Scanning Tenders

Details: Description Republic Of The Philippines Anti-money Laundering Council Bidding Documents For One-year Lease/rental Of One (1) Lot Multi-function Copier Machines Purchase Request No. 24-016 Table Of Contents Glossary Of Acronyms, Terms, And Abbreviations 4 Invitation To Bid 7 Section Ii. Instructions To Bidders 10 1. Scope Of Bid 10 2. Funding Information 10 3. Bidding Requirements 10 4. Corrupt, Fraudulent, Collusive, And Coercive Practices 10 5. Eligible Bidders 11 6. Origin Of Goods 11 7. Subcontracts 12 8. Pre-bid Conference 12 9. Clarification And Amendment Of Bidding Documents 12 10. Documents Comprising The Bid: Eligibility And Technical Components 12 11. Documents Comprising The Bid: Financial Component 12 12. Bid Prices 13 13. Bid And Payment Currencies 13 14. Bid Security 14 15. Sealing And Marking Of Bids 14 16. Deadline For Submission Of Bids 14 17. Opening And Preliminary Examination Of Bids 14 18. Domestic Preference 15 19. Detailed Evaluation And Comparison Of Bids 15 20. Post-qualification 15 21. Signing Of The Contract 16 Section Iii. Bid Data Sheet 17 Section Iv. General Conditions Of Contract 20 1. Scope Of Contract 20 2. Advance Payment And Terms Of Payment 20 3. Performance Security 20 4. Inspection And Tests 20 5. Warranty 21 6. Liability Of The Supplier 21 Section V. Special Conditions Of Contract 22 Section Vi. Schedule Of Requirements 28 Section Vii. Technical Specifications 30 Section Ix. Bidding Forms 42 Bid Form For The Procurement Of Goods 43 Bid Form 43 Price Schedule For Goods Offered From Within The Philippines 45 For Goods Offered From Within The Philippines 45 Price Schedule For Goods Offered From Abroad 46 For Goods Offered From Abroad 46 Contract/agreement Form For The Procurement Of Goods (revised) 47 Contract/agreement 47 Omnibus Sworn Statement (revised) 50 Bid Securing Declaration Form 55 Performance Securing Declaration (revised) 57 Glossary Of Acronyms, Terms, And Abbreviations Abc – Approved Budget For The Contract. Bac – Bids And Awards Committee. Bid – A Signed Offer Or Proposal To Undertake A Contract Submitted By A Bidder In Response To And In Consonance With The Requirements Of The Bidding Documents. Also Referred To As Proposal And Tender. (2016 Revised Irr, Section 5[c]) Bidder – Refers To A Contractor, Manufacturer, Supplier, Distributor And/or Consultant Who Submits A Bid In Response To The Requirements Of The Bidding Documents. (2016 Revised Irr, Section 5[d]) Bidding Documents – The Documents Issued By The Procuring Entity As The Bases For Bids, Furnishing All Information Necessary For A Prospective Bidder To Prepare A Bid For The Goods, Infrastructure Projects, And/or Consulting Services Required By The Procuring Entity. (2016 Revised Irr, Section 5[e]) Bir – Bureau Of Internal Revenue. Amlc – Anti-money Laundering Council. Consulting Services – Refer To Services For Infrastructure Projects And Other Types Of Projects Or Activities Of The Gop Requiring Adequate External Technical And Professional Expertise That Are Beyond The Capability And/or Capacity Of The Gop To Undertake Such As, But Not Limited To: (i) Advisory And Review Services; (ii) Pre-investment Or Feasibility Studies; (iii) Design; (iv) Construction Supervision; (v) Management And Related Services; And (vi) Other Technical Services Or Special Studies. (2016 Revised Irr, Section 5[i]) Cda - Cooperative Development Authority. Contract – Refers To The Agreement Entered Into Between The Procuring Entity And The Supplier Or Manufacturer Or Distributor Or Service Provider For Procurement Of Goods And Services; Contractor For Procurement Of Infrastructure Projects; Or Consultant Or Consulting Firm For Procurement Of Consulting Services; As The Case May Be, As Recorded In The Contract Form Signed By The Parties, Including All Attachments And Appendices Thereto And All Documents Incorporated By Reference Therein. Cif – Cost Insurance And Freight. Cip – Carriage And Insurance Paid. Cpi – Consumer Price Index. Ddp – Refers To The Quoted Price Of The Goods, Which Means “delivered Duty Paid.” Dti – Department Of Trade And Industry. Exw – Ex Works. Fca – “free Carrier” Shipping Point. Fob – “free On Board” Shipping Point. Foreign-funded Procurement Or Foreign-assisted Project– Refers To Procurement Whose Funding Source Is From A Foreign Government, Foreign Or International Financing Institution As Specified In The Treaty Or International Or Executive Agreement. (2016 Revised Irr, Section 5[b]). Framework Agreement – Refers To A Written Agreement Between A Procuring Entity And A Supplier Or Service Provider That Identifies The Terms And Conditions, Under Which Specific Purchases, Otherwise Known As “call-offs,” Are Made For The Duration Of The Agreement. It Is In The Nature Of An Option Contract Between The Procuring Entity And The Bidder(s) Granting The Procuring Entity The Option To Either Place An Order For Any Of The Goods Or Services Identified In The Framework Agreement List Or Not Buy At All, Within A Minimum Period Of One (1) Year To A Maximum Period Of Three (3) Years. (gppb Resolution No. 27-2019) Gfi – Government Financial Institution. Gocc – Government-owned And/or –controlled Corporation. Goods – Refer To All Items, Supplies, Materials And General Support Services, Except Consulting Services And Infrastructure Projects, Which May Be Needed In The Transaction Of Public Businesses Or In The Pursuit Of Any Government Undertaking, Project Or Activity, Whether In The Nature Of Equipment, Furniture, Stationery, Materials For Construction, Or Personal Property Of Any Kind, Including Non-personal Or Contractual Services Such As The Repair And Maintenance Of Equipment And Furniture, As Well As Trucking, Hauling, Janitorial, Security, And Related Or Analogous Services, As Well As Procurement Of Materials And Supplies Provided By The Procuring Entity For Such Services. The Term “related” Or “analogous Services” Shall Include, But Is Not Limited To, Lease Or Purchase Of Office Space, Media Advertisements, Health Maintenance Services, And Other Services Essential To The Operation Of The Procuring Entity. (2016 Revised Irr, Section 5[r]) Gop – Government Of The Philippines. Gppb – Government Procurement Policy Board. Incoterms – International Commercial Terms. Infrastructure Projects – Include The Construction, Improvement, Rehabilitation, Demolition, Repair, Restoration Or Maintenance Of Roads And Bridges, Railways, Airports, Seaports, Communication Facilities, Civil Works Components Of Information Technology Projects, Irrigation, Flood Control And Drainage, Water Supply, Sanitation, Sewerage And Solid Waste Management Systems, Shore Protection, Energy/power And Electrification Facilities, National Buildings, School Buildings, Hospital Buildings, And Other Related Construction Projects Of The Government. Also Referred To As Civil Works Or Works. (2016 Revised Irr, Section 5[u]) Lgus – Local Government Units. Nfcc – Net Financial Contracting Capacity. Nga – National Government Agency. Philgeps - Philippine Government Electronic Procurement System. Procurement Project – Refers To A Specific Or Identified Procurement Covering Goods, Infrastructure Project Or Consulting Services. A Procurement Project Shall Be Described, Detailed, And Scheduled In The Project Procurement Management Plan Prepared By The Agency Which Shall Be Consolidated In The Procuring Entity's Annual Procurement Plan. (gppb Circular No. 06-2019 Dated 17 July 2019) Psa – Philippine Statistics Authority. Sec – Securities And Exchange Commission. Slcc – Single Largest Completed Contract. Supplier – Refers To A Citizen, Or Any Corporate Body Or Commercial Company Duly Organized And Registered Under The Laws Where It Is Established, Habitually Established In Business And Engaged In The Manufacture Or Sale Of The Merchandise Or Performance Of The General Services Covered By His Bid. (item 3.8 Of Gppb Resolution No. 13-2019, Dated 23 May 2019). Supplier As Used In These Bidding Documents May Likewise Refer To A Distributor, Manufacturer, Contractor, Or Consultant. Un – United Nations. Republic Of The Philippines Anti-money Laundering Council Invitation To Bid 1. The Anti-money Laundering Council (amlc), Through The General Appropriation Act For Fy 2024 Intends To Apply The Sum Of Php2,380,000.00 Being The Abc To Payments Under The Contract For One-year Lease/rental Of One (1) Lot Multi-function Copier Machines / Purchase Request No. 24-016. 2. The Amlc Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required Within Fifteen (15) Calendar Days After Receipt Of Notice To Proceed, Subject To The Delivery Schedule Under “section Vi Schedule Of Requirements” Of This Bidding Document. Bidders Should Have Completed, Within Two Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Amlc And Inspect The Bidding Documents At The Address Given Below From 8:00am To 4:30pm Monday To Friday. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On Appointment Basis At Room 507 5/f Edpc Building, Bangko Sentral Ng Pilipinas Complex, Malate, Manila 1004 And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Php5,000.00. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees To The Email Address Indicated Below. 6. The Amlc Will Hold A Pre-bid Conference On 25 July 2024, 10:00 A.m. At The Amlc Conference Room, Room 507, 5/f, Edpc Building, Bsp Complex, A. Mabini Street, Malate, Manila And/or Through Video Conferencing Or Webcasting Via Zoom Which Shall Be Open To Prospective Bidders. A. Participating Bidders Are Requested To Submit Their Contact Information And Email Addresses To Be Used For The Videoconferencing To The Email Address Indicated Below At Least One (1) Day Before The Scheduled Pre-bid Conference. B. An Invitation Shall Be Sent By The Bac-secretariat To The Respective E-mail Address Of The Authorized Representatives. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before 6 August 2024, 10:00 A.m. Late Bids Shall Not Be Accepted. A. Participating Bidders Are Requested To Submit Their Contact Information And Email Addresses To Be Used For The Videoconferencing To The Email Address Indicated Below At Least One (1) Day Before The Scheduled Opening Of Bids. B. Participating Bidders Are Requested To Sign Over The Sealed Flap Of The Envelopes. As Precautionary Measure, Participating Bidders Are Strongly Advised To Wrap/enclose Their Respective Bidding Documents With Plastic, Preferably Clear, To Facilitate Disinfection/sanitation And Quick Evaluation On The Proper Sealing And Marking Of Bid Envelopes. C. Bidders Are Advised To Submit Their Documents At Least Thirty (30) Minutes Before The Scheduled Deadline Of Submission To Allow Time For Possible Queuing Due To Conduct Of Thermal Scanning, And For Sanitation Of The Bid Envelope(s) And Transit Of The Documents To The Designated Bidding Room. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On 6 August 2024, 10:01 A.m. At Amlc Conference Room, Room 507, 5/f, Edpc Building, Bsp Complex, A. Mabini Street, Malate, Manila And/or Through Video Conferencing Or Webcasting Via Zoom. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. An Invitation Shall Be Sent By The Bac-secretariat To The Respective E-mail Address Of The Authorized Representatives. 10. Post-qualification Conference Shall Be Held On 13 August 2024, 10:00 A.m Through Video Conferencing Or Webcasting Via Zoom. 11. The Amlc Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: B. Patilleros-bitancur Camille Anne Y. Alag Calag@amlc.gov.ph Telephone Number: +632 5306-2185 Art Ryan P. Negapatan Anegapatan@amlc.gov.ph Telephone Number: +632 5306-2372 Bids And Awards Committee Anti-money Laundering Council Room 507, 5/f, Edpc Building, Bsp Complex A. Mabini Street, Malate, Manila Fax Number: +632 8708-7909 Www.amlc.gov.ph 13. You May Visit The Following Websites: For Downloading Of Bidding Documents: Www.philgeps.gov.ph / Www.amlc.gov.ph 12 July 2024 Atty. Evangeline C. Suazo Bac Vice Chairperson Section Ii. Instructions To Bidders 1. Scope Of Bid The Procuring Entity, Anti-money Laundering Council (amlc), Wishes To Receive Bids For Pr No. 24-016: One-year Lease/rental Of One (1) Lot Multi-function Copier Machines With Identification Number [purchase Request No. 24-016]. The Procurement Project (referred To Herein As “project”) Is Composed Of One-year Lease / Rental Of One (1) Lot Multi-function Copier Machines, The Details Of Which Are Described In Section Vii (technical Specifications). 2. Funding Information 2.1. The Gop Through The Source Of Funding As Indicated Below For Php 2,380,000.00 2.2. The Source Of Funding Is: Nga, The General Appropriations Act. 3. Bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4. Corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5. Eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. Foreign Ownership Exceeding Those Allowed Under The Rules May Participate Pursuant To: I. When A Treaty Or International Or Executive Agreement As Provided In Section 4 Of The Ra No. 9184 And Its 2016 Revised Irr Allow Foreign Bidders To Participate; Ii. Citizens, Corporations, Or Associations Of A Country, Included In The List Issued By The Gppb, The Laws Or Regulations Of Which Grant Reciprocal Rights Or Privileges To Citizens, Corporations, Or Associations Of The Philippines; Iii. When The Goods Sought To Be Procured Are Not Available From Local Suppliers; Or Iv. When There Is A Need To Prevent Situations That Defeat Competition Or Restrain Trade. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To: For The Procurement Of Non-expendable Supplies And Services: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Fifty Percent (50%) Of The Abc. 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6. Origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7. Subcontracts The Bidder May Subcontract Portions Of The Project To The Extent Allowed By The Procuring Entity As Stated Herein, But In No Case More Than Twenty Percent (20%) Of The Project. The Procuring Entity Has Prescribed That: Subcontracting Is Not Allowed. 8. Pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On The Specified Date And Time And Either At Its Physical Address At 5/f Room 507 Edpc Building, Bsp Complex, A. Mabini Corner P.ocampo Streets Malate, Manila And/or Through Videoconferencing/webcasting} As Indicated In Paragraph 6 Of The Ib. 9. Clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10. Documents Comprising The Bid: Eligibility And Technical Components 10.1. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2. The Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within Two Years Prior To The Deadline For The Submission And Receipt Of Bids. 10.3. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11. Documents Comprising The Bid: Financial Component 11.1. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2. If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3. Any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4. For Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 12. Bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A. For Goods Offered From Within The Procuring Entity’s Country: I. The Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex-warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii. The Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii. The Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv. The Price Of Other (incidental) Services, If Any, Listed In E. B. For Goods Offered From Abroad: I. Unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii. The Price Of Other (incidental) Services, If Any, As Listed In Section Vii (technical Specifications). 13. Bid And Payment Currencies 13.1. For Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Amlc At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Amlc Reference Rate Bulletin On The Day Of The Bid Opening. 13.2. Payment Of The Contract Price Shall Be Made In Philippine Pesos. 14. Bid Security 14.1. The Bidder Shall Submit A Bid Securing Declaration Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2. The Bid And Bid Security Shall Be Valid Within The Period Specified In The Bds. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 15. Sealing And Marking Of Bids Each Bidder Shall Submit One Copy Of The First And Second Components Of Its Bid. The Procuring Entity May Request Additional Hard Copies And/or Electronic Copies Of The Bid. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. 16. Deadline For Submission Of Bids The Bidders Shall Submit On The Specified Date And Time At Its Physical Address As Indicated In Paragraph 7 Of The Ib. 17. Opening And Preliminary Examination Of Bids 17.1. The Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2. The Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18. Domestic Preference The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 19. Detailed Evaluation And Comparison Of Bids 19.1. The Procuring Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.2. If The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 15 Shall Be Submitted For Each Lot Or Item Separately. 19.3. The Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4. The Project Shall Be Awarded As Follows: One Project Having Several Items That Shall Be Awarded As One Contract. 19.5. Except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 20. Post-qualification Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 21. Signing Of The Contract The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. Section Iii. Bid Data Sheet Itb Clause Absence Of Compliance Or Failure To Comply With Any Of The Following Requirements Or Instructions Shall Be A Ground For The Rejection Of The Bid. 5.3 For This Purpose, Contracts Similar To The Project Shall Be: A. One-year Lease/rental Of One (1) Lot Multi-function Copier Machines B. Completed Within Two Years Prior To The Deadline For The Submission And Receipt Of Bids. 7 Subcontracting Is Not Allowed. 10.1 • Compliance With The Technical Specifications Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Notarized Deed Of Undertaking To Comply With The Specific Requirements, Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented, Or Is Not Cross-referenced To The Evidence, Shall Render The Bid Under Evaluation Liable For Rejection. • The Omnibus Sworn Statement Shall Be In The Prescribed Form And Shall Be Accompanied By A Secretary’s Certificate Or Special Power Of Attorney, As The Case May Be. Absence Of The Required Secretary’s Certificate Or Special Power Of Attorney Shall Be Considered As Non-compliance With The Requirements And A Ground For Rejection Of The Bid. Notarization Of The Foregoing Documents Shall Comply With The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc), As Amended By Supreme Court En Banc Resolution Dated 19 February 2008, Particularly On The Requirements On Acknowledgment, Jurat, Affirmation Or Oath, And Competent Evidence Of Identity. Non-compliance With Any Of These Requirements Shall Be A Ground For Rejection Of The Bid. 12 The Price Of The Goods Shall Be Quoted Ddp Amlc, Room 507, 5/f Edpc Building, Bsp Complex, A. Mabini Street, Malate, Manila Or The Applicable International Commercial Terms (incoterms) For This Project. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration, Or Any Of The Following Forms And Amounts: A. The Amount Of Not Less Than 47,600.00 Pesos If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or B. The Amount Of Not Less Than 119,000.00 Pesos If Bid Security Is In Surety Bond. 14.2 The Bid And Bid Security Shall Be Valid Within 120 Days From Date Of Submission. 15 Bidders Are Required To Use The Specific Templates Provided Under Section Ix (bidding Forms), If Applicable. Any Alteration To The Format Of The Prescribed Forms, And/or Use Of Substitute Forms Shall Be Considered As Non-compliance With The Requirements And A Ground For Rejection Of The Bid. 19.3 N/a 20 3rd Envelope - Post Qualification Documents In Cases That Only Valid Philgeps Registration Certificate (platinum Membership) Was Presented During Bid Submission, The Following Shall Be Required To Be Submitted: A. Registration Certificate From Securities And Exchange Commission (sec), Department Of Trade And Industry (dti) For Sole Proprietorship, Or Cooperative Development Authority (cda) For Cooperatives Or Its Equivalent Document; And B. Current Year Mayor’s Permit/municipal Licenses; And C. Y2022 Income Tax Returns (itr) Duly Filed Thru Electronic Filing And Payment System (efps) Of The Bir, As Provided For Under E.o. 398 Or Rr 3-2005 Together With The Filing And Payment References. If Filed Manually, Bidder Should Also Submit Proof Of Enrollment To Efps; And D. Business Tax Returns (value-added Tax – Form 2550-q) For The Last Quarter, Per Revenue Regulations 3-2005. 21 Use Of Contract Documents And Information: The Supplier Shall Not, Except For Purposes Of Performing The Obligations In This Contract, Without The Procuring Entity’s Prior Written Consent, Disclose This Contract, Or Any Provision Thereof, Or Any Specification, Plan, Drawing, Pattern, Sample, Or Information Furnished By Or On Behalf Of The Procuring Entity. Any Such Disclosure Shall Be Made In Confidence And Shall Extend Only As Far As May Be Necessary For Purposes Of Such Performance. The Supplier Shall Not Divulge Or Communicate To Any Person Or Use Or Exploit For Purpose Whatsoever Any Confidential Information Which May Or May Have Come To The Supplier’s Knowledge By Reason Of Or In Connection With The Contract And Shall Prevent Its Employees, Officers, Agents And Consultants From So Acting. The Supplier Shall Ensure That Its Personnel, Employees And Other Individuals Given Access To The Entity’s Records, Documents, Data, Or Equipment Shall Adhere Strictly To The Terms Of The Contract. Any Document, Other Than This Contract Itself, Shall Remain The Property Of The Procuring Entity And Shall Be Returned (all Copies) To The Procuring Entity On Completion Of The Supplier’s Performance Under This Contract If So Required By The Procuring Entity. All Data Or Information Obtained, Collected Or Received By The Supplier, In Connection With The Delivery Of Its Goods Or Provision Of Its Services, Shall Be Owned Exclusively By The Procuring Entity. Section Iv. General Conditions Of Contract 1. Scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2. Advance Payment And Terms Of Payment 2.1. Advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2. The Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. 3. Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than Prior To The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184. 4. Inspection And Tests The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project Specifications At No Extra Cost To The Procuring Entity In Accordance With The Generic Procurement Manual. In Addition To Tests In The Scc, Section Iv (technical Specifications) Shall Specify What Inspections And/or Tests The Procuring Entity Requires, And Where They Are To Be Conducted. The Procuring Entity Shall Notify The Supplier In Writing, In A Timely Manner, Of The Identity Of Any Representatives Retained For These Purposes. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5. Warranty 5.1 In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 5.2. The Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace Within 24 Hours From Receipt Of Notification Of The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6. Liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Section V. Special Conditions Of Contract Gcc Clause In Cases Of Conflict Between The Provisions Of The Gcc And The Scc, The Scc Requirement Shall Always Prevail. 1 Scope Of Contract Equivalency Of Standards And Codes: Wherever Reference Is Made In The Technical Specifications To Specific Standards And Codes To Be Met By The Goods And Materials To Be Furnished Or Tested, The Provisions Of The Latest Edition Or Revision Of The Relevant Standards And Codes Shall Apply, Unless Otherwise Expressly Stated In The Contract. Where Such Standards And Codes Are National Or Relate To A Particular Country Or Region, Other Authoritative Standards That Ensure Substantial Equivalence To The Standards And Codes Specified Will Be Acceptable. Reference To Brand Name And Catalogue Number Should Be Avoided As Far As Possible; Where Unavoidable They Should Always Be Followed By The Words “or At Least Equivalent.” References To Brand Names Cannot Be Used When The Funding Source Is The Gop. Where Appropriate, Drawings, Including Site Plans As Required, May Be Furnished By The Procuring Entity With The Bidding Documents. Similarly, The Supplier May Be Requested To Provide Drawings Or Samples Either With Its Bid Or For Prior Review By The Procuring Entity During Contract Execution. Bidders Are Also Required, As Part Of The Technical Specifications, To Complete Their Statement Of Compliance Demonstrating How The Items Comply With The Specification. Delivery And Documents: For Purposes Of The Contract, “exw,” “fob,” “fca,” “cif,” “cip,” “ddp” And Other Trade Terms Used To Describe The Obligations Of The Parties Shall Have The Meanings Assigned To Them By The Current Edition Of Incoterms Published By The International Chamber Of Commerce, Paris. The Delivery Terms Of This Contract Shall Be As Follows: For Goods Supplied From Abroad, State: “the Delivery Terms Applicable To The Contract Are Ddp Delivered Amlc, Room 507, 5/f Edpc Building, Bsp Complex, A. Mabini Street, Malate, Manila. In Accordance With Incoterms.” For Goods Supplied From Within The Philippines, State: “the Delivery Terms Applicable To This Contract Are Delivered Amlc, Room 507, 5/f Edpc Building, Bsp Complex, A. Mabini Street, Malate, Manila. Risk And Title Will Pass From The Supplier To The Procuring Entity Upon Receipt And Final Acceptance Of The Goods At Their Final Destination.” Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). For Purposes Of This Clause The Procuring Entity’s Representative At The Project Site Is Mr. Exequiel C. Estanislao. Incidental Services: The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi (schedule Of Requirements): A. Performance Or Supervision Of On-site Assembly And/or Start-up Of The Supplied Goods; B. Furnishing Of Tools Required For Assembly And/or Maintenance Of The Supplied Goods I.e., All Necessary Hardware, Software And Other Components Including But Not Limited To Services Not Specifically Mentioned But Are Required In Compliance And To Meet The Objectives Of The Project With No Additional Cost To Amlc; C. Furnishing Of A Detailed Operations And Maintenance Manual For Each Appropriate Unit Of The Supplied Goods; D. Performance Or Supervision Or Maintenance And/or Repair Of The Supplied Goods, For A Period Of Time Agreed By The Parties, Provided That This Service Shall Not Relieve The Supplier Of Any Warranty Obligations Under This Contract; And E. Training Of The Procuring Entity’s Personnel, On-site, Start-up, Operation And Maintenance. The Contract Price For The Goods Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. Spare Parts: The Supplier Is Required To Provide All Of The Following Materials, Notifications, And Information Pertaining To Spare Parts Manufactured Or Distributed By The Supplier: A. Such Spare Parts As The Procuring Entity May Elect To Purchase From The Supplier, Provided That This Election Shall Not Relieve The Supplier Of Any Warranty Obligations Under This Contract; And B. In The Event Of Termination Of Production Of The Spare Parts: I. Advance Notification To The Procuring Entity Of The Pending Termination, In Sufficient Time To Permit The Procuring Entity To Procure Needed Requirements; And Ii. Following Such Termination, Furnishing At No Cost To The Procuring Entity, The Blueprints, Drawings And Specification Of The Spare Parts, If Requested. The Spare Parts And Other Components Required Are Listed In Section Vi (schedule Of Requirements) And The Cost Thereof Are Included In The Contract Price. The Supplier Shall Carry Sufficient Inventories To Assure Adequate Supply Of Consumable Spare Parts Or Components For The Goods For A Period Three Years. Packaging: The Supplier Shall Provide Such Packaging Of The Goods As Is Required To Prevent Their Damage Or Deterioration During Transit To Their Final Destination, As Indicated In This Contract. The Packaging Shall Be Sufficient To Withstand, Without Limitation, Rough Handling During Transit And Exposure To Extreme Temperatures, Salt And Precipitation During Transit, And Open Storage. Packaging Case Size And Weights Shall Take Into Consideration, Where Appropriate, The Remoteness Of The Goods’ Final Destination And The Absence Of Heavy Handling Facilities At All Points In Transit. The Packaging, Marking, And Documentation Within And Outside The Packages Shall Comply Strictly With Such Special Requirements As Shall Be Expressly Provided For In The Contract Including Additional Requirements, If Any, Specified Below And In Any Subsequent Instructions Ordered By The Procuring Entity. The Outer Packaging Must Be Clearly Marked On At Least Four (4) Sides As Follows: Name Of The Procuring Entity Name Of The Supplier Contract Description Final Destination Gross Weight Any Special Lifting Instructions Any Special Handling Instructions Any Relevant Hazchem Classifications A Packaging List Identifying The Contents And Quantities Of The Package Is To Be Placed On An Accessible Point Of The Outer Packaging If Practical. If Not Practical The Packaging List Is To Be Placed Inside The Outer Packaging But Outside The Secondary Packaging. Transportation – Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip, Or Ddp, Transport Of The Goods To The Port Of Destination Or Such Other Named Place Of Destination In The Philippines, As Shall Be Specified In This Contract, Shall Be Arranged And Paid For By The Supplier, And The Cost Thereof Shall Be Included In The Contract Price. Where The Supplier Is Required Under This Contract To Transport The Goods To A Specified Place Of Destination Within The Philippines, Defined As The Project Site, Transport To Such Place Of Destination In The Philippines, Including Insurance And Storage, As Shall Be Specified In This Contract, Shall Be Arranged By The Supplier, And Related Costs Shall Be Included In The Contract Price. Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip Or Ddp, Goods Are To Be Transported On Carriers Of Philippine Registry. In The Event That No Carrier Of Philippine Registry Is Available, Goods May Be Shipped By A Carrier Which Is Not Of Philippine Registry Provided That The Supplier Obtains And Presents To The Procuring Entity Certification To This Effect From The Nearest Philippine Consulate To The Port Of Dispatch. In The Event That Carriers Of Philippine Registry Are Available But Their Schedule Delays The Supplier In Its Performance Of This Contract The Period From When The Goods Were First Ready For Shipment And The Actual Date Of Shipment The Period Of Delay Will Be Considered Force Majeure. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. Intellectual Property Rights: The Supplier Shall Indemnify The Procuring Entity Against All Third-party Claims Of Infringement Of Patent, Trademark, Or Industrial Design Rights Arising From Use Of The Goods Or Any Part Thereof. 2 Advance Payment And Terms Of Payment The Terms Of Payment Shall Be Monthly. All Rental Charges Shall Be Due And Payable Monthly To The Contractor Within 30 Days After Receipt Of Invoices And Accurate Summary Billing With Meter Reading Card/report Acknowledged By Respective Departments/groups. Rental Charges Shall Be On A Cost-per-page (all In – Inclusive Of Paper, Consumables, Maintenance And Replacement Of The Based On Monthly Meter Reading Cards/report. Computation Will Be Based On The Number Of Copies Shown On The Meter Reading Cards/report Less 2% Allowance For Spoilage. There Shall Be No Accounting Of Spoiled Paper. The Monthly Meter Readings Shall Be Conducted By The Authorized Representative Of The Contractor, Attested By Amlc Authorized Representative. In Cases Where Documents Are Printed Or Photocopied Back-to-back And/or Using Scratch Papers, The Clean Paper Equivalent Of Number Of Back Pages And/or Pages Where Scratch Paper Is Used, Shall Be Accounted For And Included In The Total Number Of Copy Paper For Delivery To The Amlc. In Case The Approved Budget For The Contract Is Depleted Prior To The End Of The Contract Period, The Amlc May Resort To An Amendment To Or Extension Of The Contract, Under The Same Terms, Conditions And Rates Stipulated In Pr24-016. 3 Performance Security The Performance Security Shall Be In An Amount Not Less Than The Required Percentage Of The Total Contract Price In Accordance With The Following Schedule: Form Of Performance Security Amount Of Performance Security (not Less Than The Required Percentage Of The Total Contract Price) A) Cash Or Cashier’s/manager’s Check Issued By A Universal Or Commercial Bank. For Biddings Conducted By Lgus, The Cashier’s/manager’s Check May Be Issued By Other Banks Certified By The Bsp As Authorized To Issue Such Financial Instrument Goods & Consulting Services – Five Percent (5%) B) Bank Draft/guarantee Or Irrevocable Letter Of Credit Issued By A Universal Or Commercial Bank: Provided, However That It Shall Be Confirmed Or Authenticated By A Universal Or Commercial Bank, If Issued By A Foreign Bank. For Biddings Conducted By Lgus, Bank Draft/guarantee, Or Irrevocable Letter Of Credit May Be Issued By Other Banks Certified By The Bsp As Authorized To Issue Such Financial Instrument C) Surety Bond Callable Upon Demand Issued By A Surety Or Insurance Company Duly Certified By The Insurance Commission As Authorized To Issue Such Security. Thirty Percent (30%) 4 Inspection And Tests The Inspections And Tests That Will Be Conducted Are: • Inspections On Compliance With The Requirements Of The Bidding Documents, Including Technical Specifications And Schedule Of Requirements • Inspection And Testing Of The Copier Machine • Inspection Of Warranty Certificate 5 Warranty 5.1 The Obligation For The Warranty Shall Be Covered By, At The Supplier’s Option, Either Retention Money In An Amount Equivalent To Five Percent (5%) Or Of Every Progress Payment, Or A Special Bank Guarantee Equivalent To Five Percent (5%) Of The Total Contract Price, In Accordance With Gppb Resolution No. 30-2017. The Said Amounts Shall Only Be Released After The Lapse Of One (1) Year After Acceptance By The Procuring Entity Of The Delivered Service. After The Lapse Of The Period, The Procuring Entity Shall Release The Retention Money Or Special Bank Guarantee, Provided, That The Goods Supplied Are Free From Patent And Latent Defects And All Conditions Imposed Under The Contract Have Been Fully Met. 6 Liability Of Supplier As Provided In Gcc. Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Item Number Description Quantity Total Delivered, Weeks / Months 1 Heavy Duty, Monochrome Photocopier Inclusive Of Consumables, For Delivery In The Address As Stated 6 Units Within 15 Calendar Days After Receipt Of Notice To Proceed 5th Floor, Rm. 507 - Head Office (asd And Camu) 2 Units 6th Floor, Rm. 611 – Head Office (od-dpd, Csg, And Fcig) 3 Units Security Plant Complex 1 Unit 2 Heavy Duty, Color Photocopier Inclusive Of Consumables, For Delivery In The Address As Stated 4 Units 5th Floor, Rm. 507 - Head Office (oed) 1 Unit 6th Floor, Rm. 611 – Head Office (fiag) 1 Unit Security Plant Complex 1 Unit 3 Production Printer With Finisher Inclusive Of Consumables, For Delivery In The Address As Stated 1 Unit 5th Floor, Rm. 507 – Head Office (leg) 1 Unit Grand Total 11 Units   Section Vii. Technical Specifications [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] Item Specification Statement Of Compliance 1 7 Units Of Heavy Duty, Monochrome Photocopier Type Multi-function Device (copy, Print, Scan) Copy Function Copy Type Monochrome Copy Speed 55 Copies Per Minute Minimum For Heavy Duty Original Size A3, A4, A5, And F4 Size Paper/media Output Size A3, A4, A5, And F4 Size Paper/media Magnification 25% To 400% Capture (copy) Resolution 400 X 400 Dots Per Inch (dpi) Minimum Output Print Resolution 600 X 600 Dpi Minimum Multiple Copies 1 To 999 Sheets Density Control/exposure Modes Automatic And Manual/text And Photo Mode Paper Trays Five (5) Input Trays Minimum Print Function Print Type Monochrome Print Speed 55 Prints Per Minute Minimum For Heavy Duty Print Resolution 1,200 X 1,200 Dpi Network Protocols Tcp/ip Printer Memory 4 Gb Minimum Scan Function Scan Type Monochrome And Color Scan Speed 55 Ppm Mono And Color Standard Network Protocol Smb 2.0 And 3.0 Compliant Resolution 600 X 600 Dpi Scan Size (adf And Platen) A3, A4, A5, And F4 Size Paper/media Data Format Tiff, Pdf, Jpeg Scan Modes Twain-compliant; Compatible With Windows 10 And Windows 11 Operating System Others Input Capacity 500 Pages Per Tray Interface Ethernet Built-in; Disable Any Built-in Usb Port Power Requirements 220v-240v Or Auto-voltage Operating System Compatibility Windows 7, 10, 11 And Mac Os (latest Version) Compliance Internationally Recognized Standards Such As Energy Star; Ul/ul Listed Or Ce Marking Or Pse Marking Features Optical Character Recognition (ocr) Yes Automatic And Manual Energy/power Saver Mode Yes Security Lock Or Password Operation Yes Reversible Automatic Document Feeder (capable Of Multi-page Originals) Yes Automatic Back-to-back Printing/copying Yes Electronic Sorting Yes Built-in Console Stand Yes Item Specification Statement Of Compliance 2 4 Units Of Heavy Duty, Color Photocopier Type Multi-function Device (copy, Print, Scan) Copy Function Copy Type Monochrome And Color Copy Speed 55 Copies Per Minute (cpm) And 50 Cpm For Color Minimum Original Size A3, A4, A5, And F4 Size Paper/media Output Size A3, A4, A5, And F4 Size Paper/media Magnification 25% To 400% Capture (copy) Resolution 400 X 400 Dpi Minimum Output Print Resolution 600 X 600 Dpi Minimum Multiple Copies 1 To 999 Sheets Density Control/exposure Modes Automatic And Manual/text And Photo Mode Paper Trays Five (5) Input Trays Minimum Print Function Print Type Monochrome And Color Print Speed 55 Prints Per Minute (ppm) And 50 Ppm For Color Minimum Print Resolution 1,200 X 1,200 Dpi Network Protocols Tcp/ip Printer Memory 4 Gb Minimum Scan Function Scan Type Monochrome And Color Scan Speed 80 Ppm Simplex, 150 Ppm Single-dual-side Mono And Color (single-pass Feeder) Standard Network Protocol Smb 2.0 And 3.0 Compliant Resolution 600 X 600 Dpi Scan Size (adf And Platen) A3, A4, A5, And F4 Size Paper/media Data Format Tiff, Pdf, Jpeg Scan Modes Twain-compliant; Compatible With Windows 10 And Windows 11 Operating System Others Input Capacity 500 Sheets Per Tray Interface Ethernet Built-in; Disable Any Built-in Usb Port Power Requirements 220v-240v Or Auto-voltage Operating System Compatibility Windows 7, 10, 11 And Mac Os (latest Version) Compliance Internationally Recognized Standards Such As Energy Star; Ul/ul Listed Or Ce Marking Or Pse Marking Features Optical Character Recognition (ocr) Yes Automatic And Manual Energy/power Saver Mode Yes Security Lock Or Password Operation Yes Reversible Automatic Document Feeder (capable Of Multi-page Originals) Yes Automatic Back-to-back Printing/copying Yes Electronic Sorting Yes Built-in Console Stand Yes Item Specification Statement Of Compliance 3 1 Unit Of Production Printer With Finisher Type Multi-function Device (copy, Print, Scan) Copy Function Copy Type Monochrome And Color Copy Speed 75 Copies Per Minute (cpm) And 70 Cpm For Color Minimum Warm Up Time 30 Seconds Or Less Original Size A3, A4, A5, And F4 Size Paper/media Output Size A3, A4, A5, And F4 Size Paper/media Magnification 25% To 400% Capture (copy) Resolution 600 X 400 Dpi Minimum Output Print Resolution 1200 X 1200 Dpi Minimum Multiple Copies 1 To 9999 Sheets Density Control/exposure Modes Automatic And Manual/text And Photo Mode Paper Trays Five (5) Input Trays Minimum Print Function Print Type Monochrome And Color Print Speed 75 Prints Per Minute (ppm) And 70 Ppm For Color Minimum Print Resolution 1,200 X 2,400 Dpi Network Protocols Tcp/ip Printer Memory 4 Gb Minimum Scan Function Scan Type Monochrome And Color Scan Speed 100 Ppm Simplex, 200 Ppm Single-dual-side Mono And Color (single-pass Feeder) Standard Network Protocol Smb 2.0 And 3.0 Compliant Resolution 600 X 600 Dpi Scan Size (adf And Platen) A3, A4, A5, And F4 Size Paper/media Data Format Tiff, Pdf, Jpeg Scan Modes Twain-compliant; Compatible With Windows 10 And Windows 11 Operating System And Mac Os Others Input Capacity 3250 Sheets Per Tray Interface Ethernet Built-in; Disable Any Built-in Usb Port Power Requirements 220v-240v Or Auto-voltage Operating System Compatibility Windows 7, 10, 11 And Mac Os (latest Version) Compliance Internationally Recognized Standards Such As Energy Star; Ul/ul Listed Or Ce Marking Or Pse Marking Or Equivalent Features Optical Character Recognition (ocr) Yes Automatic And Manual Energy/power Saver Mode Yes Security Lock Or Password Operation Yes Reversible Automatic Document Feeder (capable Of Multi-page Originals) Yes Automatic Back-to-back Printing/copying Yes Electronic Sorting Yes Coated, Art, Heavy Paper Handling Yes Stapling Capability Yes Punching Capability Yes Item Specification Statement Of Compliance 3 Additional Requirements On The Copier Machines • All Units’ Manufacturing / Production Year Must Be The Latest Production Year Provided That The Actual Duty Volume Does Not Exceed The Duty Life Cycle Of The Respective Type/model Of Copier Machines. Once The Duty Life Cycle Has Been Reached Within The Duration Of The Contract, The Contractor Will Have To Provide A Replacement Unit. • During The Implementation, The Contractor Shall Submit A Copy Of The Manufacturer’s Certificate On The Duty Life Cycle For Each Type/model Of Copier Machine. • The Contractor Shall Provide Machines That Has Less Than Sixty (60) Percent Of Its Duty Life Cycle. • All Units’ Manufacturing And/or Remanufacturing Processes Are Compliant With International Standards. • If Remanufactured, A Certification Stating The Following Must Be Submitted: A. That The Machine Was Remanufactured By The Original Equipment Manufacturer Or An Iso 9001 And Iso 14001 Copier And Printer Manufacturing Facility B. That The Machine Was In Existence From 2020 Or Later From The Manufacturing Date As Of The Date Of Submission Of The Bid. • All Units’ Consumables Have Material Safety Data Sheet; • All Units Must Have A Feature That Indicates The Number Of Back-to-back Printouts And The Number Of Printouts Per Size Of Paper And Print Type; • All Units Must Have A Maximum Size Dimension Of 3 Ft. X 3 Ft. X 3.9 Ft., Including Stand/pedestal For The Heavy-duty Copier; And 3.3 X 2.3 X 3.4 Ft For The Production Unit With Finisher • The Bidder Shall Provide The Amlc With Demo Units Of Copier Machines For Testing Of The Photocopying, Network Printing And Scanning Features, And Security Vulnerabilities; • The Contractor Shall Provide The Amlc With Required Network-printing And Scanning Drivers/installers; • All Required Software To Be Installed In The Amlc Workstations Shall Comply With The Applicable Amlc Information And Communications Technology (ict) Policy. The Contractor Must Ensure That The Software Utilities, Drivers And/or Applications To Be Installed Are Free From Security Vulnerabilities (including Bugs, Malwares, Etc.); • The Contractor Shall Provide The Amlc With Configuration Procedures And/or User Manual For The Use Of The Offered Machines; And • The Contractor Shall Provide Basic Training To It Representatives/personnel On Network Or It-related Features Of The Offered Machines. Item Specification Statement Of Compliance 4 Other Requirements • The Contractor Shall Provide Additional Copier Machine/s Upon Request For Deployment To Amlc Departments/offices Within The Prescribed Time, As Stated In The Notice To Be Issued By Amlc’s Administrative Services Division (asd), Under The Same Terms And Conditions Of The Contract. • The Contractor Shall Likewise Observe The Maximum Response Time Of Two (2) Hours From The Time The Amlc Makes Its Request For Machine Servicing/technical Support During Regular Working Days. • In Case Of Malfunction Or Breakdown Of Main Copier Machines, The Contractor Shall Provide Replacement Unit/s Within Two (2) Working Days After The Lapse Of The 24-hour Period, As Stated In The Notice To Be Issued By The Amlc-asd. • The Contractor Shall Be Responsible For The Disposal Of Empty Cartridges, Toners, Drums, And Other Waste Materials Obtained From The Repairs And Maintenance Of Copiers. • The Contractor Shall Train Amlc Personnel Who Will Be Designated As Machine Operators In Their Respective Departments/groups On The Proper Handling And Use Of Machines. • The Amlc Shall, Without Additional Cost, Benefit From Any Improvement That May Be Introduced To Said Machines Due To Advancement In Technology. • The Hard Disk Drives (hdds)/media Storage Of Copier Machines Shall Be – A) Subjected To Storage Media Retention Services, Whereby Defective Hdd Or Media Storage Shall Be Replaced By The Contractor But Said Hdds/media Storage Shall Remain In The Custody Of Amlc At No Additional Cost On The Part Of The Amlc. B) Surrendered To Amlc-asd For Sanitization And/or Disposal In Accordance With The Existing Guidelines And Procedures Of The Amlc. • The Contractor Shall Deliver A3, A4 And F4 Copy Paper (80 Gsm) Monthly, Based On Prior Month’s Utilization, Or As Needed By The Amlc Upon Receipt Of Advice From Amlc-asd. • The Contractor Shall Store Its Back-up Units, Papers For Deployment/delivery To Departments/offices, Spare Parts, Supplies Such As Ink Cartridges/toners, Developers, Drums, Among Others, At The Identified Storage Area/room Of The Amlc-asd. • Stock Of Consumables At Any Given Time: • 3 Pcs. Black Toner • 1 Set Of Colored Toners (cyan, Magenta And Yellow) • Green Public Procurement Program. Machines Should Be Manufactured In An Iso 9001 And Iso 14001 Certified Printer Manufacturing Facility. Average Number Of Printouts Per Month: • Color: 17,405 • Black: 55,015 Rental Service Charges • Rental Charges Shall Be On A Cost-per-page (all In – Inclusive Of Paper, Consumables, Maintenance, And Replacement Of The Parts. • The Monthly Meter Reading Shall Be Conducted By The Authorized Representative Of The Contractor, Attested By Amlc Authorized Representative. • Computation Will Be Based On The Number Of Copies Shown On The Meter Reading Card/reports Less 2% Allowance For Spoilage. There Shall Be No Accounting Of Spoiled Paper. Checklist Of Technical And Financial Documents I. Technical Component Envelope Class “a” Documents Legal Documents ⬜ (a) Valid Philgeps Registration Certificate (platinum Membership) (all Pages) In Accordance With Section 8.5.2 Of The Irr; Technical Documents ⬜ (e) Statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (f) Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ (g) Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission; Or Original Copy Of Notarized Bid Securing Declaration; And ⬜ (h) Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (i) Original Duly Signed Omnibus Sworn Statement (oss); And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (j) The Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc); Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Class “b” Documents ⬜ (k) If Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence; Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Other Documentary Requirements Under Ra No. 9184 (as Applicable) ⬜ (l) [for Foreign Bidders Claiming By Reason Of Their Country’s Extension Of Reciprocal Rights To Filipinos] Certification From The Relevant Government Office Of Their Country Stating That Filipinos Are Allowed To Participate In Government Procurement Activities For The Same Item Or Product. ⬜ (m) Certification From The Dti If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity. 25 Financial Component Envelope ⬜ (a) Original Of Duly Signed And Accomplished Financial Bid Form; And ⬜ (b) Original Of Duly Signed And Accomplished Price Schedule(s).   Section Ix. Bidding Forms Table Of Contents Bid Form For The Procurement Of Goods 43 Price Schedule For Goods Offered From Within The Philippines 45 Price Schedule For Goods Offered From Abroad 46 Contract Agreement Form For The Procurement Of Goods (revised) 47 Omnibus Sworn Statement (revised) 49 Secretary’s Certificate 53 Bank Guarantee Form For Advance Payment 54 Bid Securing Declaration Form 55 Performance Securing Declaration (revised) 57 Bid Form For The Procurement Of Goods [shall Be Submitted With The Bid] _________________________________________________________________________ Bid Form Date : _________________ Project Identification No. : _________________ To: [name And Address Of Procuring Entity] Having Examined The Philippine Bidding Documents (pbds) Including The Supplemental Or Bid Bulletin Numbers [insert Numbers], The Receipt Of Which Is Hereby Duly Acknowledged, We, The Undersigned, Offer To [supply/deliver/perform] [description Of The Goods] In Conformity With The Said Pbds For The Sum Of [total Bid Amount In Words And Figures] Or The Total Calculated Bid Price, As Evaluated And Corrected For Computational Errors, And Other Bid Modifications In Accordance With The Price Schedules Attached Herewith And Made Part Of This Bid. The Total Bid Price Includes The Cost Of All Taxes, Such As, But Not Limited To: [specify The Applicable Taxes, E.g. (i) Value Added Tax (vat), (ii) Income Tax, (iii) Local Taxes, And (iv) Other Fiscal Levies And Duties], Which Are Itemized Herein Or In The Price Schedules, If Our Bid Is Accepted, We Undertake: A. To Deliver The Goods In Accordance With The Delivery Schedule Specified In The Schedule Of Requirements Of The Philippine Bidding Documents (pbds); B. To Provide A Performance Security In The Form, Amounts, And Within The Times Prescribed In The Pbds; C. To Abide By The Bid Validity Period Specified In The Pbds And It Shall Remain Binding Upon Us At Any Time Before The Expiration Of That Period. [insert This Paragraph If Foreign-assisted Project With The Development Partner: Commissions Or Gratuities, If Any, Paid Or To Be Paid By Us To Agents Relating To This Bid, And To Contract Execution If We Are Awarded The Contract, Are Listed Below: Name And Address Amount And Purpose Of Of Agent Currency Commission Or Gratuity ________________________________________________ ________________________________________________ ________________________________________________ (if None, State “none”) ] Until A Formal Contract Is Prepared And Executed, This Bid, Together With Your Written Acceptance Thereof And Your Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Calculated Bid Or Any Bid You May Receive. We Certify/confirm That We Comply With The Eligibility Requirements Pursuant To The Pbds. The Undersigned Is Authorized To Submit The Bid On Behalf Of [name Of The Bidder] As Evidenced By The Attached [state The Written Authority]. We Acknowledge That Failure To Sign Each And Every Page Of This Bid Form, Including The Attached Schedule Of Prices, Shall Be A Ground For The Rejection Of Our Bid. Name: ___________________________________________________________________ Legal Capacity: _____________________________________________________________ Signature: ________________________________________________________________ Duly Authorized To Sign The Bid For And Behalf Of: __________________________________ Date: ___________________ Price Schedule For Goods Offered From Within The Philippines [shall Be Submitted With The Bid If Bidder Is Offering Goods From Within The Philippines] ______________________________________________________________________________ For Goods Offered From Within The Philippines Name Of Bidder ________________________ Project Id No._________ Page ___of___ 1 2 3 4 5 6 7 8 9 10 Item Description Country Of Origin Quantity Unit Price Exw Per Item Transportation And All Other Costs Incidental To Delivery, Per Item Sales And Other Taxes Payable If Contract Is Awarded, Per Item Cost Of Incidental Services, If Applicable, Per Item Total Price, Per Unit (col 5+6+7+8) Total Price Delivered Final Destination (col 9) X (col 4) Name: ___________________________________________________________________ Legal Capacity: ____________________________________________________________ Signature: ________________________________________________________________ Duly Authorized To Sign The Bid For And Behalf Of: __________________________________   Price Schedule For Goods Offered From Abroad [shall Be Submitted With The Bid If Bidder Is Offering Goods From Abroad] ______________________________________________________________________________ For Goods Offered From Abroad Name Of Bidder _________________________ Project Id No._________ Page ___ Of ___ 1 2 3 4 5 6 7 8 9 Item Description Country Of Origin Quantity Unit Price Cif Port Of Entry (specify Port) Or Cip Named Place (specify Border Point Or Place Of Destination) Total Cif Or Cip Price Per Item (col. 4 X 5) Unit Price Delivered Duty Unpaid (ddu) Unit Price Delivered Duty Paid (ddp) Total Price Delivered Ddp (col 4 X 8) Name: ___________________________________________________________________ Legal Capacity: ____________________________________________________________ Signature: ________________________________________________________________ Duly Authorized To Sign The Bid For And Behalf Of: __________________________________ Contract/agreement Form For The Procurement Of Goods (revised) [not Required To Be Submitted With The Bid, But It Shall Be Submitted Within Ten (10) Days After Receiving The Notice Of Award] _________________________________________________________________________ Contract/agreement This Agreement Made The _____ Day Of __________ 20_____ Between [name Of Procuring Entity] Of The Philippines (hereinafter Called “the Entity”) Of The One Part And [name Of Supplier] Of [city And Country Of Supplier] (hereinafter Called “the Supplier”) Of The Other Part; Whereas, The Entity Invited Bids For Certain Goods And Ancillary Services, Particularly [brief Description Of Goods And Services] And Has Accepted A Bid By The Supplier For The Supply Of Those Goods And Services In The Sum Of [contract Price In Words And Figures In Specified Currency] (hereinafter Called “the Contract Price”). Now This Agreement Witnesseth As Follows: 1. In This Agreement Words And Expressions Shall Have The Same Meanings As Are Respectively Assigned To Them In The Conditions Of Contract Referred To. 2. The Following Documents As Required By The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184 Shall Be Deemed To Form And Be Read And Construed As Integral Part Of This Agreement, Viz.: I. Philippine Bidding Documents (pbds); I. Schedule Of Requirements; Ii. Technical Specifications; Iii. General And Special Conditions Of Contract; And Iv. Supplemental Or Bid Bulletins, If Any Ii. Winning Bidder’s Bid, Including The Eligibility Requirements, Technical And Financial Proposals, And All Other Documents Or Statements Submitted; Bid Form, Including All The Documents/statements Contained In The Bidder’s Bidding Envelopes, As Annexes, And All Other Documents Submitted (e.g., Bidder’s Response To Request For Clarifications On The Bid), Including Corrections To The Bid, If Any, Resulting From The Procuring Entity’s Bid Evaluation; Iii. Performance Security; Iv. Notice Of Award Of Contract; And The Bidder’s Conforme Thereto; And V. Other Contract Documents That May Be Required By Existing Laws And/or The Procuring Entity Concerned In The Pbds. Winning Bidder Agrees That Additional Contract Documents Or Information Prescribed By The Gppb That Are Subsequently Required For Submission After The Contract Execution, Such As The Notice To Proceed, Variation Orders, And Warranty Security, Shall Likewise Form Part Of The Contract. 3. In Consideration For The Sum Of [total Contract Price In Words And Figures] Or Such Other Sums As May Be Ascertained, [named Of The Bidder] Agrees To [state The Object Of The Contract] In Accordance With His/her/its Bid. 4. The [name Of The Procuring Entity] Agrees To Pay The Above-mentioned Sum In Accordance With The Terms Of The Bidding. In Witness Whereof The Parties Hereto Have Caused This Agreement To Be Executed In Accordance With The Laws Of The Republic Of The Philippines On The Day And Year First Above Written. Matthew M. David Executive Director For: Anti-money Laundering Council [insert Name And Signature] [insert Signatory’s Legal Capacity] For: [insert Name Of Supplier] Republic Of The Philippines ) City/municipality Of ______ ) S.s. Acknowledgment Before Me, A Notary Public For And In ____________________, Philippines, Personally Appeared The Following Persons With Their Respective Competent Evidence Of Identity: Government-issued Id/no. Date/place Of Issue Matther M. David _________________________ ________________ Community Tax Certificate No. Date/place Of Issue _________________________ ________________ Government-issued Id/no. Date/place Of Issue _____________________ _________________________ ________________ Community Tax Certificate No. Date/place Of Issue _________________________ ________________ This Instrument, Referring To The Contract/agreement For ______________, Consisting Of ________ (__) Pages, Including This Page Where This Acknowledgment Is Written, Was Duly Signed By The Parties On Each And Every Page Thereof. Witness My Hand And Seal On _______________ At ________________, Philippines. Notary Public Doc. No. [ ] Page No. [ ] Book No. [ ] Series Of 2022   Omnibus Sworn Statement (revised) [shall Be Submitted With The Bid] _________________________________________________________________________ Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. [select One, Delete The Rest:] [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant Subscribed And Sworn To Before Me On ________________________ At ________________________, Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ________ And His/her Community Tax Certificate No. _______ Issued On ____ At ______. Witness My Hand And Seal On ________________________. Notary Public Doc. No. [ ] Page No. [ ] Book No. [ ] Series Of 2022 Secretary’s Certificate I, ________________, Of Legal Age, [single/married], Filipino And With Address At After Having Being Sworn In Accordance With Law, Do Hereby Certify That: 1. I Am The Incumbent And Duly Designated Corporate Secretary Of [business/company Name], Organized And Existing In Accordance With Law, With Principal Office Address At [business/company Address]; 2. As Corporate Secretary, I Am The Custodian Of The Corporate Books And Records, Including The Minutes Of Meetings And Resolutions Of The Board Of Directors; 3. The Board Of Directors Issued Board Resolution No. ______ Dated ________, Authorizing Mr./ms. [name Of Representative], Whose Signature And Initial Appears Below, To Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The Anti-money Laundering Council; ________________________________ _____________________________ Signature Of Authorized Representative Initial Of Authorized Representative 4. That The Above-cited Authorization Has Not Been Amended, Modified And/or Superseded And Is Therefore Still In Full Force And Effect; 5. This Certification Is Being Issued To Attest To The Truth Of The Foregoing. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s On ________________________ At ________________________. __________________ Corporate Secretary Subscribed And Sworn To Before Me On ________________________ At ________________________, Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ________ And His/her Community Tax Certificate No. _______ Issued On ____ At ______. Witness My Hand And Seal On ________________________. Notary Public Doc. No. [ ] Page No. [ ] Book No. [ ] Series Of 2022 Bank Guarantee Form For Advance Payment To: Anti-money Laundering Council [project Title] Gentlemen And/or Ladies: In Accordance With The Payment Provision Included In The Special Conditions Of Contract, Which Amends Clause Error! Reference Source Not Found. Of The General Conditions Of Contract To Provide For Advance Payment, [name And Address Of Supplier] (hereinafter Called The “supplier”) Shall Deposit With The Anti-money Laundering Council (amlc) A Bank Guarantee To Guarantee Its Proper And Faithful Performance Under The Said Clause Of The Contract In An Amount Of [amount Of Guarantee In Figures And Words]. We, The [bank Or Financial Institution], As Instructed By The Supplier, Agree Unconditionally And Irrevocably To Guarantee As Primary Obligator And Not As Surety Merely, The Payment To The Amlc On Its First Demand Without Whatsoever Right Of Objection On Our Part And Without Its First Claim To The Supplier, In The Amount Not Exceeding [amount Of Guarantee In Figures And Words]. We Further Agree That No Change Or Addition To Or Other Modification Of The Terms Of The Contract To Be Performed Thereunder Or Of Any Of The Contract Documents Which May Be Made Between The Amlc And The Supplier, Shall In Any Way Release Us From Any Liability Under This Guarantee, And We Hereby Waive Notice Of Any Such Change, Addition, Or Modification. This Guarantee Shall Remain Valid And In Full Effect From The Date Of The Advance Payment Received By The Supplier Under The Contract Until ________________________. Yours Truly, Signature And Seal Of The Guarantors [name Of Bank Or Financial Institution] [address] [date]   Bid Securing Declaration Form [shall Be Submitted With The Bid If Bidder Opts To Provide This Form Of Bid Security] _________________________________________________________________________ Republic Of The Philippines) City Of _______________________) S.s. Bid Securing Declaration Project Identification No.: [insert Number] To: [insert Name And Address Of The Procuring Entity] I/we, The Undersigned, Declare That: 1. I/we Understand That, According To Your Conditions, Bids Must Be Supported By A Bid Security, Which May Be In The Form Of A Bid Securing Declaration. 2. I/we Accept That: (a) I/we Will Be Automatically Disqualified From Bidding For Any Procurement Contract With Any Procuring Entity For A Period Of Two (2) Years Upon Receipt Of Your Blacklisting Order; And, (b) I/we Will Pay The Applicable Fine Provided Under Section 6 Of The Guidelines On The Use Of Bid Securing Declaration, Within Fifteen (15) Days From Receipt Of The Written Demand By The Procuring Entity For The Commission Of Acts Resulting To The Enforcement Of The Bid Securing Declaration Under Sections 23.1(b), 34.2, 40.1 And 69.1, Except 69.1(f),of The Irr Of Ra No. 9184; Without Prejudice To Other Legal Action The Government May Undertake. 3. I/we Understand That This Bid Securing Declaration Shall Cease To Be Valid On The Following Circumstances: A. Upon Expiration Of The Bid Validity Period, Or Any Extension Thereof Pursuant To Your Request; B. I Am/we Are Declared Ineligible Or Post-disqualified Upon Receipt Of Your Notice To Such Effect, And (i) I/we Failed To Timely File A Request For Reconsideration Or (ii) I/we Filed A Waiver To Avail Of Said Right; And C. I Am/we Are Declared The Bidder With The Lowest Calculated Responsive Bid, And I/we Have Furnished The Performance Security And Signed The Contract. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ____ Day Of [month] [year] At [place Of Execution]. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant Subscribed And Sworn To Before Me On ________________________ At ________________________, Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ________ And His/her Community Tax Certificate No. _______ Issued On ____ At ______. Witness My Hand And Seal On ________________________. Notary Public Doc. No. [ ] Page No. [ ] Book No. [ ] Series Of 2022   Performance Securing Declaration (revised) [if Used As An Alternative Performance Security But It Is Not Required To Be Submitted With The Bid, As It Shall Be Submitted Within Ten (10) Days After Receiving The Notice Of Award] _________________________________________________________________________ Republic Of The Philippines) City Of _____________________ ) S.s. Performance Securing Declaration Invitation To Bid: [insert Reference Number Indicated In The Bidding Documents] To: [insert Name And Address Of The Procuring Entity] I/we, The Undersigned, Declare That: 1. I/we Understand That, According To Your Conditions, To Guarantee The Faithful Performance By The Supplier/distributor/manufacturer/contractor/consultant Of Its Obligations Under The Contract, I/we Shall Submit A Performance Securing Declaration Within A Maximum Period Of Ten (10) Calendar Days From The Receipt Of The Notice Of Award Prior To The Signing Of The Contract. 2. I/we Accept That: I/we Will Be Automatically Disqualified From Bidding For Any Procurement Contract With Any Procuring Entity For A Period Of One (1) Year For The First Offense, Or Two (2) Years For The Second Offense, Upon Receipt Of Your Blacklisting Order If I/we Have Violated My/our Obligations Under The Contract; 3. I/we Understand That This Performance Securing Declaration Shall Cease To Be Valid Upon: A. Issuance By The Procuring Entity Of The Certificate Of Final Acceptance, Subject To The Following Conditions: I. Procuring Entity Has No Claims Filed Against The Contract Awardee; Ii. It Has No Claims For Labor And Materials Filed Against The Contractor; And Iii. Other Terms Of The Contract; Or B. Replacement By The Winning Bidder Of The Submitted Psd With A Performance Security In Any Of The Prescribed Forms Under Section 39.2 Of The 2016 Revised Irr Of Ra No. 9184 As Required By The End-user. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ____ Day Of [month] [year] At [place Of Execution]. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant Subscribed And Sworn To Before Me On ________________________ At ________________________, Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ________ And His/her Community Tax Certificate No. _______ Issued On ____ At ______. Witness My Hand And Seal On ________________________. Notary Public Doc. No. [ ] Page No. [ ] Book No. [ ] Series Of 2022

Details: Description Terms Of Reference Consultantcy Services For The Preparation Of The Western Visayas Regional Tourism Development Plan (rtdp) 2024-2028 I. General Information: Service/work Description : Western Visayas Regional Tourism Development Plan (rdp) 2024-2028 Project/program Title : Procurement Of Services Of A Consultancy Firm For The Preparation Of The Western Visayas Rtdp 2024-2028 Post Title : National/regional Consultant Duty Station : Department Of Tourism Region 6 Duration : Within 4 Months Upon Receipt Of Notice To Proceed (until November 11, 2024). Extension Will Be Allowed For A Certain Period Of Time Subject To Prior Communication Indicating The Reason For Extending The Project. Ii. Background Republic Act 9593, Otherwise Known As The Tourism Act Of 2009 Mandates The Formulation Of The National Tourism Development Plan (ntdp) To Provide The Strategic Framework That Will Guide The Orderly Development Of The Country’s Tourism Industry. As Enunciated By The Tourism Act Of 2009 “tourism Is An Indispensable Element Of The National Economy, And An Industry Of National Interest And Importance”, And Consistent With The Priorities Of The Administration Of President Ferdinand Marcos, Jr., This National Tourism Development Plan For 2023-2028 Shall: Establish A Philippine Tourism Industry Anchored On Filipino Culture, Heritage, And Identity, Which Aims To Be Sustainable, Resilient, And Competitive, In Order To Transform The Philippines Into A Tourism Powerhouse In Asia. The Western Visayas Regional Tourism Development Plan (rtdp) Needs To Be Formulated And Aligned With The Ntdp 2023-2028 To Provide The Overall Direction For The Development Framework For The Local Tourism Stakeholders In Their Journey To Full Recovery And Promotion Of The Western Visayas Tourism Industry Which Will Be Anchored From Philippine Development Plan (pdp) 2023-2028 And Ambisyon Natin 2040. Thus, Services Of Consultancy Firm Are Required To Formulate The Western Visayas Regional Tourism Development Plan 2024-2028. The Western Visayas Regional Tourism Development Plan Fy 2024-2028 Will Provide The Framework And Direction Of Tourism Development Outlining The Joint Priority Programs, Projects, And Activities Among Industry Stakeholders. The Plan Will Also Set The Institutional Arrangements, Roles, And Responsibilities Of Each Tourism Actor In Plan Implementation. Iii. Legal Basis Republic Act 9593, Otherwise Known As The Tourism Act Of 2009 Mandates The Formulation Of The National Tourism Development Plan (ntdp) To Provide The Strategic Framework That Will Guide The Orderly Development Of The Country’s Tourism Industry. Thus, The Western Visayas Regional Tourism Development Plan (rtdp) Needs To Be Formulated And Aligned With The Ntdp 2023-2028 To Provide The Overall Direction For The Development Framework For The Local Tourism Stakeholders In Their Journey To Full Recovery And Promotion Of The Western Visayas Tourism Industry Which Will Be Anchored From Philippine Development Plan (pdp) 2023-2028 And Ambisyon Natin 2040. Iv. Objectives Pursuant To The Implementing Rules And Regulations Of The Ra 9593, The Main Objective Of The Project Is To Develop A National Tourism Development Plan And Aligning The Regional Tourism Development Plan And Work For Its Adoption And Implementation By The National And Local Governments. Further, It Also Aims To Identify Geographic Areas With Potential Tourism Value And To Outline Approaches In Developing Such Areas. Specifically, This Project Aims To: 1. To Work For The Formulation Of The Regional Tourism Development Plan That Will Guide The Development Of Tourism In The Provinces, Cities And Municipalities Of The Western Visayas Region. 2. Identify Geographical Areas Such As But Not Limited To Barangay, Municipal, Province Or City With High Tourism Value And Outline Approaches In Developing Such Areas. 3. Identify Possible Tourism Products And Tourism Corridors/circuits To Be Created. 4. Set Policies And Identify Programs That Will Make Tourism A Catalyst And Engine In Protecting The Environment, Especially On Climate Change Adaptation, Preservation Of Culture And Heritage, Local Economic Development, And Poverty Alleviation. 5. Develop Strategy That Will Provide A Unified Direction Between The National/regional And Local Government Towards The Fulfillment Of The Goals And Objectives Of The Plan. V. Expected Results By The End Of The Contract Period Under This Tor, The Consultancy Firm Is Expected To Produce A Western Visayas Regional Tourism Development Plan For Year 2024-2028. Vi. Scope Of Work The Formulation Of The Regional Tourism Development Plan (rtdp) Shall Be Based Primarily On The Conduct Of Site Visits, Consultations And Focus Group Discussions With Key Stakeholders, Desktop Research On Demand And Supply, Previous Studies And Existing Plans And Upon Previous Experience Of The Consultancy Firm With Similar Type Of Engagement. Specifically, The Consultant Shall Undertake Various Tasks Such As But Not Limited To The Following Stages And Deliverables: A. Inception Report (preliminary Planning) 1. Design A Consultation Process With Relevant Private And Public Stakeholders To Introduce The Project, Its Background, Purpose, And The Identified Preliminary Issues. 2. Provide Initial Assessment On Tourism In The Region Based On The Existing Data, Information, Development Plans And Related Studies, Including Recommendations For The Effective Plan Formulation. 3. Discuss The Approach And Methodology Of The Tourism Development Plan, The Appropriate Workplan And Schedules, The Corresponding Outputs And Deliverables, And The Project Organization. 4. Prepare The Strengthen, Weaknesses, Opportunities And Threats (swot) Analysis Of The Western Visayas Region. B. Situational Analysis Report And Scenario Planning (profiling And Analysis Of Existing Conditions And Strategic Planning Method That Helps Make Effective Long-term Plans Considering Alternative Possible Outcomes Of The Future) 1. Conduct Review, Assessment And Consolidation Of All Existing Local Tourism Development Plans, Programs, Projects, Activities, Studies, Agreements From The Previous National Tourism Development Plan, Regional Development Plan/tourism Development Area (tda) Plan, Related National And Local Regulations, Restrictions, And Ordinances And Other Literature Relevant To The Project; 2. Conduct In-depth And Comprehensive Stakeholders’ Consultation With The Provincial And City/local Government Units, Private Tourism Stakeholders, And Other Relevant Interest Groups From The Public And Private Sectors; 3. Conduct New Normal Site Infrastructure Assessment Such As But Not Limited To Roads, Airports, Seaports, Transportation, Communication Facilities, Etc. To Identify The Infrastructure Gaps In Various Tourism Development Areas; 4. Identify Tourism Products In Each Province And Map The Key, Emerging And Potential Tourism Sites, Tourism Market Share, Infrastructure And Physical Development Needs, Impact To The Visitors, Transport Accessibility, Environmental Conditions And Other Issue It Has At Present; 5. Profile The Existing Markets In The Region Such As But Not Limited To Target Market Segments, Market Positioning, Volume, Structure And Sources Of Tourism Markets, Length Of Stay And Expenditure Patterns Of Visitors And Tourists, Themes And Phasing Of Development, Mix Facilities And Services And Strategies Employed To Capture The Opportunities; 6. Identify Gaps In Market Demand And Supply Of Leisure-based Products, Services And Facilities To Assess Opportunities To Bridge The Gaps Through The Integrated Development Area. 7. Scope The Current Institutional, Operational, And Management Set-up In Western Visayas. 8. Identify Activities That Promote The Department’s Advocacies And Addresses Issues Concerning Climate Change Adaptation, Preservation Of Culture And Heritage And Poverty Alleviation. Gender And Development, Disaster Risk Assessment And Management Which Both Public And Private Sectors Should Implement To Attain Sustainable Tourism Development. C. Preliminary Regional Tourism Development Plan (rtdp) 2024-2028 1. Conceptualize A Vision For The Development Of Tourism In The Region. Define Strategies, Policies And Action Plans Needed To Achieve The Set Vision; 2. Identify The Nature And Scale Of Development With Serious Consideration Given To Social, Cultural, And Environmental Factors And Observing Principles Of Sustainable Development; 3. Identify The Socio-cultural And Environmental Impacts, Especially Nature And Biodiversity Conservation Of The Intended Tourism Development And Propose Measures And Programs To Ensure That The Future Of Tourism Is Socially And Environmentally Sustainable Including The Way In Which Local Communities Can Participate In The Supply Chain Created By The Development; 4. Statement On Development Potentials And Challenges/issues Confronting The Tourism Sector And Other Relevant Topics/activities. D. Final Rtdp 2024-2028 1. Project The Demand Based On Estimated Market Penetration Rates That Will Be Created Once Development Commences. Prepare Estimates Of The Daily Tourism Receipts That Will Be Generated Per Visitor. 2. Formulate An Institutional Plan For The Implementation Of The Rtdp. 3. Outline Necessary Steps, Relevant Laws And Regulations, Parties And Responsibilities During The Implementation Phase. 4. Specify The Phasing Schedule In The Implementation Of The Physical Framework Plan, And Identify And Prioritize The Corresponding Projects And Activities Per Phase Of The Development I.e. Short-term (1-3 Years), Medium-term (4-5 Years), And Long-term (7-9 Years). 5. Prepare A Monitoring And Evaluation Strategy/tool To Ensure Proper Implementation Of The Development Plan. 6. Prepare Investment Portfolio Consisting Of Potential Investment Areas. 7. Present Rtdp To The Economic Development Committee And Regional Development Council For Approval And Adaption. The Consultant Shall Submit Reports Derived From Consultations With Stakeholders Especially The Authorized Representatives Of Municipalities, Key Informant Interviews, Focus Group Discussions, And Other Meetings. They Shall Include The Reports And Results In The Annex Part Of The Submissions. In Addition, The Consultant Shall Be Responsible For All The Necessary Studies, Documents, Information, And Equipment Pertinent To The Production Of The Plan And Reports. They Shall Likewise Submit Any Other Necessary And Relevant Research, Study, Data, Or Report And Results In The Annex Part Of The Submission. Vii. Deliverables The Consultant Will Be Required To Submit Progress Reports On The Major Activities Required During The Plan Formulation. It Shall Include Workshops Or Focus Group Discussions (fgds) Whichever Is Applicable And Presentations Specifically The Following Outputs During The Course Of The Engagement: Deliverables Components 1. Inception Report (preliminary Planning) 1.1 Background And Purpose Of The Project 1.2 Approach And Methodology 1.3 Work Plan And Schedule 1.4 Outputs And Deliverables 1.5 Project Organization 1.6 Initial Assessment And Preliminary Issues Identified 1.7 Swot Analysis 2. Situational Analysis Report And Scenario Planning Report (profiling And Analysis Of Existing Conditions) 2.1 The Study Area 2.2 Comparative Analysis Of Other Tourism Development 2.3 Market Gap And Use-need Analysis 2.4 Site Assessment • Infrastructure And Utilities • Tourism Activities, Attractions And Products • Market Share/existing Tourism Markets • Tourism Earnings • Environmental Scanning • Current Management And Operation Set Up • Social Issues 2.5 Tourism Development Concept 2.6 Tourism Development Framework 2.7 Spatial Strategy And Preliminary Land Distribution And Computation 2.8 Identification Of Needed Utilities 3. Preliminary Tourism Development Plan (conceptual Planning) 3.1 Overview 3.2 Socio-cultural, Environmental, Natural Resources, Biodiversity Conservation Management 3.3 Development Potentials And Challenges/ Issues Confronting The Tourism Sector 3.4 Human Resource Development Plan/program 4. Final Regional Tourism Development Plan (rtdp) 2024-2028) 4.1 Physical Development Guidelines 4.2 Integrated Marketing Plan And Strategies For International And Domestic Tourism 4.3 Proposed Implementation And Project Phasing 4.4 Investment Portfolio 4.5 Monitoring And Evaluation Tool Two (2) Hard Copies And A Soft Copy Of The Final Ntdp 2024-2028 Shall Be Submitted To Dot Vi. Conduct At Least Two (2) Workshops/focus Group Discussions (fgds) With The Tourism Stakeholders And At Least Two (2) Meeting Presentations Of The Reports To The Technical Working Group Including The Venue, Meals, Accommodation And Other Expenses That Are Official In Nature And Incurred In The Best Interest Of The Department. Viii. Project Duration The Rtdp 2024-2028 Shall Be Completed Based On The Prescribed Timetable. The Works Shall Commence On The Date Of Issuance Of Notice To Proceed (ntp). Deliverables Duration In Days Review Period Revision Period Inception Report Within 15 Days Upon Receipt Of Ntp Within 15 Days Upon Receipt Of Ir Within 1 Week Upon Receipt Of Inputs Situational Analysis Report (sar) Within 45 Days Upon Receipt Of Ntp Within 10 Days Upon Receipt Of Sar Within 1 Week Upon Receipt Of Inputs Preliminary/draft Rtdp Within 45 Days Upon Submission Of The Sar Within 15 Days Upon Receipt Of Preliminary Ntdp Within 1 Week Upon Receipt Of Inputs Final Draft Rtdp Within 60 Days Upon Submission Of Preliminary Rtdp Within 15 Days Upon Receipt Of The Final Draft Rtdp One Week Upon Receipt Of Inputs Final Rtdp Within 15 Days Upon Receipt Of The Final Draft Rtdp Total 100 Days Upon Receipt Of The Ntp Project Duration Or Schedule Is Based On Working Days And Shall Exclude Client’s Review And Approval. The Dot6 Planning Unit Shall Be Provided With A Copy Of Each Deliverable For Review And Comments, And Revision By The Consultant Based On The Review And Revision Period Shown On The Above Matrix. Ix. Implementation Arrangements The Consultant Will Be Contracted Under The Dot Vi Terms And Conditions, And Undertake The Assigned Tasks And Responsibilities Under The Direct Supervision Of The Dot Vi-planning Unit. The Consultants Will Also Be Working Closely With Dot Vi, Ngas, Lgus, And Other Tourism Stakeholders. Dot Vi Will Provide The Necessary Support In Providing Administrative Support And Arranging Appointments With The Stakeholders And Partners. All Local Travel Costs And Logistical Arrangements Related To The Assignment Shall Be Covered By The Consultants. X. Consultant Qualifications And Experience 1. The Consultancy Firm Should Have Extensive Experience In The Preparation Of Regional And Provincial Tourism Development Plans And Master Plans, National/regional/provincial Strategic Action Designed For Sustainable Development, Feasibility Studies, Development Plans, And Marketing Strategies At A National And Regional Scale. 2. The Consultancy Firm Must Likewise Be Highly Competent Technical Experts With Recognized National And Regional Experience In Local Projects, As Well As Relevant Education And Trainings On Tourism Planning, Marketing, Infrastructure And Product Development, Standards Setting, Local Governance, Financial And Economic, Environmental, And Socio-cultural Planning. It Is Preferred That The Consultancy Firm Have At Least Five (5) Years Prior Experience And Track Record In Undertaking Similar Or Relevant Projects Within The Context Of Tourism Industry. 3. Consultancy Firm May Nominate The Composition Of The Planning Team As It May Be Deemed Necessary To Accomplish The Scope Of Work Provided On The Preceding, However, It Is A Must For The Team To Have The Following Experts. A. Project Manager / Team Leader  Master’s Degree Or Above In Economics, Tourism, Tourism Development And Management, Business Administration, Statistics, Or Other Related Courses In Local Economic Development Or In Tourism Planning And Development.  A Minimum Of Five (5) Years Of Professional Experience In Tourism Planning And Strategic Development Planning Projects Similar Or Greater Magnitude And Complexity.  Knowledge And Experience In The Area Of Tourism Value Chain, Public-private Partnership, Tourism Destination And Product Development, Investment Promotion, Etc.  Hands On Experience In Tourism Development Strategy Documents And Producing Program Documents  Previous Experiences With Result-based Monitoring And Evaluation Methodologies B. Tourism Market Specialist  A Minimum Of Five (5) Years Of Professional Experience In Tourism Planning, Policy, And Marketing At A Country Level.  Must Have A Degree In Business Administration, Economics, Marketing, Or Similar Qualifications C. Tourism Economic And Investment Specialist  A Minimum Of Five (5) Years Of Experience In Community And Socio-economic Impacts, Tourism Infrastructure, And Tourist Facility Investment Analysis And Promotion At A Country Level.  Must Have A Degree In Finance, Economics, Business Administration, Or Similar Qualifications. D. Tourism Infrastructure And Transport And Geographic Information Systems (gis) Specialist  A Minimum Of Five (5) Years Of Experience In Tourism Destination Infrastructure And Transport Policy And Planning At A Country Level.  Must Have A Degree In Civil Or Transport Engineering Or Transport Economics, Degree Programs In Geography, Cartography, Or Surveying Or Similar Qualifications. Xi. Project Budget The Total Allocation For The Consultancy Services For The Preparation Of The Rtdp Is Eight Hundred Fifty Thousand Pesos (php850,000.00) Inclusive Of Value Added Tax (vat) And Other Applicable Government Taxes, Service Fees, Bank Charges And All Professional, Incidental And Administrative Cost Incurred By The Consultants Arising From The Performance Of The Activities Covered By The Scope Of Work And Services. Xii. Payment Scheme The Consultancy Services Shall Commence Within 4 Months (until November 11, 2024) Upon Receipt Of Notice To Proceed. Extension Will Be Allowed For A Certain Period Of Time Subject To Prior Communication Indicating The Reason For Extending The Project. The Total Budget For The Project Is Eight Hundred Fifty Thousand Pesos (php 850,000.00) Inclusive Of All Applicable Taxes, Service Fees, Bank Charges, And Other Fees That May Be Incurred In The Process. The Proposed Payment Scheme For The Project Shall Be Billed Progressively Upon Completion Of The Following Milestones. In Each Milestone, The Awarded Agency Will Be Required To Submit (1) An Accomplishment Report; (2) Certification Of Acceptance Signed By Dot Vi Project Proponent And Regional Director: Milestones % Of Payment Within 15 Days Upon Submission And Approval Of Inception Report (ir) 25 % Within 15 Days Upon Submission And Approval Of Situational Analysis Report (sar) 30 % Within 15 Days Upon Submission And Acceptance Of Preliminary Western Visayas Rtdp 25 % Within 15 Days Upon Submission And Acceptance Of Final Western Visayas Rtdp 20% Total 100% Xiii. Criteria For Rating 1. Stage 1 – Submission Of Eligibility Documents 2. Stage 2 – Shortlisted Bidders Must Submit Brief Company Credentials And Proposed Research Plan Together With The Technical And Financial Proposal Following The Attached Formats: • Annex A – Format Of Company Experience Profile • Annex B – Format Of Cv • Annex C – Financial Proposal Template • Annex D – Proposed Work And Financial Plan A. A Pitch Presentation Will Be Scheduled To Allow Shortlisted Bidders Who Are Declared Compliant With The Technical Requirements During The Opening Of Bids To Present Their Proposed Research Plan And Methodologies To The Bids And Awards Committee (bac) And End-users. B. A Maximum Of 30 Minutes Will Be Given To Each Consulting Firm For Their Presentation. There Will Be A 10-minute Question And Answer Portion After Each Presentation. C. The Presentation Will Be Rated By The Bac And End-users Individually, Based On The Criteria Set For “ii. Plan Of Approach And Methodology”. Ratings Will Be Added To The Overall Score For The Technical Bid And Averaged To Arrive At A Final Score Per Agency. A. Eligibility Check And Shortlisting Criteria For Rating • Applicable Experience/ Qualification Of The Company - 60% • Qualification Of Team Members Who May Be Assigned To The Job - 25% • Current Workload Relative To The Capacity – 15% Xiv. Submission Of Proposal 1. Parties Interested To Be Engaged As Consultant For The Project, Whether As Individual Consultancy Firm Or Organized As Corporation, Partnership, Or Venture (party Proponent) Must Secure Bid Forms And Submit Proposal To The Dot Vi Bids And Awards Committee (bac). 2. A Detailed Technical Proposal Substantially Providing The Content Of The Comprehensive Report As Part Of The Deliverables Stated In The Scope Of Work Must Be Prepared And Submitted By The Party Proponent To The Bac. The Party Proponent May Present Its Proposal In A Manner That Deviates From The Outline Provided Under The Scope Of Work, Provided That Such Proposal Substantially Covers All The Items Indicated Therein, And The Deviation Assists In The Proper Consideration Of The Party Proponent’s Proposal. 3. The Proposal, In Addition To The Foregoing Should Also Include A Description Of The Approaches To Be Used By The Proponent, The Timetable For Implementing The Project, The Members Of Its Project And Their Qualifications, And The Relevant Projects That The Proponent And Its Team Members Have Accomplished In The Last Eight (8) Years. Deployment Of At Least Two (2) Of Its Technical Team Members On Fulltime Capacity Is A Must. Xv. Minimum Requirements 1. Must Be A Consultant Or A Consultancy Firm In The Philippines With Projects Specializing In Tourism Planning 2. Must Be Accredited With The Philippine Government Electronic Procurement Systems (philgeps). 3. Must Be Willing To Work On The Given Budget Xvi. Other Documents To Be Submitted Technical/documentary Requirements: • Current Mayor’s Permit/business Permit • Dti/sec Registration Or Bir Certificate Of Registration (refer To Xv, B) • Philgeps Registration Number/certificate (if Platinum Member) • Bir Tax Certificate And/or Clearance • Latest Income Tax Return (fy 2023, If Already Available) • Notarized Omnibus Sworn Statement Xvii. Qualifications Of The Service Provider/consultant. The Service Provider/consultant Should Meet All The Requirements Set By The Government Procurement Reform Act (r.a. No. 9184) To Be Eligible To Participate In The Procurement. The Bidding Is Open To Individual Consultants And Firms Who Are Legally Registered In Philgeps And Compliant To Abovementioned Documentary Requirements. A. Eligibility Of The Prospective Bidder/s To Determine If The Prospective Bidder Is Eligible To Participate In This Bidding, Legal, Technical, And Financial Documents Shall Be Submitted, As Stated In The Invitation To Apply For Eligibility And To Bid (iaeb) And The Instructions To Bidders (itb), And Required Documents Pursuant To Sections 24.1 And 24.3 Of The Revised Irr Of Ra No. 9184. B. Shortlisting Of Eligible Bidders For Eligibility And Shortlisting Purposes, The Firm Must Submit The Legal, Technical And Financial Documents Under Section 24 Of The Irr Of The Ra 9184 (“government Procurement Reform Act”). For Individual Consultants Not Registered Under A Sole Proprietorship, A Bir Certificate Of Registration Shall Be Submitted, In Lieu Of Dti Registration And Mayor’s/business Permit. Only Eligible Bidders Will Be Considered For Shortlisting. Xviii. Submission Of Bids Scanned Proposals And Supporting Documents Must Be Emailed To Dot6.procurement@tourism.gov.ph On July 4, 2024 Until 12:00 Nn. Late Proposals And Incomplete Documents Will Not Be Accepted. Original Copies Of The Bid And Supporting Documents Must Be Submitted In A Sealed Envelope At Casa Real De Iloilo, Old Provincial Capitol Building, General Luna St., Iloilo City. Documents Must Be Addressed To: Ms. Mary Lou G. Escullar Head, Bac Secretariat Dot Region Vi Dot6.procurement@tourism.gov.ph Xix. Liquidated Damages If The Contractor Fails To Deliver Any Or All Of The Goods And/or To Perform The Services Within The Period Specified In This Contract, The Procuring Entity Shall, Without Prejudice To Its Other Remedies Under This Contract And Under The Applicable Law, Deduct From The Contract Price As Liquidated Damages, The Applicable Rate Of One-tenth (1/10) Of One Percent (1%) Of The Cost Of Unperformed Portion Of Every Day Of Delay. The Maximum Deduction Shall Be Ten Percent (10%) Of The Amount Of The Contract. Once The Maximum Is Reached, The Procuring Entity Reserves The Right To Rescind The Contract, Without Prejudice To Other Courses Of Action And Remedies Open To It. Xx. Reservation Clause The Hope Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract In The Following Situations: If There Is Prima Facie Evidence Of Collusion Between Appropriate Public Officers Or Employees Of The Procuring Entity, Or Between The Bac And Any Of The Bidders, Or If The Collusion Is Between Or Among The Bidders Themselves, Or Between A Bidder And A Third Party, Including Any Act Which Restricts, Suppresses Or Nullifies Or Tends To Restrict, Suppress Or Nullify Competition; If The Bac Is Found To Have Failed In Following The Prescribed Bidding Procedures; Or For Any Justifiable And Reasonable Ground Where The Award Of The Contract Will Not Redound To The Benefit Of The Gop, As Follows: (i) If The Physical And Economic Conditions Have Significantly Changed So As To Render The Project No Longer Economically, Financially, Or Technically Feasible, As Determined By The Hope; (ii) If The Project Is No Longer Necessary As Determined By The Hope; Or (iii) If The Source Of Funds For The Project Has Been Withheld Or Reduced Through No Fault Of The Procuring Entity. Xxi. Data Privacy Notice The Department Of Tourism, In Line With The Data Privacy Act Of 2012, Is Committed To Protect And Secure Personal Information Obtained In The Process Of Performance Of Its Mandate. The Personal Information You Provided Will Be Processed And Utilized Solely For Documentation, For Reportorial Requirements/compliance To Governmental Rules And Regulations. Collected Personal Information Will Be Kept/stored And Accessed Only By Authorized Dot Personnel And Will Not Be Shared With Outside Parties Unless Written Consent Is Secured. Information Will Be Stored For Three (3) Years After Which Physical Records Shall Be Disposed Or Destroyed Following The Disposition Process Provided By The National Archives Of The Philippines Procurement Of Consultantcy Services For The Preparation Of The Western Visayas Regional Tourism Development Plan (rtdp) 2024-2028 Technical Bid/proposal Criteria And Rating (70% Passing Score) Criteria Rating Rate Score Technical Proposal 100% 1. Applicable Experience/qualification Of The Company 60% 1.1 Years Of Company/firm (if Venture, Company/firm With The Longest Year Of Establishment Will Be Considered) 20 Five (5) Or More Years 20 Three To Four (3-4) Years 15 Three (3) Years And Below) 5 1.2 Number Of Years Of Actual Expert Services In The Last Five (5) Years Related To Tourism Planning, Economics, Statistics, Public/business Administration, Or In A Field Of Direct Relevance To The Project 20 4-5 Years Of Actual Expert Services 20 2-3 Years Of Actual Expert Services 10 Below 2 Years Of Actual Expert Services 5 1.3 Number Of National Plans, Development Plans, Feasibility Study, Planning Tools, Strategies Or M & E Frameworks Formulated For Any International Or National Agency Or Local Government Unit 20 Five (5) Or More Projects Completed 20 Three To Four (3-4) Projects Completed 15 Less Than Three (3) Projects Completed 5 2. Qualification Of Team Members Who May Be Assigned To The Job 25% 2.1 Work Experience Of Team Members As Consultant, Facilitator, And/or Trainer In The Field Of Tourism Planning, Policy, Tourism Investment, Marketing, And Promotion; Community And Socio-economic Impacts; Tourism Infrastructure And Tourism Transport Policy And Planning At A Country Level (accumulated Points) 9 At Least Two (2) Members Have More Than Five (5) Years Of Work Experience As Consultant, Facilitator, And/or Trainer In The Field Of Tourism Planning, Policy, And Community And Socio-economic Impacts 3 At Least Two (2) Members Have More Than Five (5) Years Of Work Experience As Consultant, Facilitator, And/or Trainer In The Field Of Tourism Investment, Marketing, And Promotion 3 At Least Two (2) Members Have More Than Five (5) Years Of Work Experience As Consultant, Facilitator, And/or Trainer In The Field Of Tourism Infrastructure And Tourism Transport Policy 3 2.2 Years Of Experience Involved In National, Regional, And/or Local Development (for The Required Four (4) Key Personnel) 10 Two (2) To Four (4) Key Personnel Have More Than Five (5) Years Of Involvement In National, Regional, Or Local 10 One (1) To Two (2) Key Personnel Have Five (5) Years Of Involvement In National, Regional, Or Local Development 5 2.2 Workload Of The Team Member 6 More Than One (1) Technical Team Members Have Been Assigned As A Full-time Consultant To Handle The Project 6 Two (2) Technical Team Members Have Been Assigned As A Full-time Consultant To Handle The Project 3 3. Current Workload Relative To Capacity 15% 3.1 Number Of On-going Consultancy Projects 15 One To Five (1-5) Ongoing Projects 15 Six To Ten (6-10) Ongoing Projects 10 Eleven To Fifteen (11-15) Ongoing Projects 5 Total 100 Pts.

Details: Sources Sought Notice sources Sought Notice page 3 Of 3 sources Sought Notice *= Required Field sources Sought Notice page 1 Of 3 this Sources Sought Notice Is For Planning Purposes Only And Shall Not Be Considered As An Invitation For Bid, Request For Quotation, Request For Proposal, Or As An Obligation On The Part Of The Government To Acquire Any Products And/or Services. Your Response To This Sources Sought Notice Will Be Treated As Information Only. No Entitlement To Payment Of Direct Or Indirect Costs Or Charges By The Government Will Arise Because Of Contractor Submission Of Responses To This Announcement Or The Government Use Of Such Information. This Request Does Not Constitute A Solicitation For Proposals, Quotes, Or The Authority To Enter Negotiations To Award A Contract. the Information Provided May Be Used By The Department Of Veterans Affairs In Developing Its Acquisition Approach, Statement Of Work/statement Of Objectives And Performance Specifications. Interested Parties Are Responsible For Adequately Marking Proprietary Or Competition Sensitive Information Contained In Their Response. The Government Does Not Intend To Award A Contract Based On This Sources Sought Notice Or To Otherwise Pay For The Information Submitted In Response To This Sources Sought Notice. the Submission Of Pricing, Capabilities For Planning Purposes, And Other Market Information Is Highly Encouraged And Allowed Under This Sources Sought Notice In Accordance With (iaw) Far Part 15.201(e). the Purpose Of This Sources Sought Notice Announcement Is For Market Research To Make Appropriate Acquisition Decisions And To Gain Knowledge Of Potential Qualified Service-disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), Hubzone And Other Small Businesses Interested And Capable Of Providing The Products And/or Services Described Below. this Is A "request For Information" Only. Requests For A Solicitation Will Not Receive A Response. the Louis Stokes Cleveland V.a. Medical Center, Cleveland, Ohio. 10701 East Blvd, Cleveland Ohio, 44106 Is Conducting Market Research To Locate Contractors Who Provide Software Management Service (sms) For Bd Alaris Carefusion Pumps. Bd Alaris System Contract Agreement Will Support The Louis Stokes Cleveland Va Medical Center Facility Ongoing Bd Support Services, Alaris Infusion Pump Data Reporting, Software Management And Education And Onsite Clinical Support For New Software Releases. Bd Is Exclusive Manufacturer Of Alarisâ® Products And Software Including Guardrailsâ® Point-of-care Software, Alarisâ® Pump Module, Alarisâ® Syringe Module, Alarisâ® Pca Module And Next Generation Alarisâ® Pc Unit. All Services Provided Would Be Performed In Conformance With The National Fire Protection Agency (nfpa), Occupational Safety And Health Administration (osha), Original Equipment Manufacturer Standards And Specifications And Any Other Authority Having Jurisdiction Over The Va Central Ohio Healthcare System. **please Note This Is Not A New Systems Acquisition. This Is Simply To Provide Software Management Service On Systems Already Owned By The Louis Stokes Cleveland Va Medical Center** the Naics Code Is 811210 - Electronic And Precision Equipment Repair And Maintenance With A Small Business Size Standard Of $34 Million. in Response, Please Provide At Minimum: company Name And Address, poc Information, system For Award Management (sam) Uei Number, socioeconomic Category (sdvosb, Vosb, Wosb, 8a, Small Business Or Large Business). gsa Contract Number If These Services Are Offered On Federal Supply Schedule. must Provide A Capability Statement That Addresses The Organization S Qualifications And Ability To Perform As A Contractor For The Work Described Below. responses To This Sources Sought Must Be In Writing. please Send All Inquiries To: Chad.kemper@va.gov. Phone Calls Will Not Be Accepted. software Management Services performance Work Statement the Purpose Of This Procurement Is To Acquire Infusion Pump Software Management Services (sms) For Use In Northeast Ohio Veterans Healthcare System (cleveland Louis Stokes) Visn 10, Station 541 The Contractor Shall Provide All Software Management Services Required To Maintain And Operate The Alaris Infusion System From Bd (formerly Carefusion) Currently Located At The Northeast Ohio (cleveland) Va. background software Management Services For The Alaris Infusion System Includes Software Enhancements To Server-based Alaris Infusion System Software Components; Services That Include Internet, Webinar And On-site Training And Clinical Education; Support Ranging From Remote Monitoring Of The Alaris Systems Manager To Technical Support For The Alaris Infusion System; And Includes Collection Of Data And Providing Analytics Tools And Services. Software Enhancements Do Not Include Software Updates Or Version Upgrades To Infusion Device Hardware. the Following Components Comprise The Alaris Infusion System Located At Va Northeast Ohio For This Requirement. table 1. Alaris Infusion System Components va Medical Device Nomenclature System (vamdns) Category model infusion Pumps: Multitherapy: Syringe alaris Syr Module 8110 infusion Pumps: Multitherapy alaris Pump Module 8100 infusion Controllers alaris Pc Unit 8015 infusion Pumps: Analgesic: Patient-controlled alaris Pca Module 8120 monitors: Physio: Exhaled Co2: Bedside/intraop alaris Etco2 Module 8300 networked Servers: Medical alaris Systems Manager; Bd Care Coordination Engine software: Medical guardrails Suite Mx; Guardrails Editor; Cqi Reporter; Alaris System Maintenance alaris Pump Modules (module 8110 Syringe, 8100 Multitherapy, Module 8120 Pca, And Module 8300 Co2) Connect To Model 8015 Pc Units. The Infusion Controller Units Connect Wireless To The Va Network And Receive Drug Library Updates From The Alaris Server. The Va Cleveland Hosts The Drug Library, Database, And Server Framework For Visn 10 Sites Ann Arbor, Battle Creek, Cincinnati, Chillicothe, Columbus, Dayton, Detroit, Saginaw, And Cleveland. The Server Also Provides Reports For Pc Units That Are Connected To The Network With The Serial Number Of Connected Modules So That There Is A Pc Unit And Module Inventory Information, Data Set Transfer Status Reports, Communication Event Logs, Reports Of Systems With Communication Errors, And Utilization Trending. Users In The Pharmacy Service Access The Alaris Systems Manager Site On The Server For Utilization Of These Reports And For Customizing The Guardrails Editor And Cqi (continuous Quality Improvement). As The Guardrail Editor Is Updated For Changes To The Drug Library, The Pc Units Download Wirelessly And Update From The Network To Keep An Updated Drug Library In The Pump. The Carefusion Care Coordination Engine Middleware Can Be Used To Interface With An Electronic Health Record With Cleveland Currently In The Preparation And Planning Phases Of Interfacing The Infusion System Via The Carefusion Server For An Eventual Cerner Go-live. alaris Infusion System Description. Infusion System Modules Connect To An Infusion Controller (pcu). The Pcu Connects Wirelessly To The Va Enterprise Network To Transmit And Receive Data To And From The Alaris Systems Manager Server. The Alaris Systems Manager Resides On A Server (virtual Or Physical) In A Va Data Center. Users Will Access The Alaris Systems Manager Server To Manage System Configuration, Retrieve Pump Connectivity Data, Capture Data Analytics, And Upload Infusion Drug Libraries. Users Will Also Access Software Applications Such As Guardrails Editor And Cqi Reporter To Manage Drug Library Configuration And Analyze Reports Collected From Infusion Data. Care Coordination Engines Run On Another Server (virtual Or Physical) Residing In A Va Data Center That Allow For The Infusion Devices To Wirelessly Communicate Interoperability Parameters To The Ehr. The Alaris System Maintenance Software Is Utilized During Performance Of Alaris Infusion System Maintenance. the Contractor Shall Provide The Sms Required Under This Contract For The Following Alaris Infusion System Equipment Covered Under This Contract. All Services Performed Shall Support Compatibility With The Current Infusion Equipment. table 2. Supported Alaris Equipment And Software facility Name server/application Name operating System/version vaneohs (cleveland) vhacleappalar2 alaris Systems Manager Vhav10alr windows Server 2016 Standard, Alaris Systems Manager Version 12.1.2 scope Of Work the Contractor Shall Provide Software Management Services For The Alaris Infusion System Server And Software Components Identified In Table 2 Above. The Services Shall Be In Accordance With The Tasks And Deliverables As Described In This Performance Work Statement (pws). For Those Components Of The System Subject To Software Updates, The Contractor Shall Complete All System Enhancements And Patching With Clear Communication And Preparation. The Contractor Shall Communicate All Enhancements And Support Activations Required To Keep The System Running Effectively To The Primary Point Of Contact (poc) Or The Contracting Officer Representative (cor). All Maintenance And Updates Shall Be Scheduled At Least Three (3) Days In Advance With The Cor. information Security Considerations all Va Sensitive Information Shall Be Protected At All Times, In Accordance With Va Local Site Guidelines. The Contractor Shall Report Any Known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosure Of Sensitive Information To The Cor. any Wireless Connectivity To The Va Network Must Be Compatible With 802.11b/g/n And Fips 140-2 Compliant. any Remote Service Support Requires A Memorandum Of Understanding/interconnection Security Agreement (mou/isa) With The Va. security Requirements: service & Maintenance Will Follow The Security Requirements As Per Va S Medical Device Protection Program (mdpp) Which Protects Va S Medical Devices Through A Comprehensive Security Initiative That Encompasses Pre-procurement Assessments, Medical Device Isolation Architecture (mdia), Communication, Validation, Scanning, Access Control List Remediation, Patching, And Secure Remote Connectivity. general Security contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be Subject To The Same Federal Laws, Regulations, Standards, And Va Directives And Handbooks As Va And Va Personnel Regarding Information And Information System Security. check - In Requirements the Contractor Must Report To Their Assigned Contact To Sign In Before Work Begins. Upon Completion Of Work, The Contractor Must Report To Their Assigned Contact To Brief Of Work Completed Or Available Staff If Assigned Contact Is Unavailable Concerning Completion Of Service, And Then To Sign Out. At The End Of Each Briefing, Contractor Will And Must Sign Out. system Interconnection any Va External Computer System Interconnections Between Va Systems On The Va Network And Va Business Partner Systems Residing Outside The Va Network Will Require A Signed Memorandum Of Understanding (mou) And Interconnection Security Agreement (isa) Collectively Known As Mou Isa Between The Va And The Va Business Partner. deliverables the Contractor Shall Perform/provide The Following Services: training the Contractor Shall Include On-site Nursing Clinical Support Training For Practice Reinforcement That Can Be Used For Compliance Rounds And Hospital Best Practices. one Time During The Base Year Of The Contract Period And Any Subsequent Option Year, The Contractor Must Provide One Eight (8) Hour Day Of On-site Clinical Consulting At Each Facility For Every 500 Infusion Devices Installed At That Facility. The Training Must Include Nursing Staff Interactions With The Devices And Recommending Improved Practices For Medication Safety. The Cor Will Provide The Contractor With Requested Training Dates For Each Facility During The Base Year Of The Contract And Any Subsequent Option Year. The Contractor Will Work With The Cor In Good Faith To Reasonably Accommodate The Requested Training Dates. the Contractor Shall Provide A Written Report To Each Facility For Each Practice Reinforcement Visit. the Contractor Shall Include A Workshop With Clinical Peers To Support Customer Adoption Of Cqi Reporter Software And Enhance Interpretation Skills Of Cqi Data. workshop Shall Be For A Period Of 2 Days And Hosted By The Contractor At A Site Within Vaneohs (typically Cleveland) During The Base Year Of The Contract And Each Subsequent Option Year (annually). The Cor Will Provide The Contractor With Requested Workshop Dates For Each Facility During The Base Year Of The Contract And Any Subsequent Option Year. The Contractor Will Work With The Cor In Good Faith To Reasonably Accommodate The Requested Workshop Dates. workshop Shall Cover Defining And Creating A Systematic Approach To Analyzing Guardrails Reporter Software Alerts And Refine Drug Libraries, Dose Limits, And Clinical Advisories To Achieve Maximum Impact For The Organization. the Contractor Shall Provide Access To Online Education. Video Content Must Be Made Available, Upon Request, To Va Education Staff And Allowed To Be Uploaded By The Va To Internal Learning Management Systems. the Contractor Shall Include Suite Training Sessions With Clinical Peers To Refresh Skills On The Use Of Cqi Reporter And Editor Training. The Training Sessions Shall Be Available Monthly And Can Be Used As Needed. the Contractor Shall Provide Tuition Annually For Up To Two (2) Va Representatives To Attend The System Data Workshop. support the Contractor Shall Provide Phone Or Email Access To Highly Qualified Pharmacy Consultants And Clinical Infusion Data Consultants To Address Customer Data Set Questions And Concerns And Assist With The Interpretation Of Cqi Data. The Contractor Shall Provide A Resolution Turnaround Time Of 48 Hours From The Initial Phone Call Or Email Communicating A Customer Issue. the Contractor Shall Provide Access To Qualified Pharmacy Consultants Who Hold The Rph Credential And Have At Least 3 Years Experience Working With Bd Continuous Quality Improvement (cqi) Information To Make Recommendations For Improved Safety Limits On Specific Pharmaceutical Products. the Contractor Shall Provide Access To Clinical Infusion Data Consultants (formerly Cqi Managers) Who Must Have At Least 3 Years Experience Working With Bd Cqi Information To Make Recommendations For Improved Safety Limits On Specific Pharmaceutical Products And Other Data Set Parameters. the Contractor Shall Provide Live Technical Telephone Support With Bd Authorized Support Professionals Who Are Based In The United States. The Team Must Be Ready To Assist And Provide Support For Equipment Covered In This Contract From 8:00am To 7:00pm Eastern Time Zone Monday Through Friday. the Contractor Shall Provide Clinical Infusion Data Consultant Data Support Via Phone Or Email From 8:00am To 7:00pm Eastern Time Zone Monday Through Friday, For Questions Related To The Use Of The Software And Interpretation, Review, And Consulting Of Data. data & Analytics the Contractor Shall Provide Real-time Monitoring Of The Alaris Systems Manager To Ensure System Uptime, Functionality, Optimization, And Health In Accordance With The National Mou/isa Between The Contractor And Va Which Is Made Part Of This Contract And Is Incorporated By Reference Herein. the Contractor Shall Provide Concise, Actionable Information On The Hospital S Infusion Management Practices, Without Requiring Analytical Or Reporting Software Installation Or In-house Technical Resources. This Includes Unlimited Access To A Web-based Portal Defined By Hospital With Benchmarking Tools And The Ability To View All Infusions. The Government Can Request A Quarterly Phone Call Or Report With The Data Analyst To Review The Findings In This Report. the Contractor Shall Provide Benchmarking Tools And The Ability To View All Infusions (not Just Those Outside Of Prescribed Ranges). This Information Must Be Web-based And Be Accessible To An Unlimited Number Of Users Per Hospital. These Services Would Require Hosting On A Vendor Platform But Must Not Contain Any Sensitive Information, In Accordance With The National Mou/isa. software Updates & Maintenance if The Contractor Releases Updates To The Applications Or Server Identified In Table 2 To Enhance The Security Or Operation Of The Software, The Contractor Shall Deliver The Enhancement To The Government In Machine-readable Form With Instructions To Assist The Government With Installing The Enhancement. These Enhancements Will Be Provided To The Government Within 60 Days Of Their Issuance Or Data Of First Commercial Availability, With No Additional Charge To The Government, For Installed Instances Of The Software. As Applicable, The Contractor Will Install Updates Remotely Through The Contractor S Remote Access Solution. The Contractor Shall Use Commercially Reasonable Efforts To Correct Errors In The Software That Materially Affect The Functionality Of The Software. all Labor, Time, Materials, Equipment, Travel, Service Manuals, And Supplies Necessary To Provide The Services Required Under This Contract Shall Be Included In The Contract Price. One Time During Each Annual Period, The Contractor Will Perform One (1) On-site Technical Service Visit For Up To Eight (8) Hours For Each 80 Pc Units To Download Cqi Data And Upload The Government S Drug Library Data Set Onto The Licensed Units. The Contractor Shall Provide Telephone Support To The Government Regarding The Operation Of And Potential Errors In The Software. the Contractor Shall Provide Enhancements To The Guardrails Suite Mx And Guardrails Editor Software When Commercially Available. This Includes Providing Any Updates To The Alaris Systems Manager That Are Required To Install The Newest Version Of Suite Mx Software. the Contractor Shall Provide Alaris Systems Manager Service Patch Management Of The Operating System, Systems Manager Application, And Other Software Components. The Contractor Shall Provide Rigorous Testing Before Deployment Of Software Patches And Updates, Including Customized Patch Cycles And Notifications Options. All Software Patches And Updates Shall Be Provided At No Additional Cost To The Government. Remote Management Of The Server Shall Be Delivered In Accordance With The Most Current Version Of The National Mou/isa Between Va And The Contractor. the Contractor Shall Provide Carefusion Coordination Engine (cce) Service Patch Management Of The Operating System, Cce Application, And Other Software Components. The Contractor Shall Provide Rigorous Testing Before Deployment Of Software Patches And Updates, Including Customized Patch Cycles And Notifications Options. All Software Patches And Updates Shall Be Provided At No Additional Cost To The Government. Remote Management Of The Server Shall Be Delivered In Accordance With The Most Current Version Of The National Mou/isa Between Va And The Contractor. the Contractor Shall Provide Remote Installation Of Server System Patches, Including The Operating System, Alaris Systems Manager, And Other System Components Which Will Be Patched Regularly. software Update/enhancement Installations Shall Normally Be Scheduled And Performed Outside Normal Business Hours, 8:00am To 7:00pm Eastern Time Zone Monday Through Friday, Of Coverage At No Additional Charge To The Government. The Cor May Approve Software Installations Outside Of These Hours To Meet Facility Needs. unscheduled Maintenance (emergency Repair Service) the Contractor S Field Service Engineer (fse) Shall Respond Via Phone Call To The Cor Or His/her Designee Immediately After Receipt Of Telephoned Emergency Repair Service Notification Twenty-four (24) Hours Per Day. If The Problem Cannot Be Corrected By Phone, The Fse Will Commence Work (on-site Or Remote Desktop Response) Within Two (2) Hours After Receipt Of The Notification And Will Proceed Progressively To Completion Without Undue Delay. This Requirement For Response Time Shall Be The Same For Both Service Calls During The Va Normal Business Hours And After-hour Service Calls. The Cor Will Provide The Contractor With (a) An Accurate Description Of The Software Error; (b) The Steps Necessary To Reproduce The Software Error, If Available; (c) If Required, The Data Being Processed At The Time Of The Software Error And Associated Log Files; And (d) The Severity Of The Software Error, Including The Circumstances That Lead To The Software Error. The Cor And The Contractor Will Communicate And Mutually Agree On The Severity Level Of The Software Error In Writing. scheduled Maintenance the Contractor Shall Perform Patches And Enhancements To The Software Components Identified In Table 2 To Ensure The Alaris Infusion System Equipment And Software Perform In Accordance With The Latest Oem Maintenance Procedures And Protocols. Patching Shall Be Provided For All Environments: Pre-production, Production, And Training Environments. Scheduled Software Maintenance Shall Be Scheduled At Least Three (3) Days In Advance With The Cor. An Outline Of The Scheduled Software Maintenance Procedures Shall Be Provided To The Cor. The Contractor Shall Provide And Utilize Procedures And Checklists With Worksheet Originals Indicating Work Performed, As Applicable. This Documentation Shall Be Provided To The Cor At The Completion Of The Scheduled Software Maintenance. The Contractor Shall Provide Written Description Of Scheduled Software Maintenance. This Description Shall Include An Itemized List Of The Procedures Performed. scheduled Software Maintenance Services Shall Include, But Need Not Be Limited To, The Following: reviewing Operating System Software Diagnostics To Ensure That The System Is Operating In Accordance With The Manufacturer S Specifications performing Remedial Software Maintenance Of Non-emergent Nature returning The Equipment To The Operating Condition, Per Oem Standards providing Documentation Of Services Performed the Contractor Shall Perform Scheduled Maintenance Services From 8:00am To 7:00pm Eastern Time Zone Monday Through Friday. All Exceptions To The Scheduled Software Maintenance Schedule Shall Be Arranged And Approved In Advance With The Cor. documentation & Reports the Contractor Shall Provide Written Reports Detailing The Software Management Services Provided Under The Contract. The Documentation Shall Include Detailed Descriptions Of The Scheduled And Unscheduled Software Maintenance (i.e., Emergency Software Repairs (esr)) Procedures Performed, Including Updates And Services Required To Maintain The Software. The Esr Shall Consist Of A Separate Report For The Item(s) Covered Under This Contract. Grouping Reports Of Services Performed Under This Contract With Reports Of Services Performed Under Other Contracts On One Esr Is Prohibited. In Addition, Each Esr Shall, At A Minimum, Document The Following Data Legibly And In Complete Detail: contractor Information: name Of Contractor contract Number name Of Fse Who Performed The Services contractor Service Esr Number/log Number date And Time (starting And Ending), Software Downtime, And Hours On-site For Service Call va Purchase Order Numbers Covering The Call description Of Problem Reported By Cor identification Of Software To Be Serviced: software License And Version Number inventory Id Number manufacturer Name device Name, Model Number, And Serial Number any Other Manufacturer Identification Numbers itemized Description Of Service Performed: labor And Travel software Patches parts (with Part Numbers) location Of Problem/corrective Action total Cost To Be Billed, If Applicable (i.e., Service Rendered After Normal Hours Of Coverage)* signatures: fse Performing Services Described authorized Va Employee Who Witnessed Service Described *any Additional Charges For Work Performed Outside The Scope Of This Contract Shall Be Coordinated With The Co (contracting Officer) And Cor Before Service Is Initiated. payments all Invoices Shall Be Submitted Monthly In Arrears. Invoices Shall Be Properly Prepared In Accordance With Far 52.212-4, Shall Contain Sufficient Detail, Shall Match With The Service Tickets For The Work Rendered, And Shall Match The Contracting Line-item Numbers (clins). Invoices Shall Be Sent Electronically To The Va Financial Services Center For Payment Processing Via Their Electronic E-invoice System. At A Minimum, Invoices Shall Include The Following Details: contract Number purchase Order Number (correct Purchase Order Number Which Will Be Issued By The Contracting Officer After The Contract Is Awarded. Invoices Without Correct Purchase Order Number Shall Be Rejected And Returned To The Contractor.) item(s) Covered (to Include License Numbers) description Of The Services Rendered billing Period In Which The Services Were Rendered invoice Number And Date competency And Certification Of Personnel Servicing Equipment the Contractor Shall Provide Fully Qualified Fses To Perform The Software Maintenance And Repair Services Required Under This Contract. Fully Qualified Is Defined As Having Successfully Completed Oem Training Required For The Software Components Identified In Table 2 Along With Any Associated Equipment. the Fses Shall Be Authorized By The Contractor To Perform The Maintenance Services. All Work Shall Be Performed By Fully Qualified Competent Fses. Upon Request, The Contractor Shall Provide Copies Of All Oem Training Certificates For Fses Showing Types Of Software And Equipment And Dates Of Training For All Software And Equipment Identified To Be Covered. When Deemed Appropriate, The Cor Reserves The Right To Prohibit Contractor Personnel From Working On Vamc Software And Equipment. performance Standards table 3. Performance Standards deliverable reference Paragraph deliverable Description standard performance Threshold method Of Surveillance 3.1 web-based Refresher Training For Infusion Data provided Monthly 90% monthly Surveillance 3.1 one (1) On-site Nursing Clinical Support For Practice Reinforcement For Eight (8) Hours For Each 500 Infusion Units) as Needed 100% periodic Surveillance Of Access 3.2 access To Pharmacy Consultants Via Phone/email as Needed no More Than 1 Instance Of Non-compliance periodic Surveillance Of Access 3.2 live Technical Telephone Support as Needed During Normal Business Hours no More Than 1 Instance Of Non-compliance periodic Surveillance Of Access 3.3 access To Knowledge Portal By All Registered Staff web-based Portal Is Always Accessible 95% periodic Surveillance Of Access By Ce 3.3 infusion Analytics Services data Analysts Are Available Quarterly 100% quarterly Surveillance 3.4 one (1) On-site Technical Service Visit For Up To Eight (8) Hours For Each 80 Pc Units as Needed 100% periodic Surveillance Of Access 3.4 guardrails Suite Mx Software Enhancements updates And Maintenance Are Completed When Commercially Available And Reported To The Cor 95% inspection Of Service Report By The Cor 3.4 server Patches And Updates patch Management Is Completed Regularly, Documented, And Reported To The Cor 95% inspection Of Service Report By The Cor 3.4.1 technical Support For Emergency Repair Service immediate Response With Work Commencement Within Two (2) Hours Of Notification By Fse 100% inspection Of Service Report By The Cor 3.5 documentation & Reports all Sms Activities Are Documented And Reported To The Cor 100% inspection Of Report By The Cor performance Period the Period Of Performance (pop) Shall Be For 8/14/2024 8/13/2025 normal Hours Of Work Are Defined As Monday Through Friday From 8:00am To 7:00pm Excluding Federal Holidays Or As Otherwise Arranged With The Cor. there Are Eleven (11) Federal Holidays Set By Law (usc Title 5 Section 6103) That Va Follows: under Current Definitions, Five (5) Are Set By Date: new Year S Day january 1 juneteenth National Independence Day june 19 independence Day july 4 veterans Day november 11 christmas Day december 25 if Any Of The Above Falls On A Saturday, Then Friday Shall Be Observed As A Holiday. Similarly, If One Falls On A Sunday, Then Monday Shall Be Observed As A Holiday. the Other Six (6) Are Set By A Day Of The Week And Month: birthday Of Martin Luther King, Jr. third Monday In January washington S Birthday third Monday In February memorial Day last Monday In May labor Day first Monday In September columbus Day second Monday In October thanksgiving fourth Thursday In November place Of Performance tasks Under This Pws Shall Be Performed Remotely, When Possible. The Contractor Shall Perform On-site Work When Required. Work May Be Performed At Remote Locations Other Than The Contractor S Facilities. If A Problem Requiring Service Cannot Be Resolved Over The Phone Or Remotely, Then An Authorized Contractor S Representative Shall Commence Work On-site Within The Designated Time Identified And Will Proceed Progressively To Rectify The Problem Without Undue Delay Without Any Additional Cost To The Government With Prior Approval By The Cor. table 4. Locations Of Performance facility Name facility Address poc poc Email louis Stokes Cleveland 10701 East Blvd, Cleveland Oh 44016 anthony Lelli anthony.lelli@va.gov akron Community Based Outpatient Clinic Infusion Center 55 W Waterloo Rd, Akron Oh 44319 anthony Lelli anthony.lelli@va.gov

Details: This Is A Brand Name Or Equal Sources Sought Notice Only. This Is Not A Solicitation For Bids, Proposals, Proposal Abstracts, Or Quotations. The Purpose Of This Sources Sought Notice Is For Market Research To Obtain Information Regarding The Potential Availability And Capability Of Qualified Service Disabled Veteran Owned Small Businesses (sdvosb), Veteran Owned Small Businesses (vosb), Small Business Manufacturers, Other Small Businesses Interested And Capable Of Providing Items Requested, As Well As Any Large Businesses. This Source Sought Is Unrestricted And Seeks Providers Capable Of Fulfilling The Requirement In Accordance With The Statement Of Work And Salient Characteristics. The Responses Received From Interested Contractors Will Assist The Government In Determining The Appropriate Set-aside And The Appropriate Acquisition Method. the Intended Contract Is A Firm-fixed Price Supply Purchase. the Sba Non-manufacturer Rule Is Not Applicable As A Class Waiver Exists Under Naics Code 334516 -analytical Laboratory Instrument Manufacturing Under Which This Requirement Will Be Procured. the Department Of Veterans Affairs (va), Network Contracting Office (nco) 20, Puget Sound Va Health Care System (vahcs) Is Conducting Market Research To Identify Potential Contractor Sources Which Can Provide Brand Name Or Equal For The Following: two (2) Rapidpointâ® 500e Blood Gas Systems And Associated Reagents On A Base + 4 Option Years Contract For The Department Of Veterans Affairs Visn 20 In Accordance With The Attached Salient Characteristics And Statement Of Work. potential Sources Having The Capabilities Necessary To Provide The Above Commodities Which Meet All The Requirements Outlined In The Attached Statement Of Work Are Invited To Respond To This Sources Sought Notice Via E-mail To Dane.gift@va.gov No Later Than Noted In The Rfi. No Telephone Inquiries Will Be Accepted. appropriate Responses Shall Include The Following Information: company Name, Address, And Business Size; Point Of Contact Name, Phone Number, And E-mail Address; A Capability Statement Addressing The Requirements In The Attached Salient Characteristics To Include: references For Similar Commodities Currently Being Provided Or Previously Provided (if Any) At The Required Service Levels As Outlined In The Statement Of Work And Salient Characteristics capability Statement capability To Provide Required Supplies At Visn 20 In Accordance With The Statement Of Work And Salient Characteristics naics Code 334516 Is Applicable To Determine Business Size Standard. disclaimer And Important Notes: this Sources Sought Notice Does Not Obligate The Government To Award A Contract Or Otherwise Pay For The Information Provided In Response. The Government Reserves The Right To Use Information Provided By Respondents For Any Purpose Deemed Necessary And Legally Appropriate. The Government Will Treat Any Information Received As Proprietary And Will Not Share Such Information With Other Companies. Any Organization Responding To This Sources Sought Notice Should Ensure That Its Response Is Complete And Sufficiently Detailed To Allow The Government To Determine The Organization's Qualifications To Supply The Required Commodities. Respondents Are Advised That The Government Is Under No Obligation To Acknowledge Receipt Of The Information Received Or Provide Feedback To Respondents With Respect To Any Information Submitted. The Government May Or May Not Issue A Solicitation As A Result Of This Announcement. There Is No Solicitation Available At This Time. the Department Of Veterans Affairs, Nco20 Is Looking For Brand Name Or Equal Sources Of The Following (base+4 Oys): items (per Year) qty rp500e Blood Gas Analyzer 2 ups Standard 120v 2 warranty Service Rapidpoint 500e Plus 2 Years 2 extended Service Rapidpoint 500e Plus 3 Years 2 mcart Lac 250 Test 1 mcart Lac 400 Test 1 mcart Lac 750 Test 24 salient Characteristics: the Chemistry Department Of Puget Sound Health Care Systems Requires Two (2) New Blood Gas Analyzers That Provide The Following Attributes: the Blood Gas Platform Selected Is A Comprehensive, Whole Blood Critical Care Analyzer That Combines Blood Gases, Electrolytes, Metabolites, Co-oximetry, And Calculated Results In A Simple, Compact Device. the Platform Combines Maintenance-free, Replaceable Cartridge Technology For Sensors And Reagents the Analyzer Uses Non-lysing Whole Blood Co-oximetry Technology. the Analyzer Must Produce Very Rapid And Complete Testing Within One Minute. the Analyzer Will Provide Bidirectional Connectivity And An Onboard Data Management System. the Platform Menu Must Include, But Not Limited To, The Following: ph pco2 tco2 po2 hct na+ k+ Cl- ca++ mg++ glucose lactate hhb o2hb methb cohb so2 o2 tbil hbf thb barp the Platform Will Have A Mechanism To Prevent Clots From Entering The Sample Path. the Platform Will Use Liquid Qc To Meet Clia Guidelines Samples Can Be Aspirated Directly From The Syringe Proficiency Samples Will Not Require Adaptors Foot Print Of Analyzer Will Not Exceed 14.2 Inches Wide, 15.5 Inches Deep, And 18.2 Inches Tall To Meet Laboratory Countertop Restrictions. The Platform Will Have An Onboard Thermal Printer And A Back Up Battery Source. The Platform Will Have The Capacity To Provide The Following Reports: - Calibration Report - Cartridge Log Report - Daily Sample Log Report - Edit Log Report - Error Log Report - Maintenance Log Report - Operator Setup Report - Patient Report - Levey-jennings Qc Report - Qc Corrective Actions Report - Qc Data Report - Qc Statistics Report - Qc Setup Report - Sample Audit Log Report . statement Of Work scope Of Work va Puget Sound Health Care System Is In Need Of Two (2) Whole Blood/arterial Blood Gas/critical Care Metabolites Analytical Instrument Systems To Conduct A Variety Of Tests On Our Patient Population. These Analyzers And Supplies Must Be Provided To Both Seattle And/or American Lake And/or Any Vapshcs Campuses Per The Estimate Given In The Statement Of Work. the Purpose Of This Statement Of Work (sow) Is For The Government To Obtain The Greatest Overall Benefit In Response To The Requirements. i 1.0 Requirements/services To Be Provided: general Requirement the Vendor Shall Furnish All Clinical Laboratory Supplies And Services As Described Herein To The Participating Vamc Facility In Accordance With The Applicable Federal Supply Schedule Contract. Attachment 1 (test Volumes) Can Be Utilized By Interested Contractors To Submit Their Cost Proposal. a Listing Of The Estimated Yearly Quantity Is Provided Under This Agreement Located In Attachment 1 (test Volume). Quantities Listed In The Attachment To This Rfq Are Estimates Based Upon Prior History Of Actual Volumes And Are Intended To Provide The Potential Contractor A Basis For Calculating Their Pricing. They Are Not A Guaranteed Minimum. the Pricing Shall Be Based On New Equipment. Remanufactured Or Used Models Will Not Be Accepted. The Vendors Offered Blood Gas Analyzer/system(s) Must Conform To The Facility S Existing Space. The Dimensions Of This Space Are 7 X 2.5 In Seattle And 16 X 24 In American Lake. the Analyzer/equipment Must Meet The Test Volume In Attachment 1 And Match Or Improve The Turnaround Time Requirements. The System Should Streamline All Aspects Of Testing, Thereby Improving Efficiency And Productivity Of The Using Facility. the Vendor Shall Provide The Facility With Food And Drug Administration (fda) Approved Analyzer/equipment, Reagents, Controls, Calibrators, Linearity Material, Disposables, Any Consumable Part Necessary For Analyzing/testing On The Analyzer. Vendor Shall List The Consumable Parts Provided. Vendor Shall State Any Parameter/function That Is Pending Fda Approval At The Time Of The Submission. b. System Requirements: the Desired Blood Gas/critical Care Metabolite Instrumentation Must Have The Capability Of Performing And/or Reporting The Following Parameters On Arterial, Venous, Or Mixed Venous Whole Blood Specimens: ph po2 pco2 hemoglobin hematocrit sodium potassium chloride ionized Calcium glucose lactic Acid base Excess bicarbonate total Carbon Dioxide (tco2) oxygen Saturation co-oximetry (or Similar Technology To Fractionate Hemoglobin Species) in Addition, The Analyses Must Take Place On A Single Instrument And A Single Specimen. The Instrument Shall Be Able To Perform The Complete Profile Described Above Discretely By Either Direct Or Indirect (calculated) Measurement And Meet The Performance Characteristics For Accuracy And Precision As Defined By The 1988 Clinical Laboratory Improvement Act (clia) And The National Committee For Clinical Laboratory Standards (nccls). the System Must Have Standardization Of Software, Hardware, Reagents, And Consumables Between The Primary And Back-up Analyzers Throughout The Facility (mirror Image Redundancy). the Vendor Shall Provide The Facility, For The Duration Of The Contract, With All Reagents, Controls (both Blood Gas, Chemistry, And Co-oximetry), Calibrators, Disposables, Any Consumable Part (inclusive Of Replacement Parts Per Manufacturers Maintenance Guidelines, Aspiration Devices, Etc.), Necessary For Analyzing/testing On Both The Primary And Back-up Analyzers To Produce A Patient Result. All Linearity Material And Any Commercial System Correlation Samples Needed May Be Provided To Meet Cap Requirements. vendor Must Provide A Printer And All Thermal Paper For Generating Paper Copy Of Results, And Provide A Replacement Printer As Needed. vendor Shall Specify Calibration Frequency Of One Point, Two Point, And System Calibrations In Accordance With Regulatory Requirements. The System Must Alert The Operator Of A Calibration Drift. vendor Must Provide On-board Commercial Quality Control For Every Twenty-four Hours Of Operation To Include: Three Levels For Blood Gases, At Least Two Levels For Chemistry, And Three Levels For Co-oximetry To Be Analyzed On Each Analyzer At The Facility. the System Must Have A Sampling System That Can Aspirate Directly From A Syringe Or An Evacuated Blood Collection Tube And Can Accommodate Any Sample Type Without Any Additional Adapter Devices. The Sampling System Must Have The Capability Of Walk Away Processing That Negates The Need For Additional Instrument Prompting. The Vendor Must Also State The Sample Size Required For Patient Testing. the Sampling System Must Immediately Alert The Operator That A Sample Is Not Positioned Properly, There Is Insufficient Sample Quantity, And Have Early Clot Detection That Alerts The Operator To The Suspected Existence Of A Fibrin Clot In The Specimen. The Vendor Must Define The Methodology For Clot Detection. the System Must Have Ready To Use Reagents That Have On Board Stability Greater Than Or Equal To 30 Days. Vendor Shall List All Reagents Needed For Blood Gas/chemistry/co-oximetry Analysis, The Format/size Of The Reagents, And If The Supplies Are Stored At Room Temperature Or Refrigerated. Vendor May State If Reagents And Controls Are Color-coded. Packaging Should Be Maximized To Accommodate The Specimen Volume At The Facility And Not Require A Frequent Exchange Of Inventory On The Equipment. the System May Provide Reagent Inventory, In Real Time That Can Be Printed At Selected Time Intervals For Reagent Documentation. the System Must Be Programmed To Perform And Execute Auto Quality Control Without Operator Intervention. Perform Automatic Corrective Action On The System If The Results Of The Quality Control Testing Are Not Acceptable And Have The Ability To Lock Out/suppress A Test If There Are Qc Failures. the Vendor Is To Define The Actual Hands-on Maintenance Time Required For Daily, Weekly, Monthly, And As Needed Maintenance. The Vendor Is To Include The Analyzer Time Required To Perform Each Maintenance Task. Vendor Must List Which Tasks Are User Level And Which Tasks Are Service Level. Systems That Use Electrodes Must Have Minimal Maintenance, Electrode Replacement Must Be Accomplished Easily, And The New Electrode Must Be Operational Within Two Hours Of Replacement. The Analyzer May Have On-board Integrated Maintenance And Trouble-shooting Procedures. the Vendor Must Provide A Comprehensive Qc Program, Provide Qc For All Tests Listed In Attachment 1 And Must Provide The Following Options: qc Files May Be Edited Or Corrected For Errors Manually With/without Password protection have On-board Quality Control Data Storage (for At Least 90 Days) And Reporting capabilities ability To View/print Daily, Monthly Qc Results And Levy-jennings Graphs. ability To Visually Alert The Operator Of Qc (westgard/user Defined Rules) Failures. electronic Transfer Of Qc Data To Vendor Without The Need For Manual Entry automatic Enrollment In A Quality Assurance Program That Has Peer Participation Of At Least 50 Participants That Are Not Part Of Visn 20 Network. Reports Of Peer Data Will Be Current And Available Within 2-4 Weeks Of The Data Submission For Hard Copy Review. the Vendor Must Supply Equipment That Performs Satisfactorily At Any Laboratory Relative Humidity Between 15 To 85 Percent And Any Laboratory Temperature Between 50 To 100 Degrees Fahrenheit. instrumentation And Software: the Vendor Is To Complete With Their Proposal The Medical Equipment Pre-procurement Assessment (va Directive 6550 Appendix A) For The Office Of Information Technology (oi & T) For The Facility For Any Medical Devices That Will Be Connected To The Va Information Network. The Vendor Will Provide Evidence Of Va Approved Remote Network Communication System That Continuously Collects And Monitors Performance Data Of The Analytical Systems Following All The Policies And Procedures Outlined In The Va Directive 6500, Information Security Program, And Its Handbooks To Ensure Appropriate Security Controls Are In Place (see Appendix A In Section D). the System May Have The Ability To Manage Patient Information Through A Data Manager. Including The Acceptance Of Test Ordering Information, Transmittal Of Patient Laboratory Patient Results, Storage And Retrieval Of Patient Laboratory Results. Retrieval Of Patient Or Instrument Data Must Be In A Microsoft Windows Compatible Format. the Equipment Shall Include 120-volt Ups That Has A 2 3-hour Back-up Capability For All Analyzers. The Vendor Will Be Responsible For Replacing The Ups Should It Become Dysfunctional And Provide Battery Replacement As Needed. the System Will Support Multiple Barcode Formats Including But Not Limited To Code 39, Code 128 And Coda Bar That May Be Enabled Concurrently. the System Must Accept At A Minimum, A 10-character Specimen Identifier That Is Alphanumeric (letters And Numbers). the Vendor Must Provide The Following Interfacing Requirements: instrument Lis Physical Connection And Translation (drivers) routing Must Be Fully Supported By All Laboratory Instrument Interface Partners, Especially Data Innovations, Inc. any Additional Hardware And Software Needed To Interface The Analyzer And Technical Assistance With Interfacing The Analyzer. any Required (additional) Interface Connection License(s) instrument-lis Interface Must Be Bi-directional. provide Documentation Of Successful Interfacing With Other Va Facilities (provide Two Vamc References) interface Must Use Automatic Host Query To Download Sample Ids, Test Requests, And Patient Demographics. automatic Host Query Must Seamlessly Integrate With Onboard Patient Sample Barcode Scanning And Translation. instrument Interface Must Transmit Test Results To The Host Computer System Via Automatic Upload. the System Shall Have Computer Capabilities That Are Compatible With Customer Lis Software, Provide Cd-rom/dvd Player, Minimum 17-inch Flat Screen Panel Lcd Display Monitor With Built-in Speakers, Optical Mouse, And Laser Jet Printer. the Blood Gas Instrumentation Must Have A Printer That Has The Capability Of Printing A Patient Report With Patient Demographic Information That Includes Minimally The Patient S Name, Social Security Number, Order Number, And Phlebotomy Site. Vendor May List Programmable Options For Patient Demographic Report. the System Shall Have An Automatic Back-up Function To Store All Data From The Hard Drive. Vendor Must Describe The Back-up Option In Submitted Proposal. Would Prefer If Data Back-up Was Exportable By Usb Flash Or Cd-dvd Drive And In A Microsoft Windows Compatible Format. the System Must Be Able To Store And Retransmit Records (24 Hours Of Maximum Instrument Throughput) In Case Of Interface Downtime. The System May Have The Ability To Edit Sample/patient Identifier After Interface Downtime And Then Be Able To Resend The Sample/patient Information To The Host For Verification. the Vendor Must Provide All Upgrades To The Equipment Hardware, Software, And Operating Systems Without Additional Charge To The Government (e.g., Upgrades That Correct Either A Mechanical Or Software Deficiency Of The System). These Enhancements To The Vendor S Equipment Shall Be Delivered And Installed At The Site Within Two Months Of Their Issuance Or Date Of First Commercial Availability. The Vendor Will Always Maintain Compatibility Of Systems With Whatever Host Lis Is In Place, Especially When Vendor Software Is Upgraded. the Vendor Must Remove All Equipment Within 90 Days Of The Expiration Of The Terms Of This Bpa But Not Until The Completion Of The New Vendor S Equipment Installation Inclusive Of Completed Cross Over Studies. The Facility, Per Their Protocol, Will Be Responsible For The Removal/erasing Of The Hard Drive At Analyzer Removal/upgrade. installation: the Vendor Shall List Analyzer/utility Requirements (electrical, Water, Plumbing, Reagent And Bio-hazardous Disposal, Temperature, Humidity, Etc.). The Vendor Shall Provide Weight And Dimensions Of Proposed Analyzers. the Vendor Must Indicate Any Routine And /or Special Items Required To Operate/maintain The Equipment/analyzer In Optimal Condition Such As But Not Limited To: Paper, Printer Cartridges, Drainage Systems, Surge Suppressors, Etc. Any Items Excluded By The Vendor Shall Be Delineated In Their Proposal. The Cost Of The Excluded Items Must Be Incorporated In The Price Proposal. the Vendor Shall Provide The Facility With All Reagents, Calibrators, Control, And Any Cross-over Supplies Needed At Installation And During Training Of Staff. The Vendor Must Pay All Shipping Costs For The Analyzers And All Supplies Needed For The Installation, Correlation Studies And Training Of Staff. Test Counts For Billing Will Begin After All Cap Required Studies, Performed At Installation Of New Equipment, Are Reviewed And Approved. at Installation/set-up The Vendor/technical Support Specialist Shall Perform All Validation Studies Including Installation/set-up, Correlation Studies (evaluation/comparison Data Sufficient To Satisfy Cap Standards), Reference Range Studies, Staff Training, In-services To Laboratory Personnel And Clinicians, And Assist With Any Methodology Problems And Questions. The Service Must Be Available During Regular Office Hours On A 5 Days/week Basis. the Vendor Must Provide Equipment Installation And Possible Reinstallation Costs If The Equipment Is Required To Be Moved Due To Construction Or Laboratory Redesign. the Vendor Will Work With The Facility To Adjust Reagent Supply To Match Workload Changes And To Provide The Option Annually For The Facility To Adjust The Shipment Table. The Vendor Shall State What Their Policy Is In Regard To Adjusting A Standing Order Or Ordering An Additional Shipment Of Supplies. training/procedures: the Vendor Shall Provide All Necessary Procedure Manuals, Troubleshooting Manuals, Operator Manuals, Technical Manuals For Computer Interfacing, Msdss, Etc. (also Available On Computer Disc). Procedures Must Be In The Clinical And Laboratory Standards Institute (clsi) Format. the Vendor Must Provide Primary User Training For A Minimum Of Two Users Per Instrument With On-site Training Available To The Remaining Users On All Tours (or Shifts) With Competency Assessment Performed And Documented. Primary User Training Is To Include All Costs Of Off-site Training, I.e., Transportation (air And Ground), Room And Board, Etc. support Services: the Vendor Must Provide A Preventative Maintenance Schedule To Include A Minimum Of Two Scheduled Preventative Visits Per Year For The Duration Of The Contract. the Vendor Shall Replace Any Analyzer/equipment That Is Provided During The Terms Of This Bpa That Has Not Been Repaired To The Workable Satisfaction Of The Facility. Should The Repair Record Of Any Individual Analyzer/equipment Reflect A Downtime Of 5% Or Greater Of The Normal Working Days In One Calendar Month, A Determination Will Be Made By The Designated Representative Of The Using Facility/clinic To Replace The Initial Laboratory Analyzer/equipment With New Analyzer/equipment. Each Analyzer/equipment Provided By The Vendor Shall Maintain An Uptime Of 95% In Each Month During The Terms Of The Agreement. the Vendor Shall Provide Instrument Support Service Sufficient To Aid With Troubleshooting And Repair Of The Analyzers. The Vendor May List Their Service Options Available. Or The Following Service Options May Be Available: 24 Hours/day, 7 Days/week Or From 08:00 17:00, 7 Days/week. For Any Site That May Encounter The Rare Occasion When Both Analyzers Are Inoperable (service Has Now Escalated To Emergency Status), Service Shall Immediately Dispatch A Field Service Engineer For Repair. Vendor Is To Explain Their Policy In Relation To Service If The Occasion Should Occur When All Analyzers Are Inoperable. The Support Service Must Follow-up All Down Calls Within 1 Hour. The Fsr Will Always Keep The Facility Informed Of The Timeline For When Repairs Are To Be Completed. All Repairs On Instrument Must Be Completed (at No Cost To The Facility/clinic) Within 24 Hours From The Time The Field Service Engineer Arrives. the Vendor Will Provide Twenty-four Hour/seven-day Service Hotline With Technical Support. All Calls Will Be Answered Within One Hour Via Telephone. service Is To Include All Travel, Parts For Repair Or Replacement, And Labor. the Vendor Will Pay All Routine Shipping Fees For Supplies, Consumables, And Equipment To Perform Testing At Initial Installation And With Routine Supply Delivery. if All Instruments Are Inoperable: The Vendor Shall Pay For The Laboratory Testing At A Reference Facility If The Equipment Requiring Repair Is Inoperative Due To Malfunction Through No Fault Or Negligence Of The Facility For A Total Of More Than 24 Hours. The Cost Incurred From The Reference Facility Testing, Packaging And Shipping Will Be Applied To The Invoice In The Form Of A Credit Or Deduction. Downtime For Each Incident Will Start From The Time The Facility Makes A Bona Fide Attempt To Contact The Vendor S Designated Representative Until The Analyzer Is Returned To Good Operating Order. if The Consumables Are Found To Be Defective And Unsuitable For Use With The Vendor S Equipment, Or The Vendor Has Failed To Comply With The Requirements For Routine Supply Delivery, The Vendor Shall Deliver The Consumable Supplies Within A Period Of 24 Hours After Receipt Of The Verbal Order For Priority Delivery From The Facility/clinic. If Either Circumstance Has Occurred, The Vendor Will Deliver To The Facility, In The Most Expeditious Manner Possible, Without Additional Costs To The Facility, The Necessary Consumable In Sufficient Quantity Until The Arrival Of The Standing Order/routine Supplies Delivery. the Vendor Must Provide Replacement Parts And Any Components Necessary For The Operation Of The Instrument(s) To Produce Patient Results. past Performance/technical Excellence: Availability Of Four (4) References (two Va And Two From The Private Sector) Which Can Validate Past Experience Within The Last Three (3) Years Regarding: a. Quality Of Service (to Include Timeliness Of Service, Documentation And Communication Of Work/repair At Time Of Service, Does Service Repair/fix The Problem On The First Site Visit Or Does Service Have To Return To Repair/fix The Problem Again, Are Parts/tools Available When Service Is Performed Or Is Service Delayed Due To Ordering Replacement Parts), And Technical Support Including Method Validation. ability Of Vendor To Supply Accurate Data For Annual Contract Renewal By Required Time Frames And Timeliness Of Billing Reconciliation. customer Satisfaction: Meets Or Exceeds Turn-around With Negligible Downtime. the Vendor Will Include Within Its Proposal The National Average Of Service Calls Per Analyzer Per Year. the Vendor Shall List Reagent Recalls/bulletins Within The Last Five Years. The Vendor Shall List Any Product Unavailability Due To Manufacturing Issues Within The Last Five Years. the Proposed Equipment Should Have At Least One-year Proven Experience And Be Available On The Federal Supply Schedule. ii 2.0 Value Added Characteristics: the Vendor Will Provide Replacement Parts And Any Components Necessary For The Operation Of The Instrument(s) To Produce Patient Results. the System May Have The Ability For The Electronic Transfer Of The Manufacturer S Qc Ranges To The Instrument Without The Need For Manual Entry. the System May Have The Ability To Have On-board Documentation For Out-of-range Quality Control And Instrumentation Problems. the Analyzer May Have Onboard Maintenance Records That Can Be Modified For Additional User Defined Maintenance Records And Printed At Selected Time Intervals For Maintenance Documentation. the System May Have A Touch-screen Interface In Addition To The Keyboard And Mouse. the Vendor May Provide On-site Refresher Training In Renewal Option Years Of The Contract If So Exercised. User Also Has The Option Of Sending One Additional Staff Member Per Analyzer For Primary Off-site Training In Renewal Option Years. Renewal Option Year Training Is To Include All Costs Of Off-site Training, I.e., Transportation (air And Ground), Room And Board, Etc. the System May List Additional Parameters Such As Lactic Acid, Creatinine, Blood Urea Nitrogen, Etc. That Can Be Analyzed On A Patient Sample. the System May Have Fda Approval For Ph Of Other Body Fluids. the System May Have The Ability To Have On-board Parallel Qc Lot Capability, Allowing For Old And New Lot Qc To Be Run Consecutively For Validation For Effective Time Management And Cap Compliance. iii 3.0 Other Terms And Conditions: unless Otherwise Agreed Upon By Both Parties, Terms And Conditions Of This Bpa Will Be Determined By The Vendor S Current Federal Supply Schedule Contract With The General Services Administration Or Va National Contract Center. all Pricing Will Be Based On And Shall Not Exceed The Vendor S Most Current Fss Contract Pricing For Supplies Offered. this Shall Be Based On Period Of Performance: 1 May 2024 To 30 April 2025 Base Year 1 May 2025 To 30 April 2026 Option Year 1 1 May 2026 To 30 April 2027 Option Year 2 1 May 2027 To 30 April 2028 Option Year 3 1 May 2028 To 30 April 2029 Option Year 4 attachment 1 annual Volume: test volume abg 6800 glucose 6800 ionized Calcium 12,176 co-oximitry 280 lactic Acid 4600 note: Va Puget Sound Health Care System Workload Increases 2.5% Each Year, On Average. potential Contractors Shall Provide, At A Minimum, The Following Information To Dane.gift@va.gov. 1) Company Name, Address, And Point Of Contact, Phone Number, E-mail Address, And Sam Uid. 2) Please Identify Your Company S Size In Comparison To The Anticipated North American Industry Classification System (naics) Code 334516 Analytical Laboratory Instrument Manufacturing. To Be Considered A Small Business Your Company Must Have Fewer Than 1,000 Employees. This Notice Is To Determine The Marketplace For This Specific Requirement. Please Check One Of The Following: [ ] Yes [ ] No Service Disabled Veteran Owned Small Business (sdvosb) [ ] Yes [ ] No Veteran Owned Small Business (vosb) [ ] Yes [ ] No Small Business Manufacturers [ ] Yes [ ] No All Other Small Business (sb) [ ] Yes [ ] No Other Than Small Business 3) The Government Is Not Obligated To, Nor Will It Pay For Or Reimburse Any Costs Associated With Responding To This Sources Sought Notice. This Notice Shall Not Be Construed As A Commitment By The Government To Issue A Solicitation Or Ultimately Award A Contract, Nor Does It Restrict The Government To A Particular Acquisition Approach. The Government Will In No Way Be Bound To This Information If Any Solicitation Is Issued. Notice To Potential Offerors: All Offerors Who Provide Goods Or Services To The United States Federal Government Must Be Registered In The System Award Management (sam Located On The Web At Www.sam.gov). It Is Desirable That Any Respondent Should Have Completed Their Business Online Representations And Certifications Application In The System For Award Management (sam). 4) Any Service Disabled Veteran Owned Businesses Or Veteran Owned Businesses Who Respond To A Solicitation On This Project Must Be Registered With The Department Of Veterans Affairs Center For Veterans Enterprise Vetbiz Registry Located At Http://vip.vetbiz.gov. 5) If Not A Manufacturer, Only Authorized Representatives/providers/distributors Of The Manufacturer Will Be Considered. Equipment Must Be New, No Used Or Refurbished Equipment Accepted. Please Provide A Proof Of Authorized Dealer Or Reseller Letter From Manufacturer. 6) This Is A Brand Name Or Equal Requirement. As Such, The Salient Characteristics Reflect The Physical, Functional, Or Performance Characteristics That Equal Products Must Meet To Satisfy The Government S Needs. To Be Considered For Any Potential Solicitation, Offers Of Equal Products, Including Equal Products Of The Brand Name Manufacturer, Must: (a) Meet The Salient Physical, Functional, Or Performance Characteristic Specified In This Sources Sought; Clearly Identify The Item By Brand Name, If Any And Make/model Number. (b) Include Descriptive Literature Such As Illustrations, Drawings, Or A Clear Reference To Descriptive Data Or Information Available That Identifies That The Equal Item Meets Or Exceeds The Salient Characteristics Required By The Government. responses Are Due By 04/8/2024 5:00 Pm Est, To The Point Of Contact. shipping Address: puget Sound Vahcs 1660 S. Columbian Way seattle, Wa 98108 point Of Contact: dane Gift contracting Officer dane.gift@va.gov

Details: Page 1 Of 14 page 1 Of 12 description this Is A Combined Synopsis/solicitation For Commercial Products And Commercial Services Prepared In Accordance With The Format In Federal Acquisition Regulation (far) Subpart 12.6, Streamlined Procedures For Evaluation And Solicitation For Commercial Products And Commercial Services, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Quotes Are Being Requested, And A Written Solicitation Document Will Not Be Issued. this Solicitation Is Issued As An Rfq. The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular Fac 2024-01 11/14/2023. the Associated North American Industrial Classification System (naics) Code For This Procurement Is 334510, With A Small Business Size Standard Of 1,250 Employees. the Fsc/psc Is 6515. the 6100 Oak Tree Blvd, Suite 490, Independence Oh, 44131 Is Seeking To Acquire All Personnel, Equipment, Supplies, Facilities, Transportation, Tools, Materials, Supervision, And Other Items Necessary To Provide Home Sleep Study Supplies And Reports On Regular Basis To The Cor And Administration Of The Medicine Service, For The Cleveland Vamc Patients As Established In This Sow At Louis Stokes Va Medical Center Cleveland (lsvamcs). all Interested Companies Shall Provide Quotations For The Following: schedule item Number description Of Supplies/services quantity unit unit Price amount 0001 100.00 ea ________ ________ service For Wp Direct Using Wpone-m For 2 Nights or Equal (meets Or Exceeds The Sow) 0002 100.00 ea ________ ________ watchpat Direct 2nd Night or Equal (meets Or Exceeds The Sow) 0003 250.00 ea ________ ________ watchpatr Direct Program or Equal (meets Or Exceeds The Sow) 0004 4,750.00 ea ________ ________ watchpatr One Direct Program or Equal (meets Or Exceeds The Sow) local Stock Number: Cs2117002 0005 100.00 ea ________ ________ wpone-m Probe For Watchpat Direct Service or Equal (meets Or Exceeds The Sow) grand Total ________ statement Of Work (sow) as Of September 2023 contract Number: tbd task Order Number: tbd ifcap Tracking Number: 541-24-1-704-0002 1. Contracting Officer S Representative (cor). name: arqile Jani section: medicine Service address: louis Stokes Cleveland Medical Center 10701 East Boulevard cleveland, Ohio 44106- 1702 phone Number: (216) 701-6327 fax Number: (216) 229-2527 e-mail Address: arqile.jani@va.gov 2. Contract Title. Home Sleep Testing the Contractor Shall Provide Home Sleep Study Supplies For The Louis Stokes Cleveland Department Of Veterans Affairs Medical Center (hereinafter Cleveland Vamc ). 3. Background. the Covid-19 Pandemic Caused A Severe Interruption In Access To Sleep Apnea Testing Within A Traditional In-patient Setting. Current Requirement And The Previous Requirements Utilized These Home Sleep Test Kits To Address This Need By Providing Home-based Sleep Studies With Minimal Life Cycle Costs. This Effort Shall Ensure A Continuation Of High-quality Sleep Apnea Testing And Care With Little To No Risk To Patients. Furthermore, This Requirement Will Allow Veterans With A Traveling Hardship To Have Easy Access To Quality Sleep Care. cleveland Va Medical Center, Sleep Section Has Been Offering For The Last Two Years Continuously Services To Many Veterans At Their Home Who Suffer From Sleep Problems. The Services Have Traditionally Been Offered At The Medical Center Va Sleep Lab Only, Where Patients Were Coming Here And Spending The Night At The Hospital. Once The Covid -19 Came Around, Providing Services At The Medical Center Became Very Difficult, Therefore Many Veterans Could Not Receive These Services. It Became Obvious That Our Medical Center Needed To Seek Other Alternatives To Provide The Service To Our Veterans. Itamar Medical Was One Of The Vendors That Offered Home Sleep Testing, Watchpat Direct, A Device That Could Provide The Same Results As The Patients Would Get If Were Seen At The Medical Center, But Now The Patients Could Get This Service From The Comfort Of Their Home. Not Only Does The Devices Offer Almost The Same Results, But They Offer Comfort, Saving Time To Drive To The Medical Center, Sleep There For The Entire Night, And Occur Many Other Unnecessary Expenses. In Addition, Utilizing Home Sleep Testing Equipment Increased The Number Of Patients That Were Using This Service. The Sleep Physician Will First Attempt To Determine The Nature Of A Sleep Problem And Its Treatment. This Includes A Sleep Diary To Track Sleep-wake Pattern, A Complete Medical History, And A Physical Examination. If The Sleep Physician Thinks That The Patient May Have Obstructive Sleep Apnea (osa), A Hypersomnia Such As Narcolepsy Or A Parasomnia Such As Sleep Walking Or Nocturnal Eating, Then He Or She Will Recommend A Sleep Study. In Most Of The Cases, The Physician Will Recommend A Home Sleep Apnea Test If He Or She Suspects That The Patient Has Sleep Apnea. 4. Scope. the Contractor Shall Provide All Personnel, Equipment, Supplies, Facilities, Transportation, Tools, Materials, Supervision, And Other Items Necessary To Provide Home Sleep Study Supplies And Reports On Regular Basis To The Cor And Administration Of The Medicine Service, For The Cleveland Vamc Patients As Established In This Sow And In Accordance With The Terms And Conditions Established In The Contract For The Following Location: louis Stokes Cleveland Vamc 10701 East Blvd cleveland, Ohio 44106 a Standard In-lab Sleep Study (polysomnogram) Records Information That Allows The Sleep Physician To Evaluate The Sleep Stages, Sleep Efficiency And Sleep And Rem Latency. The In-lab Sleep Study Records Eeg Activity, Eye Movements And Muscle Tone. The Eeg Data Tells Us How Quickly An Individual Takes To Fall Asleep, And The Presence Of Early Onset Rapid Eye Movement (rem) Sleep May Suggest Sleepiness And A Possible Disorder Of Alertness. Airflow Through The Nose And Mouth Is Recorded To Figure Out If There Are Abnormalities To Help Us Determine If Sleep Apnea Is Present. The Simultaneous Recording Of Heart Rate, Oxygen Saturation, Airflow Flow And Respiratory Effort Allows Us To Analyze The Types Of Breathing Abnormalities Present And Their Impact On Oxygenation, Cardiac Function, And Sleep Continuity. Limb Movements Are Recorded To Detect Extraneous Movements, Possible Seizure Activity And Periodic Limb Movements Of Sleep. The In-lab Sleep Study Is Recorded On Video So That Sleep Talking, And Unusual Behaviors May Be Documented. Home Sleep Apnea Tests Collect Almost The Same Data Through Home Sleep System, Which Uses Pat Amplitude And Pulse Rate To Differentiate Between Non-rem And Rem Therefore Creating A Sleep Architecture. In Addition, Home Sleep System Would Provide The Added Value Of Detecting Rem Related Sleep Apnea With Rem And Non-rem Ahi. The Home Sleep System Does Not Use Nasal Cannulas Which Fall Out And Create Unnecessary Efforts For The Patients And Unreliable And Faulty Results At Times. 5. Specific Tasks. for Referrals To Home Sleep Testing Be Processed Efficiently, Its Integration Into Clinical Practice Must Be As Seamless As Possible. The Technology Must Be Intuitive, And The Results Must Be Statistically Valid. Patient S Comfort Is Main Key To Successful Testing Results. Our Medical Center Is Looking For To Procure A Home Sleep Testing Devise Which Is Easy To Use By Our Patients, Produce Fast A Reliable Result, Utilize A Safe And Capable System To Restore The Data And Download The Data In A System That Would Be Available For Viewing To Our Providers In Minutes After The Patient Has Taken The Test. Also, The Data Should Be Safely Protected And Store And Available In Just A Few Minutes If Needed. At The Minimum, Our Medical Center Is Looking For A Device Which Is Capable On Measuring The Following: Pat Signal, Heart Rate, Oximetry, Actigraphy, Body Position, Snoring And Chest Motion, Easy To Use, Comfortable Enough So The Patient Does Not Have To Put Too Many Efforts To Get The Test Done, Possibly To Avoid Using Nasal Cannulas Which Fall, And Require Constant Attention, Which Could Result In Patient Discomfort And Faulty Data Reporting At Times. In Addition, The Medical Center Is Requesting That The Devices Are Disposable To Avoid Additional Steps Such As Shipping The Device Back To The Vendor For Its Disposal, Immediate Access To Sleep Data For Interpretation, Any Time Anywhere With Cloud Based Solution. At The Minimum, The Raw Data Is Downloaded And Auto-scored Differentiating Obstructive And Central Events, Providing Ahi, Rdi And Oid Based Upon True Sleep Time And Sleep Staging. below Are The Steps That Our Medical Staff And Vendor Should Follow As Part Of The Contract Performance: the Performance Period For This Contract Will Be For A Base Year And One Option Year This Contract, And Is Summarized As Follows: purchase Of Devices To Cover Home Sleep Studies Supplies And Services: The Contractor Shall Provide All Personnel, Equipment, Supplies, Facilities, Transportation, Tools, Materials, Supervision, And Other Items Necessary To Provide Home Sleep Study Supplies And Services As A Turn-key Deliverable With Contract Line-item Numbers (clins) Summarized As Follows: clin 1 Cs2117007 Service For Wp Direct Using Wpone-m For 2 Nights 100 or Equal (meets Or Exceeds The Sow) clin 2 Cs2116055 Watchpat Direct 2nd Night 100 or Equal (meets Or Exceeds The Sow) clin 3 Cs2117001 Watchpatâ® Direct Program 250 or Equal (meets Or Exceeds The Sow) clin 4 Cs2117002 Watchpatâ® One Direct Program 4,750 or Equal (meets Or Exceeds The Sow) clin 5 Cs2117008 Wpone-m Probe For Watchpat Direct Service 100 or Equal (meets Or Exceeds The Sow) Hsat Procedure Steps For Outpatients: 1. Qualified Sleep Provider Must Enter The Consult Order For The Hsat Study Using Procedure Menu Sleep Testing Hsat Tech. a) The Order Must Include The Total Number Of Nights The Study Is Required, Supplemental Oxygen Administration And Pap Therapy Settings, If Required. b) When Not Specified, Study Will Be Issued As A One-night Study To Be Performed On Room Air Without Supplemental Pap Therapy. 2. Hsat Staff a. Export Daily Pending Consult List From Patient Flow Suite And Reviews Pending Sleep Testing Hsat Tech Consults For Completeness And Pertinent Instructions b. Upon Receipt Of Consult Order Sleep Tech Will Make Preliminary Contact To The Patient (0-2days) - Informing The Patient That Their Provider Has Ordered An In-home Sleep Study Test And That The Device Will Be Mailed To Their Home For Completion. -explaining The Purpose Of The Test And Verify Patient Willingness To Complete Testing. -determining Appropriate Device To Have Issued, Based On Patient S Phone And Technology Capabilities. -providing An Overview Of The Testing Process, Including The Basic Instructions, Answering Any Questions Pertaining To The Study Process. -providing The 24/7 Vendor Contact, Available For Any Questions. -confirm The Patient S Valid Mailing Address For Device Delivery. -reinforcing The Importance Of Completing Testing In A Timely Manner. c. Documents Hsat Equipment Order In Cprs Under The Cle Sleep Hsat Vendor Clinic And Place The Consult In Scheduled Status d. Make Notification To The Vendor, Requesting Hsat Equipment In Somnoware, Providing All Necessary Information So That The Device Can Be Issued To The Patient. -enters And Updates Pt Information As Necessary In Patient Profile/general Information. -order Device Via Send To Dropship, Add Pertinent Instructions And Signify Device-type (current Equipment Watchpat 300 Vs Watchpat One) As Necessary. e. If Unable To Contact Patient, Receive The Consult And Use Consult Toolbox To Document Call, Consult Then Changes To Active Status 3. Vendor After Receiving The Request For Hsat Device To Be Mail Out, Shall Comply With All Components Of Contracted Agreement(?), Including: a. Contact Patient And Mail Device Within The Established Timeframes (2-3days) 6. Performance Monitoring to Validate The Test Results Sent By The Contractor, A Cleveland Va Physician Will Review Results To Ensure Concurrence. program Monitoring Will Include Ensuring That All Referrals For Sleep Testing Are Completed By The Vendor. the Vendor Will Be Required To Submit The Following When Invoicing Va: the List Of Patients (name And Patient Ssn) date Of Delivery Of The Unit the Tracking Labels Information number Of Units/night Delivered invoices Will Be Paid In Monthly Bases In Tungsten the Vendor Will Invoice Va Only For The Tests Shipped To Patients Once The Orders Have Been Submitted To The Vendor By The Va Providers. The Vendor Will Not Charge Va Any Additional Fees For Defective Supplies, No-completed Tests Or Any Other Situation, For Unit Malfunctioning, Lack Of All Supplies In Packages, Or Any Lost Items By The Vendor. Any Additional Charges Will Be Discussed With The Co And The Cor For Approvals. all Invoiced Items Will Need To Be Part Of The Clins As Stated In The Contract. vendor Is Required To Email On Weekly Bases The List Of Patients That Have Received The Units, And Constantly Update The Cor Of The Units Used And Remaining Balance. 7. Security Requirements service & Maintenance Will Follow The Security Requirements As Per Va S Medical Device Protection Program (mdpp) Which Protects Va S Medical Devices Through A Comprehensive Security Initiative That Encompasses Pre-procurement Assessments, Medical Device Isolation Architecture (mdia), Communication, Validation, Scanning, Access Control List Remediation, Patching, And Secure Remote Connectivity. cloudpat Platform cloudpat Is A Hipaa-compliant Web-based Cloud Application That Allows Users To Streamline Their Workflow Electronically, Without Having To Operate Or Maintain An In-house Solution. cloudpat Provides Instant Access To Comprehensive Study Reports From Any Online Location, As Well As The Option Of Sending Studies For Interpretation By A Certified Sleep Physician. 1. Subpart 839.2 Information And Information Technology Security Requirements 839.201 Contract Clause For Information And Information Technology Security: a. Due To The Threat Of Data Breach, Compromise Or Loss Of Information That Resides On Either Va-owned Or Contractor-owned Systems, And To Comply With Federal Laws And Regulations, Va Has Developed An Information And Information Technology Security Clause To Be Used When Va Sensitive Information Is Accessed, Used, Stored, Generated, Transmitted, Or Exchanged By And Between Va And A Contractor, Subcontractor Or A Third Party In Any Format (e.g., Paper, Microfiche, Electronic Or Magnetic Portable Media). b. In Solicitations And Contracts Were Va Sensitive Information Or Information Technology Will Be Accessed Or Utilized, The Co Shall Insert The Clause Found At 852.273-75, Security Requirements For Unclassified Information Technology Resources. 2. 852.273-75 - Security Requirements For Unclassified Information Technology Resources (interim- October 2008) check - In Requirements the Field Service Engineer Must Report To The Biomed Supervisor To Sign In With Biomed Staff Before Work Begins. Additionally, One Must Submit Any Mobile Media Devices That Would Be Used On The System For A Virus Scan. Upon Completion Of Work, The Field Service Engineer Must Report To Biomed Supervisor To Brief Biomed Supervisor Or Biomed Staff If Supervisor Is Unavailable Concerning Completion Of Service, And Then To Sign Out. At The End Of Each Briefing, Field Service Engineer Will And Must Sign Out. the Contractor, Their Personnel, And Their Subcontractors Shall Be Subject To The Federal Laws, Regulations, Standards, And Va Directives And Handbooks Regarding Information And Information System Security As Delineated In This Contract. a Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va Information And Va Information Systems For Their Employees, Subcontractors, And Affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, Agreement, Or Task Order. the Contractor Shall Be Responsible For Safeguarding All Government Equipment, Information And Property Provided For Contractor Use. At The Close Of Each Work Period, Government Facilities, Equipment, And Materials Shall Be Secured. all Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures. A Bi Is Not Required Per Va Information And Information System Security/privacy Requirements For It Contracts Dated August 2008 If The Following Exception Applies: contract Personnel With Limited And Intermittent Access To Equipment Connected To Facility Networks On Which Limited Va Sensitive Information May Reside, Including Medical Equipment Contractors Who Install, Maintain, And Repair Networked Medical Equipment Such As Ct Scanners, Ekg Systems, Icu Monitoring, Etc. In This Case, Veterans Health Administration Facilities Must Have A Duly Executed Va Business Associate Agreement (baa) In Place With The Vendor In Accordance With Vha Handbook 1600.1, Business Associates, To Assure Compliance With The Health Insurance Portability And Accountability Act Of 1996 (hipaa) In Addition To The Contract. Contract Personnel, If On Site, Should Be Escorted By Va It Staff. appendix C 1. General contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be Subject To The Same Federal Laws, Regulations, Standards, And Va Directives And Handbooks As Va And Va Personnel Regarding Information And Information System Security. 2. Access To Va Information And Va Information Systems a. A Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va Information And Va Information Systems For Their Employees, Subcontractors, And Affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, Agreement, Or Task Order. All Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures. b. The Contractor Shall Be Responsible For Safeguarding All Government Equipment, Information And Property Provided For Contractor Use. At The Close Of Each Work Period, Government Facilities, Equipment, And Materials Shall Be Secured. Custom Software Development And Outsourced Operations Must Be In The U.s. To The Maximum Extent Practical. If Such Services Are Proposed To Be Performed Abroad And Are Not Disallowed By Other Va Policy Or Mandates, The Contractor/subcontractor Must State Where All Non-u.s. Services Are Provided And Detail A Security Plan, Deemed To Be Acceptable By Va, Specifically To Address Mitigation Of The Resulting Problems Of Communication, Control, Data Protection, And So Forth. Location Within The U.s. May Be An Evaluation Factor. c. All Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures. A Bi Is Not Required Per Va Information And Information System Security/privacy Requirements For It Contracts Dated August 2008 If The Following Exception Applies: contract Personnel With Limited And Intermittent Access To Equipment Connected To Facility Networks On Which Limited Va Sensitive Information May Reside, Including Medical Equipment Contractors Who Install, Maintain, And Repair Networked Medical Equipment Such As Ct Scanners, Ekg Systems, Icu Monitoring, Etc. In This Case, Veterans Health Administration Facilities Must Have A Duly Executed Va Business Associate Agreement (baa) In Place With The Vendor In Accordance With Vha Handbook 1600.1, Business Associates, To Assure Compliance With The Health Insurance Portability And Accountability Act Of 1996 (hipaa) In Addition To The Contract. Contract Personnel, If On Site, Should Be Escorted By Va It Staff. the Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When An Employee Working On A Va System Or With Access To Va Information Is Reassigned Or Leaves The Contractor Or Subcontractor S Employ. The Contracting Officer Must Also Be Notified Immediately By The Contractor Or Subcontractor Prior To An Unfriendly Termination. 3. Va Information Custodial Language a. Information Made Available To The Contractor Or Subcontractor By Va For The Performance Or Administration Of This Contract Or Information Developed By The Contractor/subcontractor In Performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor's Rights To Use Data As Described In Rights In Data - General, Far 52.227-14(d) (1). b. The Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive Information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A Minimum, Fips 140-2 Validated. c. Va Information Should Not Be Co-mingled, If Possible, With Any Other Data On The Contractors/subcontractor S Information Systems Or Media Storage Systems To Ensure Va Requirements Related To Data Protection And Media Sanitization Can Be Met. If Co-mingling Must Be Allowed To Meet The Requirements Of The Business Need, The Contractor Must Ensure That Va S Information Is Returned To The Va Or Destroyed In Accordance With Va S Sanitization Requirements. Va Reserves The Right To Conduct Onsite Inspections Of Contractor And Subcontractor It Resources To Ensure Data Security Controls, Separation Of Data And Job Duties, And Destruction/media Sanitization Procedures Follow Va Directive Requirements. c. Prior To Termination Or Completion Of This Contract, Contractor/subcontractor Must Not Destroy Information Received From Va, Or Gathered/created By The Contractor During Performing This Contract Without Prior Written Approval By The Va. Any Data Destruction Done On Behalf Of Va By A Contractor/subcontractor Must Be Done In Accordance With National Archives And Records Administration (nara) Requirements As Outlined In Va Directive 6300, Records And Information Management And Its Handbook 6300.1 Records Management Procedures, Applicable Va Records Control Schedules, And Va Handbook 6500.1, Electronic Media Sanitization. Self-certification By The Contractor That The Data Destruction Requirements Above Have Been Met Must Be Sent To The Va Contracting Officer Within 30 Days Of Termination Of The Contract. d. The Contractor/subcontractor Must Receive, Gather, Store, Back Up, Maintain, Use, Disclose And Dispose Of Va Information Only In Compliance With The Terms Of The Contract And Applicable Federal And Va Information Confidentiality And Security Laws, Regulations And Policies. If Federal Or Va Information Confidentiality And Security Laws, Regulations, And Policies Become Applicable To The Va Information Or Information Systems After Execution Of The Contract, Or If Nist Issues Or Updates Applicable Fips Or Special Publications (sp) After Execution Of This Contract, The Parties Agree To Negotiate In Good Faith To Implement The Information Confidentiality And Security Laws, Regulations, And Policies In This Contract. e. The Contractor/subcontractor Shall Not Make Copies Of Va Information Except As Authorized And Necessary To Perform The Terms Of The Agreement Or To Preserve Electronic Information Stored On Contractor/subcontractor Electronic Storage Media For Restoration In Case Any Electronic Equipment Or Data Used By The Contractor/subcontractor Needs To Be Restored To An Operating State. If Copies Are Made For Restoration Purposes, After The Restoration Is Complete, The Copies Must Be Appropriately Destroyed. f. If Va Determines That The Contractor Has Violated Any Of The Information Confidentiality, Privacy, And Security Provisions Of The Contract, It Shall Be Sufficient Grounds For Va To Withhold Payment To The Contractor Or Third Party Or Terminate The Contract For Default Or Terminate For Cause Under Federal Acquisition Regulation (far) Part 12. g. If A Vha Contract Is Terminated For Cause, The Associated Baa Must Also Be Terminated And Appropriate Actions Taken In Accordance With Vha Handbook 1600.01, Business Associate Agreements. Absent An Agreement To Use Or Disclose Protected Health Information, There Is No Business Associate Relationship. h. The Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive Information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A Minimum, Fips 140-2 Validated. i. The Contractor/subcontractor S Firewall And Web Services Security Controls, If Applicable, Shall Meet Or Exceed Va S Minimum Requirements. Va Configuration Guidelines Are Available Upon Request. j. Except For Uses And Disclosures Of Va Information Authorized By This Contract For Performance Of The Contract, The Contractor/subcontractor May Use And Disclose Va Information Only In Two Other Situations: (i) In Response To A Qualifying Order Of A Court Of Competent Jurisdiction, Or (ii) With Va S Prior Written Approval. The Contractor/subcontractor Must Refer All Requests For, Demands For Production Of, Or Inquiries About, Va Information And Information Systems To The Va Contracting Officer For Response. k. Notwithstanding The Provision Above, The Contractor/subcontractor Shall Not Release Va Records Protected By Title 38 U.s.c. 5705, Confidentiality Of Medical Quality Assurance Records And/or Title 38 U.s.c. 7332, Confidentiality Of Certain Health Records Pertaining To Drug Addiction, Sickle Cell Anemia, Alcoholism Or Alcohol Abuse, Or Infection With Human Immunodeficiency Virus. If The Contractor/subcontractor Is In Receipt Of A Court Order Or Other Requests For The Above-mentioned Information, That Contractor/subcontractor Shall Immediately Refer Such Court Orders Or Other Requests To The Va Contracting Officer For Response. l. For Service That Involves The Storage, Generating, Transmitting, Or Exchanging Of Va Sensitive Information But Does Not Require C&a Or An Mou-isa For System Interconnection, The Contractor/subcontractor Must Complete A Contractor Security Control Assessment (csca) On A Yearly Basis And Provide It To The Cotr. m. The C&a Requirements Do Not Apply, And That A Security Accreditation Package Is Not Required. 5. Information System Hosting, Operation, Maintenance, Or Use a. For Information Systems That Are Hosted, Operated, Maintained, Or Used On Behalf Of Va At Non-va Facilities, Contractors/subcontractors Are Fully Responsible And Accountable For Ensuring Compliance With All Hipaa, Privacy Act, Fisma, Nist, Fips, And Va Security And Privacy Directives And Handbooks. This Includes Conducting Compliant Risk Assessments, Routine Vulnerability Scanning, System Patching And Change Management Procedures, And The Completion Of An Acceptable Contingency Plan For Each System. The Contractor S Security Control Procedures Must Be Equivalent To Those Procedures Used To Secure Va Systems. A Privacy Impact Assessment (pia) Must Also Be Provided To The Cotr And Approved By Va Privacy Service Prior To Operational Approval. All External Internet Connections To Va S Network Involving Va Information Must Be Reviewed And Approved By Va Prior To Implementation. d. The Contractor/subcontractor S System Must Adhere To All Fisma, Fips, And Nist Standards Related To The Annual Fisma Security Controls Assessment And Review And Update The Pia. Any Deficiencies Noted During This Assessment Must Be Provided To The Va Contracting Officer And The Iso For Entry Into Va S Poa&m Management Process. The Contractor/subcontractor Must Use Va S Poa&m Process To Document Planned Remedial Actions To Address Any Deficiencies In Information Security Policies, Procedures, And Practices, And The Completion Of Those Activities. Security Deficiencies Must Be Corrected Within The Timeframes Approved By The Government. Contractor/subcontractor Procedures Are Subject To Periodic, Unannounced Assessments By Va Officials, Including The Va Office Of Inspector General. The Physical Security Aspects Associated With Contractor/subcontractor Activities Must Also Be Subject To Such Assessments. If Major Changes To The System Occur That May Affect The Privacy Or Security Of The Data Or The System, The C&a Of The System May Need To Be Reviewed, Retested And Re-authorized Per Va Handbook 6500.3. This May Require Reviewing And Updating All The Documentation (pia, System Security Plan, Contingency Plan). The Certification Program Office Can Provide Guidance On Whether A New C&a Would Be Necessary. e. The Contractor/subcontractor Must Conduct An Annual Self-assessment On All Systems And Outsourced Services As Required. Both Hard Copy And Electronic Copies Of The Assessment Must Be Provided To The Cotr. The Government Reserves The Right To Conduct Such An Assessment Using Government Personnel Or Another Contractor/subcontractor. The Contractor/subcontractor Must Take Appropriate And Timely Action (this Can Be Specified In The Contract) To Correct Or Mitigate Any Weaknesses Discovered During Such Testing, Generally At No Additional Cost. g. All Electronic Storage Media Used On Non-va Leased Or Non-va Owned It Equipment That Is Used To Store, Process, Or Access Va Information Must Be Handled In Adherence With Va Handbook 6500.1, Electronic Media Sanitization Upon: (i) Completion Or Termination Of The Contract Or (ii) Disposal Or Return Of The It Equipment By The Contractor/subcontractor Or Any Person Acting On Behalf Of The Contractor/subcontractor, Whichever Is Earlier. Media (hard Drives, Optical Disks, Cds, Back-up Tapes, Etc.) Used By The Contractors/subcontractors That Contain Va Information Must Be Returned To The Va For Sanitization Or Destruction Or The Contractor/subcontractor Must Self-certify That The Media Has Been Disposed Of Per 6500.1 Requirements. This Must Be Completed Within 30 Days Of Termination Of The Contract. bio-medical Devices And Other Equipment Or Systems Containing Media (hard Drives, Optical Disks, Etc.) With Va Sensitive Information Must Not Be Returned To The Vendor At The End Of Lease, For Trade-in, Or Other Purposes. The Options Are: (1) Vendor Must Accept The System Without The Drive. (2) Va S Initial Medical Device Purchase Includes A Spare Drive Which Must Be Installed In Place Of The Original Drive At Time Of Turn-in; Or (3) Va Must Reimburse The Company For Media At A Reasonable Open Market Replacement Cost At Time Of Purchase. (4) Due To The Highly Specialized And Sometimes Proprietary Hardware And Software Associated With Medical Equipment/systems If It Is Not Possible For The Va To Retain The Hard Drive, Then. (5) The Equipment Vendor Must Have An Existing Baa If The Device Being Traded In Has Sensitive Information Stored On It And Hard Drive(s) From The System Are Being Returned Physically Intact; And (6) Any Fixed Hard Drive On The Device Must Be Non-destructively Sanitized To The Greatest Extent Possible Without Negatively Impacting System Operation. Selective Clearing Down To Patient Data Folder Level Is Recommended Using Va Approved And Validated Overwriting Technologies/methods/tools. Applicable Media Sanitization Specifications Need To Be Preapproved And Described In The Purchase Order Or Contract. (7) A Statement Needs To Be Signed By The Director (system Owner) That States That The Drive Could Not Be Removed And That (a) And (b) Controls Above Are In Place And Completed. The Iso Needs To Maintain The Documentation. 6. Security Incident Investigation a. The Term Security Incident Means An Event That Has, Or Could Have, Resulted In unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action That Breaches Va Security Procedures. The Contractor/subcontractor Shall Immediately Notify The Cotr And Simultaneously, The Designated Iso And Privacy Officer For The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosure Of Sensitive Information, Including That Contained In System(s) To Which The Contractor/subcontractor Has Access. b. To The Extent Known By The Contractor/subcontractor, The Contractor/subcontractor S Notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The Incident (including To Whom, How, When, And Where The Va Information Or Assets Were Placed At Risk Or Compromised), And Any Other Information That The Contractor/subcontractor Considers Relevant. c. With Respect To Unsecured Protected Health Information, The Business Associate Is Deemed To Have Discovered A Data Breach When The Business Associate Knew Or Should Have Known Of A Breach Of Such Information. Upon Discovery, The Business Associate Must Notify The Covered Entity Of The Breach. Notifications Need To Be Made In Accordance With The Executed Business Associate Agreement. d. In Instances Of Theft Or Break-in Or Other Criminal Activity, The Contractor/subcontractor Must Concurrently Report The Incident To The Appropriate Law Enforcement Entity (or Entities) Of Jurisdiction, Including The Va Oig And Security And Law Enforcement. The Contractor, Its Employees, And Its Subcontractors And Their Employees Shall Cooperate With Va And Any Law Enforcement Authority Responsible For The Investigation And Prosecution Of Any Possible Criminal Law Violation(s) Associated With Any Incident. The Contractor/subcontractor Shall Cooperate With Va In Any Civil Litigation To Recover Va Information, Obtain Monetary Or Other Compensation From A Third Party For Damages Arising From Any Incident, Or Obtain Injunctive Relief Against Any Third Party Arising From, Or Related To, The Incident. 7. Liquidated Damages For Data Breach a. Consistent With The Requirements Of 38 U.s.c. §5725, A Contract May Require Access To Sensitive Personal Information. If So, The Contractor Is Liable To Va For Liquidated Damages In The Event Of A Data Breach Or Privacy Incident Involving Any Spi The Contractor/subcontractor Processes Or Maintains Under This Contract. However, It Is The Policy Of Va To Forgo Collection Of Liquidated Damages In The Event The Contractor Provides Payment Of Actual Damages In An Amount Determined To Be Adequate By The Agency. a- 1. Based On The Determinations Of The Independent Risk Analysis, The Contractor Shall Be Responsible For Paying To The Va Liquidated Damages In The Amount Of $37.50 Per Affected Individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals Consisting Of The Following: (1) Notification. (2) One Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At Least 3 Relevant Credit Bureau Reports. (3) Data Breach Analysis. (4) Fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And Credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution. (5) One Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And (6) Necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit Records, Histories, Or Financial Affairs. b. The Contractor/subcontractor Shall Provide Notice To Va Of A Security Incident As Set Forth In The Security Incident Investigation Section Above. Upon Such Notification, Va Must Secure From A Non-department Entity Or The Va Office Of Inspector General An Independent Risk Analysis Of The Data Breach To Determine The Level Of Risk Associated With The Data Breach For The Potential Misuse Of Any Sensitive Personal Information Involved In The Data Breach. The Term 'data Breach' Means The Loss, Theft, Or Other Unauthorized Access, Or Any Access Other Than That Incidental To The Scope Of Employment, To Data Containing Sensitive Personal Information, In Electronic Or Printed Form, That Results In The Potential Compromise Of The Confidentiality Or Integrity Of The Data. Contractor Shall Fully Cooperate With The Entity Performing The Risk Analysis. Failure To Cooperate May Be Deemed A Material Breach And Grounds For Contract Termination. c. Each Risk Analysis Shall Address All Relevant Information Concerning The Data Breach, Including The Following: (1) Nature Of The Event (loss, Theft, Unauthorized Access). (2) Description Of The Event, Including: (a) Date Of Occurrence. (b) Data Elements Involved, Including Any Pii, Such As Full Name, Social Security Number, Date Of Birth, Home Address, Account Number, Disability Code. (3) Number Of Individuals Affected Or Potentially Affected. (4) Names Of Individuals Or Groups Affected Or Potentially Affected. (5) Ease Of Logical Data Access To The Lost, Stolen Or Improperly Accessed Data Considering The Degree Of Protection For The Data, E.g., Unencrypted, Plain Text. (6) Amount Of Time The Data Has Been Out Of Va Control. (7) The Likelihood That The Sensitive Personal Information Will Or Has Been Compromised (made Accessible To And Usable By Unauthorized Persons); (8) Known Misuses Of Data Containing Sensitive Personal Information, If Any. (9) Assessment Of The Potential Harm To The Affected Individuals. (10) Data Breach Analysis As Outlined In 6500.2 Handbook, Management Of Security And Privacy Incidents, As Appropriate; And (11) Whether Credit Protection Services May Assist Record Subjects In Avoiding Or Mitigating The Results Of Identity Theft Based On The Sensitive Personal Information That May Have Been Compromised. d. Based On The Determinations Of The Independent Risk Analysis, The Contractor Shall Be Responsible For Paying To The Va Liquidated Damages Per Affected Individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals Consisting Of The Following: (1) Notification. (2) One Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At Least 3 Relevant Credit Bureau Reports. (3) Data Breach Analysis. (4) Fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And Credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution. (5) One Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And (6) Necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit Records, Histories, Or Financial Affairs. 8. Security Controls Compliance Testing on A Periodic Basis, Va, Including The Office Of Inspector General, Reserves The Right To evaluate Any Or All Of The Security Controls And Privacy Practices Implemented By The Contractor Under The Clauses Contained Within The Contract. With 10 Working-days Notice, At The Request Of The Government, The Contractor Must Fully Cooperate And Assist In A Government-sponsored Security Controls Assessment At Each Location Wherein Va Information Is Processed Or Stored, Or Information Systems Are Developed, Operated, Maintained, Or Used On Behalf Of Va, Including Those Initiated By The Office Of Inspector General. The Government May Conduct A Security Control Assessment On Shorter Notice (to Include Unannounced Assessments) As Determined By Va In The Event Of A Security Incident Or At Any Other Time. 9. Training a. All Contractor Employees And Subcontractor Employees Requiring Access To Va information And Va Information Systems Shall Complete The Following Before Being Granted Access To Va Information And Its Systems: (1) Sign And Acknowledge (either Manually Or Electronically) Understanding Of And Responsibilities For Compliance With The Contractor Rules Of Behavior, Appendix E Relating To Access To Va Information And Information Systems. (2) Successfully Complete The Va Cyber Security Awareness And Rules Of Behavior Training And Annually Complete Required Security Training. (3) Successfully Complete The Appropriate Va Privacy Training And Annually Complete Required Privacy Training; And (4) Successfully Complete Any Additional Cyber Security Or Privacy Training, As Required For Va Personnel With Equivalent Information System Access [to Be Defined By The Va Program Official And Provided To The Contracting Officer For Inclusion In The Solicitation Document E.g., Any Role-based Information Security Training Required In Accordance With Nist Special Publication 800-16, Information Technology Security Training Requirements.] b. The Contractor Shall Provide To The Contracting Officer And/or The Cotr A Copy Of The training Certificates And Certification Of Signing The Contractor Rules Of Behavior For Each applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually Thereafter, As Required. c. Failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All Physical Or Electronic Access Privileges And Removal From Work On The Contract Until Such Time As The Training And Documents Are Complete. 10. System Interconnection Any Va External Computer System Interconnections Between Va Systems On The Va Network And Va Business Partner Systems Residing Outside The Va Network Will Require A Signed Memorandum Of Understanding (mou) And Interconnection Security Agreement (isa) Collectively Known As Mou Isa Between The Va And The Va Business Partner. 11. Government-furnished Equipment (gfe)/government-furnished Information (gfi). there Is No Gfe That Is Provided To The Contractor. 12. Other Pertinent Information Or Special Considerations. n/a A. Identification Of Possible Follow-on Work. based On Sleep Testing Outcomes, Actions With Be Patient Specific. B. Identification Of Potential Conflicts Of Interest (coi). no Organizational Coi Exists. C. Identification Of Non-disclosure Requirements. n/a D. Packaging, Packing And Shipping Instructions. n/a E. Inspection And Acceptance Criteria. n/a 13. Risk Control contractor Will Not Share Patient Sensitive Information Across It Platforms. 14. Place Of Performance. the Sleep Study Tests Will Be Performed At The Patients Houses Whereas The Monitoring And Tests Results Will Be Performed At The Louis Stokes Cleveland Va Facility At 10701 East Blvd., Cleveland, Ohio 44106. 15. Period Of Performance. six Months From The Date Of The Contract Award. 16. Delivery Schedule. Referrals For Sleep Testing Will Begin Upon Receipt Of Signed Contract. the Full Text Of Far Provisions Or Clauses May Be Accessed Electronically At Http://acquisition.gov/comp/far/index.html. the Following Solicitation Provisions Apply To This Acquisition: far 52.212-1, Instructions To Offerors Commercial Products And Commercial Services far 52.212-2, Evaluation-commercial Items far 52.212-3, Offerors Representations And Certifications Commercial Products And Commercial Services offerors Must Complete Annual Representations And Certifications Electronically Via The System For Award Management (sam) Website Located At Https://www.sam.gov/portal In Accordance With Far 52.212-3, Offerors Representations And Certifications Commercial Products And Commercial Services. If Paragraph (j) Of The Provision Is Applicable, A Written Submission Is Required. the Following Contract Clauses Apply To This Acquisition: far 52.212-4, Contract Terms And Conditions Commercial Products And Commercial Services [nov 2023] Addendum To Far 52.212-4 Contract Terms And Conditions Commercial Products And Commercial Services Clauses That Are Incorporated By Reference (by Citation Number, Title, And Date), Have The Same Force And Effect As If They Were Given In Full Text. Upon Request, The Contracting Officer Will Make Their Full Text Available. The Following Clauses Are Incorporated Into 52.212-4 As An Addendum To This Contract: vaar 852.201-70 Contracting Officer S Representative (dec 2022) vaar 852.203-70 Commercial Advertising May 2018 vaar 852.219-75 Va Notice Of Limitations On Subcontracting - Certificate Of Compliance For Services And Construction (jan 2023) (deviation) vaar 852.223-71 Safety And Health (sep 2019) vaar 852.232 72, Electronic Submission Of Payment Requests vaar 852.242-71 Administrative Contracting Officer (oct 2020) far 52.252-2 Clauses Incorporated By Reference (feb 1998) far 52.203-16 Preventing Personal Conflicts Of Interest (jun 2020) far 52.204-4 Printed Or Copied Double-sided On Postconsumer Fiber Content Paper (may 2011) far 52.204-13 System For Award Management Maintenance (oct 2018) far 52.204-18 Commercial And Government Entity Code Maintenance (jul 2016) far 52.228-5 Insurance Work On A Government Installation (jan 1997) far 52.232-40 Providing Accelerated Payments To Small Business Subcontractors (dec 2013) cl-120 Supplemental Insurance Requirements far 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders Commercial Products And Commercial Services (dec 2023) the Following Subparagraphs Of Far 52.212-5 Are Applicable: [52.203-6, 52.203-17, 52.204-10, 52.204-14, 52.204-27, 52.209-6, 52.219-14, 52.219-28 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-41, 52.222-42, 52.222-50, 52.222-54, 52.222-55, 52.222-62, 52.223-18, 52.225-13, 52.232-33, And 52.242-5.] all Quoters Shall Submit The Following: adequate Documentation Detailing The Capabilities Of The Offeror To Meet The Requirements Of The Description/specifications And Work Statement, And A Complete 852.219-75 - Attachment 2 Limitations On Subcontracting all Quotes Shall Be Submitted Electronically Via Email To Christopher A. Callihan @ Christopher.callihan@va.gov. award Will Be Based Upon A Comparative Evaluation Of Quotes In Accordance With The Simplified Acquisition Procedures Of Far 13. Comparative Evaluation Is The Side By Side Pairwise Comparison Of Quotes Based On Factors Resulting In A Contracting Officer Decision For The Quote Most Favorable To The Government. the Following Are The Decision Factors: technical adequate Documentation Detailing The Capabilities Of The Offeror To Meet The Requirements Of The Statement Of Work, past Performance - Utilizing Cpars, and Price. the Award Will Be Made To The Response Most Advantageous To The Government. responses Should Contain Your Best Terms, Conditions. addendum To Far 52.212-1 Instructions To Offerors Commercial Products And Commercial Services (sep 2023) provisions That Are Incorporated By Reference (by Citation Number, Title, And Date), Have The Same Force And Effect As If They Were Given In Full Text. Upon Request, The Contracting Officer Will Make Their Full Text Available. The Version Of Far 52.212-1 In The Addendum Is Tailored For Simplified Acquisition Procedures And Supersedes The Current Version Of Far 52.212-1 Contained In The Far. the Following Provision Is Incorporated Into 52.212-1 As An Addendum To This Solicitation: 52.212-1 Instructions To Offerors Commercial Products And Commercial Services (nov 2021) (a)â north American Industry Classification System (naics) Code And Small Business Size Standard.â the Naics Code(s) And Small Business Size Standard(s) For Thisâ acquisitionâ appear Elsewhere In Theâ request For Quote (rfq). However, The Small Business Size Standard For A Concern That Submits Aâ quote, Other Than On Aâ constructionâ or Serviceâ acquisition, But Proposes To Furnish An End Item That It Did Not Itself Manufacture, Process, Or Produce Is 500 Employees If Theâ acquisition is Set Aside For Small Business And Has A Value Above Theâ simplified Acquisition Threshold; Or uses Theâ hubzoneâ price Evaluation Preference Regardless Of Dollar Value, Unless Theâ quoterâ waives The Price Evaluation Preference; Or is An 8(a),â hubzone, Service-disabled Veteran-owned, Economically Disadvantaged Women-owned, Or Women-owned Small Business Set-aside Or Sole-source Award Regardless Of Dollar Value. (b)â submission Ofâ quotes. Submit Signed And Datedâ quotesâ to The Office Specified In Thisâ request For Quote (rfq) At Or Before The Exact Time Specified.â quotesâ mayâ be Submitted On Letterhead Stationery, Or As Otherwise Specified In Theâ rfq. As A Minimum,â quotesâ mustâ show â â â â â â â â â â â (1)â theâ solicitation Number; â â â â â â â â â â â (2)â the Time Specified In Theâ solicitationâ for Receipt Ofâ quotations;â  â â â â â â â â â â (3)â the Name, Address, And Telephone Number Of Theâ quoter; a Technical Description Of The Items Being Quoted In Sufficient Detail To Evaluate Compliance With The Requirements In Theâ solicitation. Thisâ mayâ include Product Literature, Or Other Documents, If Necessary; â â â â â â â â â â â (5)â terms Of Any Expressâ warranty; â â â â â â â â â â â (6)â price And Any Discount Terms; â â â â â â â â â â â (7)â "remit To" Address, If Different Than Mailing Address; (8)â a Completed Copy Of The Representations And Certifications At Federalâ acquisitionâ regulation (far)â 52.212-3â (see Farâ 52.212-3(b) For Those Representations And Certifications That Theâ quoterâ shallâ complete Electronically); â â â â â â â â â â â (9)â acknowledgment Request For Quotation Amendments; (10)â quote Should Include A Statement Specifying The Extent Of Agreement With All Terms, Conditions, And Provisions Included In Theâ solicitation.â quotesâ that Fail To Furnish Required Representations And Certifications, Information Requested In (1) To (9), And Accept The Terms And Conditions Of Theâ solicitationâ mayâ be Excluded From Consideration. (c)â period For Acceptance Ofâ quotes. Theâ quoterâ agrees To Hold The Prices In Itsâ quoteâ firm For 90 Calendar Days From The Date Specified For Receipt Ofâ quotes, Unless Another Time Period Is Specified In An Addendum To Theâ solicitation. (d)â product Samples. When Required By Theâ solicitation, Product Samplesâ shallâ be Submitted At Or Prior To The Time Specified For Receipt Ofâ quotes. Unless Otherwise Specified In Thisâ solicitation, These Samplesâ shallâ be Submitted At No Expense To The Government, And Returned At The Sender S Request And Expense, Unless They Are Destroyed During Testing. (e)â multipleâ quotes.â quotersâ are Encouraged To Submit Multipleâ quotesâ presenting Alternativeâ line Itemsâ (provided That The Alternativeâ line Itemsâ are Consistent With Farâ subpartâ  4.10), Or Alternativeâ commercial Productsâ orâ commercial Servicesâ for Satisfying The Requirements Of Thisâ solicitation. Eachâ quoteâ submitted Will Be Evaluated Separately. (f)â late Submissions, Revisions, And Withdrawals Ofâ quotes. (1)â quotersâ are Responsible For Submittingâ quotes So As To Reach The Government Office Designated In Theâ solicitationâ by The Time Specified In Theâ solicitation. If No Time Is Specified In Theâ solicitation, The Time For Receipt Is 4:30 P.m., Local Time, For The Designated Government Office On The Date Thatâ quotesâ are Due. (2)â anyâ quotation Received At The Government Office Designated In Theâ solicitationâ after The Exact Time Specified For Receipt Ofâ quotesâ is "late" And May Not Be Considered Unless It Is Received Before Purchase Order Issuance And Theâ contracting Officerâ (co) Determines That Accepting The Lateâ quotationâ would Not Unduly Delay Theâ acquisition. (3)â if Anâ emergencyâ or Unanticipated Event Interrupts Normal Government Processes So Thatâ quotations Cannot Be Received At The Government Office Designated For Receipt Ofâ quotesâ by The Exact Time Specified In Theâ solicitation, And Urgent Government Requirements Preclude A Notice Of An Extension Of The Closing Date, The Time Specified For Receipt Ofâ quotes Will Be Deemed To Be Extended To The Same Time Ofâ dayâ specified In Theâ solicitationâ on The First Workâ dayâ on Which Normal Government Processes Resume. (g)â issuance Of Purchase Order. The Government May Issue A Purchase Order To One Or More Quoters As Identified In The Request For Quote (rfq). Therefore, Theâ quoter S Initialâ quoteâ shouldâ contain Theâ best Terms From A Price And Technical Standpoint. However, The Governmentâ mayâ reject Any Or Allâ quotesâ if Such Action Is In The Public S Best Interest. The Contracting Officer (co) May Issue A Purchase Order To Other Than The Quoter With The Lowest Priced Quotation. (h)â multiple Awards. The Governmentâ mayâ issue A Purchase Order For Any Item Or Group Of Items Of A Quotation, Unless Theâ quoterâ qualifies Theâ quotation By Specific Limitations. Unless Otherwise Provided In The Schedule,â quotationsâ mayâ not Be Submitted For Quantities Less Than Those Specified. The Government Reserves The Right To Issue A Purchase Order For A Quantity Less Than The Quantity Quoted, At The Unit Prices Quoted, Unless Theâ quoterâ specifies Otherwise In Theâ quotation. â â â â â â (1)â availability Of Requirements Documents Cited In Theâ solicitation. (i)â the Gsa Index Of Federal Specifications, Standards And Commercial Item Descriptions, Fpmr Part 101-29, And Copies Of Specifications, Standards, And Commercial Item Descriptions Cited In Thisâ solicitationâ mayâ be Obtained For A Fee By Submitting A Request To- Gsa Federal Supply Service Specifications Section Suite 8100 470 East L Enfant Plaza, Sw Washington, Dc 20407 Telephone (202) 619-8925, Facsimile (202) 619-8978. (ii)â if The General Services Administration, Department Of Agriculture, Or Department Of Veterans Affairs Issued Thisâ solicitation, A Single Copy Of Specifications, Standards, And Commercial Item Descriptions Cited In Thisâ solicitationâ mayâ be Obtained Free Of Charge By Submitting A Request To The Addressee In Paragraph (i)(1)(i) Of This Provision. Additional Copies Will Be Issued For A Fee. (2)â most Unclassified Defense Specifications And Standardsâ mayâ be Downloaded From The Following Assist Websites: â â â â â â â â â â â â â â â â (i)â assist (â https://assist.dla.mil/online/start/). â â â â â â â â â â â â â â â â (ii)â quick Search (â http://quicksearch.dla.mil/).â â â â â â â â â â â  (3)â documents Not Available From Assistâ mayâ be Ordered From The Department Of Defense Single Stock Point (dodssp) By- (i)â using The Assist Shopping Wizard (â https://assist.dla.mil/wizard/index.cfm); (ii)â phoning The Dodssp Customer Service Desk (215) 697-2179, Mon-fri, 0730 To 1600 Est; Or (iii)â ordering From Dodssp, Building 4, Section D, 700 Robbins Avenue, Philadelphia, Pa 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462. (4)â nongovernment (voluntary) Standardsâ mustâ be Obtained From The Organization Responsible For Their Preparation, Publication, Or Maintenance. (j)â unique Entity Identifier (uei). Applies To All Quotesâ that Exceed Theâ micro-purchase Threshold, Andâ quotesâ at Or Below Theâ micro-purchase Thresholdâ if Theâ solicitationâ requires The Contractor To Beâ registered In The System For Award Management (sam).) Theâ quoterâ mustâ enter, In The Block With Its Name And Address On The Cover Page Of Itsâ quote, The Annotation "unique Entity Identifier" Followed By Theâ unique Entity Identifierâ that Identifies Theâ quoters Name And Address. Theâ quoterâ alsoâ must Enter Itsâ electronic Funds Transfer (eft) Indicator, If Applicable. The Eft Indicator Is A Four-character Suffix To Theâ uei. The Suffix Is Assigned At The Discretion Of Theâ quoterâ to Establish Additional Sam Records For Identifying Alternative Eft Accounts (see Farâ subpartâ  32.11) For The Same Entity. If Theâ quoterâ does Not Have A Uei, Itâ shouldâ contact The Entity Designated Atâ www.sam.govâ forâ ueiâ establishment Directly To Obtain One. Theâ quoterâ shouldâ indicate That It Is Aâ quoterâ for A Government Contract When Contacting The Entity Designated Atâ www.sam.govâ for Establishing Theâ uei. (k)â [reserved] (l)â requests For Information. The Co Will Not Notify Unsuccessful Quoters That Responded To This Request For Quotation (rfq). However, Quoters May Request Information On Purchase Order(s) Resulting From This Solicitation With The Co. (end Of Provision) the Following Provisions Are Incorporated Into 52.212-1 As An Addendum To This Solicitation: 52.252-1 Solicitation Provisions Incorporated By Reference (feb 1998) 52.204-7, System For Award Management (oct 2018) 52.204-16, Commercial And Government Entity Code Reporting (aug 2020) 52.204-24, Representation Regarding Certain Telecommunications And Video Surveillance Services Or Equipment (nov 2021) 52.233-2, Service Of Protest (sept 2006) 852.233-70, Protest Content/alternative Dispute Resolution (oct 2018) 852.233-71, Alternate Protest Procedure (oct 2018) to Facilitate The Award Process, All Quotes Must Include A Statement Regarding The Terms And Conditions Herein As Follows: "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document Without Modification, Deletion, Or Addition." or "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document With The Exception, Deletion, Or Addition Of The Following:" Quoters Shall List Exception(s) And Rationale For The Exception(s), If Any. submission Of Your Response Shall Be Received Not Later Than 02/07/2024 1500 Eastern Time At Christopher.callihan@va.gov late Submissions Shall Be Treated In Accordance With The Solicitation Provision At Far 52.212-1(f). any Questions Or Concerns Regarding This Solicitation Should Be Forwarded In Writing Via E-mail To The Point Of Contact Listed Below Not Later Than 02/05/2024 1500 Eastern Time. point Of Contact christopher A. Callihan contract Specialist network Contract Office (nco) 10 office: 216-447-8300 X49579 email: Christopher.callihan@va.gov

Details: Description November 26, 2024 Request For Quotation No.: 2024-cims(042)-npsvp-0060a Procurement Of Cloud Compute Storage And Manage Services - Cic Business Support Application (negotiated Procurement – Small Value Procurement) Sir/madam: The Credit Information Corporation Through Credit Information Management Services Invites You To Submit Your Quotation / Offer For The Item/s Described Below Using The Price Proposal Form (see Annex "a") Subject To The Terms And Conditions Stated In The Rfq And Terms Of Reference (see Annex “b”). Contract Duration: Six (6) Months Delivery Schedule: Three (3) Calendar Days Upon Receipt Of Notice To Proceed. Delivery Site: 6f, Exchange Corner Bldg., 107 Va Rufino St. Cor. Esteban St., Legaspi Village, Makati City Submit Your Proposal, Together With The Following Documents, Duly Signed By You Or Your Duly Authorized Representative, Not Later Than November 29, 2024, 5:00 P.m. 1. Philgeps Certificate/number; 2. Mayor’s/business Permit For The Current Year; 3. Latest Income/business Tax Returns; 4. Notarized Omnibus Sworn Statement (annex C); And 5. For Authorized Representatives: Spa (sole Proprietorship/partnership), Secretary’s Certificate Or Board Resolution (corporation). Note: Philgeps Platinum Registration Certificate May Be Submitted In Lieu Of Philgeps Number, And Mayor’s/business Permit For The Current Year Only One (1) Set Of Documents Certified To Be True Copies Of The Original Shall Be Required. Proposals And Other Documents Required Shall Be Sent Electronically To Procurementunit@creditinfo.gov.ph. Electronically Submitted Proposals And Documents Must Be Submitted On Or Before The Deadline Of Submission As Stated In This Rfq. Upon Determination Of Your Technical, Legal And Financial Eligibility, The Administration Unit Of The Cic Shall Undertake Negotiation With Your Company Based On The Technical Specifications For This Project. Qty Uom Particulars Unit Cost (in Php) Approved Budget For The Contract (abc) In Php 1 Lot Procurement Of Cloud Compute Storage And Manage Services - Cic Business Support Application 1,000,000.00 1,000,000.00 Phoebe Ann R. Wagan Administrative Services Officer V Annex "a" Price Proposal Form Date: Administrative Office Credit Information Corporation 6f, Exchange Corner Bldg., 107 Va Rufino St. Cor. Esteban St., Legaspi Village, Makati City Sir/madam: Having Examined The Request For Quotation No. Rfq No. 2024-cims(042)-npsvp-0060a, Which Includes The Technical Specifications, The Receipt Of Which Is Hereby Duly Acknowledged, The Undersigned, Offer To, In Conformity With The Said Request For Quotation For The Sums Stated Hereunder: Delivery Schedule: Three (3) Calendar Days Upon Receipt Of Notice To Proceed. Contract Duration: Six (6) Months Total Bid Price In Words: Qty Uom Particulars Unit Price (in Php) Total Bid Price In Php (inclusive Of Vat) 1 Lot Procurement Of Cloud Compute Storage And Manage Services - Cic Business Support Application We Undertake, If Our Proposal Is Accepted, To Deliver The Goods/services As Identified In The Technical Specifications/terms Of Reference And In Accordance With The Delivery Schedule. Our Quotation Includes All Taxes, Duties And/or Levies Payable And Is Valid For A Period Of Thirty (30) Calendar Days Upon Issuance Of This Document. We Understand That The Cic Technical Working Group May Require From Us The Submission Of Documents That Will Prove Our Legal, Financial And Technical Capability To Undertake This Project. Until A Formal Contract Is Prepared And Executed, This Proposal, Together With Your Written Acceptance Thereof And The Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Or Any Proposal You May Receive. Dated This . Signature Of Authorized Representative Printed Name Of Authorized Representative Capacity/position/designation Duly Authorized To Sign Proposal For And On Behalf Of: Annex "b" Compliance Form Technical Specifications Procurement Of Cloud Compute Storage And Manage Services - Cic Business Support Application 1. Overview Credit Information Corporation (cic), Is The Country’s Sole Public Credit Registry And Repository Of Credit Information. To Enhance Operational Efficiency, Cic Requires The Procurement Of Consultancy Services To Assist In Managing Website And Web Application Services In Cloud. 2. Purpose The Purpose Of This Project Is To Obtain Managed Services For Cloud Infrastructure That Will Host Its Content Management (cms) Platform. With The Relevant Information Provided, Sp Provides An Infrastructure Suited For Cic’s Architectural Requirement Ensuring The Best Performance To Run Its Application. The Cic Corporate Website Is An Online Platform That Presents The Cic Brand And Its Products And Offerings To The Public, Serving Multiple Purposes, From Company Representation, Service Information, Customer Engagement, And Some Online Transactions. Being The Online “face” Of The Company, The Cic Website Must Be Secured And Stable, With The Appropriate Services In Place To Keep It Always Available 24x7 And Delivering On Each Component Offered In The Site Package. The Proposed Content Management System (cms) Platform Is A Centralized System Designed For Storing, Managing, And Analyzing Data From Sources. It Is Scalable, Flexible, And Cost-effective, Making It Suitable For Organizations Needing To Handle Extensive Data Efficiently. 3. Scope Of Work The Scope Of Work For Cloud Compute Storage And Manage Services – Cic Business Support Application Involves The Delivery Of Infrastructure As A Service (iaas) On Which The Cms Platform For The Cic Corporate Website And Other Business Sub- Applications Or Software Will Be Installed And The Following: A.) Provide Migration Services From The Drupal Cms To The Wordpress Cms, Including The Implementation Of Plugins Recommended By Dict. B.) Provide Managed Services, In The Form Of Level 1 Monitoring Services And Level 2 Support Services, For The Infrastructure Where The Cic Website Is Hosted. C.) Fully Managed In-country Cloud Bundle Including Infrastructure-as-a-service, Firewall-as-a-service, Iaas Monitoring Services, And Web Application Firewall 4. Responsibilities Of The Cic Cic’s Responsibilities With Respect To This Project Are As Follows: 4.1. 4.2. 4.3. 4.4. 4.5. 4.6. 4.7. 4.8. 4.9. Grant The Sp Access To The Cic Premises, Equipment, And Facilities Located Therein To Perform Its Obligations, Provided That He/she Will Be Accompanied By Duly Assigned Personnel Of The Cic; Secure The Necessary Access Pass And Building Permit Required By The Facility Administrator And Assume Responsibility For The Safe Custody And Use Of The Equipment Installed By The Sp, If Any; Provide All The Information, Documentation, And Materials Needed To Accomplish The Scope Of Work; All Necessary Access And Credentials To The Current Cic Website, Database, And Server Resources Relevant To The Project Shall Be Provided To Sp For The Exporting Of The Backup And Importing Into The New Platform. Throughout The Re-design, Development, And Migration Period, Sp Shall Be Granted Access To Any Cic Resources And Other Sharing Sites, And Repositories For Faster Development And Design Work. Review The Submitted Reports And Deliverables As Part Of Monitoring The Progress Of The Project; Provide Assistance Related To The Communication Between The Sp And Operational Groups; Issuance Of A Certificate Of Completion To The Sp Upon Successful Completion And Submission Of The Deliverables; And Determine The Acceptability Of The Deliverables And Shall Be The Approving Authority For All Operations-related Activities. 5. Responsibilities Of The Sp The Sp’s Responsibilities With Respect To This Project Are As Follows: 5.1. Provide The Necessary Basic Equipment And Software (e.g. Desktop Computer Or Laptop, Office Productivity, And Internet Software) For His/her Use In The Duration Of The Project As Cleared By The Credit Information Management And Services Group - Technical Support Department (cimsg-tsd), Including The Engagement Of Additional Personnel At No Cost To Cic. 5.2. Meet With The Cic Stakeholders As Necessary To Ensure The Timely Conduct Of Activities And Submission Of Deliverables; 5.3. Submit The Deliverables As Indicated In The Inception And Report And Project Plan Accepted And Approved By The Operational Group; 5.4. Be Required To Sign A Confidentiality And Non-disclosure Agreement (cnda) Upon Receipt Of The Notice Of Award (noa); And 5.5. Provide Adequate Resources To Ensure The Efficient, Effective, And Timely Completion Of The Terms Of This Tor. 6. Minimum Qualification Requirements Of The Sp Requirements Statement Of Compliance “comply” Or “not Comply” Proof/evidence Of Compliance, If Applicable 6.1. 6.2. 6.3. 6.4. The Sp Must Be In The Business Of Providing Professional Or Consultancy Services For A Minimum Of Three (3) Years In Any Of The Following: Project Management, Applications Or Systems Customization, Development, Enhancement, And Cloud Computing Technology Prior To The Deadline For The Submission Of Bids. The Sp Must Have A Minimum Of Three Years Of Relevant Experience In Any Or A Combination Of The Following Fields: (i) It Project Management, (ii) Hardware And Infrastructure, (iii) Web Development And Customization, (iv) Cloud Computing And Deployment, V.) Migration Across Multiple Platforms And Vi.) Information Security And Cybersecurity A Capacity To Work On The Project And Assist If There Are Arising Issues During The Duration Of The Project. The Sp’s Project Leader And Team Members Should Have Strong Interpersonal And Communication Skills In Both Written And Spoken English And Have Proven Ability In Report Writing For Professional Purposes. 6.5. The Sp’s Project Team Leader And Team Members Shall Have A University Degree In Information Technology Or Related Fields. Preferably, He/she May Have Relevant Certificates Representing His/her Expertise. 7. Activities And Location The Activities, Meetings, Technical Workshops Engagements Will Be Located And Performed At The Following Locations: A. Cic’s Headquarters Are Located At The 6th Floor, Exchange Corner Building 107 V.a. Rufino Street, Corner Esteban Street, Legaspi Village, Makati City; Or B. Any Convenient Location As Requested By Sp Which Should Be Expressly Approved By The Cic. The Sp May Also Conduct Virtual Meetings Or Remotely. When Practicable, They May Also Opt To Work Off-site For Non-sensitive Activities. 8. General Requirements / Deliverables The Sp Shall Perform The Following Based On The Scope Of Work And In Accordance With The Timeline: Requirements Statement Of Compliance “comply” Or “not Comply” Proof/evidence Of Compliance, If Applicable A. B. C. Submission Of An Inception Report Including Project Plan And Work Breakdown Structure (wbs) Detailing All The Dates For The Milestone Activities, Review Meetings, And Report Delivery Of Milestones Within Three (3) Working Days Upon Receiving The Notice To Proceed Or Earlier Upon Completion Of The First Milestone; Report To The Operational Group Upon Request And Coordinate With The Cic Management Involved; Fully Managed In-country Cloud Bundle Iaas, Firewall-as-a-service, Waf, And Iaas Monitoring Services For Cic: Description Unit Vcpu Ram Ssd Cloud Connectivity (gateway Connection) 10 Virtual Machine (vm) 1 1 2 4 100 Infrastructure-as- A-service 1 2 4 100 Firewall-as-a- Service 1 Web Application Firewall (waf) 1 Managed Services (as Specified And Enlisted In Item E ~ H Below) 1 D. Delivery And Provision Of The Following For Cic: ● In-country Cloud Hosted In A Rated 3 Data Center Facility ● Local 24x7 Support (up To Vm Level Only) ● Infrastructure-as-a-service ● 1x Vms ● 2 Vcpu ● 4 Gb Ram ● 100 Gb Ssd ● Firewall-as-a-service (active/passive On Primary Site) ● Firewall Support ● Basic Firewall Features (ssl Vpn/site-to-site Vpn) ● Web Application Firewall (waf) ● Annual Dr Drill And Testing ● 10 Mbps Global Network Services (gns) ● No Ingress/egress Charges ● Ticketing System Through The Portal ● Implementation And Support ● Project Management E. The Migration Services Shall Include The Following: ● Re-design, Upgrade, And Migrate The Layout And User Interface To The Wordpress Cms Platform Using The Recommended Design Template From Dict. ● Migrate To The Website From An Outdated Drupal 7 Website. ● Replicate All Existing Features Or Functionalities Of The Current Cic Website. ● Migrate All Contents And Data As Published Publicly On The Current Cic Website Into The New Wordpress Cms Platform. ● Conduct Testing And Review Of The Developed Website. ● Coordinate With The Integration Of The Website Into The Cloud. ● Launch The New Cic Website And Provide Support For Maintenance And Debugging. ● Provide Capacity-building/turnover Training For Platform Administrators And Users; Online, If Physical, Either The Sp Or Cic To Organize And Host. F. The Web Maintenance, Technical Support, Security, And Disaster Management Inclusive Of The Following: ● General Technical And Maintenance And Advisory Support In The Launching, Maintenance, And Updating. ● Lead The Cic Website’s Launch And Help With Updating Any Bugs Encountered Website-level. ● Provide The Maintenance Support For Two (2) Months After Official Deployment To Include, But Not Limited To, As Included And Detailed In The Tor: O Website Content Formatting And Updating. O Minor Features And Development Improvements And Fixes Only; Any Major Or Complex Revisions Or Improvements Shall Be Discussed And Arranged Separately. O Security And Disaster Management Includes Periodic Backups And Scanning. O The Website Shall Be Secured To The Latest Security Updates And Patches Consistently. O Restoration In Cases Of Hacking, Security Breach, And Downtime, Website Level. O Advisory Support For Anything Website-related. ● Throughout The Support Period, The Sp-designated Web Developer Shall Be Granted All Credentials And Access To The Server And Web Hosting Services To Perform The Maintenance Task While Being Monitored By The Cic Personnel And The Activity Shall Be Recorded By The Sp. ● Uptime Guarantee Covers Both Website And External Server-side Issues Encountered On The Sp-developed Cms And Cloud. G. Sp Shall Provide Software And Cloud Maintenance And Updates, Based On The Following Service Level Agreement And Condition: O The Sp Must Keep The Cloud Storage Solution Updated Of The Latest Vendor’s Software Updates And Security Patches As Necessary (e.g. Due To A Published Severe/critical Security Bug In The Software); As Well As With The Solution’s Major And Minor Product Upgrades; O The Sp Must Conduct Assessment And Testing Before Applying The Software Updates And Security Patches. O The Sp Must Provide Technical Assistance In The Event That Installation Of Software And Cloud Updates And Security Patches Resulted In Instability Or Inaccessibility Of The System Based On The Following Sla. H. The Sp Shall Conduct Training And Capacity Building On The Developed, Upgraded, And Migrated Website And To The Cloud Where It Is Hosted And Managed, Based On The Following: ● Develop Training Manuals For Users And Administrators Of The Cic Website On Usage Of The Website. ● Provide Capacity-building/turnover Training For Platform Administrators And Users; Online, If Physical, Either Sp Or Cic To Organize, Host, And/or Sponsor. ● A Maximum Number Of Five (5) Designated Web And Content Administrators And Managers, Within A Maximum Of One (1) Business Day, Or Four (4) Hours On Any Agreed Date Preferably After The Website Is Officially Launched. ● Any Other Training Requirements Or Adjustments Can Be Further Discussed, Agreed Mutually. ● Additional Pax, Hours, And Days For Training If Preferred And Needed Shall Be Discussed, Agreed, And Charged Separately. ● Any Physical Venue, If Required, And Training Facilities Shall Be Provided By Cic; Other Training And Travel Arrangements Within Or Outside Of Metro Manila Shall Be At The Cost And Expense Of The Cic. ● User Manual In Electronic Format To Be Provided; Any Hard Copies If Preferred Can Be Reproduced By Cic. ● Includes Optional Web Management, Statistics Reporting, Analytics, Best Practices, And Recommendations Depending On Time Availability. I. Submission Of Milestones Or Activity Reports, Or As Agreed Upon, Including But Not Limited To The Following: I.1. Inception Report Including The Project Plan, And Wbs Of Activities And Engagements I.2. Developed, Upgraded, And J. K. L. Migrated Cic Website And Its Sub- Application To Sp Managed Cloud Services I.3. Minor Features And Development For Remediation If There Still Any Findings, And Conduct Of Training/capacity Building I.4. Final Report: Sp Final Report, Recommendation And Turn Over. Submission Of A Final And Revised Report Covering Details Discussed In The Meetings And If There Are Revisions Or Minor Edits; Presents The Outcome And The Overall Sp Report And Recommendation To The Operational Groups Compile All Reports And Submit Them At The End Of The Project Engagement With An Executive Summary. 9. Project Timeline Cic Shall Engage The Services Of The Sp For An Estimated Period Of Six (6) Months For The Provision Of Cloud Storage And Manage Services Including The One 1 (month) For The Development And Migration Of Cic Website And Its Sub Applications. Any Amendment Or Modification Of The Work Schedule Shall Be Made Only Upon The Prior Written Endorsement And Notification To Cic Management And Relevant Operational Head For Approval. In This Case, The Engagement Shall Be Correspondingly Extended For Such Period, With No Additional Cost On The Part Of Cic. Below Is The Estimated Timeline Of The Project For The Guidance Of The Sp, Which May Change Upon Recommendation Of The Sp, Subject To Approval Of The Cic: Activities Month 1 Month 2 Month 3 Month 4 Month 5 Month 6 1. Mobilization And Submission Of Inception Report 2. Developed, Upgraded, And Migrated The Cic Website And Its Sub- Applications 3. Minor Or Major Features For Development And Remediation If There Still Any Findings And Conduct Of Training / Capacity Building 4. Web Maintenance, Technical Support, Security And Disaster Management 5. Submission Of Final Report, Recommendation And Turnover 10. Schedule Of Delivery The Sp Service Shall Commence Within Three (3) Days Upon Receiving The Notice To Proceed (ntp) Or Earlier Once The Accomplished First Milestone Or Deliverables Are Ready For Cic Review. 11. Terms Of Payment Payment Shall Be Made On The Following: 1. The Service Provider (sp) Is Given A Maximum Period Of Six (6) Months To Complete And Deliver The Following Milestone And Activities: Milestone Schedule Milestone 1: - Mobilization And Submission Of Inception Report - Developed, Upgraded, And Migrated Cic Website And Its Sub-applications - Minor Or Major Features For Development And Remediation If There Are Still Any Findings And Conduct Training/capacity Building - Web Maintenance, Technical Support, Security And Disaster Management - Submission Of Final Report, Recommendation And Turnover And Sign Off Documents - Issuance Of Certificate Of Completion By Inspection Committee 100% Only After These Milestones Are Achieved, The Service Provider May Submit The Billing Statement For Payment, In Accordance With The Terms Stated Below: 2. Payment Shall Be Made Thirty (30) Days Upon Submission Of The Billing Statement/invoice And Other Supporting Documents By The Service Provider. 3. The Start Of Billing Shall Be Based On The Date Of Issuance Of The “certificate Of Acceptance”. 12. Liquidated Damages Where The Sp Refuses Or Fails To Satisfactorily Complete The Work Within The Specified Contract Time, Including Time Extensions Duly Granted, He Or She Shall Be Declared In Default Under The Contract. The Sp Shall Be Obligated To Pay The Cic Liquidated Damages An Amount, As Provided In The Conditions Of The Contract, Equal To At Least One-tenth (1/10) Of One Percent (1%) Of The Cost Of The Unperformed Portion Of The Works For Every Day Of Delay Until Compliance. If The Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Contract Amount, The Cic Shall, At Its Own Discretion, Terminate The Contract Without Prejudice To Any Further Action It May Take To Recover Whatever Losses Incurred Due To The Non-performance Or Incomplete Performance Of The Sp. To Be Entitled To Such Liquidated Damages, The Cic Does Not Have To Prove That It Has Incurred Actual Damages. Cic Only Has To Show That A Delay Has Occurred. Such Amount Shall Be Deducted From Any Money Due Or Which May Become Due To The Sp Under The Contract, Or To Collect Such Liquidated Damages From The Retention Money Or Other Securities Posted By The Sp, Whichever Is Convenient To Cic, Without Prejudice To Any Other Reliefs And Remedies Available Under The Law Against The Sp. 13. Contract Termination Both Parties Have The Option Or Terminate The Contract Acceptable To Both Parties Based On The Philippine Government Procurement Reform Act And Its Implementing Rules And Regulations, Gppb Guidelines Or Its Issuances, And Other Philippine Laws As Applicable. Pursuant To Annex I Of The 2016 Revised Implementing Rules And Regulations, As Of 15 July 2022, Of The Republic Act No. 9184, The Cic Reserves The Right To Terminate The Procurement Of Cloud Compute Storage And Manage Services - Cic Business Support Application On The Following Grounds: . Termination By Default: 1. 2. 3. Pursuant To Section 68 Of The 2016 Revised Irr, When Outside Of Force Majeure, The Sp Fails To Deliver Or Perform Any Or All Of The Contract Deliverables Within The Period Specified In The Contract, Or Within Any Extension Thereof Granted By The Cic Pursuant To A Request Made By The Sp Prior To The Delay, And Such Failure Amounts To At Least Ten Percent (10%) Of The Contract Price; Pursuant To Section 68 Of The 2016 Revised Irr, The Sp, As A Result Of The Force Majeure, Is Unable To Deliver Or Perform Any Or All Of The Contract Deliverables, Amounting To At Least Ten Percent (10%) Of The Contract Price, For A Period Of Not Less Than Sixty (60) Calendar Days After Receipt Of Notice From The Cic Stating That The Circumstances Of Force Majeure Is Deemed To Have Ceases; Or The Sp Fails To Perform Any Other Obligation Under The Contract. B. Termination For Convenience, In Whole Or In Part. If The Cic Has Determined The Existence Of Conditions That Make The Contract Implementation Economically, Financially Or Technically Impractical And/or Unnecessary, Such As, But Not Limited To, Fortuitous Event/s Or Changes In Law And National Government Policies. C. Termination For Insolvency. If The Sp Is Declared Bankrupt Or Insolvent As Determined With Finality By A Court Of Competent Jurisdiction. D. Termination For Unlawful Acts. In Case It Is Determined Prima Facie That The Sp Engaged, Before Or During The Implementation Of The Contract, In Unlawful Deeds And Behaviors Relative To Contract Acquisition And Implementation. Statement Of Compliance Dated This . Signature Of Authorized Representative Printed Name Of Authorized Representative Capacity/position/designation Duly Authorized To Sign Compliance For And On Behalf Of: Annex "c" Omnibus Sworn Statement Republic Of The Philippines ) City/municipality Of ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. [select One, Delete The Rest:] [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Procurement Agent If Engaged, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Procurement Agent If Engaged, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Procurement Agent If Engaged, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. B. C. D. Carefully Examining All Of The Bidding Documents; Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This , Philippines. Day Of , 20 At Bidder’s Representative/authorized Signatory Subscribed And Sworn To Before Me This Day Of [month] [year] At [place Of Execution] , Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used] , With His/her Photograph And Signature Appearing Thereon, With No. . Witness My Hand And Seal This Day Of [month] [year]. Name Of Notary Public Doc. No. Page No. Book No. Series Of . Note: “sec. 12. Competent Evidence Of Identity – The Phrase Of Identity” Refers To The Identification Of An Individual Based On: “competent Evidence At Least One Current Identification Document Issued By An Official Agency Bearing The Photograph And Signature Of The Individual, Such As But Not Limited To, Passport, Driver’s License, Professional Regulations Commission Id, National Bureau Of Investigation Clearance, Police Clearance, Postal Id, Voter’s Id, Barangay Certification, Government Service And Insurance System (gsis) E- Card, Social Security System (sss) Card, Philhealth Card, Senior Citizen Card, Overseas Workers Welfare Administration (owwa) Id, Ofw Id, Seaman’s Book, Alien Certificate Of Registration/immigrant Certificate Of Registration, Government Office Id, Certification From The National Council For The Welfare Of Disabled Persons (ncwdp), Department Of Social Welfare And Development (dswd) Certification; The Board Resolution Or Secretary’s Certificate Referring To The Said Board Resolution Designating The Bidder’s Authorized Representative And Signatory Need Not Specifically Indicate The Particular Project Where Such Authority Is Given Provided That The Said Authority Covers Activities By Cic.

Details: Description _____________________________price Schedule / Bid Tender______________________________ Name Of Bidder: _____________________________________________ Bid No.: Psw-24-1269-b Complete Bid Partial Bid 1 2 3 4 5 6 7 8 9 10 11 12 Item Description Quantity Unit Estimated Unit Cost "brand Name (indicate Model Number If Equipment) (indicate N/a If No Brand)" "unit Price Per Item " Transportation And All Other Costs Incidental To Delivery, Per Item Sales And Other Taxes Payable If Contract Is Awarded, Per Item Cost Of Incidental Services, If Applicable, Per Item "total Price, Per Unit (col 7+8+9+ 10)" "total Price Delivered Final Destination (col 11) X (col 3)" 1 Digital Duplicator Machine 1 Unit 300,000.00 Abc: Three Hundred Thousand Pesos (300,000.00) _______________________________________________ Name Of Establishment ______________________________________________ Signature Over Printed Name Of Proprietor Or Authorized Representative Bids And Awards Committee Iloilo Provincial Government Purchase Of Digital Duplicator Machine Bid No. Psw-24-1269-b Philippine Bidding Documents Sixth Edition July 2020 Table Of Contents Section I. Invitation To Bid 3 Section Ii. Instructions To Bidders 5 1. Scope Of Bid 5 2. Funding Information 5 3. Bidding Requirements 5 4. Corrupt, Fraudulent, Collusive, And Coercive Practices 5 5. Eligible Bidders 5 6. Origin Of Goods 6 7. Subcontracts 7 8. Pre-bid Conference 7 9. Clarification And Amendment Of Bidding Documents 7 10. Documents Comprising The Bid: Eligibility And Technical Components 7 11. Documents Comprising The Bid: Financial Component 7 12. Bid Prices 8 13. Bid And Payment Currencies 8 14. Bid Security 8 15. Sealing And Marking Of Bids 9 16. Deadline For Submission Of Bids 9 17. Opening And Preliminary Examination Of Bids 9 18. Domestic Preference 9 19. Detailed Evaluation And Comparison Of Bids 9 20. Post-qualification 10 21. Signing Of The Contract 10 Section Iii. Bid Data Sheet 11 Section Iv. General Conditions Of Contract 12 1. Scope Of Contract 12 2. Advance Payment And Terms Of Payment 12 3. Performance Security 12 4. Inspection And Tests 12 5. Warranty 13 6. Liability Of The Supplier 13 Section V. Special Conditions Of Contract 14 Section Vi. Schedule Of Requirements 16 Section Vii. Technical Specifications 17 Section Viii. Checklist Of Technical And Financial Documents 18 Section I. Invitation To Bid Purchase Of Digital Duplicator Machine Bid No. Psw-24-1269-b 1. The Iloilo Provincial Government Through The 2024 Capital Outlay Intends To Apply The Sum Of Three Hundred Thousand Pesos (php 300,000.00) Being The Abc To Payments Under The Contract For The Purchase Of Digital Duplicator Machine . Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Iloilo Provincial Government Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required By 14 Days Upon Receipt Of The Notice To Proceed (ntp). Bidders Should Have Completed, Within Three (3) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From The Bids And Awards Committee Secretariat Of The Iloilo Provincial Government And Inspect The Bidding Documents At The Address Given Below During 8:00 A.m. To 5:00 P.m. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On September 16, 2024 From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Hundred Pesos (php 500.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Person. 6. The Iloilo Provincial Government Will Hold A Pre-bid Conference On September 26, 2024 At The 5th Floor, Bac Secretariat Office, Iloilo Provincial Capitol, Iloilo City And/or Through Video Conferencing Or Webcasting, Upon Request At Least Three (3) Days Before The Pre-bid Conference, Via Zoom Or Other Videoconferencing Portals, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The 5th Floor, Bac Secretariat Office, Iloilo Provincial Capitol, Iloilo City On Or Before October 10, 2024 At 9:00 A.m. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On October 10, 2024 At 9:00 A.m.at The 5th Floor, Bac Secretariat Office, Iloilo Provincial Capitol, Iloilo City Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. A. The Participating Bidder/supplier Or Its Authorized Representative Must Indicate In Any Of The Eligibility Documents, An Email Address Or A Working Fax Number. The Absence Of Which Shall Be A Ground For Disqualification. Notice To The Bidder/supplier Through The Use Of Either Of These Means (email/fax) Is Considered Sufficient Notice. The Date Of Filing Of Reconsideration And All Communications With The Bac Shall Be Its (bac) Date Of Receipt. B. The Bidder(s)/awardee(s) Or Its Authorized Representative Must Conform To The Notice Of Award Within Three (3) Calendar Days From Receipt Of Such Notice And The Winning Bidder Shall Post The Required Performance Security And Enter Into Contract With The Procuring Entity Within Ten (10) Calendar Days From Receipt By The Winning Bidder Of The Notice Of Award In Accordance With Section 37.2.1 Of The Revised Irr Of R.a. No. 9184. C. The Bidder/supplier Must Have No Pending Unaccepted Notice To Proceed Three (3) Days From The Date Of Acceptance And Signing Of The Purchase Order. Otherwise, It Shall Be A Ground For Disqualification And The Bidder Will Be Rated "failed" During The Preliminary Examination Of Bids And/or Its Bid Shall Be Declared As "non-responsive" During Post-qualification. D. The Bidder/supplier Must Have No Notice Of Award Pending Its Conformity Three (3) Days From The Date Of Its Receipt Of The Notice Of Award. Otherwise, It Shall Be Aground For Disqualification And The Bidder Will Be Rated "failed" During The Preliminary Examination Of Bids And/or Its Bid Shall Be Declared As "non-responsive" During Post-qualification. E. The Bidder/supplier Shall Submit A List Of All Its Ongoing And Completed Projects With The Iloilo Provincial Government Indicating The Delivery Periods And Accomplishments Of Such Projects. F. The Bidder/supplier At The Time Of The Bidding Must Have No Pending Unposted Performance Or Warranty Security, As The Case May Be, Beyond The Period Allowed In The Notice Of Award. Otherwise, It Shall Be A Ground For Disqualification And The Bidder Will Be Rated "failed" During The Preliminary Examination Of Bids And/or Its Bid Shall Be Declared As "non-responsive" During Post-qualification. 11. The Iloilo Provincial Government Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: Atty. Raemman M. Lagrada Bac Secretariat Head 5th Floor, Bids And Awards Committee Iloilo Provincial Capitol Email Address: Ipg_bacs@yahoo.com Website: Iloilo.gov.ph Telephone Number: (033) 336-0736 13. You May Visit The Following Websites For Downloading Of Bidding Documents: Ipg.gov.ph And/or Philgeps.com September 12, 2024 Atty. Dennis T. Ventilacion Chairman, Bids And Awards Committee Section Ii. Instructions To Bidders 1. Scope Of Bid The Procuring Entity, Iloilo Provincial Government Wishes To Receive Bids For The Purchase Of Digital Duplicator Machine With Bid No. Psw-24-1269-b. The Procurement Project (referred To Herein As “project”) Is Composed Of One (1) Items, The Details Of Which Are Described In Section Vii (technical Specifications). 2. Funding Information 2.1. The Gop Through The Source Of Funding As Indicated Below For 2024 In The Amount Of Three Hundred Thousand Pesos (php 300,000.00)the Source Of Funding Is: Lgus, The Annual Or Supplemental Budget, As Approved By The Sanggunian. 3. Bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4. Corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5. Eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. A. Foreign Ownership Exceeding Those Allowed Under The Rules May Participate Pursuant To: I. When A Treaty Or International Or Executive Agreement As Provided In Section 4 Of The Ra No. 9184 And Its 2016 Revised Irr Allow Foreign Bidders To Participate; Ii. Citizens, Corporations, Or Associations Of A Country, Included In The List Issued By The Gppb, The Laws Or Regulations Of Which Grant Reciprocal Rights Or Privileges To Citizens, Corporations, Or Associations Of The Philippines; Iii. When The Goods Sought To Be Procured Are Not Available From Local Suppliers; Or Iv. When There Is A Need To Prevent Situations That Defeat Competition Or Restrain Trade. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To: A. For The Procurement Of Non-expendable Supplies And Services: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Fifty Percent (50%) Of The Abc. B. For The Procurement Of Expendable Supplies: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Twenty-five Percent (25%) Of The Abc. C. For Procurement Where The Procuring Entity Has Determined, After The Conduct Of Market Research, That Imposition Of Either (a) Or (b) Will Likely Result To Failure Of Bidding Or Monopoly That Will Defeat The Purpose Of Public Bidding: The Bidder Should Comply With The Following Requirements: [select Either Failure Or Monopoly Of Bidding Based On Market Research Conducted] I. Completed At Least Two (2) Similar Contracts, The Aggregate Amount Of Which Should Be Equivalent To At Least Fifty Percent (50%) In The Case Of Non-expendable Supplies And Services Or Twenty-five Percent (25%) In The Case Of Expendable Supplies] Of The Abc For This Project; And Ii. The Largest Of These Similar Contracts Must Be Equivalent To At Least Half Of The Percentage Of The Abc As Required Above. 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6. Origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7. Subcontracts 7.1. The Bidder May Subcontract Portions Of The Project To The Extent Allowed By The Procuring Entity As Stated Herein, But In No Case More Than Twenty Percent (20%) Of The Project. The Procuring Entity Has Prescribed That: Subcontracting Is Not Allowed. 8. Pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On The Specified Date And Time And Either At Its Physical Address As Indicated In Paragraph 6 Of The Ib. 9. Clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10. Documents Comprising The Bid: Eligibility And Technical Components 10.1. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2. The Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within Three (3) Years Prior To The Deadline For The Submission And Receipt Of Bids. 10.3. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11. Documents Comprising The Bid: Financial Component 11.1. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2. If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3. Any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4. For Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 12. Bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A. For Goods Offered From Within The Procuring Entity’s Country: I. The Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex-warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii. The Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii. The Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv. The Price Of Other (incidental) Services, If Any, Listed In E. B. For Goods Offered From Abroad: I. Unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii. The Price Of Other (incidental) Services, If Any, As Listed In Section Vii (technical Specifications). 13. Bid And Payment Currencies 13.1. For Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 13.2. Payment Of The Contract Price Shall Be Made In: Philippine Pesos. 14. Bid Security 14.1. The Bidder Shall Submit A Bid Securing Declaration Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2. The Bid And Bid Security Shall Be Valid Until One Hundred Twenty (120) Days. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 15. Sealing And Marking Of Bids Each Bidder Shall Submit One Copy Of The First And Second Components Of Its Bid. The Procuring Entity May Request Additional Hard Copies And/or Electronic Copies Of The Bid. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. 16. Deadline For Submission Of Bids 16.1. The Bidders Shall Submit On The Specified Date And Time At Its Physical Address As Indicated In Paragraph 7 Of The Ib. 17. Opening And Preliminary Examination Of Bids 17.1. The Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2. The Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18. Domestic Preference 18.1. The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 19. Detailed Evaluation And Comparison Of Bids 19.1. The Procuring Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.2. If The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 15 Shall Be Submitted For Each Lot Or Item Separately. 19.3. The Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4. The Project Shall Be Awarded As Follows: Complete Bid - One Project Having Several Items That Shall Be Awarded As One Contract In Case Of Complete Bid. Line Bidding/partial Bidding - One Project Having Several Items, Which Shall Be Awarded As Separate Contracts Per Item 19.5. Except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 20. Post-qualification Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 21. Signing Of The Contract 21.1. The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. Section Iii. Bid Data Sheet Itb Clause 5.3 For This Purpose, Contracts Similar To The Project Shall Be: A. Refers To The Contracts To Be Bid Or The Object Of The Contract; B. Completed Within Three (3) Years Prior To The Deadline For The Submission And Receipt Of Bids. 7.1 Subcontracting Is Not Allowed. 12 The Price Of The Goods Shall Be Quoted Ddp Iloilo Provincial Capitol. Or The Applicable International Commercial Terms (incoterms) For This Project. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration, Or Any Of The Following Forms And Amounts: A. The Amount Of Not Less Than Two Percent (2%) Of Abc, If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or B. The Amount Of Not Less Than Five Percent (5%) Of Abc, If Bid Security Is In Surety Bond. 15 Bidders Shall Prepare An Original Of The First (eligibility And Technical) And Second (financial) Envelopes. In Addition, Bidders Shall Submit Separate Copies Of The First And Second Envelopes (copy 1, Copy 2) And Each Set Of Documents Must Clearly Indicate Whether The Same Is Original, Copy 1, Or Copy 2. In The Event Of Any Discrepancy Between The Original And The Copies, The Original Shall Prevail. 19.3 No Further Instructions. 20.2 For The Procurement Of Drugs And Medicines And Medical Equipment/supplies, The Bidder Shall Submit The Following: A. Certificate Of Product Registration From Food And Drug Administration (fda) For Easy Validation During The Post-qualification; B. Certificate If Good Manufacturing Practice From Fda, For Easy Validation During The Post-qualification; C. Batch Release Certificate From Fda, For Easy Validation During The Post-qualification; D. If The Supplier Is Not The Manufacturer, Certification From The Manufacturer That The Supplier Is An Authorized Distributor/ Dealer Of The Products / Items For Easy Validation During The Post-qualification; E. For The Procurement Of Regulated Drugs, The Applicable Type Of S-license: S-1, S-3 (retailer) S-4 (wholesaler) S-5c (manufacturer) S-5d (bulk Depot/storage) S-5e S-5i (importer); F. License To Operate (lto) Issued By Fda, If Applicable; G. After-sales Services/parts, If Applicable; H. Manpower Requirements, If Applicable. 21.2 No Further Instructions. Section Iv. General Conditions Of Contract 1. Scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2. Advance Payment And Terms Of Payment 2.1. Advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2. The Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. 3. Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than Prior To The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184. 4. Inspection And Tests The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project Specifications At No Extra Cost To The Procuring Entity In Accordance With The Generic Procurement Manual. In Addition To Tests In The Scc, Section Iv (technical Specifications) Shall Specify What Inspections And/or Tests The Procuring Entity Requires, And Where They Are To Be Conducted. The Procuring Entity Shall Notify The Supplier In Writing, In A Timely Manner, Of The Identity Of Any Representatives Retained For These Purposes. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5. Warranty 6.1. In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 6.2. The Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6. Liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Section V. Special Conditions Of Contract Gcc Clause 1 Delivery And Documents – For Purposes Of The Contract, “exw,” “fob,” “fca,” “cif,” “cip,” “ddp” And Other Trade Terms Used To Describe The Obligations Of The Parties Shall Have The Meanings Assigned To Them By The Current Edition Of Incoterms Published By The International Chamber Of Commerce, Paris. The Delivery Terms Of This Contract Shall Be As Follows: [for Goods Supplied From Within The Philippines, State:] “the Delivery Terms Applicable To This Contract Are Delivered To The Iloilo Provincial Capitol. Risk And Title Will Pass From The Supplier To The Procuring Entity Upon Receipt And Final Acceptance Of The Goods At Their Final Destination.” Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). For Purposes Of This Clause The Procuring Entity’s Representative At The Project Site Is The Authorized Employee/official Of The Iloilo Provincial Government. Incidental Services – The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi. Schedule Of Requirements: A. Performance Or Supervision Of On-site Assembly And/or Start-up Of The Supplied Goods; B. Furnishing Of Tools Required For Assembly And/or Maintenance Of The Supplied Goods; C. Furnishing Of A Detailed Operations And Maintenance Manual For Each Appropriate Unit Of The Supplied Goods; The Contract Price For The Goods Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. Packaging – The Supplier Shall Provide Such Packaging Of The Goods As Is Required To Prevent Their Damage Or Deterioration During Transit To Their Final Destination, As Indicated In This Contract. The Packaging Shall Be Sufficient To Withstand, Without Limitation, Rough Handling During Transit And Exposure To Extreme Temperatures, Salt And Precipitation During Transit, And Open Storage. Packaging Case Size And Weights Shall Take Into Consideration, Where Appropriate, The Remoteness Of The Goods’ Final Destination And The Absence Of Heavy Handling Facilities At All Points In Transit. The Packaging, Marking, And Documentation Within And Outside The Packages Shall Comply Strictly With Such Special Requirements As Shall Be Expressly Provided For In The Contract, Including Additional Requirements, If Any, Specified Below, And In Any Subsequent Instructions Ordered By The Procuring Entity. The Outer Packaging Must Be Clearly Marked On At Least Four (4) Sides As Follows: Name Of The Procuring Entity Name Of The Supplier Contract Description Final Destination Gross Weight Any Special Lifting Instructions Any Special Handling Instructions A Packaging List Identifying The Contents And Quantities Of The Package Is To Be Placed On An Accessible Point Of The Outer Packaging If Practical. If Not Practical The Packaging List Is To Be Placed Inside The Outer Packaging But Outside The Secondary Packaging. Transportation – Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip, Or Ddp, Transport Of The Goods To The Port Of Destination Or Such Other Named Place Of Destination In The Philippines, As Shall Be Specified In This Contract, Shall Be Arranged And Paid For By The Supplier, And The Cost Thereof Shall Be Included In The Contract Price. Where The Supplier Is Required Under This Contract To Transport The Goods To A Specified Place Of Destination Within The Philippines, Defined As The Project Site, Transport To Such Place Of Destination In The Philippines, Including Insurance And Storage, As Shall Be Specified In This Contract, Shall Be Arranged By The Supplier, And Related Costs Shall Be Included In The Contract Price. Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip Or Ddp, Goods Are To Be Transported On Carriers Of Philippine Registry. In The Event That No Carrier Of Philippine Registry Is Available, Goods May Be Shipped By A Carrier Which Is Not Of Philippine Registry Provided That The Supplier Obtains And Presents To The Procuring Entity Certification To This Effect From The Nearest Philippine Consulate To The Port Of Dispatch. In The Event That Carriers Of Philippine Registry Are Available But Their Schedule Delays The Supplier In Its Performance Of This Contract The Period From When The Goods Were First Ready For Shipment And The Actual Date Of Shipment The Period Of Delay Will Be Considered Force Majeure. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. 2.2 Partial Payment Is Not Allowed. 4 The Inspections And Tests That Will Be Conducted Are Through Physical Inspection. Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Item Number Description Quantity Total Delivered, Weeks/months 1. Digital Duplicator Machine 1 1 ___________________________________ Signature Over Printed Name Section Vii. Technical Specifications Bid No.: Psw-24-1269-b Item Specification Statement Of Compliance [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] 1 Digital Duplicator Machine Specification: Master Making/ Printing Methods: High-speed Digital Master-making/ Fully Automatic Original Type: Book Or Sheet Master Making Time: Approx. 17 Seconds Or Better Resolution: Scanning: 600dpi X 600dpi Printing: 300 Dpi X 600 Dpi Or Higher Minimum Scanning Area: 297 Mm X 432 Mm Or Better Print Paper Weight: 46gsm To 157gsm Print Paper Size: 100mm X 148mm To 310mm X 432 Mm Minimum Printing Area: 210mm X 357mm Paper Feed Tray Stacking Capacity: 1000 Sheets Or Higher Paper Receiving Tray Stacking Capacity: 1000 Sheets Or Higher Print Speed: 130ppm Or Higher Print Position Adjustment: +15mm, Vertical:+10mm Image Processing Mode: Line, Photo, Duo, Pencil Print Reproduction Ratio: Zoom:50% To 200%). Free,100% Reduction Ration, 3 Levels Or Enlargement (141%, 122%, 116%), 4 Level Of Reduction (94%, 87%, 82%, 71%) User Interface: Lcd Panel Ink Supply: Full Automatic (1000 Ml/cartridge) Master Supply/ Disposal: Full Automatic ( Legal: Approx. 250 Sheets Per Roll) Disposal Capacity: Approx. 100 Sheets Service Center: Must Have An Established Two Service Center For 10 Years Or More In Iloilo City ___________________________________ Signature Over Printed Name Section Viii. Checklist Of Technical And Financial Documents I. Technical Component Envelope Class “a” Documents Legal Documents ⬜ (a) Valid Philgeps Registration Certificate (platinum Membership) (all Pages);or ⬜ (b) Registration Certificate From Securities And Exchange Commission (sec), Department Of Trade And Industry (dti) For Sole Proprietorship, Or Cooperative Development Authority (cda) For Cooperatives Or Its Equivalent Document, And ⬜ (c) Mayor’s Or Business Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Prospective Bidder Is Located, Or The Equivalent Document For Exclusive Economic Zones Or Areas; And ⬜ (d) Tax Clearance Per E.o. No. 398, S. 2005, As Finally Reviewed And Approved By The Bureau Of Internal Revenue (bir). Technical Documents ⬜ (e) Statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (f) Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ (g) Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission; Or Original Copy Of Notarized Bid Securing Declaration; And ⬜ (h) Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (i) Original Duly Signed Omnibus Sworn Statement (oss); And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (j) The Supplier’s Audited Financial Statements, Showing, Among Others, The Supplier’s Total And Current Assets And Liabilities, Stamped “received” By The Bir Or Its Duly Accredited And Authorized Institutions, For The Preceding Calendar Year Which Should Not Be Earlier Than Two (2) Years From The Date Of Bid Submission; And ⬜ (k) The Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc); Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Class “b” Documents ⬜ (l) If Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence; Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Ii. Financial Component Envelope ⬜ (m) Original Of Duly Signed And Accomplished Financial Bid Form; And ⬜ (n) Original Of Duly Signed And Accomplished Price Schedule(s). Other Documentary Requirements Under Ra No. 9184 (as Applicable) ⬜ (o) [for Foreign Bidders Claiming By Reason Of Their Country’s Extension Of Reciprocal Rights To Filipinos] Certification From The Relevant Government Office Of Their Country Stating That Filipinos Are Allowed To Participate In Government Procurement Activities For The Same Item Or Product. ⬜ (p) Certification From The Dti If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity. Bid Form Date: _____________________ Bid No.: ___________________ To: Bids And Awards Committee Iloilo Provincial Government Iloilo Provincial Capitol Bonifacio Drive, Iloilo City Having Examined The Philippine Bidding Documents (pbds) Including The Supplemental Or Bid Bulletin Numbers __________, The Receipt Of Which Is Hereby Duly Acknowledged, We, The Undersigned, Offer To Supply/deliver/perform _________________________________________ [description Of The Goods] In Conformity With The Said Pbds For The Sum Of _______________________________________, (php _______________________) [total Bid Amount In Words And Figures] Or The Total Calculated Bid Price, As Evaluated And Corrected For Computational Errors, And Other Bid Modifications In Accordance With The Price Schedules Attached Herewith And Made Part Of This Bid. The Total Bid Price Includes The Cost Of All Taxes, Such As, But Not Limited To: Value Added Tax (vat), Income Tax, Local Taxes, And Other Fiscal Levies And Duties, As Applicable, Which Are Itemized Herein Or In The Price Schedules, If Our Bid Is Accepted, We Undertake: A. To Deliver The Goods In Accordance With The Delivery Schedule Specified In The Schedule Of Requirements Of The Philippine Bidding Documents (pbds); B. To Provide A Performance Security In The Form, Amounts, And Within The Times Prescribed In The Pbds; C. To Abide By The Bid Validity Period Specified In The Pbds And It Shall Remain Binding Upon Us At Any Time Before The Expiration Of That Period. Until A Formal Contract Is Prepared And Executed, This Bid, Together With Your Written Acceptance Thereof And Your Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Calculated Bid Or Any Bid You May Receive. We Certify/confirm That We Comply With The Eligibility Requirements Pursuant To The Pbds. The Undersigned Is Authorized To Submit The Bid On Behalf Of ____________________________________________________ As Evidenced By The Attached [name Of The Bidder] ______________________________________. [state The Written Authority]. We Acknowledge That Failure To Sign Each And Every Page Of This Bid Form, Including The Schedule Of Prices, Shall Be A Ground For The Rejection Of Our Bid. Name: Legal Capacity: Signature: Duly Authorized To Sign The Bid For And Behalf Of: Date: Republic Of The Philippines) City Of ____________________) S.s. Bid Securing Declaration Bid No.: ___________________________ To: Bids And Awards Committee Iloilo Provincial Government Iloilo Provincial Capitol Bonifacio Drive, Iloilo City I/we, The Undersigned, Declare That: 1. I/we Understand That, According To Your Conditions, Bids Must Be Supported By A Bid Security, Which May Be In The Form Of A Bid Securing Declaration. 2. I/we Accept That: (a) I/we Will Be Automatically Disqualified From Bidding For Any Procurement Contract With Any Procuring Entity For A Period Of Two (2) Years Upon Receipt Of Your Blacklisting Order; And, (b) I/we Will Pay The Applicable Fine Provided Under Section 6 Of The Guidelines On The Use Of Bid Securing Declaration, Within Fifteen (15) Days From Receipt Of The Written Demand By The Procuring Entity For The Commission Of Acts Resulting To The Enforcement Of The Bid Securing Declaration Under Sections 23.1(b), 34.2, 40.1 And 69.1, Except 69.1(f),of The Irr Of Ra No. 9184; Without Prejudice To Other Legal Action The Government May Undertake. 3. I/we Understand That This Bid Securing Declaration Shall Cease To Be Valid On The Following Circumstances: A. Upon Expiration Of The Bid Validity Period, Or Any Extension Thereof Pursuant To Your Request; B. I Am/we Are Declared Ineligible Or Post-disqualified Upon Receipt Of Your Notice To Such Effect, And (i) I/we Failed To Timely File A Request For Reconsideration Or (ii) I/we Filed A Waiver To Avail Of Said Right; And C. I Am/we Are Declared The Bidder With The Lowest Calculated Responsive Bid, And I/we Have Furnished The Performance Security And Signed The Contract. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ______ __ At ___________________________. _________________________________________________ [signature Over Printed Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Subscribed And Sworn To Before Me, _______________________ In The _____________________. Affiant Exhibited To Me His Valid Identification Card With Id No. _________________ Issued By: ___________________. Doc No.:______; Page No. _____; Book No.:_____; Series Of: _____; Republic Of The Philippines) City Of _____________________) S.s. Omnibus Sworn Statement (for Sole Proprietorship) I, _______________________________________of Legal Age, Single/married/widow, Filipino, And Residing At ________________________________________, Philippines, After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. I Am The Sole Proprietor Or Authorized Representative Of ______________________________________ With Office Address At ______________________________________; 2. As The Owner And Sole Proprietor, Or Authorized Representative Of _____________________________________, I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For ___________________________________________ [name Of The Project] Of The Iloilo Provincial Government, As Shown In The Attached Duly Notarized Special Power Of Attorney; 3. __________________________________________ Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. __________________________________________ Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. ___________________________________________ Complies With Existing Labor Laws And Standards; And 8. ___________________________________________ Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The ______________________________________. [name Of The Project] 9. _________________________________________ Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ______ __ At ___________________________. ________________________________________________ [signature Over Printed Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Subscribed And Sworn To Before Me, _______________________ In The _____________________. Affiant Exhibited To Me His Valid Identification Card With Id No. _________________ Issued By: ___________________. Doc No.:______; Page No. _____; Book No.:_____; Series Of: _____; Republic Of The Philippines) City Of ____________________) S.s. Omnibus Sworn Statement (for A Partnership Or Cooperative) I, _______________________________________of Legal Age, Single/married/widow, Filipino, And Residing At ________________________________________, Philippines, After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. I Am The Duly Authorized And Designated Representative Of ______________________________ With Office Address At ___________________________________; 2. I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For __________________________________ Of The Iloilo Provincial Government, As Shown [name Of The Project] In The Attached _________________________________________________; [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;] 3. _____________________________________ Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. _____________________________________ Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. None Of The Officers And Members Of _____________________________________ Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. _____________________________________ Complies With Existing Labor Laws And Standards; And 8. _____________________________________ Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The ______________________________________. [name Of The Project] 9. _____________________________________ Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ______ __ At ___________________________. _________________________________________________ [signature Over Printed Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Subscribed And Sworn To Before Me, _______________________ In The _____________________. Affiant Exhibited To Me His Valid Identification Card With Id No. _________________ Issued By: ___________________. Doc No.:______; Page No. _____; Book No.:_____; Series Of: _____; Republic Of The Philippines) City Of _____________________) S.s. Omnibus Sworn Statement (for A Corporation Or Joint Venture) I, _______________________________________of Legal Age, Single/married/widow, Filipino, And Residing At ________________________________________, Philippines, After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. I Am The Duly Authorized And Designated Representative Of ______________________________ With Office Address At ___________________________________; 2. I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For __________________________________ Of The Iloilo Provincial Government, As Shown [name Of The Project] In The Attached _________________________________________________; [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;] 3. _____________________________________ Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. _____________________________________ Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. None Of The Officers, Directors, And Controlling Stockholders Of _____________________________________is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. _____________________________________ Complies With Existing Labor Laws And Standards; And 8. _____________________________________ Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: E. Carefully Examining All Of The Bidding Documents; F. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; G. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And H. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The ______________________________________. [name Of The Project] 9. _____________________________________ Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ______ __ At ___________________________. ________________________________________________ [signature Over Printed Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Subscribed And Sworn To Before Me, _______________________ In The _____________________. Affiant Exhibited To Me His Valid Identification Card With Id No. _________________ Issued By: ___________________. Doc No.:______; Page No. _____; Book No.:_____; Series Of: _____; Republic Of The Philippines) City Of ____________________) S.s. Performance Securing Declaration Bid No: ____________________ To: Bids And Awards Committee Iloilo Provincial Government Iloilo Provincial Capitol Bonifacio Drive, Iloilo City I/we, The Undersigned, Declare That: 1. I/we Understand That, According To Your Conditions, To Guarantee The Faithful Performance By The Supplier/distributor/manufacturer/contractor/consultant Of Its Obligations Under The Contract, I/we Shall Submit A Performance Securing Declaration Within A Maximum Period Of Ten (10) Calendar Days From The Receipt Of The Notice Of Award Prior To The Signing Of The Contract. 2. I/we Accept That: I/we Will Be Automatically Disqualified From Bidding For Any Procurement Contract With Any Procuring Entity For A Period Of One (1) Year For The First Offense, Or Two (2) Years For The Second Offense, Upon Receipt Of Your Blacklisting Order If I/we Have Violated My/our Obligations Under The Contract; 3. I/we Understand That This Performance Securing Declaration Shall Cease To Be Valid Upon: A. Issuance By The Procuring Entity Of The Certificate Of Final Acceptance, Subject To The Following Conditions: I. Procuring Entity Has No Claims Filed Against The Contract Awardee; Ii. It Has No Claims For Labor And Materials Filed Against The Contractor; And Iii. Other Terms Of The Contract; Or B. Replacement By The Winning Bidder Of The Submitted Psd With A Performance Security In Any Of The Prescribed Forms Under Section 39.2 Of The 2016 Revised Irr Of Ra No. 9184 As Required By The End-user. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ______ __ At ___________________________. _________________________________________________ [signature Over Printed Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Subscribed And Sworn To Before Me, _______________________ In The _____________________. Affiant Exhibited To Me His Valid Identification Card With Id No. _________________ Issued By: ___________________. Doc No.:______; Page No. _____; Book No.:_____; Series Of: _____; Email Address: ______________________________________ Statement Of Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid Bidder’s Name: Email Address: Bidder’s Address: Fax Number: Tel. Number: Name Of Project Amount Of Contract Date Of Contract Effectivity Owner’s Name And Address Delivery Period Date Of Delivery Date Of Acceptance Signature Over Printed Name Attachments: 1. Purchase Order (po) 2. Acceptance And Inspection Report (air) Statement Of All On-going Government And Private Contracts (including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid) Bidder’s Name: Email Address: Bidder’s Address: Fax Number: Tel. Number: Name Of Project/s Amount Of Contract Date Of Contract Effectivity Owner’s Names And Address Delivery Period (indicate All Delivery Periods If Staggered Delivery Allowed) End Of Delivery Period Value Of Outstanding Contracts (indicate If Partial Delivery Allowed) No. Of Days From End Of Delivery Period Days Of Approved Extension/ Suspension, If Any Total Value Of Outstanding Contracts (php) Signature Over Printed Name Fill Up All The Columns Accordingly Disclaimer: Non-disclosure Of All On-going Contracts And Details Thereof Is Grounds For Ineligibility And Disqualification.

Details: Description 1 Lot Procurement Audio Interface *max Sample Rate / Resolution: 48 Khz / 24-bit - Analog I/o: 1 X Combo Xlr / 1/4" Mic/line Input1 X 1/4" (6 3mm) Hi-z Input1 X Stereo Rca Output1 X 1/4" Trs Headphone Output - Phantom Power; +48 V - Digital Audio Sample Rates: Up To 48 Khz, Latency: Zero-direct Monitoring - Compatible With Mac, Xp To Latest. Unit: Unit, Quantity: 2 Cable *ftth Drop Cable - 2000m 2km Single Core 3 Steel Wire Outdoor Ftth Fiber Optic Drop Wire Cable. Unit: Roll, Quantity: 1 Clamp *fiber Optic Cable Anchoring Clamp S-type - Material: Plastic And Metal - For Ftth. Unit: Piece, Quantity: 100 Cmos Battery *3v, Lithium Cell, Cr2032 Unit: Piece, Quantity: 50 Computer Monitor *frame Rate: 144hz Sync Technology: Freesync Premium Contrast Ratio: 3000:1 Resolution: 1920 X 1080 Response Time: 1ms (mprt) Display Screen Size (class): 24 Flat / Curved: Flat Active Display Size (hxv) (mm): 527.04mm X 296.46mm Aspect Ratio: 16:9 Panel Type: Va Brightness (typical): 250 Cd/? Contrast Ratio Static: 3,000:1(typ.) Dynamic Contrast Ratio: Mega Resolution: 1,920 X 1,080 Viewing Angle (h/v): 178�(h)/178�(v) Color Support: Max 16.7m Refresh Rate: Max 144hz Interface Display Port: 1 Ea Display Port Version: 1.2 Hdmi: 1 Ea Hdmi Version: 2.0 Headphone: Yes Monitor: Have Has, Tilt, Swivel, Pivot Wall Mount: 100.0 X 100.0 Accessory Power Cable Length: 1.5 M Dp Cable: Yes. Unit: Unit, Quantity: 8 Connector *connector - Butterfly Type - Sc/upc - Locking Tool - Flop Cover - Cable Buckle - Slider - Length Control Jig - Field Installable Connector (sc) Consist Of The Following Components - Fast-connector (for Drop/indoor Cable/low Friction Indoor Cable) - Free Stripper And Guide Every 10 Pcs Per Pack. Unit: Pack, Quantity: 60 Connector *rj 45 Stranded Modular Connectors High Quality 50 Micron Gold Plating -gold-plated Contacts Provide Reliable Performance For A Gigabit Ethernet-rated Network -works With Most Rj45 Crimp Tools -used For Computer Networking, 100 Pcs Per Box. Unit: Box, Quantity: 20 Connector *rj 45- Cat 6 - 23 Aws To 26 Aws - Tool Free - Reusable - Gold Plated - Speed Up To Gbps, 250 Mhz, 10 Pcs Per Pack. Unit: Pack, Quantity: 11 Converter *hdmi Signal Amplifier Extender - Gold-plated - Resolution: 4k@60hz - Transmission Speed: 18gbps - Transmission Distance: 60m - Shell: Abs - Chip: Si9575 - Power Supply: 5v/1a - Packing: Pe Bag - Accessories: Usb Charging Cable - Pair Tx/rx". Unit: Piece, Quantity: 4 Converter *media Converter - A/b Pair, 3km - 1310nm A Side And One Piece 1550nm B Side - Eu Power Adapter - 1000base-t And 1000base-sx/lx - 1*1.25gbps Full-duplex Fiber Port And 1*1000m Ethernet Port - Support 9k Jumbo Packet - Support Direct Forwarding Mode, Which Support Less Time Delay - Support Isolation Protection Function, Good Data Security - Auto-negotiation Low Power Consumption Chips To Ensure Very Longtime And Stable Operation - Tx1310nm/rx1550nm - Single Fiber/single Mode/ Sc - Fully Complies With Ieee802.3 10base-t,ieee802.3u 100base-tx/ieee802.3u 100base-fx,ieee802.3z 1000base-fx Standard. - Auto-detection Of Half/full Duplex Transfer Mode For Tx Port - Auto-negotiation Of 10/100/1000mbps Rate And Auto-mdi/mdix For Tx Port - Provide Switch Configuration Of Half/full Duplex Transfer Mode For Fx Port - Extend Fiber Distance Up To 2km For Single-mode Fiber - 6 Led Display For Power, Fdx/col, Fx (link/act), Tx (link/act), Fx 1000, Tx 100 - Easy-to View Led Indicators Provides Status To Easily Monitor Network Activity. Unit: Pair, Quantity: 4 Converter *micro Hdmi To Hdmi *1.support Max 4k 60hz, 1440p, 1080p, 1080i, 720p, 480p And 480i Resolution *2.support 3d, Ethernet Channel And Audio Return Channel *3.support True Hd Dolby 7.1 And Dts-hd Master Audio *4.compatible With Many Micro Hdmi Port Devices (such As Gopro Hero 7 Black, Hero 6 Black,sony A5000 Handycam, Lenovo Ideapad Miix 300 10" Unit: Piece, Quantity: 3 Converter *type-c To Usb3.0, 3+hdmi 4k+tf+sd+rj45 Gigabit Lan +pd (type-c)+audio (3.5mm)+vga (1080p) - Hdmi Port-4k Uhd (3840x2160@30hz) - Vga Port-hd (1920x1080@60hz) Converter *vga To Hdmi Full Hd Video 1080p Audio Converter Box Adapter For Pc, Laptop, Dvd, And Tv, High Quality. Unit: Piece, Quantity: 2 Crimping Tool *with 6p, 8p, 4p, Compatible For Rj45. Unit: Piece Quantity: 2 Earphone *must Be Compatible With Baofeng 2 Pin - Mic Headset Earpiece Ear Hook Earphone For Two Way Radio Walkie Talkie K Plug 888s 5r Specification: Compatible With: Almost All The Brand Two Way Radio, Such As For Baofeng Uv-5r Series, Uv-5r, Uv-5ra, Uv 5re, Bf-888s, Gt-3, Etc. And Wln Kenwood Cignus Two Way Radio Walkie Talkie Size: 90*60mm. Unit: Piece, Quantity: 10 Hdmi Cable *1.5 Meters Unit: Piece, Quantity: 8 Hdmi Repeater *30 Meters Hdmi Signal Relay Extender (front End Is Connected To 10 Meters Hdmi Cable, Rear End Is Connected To 20 Meters Hdmi Cable). *extend Transmission Distance, Unlimited Signal Transmission. *4k 30hz High-definition Resolution, Video Audio Synchronization. Transmission, Clear And Sharp Images. *no Power Supply Required, Plug And Play. *abs Plastic. Unit: Piece, Quantity: 4 Hdmi Splitter *1 In 8 Out Hdmi Splitter *type:hdmi Female *input Interface:1*hdmi Output *interface:8*hdmi *version:hdmi1.4 *interface Technology:gold-plated *resolution:4k 30hz,backward *compatible Shell Material:aluminum *shell Chip:ie6662 *power Supply Interface:3.5*1.35mm,dc 5v/2a *packing:box 1 In 8 Hdmi Splitter Perfect For Duplicating 1 Hdmi *input Signal To 8 Monitors Or Tv 4k Display Screens, Hdmi Splitter 1 *1 In 8 Out 4k Supports Max 4k@30hz Resolution Experience *uhd Visual Feast 30m Long Distance Transmission Built-in Signal *amplifier , With 24awg Hdmi Cable, Can Achieve 15m Front End 15m *long Distance Stable Transmission Unit: Piece, Quantity: 1 Usb3.0. Unit: Piece, Quantity: 8 Hdmi Splitter *input Port: 1 Hdmi. *output Port: 4 Hdmi. *auto/smart Switching (input Video Signal: 0.5-1.0 Volts P-p Input Ddc), (signal: 5 Volts P-p Ttl), Maximum Single Link Video Range: 1920 X 1200, 1080p Output Video: Hdmi 1.3b+hdcp 1.0/1.1, Video Format Supported: Dtv/hdtv 480i/576i/480p/576p/720p/1080i/1080p, Hdmi Compliance: Hdmi 1.3b, Video Amplifier Bandwidth 2.5gpbs/250mhz Per Color, Max Bandwidth Per Display: 7.5gpbs, No Power Adapter Needed, Length: 2ft. Unit: Piece, Quantity: 2 Hdmi To Vga Adapter *input: Hdmi Male, *output: Vga Female, *supported Resolutions: 480i/480p/576i/576p/800x600/720i/720p/1280x1024/1600x1200/1080i/10 80p, *support Analog Video Output Up To Uxga And 1080p With 10-bit Dac Compressed Audio Such As Dts Digital, Dolby Digital (includes: Dts Hd And Dolby True Hd), *vertical Frequency Range: 50/60hz, *hdcp Compliant: Hdcp 1.2, *audio Support: No. Unit: Piece, Quantity: 1 Ip Phone Protocols/standards: Sip Rfc3261, Tcp/ip/udp, Rtp/rtcp, Http/https, Arp/rarp, Icmp, Dns (a Record, Srv, Naptr), Dhcp, Pppoe, Ssh, Tftp, Ntp, Stun, Simple, Lldpmed, Ldap, Tr-069, 802.1x, Tls, Srtp, Cdp/snmp/rtcp-xr Network Interfaces: Dual Switched Auto-sensing 10/100 Mbps Ethernet Ports, Integrated Poe Graphic Display: 132 X 48 Lcd Display Feature Keys: 2 Line Keys With Dual-color Led And 1 Sip Account, 3 Xml Programmable Context Sensitive Soft Keys, 5 (navigation, Menu) Keys. 13 Dedicated Function Keys For Page/intercom, Phonebook, Message, Home, Hold, Record, Mute, Headset, Transfer, Conference, Send And Redial, Speakerphone, Volume Voice Codecs: Support For G.711�/a, G.722 (wide-band), G.723,g.726 32, G.729 A/b, Ilbc, In-band And Out-of-band Dtmf (in Audio, Rfc2833, Sip Info), Vad, Cng, Aec, Plc, Ajb, Agc Telephony Features: Hold, Transfer, Forward (unconditional/no Answer/busy), 3-way Conferencing, Call Park/pickup, Downloadable Phone Book (xml, Ldap, Up To 500 Items), Call Waiting, Call History (up To 200 Records), Off-hook Auto Dial, Auto Answer, Click-to-dial, Flexible Dial Plan, Hot Desking, Personalized Music Ringtones, Server Redundancy & Fail-over Headset Jack: Rj9 Headset Jack (allowing Ehs With Plantronics Headsets) Base Stand: Yes, 2 Angled Positions Available, Wall Mountable Wall Mountable: Yes Qos: Layer 2 Qos (802.1q, 802.1p) And Layer 3 (tos, Diffserv, Mpls) Qos Security: User And Administrator Level Access Control, Md5 And Md5-sess Based Authentication, 256-bit Aes Encrypted Configuration File, Tls, Srtp, Https, 802.1x Media Access Control Multi-language: English, German, Italian, French, Spanish, Portuguese, Russian, Croatian, Simplified And Traditional Chinese, Korean, Japanese And More Upgrade/provisioning: Firmware Upgrade Via Tftp / Http / Https, Mass Provisioning Using Tr- 069 Or Aes Encrypted Xml Configuration File, Ftp/ftps Power & Green Energy Efficiency: Universal Power Supply Input 100- -240vac 50-60hz; Output +5vdc, 600ma; Poe: Ieee802.3af Class 2, 3.84w-6.49w; Ieee802.3az (eee) Physical: Dimension: 209mm (l) X 184.5mm (w) X 76.2mm (h) (with Handset) Temperature And Humidity: Operation: 0�c To 40�c, Storage: 10�c To 60�c , Humidity: 10% To 90% Non-condensing Package Content: Ipphone, Handset With Cord, Base Stand, Universal Power Supply, Network Cable, Quick Installation Guide, Brochure, Gpl License Compliance: Fcc: Part 15 (cfr 47) Class B Ce : En55022 Class B, En55024, En61000-3-2, En61000-3-3, En60950-1 Rcm: As/acif S004; As/nzs Cispr22/24; As/nzs 60950; As/nzs 60950.1 Must Be Compatible With Yeastar S300 Ipbx Unit: Unit, Quantity: 2 Lan Tester *lan Tester *4-in-1 Remote Rj11 Rj45 Usb Bnc Lan Network Phone Cable Tester Meter Device Machine Unit: Piece, Quantity: 2 Maintenance Box *for Epson L6270 Ecotank. Unit: Piece, Quantity: 1 Maintenance Box *for Epson L6460 A4. Unit: Piece, Quantity: 1 Memory/ram *ddr2, 4gb, 1066mhz, Non-ecc, Unbuffered Memory Compatible With P5kpl-am Epu Motherboard. Unit: Piece, Quantity: 5 Network Switch *16-port 10/100/1000 Mbps Desktop Switch Englishdetail: 16-port 10/100/1000 Mbps Desktop Switch Port:16� 10/100/1000 Mbps Rj45 Ports Spec: Desktop Steel Case Support Switchover In Four Modes: 1. Flow Control On 2. Flow Control Off 3. Port Isolation. When This Mode Is Enabled, Ports 1-14 Are Isolated From Each Other, And Can Communicate With Ports 15-16. 4. Extend Data Transmission-10mbps. When This Mode Is Enabled, Ports 1-8 Have A Reduced Speed Of 10 Mbps, With A Transmission Distance Of Up To 250 M. Preferably Rujie For Compatibility Issues. Unit: Unit, Quantity: 5 Network Switch *lan Switch - Ports: 48 X 10/100/1000base-t Ports, 4 Sfp+ Uplink - Switching Capacity: 176 Gbps - Mac Address Table: 16000 - Fan: Single, Left/right-to-rear - Layer 2+ - Forwarding Rate: 132 Mpps - Max Vlan: 4049 - Port Surge: 6 Kv - Warranty: 5 Years - Lag: 16 - Preferably Rujie For Compatibility Issues. Preferably Rujie For Compatibility Issues. Unit: Unit, Quantity: 3 Network Switch *lan Switch - 24-port 10/100/1000 Mbps Desktop Switch English Detail: 24-port 10/100/1000 Mbps Desktop Switch Port:24� 10/100/1000 Mbps Rj45 Ports Spec: Desktop Steel Case Support Switchover In Four Modes: 1. Flow Control On 2. Flow Control Off 3. Port Isolation. When This Mode Is Enabled, Ports 1-14 Are Isolated From Each Other, And Can Communicate With Ports 15-16. 4. Extend Data Transmission-10mbps. When This Mode Is Enabled, Ports 1-8 Have A Reduced Speed Of 10 Mbps, With A Transmission Distance Of Up To 250 M. Preferably Rujie For Compatibility Issues. Unit: Unit, Quantity: 1 Network Switch *manage Switch.*10/100/1000base-t Ports 24 Ports.*sfp Ports 4.*poe/poe+ Ports 24.*layer 2.*switching Capacity 56gbps.*forwarding Rate 41.67 Gbps.*mac Address Table: 8000.*packet Buffer 4.1.*maximum Vlan Support 4094.*jumbo Frame, Flow Control, Stp (ieee 802.1d), Rstp (ieee 802.1w), Port Fast, Vlan Range, Cloud Management, Loop Prevention, Loop Notification. *5 Years Warranty. Preferably Rujie For Compatibility Issues. Unit: Unit, Quantity: 3 Portable Dslr Mini Jib Crane *portable Dslr Mini Jib Crane Video Camera Jib Video Jib Arm Extention 4ft. *maximum Radius: 120cm. *tilt Lenght: 210cm. *max.load: 5kg. *tube Diameter: 30mm. *extended Lenght: 200cm. *folded Lenght: 75cm. *weight: 1.52kg. *light, Sturdy And Extremely Versatile Jib. *compact And Easy To Setup One Man Operation. *aluminum, Extends 4' From Tripod Base. *quickly Mounts To Standard Tripod Heads Using 1/4" Thread. *700g Counter Weight And Carrying Case Included. *one (1) Mini Jib Main Part. *one (1) Mini Jib Supporting Rod. *one (1) Carry Bag. *three (3) Counterweight. *one (1) 1/4" Screw. *one (1) Bowl For 70mm/10mm Video Tropod Head. Unit: Set, Quantity: 1 Power Supply *power Supply Unit (psu) *for Computer *elegant Black Psu Casing With Fully Black Mesh Cables *compliant With Atx12v Ver. 2.4 *single 12v Rail For High Compatibility And Extreme High Current Output. *20+4p And Cpu 4+4p Cable Length Up To 550mm Ï¿½ Easy Reach To All Components. *all Dc Cables With Mesh Sleeving For Optimized Airflow And Management. *two Pcie 6+2pin Connector For Mid-range Graphic Card. *up To 7 Sata Connectors Support Multiple Of Hard Drives. *12cm Silent Black Fan With Smart Thermal Fan Speed Control Circuit Unit: Piece, Quantity: 10 Printer Printer Type:print, Scan, Copy With Adf, Maximum Resolution:4800 X 1200 Dpi, Automatic 2-sided Printing:yes Copy Function: Reduction / Enlargement:25 - 400% Maximum Copy Size: Legal Copy Resolution:600 X 600 Dp Imax Copies:99 Copies Copying: Iso 29183, A4 Simplex Flatbed (black / Colour):up To 12.0 Ipm / 6.0 Ipmiso 24735, A4 Simplex Adf (black / Colour):up To 10.0 Ipm / 4.5 Ipm Scanning: Optical Resolution:1200 X 2400 Dpi, Maximum Scan Area:216 X 297 Mm, Scanner Bit Depth (colour):48-bit Input, 24-bit Output Paper Handling: Number Of Paper Trays:2 (front 1, Rear 1), Standard Paper Input Capacity:cassette 1: Up To 250 Sheets Of Plain Paper (80 G/m2), Up To 20 Sheets Of Premium Glossy Photo Paper. Rear Slot: 1 Sheet (80 G/m2)output Capacity:up To 30 Sheets Of Plain Paper (80 G/mup To 30 Sheets Of Plain Paper (80 G/m2) Up To 20 Sheets Of Premium Glossy Photo Paper) Up To 20 Sheets Of Premium Glossy Photo Paper Paper Sizes:legal, Indian Legal, Letter, A4, 16k (195 X 270 Mm), B5, A5 B6, A6, Hagaki (100 X 148 Mm), 8.5 X 13", 5 X 7", 4 X 6", Legal (8.5 X 14") Envelopes: #10, Dl, C6 Mobile And Cloud Solutions Supported Os: Windows, Mac And Freeware Os Noise Level: Pc Printing / Plain Paper Default*2:sound Power (black / Colour) 6.4 / 6 8 B(a) Sound Pressure (black / Colour) 51 / 55 Db(a) Consumables: Black Ink Bottle:page Yield*3: 7,500 Pages Order Code: 008 (c13t06g100 / C13t06g199 (ein))cyan Ink Bottle:page Yield*3: 6,000 Pages (composite Yield) Order Code: 008 (c13t06g200 /c13t06g299 (ein))magenta Ink Bottle:page Yield*3: 6 000 Pages (composite Yield) Order Code: 008 (c13t06g300 /c13t06g399 (ein))yellow Ink Bottle:page Yield*3: 6,000 Pages (composite Yield) Order Code: 008 (c13t06g400 /c13t06g499 (ein))maintenance Box:c13t04d100 Lcd Screen:2.4" Colour Lcd Touch Screen, Software Support, Interface: Usb 2.0network:wireless Ieee 802.11b/g/n, Wi-fi Direct, Ethernetnetwork Protocol:tcp/ipv4, Tcp/ipv6network Management Protocols:snmp, Http, Dhcp, Bootp, Apipa, Ping, Ddns, Mdns, Sntp, Slp, Wsd, Lltd Unit: Unit, Quantity: 1 Signature Pad *usb Electronic Signature Capture Pad ,note: (current Id System Compatibility Issues). Unit: Unit, Quantity: 2 Solid State Drive (ssd) *1 Tb - Latest Sata 3 Controller - 2.5' Sata 3 Backwards Compatible To Sata 2 - S.m.a.r.t Health Information Supported. - Trim Command Supported - Operating Temperature: 0 ~ 70�c - 4k Aligned Random Read: Up To 50k Iops - 4k Aligned Random Write: Up To 50k Iops - Sequential Read (atto): Up To 520mb/ - Sequential Write (atto): Up To 430mb/s - O/s Supported: All Os Up Tp Latest - Terabytes Written (tbw): 480tb. Unit: Piece, Quantity: 4 Solid State Drive (ssd) *512 Gb - Latest Sata 3 Controller - 2.5' Sata 3 Backwards Compatible To Sata 2 - S.m.a.r.t Health Information Supported. - Trim Command Supported - Operating Temperature: 0 ~ 70�c - 4k Aligned Random Read: Up To 50k Iops - 4k Aligned Random Write: Up To 30k Iops - Sequential Read (atto): Up To 500mb/ - Sequential Write (atto): Up To 400mb/s - O/s Supported: All Os To Latest - Terabytes Written (tbw): 120tb. Unit: Piece, Quantity: 16 Uninterruptible Power Supply (ups) *output Power Capacity : 1500va, *max Configurable Power: 390 Watts/650va, *nominal Output Voltage: 230v, *input Frequency: 45-65hz, *input Connections: Iec-320 C14, *cord Length: 1.22 Meters, *input Voltage Range For Main Operations: 151-299v. Unit: Unit, Quantity: 6 Utp Cable *cat6, Indoor, 305 Meters, Ethernet Cable. *24 Awg Solid Bare Copper Conductors, Non-plenum, Polyolefin Insulation, Twisted Pairs, Central Spline, Rip Cord. Pvc Jacket. *suitable Applications: Premise Horizontal Cable, Gigabit Ethernet, 100basetx, 100basevg Anylan, 155atm, 622atm, Ntsc/pal Component Or Compositevideo, Aes/ebu, Digital Video, Rs-422, 250mhz Category 6. Unit: Box, Quantity: 10 Video Capture Card * Support Hdmi Loop Out; * Support Input Max Resolution 4k/60hz; * Support Output Max Resolution 4k/60hz; * Support Usb Video Capture Max Resolution 1080p/60hz; * Support Awg26 Hdmi Standard Cable: Input Up To 5 Meters,output Up To 5 Meters; * Support Most Acquisition Software, Such As Vlc?obs ?amcap, Etc; * Support Windows?android And Macos; * Conform To Usb Video And Uvc Standard; * Conform To Usb Audio Uac Standard; * Compact And Portable. * Hdmi Resolution: Max Input/output Can Be 4k/60hz * Support Video Format: 8/10/12bit Deep Color * Usb Video Capture Format: Yuv?jpeg * Usb Video Capture Resolution: Max Output Can Be 1080p/60hz * Support Audio Format: L-pcm * Input Cable Distance: =5m,awg26 Hdmi Standard Cable * Output Cable Distance: =5m,awg26 Hdmi Standard Cable * Max Working Current: 0.7a/5vdc * Operating Temperature Range:(-10 To +55?) Unit: Piece, Quantity: 1 Wireless Router *3200mbps Wi-fi 6 Dual-band Gigabit Mesh Router *englishdetail: 3200mbps Wi-fi 6 Dual-band Gigabit Mesh Router*enterprise-grade Chip Solution; Gigabit Broadband Access; Dual Core Four-*thread Cpu; Support For Hardware Nat; Concurrent Access Up To 64 (recommended) Terminals And 192 For Daily Using; Wireless Access: Dual-*band 3200mbps, Wired Access: 5 Gigabit Ports, Including 1 Wan Port And *4 Lan Ports; Support For 802.11ax Protocol; Mesh Technology For Multi-*device; Support Seamless Roaming Of Wi-fi Signals 4+4 Independent High-*performance Signal Amplifiers(fem); Parental Control Smart Home Wi-fi *management Via Cloud App And Router App On Mobile Phones Unit: Unit, Quantity: 2 Note: Delivery Period: 30 Calendar Days Partial Bid Is Not Allowed Download And Use The Official Canvass Form In The Associated Components Pls. Fill In The Savings/current Account Name & Account Number

Description: (i) This Is A Combined Synopsis/solicitation For Commercial Items Prepared In Accordance With The Format In Federal Acquisition Regulation (far) Subpart 12.6, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Offers Are Being Requested And A Written Solicitation Will Not Be Issued. (ii) The Solicitation Number 36c26224q1855 Is Issued As A Request For Quotation (rfq). (iii) The Provisions And Clauses In This Document Are In Effect Through The Federal Acquisition Circular. schedule Of Supplies: (vi) The Us Government, Veterans Affairs (va) Seeks To Make A Procurement For The Va San Diego Healthcare System offeror Quotations Must Demonstrate Meeting The Salient Physical, Functional, Or Performance Characteristic Specified In This Solicitation, Otherwise It Will Be Considered Non-responsive. The Technical Specifications For This Requirement Are Listed For Brand Name Or Equal Per Far 52.211-6. the Information Identified Provided Is Intended To Be Descriptive, Not Restrictive And To Indicate The Quality That Will Be Satisfactory. The Interested Parties Bear Full Responsibility To Ensure Their Submission Demonstrates To The Government That They Can Provide The Brand Name Or Equal To Supplies Being Requested. participating Va Healthcare System: va San Diego Healthcare System 3350 La Jolla Village Dr. san Diego, Ca, 92161 2. Routine Orders routine Orders Require Delivery The Next Business Day, Unless Specified Elsewhere In This Contract. 3. Emergency Orders an Emergency Delivery Requires Same Day Delivery And With The Time Specified During The Placement Of Order. 4. Delivery Location, Normal Work Hours And Instructions: time Of Delivery Specified Or Mutually Agreed To At The Time Of Receipt Of Telephone Orders Shall Become Mandatory Upon The Contractor S Acceptance To Commitment. delivery Of Supplies By The Scheduled Time Will Be Complete Except As Otherwise Authorized By Government Personnel. if The Contractor Cannot Make Delivery And An Outside Source Must Be Utilized, The Contractor Will Be Responsible For Paying The Difference In Cost. 5. Recalled And Defective Products the Contractor Will Immediately Notify The Point Of Contact And Contracting Officer Of Any Recalls Of Product Or Other Important Product Safety Issues. As Appropriate, The Contractor Will Replace And/or Reimburse Recalled / Defective Products At No Cost To The Government. The Contractor May Be Liable For Costs Of Processing Recalls, I.e. Administrative And Clinical Services To Replace Recalled / Defective Products. 6. Safety Guidelines And Requirements delivery Personnel Shall Be Trained In Radiation Safety Techniques, Nuclear Regulatory Commission, Joint Commission Safety Guidelines And Department Of Transportation Requirements. 7. National Holidays Observed By The Government new Year S Day January 1 martin Luther King S Birthday 3rd Monday In January presidents Day 3rd Monday In February memorial Day Last Monday In May independence Day July 4 labor Day 1st Monday In September columbus Day 2nd Monday In October veterans Day November 11 thanksgiving Day 4th Thursday In November christmas Day December 25th the President Of The United States Of America May Declare Additional Days As A Federal Holiday, And If So, This Holiday Will Automatically Be Added To The List Above. When A Holiday Falls On A Sunday, The Following Monday Shall Be Observed As A Federal Holiday. When A Holiday Falls On A Saturday, The Preceding Friday Shall Be Observed As A Federal Holiday. 8. Contractor Delivery Personnel all Contractor Personnel Are Required To Wear Clothing Bearing The Name Of The Contractor And Wear A Badge That Has The Contractor Name. Contractor Personnel Must Have A Picture I.d. And Must Be Able To Speak English. 9. Parking And Speed Limit park Only In Areas Designated By The Poc Or Otherwise Directed By Police And Security Service Personnel. The Contractor Shall Display On Each Of Its Vehicles The Company Name In A Size That Is Clearly Visible. Upon Receipt Of Award, The Contractor Shall Submit A List Of Employees And Vehicles To The Poc Of Each Facility. The Contractor Shall Conform To The Speed Limit Set At Each Government Facility. Should Contractor Personnel Receive A Citation For Parking, Speeding Or Other Infraction From Va Police And Security, The Offenses Will Be Handled In Federal Court As They Are Federal Offenses. 10. Placement Of Verbal Orders contractors Shall Provide On A Separate Sheet Of Paper, The Name, Location, And Telephone Number Of The Office Where The Participating Va Facility/poc Will Call To Place Orders. 11. Invoice And Payment no Advanced Payments Will Be Authorized. The Contractor Shall Submit Invoices On A Monthly Basis. The Invoice Must Have At A Minimum, The Contract Number, Assigned Purchase Order, Assigned Obligation Number, Date Order Was Placed, Date Order Was Shipped, And Any Additional Necessary Detailed Information To Identify Service Rendered. Payment On Invoice May Be Delayed In Invoice(s) Are Not Completed Properly. 12. Personnel Policy the Parties Agree That The Contract Personnel Working This Contract Shall Not Be Considered Va Employees For Any Purpose And Shall Be Considered Employees Of The Contractor. 13. Smoking Policy smoking Is Permitted Only In Designated Areas. salient Characteristics: 1. Must Allow Use Of Sanitation/disinfection Items Such As Disposable Sleeves And Disinfection Wipes. 2. Must Be Portable This Is A Mobile Cart With A Battery And Wheels To Take It Between Rooms With Ease. 3. Must Be Upgradeable To Primescanâ ac With Design Software. 4. Must Include 1 Year Warranty And Connect Case Center.â  5. Must Provide In-office Training For The End-users: Approximately 50 Users Across Three Clinics. Clinics Are Located At The Following Addresses: 1) 3350 La Jolla Village Drive San Diego, Ca 92161, 2) 8875 Aero Dive San Diego, Ca 92123, 3) 1300 Rancho Del Oro Rd Oceanside Ca 92056. 6. Screen Size:â must Have A 21.5in Medical Grade Touchscreen. 7. Computer Speed: Windows 10 64bit. 32gb Ram, Intel570 8gb Graphics Card, 2tb Ssid, Intel I5 Core Processor 9600.â  8. Connection Options: Wifiâ (preferred), Usb, Hardwired Network Cable. 9. Clarity Of The Images: 10 Bit Quality With 2-3 Trillion Shades Of Color. 10. Application Of The Scanner:â in The Scan Only Version, The Application Is Scanning For Anything Requiring An Impression, Ie. Crown, Bridge, Implant, Veneer, Nightguard, Splint, Appliance, Etc. (vii) Delivery Requirements: place Of Delivery va San Diego Healthcare System | 3350 La Jolla Village | San Diego, Ca, 92161 (viii) The Provision At 52.212-1, Instructions To Offerors Commercial Items, Applies To This Solicitation. far 52.212-1 Addendum: all Offeror Quotes For This Solicitation Must Be Received Electronically Through Email No Later Than Monday, September 9, 2024, 4:00 Pm Pst. Ensure To Reference Solicitation Number 36c26224q1855 Within Subject Line Of The Email. Any Offeror Quotes Received After The Prescribed Date/time Shall Be Considered Late And Will Not Be Considered For Award. Any Questions Regarding This Solicitation Must Be Received Electronically Through Email No Later Than Friday, September 6, 2024, 12:00 Pm Pst. offers Shall Be Sent By Email To Hanan Chaaban At Hanan.mccullick@va.gov (ix) The Provision At Far 52.212-2, Evaluation -- Commercial Items (oct 2014), Applies To This Solicitation. far 52.212-2 Addendum / Replacement: (a) The Government Will Award A Contract Resulting From This Solicitation To The Responsive And Responsible Offeror Whose Offer Conforming To The Solicitation Will Be Most Advantageous To The Government, Price And Other Factors Considered. The Following Factors Shall Be Used To Evaluate Offers: lowest Priced Quotation That Meets All Salient Characteristics That Is Both Responsive And Responsible. acceptability Of Equipment/services Shall Be Established By Review Of Each Submitted Quotation By The Designated Evaluator(s) And Verification That Any Equal-to Items Meet The Salient Characteristics Included In This Solicitation. Submissions To This Solicitation Must Show Clear, Compelling And Convincing Evidence That Equal-to Items Meet All The Salient Characteristics. Offers That Include Any Items That Are Not Determined As Brand Name Or Equal Shall Result In An Unacceptable Offer. See 52.211-6 Brand Name Or Equal For Additional Information. (b) Options. The Government Will Evaluate Offers For Award Purposes By Adding The Total Price For All Options To The Total Price For The Basic Requirement. The Government May Determine That An Offer Is Unacceptable If The Option Prices Are Significantly Unbalanced. Evaluation Of Options Shall Not Obligate The Government To Exercise The Option(s). (c) A Written Notice Of Award Or Acceptance Of An Offer, Mailed Or Otherwise Furnished To The Successful Offeror Within The Time For Acceptance Specified With A Minimum Of At Least Sixty Days, Shall Result In A Binding Contract Without Further Action By Either Party. Before The Offer S Specified Expiration Time, The Government May Accept An Offer (or Part Of An Offer), Whether Or Not There Are Negotiations After Its Receipt, Unless A Written Notice Of Withdrawal Is Received Before Award. (end Of Provision) authorized Distributor Letter (adl) any Suppliers, Distributors And/or Resellers Who Participate In This Solicitation, Must Be Authorized To Provide The Supplies By The Original Equipment Manufacturer (oem). An Authorized Distributor Letter (adl) From The Manufacturer Shall Be Included With Your Response To Be Considered For Award. if The Potential Authorized Supplier Is Not The Oem, The Authorized Supplier Must Provide An Authorized Distributor Letter From The Oem Signed Within The Last 90 Days. The Letter Must Either State Specific Product(s) Quoted Or That The Quoter Is An Authorized Distributor For All Of The Manufacturer S Products. This Letter Must Be On The Manufacturer S Letterhead And Contain The Signature Of An Authorized Official For The Manufacturer. (x) Must Include A Completed Copy Of The Provision At 52.212-3 -- Offeror Representations And Certifications -- Commercial Items, With This Solicitation Or Ensure Sam.gov Is Updated With Current Information. (xi) The Clause At 52.212-4, Contract Terms And Conditions -- Commercial Items, Applies To This Acquisition. 52.212-4 Contract Terms And Conditions Commercial Items (oct 2018) (a) Inspection/acceptance. The Contractor Shall Only Tender For Acceptance Those Items That Conform To The Requirements Of This Contract. The Government Reserves The Right To Inspect Or Test Any Supplies Or Services That Have Been Tendered For Acceptance. The Government May Require Repair Or Replacement Of Nonconforming Supplies Or Reperformance Of Nonconforming Services At No Increase In Contract Price. If Repair/replacement Or Reperformance Will Not Correct The Defects Or Is Not Possible, The Government May Seek An Equitable Price Reduction Or Adequate Consideration For Acceptance Of Nonconforming Supplies Or Services. The Government Must Exercise Its Post-acceptance Rights (1) Within A Reasonable Time After The Defect Was Discovered Or Should Have Been Discovered; And (2) Before Any Substantial Change Occurs In The Condition Of The Item, Unless The Change Is Due To The Defect In The Item. (b) Assignment. The Contractor Or Its Assignee May Assign Its Rights To Receive Payment Due As A Result Of Performance Of This Contract To A Bank, Trust Company, Or Other Financing Institution, Including Any Federal Lending Agency In Accordance With The Assignment Of Claims Act (31 U.s.c. 3727). However, When A Third Party Makes Payment (e.g., Use Of The Governmentwide Commercial Purchase Card), The Contractor May Not Assign Its Rights To Receive Payment Under This Contract. (c) Changes. Changes In The Terms And Conditions Of This Contract May Be Made Only By Written Agreement Of The Parties. (d) Disputes. This Contract Is Subject To 41 U.s.c. Chapter 71, Contract Disputes. Failure Of The Parties To This Contract To Reach Agreement On Any Request For Equitable Adjustment, Claim, Appeal Or Action Arising Under Or Relating To This Contract Shall Be A Dispute To Be Resolved In Accordance With The Clause At Far 52.233-1, Disputes, Which Is Incorporated Herein By Reference. The Contractor Shall Proceed Diligently With Performance Of This Contract, Pending Final Resolution Of Any Dispute Arising Under The Contract. (e) Definitions. The Clause At Far 52.202-1, Definitions, Is Incorporated Herein By Reference. (f) Excusable Delays. The Contractor Shall Be Liable For Default Unless Nonperformance Is Caused By An Occurrence Beyond The Reasonable Control Of The Contractor And Without Its Fault Or Negligence Such As, Acts Of God Or The Public Enemy, Acts Of The Government In Either Its Sovereign Or Contractual Capacity, Fires, Floods, Epidemics, Quarantine Restrictions, Strikes, Unusually Severe Weather, And Delays Of Common Carriers. The Contractor Shall Notify The Contracting Officer In Writing As Soon As It Is Reasonably Possible After The Commencement Of Any Excusable Delay, Setting Forth The Full Particulars In Connection Therewith, Shall Remedy Such Occurrence With All Reasonable Dispatch, And Shall Promptly Give Written Notice To The Contracting Officer Of The Cessation Of Such Occurrence. (g) Invoice. (1) The Contractor Shall Submit An Original Invoice And Three Copies (or Electronic Invoice, If Authorized) To The Address Designated In The Contract To Receive Invoices. An Invoice Must Include (i) Name And Address Of The Contractor; (ii) Invoice Date And Number; (iii) Contract Number, Line Item Number And, If Applicable, The Order Number; (iv) Description, Quantity, Unit Of Measure, Unit Price And Extended Price Of The Items Delivered; (v) Shipping Number And Date Of Shipment, Including The Bill Of Lading Number And Weight Of Shipment If Shipped On Government Bill Of Lading; (vi) Terms Of Any Discount For Prompt Payment Offered; (vii) Name And Address Of Official To Whom Payment Is To Be Sent; (viii) Name, Title, And Phone Number Of Person To Notify In Event Of Defective Invoice; And (ix) Taxpayer Identification Number (tin). The Contractor Shall Include Its Tin On The Invoice Only If Required Elsewhere In This Contract. (x) Electronic Funds Transfer (eft) Banking Information. (a) The Contractor Shall Include Eft Banking Information On The Invoice Only If Required Elsewhere In This Contract. (b) If Eft Banking Information Is Not Required To Be On The Invoice, In Order For The Invoice To Be A Proper Invoice, The Contractor Shall Have Submitted Correct Eft Banking Information In Accordance With The Applicable Solicitation Provision, Contract Clause (e.g., 52.232-33, Payment By Electronic Funds Transfer System For Award Management, Or 52.232-34, Payment By Electronic Funds Transfer Other Than System For Award Management), Or Applicable Agency Procedures. (c) Eft Banking Information Is Not Required If The Government Waived The Requirement To Pay By Eft. (2) Invoices Will Be Handled In Accordance With The Prompt Payment Act (31 U.s.c. 3903) And Office Of Management And Budget (omb) Prompt Payment Regulations At 5 Cfr Part 1315. (h) Patent Indemnity. The Contractor Shall Indemnify The Government And Its Officers, Employees And Agents Against Liability, Including Costs, For Actual Or Alleged Direct Or Contributory Infringement Of, Or Inducement To Infringe, Any United States Or Foreign Patent, Trademark Or Copyright, Arising Out Of The Performance Of This Contract, Provided The Contractor Is Reasonably Notified Of Such Claims And Proceedings. (i) Payment. (1) Items Accepted. Payment Shall Be Made For Items Accepted By The Government That Have Been Delivered To The Delivery Destinations Set Forth In This Contract. (2) Prompt Payment. The Government Will Make Payment In Accordance With The Prompt Payment Act (31 U.s.c. 3903) And Prompt Payment Regulations At 5 Cfr Part 1315. (3) Electronic Funds Transfer (eft). If The Government Makes Payment By Eft, See 52.212-5(b) For The Appropriate Eft Clause. (4) Discount. In Connection With Any Discount Offered For Early Payment, Time Shall Be Computed From The Date Of The Invoice. For The Purpose Of Computing The Discount Earned, Payment Shall Be Considered To Have Been Made On The Date Which Appears On The Payment Check Or The Specified Payment Date If An Electronic Funds Transfer Payment Is Made. (5) Overpayments. If The Contractor Becomes Aware Of A Duplicate Contract Financing Or Invoice Payment Or That The Government Has Otherwise Overpaid On A Contract Financing Or Invoice Payment, The Contractor Shall (i) Remit The Overpayment Amount To The Payment Office Cited In The Contract Along With A Description Of The Overpayment Including The (a) Circumstances Of The Overpayment (e.g., Duplicate Payment, Erroneous Payment, Liquidation Errors, Date(s) Of Overpayment); (b) Affected Contract Number And Delivery Order Number, If Applicable; (c) Affected Line Item Or Subline Item, If Applicable; And (d) Contractor Point Of Contact. (ii) Provide A Copy Of The Remittance And Supporting Documentation To The Contracting Officer. (6) Interest. (i) All Amounts That Become Payable By The Contractor To The Government Under This Contract Shall Bear Simple Interest From The Date Due Until Paid Unless Paid Within 30 Days Of Becoming Due. The Interest Rate Shall Be The Interest Rate Established By The Secretary Of The Treasury As Provided In 41 U.s.c. 7109, Which Is Applicable To The Period In Which The Amount Becomes Due, As Provided In (i)(6)(v) Of This Clause, And Then At The Rate Applicable For Each Six-month Period As Fixed By The Secretary Until The Amount Is Paid. (ii) The Government May Issue A Demand For Payment To The Contractor Upon Finding A Debt Is Due Under The Contract. (iii) Final Decisions. The Contracting Officer Will Issue A Final Decision As Required By 33.211 If (a) The Contracting Officer And The Contractor Are Unable To Reach Agreement On The Existence Or Amount Of A Debt Within 30 Days; (b) The Contractor Fails To Liquidate A Debt Previously Demanded By The Contracting Officer Within The Timeline Specified In The Demand For Payment Unless The Amounts Were Not Repaid Because The Contractor Has Requested An Installment Payment Agreement; Or (c) The Contractor Requests A Deferment Of Collection On A Debt Previously Demanded By The Contracting Officer (see 32.607-2). (iv) If A Demand For Payment Was Previously Issued For The Debt, The Demand For Payment Included In The Final Decision Shall Identify The Same Due Date As The Original Demand For Payment. (v) Amounts Shall Be Due At The Earliest Of The Following Dates: (a) The Date Fixed Under This Contract. (b) The Date Of The First Written Demand For Payment, Including Any Demand For Payment Resulting From A Default Termination. (vi) The Interest Charge Shall Be Computed For The Actual Number Of Calendar Days Involved Beginning On The Due Date And Ending On (a) The Date On Which The Designated Office Receives Payment From The Contractor; (b) The Date Of Issuance Of A Government Check To The Contractor From Which An Amount Otherwise Payable Has Been Withheld As A Credit Against The Contract Debt; Or (c) The Date On Which An Amount Withheld And Applied To The Contract Debt Would Otherwise Have Become Payable To The Contractor. (vii) The Interest Charge Made Under This Clause May Be Reduced Under The Procedures Prescribed In 32.608-2 Of The Federal Acquisition Regulation In Effect On The Date Of This Contract. (j) Risk Of Loss. Unless The Contract Specifically Provides Otherwise, Risk Of Loss Or Damage To The Supplies Provided Under This Contract Shall Remain With The Contractor Until, And Shall Pass To The Government Upon: (1) Delivery Of The Supplies To A Carrier, If Transportation Is F.o.b. Origin; Or (2) Delivery Of The Supplies To The Government At The Destination Specified In The Contract, If Transportation Is F.o.b. Destination. (k) Taxes. The Contract Price Includes All Applicable Federal, State, And Local Taxes And Duties. (l) Termination For The Government's Convenience. The Government Reserves The Right To Terminate This Contract, Or Any Part Hereof, For Its Sole Convenience. In The Event Of Such Termination, The Contractor Shall Immediately Stop All Work Hereunder And Shall Immediately Cause Any And All Of Its Suppliers And Subcontractors To Cease Work. Subject To The Terms Of This Contract, The Contractor Shall Be Paid A Percentage Of The Contract Price Reflecting The Percentage Of The Work Performed Prior To The Notice Of Termination, Plus Reasonable Charges The Contractor Can Demonstrate To The Satisfaction Of The Government Using Its Standard Record Keeping System, Have Resulted From The Termination. The Contractor Shall Not Be Required To Comply With The Cost Accounting Standards Or Contract Cost Principles For This Purpose. This Paragraph Does Not Give The Government Any Right To Audit The Contractor's Records. The Contractor Shall Not Be Paid For Any Work Performed Or Costs Incurred Which Reasonably Could Have Been Avoided. (m) Termination For Cause. The Government May Terminate This Contract, Or Any Part Hereof, For Cause In The Event Of Any Default By The Contractor, Or If The Contractor Fails To Comply With Any Contract Terms And Conditions, Or Fails To Provide The Government, Upon Request, With Adequate Assurances Of Future Performance. In The Event Of Termination For Cause, The Government Shall Not Be Liable To The Contractor For Any Amount For Supplies Or Services Not Accepted, And The Contractor Shall Be Liable To The Government For Any And All Rights And Remedies Provided By Law. If It Is Determined That The Government Improperly Terminated This Contract For Default, Such Termination Shall Be Deemed A Termination For Convenience. (n) Title. Unless Specified Elsewhere In This Contract, Title To Items Furnished Under This Contract Shall Pass To The Government Upon Acceptance, Regardless Of When Or Where The Government Takes Physical Possession. (o) Warranty. The Contractor Warrants And Implies That The Items Delivered Hereunder Are Merchantable And Fit For Use For The Particular Purpose Described In This Contract. (p) Limitation Of Liability. Except As Otherwise Provided By An Express Warranty, The Contractor Will Not Be Liable To The Government For Consequential Damages Resulting From Any Defect Or Deficiencies In Accepted Items. (q) Other Compliances. The Contractor Shall Comply With All Applicable Federal, State And Local Laws, Executive Orders, Rules And Regulations Applicable To Its Performance Under This Contract. (r) Compliance With Laws Unique To Government Contracts. The Contractor Agrees To Comply With 31 U.s.c. 1352 Relating To Limitations On The Use Of Appropriated Funds To Influence Certain Federal Contracts; 18 U.s.c. 431 Relating To Officials Not To Benefit; 40 U.s.c. Chapter 37, Contract Work Hours And Safety Standards; 41 U.s.c. Chapter 87, Kickbacks; 41 U.s.c. 4712 And 10 U.s.c. 2409 Relating To Whistleblower Protections; 49 U.s.c. 40118, Fly American; And 41 U.s.c. Chapter 21 Relating To Procurement Integrity. (s) Order Of Precedence. Any Inconsistencies In This Solicitation Or Contract Shall Be Resolved By Giving Precedence In The Following Order: (1) The Schedule Of Supplies/services. (2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance With Laws Unique To Government Contracts, And Unauthorized Obligations Paragraphs Of This Clause; (3) The Clause At 52.212-5. (4) Addenda To This Solicitation Or Contract, Including Any License Agreements For Computer Software. (5) Solicitation Provisions If This Is A Solicitation. (6) Other Paragraphs Of This Clause. (7) The Standard Form 1449. (8) Other Documents, Exhibits, And Attachments (9) The Specification. (t) [reserved] (u) Unauthorized Obligations. (1) Except As Stated In Paragraph (u)(2) Of This Clause, When Any Supply Or Service Acquired Under This Contract Is Subject To Any End User License Agreement (eula), Terms Of Service (tos), Or Similar Legal Instrument Or Agreement, That Includes Any Clause Requiring The Government To Indemnify The Contractor Or Any Person Or Entity For Damages, Costs, Fees, Or Any Other Loss Or Liability That Would Create An Anti-deficiency Act Violation (31 U.s.c. 1341), The Following Shall Govern: (i) Any Such Clause Is Unenforceable Against The Government. (ii) Neither The Government Nor Any Government Authorized End User Shall Be Deemed To Have Agreed To Such Clause By Virtue Of It Appearing In The Eula, Tos, Or Similar Legal Instrument Or Agreement. If The Eula, Tos, Or Similar Legal Instrument Or Agreement Is Invoked Through An I Agree Click Box Or Other Comparable Mechanism (e.g., Click-wrap Or Browse-wrap Agreements), Execution Does Not Bind The Government Or Any Government Authorized End User To Such Clause. (iii) Any Such Clause Is Deemed To Be Stricken From The Eula, Tos, Or Similar Legal Instrument Or Agreement. (2) Paragraph (u)(1) Of This Clause Does Not Apply To Indemnification By The Government That Is Expressly Authorized By Statute And Specifically Authorized Under Applicable Agency Regulations And Procedures. (v) Incorporation By Reference. The Contractor S Representations And Certifications, Including Those Completed Electronically Via The System For Award Management (sam), Are Incorporated By Reference Into The Contract. (end Of Clause) (xii) The Clause At 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, Applies To This Acquisition. 52.212-5 Contract Terms And Conditions Required To Implement Statutes Or Executive Orders Commercial Items (jun 2020) (a) The Contractor Shall Comply With The Following Federal Acquisition Regulation (far) Clauses, Which Are Incorporated In This Contract By Reference, To Implement Provisions Of Law Or Executive Orders Applicable To Acquisitions Of Commercial Items: (1) 52.203-19, Prohibition On Requiring Certain Internal Confidentiality Agreements Or Statements (jan 2017) (section 743 Of Division E, Title Vii, Of The Consolidated And Further Continuing Appropriations Act, 2015 (pub. L. 113-235) And Its Successor Provisions In Subsequent Appropriations Acts (and As Extended In Continuing Resolutions)). (2) 52.204 23, Prohibition On Contracting For Hardware, Software, And Services Developed Or Provided By Kaspersky Lab And Other Covered Entities (jul 2018) (section 1634 Of Pub. L. 115 91). (3) 52.204 25, Prohibition On Contracting For Certain Telecommunications And Video Surveillance Services Or Equipment. (aug 2019) (section 889(a)(1)(a) Of Pub. L. 115 232). (4) 52.209-10, Prohibition On Contracting With Inverted Domestic Corporations (nov 2015). (5) 52.233-3, Protest After Award (aug 1996) (31 U.s.c. 3553). (6) 52.233-4, Applicable Law For Breach Of Contract Claim (oct 2004) (public Laws 108-77 And 108-78 (19 U.s.c. 3805 Note)). (b) The Contractor Shall Comply With The Far Clauses In This Paragraph (b) That The Contracting Officer Has Indicated As Being Incorporated In This Contract By Reference To Implement Provisions Of Law Or Executive Orders Applicable To Acquisitions Of Commercial Items: [] (1) 52.203 6, Restrictions On Subcontractor Sales To The Government (jun 2020), With Alternate I (oct 1995) (41 U.s.c. 4704 And 10 U.s.c. 2402). [] (2) 52.203 13, Contractor Code Of Business Ethics And Conduct (jun 2020) (41 U.s.c. 3509). [] (3) 52.203 15, Whistleblower Protections Under The American Recovery And Reinvestment Act Of 2009 (jun 2010) (section 1553 Of Pub. L. 111-5). (applies To Contracts Funded By The American Recovery And Reinvestment Act Of 2009.) [] (4) 52.204 10, Reporting Executive Compensation And First-tier Subcontract Awards (jun 2020) (pub. L. 109 282) (31 U.s.c. 6101 Note). [] (5) [reserved] [] (6) 52.204 14, Service Contract Reporting Requirements (oct 2016) (pub. L. 111 117, Section 743 Of Div. C). [] (7) 52.204 15, Service Contract Reporting Requirements For Indefinite-delivery Contracts (oct 2016) (pub. L. 111 117, Section 743 Of Div. C). [] (8) 52.209 6, Protecting The Government S Interest When Subcontracting With Contractors Debarred, Suspended, Or Proposed For Debarment. (jun 2020) (31 U.s.c. 6101 Note). [] (9) 52.209-9, Updates Of Publicly Available Information Regarding Responsibility Matters (oct 2018) (41 U.s.c. 2313). [] (10) [reserved] [] (11)(i) 52.219-3, Notice Of Hubzone Set-aside Or Sole-source Award (mar 2020) (15 U.s.c. 657a). [] (ii) Alternate I (mar 2020) Of 52.219-3. [x] (12)(i) 52.219-4, Notice Of Price Evaluation Preference For Hubzone Small Business Concerns (mar 2020) (if The Offeror Elects To Waive The Preference, It Shall So Indicate In Its Offer) (15 U.s.c. 657a). [] (ii) Alternate I (mar 2020) Of 52.219-4. [] (13) [reserved] [] (14)(i) 52.219-6, Notice Of Total Small Business Set-aside (mar 2020) (15 U.s.c. 644). [] (ii) Alternate I (mar 2020). [] (15)(i) 52.219-7, Notice Of Partial Small Business Set-aside (mar 2020) (15 U.s.c. 644). [] (ii) Alternate I (mar 2020) Of 52.219-7. [] (16) 52.219-8, Utilization Of Small Business Concerns (oct 2018) (15 U.s.c. 637(d)(2) And (3)). [] (17)(i) 52.219 9, Small Business Subcontracting Plan (jun 2020) (15 U.s.c. 637(d)(4)). [] (ii) Alternate I (nov 2016) Of 52.219-9. [] (iii) Alternate Ii (nov 2016) Of 52.219-9. [] (iv) Alternate Iii (jun 2020) Of 52.219 9. [] (v) Alternate Iv (jun 2020) Of 52.219 9. [] (18) 52.219-13, Notice Of Set-aside Of Orders (mar 2020) (15 U.s.c. 644(r)). [] (19) 52.219-14, Limitations On Subcontracting (mar 2020) (15 U.s.c. 637(a)(14)). [] (20) 52.219-16, Liquidated Damages Subcontracting Plan (jan 1999) (15 U.s.c. 637(d)(4)(f)(i)). [x] (21) 52.219-27, Notice Of Service-disabled Veteran-owned Small Business Set-aside (mar 2020) (15 U.s.c. 657f). [] (22)(i) 52.219-28, Post Award Small Business Program Rerepresentation (mar 2020) (15 U.s.c 632(a)(2)). [] (ii) Alternate I (mar 2020) Of 52.219-28. [] (23) 52.219-29, Notice Of Set-aside For, Or Sole Source Award To, Economically Disadvantaged Women-owned Small Business (edwosb) Concerns (mar 2020) (15 U.s.c. 637(m)). [] (24) 52.219-30, Notice Of Set-aside For, Or Sole Source Award To, Women-owned Small Business Concerns Eligible Under The Women-owned Small Business Program (mar 2020) (15 U.s.c. 637(m)). [] (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (mar 2020) (15 U.s.c. 644(r)). [] (26) 52.219-33, Nonmanufacturer Rule (mar 2020) (15 U.s.c. 637(a)(17)) [] (27) 52.222-3, Convict Labor (june 2003) (e.o. 11755). [] (28) 52.222 19, Child Labor Cooperation With Authorities And Remedies (jan 2020) (e.o. 13126). [] (29) 52.222-21, Prohibition Of Segregated Facilities (apr 2015). [] (30)(i) 52.222 26, Equal Opportunity (sep 2016) (e.o. 11246). [] (ii) Alternate I (feb 1999) Of 52.222-26. [] (31)(i) 52.222 35, Equal Opportunity For Veterans (jun 2020) (38 U.s.c. 4212). [] (ii) Alternate I (july 2014) Of 52.222-35. [] (32)(i) 52.222 36, Equal Opportunity For Workers With Disabilities (jun 2020) (29 U.s.c. 793). [] (ii) Alternate I (july 2014) Of 52.222-36. [] (33) 52.222 37, Employment Reports On Veterans (jun 2020) (38 U.s.c. 4212). [] (34) 52.222-40, Notification Of Employee Rights Under The National Labor Relations Act (dec 2010) (e.o. 13496). [x] (35)(i) 52.222-50, Combating Trafficking In Persons (jan 2019) (22 U.s.c. Chapter 78 And E.o. 13627). [] (ii) Alternate I (mar 2015) Of 52.222-50 (22 U.s.c. Chapter 78 And E.o. 13627). [] (36) 52.222-54, Employment Eligibility Verification (oct 2015). (e. O. 12989). (not Applicable To The Acquisition Of Commercially Available Off-the-shelf Items Or Certain Other Types Of Commercial Items As Prescribed In 22.1803.) [] (37)(i) 52.223-9, Estimate Of Percentage Of Recovered Material Content For Epa-designated Items (may 2008) (42 U.s.c.6962(c)(3)(a)(ii)). (not Applicable To The Acquisition Of Commercially Available Off-the-shelf Items.) [] (ii) Alternate I (may 2008) Of 52.223-9 (42 U.s.c. 6962(i)(2)(c)). (not Applicable To The Acquisition Of Commercially Available Off-the-shelf Items.) [] (38) 52.223-11, Ozone-depleting Substances And High Global Warming Potential Hydrofluorocarbons (jun 2016) (e.o. 13693). [] (39) 52.223-12, Maintenance, Service, Repair, Or Disposal Of Refrigeration Equipment And Air Conditioners (jun 2016) (e.o. 13693). [] (40)(i) 52.223-13, Acquisition Of Epeatâ®-registered Imaging Equipment (jun 2014) (e.o.s 13423 And 13514). [] (ii) Alternate I (oct 2015) Of 52.223-13. [] (41)(i) 52.223-14, Acquisition Of Epeatâ®-registered Televisions (jun 2014) (e.o.s 13423 And 13514). [] (ii) Alternate I (jun 2014) Of 52.223-14. [] (42) 52.223-15, Energy Efficiency In Energy-consuming Products (dec 2007)(42 U.s.c. 8259b). [] (43)(i) 52.223-16, Acquisition Of Epeatâ®-registered Personal Computer Products (oct 2015) (e.o.s 13423 And 13514). [] (ii) Alternate I (jun 2014) Of 52.223-16. [x] (44) 52.223 18, Encouraging Contractor Policies To Ban Text Messaging While Driving (jun 2020) (e.o. 13513). [] (45) 52.223-20, Aerosols (jun 2016) (e.o. 13693). [] (46) 52.223-21, Foams (jun 2016) (e.o. 13693). [] (47) (i) 52.224-3, Privacy Training (jan 2017) (5 U.s.c. 552a). [] (ii) Alternate I (jan 2017) Of 52.224-3. [] (48) 52.225-1, Buy American Supplies (may 2014) (41 U.s.c. Chapter 83). [] (49)(i) 52.225-3, Buy American Free Trade Agreements Israeli Trade Act (may 2014) (41 U.s.c. Chapter 83, 19 U.s.c. 3301 Note, 19 U.s.c. 2112 Note, 19 U.s.c. 3805 Note, 19 U.s.c. 4001 Note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, And 112-43. [] (ii) Alternate I (may 2014) Of 52.225-3. [] (iii) Alternate Ii (may 2014) Of 52.225-3. [] (iv) Alternate Iii (may 2014) Of 52.225-3. [] (50) 52.225 5, Trade Agreements (oct 2019) (19 U.s.c. 2501, Et Seq., 19 U.s.c. 3301 Note). [x] (51) 52.225-13, Restrictions On Certain Foreign Purchases (jun 2008) (e.o.'s, Proclamations, And Statutes Administered By The Office Of Foreign Assets Control Of The Department Of The Treasury). [] (52) 52.225 26, Contractors Performing Private Security Functions Outside The United States (oct 2016) (section 862, As Amended, Of The National Defense Authorization Act For Fiscal Year 2008; 10 U.s.c. 2302 Note). [] (53) 52.226-4, Notice Of Disaster Or Emergency Area Set-aside (nov 2007) (42 U.s.c. 5150). [] (54) 52.226-5, Restrictions On Subcontracting Outside Disaster Or Emergency Area (nov 2007) (42 U.s.c. 5150). [x] (55) 52.229 12, Tax On Certain Foreign Procurements (jun 2020). [] (56) 52.232-29, Terms For Financing Of Purchases Of Commercial Items (feb 2002) (41 U.s.c. 4505, 10 U.s.c. 2307(f)). [] (57) 52.232-30, Installment Payments For Commercial Items (jan 2017) (41 U.s.c. 4505, 10 U.s.c. 2307(f)). [x] (58) 52.232-33, Payment By Electronic Funds Transfer System For Award Management (oct 2018) (31 U.s.c. 3332). [] (59) 52.232-34, Payment By Electronic Funds Transfer Other Than System For Award Management (jul 2013) (31 U.s.c. 3332). [] (60) 52.232-36, Payment By Third Party (may 2014) (31 U.s.c. 3332). [] (61) 52.239-1, Privacy Or Security Safeguards (aug 1996) (5 U.s.c. 552a). [] (62) 52.242-5, Payments To Small Business Subcontractors (jan 2017)(15 U.s.c. 637(d)(13)). [] (63)(i) 52.247-64, Preference For Privately Owned U.s.-flag Commercial Vessels (feb 2006) (46 U.s.c. Appx. 1241(b) And 10 U.s.c. 2631). [] (ii) Alternate I (apr 2003) Of 52.247-64. [] (iii) Alternate Ii (feb 2006) Of 52.247-64. (c) The Contractor Shall Comply With The Far Clauses In This Paragraph (c), Applicable To Commercial Services, That The Contracting Officer Has Indicated As Being Incorporated In This Contract By Reference To Implement Provisions Of Law Or Executive Orders Applicable To Acquisitions Of Commercial Items: [] (1) 52.222-41, Service Contract Labor Standards (aug 2018) (41 U.s.c. Chapter 67). [] (2) 52.222-42, Statement Of Equivalent Rates For Federal Hires (may 2014) (29 U.s.c. 206 And 41 U.s.c. Chapter 67). [] (3) 52.222-43, Fair Labor Standards Act And Service Contract Labor Standards Price Adjustment (multiple Year And Option Contracts) (aug 2018) (29 U.s.c. 206 And 41 U.s.c. Chapter 67). [] (4) 52.222-44, Fair Labor Standards Act And Service Contract Labor Standards Price Adjustment (may 2014) (29 U.s.c 206 And 41 U.s.c. Chapter 67). [] (5) 52.222-51, Exemption From Application Of The Service Contract Labor Standards To Contracts For Maintenance, Calibration, Or Repair Of Certain Equipment Requirements (may 2014) (41 U.s.c. Chapter 67). [] (6) 52.222-53, Exemption From Application Of The Service Contract Labor Standards To Contracts For Certain Services Requirements (may 2014) (41 U.s.c. Chapter 67). [] (7) 52.222-55, Minimum Wages Under Executive Order 13658 (dec 2015). [] (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (jan 2017) (e.o. 13706). [] (9) 52.226 6, Promoting Excess Food Donation To Nonprofit Organizations (jun 2020) (42 U.s.c. 1792). (d) Comptroller General Examination Of Record. The Contractor Shall Comply With The Provisions Of This Paragraph (d) If This Contract Was Awarded Using Other Than Sealed Bid, Is In Excess Of The Simplified Acquisition Threshold, As Defined In Far 2.101, On The Date Of Award Of This Contract, And Does Not Contain The Clause At 52.215-2, Audit And Records Negotiation. (1) The Comptroller General Of The United States, Or An Authorized Representative Of The Comptroller General, Shall Have Access To And Right To Examine Any Of The Contractor's Directly Pertinent Records Involving Transactions Related To This Contract. (2) The Contractor Shall Make Available At Its Offices At All Reasonable Times The Records, Materials, And Other Evidence For Examination, Audit, Or Reproduction, Until 3 Years After Final Payment Under This Contract Or For Any Shorter Period Specified In Far Subpart 4.7, Contractor Records Retention, Of The Other Clauses Of This Contract. If This Contract Is Completely Or Partially Terminated, The Records Relating To The Work Terminated Shall Be Made Available For 3 Years After Any Resulting Final Termination Settlement. Records Relating To Appeals Under The Disputes Clause Or To Litigation Or The Settlement Of Claims Arising Under Or Relating To This Contract Shall Be Made Available Until Such Appeals, Litigation, Or Claims Are Finally Resolved. (3) As Used In This Clause, Records Include Books, Documents, Accounting Procedures And Practices, And Other Data, Regardless Of Type And Regardless Of Form. This Does Not Require The Contractor To Create Or Maintain Any Record That The Contractor Does Not Maintain In The Ordinary Course Of Business Or Pursuant To A Provision Of Law. (e)(1) Notwithstanding The Requirements Of The Clauses In Paragraphs (a), (b), (c), And (d) Of This Clause, The Contractor Is Not Required To Flow Down Any Far Clause, Other Than Those In This Paragraph (e)(1) In A Subcontract For Commercial Items. Unless Otherwise Indicated Below, The Extent Of The Flow Down Shall Be As Required By The Clause (i) 52.203 13, Contractor Code Of Business Ethics And Conduct (jun 2020) (41 U.s.c. 3509). (ii) 52.203-19, Prohibition On Requiring Certain Internal Confidentiality Agreements Or Statements (jan 2017) (section 743 Of Division E, Title Vii, Of The Consolidated And Further Continuing Appropriations Act, 2015 (pub. L. 113-235) And Its Successor Provisions In Subsequent Appropriations Acts (and As Extended In Continuing Resolutions)). (iii) 52.204 23, Prohibition On Contracting For Hardware, Software, And Services Developed Or Provided By Kaspersky Lab And Other Covered Entities (jul 2018) (section 1634 Of Pub. L. 115 91). (iv) 52.204 25, Prohibition On Contracting For Certain Telecommunications And Video Surveillance Services Or Equipment. (aug 2019) (section 889(a)(1)(a) Of Pub. L. 115 232). (v) 52.219 8, Utilization Of Small Business Concerns (oct 2018) (15 U.s.c. 637(d)(2) And (3)), In All Subcontracts That Offer Further Subcontracting Opportunities. If The Subcontract (except Subcontracts To Small Business Concerns) Exceeds The Applicable Threshold Specified In Far 19.702(a) On The Date Of Subcontract Award, The Subcontractor Must Include 52.219 8 In Lower Tier Subcontracts That Offer Subcontracting Opportunities. 52.219-27, Notice Of Service-disabled Veteran-owned Small Business Set-aside (mar 2020) (15 U.s.c. 657f). (vi) 52.222-21, Prohibition Of Segregated Facilities (apr 2015). (vii) 52.222 26, Equal Opportunity (sep 2016) (e.o. 11246). (viii) 52.222 35, Equal Opportunity For Veterans (jun 2020) (38 U.s.c. 4212). (ix) 52.222 36, Equal Opportunity For Workers With Disabilities (jun 2020) (29 U.s.c. 793). (x) 52.222 37, Employment Reports On Veterans (jun 2020) (38 U.s.c. 4212). (xi) 52.222-40, Notification Of Employee Rights Under The National Labor Relations Act (dec 2010) (e.o. 13496). Flow Down Required In Accordance With Paragraph (f) Of Far Clause 52.222-40. (xii) 52.222-41, Service Contract Labor Standards (aug 2018) (41 U.s.c. Chapter 67). (xiii)(a) 52.222-50, Combating Trafficking In Persons (jan 2019) (22 U.s.c. Chapter 78 And E.o. 13627). (b) Alternate I (mar 2015) Of 52.222-50 (22 U.s.c. Chapter 78 And E.o. 13627). (xiv) 52.222-51, Exemption From Application Of The Service Contract Labor Standards To Contracts For Maintenance, Calibration, Or Repair Of Certain Equipment Requirements (may 2014) (41 U.s.c. Chapter 67). (xv) 52.222-53, Exemption From Application Of The Service Contract Labor Standards To Contracts For Certain Services Requirements (may 2014) (41 U.s.c. Chapter 67). (xvi) 52.222-54, Employment Eligibility Verification (oct 2015) (e. O. 12989). (xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (dec 2015). (xviii) 52.222-62 Paid Sick Leave Under Executive Order 13706 (jan 2017) (e.o. 13706). (xix)(a) 52.224-3, Privacy Training (jan 2017) (5 U.s.c. 552a). (b) Alternate I (jan 2017) Of 52.224-3. (xx) 52.225 26, Contractors Performing Private Security Functions Outside The United States (oct 2016) (section 862, As Amended, Of The National Defense Authorization Act For Fiscal Year 2008; 10 U.s.c. 2302 Note). (xxi) 52.226 6, Promoting Excess Food Donation To Nonprofit Organizations (jun 2020) (42 U.s.c. 1792). Flow Down Required In Accordance With Paragraph (e) Of Far Clause 52.226-6. (xxii) 52.247-64, Preference For Privately Owned U.s.-flag Commercial Vessels (feb 2006) (46 U.s.c. Appx. 1241(b) And 10 U.s.c. 2631). Flow Down Required In Accordance With Paragraph (d) Of Far Clause 52.247-64. (2) While Not Required, The Contractor May Include In Its Subcontracts For Commercial Items A Minimal Number Of Additional Clauses Necessary To Satisfy Its Contractual Obligations. (end Of Clause) (xxiii) In Addition, The Following Clauses Shall Also Apply: 52.211-6 Brand Name Or Equal (aug 1999) (a) If An Item In This Solicitation Is Identified As Brand Name Or Equal, The Purchase Description Reflects The Characteristics And Level Of Quality That Will Satisfy The Government S Needs. The Salient Physical, Functional, Or Performance Characteristics That Equal Products Must Meet Are Specified In The Solicitation. (b) To Be Considered For Award, Offers Of Equal Products, Including Equal Products Of The Brand Name Manufacturer, Must (1) Meet The Salient Physical, Functional, Or Performance Characteristic Specified In This Solicitation; (2) Clearly Identify The Item By (i) Brand Name, If Any; And (ii) Make Or Model Number; (3) Include Descriptive Literature Such As Illustrations, Drawings, Or A Clear Reference To Previously Furnished Descriptive Data Or Information Available To The Contracting Officer; And (4) Clearly Describe Any Modification The Offeror Plans To Make In A Product To Make It Conform To The Solicitation Requirements. Mark Any Descriptive Material To Clearly Show The Modification. (c) The Contracting Officer Will Evaluate Equal Products On The Basis Of Information Furnished By The Offeror Or Identified In The Offer And Reasonably Available To The Contracting Officer. The Contracting Officer Is Not Responsible For Locating Or Obtaining Any Information Not Identified In The Offer. (d) Unless The Offeror Clearly Indicates In Its Offer That The Product Being Offered Is An Equal Product, The Offeror Shall Provide The Brand Name Product Referenced In The Solicitation. (end Of Clause) 52.217-6 - Option For Increased Quantity (mar 1989) the Government May Increase The Quantity Of Supplies Called For In The Schedule At The Unit Price Specified. The Contracting Officer May Exercise The Option By Written Notice To The Contractor Within One-hundred Eighty (180) Calendar Days Of Contract Conclusion. Delivery Of The Added Items, Not To Exceed 50% Of All Contract Line Items, Shall Continue At The Same Rate As The Like Items Called For Under The Contract, Unless The Parties Otherwise Agree. (end Of Clause) 52.204-27 Prohibition On A Bytedance Covered Application (jun 2023) (a)â definitions.â as Used In This Clause covered Applicationâ means The Social Networking Service Tiktok Or Any Successor Application Or Service Developed Or Provided By Bytedance Limited Or An Entity Owned By Bytedance Limited. information Technology, As Defined In 40 U.s.c. 11101(6) (1)â means Any Equipment Or Interconnected System Or Subsystem Of Equipment, Used In The Automaticâ acquisition, Storage, Analysis, Evaluation, Manipulation, Management, Movement, Control, Display, Switching, Interchange, Transmission, Or Reception Of Data Or Information By Theâ executive Agency, If The Equipment Is Used By Theâ executive Agencyâ directly Or Is Used By A Contractor Under A Contract With Theâ executive Agencyâ that Requires The Use (i)â of That Equipment; Or (ii)â of That Equipment To A Significant Extent In The Performance Of A Service Or The Furnishing Of A Product; (2)â includes Computers, Ancillary Equipment (including Imaging Peripherals, Input, Output, And Storage Devices Necessary For Security And Surveillance), Peripheral Equipment Designed To Be Controlled By The Central Processing Unit Of A Computer, Software, Firmware And Similar Procedures, Services (including Support Services), And Related Resources; But (3)â does Not Include Any Equipment Acquired By A Federal Contractor Incidental To A Federal Contract. (b)â prohibition. Section 102 Of Division R Of The Consolidated Appropriations Act, 2023 (pub. L. 117-328), The No Tiktok On Government Devices Act, And Its Implementing Guidance Under Office Of Management And Budget (omb) Memorandum M-23-13, Dated February 27, 2023, No Tiktok On Government Devices Implementation Guidance, Collectively Prohibit The Presence Or Use Of Aâ covered Applicationâ onâ executive Agencyâ information Technology, Including Certain Equipment Used By Federal Contractors. The Contractor Is Prohibited From Having Or Using Aâ covered Applicationâ on Anyâ information Technologyâ owned Or Managed By The Government, Or On Anyâ information Technologyâ used Or Provided By The Contractor Under This Contract, Including Equipment Provided By The Contractor S Employees; However, This Prohibition Does Not Apply If Theâ contracting Officerâ provides Written Notification To The Contractor That An Exception Has Been Granted In Accordance With Omb Memorandum M-23-13. (c)â subcontracts. The Contractorâ shallâ insert The Substance Of This Clause, Including This Paragraph (c), In All Subcontracts, Including Subcontracts For Theâ acquisitionâ ofâ commercial Productsâ orâ commercial Services. (end Of Clause) 852.212-72 - Gray Market And Counterfeit Items (mar 2020) (a) No Used, Refurbished, Or Remanufactured Supplies Or Equipment/parts Shall Be Provided. This Procurement Is For New Original Equipment Manufacturer (oem) Items Only. No Gray Market Items Shall Be Provided. Gray Market Items Are Oem Goods Intentionally Or Unintentionally Sold Outside An Authorized Sales Territory Or Sold By Non-authorized Dealers In An Authorized Sales Territory. (b) No Counterfeit Supplies Or Equipment/parts Shall Be Provided. Counterfeit Items Include Unlawful Or Unauthorized Reproductions, Substitutions, Or Alterations That Have Been Mismarked, Misidentified, Or Otherwise Misrepresented To Be An Authentic, Unmodified Item From The Original Manufacturer, Or A Source With The Express Written Authority Of The Original Manufacturer Or Current Design Activity, Including An Authorized Aftermarket Manufacturer. Unlawful Or Unauthorized Substitutions Include Used Items Represented As New, Or The False Identification Of Grade, Serial Number, Lot Number, Date Code, Or Performance Characteristics. (c) Vendor Shall Be An Oem, Authorized Dealer, Authorized Distributor Or Authorized Reseller For The Proposed Equipment/system, Verified By An Authorization Letter Or Other Documents From The Oem. All Software Licensing, Warranty And Service Associated With The Equipment/system Shall Be In Accordance With The Oem Terms And Conditions. (end Of Clause) 52.252-2 - Clauses Incorporated By Reference (feb 1998) this Contract Incorporates One Or More Clauses By Reference, With The Same Force And Effect As If They Were Given In Full Text. Upon Request, The Contracting Officer Will Make Their Full Text Available. Also, The Full Text Of A Clause May Be Accessed Electronically At This/these Address(es): http://www.acquisition.gov/comp/far/index.html (far) http://www.va.gov/oal/library/vaar/index.asp (vaar) (end Of Clause) in Addition, The Following Clauses And Provisions Shall Also Apply: 52.232-18 availability Of Funds (apr 1984) 52.233-1 disputes (may 2014) 52.233-3 protest After Award (aug 1996) 852.203-70 commercial Advertising (jan 2008) 852.232-72 electronic Submission Of Payment Requests (nov 2012) 52.204-7 system For Award Management (oct 2018) 52.204-16 commercial And Government Entity Code Reporting (oct 2016) 52.209-7 information Regarding Responsibility Matters (oct 2018) 52.233-2 service Of Protest (sept 2006) 852.233-70 protest Content/alternative Dispute Resolution (oct 2018) 852.252-70 solicitation Provisions Or Clauses Incorporated By Reference (jan 2008) 852.237-70 contractor Responsibilities apr 1984 852.215-70 service-disabled Veteran-owned And Veteran-owned Small Business Evaluation Factors jul 2016

Details: Description Bids And Awards Committee Iloilo Provincial Government Procurement Of Office Equipment Bid No. Agr-24-998-b Philippine Bidding Documents Sixth Edition July 2020 Table Of Contents Section I. Invitation To Bid 3 Section Ii. Instructions To Bidders 5 1. Scope Of Bid 5 2. Funding Information 5 3. Bidding Requirements 5 4. Corrupt, Fraudulent, Collusive, And Coercive Practices 5 5. Eligible Bidders 5 6. Origin Of Goods 6 7. Subcontracts 7 8. Pre-bid Conference 7 9. Clarification And Amendment Of Bidding Documents 7 10. Documents Comprising The Bid: Eligibility And Technical Components 7 11. Documents Comprising The Bid: Financial Component 7 12. Bid Prices 8 13. Bid And Payment Currencies 8 14. Bid Security 8 15. Sealing And Marking Of Bids 9 16. Deadline For Submission Of Bids 9 17. Opening And Preliminary Examination Of Bids 9 18. Domestic Preference 9 19. Detailed Evaluation And Comparison Of Bids 9 20. Post-qualification 10 21. Signing Of The Contract 10 Section Iii. Bid Data Sheet 11 Section Iv. General Conditions Of Contract 12 1. Scope Of Contract 12 2. Advance Payment And Terms Of Payment 12 3. Performance Security 12 4. Inspection And Tests 12 5. Warranty 13 6. Liability Of The Supplier 13 Section V. Special Conditions Of Contract 14 Section Vi. Schedule Of Requirements 16 Section Vii. Technical Specifications 17 Section Viii. Checklist Of Technical And Financial Documents 21 Section I. Invitation To Bid Purchase Of Office Equipment Bid No. Agr-24-998-b 1. The Iloilo Provincial Government Through The General Fund 2024 Intends To Apply The Sum Of Six Hundred Seventy-five Thousand Five Hundred Eighty-eight Pesos (php 675,688.00) Being The Abc To Payments Under The Contract For The Purchase Of Office Equipment. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Iloilo Provincial Government Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required By 14 Days Upon Receipt Of The Notice To Proceed (ntp). Bidders Should Have Completed, Within Three (3) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From The Bids And Awards Committee Secretariat Of The Iloilo Provincial Government And Inspect The Bidding Documents At The Address Given Below During 8:00 A.m. To 5:00 P.m. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On July 23, 2024 From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of One Thousand Pesos (php 1,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Person. 6. The Iloilo Provincial Government Will Hold A Pre-bid Conference On August 1, 2024 At 9:00 A.m. At The N/a And/or Through Video Conferencing Or Webcasting, Upon Request At Least Three (3) Days Before The Pre-bid Conference, Via Zoom Or Other Videoconferencing Portals, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The 5th Floor, Bac Secretariat Office, Iloilo Provincial Capitol, Iloilo City On Or Before August 15, 2024 At 9:00 A.m. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On August 15, 2024 At 9:01 A.m.at The 5th Floor, Bac Secretariat Office, Iloilo Provincial Capitol, Iloilo City Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. A. The Participating Bidder/supplier Or Its Authorized Representative Must Indicate In Any Of The Eligibility Documents, An Email Address Or A Working Fax Number. The Absence Of Which Shall Be A Ground For Disqualification. Notice To The Bidder/supplier Through The Use Of Either Of These Means (email/fax) Is Considered Sufficient Notice. The Date Of Filing Of Reconsideration And All Communications With The Bac Shall Be Its (bac) Date Of Receipt. B. The Bidder(s)/awardee(s) Or Its Authorized Representative Must Conform To The Notice Of Award Within Three (3) Calendar Days From Receipt Of Such Notice And The Winning Bidder Shall Post The Required Performance Security And Enter Into Contract With The Procuring Entity Within Ten (10) Calendar Days From Receipt By The Winning Bidder Of The Notice Of Award In Accordance With Section 37.2.1 Of The Revised Irr Of R.a. No. 9184. C. The Bidder/supplier Must Have No Pending Unaccepted Notice To Proceed Three (3) Days From The Date Of Acceptance And Signing Of The Purchase Order. Otherwise, It Shall Be A Ground For Disqualification And The Bidder Will Be Rated "failed" During The Preliminary Examination Of Bids And/or Its Bid Shall Be Declared As "non-responsive" During Post-qualification. D. The Bidder/supplier Must Have No Notice Of Award Pending Its Conformity Three (3) Days From The Date Of Its Receipt Of The Notice Of Award. Otherwise, It Shall Be Aground For Disqualification And The Bidder Will Be Rated "failed" During The Preliminary Examination Of Bids And/or Its Bid Shall Be Declared As "non-responsive" During Post-qualification. E. The Bidder/supplier Shall Submit A List Of All Its Ongoing And Completed Projects With The Iloilo Provincial Government Indicating The Delivery Periods And Accomplishments Of Such Projects. F. The Bidder/supplier At The Time Of The Bidding Must Have No Pending Unposted Performance Or Warranty Security, As The Case May Be, Beyond The Period Allowed In The Notice Of Award. Otherwise, It Shall Be A Ground For Disqualification And The Bidder Will Be Rated "failed" During The Preliminary Examination Of Bids And/or Its Bid Shall Be Declared As "non-responsive" During Post-qualification. 11. The Iloilo Provincial Government Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: Atty. Raemman M. Lagrada Bac Secretariat Head 5th Floor, Bids And Awards Committee Iloilo Provincial Capitol Email Address: Ipg_bacs@yahoo.com Website: Iloilo.gov.ph Telephone Number: (033) 336-0736 13. You May Visit The Following Websites For Downloading Of Bidding Documents: Ipg.gov.ph And/or Philgeps.com July 11, 2024 Atty. Dennis T. Ventilacion Chairman, Bids And Awards Committee Section Ii. Instructions To Bidders 1. Scope Of Bid The Procuring Entity, Iloilo Provincial Government Wishes To Receive Bids For The Purchase Of Office Equipment With Bid No. Agr-24-998-b. The Procurement Project (referred To Herein As “project”) Is Composed Of Eight (8) Items, The Details Of Which Are Described In Section Vii (technical Specifications). 2. Funding Information 2.1. The Gop Through The Source Of Funding As Indicated Below For 2024 In The Amount Of Six Hundred Seventy-five Thousand Five Hundred Eighty-eight Pesos (php 675,688.00) 2.2. The Source Of Funding Is: Lgus, The Annual Or Supplemental Budget, As Approved By The Sanggunian. 3. Bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4. Corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5. Eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. A. Foreign Ownership Exceeding Those Allowed Under The Rules May Participate Pursuant To: I. When A Treaty Or International Or Executive Agreement As Provided In Section 4 Of The Ra No. 9184 And Its 2016 Revised Irr Allow Foreign Bidders To Participate; Ii. Citizens, Corporations, Or Associations Of A Country, Included In The List Issued By The Gppb, The Laws Or Regulations Of Which Grant Reciprocal Rights Or Privileges To Citizens, Corporations, Or Associations Of The Philippines; Iii. When The Goods Sought To Be Procured Are Not Available From Local Suppliers; Or Iv. When There Is A Need To Prevent Situations That Defeat Competition Or Restrain Trade. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To: A. For The Procurement Of Non-expendable Supplies And Services: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Fifty Percent (50%) Of The Abc. B. For The Procurement Of Expendable Supplies: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Twenty-five Percent (25%) Of The Abc. C. For Procurement Where The Procuring Entity Has Determined, After The Conduct Of Market Research, That Imposition Of Either (a) Or (b) Will Likely Result To Failure Of Bidding Or Monopoly That Will Defeat The Purpose Of Public Bidding: The Bidder Should Comply With The Following Requirements: [select Either Failure Or Monopoly Of Bidding Based On Market Research Conducted] I. Completed At Least Two (2) Similar Contracts, The Aggregate Amount Of Which Should Be Equivalent To At Least Fifty Percent (50%) In The Case Of Non-expendable Supplies And Services Or Twenty-five Percent (25%) In The Case Of Expendable Supplies] Of The Abc For This Project; And Ii. The Largest Of These Similar Contracts Must Be Equivalent To At Least Half Of The Percentage Of The Abc As Required Above. 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6. Origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7. Subcontracts 7.1. The Bidder May Subcontract Portions Of The Project To The Extent Allowed By The Procuring Entity As Stated Herein, But In No Case More Than Twenty Percent (20%) Of The Project. The Procuring Entity Has Prescribed That: Subcontracting Is Not Allowed. 8. Pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On The Specified Date And Time And Either At Its Physical Address As Indicated In Paragraph 6 Of The Ib. 9. Clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10. Documents Comprising The Bid: Eligibility And Technical Components 10.1. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2. The Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within Three (3) Years Prior To The Deadline For The Submission And Receipt Of Bids. 10.3. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11. Documents Comprising The Bid: Financial Component 11.1. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2. If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3. Any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4. For Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 12. Bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A. For Goods Offered From Within The Procuring Entity’s Country: I. The Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex-warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii. The Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii. The Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv. The Price Of Other (incidental) Services, If Any, Listed In E. B. For Goods Offered From Abroad: I. Unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii. The Price Of Other (incidental) Services, If Any, As Listed In Section Vii (technical Specifications). 13. Bid And Payment Currencies 13.1. For Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 13.2. Payment Of The Contract Price Shall Be Made In: Philippine Pesos. 14. Bid Security 14.1. The Bidder Shall Submit A Bid Securing Declaration Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2. The Bid And Bid Security Shall Be Valid Until One Hundred Twenty (120) Days. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 15. Sealing And Marking Of Bids Each Bidder Shall Submit One Copy Of The First And Second Components Of Its Bid. The Procuring Entity May Request Additional Hard Copies And/or Electronic Copies Of The Bid. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. 16. Deadline For Submission Of Bids 16.1. The Bidders Shall Submit On The Specified Date And Time At Its Physical Address As Indicated In Paragraph 7 Of The Ib. 17. Opening And Preliminary Examination Of Bids 17.1. The Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2. The Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18. Domestic Preference 18.1. The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 19. Detailed Evaluation And Comparison Of Bids 19.1. The Procuring Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.2. If The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 15 Shall Be Submitted For Each Lot Or Item Separately. 19.3. The Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4. The Project Shall Be Awarded As Follows: Complete Bid - One Project Having Several Items That Shall Be Awarded As One Contract In Case Of Complete Bid. Line Bidding/partial Bidding - One Project Having Several Items, Which Shall Be Awarded As Separate Contracts Per Item 19.5. Except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 20. Post-qualification Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 21. Signing Of The Contract 21.1. The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. Section Iii. Bid Data Sheet Itb Clause 5.3 For This Purpose, Contracts Similar To The Project Shall Be: A. Refers To The Contracts To Be Bid Or The Object Of The Contract; B. Completed Within Three (3) Years Prior To The Deadline For The Submission And Receipt Of Bids. 7.1 Subcontracting Is Not Allowed. 12 The Price Of The Goods Shall Be Quoted Ddp Iloilo Provincial Agriculture Office Or The Applicable International Commercial Terms (incoterms) For This Project. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration, Or Any Of The Following Forms And Amounts: A. The Amount Of Not Less Than Two Percent (2%) Of Abc, If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or B. The Amount Of Not Less Than Five Percent (5%) Of Abc, If Bid Security Is In Surety Bond. 15 Bidders Shall Prepare An Original Of The First (eligibility And Technical) And Second (financial) Envelopes. In Addition, Bidders Shall Submit Separate Copies Of The First And Second Envelopes (copy 1, Copy 2) And Each Set Of Documents Must Clearly Indicate Whether The Same Is Original, Copy 1, Or Copy 2. In The Event Of Any Discrepancy Between The Original And The Copies, The Original Shall Prevail. 19.3 No Further Instructions. 20.2 For The Procurement Of Drugs And Medicines And Medical Equipment/supplies, The Bidder Shall Submit The Following: A. Certificate Of Product Registration From Food And Drug Administration (fda) For Easy Validation During The Post-qualification; B. Certificate If Good Manufacturing Practice From Fda, For Easy Validation During The Post-qualification; C. Batch Release Certificate From Fda, For Easy Validation During The Post-qualification; D. If The Supplier Is Not The Manufacturer, Certification From The Manufacturer That The Supplier Is An Authorized Distributor/ Dealer Of The Products / Items For Easy Validation During The Post-qualification; E. For The Procurement Of Regulated Drugs, The Applicable Type Of S-license: S-1, S-3 (retailer) S-4 (wholesaler) S-5c (manufacturer) S-5d (bulk Depot/storage) S-5e S-5i (importer); F. License To Operate (lto) Issued By Fda, If Applicable; G. After-sales Services/parts, If Applicable; H. Manpower Requirements, If Applicable. 21.2 No Further Instructions. Section Iv. General Conditions Of Contract 1. Scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2. Advance Payment And Terms Of Payment 2.1. Advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2. The Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. 3. Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than Prior To The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184. 4. Inspection And Tests The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project Specifications At No Extra Cost To The Procuring Entity In Accordance With The Generic Procurement Manual. In Addition To Tests In The Scc, Section Iv (technical Specifications) Shall Specify What Inspections And/or Tests The Procuring Entity Requires, And Where They Are To Be Conducted. The Procuring Entity Shall Notify The Supplier In Writing, In A Timely Manner, Of The Identity Of Any Representatives Retained For These Purposes. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5. Warranty 6.1. In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 6.2. The Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6. Liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Section V. Special Conditions Of Contract Gcc Clause 1 Delivery And Documents – For Purposes Of The Contract, “exw,” “fob,” “fca,” “cif,” “cip,” “ddp” And Other Trade Terms Used To Describe The Obligations Of The Parties Shall Have The Meanings Assigned To Them By The Current Edition Of Incoterms Published By The International Chamber Of Commerce, Paris. The Delivery Terms Of This Contract Shall Be As Follows: [for Goods Supplied From Within The Philippines, State:] “the Delivery Terms Applicable To This Contract Are Delivered To The Iloilo Provincial Agriculture Office. Risk And Title Will Pass From The Supplier To The Procuring Entity Upon Receipt And Final Acceptance Of The Goods At Their Final Destination.” Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). For Purposes Of This Clause The Procuring Entity’s Representative At The Project Site Is The Authorized Employee/official Of The Iloilo Provincial Government. Incidental Services – The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi. Schedule Of Requirements: A. Performance Or Supervision Of On-site Assembly And/or Start-up Of The Supplied Goods; B. Furnishing Of Tools Required For Assembly And/or Maintenance Of The Supplied Goods; C. Furnishing Of A Detailed Operations And Maintenance Manual For Each Appropriate Unit Of The Supplied Goods; The Contract Price For The Goods Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. Packaging – The Supplier Shall Provide Such Packaging Of The Goods As Is Required To Prevent Their Damage Or Deterioration During Transit To Their Final Destination, As Indicated In This Contract. The Packaging Shall Be Sufficient To Withstand, Without Limitation, Rough Handling During Transit And Exposure To Extreme Temperatures, Salt And Precipitation During Transit, And Open Storage. Packaging Case Size And Weights Shall Take Into Consideration, Where Appropriate, The Remoteness Of The Goods’ Final Destination And The Absence Of Heavy Handling Facilities At All Points In Transit. The Packaging, Marking, And Documentation Within And Outside The Packages Shall Comply Strictly With Such Special Requirements As Shall Be Expressly Provided For In The Contract, Including Additional Requirements, If Any, Specified Below, And In Any Subsequent Instructions Ordered By The Procuring Entity. The Outer Packaging Must Be Clearly Marked On At Least Four (4) Sides As Follows: Name Of The Procuring Entity Name Of The Supplier Contract Description Final Destination Gross Weight Any Special Lifting Instructions Any Special Handling Instructions A Packaging List Identifying The Contents And Quantities Of The Package Is To Be Placed On An Accessible Point Of The Outer Packaging If Practical. If Not Practical The Packaging List Is To Be Placed Inside The Outer Packaging But Outside The Secondary Packaging. Transportation – Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip, Or Ddp, Transport Of The Goods To The Port Of Destination Or Such Other Named Place Of Destination In The Philippines, As Shall Be Specified In This Contract, Shall Be Arranged And Paid For By The Supplier, And The Cost Thereof Shall Be Included In The Contract Price. Where The Supplier Is Required Under This Contract To Transport The Goods To A Specified Place Of Destination Within The Philippines, Defined As The Project Site, Transport To Such Place Of Destination In The Philippines, Including Insurance And Storage, As Shall Be Specified In This Contract, Shall Be Arranged By The Supplier, And Related Costs Shall Be Included In The Contract Price. Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip Or Ddp, Goods Are To Be Transported On Carriers Of Philippine Registry. In The Event That No Carrier Of Philippine Registry Is Available, Goods May Be Shipped By A Carrier Which Is Not Of Philippine Registry Provided That The Supplier Obtains And Presents To The Procuring Entity Certification To This Effect From The Nearest Philippine Consulate To The Port Of Dispatch. In The Event That Carriers Of Philippine Registry Are Available But Their Schedule Delays The Supplier In Its Performance Of This Contract The Period From When The Goods Were First Ready For Shipment And The Actual Date Of Shipment The Period Of Delay Will Be Considered Force Majeure. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. 2.2 Partial Payment Is Not Allowed. 4 The Inspections And Tests That Will Be Conducted Are Through Physical Inspection. Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Item Number Description Quantity Total Delivered, Weeks/months 1 Desktop Computer 8 8 2 Laptop Computer 2 2 3 Printer 6 6 4 Printer 1 1 5 Document Sanner 1 1 6 Projector With Pointer 1 1 7 Portable Speaker With Wireless Microphone And Lapel 2 2 8 Web Camera 3 3 ___________________________________ Signature Over Printed Name Section Vii. Technical Specifications Bid No.: Agr-24-998-b Item Specification Statement Of Compliance [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] 1. Desktop Computer *processor: 12mb Smart Cache, 4-cores, 8-threads; 3.30 Ghz Performance-core Base Frequency *motherboard: H610 Motherboard With 6+1+1 Hybrid Phases Digital Vrm Design, Pcle 4.0 Design, Gen3x4 M.2, Anti-sulfur Resistor, Smart Fan 6 *memory: 8gb Ddr4 3200mhz *storage: 250gb M.2 Nvme Ssd + 500gb Sata 3.5" Hdd Graphics: Integrated Hd Graphics That Supports 4096 X 2160 @ 60hz Hdmi Resolution *case: Micro Atx Case, Pre-installed Fan: 4 X 12cm, 4-fixed Color Center Lighting Fan, Front Panel: Tempered Glass *psu: 650w 80+bronze *ups: 650 Va/360 Watts, Output Voltage (vac) 230+10% Runtime At 90w (16min) Outlets: Universal X3 Energy Saving Technology Feature Automatic Voltage Regulation Function Generator Compatible With Led Status Indicator *monitor: Display Size: 19.5" *accessories: Usb Keyboard And Mouse, Mousepad/speaker *os: License Windows 11 Home 64bit *warranty: 1 Year Warranty 2. Laptop Computer *os: License Windows 11 Pro 64bit *processor: 6-cores, 8-threads, 10mb Cache, 4.4ghz Turbo Frequency *memory: 8gb Ddr *display: 15.6" Ips Fhd *storage: 512 Gb Ssd *networking: Wireless Wi-fi 6 Ax211, Gigabit Ethernet *1/0 Ports: Usb Type-c *usb Standard A Microsd Card Reader Rhternet (rj-45) Port Dc-in Jack For Ac Adapter Hdmi 2.0 Port With Hdcp Support *camera: 1280 X 720 Resolution 720 Hd Video At 30 Fps With Temporal Noise Reduction 3. Printer *print Function Only *iso 24734, A4 Simplex (black/color): Up To 9.0 Ipm *number Of Paper Tray: 1 *paper Hold Capacity: -input Capacity: Up To 50 Sheets Of Plain Paper (75g/m2) -maximum Paper Size: 8.5" X 14" -paper Sizes: A4, Letter, Legal (8.5" X 14") -paper Feed Method: Friction Feed -print Margin: 3mm Top, Left, Right, Bottom Via Custom Setting In Printer Driver 4. Printer *copy, Scan & Print Function; Wifi Ready *copying: -maximum Copies From Standalone: 20 Copies -maximum Copy Resolution: 600 X 600 Dpi -maximum Copy Size: A4, Letter -iso 29183, A4 Simplex (black/color): Up To 7.0ipm/1.7ipm *scanning: -scanner Type -flatbed Color Image Scanner -sensor Type: Cis -optical Resolution: 600 X 1200 Dpi -maximum Scan Area: 216 X 297 Mm -scanner Bit Depth (color): 48-bit Input, 24-bit Output -scanner Bit Depth (grayscale): 16-bit Input, 8-bit Output -scanner Bit Depth (black & White): 16-bit Input, 1-bit Output Printing Technology: -print Method: On-demand Inkjet (piezoelectric) -printer Language: Esc/p-r, Esc/p Raster -nozzle Configuration: 180 X 1 Nozzle Black, 59 X 1 Nozzle Per Colour (cyan, Magenta, Yellow) -maximum Resolution: 5760 X 1440 Dpi Paper Handling: -number Of Paper Tray: 1 -standard Paper Input Capacity: Up To 100 Sheets Of Plain Paper (80g/m2), Up To 20 Sheets Of Premium Glossy Photo Paper -output Capacity: Up To 30 Sheets Of Plain Paper (80g/m2), Up To 20 Sheets Of Premium Glossy Photo Paper -maximum Paper Size: 215.9 X 1200 Mm -paper Sizes: Legal (8.5" X 14"), Indian-legal (215 X 345mm), 8.5" X 13", Letter, A4, 16k (195 X 270mm), B5, A5,b6,a6, Hagaki (100 X 148mm), 5" X 7", 5" X 8", 4" X 6", Envelope: #10, Dl, C6 -print Margin: 0mm Top, Left, Right, Bottom 5. Document Sanner *scanning Speed: 15ppm *documents Size- Multiple Sheets- Width 50.8mm To 215.9mm *documents Size- Single Sheet- Width 50.8mm To 215.9mm *documents Size- Single Sheet- Width 86.4mm To 1,828.8mm *colour Depth-input 48-bit Colour Processing-colour Depth- *output 24-bit Colour Processing *resolution- Optical Max. 600 Dpi X 600 Dpi *resolution- Interpolated Max. 1,200 Dpi X 1,200 Dpi 6. Projector With Pointer *native Resolution: 1280 X 800 *maximum Resolution: 1920 × 1200 *standard Mode Brightness: 5000 Lumens *native Aspect Ratio: 16:10 Contrast Ratio 20,000:1 *digital Zoom: 2x *colour Supported: 1:07 Billion Colors (30-bit) *number Of Lamps: 1 *lamp Power: 220 W *interfaces/ports: Usb *projection System: Dlp *projection Method: Front, Rear, Ceiling, Rear Ceiling *wireless Pointer/presenter: Red Laser, 20m Operating Range 7. Portable Speaker With Wireless Microphone And Lapel *lf: 12" Woofer: (2 Voice Coil Size) *hf: 1.5 Titanium Dome Tweeter *freq. Reso.: 45hz 20khz *power: 500w *independence: 80 *sensitivity: 98db *air Vent: Front Inputs: 2 Nl4 Speakon *enclosure: Abs Plastic Material *bundle Item: 1x Wireless Microphone, Wireless Lapel *microphone: Dual Uhf Beltpack Lapel Wireless *microphone (2 Lapel/2 Headset) 8. Web Camera *resolution: Full Hd 1080p, 1920*1080 Pixels *lens Type: Full Hd Af Glass Lens *viewing Angle: 75 Wide Degrees *focus Type: Auto Focus *focus Range: 10cm And Beyond *built-in Mic: Single Digital Mic *output Format: Mjpeg *frame Rate: 30fps *usb: Usb 2.0 Terms And Conditions 1. All Items Must Be Delivered At Iloilo Provincial Agriculture Office 2. All Items Must Be Delivered Within 14 Days Upon Receipt Of Notice To Proceed (ntp) 3. All Items Must Be Delivered At Their Best Quality And Condition 4. Winning Bidder Must Coordinate With Provincial Agriculture Office, Crops Division Prior To The Delivery Of Items Listed Above ___________________________________ Signature Over Printed Name Section Viii. Checklist Of Technical And Financial Documents I. Technical Component Envelope Class “a” Documents Legal Documents ⬜ (a) Valid Philgeps Registration Certificate (platinum Membership) (all Pages);or ⬜ (b) Registration Certificate From Securities And Exchange Commission (sec), Department Of Trade And Industry (dti) For Sole Proprietorship, Or Cooperative Development Authority (cda) For Cooperatives Or Its Equivalent Document, And ⬜ (c) Mayor’s Or Business Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Prospective Bidder Is Located, Or The Equivalent Document For Exclusive Economic Zones Or Areas; And ⬜ (d) Tax Clearance Per E.o. No. 398, S. 2005, As Finally Reviewed And Approved By The Bureau Of Internal Revenue (bir). Technical Documents ⬜ (e) Statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (f) Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ (g) Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission; Or Original Copy Of Notarized Bid Securing Declaration; And ⬜ (h) Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (i) Original Duly Signed Omnibus Sworn Statement (oss); And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (j) The Supplier’s Audited Financial Statements, Showing, Among Others, The Supplier’s Total And Current Assets And Liabilities, Stamped “received” By The Bir Or Its Duly Accredited And Authorized Institutions, For The Preceding Calendar Year Which Should Not Be Earlier Than Two (2) Years From The Date Of Bid Submission; And ⬜ (k) The Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc); Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Class “b” Documents ⬜ (l) If Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence; Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Ii. Financial Component Envelope ⬜ (m) Original Of Duly Signed And Accomplished Financial Bid Form; And ⬜ (n) Original Of Duly Signed And Accomplished Price Schedule(s). Other Documentary Requirements Under Ra No. 9184 (as Applicable) ⬜ (o) [for Foreign Bidders Claiming By Reason Of Their Country’s Extension Of Reciprocal Rights To Filipinos] Certification From The Relevant Government Office Of Their Country Stating That Filipinos Are Allowed To Participate In Government Procurement Activities For The Same Item Or Product. ⬜ (p) Certification From The Dti If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity.   Bid Form Date: _____________________ Bid No.: ___________________ To: Bids And Awards Committee Iloilo Provincial Government Iloilo Provincial Capitol Bonifacio Drive, Iloilo City Having Examined The Philippine Bidding Documents (pbds) Including The Supplemental Or Bid Bulletin Numbers __________, The Receipt Of Which Is Hereby Duly Acknowledged, We, The Undersigned, Offer To Supply/deliver/perform _________________________________________ [description Of The Goods] In Conformity With The Said Pbds For The Sum Of _______________________________________, (php _______________________) [total Bid Amount In Words And Figures] Or The Total Calculated Bid Price, As Evaluated And Corrected For Computational Errors, And Other Bid Modifications In Accordance With The Price Schedules Attached Herewith And Made Part Of This Bid. The Total Bid Price Includes The Cost Of All Taxes, Such As, But Not Limited To: Value Added Tax (vat), Income Tax, Local Taxes, And Other Fiscal Levies And Duties, As Applicable, Which Are Itemized Herein Or In The Price Schedules, If Our Bid Is Accepted, We Undertake: A. To Deliver The Goods In Accordance With The Delivery Schedule Specified In The Schedule Of Requirements Of The Philippine Bidding Documents (pbds); B. To Provide A Performance Security In The Form, Amounts, And Within The Times Prescribed In The Pbds; C. To Abide By The Bid Validity Period Specified In The Pbds And It Shall Remain Binding Upon Us At Any Time Before The Expiration Of That Period. Until A Formal Contract Is Prepared And Executed, This Bid, Together With Your Written Acceptance Thereof And Your Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Calculated Bid Or Any Bid You May Receive. We Certify/confirm That We Comply With The Eligibility Requirements Pursuant To The Pbds. The Undersigned Is Authorized To Submit The Bid On Behalf Of ____________________________________________________ As Evidenced By The Attached [name Of The Bidder] ______________________________________. [state The Written Authority]. We Acknowledge That Failure To Sign Each And Every Page Of This Bid Form, Including The Schedule Of Prices, Shall Be A Ground For The Rejection Of Our Bid. Name: Legal Capacity: Signature: Duly Authorized To Sign The Bid For And Behalf Of: Date: Republic Of The Philippines) City Of ____________________) S.s. Bid Securing Declaration Bid No.: ___________________________ To: Bids And Awards Committee Iloilo Provincial Government Iloilo Provincial Capitol Bonifacio Drive, Iloilo City I/we, The Undersigned, Declare That: 1. I/we Understand That, According To Your Conditions, Bids Must Be Supported By A Bid Security, Which May Be In The Form Of A Bid Securing Declaration. 2. I/we Accept That: (a) I/we Will Be Automatically Disqualified From Bidding For Any Procurement Contract With Any Procuring Entity For A Period Of Two (2) Years Upon Receipt Of Your Blacklisting Order; And, (b) I/we Will Pay The Applicable Fine Provided Under Section 6 Of The Guidelines On The Use Of Bid Securing Declaration, Within Fifteen (15) Days From Receipt Of The Written Demand By The Procuring Entity For The Commission Of Acts Resulting To The Enforcement Of The Bid Securing Declaration Under Sections 23.1(b), 34.2, 40.1 And 69.1, Except 69.1(f),of The Irr Of Ra No. 9184; Without Prejudice To Other Legal Action The Government May Undertake. 3. I/we Understand That This Bid Securing Declaration Shall Cease To Be Valid On The Following Circumstances: A. Upon Expiration Of The Bid Validity Period, Or Any Extension Thereof Pursuant To Your Request; B. I Am/we Are Declared Ineligible Or Post-disqualified Upon Receipt Of Your Notice To Such Effect, And (i) I/we Failed To Timely File A Request For Reconsideration Or (ii) I/we Filed A Waiver To Avail Of Said Right; And C. I Am/we Are Declared The Bidder With The Lowest Calculated Responsive Bid, And I/we Have Furnished The Performance Security And Signed The Contract. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ______ __ At ___________________________. _________________________________________________ [signature Over Printed Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Subscribed And Sworn To Before Me, _______________________ In The _____________________. Affiant Exhibited To Me His Valid Identification Card With Id No. _________________ Issued By: ___________________. Doc No.:______; Page No. _____; Book No.:_____; Series Of: _____; Republic Of The Philippines) City Of _____________________) S.s. Omnibus Sworn Statement (for Sole Proprietorship) I, _______________________________________of Legal Age, Single/married/widow, Filipino, And Residing At ________________________________________, Philippines, After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. I Am The Sole Proprietor Or Authorized Representative Of ______________________________________ With Office Address At ______________________________________; 2. As The Owner And Sole Proprietor, Or Authorized Representative Of _____________________________________, I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For ___________________________________________ [name Of The Project] Of The Iloilo Provincial Government, As Shown In The Attached Duly Notarized Special Power Of Attorney; 3. __________________________________________ Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. __________________________________________ Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. ___________________________________________ Complies With Existing Labor Laws And Standards; And 8. ___________________________________________ Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The ______________________________________. [name Of The Project] 9. _________________________________________ Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ______ __ At ___________________________. ________________________________________________ [signature Over Printed Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Subscribed And Sworn To Before Me, _______________________ In The _____________________. Affiant Exhibited To Me His Valid Identification Card With Id No. _________________ Issued By: ___________________. Doc No.:______; Page No. _____; Book No.:_____; Series Of: _____; Republic Of The Philippines) City Of ____________________) S.s. Omnibus Sworn Statement (for A Partnership Or Cooperative) I, _______________________________________of Legal Age, Single/married/widow, Filipino, And Residing At ________________________________________, Philippines, After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. I Am The Duly Authorized And Designated Representative Of ______________________________ With Office Address At ___________________________________; 2. I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For __________________________________ Of The Iloilo Provincial Government, As Shown [name Of The Project] In The Attached _________________________________________________; [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;] 3. _____________________________________ Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. _____________________________________ Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. None Of The Officers And Members Of _____________________________________ Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. _____________________________________ Complies With Existing Labor Laws And Standards; And 8. _____________________________________ Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The ______________________________________. [name Of The Project] 9. _____________________________________ Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ______ __ At ___________________________. _________________________________________________ [signature Over Printed Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Subscribed And Sworn To Before Me, _______________________ In The _____________________. Affiant Exhibited To Me His Valid Identification Card With Id No. _________________ Issued By: ___________________. Doc No.:______; Page No. _____; Book No.:_____; Series Of: _____; Republic Of The Philippines) City Of _____________________) S.s. Omnibus Sworn Statement (for A Corporation Or Joint Venture) I, _______________________________________of Legal Age, Single/married/widow, Filipino, And Residing At ________________________________________, Philippines, After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. I Am The Duly Authorized And Designated Representative Of ______________________________ With Office Address At ___________________________________; 2. I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For __________________________________ Of The Iloilo Provincial Government, As Shown [name Of The Project] In The Attached _________________________________________________; [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;] 3. _____________________________________ Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. _____________________________________ Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. None Of The Officers, Directors, And Controlling Stockholders Of _____________________________________is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. _____________________________________ Complies With Existing Labor Laws And Standards; And 8. _____________________________________ Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: E. Carefully Examining All Of The Bidding Documents; F. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; G. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And H. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The ______________________________________. [name Of The Project] 9. _____________________________________ Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ______ __ At ___________________________. ________________________________________________ [signature Over Printed Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Subscribed And Sworn To Before Me, _______________________ In The _____________________. Affiant Exhibited To Me His Valid Identification Card With Id No. _________________ Issued By: ___________________. Doc No.:______; Page No. _____; Book No.:_____; Series Of: _____; Republic Of The Philippines) City Of ____________________) S.s. Performance Securing Declaration Bid No: ____________________ To: Bids And Awards Committee Iloilo Provincial Government Iloilo Provincial Capitol Bonifacio Drive, Iloilo City I/we, The Undersigned, Declare That: 1. I/we Understand That, According To Your Conditions, To Guarantee The Faithful Performance By The Supplier/distributor/manufacturer/contractor/consultant Of Its Obligations Under The Contract, I/we Shall Submit A Performance Securing Declaration Within A Maximum Period Of Ten (10) Calendar Days From The Receipt Of The Notice Of Award Prior To The Signing Of The Contract. 2. I/we Accept That: I/we Will Be Automatically Disqualified From Bidding For Any Procurement Contract With Any Procuring Entity For A Period Of One (1) Year For The First Offense, Or Two (2) Years For The Second Offense, Upon Receipt Of Your Blacklisting Order If I/we Have Violated My/our Obligations Under The Contract; 3. I/we Understand That This Performance Securing Declaration Shall Cease To Be Valid Upon: A. Issuance By The Procuring Entity Of The Certificate Of Final Acceptance, Subject To The Following Conditions: I. Procuring Entity Has No Claims Filed Against The Contract Awardee; Ii. It Has No Claims For Labor And Materials Filed Against The Contractor; And Iii. Other Terms Of The Contract; Or B. Replacement By The Winning Bidder Of The Submitted Psd With A Performance Security In Any Of The Prescribed Forms Under Section 39.2 Of The 2016 Revised Irr Of Ra No. 9184 As Required By The End-user. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ______ __ At ___________________________. _________________________________________________ [signature Over Printed Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Subscribed And Sworn To Before Me, _______________________ In The _____________________. Affiant Exhibited To Me His Valid Identification Card With Id No. _________________ Issued By: ___________________. Doc No.:______; Page No. _____; Book No.:_____; Series Of: _____; Email Address: ______________________________________ Statement Of Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid Bidder’s Name: Email Address: Bidder’s Address: Fax Number: Tel. Number: Name Of Project Amount Of Contract Date Of Contract Effectivity Owner’s Name And Address Delivery Period Date Of Delivery Date Of Acceptance Signature Over Printed Name Attachments: 1. Purchase Order (po) 2. Acceptance And Inspection Report (air) Statement Of All On-going Government And Private Contracts (including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid) Bidder’s Name: Email Address: Bidder’s Address: Fax Number: Tel. Number: Name Of Project/s Amount Of Contract Date Of Contract Effectivity Owner’s Names And Address Delivery Period (indicate All Delivery Periods If Staggered Delivery Allowed) End Of Delivery Period Value Of Outstanding Contracts (indicate If Partial Delivery Allowed) No. Of Days From End Of Delivery Period Days Of Approved Extension/ Suspension, If Any Total Value Of Outstanding Contracts (php) Signature Over Printed Name Fill Up All The Columns Accordingly Disclaimer: Non-disclosure Of All On-going Contracts And Details Thereof Is Grounds For Ineligibility And Disqualification.