediately. technical Support Must Call With Solutions Within 1 Hour Of Personnel Submitting Request For Technical Support.

Details: This Is A Request For Information (rfi) disclaimer: this Rfi Is Issued Solely For Information And Planning Purposes And Does Not Constitute A Solicitation. All Information Received In Response To This Rfi That Is Marked As Proprietary Will Be Handled Accordingly. Responses To This Notice Are Not Offers And Cannot Be Accepted By The Government To Form A Binding Contract. Responders Are Solely Responsible For All Expenses Associated With Responding To This Rfi. the Submission Of Pricing, Capabilities For Planning Purposes, And Other Market Information Is Highly Encouraged And Allowed Under This Rfi In Accordance With (iaw) Far Part 15.201(e). sources Sought Description: this Is Not A Solicitation Announcement. This Is An Rfi Only. The Purpose Of This Rfi Is To Gain Knowledge Of Potential Qualified Sources And Their Size Classification Relative To Naics 561499 All Other Business Support Services. Responses To This Rfi Will Be Used By The Government To Make Appropriate Acquisition Decisions. After Review Of The Responses To This Rfi, A Solicitation Announcement May Be Published. Responses To This Rfi Are Not Considered Adequate Responses For A Solicitation Announcement. the Following Vaar Policies And Clauses Will Be Applicable To This Requirement If An Sdvosb/vosb Entity Is Interested And Qualified In This Requirement: limitations On Subcontracting Requirements Set Forth In 15 U.s.c. § 657s And In Vaar 852.219-10 And 852.219-11; 852.219-77, Va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction the Department Of Veterans Affairs (va), Visn 15 Network Contracting Office, Is Seeking Sources That Can Provide The Following: pharmaceutical Reverse Distribution Services For All Cmop Facilities it Is The Responsibility Of The Interested Source To Demonstrate To The Government That The Interested Parties Can Provide The Services Above. Please See Attached Statement Of Work For More Details Regarding The Services Requested. if You Are Interested And Capable Of Providing The Sought Out Services, Please Provide The Requested Information Below. please Provide The Following: company Name address point Of Contact Name, Phone Number, And Email Address sam Uei No. please Indicate The Size Status And Representations Of Your Business, Such As, But Not Limited To: Service-disabled, Veteran-owned Small Business (sdvosb), Veteran-owned Small Business (vosb), Hubzone, Woman-owned Small Business (wosb), Large Business, Etc.). is Your Company Considered Small Under The Naics Code Identified Under This Rfi? does Your Company Have An Fss Contract With Gsa, Va Nac, Nasa Sewp, Or Any Other Federal Contract That Can Be Utilized To Procure The Requirement Listed Above? If So, Please Provide The Contract Number. please Submit Your Capabilities That Show Clear, Compelling And Convincing Evidence That You Can Meet The Requirement Described In The Attached Statement Of Work. responses To This Notice Shall Be Submitted Via Email To Renee Kreutzer At Renee.kreutzer@va.gov. Telephone Responses Shall Not Be Accepted. Responses Must Be Received No Later Than Friday, July 12th, 2024, At 5:00pm Cdt. If A Solicitation Is Issued, It Shall Be Announced Later And All Interested Parties Must Respond To That Solicitation Announcement Separately From Their Response To This Rfi. Responses To This Notice Are Not A Request To Be Added To A Prospective Bidders List Or To Receive A Copy Of The Solicitation. statement Of Work pharmaceutical Reverse Distribution department Of Veterans Affairs consolidated Mail Outpatient Pharmacy general the Purpose Of This Solicitation Is To Establish One Contract With A Reverse Distributor With Destruction Capability, Hereafter Referred To As The Contractor, Capable Of Assisting The Department Of Veterans Affairs (va) Consolidated Mail Outpatient Pharmacy (cmop), In Achieving Maximum Credit Return And In Processing Any Related Pharmaceutical Waste That May Arise Out Of Non-returnable Pharmaceuticals. Shouldn't Pharmaceutical Waste Generated By Non-returnable Be Disposed Of With Our Existing Hazardous Waste Existing Contract? This Was Specifically Brought Up In The Oig Report. the Government's Need For On-site And Off-site Processing Function Is Imperative To Assure Optimum Inventory Control And To Minimize The Violation Of Laws And Regulations, Especially In The Area Of Pharmaceutical Waste Disposal. The Contractor Shall Be Compliant With All Applicable Regulations Related To Hazardous Waste Handling. it Is The Intent That An Efficient Returns Processing Method Where Expired Pharmaceuticals Shipped To A centralized Reverse Distributor Will Reduce Total Costs In The Health Care System Returns To Be Processed Will Cover Expired Pharmaceuticals And Pharmaceuticals Due To Be Expire Within 120 Days From Authorized Agencies Approvedwasn't It Also Discussed In Report The Maintaining 120 Days Locally Until Ready For Return/disposition? To Participate In The Va S Pharmaceutical Prime Vendor (ppv) Program. Contractor shall Only Accept Otcs And Pharmaceutical Products Including Unit Dose And Partial Bottles Any Other Products Will Be Returned To The Facility By The Contractor At The Expense Of The Facility.the Oig Report Wanted The Decision Made Prior To Sending To Vendor/pickup From Vendor. award the Government Intends To Award One (1) Indefinite Delivery, Indefinite Quantity, Firm-fixed Price contract, How Is It A Firm Fixed Price When The Value Given Can Be Unknown At Submission? resulting From This Solicitation For A Potential Five-year Period Of Performance. The Government will Make This Award Based On Technical Capability, Past Performance And Price. Service Fees Shall consist Of A Percentage Of The Estimated Return Value For Expired Or Near Expired Pharmaceuticals And The costs Associated With Destruction Of Non-returnable Pharmaceuticals. Estimated Return Value Is The Amount That Is Expected To Be Credited Based On The Pricing File On The Date The Material Arrives At The Contractor S Processing Facility. The Proposed Reverse Distribution Processing Fee Shall Be A Firm Fixed Fee Of The Percentagehow Is Estimated Return Value Calculated? Of Estimated Return Value And Should Cover All The Contractor S Costs Including, But Not Limited To, Packaging, Shipping, Processing And Any Other Applicable Costs Or Fees Incurred In Performance Of Reverse Distribution Services. Payments Shall Be Based On The Actual Credits, Not Estimated Or Anticipated Credits, Thereby Increasing The Contractor S Incentive To Obtain Maximum Credit Amounts. The Proposed Waste Disposal Fee Shall Be A Firm Fixed Fee Based On The Number Of Pounds Of Product Destroyed. Award Will Be Made In The Aggregate For All Line Items For The Base Year And Option Years. To Be Considered For Award, Offerors Are Required To Submit A Proposal For All Line Items. Proposals That Fail To Include Fees For The Base Year And Each Of The Four Option Years For All Line Items Will Be Rejected And Will Receive No Further Considerationwhere Does The Price Field Come From? What About Open Market Items And Aphena? what It They Don't Process Timely Upon Receipt? . estimated Annual Requirements va Estimated Pharmaceutical Returns For 2023 Were $7,000,000.00. The Estimated Volume For Each Facility Listed In Attachment A Represents The Government S Best Estimate Of Annual Returns In Dollars And Pounds Of Disposal That Will Be Made Through Resultant Contracts. The Government Guarantees That It Will Order A Minimum Of $2,500 What Is The Minimum For And Is It On A Credit Card? from The Contract Awardee For The Performance Of Reverse Distribution Services Under Any Contract Resulting From This Solicitation. The Total Ceiling For All Cmop Generated Sales From The Performance Of Reverse Distribution Service Shall Not Exceed $10,000,000 Will The Total Ceiling Be Sufficient? for The Entire Performance Period, Inclusive Of The Base Year All Four Option Years And The 6-month Option To Extend. regulatory Compliance the Contractor Shall Be Required To Provide All Plant, Equipment, Materials, And Labor Needed To Process Credit Return And/or Arrange For Proper Disposal Of Designated Define Designated? pharmaceuticals. Contractor Shall Be Responsible For Complying With All Applicable Federal Regulations Such As The Code Of Federal Regulation (cfr) Title 21 Food & Drugs, Title 29 Hazardous Materials, Title 40 Protection Of The Environment, Title 49 Department Of Transportation: U.s. Environmental Protection Agency (epa), Occupational Safety And Health Administration (osha), Food And Drug Administration (fda), Drug Enforcement administration (dea), 41 U.s.c. Chapter 67, Service Contract Labor Standards And Va Regulations. The contractor Shall Also Comply With Applicable State/local Regulations, And Consult With Regional Offices Of the Federal Regulatory Agencies That Have Jurisdiction Over Their Operations To Ensure Compliance With Laws And Regulations Of Host Countries. Accordingly, The Contractor Shall Arrange For, Recommend, And/or advise The Returning Drug Distribution Point Of The Proper Means Of Transporting The Returned Products Oig Report Wanted The Decision Made Prior To Leaving Facility. to the Contractor's Central Processing Facility. licenses, Permits, Registration, Insurance all Necessary Permits And Licenses Required By Federal, State, And Local Authorities Shall Be Acquired And maintained By The Contractor For The Life Of The Contract. This Includes Required Licenses, Certifications, etc. For Individual Contractor Staff As Well As Any Required Permits And Licenses For Interstate Transport, And storage/disposal Of Hazardous And Non-hazardous Unserviceable And Non-returnable Items Or Returns. This includes But Is Not Limited To Dea, Dot, Epa, Fda, Osha And Individual State Regulations. the Contractor Shall Be A Licensed Dea Registrant To Handle Schedule Ii - V Controlled Substances. A copy Of All Renewals Shall Be Forwarded To The Nco 15 Contracting Officer For Retention In The Contract File. the Contractor Shall Have Proper Insurance Coverage, Including Environmental Remediation And Be Prepared To List The Cmop As Additional Insured If Awarded A Contract. A Copy Of Such Insurance Coverage Shall Be Provided To The Contracting Officer, Upon Request. contractor And Subcontractor License Qualifications Requirements the Contractor And Any Respective Subcontractors Shall Maintain All Necessary Licenses, Permits And certifications Required By The Resource Conservation And Recovery Act, Clean Air Act, Clean Water Act, occupational Safety And Health Administration, And All Licenses And Permits Required By Local Agencies For Reverse Distribution Operations. All Vehicles Shall Have Proper State And Federal Department Of transportation (dot) Licenses Required For The Transportation Of Hazardous Wastes For Each Jurisdiction In which They Will Be Operating Under This Contract. shipping/processing Arrangements the Cmop Will Contact The Contractor Directly To Arrange For A Return Shipping Date. The Contractor Shall Provide All Instructions, Forms, Labels And Dea Approved Tamper-proof Pouches Needed To Ship The Designated Items To A Contractor's Central Processing Facility. Facilities Will Make The Determination Whether To Have A Contractor Work On-site To List All Pharmaceuticals And Prepare Their Outdated Products For Shipment To The Reverse Distribution Facility For Processing Or Have The Contractor Provide Off-site Service. Whether The Returns Are Processed Using The Contractor S On-site Representative Or Via Off-site Processing, The Contractor Is Responsible For The Shipment And Associated Costs From The Facility To The Contractor S Reverse Distribution Facility. if On-site Service Is Desired, The Contractor Shall Provide On-site Servicing Within Ten (15) Business Days From The Date Of The Facility Request. When Proposing Fees In Response To This Solicitation, The Contractor shall Anticipate, At A Minimum, 12 On-site Visits Within A Calendar Year Per Facility. A Minimum Might Be Hard For New Systems Coming Up. facilities Requiring more Than 12 On-site Visits Within A Calendar Year May Be Subject To Additional Fees Per Additional Visits, such Fees Shall Be Negotiated At The Order Level By The Cognizant Contracting Officer. The Contractor Shall not Separate Returnable From Non-returnable Pharmaceuticals On-site, Instead The Contractor Shall Package The Designated Returns And Transport Them To The Contractor S Facility Where The Determination Will Be Made Concerning Product That Is Returnable And Product That Is Waste.isn't This Against The Oig Report? The Contractor Shall Prepare A List Of Pharmaceuticals Removed From The Pharmacy And The Facility Must Validate The How Will The Site Validate When Already Removed From Facility? contents Of The List For accuracy. Any Discrepancies Shall Be Resolved Prior To The Removal Of The Pharmaceuticals From The facility By The Contractor. Discrepancies Have Been Very Difficult To Reconcile Because Of The Way The Vendor Accounts For Half Tabs Or Pieces. the Contractor Shall Remove Or Pick Up Controlled Substance Returns Because Of The Discrepancies Were Such An Issue, Both Controlled Cmop Locations Are Doing In House. from The facility By Close Of Business The Same Day As Service Is Completed And Boxed For Return. Large Or Special pickups Requiring Separate Removal Shall Be Scheduled Within 48 Hours Of Service, And Daily Updates Will Be Provided To The Facility Until Pickup Is Complete. Chain Of Custody Paperwork Shall Be Prepared For controlled Substances And Given To The Returning Facility By The Contractor At The Time The Package(s) Are Prepared For Shipment. Within Thirty (30) Days Of Receiving The Returned Goods, The Contractor Shall Process All Designated Items By Sorting, Listing, And Processing Items Through Either A Manufacturer's Credit Program Or Through The Disposal Process In Accordance Isn't This Against What The Oig Report Identified? with All Applicable Federal, State And Local Regulations. The Contractor Shall Comply With Any Participating Customers Additional Security Requirements And Procedures For Access To Facilities. All Costs Associated With Gaining Access To Any Customer Facility Shall Be The Responsibility Of The Contractor. pharmaceuticals Qualifying For Manufacturer's Return products Qualifying For Manufacturer S Return Are Pharmaceuticals, Including Partials Pharmaceuticals, In the Original Manufacturer Containers. Everything Else Is Considered Waste And Facilities Must Follow Applicable Federal, State, And Local Laws And Ordinance For Waste Disposal. For Pharmaceuticals That qualify For Manufacturer S Return, The Contractor Shall Provide The Returning Facility A Report Stating The estimated Return Value (erv) How Is Erv Determined? of Those Items. The Erv Will Be Used By The Customer And The Contractor As An Estimate For The Amount That Is Expected To Be Credited. To Obtain The Manufacturer's Erv The contractor Shall Use The File At Http://www.pbm.va.gov/drugpharmaceuticalprices.aspx. Because There are Daily Price Changes, The Date To Be Used For The Pricing File Is The Date The Material Arrives At The Reverse Distributor S Processing Facility. The File Is A Dbase Iii Compatible Database (.dbf) File. to Determine The Appropriate Price To Establish The Erv, The Contractor Shall Use The Following Order Of Precedence, And As Eligibility For These Prices Dictates: 1. National Contract Price (nc Price) 2. Va Federal Supply Schedule Price Restricted (va_fss) 3. Big 4 Price (big4_price) 4. Federal Supply Schedule Price (fss Pricewhat About Open Market And Consolidated Purchases? ) if An Item Does Not Appear In The Database, Then The Contractor Shall Use The Wholesale Acquisition cost (wac) As The Basis For Establishing The Erv For That Item. The Contractor Shall Use The Prices Published By First Data Bank As The Source For Obtaining The Wac Prices. Single Order Processing: Single Order Processing Is Required For Each Visit/pickup/package Sent. No Batch Processing.define Single Order Processing. pharmaceuticals Ineligible For Credit From Manufacturer the Contractor Shall List All Items (including Non-controlled And Controlled Substances And Non-hazardous and Hazardous Substances) Designated For Disposal On A Disposal Manifest. This List Will Include At A minimum Product Name, National Drug Code (ndc) Or Catalog Number, Quantity, Total Estimated Return value, And Reason For Non-eligibility For Credit. Oig Report Referenced A Database Where They Could Tell Immediately If Something Was Non-eligible. separate Manifests Shall Be Provided For The Disposal Of schedule Ii V Controlled Substances And When Disposing Of Hazardous Waste Products As Defined By The epa Resource Conservation And Recovery Act (rcra) Regulations. A Certificate Of Destruction including The Disposal Date, Destruction Method, Destruction Location, Weight, Disposal Company Name And proof Of Destruction Affidavit Shall Be Provided To The Returning Facility And Maintained On The Reporting Website Upon Completion Of Destruction. All Manifests Shall Be Provided To The Returning Facility Within 30 Calendar Days Of Contractor's Item Receipt, With The Exception Of The Certificate Of Destruction/affidavit Which Shall Be Provided Within 30 Days Of The Completion Of Destruction. shipments To The Contractor That Require Transport To The Disposal Location Shall Be Done Via Approved And licensed Vehicles In Accordance With Federal, State, And Local Laws And Regulations Where The Processing will Be Completed. Contractor Spills Or Releases Of Toxic/hazardous Substances Into The Environment Shall be Reported To The Returning Facility Immediately. payments this Contract Is Issued Under Exchange/sale Authority, I Need To Review Exchange/sale Authority. allowing The Government To Retain Reverse Distributed Pharmaceutical Proceeds For The Sole Purpose Of Procuring Additional Pharmaceuticals. Such proceeds Are Referred To As Credits Throughout This Contract To Align With Commercial Practice. The payment Of Return Fees And Disposal Services To The Contractor Based On The Estimated Return Value (erv) Obtained From The Pricing File In Paragraph 9 Of The Statement Of Work Will Be Paid By The government And Not Out Of Facilities Credits After Actual Credits Are Obtained From The Manufacturer Through The Va Pharmaceutical Prime Vendor (ppv). When Actual Credits Are Received, The Contractor Shall Update Its Database Reflecting The Actual Credits Received From The Manufacturer And Reconcile The difference Between The Estimated Return Value And The Actual Credits Received Based On The Manufacturers Credit Memos. Credit Memos Must Be Requested By The Contractor From The Manufacturers For All Credits Issued. Credit Memos Will Be Provided By The Contractor To Each Facility Receiving Credits And Used By each Facility For Comparison Of Records/transactions Of Credits Pending, Credits Received. On A Quarterly basis, The Contractor And Each Agency/facility Will Work Together To Reconcile Any Discrepancies Between the Facility Records And The Contractor Records. The Exact Payment Amount To Be Made To The Contractor Shallis This Amount Paid For Using A Credit Card Or By Ood With Money Estimated For Each Pickup For The Year? Include Only The Awarded Contracted Fee For Return And Disposal Services As Defined Under Paragraph 2, Awards And Shall Be Paid Directly From The Government Not Through Credits. to Ensure Adequate Tracking Of Credits From Inception To Disposition, The Contractor Shall Provide The Ppv Confirmation Of Itemized Credit Statements Received From The Manufacturers At Least On A Monthly Basis. the Contractor Shall Instruct Manufacturers To Issue All Credits Directly To The Ppv Since The Ppv Has Credit Accounts Established For Each Authorized User Of The Ppv Program For Purposes Including Reverse Distribution. Will We Need A Special Ppv Account For Rd? Are They Going To Use The Tpc Account? any Credits Received By The Contractor From The Manufacturer Shall Be Forwarded To The Ppv Within Ten (10) Business Days From Date Of Receipt. In Addition, Each Agency/facility That Receives Credits Directly From The Manufacturers As A Result Of Reverse Distribution Processing Will Be Instructed To Notify The Contractor Of Receipt Of Such Credits So That The Contractor Can Update Their Electronic Reporting System. Credits Will Be Deposited Into The Individual Facility Accounts By The Ppv Upon Receipt Of Itemized Credit Statements For Each Individual Facility Provided By The Contractor. The Credit Statements Provided By The Contractor To The Ppv Shall Include The Customer Account Number And Appropriate Invoice Number To Facilitate This Process And For Tracking Purposes. Based On The Above, Any Arrangements To Facilitate The Processing Of Credits Through The Ppv Must Be Made Solely Between The Reverse Distributor And The Ppv. Any Fees Associated With This Arrangement Shall Not Be Removed From The Facility Credits Due. Credits May Not Be Used By Va Ppv Customers For Additional Value-added Services From The Contractor, Such As Report Customization Or Additional Site Visits, For Va Facilities. within 15 Days From Receipt Of Award, The Cmop Contracting Officer Shall Be Notified By The Contractor Awarded A Contract Under This Solicitation If Any Business-to-business Agreements Cannot Be Reached With The Va Ppv. Failure Or Refusal To Reach Agreement With The Va Ppv Shall Constitute Sufficient Cause For Terminating The Contract Under Federal Acquisition Regulation Part 52.212-4(m), Contract Terms And Conditions-commercial Items, Termination For Cause Unless Such Failure Is Unintentional And For Valid And Justifiable Reasons Despite Good Faith Discussions. The Contractor Is Encouraged To Establish A Working Relationship With Each Manufacturer And Comply With Each Manufacturer S Return Goods Policy To Ensure Maximum Credit Receipt And Reduce The Cost Of Returning Non-returnable Items. The Contractor Is Responsible For Contacting The Manufacturer To Ensure That Credits Are Received In Accordance With The Negotiated Timeframe Stated In Each Return Goods Policy And To Assist In Resolving Issues Of Inadequate Or Non-payment Of Outstanding Credits. If Manufacturers Have An Established Reverse Distributor That Handles Their Credit And Return Process, The Awarded Contractor Shall Make Every Effort To Work With These Reverse Distributors That Have Current Agreements Directly With The Manufacturers. note: There May Be Instances Where More Favorable Return Good Policies Have Been Negotiated on Federal Government Contracts. In Order To Take Advantage Of More Favorable Return Policiesit Has Been My Experience That Other Reverse Distribution Centers Doing The Work For Manufacturers Historically Are Very Difficult And Slow To Get Supporting Documentation. , the Government Contracting Officer Will Assist In Providing A Copy Of The Negotiated Agreement(s) To The Contractor. There May Be Manufacturers That Will Only Accept Returns Directly From The Facility And Will Only Provide Credits Through Their Own Reverse Distributor. If Known, the Contractor Shall Identify In Its Proposal, Those Manufacturers That Will Not Accept Products Through This Reverse Distribution Program. web-based Service Request Ordering System the Contractor Shall Provide An 800 Number And A Web-based Service Request Ordering System For Work Order Placement By Customers. At A Minimum, The System Shall Include Entry Fields For Facility Name, address, City, State, Zip Code, Contact Name, Phone Number, E-mail, Dea Number, Desired Pickup date, Description Of Returns And Estimated Quantity. In Addition, The Web-based Service Request Ordering system Shall Allow For Electronic Order Confirmation, Inventory Status Of Credits, Credit Reconciliation, And reporting Capabilities To Allow Facilities To Track From Inception Of Product To Credit Disbursement And/or disposal. reverse Distribution Program Eligible Facilities government Participants. The Contractor Shall Provide Reverse Distribution Services At The Fees Awarded Herein For The Facilities Below As Well As Other Government Agencies Approved To Participate In The Va S Pharmaceutical Prime Vendor (ppv) Program. consolidated Mail Outpatient Pharmacies (cmops) va Cmop leavenworth 760 5000 South 13th St leavenworth Ks 66048 **va Cmop leavenworth 760 5000 South 13th St shawnee Ks 66048 **future Location va Cmop chelmsford 761 10 Industrial Ave. chelmsford, Ma 01824-3610 va Cmop tucson 762 3675 Britannia Dr tucson, Az 85706 va Cmop lancaster 763 2962 S. Longhorn Dr lancaster, Tx 75134 va Cmop murfreesboro 764 5171 Sam Jared Drive murfreesboro, Tn. 37130 va Cmop murfreesboro Ii 764 3209 Elam Farms Pkwy murfreesboro, Tn 37127 va Cmop hines 765 5th And Roosevelt bldg. 37 Nw Dock 18 hines, Il 60141 va Cmop charleston 766 4136 Carolina Commerce Parkway ladson Sc 29456 offerors Are Advised That A Limited Number Of Additional Participants May Be Added Or Deleted By modification Throughout The Life Of The Contractneed To Add Eps & Possibly Mbm. . implementation Plan offerors Shall Submit A Written Proposed Plan Detailing Implementation Of The Reverse Distribution program Including Details On How Billing Will Be Completed (credit Card, Po, Etc.). Recognizing That some Facilities May Prepare Their Returns On A Monthly Basis, The Government Anticipates No More Than sixty (60) Days From The Date Of Award To Transition Facilities Over To The New Prospective Contracts. billing Requires The Ability To Accept Both Credit Card (visa And Mastercard) And Invoice Options Depending On The Value Of The Transaction. Individual Orders Will Specify The Local Options. Additional information Regarding Invoicing Procedures Is Included In The Clauses. contingency Plan the Contractor Shall Submit And Maintain A Plan For Contingency Operations, Which Identifies The Ability To provide Uninterrupted Support Of The Requirements Outlined In This Solicitation Under Emergency And/or contingency Conditionswould Need To Add The Functionality To Ship Every Thing In To Facility In Times Similar To Pandemic. . reports the Contractor Shall Provide A Return Detail Report By Manufacturer To Each Returning Facility Within (30) calendar Days After Processing For All Credit Returns. This Report Should Include At A Minimum, The customer Account Number, Applicable Order Or Invoice Number, Product Name, Ndc Or Catalog Number, Lot or Batch Number, Quantity Returned, Date Returned, Unit Of Measure, Estimated Return Value, And A List Of non-returnable Pharmaceuticals With The Weight And Cost For Disposal. An Additional Credit Report Shall Be Provided Showing Both The Estimated Credits And Actual Credits Received, Including Total Actual Credit Received And Credit Received By Unit Of Measure For Each Ndc, As Well As The Date That The Credit Was Issued, And Identify Contractor Fees Taken For Each Pharmaceutical Return. The Contractor Shall Provide Copies Of The Manufacturer Credit Memos With This Report To Ensure Adequate Tracking Of Credits From inception To Disposition. Separate Reports Shall Be Provided For Schedule Ii V Controlled Substances And for Hazardous Waste To Include Weight Of Disposal. The Contractor Shall Provide A Web-based Reporting Tool That Will Generate The Following Reportswill This Vendor Handle Dscsa Or Will Manufacturer Be Notified To Handle? : 1. Monthly Status Reports Of Credit Receipts Listing The Contract/order Or Invoice Number, manufacturer, Estimated Return Value, Actual Return Value, And Pending Credits From The contractor To The Facility. 2.monthly Reconciliation Reports For Each Individual Account. Reconciliation Data Shall include But Not Be Limited To Ndcs, Quantities, Partial/full Data, Product Names, Vendors, strengths, Sizes, And Forms. 3. Quarterly Roll-up Reports Shall Be Provided To The Program Offices Identified Below which Include, As A Minimum The Erv For Non-credits (destruction), Charges For Services, credits Received, And Credits Pending. all Three Above Referenced Reports Shall Be Made Available On The Reporting Website And Sent To The following Personnel: va Reporting Requirement Shall Be Emailed To @va.govcreate New Distribution Groups For Each Site. va Reporting Requirements: format: ^ Delimited Text File And Excel Spreadsheet, Va Example Report Headers Shown Below (report Only Completed Transactions Within The Applicable Reporting Period) va Station Number contractor Name (reverse Distributor) customer Name (facility Name) customer Number (internal Contractor Customer Number) dea Number (if Applicable; 9 Alpha Numeric Designator) job Number (internal Job Number Assigned) wholesaler Account Number (account Number Credit Routed To) service Date ndc Number (national Drug Code; 11 Digits; No Dashes) ndc Package Size upc (if No Ndc Exists) product Name manufacturer dea Class (1, 2, 3, 4, Or 5; Leave Field Blank If Non-controlled) lot Number (if Applicable) qty Returned (as Decimal Of Total Number Of Ndc Units) unit Of Measure (bottles, Tablets, Cases, Etc.) form (sol Solution; Cap Capsule; Tab Tablet; Syr Syrup; Kit Kit; Sgl Soft gels; Pdr Powder; Pkt Packet; Crm Cream; Oin Ointment; Inj - Injection) expiration Date processing Fee (on-site / Off-site Fee Assessed) haz Disposal Cost non Haz Disposal Cost erv (estimated Return Value) arv (actual Return Value) credit Date (date Credit Awarded To Customer) credits (total Credit Received And Credit Received By Unit Of Measure) pending Credits (future Credits Due) non-return Value returnable (y/n) (indicate If Returnable) reason For Non-eligibility (indicate Reason For Non-returnable Items) bo9 Invoice Number Once Credit Is Issued ** Va-only Fields note: Va Will Have Access To All Customers Web-based Reporting Tools. The Reports Should Be Constructed To Allow The Customers Maximum Flexibility To Sort The Data As Needed. A Typical Report Should Provide The Customer S Name, Address And Phone Number, Ndc Of Drug, Generic Or Brand Name (when Appropriate), Manufacturer, Quantity Returned And Unit Of Issue (e.g., Tablets, Milliliters, And Grams), Erv Or Non-returnable With A Reason Code. dashboard Reporting Requirement the Reverse Distribution Vendor Shall Provide A Web-based Corporate Level Dashboard And Reverse Distribution Information System Available To The User At Each Facility Or Each Agency For The Purpose Of managing, Tracking And Comparing The Processing Of Unused Pharmaceutical Returns Across The government Service Or Agency. The Web-browser Based Application Is The Preferred And Required Type Of digital Dashboard Specified By This Contract. The Reverse Distribution Information System Shall Provide For multiple Levels Of Access Based Upon The Users Level Within The Government Service Or Agency (e.g., Office of The Surgeons General, Regional Or Local Facility) And Shall Provide Data Elements Based Upon Standard Variables (see Paragraph 17, Reporting Requirements For Metric And Key Performance Indicators). The digital Dashboard And Reverse Distribution Information System Shall Be Configured To Track The Flow Of business Processes Associated With The Return, Destruction, Disposal, Waste, Credit Or Other Disposition Of unused Pharmaceuticals Processed From The Agency Through The Reverse Distributor. The System Shall provide Graphic Representation (i.e., Dials, Graphs, Charts, Etc.) Of High-level Processes And Allow For Drill Down Into Low Level Data, With The Purpose Of Allowing Agency Executive Level Leaders The Ability To View And Make Comparisons Of Return Processes And Data Across The Agency. The Dashboard Shall Use Standardized Metrics And Key Performance Indicators And Display These Data Points To Allow Comparison Between Different Levels Of The Agency (i.e., Agency Or Service Level, And Regional Level). The Digital dashboard Shall Display Data Elements In Both A Control Panel Format And Database Table Format. Users will Be Able To Generate And Export Data From The Control Panel Into A Downloadable Spreadsheet (e.g., excel Spreadsheet). The Digital Dashboard And Reverse Distribution Information System Will Allow Users To monitor The Return Of Unused Pharmaceuticals Through The Vendor And Compare The Activities Of The Various levels (i.e., Agency Or Service Level, And Regional Level). Features And Benefits Of The Dashboard And reverse Distribution Information System Shall Include Visual Presentation Of Performance Measures. ability To Identify And Correct Negative Trends; Measure Of Efficiencies/inefficiencies; Ability To Generate Detailed Reports Showing New Trends; Overall Visibility Of The Activities Across An Agency Or Service. efficient Identification Of Data Outliers And Correlations. The Dashboard Software/application Will Provide Decision Makers With The Input Necessary To Manage The Reverse Distribution Business Process By providing A Web-based Graphical User Interface Designed To Display Summaries, Graphics (e.g., Charts, graphs, Gauges) In A Portal-like Framework To Highlight Important Information And Benchmark Across A corporate, Regional And Treatment Facility Level So That The Number Of Pharmaceutical Credits Across The systems Can Be Maximized. training Requirements the Contractor Shall Provide, At No Cost To The Government, Orientation And Training Down To The Facility Level On The Various Reports And Functionality Of Reports To Assist The Facilities In Monitoring And Tracking Potential Credits. Training Shall Include Actual Demonstration And Operation Of The Web-based Electronic Service Request Ordering System. In Addition, The Reverse Distributor Shall Provide Updates And System Changes, And Training Prior To The Adoption Of Changes As They Occur Throughout The Term Of The Contract. Training Should Be Provided On-site At Each Participating Customer S Facility. The Contractor Shall Notify All Sites 14 Calendar Days Before The Date Of Their Scheduled Training. Training Shall Cover At A Minimum The Following: Full Web Access And Reports Training, Including Targeted Data Extrapolation. Reconciliation Reports Between Estimated And Actual Credits. Potential Inventory Management Strategies. an Instructional User Guide With Step-by-step Instructions On The Above Topics Shall Also Be Provided Via A link On The Reporting Website. A Contact Person And Telephone Number Shall Be Provided To Each Facility In the Event Additional Instruction Is Necessary Or If There Is A Change In Personnel. contract Administration Authority (a) The Nco 15 Contracting Officer Is The Only Person Authorized To Approve Changes Or Modifications To The Requirements Under This Contract On Behalf Of The Government. (b) In The Event The Contractor Makes Any Changes At The Direction Of Any Person Other Than The Nco 15 Contracting Officer, Such Changes Shall Be Considered To Have Been Made Without Authority And any Adjustments In Price Involved As A Result Of Unauthorized Changes To The Contract Will Not Be Ratified. (c) Each Facility Will Have A Designated Contracting Officer S Representative (cor) Who Will Serve as A Point Of Contact For All Matters Pertaining To The Technical Aspects Of The Contract. At Time Of contract Award, Or Upon Appointment The Contractor Will Be Furnished With A Copy Of The Cor S Appointment Letter. Cors Have Limited Authority As Delineated By The Cognizant Contracting Officer In Their Appointment Letter And Cannot Make Any Commitment Obligating The Government. (d) In Addition To Designated Cors That Will Be Responsible For All Technical Aspects Of The Contract, each Facility Will Have A Designated Ordering Officer Or Contracting Officer. Only Va Personnel officially Designated As Ordering Officers Under The Reverse Distribution Contract Or Warranted Contracting Officers May Place Orders Under This Contract. Ordering Officers Do Not Have The authority To Negotiate, Make Any Commitments Or Changes That Will Affect The Terms And conditions Of This Contract. Ordering Officer Designations Pertain Only To The Cmop S. federal Government Holidays the Following Information Is Provided To Assist The Contractor In Scheduling Returns When On-site service Is Required: new Year's Day January 2nd martin Luther King's Birthday Third Monday In January president's Day Third Monday In February memorial Day Last Monday In May juneteenth June 19 independence Day July 4th labor Day First Monday In September columbus Day Second Monday In October veterans Day November 10th thanksgiving Day Fourth Thursday In November christmas Day December 25th *if These Holidays Fall On A Saturday Or Sunday, The Contractor Should Contact The Returning facility To Determine On Which Day (friday Or Monday) They Will Be Observed. annual Federal Holiday Schedule May Be Attained At Https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ the Following Represents The Current Va Pharmaceutical Prime Vendor As Of The Date Of This Solicitation. the Contractor Will Be Given Notice Via E-mail Within 90 Days When A Change Occurs. mckesson Corp. Pharm. Group 1220 Senlac Drive carrollton, Tx 75006 point Of Contact: ms. Lori White, V.p. National Accounts phone: 972-446-5758 fax: 972-446-5337 i. General Information a. Offerors Shall Submit A List Of Names And Telephone Numbers Of Persons Authorized To conduct Negotiations. b. Delivery & Submission Method i. Electronic Delivery Of Proposals. Electronic Submission To @va.gov Is acceptable, And Preferred. Timeliness Of Proposals Will Be Determined Iaw 52.212-1(f) Or 52.215-1(c)(3)(ii)(a). Be Advised That Large Electronic Files Are Problematic Due To Limitation On Government Email Inboxes. In Addition .zip Files are Stripped From E-mails And Cannot Be Submitted. Utilization Of Amrdec safe At Https://safe.amrdec.army.mil/safe/welcome.aspx, Is Acceptable Transmission Tool. Send Early And Verify Receipt. Amrdec Safe Supports File sizes Up To 2gb. Usb And Cd Submissions Are Unacceptable As The Va Has Technical Restrictions/limitations On The Use Of Those Technologies. c. Proposal Format. Format Of The Proposal Volumes Shall Be As Follows: i. Text Size Shall Be No Smaller Than What Is Equivalent To Microsoft Word, Times new Roman, 10 Point, Uncompressed Fond. ii. Pages Shall Be Dated And Numbered Sequentially By Volume. A Cover Sheet Shall be Included With Each Volume Clearly Marking The Volume Number, Title, solicitation Identification And The Offeror S Name. iii. Each Volume Shall Contain A Glossary Of All Abbreviations And Acronyms Used And an Explanation For Each. iv. Elaborate Format, Color Representations, And Bindings Are Not Desirable. If submitted Via Hard Copy Three-ring Binders Are Preferred. The Pages In Binders shall Be Easily Removed To Facilitate Scanning. Any Pages That Are Changed (as A result Of Negotiations) Should Have Changed Information Clearly Marked By A vertical Line In The Right Margin Of The Page And/or Circling If Changing Data In A chart. The Offeror Shall Indicate The New Date On Revised Pages. v. Legible Tables, Charts, Graphs And Figures Shall Be Used When Necessary To Depict Organizations, Systems And Layout, Implementation Schedules, Plans, Etc. These displays Shall Be Uncomplicated, Legible, And Shall Not Exceed 11 By 17 Inches In size As Submitted Hard Copy Or Printed. Foldout Pages Shall Fold Entirely Within The Volume And Count As One Page. Foldout Pages May Only Be Used For Large Tables, Charts, Graphs, Diagrams, And Schematics, Not For Pages Or Text. For Tables, charts, Graphs, And Figures, The Text Shall Be No Smaller Than 8 Point, Times New roman. ii. Technical a. Technical Capability Information And Management Approach Shall Be Submitted As Volume I And Shall Be No More Than 50 Pages. The Technical volume Shall Be Provided As Follows: i. Identify Any Exceptions To The Solicitation S Technical Requirements And State Precisely How The Offered Supplies/services Differ. ii. Address Technical Capability Including The Ability To Serve All Required Areas And Website Reporting Services (including The Ability To Roll-up Data To Local, Regional And National Levels). iii. Provide The Management Approach To Schedules (including The Implementation Schedule, Technical Risk, On-site Visits And Processing) And The Proposed Contingency Plan. iv. The Information Provided Should Be Specific, Detailed, And Complete As To Clearly And Fully Demonstrate That The Prospective Contractor Has A Thorough Knowledge And Understanding Of The Requirement And Has Valid And Practical Solutions To Technical Problemswhat And Where Is Volume Ii . iii. Past Performance a. The Past Performance Portion Of The Proposal Shall Be Submitted As Volume Iii And Shall Be No More Than A Maximum Of Five (5) Pages For The Narrative Summary And 1 Page For The Matrix. b. The Offeror Shall Provide A Minimum Of Three (3) And A Maximum Of Five (5) Past Performance References. (see Paragraph E Below Re Additional Requirements) The Offeror shall Contact Past Performance References Directly And Request That They Complete And submit The Contractor Performance Questionnaire (attachment Hereto) To The Address In block 9 Of Sf 1449, Page 1 Of The Solicitation Or To @va.gov In Accordance With the Timeline Set In Block 8 Of Sf1449, Page 1 Of The Solicitation. The Completed Questionnaires Shall Be Sent Directly From The Poc To The Contracting Officer, under No Circumstances Shall The Questionnaires Be Returned To The Offerors. Any information Provided By The Offeror S References Is Subject To Verification/validation By the Government During The Evaluation Process. In The Event References Are Not Received By the Close Of The Solicitation, The Government May Make But Is Not Required To Contact And follow Up With The Listed References Identified On The Contractor Past Performance Data matrix. c. Offerors Shall Provide A One (1) Page Matrix Identifying The Following Information For each Of The i. Past Performance Questionnaires Sent Out: Organization/customer ii. Brief Description iii. Contract Number iv. Telephone & Email Of Organization/customer Point Of Contact (poc) the Offeror S Matrix Shall Contain A Minimum Of Three (3) And A Maximum Of Five (5) references To Contracts That Are Recent And Relevant To This Requirement. Proposals Must prove Ppqs Have Been Sent To Each Poc; Failure To Send The Ppq To Each Poc Will Be Considered A Proposal Deficiency And May Result In Exclusion Of The Offeror S Proposal From Consideration For Award. The Offeror Shall Exert Its Best Efforts To Ensure That At Least Two Pocs Per Relevant Contract Submit A Completed Present/past Performance questionnaire Directly To The Government. d. Up To Five (5) One-page Summaries Of Each Contract Reference Identified In The Past Performance Summary Matrix May Be Submitted. Offerors Should Include A Discussion Of any Significant Achievements And Explain Any Past Performance Problems That It Considers Relevant To The Proposed Efforts. Offerors Should Also Discuss Past And Present Efforts To Identify And Manage Program Risk. e. For The Purposes Of This Solicitation, Current Contracts Are Defined As Those On Which Performance Occurred During The Last Three (3) Years. In Determining Relevancy, The offeror Should Consider The Type And Value Of The Contract, And The Type Of Requirement Compared To This Solicited Requirement. The Offeror Should Also Consider The Level Or amount Of Effort. Only Past Performance Dealing With The Type Of Work Noted In The statement Of Work Included In The Solicitation Will Be Considered Relevant. The Offeror must Detail (if Using The Related Technology As A Reference) How The Related Technology Is Applicable To The Solicited Effort. Should The Offeror Not Explain How The related Technology Is Applicable, The Reference May Not Be Considered Relevant. If An offeror Has No Current Or Relevant Past Performance Information, They Should So State That In This Volume. f. Each Offeror Shall Submit Present And Past Performance Information For Itself On Projects Of Similar Size, Scope, And Technical Complexity. The Offerors May Choose To Submit Present And Past Performance Information For Major Proposed Subcontractors, Team Members, And/or Joint Venture Partners That Have Experience In Projects Of Similar Size, scope, And Technical Complexity With Its Proposal. The Total Number Of Past Performances references For Each Offeror Shall Not Exceed Five (including Any References Submitted By subcontractors, Team Members And/or Joint Ventures). This Volume Shall Provide A List Of current And Relevant Contracts On Which The Offeror Has Performed In The Format Requested In The Proposal Requirements Portion Of This Document. This Information, As Well As Other information The Government May Obtain Elsewhere Via Government Databases (cpars, ppirs Etc.) And Other Government Agencies (dcma, Dcaa Etc.), Will Be Used To evaluate The Offeror's Past Performance. The Government Reserves The Right To Solicit Feedback Beyond What Is Identified In The Questionnaire. Offerors Are Notified That The government Will Use The Data Provided In This Volume That Is Determined To Be Current And relevant To The Effort At Hand And Data Obtained From Other Sources In The Development Of performance Risk Assessments. iv. Price The Offeror Shall Complete The Pricing Tables In The Schedule. exceptions offerors Are Not Encouraged To Take Exceptions To This Solicitation, However, Any Exceptions Taken To The specifications, Statement Of Work, Or Terms And Conditions Of This Solicitation Shall Be Explained In Detail And Set Forth In A Cover Letter As Well As In The Cost Proposal. Offerors Are To Detail The Section, clause Paragraph And Page To Which They Are Taking Exception. Offers That Do Not Conform to The Requirements Or That Take Exception To Any Term In The solicitation May Be Determined Unacceptable And May Be Rejected without Further Evaluation. attachment A Estimated Annual Requirements By Agency attachment B Cmop Facility Listing attachment C Wage Determination Information attachment D Sample Wage Determination attachment E Past Performance Information attachment F Va Pharmaceutical Prime Vendor Contractor 52.212-2 Evaluation Commercial Items (oct 2014) (a) The Government Will Award A Contract Resulting From This Solicitation To The Responsible Offeror whose Offer Conforming To The Solicitation Requirements, Is Determined To Provide The Best Value To the Government. The Best Value Determination Will Be Based On The Merits Of The Offer And The offeror S Capability. The Best Value May Not Necessarily Be The Proposal Offering The Lowest Cost, nor Receiving The Highest Technical Rating. As Specified In The Far 52.215-1 Instructions To offerors--competitive Acquisition Provision, The Government Intends To Evaluate Proposals And award A Contract Without Discussions. An Offer Must Be Acceptable For The Offeror To Be Eligible For award. Offers That Do Not Conform To The Requirements Or That Take exception To Any Term In The Solicitation May Be Determined unacceptable And May Be Rejected Without Further Evaluation. (b) Proposals Will Be Evaluated On Technical Approach, Past Performance And Price As Listed In The Factors below. Evaluation Factors When Combined (other Than Cost/price) Are More Important Than Cost/price. however, Cost Is An Important Factor And Should Be Considered When Preparing Proposals. In summary, Technical/price/past Performance Tradeoffs Will Be Made. (c) The Offeror S Proposal Shall Be In The Format Prescribed By, And Shall Contain A Response To, Each Of the Areas Identified In The Proposal Instructions. The Evaluation Factors And Associated Subfactors For the Award Decision Are Listed Below. The Factors And Subfactors Are Listed In Descending Order Of importance. Factors I-iv, When Combined, Are Slightly More Important Than Factor V (price). factor I - Technical Capability (the Subfactors Are In Descending Order Of Importance) subfactor A Compliance With The Drug Supply Chain Security Chain Act. subfactor B Debit Memo. subfactor C Transparency Of Process list Of What Is And Is Not Returnable. Product Return List. Tell Us Onsite What Is And Not Returnable. how Long Process Takes And Accountability/chain Of Custody Until We Get The Return. Knowing How Long It Will Take To Get The Return. knowing Which Batch, The Credit Is For. communication Of The Process. ability To Serve All Required Areas website Reporting Services (including The Ability To Roll-up Data To Local, Regional And National Levels. subfactor D Management Approach To Schedules proposed Contingency Plan implementation Schedule: on-site Visits processing factor Ii - Past Performance the Government Will Assess Each Offeror S And Proposed Significant Subcontractor S Past Performance. the Assessment Will Be An Unbiased Judgment About The Quality Of An Offeror S Past Performance. The government Will Use Its Subjective Assessment To Make A Comparative Assessment Of An Offeror S Capability. Past Performance Is A Measure Of The Degree To Which An Offeror Satisfied Its Customers In The past And Complied With The Specification, Statement Of Work, Performance Work Statement, Contract Schedule And Contract Terms And Conditions. Past Performance Is Also A Measure Of The Risk Of Performance Associated With The Offeror. the Government May Solicit Information From An Offeror S Customers And Business Associates; Federal, state And Local Government Agencies And Databases; And From Other Persons And Organizations. The government Reserves The Right To Limit The Number Of References It Decides To Contact And To Contact References Other Than Those Provided By The Offeror. The Evaluation Will Take In Account The Same Type Of information Regarding Significant Subcontractors Proposed In The Offeror S Proposal. the Contracting Officer Is Not Responsible For Locating Or Securing Any Information Not Furnished With The offer. The Ssa/contracting Officer May, However, Utilize All Available Information, Including Ppirs And information Not Provided By The Offeror, In The Past Performance Evaluation. The Government Reserves The right To Review Less Than All Information Submitted, And To Only Analyze Sufficient Information To Make A reasonable Determination Of Each Offeror S Past Performance Rating. If Insufficient Information Regarding the Offeror S Corporate History Is Available, The Offeror Is Encouraged To Submit For Evaluation, Evidence Of relevant Past Performance On The Part Of The Offeror S Key/principal Employees, As Either A Prime- Or Subcontractor. offerors That Have No Record Of Past Performance (i.e., New Businesses) Must Submit A Signed And Dated Statement To That Effect. If An Offer Submits A Certification Statement And The Government Has No information Available Regarding The Offeror S Past Performance, That Offeror Will Receive A Neutral Rating (i.e., The Offeror Is Evaluated Neither Favorably Nor Unfavorably) For Past Performance. If Offerors (prime and Significant Subcontractors) Provide Reference Information That Is Deemed Not Relevant And Current, The offeror Will Receive A Neutral Past Performance Rating For Those Contracts. factor Iii Sdvosb/vosb provide Vosb And Sdvosb Status If Applicable To The Offer. The Greater The Equality Of Offers Within The non-price Factors And Price, The More Important This Status Becomes In Selecting The Best Value To The government. evaluation Will Be Based On Their Service-disabled Veteran-owned Or Veteran-owned Small Business Status And Their Proposed Use Of Eligible Service-disabled Veteran-owned Small Businesses And Veteran-owned Small Businesses As Subcontractors. eligible Service-disabled Veteran-owned Offerors Will Receive Full Credit, And Offerors Qualifying As veteran-owned Small Businesses Will Receive Partial Credit For The Service-disabled Veteran-owned And veteran-owned Small Business Status Evaluation Factor. To Receive Credit, An Offeror Must Be Registered And Verified In Vendor Information Pages (vip) Database (https://www.vip.vetbiz.gov). non-veteran Offerors Proposing To Use Service-disabled Veteran-owned Small Businesses Or Veteran-owned Small Businesses As Subcontractors Will Receive Some Consideration Under This Evaluation Factor. Offerors must State In Their Proposals The Names Of The Sdvosbs And Vosbs With Whom They Intend To subcontract And Provide A Brief Description Of The Proposed Subcontracts And The Approximate Dollar Values Of The Proposed Subcontracts. In Addition, The Proposed Subcontractors Must Be Registered And verified In The Vetbiz.gov Vip Database (https://www.vip.vetbiz.gov). factor Iv - Price this Factor Takes Into Account The Service Fees Quoted In The Schedule For Line Items 0001 Through 0008 And The Government S Estimated Quantities. The Proposed Reverse Distribution Processing fees For Line Items 0001, 0002, 0005 And 0006 Shall Be A Firm Fixed Fee Expressed As A Percentage Of The Actual Credits Received And Should Cover All The Contractor S Costs, Including But Not Limited To, Packaging, Shipping, Processing, And Any Other Applicable Costs Or Fees Incurred In Performance Of Reverse Distribution Services. The Proposed Waste Disposal Fees Quoted For Line Items 0003, 0004, 0007, And 0008 Shall Be A Firm Fixed Price Per Pound Of Product Destroyed. a. The Government Will Evaluate The Offeror S Proposed Fees For All Line Items For The Base Year And All Four Option Years. Evaluation Will Be Made In The Aggregate For All Line Items Listed In The Schedule. The Total Aggregate Price For Each Solicitation Line Item Will Be Computed By Applying The Proposed Fee (for The Base Period, Four Option Periods And 6-month Option To Extend) To The Estimated Quantities For Each Line Item. The Results For All Line Items Will Be Aggregated To Determine The Total Aggregate Price Of An Offer For The Purposes Of Determining The Lowest Priced Offers. b. To Be Considered For Award, Offerors Must Submit A Fee For Line Items 1 Through 8 For The Base Year, All Four Option Years And 6-month Option To Extend. Award Will Be Made In The Aggregate For All Line Items Provided In The Schedule Of Supplies/services. Proposals That Fail To Include A Fee For All Line Items Shall Be Rejected And Shall Receive No Further Consideration. c. Options. The Government Will Evaluate Offers For Award Purposes By Adding The Total Price For All Options To The Total Price For The Basic Requirement. The Government May Determine That An Offer Is Unacceptable If The Option Prices Are Significantly Unbalanced. Evaluation Of Options Shall Not Obligate The Government To Exercise The Option(s). d. A Written Notice Of Award Or Acceptance Of An Offer, Mailed Or Otherwise Furnished To The Successful offeror Within The Time For Acceptance Specified In The Offer, Shall Result In A Binding Contract Without further Action By Either Party. Before The Offer's Specified Expiration Time, The Government May Accept An offer (or Part Of An Offer), Whether Or Not There Are Negotiations After Its Receipt, Unless A Written Notice Of withdrawal Is Received Before Award. schedule Of Supplies/services description Of Service: Furnish All Necessary Labor, Materials, And Equipment To Process Pharmaceutical Products In Accordance With The Requirements Of The Statement Of Work). please Note: All Fees/prices Must Include The 0.5% Cost Recovery Fee What Is This Fee? and A Fee/price Must Be Submitted For Every Line Item. The Estimated Quantities Reflect The Government S Total For This Procurement. line Item 0001: On-site Processing At A Government Facility Of Returnable Pharmaceuticals (controlled And Non-controlled Substances). Propose Prices As A Percentage Of The Actual Credits To be Received From Pharmaceutical Suppliers. Invoices Must Be Submitted; Payments Will Not Be Made Through Credits . contract year estimated annual returns processed unit price total amount base Year % Of Actual Credits Received option Year 1 % Of Actual Credits Received option Year 2 % Of Actual Credits Received option Year 3 % Of Actual Credits Received option Year 4 % Of Actual Credits Received 6 Month Option to Extend % Of Actual Credits Received subtotal line Item 0002: Off-site Processing At The Contractor S Facility Of Returnable Pharmaceuticals (controlled And Non-controlled Substances). Propose Prices As A Percentage Of The Actual Credits To be Received From Pharmaceutical Suppliers. contract year estimated annual returns processed unit price total amount base Year % Of Actual Credits Received option Year 1 % Of Actual Credits Received option Year 2 % Of Actual Credits Received option Year 3 % Of Actual Credits Received option Year 4 % Of Actual Credits Received 6 Month Option to Extend % Of Actual Credits Received subtotal line Item 0003: Disposable Of Non-returnable Non-hazardous Pharmaceuticals. Propose As A Firm Fixed Price Per Pound. contract year estimated annual returns processed unit price total amount base Year % Of Actual Credits Received option Year 1 % Of Actual Credits Received option Year 2 % Of Actual Credits Received option Year 3 % Of Actual Credits Received option Year 4 % Of Actual Credits Received 6 Month Option to Extend % Of Actual Credits Received subtotal line Item 0004: Disposal Of Non-returnable Hazardous Pharmaceuticals. Propose Prices As A Firm Fixed Price Per Pound. contract year estimated annual returns processed unit price total amount base Year % Of Actual Credits Received option Year 1 % Of Actual Credits Received option Year 2 % Of Actual Credits Received option Year 3 % Of Actual Credits Received option Year 4 % Of Actual Credits Received 6 Month Option to Extend % Of Actual Credits Received subtotal cost Recovery Fee And Submission Of Quarterly Sales Report (a) Quarterly Reports. The Contractor Shall Report All Actual Credits Received And Total Dollar Value Of disposal Services Under This Contract As Separate Line Items And Submit Collected 0.5% Cost Recovery Fees on Dollar Amount Of Credits Received And Value Of Disposal Services As Follows: (1) The Contractor Shall Accurately Report The Dollar Value, In U.s. Dollars And Rounded To The Nearest Whole Dollar, Of All Sales Made Under This Contract By Calendar Quarter (january 1 March 31, April 1 June 30, July 1 September 30, And October 1 December 31). Reported Credits Received And Total Dollar Value Of Disposal Services Must Include All Credits Received And Total Dollar Value Of Disposal Services Made To All Authorized Contract Users. The Report Shall Reflect Actual Credits Received And Total Dollar Value Of Disposal Services By Separate Line Item And Shall Be Segmented By The Department Of Veterans Affairs (va) And Other Government Agencies (oga). A Cost Recovery Fee Equivalent To 0.5% Of The Total Actual Credits Received And Total Dollar Value Of Disposal Services Shall Be Collected From All Contract Users. The 0.5% Cost Recovery Fee Shall Be Imbedded In The Awarded Contract Fees/prices And Offers Submitted In Response To This Solicitation Shall Include The Cost Recovery Fee In Every Line-item Fee/price Offered. The Reported Contract Totals Shall Include The Cost Recovery Fee And Each Quarterly Report Shall Show The Total Cost Recovery Fee Amount Collected On The Reported Actual Credits Received And Total Dollar Value Of Disposal Services. The Contractor Shall Maintain A Consistent Accounting Method Of Reporting, Based On The Contractor S Established Commercial Accounting Practice. (2) Contract Reports Are Due To The Va Contracting Officer Within 60 Calendar Days Following The completion Of Each Reporting Quarter Or Completion Of The Contract, Whichever Occurs First. A Report Is Required Even When No Billings Or Invoices Are Issued, Or No Credits Or Disposal Services Are Performed During The Contract Period. (3) The Report Signed By An Authorized Representative Of The Contractor Shall Be Sent By Mail Or facsimile To The Contracting Officer. Mailed Reports Shall Be Sent To The Address Listed Below. facsimile Transmissions May Be Made To: (708) 786-5221. department Of Veterans Affairs national Acquisition Center (049a1n2) p.o. Box 76 first Avenue, 1 Block North Of Cermak, Bldg. 37 hines, Il 60141 (4) In Addition To The Submission Of Quarterly Reports Due To The Contracting Officer Within 60 Days after The End Of Each Reporting Quarter, Contractors Shall Provide Copies Of Reports Simultaneously With Contractor S Cost Recovery Fee Payment Submissions Via Facsimile, To The Attention Of c.r. Agent Cashier, fax: (708) 786-7525. (b) Cost Recovery Fee. The 0.5% Cost Recovery Fee Amount Collected And Due Shall Be Paid Either Electronically Or By Check And Shall Be Addressed To The Department Of Veterans Affairs . When The Contractorthe Highlighted Section Above Mentioned That The 0.5% Recover Fee Be Embedded In The Award Costs. Has Multiple National Contracts, The Fee May Be Consolidated Into One Check. Consolidated payments For Multiple Contracts Shall Identify Each Contract Number Included, Dollar Amount Remitted For Each Contract Number, And Reporting Quarter. To Ensure That The Payment Is Credited Properly, The Contractor Shall Identify The Check Or Electronic Transmission As A Cost Recovery Fee And Include A Copy Of The Applicable Report. The Cost Recovery Fee Payment Is Due To The Fiscal Division At The Same Time The Sales Report Is Due To The Contracting Officer, I.e., Within 60 Calendar Days Following The Completion Of Each Reporting Quarter Or Completion Of The Contract. cost Recovery Fee Payments Shall Not Be Combined With Any Industrial Fund Fee Payments. Contractors Shall Remit Separately Any Industrial Fund Fee Payments In Support Of Any Of The Contractor S Federal Supply Schedule Contracts. (1) Cost Recovery Fee Payments Made Electronically Shall Include The Following Information: receiving Bank Name: Department Of Treasury receiving Bank Contact: Cash Link Ach Receiver contact Phone: 301/887-6600 receiving Bank City, State: Richmond, Virginia receiving Bank Routing/transit Number: 051036706 receiving Bank Capability: Ccd+ receiving Account Number: 220020 820 Ach Format Used By Receiving Bank: Standard contract Number(s): (contractor Shall Insert The Contract Number, which Will Be Assigned By The Va Contracting Officer At Time Of Award.) (2) Cost Recovery Fee Payments Made In Check Form Shall Be Made To The Attention Of Department Of Veterans Affairs And Mailed To The Following Address: fiscal Division (901a) attn: C.r. Agent Cashier p.o. Box 7005 hines, Il 60141 (c) The Government Reserves The Right To Inspect Without Further Notice, Such Records Of The Contractor As Pertain To Actual Credits Received Or Total Dollar Value Of Disposal Services Under Any Contract Resulting From This Solicitation. Willful Failure Or Refusal To Furnish The Required Reports, Or Falsification Thereof, Shall Constitute Sufficient Cause For Terminating The Contract Under Far 52.212-4(m), Contract Terms And Conditions - Commercial Items, Termination For Cause. (d) Failure To Remit The Full Amount Of The Cost Recovery Fee Within 60 Calendar Days After The End Of The Applicable Reporting Period Constitutes A Contract Debt To The United States Government Under The Terms Of Federal Acquisition Regulation (far) Subpart 32.6. The Government May Exercise All Rights Under The Debt Collection Improvement Act Of 1996, Including Withholding Or Setting Off Payments And Interest On The Debt (see Far Clause 52.232-17, Interest). Should The Contractor Fail To Submit The Required Sales Reports, Falsify Them, Or Fail To Timely Pay The Cost Recovery Fee, The Government Shall Have, In Addition To The Rights And Remedies Described In This Clause, All Other Rights And Remedies Permitted By Federal Law And Statutes. guaranteed Contract Minimum the Government Guarantees That The Selected Contract Awardee Will Be Able To Generate A Minimum Of $2,500 In Revenue For Their Performance Of Reverse Distribution And Disposal Services Under The Contract resulting From This Solicitation. Revenues Are Generated From The Percentage Fees For Processing Returns Andwhy Have A Contract Minimum? Price Per Pound For Disposal Services. Total Revenues Earned By The Contractor Will Be Monitored Through The Corporate Dashboard Requirement Of The Statement Of Work.