Scanning Tenders

Details: Description Department Of Social Welfare And Development Field Office Xii Regional Center, Brgy. Carpenter Hill, Koronadal City, 9506 Philippine Bidding Documents For The Procurement Of Supply And Delivery Of Ict Equipment For Pamana Staff Project Identification No. Dswd12-slp-2024-04-007 Government Of The Republic Of The Philippines Sixth Edition July 2020 Preface These Philippine Bidding Documents (pbds) For The Procurement Of Goods Through Competitive Bidding Have Been Prepared By The Government Of The Philippines For Use By Any Branch, Constitutional Commission Or Office, Agency, Department, Bureau, Office, Or Instrumentality Of The Government Of The Philippines, National Government Agencies, Including Government-owned And/or Controlled Corporations, Government Financing Institutions, State Universities And Colleges, And Local Government Unit. The Procedures And Practices Presented In This Document Have Been Developed Through Broad Experience, And Are For Mandatory Use In Projects That Are Financed In Whole Or In Part By The Government Of The Philippines Or Any Foreign Government/foreign Or International Financing Institution In Accordance With The Provisions Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. The Bidding Documents Shall Clearly And Adequately Define, Among Others: (i) The Objectives, Scope, And Expected Outputs And/or Results Of The Proposed Contract Or Framework Agreement, As The Case May Be; (ii) The Eligibility Requirements Of Bidders; (iii) The Expected Contract Or Framework Agreement Duration, The Estimated Quantity In The Case Of Procurement Of Goods, Delivery Schedule And/or Time Frame; And (iv) The Obligations, Duties, And/or Functions Of The Winning Bidder. Care Should Be Taken To Check The Relevance Of The Provisions Of The Pbds Against The Requirements Of The Specific Goods To Be Procured. If Duplication Of A Subject Is Inevitable In Other Sections Of The Document Prepared By The Procuring Entity, Care Must Be Exercised To Avoid Contradictions Between Clauses Dealing With The Same Matter. Moreover, Each Section Is Prepared With Notes Intended Only As Information For The Procuring Entity Or The Person Drafting The Bidding Documents. They Shall Not Be Included In The Final Documents. The Following General Directions Should Be Observed When Using The Documents: A. All The Documents Listed In The Table Of Contents Are Normally Required For The Procurement Of Goods. However, They Should Be Adapted As Necessary To The Circumstances Of The Particular Procurement Project. B. Specific Details, Such As The “name Of The Procuring Entity” And “address For Bid Submission,” Should Be Furnished In The Instructions To Bidders, Bid Data Sheet, And Special Conditions Of Contract. The Final Documents Should Contain Neither Blank Spaces Nor Options. C. This Preface And The Footnotes Or Notes In Italics Included In The Invitation To Bid, Bid Data Sheet, General Conditions Of Contract, Special Conditions Of Contract, Schedule Of Requirements, And Specifications Are Not Part Of The Text Of The Final Document, Although They Contain Instructions That The Procuring Entity Should Strictly Follow. D. The Cover Should Be Modified As Required To Identify The Bidding Documents As To The Procurement Project, Project Identification Number, And Procuring Entity, In Addition To The Date Of Issue. E. Modifications For Specific Procurement Project Details Should Be Provided In The Special Conditions Of Contract As Amendments To The Conditions Of Contract. For Easy Completion, Whenever Reference Has To Be Made To Specific Clauses In The Bid Data Sheet Or Special Conditions Of Contract, These Terms Shall Be Printed In Bold Typeface On Sections I (instructions To Bidders) And Iii (general Conditions Of Contract), Respectively. F. For Guidelines On The Use Of Bidding Forms And The Procurement Of Foreign-assisted Projects, These Will Be Covered By A Separate Issuance Of The Government Procurement Policy Board. Table Of Contents Glossary Of Acronyms, Terms, And Abbreviations ………………………….4 Section I. Invitation To Bid……………………………………………………..7 Section Ii. Instructions To Bidders…………………………………………...11 1. 12 2. 12 3. 12 4. 12 5. 12 6. 13 7. 13 8. 13 9. 14 10. 14 11. 14 12. 14 13. 15 14. 15 15. 16 16. 16 17. 16 18. 16 19. 16 20. 17 21. 17 Section Iii. Bid Data Sheet …………………………………………………..18 Section Iv. General Conditions Of Contract ……………………...………..22 1. 23 2. 23 3. 23 4. 23 5. 24 6. 24 Section V. Special Conditions Of Contract ………………………………….25 Section Vi. Schedule Of Requirements ……………………………………....29 Section Vii. Technical Specifications …………………………………………33 Section Viii. Checklist Of Technical And Financial Documents …………..39 Glossary Of Acronyms, Terms, And Abbreviations Abc – Approved Budget For The Contract. Bac – Bids And Awards Committee. Bid – A Signed Offer Or Proposal To Undertake A Contract Submitted By A Bidder In Response To And In Consonance With The Requirements Of The Bidding Documents. Also Referred To As Proposal And Tender. (2016 Revised Irr, Section 5[c]) Bidder – Refers To A Contractor, Manufacturer, Supplier, Distributor And/or Consultant Who Submits A Bid In Response To The Requirements Of The Bidding Documents. (2016 Revised Irr, Section 5[d]) Bidding Documents – The Documents Issued By The Procuring Entity As The Bases For Bids, Furnishing All Information Necessary For A Prospective Bidder To Prepare A Bid For The Goods, Infrastructure Projects, And/or Consulting Services Required By The Procuring Entity. (2016 Revised Irr, Section 5[e]) Bir – Bureau Of Internal Revenue. Bsp – Bangko Sentral Ng Pilipinas. Consulting Services – Refer To Services For Infrastructure Projects And Other Types Of Projects Or Activities Of The Gop Requiring Adequate External Technical And Professional Expertise That Are Beyond The Capability And/or Capacity Of The Gop To Undertake Such As, But Not Limited To: (i) Advisory And Review Services; (ii) Pre-investment Or Feasibility Studies; (iii) Design; (iv) Construction Supervision; (v) Management And Related Services; And (vi) Other Technical Services Or Special Studies. (2016 Revised Irr, Section 5[i]) Cda - Cooperative Development Authority. Contract – Refers To The Agreement Entered Into Between The Procuring Entity And The Supplier Or Manufacturer Or Distributor Or Service Provider For Procurement Of Goods And Services; Contractor For Procurement Of Infrastructure Projects; Or Consultant Or Consulting Firm For Procurement Of Consulting Services; As The Case May Be, As Recorded In The Contract Form Signed By The Parties, Including All Attachments And Appendices Thereto And All Documents Incorporated By Reference Therein. Cif – Cost Insurance And Freight. Cip – Carriage And Insurance Paid. Cpi – Consumer Price Index. Ddp – Refers To The Quoted Price Of The Goods, Which Means “delivered Duty Paid.” Dti – Department Of Trade And Industry. Exw – Ex Works. Fca – “free Carrier” Shipping Point. Fob – “free On Board” Shipping Point. Foreign-funded Procurement Or Foreign-assisted Project– Refers To Procurement Whose Funding Source Is From A Foreign Government, Foreign Or International Financing Institution As Specified In The Treaty Or International Or Executive Agreement. (2016 Revised Irr, Section 5[b]). Framework Agreement – Refers To A Written Agreement Between A Procuring Entity And A Supplier Or Service Provider That Identifies The Terms And Conditions, Under Which Specific Purchases, Otherwise Known As “call-offs,” Are Made For The Duration Of The Agreement. It Is In The Nature Of An Option Contract Between The Procuring Entity And The Bidder(s) Granting The Procuring Entity The Option To Either Place An Order For Any Of The Goods Or Services Identified In The Framework Agreement List Or Not Buy At All, Within A Minimum Period Of One (1) Year To A Maximum Period Of Three (3) Years. (gppb Resolution No. 27-2019) Gfi – Government Financial Institution. Gocc – Government-owned And/or –controlled Corporation. Goods – Refer To All Items, Supplies, Materials And General Support Services, Except Consulting Services And Infrastructure Projects, Which May Be Needed In The Transaction Of Public Businesses Or In The Pursuit Of Any Government Undertaking, Project Or Activity, Whether In The Nature Of Equipment, Furniture, Stationery, Materials For Construction, Or Personal Property Of Any Kind, Including Non-personal Or Contractual Services Such As The Repair And Maintenance Of Equipment And Furniture, As Well As Trucking, Hauling, Janitorial, Security, And Related Or Analogous Services, As Well As Procurement Of Materials And Supplies Provided By The Procuring Entity For Such Services. The Term “related” Or “analogous Services” Shall Include, But Is Not Limited To, Lease Or Purchase Of Office Space, Media Advertisements, Health Maintenance Services, And Other Services Essential To The Operation Of The Procuring Entity. (2016 Revised Irr, Section 5[r]) Gop – Government Of The Philippines. Gppb – Government Procurement Policy Board. Incoterms – International Commercial Terms. Infrastructure Projects – Include The Construction, Improvement, Rehabilitation, Demolition, Repair, Restoration Or Maintenance Of Roads And Bridges, Railways, Airports, Seaports, Communication Facilities, Civil Works Components Of Information Technology Projects, Irrigation, Flood Control And Drainage, Water Supply, Sanitation, Sewerage And Solid Waste Management Systems, Shore Protection, Energy/power And Electrification Facilities, National Buildings, School Buildings, Hospital Buildings, And Other Related Construction Projects Of The Government. Also Referred To As Civil Works Or Works. (2016 Revised Irr, Section 5[u]) Lgus – Local Government Units. Nfcc – Net Financial Contracting Capacity. Nga – National Government Agency. Philgeps - Philippine Government Electronic Procurement System. Procurement Project – Refers To A Specific Or Identified Procurement Covering Goods, Infrastructure Project Or Consulting Services. A Procurement Project Shall Be Described, Detailed, And Scheduled In The Project Procurement Management Plan Prepared By The Agency Which Shall Be Consolidated In The Procuring Entity's Annual Procurement Plan. (gppb Circular No. 06-2019 Dated 17 July 2019) Psa – Philippine Statistics Authority. Sec – Securities And Exchange Commission. Slcc – Single Largest Completed Contract. Supplier – Refers To A Citizen, Or Any Corporate Body Or Commercial Company Duly Organized And Registered Under The Laws Where It Is Established, Habitually Established In Business And Engaged In The Manufacture Or Sale Of The Merchandise Or Performance Of The General Services Covered By His Bid. (item 3.8 Of Gppb Resolution No. 13-2019, Dated 23 May 2019). Supplier As Used In These Bidding Documents May Likewise Refer To A Distributor, Manufacturer, Contractor, Or Consultant. Un – United Nations. Section I. Invitation To Bid Notes On The Invitation To Bid The Invitation To Bid (ib) Provides Information That Enables Potential Bidders To Decide Whether To Participate In The Procurement At Hand. The Ib Shall Be Posted In Accordance With Section 21.2 Of The 2016 Revised Irr Of Ra No. 9184. Apart From The Essential Items Listed In The Bidding Documents, The Ib Should Also Indicate The Following: A. The Date Of Availability Of The Bidding Documents, Which Shall Be From The Time The Ib Is First Advertised/posted Until The Deadline For The Submission And Receipt Of Bids; B. The Place Where The Bidding Documents May Be Acquired Or The Website Where It May Be Downloaded; C. The Deadline For The Submission And Receipt Of Bids; And D. Any Important Bid Evaluation Criteria (e.g., The Application Of A Margin Of Preference In Bid Evaluation). The Ib Should Be Incorporated In The Bidding Documents. The Information Contained In The Ib Must Conform To The Bidding Documents And In Particular To The Relevant Information In The Bid Data Sheet. Invitation To Bid For The Dswd12-slp-2024-04-007 Procurement Of Supply And Delivery Of Ict Equipment For Pamana Staff 1. The Department Of Social Welfare And Development Field Office Xii, Through The General Appropriations Act Fy 2023 Intends To Apply The Sum Of Two Million And Three Hundred Forty-eight Thousand Pesos Only (php 2,348,000.00) Being The Abc To Payments Under The Contract For Dswd12-slp-2024-04-007 Procurement Of Supply And Delivery Of Ict Equipment For Pamana Staff. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 1. The Department Of Social Welfare And Development Field Office Xii Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required To Commence Twenty (20) Days Upon Receipt Of Purchase Order. Bidders Should Have Completed, Within Two (2) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 2. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. A. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 3. Prospective Bidders May Obtain Further Information From Department Of Social Welfare And Development Field Office Xii – Bids And Awards Committee Secretariat Office And Inspect The Bidding Documents At The Address Given Below During 8:00a.m. To 5:00 P.m.. 4. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On April 02, 2024 To April 24, 2024, 05:00 P.m. From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Thousand Pesos Only (php5, 000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Person, By Facsimile, Or Through Electronic Means. 5. The Department Of Social Welfare And Development Field Office Xii Will Hold A Pre-bid Conference On April 11, 2024, 10:00 A.m. At Dswd Field Office 12, Regional Center, Brgy. Carpenter Hill, Koronadal City, Which Shall Be Open To Prospective Bidders. 6. Bids Must Be Duly Received By The Bac Secretariat Through (i) Manual Submission At The Office Address Indicated Below On Or Before April 25, 2024, 9:30 A.m. Late Bids Shall Not Be Accepted. 7. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 8. Bid Opening And Evaluation Shall Be On April 25, 2024, 10:30 A.m. At The Given Address Below. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 9. Prospective Bidders Are Hereby Reminded, As Follows: A. Bidding Documents For Eligibility And Financial Envelopes Shall Comprise The Following: I. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). *one (1) Mother Envelope For Technical Component Documents, Composed Of Three (3) Sub Envelopes For (original, Copy 1, And Copy 2). Ii. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). *one (1) Mother Envelope For Financial Component Documents, Composed Of Three (3) Sub Envelopes For (original, Copy 1, And Copy 2). 10. The Department Of Social Welfare And Development Field Office Xii Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. For Further Information, Please Refer To: Dswd 12 – Bac Secretariat Head Administrative Division – Procurement Section Dswd Field Office 12, Regional Center, Brgy. Carpenter Hill, Koronadal City, 9506 Procurement.fo12@dswd.gov.ph 12. You May Visit The Following Websites: For Downloading Of Bidding Documents: Https://fo12.dswd.gov.ph/bid-bulletin/ Https://www.philgeps.gov.ph April 02, 2024 (sgd.) Jackiya A. Lao Bac Chairperson Section Ii. Instructions To Bidders Notes On The Instructions To Bidders This Section On The Instruction To Bidders (itb) Provides The Information Necessary For Bidders To Prepare Responsive Bids, In Accordance With The Requirements Of The Procuring Entity. It Also Provides Information On Bid Submission, Eligibility Check, Opening And Evaluation Of Bids, Post-qualification, And On The Award Of Contract. 1. Scope Of Bid The Procuring Entity, Department Of Social Welfare And Development Field Office Xii Wishes To Receive Bids For The Procurement Of Supply And Delivery Of Ict Equipment For Pamana Staff, With Identification Number Dswd12-slp-2024-04-007. The Procurement Project (referred To Herein As “project”) Is Composed Of One Lot Or Item, The Details Of Which Are Described In Section Vii (technical Specifications). 2. Funding Information 2.1. The Gop Through The Source Of Funding As Indicated Below For 2024 Approved Gaa In The Amount Of Two Million And Three Hundred Forty-eight Thousand Pesos Only (php 2,348,000.00) 2.2. The Source Of Funding The General Appropriations Act. 3. Bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4. Corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5. Eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. Foreign Ownership Exceeding Those Allowed Under The Rules May Participate Pursuant To: I. When A Treaty Or International Or Executive Agreement As Provided In Section 4 Of The Ra No. 9184 And Its 2016 Revised Irr Allow Foreign Bidders To Participate; Ii. Citizens, Corporations, Or Associations Of A Country, Included In The List Issued By The Gppb, The Laws Or Regulations Of Which Grant Reciprocal Rights Or Privileges To Citizens, Corporations, Or Associations Of The Philippines; Iii. When The Goods Sought To Be Procured Are Not Available From Local Suppliers; Or Iv. When There Is A Need To Prevent Situations That Defeat Competition Or Restrain Trade. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To: A. For The Procurement Of Expendable Supplies: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Fifty Percent (50%) Of The Abc. 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6. Origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7. Subcontracts 7.1. The Procuring Entity Has Prescribed That: A. Subcontracting Is Not Allowed. 8. Pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On April 11, 2024, 10:00 A.m. And At Its Physical Address Department Of Social Welfare And Development Field Office 12, Regional Center, Brgy. Carpenter Hill, Koronadal City As Indicated In Paragraph 6 Of The Ib. 9. Clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, On/or Before April 15, 2024 Or At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10. Documents Comprising The Bid: Eligibility And Technical Components 10.1. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2. The Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within Two (2) Years Prior To The Deadline For The Submission And Receipt Of Bids. 10.3. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11. Documents Comprising The Bid: Financial Component 11.1. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2. If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3. Any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4. For Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 12. Bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A. For Goods Offered From Within The Procuring Entity’s Country: I. The Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex-warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii. The Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii. The Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv. The Price Of Other (incidental) Services, If Any, Listed In The Bds. B. For Goods Offered From Abroad: I. Unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii. The Price Of Other (incidental) Services, If Any, As Listed In The Bds. 13. Bid And Payment Currencies 13.1. For Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 13.2. Payment Of The Contract Price Shall Be Made In: A. Philippine Pesos. 14. Bid Security 14.1. The Bidder Shall Submit A Bid Securing Declaration Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2. The Bid And Bid Security Shall Be Valid Until August 25, 2024. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 15. Sealing And Marking Of Bids Each Bidder Shall Submit One Copy Of The First And Second Components Of Its Bid. The Procuring Entity May Request Additional Hard Copies And/or Electronic Copies Of The Bid. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. If The Procuring Entity Allows The Submission Of Bids Through Online Submission Or Any Other Electronic Means, The Bidder Shall Submit An Electronic Copy Of Its Bid, Which Must Be Digitally Signed. An Electronic Copy That Cannot Be Opened Or Is Corrupted Shall Be Considered Non-responsive And, Thus, Automatically Disqualified. 16. Deadline For Submission Of Bids 16.1. The Bidders Shall Submit On The Specified Date And Time And Either At Its Physical Address Or Through Online Submission As Indicated In Paragraph 7 Of The Ib. 17. Opening And Preliminary Examination Of Bids 17.1. The Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2. The Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18. Domestic Preference 18.1. The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 19. Detailed Evaluation And Comparison Of Bids 19.1. The Procuring Entity’s Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.2. If The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 14 Shall Be Submitted For Each Lot Or Item Separately. 19.3. The Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4. The Project Shall Be Awarded As One Project Having Several Items Grouped Into Several Lots, Which Shall Be Awarded As Separate Contracts Per Lot. 19.5. Except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 20. Post-qualification 20.2. Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 21. Signing Of The Contract 21.1. The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. Section Iii. Bid Data Sheet Notes On The Bid Data Sheet The Bid Data Sheet (bds) Consists Of Provisions That Supplement, Amend, Or Specify In Detail, Information, Or Requirements Included In The Itb Found In Section Ii, Which Are Specific To Each Procurement. This Section Is Intended To Assist The Procuring Entity In Providing The Specific Information In Relation To Corresponding Clauses In The Itb And Has To Be Prepared For Each Specific Procurement. The Procuring Entity Should Specify In The Bds Information And Requirements Specific To The Circumstances Of The Procuring Entity, The Processing Of The Procurement, And The Bid Evaluation Criteria That Will Apply To The Bids. In Preparing The Bds, The Following Aspects Should Be Checked: A. Information That Specifies And Complements Provisions Of The Itb Must Be Incorporated. B. Amendments And/or Supplements, If Any, To Provisions Of The Itb As Necessitated By The Circumstances Of The Specific Procurement, Must Also Be Incorporated. Bid Data Sheet Itb Clause 5.3 For This Purpose, Contracts Similar To The Project Shall Be: A. Ict Equipment B. Completed Within At Least Two (2) Years Prior To The Deadline For The Submission And Receipt Of Bids. 7.1 Subcontracting Is Not Allowed 12 The Price Of The Goods Shall Be Quoted Ddp Or The Applicable International Commercial Terms (incoterms) For This Project. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration, Or Any Of The Following Forms And Amounts: A. The Amount Of Not Less Than Php 46,960.00 Or The Amount Equivalent To Two Percent (2%) Of Abc If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or B. The Amount Of Not Less Than Php 117,400.00 Or The Amount Equivalent To Five Percent (5%) Of Abc If Bid Security Is In Surety Bond. 19.1 1. All Forms Must Be Submitted Using The Prescribed Format Provided By The Procuring Entity And Completed Without Any Alterations To Their Format, And No Substitute Form Shall Be Accepted. All Blank Spaces Shall Be Filled In With The Information Requested. 2. Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By The Duly Authorized Representative/s Of The Bidder, Otherwise, Bids Shall Be Subject To An Outright Disqualification. 20.2 Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Supplier Of The Notice Of Post Qualification From The Bac That The Supplier Has The Lowest Calculated Bid (lcb) Or Single Calculated Bid (scb), The Supplier Shall Submit And/or Present The Following Requirements For Post Qualification In Accordance To Section 34 Of The 2016 Revised Implementing Rules And Regulations (irr) Of Ra9184: 1. Present Original Copy Of The Following: A. Latest Income Tax Return And Business Tax Return ( For 4th Quarter Of 2023) B. Latest Value Added Tax (vat) Return ( For 4th Quarter Of 2023, If Applicable) Only Tax Returns Filed And Taxes Paid Through The Bir Electronic Filing & Payment System (efps) Shall Be Accepted. C. Valid Philgeps Registration Certificate (platinum Membership) (all Pages) D. Valid Registration Certificate From Securities And Exchange Commission (sec) For Corporations, Or From Department Of Trade And Industry (dti) For Sole Proprietorship, Or From Cooperative Development Authority (cda) For Cooperatives; E. Valid Business/mayor’s Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Bidder Is Located; F. Valid Tax Clearance Per Eo 398, Series Of 2005, As Finally Reviewed And Approved By The Bir; G. Bureau Of Internal Revenue (bir) Registration Certificate. H. Copy Of Contracts Or Po’s, Notice Of Award (noa) And Notice To Proceed (ntp) For All On-going Contracts I. End-user’s Acceptance, Official Receipt (duplicate Or Triplicate Copy) Or Sales Invoice With Collection Receipt/s (duplicate Or Triplicate Copy) Relative To Single Largest Completed Contract J. Company Profile And Organizational Chart. Company Printed Brochure May Be Included. K. Vicinity Map/location Of The Business. L. Other Appropriate Licenses And Permits Required By Law And Stated In The Bidding Documents. Failure To Submit Any Of The Post-qualification Requirements On Time, Or A Finding Against The Veracity Thereof, Shall Disqualify The Bidder For Award. Provided In The Event That A Finding Against The Veracity Of Any Of The Documents Submitted Is Made, It Shall Cause The Forfeiture Of The Bid Security In Accordance With Section 69 Of The Irr Of Ra 9184. Note: For Post Qualification Purposes Only 20.3 Each Bidder Shall Submit The Following In One (1) “mother” Envelope Duly Sealed And Labeled, Containing Two (2) Sets Of Envelopes: First Envelope Containing Three (3) Sets Of Eligibility And Technical Documents Duly Sealed And Marked As Original Copy, Copy One And Copy Two. Second Envelope Containing Three (3) Sets Of Financial Bid Documents Duly Sealed And Marked As Original Copy, Copy One And Copy Two. 20.4 All Envelopes Shall Be Labeled/marked As Follows: To : Jackiya A. Lao Chairperson Bids And Awards Committee Dswd-field Office 12 From :_______________________________ (name Of Bidder In Capital Letters) Address: _______________________________ (address Of Bidder In Capital Letters) Project: Procurement Of Supply And Delivery Of Ict Equipment For Pamana Staff Bid Ref No.: Itb No. Dswd12-slp-2024-04-007 Approved Budget For The Contract : ₱2,348,000.00 Do Not Open Before: 25 April 2024; 10:30 A.m. 21.2 No Further Instructions Section Iv. General Conditions Of Contract Notes On The General Conditions Of Contract The General Conditions Of Contract (gcc) In This Section, Read In Conjunction With The Special Conditions Of Contract In Section V And Other Documents Listed Therein, Should Be A Complete Document Expressing All The Rights And Obligations Of The Parties. Matters Governing Performance Of The Supplier, Payments Under The Contract, Or Matters Affecting The Risks, Rights, And Obligations Of The Parties Under The Contract Are Included In The Gcc And Special Conditions Of Contract. Any Complementary Information, Which May Be Needed, Shall Be Introduced Only Through The Special Conditions Of Contract. 1. Scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2. Advance Payment And Terms Of Payment 2.1. Advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2. The Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. 3. Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184. 4. Inspection And Tests The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project Specifications At No Extra Cost To The Procuring Entity In Accordance With The Generic Procurement Manual. In Addition To Tests In The Scc, Section Vii (technical Specifications) Shall Specify What Inspections And/or Tests The Procuring Entity Requires, And Where They Are To Be Conducted. The Procuring Entity Shall Notify The Supplier In Writing, In A Timely Manner, Of The Identity Of Any Representatives Retained For These Purposes. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5. Warranty 5.1 In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 5.2 The Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6. Liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Section V. Special Conditions Of Contract Notes On The Special Conditions Of Contract Similar To The Bds, The Clauses In This Section Are Intended To Assist The Procuring Entity In Providing Contract-specific Information In Relation To Corresponding Clauses In The Gcc Found In Section Iv. The Special Conditions Of Contract (scc) Complement The Gcc, Specifying Contractual Requirements Linked To The Special Circumstances Of The Procuring Entity, The Procuring Entity’s Country, The Sector, And The Goods Purchased. In Preparing This Section, The Following Aspects Should Be Checked: A. Information That Complements Provisions Of The Gcc Must Be Incorporated. B. Amendments And/or Supplements To Provisions Of The Gcc As Necessitated By The Circumstances Of The Specific Purchase, Must Also Be Incorporated. However, No Special Condition Which Defeats Or Negates The General Intent And Purpose Of The Provisions Of The Gcc Should Be Incorporated Herein. Special Conditions Of Contract Gcc Clause Delivery And Documents – For Purposes Of The Contract, “exw,” “fob,” “fca,” “cif,” “cip,” “ddp” And Other Trade Terms Used To Describe The Obligations Of The Parties Shall Have The Meanings Assigned To Them By The Current Edition Of Incoterms Published By The International Chamber Of Commerce, Paris. The Delivery Terms Of This Contract Shall Be As Follows: Delivery Terms: Strictly 20 Days Upon Receipt Of Purchase Order/one-time, No Extension At Dswd Field Office Xii Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). Incidental Services – (refer To Terms Specified In Section Vi And Section Vii) The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi. Schedule Of Requirements: The Contract Price For The Goods Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. Spare Parts – (refer To Terms Specified In Section Vi And Section Vii) Packaging – (refer To Terms Specified In Section Vi And Section Vii) The Supplier Shall Provide Such Packaging Of The Goods As Is Required To Prevent Their Damage Or Deterioration During Transit To Their Final Destination, As Indicated In This Contract. The Packaging Shall Be Sufficient To Withstand, Without Limitation, Rough Handling During Transit And Exposure To Extreme Temperatures, Salt And Precipitation During Transit, And Open Storage. Packaging Case Size And Weights Shall Take Into Consideration, Where Appropriate, The Remoteness Of The Goods’ Final Destination And The Absence Of Heavy Handling Facilities At All Points In Transit. Transportation – Not Applicable Where The Supplier Is Required Under This Contract To Transport The Goods To A Specified Place Of Destination Within The Philippines, Defined As The Project Site, Transport To Such Place Of Destination In The Philippines, Including Insurance And Storage, As Shall Be Specified In This Contract, Shall Be Arranged By The Supplier, And Related Costs Shall Be Included In The Contract Price. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. Intellectual Property Rights – Not Applicable The Supplier Shall Indemnify The Procuring Entity Against All Third-party Claims Of Infringement Of Patent, Trademark, Or Industrial Design Rights Arising From Use Of The Goods Or Any Part Thereof. 2.2 The Terms Of Payment Shall Be As Follows: Partial Payment Must Correspond To The Value Of Goods Delivered And Accepted After The Appropriate Inspection And Acceptance Procedures. Proof Of Deliveries (delivery Receipts Or Acknowledgement Receipts) Must Be Signed By An Authorized Person To Support Claims For Payment. Proof Of Deliveries (delivery Receipts/acknowledgment Receipts) Must Be Signed By Authorized Person To Support Claims For Payment. 4 The Inspections And Tests That Will Be Conducted By The Inspection (dswd Inspection Committee), And Final Acceptance By The Dswd Acceptance Committee, And End-user. Section Vi. Schedule Of Requirements Dswd12-slp-2024-04-007 Procurement Of Supply And Delivery Of Ict Equipment For Pamana Staff The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Item Number Description Quantity Total Delivered, Weeks/months 1 Projector With Projector Screen • 3,800 Or Greater Than Lumens Of Color And White Brightness I Native Xga Resolution: 1920 X 1080 (full Hd) • 4:3 Performance • Long Lamp Life Upo To 12,000 Hours In Eco Mode • Built-in Moderator Function For Easy Sharing Using Iprojection • Advanced Network Connectivity • Projector Features 1.2x Optical Zoom 1 Unit 1 Unit Delivery Of The Goods Is Required To Commence By Twenty (20) Days Upon The Receipt Of Purchase Order (po)/one Time 2 Printer With Adf And Scanner • Print, Scan, Copy, And Fax • Compact Integrated Tank Design • Print Speeds Up To 15.5 Ipm For Black And 8.5ipm For Color • Auto-duplex Printing • Adf Capability • Ethernet & Wi-fi Direct • Borderless Printing Up To A4 Size • Spill-free In Refilling 7 Units 7 Units 3 Laptop With Bag (top Of The Line Brand) • Windows 11 Professional 64-bit • Ms Office Professional 2021 (license) • Intel Core I5 At Least 11th Gen Processor • 8 Gb Ddr4 System Memory, Upgradable To 32gb Two Sodimm Modules • Internal Storage 8gb/512gb • Nvidia Geforce Rtx 2050 4gb-gddr6 • 15.6 Inches Display With Ips Technology • With Camera • With Backpack/sling Bag 20 Units 20 Units 4 Desktop • Windows 11 Professional 64 Bit • Memory 8gb Ddr 4-266 Sdram 91x8gb • 500 Gb 7200 Rpm Sata Internal Storage • Icorei5 At Least 11th Gen Processor • 3 Ghz Processor Speed • 310 W Internal Power Supply • Keyboard With Volume Control • 128 Gb M.2 Ssd • Monitor: 23-inch To 25” – 1080p 4 Units 4 Units 5 Computer Tablet • Octa Core 2.2 Ghz Cpu Speed • 10.090mah Battery Capacity • 8mp Af + 5mp Front Camera Resolution • Front Camera Resolution 5.0mp • 2560 X 1600 Main Display Resolution • 6gb Memory • 128gb Storage • 1tb Expandable Micro Sd External Memory Support • Video Recording Resolution Fhd (1920x1080) @30fps • With Pen Support • Wifi Direct • Bluetooth Version V5.0 • Dimension 185.8x284.8x6.3 • Preferrably Android Latest Architecture Os 11 Units 11 Units 6 Document Scanner • Scanner Type: Automatic Document Feeder (adf) • Resolution: 600 Dpi (optical) • Scan Modes: Color, Grayscale, Monochrome • Duplex Scanning: Yes • Single Pass Duplex: Yes • Scan Speed: A4 45ppm Long 30ppm • Automatic Image Corrections: Yes • File Formats: Bmp, Jpeg, Multi-page Tiff, Pdf, Png, Tiff 2 Units 2 Units 7 External Hard Drive • Digital Storage Capacity 1 Tb • Hardware Interface Usb 3.0 • Cache Size 1 • Usb 3.1 Gen 1 Interface With The Support Of Uasp • Three-stage Shock Protection System • One-touch Auto Back-up Button • Interface: Usb 3.1 Gen 1 • Usb Type: Micro Usb To Usb Type C 6 Units 6 Units 8 Digital Voice Recorder • Record In Mp3/lpcm With A High Sensitivity S-microphone • Up To 4gb Of Built-in Storage, Expandable Via Microsd Cards • Up Tp 55 Hours Of Battery Life For Extended Recording • Direct Usb Built-in For Easy Connection To Pc • Auto Voice Recording Reduces Background Noise • Built-in Lithium Battery With 3-minute Quick Charge For 1 Hour Of Recording 3 Units 3 Units 9 Drone • Up To 4k60p Video & 48mp Raw Stills • Tri-directional Obstacle Avoidance • Regulation-friendly 8.8 Oz Weight • Remote Control With 5.5” Built-in Display Included Up To 34 Minutes Of Flight Time • Rotating Gimbal For Vertical Shooting • Slow Motion Video At Full Hd 1080p120 Up To 7.5 Mile Range With Ocusync 3 Focustrack Subject Tracking System Foldable Design For Easy Travel/storage • Ability Of 60 Fps Filming At 4k • 700 Cd/m² Brightness Of The Display Which Supports Footage To Full Hd 1080p Resolution 1 Unit 1 Unit Warranty: • 3 Years Parts – 3 Years Labor Only 3 Years Onsite (3-3-3) • The Supplier Must Have A Service Center Within The Region Xii Or Nearby Region For An Easy And Immediate Response • The Supplier Should Have A Satisfactory Performance On All Its On-going And Completed Contracts • The Item Delivered By The Supplier Found To Be Damages/broken/not Functional Or Factory Defects, Should Be Replaced Immediately, Should Not To Be Repaired. • The Item Must Be In The Current Catalogue And Not End Of Life • Sample Demo Unit During The Bid Opening • Certification Of Authorized Dealership Of The Bidder • The Supplier Must Have A Physical Store Within The Region Xii Or Nearby Regions • Warranty Certificate Form The Brand Being Offered • The Equipment Must Come From A Credible Manufacturer With Support Through A Distributor • The Equipment Must Be Brand New And Unused • Must Be International Brand Name With Existence Of At Least 10 Years In The Philippines • Delivery Terms: Strictly 20 Days, No Extension • Deliver To Dswd Region Xii Field Office, Koronadal City Conforme: Name Of Company: _____________________________________________________ Signature Of Bidder Or Authorized Representative: ______________________________ Name And Designation: ___________________________________________________ Date: _______________________ Section Vii. Technical Specifications Notes For Preparing The Technical Specifications A Set Of Precise And Clear Specifications Is A Prerequisite For Bidders To Respond Realistically And Competitively To The Requirements Of The Procuring Entity Without Qualifying Their Bids. In The Context Of Competitive Bidding, The Specifications (e.g. Production/delivery Schedule, Manpower Requirements, And After-sales Service/parts, Descriptions Of The Lots Or Items) Must Be Prepared To Permit The Widest Possible Competition And, At The Same Time, Present A Clear Statement Of The Required Standards Of Workmanship, Materials, And Performance Of The Goods And Services To Be Procured. Only If This Is Done Will The Objectives Of Transparency, Equity, Efficiency, Fairness, And Economy In Procurement Be Realized, Responsiveness Of Bids Be Ensured, And The Subsequent Task Of Bid Evaluation And Post-qualification Facilitated. The Specifications Should Require That All Items, Materials And Accessories To Be Included Or Incorporated In The Goods Be New, Unused, And Of The Most Recent Or Current Models, And That They Include Or Incorporate All Recent Improvements In Design And Materials Unless Otherwise Provided In The Contract. Samples Of Specifications From Previous Similar Procurements Are Useful In This Respect. The Use Of Metric Units Is Encouraged. Depending On The Complexity Of The Goods And The Repetitiveness Of The Type Of Procurement, It May Be Advantageous To Standardize The General Technical Specifications And Incorporate Them In A Separate Subsection. The General Technical Specifications Should Cover All Classes Of Workmanship, Materials, And Equipment Commonly Involved In Manufacturing Similar Goods. Deletions Or Addenda Should Then Adapt The General Technical Specifications To The Particular Procurement. Care Must Be Taken In Drafting Specifications To Ensure That They Are Not Restrictive. In The Specification Of Standards For Equipment, Materials, And Workmanship, Recognized Philippine And International Standards Should Be Used As Much As Possible. Where Other Particular Standards Are Used, Whether National Standards Or Other Standards, The Specifications Should State That Equipment, Materials, And Workmanship That Meet Other Authoritative Standards, And Which Ensure At Least A Substantially Equal Quality Than The Standards Mentioned, Will Also Be Acceptable. The Following Clause May Be Inserted In The Special Conditions Of Contract Or The Technical Specifications. Sample Clause: Equivalency Of Standards And Codes Wherever Reference Is Made In The Technical Specifications To Specific Standards And Codes To Be Met By The Goods And Materials To Be Furnished Or Tested, The Provisions Of The Latest Edition Or Revision Of The Relevant Standards And Codes Shall Apply, Unless Otherwise Expressly Stated In The Contract. Where Such Standards And Codes Are National Or Relate To A Particular Country Or Region, Other Authoritative Standards That Ensure Substantial Equivalence To The Standards And Codes Specified Will Be Acceptable. Reference To Brand Name And Catalogue Number Should Be Avoided As Far As Possible; Where Unavoidable They Should Always Be Followed By The Words “or At Least Equivalent.” References To Brand Names Cannot Be Used When The Funding Source Is The Gop. Where Appropriate, Drawings, Including Site Plans As Required, May Be Furnished By The Procuring Entity With The Bidding Documents. Similarly, The Supplier May Be Requested To Provide Drawings Or Samples Either With Its Bid Or For Prior Review By The Procuring Entity During Contract Execution. Bidders Are Also Required, As Part Of The Technical Specifications, To Complete Their Statement Of Compliance Demonstrating How The Items Comply With The Specification. Technical Specifications Dswd12-slp-2024-04-007 Procurement Of Supply And Delivery Of Ict Equipment For Pamana Staff Item Specification Statement Of Compliance [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] 1 Projector With Projector Screen – 1 Unit • 3,800 Or Greater Than Lumens Of Color And White Brightness I Native Xga Resolution: 1920 X 1080 (full Hd) • 4:3 Performance • Long Lamp Life Upo To 12,000 Hours In Eco Mode • Built-in Moderator Function For Easy Sharing Using Iprojection • Advanced Network Connectivity • Projector Features 1.2x Optical Zoom 2 Printer With Adf And Scanner – 7 Units • Print, Scan, Copy, And Fax • Compact Integrated Tank Design • Print Speeds Up To 15.5 Ipm For Black And 8.5ipm For Color • Auto-duplex Printing • Adf Capability • Ethernet & Wi-fi Direct • Borderless Printing Up To A4 Size • Spill-free In Refilling 3 Laptop With Bag (top Of The Line Brand) – 20 Units • Windows 11 Professional 64-bit • Ms Office Professional 2021 (license) • Intel Core I5 At Least 11th Gen Processor • 8 Gb Ddr4 System Memory, Upgradable To 32gb Two Sodimm Modules • Internal Storage 8gb/512gb • Nvidia Geforce Rtx 2050 4gb-gddr6 • 15.6 Inches Display With Ips Technology • With Camera • With Backpack/sling Bag 4 Desktop – 4 Units • Windows 11 Professional 64 Bit • Memory 8gb Ddr 4-266 Sdram 91x8gb • 500 Gb 7200 Rpm Sata Internal Storage • Icorei5 At Least 11th Gen Processor • 3 Ghz Processor Speed • 310 W Internal Power Supply • Keyboard With Volume Control • 128 Gb M.2 Ssd • Monitor: 23-inch To 25” – 1080p 5 Computer Tablet – 11 Units • Octa Core 2.2 Ghz Cpu Speed • 10.090mah Battery Capacity • 8mp Af + 5mp Front Camera Resolution • Front Camera Resolution 5.0mp • 2560 X 1600 Main Display Resolution • 6gb Memory • 128gb Storage • 1tb Expandable Micro Sd External Memory Support • Video Recording Resolution Fhd (1920x1080) @30fps • With Pen Support • Wifi Direct • Bluetooth Version V5.0 • Dimension 185.8x284.8x6.3 • Preferrably Android Latest Architecture Os 6 Document Scanner – 2 Units • Scanner Type: Automatic Document Feeder (adf) • Resolution: 600 Dpi (optical) • Scan Modes: Color, Grayscale, Monochrome • Duplex Scanning: Yes • Single Pass Duplex: Yes • Scan Speed: A4 45ppm Long 30ppm • Automatic Image Corrections: Yes • File Formats: Bmp, Jpeg, Multi-page Tiff, Pdf, Png, Tiff 7 External Hard Drive – 6 Units • Digital Storage Capacity 1 Tb • Hardware Interface Usb 3.0 • Cache Size 1 • Usb 3.1 Gen 1 Interface With The Support Of Uasp • Three-stage Shock Protection System • One-touch Auto Back-up Button • Interface: Usb 3.1 Gen 1 • Usb Type: Micro Usb To Usb Type C 8 Digital Voice Recorder – 3 Units • Record In Mp3/lpcm With A High Sensitivity S-microphone • Up To 4gb Of Built-in Storage, Expandable Via Microsd Cards • Up Tp 55 Hours Of Battery Life For Extended Recording • Direct Usb Built-in For Easy Connection To Pc • Auto Voice Recording Reduces Background Noise • Built-in Lithium Battery With 3-minute Quick Charge For 1 Hour Of Recording 9 Drone – 1 Unit • Up To 4k60p Video & 48mp Raw Stills • Tri-directional Obstacle Avoidance • Regulation-friendly 8.8 Oz Weight • Remote Control With 5.5” Built-in Display Included Up To 34 Minutes Of Flight Time • Rotating Gimbal For Vertical Shooting • Slow Motion Video At Full Hd 1080p120 Up To 7.5 Mile Range With Ocusync 3 Focustrack Subject Tracking System Foldable Design For Easy Travel/storage • Ability Of 60 Fps Filming At 4k • 700 Cd/m² Brightness Of The Display Which Supports Footage To Full Hd 1080p Resolution Warranty: • 3 Years Parts – 3 Years Labor Only 3 Years Onsite (3-3-3) • The Supplier Must Have A Service Center Within The Region Xii Or Nearby Region For An Easy And Immediate Response • The Supplier Should Have A Satisfactory Performance On All Its On-going And Completed Contracts • The Item Delivered By The Supplier Found To Be Damages/broken/not Functional Or Factory Defects, Should Be Replaced Immediately, Should Not To Be Repaired. • The Item Must Be In The Current Catalogue And Not End Of Life • Sample Demo Unit During The Bid Opening • Certification Of Authorized Dealership Of The Bidder • The Supplier Must Have A Physical Store Within The Region Xii Or Nearby Regions • Warranty Certificate Form The Brand Being Offered • The Equipment Must Come From A Credible Manufacturer With Support Through A Distributor • The Equipment Must Be Brand New And Unused • Must Be International Brand Name With Existence Of At Least 10 Years In The Philippines • Delivery Terms: Strictly 20 Days, No Extension • Deliver To Dswd Region Xii Field Office, Koronadal City Conforme: Name Of Company: _____________________________________________________ Signature Of Bidder Or Authorized Representative: ______________________________ Name And Designation: ___________________________________________________ Date: _______________________ Section Viii. Checklist Of Technical And Financial Documents Notes On The Checklist Of Technical And Financial Documents The Prescribed Documents In The Checklist Are Mandatory To Be Submitted In The Bid, But Shall Be Subject To The Following: A. Gppb Resolution No. 09-2020 On The Efficient Procurement Measures During A State Of Calamity Or Other Similar Issuances That Shall Allow The Use Of Alternate Documents In Lieu Of The Mandated Requirements; Or B. Any Subsequent Gppb Issuances Adjusting The Documentary Requirements After The Effectivity Of The Adoption Of The Pbds. The Bac Shall Be Checking The Submitted Documents Of Each Bidder Against This Checklist To Ascertain If They Are All Present, Using A Non-discretionary “pass/fail” Criterion Pursuant To Section 30 Of The 2016 Revised Irr Of Ra No. 9184. Checklist Of Technical And Financial Documents I. Technical Component Envelope Class “a” Documents Legal Documents ⬜ (a) Valid Philgeps Registration Certificate (platinum Membership) (all Pages) In Accordance With Section 8.5.2 Of The Irr; Technical Documents ⬜ (b) Statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (c) Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ (d) Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission Or Original Copy Of Notarized Bid Securing Declaration; And ⬜ (e) Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (f) Original Duly Signed Omnibus Sworn Statement (oss) And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (g) The Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc) Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Class “b” Documents ⬜ (h) If Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Ii. Financial Component Envelope ⬜ (i) Original Of Duly Signed And Accomplished Financial Bid Form; And ⬜ (j) Original Of Duly Signed And Accomplished Price Schedule(s). Other Documentary Requirements Under Ra No. 9184 (as Applicable) ⬜ (k) [for Foreign Bidders Claiming By Reason Of Their Country’s Extension Of Reciprocal Rights To Filipinos] Certification From The Relevant Government Office Of Their Country Stating That Filipinos Are Allowed To Participate In Government Procurement Activities For The Same Item Or Product. ⬜ (l) Certification From The Dti If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity.

Details: Description Republic Of The Philippines Province Of Quirino Municipality Of Cabarroguis -ooo- Bids And Awards Committee Invitation To Bid For Purchase, Delivery And Installation Of Ict Equipment And Printing Equipment Of Different Offices Of The Municipality Of Cabarroguis, Quirino 1. The Local Government Unit Of Cabarroguis, Through The General Fund 2024, 5% Ldrrm Fund 2024 And Supplemental Budget #1 Of 2024- Lbt Fund 2024 (ict Equipment And Printing Equipment) Intends To Apply The Sum Of Two Million Three Hundred Forty Four Thousand Six Hundred Twenty Pesos (ᵽ 2,344,620.00) Inclusive Of Vat Being The Abc To Payments Under The Contract For Purchase, Delivery And Installation Of Ict Equipment And Printing Equipment Of Different Offices Of The Municipality Of Cabarroguis, Quirino With Identification Number Lgucq-goods-2024-0012 With The Following Specifications. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. Miaso- Lbt Fund 2024 Abc: Php 80,000.00 Item No. Unit Item Description Quantity 1 Units Printer With Long Photocopier Specifications: Print,scan,copy,fax (wi-fi,air Print,mopria,direct Wireless) With Auto Document Feeder For Batch Scanning Productivity 2 2 Unit Laptop Specifications: Operating System Windows 11 Home Windows 11 Pro For Business Processor Amd Ryzen 5 7520u Mobile Processor 2.8ghz (4-core/8-thread, 4mb Cache, Up To 4.3 Ghz Max Boost) Graphics Amd Radeon Graphics Display 15.6-inch, Fhd (1920 X 1080) Oled 16:9 Aspect Ratio, 0.2ms Response Time, 60hz Refresh Rate, 400nits, 600nits Hdr Peak Brightness, 100% Dci-p3 Color Gamut, 1,000,000:1, 1.07 Billion Colors, Pantone Validated, Glossy Display, 70% Less Harmful Blue Light, Tüv Rheinland-certified, Non-touch Screen Memory 8gb Lpddr5 On Board Storage 512gb M.2 Nvme Pcie 3.0 Ssd Expansion Slots (includes Used) 1x M.2 2280 Pcie 3.0x2 I/o Ports 1x Usb 2.0 Type-a 1x Usb 3.2 Gen 1 Type-a 1x Usb 3.2 Gen 1 Type-c 1x Hdmi 1.4 1x 3.5mm Combo Audio Jack Network And Communication Wi-fi 6e(802.11ax) (dual Band) 1*1 + Bluetooth® 5.3 Wireless Card Battery 50whrs, 3s1p, 3-cell Li-ion Power Supply Ø4.5, 65w Ac Adapter, Output: 19v Dc, 3.42a, 65w, Input: 100~240v Ac 50/60hz Universal 1 3 Pieces Usb Extension Port 2 4 Piece Wired Mouse 1 Pdao- Lbt Fund 2024 Abc: Php 70,000.00 Item No. Unit Item Description Quantity 1 Unit Computer Desktop Specifications: All-in-one Pc Monitor 23.8-inch Fhd (1920x1080) Brightness 250 Units, Aspect Ratio 16:9 Intel Core I5-1340p Processor (p-core Up To 4.6 Ghz, 12 Mb Intel Smart Cache, 4pcore/ 8 E-core/ 16-thread, 28w Base; 64w Max Turbo) 8gb Sodimm Ddr4 256gb M.2 2280 Pci-e Ssd + 1 Tb 2.5-inch 5400 Rpm Intel Uhd Graphics Windows 11 Home 1 2 Unit Printer (with Long Photocopier) Specifications: All-in-one Inkjet Printer Print, Scan, Copy With Adf Print Speeds Up To 17ipm For Black And 9.5ipm For Colour Auto-duplex Printing Wi-fi And Wi-fi Direct Maximum Resolution: 4800 X 1200 Dpi Draft, A4 (black/ Colour); Up To 37.0 Ppm*2 Scanner Type: Flatbed Cour Image Scanner Scan Speed: Flatbed (black/ Colour): 200 Dpi: 12 Sec/27sec 1 Mto- Lbt Fund 2024 Abc: Php 145,000.00 Item No. Unit Item Description Quantity 1 Unit Laptop Specifications: I51135g7/8gb/512 Gb Nvme Ssd/ 15.6" Display With Ips Fhd / Nvidia Geforce Mx450 With 2gb Of Dedicated Gddr5 / Win 11 Home With Free Office 1 2 Unit Laptop Specifications: Windows 11 Home Thin And Light: 1vm, 1kg Up To 13th Gen Intel Core I7 Processor Intel Iris Xe Graphics Intel Evo Certified Laptop 13.3"2.8k Oled Hdr Nanoedge Display Up To 32 Gb Memory Up To 1 Tb Ssd Full I/o Ports With 2 Thunderbolttm 4 Usb-ctm 1 Mpeso- Lbt Fund 2024 Abc: Php 50,000.00 Item No. Unit Item Description Quantity 1 Unit Laptop Specifications: Processor: Intel R Core Tm Ultra 5 125h (e Cores Up To 3.60 Ghz P-cores Up To 4.50 Ghz)/ Operating System: Windows 11 Home Single Language/ Memory: 16gb Lpddr5x-7467 Mhz (soldered)/ Storage: 512gb Ssd M.22242 Pcle Gen4 Tlc 1 Mhrmo- Lbt Fund 2024 Abc: Php 95,000.00 Item No. Unit Item Description Quantity 1 Unit Laptop With Printer Specifications: Printer: Print, Scan, Copy Compact Integrated Tank Design Print Speeds Up To 15.5ipm For Black And 8.5ipm For Colour Auto-duplex Printing, Adf Capability, Ethernet And Wi-fi Direct, Seamless Setup With Smart Panel, Borderless Printing Up To A4 Size Laptop: Amd Ryzen 7 7735hs Mobile Processor (8-core/16-thread, 16mb L3 Cache, Up To 4.7ghz Max Boost), Amd Radeon Rx 7600s, 8gb Gddr6, 16-inch Fhd+ 16:10 (1920 X 1200, Wuxga) 165hz, 512gb Pcle 4.0 Nvme M.2 Ssd, Windows 11 Home, 90whrs, 4s1p, 4-cell Li-ion 1 Mhrmo- Lbt Fund 2024 (printing Equipment) Abc: Php 100,000.00 Item No. Unit Item Description Quantity 1 Unit Pvc Id Card Printer Specifications: Printing: Dual Sided, Direct Dye-sublimation, Edge To Edge, 300 Dpi, Dual Sided Printing Card: Card Feeding-automatic, Card Size- Iso Cr80, Card Thickness-0.38mm (15mil), 0.76mm (30mil), Card Type-pvc, Pet, Composite Pvc Print Speed: Ymckok-29 Sec/card (124 Cards/hour) Ymcko- Max. 23 Sec/card (156 Cards/hour) Monochrome- 5 Sec/ Card (720 Cards/hour) Capacity: Input Card Hopper: 80 Cards Output Card Hopper: 25 Cards 1 Mswdo- Lbt Fund 2024 Abc: Php 49,000.00 Item No. Unit Item Description Quantity 1 Unit Laptop Specifications: 15s- Fq5348 Tu 15.6 Inch Fhd Intel Core 17-12th Gen Windows 11 16gb Ddr4 Ram 512gb Nvme Pcle Ssd Intel Iris Xe 1 Mpdc-support To Dpo- Lbt Fund 2024 Abc: Php 60,000.00 Item No. Unit Item Description Quantity 1 Unit Laptop Specifications: Color: Black Operating System: Windows 11 Home/ Windows 11 Pro For Business Processor: Intel Core I5-12450h Processor 2.0 Ghz (12m Cahe, Up To 4.4 Ghz, 8 Cores) Display: 16inch Wuxga (1920 X 1200) 16:10 Aspect Ratio Led Backlist Ips- Level Panel 120hz Refresh Rate, 300nits Anti-glare Display Tuv Rheinland- Certified Graphics: Nvidia Geforce Rtx 3050 4gb Laptop Gpu 4gb Gddr6 Memory: 8gb Ddr4 On Board + 8gb Ddr4 So-dimm Storage: 512gb M.2 Nvme Pcle 3.0 Ssd Camera: 720p Hd Camera; With Privacy Shutter Wireless: Wi-fi ^e 9802.11x) (dual Band) 1*1 +bluetooth 5.3 Wireless Card 1 Mho- Lbt Fund 2024 Abc: Php 100,000.00 Item No. Unit Item Description Quantity 1 Pc Projector Specifications: Eb-fh52, Fhd Resolution 4,000 Ansi Lumens) 1 2 Pc Camera Dslr Specifications: Eos 3000d With Ef-515-55mm Iii 18.0 Megapixels, Digic 4+ Image Processor 1 3 Pc Printer Specifications: Dcp-t720dw 3in1 Color Ink Jet Printer 1 4 Pc Printer Ecotank Specifications: Inkjet 150 247 34, A4 Simplex Up To Ipm/5.0 Ipm 1 Omagri- Lbt Fund 2024 Abc: Php 50,000.00 Item No. Unit Item Description Quantity 1 Set All In 1 Pc Desktop Computer Specifications: - Intel Core I3- 1215u, 6c (2p+4e)/8t, P Core 1.2/4.4ghz, E-core 0.9/3.3ghz, 10mb - 2x4gb So-dimm Ddr4-3200 - 512gb Ssd M.2 2280 Pcle 4.0x4 Nvme - 21.5inch Fhd (1920x1080) Ips 250 Nits - Anti-glare Wlan + Bluetooth Wi-fi 6, - 11ax2x2+bt5.1 Windows 11 Home 1 2 Unit Printer (print/ Scan/ Copy) Specifications: - All In 1 Printer - Nozzle Configuration - 180 Nozzle Black, 59 Nozzles Per Color - 3 Pl, With Variable- Sized Droplet Technology - Ink Technology Dye Ink, Printing Resolution - 5,760x1,440 Dpi - Category: Home, Home Office All In One Functions Print, Scan, Copy, Output Tray Capacity 30 Sheets 1 Abe- Lbt Fund 2024 Abc: Php 50,000.00 Item No. Unit Item Description Quantity 1 Set All In 1 Pc Desktop Computer Specifications: - Intel Core I3- 1215u, 6c (2p+4e)/8t, P Core 1.2/4.4ghz, E-core 0.9/3.3ghz, 10mb - 2x4gb So-dimm Ddr4-3200 - 512gb Ssd M.2 2280 Pcle 4.0x4 Nvme - 21.5inch Fhd (1920x1080) Ips 250 Nits - Anti-glare Wlan + Bluetooth Wi-fi 6, - 11ax2x2+bt5.1 Windows 11 Home 1 2 Unit Printer (print/ Scan/ Copy) Specifications: - All In 1 Printer - Nozzle Configuration - 180 Nozzle Black, 59 Nozzles Per Color - 3 Pl, With Variable- Sized Droplet Technology - Ink Technology Dye Ink, Printing Resolution - 5,760x1,440 Dpi - Category: Home, Home Office All In One Functions Print, Scan, Copy, Output Tray Capacity 30 Sheets 1 Coa- Lbt Fund 2024 Abc: Php 155,000.00 Item No. Unit Item Description Quantity 1 Set Computer Desktop Specifications: All In One Pc M3400wyat-ba004ws| Ryzen 7 5825u Mobile Processor (8-core/16-thread, 16 Mb Cache, Up To 4.5 Ghz Max Boost) | 8gb Ddr4 So-dimm | 512gb M.2 Nvme Pcie 3.0 Ssd, Windows 11 Home 1 2 Pc Laptop Specifications: Windows 11 | 7535hs Processor (up To 4.55 Ghz Max Boost Clock, 16 Mb L3 Cache, 6 Cores, 12 Threads) | 8gb Ddr5-4800 Mhz Ram (1 X 8gb) | 512 Gb Pcie® Gen4 Nvme M.2 Ssd | 15.6" Diagonal, Fhd (1920 X 1080), 144 Hz, Ips, Micro-edge, Anti-glare, 250 Nits, 45% Ntsc / Rtx 2050 (4 Gb Gddr6 Dedicated) With Bag 1 3 Pc All-in-one Printer Specifications: Printer Ink Tank Wireless Print, Scan, Copy Inkjet Printer Print Speed: 17 (mono) / 16.5 (col) Ipm Fpot: 6 (mono) / 6.5 (col) Seconds Paper Size: A4, Letter, Legal, Mexican Legal, India Legal, Folio, Executive, B5, A5, B6, A6, C5 Envelope, Com-10, Dl Envelope, Monarch, Photo(10x15cm/4x6"), Photo-l(9x13cm/3.5x5"), Photo-2l(13x18cm/5x7"), Index Card(13x20cm/5x8") Maximum Paper Capacity: Up To 230 Sheets Of 80 Gsm Plain Paper Resolution: Up To 1,200 X 6,000 Dpi Printing Width: With Border: 204 Mm Borderless: 210 Mm Borderless: A4, Letter, Executive, A5, A6, Photo 4"x6", Index Card 5"x8", Photo 5"x7", Photo-3.5"x5" 1 Support To Bfp- Lbt Fund 2024 Abc: Php 42,820.00 Item No. Unit Item Description Quantity 1 Unit Laptop Specifications: Intel Core I5 Hard Disc Capacity: 128g Ssd Ram: 8gb 15.6 Inch Lcd Display Webcam/ Bluetooth/ Wifi Built In 1 Support To Liga- Lbt Fund 2024 Abc: Php 180,000.00 Item No. Unit Item Description Quantity 1 Unit Laptop Specifications: Intel Core I5-13500x 16inch Ipswuxga 165hz 16gb Ddr5 512gb Ssd Rtx 4060 8gb Windows 11 Microsoft Office Home & Student 2021 (pre-installed) 1 2 Units Desktop With Printer Specifications: Intel Core I5 10105 8gb Ram 256gb Ssd Windows 11 Home Microsoft Office Home & Student 2021 (pre-installed) 2 Support To Ebpls- Lbt Fund 2024 Abc: Php 60,000.00 Item No. Unit Item Description Quantity 1 Unit Laptop Specifications: I51135g7/8gb/512 Gb Nvme Ssd/ 15.6" Display With Ips Fhd / Nvidia Geforce Mx450 With 2gb Of Dedicated Gddr5 / Win 11 Home With Free Office 1 2 Unit Printer Specifications: Print Method: On-demand Inkjet (piezoelectric) Printer Language: Esc/p-r, Esc/p Raster Nozzle Configuration: 180 X 1 Nozzles Black, 59 X 1 Nozzles Per Colour (cyan, Magenta, Yellow) Maximum Resolution: 5760 X 1440 Dpi Automatic 2-sided Printing: No 1 Sbo- Lbt Fund 2024 Abc: Php 223,000.00 Item No. Unit Item Description Quantity 1 Unit Printer Specifications: Up To 17 Ipm Economical Ink Tank System Enjoy Hassle-free Refills With Enhanced Ink Bottles Wi-fi, Wi-fi Direct, Ethernet And Free Mobile Printing Apps A4 Multifunction Printer, 250-sheet Front Tray, 35-sheet Adf 1 2 Unit Smart Tv 86” Specifications: 4k Uhd Tv Thinq, Ai, Uhd, Usb Playback, Hdmi Input Note: Purchase, Delivery And Installation 1 Sbso- Lbt Fund 2024 Abc: Php 20,000.00 Item No. Unit Item Description Quantity 1 Unit Speaker With Bluetooth Specifications: With 160 Watts Powerful Sound Built-in Lights And Splashproof With 2 Pcs Wireless Microphone 1 Mbo- Lbt Fund 2024 Abc: Php 60,000.00 Item No. Unit Item Description Quantity 1 Unit Laptop Specifications: •processor: Amd Ryzen™ 5 7530u Mobile •display: 14" 2.8k (2880 X 1800) Oled •memory: 16gb Lpddr4x On Board •storage: 512gb M.2 Nvme™ Pcie® 3.0 Ssd •gpu: Amd Radeon™ Graphics •os: Windows 11 Home 1 Gso- Lbt Fund 2024 Abc: Php 149,800.00 Item No. Unit Item Description Quantity 1 Units Computer Desktop Aio Specifications: Idea Center Ai0 3 221ap7 Processor: Intel Core I3-1215u Ram: 2x4gb So-dimm Ddr4-3200 Ssd: 512 M.2 2280 Pcle 4.0x Nvme Integrated Graphics: Intel Uhd Graphics Screen: 21.5’ Fhd (1920 X 1080) Ips 250nits Anti-glare Wlan+ Bluetooth: Wifi, 11ax 2x2+ Bts5.1 Os: Windows 11 Home Single Language, English Case Color: White Camera: Hd 720p Keyboard: Calliope Wireless Mouse, White Office: Home And Student 2021 2 2 Units Printer Specifications: A4 Wi-fi All-in-one Ink Tank Printer With Adf 2 3 Pc Think Pad Specifications: Processor: Intel Core I5, 7th Generation Processor. Memory: 8gb Ram. Storage: 128gb/256gb Solid State Drive (ssd). Display: 15.6-inch Hd (1366x768) Display. Graphics: Integrated Intel Hd Graphics. Connectivity: Usb-c, Usb 3.0, Usb 2.0, Hdmi, Rj45 Ethernet Port, Headphone/microphone Jack, Etc. Wireless Communication: Wi-fi 802.11ac, Bluetooth 4.1 Size And Weight: Typically Around 377 X 259 X 24.3 Mm, Weight Approximately 2.3 Kg. 1 4 Unit Laptop Specifications: Cpu: Ryzen 5 7530u Wifi: Amd Wifi 6e Rz608 Operating System: Windows 11 Home Display: 15.6’ Fhd (1920*1080), 60hz 45% Ntsc Ips-level Memory: Onboard Ddr Iv 16gb (32000mhz) Storage: 512gb Nvme Pcle Gen3x4 Ssd Webcam; Hd Type (30fps@720) Keyboard: Single Black Light Keyboard White Usb Port: 1x Type-c Usb3.2, Gen2, 2x Type-a Usb 2.0 1x Micro Sd Card Reader, 1x Hdmi 2.1 (4k@60hz) Battery: 3 Cell, 39.3whr 1 Meo- Lbt Fund 2024 Abc: Php 70,000.00 Item No. Unit Item Description Quantity 1 Unit Laptop Specifications: Intel Core Ultras 7 Processor 16gb Ram 1tb Nvme Ssd Intel Arc Graphics Windows 11 Home Ms For Hs 2021 Webcam/ Bluetooth Carrying Case 1 2 Unit Computer Printer Specifications: Print, Scan, Copy, Fax With Adf 1 Meo- Lbt Fund 2024 (printing Equipment) Abc: Php 270,000.00 Item No. Unit Item Description Quantity 1 Unit A3 Multifunction Printer (3x Optional Paper Cassettes And Printer Stand) Function: Printer/ Copy/ Scan/ Adf/ Fax 1 Cdo- Support To Ledipo- Lbt Fund 2024 Abc: Php 75,000.00 Item No. Unit Item Description Quantity 1 Unit Desktop Specifications: Hp Aio Pavilion All In One Processor:11th Generation Intel Core I7 Processor Memory: 16 Gb Ddra Storage: 1tb Ssd Product Type: All In One Pc,display Diagonal:60,5cm Operating System: Windows 11 Hd Type: Full Hd Display Resolution:1920x1080 Pixels Color: White 1 2 Unit Printer Specifications: Print, Scan, Copy & Fax Compact Integrated Tank Design Print Speed Up To 15.5ipm For Black And 8.5ipm For Colour Auto-duplex Printing Adf Capability Ethernet & Wi-fi Direct Seamless Setup With Epson Smart Panel Borderless, Printing Up To 4r Borderless, Printing Up To A4 Size Spill-free Ink Refilling Warranty Of 2 Years Of 50,000 Pages, Whichever Comes First 1 Ldrrmo-5% Ldrrmf Abc: Php 50,000.00 Item No. Unit Item Description Quantity 1 Set Desktop Specifications: Intel Core I3 Processor: 8gb Ddr4 Ram 256gb Intel Graphics 802 11 X Wi-fi 6 Bluetooth Dvdrw Drive Windows 11 Keyboard Mouse 1 Ldrrmo- Lbt Fund 2024 Abc: Php 45,000.00 Item No. Unit Item Description Quantity 1 Unit Printer Specification: Wifi Direct Paper Feed Method: Rear Feed Number Of Paper Trays: 1 Paper Hold Capacity: Input Capacity 100 Sheets Of A4 Plain Paper (80 G/m2) 20 Sheets Of Premium Glossy Photo Paper Output Capacity 100 Sheets Of A4 Plain Paper (80 G/m2) 30 Sheets Of Premium Glossy Photo Paper Support Paper Size:a3+, A3, A4, A5, A6, B4, B5, B6, Letter, Legal, Indian-legal, 100 X 148 Mm, 3.5 X 5", 4 X 6", 5 X 7", 5 X 8", 8 X 10", 8.5 X 13", 16:9 Wide, 8k, 16k, Envelopes: #10, Dl, C4, C6 Maximum Paper Size:329 X 1200 Mm Support Paper Weight:plain Paper : 64-90 G/m2 Photo Paper : 102 - 300 G/m2 Print Margin:0 Mm Top, Left, Right, Bottom Via Custom Settings In Printer Driver*3 1 Nutrition- Lbt Fund 2024 Abc: Php 40,000.00 Item No. Unit Item Description Quantity 1 Pc Tablet Computer, 128 Gb/ 6gb, 2.4ghz, 2ghz, Octa-core, 5g Connectivity, With Pen And Book Cover Keyboard 1 Mo-lydp- General Fund 2024 Abc: Php 50,000.00 Item No. Unit Item Description Quantity 1 Set Desktop Computer Specifications: Intel Core I3-101053.70ghz Processor 8gb Ddr4 Ram 256gb M.2 2280, Nvme Pcle 3.0 Ssd Intel Graphics, 802.11ax Wifi 6 Windows 11 1 2 Unit 3-in-1 Printer 1 2. The Local Government Unit Of Cabarroguis Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required Within Thirty (30) Calendar Days Upon Receipt Of The Notice To Proceed. Bidders Should Have Completed, Within Five (5) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. A. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Local Government Unit Of Cabarroguis And Inspect The Bidding Documents At The Address Given Below During Office Hours From 8:00 Am To 5:00 Pm. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On August 31, 2024 To September 23, 2024 From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Thousand Pesos (ᵽ5,000.00) Only. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees Presented In Person, By Facsimile, Or Through Electronic Means. 6. The Local Government Unit Of Cabarroguis Will Hold A Pre-bid Conference On September 9, 2024 At 9:00 Am At Ldrrm Function Hall, Cabarroguis, Quirino Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before September 23, 2024 At 9:00 Am. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On September 23, 2024 At 9:30 Am At Municipal Hall, Cabarroguis, Quirino. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. The Local Government Unit Of Cabarroguis Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. For Further Information, Please Refer To: Plaridel A. Uao Bac Chairman Local Government Unit Of Cabarroguis Zamora, Cabarroguis, Quirino Plarideluao@yahoo.com.ph Cp#: 09173185908 Eduardo A. Abad Jr. Bac Secretariat Lgucabarroguis@gmail.com Cp#: 09171003749

Details: Amendment 0004 Is To Cancel Solicitation. amendment 0003 Is To Extend Bid Opening. amendment 0002 Is To Extend Bid Opening. amendment 0001 Is To Extend Bid Opening And Provide Site Visit Sign In Sheet. statement Of Work Department Of Veterans Affairs Tvhs, Alvin C. York Campus Construction Requirements Project 6264a-18-204 Upgrade Energy Management System General Information Introduction: The Va S Existing Building Automation System (bas) Direct Digital Controls (ddc) Systems Are Manufactured By Siemens And Alerton. The Engineering Control Center (ecc) Is In The Chiller Plant And The Boiler Plant Operator Room. These Systems Currently Operate Via V-lan (virtual Local Area Network) And Fiber Rs-485. These Control Systems, Along With Many Of Their Outdated Control Panels, Manage Various Air Handling Units, Chiller, And Boiler Plant Operations. Present Ddc Systems Are A Mix Of Proprietary And Non-backwards Compatible Frameworks That Are Incapable Of Functioning As A System To Allow Control As Required Across The Facility. This Requirement Will Upgrade The Existing Energy Management System And Building Automation System And Remove Existing System(s) In Buildings At Tvhs Alvin C. York Va Medical Center. This Solicitation Will Result In One Award For The Project. Scope Of Work: Provide Construction Services To Upgrade Existing Energy Management System To Desigo Cc Or Equivalent And Building Automation System For Project 6264a-18-204 At The Tennessee Valley Healthcare System Alvin C. York Campus At 3400 Lebanon Rd, Murfreesboro, Tn 37129, In Strict Accordance With The Specifications And Drawings. Contractor Will Provide Professional Services To Convert Direct Digital Controls (ddc) System To Industry Standard Native Ddc Front-end And Panels, Fiber Optic Backbone To All Panels, Replace Outdated Controls And Panels, And Add Controls To Key Areas. The Contractor Shall Furnish All Labor, Material, Equipment, And Supervision Necessary To Successfully Complete All Work As Described. The Job Includes Controls, Programming, Structured Cabling, Low-voltage Electrical And Architectural For Patch Back, Tuning, Fire Alarms, Certification/commissioning, And General Construction. At The Conclusion Of These Upgrades, There Will Be A New Fiber Optic Backbone, All Panels Will Be Native-bacnet Supporting All Equipment, And There Will Be A New Front-end With New Graphics For A Unified And Certified/commissioned Bacnet System. Performance Period: The Contractor Shall Complete The Work Required Under This Statement Of Work (sow) Within The 365 Calendar Days From Date Of The Notice To Proceed, Which Includes All Work, Submittals, Material Lead Times, Inspection, And Closeout. Unless Otherwise Stated, Any Modifications Required Under The Resulting Contract And Shall Be Submitted By The Contractor And Approved By The Contracting Officer (co). Project Objectives: Convert Existing Bas Communications From V-lan To Fiber Optic Serving Fan Rooms. Replace Each Control Panel, Tie In And Integrate All Existing Field Devices/feeds. Replace Or Integrate Existing Non-bacnet Devices, Analog Inputs, And Notifer Fire Alarm. Provide Any Necessary Conversion Modules/cards, Controllers, Devices, Sensors, Boxes, Armored Cable, Supports, Instrumentation, Programming, And Controls. System Supplier Shall Submit Point-to-point Engineered Drawings, Control Sequence, And Bill Of Materials For Approval. Remove Old V-lan Cabling Once New System(s) Is Installed And Operational. Replace Listed (attachments A) Alerton And Siemens Control Panels And Associated Components With Native Bacnet. Upgrade Existing Ddc System To Function As An Integrated And Open System To Allow Control Of The Entire Ddc System Across The Facility. Provide Professional Services To Ensure A Complete And Fully Functional Bas Upgrade, Including Coordination And Installation Of Sensors, Controls, And Modifications. Contractor Provided Professional Services Will Include, But Is Not Limited To, General Construction, Controls, Programming, Structured Cabling, Low-voltage Electrical And Architectural For Patch Back, Tuning, Fire Alarms, And Certification. Coordination Drawings Shall Include All Components And Exact Utility Routing, Sizing, Capacity, Location, And Arrangement/configuration. Specific Tasks And Associated Deliverables Description Of Tasks And Associated Deliverables: Contractor Shall Provide Construction Services Within The Specified Period Of Performance In Accordance With The Statement Of Work And Specifications Including All Documentation, Schedules, Submittals, Coordination, Certifications, Test Reports, Training, Warranties, Manuals, Etc. As Specified In The Contract Documents. Work Includes But Is Not Limited To: Upgrade All The Existing Control Panels From The V-lan To Fiber Communications. Installation Shall Comply With Ashrae Standard 135 Bacnet Protocol. All New Fiber Lines Installed Shall Terminate In Fiber Patch Panels/hubs. All Fiber Optic Lines Are To Be Installed In Armored (not Clad), Independently Supported, Riser-, Plenum-rated Cable With Independent Penetrations, Unless Contractor Can Tie To A Nearby Cable Tray Or Noted Otherwise. Existing V-lan Lines Supporting Building Service Equipment Shall Remain Active Until New, Fiber Lines Are Installed, And New System Is Operational Supporting The Building Service Equipment. Once New System Is Operational, Remove/demolish All Existing Wire From Old Backbone/loop, Conduit To Remain. All The Fiber Switches Must Be Located In Fan Rooms For Easy Access, No Switches Above Celling. Provide A Fiber Optic Backbone (minimum 10 Gbps) Serving All Fan Rooms And Back To The Head-end. Contractor To Submit Stamped, Backbone Coordination Drawings Showing Floorplans And Riser Diagrams. Although Fiber Distances Are Not Specified, Contractor Shall Be Conscious Of Data Transmission Rates/speeds And Performance Requirements Of Specifications (system Response Times) (specification 230923 Direct Digital Control System For Hvac). Upgrade Existing Building Automation System Siemens And Alerton Legacy Control Panels To Native Bacnet For The Panel, But Not Limited To, Systems Listed Below: Operation Room Panel For Air Cooler Chiller And The Arctic Chiller. Chiller Panel Interface Modules Shall Be Upgraded To Interface With The New Panel Controller. Air Cooler Chiller Located In Building 10, Panel Controller And Chiller S Panel Interface Module Shall Be Upgraded To Interface With The New Panel Controller. Air Cooler Chiller Located In Building 11, Panel Controller And Chiller S Panel Interface Module Shall Be Upgraded To Interface With The New Panel Controller. The Existing Larger Field Panels (mbc S) Shall Be Replaced With Modular Pxc S Or Equivalent Listed In Attachment A Control Panel Schedule. The Existing Medium Sized Panels (mec S) Shall Be Replaced With Pxc-36 Modular Or Equivalent Listed In Attachment A Control Panel Schedule. Additional Bas Control Enclosures Required To Complete The Migration Of Existing Control Points Are To Be Provided By The Control S Contractor. New Bas Control Enclosures Are To Be Installed In Each Ahu S Respective Mechanical Room. Enclosures Shall Have Hinged, Locking Doors. Provide Laminated Plastic Nameplates For All Enclosures In Any Mechanical Room Or Electrical Room. Include Location And Unit Served On Nameplate. Laminated Plastic Shall Be 0.125 Inches Thick And Appropriately Sized To Make Label Easy To Read. Upgrade The Existing Ddc System To Function As An Integrated And Open System To Allow Control Of The Entire Ddc System Across The Facility. The Combined System Shall Be Desigo Cc Or Equivalent To Operate And Function As One Complete System Including One Database Of Control Point Objects And Global Control Logic Capabilities. The Contractor Shall Observe The Capabilities, Communication Network, Services, Spare Capacity Of The Existing Control System And Its Ecc Prior To Beginning Work. Ddc Shall Communicate Directly With The New Native-bacnet Devices Over The Existing Control System S Communications Network Without The Use Of A Gateway. Provide A Combined System Server That Must Be Compatible With All Existing/newly Installed Control Points And Systems. Provide Programming Converting The Existing Non-bacnet Devices, Objects And Services To Ashrae Standard 135 Bacnet-complaint Bibb S (bacnet Interoperability Building Blocks). Facility Operators And Select Engineering Personnel Shall Have Complete Operation And Control Capability Over All Systems, New And Existing, Including Monitoring, Trending, Graphing, Scheduling, Alarm Management, Global Points Sharing, Global Strategy Deployment, Graphical Operations Interfaces And Custom Reporting As Specified. The Direct-digital Control (ddc) Combined Front-end System Desigo Or Equivalent Shall Start And Stop Equipment, Move (position) Damper Actuators And Valve Actuators, And Vary Speed Of Equipment To Execute The Mission Of The Control System. Use Electricity As Motive Force For All The Damper And Valve Actuators, Unless Use Of Pneumatic As Motive Force Is Specifically Granted By The Va Via Formal Correspondence. Control System Shall Accommodate Two (2) Engineering Control Center Workstations And The Control System Shall Accommodate Up To Ten (10) Web-based Users Simultaneously. Access To The System Should Be Limited Only By Individual, Specific Operator Username And Password. The Operator Shall Be Able To Remotely Access And Operate The System. Remote Access Shall Allow The Operator To Function The Same As Local Access. Bas Supplier Shall Provide Web-based Access To The System As Part Of Standard Installation. User Must Be Able To Access All Displays Of Real-time Data That Are Part Of The Bas Using A Standard Web Browser. Web Browser Shall Tie Into The Network Through Owner-supplied Ethernet Network Connection. Web Page Host May Be A Separate Device That Resides On The Bas Bacnet Network, But Is Not The Bas Server For The Control System. Bas Server May Be A Separate Computer From The Web Page Host Device. The Web Page Software Shall Not Require A Per-user Licensing Fee Or Annual Fees. The Web Page Host Must Be Able To Support Simultaneous Users With The Ability To Expand The System To Accommodate An Unlimited Number Of Users. All Digital And Analog Output Overrides, Temperature Setpoints, Proportional Integral Derivative (pid) Loop Configuration/tuning Parameters, Timed Overrides And Key Parameters Shall Be Adjustable From The Combined Front-end Ddc And Web Interface. The Operator Shall Be Able To Periodically Adjust Parameter Within The Application, Such As Reset Schedule Values, Timing Parameters, Calibration Offsets, Tuning Parameters, Set Point Values, Globe/zone/vav/tu Schedules, And Be Able To Manually Override Of Output Points And Manual Overrides Of Physical Sensor Values Or States. Overrides Shall Change Color State While The Point Is In Override. This Shall Be Displayed On The Web Graphic Depicting The Point, And In A Summary Page Of All Active Overrides. Must Tune, See Specification For Response Requirements. Maintenance Management (pm): The Program Shall Monitor Equipment Status And Generate Maintenance Messages Based Upon The Operator S Defined Equipment Run Time, Starts, And/or Calendar Date Limits. A Preventative Maintenance Alarm Shall Be Printed Indicating Maintenance Requirements Based On Pre-defined Run Time. The System Shall Update All Dynamic Points With Current Data Within Eight (8) Seconds. Data Refresh Shall Be Automatic, Without Operator Intervention. Combined Front-end System Shall Allow Trending Of Any Point/object, Hardware Or Software Virtual. Include Tabular And Graphical Formats, Simulation Display Of Multiple Values, User Adjustable Ranges And Scaling, High Resolution Capable Sampling On Pid Control Loops, Archiving And Storage. The Combined System Server Shall Start The Trending And Be Able To Store The Data For A Minimum Of One (1) Year. The Combined System Shall Trend All Points Available On The Systems And Equipment Listed, But Not Limited To: Air Handling Units, Chiller Plant, Boiler Plant, Vav Boxes For Each Ahu, Chiller One (1), Chiller Two (2) And Chiller Three (3), And Or Chiller, Fans, Pumps, Booster Pumps, Fans Coils, Heat Exchangers, Exhausts Fans, And Domestic Hot Water. Each Newly Installed Server And Panels Shall Have Sufficient Memory To Support Its Own Operating System, Including Data Sharing. Combined System Shall Be Able To Provide A Table For Each Air Handling Units Vav Boxes And Contain The Points Below Vav Box Name Vav Box Location Vav Supply Temperature Vav Supply Cfm Upgrade Combined Front-end Graphic Displays Provide A Graphic Floor Plan That Will Include Locations Of Key Space Sensors, Associated Exhaust Fans, Fire/smoke Damper Locations And Status, Set-point Adjustment And Color Band Displays, Floor Plan Maps That Show Heating And Cooling Zones Throughout The Building With User Definable Colors. Provide Custom Graphics And Images Of The Combined Front-end System For, But Not Limited To: System Bas Graphics Shall Follow The Va Site Approved Structure Standards. All Bas Graphics Shall Be Installed On The Existing Siemens (or Equivalent) Frontend. Graphics Must Display All Mission Critical Points, As Determined By Va. System Graphics Shall Be Equipment Specific And Schematically Correct For Each System. (i.e. Coils, Fans, Dampers Located Per Equipment Supplied With Project.) Standard System Graphics That Do Not Match Equipment Or System Configurations Are Not Acceptable. Operator Shall Have Capability To Manually Operate The Entire System From Each Graphic Screen At The Ecc. Each System Graphic Shall Include A Button/tab To Display The Applicable Sequence Of Operation. Animation Shall Be Used For Rotation Or Moving Mechanical Components To Enhance Usability, Such As To Show If Louvers/valves Are Open, Closed Or Partially Open. Dynamic Temperature Values, Humidifier Values, Flow Rates, And Status Indication Shall Be Shown In Their Locations And Shall Automatically Update To Represent Current Conditions Without Operator Intervention And Without Pre-defined Screen Refresh Values. Color Shall Be Used To Indicate Status And Change In Status Of The Equipment. The State Colors Shall Be User Definable. A Clipart Library Of Hvac Equipment, Such As Chillers, Boilers, Air Handling Units, Fans, Terminal Units, Pumps, Coils, Standard Ductwork, Piping, Valves And Laboratory Symbols Shall Be Provided In The System. The Operator Shall Have The Ability To Add Custom Symbols To The Clipart Library. A Dynamic Display Of The Site-specific Architecture Showing Status Of The Controllers, The Ecc And Network Shall Be Provided. The Windowing Environment Of The Workstation Shall Allow The User To Simultaneously View Several Applications At A Time To Analyze Total Building Operation Or To Allow The Display Of Graphics Associated With An Alarm To Be Viewed Without Interrupting Work In Progress. The Graphic System Software Shall Also Have The Capability To Split Screen With Half Portion Of The Screen With Graphical Representation And The Other Half With Sequence Of Operation Of The Same Hvac System. Provide Graphical Engineering Tools Shall Include Device Manager For Detection Of Devices Connected Anywhere On The Bacnet Network By Scanning Of The Entire Network. This Function Shall Display Device Instance, Network Identification, Model Number, And Description Of Connected Devices. It Shall Record And Display Software File Loaded Into Each Controller. A Copy Of Each File Shall Be Stored On The Computer S Hard Drive. If Needed, This File Shall Be Downloaded To The Appropriate Controller Using The Mouse. Provide A Software Configuration Tools, Including The Software To Modify Graphics, Upload And Download Controllers, And Re-configure The Sequence Of Operation As Programmed In The Stand-alone Controllers. Provide Scheduling And Alarm Management Software. The New Control Systems (pxcm, Pxc36, Or Equivalent) Shall Be Designed Such That Each Mechanical System Shall Operate As A Stand-alone Mode . The Contractor Administered By This Section Of The Technical Specifications Shall Provide A Single Host Equipment Controller For Each Mechanical System. In The Event Of A Network Communication Failure, Or The Loss Of Any Other Controller, The Control System Shall Continue To Operate Independently. Failure Of The Ecc Shall Have No Effect On The Field Controllers, Including Those Involved With Global Strategies. Multiple Serial (mstp) Host Controller Per A Single Piece Of Equipment, I.e., Ahu, Rtu, Chiller, Etc., Shall Be Unacceptable. Host Equipment Controllers Can Be As Required Mstp To Ip Bacnet Routers. When Mixing Mstp Device Brands, All Devices Must Be Ashrae Certified Bacnet Compliant And Have Been Tested Before Installation For Compatibility. Programmable Mstp Devices Are Only Allowed If They Can Be Accessed For Program And Point Database Editing From The Siemens (or Equivalent) Server / Client. Contractor General Requirements Statement Of Bid Item: Controls System Upgrade: Work Includes Installation Of New Campus Energy Management System Fiberoptic Network In New Conduit And Existing Underground Signal Conduit System, Installation Of New Ddc Controllers And Fiberoptic Switches In New Enclosures, New Power Feeds (normal And Standby) To New Ddc Controllers And Switches, Extension Of Existing Controls I/o Wiring To New Control Panels, Programming Of New Controllers, Creation Of New Custom Graphics For All Equipment, Complete System Testing, And Removal Of All Existing Fiberoptic Cable And Empty Conduit Once New System Has Been Tested And Placed In Service. Fully Functional & Complete: When Furnish , Provide , Install , Construct , Convert , Upgrade Or Similar Term Is Used, It Shall Mean A Complete Installation By The Contractor, Fully Functional And Ready For Use, Including All Supervision, Coordination, Labor, Materials, Equipment And To Perform The Job, As Well As All Associated Costs, Such As Disposal, Handling, Delivery/transportation, Storage, Fees, Taxes, Etc. For The Purposes Of This Contract/project, If Direction/statement Is Silent As To Who Shall Performs Work Or Provides Services/items, It Is Meant To Be The Contractor S Responsibility. Modern/up-to-date Equipment & Open Systems: Provide Modern Systems Incorporating Modern Components. Components/devices/modules/items/etc. Shall Have Been Developed Within The Last 5 Years. When Items Cite Compliance With Codes/guidelines/standards, They Shall Be The Most Recent, Up-to-date Version. All Components Must Still Be In Production And Widely Used/available. No Discontinued Items Are Allowed. Software Shall Be The Most Current Version. No Proprietary Components Or Systems, Included But Not Limited To, Gateways, Communication Bridges, Protocol Translators Or Any Other Device That Translates Any Proprietary Or Other Communication Protocol To The Bacnet Communication Protocol Shall Be Permitted As A Part Of The Bas Installation. Gateways May Only Be Used As Required For Communication To Existing Systems Or Systems Installed As Part Of This Project. Network/controls Architecture And Software Shall Be Open License And Require No Annual/reoccurring Fees For Continual Access. Time For Deliverables (5-day Max): Unless Noted Otherwise, Any Written Milestone Or Deliverable Shall Be Provided Within 5 Days. Va Reviews Of A Deliverable Shall Also Be Completed Within 5 Business Days From The Date Of Receipt. If Revisions Are Required, The Contractor Shall Deliver Any Revisions Within 5 Days From The Date Of Receipt. All Written Deliverables Shall Be Phrased In Lay Person Language. Interchangeable Language: For The Purpose Of The Scope Of Work, These Words Are Used Interchangeably: Mechanical Room = Fan Room = Equipment Room Native-bacnet = Bacnet Front-end = Head-end Certification = Compliance Certify = Comply Panel = Control Panel = Pier-to-pier (p2p) Network Days = Calendar Days Survey Of Existing Conditions: The Department Of Veterans Affairs Intends To Have The Contractor Fully Survey, Investigate, And Document The Existing Conditions/locations, Devices, Sensors, Connections And Finishes To Gain The Knowledge And Insight Necessary To Determine The Required Labor, Supervision, And Materials, Including All Components, Accessories, And Options To Successfully Develop A Complete Bid And Perform The Work. Submittals: Contractor Shall Prepare Quality, Accurate Submittals, And Material Orders To Perform The Construction In A Professional And Competent Manner. Submit All Materials To Cor. Long Lead Items Shall Be Submitted Within 5 Days Of Ntp. Qa/qc Or Professional Services Review Times Are No More Than 5 Days, Va Submittal Review Times Are 7 Days. All Items, Accessories And Options Shall Be Clearly Marked On The Submittal, Along With Any Specified Codes/standards. Whenever Possible, Accessories Shall Be Provided From The Fixture Manufacturer. Submittals Shall Indicate The Suitable Fixture/materials For Each Location. Contractor Shall Field Verify Each Installation/location Prior To Bid, Submittals, And Ordering Materials. Submit A Sample Of The Custom Stainless Steel Shower Wall-plate. All Materials Will Be For Use In Wet Areas. Labeling: Contractor Is Responsible For Identify All Equipment And Panels. Provide Permanently Mounted Tags For All Panels. Contractual Provisions: This Sow Shall Be Considered As The Most Specific Requirement For This Project And Shall Supersede Any Conflicting Requirement(s) Or Terms. When The Requirements/terms Of The Contract Do Not Directly Conflict, That Provision Shall Be Considered As An Additional Requirement. It Information Security: The Information Technology Certification And Accreditation Requirements Do Not Apply, And A Security Accreditation Package Is Not Required. Superintendent: The Contractor Shall Appoint A Qualified Superintendent That Shall Be On-site During The Performance Of The Work Associated With This Contract. Coordination Of Work/minimize Impact: The Contractor Will Coordinate All Work With The Va Cor To Minimize The Impact On Medical Center Operations. Each Week, The Superintendent Shall Survey And Coordinate Future Work With Cor, Providing A 2 To 3 Week Look-ahead Review And Appropriately Addressing After-hours Work, Shutdowns, And Any Issues. Safety: The Contractor S Safety Manager Is Responsible For Safety Inspections Of All Contract Operations. All Va And Osha Safety Regulations Shall Be Observed During The Performance Of Work Identified On This Contract. Provide Signage, Barricades And Infection Control As Required To Maintain Safety And Protection Around The Project Work Site. Infection Control: Provide And Maintain Infection Control. If Infection Control Precautions Are Not Required By The Policy/specification, Such As Work At Locations/setups Lasting Less Than A Shift And Not Producing Dust (such As Typical Device/sensor Swap Outs In Fan/mechanical Rooms), Close Room Doors, Provide A Scrubber, As Needed. When Working Above Ceiling, A Maximum Of 8 Square Feet Of Ceiling Tile May Be Removed Before Infection Control Precautions Must Implemented To The Surrounding Space. Parking: The Contractor Will Have One Designated Parking Location. Working Materials Should Be Contained In This Authorized Truck/van. Drivers Should Be Particularly Concerned With Pedestrian Traffic, Yielding To Pedestrians. Seat Belt Use Is Mandatory On All Va Grounds. Cleaning: After Installing Devices, Sensors, Etc., Contractor Shall Clean The Area, Leaving It In An Orderly Condition, Hospital Clean And Ready For Use Or Patient Treatment. Contractor To Notify Cor Once Cleaned. Va Will Terminally Clean Surgical And Pacu Areas After The Contractor S Work And Cleaning Is Complete. The Contractor Shall Always Keep The Work Area, Including Any Areas Where Materials And/or Equipment Is Being Stored, Free From Accumulations Of Waste Materials. Before Completing The Work, The Contractor Shall Remove From The Work And Premises Any Rubbish, Tools, Equipment, And Materials That Are Not The Property Of The Government. Staging/storage: An Office, Storage Building, Connex Or Staging Area Is Not Authorized For This Project. Materials And Construction Items Must Be Limited To On-site Useable Amounts And What May Be Contained In An Authorized/parked Workman S Truck/van. Demo/removal: When Items Or Equipment, Are Shown To Be Demolished, Remove And Dispose Of All Materials And Appurtenances. Do Not Leave Any Abandoned Components Or Utility Feeds. Remove Utilities Feeds Back To The Source Or An Active Line, Main, Or Main Branch. When Removing Dead-ends, In-wall Pipe Can Remain To Minimize Impact To Wall/finishes, But The Remainder Of The Piping Shall Be Removed And Capped Close To The Active Line. Hard Wired Electronic Faucets Shall Be Disconnected, Wire Removed To The Active J-box Above Ceiling And A Blank Brushed Stainless-steel Cover-plate Installed Over The Vacant Box Below The Sink; In-wall Conduit And Box Can Remain. Waste/disposal: Disposal Shall Include All Associated Costs, Such As Handling, Packaging, Wrapping, Container Costs, And Any Offsite Costs, Such As Transportation And Disposal/dumping Fees. The Contractor Is Responsible For Any Byproducts Of Their Construction (such As Dust, Runoff, Leaks, Stains, Fumes, Rubbish, Waste) And Any Associated Impact Or Costs. Once Items/materials Are Removed/demolished, They Are The Contractor S Property And Responsibility (unless Noted Otherwise). Normal Hours & After-hours Work And Work Productivity: Normal Duty Hours Will Be 7:00 Am - 4:00 Pm Monday Through Friday. No Work Shall Be Performed On Federal Holidays Unless Approved By Cor. This Project Will Require Work To Be Performed Outside Of Normal Duty Hours (after-hours) To Minimize The Impact On Patients And Medical Center Operations And Must Be Coordinated With And Approved By Cor Two (2) Weeks In Advance. Installation Of Devices, Sensors, Etc. In Exam And Treatment Rooms, Emergency Department, Surgical Areas, And Pacu Shall Be Performed After-hours Or Weekends. Shutdowns Of Critical Spaces Shall Be Performed After-hours Or On Weekends Upon Coordination With The Cor. Contractor Expectations For Productivity/progress During Normal Working Hours Should Be Based On This Real-world Performance Observed On Previous Projects. Shutdowns: Shutdowns Of Critical Units/spaces Must Be Requested In Writing Or Email To The Cor 3 Weeks In Advance (and Performed After-hours Or On Weekends). Shutdowns Of Non-critical Units/spaces Shall Be Coordinated With The Cor. No Smoking: This Is A Smoke Free Facility. Contractor Shall Enforce The No Smoking Policy With His Project Staff. Smoking Is Not Allowed On Va Property, Buildings, Vehicles, Or Grounds. Final Inspection: 2 Weeks In Advance, Request Final Inspection In Writing To The Co And Cor. No Additional Fees: There Should Be No Associated, Reoccurring Fees For Any Components, Software, Or General Upgrades, Usage Fees, Or Capacity Licensing Fees Ever. Warranty: All Controls Work, Devices, Etc. Shall Be Warranted For One (1) Year. Statement Of Bid Items: Contractor Proposals Shall Include A Bid Deduct, Producing Two Bid Items. Bid Item No. 1 (base Bid): All Work And Items As Indicated In This Sow, Drawings, And Specifications. Total Duration Is 365 Days. Bid Item No. 2 (alternate Deduct 1): All Work In Bid Item No. 1 Minus Panels, Fos, And Cabling Labeled As Future On Drawings. Total Duration Is 365 Days. Changes To The Statement Of Work Any Changes To This Sow Must Be Authorized And Approved Through Written Modifications To The Contract By The Co. Costs Incurred By The Contractor Through The Actions Of Parties Other Than The Co Shall Be Borne By The Contractor. Reporting Requirements Prior To Work Commencing The Contractor Shall Provide The Cor With A Performance Schedule And A Schedule Of Values. The Schedule Of Values (sov) Shall Be A True Representation Of The Work Required. The Schedule Of Values (sov) Line Item Total Shall Be Based On The Per Unit Install Cost (including All Mark-up). The Vendor Shall Provide A Detailed Project Design And Installation Schedule With Time Markings And Details For Hardware Items And Software Development Phases. Schedule Shall Show All The Target Dates For Transmission Of Project Information And Documents, And Shall Indicate Timing And Dates For System Installation, Debugging, And Commissioning. The Contractor Shall Provide A Daily Work Report (dwr) Each Day Or The Day After At The Latest. The Report Must Contain Forces By Trade, Equipment, Locations, And Work Performed, Testing Documentation/certification And Any Issues Encountered. Dwr S Shall Be Submitted Electronically In A Format Agreed Upon By The Contractor And Cor. The Superintendent Shall Also Provide A Copy Of The Updated Report Of Installed Unit Counts/certifications/tests During The Weekly Coordination (look-ahead) Survey With The Cor. Monthly Payments Will Be Based On The Number Of Panels, Devices, And/or Sensors Installed/upgraded. The Performance Shall Be Updated With Each Pay Application. Panel Upgrades/installation Counts Shall Also Be Tracked In The Contractor S Weekly Installation Report Reports. If Installation Reports/certifications Are Not Provided, The Payment Request Will Be Rejected Until The Delinquent Reports Are Provided. Contractor Experience And Personnel Requirements The Contractor Shall Identify All Employees That Will Be Working Under The Awarded Contract. Contractor Personnel Shall Include Employees, Sub-contractors, Suppliers, And Delivery Personnel Entering The Medical Center. Those Employees Shall Bring Photo Id And Social Security Card Or Passport To Obtain A Va Contractor Identification Badge. The Badge Shall Always Be Worn Above The Belt While On Medical Center Property. The Contractor S Employees Shall Return All I.d. Badges To Designated Personnel At The End Of The Period Of Performance Of The Contract. Lost Badges Compromise Security And Will Result In Action, Including Removal And/or Surcharge. The Contractor Must Inform The Cor And The Co When Personnel Are Removed From The Contract For Any Reason. If A Key Person Becomes Unavailable To Complete The Contract, The Proposed Substitutions Of Key Personnel Shall Be Made By The Contractor In Writing To The Cor And Co For Approval. The Cor May Request Contractor Or Contractor Personnel To Be Removed From The Site For Violating Va Medical Center Rules And Regulations. The Contractor Will Provide A Corrective Action Write-up On Personnel Removed That Shall Be Approved By Co. Corrective Action May Include Permanent Removal Of Personnel From The Premises. Condfidentiality And Nondisclosure The Preliminary And Final Deliverables, And All Associated Working Papers, Application Source Code, And Other Material Deemed Relevant By Va Which Have Been Generated By The Contractor In The Performance Of This Contract, Are The Exclusive Property Of The U.s. Government And Shall Be Submitted To The Co At The Conclusion Of The Contract. The Co Will Be The Sole Authorized Official To Release Any Data, Draft Deliverables, Final Deliverables, Or Any Other Written Or Printed Materials Pertaining To This Contract. No Information Shall Be Released By The Contractor. Any Request For Information Relating To This Contract, Presented To The Contractor, Shall Be Submitted To The Co For A Response. Press Releases, Marketing Material, Or Any Other Printed Or Electronic Documentation Related To This Project, Shall Not Be Publicized Without The Written Approval Of The Co. Attachments Attachment 1 Panel Upgrade List Attachment 2 Bid Item No. 2 Panel Upgrade List End Of Statement Of Work

Details: Page 11 Of 11 this Is A Combined Synopsis/solicitation For Commercial Products Prepared In Accordance With The Format In Federal Acquisition Regulation (far) Subpart 12.6, Streamlined Procedures For Evaluation And Solicitation For Commercial Products, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Quotes Are Being Requested, And A Written Solicitation Document Will Not Be Issued. this Is A Brand Name Or Equal To Request For Quote (rfq), And The Solicitation Number Is 36c26024q0916. The Government Anticipates Awarding A Firm-fixed Price Service Order From This Solicitation. this Is A Solicitation For Bayerâ© Contrast Dose Management Radimetrics Enterprise Platform. The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular (fac) 2024-06 Effective August 29, 2024. this Solicitation Is 100% Set-aside For Sdvosb. The Associated North American Industrial Classification System (naics) Code For This Procurement Is 541512, With A Small Business Size Standard Of $34 Million And The Psc Is Dh10. all Interested Companies Shall Provide Quotations That Are Brand Name Or Equal To For The Following: equipment Needed: Brand Name Or Equal (bayer ® Healthcare, Llc. all Interested Parties Shall Quote The Following: base-included In Original Award: Period To Begin September 23, 2024 base Year To Include The Following List Of Required Items option Year 1 option Year 2 option Year 3 option Year 4 item description qty me-84219851 cdm App, Tier 2 7 me-84220388 cdm-outbound Pacs Interface, Tier 2 6 me-84219576 cdm-outbound Hl7 Interface, Tier 2 7 me-84220299 cdm-outbound Sr Interface 7 me-87008762 informatics Starter Package Sw Flex 6 me-84219843 cdm App, Tier 1 3 me-84220396 cdm-outbound Pacs Interface Tier 1 4 me-84220264 cdm-outbound Hl7 Interface Tier 1 4 me-84220302 cdm-outbound Sr Interface Tier 1 4 me-87008630 cdm-informatics Starter Package Sw Mrx 4 me-84856496 installation - Informatics 10 me-59941260 services, Certegra Integration 10 me-84219584 implementation Services 1 me-81923167 exp-travel And Lodging 1 salient Characteristics: contrast Dose Management bayer Proprietary Software That Allows Administrative Access To Evaluate Contrast Injection History pacs Outbound Interface bayer Proprietary Interface That Enables A Dicom Secondary Capture To Be Transferred To Pacs Systems (i.e. Carestream) hl7 Outbound Interface bayer Proprietary Interface That Enables Contrast Injection Details To Be Transferred To Ris And Her Systems (i.e. Vista/cerner) poc Informatics Starter Packages bayer Proprietary Software That Automates Documentation Details Of Patient Demographics And Exam Details speech Reporting Interface bayer Proprietary Interface That Auto-populates Contrast Injection Details Into Speech Reporting Systems note: above Solutions Require Medrad Stellant And Medrad Stellant Flex Ct Injectors With Certegra Workstation Or Medrad Mrxperion Mr Injection System. Competitive Injectors Are Not Compatible With These Configurations. cdm Will Be Installed On The Radimetrics Enterprise Platform. Va Portland Has Already Established A Server Which Is Currently Used For Radiation Dose Management. Contrast Dose Management Will Also Live On This Same Server. see Full Statement Of Work For Additional System Requirements And Details statement Of Work va Portland Hcs Radiology Service Addition Of Contrast Dose Management Software purpose: The Va Portland Hcs Has Many Bayer Contrast Injectors To Support Care In Mri (qty 4), Ct (qty 4), And Angio (qty 2) Imaging Suites. This New Request Is For The Installation Of Dose Management Software That Was Not Included In The Original Sales Order. The Injectors Have Medical Software That Interfaces With The Contrast Management Software. The Cms System Ties Injection Information To Patient Demographics Obtained Through Hl7 Messaging That Is Sent From The Pacs System. All Information Remains Within The Vamc. work Statement scope: The Contractor Will Provide Contrast Dose Management System Software Designed For Continuity In Patient Dose Management And Data. Contractor Shall: deliver, Install, And Set Up All Data Feeds From Injector To The Patient Record. provide Technical Support And Guidance. provide Basic And Advanced Operator Training. location: The Injectors Are Located At Va Portland Hcs, 3710 Sw Us Veterans Hospital Rd, Portland, Or 97239, And Va Portland Hcs-vancouver Campus 1601 E Fourth Plain Blvd, Vancouver, Wa 98661. Minimal Onsite Work Is Required. performance Requirements: The Following Are Required: radimetrics Contrast Dose Management System - Bayer part Number description qty 84219851 cdm App, Tier 2 7 84220388 cdm-outbound Pacs Interface, Tier 2 6 84219576 cdm-outbound Hl7 Interface, Tier 2 7 84220299 cdm Outbound Sr Interface 7 87008762 informatics Starter Package Sw Flex 6 84219843 cdm App Tier 1 3 84220396 cdm Outbound Pacs Interface Tier 1 4 84220264 cdm Outbound Hl7 Interface Tier 1 4 84220302 cdm Outbound Sr Interface Tier 1 4 87008630 cdm Informatics Starter Package Sw Mrx 4 84856496 installation-informatics 10 59941260 services, Certegra Integration 10 84219584 implementation Services 1 81923167 exp Travel And Lodging 1 system Requirement: point Of Care Software pacs Outbound Interface ris Outbound Interface speech Reporting Outbound Interface imaging System (ct And Mri) Interfacing display Requirements: able To Be Used On Current Workstation For Injector And Existing Workstations In The Scanning Room. system Functions: fine-tuned Performance, A Contrast Dose Management Solution Can Speed Things Up By Eliminating Manual Process Through Interfacing. automated Documentation Accuracy, Easy Access To Accurate Study Reporting And Accelerate Report Turnaround Times. facilitates Compliance Aids In Meeting Requirements Surrounding Contrast Use And Documentation Required By The Joint Commission (tjc). quality Management, Contrast Dose Management Automates Technologist Workflows For Accurate Ct Contrast-injection Documentation At The Point Of Care And Throughout The Post-procedure Workflow. radiation Dose Management Streamlines Compliance Through Automated Dose Reporting. safety the Contractor Shall Immediately Notify Vaporhcs Of Any Changes In Supplies, Procedure Modification, Recall Notification, Or Any Changes That Will Affect The Performance Of The Equipment Or Procedure According To Fda Regulations. prioritized Messages And Alerts For End User connectivity Requirements: all Network Connections Shall Match The Enterprise Risk Assessment Completed By Bayer And The Va. Any Changes To The Topology Shall Be Communicated To The Va And Shall Not Proceed To Be Implemented Until Approval Is Granted. A Copy Of The Enterprise Risk Assessment Can Be Provided Upon Request. maintenance: N/a technical Support: support Personnel Will Be Available During Business Hours Each Business Day, And Live Representatives Via The Contractor S Message Center Will Be Available By Telephone At All Other Times.â  technical Support Shall Be Available Via Telephone During Business Days (and By Message Center After Hours) To Provide Troubleshooting Assistance Or To Answer Testing Inquiries. all Remote Support Shall Occur Within 2 Hours Of Initial Notification Of The Issue on-site Technical Support Shall Be Available For Escalations Within 48 Hours. on-site Repairs: for Issues That The Contractor Determines To Require On-site Support, The Contractor Shall Dispatch One Or More Support Personnel Within 48 Business Hours After Documentation. the Contractor Shall Submit A Detailed Work Report To Include All Required Materials. the Contractor Shall Provide All Parts And Materials At No Additional Cost To The Government. the Contractor Shall Remove All Parts, Equipment Or Materials Replaced, Or Upgraded By The Contractor Due To And Not Limited To Repairs, Replacements, Recall, And Upgrades Without Any Cost To The Government. the Contractor Shall Check In And Out With Biomedical Engineer Or Designee Upon Arrival And Departure If Onsite Work Is Required. Biomedical Engineering Staff Is Located In B1d106-100-p. training: The Contractor Shall Provide The Following: initial Training For End Users one Additional On-site Or Off-site Basic Operator Class Per Year. handouts And Training Materials In Sufficient Quantity For Each Participant. These Are Off-the-shelf Courses. The Contractor Shall Provide Lesson Plan, Course Materials And Media (dvd S, Cd S, Videos, Etc. If Required), And Editable Procedures At No Additional Cost. additional On-site Training As Requested By Vaporhcs At No Additional Charge. period Of Performance: Contractor Shall Provide The Complete Order To The Facility Within 90 Days Of Purchase. Any Delays In Delivery Shall Be Communicated To The Contracting Officer. Fob: Destination option Years: Shall Be As Follows For Software Support base-included In Original Award: Period To Begin September 23, 2024 option Year 1 option Year 2 option Year 3 option Year 4 deliverables And Supplies: This Contract Is For Licensing And Software Support Of Interfaces To The Ris And Pacs Systems. the Contractor Shall Deliver All And Not Limited To Operational, Maintenance, Troubleshooting, Small Repairs, Specifications, And Test Manuals. the Contractor Shall Install The Equipment And Perform Verification According To Manufacturer Specification And Regulatory Requirements. if Requested Supplies Are On Back-order, Contractor Is To Provide Information As To The Estimated Time Of Availability. the Contractor Shall Deliver All Invoices For Review According To The Established Contract At The End Of Each Billing Cycle. all Items Not Contracted Shall Be Specifically Detailed On The Invoice Including Description, Quantity Acquired, And Government Cost. all Modifications, Upgrades, Patches To The Interfaces And Software Shall Be Communicated To Vaporhcs Biomedical Engineering Staff Prior To Implementation. Any Changes Will Require Written Concurrence From A Member Of The Va. any Changes In Modifications Shall Be Immediately Disclosed By The Contractor Electronically, And Detailed Guidance For Implementation Within Twenty-four Hours Of Its Application. additional Charges Incurred By The Government To Provide The Continuity Of Contracted Tests To Patients And Not Limited To Outsourcing, Transportation, And Or Any Other Additional Cost Shall Be Covered By The Contractor At No Additional Charge To The Government. contractor Security Contract Requirements: This Contractor Requires No Access To Vapor Hcs Or Any Va Information System. There Will Be No Access To The Lis. There Will Be Supervised Access When The Contractor Is Present For Technical Support, Service Calls, And Scheduled Preventative Maintenance. no Va Data Of Any Type Shall Be Transferred From The Va. nara Records Management Language For Contracts (may 2017) 1. Contractor Shall Comply With All Applicable Records Management Laws And Regulations, As Well As National Archives And Records Administration (nara) Records Policies, Including But Not Limited To The Federal Records Act (44 U.s.c. Chs. 21, 29, 31, 33), Nara Regulations At 36 Cfr Chapter Xii Subchapter B, And Those Policies Associated With The Safeguarding Of Records Covered By The Privacy Act Of 1974 (5 U.s.c. 552a). These Policies Include The Preservation Of All Records, Regardless Of Form Or Characteristics, Mode Of Transmission, Or State Of Completion.â  2. In Accordance With 36 Cfr 1222.32, All Data Created For Government Use And Delivered To, Or Falling Under The Legal Control Of, The Government Are Federal Records Subject To The Provisions Of 44 U.s.c. Chapters 21, 29, 31, And 33, The Freedom Of Information Act (foia) (5 U.s.c. 552), As Amended, And The Privacy Act Of 1974 (5 U.s.c. 552a), As Amended And Must Be Managed And Scheduled For Disposition Only As Permitted By Statute Or Regulation.â  3. In Accordance With 36 Cfr 1222.32, Contractor Shall Maintain All Records Created For Government Use Or Created In The Course Of Performing The Contract And/or Delivered To, Or Under The Legal Control Of The Government And Must Be Managed In Accordance With Federal Law. Electronic Records And Associated Metadata Must Be Accompanied By Sufficient Technical Documentation To Permit Understanding And Use Of The Records And Data.â  4. [facility] And Its Contractors Are Responsible For Preventing The Alienation Or Unauthorized Destruction Of Records, Including All Forms Of Mutilation. Records May Not Be Removed From The Legal Custody Of [facility] Or Destroyed Except For In Accordance With The Provisions Of The Agency Records Schedules And With The Written Concurrence Of The Head Of The Contracting Activity. Willful And Unlawful Destruction, Damage Or Alienation Of Federal Records Is Subject To The Fines And Penalties Imposed By 18 U.s.c. 2701. in The Event Of Any Unlawful Or Accidental Removal, Defacing, Alteration, Or Destruction Of Records, Contractor Must Report To [facility]. The Agency Must Report Promptly To Nara In Accordance With 36 Cfr 1230. 5. The Contractor Shall Immediately Notify The Appropriate Contracting Officer Upon Discovery Of Any Inadvertent Or Unauthorized Disclosures Of Information, Data, Documentary Materials, Records, Or Equipment. Disclosure Of Non-public Information Is Limited To Authorized Personnel With A Need-to-know As Described In The [contract Vehicle]. The Contractor Shall Ensure That The Appropriate Personnel, Administrative, Technical, And Physical Safeguards Are Established To Ensure The Security And Confidentiality Of This Information, Data, Documentary Material, Records And/or Equipment Is Properly Protected. The Contractor Shall Not Remove Material From Government Facilities Or Systems, Or Facilities Or Systems Operated Or Maintained On The Government S Behalf, Without The Express Written Permission Of The Head Of The Contracting Activity. When Information, Data, Documentary Material, Records And/or Equipment Is No Longer Required, It Shall Be Returned To [facility] Control Or The Contractor Must Hold It Until Otherwise Directed. Items Returned To The Government Shall Be Hand Carried, Mailed, Emailed, Or Securely Electronically Transmitted To The Contracting Officer Or Address Prescribed In The [contract Vehicle]. Destruction Of Records Is Expressly Prohibited Unless In Accordance With Paragraph (4). 6. The Contractor Is Required To Obtain The Contracting Officer's Approval Prior To Engaging In Any Contractual Relationship (sub-contractor) In Support Of This Contract Requiring The Disclosure Of Information, Documentary Material And/or Records Generated Under, Or Relating To, Contracts. The Contractor (and Any Sub-contractor) Is Required To Abide By Government And [facility] Guidance For Protecting Sensitive, Proprietary Information, Classified, And Controlled Unclassified Information. 7. The Contractor Shall Only Use Government It Equipment For Purposes Specifically Tied To Or Authorized By The Contract And In Accordance With [facility] Policy.â  8. The Contractor Shall Not Create Or Maintain Any Records Containing Any Non-public [facility] Information That Are Not Specifically Tied To Or Authorized By The Contract.â  9. The Contractor Shall Not Retain, Use, Sell, Or Disseminate Copies Of Any Deliverable That Contains Information Covered By The Privacy Act Of 1974 Or That Which Is Generally Protected From Public Disclosure By An Exemption To The Freedom Of Information Act.â  10. The [facility] Owns The Rights To All Data And Records Produced As Part Of This Contract. All Deliverables Under The Contract Are The Property Of The U.s. Government For Which [facility] Shall Have Unlimited Rights To Use, Dispose Of, Or Disclose Such Data Contained Therein As It Determines To Be In The Public Interest. Any Contractor Rights In The Data Or Deliverables Must Be Identified As Required By Far 52.227-11 Through Far 52.227-20. 11. Training.  all Contractor Employees Assigned To This Contract Who Create, Work With, Or Otherwise Handle Records Are Required To Take Vha-provided Records Management Training, Talent Management System (tms) Item #3873736, Records Management For Records Officers, And Liaisons. The Contractor Is Responsible For Confirming Training Has Been Completed According To Agency Policies, Including Initial Training And Any Annual Or Refresher Training.â  va Sensitive Information 1. General contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be Subject To The Same Federal Laws, Regulations, Standards, And Va Directives And Handbooks As Va And Va Personnel Regarding Information And Information System Security. 2. Access To Va Information And Va Information Systems a. A Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va Information And Va Information Systems For Their Employees, Subcontractors, And Affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, Agreement, Or Task Order. b. All Contractors, Subcontractors, And Third-party Servicers And Associates Working With va Information Is Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures. c. Contract Personnel Who Require Access To National Security Programs Must Have A Valid Security Clearance. National Industrial Security Program (nisp) Was Established By Executive Order 12829 To Ensure That Cleared U.s. Defense Industry Contract Personnel Safeguard The Classified Information In Their Possession While Performing Work On Contracts, Programs, Bids, Or Research And Development Efforts. The Department Of Veterans Affairs Does Not Have A Memorandum Of Agreement With Defense Security Service (dss). Verification Of A Security Clearance Must Be Processed Through The Special Security Officer Located In The Planning And National Security Service Within The Office Of Operations, Security, And Preparedness. d. Custom Software Development And Outsourced Operations Must Be Located In The U.s. To The Maximum Extent Practical. If Such Services Are Proposed To Be Performed Abroad And Are Not Disallowed By Other Va Policy Or Mandates, The Contractor / Subcontractor Must State Where All Non-u.s. Services Are Provided And Detail A Security Plan, Deemed To Be Acceptable By Va, Specifically To Address Mitigation Of The Resulting Problems Of Communication, Control, Data Protection, And So Forth. Location Within The U.s. May Be An Evaluation Factor. e. The Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When An Employee Working On A Va System Or With Access To Va Information Is Reassigned Or Leaves The Contractor Or Subcontractor S Employ. The Contracting Officer Must Also Be Notified Immediately By The Contractor Or Subcontractor Prior To An Unfriendly Termination. 3. Va Information Custodial Language a. Information Made Available To The Contractor Or Subcontractor By Va For The Performance Or Administration Of This Contract Or Information Developed By The Contractor/subcontractor In Performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor's Rights To Use Data As Described In Rights In Data - General, Far 52.227-14(d) (1). b. Va Information Should Not Be Co-mingled, If Possible, With Any Other Data On The Contractors/subcontractor S Information Systems Or Media Storage Systems In Order To Ensure Va Requirements Related To Data Protection And Media Sanitization Can Be Met. If Co-mingling Must Be Allowed To Meet The Requirements Of The Business Need, The Contractor Must Ensure That Va S Information Is Returned To The Va Or Destroyed In Accordance With Va S Sanitization Requirements. Va Reserves The Right To Conduct On-site Inspections Of Contractor And Subcontractor It Resources To Ensure Data Security Controls, Separation Of Data And Job Duties, And Destruction/media Sanitization Procedures Are In Compliance With Va Directive Requirements. c. Prior To Termination Or Completion Of This Contract, Contractor/subcontractor Must Not Destroy Information Received From Va, Or Gathered/created By The Contractor In The Course Of Performing This Contract Without Prior Written Approval By The Va. Any Data Destruction Done On Behalf Of Va By A Contractor/subcontractor Must Be Done In Accordance With National Archives And Records Administration (nara) Requirements As Outlined In Va Directive 6300, Records And Information Management And Its Handbook 6300.1 Records Management Procedures, Applicable Va Records Control Schedules, And Va Handbook 6500.1, Electronic Media Sanitization. Self-certification By The Contractor That The Data Destruction Requirements Above Have Been Met Must Be Sent To The Va Contracting Officer Within 30 Days Of Termination Of The Contract. d. The Contractor/subcontractor Must Receive, Gather, Store, Back Up, Maintain, Use, Disclose And Dispose Of Va Information Only In Compliance With The Terms Of The Contract And Applicable Federal And Va Information Confidentiality And Security Laws, Regulations, And Policies. If Federal Or Va Information Confidentiality And Security Laws, Regulations And Policies Become Applicable To The Va Information Or Information Systems After Execution Of The Contract, Or If Nist Issues Or Updates Applicable Fips Or Special Publications (sp) After Execution Of This Contract, The Parties Agree To Negotiate In Good Faith To Implement The Information Confidentiality And Security Laws, Regulations, And Policies In This Contract. e. The Contractor/subcontractor Shall Not Make Copies Of Va Information Except As Authorized And Necessary To Perform The Terms Of The Agreement Or To Preserve Electronic Information Stored On Contractor/subcontractor Electronic Storage Media For Restoration In Case Any Electronic Equipment Or Data Used By The Contractor / Subcontractor Needs To Be Restored To An Operating State. If Copies Are Made For Restoration Purposes, After The Restoration Is Complete, The Copies Must Be Appropriately Destroyed. f. If Va Determines That The Contractor Has Violated Any Of The Information Confidentiality, Privacy, And Security Provisions Of The Contract, It Shall Be Sufficient Grounds For Va To Withhold Payment To The Contractor Or Third Party Or Terminate The Contract For Default Or Terminate For Cause Under Federal Acquisition Regulation (far) Part 12. g. If A Vha Contract Is Terminated For Cause, The Associated Baa Must Also Be Terminated And Appropriate Actions Taken In Accordance With Vha Handbook 1600.01, Business Associate Agreements. Absent An Agreement To Use Or Disclose Protected Health Information, There Is No Business Associate Relationship. h. The Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive Information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A Minimum, Fips 140-2 Validated. i. The Contractor/subcontractor S Firewall And Web Services Security Controls, If Applicable, Shall Meet Or Exceed Va S Minimum Requirements. Va Configuration Guidelines Are Available Upon Request. j. Except For Uses And Disclosures Of Va Information Authorized By This Contract For Performance Of The Contract, The Contractor/subcontractor May Use And Disclose Va Information Only In Two Other Situations: (i) In Response To A Qualifying Order Of A Court Of Competent Jurisdiction, Or (ii) With Va S Prior Written Approval. The Contractor / Subcontractor Must Refer All Requests For, Demands For Production Of, Or Inquiries About, Va Information And Information Systems To The Va Contracting Officer For Response. k. Notwithstanding The Provision Above, The Contractor/subcontractor Shall Not Release Va Records Protected By Title 38 U.s.c. 5705, Confidentiality Of Medical Quality Assurance Records And/or Title 38 U.s.c. 7332, Confidentiality Of Certain Health Records Pertaining To Drug Addiction, Sickle Cell Anemia, Alcoholism Or Alcohol Abuse, Or Infection With Human Immunodeficiency Virus. If The Contractor/subcontractor Is In Receipt Of A Court Order Or Other Requests For The Above-mentioned Information, That Contractor/subcontractor Shall Immediately Refer Such Court Orders Or Other Requests To The Va Contracting Officer For Response. l. For Service That Involves The Storage, Generating, Transmitting, Or Exchanging Of Va Sensitive Information But Does Not Require C&a Or An Mou-isa For System Interconnection, The Contractor/subcontractor Must Complete A Contractor Security Control Assessment (csca) On A Yearly Basis And Provide It To The Cor. 4. Information System Design And Development a. Information Systems That Are Designed Or Developed For Or On Behalf Of Va At Non-va Facilities Shall Comply With All Va Directives Developed In Accordance With Fisma, Hipaa, Nist, And Related Va Security And Privacy Control Requirements For Federal Information Systems. This Includes Standards For The Protection Of Electronic Phi, Outlined In 45 C.f.r. Part 164, Subpart C, Information And System Security Categorization Level Designations In Accordance With Fips 199 And Fips 200 With Implementation Of All Baseline Security Controls Commensurate With The Fips 199 System Security Categorization (reference Appendix D Of Va Impact Assessment (pia) Must Be Completed, Provided To The Cor, And Approved By The Va Privacy Service In Accordance With Directive 6507, Va Privacy Impact Assessment. b. The Contractor/subcontractor Shall Certify To The Cor That Applications Are Fully Functional And Operate Correctly As Intended On Systems Using The Va Federal Desktop Core Configuration (fdcc), And The Common Security Configuration Guidelines Provided By Nist Or The Va. This Includes Internet Explorer 7 Configured To Operate On Windows Xp And Vista (in Protected Mode On Vista) And Future Versions, As Required. c. The Standard Installation, Operation, Maintenance, Updating, And Patching Of Software Shall Not Alter The Configuration Settings From The Va Approved And Fdcc Configuration. information Technology Staff Must Also Use The Windows Installer Service For Installation To The Default Program Files Directory And Silently Install And Uninstall. d. Applications Designed For Normal End Users Shall Run In The Standard User Context Without Elevated System Administration Privileges. e. The Security Controls Must Be Designed, Developed, Approved By Va, And Implemented In Accordance With The Provisions Of Va Security System Development Life Cycle As Outlined In Nist Special Publication 800-37, Guide For Applying The Risk Management Framework To Federal Information Systems, Va Handbook 6500, Information Security Program And Va Handbook 6500.5, Incorporating Security And Privacy In System Development Lifecycle. f. The Contractor/subcontractor Is Required To Design, Develop, Or Operate A System Of records Notice (sor) On Individuals To Accomplish An Agency Function Subject To The Privacy Act Of 1974, (as Amended), Public Law 93-579, December 31, 1974 (5 U.s.c. 552a) And Applicable Agency Regulations. Violation Of The Privacy Act May Involve The Imposition Of Criminal And Civil Penalties. g. The Contractor/subcontractor Agrees To: (1) Comply With The Privacy Act Of 1974 (the Act) And The Agency Rules And Regulations Issued Under The Act In The Design, Development, Or Operation Of Any System Of Records On Individuals To Accomplish An Agency Function When The Contract Specifically Identifies: (a) The Systems Of Records (sor); And (b) The Design, Development, Or Operation Work That The Contractor/subcontractor Is To Perform; (2) Include The Privacy Act Notification Contained In This Contract In Every Solicitation And Resulting Subcontract And In Every Subcontract Awarded Without A Solicitation, When The Work Statement In The Proposed Subcontract Requires The Redesign, Development, Or Operation Of A Sor On Individuals That Is Subject To The Privacy Act; And (3) Include This Privacy Act Clause, Including This Subparagraph (3), In All Subcontracts Awarded Under This Contract Which Requires The Design, Development, Or Operation Of Such A Sor. h. In The Event Of Violations Of The Act, A Civil Action May Be Brought Against The Agency Involved When The Violation Concerns The Design, Development, Or Operation Of A Sor On Individuals To Accomplish An Agency Function, And Criminal Penalties May Be Imposed Upon The Officers Or Employees Of The Agency When The Violation Concerns The Operation Of A Sor On Individuals To Accomplish An Agency Function. For Purposes Of The Act, When The Contract Is For The Operation Of A Sor On Individuals To Accomplish An Agency Function, The Contractor/subcontractor Is Considered To Be An Employee Of The Agency. (1) Operation Of A System Of Records Means Performance Of Any Of The Activities Associated With Maintaining The Sor, Including The Collection, Use, Maintenance, And Dissemination Of Records. (2) Record Means Any Item, Collection, Or Grouping Of Information About An Individual That Is Maintained By An Agency, Including, But Not Limited To, Education, Financial Transactions, Medical History, And Criminal Or Employment History And Contains The Person S Name, Or Identifying Number, Symbol, Or Any Other Identifying Particular Assigned To The Individual, Such As A Fingerprint Or Voiceprint, Or A Photograph. (3) System Of Records Means A Group Of Any Records Under The Control Of Any Agency From Which Information Is Retrieved By The Name Of The Individual Or By Some Identifying Number, Symbol, Or Other Identifying Particular Assigned To The Individual. i. The Vendor Shall Ensure The Security Of All Procured Or Developed Systems And Technologies, Including Their Subcomponents (hereinafter Referred To As Systems ), Throughout The Life Of This Contract And Any Extension, Warranty, Or Maintenance Periods. This Includes, But Is Not Limited To Workarounds, Patches, Hotfixes, Upgrades, And Any Physical Components (hereafter Referred To As Security Fixes) Which May Be Necessary To Fix All Security Vulnerabilities Published Or Known To The Vendor Anywhere In The Systems, Including Operating Systems And Firmware. The Vendor Shall Ensure That Security Fixes Shall Not Negatively Impact The Systems. j. The Vendor Shall Notify Va Within 24 Hours Of The Discovery Or Disclosure Of Successful Exploits Of The Vulnerability Which Can Compromise The Security Of The Systems Including The Confidentiality Or Integrity Of Its Data And Operations, Or The Availability Of The System). Such Issues Shall Be Remediated As Quickly As Is Practical, But In No Event Longer Than _30_ Days. k. When The Security Fixes Involve Installing Third Party Patches (such As Microsoft Os Patches Or Adobe Acrobat), The Vendor Will Provide Written Notice To The Va That The Patch Has Been Validated As Not Affecting The Systems Within 10 Working Days. When The Vendor Is Responsible For Operations Or Maintenance Of The Systems, They Shall Apply The Security Fixes Within _10_ Days. l. All Other Vulnerabilities Shall Be Remediated As Specified In This Paragraph In A Timely Manner Based On Risk, But Within _60_ Days Of Discovery Or Disclosure. Exceptions To This Paragraph (e.g., For The Convenience Of Va) Shall Only Be Granted With Approval Of The Contracting Officer And The Va Assistant Secretary For Office Of Information And Technology. 5. Information System Hosting, Operation, Maintenance, Or Use a. For Information Systems That Are Hosted, Operated, Maintained, Or Used On Behalf Of Va At Non-va Facilities, Contractors/subcontractors Are Fully Responsible And Accountable For Ensuring Compliance With All Hipaa, Privacy Act, Fisma, Nist, Fips, And Va Security And Privacy Directives And Handbooks. This Includes Conducting Compliant Risk Assessments, Routine Vulnerability Scanning, System Patching And Change Management Procedures, And The Completion Of An Acceptable Contingency Plan For Each System. The Contractor S Security Control Procedures Must Be Equivalent To Those Procedures Used To Secure Va Systems. A Privacy Impact Assessment (pia) Must Also Be Provided To The Cor And Approved By Va Privacy Service Prior To Operational Approval. All External Internet Connections To Va S Network Involving Va Information Must Be Reviewed And Approved By Va Prior To Implementation. b. Adequate Security Controls For Collecting, Processing, Transmitting, And Storing Of personally Identifiable Information (pii), As Determined By The Va Privacy Service, Must Be In Place, Tested, And Approved By Va Prior To Hosting, Operation, Maintenance, Or Use Of The Information System, Or Systems By Or On Behalf Of Va. These Security Controls Are To Be Assessed And Stated Within The Pia And If These Controls Are Determined Not To Be In Place, Or Inadequate, A Plan Of Action And Milestones (poa&m) Must Be Submitted And Approved Prior To The Collection Of Pii. c. Outsourcing (contractor Facility, Contractor Equipment Or Contractor Staff) Of Systems Or Network Operations, Telecommunications Services, Or Other Managed Services Requires Certification And Accreditation (authorization) (c&a) Of The Contractor S Systems In Accordance With Va Handbook 6500.3, Certification And Accreditation And/or The Va Ocs Certification Program Office. Government-owned (government Facility Or Government Equipment) Contractor-operated Systems, Third Party Or Business Partner Networks Require Memorandums Of Understanding And Interconnection Agreements (mou-isa) Which Detail What Data Types Are Shared, Who Has Access, And The Appropriate Level Of Security Controls For All Systems Connected To Va Networks. d. The Contractor/subcontractor S System Must Adhere To All Fisma, Fips, And Nist Standards Related To The Annual Fisma Security Controls Assessment And Review And Update The Pia. Any Deficiencies Noted During This Assessment Must Be Provided To The Va Contracting Officer And The Iso For Entry Into Va S Poa&m Management Process. The Contractor/subcontractor Must Use Va S Poa&m Process To Document Planned Remedial Actions To Address Any Deficiencies In Information Security Policies, Procedures, And Practices, And The Completion Of Those Activities. Security Deficiencies Must Be Corrected Within The Timeframes Approved By The Government. Contractor/subcontractor Procedures Are Subject To Periodic, Unannounced Assessments By Va Officials, Including The Va Office Of Inspector General. The Physical Security Aspects Associated With Contractor/subcontractor Activities Must Also Be Subject To Such Assessments. If Major Changes To The System Occur That May Affect The Privacy Or Security Of The Data Or The System, The C&a Of The System May Need To Be Reviewed, Retested And Re-authorized Per Va Handbook 6500.3. This May Require Reviewing And Updating All Of The Documentation (pia, System Security Plan, And Contingency Plan). The Certification Program Office Can Provide Guidance On Whether A New C&a Would Be Necessary. e. The Contractor/subcontractor Must Conduct An Annual Self-assessment On All Systems And Outsourced Services As Required. Both Hard Copy And Electronic Copies Of The Assessment Must Be Provided To The Cor. The Government Reserves The Right To Conduct Such An Assessment Using Government Personnel Or Another Contractor/subcontractor. The Contractor/subcontractor Must Take Appropriate And Timely Action (this Can Be Specified In The Contract) To Correct Or Mitigate Any Weaknesses Discovered During Such Testing, Generally At No Additional Cost. f. Va Prohibits The Installation And Use Of Personally Owned Or Contractor / Subcontractor Owned Equipment Or Software On Va S Network. If Non-va Owned Equipment Must Be Used To Fulfill The Requirements Of A Contract, It Must Be Stated In The Service Agreement, Sow Or Contract. All Of The Security Controls Required For Government Furnished Equipment (gfe) Must Be Utilized In Approved Other Equipment (oe) And Must Be Funded By The Owner Of The Equipment. All Remote Systems Must Be Equipped With, And Use, A Va-approved Antivirus (av) Software And A Personal (host-based Or Enclave Based) Firewall That Is Configured With A Va Approved Configuration. Software Must Be Kept Current, Including All Critical Updates And Patches. Owners Of Approved Oe Are Responsible For Providing And Maintaining The Anti-viral Software And The Firewall On The Non-va Owned Oe. g. All Electronic Storage Media Used On Non-va Leased Or Non-va Owned It Equipment That Is Used To Store, Process, Or Access Va Information Must Be Handled In Adherence With Va Handbook 6500.1, Electronic Media Sanitization Upon: (i) Completion Or Termination Of The Contract Or (ii) Disposal Or Return Of The It Equipment By The Contractor/subcontractor Or Any Person Acting On Behalf Of The Contractor/subcontractor, Whichever Is Earlier. Media (hard Drives, Optical Disks, Cds, Back-up Tapes, Etc.) Used By The Contractors/subcontractors That Contain Va Information Must Be Returned To The Va For Sanitization Or Destruction Or The Contractor/subcontractor Must Self-certify That The Media Has Been Disposed Of Per 6500.1 Requirements. This Must Be Completed Within 30 Days Of Termination Of The Contract. h. Bio-medical Devices And Other Equipment Or Systems Containing Media (hard Drives, Optical Disks, Etc.) With Va Sensitive Information Must Not Be Returned To The Vendor At The End Of Lease, For Trade-in, Or Other Purposes. The Options Are: (1) Vendor Must Accept The System Without The Drive; (2) Va S Initial Medical Device Purchase Includes A Spare Drive Which Must Be Installed In Place Of The Original Drive At Time Of Turn-in; Or (3) Va Must Reimburse The Company For Media At A Reasonable Open Market Replacement Cost At Time Of Purchase. (4) Due To The Highly Specialized And Sometimes Proprietary Hardware And Software Associated With Medical Equipment/systems, If It Is Not Possible For The Va To Retain The Hard Drive, Then; (a) The Equipment Vendor Must Have An Existing Baa If The Device Being Traded In Has Sensitive Information Stored On It And Hard Drive(s) From The System Are Being Returned Physically Intact; And (b) Any Fixed Hard Drive On The Device Must Be Non-destructively Sanitized To The Greatest Extent Possible Without Negatively Impacting System Operation. Selective Clearing Down To Patient Data Folder Level Is Recommended Using Va Approved And Validated Overwriting Technologies/methods/tools. Applicable Media Sanitization Specifications Need To Be Preapproved And Described In The Purchase Order Or Contract. (c) A Statement Needs To Be Signed By The Director (system Owner) That States That The Drive Could Not Be Removed And That (a) And (b) Controls Above Are In Place And Completed. The Iso Needs To Maintain The Documentation. 6. Security Incident Investigation a. The Term Security Incident Means An Event That Has, Or Could Have, Resulted In Unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action That Breaches Va Security Procedures. The Contractor/subcontractor Shall Immediately Notify The Cor And Simultaneously, The Designated Iso And Privacy Officer For The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosure Of Sensitive Information, Including That Contained In System(s) To Which The Contractor/subcontractor Has Access. b. To The Extent Known By The Contractor/subcontractor, The Contractor/subcontractor S Notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The Incident (including To Whom, How, When, And Where The Va Information Or Assets Were Placed At Risk Or Compromised), And Any Other Information That The Contractor / Subcontractor Considers Relevant. c. With Respect To Unsecured Protected Health Information, The Business Associate Is Deemed To Have Discovered A Data Breach When The Business Associate Knew Or Should Have Known Of A Breach Of Such Information. Upon Discovery, The Business Associate Must Notify The Covered Entity Of The Breach. Notifications Need To Be Made In Accordance With The Executed Business Associate Agreement. d. In Instances Of Theft Or Break-in Or Other Criminal Activity, The Contractor/subcontractor Must Concurrently Report The Incident To The Appropriate Law Enforcement Entity (or Entities) Of Jurisdiction, Including The Va Oig And Security And Law Enforcement. The Contractor, Its Employees, And Its Subcontractors And Their Employees Shall Cooperate With Va And Any Law Enforcement Authority Responsible For The Investigation And Prosecution Of Any Possible Criminal Law Violation(s) Associated With Any Incident. The Contractor/subcontractor Shall Cooperate With Va In Any Civil Litigation To Recover Va Information, Obtain Monetary Or Other Compensation From A Third Party For Damages Arising From Any Incident, Or Obtain Injunctive Relief Against Any Third Party Arising From, Or Related To, The Incident. 7. Liquidated Damages For Data Breach a. Consistent With The Requirements Of 38 U.s.c. §5725, A Contract May Require Access To Sensitive Personal Information. If So, The Contractor Is Liable To Va For Liquidated Damages In The Event Of A Data Breach Or Privacy Incident Involving Any Spi The Contractor/subcontractor Processes Or Maintains Under This Contract. b. The Contractor/subcontractor Shall Provide Notice To Va Of A Security Incident As Set Forth In The Security Incident Investigation Section Above. Upon Such Notification, Va Must Secure From A Non-department Entity Or The Va Office Of Inspector General An Independent Risk Analysis Of The Data Breach To Determine The Level Of Risk Associated With The Data Breach For The Potential Misuse Of Any Sensitive Personal Information Involved In The Data Breach. The Term 'data Breach' Means The Loss, Theft, Or Other Unauthorized Access, Or Any Access Other Than That Incidental To The Scope Of Employment, To Data Containing Sensitive Personal Information, In Electronic Or Printed Form, That Results In The Potential Compromise Of The Confidentiality Or Integrity Of The Data. Contractor Shall Fully Cooperate With The Entity Performing The Risk Analysis. Failure To Cooperate May Be Deemed A Material Breach And Grounds For Contract Termination. c. Each Risk Analysis Shall Address All Relevant Information Concerning The Data Breach, Including The Following: (1) Nature Of The Event (loss, Theft, Unauthorized Access); (2) Description Of The Event, Including: (a) Date Of Occurrence; (b) Data Elements Involved, Including Any Pii, Such As Full Name, Social Security Number, Date Of Birth, Home Address, Account Number, Disability Code; (3) Number Of Individuals Affected Or Potentially Affected; (4) Names Of Individuals Or Groups Affected Or Potentially Affected; (5) Ease Of Logical Data Access To The Lost, Stolen Or Improperly Accessed Data In Light Of The Degree Of Protection For The Data, E.g., Unencrypted, Plain Text; (6) Amount Of Time The Data Has Been Out Of Va Control; (7) The Likelihood That The Sensitive Personal Information Will Or Has Been Compromised (made Accessible To And Usable By Unauthorized Persons); (8) Known Misuses Of Data Containing Sensitive Personal Information, If Any; (9) Assessment Of The Potential Harm To The Affected Individuals; (10) Data Breach Analysis As Outlined In 6500.2 Handbook, Management Of Security And Privacy Incidents, As Appropriate; And (11) Whether Credit Protection Services May Assist Record Subjects In Avoiding Or Mitigating The Results Of Identity Theft Based On The Sensitive Personal Information That May Have Been Compromised. d. Based On The Determinations Of The Independent Risk Analysis; The Contractor Shall Be Responsible For Paying To The Va Liquidated Damages In The Amount Of $_37.50_ Per Affected Individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals Consisting Of The Following: (1) Notification; (2) One Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At Least 3 Relevant Credit Bureau Reports; (3) Data Breach Analysis; (4) Fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And Credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution; (5) One Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And (6) Necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit Records, Histories, Or Financial Affairs. privacy a. Contractors And Any Subcontractors Must Adhere To The Provisions Of Public Law 104-191, Health Insurance Portability And Accountability Act (hipaa) Of 1996. This Includes Both The Privacy And Security Rules Published By The Department Of Health And Human Services (hhs). b. As Required By Hipaa, Hhs Has Promulgated Rules Governing The Use And Disclosure Of Protected Health Information By Covered Entities, Veterans Health Administration (vha). In Accordance With Hipaa, The Contractor May Be Required To Enter Into A Business Associate Agreement (baa) With Vha. c. Business Associates Must Follow Vha Privacy Policies And Practices When Applicable. All Contractors And Business Associates Must Receive Privacy Training Annually. d. For Contractors And Business Associates Who Do Not Have Access To Vha Computer Systems, This Requirement Is Met By Completing Vha National Privacy Policy Training, Other Vha Approved Privacy Training Or Contractor Furnished Training That Meets The Requirements Of The Hhs Standards For Privacy Of Individually Identifiable Health Information As Determined By Vha. e. For Contractors And Business Associates Who Are Granted Access To Vha Computer Systems, This Requirement Is Met By Completing Vha National Privacy Policy Training Or Other Vha Approved Privacy Training. Proof Of Training Is Required Upon Request. 9. Training a. All Contractor Employees And Subcontractor Employees Requiring Access To Va Information And Va Information Systems Shall Complete The Following Before Being Granted Access To Va Information And Its Systems: (1) Sign And Acknowledge (either Manually Or Electronically) Understanding Of And Responsibilities For Compliance With The Contractor Rules Of Behavior, Appendix E Relating To Access To Va Information And Information Systems; (2) Successfully Complete The Va Cyber Security Awareness And Rules Of Behavior Training And Annually Complete Required Security Training; (3) Successfully Complete The Appropriate Va Privacy Training And Annually Complete Required Privacy Training; And (4) Successfully Complete Any Additional Cyber Security Or Privacy Training, As Required For Va Personnel With Equivalent Information System Access [to Be Defined By The Va Program Official And Provided To The Contracting Officer For Inclusion In The Solicitation Document E.g., Any Role-based Information Security Training Required In Accordance With Nist Special Publication 800-16, Information Technology Security Training Requirements.] b. The Contractor Shall Provide To The Contracting Officer And/or The Cor A Copy Of The Training Certificates And Certification Of Signing The Contractor Rules Of Behavior For Each Applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually Thereafter, As Required. c. Failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior Annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All Physical Or Electronic Access Privileges And Removal From Work On The Contract Until Such Time As The Training And Documents Are Complete. This User Agreement Contains Rights And Authorizations Regarding My Access To And Use Of Any Information Assets Or Resources Associated With My Performance Of Services Under The Contract Terms With The Department Of Veterans Affairs (va). This User Agreement Covers My Access To All Va Data Whether Electronic Or Hard Copy ("data"), Va Information Systems And Resources ("systems"), And Va Sites ("sites"). This User Agreement Incorporates Rules Of Behavior For Using Va, And Other Information Systems And Resources Under The Contract. the Full Text Of Far Provisions Or Clauses May Be Accessed Electronically At Http://acquisition.gov/comp/far/index.html http://www.va.gov/oal/library/vaar/index.asp the Following Solicitation Provisions Apply To This Acquisition: far 52.212-1, Instructions To Offerors Commercial Products addendum To Far 52.212-1 Instructions To Offerors Commercial 52.252-1 Provisions Incorporated By Reference (feb 1998) 52.204-7 system For Award Management (oct 2018) 52.204-16 commercial And Government Entity Code Reporting (aug 2020) 52.204-20 predecessor Of Offeror (aug 2020) 52.204-24 representation Regarding Certain Telecommunications And Video Surveillance Services Or Equipment (nov 2021) 52.204-29 federal Acquisition Supply Chain Security Act Orders Representation And Disclosures (dec 2023) 52.211-6 brand Name Or Equal (aug 1999) 52.214-21 descriptive Literature (apr 2002) 52.233-2 service Of Protest (sept 2006) vaar Provisions 852.239-71 information System Security Plan And Accreditation (feb 2023) 852.239-75 information And Communication Technology Notice (feb 2023) 852.252-70 solicitation Provisions Or Clauses Incorporated By Reference (jan 2008) (a) Gray Market Items Are Original Equipment Manufacturers (oem) Goods Sold Through Unauthorized Channels In Direct Competition With Authorized Distributors. This Procurement Is For New Oem Medical Supplies, Medical Equipment And/or Services Contracts For Maintenance Of Medical Equipment (i.e., Replacement Parts) For Va Medical Centers. No Remanufactures Or Gray Market Items Will Be Acceptable. (b) Offeror Shall Be An Oem, Authorized Dealer, Authorized Distributor Or Authorized Reseller For The Proposed Medical Supplies, Medical Equipment And/or Services Contracts For Maintenance Of Medical Equipment (i.e., Replacement Parts), Verified By An Authorization Letter Or Other Documents From The Oem, Such That The Oem S Warranty And Service Are Provided And Maintained By The Oem. All Software Licensing, Warranty And Service Associated With The Medical Supplies, Medical Equipment And/or Services Contracts For Maintenance Of Medical Equipment Shall Be In Accordance With The Oem Terms And Conditions. (c) The Delivery Of Gray Market Items To The Va In The Fulfillment Of An Order/award Constitutes A Breach Of Contract. Accordingly, The Va Reserves The Right Enforce Any Of Its Contractual Remedies. This Includes Termination Of The Contract Or, Solely At The Va S Election, Allowing The Vendor To Replace, At No Cost To The Government, Any Remanufactured Or Gray Market Item(s) Delivered To A Va Medical Facility Upon Discovery Of Such Items. (d) Any Award Made As A Result Of This Solicitation Will Be Made On An All Or Nothing Basis. (e) Offerors Are Warned Against Contacting Any Va Personnel Other Than The Contracting Officer And Contract Specialist Prior To Placement Of Any Award Made Resulting From This Rfq. If Such Contact Occurs And Found To Be Prejudicial To Competing Contractors, The Offeror Making Such Contact May Be Excluded From Award Considerations. (f) All Proprietary Information Shall Be Clearly And Properly Marked. If The Offeror Submits Annexes, Documentation, Attachments, Or The Like, Not Specifically Required By This Solicitation, Such Will Count Against The Offeror S Page Limitations Unless Otherwise Indicated In The Specific Volume Instructions Below. (g) All Information Shall Be Confined To The Appropriate File. The Offeror Shall Confine Submissions To Essential Matters, Sufficient To Define The Quote And Provide An Adequate Basis For Evaluation. Offerors Are Responsible For Including Sufficient Details, In A Concise Manner, To Permit A Complete And Accurate Evaluation Of Each Quote. (end Of Addendum To 52.212-1) far 52.212-2, Evaluation-commercial Items : The Government May Award A Contract Resulting From This Solicitation To The Responsible Offeror Whose Offer Conforming To The Solicitation Will Be Most Advantageous To The Government, Price And Other Factors Considered. In Accordance With Far 9.104-2, The Special Standards Of Responsibility Described Below Apply To This Procurement. Offerors Who Fail To Meet Any Special Standards Of Responsibility Will Not Be Eligible To Receive Contract Award. The Following Factors Shall Be Used To Evaluate Offers: special Standards Of Responsibility: (per Far 9.104-2) The Following Special Standards Of Responsibility Apply To This Procurement: sp1: Offeror Must Be A Manufacturer Authorized Provider For The Items Provided. A Letter From The Manufacturer Stating Such Must Be Included With Any Response To This Solicitation. price (a) A Written Notice Of Award Or Acceptance Of An Offer, Mailed Or Otherwise Furnished To The Successful Offeror Within The Time For Acceptance Specified In The Offer, Shall Result In A Binding Contract Without Further Action By Either Party. Before The Offeror's Specified Expiration Time, The Government May Accept An Offer (or Part Of An Offer), Whether Or Not There Are Negotiations After Its Receipt, Unless A Written Notice Of Withdrawal Is Received Before Award. far 52.213-3 Offerors Are Advised To Include A Completed Copy Of The Provision At 52.212-3, Offeror Representations And Certifications -- Commercial Items, With Its Offer If Has Not Been Completed On Sam.gov. Offerors Must Complete Annual Representations And Certifications Electronically Via The System For Award Management (sam) Website Located At Https://www.sam.gov/portal In Accordance With Far 52.212-3, Offerors Representations And Certifications Commercial Items. If Paragraph (j) Of The Provision Is Applicable, A Written Submission Is Required. all Service-disabled Veteran Owned Businesses Or Veteran Owned Businesses Must Be Registered/certified With The U.s Small Business Administration At Veteran Small Business Certification Veteran Small Business Certification (sba.gov). the Following Contract Clauses Apply To This Acquisition: far 52.212-4, Contract Terms And Conditions Commercial Products (oct 2018) addendum To Far 52.212-4 The Following Clauses Are Included As A Part Of The Addendum: http://www.acquisition.gov/far/index.html (far) http://www.va.gov/oal/library/vaar/index.asp (vaar 52.204-9 personal Identity Verification Of Contractor Personnel (jan 2011) 52.204-13 system For Award Management Maintenance (oct 2018) 52.204-18 commercial And Government Entity Code Maintenance (aug 2020) 52.217-8 option To Extend Services (nov 1999) 52.217-9 option To Extend The Term Of The Contract (mar 2000) 52.223-5 pollution Prevention And Right-to-know Information (may 2024) 52.223-23 sustainable Products And Services (may 2024) 52.232-40 providing Accelerated Payments To Small Business Subcontractors (mar 2023) 52.233-3 protest After Award (aug 1996) 52.252-2 clauses Incorporated By Reference (feb 1998) note: For This Requirement: It Is Within The Government S Best Interest To Include The Far Clause 52.217 8, Option To Extend Services And 52.217-9 Option To Extend The Term Of The Contract. The Contract Period Will Be Cover 5 Years (base Plus Four Options). Far 52.217-8 Option To Extend The Contract Term Is Being Evaluated As Part Of The Initial Evaluation, So That Any Resultant Exercise Of This Option Is Within Scope Of The Pending Contract. The Option Provision May Be Exercised More Than Once, But The Total Extension Of Performance Hereunder Shall Not Exceed Six (6) Months. If Conditions Warrant The Exercise Of Far 52.217-8, The Price(s) For The Continued Performance Under This Clause Shall Be At The Same Price(s) As The Prior Performance Period. vaar Clauses: 852.203-70 commercial Advertising (may 2018) 852.204-70 personal Identity Verification Of Contractor Personnel (may 2020) 852.212-71 gray Market And Counterfeit Items (feb 2023) 852.219-73 va Notice Of Total Set-aside For Certified Service-disabled Veteran-owned Small Business (jan 2023) 852.219-75* va Notice Of Limitations On Subcontracting Certificate For Services And Construction (jan 2023) 852.232-72 electronic Submission Of Payment Requests (nov 2018) 852.239-70 security Requirements For Information Technology Resources (feb 2023) 852.239-73 information System Hosting, Operation, Maintenance, Or Use (feb 2023) 852.239-74 security Controls Compliance Testing (feb 2023) 852.239-76 information And Communication Technology Accessibility (feb 2023) 852.242-71 administrative Contracting Officer (oct 2020) far 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders Commercial Products (may 2024) (a) The Contractor Shall Comply With The Following Federal Acquisition Regulation (far) Clauses, Which Are Incorporated In This Contract By Reference, To Implement Provisions Of Law Or Executive Orders Applicable To Acquisitions Of Commercial Products And Commercial Services: (1) 52.203-19, Prohibition On Requiring Certain Internal Confidentiality Agreements Or Statements (jan 2017) (section 743 Of Division E. Title Vii, Of The Consolidated And Further Continuing Appropriations Act, 2015 (pub. L. 113-235) And Its Successor Provisions In Subsequent Appropriations Acts (and As Extended In Continuing Resolutions)). (2) 52.204-23, Prohibition On Contracting For Hardware, Software, And Services Developed Or Provided By Kapersky Lab Covered Entities (dec 2023) (section 1634 Of Pub. L. 115-91). (3) 52.204-25, Prohibition On Contracting For Certain Telecommunications And Video Surveillance Services Or Equipment (nov 2021) Section 889(a)(1)(a) Of Pub. L. 115-232). (4) 52.209-10, Prohibition On Contracting With Inverted Domestic Corporations (nov 2015). (5) 52.232-40, Providing Accelerated Payments To Small Business Subcontractors (mar 2023) (31 U.s.c. 3903 And 10 U.s.c. 3801). (6) 52.233-3, Protest After Award (aug 1996) (31 U.s.c. 3553). (7) 52.233-4, Applicable Law For Breach Of Contract Claim (oct 2004) (public Laws 108-77 And 108-78) (19 U.s.c. 3805 Note)). the Following Subparagraphs Of Far 52.212-5 Are Applicable And Incorporated By Reference: 52.203-17 52.204-10 52.204-27 contractor Employee Whistleblower Rights (nov 2023) reporting Executive Compensation & First-tier Subcontract Awards (jun 2020) (pub. L. 109-282) (31 U.s.c. 6101 Note) prohibition On A Bytedance Covered Application (jun 2023) (section 102 Of Division R Of Pub. L. 117-328) 52.209-6 protecting The Government S Interest When Subcontracting With Contractors Debarred, Suspended, Or Proposed For Debarment (nov 2021) (31 U.s.c. 6101 Note) 52.219-6 52.219-28 notice Of Total Small Business Set-aside (nov 2020) post Award Small Business Program Representation (mar 2023) (15 U.s.c 632(a)(2)) 52.222-3 52.222-19 convict Labor (jun 2003) (e.o. 11755) child Labor Cooperation With Authorities And Remedies (nov 2023) (e.o. 13126) 52.222-21 prohibition Of Segregated Facilities (apr 2015) 52.222-26 equal Opportunity (sep 2016) (e.o. 11246) 52.222-36 equal Opportunity For Workers With Disabilities (jun 2020) (29 U.s.c. 793) 52.222-50 combating Trafficking In Persons (nov 2021) (22 U.s.c. Chapter 78 And E.o. 13627) 52.225-1 buy American-supplies (oct 2022) (41 U.s.c. Chapter 83) 52.225-13 restrictions On Certain Foreign Purchases (feb 2021) (e.o.'s, Proclamations, And Statutes Administered By The Office Of Foreign Assets Control Of The Department Of The Treasury) 52.226-8 52.232-33 encouraging Contractor Policies To Ban Text Messaging While Driving (may 2024) payment By Electronic Funds Transfer System For Award Management (jul 2018) (31 U.s.c. 3332) all Quoters Shall Submit According To The Following: quotes Must Be Emailed To Maureen.sundstrom@va.gov And Received No Later Than 4:00 Pm Pst On 09/10/2024. Quotes May Be Submitted On This Document Or The Vendor S Own Form, And If Not The Manufacturer, An Authorized Distributor Letter, And The Completed Certificate Of Compliance For Services And Construction At Vaar 852.219-75, Attached. Any Offer That Does Not Provide The Supporting Documentation May Be Considered Non-responsive. Required Supporting Documentation: vaar Certificate Of Compliance For Services And Construction Vaar 852.219-75 authorized Distributor Letter If Not The Manufacturer certification That Equipment Meets/exceeds The Salient Characteristics Of The Desired Brand Above delivery Date the Government Intends To Make Award Without Discussions. for Information Regarding The Solicitation, Please Contact Maureen Sundstrom At Maureen.sundstrom@va.gov.

Details: Description Bids And Awards Committee Iloilo Provincial Government Procurement Of Office Equipment Bid No. Agr-24-998-b (rebid) Philippine Bidding Documents Sixth Edition July 2020 Table Of Contents Section I. Invitation To Bid 3 Section Ii. Instructions To Bidders 5 1. Scope Of Bid 5 2. Funding Information 5 3. Bidding Requirements 5 4. Corrupt, Fraudulent, Collusive, And Coercive Practices 5 5. Eligible Bidders 5 6. Origin Of Goods 6 7. Subcontracts 7 8. Pre-bid Conference 7 9. Clarification And Amendment Of Bidding Documents 7 10. Documents Comprising The Bid: Eligibility And Technical Components 7 11. Documents Comprising The Bid: Financial Component 7 12. Bid Prices 8 13. Bid And Payment Currencies 8 14. Bid Security 8 15. Sealing And Marking Of Bids 9 16. Deadline For Submission Of Bids 9 17. Opening And Preliminary Examination Of Bids 9 18. Domestic Preference 9 19. Detailed Evaluation And Comparison Of Bids 9 20. Post-qualification 10 21. Signing Of The Contract 10 Section Iii. Bid Data Sheet 11 Section Iv. General Conditions Of Contract 12 1. Scope Of Contract 12 2. Advance Payment And Terms Of Payment 12 3. Performance Security 12 4. Inspection And Tests 12 5. Warranty 13 6. Liability Of The Supplier 13 Section V. Special Conditions Of Contract 14 Section Vi. Schedule Of Requirements 16 Section Vii. Technical Specifications 17 Section Viii. Checklist Of Technical And Financial Documents 21 Section I. Invitation To Bid Purchase Of Office Equipment Bid No. Agr-24-998-b (rebid) 1. The Iloilo Provincial Government Through The General Fund 2024 Intends To Apply The Sum Of Six Hundred Seventy-five Thousand Five Hundred Eighty-eight Pesos (php 675,688.00) Being The Abc To Payments Under The Contract For The Purchase Of Office Equipment. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Iloilo Provincial Government Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required By 14 Days Upon Receipt Of The Notice To Proceed (ntp). Bidders Should Have Completed, Within Three (3) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From The Bids And Awards Committee Secretariat Of The Iloilo Provincial Government And Inspect The Bidding Documents At The Address Given Below During 8:00 A.m. To 5:00 P.m. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On October 15, 2024 From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of One Thousand Pesos (php 1,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Person. 6. The Iloilo Provincial Government Will Hold A Pre-bid Conference On N/a At 9:00 A.m. At The N/a And/or Through Video Conferencing Or Webcasting, Upon Request At Least Three (3) Days Before The Pre-bid Conference, Via Zoom Or Other Videoconferencing Portals, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The 5th Floor, Bac Secretariat Office, Iloilo Provincial Capitol, Iloilo City On Or Before October 22, 2024 At 9:00 A.m. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On October 22, 2024 At 9:01 A.m.at The 5th Floor, Bac Secretariat Office, Iloilo Provincial Capitol, Iloilo City Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. A. The Participating Bidder/supplier Or Its Authorized Representative Must Indicate In Any Of The Eligibility Documents, An Email Address Or A Working Fax Number. The Absence Of Which Shall Be A Ground For Disqualification. Notice To The Bidder/supplier Through The Use Of Either Of These Means (email/fax) Is Considered Sufficient Notice. The Date Of Filing Of Reconsideration And All Communications With The Bac Shall Be Its (bac) Date Of Receipt. B. The Bidder(s)/awardee(s) Or Its Authorized Representative Must Conform To The Notice Of Award Within Three (3) Calendar Days From Receipt Of Such Notice And The Winning Bidder Shall Post The Required Performance Security And Enter Into Contract With The Procuring Entity Within Ten (10) Calendar Days From Receipt By The Winning Bidder Of The Notice Of Award In Accordance With Section 37.2.1 Of The Revised Irr Of R.a. No. 9184. C. The Bidder/supplier Must Have No Pending Unaccepted Notice To Proceed Three (3) Days From The Date Of Acceptance And Signing Of The Purchase Order. Otherwise, It Shall Be A Ground For Disqualification And The Bidder Will Be Rated "failed" During The Preliminary Examination Of Bids And/or Its Bid Shall Be Declared As "non-responsive" During Post-qualification. D. The Bidder/supplier Must Have No Notice Of Award Pending Its Conformity Three (3) Days From The Date Of Its Receipt Of The Notice Of Award. Otherwise, It Shall Be Aground For Disqualification And The Bidder Will Be Rated "failed" During The Preliminary Examination Of Bids And/or Its Bid Shall Be Declared As "non-responsive" During Post-qualification. E. The Bidder/supplier Shall Submit A List Of All Its Ongoing And Completed Projects With The Iloilo Provincial Government Indicating The Delivery Periods And Accomplishments Of Such Projects. F. The Bidder/supplier At The Time Of The Bidding Must Have No Pending Unposted Performance Or Warranty Security, As The Case May Be, Beyond The Period Allowed In The Notice Of Award. Otherwise, It Shall Be A Ground For Disqualification And The Bidder Will Be Rated "failed" During The Preliminary Examination Of Bids And/or Its Bid Shall Be Declared As "non-responsive" During Post-qualification. 11. The Iloilo Provincial Government Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: Atty. Raemman M. Lagrada Bac Secretariat Head 5th Floor, Bids And Awards Committee Iloilo Provincial Capitol Email Address: Ipg_bacs@yahoo.com Website: Iloilo.gov.ph Telephone Number: (033) 336-0736 13. You May Visit The Following Websites For Downloading Of Bidding Documents: Ipg.gov.ph And/or Philgeps.com October 7, 2024 Atty. Dennis T. Ventilacion Chairman, Bids And Awards Committee Section Ii. Instructions To Bidders 1. Scope Of Bid The Procuring Entity, Iloilo Provincial Government Wishes To Receive Bids For The Purchase Of Office Equipment With Bid No. Agr-24-998-b (rebid). The Procurement Project (referred To Herein As “project”) Is Composed Of Eight (8) Items, The Details Of Which Are Described In Section Vii (technical Specifications). 2. Funding Information 2.1. The Gop Through The Source Of Funding As Indicated Below For 2024 In The Amount Of Six Hundred Seventy-five Thousand Five Hundred Eighty-eight Pesos (php 675,688.00) 2.2. The Source Of Funding Is: Lgus, The Annual Or Supplemental Budget, As Approved By The Sanggunian. 3. Bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4. Corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5. Eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. A. Foreign Ownership Exceeding Those Allowed Under The Rules May Participate Pursuant To: I. When A Treaty Or International Or Executive Agreement As Provided In Section 4 Of The Ra No. 9184 And Its 2016 Revised Irr Allow Foreign Bidders To Participate; Ii. Citizens, Corporations, Or Associations Of A Country, Included In The List Issued By The Gppb, The Laws Or Regulations Of Which Grant Reciprocal Rights Or Privileges To Citizens, Corporations, Or Associations Of The Philippines; Iii. When The Goods Sought To Be Procured Are Not Available From Local Suppliers; Or Iv. When There Is A Need To Prevent Situations That Defeat Competition Or Restrain Trade. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To: A. For The Procurement Of Non-expendable Supplies And Services: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Fifty Percent (50%) Of The Abc. B. For The Procurement Of Expendable Supplies: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Twenty-five Percent (25%) Of The Abc. C. For Procurement Where The Procuring Entity Has Determined, After The Conduct Of Market Research, That Imposition Of Either (a) Or (b) Will Likely Result To Failure Of Bidding Or Monopoly That Will Defeat The Purpose Of Public Bidding: The Bidder Should Comply With The Following Requirements: [select Either Failure Or Monopoly Of Bidding Based On Market Research Conducted] I. Completed At Least Two (2) Similar Contracts, The Aggregate Amount Of Which Should Be Equivalent To At Least Fifty Percent (50%) In The Case Of Non-expendable Supplies And Services Or Twenty-five Percent (25%) In The Case Of Expendable Supplies] Of The Abc For This Project; And Ii. The Largest Of These Similar Contracts Must Be Equivalent To At Least Half Of The Percentage Of The Abc As Required Above. 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6. Origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7. Subcontracts 7.1. The Bidder May Subcontract Portions Of The Project To The Extent Allowed By The Procuring Entity As Stated Herein, But In No Case More Than Twenty Percent (20%) Of The Project. The Procuring Entity Has Prescribed That: Subcontracting Is Not Allowed. 8. Pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On The Specified Date And Time And Either At Its Physical Address As Indicated In Paragraph 6 Of The Ib. 9. Clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10. Documents Comprising The Bid: Eligibility And Technical Components 10.1. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2. The Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within Three (3) Years Prior To The Deadline For The Submission And Receipt Of Bids. 10.3. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11. Documents Comprising The Bid: Financial Component 11.1. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2. If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3. Any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4. For Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 12. Bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A. For Goods Offered From Within The Procuring Entity’s Country: I. The Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex-warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii. The Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii. The Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv. The Price Of Other (incidental) Services, If Any, Listed In E. B. For Goods Offered From Abroad: I. Unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii. The Price Of Other (incidental) Services, If Any, As Listed In Section Vii (technical Specifications). 13. Bid And Payment Currencies 13.1. For Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 13.2. Payment Of The Contract Price Shall Be Made In: Philippine Pesos. 14. Bid Security 14.1. The Bidder Shall Submit A Bid Securing Declaration Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2. The Bid And Bid Security Shall Be Valid Until One Hundred Twenty (120) Days. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 15. Sealing And Marking Of Bids Each Bidder Shall Submit One Copy Of The First And Second Components Of Its Bid. The Procuring Entity May Request Additional Hard Copies And/or Electronic Copies Of The Bid. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. 16. Deadline For Submission Of Bids 16.1. The Bidders Shall Submit On The Specified Date And Time At Its Physical Address As Indicated In Paragraph 7 Of The Ib. 17. Opening And Preliminary Examination Of Bids 17.1. The Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2. The Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18. Domestic Preference 18.1. The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 19. Detailed Evaluation And Comparison Of Bids 19.1. The Procuring Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.2. If The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 15 Shall Be Submitted For Each Lot Or Item Separately. 19.3. The Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4. The Project Shall Be Awarded As Follows: Complete Bid - One Project Having Several Items That Shall Be Awarded As One Contract In Case Of Complete Bid. Line Bidding/partial Bidding - One Project Having Several Items, Which Shall Be Awarded As Separate Contracts Per Item 19.5. Except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 20. Post-qualification Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 21. Signing Of The Contract 21.1. The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. Section Iii. Bid Data Sheet Itb Clause 5.3 For This Purpose, Contracts Similar To The Project Shall Be: A. Refers To The Contracts To Be Bid Or The Object Of The Contract; B. Completed Within Three (3) Years Prior To The Deadline For The Submission And Receipt Of Bids. 7.1 Subcontracting Is Not Allowed. 12 The Price Of The Goods Shall Be Quoted Ddp Iloilo Provincial Agriculture Office Or The Applicable International Commercial Terms (incoterms) For This Project. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration, Or Any Of The Following Forms And Amounts: A. The Amount Of Not Less Than Two Percent (2%) Of Abc, If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or B. The Amount Of Not Less Than Five Percent (5%) Of Abc, If Bid Security Is In Surety Bond. 15 Bidders Shall Prepare An Original Of The First (eligibility And Technical) And Second (financial) Envelopes. In Addition, Bidders Shall Submit Separate Copies Of The First And Second Envelopes (copy 1, Copy 2) And Each Set Of Documents Must Clearly Indicate Whether The Same Is Original, Copy 1, Or Copy 2. In The Event Of Any Discrepancy Between The Original And The Copies, The Original Shall Prevail. 19.3 No Further Instructions. 20.2 For The Procurement Of Drugs And Medicines And Medical Equipment/supplies, The Bidder Shall Submit The Following: A. Certificate Of Product Registration From Food And Drug Administration (fda) For Easy Validation During The Post-qualification; B. Certificate If Good Manufacturing Practice From Fda, For Easy Validation During The Post-qualification; C. Batch Release Certificate From Fda, For Easy Validation During The Post-qualification; D. If The Supplier Is Not The Manufacturer, Certification From The Manufacturer That The Supplier Is An Authorized Distributor/ Dealer Of The Products / Items For Easy Validation During The Post-qualification; E. For The Procurement Of Regulated Drugs, The Applicable Type Of S-license: S-1, S-3 (retailer) S-4 (wholesaler) S-5c (manufacturer) S-5d (bulk Depot/storage) S-5e S-5i (importer); F. License To Operate (lto) Issued By Fda, If Applicable; G. After-sales Services/parts, If Applicable; H. Manpower Requirements, If Applicable. 21.2 No Further Instructions. Section Iv. General Conditions Of Contract 1. Scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2. Advance Payment And Terms Of Payment 2.1. Advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2. The Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. 3. Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than Prior To The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184. 4. Inspection And Tests The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project Specifications At No Extra Cost To The Procuring Entity In Accordance With The Generic Procurement Manual. In Addition To Tests In The Scc, Section Iv (technical Specifications) Shall Specify What Inspections And/or Tests The Procuring Entity Requires, And Where They Are To Be Conducted. The Procuring Entity Shall Notify The Supplier In Writing, In A Timely Manner, Of The Identity Of Any Representatives Retained For These Purposes. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5. Warranty 6.1. In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 6.2. The Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6. Liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Section V. Special Conditions Of Contract Gcc Clause 1 Delivery And Documents – For Purposes Of The Contract, “exw,” “fob,” “fca,” “cif,” “cip,” “ddp” And Other Trade Terms Used To Describe The Obligations Of The Parties Shall Have The Meanings Assigned To Them By The Current Edition Of Incoterms Published By The International Chamber Of Commerce, Paris. The Delivery Terms Of This Contract Shall Be As Follows: [for Goods Supplied From Within The Philippines, State:] “the Delivery Terms Applicable To This Contract Are Delivered To The Iloilo Provincial Agriculture Office. Risk And Title Will Pass From The Supplier To The Procuring Entity Upon Receipt And Final Acceptance Of The Goods At Their Final Destination.” Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). For Purposes Of This Clause The Procuring Entity’s Representative At The Project Site Is The Authorized Employee/official Of The Iloilo Provincial Government. Incidental Services – The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi. Schedule Of Requirements: A. Performance Or Supervision Of On-site Assembly And/or Start-up Of The Supplied Goods; B. Furnishing Of Tools Required For Assembly And/or Maintenance Of The Supplied Goods; C. Furnishing Of A Detailed Operations And Maintenance Manual For Each Appropriate Unit Of The Supplied Goods; The Contract Price For The Goods Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. Packaging – The Supplier Shall Provide Such Packaging Of The Goods As Is Required To Prevent Their Damage Or Deterioration During Transit To Their Final Destination, As Indicated In This Contract. The Packaging Shall Be Sufficient To Withstand, Without Limitation, Rough Handling During Transit And Exposure To Extreme Temperatures, Salt And Precipitation During Transit, And Open Storage. Packaging Case Size And Weights Shall Take Into Consideration, Where Appropriate, The Remoteness Of The Goods’ Final Destination And The Absence Of Heavy Handling Facilities At All Points In Transit. The Packaging, Marking, And Documentation Within And Outside The Packages Shall Comply Strictly With Such Special Requirements As Shall Be Expressly Provided For In The Contract, Including Additional Requirements, If Any, Specified Below, And In Any Subsequent Instructions Ordered By The Procuring Entity. The Outer Packaging Must Be Clearly Marked On At Least Four (4) Sides As Follows: Name Of The Procuring Entity Name Of The Supplier Contract Description Final Destination Gross Weight Any Special Lifting Instructions Any Special Handling Instructions A Packaging List Identifying The Contents And Quantities Of The Package Is To Be Placed On An Accessible Point Of The Outer Packaging If Practical. If Not Practical The Packaging List Is To Be Placed Inside The Outer Packaging But Outside The Secondary Packaging. Transportation – Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip, Or Ddp, Transport Of The Goods To The Port Of Destination Or Such Other Named Place Of Destination In The Philippines, As Shall Be Specified In This Contract, Shall Be Arranged And Paid For By The Supplier, And The Cost Thereof Shall Be Included In The Contract Price. Where The Supplier Is Required Under This Contract To Transport The Goods To A Specified Place Of Destination Within The Philippines, Defined As The Project Site, Transport To Such Place Of Destination In The Philippines, Including Insurance And Storage, As Shall Be Specified In This Contract, Shall Be Arranged By The Supplier, And Related Costs Shall Be Included In The Contract Price. Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip Or Ddp, Goods Are To Be Transported On Carriers Of Philippine Registry. In The Event That No Carrier Of Philippine Registry Is Available, Goods May Be Shipped By A Carrier Which Is Not Of Philippine Registry Provided That The Supplier Obtains And Presents To The Procuring Entity Certification To This Effect From The Nearest Philippine Consulate To The Port Of Dispatch. In The Event That Carriers Of Philippine Registry Are Available But Their Schedule Delays The Supplier In Its Performance Of This Contract The Period From When The Goods Were First Ready For Shipment And The Actual Date Of Shipment The Period Of Delay Will Be Considered Force Majeure. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. 2.2 Partial Payment Is Not Allowed. 4 The Inspections And Tests That Will Be Conducted Are Through Physical Inspection. Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Item Number Description Quantity Total Delivered, Weeks/months 1 Desktop Computer 8 8 2 Laptop Computer 2 2 3 Printer 6 6 4 Printer 1 1 5 Document Sanner 1 1 6 Projector With Pointer 1 1 7 Portable Speaker With Wireless Microphone And Lapel 2 2 8 Web Camera 3 3 ___________________________________ Signature Over Printed Name Section Vii. Technical Specifications Bid No.: Agr-24-998-b (rebid) Item Specification Statement Of Compliance [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] 1. Desktop Computer *processor: 12mb Smart Cache, 4-cores, 8-threads; 3.30 Ghz Performance-core Base Frequency Or Its Equivalent *motherboard: H610 Motherboard With 6+1+1 Hybrid Phases Digital Vrm Design, Pcle 4.0 Design, Gen3x4 M.2, Anti-sulfur Resistor, Smart Fan 6, Minimum *memory: 8gb Ddr4 3200mhz, Minimum *storage: 250gb M.2 Nvme Ssd + 500gb Sata 3.5" Hdd, Minimum Graphics: Integrated Hd Graphics That Supp Or Better Orts 4096 X 2160 @ 60hz Hdmi Resolution, *case: Micro Atx Case, Pre-installed Fan: 4 X 12cm, 4-fixed Color Center Lighting Fan, Front Panel: Tempered Glass, Or Better *psu: 650w 80+bronze, Minimum *ups: 650 Va/360 Watts, Output Voltage (vac) 230+10% Runtime At 90w (16min) Outlets: Universal X3 Energy Saving Technology Feature Automatic Voltage Regulation Function Generator Compatible With Led Status Indicator *monitor: Display Size: 19.5" Or Wider *accessories: Usb Keyboard And Mouse, Mousepad/speaker *os: License Windows 11 Home 64bit Or Better *warranty: 1 Year Warranty 2. Laptop Computer *os: License Windows 11 Pro 64bit, Or Better *processor: 6-cores, 8- Threads, 10mb Cache, 4.4ghz Or Its Equivalent Turbo Frequency, Or Better *memory: 8gb Ddr, Minimum *display: 15.6" Ips Fhd, Minimum *storage: 512gb Ssd, Minimum *networking: Wireless Wi-fi 6 Ax211, Gigabit Ethernet, Minimum *1/0 Ports: Usb Type- C, Minimum *usb Standard A Microsd Card Reader Rhternet (rj-45) Port, Dc-in Jack For Ac Adapter Hdmi 2.0 Port With Hdcp Support *camera: 1280 X 720 Resolution 720 Hd Video At 30 Fps With Temporal Noise Reduction, Or Better 3. Printer *print Function Only *a4 Simplex (black/color): Up To 9.0 Ipm, Minimum *number Of Paper Tray: 1 *paper Hold Capacity: -input Capacity: Up To 50 Sheets Of Plain Paper (75g/m2),minimum -maximum Paper Size: 8.5"x14" -paper Sizes: A4, Letter, Legal (8.5"x14' -paper Feed Method: Friction Feed -print Margin: 3mm Top, Left, Right, Bottom Via Custom Setting In Printer Driver, Minimum 4. Printer *copy, Scan & Print Function; Wifi Ready *copying: -copies From Standalone: 20 Copies, Minimum -maximum Copy Resolution: 600 X 600 Dpi Or Better -copy Size: A4, Letter, Minimum - A4 Simplex (black/color): Up To 7.0ipm/1.7ipm, Minimum *scanning: -scanner Type -flatbed Color Image Scanner -sensor Type: Cis -optical Resolution: 600 X 1200 Dpi, Minimum -maximum Scan Area: 216 X 297 Mm, Minimum -scanner Bit Depth (color): 48-bit Input, 24-bit Output -scanner Bit Depth (grayscale): 16-bit Input, 8-bit Output -scanner Bit Depth (black & White): 16-bit Input, 1-bit Output Printing Technology: -print Method: On-demand Inkjet (piezoelectric) -printer Language: Esc/p-r, Esc/p Raster -nozzle Configuration: 180 X 1 Nozzle Black, 59 X 1 Nozzle Per Colour (cyan, Magenta, Yellow) -maximum Resolution: 5760 X 1440 Dpi Or Better Paper Handling: -number Of Paper Tray: 1 -standard Paper Input Capacity: Up To 100 Sheets Of Plain Paper (80g/m2), Up To 20 Sheets Of Premium Glossy Photo Paper -output Capacity: Up To 30 Sheets Of Plain Paper (80g/m2), Up To 20 Sheets Of Premium Glossy Photo Paper -maximum Paper Size: 215.9 X 1200 Mm, Or Better -paper Sizes: Legal (8.5" X 14"), Indian-legal (215 X 345mm), 8.5" X 13", Letter, A4, 16k (195 X 270mm), B5, A5,b6,a6, Hagaki (100 X 148mm), 5" X 7", 5" X 8", 4" X 6", Envelope #10, Dl, C6, Minimum -print Margin: 0mm Top, Left, Right, Bottom, Minimum 5. Document Sanner *scanning Speed: 15ppm, Minimum *documents Size- Multiple Sheets- Width 50.8mm To 215.9mm Or Better *documents Size- Single Sheet- Width 50.8mm To 215.9mm, Minimum *documents Size- Single Sheet- Width 86.4mm To 1,828.8mm *colour Depth-input 48-bit Colour Processing-colour Depth- *output 24-bit Colour Processing *resolution- Optical Max. 600 Dpi X 600 Dpi Or Better *resolution- Interpolated Max. 1,200 Dpi X 1,200 Dpi, Or Better 6. Projector With Pointer *native Resolution: 1280 X 800 Or Better *maximum Resolution: 1920 × 1200, Or Better *standard Mode Brightness: 5000 Lumens, Minimum *native Aspect Ratio: 16:10 Contrast Ratio 20,000:1, Or Better *digital Zoom: 2x *colour Supported: 1:07 Billion Colors (30-bit), Or Better *number Of Lamps: 1 Minimum *lamp Power: 220 W *interfaces/ports: Usb *projection System: Dlp *projection Method: Front, Rear, Ceiling, Rear Ceiling *wireless Pointer/presenter: Red Laser, 20m Operating Range, Minimum 7. Portable Speaker With Wireless Microphone And Lapel *lf: 12" Woofer: (2 Voice Coil Size) *hf: 1.5 Titanium Dome Tweeter *freq. Reso.: 45hz 20khz Or Better *power: 500w Or Better *independence: 80, Or Better *sensitivity: 98db, Or Better *air Vent: Front Inputs: 2 Nl4 Speakon *enclosure: Abs Plastic Material *bundle Item: 1x Wireless Microphone, Wireless Lapel *microphone: Dual Uhf Beltpack Lapel Wireless *microphone (2 Lapel/2 Headset) 8. Web Camera *resolution: Full Hd 1080p, 1920*1080 Pixels, Or Better *lens Type: Full Hd Af Glass Lens, Or Better *viewing Angle: 75 Wide Degrees, Or Better *focus Type: Auto Focus, Or Better *focus Range: 10cm And Beyond *built-in Mic: Single Digital Mic, Minimum *output Format: Mjpeg, Or Better *frame Rate: 30fps, Or Better *usb: Usb 2.0, Minimum Terms And Conditions 1. All Items Must Be Delivered At Iloilo Provincial Agriculture Office 2. All Items Must Be Delivered Within 14 Days Upon Receipt Of Notice To Proceed (ntp) 3. All Items Must Be Delivered At Their Best Quality And Condition 4. Winning Bidder Must Coordinate With Provincial Agriculture Office, Crops Division Prior To The Delivery Of Items Listed Above ___________________________________ Signature Over Printed Name Section Viii. Checklist Of Technical And Financial Documents I. Technical Component Envelope Class “a” Documents Legal Documents ⬜ (a) Valid Philgeps Registration Certificate (platinum Membership) (all Pages);or ⬜ (b) Registration Certificate From Securities And Exchange Commission (sec), Department Of Trade And Industry (dti) For Sole Proprietorship, Or Cooperative Development Authority (cda) For Cooperatives Or Its Equivalent Document, And ⬜ (c) Mayor’s Or Business Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Prospective Bidder Is Located, Or The Equivalent Document For Exclusive Economic Zones Or Areas; And ⬜ (d) Tax Clearance Per E.o. No. 398, S. 2005, As Finally Reviewed And Approved By The Bureau Of Internal Revenue (bir). Technical Documents ⬜ (e) Statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (f) Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ (g) Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission; Or Original Copy Of Notarized Bid Securing Declaration; And ⬜ (h) Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (i) Original Duly Signed Omnibus Sworn Statement (oss); And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (j) The Supplier’s Audited Financial Statements, Showing, Among Others, The Supplier’s Total And Current Assets And Liabilities, Stamped “received” By The Bir Or Its Duly Accredited And Authorized Institutions, For The Preceding Calendar Year Which Should Not Be Earlier Than Two (2) Years From The Date Of Bid Submission; And ⬜ (k) The Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc); Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Class “b” Documents ⬜ (l) If Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence; Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Ii. Financial Component Envelope ⬜ (m) Original Of Duly Signed And Accomplished Financial Bid Form; And ⬜ (n) Original Of Duly Signed And Accomplished Price Schedule(s). Other Documentary Requirements Under Ra No. 9184 (as Applicable) ⬜ (o) [for Foreign Bidders Claiming By Reason Of Their Country’s Extension Of Reciprocal Rights To Filipinos] Certification From The Relevant Government Office Of Their Country Stating That Filipinos Are Allowed To Participate In Government Procurement Activities For The Same Item Or Product. ⬜ (p) Certification From The Dti If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity.   Bid Form Date: _____________________ Bid No.: ___________________ To: Bids And Awards Committee Iloilo Provincial Government Iloilo Provincial Capitol Bonifacio Drive, Iloilo City Having Examined The Philippine Bidding Documents (pbds) Including The Supplemental Or Bid Bulletin Numbers __________, The Receipt Of Which Is Hereby Duly Acknowledged, We, The Undersigned, Offer To Supply/deliver/perform _________________________________________ [description Of The Goods] In Conformity With The Said Pbds For The Sum Of _______________________________________, (php _______________________) [total Bid Amount In Words And Figures] Or The Total Calculated Bid Price, As Evaluated And Corrected For Computational Errors, And Other Bid Modifications In Accordance With The Price Schedules Attached Herewith And Made Part Of This Bid. The Total Bid Price Includes The Cost Of All Taxes, Such As, But Not Limited To: Value Added Tax (vat), Income Tax, Local Taxes, And Other Fiscal Levies And Duties, As Applicable, Which Are Itemized Herein Or In The Price Schedules, If Our Bid Is Accepted, We Undertake: A. To Deliver The Goods In Accordance With The Delivery Schedule Specified In The Schedule Of Requirements Of The Philippine Bidding Documents (pbds); B. To Provide A Performance Security In The Form, Amounts, And Within The Times Prescribed In The Pbds; C. To Abide By The Bid Validity Period Specified In The Pbds And It Shall Remain Binding Upon Us At Any Time Before The Expiration Of That Period. Until A Formal Contract Is Prepared And Executed, This Bid, Together With Your Written Acceptance Thereof And Your Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Calculated Bid Or Any Bid You May Receive. We Certify/confirm That We Comply With The Eligibility Requirements Pursuant To The Pbds. The Undersigned Is Authorized To Submit The Bid On Behalf Of ____________________________________________________ As Evidenced By The Attached [name Of The Bidder] ______________________________________. [state The Written Authority]. We Acknowledge That Failure To Sign Each And Every Page Of This Bid Form, Including The Schedule Of Prices, Shall Be A Ground For The Rejection Of Our Bid. Name: Legal Capacity: Signature: Duly Authorized To Sign The Bid For And Behalf Of: Date: Republic Of The Philippines) City Of ____________________) S.s. Bid Securing Declaration Bid No.: ___________________________ To: Bids And Awards Committee Iloilo Provincial Government Iloilo Provincial Capitol Bonifacio Drive, Iloilo City I/we, The Undersigned, Declare That: 1. I/we Understand That, According To Your Conditions, Bids Must Be Supported By A Bid Security, Which May Be In The Form Of A Bid Securing Declaration. 2. I/we Accept That: (a) I/we Will Be Automatically Disqualified From Bidding For Any Procurement Contract With Any Procuring Entity For A Period Of Two (2) Years Upon Receipt Of Your Blacklisting Order; And, (b) I/we Will Pay The Applicable Fine Provided Under Section 6 Of The Guidelines On The Use Of Bid Securing Declaration, Within Fifteen (15) Days From Receipt Of The Written Demand By The Procuring Entity For The Commission Of Acts Resulting To The Enforcement Of The Bid Securing Declaration Under Sections 23.1(b), 34.2, 40.1 And 69.1, Except 69.1(f),of The Irr Of Ra No. 9184; Without Prejudice To Other Legal Action The Government May Undertake. 3. I/we Understand That This Bid Securing Declaration Shall Cease To Be Valid On The Following Circumstances: A. Upon Expiration Of The Bid Validity Period, Or Any Extension Thereof Pursuant To Your Request; B. I Am/we Are Declared Ineligible Or Post-disqualified Upon Receipt Of Your Notice To Such Effect, And (i) I/we Failed To Timely File A Request For Reconsideration Or (ii) I/we Filed A Waiver To Avail Of Said Right; And C. I Am/we Are Declared The Bidder With The Lowest Calculated Responsive Bid, And I/we Have Furnished The Performance Security And Signed The Contract. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ______ __ At ___________________________. _________________________________________________ [signature Over Printed Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Subscribed And Sworn To Before Me, _______________________ In The _____________________. Affiant Exhibited To Me His Valid Identification Card With Id No. _________________ Issued By: ___________________. Doc No.:______; Page No. _____; Book No.:_____; Series Of: _____; Republic Of The Philippines) City Of _____________________) S.s. Omnibus Sworn Statement (for Sole Proprietorship) I, _______________________________________of Legal Age, Single/married/widow, Filipino, And Residing At ________________________________________, Philippines, After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. I Am The Sole Proprietor Or Authorized Representative Of ______________________________________ With Office Address At ______________________________________; 2. As The Owner And Sole Proprietor, Or Authorized Representative Of _____________________________________, I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For ___________________________________________ [name Of The Project] Of The Iloilo Provincial Government, As Shown In The Attached Duly Notarized Special Power Of Attorney; 3. __________________________________________ Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. __________________________________________ Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. ___________________________________________ Complies With Existing Labor Laws And Standards; And 8. ___________________________________________ Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The ______________________________________. [name Of The Project] 9. _________________________________________ Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ______ __ At ___________________________. ________________________________________________ [signature Over Printed Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Subscribed And Sworn To Before Me, _______________________ In The _____________________. Affiant Exhibited To Me His Valid Identification Card With Id No. _________________ Issued By: ___________________. Doc No.:______; Page No. _____; Book No.:_____; Series Of: _____; Republic Of The Philippines) City Of ____________________) S.s. Omnibus Sworn Statement (for A Partnership Or Cooperative) I, _______________________________________of Legal Age, Single/married/widow, Filipino, And Residing At ________________________________________, Philippines, After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. I Am The Duly Authorized And Designated Representative Of ______________________________ With Office Address At ___________________________________; 2. I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For __________________________________ Of The Iloilo Provincial Government, As Shown [name Of The Project] In The Attached _________________________________________________; [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;] 3. _____________________________________ Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. _____________________________________ Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. None Of The Officers And Members Of _____________________________________ Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. _____________________________________ Complies With Existing Labor Laws And Standards; And 8. _____________________________________ Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The ______________________________________. [name Of The Project] 9. _____________________________________ Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ______ __ At ___________________________. _________________________________________________ [signature Over Printed Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Subscribed And Sworn To Before Me, _______________________ In The _____________________. Affiant Exhibited To Me His Valid Identification Card With Id No. _________________ Issued By: ___________________. Doc No.:______; Page No. _____; Book No.:_____; Series Of: _____; Republic Of The Philippines) City Of _____________________) S.s. Omnibus Sworn Statement (for A Corporation Or Joint Venture) I, _______________________________________of Legal Age, Single/married/widow, Filipino, And Residing At ________________________________________, Philippines, After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. I Am The Duly Authorized And Designated Representative Of ______________________________ With Office Address At ___________________________________; 2. I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For __________________________________ Of The Iloilo Provincial Government, As Shown [name Of The Project] In The Attached _________________________________________________; [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;] 3. _____________________________________ Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. _____________________________________ Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. None Of The Officers, Directors, And Controlling Stockholders Of _____________________________________is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. _____________________________________ Complies With Existing Labor Laws And Standards; And 8. _____________________________________ Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: E. Carefully Examining All Of The Bidding Documents; F. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; G. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And H. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The ______________________________________. [name Of The Project] 9. _____________________________________ Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ______ __ At ___________________________. ________________________________________________ [signature Over Printed Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Subscribed And Sworn To Before Me, _______________________ In The _____________________. Affiant Exhibited To Me His Valid Identification Card With Id No. _________________ Issued By: ___________________. Doc No.:______; Page No. _____; Book No.:_____; Series Of: _____; Republic Of The Philippines) City Of ____________________) S.s. Performance Securing Declaration Bid No: ____________________ To: Bids And Awards Committee Iloilo Provincial Government Iloilo Provincial Capitol Bonifacio Drive, Iloilo City I/we, The Undersigned, Declare That: 1. I/we Understand That, According To Your Conditions, To Guarantee The Faithful Performance By The Supplier/distributor/manufacturer/contractor/consultant Of Its Obligations Under The Contract, I/we Shall Submit A Performance Securing Declaration Within A Maximum Period Of Ten (10) Calendar Days From The Receipt Of The Notice Of Award Prior To The Signing Of The Contract. 2. I/we Accept That: I/we Will Be Automatically Disqualified From Bidding For Any Procurement Contract With Any Procuring Entity For A Period Of One (1) Year For The First Offense, Or Two (2) Years For The Second Offense, Upon Receipt Of Your Blacklisting Order If I/we Have Violated My/our Obligations Under The Contract; 3. I/we Understand That This Performance Securing Declaration Shall Cease To Be Valid Upon: A. Issuance By The Procuring Entity Of The Certificate Of Final Acceptance, Subject To The Following Conditions: I. Procuring Entity Has No Claims Filed Against The Contract Awardee; Ii. It Has No Claims For Labor And Materials Filed Against The Contractor; And Iii. Other Terms Of The Contract; Or B. Replacement By The Winning Bidder Of The Submitted Psd With A Performance Security In Any Of The Prescribed Forms Under Section 39.2 Of The 2016 Revised Irr Of Ra No. 9184 As Required By The End-user. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ______ __ At ___________________________. _________________________________________________ [signature Over Printed Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Subscribed And Sworn To Before Me, _______________________ In The _____________________. Affiant Exhibited To Me His Valid Identification Card With Id No. _________________ Issued By: ___________________. Doc No.:______; Page No. _____; Book No.:_____; Series Of: _____; Email Address: ______________________________________ Statement Of Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid Bidder’s Name: Email Address: Bidder’s Address: Fax Number: Tel. Number: Name Of Project Amount Of Contract Date Of Contract Effectivity Owner’s Name And Address Delivery Period Date Of Delivery Date Of Acceptance Signature Over Printed Name Attachments: 1. Purchase Order (po) 2. Acceptance And Inspection Report (air) Statement Of All On-going Government And Private Contracts (including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid) Bidder’s Name: Email Address: Bidder’s Address: Fax Number: Tel. Number: Name Of Project/s Amount Of Contract Date Of Contract Effectivity Owner’s Names And Address Delivery Period (indicate All Delivery Periods If Staggered Delivery Allowed) End Of Delivery Period Value Of Outstanding Contracts (indicate If Partial Delivery Allowed) No. Of Days From End Of Delivery Period Days Of Approved Extension/ Suspension, If Any Total Value Of Outstanding Contracts (php) Signature Over Printed Name Fill Up All The Columns Accordingly Disclaimer: Non-disclosure Of All On-going Contracts And Details Thereof Is Grounds For Ineligibility And Disqualification.

Details: Description this Is A Combined Synopsis/solicitation For Commercial Products And Commercial Services Prepared In Accordance With The Format In Federal Acquisition Regulation (far) Subpart 12.6, Streamlined Procedures For Evaluation And Solicitation For Commercial Products And Commercial Services, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The -only Solicitation; Quotes Are Being Requested, And A Written Solicitation Document Will Not Be Issued. this Solicitation Is Issued As An Rfq. The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular Fac 2024-05 2/23/2024 this Solicitation Is Set Aside For Small Business As Brand Name Or Equal. the Associated North American Industrial Classification System (naics) Code For This Procurement Is (339114), With A Small Business Size Standard Of 750 Employees. the Fsc/psc Is 6515. the Albany Stratton Va Medical Center Requests One (1) Dental Panoramic Scanning System For The Dental Department To Capture Two Dimension X-ray Images For Certain Dental Service Which Includes Dental Implant Placement, Radiographic Exam On Edentulous Patients And Evaluation Of Impacted Teeth And Much More. all Interested Companies Shall Provide Quotations For The Following: supplies/services this Is A Brand Name Or Equal Only Requirement For: Carestream Dental Cs9600 Cbct description quantity unit total Items cost Per Unit total Cost csâ 9600â 16x17â editionâ bundleâ (5â yr) 1 ea 1 csâ advâ laborâ add-onâ yrâ 3-5â -â csâ 9600 1 ea 1 patientâ seatâ forâ csâ 9600â family 1 ea 1 120kvâ licenseâ forâ csâ 9600 1 ea 1 extraoralâ fmsâ licenseâ forâ csâ 9600 1 ea 1 advancedâ radiologyâ kitâ forâ csâ 9600 1 ea 1 csâ faceâ scanâ kitâ forâ csâ 9600 1 ea 1 pdipâ licenseâ cshâ 2â workstations 1 ea 1 voucherâ forâ csâ airwayâ -â 2â activations 1 ea 1 cbctâ stlâ converter 1 ea 1 licenseâ serverâ >20â usersâ dicomâ csi8 1 ea 1 bracketâ forâ csâ 9600â -â 9x00â rplct 1 ea 1 Total Cost: other Unique Requirements And Salient Characteristics: electrical Data (i.e., 110 V, 60 Hz, 3 Ph, Etc.): components x-ray Generator tube Voltage 60 90 Kv 60 120 Kv (optional) tube Current 2 - 15 Ma frequency 140 Khz tube Focal Spot (iec 60336) 0.3 Or 0.7 Mm total Filtration > 2.5 Mm Eq. Al components cs 9600 input Voltage (ac) 100-240 V 50/60 Hz dimensions, Size, Capacity: components cs9600 unit Dimensions 1284 (l) X 1669 (d) X 2526 Mm (h) required Space 1500 (l) X 2000 (d) X 2200 (h) Mm (without Optional Stool Or When Stool Installed On The Left) 1900 (l) X 2000 (d) X 2200 (h) Mm (with Optional Stool Installed On The Right) weight 210 Kg warranty: The Warranty On The Cs 9600 Is 5 Years On Parts And Labor. Preventative Maintenance/annual Inspections Are Not Mandatory And Are Not Included In The Warranty. training: 7 Hours Of Live Remote Training Are Included. Typically, The 7 Hours Are Broken Up Into Two 3-hour Sessions Covering The Same Material To Accommodate The Staff S Various Schedules. Then, After The Staff Has Had A Chance To Operate The 9600, A One-hour Review Call Will Be Scheduled To Answer Any Remaining Questions. delivery: Where The Contractor Must Deliver The Service. This May Be Stated As A Location, An Organization, A Person Identified By Position (e.g., Contracting Officer S Representative, A Person Identified By Name Or Using Some Other Description.) logistics Warehouse Room C51 what Documentation (if Any) The Contractor Must Obtain From The Government To Verify Government Receipt Of The Delivery. *signed Receiving Report From Receiving Team where Inspection And Acceptance Will Occur. *the Vendor Shall Install, Set Up, And Verify All Delivered Equipment In Dental Department Within 2 Days Once The Vendor Has Installed The Equipment, It Shall Be Certified As Fully Operational And Function By Biomedical Staff. a Physicist Inspection Will Be Coordinated By Radiation Safety Officer. once The Device Is Certified As Fully Operational And Functional By Biomedical Staff, The Equipment Can Be Turned Over To The Using Services For Use In Patient Care. scope (when/where Is The Work Happening) the Equipment That Is Being Purchased Will Be Used In The Dental Department To Capture Two Dimension X-ray Images For Certain Dental Service Which Includes Dental Implants Placement, Radiographic Exam On Edentulous Patients, Evaluation Of Impacted Teeth, Etc. This Equipment Must Include A Chair Within The System, As Many Studies That Are Done With This Equipment Are With Patients Who Cannot Stand For The Duration Of The Procedure. Not Having A Chair In The System Will Result In Poor Images. This Equipment Must Also Be Compatible With Mipacs. compatibility With Existing Equipment: This Must Be Compatible With Mipacs, Which Is The Pacs System That Albany S Dental Department Currently Utilizes. place Of Performance/place Of Delivery: address: Albany Va Medical Center 113 Holland Ave Albany, Ny Room A113-al Postal Code: 12208 Country: United States the Full Text Of Far Provisions Or Clauses May Be Accessed Electronically At Http://acquisition.gov/comp/far/index.html. the Following Solicitation Provisions Apply To This Acquisition: 1.far 52.212-1, Instructions To Offerors Commercial Products And Commercial Services (march 2023) the Following Provisions Are Included As Addenda To Far 52.212-1: far 52.252-1 Solicitation Provisions Incorporated By Reference (feb 1998) as Prescribed In 52.107(a), Insert The Following Provision: solicitation Provisions Incorporated By Reference (feb 1998) this Solicitation Incorporates One Or More Solicitation Provisions By Reference, With The Same Force And Effect As If They Were Given In Full Text. Upon Request, The Contracting Officer Will Make Their Full Text Available. The Offeror Is Cautioned That The Listed Provisions May Include Blocks That Must Be Completed By The Offeror And Submitted With Its Quotation Or Offer. In Lieu Of Submitting The Full Text Of Those Provisions, The Offeror May Identify The Provision By Paragraph Identifier And Provide The Appropriate Information With Its Quotation Or Offer. Also, The Full Text Of A Solicitation Provision May Be Accessed Electronically At This/these Address(es): http://www.acquisition.gov/far/index.html (far) And Http://www.va.gov/oal/library/vaar/index.asp (vaar) vaar 852.252-70, Solicitation Provisions Or Clauses Incorporated By Reference (jan 2008) as Prescribed In 852.102(a), Insert The Following Provision: solicitation Provisions Or Clauses Incorporated By Reference (jan 2008) the Following Provisions Or Clauses Incorporated By Reference In This Solicitation Must Be Completed By The Offeror Or Prospective Contractor And Submitted With The Quotation Or Offer. Copies Of These Provisions Or Clauses Are Available On The Internet At The Web Sites Provided In The Provision At Far 52.252-1, Solicitation Provisions Incorporated By Reference, Or The Clause At Far 52.252-2, Clauses Incorporated By Reference. Copies May Also Be Obtained From The Contracting Officer. far 52.204-7, System For Award Management (oct 2018) 52.204-16, Commercial And Government Entity Code Reporting (aug 2020) 52.211-6, Brand Name Or Equal (aug 1999) (end Of Addendum To 52.212-1) 52.219-6 Notice Of Total Small Business Set-aside (nov 2020) 2. Far 52.212-3, Offerors Representations And Certifications Commercial Products And Commercial Services (oct 2018) offerors Must Complete Annual Representations And Certifications Electronically Via The System For Award Management (sam) Website Located At Https://www.sam.gov/portal In Accordance With Far 52.212-3, Offerors Representations And Certifications Commercial Products And Commercial Services . If Paragraph (j) Of The Provision Is Applicable, A Written Submission Is Required. the Following Contract Clauses Apply To This Acquisition: far 52.212-4, Contract Terms And Conditions Commercial Products And Commercial Services (nov 2023) the Following Clauses Are Included As Addenda To Far 52.212-4: 852.203-70 Commercial Advertising (may 2018) as Prescribed In 803.570-2, Insert The Following Clause: commercial Advertising (may 2018) the Contractor Shall Not Make A Reference In Its Commercial Advertising To Department Of Veterans Affairs Contracts In A Manner That States Or Implies The Department Of Veterans Affairs Approves Or Endorses The Contractor S Products Or Services Or Considers The Contractor S Products Or Services Superior To Other Products Or Services. (end Of Clause) 852.211-70 Equipment Operation And Maintenance Manuals (a) As Prescribed In 811.107-70, Insert The Following Clause: equipment Operation And Maintenance Manuals (nov 2018) the Contractor Shall Follow Standard Commercial Practices To Furnish Manual(s), Handbook(s) Or Brochure(s) Containing Operation, Installation, And Maintenance Instructions, Including Pictures Or Illustrations, Schematics, And Complete Repair/test Guides, As Necessary, For Technical Medical Equipment And Devices, And/or Other Technical And Mechanical Equipment Provided Per Clin(s) # 0001. The Manuals, Handbooks Or Brochures Shall Be Provided In Hard Copy, Soft Copy Or With Electronic Access Instructions, Consistent With Standard Industry Practices For The Equipment Or Device. Where Applicable, The Manuals, Handbooks Or Brochures Will Include Electrical Data And Connection Diagrams For All Utilities. The Documentation Shall Also Contain A Complete List Of All Replaceable Parts Showing Part Number, Name, And Quantity Required. (end Of Clause) 852.212-71 Gray Market And Counterfeit Items. as Prescribed In 812.301(f), Insert The Following Clause In Solicitations And Contracts For New Medical And Information Technology Equipment: gray Market And Counterfeit Items (feb 2023) (a) No Used, Refurbished, Or Remanufactured Supplies Or Equipment/parts Shall Be Provided. This Procurement Is For New Original Equipment Manufacturer (oem) Items Only. No Gray Market Items Shall Be Provided. Gray Market Items Are Oem Goods Intentionally Or Unintentionally Sold Outside An Authorized Sales Territory Or Sold By Non-authorized Dealers In An Authorized Sales Territory. (b) No Counterfeit Supplies Or Equipment/parts Shall Be Provided. Counterfeit Items Include Unlawful Or Unauthorized Reproductions, Substitutions, Or Alterations That Have Been Mismarked, Misidentified, Or Otherwise Misrepresented To Be An Authentic, Unmodified Item From The Original Manufacturer, Or A Source With The Express Written Authority Of The Original Manufacturer Or Current Design Activity, Including An Authorized Aftermarket Manufacturer. Unlawful Or Unauthorized Substitutions Include Used Items Represented As New, Or The False Identification Of Grade, Serial Number, Lot Number, Date Code, Or Performance Characteristics. (c) Vendor Shall Be An Oem, Authorized Dealer, Authorized Distributor, Or Authorized Reseller For The Proposed Equipment/system, Verified By An Authorization Letter Or Other documents From The Oem. All Software Licensing, Warranty And Service Associated With The Equipment/system Shall Be In Accordance With The Oem Terms And Conditions. (end Of Clause) 52.219-6â notice Of Total Small Business Set-aside. as Prescribed Inâ 19.507(c), Insert The Following Clause: notice Of Total Small Business Set-aside (nov 2020) (a)â definition.â small Business Concern, As Used In This Clause (1)â means A Concern, Including Itsâ affiliates, That Is Independently Owned And Operated, Not Dominant In The Field Of Operation In Which It Is Bidding On Government Contracts, And Qualified As A Small Business Under The Size Standards In Thisâ solicitation. (2)â affiliates, As Used In Paragraph (a)(1) Of This Clause, Means Business Concerns, One Of Whom Directly Or Indirectly Controls Or Has The Power To Control The Others, Or A Third Party Or Parties Control Or Have The Power To Control The Others. In Determining Whether Affiliation Exists, Consideration Is Given To All Appropriate Factors Including Common Ownership, Common Management, And Contractual Relationships. Sba Determines Affiliation Based On The Factors Set Forth At 13 Cfr 121.103. (b)â applicability. This Clause Applies Only To- (1)â contracts That Have Been Totally Set Aside For Small Business Concerns; And (2)â orders Set Aside For Small Business Concerns Underâ multiple-award Contractsâ as Described Inâ 8.405-5â andâ 16.505(b)(2)(i)(f). (c)â general. â  (1)â offersâ are Solicited Only From Small Business Concerns.â offersâ received From Concerns That Are Not Small Business Concernsâ shallâ be Considered Nonresponsive And Will Be Rejected. (2)â any Award Resulting From Thisâ solicitationâ will Be Made To A Small Business Concern. (end Of Clause) 852.219-76 Va Notice Of Limitations On Subcontracting Certificate Of Compliance For Supplies And Products. as Prescribed In 819.7011(c), Insert The Following Clause. The Contracting Officer Shall Tailor The Clause In Paragraph (a)(2)(iii) As Appropriate: va Notice Of Limitations On Subcontracting Certificate Of Compliance For Supplies And Products (jan 2023) (deviation) (a) Pursuant To 38 U.s.c. 8127(l)(2), The Offeror Certifies That (1) If Awarded A Contract (see Far 2.101 Definition), It Will Comply With The Limitations On Subcontracting Requirement As Provided In The Solicitation And The Resultant Contract, As Follows: [offeror Check The Appropriate Box] (i) [ ] In The Case Of A Contract For Supplies Or Products (other Than From A Non-manufacturer Of Such Supplies), It Will Not Pay More Than 50% Of The Amount Paid By The Government To It To Firms That Are Not Certified Sdvosbs Listed In The Sba Certification Database As Set Forth In 852.219-73 Or Certified Vosbs Listed In The Sba Certification Database As Set Forth In 852.219-74. Any Work That A Similarly Situated Certified Sdbosb/vosb Subcontractor Further Subcontracts Will Count Towards The 50% Subcontract Amount That Cannot Be Exceeded. Cost Of Materials Are Excluded And Not Considered To Be Subcontracted. (ii) [ ] In The Case Of A Contract For Supplies From A Nonmanufacturer, It Will Supply The Product Of A Domestic Small Business Manufacturer Or Processor, Unless A Waiver As Described In 13 Cfr 121.406(b)(5) Is Granted. The Offeror Understands That, As Provided In 13 Cfr 121.406(b)(7), Such A Waiver Has No Effect On Requirements External To The Small Business Act, Such As The Buy American Act Or The Trade Agreements Act. (2) Manufacturer Or Nonmanufacturer Representation And Certification. [offeror Fill-in Check Each Applicable Box Below. The Offeror Must Select The Applicable Provision Below, Identifying Itself As Either A Manufacturer Or Nonmanufacturer]: (i) [ ] Manufacturer Or Producer. The Offeror Certifies That It Is The Manufacturer Or Producer Of The End Item Being Procured, And The End Item Is Manufactured Or Produced In The United States, In Accordance With Paragraph (a)(1)(i). (ii) [ ] Nonmanufacturer. The Offeror Certifies That It Qualifies As A Nonmanufacturer In Accordance With The Requirements Of 13 Cfr 121.406(b) And Paragraph (a)(1)(ii). The Offeror Further Certifies It Meets Each Element Below As Required In Order To Qualify As A Nonmanufacturer. [offeror Fill-in Check Each Box Below.] [ ] The Offeror Certifies That It Does Not Exceed 500 Employees (or 150 Employees For The Information Technology Value Added Reseller Exception To Naics Code 541519, Which Is Found At 13 Cfr 121.201, Footnote 18). [ ] The Offeror Certifies That It Is Primarily Engaged In The Retail Or Wholesale Trade And Normally Sells The Type Of Item Being Supplied. [ ] The Offeror Certifies That It Will Take Ownership Or Possession Of The Item(s) With Its Personnel, Equipment, Or Facilities In A Manner Consistent With Industry Practice. (iii) [ ] The Offeror Certifies That It Will Supply The End Item Of A Small Business Manufacturer, Processor, Or Producer Made In The United States, Unless A Waiver As Provided In 13 Cfr 121.406(b)(5) Has Been Issued By Sba. [contracting Officer Fill-in Or Removal (see 13 Cfr 121.1205). This Requirement Must Be Included For A Single End Item. However, If Sba Has Issued An Applicable Waiver Of The Nonmanufacturer Rule For The End Item, This Requirement Must Be Removed In The Final Solicitation Or Contract.] or [contracting Officer Tailor Clause To Remove One Or Other Block Under Subparagraph (iii).] [ ] If This Is A Multiple Item Acquisition, The Offeror Certifies That At Least 50% Of The Estimated Contract Value Is Composed Of Items That Are Manufactured By Small Business Concerns. [contracting Officer Fill-in Or Removal. See 13 Cfr 121.406(d) For Multiple End Items. If Sba Has Issued An Applicable Nonmanufacturer Rule Waiver, This Requirement Must Be Removed In The Final Solicitation Or Contract.] (3) The Offeror Acknowledges That This Certification Concerns A Matter Within The Jurisdiction Of An Agency Of The United States. The Offeror Further Acknowledges That This Certification Is Subject To Title 18, United States Code, Section 1001, And, As Such, A False, Fictitious, Or Fraudulent Certification May Render The Offeror Subject To Criminal, Civil, Or Administrative Penalties, Including Prosecution. (4) If Va Determines That An Sdvosb/vosb Awarded A Contract Pursuant To 38 U.s.c. 8127 Did Not Act In Good Faith, Such Sdvosb/vosb Shall Be Subject To Any Or All Of The Following: (i) Referral To The Va Suspension And Debarment Committee; (ii) A Fine Under Section 16(g)(1) Of The Small Business Act (15 U.s.c. 645(g)(1)); And (iii) Prosecution For Violating 18 U.s.c. 1001. (b) The Offeror Represents And Understands That By Submission Of Its Offer And Award Of A Contract It May Be Required To Provide Copies Of Documents Or Records To Va That Va May Review To Determine Whether The Offeror Complied With The Limitations On Subcontracting Requirement Specified In The Contract Or To Determine Whether The Offeror Qualifies As A Manufacturer Or Nonmanufacturer In Compliance With The Limitations On Subcontracting Requirement. Contracting Officers May, At Their Discretion, Require The Contractor To Demonstrate Its Compliance With The Limitations On Subcontracting At Any Time During Performance And Upon Completion Of A Contract If The Information Regarding Such Compliance Is Not Already Available To The Contracting Officer. Evidence Of Compliance Includes, But Is Not Limited To, Invoices, Copies Of Subcontracts, Or A List Of The Value Of Tasks Performed. (c) The Offeror Further Agrees To Cooperate Fully And Make Available Any Documents Or Records As May Be Required To Enable Va To Determine Compliance. The Offeror Understands That Failure To Provide Documents As Requested By Va May Result In Remedial Action As The Government Deems Appropriate. (d) Offeror Completed Certification/fill-in Required. The Formal Certification Must Be Completed, Signed And Returned With The Offeror S Bid, Quotation, Or Proposal. The Government Will Not Consider Offers For Award From Offerors That Do Not Provide The Certification, And All Such Responses Will Be Deemed Ineligible For Evaluation And Award. certification: i Hereby Certify That If Awarded The Contract, [insert Name Of Offeror] Will Comply With The Limitations On Subcontracting Specified In This Clause And In The Resultant Contract. Further Certify That I Am Authorized To Execute This Certification On Behalf Of [insert Name Of Offeror]. printed Name Of Signee: ________________________________________ printed Title Of Signee: _________________________________________ signature: ___________________________________________________ date: _____________________ company Name And Address: ______________________________________ ________________________________________________________________ (end Of Clause) 852.232-72 Electronic Submission Of Payment Requests as Prescribed In 832.7001-2, Insert The Following Clause: electronic Submission Of Payment Requests (nov 2018) (a) Definitions. As Used In This Clause- (1) Contract Financing Payment Has The Meaning Given In Far 32.001. (2) Designated Agency Office Means The Office Designated By The Purchase Order, Agreement, Or Contract To First Receive And Review Invoices. This Office Can Be Contractually Designated As The Receiving Entity. This Office May Be Different From The Office Issuing The Payment; (3) Electronic Form Means An Automated System Transmitting Information Electronically According To The Accepted Electronic Data Transmission Methods And Formats Identified In Paragraph (c) Of This Clause. Facsimile, E-mail, And Scanned Documents Are Not Acceptable Electronic Forms For Submission Of Payment Requests; (4) Invoice Payment Has The Meaning Given In Far 32.001; And (5) Payment Request Means Any Request For Contract Financing Payment Or Invoice Payment Submitted By The Contractor Under This Contract. (b) Electronic Payment Requests. Except As Provided In Paragraph (e) Of This Clause, The Contractor Shall Submit Payment Requests In Electronic Form. Purchases Paid With A Government-wide Commercial Purchase Card Are Considered To Be An Electronic Transaction For Purposes Of This Rule, And Therefore No Additional Electronic Invoice Submission Is Required. (c) Data Transmission. A Contractor Must Ensure That The Data Transmission Method And Format Are Through One Of The Following: (1) Va S Electronic Invoice Presentment And Payment System At The Current Website Address Provided In The Contract. (2) Any System That Conforms To The X12 Electronic Data Interchange (edi) Formats Established By The Accredited Standards Center (asc) And Chartered By The American National Standards Institute (ansi) (d) Invoice Requirements. Invoices Shall Comply With Far 32.905. (e) Exceptions. If, Based On One Of The Circumstances Below, The Contracting Officer Directs That Payment Requests Be Made By Mail, The Contractor Shall Submit Payment Requests By Mail Through The United States Postal Service To The Designated Agency Office. Submission Of Payment Requests By Mail May Be Required For (1) Awards Made To Foreign Vendors For Work Performed Outside The United States; (2) Classified Contracts Or Purchases When Electronic Submission And Processing Of Payment Requests Could Compromise The Safeguarding Of Classified Or Privacy Information; (3) Contracts Awarded By Contracting Officers In The Conduct Of Emergency Operations, Such As Responses To National Emergencies. (4) Solicitations Or Contracts In Which The Designated Agency Office Is A Va Entity Other Than The Va Financial Services Center In Austin, Texas; Or (5) Solicitations Or Contracts In Which The Va Designated Agency Office Does Not Have Electronic Invoicing Capability As Described Above. (end Of Clause) 852.242-71 Administrative Contracting Officer as Prescribed In 842.271, Insert The Following Clause: administrative Contracting Officer (oct 2020) the Contracting Officer Reserves The Right To Designate An Administrative Contracting Officer (aco) For The Purpose Of Performing Certain Tasks/duties In The Administration Of The Contract. Such Designation Will Be In Writing Through An Aco Letter Of Delegation And Will Identify The Responsibilities And Limitations Of The Aco. A Copy Of The Aco Letter Of Delegation Shall Be Furnished To The Contractor. (end Of Clause) 852.246-71 Rejected Goods as Prescribed In 846.370-1, Insert The Following Clause: rejected Goods (oct 2018) (a) Supplies And Equipment. Rejected Goods Will Be Held Subject To Contractor S Order For Not More Than 15 Days, After Which The Rejected Merchandise Will Be Returned To The Contractor S Address At The Contractor S Risk And Expense. Expenses Incident To The Examination And Testing Of Materials Or Supplies That Have Been Rejected Will Be Charged To The Contractor. (b) Perishable Supplies. The Contractor Shall Remove Rejected Perishable Supplies Within 48 Hours After Notice Of Rejection. Supplies Determined To Be Unfit For Human Consumption Will Not Be Removed Without Permission Of The Local Health Authorities. Supplies Not Removed Within The Allowed Time May Be Destroyed. The Department Of Veterans Affairs Will Not Be Responsible For, Nor Pay For, Products Rejected. The Contractor Will Be Liable For Costs Incident To Examination Of Rejected Products. (end Of Clause) 52.252-2, This Contract Incorporates One Or More Clauses By Reference, With The Same Force And Effect As If They Were Given In Full Text. Upon Request, Theâ contracting Officerâ will Make Their Full Text Available. Also, The Full Text Of A Clauseâ mayâ be Accessed Electronically At This/these Address(es): Home | Acquisi On.gov (b) The Contractor Shall Comply With The Far Clauses In This Paragraph (b) That The Contracting Officer Has Indicated As Being Incorporated In This Contract By Reference To Implement Provisions Of Law Or Executive Orders Applicable To Acquisitions Of Commercial Products And Commercial Services: (end Of Clause) far 52.204-13, System For Award Management Maintenance (oct 2018) far 52.204-18, Commercial And Government Entity Code Maintenance (aug 2020) (end Of Addendum To 52.212-4) far 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders Commercial Products And Commercial Services (jan 2021) (a) The Contractor Shall Comply With The Following Federal Acquisition Regulation (far) Clauses, Which Are Incorporated In This Contract By Reference, To Implement Provisions Of Law Or Executive Orders Applicable To Acquisitions Of Commercial Products And Commercial Services: 52.203-17, Contractor Employee Whistleblower Rights (nov 2023) (a) This Contract And Employees Working On This Contract Will Be Subject To The Whistleblower Rights And Remedies Established At 41 U.s.c. 4712 And Federal Acquisition Regulation (far) 3.900 Through 3.905. 52.203-19, Prohibition On Requiring Certain Internal Confidentiality Agreements Or Statements (jan 2017) (section 743 Of Division E. Title Vii, Of The Consolidated And Further Continuing appropriations Act, 2015 (pub. L. 113-235) And Its Successor Provisions In Subsequent Appropriations Acts (and As Extended In Continuing Resolutions)). 52.204-23, Prohibition On Contracting For Hardware, Software, And Services Developed Or Provided By Kapersky Lab And Other Covered Entities (nov 2021) (section 1634 Of Pub. L. 115-91). 52.204-25, Prohibition On Contracting For Certain Telecommunications And Video Surveillance Services Or Equipment (nov 2021) Section 889(a)(1)(a) Of Pub. L. 115-232). 52.204-27, (a) Definitions. As Used In This Clause covered Application Means The Social Networking Service Tiktok Or Any Successor Application Or Service Developed Or Provided By Bytedance Limited, Or An Entity Owned By Bytedance Limited. Information Technology, As Defined In 40 U.s.c. 11101(6) 52.209-10, Prohibition On Contracting With Inverted Domestic Corporations (nov 2015). 52.219-33 Nonmanufacturer Rule (sep 2021) 52.232-40, Providing Accelerated Payments To Small Business Subcontractors (mar 2023) ( 31 U.s.c. 3903 And 10 U.s.c. 3801). 52.233-3, Protest After Award (aug 1996) (31 U.s.c. 3553). 52.233-4, Applicable Law For Breach Of Contract Claim (oct 2004) (public Laws 108-77 And 108-78) (19 U.s.c. 3805 Note)). the Following Subparagraphs Of Far 52.212-5 Are Applicable: 52.204-10, Reporting Executive Compensation & First-tier Subcontract Awards (jun 2020) (pub. L. 109-282) (31 U.s.c. 6101 Note). 52.204-27â prohibition On A Bytedance Covered Application. 52.209-6, Protecting The Government S Interest When Subcontracting With Contractors Debarred, Suspended, Or Proposed For Debarment (nov 2021) (31 U.s.c. 6101 Note). 52.222-3, Convict Labor (june 2003) (e.o.11755) 52.222-21, Prohibition Of Segregated Facilities (apr 2015). 52.222-19, Child Labor-cooperation With Authorities And Remedies (jan2020) (e.o.13126).). 52.222-26, Equal Opportunity (sept 2016) (e.o.11246). 52.222-50, Combating Trafficking In Persons (oct 2020) (22 U.s.c. Chapter 78 And E.o. 13627) 52.223-18, Encouraging Contractor Policies To Ban Text Messaging While Driving (jun 2020) (e.o. 13513). 52.225-3â buy American-free Trade Agreements-israeli Trade Act. 52.232-33, Payment By Electronic Funds Transfer- System For Award Management (oct 2018) (31 U.s.c. 3332). 52.222-36, Equal Opportunity For Workers With Disabilities (jun 2020) (29 U.s.c. 793 (end Of Addendum To 52.212-5) all Quoters Shall Submit The Following: 1 (one) Copy Of Quote That Demonstrates The Ability To Provide All Items Requested In The Sow Sec On Of This Solicitation. all Quotes Shall Be Sent To Barry.sawyer@va.gov evaluation far 52.212-2 Is Not Applicable To This Solicitation. award Will Be Based On Lpta (lowest Price Technically Acceptable.) the Award Will Be Made To The Responsible Offer Whose Quota On Represents The Best Value To The Government. Your Response Should Contain Your Best Terms And Conditions. to Facilitate The Award Process, All Quotes Must Include A Statement Regarding The Terms And Conditions Herein As Follows: "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document Without Modification, Deletion, Or Addition." or "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document With The Exception, Deletion, Or Addition Of The Following:" Quoters Shall List Exception(s) And Rationale For The Exception(s), If Any. submission Shall Be Received Not Later Than 1600 Hours Est 6/25/2024 To barry.sawyer@va.gov. late Submissions Shall Be Treated In Accordance With The Solicitation Provision At Far 52.212-1(f). E-mailed Quotes Will Be Accepted. any Questions Or Concerns Regarding This Solicitation Should Be Forwarded In Writing Via e-mail To Barry Sawyer At Barry.sawyer@va.gov all Questions Must Be Received Before 6/21/2024 point Of Contact barry Sawyer contracting Specialist network Contracting Office (nc02), Supply Team 2 canandaigua Va Medical Center 400 Fort Hill Ave canandaigua, Ny 14424 office: 585-500-9196 e-mail: Barry.sawyer@va.gov

Details: Description Terms Of Reference Consultancy Services For The Preparation Of The Western Visayas Regional Tourism Development Plan (rtdp) 2024-2028 I. General Information: Service/work Description : Western Visayas Regional Tourism Development Plan (rdp) 2024-2028 Project/program Title : Procurement Of Services Of A Consultancy Firm For The Preparation Of The Western Visayas Rtdp 2024-2028 Post Title : National/regional Consultant Duty Station : Department Of Tourism Region 6 Duration : Within 4 Months Upon Receipt Of Notice To Proceed (until March 2025). Extension Will Be Allowed For A Certain Period Of Time Subject To Prior Communication Indicating The Reason For Extending The Project. Ii. Background Republic Act 9593, Otherwise Known As The Tourism Act Of 2009 Mandates The Formulation Of The National Tourism Development Plan (ntdp) To Provide The Strategic Framework That Will Guide The Orderly Development Of The Country’s Tourism Industry. As Enunciated By The Tourism Act Of 2009 “tourism Is An Indispensable Element Of The National Economy, And An Industry Of National Interest And Importance”, And Consistent With The Priorities Of The Administration Of President Ferdinand Marcos, Jr., This National Tourism Development Plan For 2023-2028 Shall: Establish A Philippine Tourism Industry Anchored On Filipino Culture, Heritage, And Identity, Which Aims To Be Sustainable, Resilient, And Competitive, In Order To Transform The Philippines Into A Tourism Powerhouse In Asia. The Western Visayas Regional Tourism Development Plan (rtdp) Needs To Be Formulated And Aligned With The Ntdp 2023-2028 To Provide The Overall Direction For The Development Framework For The Local Tourism Stakeholders In Their Journey To Full Recovery And Promotion Of The Western Visayas Tourism Industry Which Will Be Anchored From Philippine Development Plan (pdp) 2023-2028 And Ambisyon Natin 2040. Thus, Services Of Consultancy Firm Are Required To Formulate The Western Visayas Regional Tourism Development Plan 2024-2028. The Western Visayas Regional Tourism Development Plan Fy 2024-2028 Will Provide The Framework And Direction Of Tourism Development Outlining The Joint Priority Programs, Projects, And Activities Among Industry Stakeholders. The Plan Will Also Set The Institutional Arrangements, Roles, And Responsibilities Of Each Tourism Actor In Plan Implementation. Iii. Legal Basis Republic Act 9593, Otherwise Known As The Tourism Act Of 2009 Mandates The Formulation Of The National Tourism Development Plan (ntdp) To Provide The Strategic Framework That Will Guide The Orderly Development Of The Country’s Tourism Industry. Thus, The Western Visayas Regional Tourism Development Plan (rtdp) Needs To Be Formulated And Aligned With The Ntdp 2023-2028 To Provide The Overall Direction For The Development Framework For The Local Tourism Stakeholders In Their Journey To Full Recovery And Promotion Of The Western Visayas Tourism Industry Which Will Be Anchored From Philippine Development Plan (pdp) 2023-2028 And Ambisyon Natin 2040. Iv. Objectives Pursuant To The Implementing Rules And Regulations Of The Ra 9593, The Main Objective Of The Project Is To Develop A National Tourism Development Plan And Aligning The Regional Tourism Development Plan And Work For Its Adoption And Implementation By The National And Local Governments. Further, It Also Aims To Identify Geographic Areas With Potential Tourism Value And To Outline Approaches In Developing Such Areas. Specifically, This Project Aims To: 1. To Work For The Formulation Of The Regional Tourism Development Plan That Will Guide The Development Of Tourism In The Provinces, Cities And Municipalities Of The Western Visayas Region. 2. Identify Geographical Areas Such As But Not Limited To Barangay, Municipal, Province Or City With High Tourism Value And Outline Approaches In Developing Such Areas. 3. Identify Possible Tourism Products And Tourism Corridors/circuits To Be Created. 4. Set Policies And Identify Programs That Will Make Tourism A Catalyst And Engine In Protecting The Environment, Especially On Climate Change Adaptation, Preservation Of Culture And Heritage, Local Economic Development, And Poverty Alleviation. 5. Develop Strategy That Will Provide A Unified Direction Between The National/regional And Local Government Towards The Fulfillment Of The Goals And Objectives Of The Plan. V. Expected Results By The End Of The Contract Period Under This Tor, The Consultancy Firm Is Expected To Produce A Western Visayas Regional Tourism Development Plan For Year 2024-2028. Vi. Scope Of Work The Dot Western Visayas Tourism Office Will Hire The Services Of A Consultancy Firm To Undertake The Preparation/formulation Of The Regional Tourism Development Plan (strategy/framework) And Perform The Following Tasks: 1. Define A Consultative Process And Mechanism For The Preparation Of The Western Visayas Regional Tourism Development Plan (rtdp) Taking Into Consideration The Involvement Of Key Leaders, Organizations And Entities In The Public And Private Sector Both At The National And Local Levels. 2. Organize And Conduct Consultations, Meetings, Focus Group Discussions, And Interviews With Various Stakeholders In The Tourism Industry And Allied Sectors, Including Local Communities, To Elicit Inputs, Ideas, Opinions And Recommendations On The Vision, Goals And Objectives, Strategies, Policies And Programs For The Rtdp. 3. Review The Work And Projects Undertaken By Western Visayas Regional Office In The Areas Of Tourism Planning, Product Development, Marketing And Promotions, Regulation And Standards, Manpower Development, And Investments. 4. Identify Issues, Priorities, And Activities That Western Visayas Should Implement And Be Engaged In To Achieve National And Global Tourism Competitiveness And Achieve The Full Potential Of An Integrated Approach To Tourism Development. 5. Identify Infrastructure Needs/gaps In Existing And Potential Tourism Sites And Attractions. 6. Identify Areas With Potential Tourism Value, Based On A Set Of Criteria, And Provide Recommendations And Approaches To Developing Such Sites, Including The Identification Of Relevant Infrastructure And Capacity Needs. 7. Collate, Analyze, Consolidate And Prepare Reports On Consultations, Meetings And Interviews Undertaken And Conducted Throughout The Planning Process. 8. Prepare And Present The Draft And Final Rtdp To Dot Western Visayas Management Units As Well As Various Stakeholders. 9. Prepare A Communications Strategy To Inform, Advocate And Disseminate Information On The West Visayas Rtdp Including Recommendations For Branding Strategy. 10. Submit Regular Progress Reports To Dot Vi On The Formulation Of The Plan. In Addition, The Firm Or Consultant Shall Also Undertake The Following Scope Of Work: A. Inception Report (preliminary Planning) 1. Design A Consultation Process With Relevant Private And Public Stakeholders To Introduce The Project, Its Background, Purpose, And The Identified Preliminary Issues. 2. Provide Initial Assessment On Tourism In The Region Based On The Existing Data, Information, Development Plans And Related Studies, Including Recommendations For The Effective Plan Formulation. 3. Discuss The Approach And Methodology Of The Tourism Development Plan, The Appropriate Workplan And Schedules, The Corresponding Outputs And Deliverables, And The Project Organization. B. Situational Analysis Report And Scenario Planning (profiling And Analysis Of Existing Conditions And Strategic Planning Method That Helps Make Effective Long-term Plans Considering Alternative Possible Outcomes Of The Future) 1. Prepare The Strengthen, Weaknesses, Opportunities And Threats (swot) Analysis Of The Western Visayas Region; 2. Conduct Review, Assessment And Consolidation Of All Existing Local Tourism Development Plans, Programs, Projects, Activities, Studies, Agreements From The Previous National Tourism Development Plan, Regional Development Plan/tourism Development Area (tda) Plan, Related National And Local Regulations, Restrictions, And Ordinances And Other Literature Relevant To The Project; 3. Conduct In-depth And Comprehensive Stakeholders’ Consultation With The Provincial And City/local Government Units, Private Tourism Stakeholders, And Other Relevant Interest Groups From The Public And Private Sectors; 4. Conduct New Normal Site Infrastructure Assessment Such As But Not Limited To Roads, Airports, Seaports, Transportation, Communication Facilities, Etc. To Identify The Infrastructure Gaps In Various Tourism Development Areas; 5. Identify Tourism Products In Each Province And Map The Key, Emerging And Potential Tourism Sites, Tourism Market Share, Infrastructure And Physical Development Needs, Impact To The Visitors, Transport Accessibility, Environmental Conditions And Other Issue It Has At Present; 6. Profile The Existing Markets In The Region Such As But Not Limited To Target Market Segments, Market Positioning, Volume, Structure And Sources Of Tourism Markets, Length Of Stay And Expenditure Patterns Of Visitors And Tourists, Themes And Phasing Of Development, Mix Facilities And Services And Strategies Employed To Capture The Opportunities; 7. Identify Gaps In Market Demand And Supply Of Leisure-based Products, Services And Facilities To Assess Opportunities To Bridge The Gaps Through The Integrated Development Area. C. Preliminary Regional Tourism Development Plan (rtdp) 2024-2028 1. Conceptualize A Vision For The Development Of Tourism In The Region. Define Strategies, Policies And Action Plans Needed To Achieve The Set Vision; 2. Identify The Nature And Scale Of Development With Serious Consideration Given To Social, Cultural, And Environmental Factors And Observing Principles Of Sustainable Development; 3. Identify The Socio-cultural And Environmental Impacts, Especially Nature And Biodiversity Conservation Of The Intended Tourism Development And Propose Measures And Programs To Ensure That The Future Of Tourism Is Socially And Environmentally Sustainable Including The Way In Which Local Communities Can Participate In The Supply Chain Created By The Development; 4. Statement On Development Potentials And Challenges/issues Confronting The Tourism Sector And Other Relevant Topics/activities. D. Final Rtdp 2024-2028 1. Project The Demand Based On Estimated Market Penetration Rates That Will Be Created Once Development Commences. Prepare Estimates Of The Daily Tourism Receipts That Will Be Generated Per Visitor. 2. Formulate An Institutional Plan For The Implementation Of The Rtdp. 3. Outline Necessary Steps, Relevant Laws And Regulations, Parties And Responsibilities During The Implementation Phase. 4. Specify The Phasing Schedule In The Implementation Of The Physical Framework Plan, And Identify And Prioritize The Corresponding Projects And Activities Per Phase Of The Development I.e. Short-term (1-3 Years), Medium-term (4-5 Years), And Long-term (7-9 Years). 5. Prepare A Monitoring And Evaluation Strategy/tool To Ensure Proper Implementation Of The Development Plan. 6. Prepare Investment Portfolio Consisting Of Potential Investment Areas. 7. Present Rtdp To The Economic Development Committee And Regional Development Council For Approval And Adaption. The Consultant Shall Submit Reports Derived From Consultations With Stakeholders Especially The Authorized Representatives Of Municipalities, Key Informant Interviews, Focus Group Discussions, And Other Meetings. They Shall Include The Reports And Results In The Annex Part Of The Submissions. In Addition, The Consultant Shall Be Responsible For All The Necessary Studies, Documents, Information, And Equipment Pertinent To The Production Of The Plan And Reports. They Shall Likewise Submit Any Other Necessary And Relevant Research, Study, Data, Or Report And Results In The Annex Part Of The Submission. Vii. Deliverables The Consultant Will Be Required To Submit Progress Reports On The Major Activities Required During The Plan Formulation. It Shall Include Workshops Or Focus Group Discussions (fgds) Whichever Is Applicable And Presentations Specifically The Following Outputs During The Course Of The Engagement: Deliverables Components 1. Inception Report (preliminary Planning) 1.1 Background And Purpose Of The Project 1.2 Approach And Methodology 1.3 Work Plan And Schedule 1.4 Outputs And Deliverables 1.5 Project Organization 1.6 Initial Assessment And Preliminary Issues Identified 1.7 Swot Analysis 2. Situational Analysis Report And Scenario Planning Report (profiling And Analysis Of Existing Conditions) 2.1 The Study Area 2.2 Comparative Analysis Of Other Tourism Development 2.3 Market Gap And Use-need Analysis 2.4 Site Assessment • Infrastructure And Utilities • Tourism Activities, Attractions And Products • Market Share/existing Tourism Markets • Tourism Earnings • Environmental Scanning • Current Management And Operation Set Up • Social Issues 2.5 Tourism Development Concept 2.6 Tourism Development Framework 2.7 Spatial Strategy And Preliminary Land Distribution And Computation 2.8 Identification Of Needed Utilities 2.9 Shapefile Map Of Tourism Circuit (sites And Service Centers) 3. Preliminary Tourism Development Plan (conceptual Planning) 3.1 Overview 3.2 Socio-cultural, Environmental, Natural Resources, Biodiversity Conservation Management 3.3 Development Potentials And Challenges/ Issues Confronting The Tourism Sector 3.4 Human Resource Development Plan/program 4. Final Regional Tourism Development Plan (rtdp) 2024-2028) 4.1 Physical Development Guidelines 4.2 Integrated Marketing Plan And Strategies For International And Domestic Tourism 4.3 Proposed Implementation And Project Phasing 4.4 Investment Portfolio 4.5 Monitoring And Evaluation Tool Two (2) Hard Copies And A Soft Copy Of The Final Ntdp 2024-2028 Shall Be Submitted To Dot Vi. Conduct At Least Two (2) Workshops/focus Group Discussions (fgds) With The Tourism Stakeholders And At Least Two (2) Meeting Presentations Of The Reports To The Technical Working Group Including The Venue, Meals, Accommodation And Other Expenses That Are Official In Nature And Incurred In The Best Interest Of The Department. Viii. Project Duration The Rtdp 2024-2028 Shall Be Completed Based On The Prescribed Timetable. The Works Shall Commence On The Date Of Issuance Of Notice To Proceed (ntp). Deliverables Duration In Days Review Period Revision Period Inception Report Within 15 Days Upon Receipt Of Ntp Within 15 Days Upon Receipt Of Ir Within 1 Week Upon Receipt Of Inputs Situational Analysis Report (sar) Within 45 Days Upon Receipt Of Ntp Within 10 Days Upon Receipt Of Sar Within 1 Week Upon Receipt Of Inputs Preliminary/draft Rtdp Within 45 Days Upon Submission Of The Sar Within 15 Days Upon Receipt Of Preliminary Ntdp Within 1 Week Upon Receipt Of Inputs Final Draft Rtdp Within 60 Days Upon Submission Of Preliminary Rtdp Within 15 Days Upon Receipt Of The Final Draft Rtdp One Week Upon Receipt Of Inputs Final Rtdp Within 15 Days Upon Receipt Of The Final Draft Rtdp Total 100 Days Upon Receipt Of The Ntp Project Duration Or Schedule Is Based On Working Days And Shall Exclude Client’s Review And Approval. The Dot6 Planning Unit Shall Be Provided With A Copy Of Each Deliverable For Review And Comments, And Revision By The Consultant Based On The Review And Revision Period Shown On The Above Matrix. Ix. Implementation Arrangements The Consultant Will Be Contracted Under The Dot Vi Terms And Conditions, And Undertake The Assigned Tasks And Responsibilities Under The Direct Supervision Of The Dot Vi-planning Unit. The Consultants Will Also Be Working Closely With Dot Vi, Ngas, Lgus, And Other Tourism Stakeholders. Consultants Shall Shoulder Their Own Cost Of Air Travel To And From The Project Site To Include Meals And Accommodation. They Will Also Cover For The Meals And Venue For Consultation Meetings/fgd With The Stakeholders. The Dot Region Vi Will Provide Various Tourism Data (data Are Subject To Availability From The Department And Lgus) To Support The Plan Formulation, To Wit: • Tourism Development Plan Of Lgus, Site Assessment Reports, Inventory Of Tourism Sites/attractions. • List Of Regional Tourism Products • Existing And Proposed Tourism Circuits • List Of Accredited Tourism-related Establishments • Latest Accommodation Capacity Survey (acs) • Data On Tourist Arrivals • Other-related Documents/data Dot Vi Shall Likewise Provide The Following: • Responsible For The Preparation And Dissemination Of Invitations For The Activities Relevant To The Preparation Of The Plan. X. Consultant Qualifications And Experience 1. The Consultancy Firm Should Have Extensive Experience In The Preparation Of Regional And Provincial Tourism Development Plans And Master Plans, National/regional/provincial Strategic Action Designed For Sustainable Development, Feasibility Studies, Development Plans, And Marketing Strategies At A National And Regional Scale. 2. The Consultancy Firm Must Likewise Be Highly Competent Technical Experts With Recognized National And Regional Experience In Local Projects, As Well As Relevant Education And Trainings On Tourism Planning And Strategy Formulation, Sustainable And Green Tourism, Eco-tourism, Data Analysis, Marketing And Promotions, Infrastructure, Transportation, Product Development, Standards Setting, Local Governance And Community Development, Environment, Social Studies, Culture, Disaster Risk Reduction, Financial And Economic, And Urban Planning. It Is Preferred That The Consultancy Firm Have At Least Five (5) Years Prior Experience And Track Record In Undertaking Similar Or Relevant Projects Within The Context Of Tourism Industry. 3. Consultancy Firm May Nominate The Composition Of The Planning Team As It May Be Deemed Necessary To Accomplish The Scope Of Work Provided On The Preceding, However, It Is A Must For The Team To Have The Following Experts: Minimum Manpower Requirements: A. Team Leader/tourism Planner  Tourism Professional With Extensive Experience In Tourism Planning Projects Of Similar Or Greater Magnitude And Complexity.  With Post Graduate Degree Preferably In Tourism Development, Environmental/urban Planning, Business Administration Or In Any Related Field.  With A Minimum Of Five (5) Years Of Professional Experience In Tourism Planning And Strategic Development Planning Projects Similar Or Greater Magnitude And Complexity.  Knowledge And Experience In The Area Of Tourism Value Chain, Public-private Partnership, Tourism Destination And Product Development, Investment Promotion, Etc.  Previous Experiences With Result-based Monitoring And Evaluation Methodologies B. Deputy Team Leader/tourism Market And Investment Specialist  With At Least Five (5) Years Of Professional Experience In Tourism Planning, Socio-economic Impact, Investment Analysis, And Marketing And Promotion At A National/regional Level. C. Sustainable And Green Tourism Development Specialist  With Strong Background In Assessment Of Environmental Impact Of Tourism Development. D. Tourism Infrastructure And Transport And Geographic Information Systems (gis) Specialist  With Strong Experience In Tourism Destination Infrastructure And Transport Policy And Planning At A Country Level. Moreover, Knowledgeable On Infrastructure, Transportation And Gis For Further Target On Routes Development And Gaps On Entry Points As Well As In Having Shapefile Of Sites In Western Visayas. Xi. Payment Scheme The Consultancy Services Shall Commence Within 4 Months (until March 2025) Upon Receipt Of Notice To Proceed. Extension Will Be Allowed For A Certain Period Of Time Subject To Prior Communication Indicating The Reason For Extending The Project. The Total Budget For The Project Is One Million Pesos (php1,000,000.00) Inclusive Of All Applicable Taxes, Service Fees, Bank Charges, And Other Fees That May Be Incurred In The Process. The Proposed Payment Scheme For The Project Shall Be Billed Progressively Upon Completion Of The Following Milestones. In Each Milestone, The Awarded Agency Will Be Required To Submit (1) An Accomplishment Report; (2) Certification Of Acceptance Signed By Dot Vi Project Proponent And Regional Director: Milestones % Of Payment Within 15 Days Upon Submission And Approval Of Inception Report (ir) 25 % Within 15 Days Upon Submission And Approval Of Situational Analysis Report (sar) 30 % Within 15 Days Upon Submission And Acceptance Of Preliminary Western Visayas Rtdp 25 % Within 15 Days Upon Submission And Acceptance Of Final Western Visayas Rtdp 20% Total 100% Xii. Criteria For Rating 1. Stage 1 – Submission Of Eligibility Documents Based On The Checklist Of Eligibility Requirements Stated In The Philippine Bidding Documents And In The Terms Of Reference. 2. Stage 2 – Shortlisted Bidders Must Submit Brief Company Credentials And Proposed Research Plan Together With The Technical And Financial Proposal Following The Attached Formats: • Annex A – Format Of Company Experience Profile • Annex B – Format Of Cv • Annex C – Financial Proposal Template • Annex D – Proposed Work And Financial Plan A. A Pitch Presentation Will Be Scheduled To Allow Shortlisted Bidders Who Are Declared Compliant With The Technical Requirements During The Opening Of Bids To Present Their Proposed Research Plan And Methodologies To The Bids And Awards Committee (bac) And End-users. B. A Maximum Of 30 Minutes Will Be Given To Each Consulting Firm For Their Presentation. There Will Be A 10-minute Question And Answer Portion After Each Presentation. C. The Presentation Will Be Rated By The Bac And End-users Individually, Based On The Criteria Set For “ii. Plan Of Approach And Methodology”. Ratings Will Be Added To The Overall Score For The Technical Bid And Averaged To Arrive At A Final Score Per Agency. A. Eligibility Check And Shortlisting Criteria For Rating • Applicable Experience/ Qualification Of The Company - 60% • Qualification Of Team Members Who May Be Assigned To The Job - 25% • Current Workload Relative To The Capacity – 15% Xiii. Submission Of Proposal For Consultancy Services 1. Parties Interested To Be Engaged As Consultant For The Project, Whether As Individual Consultancy Firm Or Organized As Corporation, Partnership, Or Venture (party Proponent) Must Secure Bid Forms And Submit Proposal To The Dot Vi Bids And Awards Committee (bac). 2. The Proposal Shall Contain The Deliverables Stated In The Scope Of Work And Services. The Party Proponent May Also Use Its Creativity And Knowledge To Suggest The Ideal Structure And Content, Provided That It Substantially Covers The Items Indicated Therein And Attain The Objective Of The Project. 3. The Proposal, In Addition To The Foregoing Should Also Include A Description Of The Approaches To Be Used By The Proponent, The Timetable For Implementing The Project, The Members Of Its Project And Their Qualifications, And The Relevant Projects That The Proponent And Its Team Members Have Accomplished In The Last Five (5) Years. The Budget Proposal Should Be Within The Cost Provided Under This Tor. Xiv. Minimum Requirements 1. Must Be A Consultant Or A Consultancy Firm In The Philippines With Projects Specializing In Tourism Planning 2. Must Be Accredited With The Philippine Government Electronic Procurement Systems (philgeps). 3. Must Be Willing To Work On The Given Budget Xv. Other Documents To Be Submitted Technical/documentary Requirements: • Current Mayor’s Permit/business Permit • Dti/sec Registration Or Bir Certificate Of Registration • Philgeps Registration Number/certificate (if Platinum Member) • Bir Tax Certificate And/or Clearance • Latest Income Tax Return (fy 2023, If Already Available) • Notarized Omnibus Sworn Statement Xvi. Qualifications Of The Service Provider/consultant. The Service Provider/consultant Should Meet All The Requirements Set By The Government Procurement Reform Act (r.a. No. 9184) To Be Eligible To Participate In The Procurement. The Bidding Is Open To Individual Consultants And Firms Who Are Legally Registered In Philgeps And Compliant To Abovementioned Documentary Requirements. A. Eligibility Of The Prospective Bidder/s To Determine If The Prospective Bidder Is Eligible To Participate In This Bidding, Legal, Technical, And Financial Documents Shall Be Submitted, As Stated In The Invitation To Apply For Eligibility And To Bid (iaeb) And The Instructions To Bidders (itb), And Required Documents Pursuant To Sections 24.1 And 24.3 Of The Revised Irr Of Ra No. 9184. B. Shortlisting Of Eligible Bidders For Eligibility And Shortlisting Purposes, The Firm Must Submit The Legal, Technical And Financial Documents Under Section 24 Of The Irr Of The Ra 9184 (“government Procurement Reform Act”). For Individual Consultants Not Registered Under A Sole Proprietorship, A Bir Certificate Of Registration Shall Be Submitted, In Lieu Of Dti Registration And Mayor’s/business Permit. Only Eligible Bidders Will Be Considered For Shortlisting. Xvii. Approved Budget For The Contract (abc): The Total Allocation For The Consultancy Services For The Preparation Of The Rtdp Is One Million Pesos (php1,000,000.00) Inclusive Of Value Added Tax (vat) And Other Applicable Government Taxes, Service Fees, Bank Charges And All Professional, Incidental And Administrative Cost Incurred By The Consultants Arising From The Performance Of The Activities Covered By The Scope Of Work And Services. Xviii. Submission Of Bids Original Copy Of The Bid And Supporting Documents Must Be Submitted In A Sealed Envelope Addressed To Dot Region Vi Office. G/f, Casa Real De Iloilo (old Provincial Capitol), General Luna St., Iloilo City While Documents Submitted Through Electronic Means Shall Be In Archive Format Compression And Password-protected. The Online Copies Of The Bid And Supporting Documents Must Be Submitted Through Dot6.procurement@tourism.gov.ph. Either Of The Submissions For Eligibility Check And Shortlisting Must Be On Or Before October 4, 2024, 5:00 Pm. Each Prospective Bidder Shall Submit One (1) Original And Four (4) Photo Copies Of Its Eligibility Documents. Late Proposals And Incomplete Documents Will Not Be Accepted. Documents Must Be Addressed To: Ms. Mary Lou G. Escullar Head, Bac Secretariat Dot Region Vi Dot6.procurement@tourism.gov.ph Xix. Liquidated Damages If The Contractor Fails To Deliver Any Or All Of The Goods And/or To Perform The Services Within The Period Specified In This Contract, The Procuring Entity Shall, Without Prejudice To Its Other Remedies Under This Contract And Under The Applicable Law, Deduct From The Contract Price As Liquidated Damages, The Applicable Rate Of One-tenth (1/10) Of One Percent (1%) Of The Cost Of Unperformed Portion Of Every Day Of Delay. The Maximum Deduction Shall Be Ten Percent (10%) Of The Amount Of The Contract. Once The Maximum Is Reached, The Procuring Entity Reserves The Right To Rescind The Contract, Without Prejudice To Other Courses Of Action And Remedies Open To It. Xx. Reservation Clause The Hope Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract In The Following Situations: If There Is Prima Facie Evidence Of Collusion Between Appropriate Public Officers Or Employees Of The Procuring Entity, Or Between The Bac And Any Of The Bidders, Or If The Collusion Is Between Or Among The Bidders Themselves, Or Between A Bidder And A Third Party, Including Any Act Which Restricts, Suppresses Or Nullifies Or Tends To Restrict, Suppress Or Nullify Competition; If The Bac Is Found To Have Failed In Following The Prescribed Bidding Procedures; Or For Any Justifiable And Reasonable Ground Where The Award Of The Contract Will Not Redound To The Benefit Of The Gop, As Follows: (i) If The Physical And Economic Conditions Have Significantly Changed So As To Render The Project No Longer Economically, Financially, Or Technically Feasible, As Determined By The Hope; (ii) If The Project Is No Longer Necessary As Determined By The Hope; Or (iii) If The Source Of Funds For The Project Has Been Withheld Or Reduced Through No Fault Of The Procuring Entity. Xxi. Data Privacy Notice The Department Of Tourism, In Line With The Data Privacy Act Of 2012, Is Committed To Protect And Secure Personal Information Obtained In The Process Of Performance Of Its Mandate. The Personal Information You Provided Will Be Processed And Utilized Solely For Documentation, For Reportorial Requirements/compliance To Governmental Rules And Regulations. Collected Personal Information Will Be Kept/stored And Accessed Only By Authorized Dot Personnel And Will Not Be Shared With Outside Parties Unless Written Consent Is Secured. Information Will Be Stored For Three (3) Years After Which Physical Records Shall Be Disposed Or Destroyed Following The Disposition Process Provided By The National Archives Of The Philippines Consultancy Services For The Preparation Of The Western Visayas Regional Tourism Development Plan (rtdp) 2024-2028 Technical Bid/proposal Criteria And Rating (70% Passing Score) Criteria Rating Rate Score Technical Proposal 100% 1. Applicable Experience/qualification Of The Company 60% 1.1 Years Of Company/firm (if Venture, Company/firm With The Longest Year Of Establishment Will Be Considered) 20 Five (5) Or More Years 20 Three To Four (3-4) Years 15 Three (3) Years And Below) 5 1.2 Number Of Years Of Actual Expert Services In The Last Five (5) Years Related To Tourism Planning, Tourism Development, Economics, Statistics, Public/business Administration, Or In A Field Of Direct Relevance To The Project 20 4-5 Years Of Actual Expert Services 20 2-3 Years Of Actual Expert Services 10 Below 2 Years Of Actual Expert Services 5 1.3 Number Of National Plans, Development Plans, Feasibility Study, Planning Tools, Strategies Or M & E Frameworks Formulated For Any International Or National Agency Or Local Government Unit 20 Five (5) Or More Projects Completed 20 Three To Four (3-4) Projects Completed 15 Less Than Three (3) Projects Completed 5 2. Qualification Of Team Members Who May Be Assigned To The Job 25% 2.1 Work Experience Of Team Members As Consultant, Facilitator, And/or Trainer In The Field Of Tourism Planning, Policy, Tourism Investment, Marketing, And Promotion; Community And Socio-economic Impacts; Tourism Infrastructure And Tourism Transport Policy And Planning At A Country Level (accumulated Points) 9 At Least Two (2) Members Have More Than Five (5) Years Of Work Experience As Consultant, Facilitator, And/or Trainer In The Field Of Tourism Planning, Tourism Development, Policy, And Community And Socio-economic Impacts 3 At Least Two (2) Members Have More Than Five (5) Years Of Work Experience As Consultant, Facilitator, And/or Trainer In The Field Of Tourism Investment, Marketing, And Promotion 3 At Least Two (2) Members Have More Than Five (5) Years Of Work Experience As Consultant, Facilitator, And/or Trainer In The Field Of Tourism Infrastructure And Tourism Transport Policy And Gis 3 2.2 Years Of Experience Involved In National, Regional, And/or Local Development (for The Required Four (4) Key Personnel) 10 Two (2) To Four (4) Key Personnel Have More Than Five (5) Years Of Involvement In National, Regional, Or Local 10 One (1) To Two (2) Key Personnel Have Five (5) Years Of Involvement In National, Regional, Or Local Development 5 2.2 Workload Of The Team Member 6 More Than One (1) Technical Team Members Have Been Assigned As A Full-time Consultant To Handle The Project 6 Two (2) Technical Team Members Have Been Assigned As A Full-time Consultant To Handle The Project 3 3. Current Workload Relative To Capacity 15% 3.1 Number Of On-going Consultancy Projects 15 One To Five (1-5) Ongoing Projects 15 Six To Ten (6-10) Ongoing Projects 10 Eleven To Fifteen (11-15) Ongoing Projects 5 Total 100 Pts.

Details: Description Procurement Of Various Equipment For Physical And Rehabilitation Ib No. 2024-07-16 (35) 1. The Adela Serra Ty Memorial Medical Center, Through The Astmmc Fund Intends To Apply The Sum Of Fourteen Million Nine Hundred Fifty Thousand Pesos Only [php 14,950,000.00] Being The Abc To Payments Under The Contract For An Item. Bids Received In Excess Of The Abc For Each Lot Shall Be Automatically Rejected At Bid Opening. 2. The Adela Serra Ty Memorial Medical Center Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required By 60 Calendar Days. Bidders Should Have Completed, Within 5 Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Adela Serra Ty Memorial Medical Center And Inspect The Bidding Documents At The Address Given Below During 8:00am To 5:00pm, Monday Thru Friday. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On June 25, 2024 To July 16, 2024 From The Given Address Below And Upon Payment Of The Applicable Fee For The Bidding Documents In The Amount Of Twenty Five Thousand Pesos Only [php 25,000.00]. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In The Manner Whether It Will Be Presented In Person, By Facsimile, Or Through Electronic Means. 6. The Adela Serra Ty Memorial Medical Center Will Hold A Pre-bid Conference On July 04, 2024; 09:00 Am At Bac Conference Room, Opd Bldg, Astmmc, Tandag City And Or Through Video Conferencing Or Webcasting Via Meet.google.com/rbu-snjw-vga Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below, On Or Before 09:00 Am; July 16, 2024. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On 09:01 Am; July 16, 2024 At Bac Conference Room, Opd Bldg, Astmmc, Tandag City And Or Through Video Conferencing Or Webcasting Via Meet.google.com/rbu-snjw-vga Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. The Adela Serra Ty Memorial Medical Center Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. For Further Information, Please Refer To: Dominador B. Toral, Md Bac Office, 2nd Floor Opd Bldg. Astmmc, Tandag City, Sds, 8300 Tel No. 086-211-4306 Astmmcprocurement@gmail.com 12. For Downloading Of Bidding Documents, You May Visit: Philgeps.gov.ph Dominador B. Toral, Rn, Md, Dpbohns Hbac Chairman Lot No. Description Unit Qty Total Delivered, Weeks/months 1 Color Doppler Muskuloskeletal Ultrasound Machine Unit 1 5,000,000.00 60 Calendar Days Technical Specifications * Color Monitor, Tft Or Lcd From At Least "21.5-inch High Resolution Led Monitor * Max Of 360° Articulating Monitor Arm * At Least 10.1-13.3 Inch, Ultra-slim, Angle Adjustable, Touch Gestures Supporter * Dynamic Range At Least 180 Db. * Frequency Range : 1-18 Mhz Imaging Modes *2d-mode *power Doppler (pd) Mode *m-mode * Scan Mode *color M-mode *3d/4d/xi Stic Imaging Mode *anatomical Mode *freehand 3d Mode *color Doppler Mode *dual Mode *pulsed Wave (pw) Spectral Doppler Mode *quad Mode *continuous Wave (cw) Doppler Mode *combined Mode *tissue Doppler Imaging (tdi) Mode *simultaneous Mode *tissue Doppler Wave (tdw) Mode *zoom Mode *s-flow Mode * Digital And Caliper Measurement Functions Required For Both Distance, Area And Volume. * Trackball And/or Touchpad In User Panel. * Frame By Frame Image Memory Or Cine-loop. 2000 Fps (hz) * Doppler Display To Indicate Blood Flow Both Numerically And In Colour. * Connection Port For Image Printing To Be Included (printer Specified Separately). * Hd/cd/dvd/usb Storage Unit * Internal Hard Disk Of At Least 500gb -1 Tb * Innovative Dual-wing Floating Arm * Raw Data * Patient Information Management * At Least 4 Probes Ports * Storage Space * Gel Warmer * Cable Management * Side Tray Connectivity - Built-in Wireless Adapter & Lan : 802.11n, Dual Band 2.4ghz & 5ghz - Built-in Battery Up To~60 Min Scanning Application Physical Specification Musculoskeletal Audio Speakers Nerve Stereo Audio Speakers Small Parts Monitor With Unique Dual-wing Floating Arm Vascular Rotate Angle:360 Degrees To The Left And 360 Degrees To The Right Pediatrics Along With The Support Arm Emergency Medicine Up: 150mm Others Front/back: 300mm Wheels Front Castor (2 Ea): Total Lock And Break Rear Castor (2 Ea): Right One For Electrical Power Total Lock And Break; Left One For Swivel Lock Voltage: 220-240v~ Frequency: 50/60 Hz Transducer Port And Holder Power Consumption: Max. 800va Transducer Ports With Dust Circuit Breaker: 100v~, 10a Prevention: 4 Active Ports, 1 More For Pencil Probe Only Operating Environment Transducer Holder: 5 (one For Ambient Temperature: 0-40 °c Pencil Transducer), Plus 1 Relative Humidity: 30%-85% (no Condensation) Dedicated Endocavity Transducer Holder Atmospheric Pressure: Adjustable Panel Height 700hpa-1060hpa Touch Screen Display User Interface * At Least 21.5 -inch High Sensitivity Floating Control Panel Anti-glare Color Touch Screen Resolution: Up To 1280*800 Brightness Adjustable For The Digital Brightness And Contrast Adjustment Through Preset Backlight Of The Whole Control Panel Angel Adjustable Range: 360degrees Full-sized, Backlit Qwerty Keyboard Viewing Angle: ≥178 Degrees 8 Programmable Keys Support Touch Screen Gestures 8-segment Tgc Control Support Either Hand Writing Or With Gloves On Rotate Angle Range: At Least 180 Degrees 10.1” Touch Panel High Resolution Led Monitor Touch Gestures Down/up: 200±20 Mm Or Better Swipe Down/up: Display/remove 3.2 Monitor Up Projected Image On Touch Screen * At Least 21.5-inch High Resolution Color Up Swipe Horizontally: Page Up/down Led Monitor Or Review Images/cine Loops One By One Resolution: 1920x1080 At Least True Color Swipe From Left Edge To Right: Viewing Angle: ≥178 Degrees Display Hidden Menu On Projected Image. Digital Brightness And Contrast Image Parameter Adjustment. Adjustment Through Preset Measurement On Projected Image On Touch Screen Tile/rotate Independent Zoom In/ Out The Projected Image On Touch Screen Adjustment: Rotate Or Erase On Projected 3d/4d Image On Touch Screen Tilt Angle Range:110 Degrees 8 User Defined Gestures Using Two Rotate Angle Range: 180 Degrees Fingers For More Functions, Such Recorder As Freeze, Save, Print, Activate Printer Specific Imaging Modes, Included Probes: Measurements, And Some Other A) Convex With At Least Triple Frequency, Bandwidth Of At Least 2mhz- 8mhz Frequency; Special Functions. B) Linear With At Least Triple Frequency, Bandwidth Of At Least 3 Mhz-16 Frequency; Touch Screen Menu Layout Editable C) Phased Array With At Least Triple Frequency, Bandwidth Of At Least 2 Mhz Including 3 Mhz Frequency; (optional) System Boot-up Boot-up From Shut-down: < 90sec Trolley To Include Shelf Space For Image Printer And Documentation Application: - Shared Service (includes Musculoskeletal, Nerve Obstetrics, Vascular, Small Parts, Pediatrics, Emergency Medicine, Gynecology, Abdomen, Urology, And Cardiology Packages). - Dicom Basic - Dicom/hl7 Worklist - 3d/4d Includes: - Viewing Workstation - 1 Unit 55" Smart Tv For Viewing Of Patient Computer Specifications * 1 Unit Branded Computer System At Least 16cores Up Processor 3.5ghz Up With 32gb Of Ram And Dedicated Video Card At Least 8gb Gddr5 24 Inches Monitor With Wireless Adapter, Ups, Mouse, Keyboard, Speaker And Other Accessories Needed * Provide Wireless & Wired Access Point For Pacsplus & Dicom (router & Switch Hub) * 2 Units Branded Laptop At Least 17" And Up With Viewing System For Ultrasound Synchronizing To Ultrasound '-16 Core, 1 Tb With Bag & Wireless Mouse * 2 Units Rotating Chair Adjustable Up & Down * 1 Unit Modern Table Hard Structure Steel And Chrome Plated Or Stainless * 2kva Ups With Avr Computer Grade For Workstation - 3kva Ups Medical Grade With Trolly For Ultrasound Consumables - 2000 Pcs Ultrasound Printer Thermal Paper - 1000 Btls Ultrasound Gel Requirements For Commissioning *** Supplier To Perform Installation, Safety And Operation Checks Before Handover *** Staff/end-user And Biomed Technician In Coordination With The Engineering Department To Affirm Completion Of Installation Training End Users & Biomedical/engineer Training Of Users And Biomedical *** Training Of Users In Operation And Basic Maintenance And Calibration Shall Be Provided *** Supplier To Issue Certificate Of Training *** Comprehensive Training Of Users In Operation , Basic And Advance Maintenance Shall Be Provided *** Off-site Comprehensive Training 4-6 Biomed Technician Participants Can Attend For One Week Technical Training & Orientation Of Biomedical Technician/engineer In Including Fares, Accommodation And Meals Off-site Comprehensive Training 1 End-user Participants Can Attend For One Week Technical Training & Orientation Of Biomedical Technician/engineer In Including Fares, Accommodation And Meals User Care*** Unit Layout To Enable Easy Cleaning And Sterilization Of All Surfaces. Warranty And Maintenance Warranty 3 Years Warranty Should Be Provided By The Supplier Parts = At Least 5 Years Maintenance And Service = At Least 2 Years Maintenance Tasks *semi-annual Preventive Maintenance/calibration To Be Conducted By The Company Engineer In-charge *advanced Maintenance Tasks Required Shall Be Documented *physical And Rehabilitation Medicine As The Need Arise Type Of Service Contract Service Contract Is Recommended In Case No In-house Service Experience Is Available To Ensure That Preventive Maintenance Will Be Performed At Regular Intervals. Pricing For Service Contracts Should Be Negotiated Before The System Is Purchased. Spare Parts Availability Post-warranty 10 Years Software / Hardware Upgrade Availability Routine Software Updates Should Be Provided Documentation: Documentation Requirements - User, Technical And Maintenance Manuals To Be Supplied In English Language - At Least 3 Copies - Certificate Of Calibration And Inspection To Be Provided - List Of Equipment And Procedures Required For Local Calibration And Routine Maintenance To Be Provided By The Supplier - List Of Important Spare Parts And Accessories, With Their Part Numbers And Cost To Be Provided By The Supplier - Trade-in With Manufacturer If Available Decommissioning Estimated Life Span: 10 Years Safety And Standards Risk Classification Regulatory Approval / Certification Should Be A Ce Or Ul Approved Product. "manufacturer / Supplier Should Have Iso Certificate For Quality Standard. Electrical Safety Conforms To Standards 2 Tecar Therapy With Two Independent Channels Unit 1 4,000,000.00 60 Calendar Days Purpose Of Use: Tecar Therapy Is A Form Of Endogenous Thermotherapy (it Heals Your Body By Creating Heat Inside It) Based On Radio Waves. It Is Also Known As “capacitive And Resistive Electrical Transfer”. Other Types Of Laser Therapy Include Tens And Pemf, Which Use Different Wavelengths. Technical Specification Connected Device By Wifi (software Updated And Remote Technical Assistance) Operating Frequency: Tecar (300-500-1000khz), High Ems (1.5-4khz) , High Tens (2-5-25hz) Weight: At Least 6 Kg - Trolley : 17 Kg Manufactured To Iso13485 - Standards. Certifications: Medical Device - Fda-cleared Features: Capacitive Mode Medium-direct Current Boost Soft-500khz Deep Cet-300khz Dynamic-alternate Function Soft And Deep Resistive Mode Boost-medum-low Neutral Fix-neutral Mobile Two (2) Resistive Probes Can Use At The Same Time With Neutral Return Plate Resistive And Capacitive Can Use At The Same Time Resistive With Tens Mode (2, 5 And 25 Hz) Static-dynamic Neutral Fix- Neutral Mobile Resistive With Ems Mode : Focal-dynamic-radial Neutral Fix-neutral Mobile Mix Mode : Boost-medium-low Accessories: Resistive And Capacitive Tecar Handpiece Resistive And Capacitive Extension Cable 1 Neutral Extension Cable 1 Mobile Neutral Cable 1 Metal Neutral Plate 1 Mobile Neutral Handheld Neutral Adhesive Cable 2 Ret Tecar Bracelets 3 Capacitive Electrodes ( Small, Medium, Large) 1 Capacitive Convex Electrode 3 Resistive Electrodes ( Small, Medium, Large) 1 Resistive Convex Electrode 2 Multipolar Electrodes (small And Large) Resistive Focus Electrode 1 Resistive Fixed Pad Conducting Cream (oil Based) 1 Power Cord Power Supply: Ac 220vac ± 10% 50/60hz Dedicated Trolley With Wheels Other Components Per Unit 1 Unit Avr 3kva & 1 Unit Ups 3kva 1unit Dehumifier 15 Liters 1 Unit 5 Meters Extension Wire Standard Provide Adaptor If Needed Per Unit Warranty And Maintenance Warranty 3 Years Warranty Should Be Provided By The Supplier Parts = At Least 3 Years Maintenance And Service = At Least 3 Years Maintenance Tasks *semi-annual Preventive Maintenance/calibration To Be Conducted By The Company Engineer In-charge *advanced Maintenance Tasks Required Shall Be Documented *end User As The Need Arise Type Of Service Contract Service Contract Is Recommended In Case No In-house Service Experience Is Available To Ensure That Preventive Maintenance Will Be Performed At Regular Intervals. Pricing For Service Contracts Should Be Negotiated Before The System Is Purchased. Spare Parts Availability Post-warranty 10 Years Software / Hardware Upgrade Availability Routine Software Updates Should Be Provided Sterilization Process For Accessories : Chemical Sterilization- Non Corrosive Chemical / Disinfectant Consumables / Reagents Requirements For Commissioning *** Supplier To Perform Installation, Safety And Operation Checks Before Handover *** Laboratory Staff/end-user And Biomed Technician In Coordination With The Engineering Department To Affirm Completion Of Installation Safety And Standards Risk Classification Regulatory Approval / Certification Should Be A Ce Or Ul Approved Product. "manufacturer / Supplier Should Have Iso Certificate For Quality Standard. Electrical Safety Conforms To Standards 3 Partial Weight Bearing (body Weight Support) Unit 1 980,000.00 60 Calendar Days Purpose Of Use: Pwb Is A Broad Term And Can Range From Anything Greater Than Non-weight Bearing To Anything Less Than Full Weight Bearing. This Status Should Be Accompanied By A Percentage Figure To Further Describe The Extent Of Weight Bearing. Most Sources Define Partial Weight Bearing As Being 30% To 50% Of A Patient's Body Weight. Features And Benefits Assist Posture, Balance & Weight Bearing Prevent Excessive Rotation Facilitate Hip Flexor Tension Differential Control Of Right Vs. Left Side Walk On Treadmill Or Over Ground Mobile Design Goes From Room To Room Train Gait Under Fall-free Conditions Frees Therapist To Facilitate Walking Wide Range Of Patient Sizes & Impairments Lift Patients Of All Sizes From Sit To Stand Fall-free, Supported Walking Technical Specifications - Hand Remote Control: Up/down Function - Minimum User Weight: At Least 308lbs(140kg) - Maximum User Weight: At Least 500lbs(227kg) - Maximum Unit Height: At Least 7’10” - Maximum Patient Height On Ground: At Least 7’4” - Lift Stroke: At Least 20” - Inside Base Width: At Least 34” (86.4cm) - Width: At Least 94cm - With Caster Wheels - Input Power: 220vac, 60hz - Battery Capacity: Rechargeable Battery 24vdc Power Supply: Ac 220vac ± 10% 50/60hz Accessories: Harness ( Complete Set) Warranty And Maintenance Warranty 3 Years Warranty Should Be Provided By The Supplier Parts = At Least 3 Years Maintenance And Service = At Least 3 Years Maintenance Tasks *semi-annual Preventive Maintenance/calibration To Be Conducted By The Company Engineer In-charge *advanced Maintenance Tasks Required Shall Be Documented *end User As The Need Arise Type Of Service Contract Service Contract Is Recommended In Case No In-house Service Experience Is Available To Ensure That Preventive Maintenance Will Be Performed At Regular Intervals. Pricing For Service Contracts Should Be Negotiated Before The System Is Purchased. Spare Parts Availability Post-warranty 10 Years Software / Hardware Upgrade Availability Routine Software Updates Should Be Provided Sterilization Process For Accessories : Chemical Sterilization- Non Corrosive Chemical / Disinfectant Consumables / Reagents Requirements For Commissioning *** Supplier To Perform Installation, Safety And Operation Checks Before Handover *** Laboratory Staff/end-user And Biomed Technician In Coordination With The Engineering Department To Affirm Completion Of Installation Safety And Standards Risk Classification Regulatory Approval / Certification Should Be A Ce Or Ul Approved Product. "manufacturer / Supplier Should Have Iso Certificate For Quality Standard. Electrical Safety Conforms To Standards 4 Electrotherapy And Semg Biofeedback System Unit 1 550,000.00 60 Calendar Days Purpose Of Use: Patients With The Treatment They Deserve And Therapists With The Support They Need. Research Shows That The Use Of Neuromuscular Electrical Stimulation (nmes) Relieves Patients Of The Emotional, Physical, And Financial Burdens Of Feeding Tubes—allowing A Return To Normalcy. It Also Creates An Opportunity For Therapists To Not Only Manage Their Patients’ Difficulties, But Also To Overcome Them. Physical Characteristic W= Suppliers Preference D = Suppliers Preference H = Suppliers Preference Weight : At Least 0.34 Kg Input 6v (4x1.5v Aa) Maximum Voltage (patient) 70v (+0/-5v) Mode Continuous Product Characteristics Temperature 5º To 40º C Relative Humidity 15% To 95% Atmospheric Pressure 700hpa To 1060hpa Transport And Storage Conditions Temperature -25ºc To 70ºc Relative Humidity Max 90% Atmospheric Pressure 700hpa To 1060hpa At Least 4-channel Nmes Symmetrical Biphasic Intensity 0-25 Ma (constant Current) Channel Mode Continuous, Reciprocal, Co-contract Phase Duration 60-300 Μsec (10 % Accuracy) Frequency 1-80 Pps (5 % Accuracy) Treatment Time 1-240 Min Interphase Interval 100 Μsec Intensity 0-25 Ma (constant Current) Channel Mode Co-contract Phase Duration 300 Μsec (10 % Accuracy) Frequency 80 Pps (5 % Accuracy) Treatment Time 60 Min Interphase Interval 100 Μsec 2-channel Emg Semg Semg Range 0.2 To 2000 Μv Rms (continuous) Sensitivity 0.1 Μv Rms Accuracy 6% Of Μv Reading +/- 0.3 Μv Standard Accessories: - 1 Travel Case - 1 Kit Of 4 Snap Wires For Electrodes - 1 Emg Reference Wire - 1 Pack Of 4 Adult Electrodes - 1 Stand - 1 Stylus For Touch Screen - 1 Rubber Protection Sleeve - 4 Aa 1.5v Batteries - 1 Micro Sd Card - 1 User Manual And Pc Share Application On Usb Key - 1 Printed Quick Start Guide - Extra 2 Pieces Electrode Pads Includes : All-in-one Pc - Intel Core Processor - 1tb Internal Storage - 8gb Ram Memory - Win Other Components Per Unit 1 Unit Ups With Avr At Least 3000va Up 1 Unit 5 Meters Extension Wire Standard Provide Adaptor If Needed Per Unit Warranty And Maintenance Warranty 3 Years Warranty Should Be Provided By The Supplier Parts = At Least 3 Years Maintenance And Service = At Least 3 Years Maintenance Tasks *semi-annual Preventive Maintenance/calibration To Be Conducted By The Company Engineer In-charge *advanced Maintenance Tasks Required Shall Be Documented *end User As The Need Arise Type Of Service Contract Service Contract Is Recommended In Case No In-house Service Experience Is Available To Ensure That Preventive Maintenance Will Be Performed At Regular Intervals. Pricing For Service Contracts Should Be Negotiated Before The System Is Purchased. Spare Parts Availability Post-warranty 10 Years Software / Hardware Upgrade Availability Routine Software Updates Should Be Provided Sterilization Process For Accessories: Chemical Sterilization- Non-corrosive Chemical / Disinfectant Consumables/reagents Requirements For Commissioning *** Supplier To Perform Installation, Safety, And Operation Checks Before Handover *** Staff/end-user And Biomed Technician In Coordination With The Engineering Department To Affirm Completion Of Installation Safety And Standards Risk Classification Regulatory Approval / Certification Should Be A Ce Or Ul Approved Product. "manufacturer/supplier Should Have Iso Certificate For Quality Standard. Electrical Safety Conforms To Standards 5 Electromagnetic Field Technology Machine Unit 1 4,100,000.00 60 Calendar Days Purpose Of Use: Features And Benefits I. Technology: High Intensity Electromagnetic Field Ii. Highest Maximum Stimulation Intensity Of Up To 2.5 Tesla Iii. Frequency Range Of 1-150hz Iv. Standard Accessories A. Focus Field Applicator With 6 Joint Arm Movement B. Applicator Arm With Cable Holder C. Arm Installation Set D. User’s Manual E. Power Cord F. Main Fuses V. Magnetic Field Classification: Class Iia According To Mdd 93/42/eec Vi. Main Unit Display A. Graphic Color Touch Screen At Least 8.4“ B. Preset Protocols With User Defined Protocols C. Body Parts Screen Navigation D. Quick Preset Protocols E. Manual Setting Of Therapy Parameters 1. Basic Mode 2. Sequence Mode 3. Single Mode Vii. Therapy Parameters A. Pulse Type: Sine, Biphasic B. Intensity Range: .7 To 2.5 T C. Intensity Setting: Relative 0-100% D. Intensity Modulation Type: None, Trapezoid, Sine, Staircase E. Pulse Repetition Rate Modulation Types: None, Alternating, Trapezoid, Sine, Random Viii. Device Design A. Unit Weight Is At Least 46kg Including Package And Standard Accessories App (included) B. Unit Dimensions (wxhxd) At Least 20x28x23 Inches C. Pulse Quality Monitor 400 Watts D. Intensity Predictor: Ability To Deliver 100% Intensity With Increasing Frequency E. Patented Cool Flow Technology Technical Specification Frequency Up To 150 Hz Display At Least 8.4’’ Color Touchscreen Quick Protocols Yes Body Part Navigation Yes Preset Protocols Yes Therapeutic Encyclopedia Yes Patient Database Yes Intensity Up To 2.5 T Dimension 500 X 970 X 580 Mm Suppliers Preference Weight At Least 33 Kg Main Supply 100-240 V Ac, 50-60 Hz Arm Six-joint Arm Applicator Focused Field Applicator Pulse Quality Monitor Yes Power Supply: Ac 220vac ± 10% 50/60hz Dedicated Trolley With Wheels Other Components Per Unit Other Components Per Unit 1 Unit Avr 3kva & 1 Unit Ups 3kva 1 Unit 5 Meters Extension Wire Standard Provide Adaptor If Needed Per Unit Warranty And Maintenance Warranty 3 Years Warranty Should Be Provided By The Supplier Parts = At Least 3 Years Maintenance And Service = At Least 3 Years Maintenance Tasks *semi-annual Preventive Maintenance/calibration To Be Conducted By The Company Engineer In-charge *advanced Maintenance Tasks Required Shall Be Documented *end User As The Need Arises Type Of Service Contract Service Contract Is Recommended In Case No In-house Service Experience Is Available To Ensure That Preventive Maintenance Will Be Performed At Regular Intervals. Pricing For Service Contracts Should Be Negotiated Before The System Is Purchased. Spare Parts Availability Post-warranty 10 Years Software / Hardware Upgrade Availability Routine Software Updates Should Be Provided Sterilization Process For Accessories : Chemical Sterilization- Non Corrosive Chemical / Disinfectant Consumables / Reagents Requirements For Commissioning *** Supplier To Perform Installation, Safety And Operation Checks Before Handover *** Staff/end-user And Biomed Technician In Coordination With The Engineering Department To Affirm Completion Of Installation Safety And Standards Risk Classification Regulatory Approval / Certification Should Be A Ce Or Ul Approved Product. "manufacturer / Supplier Should Have Iso Certificate For Quality Standard. Electrical Safety Conforms To Standards 6 Smart Balance Board Unit 1 320,000.00 60 Calendar Days Purpose Of Use: Features And Benefits Premium Wooden Smart Balance Board At Least (19.6" X 13.7") Ios/android App With Predefined Training Programs & At Least 14 Balance Games Multiple Patients Dashboard Wearable Bluetooth Motion Sensor With 3 Velcro Straps Rom Assessment And Training Cycling Speedometer Trainer Holds Up To 450 Lbs *mobile Device & Balance Cushion Are Not Included Technical Specification Wireless Connectivity To Your Smartphone Or Tablet Battery Life Is 400 Hours Of Continuous Use Led & Audio Indicators 3-axis Accelerometer Sensors Operating Temperature: -5 ˚c To 45 ˚c (23 ˚f To 113 ˚f) Battery Type: 2032 Lithium Coin Battery 3v Communication Modules: Bluetooth Low Energy (ble) Power Supply: Ac 220vac ± 10% 50/60hz Inclusions: Tripod Tablet Sensor With Board Strap Inflatable Base 43' Smart Television Other Components Per Unit 1 Unit Avr 3kva & 1 Unit Ups 3kva 1 Unit 5 Meters Extension Wire Standard Provide Adaptor If Needed Per Unit Warranty And Maintenance Warranty 3 Years Warranty Should Be Provided By The Supplier Parts = At Least 3 Years Maintenance And Service = At Least 3 Years Maintenance Tasks *semi-annual Preventive Maintenance/calibration To Be Conducted By The Company Engineer In-charge *advanced Maintenance Tasks Required Shall Be Documented *end User As The Need Arises Type Of Service Contract Service Contract Is Recommended In Case No In-house Service Experience Is Available To Ensure That Preventive Maintenance Will Be Performed At Regular Intervals. Pricing For Service Contracts Should Be Negotiated Before The System Is Purchased. Spare Parts Availability Post-warranty 10 Years Software / Hardware Upgrade Availability Routine Software Updates Should Be Provided Sterilization Process For Accessories : Chemical Sterilization- Non Corrosive Chemical / Disinfectant Consumables/reagents Requirements For Commissioning *** Supplier To Perform Installation, Safety, And Operation Checks Before Handover *** Staff/end-user And Biomed Technician In Coordination With The Engineering Department To Affirm Completion Of Installation Safety And Standards Risk Classification Regulatory Approval / Certification Should Be A Ce Or Ul Approved Product. "manufacturer / Supplier Should Have Iso Certificate For Quality Standard. Electrical Safety Conforms To Standards

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Details: Description Department Of Social Welfare And Development Field Office Xii Purok Bumanaag, Brgy. Zone Iii, Koroandal City, 9506 Philippine Bidding Documents For The Procurement Of Supply And Delivery Of Office Equipment To Be Used By Aics Staff Project Identification No. Dswd12-cis-2024-06-012 Government Of The Republic Of The Philippines Sixth Edition July 2020 Preface These Philippine Bidding Documents (pbds) For The Procurement Of Goods Through Competitive Bidding Have Been Prepared By The Government Of The Philippines For Use By Any Branch, Constitutional Commission Or Office, Agency, Department, Bureau, Office, Or Instrumentality Of The Government Of The Philippines, National Government Agencies, Including Government-owned And/or Controlled Corporations, Government Financing Institutions, State Universities And Colleges, And Local Government Unit. The Procedures And Practices Presented In This Document Have Been Developed Through Broad Experience, And Are For Mandatory Use In Projects That Are Financed In Whole Or In Part By The Government Of The Philippines Or Any Foreign Government/foreign Or International Financing Institution In Accordance With The Provisions Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. The Bidding Documents Shall Clearly And Adequately Define, Among Others: (i) The Objectives, Scope, And Expected Outputs And/or Results Of The Proposed Contract Or Framework Agreement, As The Case May Be; (ii) The Eligibility Requirements Of Bidders; (iii) The Expected Contract Or Framework Agreement Duration, The Estimated Quantity In The Case Of Procurement Of Goods, Delivery Schedule And/or Time Frame; And (iv) The Obligations, Duties, And/or Functions Of The Winning Bidder. Care Should Be Taken To Check The Relevance Of The Provisions Of The Pbds Against The Requirements Of The Specific Goods To Be Procured. If Duplication Of A Subject Is Inevitable In Other Sections Of The Document Prepared By The Procuring Entity, Care Must Be Exercised To Avoid Contradictions Between Clauses Dealing With The Same Matter. Moreover, Each Section Is Prepared With Notes Intended Only As Information For The Procuring Entity Or The Person Drafting The Bidding Documents. They Shall Not Be Included In The Final Documents. The Following General Directions Should Be Observed When Using The Documents: A. All The Documents Listed In The Table Of Contents Are Normally Required For The Procurement Of Goods. However, They Should Be Adapted As Necessary To The Circumstances Of The Particular Procurement Project. B. Specific Details, Such As The “name Of The Procuring Entity” And “address For Bid Submission,” Should Be Furnished In The Instructions To Bidders, Bid Data Sheet, And Special Conditions Of Contract. The Final Documents Should Contain Neither Blank Spaces Nor Options. C. This Preface And The Footnotes Or Notes In Italics Included In The Invitation To Bid, Bid Data Sheet, General Conditions Of Contract, Special Conditions Of Contract, Schedule Of Requirements, And Specifications Are Not Part Of The Text Of The Final Document, Although They Contain Instructions That The Procuring Entity Should Strictly Follow. D. The Cover Should Be Modified As Required To Identify The Bidding Documents As To The Procurement Project, Project Identification Number, And Procuring Entity, In Addition To The Date Of Issue. E. Modifications For Specific Procurement Project Details Should Be Provided In The Special Conditions Of Contract As Amendments To The Conditions Of Contract. For Easy Completion, Whenever Reference Has To Be Made To Specific Clauses In The Bid Data Sheet Or Special Conditions Of Contract, These Terms Shall Be Printed In Bold Typeface On Sections I (instructions To Bidders) And Iii (general Conditions Of Contract), Respectively. F. For Guidelines On The Use Of Bidding Forms And The Procurement Of Foreign-assisted Projects, These Will Be Covered By A Separate Issuance Of The Government Procurement Policy Board. Table Of Contents Glossary Of Acronyms, Terms, And Abbreviations ………………………….4 Section I. Invitation To Bid……………………………………………………..7 Section Ii. Instructions To Bidders…………………………………………...11 1. Scope Of Bid ………………………………………………………………………. 12 2. Funding Information………………………………………………………………. 12 3. Bidding Requirements ……………………………………………………………. 12 4. Corrupt, Fraudulent, Collusive, And Coercive Practices………………………….. 12 5. Eligible Bidders…………………………………………………………………… 12 6. Origin Of Goods ………………………………………………………………….. 13 7. Subcontracts ……………………………………………………………………… 13 8. Pre-bid Conference ………………………………………………………………. 13 9. Clarification And Amendment Of Bidding Documents …………………………… 14 10. Documents Comprising The Bid: Eligibility And Technical Components …………. 14 11. Documents Comprising The Bid: Financial Component …………………………... 14 12. Bid Prices …………………………………………………………………………. 14 13. Bid And Payment Currencies ……………………………………………………… 15 14. Bid Security ………………………………………………………………………. 15 15. Sealing And Marking Of Bids ……………………………………………………… 16 16. Deadline For Submission Of Bids …………………………………………………. 16 17. Opening And Preliminary Examination Of Bids ………………………………….. 16 18. Domestic Preference ……………………………………………………………… 16 19. Detailed Evaluation And Comparison Of Bids ……………………………………. 16 20. Post-qualification ………………………………………………………………… 17 21. Signing Of The Contract …………………………………………………………… 17 Section Iii. Bid Data Sheet …………………………………………………..18 Section Iv. General Conditions Of Contract ……………………...………..23 1. Scope Of Contract ………………………………………………………………… 24 2. Advance Payment And Terms Of Payment ……………………………………….. 24 3. Performance Security ……………………………………………………………. 24 4. Inspection And Tests ……………………………………………………………… 24 5. Warranty …………………………………………………………………………. 25 6. Liability Of The Supplier ………………………………………………………….. 25 Section V. Special Conditions Of Contract ………………………………….26 Section Vi. Schedule Of Requirements ……………………………………....30 Section Vii. Technical Specifications …………………………………………39 Section Viii. Checklist Of Technical And Financial Documents …………..58 Glossary Of Acronyms, Terms, And Abbreviations Abc – Approved Budget For The Contract. Bac – Bids And Awards Committee. Bid – A Signed Offer Or Proposal To Undertake A Contract Submitted By A Bidder In Response To And In Consonance With The Requirements Of The Bidding Documents. Also Referred To As Proposal And Tender. (2016 Revised Irr, Section 5[c]) Bidder – Refers To A Contractor, Manufacturer, Supplier, Distributor And/or Consultant Who Submits A Bid In Response To The Requirements Of The Bidding Documents. (2016 Revised Irr, Section 5[d]) Bidding Documents – The Documents Issued By The Procuring Entity As The Bases For Bids, Furnishing All Information Necessary For A Prospective Bidder To Prepare A Bid For The Goods, Infrastructure Projects, And/or Consulting Services Required By The Procuring Entity. (2016 Revised Irr, Section 5[e]) Bir – Bureau Of Internal Revenue. Bsp – Bangko Sentral Ng Pilipinas. Consulting Services – Refer To Services For Infrastructure Projects And Other Types Of Projects Or Activities Of The Gop Requiring Adequate External Technical And Professional Expertise That Are Beyond The Capability And/or Capacity Of The Gop To Undertake Such As, But Not Limited To: (i) Advisory And Review Services; (ii) Pre-investment Or Feasibility Studies; (iii) Design; (iv) Construction Supervision; (v) Management And Related Services; And (vi) Other Technical Services Or Special Studies. (2016 Revised Irr, Section 5[i]) Cda - Cooperative Development Authority. Contract – Refers To The Agreement Entered Into Between The Procuring Entity And The Supplier Or Manufacturer Or Distributor Or Service Provider For Procurement Of Goods And Services; Contractor For Procurement Of Infrastructure Projects; Or Consultant Or Consulting Firm For Procurement Of Consulting Services; As The Case May Be, As Recorded In The Contract Form Signed By The Parties, Including All Attachments And Appendices Thereto And All Documents Incorporated By Reference Therein. Cif – Cost Insurance And Freight. Cip – Carriage And Insurance Paid. Cpi – Consumer Price Index. Ddp – Refers To The Quoted Price Of The Goods, Which Means “delivered Duty Paid.” Dti – Department Of Trade And Industry. Exw – Ex Works. Fca – “free Carrier” Shipping Point. Fob – “free On Board” Shipping Point. Foreign-funded Procurement Or Foreign-assisted Project– Refers To Procurement Whose Funding Source Is From A Foreign Government, Foreign Or International Financing Institution As Specified In The Treaty Or International Or Executive Agreement. (2016 Revised Irr, Section 5[b]). Framework Agreement – Refers To A Written Agreement Between A Procuring Entity And A Supplier Or Service Provider That Identifies The Terms And Conditions, Under Which Specific Purchases, Otherwise Known As “call-offs,” Are Made For The Duration Of The Agreement. It Is In The Nature Of An Option Contract Between The Procuring Entity And The Bidder(s) Granting The Procuring Entity The Option To Either Place An Order For Any Of The Goods Or Services Identified In The Framework Agreement List Or Not Buy At All, Within A Minimum Period Of One (1) Year To A Maximum Period Of Three (3) Years. (gppb Resolution No. 27-2019) Gfi – Government Financial Institution. Gocc – Government-owned And/or –controlled Corporation. Goods – Refer To All Items, Supplies, Materials And General Support Services, Except Consulting Services And Infrastructure Projects, Which May Be Needed In The Transaction Of Public Businesses Or In The Pursuit Of Any Government Undertaking, Project Or Activity, Whether In The Nature Of Equipment, Furniture, Stationery, Materials For Construction, Or Personal Property Of Any Kind, Including Non-personal Or Contractual Services Such As The Repair And Maintenance Of Equipment And Furniture, As Well As Trucking, Hauling, Janitorial, Security, And Related Or Analogous Services, As Well As Procurement Of Materials And Supplies Provided By The Procuring Entity For Such Services. The Term “related” Or “analogous Services” Shall Include, But Is Not Limited To, Lease Or Purchase Of Office Space, Media Advertisements, Health Maintenance Services, And Other Services Essential To The Operation Of The Procuring Entity. (2016 Revised Irr, Section 5[r]) Gop – Government Of The Philippines. Gppb – Government Procurement Policy Board. Incoterms – International Commercial Terms. Infrastructure Projects – Include The Construction, Improvement, Rehabilitation, Demolition, Repair, Restoration Or Maintenance Of Roads And Bridges, Railways, Airports, Seaports, Communication Facilities, Civil Works Components Of Information Technology Projects, Irrigation, Flood Control And Drainage, Water Supply, Sanitation, Sewerage And Solid Waste Management Systems, Shore Protection, Energy/power And Electrification Facilities, National Buildings, School Buildings, Hospital Buildings, And Other Related Construction Projects Of The Government. Also Referred To As Civil Works Or Works. (2016 Revised Irr, Section 5[u]) Lgus – Local Government Units. Nfcc – Net Financial Contracting Capacity. Nga – National Government Agency. Philgeps - Philippine Government Electronic Procurement System. Procurement Project – Refers To A Specific Or Identified Procurement Covering Goods, Infrastructure Project Or Consulting Services. A Procurement Project Shall Be Described, Detailed, And Scheduled In The Project Procurement Management Plan Prepared By The Agency Which Shall Be Consolidated In The Procuring Entity's Annual Procurement Plan. (gppb Circular No. 06-2019 Dated 17 July 2019) Psa – Philippine Statistics Authority. Sec – Securities And Exchange Commission. Slcc – Single Largest Completed Contract. Supplier – Refers To A Citizen, Or Any Corporate Body Or Commercial Company Duly Organized And Registered Under The Laws Where It Is Established, Habitually Established In Business And Engaged In The Manufacture Or Sale Of The Merchandise Or Performance Of The General Services Covered By His Bid. (item 3.8 Of Gppb Resolution No. 13-2019, Dated 23 May 2019). Supplier As Used In These Bidding Documents May Likewise Refer To A Distributor, Manufacturer, Contractor, Or Consultant. Un – United Nations. Section I. Invitation To Bid Notes On The Invitation To Bid The Invitation To Bid (ib) Provides Information That Enables Potential Bidders To Decide Whether To Participate In The Procurement At Hand. The Ib Shall Be Posted In Accordance With Section 21.2 Of The 2016 Revised Irr Of Ra No. 9184. Apart From The Essential Items Listed In The Bidding Documents, The Ib Should Also Indicate The Following: A. The Date Of Availability Of The Bidding Documents, Which Shall Be From The Time The Ib Is First Advertised/posted Until The Deadline For The Submission And Receipt Of Bids; B. The Place Where The Bidding Documents May Be Acquired Or The Website Where It May Be Downloaded; C. The Deadline For The Submission And Receipt Of Bids; And D. Any Important Bid Evaluation Criteria (e.g., The Application Of A Margin Of Preference In Bid Evaluation). The Ib Should Be Incorporated In The Bidding Documents. The Information Contained In The Ib Must Conform To The Bidding Documents And In Particular To The Relevant Information In The Bid Data Sheet. Invitation To Bid For The Dswd12-cis-2024-06-011 Procurement Of Supply And Delivery Of Office Equipment To Be Used By Aics Staff 1. The Department Of Social Welfare And Development Field Office Xii, Through The General Appropriations Act Fy 2024 Intends To Apply The Sum Of Two Million Four Hundred Sixty-three Thousand And Eight Hundred Pesos Only (php 2,463,800.00) Being The Abc To Payments Under The Contract For Dswd12-cis-2024-06-012 Procurement Of Supply And Delivery Of Office Furniture To Be Used By Aics Staff. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Department Of Social Welfare And Development Field Office Xii Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required By One Time Delivery And Within Thirty (30) Days Upon The Receipt Of The Purchase Order. Bidders Should Have Completed, Within Two (2) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. A. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Department Of Social Welfare And Development Field Office Xii – Bids And Awards Committee Secretariat Office And Inspect The Bidding Documents At The Address Given Below During Office Hours (8:00a.m. To 5:00 P.m.). 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On June 06, 2024 To June 27, 2024, 05:00 P.m From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of: Approved Budget For The Contract Bid Docs Amount ₱ 2,463,800.00 Php 5,000.00 The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Person, By Facsimile, Or Through Electronic Means. 6. The Department Of Social Welfare And Development Field Office Xii Will Hold A Pre-bid Conference On June 13, 2024, 11:00 A.m. At Dswd Field Office 12, Regional Center, Brgy. Carpenter Hill, Koronadal City, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through (i) Manual Submission At The Office Address Indicated Below On Or Before June 28, 2024, 09:00 A.m. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening And Evaluation Shall Be On June 28, 2024, 11:00 A.m. At The Given Address Below. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. Prospective Bidders Are Hereby Reminded, As Follows: A. Bidding Documents For Eligibility And Financial Envelopes Shall Comprise The Following: I. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). *one (1) Mother Envelope For Technical Component Documents, Composed Of Three (3) Sub Envelopes For (original, Copy 1, And Copy 2). Ii. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). *one (1) Mother Envelope For Financial Component Documents, Composed Of Three (3) Sub Envelopes For (original, Copy 1, And Copy 2). 11. The Department Of Social Welfare And Development Field Office Xii Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: Dswd 12 – Bac Secretariat Head Administrative Division – Procurement Section Dswd Field Office 12, Regional Center, Brgy. Carpenter Hills, Koronadal City, 9506 Procurement.fo12@dswd.gov.ph 13. You May Visit The Following Websites: For Downloading Of Bidding Documents: Https://fo12.dswd.gov.ph/bid-bulletin/ Https://www.philgeps.gov.ph June 05, 2024 Jackiya A. Lao Bac Chairperson By The Authority Of The Bac Chairperson (sgd.) Emerita Q. Dizon. Rsw, Mps Bac Vice Chairperson Section Ii. Instructions To Bidders Notes On The Instructions To Bidders This Section On The Instruction To Bidders (itb) Provides The Information Necessary For Bidders To Prepare Responsive Bids, In Accordance With The Requirements Of The Procuring Entity. It Also Provides Information On Bid Submission, Eligibility Check, Opening And Evaluation Of Bids, Post-qualification, And On The Award Of Contract. 1. Scope Of Bid The Procuring Entity, Department Of Social Welfare And Development Field Office Xii Wishes To Receive Bids For The Procurement Of Supply And Delivery Of Office Equipment To Be Used By Aics Staff With Identification Number Dswd12-cis-2024-06-012. The Procurement Project (referred To Herein As “project”) Is Composed Of One Lot Or Item, The Details Of Which Are Described In Section Vii (technical Specifications). 2. Funding Information 2.1. The Gop Through The Source Of Funding As Indicated Below For 2024 Approved In The Amount Of Two Million Four Hundred Sixty-three Thousand And Eight Hundred Pesos Only (₱2,463,800.00) 2.2. The Source Of Funding The General Appropriations Act. 3. Bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4. Corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5. Eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. Foreign Ownership Exceeding Those Allowed Under The Rules May Participate Pursuant To: I. When A Treaty Or International Or Executive Agreement As Provided In Section 4 Of The Ra No. 9184 And Its 2016 Revised Irr Allow Foreign Bidders To Participate; Ii. Citizens, Corporations, Or Associations Of A Country, Included In The List Issued By The Gppb, The Laws Or Regulations Of Which Grant Reciprocal Rights Or Privileges To Citizens, Corporations, Or Associations Of The Philippines; Iii. When The Goods Sought To Be Procured Are Not Available From Local Suppliers; Or Iv. When There Is A Need To Prevent Situations That Defeat Competition Or Restrain Trade. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To: A. For The Procurement Of Expendable Supplies: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Twenty-five Percent (25%) Of The Abc. 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6. Origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7. Subcontracts 7.1. The Procuring Entity Has Prescribed That: A. Subcontracting Is Not Allowed. 8. Pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On June 13, 2024, 10:00 A.m. And At Its Physical Address Department Of Social Welfare And Development Field Office 12, Regional Center, Brgy. Carpenter Hill, Koronadal City As Indicated In Paragraph 6 Of The Ib. 9. Clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, On/or Before June 15, 2024 Or At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10. Documents Comprising The Bid: Eligibility And Technical Components 10.1. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2. The Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within Two (2) Years Prior To The Deadline For The Submission And Receipt Of Bids. 10.3. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11. Documents Comprising The Bid: Financial Component 11.1. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2. If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3. Any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4. For Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 12. Bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A. For Goods Offered From Within The Procuring Entity’s Country: I. The Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex-warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii. The Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii. The Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv. The Price Of Other (incidental) Services, If Any, Listed In The Bds. B. For Goods Offered From Abroad: I. Unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii. The Price Of Other (incidental) Services, If Any, As Listed In The Bds. 13. Bid And Payment Currencies 13.1. For Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 13.2. Payment Of The Contract Price Shall Be Made In: A. Philippine Pesos. 14. Bid Security 14.1. The Bidder Shall Submit A Bid Securing Declaration Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2. The Bid And Bid Security Shall Be Valid Until October 28, 2024. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 15. Sealing And Marking Of Bids Each Bidder Shall Submit One Copy Of The First And Second Components Of Its Bid. The Procuring Entity May Request Additional Hard Copies And/or Electronic Copies Of The Bid. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. If The Procuring Entity Allows The Submission Of Bids Through Online Submission Or Any Other Electronic Means, The Bidder Shall Submit An Electronic Copy Of Its Bid, Which Must Be Digitally Signed. An Electronic Copy That Cannot Be Opened Or Is Corrupted Shall Be Considered Non-responsive And, Thus, Automatically Disqualified. 16. Deadline For Submission Of Bids 16.1. The Bidders Shall Submit On The Specified Date And Time And Either At Its Physical Address Or Through Online Submission As Indicated In Paragraph 7 Of The Ib. 17. Opening And Preliminary Examination Of Bids 17.1. The Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2. The Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18. Domestic Preference 18.1. The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 19. Detailed Evaluation And Comparison Of Bids 19.1. The Procuring Entity’s Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.2. If The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 14 Shall Be Submitted For Each Lot Or Item Separately. 19.3. The Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4. The Project Shall Be Awarded As One Project Having Several Items, Which Shall Be Awarded As Separate Contracts Per Item. 19.5. Except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 20. Post-qualification 20.2. Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 21. Signing Of The Contract 21.1. The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. Section Iii. Bid Data Sheet Notes On The Bid Data Sheet The Bid Data Sheet (bds) Consists Of Provisions That Supplement, Amend, Or Specify In Detail, Information, Or Requirements Included In The Itb Found In Section Ii, Which Are Specific To Each Procurement. This Section Is Intended To Assist The Procuring Entity In Providing The Specific Information In Relation To Corresponding Clauses In The Itb And Has To Be Prepared For Each Specific Procurement. The Procuring Entity Should Specify In The Bds Information And Requirements Specific To The Circumstances Of The Procuring Entity, The Processing Of The Procurement, And The Bid Evaluation Criteria That Will Apply To The Bids. In Preparing The Bds, The Following Aspects Should Be Checked: A. Information That Specifies And Complements Provisions Of The Itb Must Be Incorporated. B. Amendments And/or Supplements, If Any, To Provisions Of The Itb As Necessitated By The Circumstances Of The Specific Procurement, Must Also Be Incorporated. Bid Data Sheet Itb Clause 5.3 For This Purpose, Contracts Similar To The Project Shall Be: A. Supply And Delivery Of Consumables And Expendable Office Equipment. B. Completed Within At Least Two (2) Years Prior To The Deadline For The Submission And Receipt Of Bids. 7.1 Subcontracting Is Not Allowed 12 The Price Of The Goods Shall Be Quoted Ddp Or The Applicable International Commercial Terms (incoterms) For This Project. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration, Or Any Of The Following Forms And Amounts: A. The Amount Of Not Less Than ₱49,276.00 Or The Amount Equivalent To Two Percent (2%) Of Abc If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or B. The Amount Of Not Less Than ₱123,190.00 Or The Amount Equivalent To Five Percent (5%) Of Abc If Bid Security Is In Surety Bond. 19.1 1. All Forms Must Be Submitted Using The Prescribed Format Provided By The Procuring Entity And Completed Without Any Alterations To Their Format, And No Substitute Form Shall Be Accepted. All Blank Spaces Shall Be Filled In With The Information Requested. 2. Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By The Duly Authorized Representative/s Of The Bidder, Otherwise, Bids Shall Be Subject To An Outright Disqualification. 20.2 Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Supplier Of The Notice Of Post Qualification From The Bac That The Supplier Has The Lowest Calculated Bid (lcb) Or Single Calculated Bid (scb), The Supplier Shall Submit And/or Present The Following Requirements For Post Qualification In Accordance To Section 34 Of The 2016 Revised Implementing Rules And Regulations (irr) Of Ra9184: 1. Present Original Copy Of The Following: A. A. Latest Income Tax Return And Business Tax Return ( For 4th Quarter Of 2023) B. B. Latest Value Added Tax (vat) Return ( For 4th Quarter Of 2023, If Applicable) Only Tax Returns Filed And Taxes Paid Through The Bir Electronic Filing & Payment System (efps) Shall Be Accepted. C. Valid Philgeps Registration Certificate (platinum Membership) (all Pages) D. Valid Registration Certificate From Securities And Exchange Commission (sec) For Corporations, Or From Department Of Trade And Industry (dti) For Sole Proprietorship, Or From Cooperative Development Authority (cda) For Cooperatives; E. Valid Business/mayor’s Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Bidder Is Located; F. Valid Tax Clearance Per Eo 398, Series Of 2005, As Finally Reviewed And Approved By The Bir; G. Bureau Of Internal Revenue (bir) Registration Certificate. H. Copy Of Contracts Or Po’s, Notice Of Award (noa) And Notice To Proceed (ntp) For All On-going Contracts I. End-user’s Acceptance, Official Receipt (duplicate Or Triplicate Copy) Or Sales Invoice With Collection Receipt/s (duplicate Or Triplicate Copy) Relative To Single Largest Completed Contract J. Company Profile And Organizational Chart. Company Printed Brochure May Be Included. K. Vicinity Map/location Of The Business. L. Other Appropriate Licenses And Permits Required By Law And Stated In The Bidding Documents. Failure To Submit Any Of The Post-qualification Requirements On Time, Or A Finding Against The Veracity Thereof, Shall Disqualify The Bidder For Award. Provided In The Event That A Finding Against The Veracity Of Any Of The Documents Submitted Is Made, It Shall Cause The Forfeiture Of The Bid Security In Accordance With Section 69 Of The Irr Of Ra 9184. Note: For Post Qualification Purposes Only 20.3 Each Bidder Shall Submit The Following In One (1) “mother” Envelope Duly Sealed And Labeled, Containing Two (2) Sets Of Envelopes: First Envelope Containing Three (3) Sets Of Eligibility And Technical Documents Duly Sealed And Marked As Original Copy, Copy One And Copy Two. Second Envelope Containing Three (3) Sets Of Financial Bid Documents Duly Sealed And Marked As Original Copy, Copy One And Copy Two. 20.4 All Envelopes Shall Be Labeled/marked As Follows: To : Jackiya A. Lao Chairperson Bids And Awards Committee Dswd-field Office 12 From :_______________________________ (name Of Bidder In Capital Letters) Address: _______________________________ (address Of Bidder In Capital Letters) Project: Procurement Of Supply And Delivery Of Office Equipment To Be Used By Aics Staff Bid Ref No.: Itb No. Dswd12-cis-2024-06-012 Approved Budget For The Contract : ₱2,463,800.00 Do Not Open Before: 28 June 2024; 11:00 A.m. 21.2 No Further Instructions Section Iv. General Conditions Of Contract Notes On The General Conditions Of Contract The General Conditions Of Contract (gcc) In This Section, Read In Conjunction With The Special Conditions Of Contract In Section V And Other Documents Listed Therein, Should Be A Complete Document Expressing All The Rights And Obligations Of The Parties. Matters Governing Performance Of The Supplier, Payments Under The Contract, Or Matters Affecting The Risks, Rights, And Obligations Of The Parties Under The Contract Are Included In The Gcc And Special Conditions Of Contract. Any Complementary Information, Which May Be Needed, Shall Be Introduced Only Through The Special Conditions Of Contract. 1. Scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2. Advance Payment And Terms Of Payment 2.1. Advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2. The Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. 3. Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184. 4. Inspection And Tests The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project Specifications At No Extra Cost To The Procuring Entity In Accordance With The Generic Procurement Manual. In Addition To Tests In The Scc, Section Vii (technical Specifications) Shall Specify What Inspections And/or Tests The Procuring Entity Requires, And Where They Are To Be Conducted. The Procuring Entity Shall Notify The Supplier In Writing, In A Timely Manner, Of The Identity Of Any Representatives Retained For These Purposes. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5. Warranty 5.1 In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 5.2 The Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6. Liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Section V. Special Conditions Of Contract Notes On The Special Conditions Of Contract Similar To The Bds, The Clauses In This Section Are Intended To Assist The Procuring Entity In Providing Contract-specific Information In Relation To Corresponding Clauses In The Gcc Found In Section Iv. The Special Conditions Of Contract (scc) Complement The Gcc, Specifying Contractual Requirements Linked To The Special Circumstances Of The Procuring Entity, The Procuring Entity’s Country, The Sector, And The Goods Purchased. In Preparing This Section, The Following Aspects Should Be Checked: A. Information That Complements Provisions Of The Gcc Must Be Incorporated. B. Amendments And/or Supplements To Provisions Of The Gcc As Necessitated By The Circumstances Of The Specific Purchase, Must Also Be Incorporated. However, No Special Condition Which Defeats Or Negates The General Intent And Purpose Of The Provisions Of The Gcc Should Be Incorporated Herein. Special Conditions Of Contract Gcc Clause Delivery And Documents – For Purposes Of The Contract, “exw,” “fob,” “fca,” “cif,” “cip,” “ddp” And Other Trade Terms Used To Describe The Obligations Of The Parties Shall Have The Meanings Assigned To Them By The Current Edition Of Incoterms Published By The International Chamber Of Commerce, Paris. The Delivery Terms Of This Contract Shall Be As Follows: Delivery Term: One Time Delivery It Should Be 30 Days Upon Receipt Of Purchase Order (po) Place Of Delivery / Venue: Dswd Field Office Xii Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). Incidental Services – The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi. Schedule Of Requirements: The Contract Price For The Goods Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. Spare Parts – Not Applicable Packaging – Not Applicable The Supplier Shall Provide Such Packaging Of The Goods As Is Required To Prevent Their Damage Or Deterioration During Transit To Their Final Destination, As Indicated In This Contract. The Packaging Shall Be Sufficient To Withstand, Without Limitation, Rough Handling During Transit And Exposure To Extreme Temperatures, Salt And Precipitation During Transit, And Open Storage. Packaging Case Size And Weights Shall Take Into Consideration, Where Appropriate, The Remoteness Of The Goods’ Final Destination And The Absence Of Heavy Handling Facilities At All Points In Transit. Transportation – Where The Supplier Is Required Under This Contract To Transport The Goods To A Specified Place Of Destination Within The Philippines, Defined As The Project Site, Transport To Such Place Of Destination In The Philippines, Including Insurance And Storage, As Shall Be Specified In This Contract, Shall Be Arranged By The Supplier, And Related Costs Shall Be Included In The Contract Price. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. Intellectual Property Rights – The Supplier Shall Indemnify The Procuring Entity Against All Third-party Claims Of Infringement Of Patent, Trademark, Or Industrial Design Rights Arising From Use Of The Goods Or Any Part Thereof. 2.2 The Terms Of Payment Shall Be As Follows: Partial Payment Must Correspond To The Value Of Goods Delivered And Accepted After The Appropriate Inspection And Acceptance Procedures. Proof Of Deliveries (delivery Receipts Or Acknowledgement Receipts) Must Be Signed By An Authorized Person To Support Claims For Payment. 4 The Inspections And Tests That Will Be Conducted By The Inspection (dswd Inspection Committee), Designated Inspectorate At The Regional Level, Final Acceptance By The Dswd Acceptance Committee, And End-user Section Vi. Schedule Of Requirements Dswd12-cis-2024-06-012 Procurement Of Supply And Delivery Of Office Equipment To Be Used By Aics Staff The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Item Number Description Quantity Total Delivered, Weeks/months 1 Laptop 35 Units 35 Units Delivery Of The Goods Is Required One Time Delivery And Within Thirty (30) Days Upon The Receipt Of The Purchase Order Operating System Windows 11 Pro Operating System Architecture 64-bit Processor & Chipset Processor Type Core™ I5 Processor Model Intel® Core™ I5-1240p Processor Processor Speed 1.7ghz Processor Speed (turbo) 2.0 To 4.4 Ghz Memory Standard Memory 16 Gb Storage Total Solid State Drive Capacity 512 Gb Solid State Drive Interface 512gb Nvme Ssd Display & Graphics Screen Size 35.6 Cm (14") Display Screen Technology Display With Ips (in-plane Switching) Technology Screen Resolution 2560 X 1440 Graphics Controller Manufacturer Intel® Graphics Controller Model Intel® Iris® Xe Graphics Graphics Memory Technology Open Gl Audio Hd Audio Yes Speakers Yes Number Of Speakers 2 Speakers Speaker Output Mode Stereo Network & Communication Wireless Lan Yes Wireless Lan Manufacturer Ntel® Wireless Wi-fi 6e Ax211 Wireless Lan Model Intel® Wireless Wi-fi 6e Ax211 Wireless Lan Standard Ieee 802.11 A/b/g/n+ac+ax Bluetooth Yes Built-in Devices Webcam Yes Webcam Resolution (front) 1920 X 1080 Resolution Microphone Yes Interfaces/ports Hdmi Yes Usb Yes Headphone Yes Battery Information Number Of Cells 3-cell Battery Battery Chemistry Lithium Ion (li-ion) Battery Capacity 56wh Maximum Battery Run Time 13 Hour Physical Characteristics Height 15.9mm Width 321mm Depth 210.8mm Warranty: 3 Years Parts- 3 Years Labor Only 3 Years Onsite (3-3-3) Note: >the Supplier Must Have Service Center Within The Region Xii Or Nearby Region For An Easy And Immidiate Response. >the Supplier Should Have A Satisfactory Performance On All It's On Going And Completed Contract. >the Item Delivered By The Supplier Found To Be Damage/broken/not Functional Or Factory Defect. Should Be Replaced Immidiately. Should Not To Be Repaired. >the Item Must Be In The Current Catalogue And Not End Of Life >certification Of Authorized Dealership Of The Bidder. >the Supplier Must Have A Physical Store Within The Region 12 Or Nearby The Region >warranty Certificate From The Brand Being Offered. >the Equipment Must Come From A Credible Manufacturer With Support Through A Distributor. >the Equipment Must Be Brand New And Unused >must Be International Brand Name With Existence Of At Least 10 Years In The Philippines. 2 Document Scanner 3 Units 3 Units Description Scan Speed: Resolution (colour/greyscale/mono): 200 Dpi: 35 Ppm / 70 Ipm 300 Dpi: 35 Ppm / 70 Ipm 600 Dpi: 12 Ppm / 24 Ipm Scan Function: Scanner Type: A4 Sheet-fed, One-pass Duplex Colour Scannersensor Type: Colour Contact Image Sensor Scanning Method: Fixed Carriage And Moving Document Light Source: Rgb Led Optical Resolution: 600 X 600 Dpi Output Resolution: 50 - 1,200 Dpi (1 Dpi Increments) Bit Depth:each Colour (rgb): 10 Bit Input / 8 Bit Output Min Document Size: 50.8 X 50.8 Mm Max Document Size: 215.9 X 6096 Mm Supported Paper Weight: 27 - 413 G/m2 (a8 Or Less 127 - 413 G/m2) Scan 2: Jpeg, Tiff, Multi-tiff, Pdf, Searchable Pdf, Bmp, Png Document Capture Pro (win): Jpeg, Bmp, Pdf, Searchable Pdf, Tiff, Multi-tiff, Png, Docx, Xlsx, Pptx Adf Capacity: 50 Sheets (80g/m2) Daily Scan Volume: Up To 4,000 Pages / Day Multi-feed Detection: Ultrasonic Sensor And Length Detection Weight: ≤ 3.7 Kg 1 Year Warranty 3 Printer 3 In 1 35 Units 35 Units Print, Scan, Copy Desired Technical Specification Ink Technology: Dye Ink Printing Resolution: 5760 X 1440 Dpi Printer Function: Print, Scan, Copy Printing Speed (iso) A4: 10 Pages/mins, 5 Pages/mins Coloured Droplet Size: 3pl With Variable Sized Droplet Technology Scan Single Sided A4 Colour: 200 Dpi, 32 Sec With Flatbed Scan Scan Resolution: 600 X 1200 Dpi 1 Year Warranty 4 Web Cam 35 Units 35 Units Technical Specifications Usage Scenario: Gaming Multimedia Interface: Wired Connector: Usb 2.0 Support Platform: Pc & Mac - Sharp Fhd (1920 X 1080) Video Output At A Smooth 30 Fps - Effectively Reduces Environmental Noise For Crystal-clear Video Calls, Even While Gaming - 90° Tilt? Adjustable Clip Fits A Variety Of Laptop Screens And Desktop Monitors, And 360° Rotation Mechanism Enables Flexible Camera Angles - Compatible With Popular Applications Such As Skype, Microsoft® Teams And Zoom - Wide Field Of View ? Perfect For Conferences, Telecommuting, Or Chats With Two Or More Parties Sitting Side-by-side 5 Money Counter 8 Units 8 Units With Uv+mg Detection, Fron Led Screen Display Counting Speed:1000 Bills Per Minutes L345mmxh205mm 8.2kg 6 Radio Walkie Talkie 100 Units 100 Units 2 Radio In 1 Set Features: Output: =<5w. Frequency (uhf): 400.00-470.00mhz. 16 Channels. Pc Program. Flashlight Function. 50 Ctcss And 105 Dcs Codes. Squelch Level. Battery Saving. Vox (voice Operated Transmitting) Function. Busy Channel Lock. Low Battery Warning. Over Voltage Or Low Voltage Protection. Channel Monitor. Tot (time-out Timer). 7 Wi-fi Router 10 Units 10 Units Security Network Security Spi Firewall Access Control Ip & Mac Binding Application Layer Gateway Guest Network 1× 5 Ghz Guest Network 1× 2.4 Ghz Guest Network Wifi Encryption Wpa Wpa2 Wap3 Wpa/wpa2-enterprise (802.1x) Wireless Standards Wi-fi 5 Ieee 802.11ac/n/a 5 Ghz Ieee 802.11n/b/g 2.4 Ghz Wifi Speeds Ac1200 Delivery Term: One Time Delivery It Should Be 30 Days Upon Receipt Of Purchase Order (po) Place Of Delivery / Venue: Dswd Field Office Xii General Requirements: The Supplier Must Attach A Certification Of Satisfactory Performance For All Its Completed And Ongoing Government And Completed Projects For The Last Year; Any Unsatisfactory Performance Would Mean Disqualification In Accordance With The Rdc Resolution. Conforme: Name Of Company: _____________________________________________________ Signature Of Bidder Or Authorized Representative: ______________________________ Name And Designation: ___________________________________________________ Date: _______________________ Section Vii. Technical Specifications Notes For Preparing The Technical Specifications A Set Of Precise And Clear Specifications Is A Prerequisite For Bidders To Respond Realistically And Competitively To The Requirements Of The Procuring Entity Without Qualifying Their Bids. In The Context Of Competitive Bidding, The Specifications (e.g. Production/delivery Schedule, Manpower Requirements, And After-sales Service/parts, Descriptions Of The Lots Or Items) Must Be Prepared To Permit The Widest Possible Competition And, At The Same Time, Present A Clear Statement Of The Required Standards Of Workmanship, Materials, And Performance Of The Goods And Services To Be Procured. Only If This Is Done Will The Objectives Of Transparency, Equity, Efficiency, Fairness, And Economy In Procurement Be Realized, Responsiveness Of Bids Be Ensured, And The Subsequent Task Of Bid Evaluation And Post-qualification Facilitated. The Specifications Should Require That All Items, Materials And Accessories To Be Included Or Incorporated In The Goods Be New, Unused, And Of The Most Recent Or Current Models, And That They Include Or Incorporate All Recent Improvements In Design And Materials Unless Otherwise Provided In The Contract. Samples Of Specifications From Previous Similar Procurements Are Useful In This Respect. The Use Of Metric Units Is Encouraged. Depending On The Complexity Of The Goods And The Repetitiveness Of The Type Of Procurement, It May Be Advantageous To Standardize The General Technical Specifications And Incorporate Them In A Separate Subsection. The General Technical Specifications Should Cover All Classes Of Workmanship, Materials, And Equipment Commonly Involved In Manufacturing Similar Goods. Deletions Or Addenda Should Then Adapt The General Technical Specifications To The Particular Procurement. Care Must Be Taken In Drafting Specifications To Ensure That They Are Not Restrictive. In The Specification Of Standards For Equipment, Materials, And Workmanship, Recognized Philippine And International Standards Should Be Used As Much As Possible. Where Other Particular Standards Are Used, Whether National Standards Or Other Standards, The Specifications Should State That Equipment, Materials, And Workmanship That Meet Other Authoritative Standards, And Which Ensure At Least A Substantially Equal Quality Than The Standards Mentioned, Will Also Be Acceptable. The Following Clause May Be Inserted In The Special Conditions Of Contract Or The Technical Specifications. Sample Clause: Equivalency Of Standards And Codes Wherever Reference Is Made In The Technical Specifications To Specific Standards And Codes To Be Met By The Goods And Materials To Be Furnished Or Tested, The Provisions Of The Latest Edition Or Revision Of The Relevant Standards And Codes Shall Apply, Unless Otherwise Expressly Stated In The Contract. Where Such Standards And Codes Are National Or Relate To A Particular Country Or Region, Other Authoritative Standards That Ensure Substantial Equivalence To The Standards And Codes Specified Will Be Acceptable. Reference To Brand Name And Catalogue Number Should Be Avoided As Far As Possible; Where Unavoidable They Should Always Be Followed By The Words “or At Least Equivalent.” References To Brand Names Cannot Be Used When The Funding Source Is The Gop. Where Appropriate, Drawings, Including Site Plans As Required, May Be Furnished By The Procuring Entity With The Bidding Documents. Similarly, The Supplier May Be Requested To Provide Drawings Or Samples Either With Its Bid Or For Prior Review By The Procuring Entity During Contract Execution. Bidders Are Also Required, As Part Of The Technical Specifications, To Complete Their Statement Of Compliance Demonstrating How The Items Comply With The Specification. Technical Specifications A. Dswd12-cis-2024-06-012 Procurement Of Supply And Delivery Of Office Equipment To Be Used By Aics Staff Item Specification Statement Of Compliance [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] 1 Laptop Operating System Windows 11 Pro Operating System Architecture 64-bit Processor & Chipset Processor Type Core™ I5 Processor Model Intel® Core™ I5-1240p Processor Processor Speed 1.7ghz Processor Speed (turbo) 2.0 To 4.4 Ghz Memory Standard Memory 16 Gb Storage Total Solid State Drive Capacity 512 Gb Solid State Drive Interface 512gb Nvme Ssd Display & Graphics Screen Size 35.6 Cm (14") Display Screen Technology Display With Ips (in-plane Switching) Technology Screen Resolution 2560 X 1440 Graphics Controller Manufacturer Intel® Graphics Controller Model Intel® Iris® Xe Graphics Graphics Memory Technology Open Gl Audio Hd Audio Yes Speakers Yes Number Of Speakers 2 Speakers Speaker Output Mode Stereo Network & Communication Wireless Lan Yes Wireless Lan Manufacturer Ntel® Wireless Wi-fi 6e Ax211 Wireless Lan Model Intel® Wireless Wi-fi 6e Ax211 Wireless Lan Standard Ieee 802.11 A/b/g/n+ac+ax Bluetooth Yes Built-in Devices Webcam Yes Webcam Resolution (front) 1920 X 1080 Resolution Microphone Yes Interfaces/ports Hdmi Yes Usb Yes Headphone Yes Battery Information Number Of Cells 3-cell Battery Battery Chemistry Lithium Ion (li-ion) Battery Capacity 56wh Maximum Battery Run Time 13 Hour Physical Characteristics Height 15.9mm Width 321mm Depth 210.8mm Warranty: 3 Years Parts- 3 Years Labor Only 3 Years Onsite (3-3-3) Note: >the Supplier Must Have Service Center Within The Region Xii Or Nearby Region For An Easy And Immidiate Response. >the Supplier Should Have A Satisfactory Performance On All It's On Going And Completed Contract. >the Item Delivered By The Supplier Found To Be Damage/broken/not Functional Or Factory Defect. Should Be Replaced Immidiately. Should Not To Be Repaired. >the Item Must Be In The Current Catalogue And Not End Of Life >certification Of Authorized Dealership Of The Bidder. >the Supplier Must Have A Physical Store Within The Region 12 Or Nearby The Region >warranty Certificate From The Brand Being Offered. >the Equipment Must Come From A Credible Manufacturer With Support Through A Distributor. >the Equipment Must Be Brand New And Unused >must Be International Brand Name With Existence Of At Least 10 Years In The Philippines. 2 Document Scanner Description Scan Speed: Resolution (colour/greyscale/mono): 200 Dpi: 35 Ppm / 70 Ipm 300 Dpi: 35 Ppm / 70 Ipm 600 Dpi: 12 Ppm / 24 Ipm Scan Function: Scanner Type: A4 Sheet-fed, One-pass Duplex Colour Scannersensor Type: Colour Contact Image Sensor Scanning Method: Fixed Carriage And Moving Document Light Source: Rgb Led Optical Resolution: 600 X 600 Dpi Output Resolution: 50 - 1,200 Dpi (1 Dpi Increments) Bit Depth:each Colour (rgb): 10 Bit Input / 8 Bit Output Min Document Size: 50.8 X 50.8 Mm Max Document Size: 215.9 X 6096 Mm Supported Paper Weight: 27 - 413 G/m2 (a8 Or Less 127 - 413 G/m2) Scan 2: Jpeg, Tiff, Multi-tiff, Pdf, Searchable Pdf, Bmp, Png Document Capture Pro (win): Jpeg, Bmp, Pdf, Searchable Pdf, Tiff, Multi-tiff, Png, Docx, Xlsx, Pptx Adf Capacity: 50 Sheets (80g/m2) Daily Scan Volume: Up To 4,000 Pages / Day Multi-feed Detection: Ultrasonic Sensor And Length Detection Weight: ≤ 3.7 Kg 1 Year Warranty 3 Printer 3 In 1 Print, Scan, Copy Desired Technical Specification Ink Technology: Dye Ink Printing Resolution: 5760 X 1440 Dpi Printer Function: Print, Scan, Copy Printing Speed (iso) A4: 10 Pages/mins, 5 Pages/mins Coloured Droplet Size: 3pl With Variable Sized Droplet Technology Scan Single Sided A4 Colour: 200 Dpi, 32 Sec With Flatbed Scan Scan Resolution: 600 X 1200 Dpi 1 Year Warranty 4 Web Cam Technical Specifications Usage Scenario: Gaming Multimedia Interface: Wired Connector: Usb 2.0 Support Platform: Pc & Mac - Sharp Fhd (1920 X 1080) Video Output At A Smooth 30 Fps - Effectively Reduces Environmental Noise For Crystal-clear Video Calls, Even While Gaming - 90° Tilt? Adjustable Clip Fits A Variety Of Laptop Screens And Desktop Monitors, And 360° Rotation Mechanism Enables Flexible Camera Angles - Compatible With Popular Applications Such As Skype, Microsoft® Teams And Zoom - Wide Field Of View ? Perfect For Conferences, Telecommuting, Or Chats With Two Or More Parties Sitting Side-by-side 5 Money Counter With Uv+mg Detection, Fron Led Screen Display Counting Speed:1000 Bills Per Minutes L345mmxh205mm 8.2kg 6 Radio Walkie Talkie 2 Radio In 1 Set Features: Output: =<5w. Frequency (uhf): 400.00-470.00mhz. 16 Channels. Pc Program. Flashlight Function. 50 Ctcss And 105 Dcs Codes. Squelch Level. Battery Saving. Vox (voice Operated Transmitting) Function. Busy Channel Lock. Low Battery Warning. Over Voltage Or Low Voltage Protection. Channel Monitor. Tot (time-out Timer). 7 Wi-fi Router Security Network Security Spi Firewall Access Control Ip & Mac Binding Application Layer Gateway Guest Network 1× 5 Ghz Guest Network 1× 2.4 Ghz Guest Network Wifi Encryption Wpa Wpa2 Wap3 Wpa/wpa2-enterprise (802.1x) Wireless Standards Wi-fi 5 Ieee 802.11ac/n/a 5 Ghz Ieee 802.11n/b/g 2.4 Ghz Wifi Speeds Ac1200 Delivery Term: One Time Delivery It Should Be 30 Days Upon Receipt Of Purchase Order (po) Place Of Delivery / Venue: Dswd Field Office Xii General Requirements: The Supplier Must Attach A Certification Of Satisfactory Performance For All Its Completed And Ongoing Government And Completed Projects For The Last Year; Any Unsatisfactory Performance Would Mean Disqualification In Accordance With The Rdc Resolution. Conforme: Name Of Company: _____________________________________________________ Signature Of Bidder Or Authorized Representative: ______________________________ Name And Designation: ___________________________________________________ Date: _______________________ Section Viii. Checklist Of Technical And Financial Documents Notes On The Checklist Of Technical And Financial Documents The Prescribed Documents In The Checklist Are Mandatory To Be Submitted In The Bid, But Shall Be Subject To The Following: A. Gppb Resolution No. 09-2020 On The Efficient Procurement Measures During A State Of Calamity Or Other Similar Issuances That Shall Allow The Use Of Alternate Documents In Lieu Of The Mandated Requirements; Or B. Any Subsequent Gppb Issuances Adjusting The Documentary Requirements After The Effectivity Of The Adoption Of The Pbds. The Bac Shall Be Checking The Submitted Documents Of Each Bidder Against This Checklist To Ascertain If They Are All Present, Using A Non-discretionary “pass/fail” Criterion Pursuant To Section 30 Of The 2016 Revised Irr Of Ra No. 9184. Checklist Of Technical And Financial Documents I. Technical Component Envelope Class “a” Documents Legal Documents ⬜ (a) Valid Philgeps Registration Certificate (platinum Membership) (all Pages) In Accordance With Section 8.5.2 Of The Irr; Technical Documents ⬜ (b) Statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (c) Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ (d) Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission Or Original Copy Of Notarized Bid Securing Declaration; And ⬜ (e) Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (f) Original Duly Signed Omnibus Sworn Statement (oss) And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (g) The Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc) Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Class “b” Documents ⬜ (h) If Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Ii. Financial Component Envelope ⬜ (i) Original Of Duly Signed And Accomplished Financial Bid Form; And ⬜ (j) Original Of Duly Signed And Accomplished Price Schedule(s). Other Documentary Requirements Under Ra No. 9184 (as Applicable) ⬜ (k) [for Foreign Bidders Claiming By Reason Of Their Country’s Extension Of Reciprocal Rights To Filipinos] Certification From The Relevant Government Office Of Their Country Stating That Filipinos Are Allowed To Participate In Government Procurement Activities For The Same Item Or Product. ⬜ (l) Certification From The Dti If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity.