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Details: 1/24/2024 combined Synopsis Solicitation Northampton Vamc Boundary Survey (i) This Is A Combined Synopsis/solicitation For Commercial Items Prepared In Accordance With The Format In Subpart 12.6, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Proposals Are Being Requested And A Written Solicitation Will Not Be Issued. (ii) The Solicitation Number Is 36c24124q0795 And The Solicitation Is Issued As A Request For Quotation (rfq). (iii) A Statement That The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular 2023-01. (iv) This Requirement Is Being Issued As An Open Market, Sdvosb Set-aside. The Associated Naics 541330 And Small Business Size Standard Is $25.5 Million. (v) The Government Intends To Award A Firm-fixed Price Award To Perform A Boundary Survey At The Northampton Vamc. Please See The Attached Performance Work Statement For Full Requirement Details. Please Complete The Price Schedule Below And Submit With The Quote Submission. (vi) The Contractor Shall Provide All Resources Necessary To Perform The Boundary Survey Iaw The Attached (performance Work Statement). Please See The Attached Pws For Full Requirement Details. (vii) The Place Of Performance Is Northampton, Massachusetts As Described Per The (performance Work Statement). (viii) Provision At 52.212-1, Instructions To Offerors -- Commercial, Applies To This Acquisition In Addition To The Following Addenda S To The Provision: 52.252-1 Solicitation Provisions Incorporated By Reference (feb 1998); 52.204-7 System For Award Management (oct 2018); 52.204-16 Commercial And Government Entity Code Reporting (jul 2016); 52.217-5 Evaluation Of Options (jul 1990); 852.252-70 Solicitation Provisions Or Clauses Incorporated By Reference (jan 2008) (ix) Provision At 52.212-2, Evaluation -- Commercial Items, Applies To This Requirement. submission Of Quotes: (1) Quotes Shall Be Received On Or Before The Date And Time Specified In Section (xv) Of This Solicitation. Note: Offers Received After The Due Date And Time Shall Not Be Considered. (2) Offerors Shall Submit Their Quotes Electronically Via Email To Carissa.sarazin@va.gov. (3) Quote Format: The Submission Should Be Clearly Indexed And Logically Assembled In Order Of The Evaluation Criteria Below. All Pages Of The Quote Shall Be Appropriately Numbered And Identified By The Complete Company Name, Date And Solicitation Number In The Header And/or Footer. evaluation Process: award Shall Be Made To The Best Value, As Determined To Be The Most Beneficial To The Government. Please Read Each Section Below Carefully For The Submittals And Information Required As Part Of The Evaluation. Failure To Provide The Requested Information Below Shall Be Considered Non-compliant And Your Quote Could Be Removed From The Evaluation Process. offeror Quotes Shall Be Evaluated Under Far Part 13.106-2(b) -- Evaluation Of Quotations Or Offers. Therefore, The Government Is Not Obligated To Determine A Competitive Range, Conduct Discussions With All Contractors, Solicit Final Revised Quotes, And Use Other Techniques Associated With Far Part 15. the Government Shall Award A Contract Resulting From This Solicitation To The Responsible Offeror Whose Offer Conforming To The Solicitation Shall Be Most Advantageous To The Government, Price And Other Factors Considered. The Following Factors Shall Be Used To Evaluate Offers:â  price (follow These Instructions): offeror Shall Complete Attachment 1 - Price Schedule, With Offerors Proposed Contract Line Item Prices Inserted In Appropriate Spaces.â  past Performance: offeror Shall Utilize Attachment 2 Past Performance Worksheet To Provide At Least One (1) But No More Than (3) References Of Work, Similar In Scope And Size With The Requirement Detailed In The (performance Work Statement). References May Be Checked By The Contracting Officer To Ensure Your Company Is Capable Of Performing The Statement Of Work.â  The Government Also Reserves The Right To Obtain Information For Use In The Evaluation Of Past Performance From Any And All Sources. questions: questions Shall Be Submitted To The Contracting Officer In Writing Via E-mail. Oral Questions Are Not Acceptable Due To The Possibility Of Misunderstanding Or Misinterpretation. The Cut-off Date And Time For Receipt Of Questions Is 05-aug- 2024 By 4:00 Pm Est. Questions Received After This Date And Time May Not Be Answered. Questions Shall Be Answered In A Formal Amendment To The Solicitation So All Interested Parties Can See The Answers. technical: The Offeror S Quote Shall Be Evaluated To Determine If The Organization Has The Experience And Capabilities To Provide The Requested Services Iaw The (performance Work Statement) In A Timely Efficient Manner.â  contractor Shall Demonstrate Their Corporate Experience And Approach To Meet All Requirements Stated In The (performance Work Statement). contractor Shall Demonstrate That Their Technicians Meet The Qualification Standards Stated In The (performance Work Statement). if You Are Planning To Sub-contract Some Or All Of This Work, Please Provide The Name And Address(s) Of All Subcontractor(s) (if Applicable) And A Description Of Their Planned Subcontracting Effort. sam: Interested Parties Shall Be Registered In System For Award Management (sam) As Prescribed In Far Clause 52.232-33. Sam Information Can Be Obtained By Accessing The Internet At Www.sam.gov Or By Calling 1-866-606-8220. Interested Parties Not Registered In Sam In Sufficient Time To Meet The Va S Requirement Will Be Ineligible To Receive A Government Contract. This Determination Will Be At The Discretion Of The Contracting Officer. vista: The Va Utilizes Vista To Issue A Purchase Order And Liquidate Invoices. Failure To Register In Vista May Result In Exclusion From The Issuance Of A Va Contract. This Determination Will Be At The Discretion Of The Contracting Officer. Interested Parties With No Prior Va Contracts Can Request A Form 10091 At Any Time. (x) Please Include A Completed Copy Of The Provision At 52.212-3, Offeror Representations And Certifications -- Commercial Items, With Your Offer Via The Sam.gov Website Or A Written Copy. (xi) Clause 52.212-4, Contract Terms And Conditions -- Commercial Items (oct 2018), Applies To This Acquisition In Addition To The Following Addenda S To The Clause: 52.204-16 Commercial And Government Entity Code Maintenance (jul 2016); 52.219-6 Notice Of Total Small Business Set-aside; 52.232-40 Providing Accelerated Payments To Small Business Subcontractors (dec 2013); 852.203-70 Commercial Advertising (may 2008); 852.232-72 Electronic Submission Of Payment Requests (nov 2018) subcontracting Commitments - Monitoring And Compliance this Solicitation Includes Vaar 852.215-70, Service-disabled Veteran-owned And Veteran-owned Small Business Evaluation Factors, And Vaar 852.215-71, Evaluation Factor Commitments. Accordingly, Any Contract Resulting From This Solicitation Will Include These Clauses. The Contractor Is Advised In Performing Contract Administration Functions, The Co May Use The Services Of A Support Contractor(s) To Assist In Assessing Contractor Compliance With The Subcontracting Commitments Incorporated Into The Information Protection And Non-disclosure And Disclosure Of Conflicts Of Interest Agreement To Ensure The Contractor's Business Records Or Other Proprietary Data Reviewed Or Obtained In The Course Of Assisting The Co In Assessing The Contractor For Compliance Are Protected To Ensure Information Or Data Is Not Improperly Disclosed Or Other Impropriety Occurs. Furthermore, If Va Determines Any Services The Support Contractor(s) Will Perform In Assessing Compliance Are Advisory And Assistance Services As Defined In Far 2.101, Definitions, The Support Contractor(s) Must Also Enter Into An Agreement With The Contractor To Protect Proprietary Information As Required By Far 9.505-4, Obtaining Access To Proprietary Information, Paragraph (b). The Contractor Is Required To Cooperate Fully And Make Available Any Records As May Be Required To Enable The Co To Assess The Contractor Compliance With The Subcontracting Commitments. (xii) Clause At 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, Applies To This Acquisition And In Addition To The Following Far Clauses Cited, Which Are Also Applicable To The Acquisition: 52.204-10, 52.209-6, 52.219-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.232-33, 52.222-41, 52.222-43 (wage Determination Applicable (manchester 2015-4019 Rev 23 Posted On Beta.sam.gov) (xiii) All Contract Requirement(s) And/or Terms And Conditions Are Stated Above. (xiv) The Defense Priorities And Allocations System (dpas) And Assigned Rating Are Not Applicable To This Requirement. (xv) Rfq Responses Are Due 12-aug- 2024 By 4:00 Pm Est. Rfq Responses Must Be Submitted Via Email To: Carissa.sarazin@va.gov. Hand Deliveries Shall Not Be Accepted. (xvi) The Poc Of This Solicitation Is Carissa.sarazin@va.gov) attachment 1 price Schedule item Number description Of Supplies/services quantity unit unit Price amount 0001 0002 0003 0004 alta/nsps Land Title Survey install Survey Control Monument install Survey Control Disk topographic Survey 1.00 15.00 10.00 1 jb ea ea jb __________________ __________________ __________________ __________________ __________________ __________________ __________________ __________________ grand Total __________________ attachment 2 past Performance Worksheet 1. Name Of Contracting Activity, Government Agency, Commercial Firm Or Other Organization: 2. Contracting Activity Address: 3. Contract Number: 4. Date Of Contract Award: 5. Beginning Date Of Contract: 6. Completion Date Of Contract: 7. Contract Value: 8. Type Of Contract: 9a. Technical Point Of Contact: 9b. Contracting Point Of Contact: name: name: title: title: address: address: telephone: telephone: email: email: 10. Place Of Performance: 11. Description Of Work (use A Continuation Sheet If Necessary): 12. List Any Commendations Or Awards Received: 13. List Of Major Subcontractors: statement Of Work performance Work Statement Department Of Veterans Affairs (va) Medical Center, Leeds Ma boundary Survey Of The Edward P. Boland Campus general the Va Central Western Mass. Edward P Boland Campus In Leeds, Ma Requires Survey Confirmation Of The Property Owned By The Va. The Original Tract Was Approximately 280 Acres And Is Now Approximately 105. The Va Has Records Of Agreements/conveyances That May Or May Not Have Occurred/been Recorded Over The And Is Looking For Confirmation Of The Property Owned By The Va Through A Alta/nsps Land Title Survey. the Edward P. Boland Campus Also Has A Lot Of Construction Going On And Needs A Survey Control Network Installed To Standardized And Coordinate Construction And Records Throughout The Campus. A Traverse Through The Control Points Installed Is Required And Shall Be Submitted With The Control Point Coordinates. The Control Network Shall Use The Massachusetts State Plane Coordinate System. place Of Performance: 421 N. Main St, Leeds Ma project Scope Of Work item 1 Conduct An Alta/nsps Land Title Survey 1 Lump Sum see Attachment 1 Alta/nsps Land Title Survey Table A Alta Deliverables: plat Hard Copy (min 24 X36 ) Plat Digital Copy plat Does Not Have To Be Recorded. provide Copies Of All Recorded Conveyances, Plats And Deeds For 1922 To Present. item 2 Install Survey Control Monument 15 Each furnish And Install Precast Concrete Monument 6 X6 X36 With 2.5 Minimum Bronze Marker. markers Will Be Placed At Locations Agreed To With The Cor. Include Costs To Traverse And Balance The Control Point Network. See Attachment 2 - Example Marker. item 3 Install Survey Control Disk 10 Each furnish And Install A 2.5 Minimum Bronze Marker On Either A Rebar Base Or In Existing Concrete. rebar Shall Be A Minimum Of 2 Long #5 Bar. concrete Install Will Be Drilled And Grouted Into Existing Concrete. Include Costs To Traverse And Balance The Control Point Network. See Attachment 2 - Example Marker. item 4 Topographic Survey Of Property 1 Lump Sum This Item Is An Add Alternate For Items 5 And 15 Of Alta/nsps Land Title Survey Table A. Perform A Topographic Survey Of The Property, Survey Drones Would Be Permitted For This Task. the Performance Period For This Work Is 120 Days From Time Of Award, Unless Other Time Frames Are Approved In Writing By The Contracting Office With No Options To Renew. services Will Be Performed During Business Hours 7:00am 4:30 Pm. If Work Needs To Be Done Off Hours, It Must Be Coordinated With The Cor. there Will Be No Unscheduled Work During Federal Holidays. vha Supplemental Contract Requirements For Combatting Covid-19 contractor Employees Who Work In Or Travel To Vha Locations Must Comply With The Following: documentation Requirements: if Fully Vaccinated, Contractors Shall Show Proof Of Vaccination. note: Acceptable Proof Of Vaccination Includes A Signed Record Of Immunization From A Health Care Provider Or Pharmacy, A Copy Of The Covid-19 Vaccination Record Card (cdc Form Mls- 319813_r, Published On September 3, 2020), Or A Copy Of Medical Records Documenting The Vaccination. if Unvaccinated, Contractors Shall Show Negative Covid-19 Test Results Dated Within Three Calendar Days Prior To Desired Entry Date. Test Must Be Approved By The Food And Drug Administration (fda) For Emergency Use Or Full Approval. This Includes Tests Available By A Doctor S Order Or An Fda Approved Over-the-counter Test That Includes An Affiliated Telehealth Service. documentation Cited In This Section Shall Be Digitally Or Physically Maintained On Each Contractor Employee While In A Va Facility And Is Subject To Inspection Prior To Entry To Va Facilities And After Entry For Spot Inspections By Contracting Officer Representatives (cors) Or Other Hospital Personnel. documentation Will Not Be Collected By The Va; Contractors Shall, At All Times, Adhere To And Ensure Compliance With Federal Laws Designed To Protect Contractor Employee Health Information And Personally Identifiable Information. contractor Employees Are Subject To Daily Screening For Covid-19 And May Be Denied Entry To Va Facilities If They Fail To Pass Screening Protocols. As Part Of The Screening Process Contractors May Be Asked Screening Questions Found On The Covid-19 Screening Tool. Check Regularly For Updates. contractor Employees Who Work Away From Va Locations, But Who Will Have Direct Contact With Va Patients Shall Self-screen Utilizing The Covid-19 Screening Tool, In Advance, Each Day That They Will Have Direct Patient Contact And In Accordance With Their Person Or Persons Who Coordinate Covid-19 Workplace Safety Efforts At Covered Contractor Workplaces. Contractors Shall, At All Times, Adhere To And Ensure Compliance With Federal Laws Designed To Protect Contractor Employee Health Information And Personally Identifiable Information. contractor Must Immediately Notify Their Cor Or Contracting Officer If Contract Performance Is Jeopardized Due To Contractor Employees Being Denied Entry Into Va Facilities. for Indefinite Delivery Contracts: Contractor Agrees To Comply With Vha Supplemental Contract Requirements For Any Task Or Delivery Orders Issued Prior To This Modification When Performance Has Already Commenced. american Land Title Associationâ® (alta) national Society Of Professional Surveyors (nsps) minimum Standard Detail Requirements For Alta/nsps Land Title Surveys copyright 2021. All Rights Reserved. american Land Title Association And National Society Of Professional Surveyors page 10 Of 10 minimum Standard Detail Requirements For Alta/nsps Land Title Surveys (effective February 23, 2021) purpose - Members Of The American Land Title Associationâ® (alta) Have Specific Needs, Unique To Title Insurance Matters, When Asked To Insure Title To Land Without Exception As To The Many Matters Which Might Be Discoverable From Survey And Inspection, And Which Are Not Evidenced By The Public Records. for A Survey Of Real Property, And The Plat, Map Or Record Of Such Survey, To Be Acceptable To A Title Insurance Company For The Purpose Of Insuring Title To Said Real Property Free And Clear Of Survey Matters (except Those Matters Disclosed By The Survey And Indicated On The Plat Or Map), Certain Specific And Pertinent Information Must Be Presented For The Distinct And Clear Understanding Between The Insured, The Client (if Different From The Insured), The Title Insurance Company (insurer), The Lender, And The Surveyor Professionally Responsible For The Survey. in Order To Meet Such Needs, Clients, Insurers, Insureds, And Lenders Are Entitled To Rely On Surveyors To Conduct Surveys And Prepare Associated Plats Or Maps That Are Of A Professional Quality And Appropriately Uniform, Complete, And Accurate. To That End, And In The Interests Of The General Public, The Surveying Profession, Title Insurers, And Abstracters, The Alta And The Nsps Jointly Promulgate The Within Details And Criteria Setting Forth A Minimum Standard Of Performance For Alta/nsps Land Title Surveys. A Complete 2021 Alta/nsps Land Title Survey Includes: the On-site Fieldwork Required Pursuant To Section 5, the Preparation Of A Plat Or Map Pursuant To Section 6 Showing The Results Of The Fieldwork And Its Relationship To Documents Provided To Or Obtained By The Surveyor Pursuant To Section 4, any Information From Table A Items Requested By The Client, And the Certification Outlined In Section 7. request For Survey - The Client Shall Request The Survey, Or Arrange For The Survey To Be Requested, And Shall Provide A Written Authorization To Proceed From The Person Or Entity Responsible For Paying For The Survey. Unless Specifically Authorized In Writing By The Insurer, The Insurer Shall Not Be Responsible For Any Costs Associated With The Preparation Of The Survey. The Request Must Specify That An "alta/nsps Land Title Survey" Is Required And Which Of The Optional Items Listed In Table A, If Any, Are To Be Incorporated. Certain Properties Or Interests In Real Properties May Present Issues Outside Those Normally Encountered On An Alta/nsps Land Title Survey (e.g., Marinas, Campgrounds, Mobile Home Parks, Easements, Leases, Mineral Interests, Other Non-fee Simple Interests). The Scope Of Work Related To Surveys Of Such Properties Or Interests In Real Properties Should Be Discussed With The Client, Lender, And Insurer, And Agreed Upon In Writing Prior To Commencing Work On The Survey. When Required, The Client Shall Secure Permission For The Surveyor To Enter Upon The Property To Be Surveyed, Adjoining Properties, Or Offsite Easements. surveying Standards And Standards Of Care effective Date - The 2021 Minimum Standard Detail Requirements For Alta/nsps Land Title Surveys Are Effective February 23, 2021. As Of That Date, All Previous Versions Of The Minimum Standard Detail Requirements For Alta/acsm Or Alta/nsps Land Title Surveys Are Superseded By These Standards. other Requirements And Standards Of Practice - Many States And Some Local Jurisdictions Have Adopted Statutes, Administrative Rules, And/or Ordinances That Set Out Standards Regulating The Practice Of Surveying Within Their Jurisdictions. In Addition To The Standards Set Forth Herein, Surveyors Must Also Conduct Their Surveys In Accordance With Applicable Jurisdictional Survey Requirements And Standards Of Practice. Where Conflicts Between The Standards Set Forth Herein and Any Such Jurisdictional Requirements And Standards Of Practice Occur, The More Stringent Must Apply. the Normal Standard Of Care - Surveyors Should Recognize That There May Be Unwritten Local, State, And/or Regional Standards Of Care Defined By The Practice Of The Prudent Surveyor In Those Locales. boundary - The Boundary Lines And Corners Of Any Property Or Interest In Real Property Being Surveyed (hereafter, The Surveyed Property Or Property To Be Surveyed ) As Part Of An Alta/nsps Land Title Survey Must Be Established And/or Retraced In Accordance With Appropriate Boundary Law Principles Governed By The Set Of Facts And Evidence Found In The Course Of Performing The Research And Fieldwork. measurement Standards - The Following Measurement Standards Address Relative Positional Precision For The Monuments Or Witnesses Marking The Corners Of The Surveyed Property. Relative Positional Precision Means The Length Of The Semi-major Axis, Expressed In Meters Or Feet, Of The Error Ellipse Representing The Uncertainty In The Position Of The Monument Or Witness Marking Any Boundary Corner Of The Surveyed Property Relative To The Position Of The Monument Or Witness Marking An Immediately Adjacent Boundary Corner Of The Surveyed Property Resulting From Random Errors In The Measurements Made In Determining Those Positions At The 95 Percent Confidence Level. Relative Positional Precision Can Be Estimated By The Results Of A Correctly Weighted Least Squares Adjustment Of The Survey. Alternatively, Relative Positional Precision Can Be Estimated By The Standard Deviation Of The Distance Between The Monument Or Witness Marking Any Boundary Corner Of The Surveyed Property And The Monument Or Witness Marking An Immediately Adjacent Boundary Corner Of The Surveyed Property (called Local Accuracy) That Can Be Computed Using The Full Covariance Matrix Of The Coordinate Inverse Between Any Given Pair Of Points, Understanding That Relative Positional Precision Is Based On The 95 Percent Confidence Level, Or Approximately 2 Standard Deviations. any Boundary Lines And Corners Established Or Retraced May Have Uncertainties In Location Resulting From (1) The Availability, Condition, History And Integrity Of Reference Or Controlling Monuments, (2) Ambiguities In The Record Descriptions Or Plats Of The Surveyed Property Or Its Adjoiners, (3) Occupation Or Possession Lines As They May Differ From The Written Title Lines, Or (4) Relative Positional Precision. Of These Four Sources Of Uncertainty, Only Relative Positional Precision Is Controllable, Although, Due To The Inherent Errors In Any Measurement, It Cannot Be Eliminated. The Magnitude Of The First Three Uncertainties Can Be Projected Based On Evidence; Relative Positional Precision Is Estimated Using Statistical Means (see Section 3.e.i. Above And Section 3.e.v. Below). the First Three Of These Sources Of Uncertainty Must Be Weighed As Part Of The Evidence In The Determination Of Where, In The Surveyor S Opinion, The Boundary Lines And Corners Of The Surveyed Property Should Be Located (see Section 3.d. Above). Relative Positional Precision Is A Measure Of How Precisely The Surveyor Is Able To Monument And Report Those Positions; It Is Not A Substitute For The Application Of Proper Boundary Law Principles. A Boundary Corner Or Line May Have A Small Relative Positional Precision Because The Survey Measurements Were Precise, Yet Still Be In The Wrong Position (i.e., Inaccurate) If It Was Established Or Retraced Using Faulty Or Improper Application Of Boundary Law Principles. for Any Measurement Technology Or Procedure Used On An Alta/nsps Land Title Survey, The Surveyor Must (1) Use Appropriately Trained Personnel, (2) Compensate For Systematic Errors, Including Those Associated With Instrument Calibration, And (3) Use Appropriate Error Propagation And Measurement Design Theory (selecting The Proper Instruments, Geometric Layouts, And Field And Computational Procedures) To Control Random Errors Such That The Maximum Allowable Relative Positional Precision Outlined In Section 3.e.v. Below Is Not Exceeded. the Maximum Allowable Relative Positional Precision For An Alta/nsps Land Title Survey Is 2 Cm (0.07 Feet) Plus 50 Parts Per Million (based On The Direct Distance Between The Two corners Being Tested). It Is Recognized That In Certain Circumstances, The Size Or Configuration Of The Surveyed Property, Or The Relief, Vegetation, Or Improvements On The Surveyed Property, Will Result In Survey Measurements For Which The Maximum Allowable Relative Positional Precision May Be Exceeded In Which Case The Reason Shall Be Noted Pursuant To Section 6.b.x. Below. records Research - It Is Recognized That For The Performance Of An Alta/nsps Land Title Survey, The Surveyor Will Be Provided With Appropriate And, When Possible, Legible Data That Can Be Relied Upon In The Preparation Of The Survey. In Order To Complete An Alta/nsps Land Title Survey, The Surveyor Must Be Provided With The Following: the Current Record Description Of The Real Property To Be Surveyed Or, In The Case Of An Original Survey Prepared For Purposes Of Locating And Describing Real Property That Has Not Been Previously Separately Described In Documents Conveying An Interest In The Real Property, The Current Record Description Of The Parent Parcel That Contains The Property To Be Surveyed; complete Copies Of The Most Recent Title Commitment Or, If A Title Commitment Is Not Available, Other Title Evidence Satisfactory To The Title Insurer; the Following Documents From Records Established Under State Statutes For The Purpose Of Imparting Constructive Notice Of Matters Relating To Real Property (public Records): the Current Record Descriptions Of Any Adjoiners To The Property To Be Surveyed, Except Where Such Adjoiners Are Lots In Platted, Recorded Subdivisions; any Recorded Easements Benefitting The Property To Be Surveyed; And any Recorded Easements, Servitudes, Or Covenants Burdening The Property To Be Surveyed; And if Desired By The Client, Any Unrecorded Documents Affecting The Property To Be Surveyed And Containing Information To Which The Survey Shall Make Reference. except, However, If The Documents Outlined In This Section Are Not Provided To The Surveyor Or If Non-public Or Quasi-public Documents Are Otherwise Required To Complete The Survey, The Surveyor Must Conduct That Research Which Is Required Pursuant To The Statutory Or Administrative Requirements Of The Jurisdiction Where The Surveyed Property Is Located And That Research (if Any) Which Is Negotiated And Outlined In The Terms Of The Contract Between The Surveyor And The Client. fieldwork - The Survey Must Be Performed On The Ground (except As May Be Otherwise Negotiated Pursuant To Table A, Item 15 Below). Except As Related To The Precision Of The Boundary, Which Is Addressed In Section 3.e. Above, Features Located During The Fieldwork Shall Be Located To What Is, In The Surveyor S Professional Opinion, The Appropriate Degree Of Precision Based On (a) The Planned Use Of The Surveyed Property, If Reported In Writing To The Surveyor By The Client, Lender, Or Insurer, Or (b) The Existing Use, If The Planned Use Is Not So Reported. The Fieldwork Shall Include The Following: monuments the Location, Size, Character, And Type Of Any Monuments Found During The Fieldwork. the Location, Size, Character, And Type Of Any Monuments Set During The Fieldwork, If Item 1 Of Table A Was Selected Or If Otherwise Required By Applicable Jurisdictional Requirements And/or Standards Of Practice. the Location, Description, And Character Of Any Lines That Control The Boundaries Of The Surveyed Property. rights Of Way And Access the Distance From The Appropriate Corner Or Corners Of The Surveyed Property To The Nearest Right Of Way Line, If The Surveyed Property Does Not Abut A Right Of Way. the Name Of Any Street, Highway, Or Other Public Or Private Way Abutting The Surveyed Property, Together With The Width Of The Travelled Way And The Location Of Each Edge Of The Travelled Way Including On Divided Streets And Highways. If The Documents Provided To Or Obtained By The Surveyor Pursuant To Section 4 Indicate No Access From The Surveyed Property To The Abutting Street Or Highway, The Width And Location Of The Travelled Way Need Not Be Located. visible Evidence Of Physical Access (e.g., Curb Cuts, Driveways) To Any Abutting Streets, Highways, Or Other Public Or Private Ways. the Location And Character Of Vehicular, Pedestrian, Or Other Forms Of Access By Other Than The Apparent Occupants Of The Surveyed Property To Or Across The Surveyed Property Observed In The Process Of Conducting The Fieldwork (e.g., Driveways, Alleys, Private Roads, Railroads, Railroad Sidings And Spurs, Sidewalks, Footpaths). without Expressing A Legal Opinion As To Ownership Or Nature, The Location And Extent Of Any Potentially Encroaching Driveways, Alleys, And Other Ways Of Access From Adjoining Properties Onto The Surveyed Property Observed In The Process Of Conducting The Fieldwork. where Documentation Of The Location Of Any Street, Road, Or Highway Right Of Way Abutting, On, Or Crossing The Surveyed Property Was Not Disclosed In Documents Provided To Or Obtained By The Surveyor, Or Was Not Otherwise Available From The Controlling Jurisdiction (see Section 6.c.iv. Below), The Evidence And Location Of Parcel Corners On The Same Side Of The Street As The Surveyed Property Recovered In The Process Of Conducting The Fieldwork Which May Indicate The Location Of Such Right Of Way Lines (e.g., Lines Of Occupation, Survey Monuments). evidence Of Access To And From Waters Adjoining The Surveyed Property Observed In The Process Of Conducting The Fieldwork (e.g., Paths, Boat Slips, Launches, Piers, Docks). lines Of Possession And Improvements Along The Boundaries the Character And Location Of Evidence Of Possession Or Occupation Along The Perimeter Of The Surveyed Property, Both By The Occupants Of The Surveyed Property And By Adjoiners, Observed In The Process Of Conducting The Fieldwork. unless Physical Access Is Restricted, The Character And Location Of All Walls, Buildings, Fences, And Other Improvements Within Five Feet Of Each Side Of The Boundary Lines Observed In The Process Of Conducting The Fieldwork (see Section 5.e.iv. Regarding Utility Poles). Trees, Bushes, Shrubs, And Other Vegetation Need Not Be Located Other Than As Specified In The Contract, Unless They Are Deemed By The Surveyor To Be Evidence Of Possession Or Occupation Pursuant To Section 5.c.i. without Expressing A Legal Opinion As To The Ownership Or Nature Of The Potential Encroachment, The Evidence, Location, And Extent Of Potentially Encroaching Structural Appurtenances And Projections Observed In The Process Of Conducting The Fieldwork (e.g., Fire Escapes, Bay Windows, Windows And Doors That Open Out, Flue Pipes, Stoops, Eaves, Cornices, Areaways, Steps, Trim) By Or Onto Adjoining Property, Or Onto Rights Of Way, Easements, Or Setback Lines Disclosed In Documents Provided To Or Obtained By The Surveyor. buildings the Location Of Buildings On The Surveyed Property Observed In The Process Of Conducting The Fieldwork. easements And Servitudes evidence Of Any Easements Or Servitudes Burdening The Surveyed Property As Disclosed In The Documents Provided To Or Obtained By The Surveyor Pursuant To Section 4 And Observed In The Process Of Conducting The Fieldwork. evidence Of Easements, Servitudes, Or Other Uses By Other Than The Apparent Occupants Of The Surveyed Property Not Disclosed In The Documents Provided To Or Obtained By The Surveyor Pursuant To Section 4, But Observed In The Process Of Conducting The Fieldwork If They Are On Or Across The Surveyed Property (e.g., Roads, Drives, Sidewalks, Paths And Other Ways Of Access, Utility Service Lines, Utility Locate Markings (including The Source Of The Markings, With A Note If Unknown), Water Courses, Ditches, Drains, Telephone Lines, Fiber Optic Lines, Electric Lines, Water Lines, Sewer Lines, Oil Pipelines, Gas Pipelines). surface Indications Of Underground Easements Or Servitudes On Or Across The Surveyed Property Observed In The Process Of Conducting The Fieldwork (e.g., Utility Cuts, Vent Pipes, Filler Pipes, Utility Locate Markings (including The Source Of The Markings, With A Note If Unknown)). evidence On Or Above The Surface Of The Surveyed Property Observed In The Process Of conducting The Fieldwork, Which Evidence May Indicate Utilities Located On, Over, Or Beneath The Surveyed Property. Examples Of Such Evidence Include Pipeline Markers, Utility Locate Markings (including The Source Of The Markings, With A Note If Unknown), Manholes, Valves, Meters, Transformers, Pedestals, Clean-outs, Overhead Lines, Guy Wires, And Utility Poles On Or Within Ten Feet Of The Surveyed Property. Without Expressing A Legal Opinion As To The Ownership Or Nature Of The Potential Encroachment, The Extent Of All Encroaching Utility Pole Crossmembers Or Overhangs. cemeteries as Accurately As The Evidence Permits, The Perimeter Of Cemeteries And Burial Grounds, And The Location Of Isolated Gravesites Not Within A Cemetery Or Burial Ground, (i) Disclosed In The Documents Provided To Or Obtained By The Surveyor, Or (ii) Observed In The Process Of Conducting The Fieldwork. water Features the Location Of Springs, Ponds, Lakes, Streams, Rivers, Canals, Ditches, Marshes, And Swamps On, Running Through, Or Outside, But Within Five Feet Of, The Perimeter Boundary Of The Surveyed Property And Observed During The Process Of Conducting The Fieldwork. the Location Of Any Water Feature Forming A Boundary Of The Surveyed Property. The Attribute(s) Of The Water Feature Located (e.g., Top Of Bank, Edge Of Water, High Water Mark) Should Be Congruent With The Boundary As Described In The Record Description Or, In The Case Of An Original Survey, In The New Description (see Section 6.b.vi. Below). plat Or Map - A Plat Or Map Of An Alta/nsps Land Title Survey Shall Show The Following Information. Where Dimensioning Is Appropriate, Dimensions Shall Be Annotated To What Is, In The Surveyor S Professional Opinion, The Appropriate Degree Of Precision Based On (a) The Planned Use Of The Surveyed Property, If Reported In Writing To The Surveyor By The Client, Lender, Or Insurer, Or (b) Existing Use, If The Planned Use Is Not So Reported. field Locations. The Evidence And Locations Gathered, And The Monuments And Lines Located During The Fieldwork Pursuant To Section 5 Above, With Accompanying Notes If Deemed Necessary By The Surveyor Or As Otherwise Required As Specified Below. boundary, Descriptions, Dimensions, And Closures (a) The Current Record Description Of The Surveyed Property, Or (b) In The Case Of An Original Survey, The Current Record Document Number Of The Parent Tract That Contains The Surveyed Property. any New Description Of The Surveyed Property That Was Prepared In Conjunction With The Survey, Including A Statement Explaining Why The New Description Was Prepared. Except In The Case Of An Original Survey, Preparation Of A New Description Should Be Avoided Unless Deemed Necessary Or Appropriate By The Surveyor And Insurer. Preparation Of A New Description Should Also Generally Be Avoided When The Record Description Is A Lot Or Block In A Platted, Recorded Subdivision. Except In The Case Of An Original Survey, If A New Description Is Prepared, A Note Must Be Provided Stating (a) That The New Description Describes The Same Real Estate As The Record Description Or, (b) If It Does Not, How The New Description Differs From The Record Description. the Point Of Beginning, The Remote Point Of Beginning Or Point Of Commencement (if Applicable) And All Distances And Directions Identified In The Record Description Of The Surveyed Property (and In The New Description, If One Was Prepared). Where A Measured Or Calculated Dimension Differs From The Record By An Amount Deemed Significant By The Surveyor, Such Dimension Must Be Shown In Addition To, And Differentiated From, The Corresponding Record Dimension. All Dimensions Shown On The Survey And Contained In Any New Description Must Be Horizontal Ground Dimensions Unless Otherwise Noted. the Direction, Distance, And Curve Data Necessary To Compute A Mathematical Closure Of The Surveyed Boundary. A Note If The Record Description Does Not Mathematically Close. The Basis Of Bearings And, Where It Differs From The Record Basis, The Difference. the Remainder Of Any Recorded Lot Or Existing Parcel, When The Surveyed Property Is composed Of Only A Portion Of Such Lot Or Parcel, Shall Be Graphically Depicted. Such Remainder Need Not Be Included As Part Of The Actual Survey, Except To The Extent Necessary To Locate The Lines And Corners Of The Surveyed Property, And It Need Not Be Fully Dimensioned Or Drawn At The Same Scale As The Surveyed Property. when The Surveyed Property Includes A Title Line Defined By A Water Boundary, A Note On The Face Of The Plat Or Map Noting The Date The Boundary Was Measured, Which Attribute(s) Of The Water Feature Was/were Located, And The Caveat That The Boundary Is Subject To Change Due To Natural Causes And That It May Or May Not Represent The Actual Location Of The Limit Of Title. When The Surveyor Is Aware Of Natural Or Artificial Realignments Or Changes In Such Boundaries, The Extent Of Those Changes And Facts Shall Be Shown Or Explained. the Relationship Of The Boundaries Of The Surveyed Property To Its Adjoiners (e.g., Contiguity, Gaps, Overlaps) Where Ascertainable From Documents Provided To Or Obtained By The Surveyor Pursuant To Section 4 And/or From Field Evidence Gathered During The Process Of Conducting The Fieldwork. If The Surveyed Property Is Composed Of Multiple Parcels, The Extent Of Any Gaps Or Overlaps Between Those Parcels Must Be Identified. Where Gaps Or Overlaps Are Identified, The Surveyor Must, Prior To Or Upon Delivery Of The Final Plat Or Map, Disclose This To The Insurer And Client. when, In The Opinion Of The Surveyor, The Results Of The Survey Differ Significantly From The Record, Or If A Fundamental Decision Related To The Boundary Resolution Is Not Clearly Reflected On The Plat Or Map, The Surveyor Must Explain This Information With Notes On The Face Of The Plat Or Map. the Location Of Buildings On The Surveyed Property Dimensioned Perpendicular To Those Perimeter Boundary Lines That The Surveyor Deems Appropriate (i.e., Where Potentially Impacted By A Setback Line) And/or As Requested By The Client, Lender Or Insurer. a Note On The Face Of The Plat Or Map Explaining The Site Conditions That Resulted In A Relative Positional Precision That Exceeds The Maximum Allowed Pursuant To Section 3.e.v. a Note On The Face Of The Plat Or Map Identifying Areas, If Any, On The Boundaries Of The Surveyed Property, To Which Physical Access Within Five Feet Was Restricted (see Section 5.c.ii.). a Note On The Face Of The Plat Or Map Identifying The Source Of The Title Commitment Or Other Title Evidence Provided Pursuant To Section 4, And The Effective Date And The Name Of The Insurer Of Same. easements, Servitudes, Rights Of Way, Access, And Documents the Location, Width, And Recording Information Of All Plottable Rights Of Way, Easements, And Servitudes Burdening And Benefitting The Surveyed Property, As Evidenced By Documents Provided To Or Obtained By The Surveyor Pursuant To Section 4. a Summary Of All Rights Of Way, Easements, And Other Survey-related Matters Burdening The Surveyed Property And Identified In The Title Evidence Provided To Or Obtained By The Surveyor Pursuant To Section 4. Such Summary Must Include The Record Information Of Each Such Right Of Way, Easement, Or Other Survey-related Matter, A Statement Indicating Whether It Lies Within Or Crosses The Surveyed Property, And A Related Note If: its Location Is Shown; its Location Cannot Be Determined From The Record Document; there Was No Observed Evidence At The Time Of The Fieldwork; it Is A Blanket Easement; it Is Not On, Does Not Touch, And/or Based On The Description Contained In The Record Document Does Not Affect, The Surveyed Property; it Limits Access To An Otherwise Abutting Right Of Way; the Documents Are Illegible; Or the Surveyor Has Information Indicating That It May Have Been Released Or Otherwise Terminated. in Cases Where The Surveyed Property Is Composed Of Multiple Parcels, Indicate Which Of Such parcels The Various Rights Of Way, Easements, And Other Survey-related Matters Cross Or Touch. a Note If No Physical Access To An Abutting Street, Highway, Or Other Public Or Private Way Was Observed In The Process Of Conducting The Fieldwork. the Locations And Widths Of Rights Of Way Abutting Or Crossing The Surveyed Property And The Source Of Such Information (a) Where Available From The Controlling Jurisdiction, Or (b) Where Disclosed In Documents Provided To Or Obtained By The Surveyor Pursuant To Section 4. the Identifying Titles Of All Recorded Plats, Filed Maps, Right Of Way Maps, Or Similar Documents That The Survey Represents, Wholly Or In Part, With Their Recording Or Filing Data. for Non-platted Adjoining Land, Recording Data And, Where Available, Tax Parcel Number, Identifying Adjoining Tracts According To Current Public Records. For Platted Adjoining Land, The Recording Data Of The Subdivision Plat. platted Setback Or Building Restriction Lines That Appear On Recorded Subdivision Plats Or That Were Disclosed In Documents Provided To, Or Obtained By, The Surveyor. If In The Process Of Preparing The Survey The Surveyor Becomes Aware Of A Recorded Easement Not Otherwise Listed In The Title Evidence Provided, The Surveyor Must Advise The Insurer Prior To Delivery Of The Plat Or Map And, Unless The Insurer Provides Evidence Of A Release Of That Easement, Show Or Otherwise Explain It On The Face Of The Plat Or Map, With A Note That The Insurer Has Been Advised. presentation the Plat Or Map Must Be Drawn On A Sheet Of Not Less Than 8 ½ By 11 Inches In Size At A Legible, Standard Engineering Scale, With That Scale Clearly Indicated In Words Or Numbers And With A Graphic Scale. the Plat Or Map Must Include: the Boundary Of The Surveyed Property Drawn In A Manner That Distinguishes It From Other Lines On The Plat Or Map. if No Buildings Were Observed On The Surveyed Property In The Process Of Conducting The Fieldwork, A Note Stating No Buildings Observed. a North Arrow (with North To The Top Of The Drawing When Practicable). a Legend Of Symbols And Abbreviations. a Vicinity Map Showing The Surveyed Property In Reference To Nearby Highway(s) Or Major Street Intersection(s). supplementary Or Detail Diagrams When Necessary. notes Explaining Any Modifications To Table A Items And The Nature Of Any Additional Table A Items (e.g., 20(a), 20(b), 20(c)) That Were Negotiated Between The Surveyor And Client. the Surveyor S Project Number (if Any), And The Name, Registration Or License Number, Signature, Seal, Street Address, Telephone Number, Company Website, And Email Address (if Any) Of The Surveyor Who Performed The Survey. the Date(s) Of Any Revisions Made By The Surveyor Who Performed The Survey. sheet Numbers Where The Plat Or Map Is Composed Of More Than One Sheet. the Caption Alta/nsps Land Title Survey. when Recordation Or Filing Of A Plat Or Map Is Required By State Statutes Or Local Ordinances, Such Plat Or Map Shall Be Produced In The Required Form. certification - The Plat Or Map Of An Alta/nsps Land Title Survey Must Bear Only The Following Unaltered Certification Except As May Be Required Pursuant To Section 3.b. Above: to (name Of Insured, If Known), (name Of Lender, If Known), (name Of Insurer, If Known), (names Of Others As Negotiated With The Client): this Is To Certify That This Map Or Plat And The Survey On Which It Is Based Were Made In Accordance With The 2021 Minimum Standard Detail Requirements For Alta/nsps Land Title surveys, Jointly Established And Adopted By Alta And Nsps, And Includes Items Of Table A Thereof. The Fieldwork Was Completed On [date]. date Of Plat Or Map: (surveyor S Signature, Printed Name And Seal With Registration/license Number) deliverables - The Surveyor Shall Furnish Copies Of The Plat Or Map Of Survey To The Insurer And Client And As Otherwise Negotiated With The Client. Hard Copies Shall Be On Durable And Dimensionally Stable Material Of A Quality Standard Acceptable To The Insurer. A Digital Image Of The Plat Or Map May Be Provided In Addition To, Or In Lieu Of, Hard Copies Pursuant To The Terms Of The Contract. If The Surveyor Is Required To Record Or File A Plat Or Map Pursuant To State Statute Or Local Ordinance It Shall Be So Recorded Or Filed. Table A optional Survey Responsibilities And Specifications note: Whether Any Of The Nineteen (19) Items Of Table A Are To Be Selected, And The Exact Wording Of And Fee For Any Selected Item, May Be Negotiated Between The Surveyor And Client. Any Additional Items Negotiated Between The Surveyor And Client Must Be Identified As 20(a), 20(b), Etc. Any Additional Items Negotiated Between The Surveyor And Client, And Any Negotiated Changes To The Wording Of A Table A Item, Must Be Explained Pursuant To Section 6.d.ii.(g). Notwithstanding Table A Items 5 And 11, If An Engineering Design Survey Is Desired As Part Of An Alta/nsps Land Title Survey, Such Services Should Be Negotiated Under Table A, Item 20. if Checked, The Following Optional Items Are To Be Included In The Alta/nsps Land Title Survey, Except As Otherwise Qualified (see Note Above): X Monuments Placed (or A Reference Monument Or Witness To The Corner) At All Major Corners Of The Boundary Of The Surveyed Property, Unless Already Marked Or Referenced By Existing Monuments Or Witnesses In Close Proximity To The Corner. Address(es) Of The Surveyed Property If Disclosed In Documents Provided To Or Obtained By The Surveyor, Or Observed While Conducting The Fieldwork. Flood Zone Classification (with Proper Annotation Based On Federal Flood Insurance Rate Maps Or The State Or Local Equivalent) Depicted By Scaled Map Location And Graphic Plotting Only. X Gross Land Area (and Other Areas If Specified By The Client). #5 Vertical Relief With The Source Of Information (e.g., Ground Survey, Aerial Map), Contour Interval, Datum, With Originating Benchmark, When Appropriate. (a) If The Current Zoning Classification, Setback Requirements, The Height And Floor Space Area Restrictions, And Parking Requirements Specific To The Surveyed Property Are Set Forth In A Zoning Report Or Letter Provided To The Surveyor By The Client Or The Client S Designated Representative, List The Above Items On The Plat Or Map And Identify The Date And Source Of The Report Or Letter. (b) If The Zoning Setback Requirements Specific To The Surveyed Property Are Set Forth In A Zoning Report Or Letter Provided To The Surveyor By The Client Or The Client S Designated Representative, And If Those Requirements Do Not Require An Interpretation By The Surveyor, Graphically Depict Those Requirements On The Plat Or Map And Identify The Date And Source Of The Report Or Letter. X (a) Exterior Dimensions Of All Buildings At Ground Level. (b) Square Footage Of: X (1) Exterior Footprint Of All Buildings At Ground Level. (2) Other Areas As Specified By The Client. (c) Measured Height Of All Buildings Above Grade At A Location Specified By The Client. If No Location Is Specified, The Point Of Measurement Shall Be Identified. Substantial Features Observed In The Process Of Conducting The Fieldwork (in Addition To The Improvements And Features Required Pursuant To Section 5 Above) (e.g., Parking Lots, Billboards, Signs, Swimming Pools, Landscaped Areas, Substantial Areas Of Refuse). Number And Type (e.g., Disabled, Motorcycle, Regular, And Other Marked Specialized Types) Of Clearly Identifiable Parking Spaces On Surface Parking Areas, Lots, And In Parking Structures. Striping Of Clearly Identifiable Parking Spaces On Surface Parking Areas And Lots. As Designated By The Client, A Determination Of The Relationship And Location Of Certain Division Or Party Walls With Respect To Adjoining Properties. evidence Of Underground Utilities Existing On Or Serving The Surveyed Property (in Addition To The Observed Evidence Of Utilities Required Pursuant To Section 5.e.iv.) As Determined By: (a) Plans And/or Reports Provided By Client (with Reference As To The Sources Of Information) (b) Markings Coordinated By The Surveyor Pursuant To A Private Utility Locate Request. note To The Client, Insurer, And Lender With Regard To Table A, Item 11, Information From The Sources Checked Above Will Be Combined With Observed Evidence Of Utilities Pursuant To Section 5.e.iv. To Develop A View Of The Underground Utilities. However, Lacking Excavation, The Exact Location Of Underground Features Cannot Be Accurately, Completely, And Reliably Depicted. In Addition, In Some Jurisdictions, 811 Or Other Similar Utility Locate Requests From Surveyors May Be Ignored Or Result In An Incomplete Response, In Which Case The Surveyor Shall Note On The Plat Or Map How This Affected The Surveyor S Assessment Of The Location Of The Utilities. Where Additional Or More Detailed Information Is Required, The Client Is Advised That Excavation May Be Necessary. X As Specified By The Client, Governmental Agency Survey-related Requirements (e.g., Hud Surveys, Surveys For Leases On Bureau Of Land Management Managed Lands). The Relevant Survey Requirements Are To Be Provided By The Client Or Client S Designated Representative. Names Of Adjoining Owners According To Current Tax Records. If More Than One Owner, Identify The First Owner S Name Listed In The Tax Records Followed By Et Al. As Specified By The Client, Distance To The Nearest Intersecting Street. _#5 Rectified Orthophotography, Photogrammetric Mapping, Remote Sensing, Airborne/mobile Laser Scanning And Other Similar Products, Tools Or Technologies As The Basis For Showing The Location Of Certain Features (excluding Boundaries) Where Ground Measurements Are Not Otherwise Necessary To Locate Those Features To An Appropriate And Acceptable Accuracy Relative To A Nearby Boundary. The Surveyor Must (a) Discuss The Ramifications Of Such Methodologies (e.g., The Potential Precision And Completeness Of The Data Gathered Thereby) With The Insurer, Lender, And Client Prior To The Performance Of The Survey, And (b) Place A Note On The Face Of The Survey Explaining The Source, Date, Precision, And Other Relevant Qualifications Of Any Such Data. Evidence Of Recent Earth Moving Work, Building Construction, Or Building Additions Observed In The Process Of Conducting The Fieldwork. Proposed Changes In Street Right Of Way Lines, If Such Information Is Made Available To The Surveyor By The Controlling Jurisdiction. Evidence Of Recent Street Or Sidewalk Construction Or Repairs Observed In The Process Of Conducting The Fieldwork. X Pursuant To Sections 5 And 6 (and Applicable Selected Table A Items, Excluding Table A Item 1), Include As Part Of The Survey Any Plottable Offsite (i.e., Appurtenant) Easements Disclosed In Documents Provided To Or Obtained By The Surveyor. Professional Liability Insurance Policy Obtained By The Surveyor In The Minimum Amount Of $ To Be In Effect Throughout The Contract Term. Certificate Of Insurance To Be Furnished Upon Request, But This Item Shall Not Be Addressed On The Face Of The Plat Or Map. adopted By The American Land Title Association On October 1, 2020. More At: Www.alta.org. adopted By The National Society Of Professional Surveyors On October 30, 2020. More At: Www.nsps.us.com. attachment 2 - Example Survey Marker 2.5 Minimum Diameter Bronze mountable On New Precast Monument, Existing Concrete Or Rebar Pin

Details: Description Republic Of The Philippines Department Of Health Adela Serra Ty Memorial Medical Center Capitol Hills, Telaje, Tandag City, Surigao Del Sur E-mail Add: Astmmcprocurement@gmail.com Bids And Awards Committee Office Procurement Of Laboratory Reagents (tie-up Basis) For Immuno-serology, Clinical Microscopy And Microbiology Sections Ib No. 2024-06-05 (25) 1. The Adela Serra Ty Memorial Medical Center, Using A Single Year Framework Agreement, Through The Astmmc Fund Intends To Apply The Sum Thirty-one Million Three Hundred Fifty Eight Thousand Four Hundred Fifty Pesos Only [php 31,358,450.00], Being The Abc To Payments Under The Contract For Each Item. Bids Received In Excess Of Abc Shall Be Automatically Rejected. 2. The Adela Serra Ty Memorial Medical Center Now Invites Bids For The Procurement Laboratory Reagents (tie-up Basis) For Immuno-serology, Clinical Microscopy And Microbiology Sections. Delivery Of The Goods Is Required Within 15 Calendar Days After Issuance Of A Call-off. Bidders Should Have Completed, Within 5 Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non- Discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Adela Serra Ty Memorial Medical Center And Inspect The Bidding Documents At The Address Given Below During 8:00am To 5:00pm, Monday Thru Friday. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On May 16, 2024 To June 5, 2024 From The Given Address Below And Upon Payment Of The Applicable Fee For The Bidding Documents In The Amount Of Twenty Five Thousand Pesos Only [php 25,000.00]. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment In Person. 6. The Adela Serra Ty Memorial Medical Center Will Hold A Pre-bid Conference1 On May 24, 2024; 10:30 Am At Bac Conference Room, Opd Bldg, Astmmc, Tandag 1 May Be Deleted In Case The Abc Is Less Than One Million Pesos (php1,000,000) Where The Procuring Entity May Not Hold A Pre-bid Conference. City And Or Through Video Conferencing Or Webcasting Via Meet.google.com/rbu-snjw-vga Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below, On Or Before 10:30 Am; June 5, 2024. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On 10:31 Am; June 5, 2024 At Bac Conference Room, Opd Bldg, Astmmc, Tandag City And Or Through Video Conferencing Or Webcasting Via Meet.google.com/rbu-snjw-vga Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. The Adela Serra Ty Memorial Medical Center Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. For Further Information, Please Refer To: Bac Office, 2nd Floor Opd Bldg. Astmmc, Tandag City, Sds, 8300 Tel No. 086-211-4306 Astmmcprocurement@gmail.com 12. For Downloading Of Bidding Documents, You May Visit: Philgeps.gov.ph May 16, 2024 Date Issued Dominador B. Toral, Rn, Md, Dpbohns Hbac Chairman Lot/ Item Number Unit Description Quantity Unit Price Total Delivered, Weeks/months Immuno-serology Section Lot No. 1 Winning Bidder Responsibilities: >must Provide And Install An Iso Certified Fully Automated Immunology Analyzer For Free Of Use."if It's Not Brand New Machine, It Must Have Been Used For Not More Than Three (3) Years." Provide Certificate Of Machine Purchase And Any Proof From Its Usage > Must Provide At Least 3 Consecutive Excellent Neqas Result For The Past 3 Years > Must Strictly Provide And Installed A Back-up Machine Utilizing The Same Reagents In Case Of Machine Breaks Down To Avoid Delay Release Of Results That Will Affects The Turnaround Time Of Testing. >service Engineer Must Be Knowledgeable Of Their Machine And Responds To Any Of The End-users' Problems Or Concerns Immediately. > Free Of Charge Technical Services Of Company Engineer Which Must Be Available And Responsive To Any Of The Problems Or Concerns Of The Machine 24/7, Conduct Regular Monthly Machine's Calibration And Preventive Maintenance. >prompt Replacement Of Another Unit Of Machine/analyzer Or Defective Parts In Case Of Breakdown Shall Be Done Not Later Than 48 Hours From When It Bugged Down. > Supplier Must Shoulder The Main And Back Up Machine's Lis Connectivity Fee/charges Services And Coordinate With Astmmc Lis Provider For The Connection. >failure Of Machine's Effective Functionality And Supplier's Performance Which May Result To Unavailability Of Test Requests Maybe Send Out To Other Laboratories. Expenses Incurred Shall Be Charged To The Supplier. >meet Our Objective Which Is Our Turnaround Time (tat) To Release Our Result After 2 Hours And Can Run All Tests 24 Hours A Day, 7 Days A Week > Supplier Must Have Technical Engineer Readily Available Within The Region. > Supplier Must Have A Regular Personnel With A Certfificate Of Traning Capable In Troubleshooting The Machine They Intent To Bid >supplier Must Possess A Certificate Of Exclusive Distributorship ( Ced ) For The Security Of The Laboratory's Uninterrupted Operation > With At Least Two (2) Installations To Tertiary Laboratories In Mindanao Area. > Analyzer Should Be Delivered Complete With Its Accessories (ups 3kva, Keyboard, Printer, Avr 3kva, Safety Breaker And Etc.) >must Provide And Free Of Charge (foc): - All Consumable Needed For The Machine To Function Like Calibrators, Controls, Cuvettes/sample Cups, Rv, Pre-trigger, Disposable Tips, Deionized / Distilled Water, Wash Buffer, System Cleaning Solution And Etc. > Reagents Delivered Must Be 18 Months From The Expiration Date, A Guarantee Letter Of Replacement May Be Issued For Less Than 18 Months Reagents And Supplies. > Quantity Of Reagents Must Be Delivered Based On Nefa Or Notice To Execute Framework Agreement Or Staggered Scheme Or Upon The Request Of The End-user. > Payments Will Be Issued Per Delivery Of Reagents. > A Framework Agreement For A 1-year Contract Shall Be Made. Machine Specifications: >analytical Principle/system Description: Electrochemiluminescence (eclia) Immunoassay Technology Or Chemiluminescence Immunoassay (clia) > Throughput: At Least 75 Tests/hr > Test Mode: Routine/random, Batch > Stat Assay Turnaround Time: <15mins > Non-stat Assay Turnaround Time: <25mins > Sample Volume: 10-50ul Per Test > 2-point Calibration Per Reagent Lot > Sample-clot Detection > Liquid-level Detection > Sensitivity : >99% > Specificity : >99% > Accuracy :> 99% >sample Type: Serum, Plasma, Whole Blood >reagent Type: Liquid, Ready To Use/no Mixing Reagent Pack / Cartridge >on-board Reagent Integrity/stability Control >automatic Inventory Tracking And Updating As To Number Of Tests And Remaining Test Available >program For Calibration Tracker And Validity >machine Quality Assurance: Autocalibration, Auto-qc, Auto Westgard Rules/levy Jennings Plotting Of Real Time Qc >machine Diagnostics System & Services: Online/remote Access >barcode Reader/scanner For Easy Samples And Reagents Identification And Tracking >lis Ready >with Buit-in Touch Screen Monitor >user-friendly, Easy To Use >if Water Is Needed, Buit-in Water System Or Distilled Water Must Be Provided For Free Of Charge >provide Computer/software System To Store Results For Accessibility And Result Management >sturdy Floor-type Machine Box T3 (100's/box) 4 46,000.00 184,000.00 15 Calendar Days After Issuance Of A Call-off Box T4 (100's/box) 4 46,000.00 184,000.00 15 Calendar Days After Issuance Of A Call-off Box Tsh (100's/box) 13 46,000.00 598,000.00 15 Calendar Days After Issuance Of A Call-off Box Ft3 (100's/box) 6 46,000.00 276,000.00 15 Calendar Days After Issuance Of A Call-off Box Ft4 (100's/box) 10 46,000.00 460,000.00 15 Calendar Days After Issuance Of A Call-off Box Anti-hbs (100's/box) 9 46,000.00 414,000.00 15 Calendar Days After Issuance Of A Call-off Box Total Psa (100's/box) 5 84,000.00 420,000.00 15 Calendar Days After Issuance Of A Call-off Box Ca-125 (100's/box) 2 40,000.00 80,000.00 15 Calendar Days After Issuance Of A Call-off Box Beta-hcg (100's/box) 10 21,000.00 210,000.00 15 Calendar Days After Issuance Of A Call-off Box Hbsag Quantitative (100's/box) 2 20,000.00 40,000.00 15 Calendar Days After Issuance Of A Call-off Box Hbeag (100's/box) 1 40,000.00 40,000.00 15 Calendar Days After Issuance Of A Call-off Box Anti-hbe (100's/box) 1 40,000.00 40,000.00 15 Calendar Days After Issuance Of A Call-off Box Ana (anti-nuclear Antibody) (100's/box) 1 80,000.00 80,000.00 15 Calendar Days After Issuance Of A Call-off Box Anti-hbc (100's/box) 1 32,000.00 32,000.00 15 Calendar Days After Issuance Of A Call-off Box Serum C3 (100's/box) 1 140,000.00 140,000.00 15 Calendar Days After Issuance Of A Call-off Box Pro-bnp (100's/box) 2 148,000.00 296,000.00 15 Calendar Days After Issuance Of A Call-off Box Rf ( Rheumatoid Factor) (100's/box) 1 24,000.00 24,000.00 15 Calendar Days After Issuance Of A Call-off Box Anti-dsdna (100's/box) 1 96,000.00 96,000.00 15 Calendar Days After Issuance Of A Call-off Sub Total 3,614,000.00 Lot No. 2 Winning Bidder Responsibilities: > Winning Bidder Must Provide For Free An Iso-certified, Semi-automated Machine And Its Consumables, Calibrators And Controls For The Analysis Of C-reactive Protein, D-dimer, Ferritin And Procalcitonin. > Analytical Principle/system Description: Fluorescense Immunoassay (fia) > Provide Accessories For Effective And Uninterrupted Operation Like Ups, Avr, Computer Set And Printer. > Free Of Charge Technical Services Of Company Engineer Which Must Be Available And Responsive To Any Of The Problems Or Concerns Of The Machine 24/7, Conduct Regular Monthly Machine's Calibration And Preventive Maintenance. > Prompt Replacement Of Another Unit Of Machine/analyzer Or Defective Parts In Case Of Breakdown Shall Be Done Not Later Than 48 Hours From When It Bugged Down > Expenses Incurred For Send Out Of Tests Due To Failure Of The Machine And/or Poor Supplier Performance Shall Be Charged To The Winning Bidder. > Quantity Of Reagents Must Be Delivered Based On Nefa Or Notice To Execute Framework Agreement Or Staggered Scheme Or Upon The Request Of The End-user. > Payments Will Be Issued Per Delivery Of Reagents. > Reagents Delivered Must Be 18 Months From The Expiration Date, A Guarantee Letter Of Replacement May Be Issued For Less Than 18 Months Reagents And Supplies. > A Framework Agreement For A 1-year Contract Shall Be Made. Box D-dimer(100's/box) 2 80,000 160,000.00 15 Calendar Days After Issuance Of A Call-off Box Aso (anti-streptolysin O) Titer (100's/box) 2 28,000 56,000.00 15 Calendar Days After Issuance Of A Call-off Box Ferritin (100's/box) 2 80,000 160,000.00 15 Calendar Days After Issuance Of A Call-off Box C-reactive Protein (25's/box) 28 21,000 588,000.00 15 Calendar Days After Issuance Of A Call-off Box Procalcitonin (10's/box) 20 15,000 300,000.00 15 Calendar Days After Issuance Of A Call-off Sub Total 1,264,000.00 Lot No. 3 Winning Bidder Responsibilities: >must Provide And Install An Iso Certified Fully Automated Quantitative Troponin I Analyzer For Free Of Use. "if It's Not Brand New Machine, It Must Have Been Used For Not More Than Three (3) Years." Provide Certificate Of Machine Purchase And Any Proof From Its Usage >service Engineer Must Be Knowledgeable Of Their Machine And Responds To Any Of The End-users' Problems Or Concerns Immediately. > Free Of Charge Technical Services Of Company Engineer Which Must Be Available And Responsive To Any Of The Problems Or Concerns Of The Machine 24/7, Conduct Regular Monthly Machine's Calibration And Preventive Maintenance. > Supplier Must Shoulder Connectivity Fee/charges For Lis Services And Coordinate With Astmmc Lis Provider For The Lis Connection. >prompt Replacement Of Another Unit Of Machine/analyzer Or Defective Parts In Case Of Breakdown Shall Be Done Not Later Than 48 Hours From When It Bugged Down. >failure Of Machine's Effective Functionality And Supplier's Performance Which May Result To Unavailability Of Test Requests Maybe Send Out To Other Laboratories. Expenses Incurred Shall Be Charged To The Supplier. >meet Laboratory Objective Of The Test Turnaround Time (tat) To Release Our Result Within 1 Hour And Can Run All Tests 24 Hours A Day, 7 Days A Week > Supplier Must Have Technical Engineer Readily Available Within The Region. > Supplier Must Have A Regular Personnel With A Certfificate Of Traning Capable In Troubleshooting The Machine They Intent To Bid >supplier Must Posses A Certificate Of Exclusive Distributorship ( Ced ) For The Security Of The Laboratory's Uninterrupted Operation > With At Least Two (2) Installations To Tertiary Laboratories In Mindanao Area. > Analyzer Should Be Delivered Complete With Its Accessories (ups 3kva, Keyboard, Printer, Avr 3kva, Etc.) >must Provide And Free Of Charge (foc): - All Consumable Needed For The Machine To Function Like Calibrators, Controls, Cuvettes/sample Cups, Reaction Vessels, Pre-trigger, Disposable Tips, Deionized / Distilled Water, Wash Buffer, System Cleaning Solution And Etc. - Computer Sets, Ups, Avr, Printer - Calibration And Preventive Maintenance - Any Parts Or Accessories Of The Machine > Reagents Delivered Must Be 18 Months From The Expiration Date, A Guarantee Letter Of Replacement May Be Issued For Less Than 18 Months Reagents And Supplies. > Quantity Of Reagents Must Be Delivered Based On Nefa Or Notice To Execute Framework Agreement Or Staggered Scheme Or Upon The Request Of The End-user. > Payments Will Be Issued Per Delivery Of Reagents. > A Framework Agreement For A 1-year Contract Shall Be Made. Machine Specifications: >analytical Principle/system Description: Lateral Flow Chromatography (immunofluorescence) >sample Type: Whole Blood/serum/plasma/urine/fingertip Blood >sample Position: At Least 40 Samples Per Run, 120 Tests/hr >continuous Loading Of Different Test Items >user-friendly Interface Diversified Test Modes: Random, Batch, Stat >fully-automatic Sample Adding System Disposable Tips With Filter Elements, Which Avoid Cross-contamination Automatic Calibration, Dilution And Sample Loading Fully-automatic Quality Control >touch Screen >automatic Barcode Scanning Of Test Items >automatic Recognition Of Reagents >bench-type Box Troponin-i Quantitative (48's/box) 20 40,000.00 800,000.00 15 Calendar Days After Issuance Of A Call-off Clinical Microscopy Section Lot No. 4 Winning Bidder Responsibilities: >must Provide And Install An Iso Certified Fully Automated Urine Analyzer For Free Of Use."if It's Not Brand New Machine, It Must Have Been Used For Not More Than Three (3) Years." Provide Certificate Of Machine Purchase And Any Proof From Its Usage > Must Provide At Least 3 Consecutive Excellent Neqas Result For The Past 3 Years > Must Strictly Provide And Installed A Back-up Machine Utilizing The Same Reagents In Case Of Machine Breaks Down To Avoid Delay Release Of Resulted That Will Affects The Turnaround Time Of Testing. >must Provide Complete Set Of Reagents, Controls, Calibrators, Distilled Water, Test Tubes And Other Consumables Needed To Generate A Fully Automated Accurate Urinalysis Result. > Free Of Charge Technical Services Of Company Engineer Which Must Be Available And Responsive 24/7 To Any Machine's Problems Or Concerns. Conduct Regular Monthly Machine's Calibration And Preventive Maintenance Or As Needed > Supplier Must Shoulder The Main And Back Up Machine's Lis Connectivity Fee/charges Services And Coordinate With Astmmc Lis Provider For The Connection. >prompt Replacement Of Another Unit Of Machine/analyzer Or Defective Parts In Case Of Breakdown Shall Be Done Not Later Than 48 Hours From When It Bugged Down. >failure Of Machine's Effective Functionality And Supplier's Performance Which May Result To Unavailability Of Test Requests Maybe Send Out To Other Laboratories. Expenses Incurred Shall Be Charged To The Supplier. >meet Our Objective Which Is Our Turnaround Time (tat) To Release Our Result After 2 Hours And Can Run All Tests 24 Hours A Day, 7 Days A Week >analyzer Should Be Delivered Complete With Its Accessories (ups 6kva, Keyboard, Printer, Avr 3kva, Safety Breaker And Etc.) > Supplier Must Have Technical Engineer Readily Available Within The Region. > Supplier Must Have A Regular Personnel With A Certfificate Of Traning Capable In Troubleshooting The Machine They Intent To Bid >supplier Must Posses A Certificate Of Exclusive Distributorship ( Ced ) For The Security Of The Laboratory's Uninterrupted Operation > With At Least Two (2) Installations To Tertiary Laboratories In Mindanao Area. > Reagents Delivered Must Be 18 Months From The Expiration Date, A Guarantee Letter Of Replacement May Be Issued For Less Than 18 Months Reagents And Supplies. > Quantity Of Reagents Must Be Delivered Based On Nefa Or Notice To Execute Framework Agreement Or Staggered Scheme Or Upon The Request Of The End-user. > Payments Will Be Issued Per Delivery Of Reagents. > A Framework Agreement For A 1-year Contract Shall Be Made. Machine Specifications: >analytical Principle/system Description: Urine Flow Cytometry/flow Imaging Technique, Photoelectric Colorimetry. > Throughput: At Least 100 Samples/hour > With Autoloader > Sample Volume: At Least 3 Ml > Built-in Reagent Strip Reader/ Chemical Testing And Visual Urine Sediment Reader In One Machine. >user Friendly Design, Simple Operation And Convenient Maintenance. >urine Strip Bottle Must Have Color Reaction Comparator For Manual Method >reagent Strip Parameters/chemical Testing (at Least 12 Parameters): 1. Urobilinogen 2. Bilirubin 3. Ketone 4. Creatinine 5. Blood 6. Microalbumin 7. Nitrite 8. Leukocyte 9. Glucose 10. Specific Gravity 11. Ph 12. Protein >microscopic Testing / Urine Sediment Visual Reading: 1. Rbc 2. Wbc 3. Non-squamous Epithelial Cells 4. Squamos Epithelial Cells 5. Bacteria 6. Mucus 7. Urine Crystals 8. Casts 9. Yeast Cells Bottle Urine Strips, At Least 12 Parameters (100's/bot) 240 19,750.00 4,740,000.00 15 Calendar Days After Issuance Of A Call-off Micrpbiology Section Lot No. 5 Winning Bidder Responsibilities: > Must Provide For Free An Iso-certified Fully Automated Blood Culture Machine That Utilizes Comprehensive Detection Technology > Free Of Charge Technical Services Of Company Engineer Which Must Be Available And Responsive To Any Of The Problems Or Concerns Of The Machine 24/7, Conduct Regular Monthly Machine's Calibration And Preventive Maintenance. >should Have At Least 2 Installation Within Mindanao Area >excellent Eqas Result For The Past 2 Years > Machine Should Be Delivered Complete With A Heavy Duty Accessories (ups 6 Kva, Avr,keyboard, Printer And Any Other Needed Accesories, Safety Breaker And Etc.) > Supplier Must Provide Back-up Machine That Is Also Ready To Use. > Two Machine Provided Must Be Lis Ready. > Supplier Must Shoulder Connectivity Fee/charges For Lis Services For Two Machine And Coordinate With Astmmc Lis Provider For The Lis Connection. > Capable Of A Prompt Replacement Of Defective Parts In Case Of Breakdown (not Later Than 48 Hours From Bug Down) >supplier Must Have Technical Engineer Readily Available Within The Region. > Supplier Must Have A Regular Personnel With A Certfificate Of Traning Capable In Troubleshooting The Machine They Intent To Bid >supplier Must Posses A Certificate Of Exclusive Distributorship ( Ced ) For The Security Of The Laboratory's Uninterrupted Operation > Quantity Of Reagents Must Be Delivered Based On Nefa Or Notice To Execute Framework Agreement Or Staggered Scheme Or Upon The Request Of The End-user. > Payments Will Be Issued Per Delivery Of Reagents. > A Framework Agreement For A 1-year Contract Shall Be Made. > Reagents Delivered Must Be 18 Months From The Expiration Date, A Guarantee Letter Of Replacement May Be Issued For Less Than 18 Months Reagents And Supplies. >reagent Or Supplies With Shelf Life Of Less Than 5 Months Must Submit A Certificate Of Option To Return (otr),if Not Consumed Within The Expiry Date And It Must Be Replaced. >reagent Or Supplies With Shelf Life Of Less Than 5 Months Must Submit A Certificate Of Option To Return (otr),if Not Consumed Within The Expiry Date And It Must Be Replaced. Machine Specifications: > Has Colorimetric Technology And Specialized Liquid Emulsion Sensors (les) At The Bottom Of Each Culture Bottle > Offers A Comprehensive Range Of Media Bottles To Ensure The Recovery Of A Wide Variety Of Microorganisms Including Bacteria, Mycobacteria, And Fungi > Can Provide Graph Analysis > Blood Culture Bottles Must Be Plastic And Color Coded For Pediatric And Adult Patients > Bottles With Direct Draw > With Agitation Technology > With Built-in Quality Control > With Immediate Bottle Recognition > With Rapid Response Time And Greater Accuracy.faster Time To Detection (9-25 Hours) > At Least 60 Cells Or Capacity Per Drawer > Could Fit Shatter-proof Plastic Culture Bottles > Preferably With Ard (antimicrobial Removal Device) Blood Culture System,to Increase The Sensitivity Of Isolation Of Pathogenic Microorganisms In Bacteremic Patients Who Are Already On Antibiotic. Box Pedia Culture Bottles For Automated Isolation Of Aerobic Microorganisms In Sterile Samples 50's/box 40 35,000.00 1,400,000.00 15 Calendar Days After Issuance Of A Call-off Box Adult Culture Bottles For Automated Isolation Of Aerobic Microorganisms In Sterile Samples 50's/box 60 35,000.00 2,100,000.00 15 Calendar Days After Issuance Of A Call-off Sub Total 3,500,000.00 Lot No. 6 Winning Bidder Responsibilities: > Must Provide For Free An Iso-certified Fully Automated Machine For The Identification And Susceptibility Of All Bacteria And Yeast > Free Of Charge Technical Services Of Company Engineer Which Must Be Available And Responsive To Any Of The Problems Or Concerns Of The Machine 24/7, Conduct Regular Monthly Machine's Calibration And Preventive Maintenance. >should Have At Least 2 Installation Within Mindanao Area >excellent Eqas Result For The Past 2 Years > Machine Should Be Delivered Complete With A Heavy Duty Accessories (ups, Avr,keyboard,printer And Any Other Needed Accesories Etc.) >preferrably With Remote Connectivity For Updates And Fast Troubleshooting > Supplier Must Provide Back-up Machine That Is Also Ready To Use. > Capable Of A Prompt Replacement Of Defective Parts In Case Of Breakdown (not Later Than 48 Hours From Bug Down) > Two Machine Provided Must Be Lis Ready. > Supplier Must Shoulder Connectivity Fee/charges For Lis Services For Two Machine And Coordinate With Astmmc Lis Provider For The Lis Connection. >supplier Must Provide A Free Of Charge Consumables Like Reagents Of Machine Needed To Operate And To Generate Result,turbidimeter To Ensure Correct Macfarland Standard,calibrators,calibrated Pipettes, And Other Consumables For Ast Suspencion > Quantity Of Reagents Must Be Delivered Based On Nefa Or Notice To Execute Framework Agreement Or Staggered Scheme Or Upon The Request Of The End-user. > Payments Will Be Issued Per Delivery Of Reagents. > A Framework Agreement For A 1-year Contract Shall Be Made. > Reagents Delivered Must Be 18 Months From The Expiration Date, A Guarantee Letter Of Replacement May Be Issued For Less Than 18 Months Reagents And Supplies. >reagent Or Supplies With Shelf Life Of Less Than 5 Months Must Submit A Certificate Of Option To Return (otr),if Not Consumed Within The Expiry Date And It Must Be Replaced. Machine Specifications: > Automated Bacterial Identification And Susceptibility Testing System That Uses Fluorescence-based Technology.with Gold-standard Accuracy For Microorganism Identification And Susceptibility > Delivers Accurate Emerging Resistance Detection For The Toughes Pathogens, Including Visa, Vrsa, Mrsa,icr And Rapid Detection Of Esbl Production And Confirmation. > Processes Rapid And Specialty Id Panels For Reduced Turnaround Time.could Generate Results As Little As 5 To 8 Hours > Utilizes Closed Tests Card And Cassettes For Id And Ast > Allows Consolidation Of Data From Multiple Testing Systems On Epidemiology Reports > Lis-who Net Configuration And Connection Ready.has Remote Support Feature In Instrument Monitoring And Lis Connectivity >with Built-in Barcode Scanner And Scan Card And Isolate Barcodes To Establish Traceability > Has Rapid Result Searches By Patient, Date Tested, Organism, Technician And Accession Number > Allow Remote Access By Multiple Users And Real-time Connectivity To Our Existing Lis > Updated Clsi Guidelines Compliant Ast Interpretation/formulations Available Producing Mic's Based On Reference Clsi And Iso Mic Methods Box Gram Positive Combo Panel 20's 100 30,000.00 3,000,000.00 15 Calendar Days After Issuance Of A Call-off Box Gram Negative Combo Panel 20s 120 30,000.00 3,600,000.00 15 Calendar Days After Issuance Of A Call-off Box Rapid Yeast Combo Panel 20s 30 30,000.00 900,000.00 15 Calendar Days After Issuance Of A Call-off Box Haemophilus And Neisseria Combo Panel 20s 30 30,000.00 900,000.00 15 Calendar Days After Issuance Of A Call-off Sub Total 8,400,000.00 Stock Or Property No. Unit Item Description Quantity Unit Cost Total Cost 1 Carts Ciprofloxacin Disc (50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 2 Carts Trimethoprim-sulfamethoxazole Disc (50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 3 Carts Piperacillin-tazobactam Disc (50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 4 Carts Amikacin Disc (50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 5 Carts Ampicillin Disc (50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 6 Carts Ampicillin-sulbactam Disc (50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 7 Carts Azithromycin Disc (50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 8 Carts Cefixime Disc(50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 9 Carts Cefotaxime Disc(50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 10 Carts Clindamycin Disc (50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 11 Carts Cefuroxime Disc (50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 12 Carts Chloramphenicol Disc(50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 13 Carts Erythromycin Disc(50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 14 Carts Levofloxacin Disc(50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 15 Carts Norfloxacin Disc(50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 16 Carts Oxacillin Disc(50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 17 Carts Aztreonam Disc(50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 18 Carts Ceftazidime Disc(50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 19 Carts Cefazolin Disc(50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 20 Carts Cefifime Disc(50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 21 Carts Trimethoprim Dics (50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 22 Carts Gentamicin Disc (50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 23 Carts Imipenem Disc (50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 24 Carts Meropenenm Disc (50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 25 Carts Nitrofurantoin Disc (50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 26 Carts Penicillin G Disc (50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 27 Carts Tetracycline Disc (50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 28 Carts Tobramycin Disc (50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 29 Carts Vancomycin Disc (50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 30 Carts Cefoxitin Disc (50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 31 Carts Piperacillin Disc (50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 32 Carts Cephalexin Disc (50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 33 Carts Ticarcillin Disc (50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 34 Carts Linezolid Disc (50's) 10 800.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 35 Carts Taxo P (optochin) 50's 5 3,000.00 15,000.00 15 Calendar Days After Issuance Of A Call-off 36 Carts Taxo A (bacitracin) 50's 5 3,000.00 15,000.00 15 Calendar Days After Issuance Of A Call-off 37 Carts V Factor Disc (50's) 5 5,000.00 25,000.00 15 Calendar Days After Issuance Of A Call-off 38 Carts X Factor Disc (50's) 5 5,000.00 25,000.00 15 Calendar Days After Issuance Of A Call-off 39 Carts Xv Factor Disk (50"s) 1 5,000.00 5,000.00 15 Calendar Days After Issuance Of A Call-off 40 Carts Oxidase Disc/strip (50's) 10 5,000.00 50,000.00 15 Calendar Days After Issuance Of A Call-off 41 Vial Atcc Control Strains (pae 27853) 1 8,000.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 42 Vial Atcc Control Strains (eco 25922) 1 8,000.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 43 Vial Atcc Control Strains (eco 35218) 1 8,000.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 44 Vial Atcc Control Strains (sau 25923) 1 8,000.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 45 Vial Atcc Control Strains (spn 49619) 1 8,000.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 46 Vial Atcc Control Strains (hin 29427) 1 8,000.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 47 Vial Atcc Control Strains (ngo 49226) 1 8,000.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 48 Plate Sheep Blood Agar (commercially Prepared) 10s 5000 200.00 1,000,000.00 15 Calendar Days After Issuance Of A Call-off 49 Plate Chocolate Agar (commercially Prepared) 10's 3000 215.00 645,000.00 15 Calendar Days After Issuance Of A Call-off 50 Plate Mueller Hinton Agar (commercially Prepared) 10s 500 210.00 105,000.00 15 Calendar Days After Issuance Of A Call-off 51 Plate Gba Commercially Prepared (10's) 1000 300.00 300,000.00 15 Calendar Days After Issuance Of A Call-off 52 Plate Bacitracin Chocoolate Agar Commercially Prepared (10's) 1000 300.00 300,000.00 15 Calendar Days After Issuance Of A Call-off 53 Bot Alkaline Peptone Water Agar (500g) 2 7,000.00 14,000.00 15 Calendar Days After Issuance Of A Call-off 54 Bot Salmonella Shigela Agar (500g) 2 13,600.00 27,200.00 15 Calendar Days After Issuance Of A Call-off 55 Bot Selenite F (500g) 2 15,000.00 30,000.00 15 Calendar Days After Issuance Of A Call-off 56 Bot Tcbs (500g) 2 10,000.00 20,000.00 15 Calendar Days After Issuance Of A Call-off 57 Bot Mueller Hinton Agar (500g) 10 10,000.00 100,000.00 15 Calendar Days After Issuance Of A Call-off 58 Bot Mac Conkey Agar Powder (500g) 15 9,000.00 135,000.00 15 Calendar Days After Issuance Of A Call-off 59 Bot Nutrient Agar Powder (500g) 3 3,000.00 9,000.00 15 Calendar Days After Issuance Of A Call-off 60 Bot Sabouraud Dextrose Agar (500g) 5 8,000.00 40,000.00 15 Calendar Days After Issuance Of A Call-off 61 Bot Fluid Thioglycolate Medium Powder (500g) 5 8,000.00 40,000.00 15 Calendar Days After Issuance Of A Call-off 62 Bot Tsb Powder (500g) 5 8,000.00 40,000.00 15 Calendar Days After Issuance Of A Call-off 63 Bot Gc Agar (500g) 5 8,000.00 40,000.00 15 Calendar Days After Issuance Of A Call-off 64 Bot Tsi Powder (500g) 5 8,000.00 40,000.00 15 Calendar Days After Issuance Of A Call-off 65 Bot Lysine Iron Agar (500g) 5 8,000.00 40,000.00 15 Calendar Days After Issuance Of A Call-off 66 Bot Simmon Citrate Agar Powder (500g) 5 8,000.00 40,000.00 15 Calendar Days After Issuance Of A Call-off 67 Bot Urea (christensen) Agar Base (500g) 5 8,000.00 40,000.00 15 Calendar Days After Issuance Of A Call-off 68 Bot Simmon Citrate Agar Powder (500g) 5 8,000.00 40,000.00 15 Calendar Days After Issuance Of A Call-off 69 Bot Sim Medium (500g) 5 8,000.00 40,000.00 15 Calendar Days After Issuance Of A Call-off 70 Bot Lim Medium (500g) 5 8,000.00 40,000.00 15 Calendar Days After Issuance Of A Call-off 71 Bot Sodium Chloride Agar (500g) 5 8,000.00 40,000.00 15 Calendar Days After Issuance Of A Call-off 72 Bot Bile Esculin Agar (500g) 4 8,000.00 32,000.00 15 Calendar Days After Issuance Of A Call-off 73 Bot Dnase Agar (500g) 1 8,000.00 8,000.00 15 Calendar Days After Issuance Of A Call-off 74 Bot Soluble Hemoglobin Powder (400g) 5 15,000.00 75,000.00 15 Calendar Days After Issuance Of A Call-off 75 Box Iso Vitalex Supplement (10's) 2 5,000.00 10,000.00 15 Calendar Days After Issuance Of A Call-off 76 Box Vcnt Supplement (10"s) 2 5,000.00 10,000.00 15 Calendar Days After Issuance Of A Call-off 77 Box Coagulase Rabbit Plasma (10's) 10 20,000.00 200,000.00 15 Calendar Days After Issuance Of A Call-off 78 Bot 0.9 % Normal Saline Solution 1l 100 100.00 10,000.00 15 Calendar Days After Issuance Of A Call-off 79 Set Gram Stain Set 10 3,000.00 30,000.00 15 Calendar Days After Issuance Of A Call-off 80 Bot Kovac's Reagent (100ml) 2 11,000.00 22,000.00 15 Calendar Days After Issuance Of A Call-off 81 Bot 10% Koh Solution (500ml) 3 8,000.00 24,000.00 15 Calendar Days After Issuance Of A Call-off 82 Bot India Ink (100 Ml) 1 10,000.00 10,000.00 15 Calendar Days After Issuance Of A Call-off 83 Box Disposable Sterile Loop 10ul+1ul Calibration(100's) 20 5,000.00 100,000.00 15 Calendar Days After Issuance Of A Call-off 84 Pc Wire Loop 5 300.00 1,500.00 15 Calendar Days After Issuance Of A Call-off 85 Pc Wire Needle 5 300.00 1,500.00 15 Calendar Days After Issuance Of A Call-off 86 Box Sterile Cotton Swab (100's) 50 800.00 40,000.00 15 Calendar Days After Issuance Of A Call-off 87 Box Betadine Cotton Swab (25's) 100 200.00 20,000.00 15 Calendar Days After Issuance Of A Call-off 88 Bot Povidone Iodine Bottle (500ml) 10 600.00 6,000.00 15 Calendar Days After Issuance Of A Call-off 89 Pc Sterile Bottle Container Individually Pack 50 Ml 3000 15.00 45,000.00 15 Calendar Days After Issuance Of A Call-off 90 Pc Petri Dish (big) 2000 40.00 80,000.00 15 Calendar Days After Issuance Of A Call-off 91 Pc Petri Dish (small Single Plate) 1000 10.00 10,000.00 15 Calendar Days After Issuance Of A Call-off 92 Box Glass Tubes (100's) 13x75mm 10 1,000.00 10,000.00 15 Calendar Days After Issuance Of A Call-off 93 Pc Petri Dish(small Biplate) 1000 30.00 30,000.00 15 Calendar Days After Issuance Of A Call-off 94 Pack Sterile Transfer Pipettes (100s) 20 1,500.00 30,000.00 15 Calendar Days After Issuance Of A Call-off 95 Pc Glass Beaker 500ml 5 1,000.00 5,000.00 15 Calendar Days After Issuance Of A Call-off 96 Pc Glass Beaker 1000ml 5 1,500.00 7,500.00 15 Calendar Days After Issuance Of A Call-off 97 Pc Erlenmeyer Flask With Cap 500 Ml 5 3,500.00 17,500.00 15 Calendar Days After Issuance Of A Call-off 98 Pc Erlenmeyer Flask With Cap 1000ml 5 5,000.00 25,000.00 15 Calendar Days After Issuance Of A Call-off 99 Pc Glass Stirrer 10 100.00 1,000.00 15 Calendar Days After Issuance Of A Call-off 100 Set Autoclave Bags (200's) 5 4,000.00 20,000.00 15 Calendar Days After Issuance Of A Call-off 101 Pc Aluminum Foil (30x150) 5 250.00 1,250.00 15 Calendar Days After Issuance Of A Call-off 102 Pc Autoclave Tape 10 200.00 2,000.00 15 Calendar Days After Issuance Of A Call-off 103 Box Disposable Sterile Loop 10ul+needle Calibration(100's) 10 5,000.00 50,000.00 15 Calendar Days After Issuance Of A Call-off 104 Pc Autoclavable Culture Tube With Screw Cap 13x100mm 1000 62.00 62,000.00 15 Calendar Days After Issuance Of A Call-off 105 Pc Big Test Tube Rack (autoclavable) 2 3,000.00 6,000.00 15 Calendar Days After Issuance Of A Call-off 106 Pc Small Test Rack (autoclavable) 5 3,000.00 15,000.00 15 Calendar Days After Issuance Of A Call-off 107 Box H. Pylori Ab Rt (20's/box) 30 6,500.00 195,000.00 15 Calendar Days After Issuance Of A Call-off 108 Box Typhidot Ab Duo Rt (25's/box) 14 13,000.00 182,000.00 15 Calendar Days After Issuance Of A Call-off 109 Box Leptospira Ab Rt (10's/box) 15 14,000.00 210,000.00 15 Calendar Days After Issuance Of A Call-off 110 Box Dengue Ns1 (25's/box) 80 9,000.00 720,000.00 15 Calendar Days After Issuance Of A Call-off 111 Box Dengue Ab Duo Rt (40's/box) 60 12,000.00 720,000.00 15 Calendar Days After Issuance Of A Call-off 112 Box Hcv Rt (100's/box) 8 20,000.00 160,000.00 15 Calendar Days After Issuance Of A Call-off 113 Box Hbsag Rt (30's/box) 270 6,000.00 1,620,000.00 15 Calendar Days After Issuance Of A Call-off 114 Box Hav Rt (25's/box) 25 12,000.00 300,000.00 15 Calendar Days After Issuance Of A Call-off 115 Box Syphilis Rt (100's/box) 30 9,600.00 288,000.00 15 Calendar Days After Issuance Of A Call-off

Details: The subject of the performance of this order is the delivery of the performance expected in the framework of the subsidy project "innovation of the production of optical security elements for the security of polycarbonate documents". The technical parameters are as follows, with the fact that the client allows their modification while maintaining the principle that performance and range parameters are set as minimum and power, size and weight parameters as maximum, unless something else is stated for a specific parameter, with a tolerance so that the device It Could Be Installed In The Location For This Equipment. This contract also includes transportation, assembly, and commissioning at the place designated by the client. The selected supplier is responsible for ensuring that the order will be delivered complete and will contain all parts necessary for trouble-free operation. Only Original (non-refurbished) Components Will Be Used For Production. The Technical Specification Establishes the Basis of Minimum Requirements for Function, Performance, Lifetime, Etc. If Zd or its Annexes contain specific trade names or brands, this is only a definition of the required standard, and the client also allows other technically and qualitatively comparable solutions. The Inspection Equipment Must Meet The Specifications And Requirements That Are Listed Below: General Description: The Equipment Must Be Capable Of Checking The Quality Of Pressed Holographic (dovid) Elements In A Polymer Substrate Formed By Pressing From Nickel Plates On A Pressing Machine Operating In R2r Mode In Real Time. The device must be able to inspect the high-resolution details inside the holographic motifs (dovid). Dovid elements are created in Max. 254,000 Dpi And The Required Inspection System Must Be Able To Optically Process Such Complex Structures And Deal With Unwanted Reflections. Must Use Appropriate Light Sources, Detect Defects In Molded Structures Even In An Intact Substrate With A Minimum Size Of 50 Microns, Must Monitor Transverse And Longitudinal Stretching Of The Substrate During The Pressing Process, Must Monitor And Monitor The Diffraction Efficiency Of Dovid Elements. Must Have Appropriate Software Capable of Creating a Scalable Log of the Inspection Performed. Required Technical Parameters: Material: Polycarbonate Film 50 to 175 Μm, One Side Glossy, One Side Matte, Dovid elements are always pressed on the glossy side. Controlled Width: Up to 500 Mm Repeat Length: Up to 850 Mm Maximum Speed: 50 M/min Optical Resolution: Min. 50 X 50 Μm Configuration: Due to the Specific Polymeric Substrate Used (glossy/matte), it is Necessary to Use a Two-Channel Solution with Light Sources Working on the Principle of Both Specular Reflection and Scattering in Combination with an Appropriate Number of Cameras for Line Scanning with Sufficient Resolution. Workstation: Sufficiently Powerful Computer Data Storage: Minimum 4 Tb Capacity for Data Storage Network: Option to Connect to a Local Ethernet Network Required System Features:  The System Must Detect Different Types of Defects (such as Scratches, Dust Particles, Paint/Oil Splashes, Smudges, etc. .) Inside the Relief Element Dovid And On The Surface And In The Mass Of The Intact Polycarbonate Substrate.  System Must Continuously Monitor Diffraction Efficiency.  The system must be capable of tracking the brightness of light diffraction at an unlimited number of locations within each iteration. These Tracking Points Must Be Freely Definable by the User.  Brightness Must Be Measured On 100% Viewed Points At 100% Repetition - No Sampling.  The Diffraction Efficiencies Determined At Each Monitored Location, After Each Revolution, Must Be Visualized As A Scalable Graph That Shows The Brightness Level In Percentage Of The Reference Value. In the graph, the lines representing individual monitoring locations must be color distinguishable.  The System Must Continuously Monitor Transverse And Longitudinal Stretching (As A Result Of The Pulls And Temperature Used During Pressing) Of The Substrate.  The system must continuously monitor the repetitive length and width of the material and graphically represent their progress in time and place.  The System Must Display Deviations From Target Values In Appropriate Units (mm, %).  The system must support the visualization of multiple control channels on one workstation (displays).  The system must have suitable software capable of creating a scalable report on the performed inspection. The order is not divided into parts. The contracting authority does not intend to discuss offers with the participants within the meaning of Art. 5.4 of the Rules.

Details: This Is A Sources Sought Notice Only. This Is Not A Solicitation For Bids, Proposals, Proposal Abstracts, Or Quotations. The Purpose Of This Sources Sought Notice Is To Obtain Information Regarding The Availability And Capability Of All Qualified Sources To Perform A Potential Requirement. The Responses Received From Interested Contractors Will Assist The Government In Determining The Appropriate Acquisition Method. the Department Of Veterans Affairs (va), Network Contracting Office (nco) 20, Is Conducting Market Research To Identify Potential Sources Which Can Provide The Following Services: the Department Of Veterans Affairs Visn 20 Facilities Located In The States Of Oregon Washington Idaho And Alaska Requires Service Of Existing And Additional Point Of Use (pou) Weight Based Supply Systems To Automate Inventory Management Processes In Open Shelf Distribution Points (or Supply Closets ) Brand Name Or Equal To Par Excellence. b.2 Statement Of Work (sow) 1. Contract Title purchase, Install, And Set-up Of Weight-based Inventory Management Systems And Support Services For Commodity Inventory Points Throughout All Facilities Within Visn 20. 2. Background historically, Visn 20 Has Used A Cabinet Based, Point Of Use (pou) System For Inventory Management. Visn 20 Has Recently Deployed A Program For A Weight-based Inventory Supply System. The Weight-based System Has Been Implemented Over The Past 5 Years Successfully Improving Inventory Control. 3. Scope to Install Weight-based Inventory Management Systems At Various Facilities Throughout Visn 20, (identified In Section 4. Specific Tasks) Ensure System Is Fully Operational, Ensure System Communications Are Intact, And Fully Train Staff To Be Knowledgeable On The Use Of The System. 4. Specific Tasks task 1 - Installation. To Stage And Install Scales, Cabinets, Controllers, And Bins As Required For Specific Projects At Visn 20 Facilities. Installation Shall Include: Staging, Wiring, Calibrating, And Registering Scales building Graphical Walls And Rows In The System Application Based On Room Layout That Will Allow For Item Identification And Location By The User Assembling Third Party Equipment As Needed For A Project coordinate The Installation Of Wall Mounted Louvers Upon Written Approval From Local Facilities Management Service (fms), As Applicable confirmation Of Installed Controllers Connecting And Communicating With The Par Excellence Server installation Is Not Considered Complete Unless All Tasks Identified Above At Minimum Are Performed the Specific Locations For Identified Projects Will Be At The Discretion Of The Facility Chief Supply Chain Officer. The Location Can Be On Site At The Main Facility Campus Or At A Remote Location, I.e., Community Based Outpatient Clinic (cboc). visn 20 Facilities facility location address distance From Main Campus anchorage muldoon Clinic 1201 North Muldoon Road, Anchorage, Ak 99504 domiciliary 3001 C Street, Anchorage, Ak from Muldoon: 6 Miles transitional housing Units 3 Each 932 E. 12th Avenue 944 E. 12th Avenue 709 N. Hoyt Street Anchorage, Ak the Transitional Housing Units On 12th Avenue Are 5 Miles From Muldoon. the Hoyt Street Unit Is 3 Miles. cboc Mat-su 865 North Seward Meridian Parkway, Wasilla, Ak 99654 from Anchorage: 38 Miles cboc Kenai 240 Hospital Place, Suite 105   Soldotna, Ak 99669 from Anchorage: 152 Miles cboc Fairbanks building 4076, Neeley Road, Room 1j101, Fort Wainwright, Ak 99703 from Anchorage: 358 Miles cboc Juneau 709 W 9th St #150, Juneau, Ak 99801 843 Miles From 1201 North muldoon, Anchorage, Ak 99504 anchorage Vet Center 4201 Tudor Centre Drive, Suite 115, anchorage, Ak 99508 from Muldoon: 6 Miles wasilla Vet Center 851 E. West Point Drive Suite 111, wasilla, Ak 99654 from Anchorage: 38 Miles kenai Vet Center building F, Suite 4 Red Diamond center, 43335 Kalifornsky Beach road, Soldotna, Ak 99701 from Anchorage: 163 fairbanks Vet Center 540 4th Avenue, Suite 100, Fairbanks, Ak 99701 from Anchorage: 358 ft. Richardson national cemetery building 58-512, Davis Highway, P. O. box 5-498, Fort Richardson, Ak 99505 from Muldoon: 2 Miles Boise main Campus To Include All Buildings 500 W. Fort Street, Boise, Id 83702 cboc Caldwell 4521 Thomas Jefferson Street caldwell, Id 83605-5100 32miles cboc Mt. Home 815 N. 6th East, Mt. Home, Id 83647 44 Miles cboc Twin falls 260 2nd Avenue East, Twin Falls, Id 83301 128 Miles cboc Salmon 705 Lena Street, Salmon, Id 83467 249 Miles eastern Oregon Va Clinic 635 Highway 20 North, Suite 4 hines, Or 97738-9462 191 Miles outreach Center 2424 Bank Drive Boise, Id 83702 3 Miles vmoc 1289 Boeing Street, Boise, Id 83705 4.6 Miles contracting Office 960 Broadway boise, Id 83706 1 Mile portland portland Campus To Include All Buildings And Oregon Health science university 3710 Sw Us Veterans Hospital Road, portland, Or 97239 vancouver Campus To Include All buildings On Campus 1601 E. 4th Plain Boulevard, Vancouver, Wa 98661 from Portland: 12 Miles cboc Hillsboro 1925 North East Stucki Avenue, Suite 300 hillsboro, Or 97006-6945 from Portland: 13 Miles cboc Salem 1750 Mcgilchrist St Se #130, Salem, Or 97302 from Portland: 49 Miles salem Vet Center 2645 Portland Road Ne, Suite 250 Salem Or 97301 from Portland: 53 Miles cboc Fairview 1800 Ne Market Drive Fairview, Or 97024 from Portland: 17 Miles cboc West Linn 1750 Sw Blankenship Road, Suite 300, West Linn, Or 97068 from Portland: 18 Miles cboc Camp rilea 91400 N. Neacoxie Street, Building 7315, Warrenton, Or 97146 from Portland: 86 Miles cboc Bend bend Va Clinic, 2650 Ne Courtney Dr, Bend, Or 97701 from Portland: 174 Miles central Oregon Vet Center 1645 Ne Forbes Rd. Suite 105 bend Or 97701 from Portland: 177 Miles outreach Clinic The Dalles 704 Veterans Drive, The Dalles, Or 97058 from Portland: 87 Miles community outreach & referral Center 308 Sw 1st Ave. portland, Or 97204 from Portland: 3 Miles portland Vet Center 1505 Ne 122nd Ave. portland Or 97230 from Portland: 13 Miles willamette national cemetery 11800 Se Mt. Scott Boulevard, portland, Or 97086 from Portland: 15 Miles veterans Benefit Administration 100 Sw Main Street, Floor 2, Portland, or 97204 from Portland: 3 Miles roseburg main Campus To Include All Buildings 913 Nw Garden Valley Boulevard, roseburg, Or 97471 cboc Eugene 1255 Pearl Street, Suite 200, Eugene, Or 97401 71 Miles cboc North Bend 2191 Marion Street, North Bend, Or 97459 85 Miles cboc Brookings 555 5th Street, Suite 1, Brookings, Or 97415 165 Miles cboc Crescent city 1575 Railroad Avenue, Crescent City, ca 95531 151 Miles cboc Bandon 1010 First Street, Suite 100, Bandon, Or 97411 85 Miles seattle seattle Campus To include All Buildings On Campus address community reintegration services 9245 Lakeside Way, Tacoma, Wa 98493 from Tacoma: 2 Miles american Lake Campus To Include All Buildings On Campus 9600 Veterans Drive, Tacoma, Wa 98493 from Seattle: 42 Miles cboc silverdale 9177 Ridgetop Boulevard Nw silverdale, Wa 98383-8519 from Tacoma: 48 Miles cboc Port Angeles 1005 Georgiana Street, Port Angeles, wa 98362 from Seattle: 110 Miles cboc Mt. Vernon 307 S. 13th Street, Suite #200, Mt. Vernon, Wa 98273 from Seattle: 65 Miles north Seattle cboc (valor) 12360 Lake City Way Ne, Suite 200 seattle, Wa 98125 from Seattle: 14 Miles cboc Bellevue (valor) 13033 Bel-red Road Suite 210 bellevue, Wa 98005 from Seattle: 15 Miles federal Way cboc (valor) 34617 11th Place S suite 301 federal Way, Wa 98003 from Seattle: 23 Miles south Sound cboc (sterling) 151 Ne Hampe Way Chehalis, Wa 98532 from Tacoma: 50 Miles bellingham Vet center 3800 Byron Ave suite 124 bellingham Wa 98229 from Seattle: 90 Miles puyallup Va Clinic 11216 Sunrise Boulevard East, Suite 209, Building 3 puyallup, Wa 98374-8848 from Tacoma: 20 Miles everett Vet center 3311 Wetmore Ave everett Wa 98201 from Seattle: 32 Miles federal Way vet Center 32020 32nd Ave South Suite 110 federal Way Wa 98001 from Seattle: 23 Miles seattle Vet center 4735 E Marginal Way S, Room 1102 seattle Wa 98134 from Seattle: 3 Miles tacoma Vet center 4916 Center St. Suite E tacoma Wa 98409 from Tacoma: 50 Miles oxbow 4735 East Marginal Way, Seattle, Wa 98134 on The Federal Center South Campus from Seattle: 5 Miles va Homeless veterans Program 419 S 2nd St Renton, Wa 98057 from Seattle: 10 Miles university Of wa (harborview) 325 9th Ave, Seattle, Wa 98104 from Seattle: 4 Miles university Of wa t-334, Health Sciences Building, 1959 Ne Pacific Street, Seattle, Wa 98195 from Seattle: 7 Miles seattle Regional benefit Office jackson Federal Building 915 2nd Ave. seattle, Wa 98174 from Seattle: 4 Miles tahoma National Cemetery 18600 Southwest 240th Street, Kent, Wa 98042 from Seattle: 24 Miles va Nco Office 1495 Wilmington Dr dupont, Wa from Tacoma: 9 Miles spokane main Campus To Include All Buildings On Campus n. 4815 Assembly Street, Spokane, wa 99205 cboc Coeur D Alene 915 West Emma Avenue coeur D'alene, Id 83814-2531 36 Miles cboc wenatchee 2530 Chester Kimm Road, Wenatchee, wa 98801 175 Miles mayfair 6002 N. Mayfair, Spokane Wa 4.5 Miles homeless Center 705 W. 2nd Ave., Spokane Wa 5.2 Miles Libby Va Clinic 211 East 2nd Street libby, Mt 59923-2047 160 Miles walla walla main Campus To Include All Buildings 77 Wainwright Drive, Walla Walla, wa 99362 cboc Lewiston 1630 23rd Avenue, Suite 2, Lewiston, Id 83501 101 Miles cboc Richland 825 Jadwin Avenue, Suite 250, Richland, Wa 99352 69 Miles cboc Yakima 1211 Ahtanum Ridge Drive union Gap, Wa 98903 128 Miles cboc Lagrande 202 12th Street, La Grande, Or 97850 75 Miles Wallowa County Va Clinic 401 Northeast 1st Street, Suite A enterprise, Or 97828-1186 103 Miles morrow County Va Clinic 2 Marine Drive, Suite 103 boardman, Or 97818 81 Miles sorcc (white city) main Campus To Include All Buildings 8495 Crater Lake Highway, White city, Or 97503 cboc Klamath falls 2819 Dahlia Street, Klamath Falls, Or 97601 miles From Va Sorrc: 71 Miles cboc Grants Pass West 1877 Williams Hwy, Grants Pass, Or 97527 miles From Va Sorrc: 31 Miles veterans Center (grants Pass) 211 Se 10th Grants Pass, Or 97526 miles From Va Sorrc: 31 Miles eagle Point national cemetery 2763 Riley Rd., Eagle Point, Or 97524 miles From Va Sorrc: 5 Miles installed Equipment Shall Have A One-year Full Equipment Replacement For Defects Or Damage Not Caused By Va Personnel. Install Does Not Include Disassembly Of Existing Storage Devices. hardware And Software install: Install The Program And Software Packages Used To Add, Delete, And Edit Items Stored In The Bins/platforms On Va Owned Desktops Or Laptop Computers At Each Designated Facility. Install Software On 1 (one At Minimum) Va Owned Laptop For System Set-up And Installation. Install And Prepare Va Owned Server For Transmission Of Information Between Contractor And Va For Maintenance And Monitoring Of Equipment In Use. access: Grant Accesses And Train Va Employees For The Web-based Program That Shall Have Unlimited User Access And Provide Reports And Data Mining Capability Of Current Inventory Including But Not Limited To Current Stock Levels, Recommended Order Levels, And Average Usage Levels. The System Shall Be Capable Of Producing Reports In Excel Or Text Delimited Format Using Commercially Available Software. Training Includes But Is Not Limited To: adding Items removing Items assigning Items weighing Items calibrating Scales order Management user Admin Management troubleshooting Errors editing Items troubleshooting reporting Functions running Interactive Jobs locating Items Graphically From The System 5. Capabilities: The Inventory Management System Shall Produce An Accurate Real-time Reading Of Quantities On-hand Accessible By Web-based Program And Provide Data Mining Capabilities That Shall Include At A Minimum, Current Stock Levels, Recommended Order Points, Average Usage Levels Per Item And Ability To Track Medical Supply Usage Per Patient Treated At The Va Facilities Listed Above. the Weight-based System Will Be Interfaced With Gip (generic Inventory Package) And/or Va Approved Supply Inventory System, For Example Dmlss (defense Medical Logistics Standard Support). The Primary Purpose Of The Interface Is To Identify Out Of Balance On-hand Quantities And Values Between Gip And/or Supply Inventory System And The Weight-based System. the Weight-based System Will Identify Any Out Of Balance On Hand Quantities And Values, Accounting For Any Due Out Or Due Ins. If The Out Of Balance Condition Is Caused By A Pending Due In Or Due Out, It Will Be Displayed Separately To Easily Identify. Vendor System Due-ins And Due-outs Are To Be Automatically Removed When Gip And/or Supply Inventory System Due-in And Due-outs Are Cleared , Or Orders Are Closed. The Functionality Of The Weight Bin System Is Listed Below. Equipment Status communication About System Status Including System Failures Materials Management Status open Orders emergency/critical Item Levels Negative Quantities On-hand Item Locator Customer Item Requisition Par Level Analysis current Levels level Recommendations By Cost And Usage Demand Sku (stock Keeping Unit) Reduction Recommendations items Over Par Level stock Outs And Critical Hits Par Level Value Over Time Consumption average Monthly Usage consumption Analysis Including Time consumption Deviation consumption Over Time Reports activity Detail (sales, Receipts, Adjustments, Etc.) To Include Time Inventory On Hand Changed quantity On-hand Discrepant Inventory Alerts value On-hand department Transactions cycle Count Sheet out Of Balance With Gip - On Hand Due-ins due-outs issue Multiple Discrepancy Between Gip And Par Bin Emergency Levels Orders existing Orders order Preview Items item Master Item History item Classification Reconciliation History most Recent Recon Per Item Compatibility communication With Current Existing System adaptable To Be An Open Bin System Or Secured System compatible With Existing Web-based System compliant With Vista Pou Manual And Oit S 508 Compliance 6. Licensing per Far 12.212, Commercial Computer Software Or Commercial Computer Software Documentation Shall Be Acquired Under Licenses Customarily Provided To The Public To The Extent Such Licenses Are Consistent With Federal Law And Otherwise Satisfy The Government S Needs. Please See The Attachment In Section D., Regarding Governing Law, For More Details. 7. Support support To Include Continuous Monitoring By Means Of A Minimum Of 4 Remote Checks Of Equipment Functionality By Contractor Personnel Every 24 Hours. Notification And Maintenance Support From Contractor Personnel In The Event Of A Problem With Equipment Or Software. Contractor Personnel Shall Respond To Service Calls No Later Than 24 Hours After Being Notified Of A Problem With Either Equipment Or Installed Software. Equipment And Related Hardware To Be Replaced Within 48 Hours Of Notification Of A Problem If User Is Not At Fault For Damage Or Defect. Pou Weight Based System Must Maintain An Integrated Relationship To Existing Va Systems. Must Be Able To Script Configurable Interfaces That Enable Functional Connection To A System On The Va Lan Network. Specifically, Compatibility With Veterans Data Integration And Federation (vdif) Health-connect Is Required. Pou Weight Based System Also Must Interface With Va S Legacy (and Current) Inventory System - Gip. 8. Performance Monitoring completion Of The Install Will Be Verified By The Contracting Officer Representative (cor) Or Designated Personnel. Functionality And Accuracy Of The Installed Equipment Will Be Continuously Monitored By Supply Chain Staff To Ensure Equipment Is Functioning Properly And Providing Accurate And Timely Information For Inventory And Reordering Purposes. Installed Equipment And Software Is Monitored By Contractor Employees By Daily Check-ins That Shall Occur Remotely At Least 4 Times Every 24 Hours. Contractor Support To Be Provided For Any Defects Or Functionality Problems By Contacting Contractor Via Email Or Telephone Within Applicable Time Frames. The Contractor Will Meet (e.g., In Person, Telephone, Etc.) With The Cor Monthly To Address Any Unresolved Issues. Any Unresolved And/or Continuous Issues Will Be Addressed To The Contracting Officer For Corrective Action. 9. Security Requirements vendor Owned Software And/or Application Is To Be Installed On Va Owned Server, Laptop And Desktop Computer. Va Sensitive Information Is Not Being Transmitted, Only Scale Numbers And Supply Quantification Information. contractor Personnel Performing Installation May Be Required To Complete The Department Of Veterans Affairs Security Screening. General Contractor S Employees Shall Not Enter The Work Area Without The Appropriate Badge. They Must Present Themselves To The Facility Va Police For A Contractor S Badge To Be Worn During The Set-up Of The System. They May Be Subject To Inspection Of Their Personal Effects When Entering Or Leaving The Work Area. 10. Government-furnished Equipment (gfe)/government-furnished Information (gfi) va Visn 20 Facilities Will Furnish A Server, Laptop, And Desktop Computer For Installation Of Vendor Owned Software And Related Programs Need To Make The Installed Equipment Operational. 11. Other Pertinent Information Or Special Considerations identification Of Possible Follow-on Work. Support Services Will Be Maintained And Purchased After Initial 1-year Warranty Is No Longer Effective. 12. Risk Control employees Of Contractor Responsible For Installation And Setup Will Have Background Check Completed Or Show Proof Of Background Check Completed No Longer Than One (1) Year Ago, From Date Of Award Including Fingerprint Analysis. Contractor Employees Shall Always Obtain Va Badge And Wear On Their Person Above Their Waist And Visible. contractor Will Be Installing A Supply Storage And Tracking System In An Area Under Construction. Workers Will Need To Be Cognizant Of Staff Movements, Equipment, And A Plethora Of Activity During Certain Periods Of The Workday. Installation Staff Shall Have No Patient Contact Or Access To Sensitive Patient Information. Cor Will Be Available For Risk Intervention Should The Need Arise. 13. Period Of Performance installation To Begin No Later Than 30 Days After Contract Award Date. Installation Will Be Phased By Facility And Will Be At The Discretion Of The Visn 20 Csco (chief Supply Chain Officer). The Fcsco (facility Chief Supply Chain Officer) At Each Facility Will Provide The Contractor A Deployment Plan, To Include Time And Location Of Installations. The Pricing Period For This Idiq Is From Date Of Award Through 5 Years. b.3 Price/cost Schedule please Reference The Par Excellence Visn 20 Price List, Within Section D For A Complete List Of Applicable Pricing Throughout The Life Of The Contract. The Guaranteed Minimum Award Amount For This Contract Is $3,500.00. The Maximum Aggregate Value Of Orders That Can Be Placed Under This Contract Is $25 Million. The Government Does Not Guarantee That It Will Place Any Orders Under This Contract In Excess Of The Guaranteed Minimum Award Amount. The Above Amounts Are Based On The Independent Government Estimate Individual Task Orders For Funding Will Be Issued By A Network Contracting Office (nco) 20 Contracting Officer To The Contractor As The Need Arises (bona Fide Need). b.4 Attachment 1 - Va Handbook 6500.6 - Appendix B va Acquisition Regulation Solicitation Provision And Contract Clause note: This Clause Will Undergo Official Rule Making By The Office Of Acquisitions And Logistics. The Below Language Will Be Submitted For Public Review Through The Federal Register. The Final Wording Of The Clause May Be Changed From What Is Outlined Below Based On Public Review And Comment. Once Approved, The Final Language In The Clause Can Be Obtained From The Office Of Acquisitions And Logistics Programs And Policy. 1. Subpart 839.2 Information And Information Technology Security Requirements 839.201 Contract Clause For Information And Information Technology Security: a. Due To The Threat Of Data Breach, Compromise Or Loss Of Information That Resides On either Va-owned Or Contractor-owned Systems, And To Comply With Federal Laws And regulations, Va Has Developed An Information And Information Technology Security Clause To be Used When Va Sensitive Information Is Accessed, Used, Stored, Generated, Transmitted, Or exchanged By And Between Va And A Contractor, Subcontractor Or A Third Party In Any Format (e.g., Paper, Microfiche, Electronic Or Magnetic Portable Media). b. In Solicitations And Contracts Where Va Sensitive Information Or Information Technology will Be Accessed Or Utilized, The Co Shall Insert The Clause Found At 852.273-75, Security requirements For Unclassified Information Technology Resources. 2. 852.273-75 - Security Requirements For Unclassified Information technology Resources (interim- October 2008) as Prescribed In 839.201, Insert The Following Clause: the Contractor, Their Personnel, And Their Subcontractors Shall Be Subject To The Federal Laws, regulations, Standards, And Va Directives And Handbooks Regarding Information And Information System Security As Delineated In This Contract. (end Of Clause) b.5 Attachment 2 - Va Handbook 6500.6 Appendix C va Information And Information System Security/privacy Language For Inclusion Into Contracts, As Appropriate 1. General contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be subject To The Same Federal Laws, Regulations, Standards, And Va Directives And Handbooks As Va And Va Personnel Regarding Information And Information System Security. 2. Access To Va Information And Va Information Systems a Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va Information And Va Information Systems For Their Employees, Subcontractors, And Affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, Agreement, Or Task Order. all Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures. c. Contract Personnel Who Require Access To National Security Programs Must Have A Valid Security Clearance. National Industrial Security Program (nisp) Was Established By Executive Order 12829 To Ensure That Cleared U.s. Defense Industry Contract Personnel Safeguard The Classified Information In Their Possession While Performing Work On Contracts, Programs, Bids, Or Research And Development Efforts. The Department Of Veterans Affairs Does Not Have A Memorandum Of Agreement With Defense Security Service (dss). Verification Of A Security Clearance Must Be Processed Through The Special Security Officer Located In The Planning And National Security Service Within The Office Of Operations, Security, And Preparedness. d. Custom Software Development And Outsourced Operations Must Be Located In The U.s. To The Maximum Extent Practical. If Such Services Are Proposed To Be Performed Abroad And Are Not Disallowed By Other Va Policy Or Mandates, The Contractor/subcontractor Must State Where All Non-u.s. Services Are Provided And Detail A Security Plan, Deemed To Be Acceptable By Va, Specifically To Address Mitigation Of The Resulting Problems Of Communication, Control, Data Protection, And So Forth. Location Within The U.s. May Be An Evaluation Factor. e. The Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When An Employee Working On A Va System Or With Access To Va Information Is Reassigned Or Leaves The Contractor Or Subcontractor S Employ. The Contracting Officer Must Also Be Notified Immediately By The Contractor Or Subcontractor Prior To An Unfriendly Termination. 3. Va Information Custodial Language information Made Available To The Contractor Or Subcontractor By Va For The Performance Or Administration Of This Contract Or Information Developed By The Contractor/subcontractor In Performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor's Rights To Use Data As Described In Rights In Data - General, Far 52.227-14(d) (1). va Information Should Not Be Co-mingled, If Possible, With Any Other Data On The Contractors/subcontractor S Information Systems Or Media Storage Systems In Order To Ensure Va Requirements Related To Data Protection And Media Sanitization Can Be Met. If Co-mingling Must Be Allowed To Meet The Requirements Of The Business Need, The Contractor Must Ensure That Va S Information Is Returned To The Va Or Destroyed In Accordance With Va S Sanitization Requirements. Va Reserves The Right To Conduct On Site Inspections Of Contractor And Subcontractor It Resources To Ensure Data Security Controls, Separation Of Data And Job Duties, And Destruction/media Sanitization Procedures Are In Compliance With Va Directive Requirements. prior To Termination Or Completion Of This Contract, Contractor/subcontractor Must Not Destroy Information Received From Va, Or Gathered/created By The Contractor In The Course Of Performing This Contract Without Prior Written Approval By The Va. Any Data Destruction Done On Behalf Of Va By A Contractor/subcontractor Must Be Done In Accordance With National Archives And Records Administration (nara) Requirements As Outlined In Va Directive 6300, Records And Information Management And Its Handbook 6300.1 Records Management Procedures, Applicable Va Records Control Schedules, And Va Handbook 6500.1, Electronic Media Sanitization. Self-certification By The Contractor That The Data Destruction Requirements Above Have Been Met Must Be Sent To The Va Contracting Officer Within 30 Days Of Termination Of The Contract. the Contractor/subcontractor Must Receive, Gather, Store, Back Up, Maintain, Use, Disclose And Dispose Of Va Information Only In Compliance With The Terms Of The Contract And Applicable Federal And Va Information Confidentiality And Security Laws, Regulations And Policies. If Federal Or Va Information Confidentiality And Security Laws, Regulations And Policies Become Applicable To The Va Information Or Information Systems After Execution Of The Contract, Or If Nist Issues Or Updates Applicable Fips Or Special Publications (sp) After Execution Of This Contract, The Parties Agree To Negotiate In Good Faith To Implement The Information Confidentiality And Security Laws, Regulations And Policies In This Contract. the Contractor/subcontractor Shall Not Make Copies Of Va Information Except As Authorized And Necessary To Perform The Terms Of The Agreement Or To Preserve Electronic Information Stored On Contractor/subcontractor Electronic Storage Media For Restoration In Case Any Electronic Equipment Or Data Used By The Contractor/subcontractor Needs To Be Restored To An Operating State. If Copies Are Made For Restoration Purposes, After The Restoration Is Complete, The Copies Must Be Appropriately Destroyed. if Va Determines That The Contractor Has Violated Any Of The Information Confidentiality, Privacy, And Security Provisions Of The Contract, It Shall Be Sufficient Grounds For Va To Withhold Payment To The Contractor Or Third Party Or Terminate The Contract For Default Or Terminate For Cause Under Federal Acquisition Regulation (far) Part 12. if A Vha Contract Is Terminated For Cause, The Associated Baa Must Also Be Terminated And Appropriate Actions Taken In Accordance With Vha Handbook 1600.01, Business Associate Agreements. Absent An Agreement To Use Or Disclose Protected Health Information, There Is No Business Associate Relationship. the Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive Information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A Minimum, Fips 140-2 Validated. the Contractor/subcontractor S Firewall And Web Services Security Controls, If Applicable, Shall Meet Or Exceed Va S Minimum Requirements. Va Configuration Guidelines Are Available Upon Request. except For Uses And Disclosures Of Va Information Authorized By This Contract For Performance Of The Contract, The Contractor/subcontractor May Use And Disclose Va Information Only In Two Other Situations: (i) In Response To A Qualifying Order Of A Court Of Competent Jurisdiction, Or (ii) With Va S Prior Written Approval. The Contractor/subcontractor Must Refer All Requests For, Demands For Production Of, Or Inquiries About, Va Information And Information Systems To The Va Contracting Officer For Response. notwithstanding The Provision Above, The Contractor/subcontractor Shall Not Release Va Records Protected By Title 38 U.s.c. 5705, Confidentiality Of Medical Quality Assurance Records And/or Title 38 U.s.c. 7332, Confidentiality Of Certain Health Records Pertaining To Drug Addiction, Sickle Cell Anemia, Alcoholism Or Alcohol Abuse, Or Infection With Human Immunodeficiency Virus. If The Contractor/subcontractor Is In Receipt Of A Court Order Or Other Requests For The Above Mentioned Information, That Contractor/subcontractor Shall Immediately Refer Such Court Orders Or Other Requests To The Va Contracting Officer For Response. for Service That Involves The Storage, Generating, Transmitting, Or Exchanging Of Va Sensitive Information But Does Not Require C&a Or An Mou-isa For System Interconnection, The Contractor/subcontractor Must Complete A Contractor Security Control Assessment (csca) On A Yearly Basis And Provide It To The Cotr. 4. Information System Design And Development a. Information Systems That Are Designed Or Developed For Or On Behalf Of Va At Non-va Facilities Shall Comply With All Va Directives Developed In Accordance With Fisma, Hipaa, Nist, And Related Va Security And Privacy Control Requirements For Federal Information Systems. This Includes Standards For The Protection Of Electronic Phi, Outlined In 45 C.f.r. Part 164, Subpart C, Information And System Security Categorization Level Designations In Accordance With Fips 199 And Fips 200 With Implementation Of All Baseline Security Controls Commensurate With The Fips 199 System Security Categorization (reference Appendix D Of Va Handbook 6500, Va Information Security Program). During The Development Cycle A Privacy Impact Assessment (pia) Must Be Completed, Provided To The Cotr, And Approved By The Va privacy Service In Accordance With Directive 6507, Va Privacy Impact Assessment. b. The Contractor/subcontractor Shall Certify To The Cotr That Applications Are Fully Functional And Operate Correctly As Intended On Systems Using The Va Federal Desktop Core Configuration (fdcc), And The Common Security Configuration Guidelines Provided By Nist Or The Va. This Includes Internet Explorer 7 Configured To Operate On Windows Xp And Vista (in Protected Mode On Vista) And Future Versions, As Required. c. The Standard Installation, Operation, Maintenance, Updating, And Patching Of Software Shall Not Alter The Configuration Settings From The Va Approved And Fdcc Configuration. Information Technology Staff Must Also Use The Windows Installer Service For Installation To The Default Program Files Directory And Silently Install And Uninstall. d. Applications Designed For Normal End Users Shall Run In The Standard User Context Without Elevated System Administration Privileges. e. The Security Controls Must Be Designed, Developed, Approved By Va, And Implemented In Accordance With The Provisions Of Va Security System Development Life Cycle As Outlined In Nist Special Publication 800-37, Guide For Applying The Risk Management Framework To Federal Information Systems, Va Handbook 6500, Information Security Program And Va Handbook 6500.5, Incorporating Security And Privacy In System Development Lifecycle. f. The Contractor/subcontractor Is Required To Design, Develop, Or Operate A System Of Records Notice (sor) On Individuals To Accomplish An Agency Function Subject To The Privacy Act Of 1974, (as Amended), Public Law 93-579, December 31, 1974 (5 U.s.c. 552a) And Applicable Agency Regulations. Violation Of The Privacy Act May Involve The Imposition Of Criminal And Civil Penalties. g. The Contractor/subcontractor Agrees To: (1) Comply With The Privacy Act Of 1974 (the Act) And The Agency Rules And Regulations issued Under The Act In The Design, Development, Or Operation Of Any System Of Records On Individuals To Accomplish An Agency Function When The Contract Specifically Identifies: (a) The Systems Of Records (sor); And (b) The Design, Development, Or Operation Work That The Contractor/subcontractor Is To Perform; (2) Include The Privacy Act Notification Contained In This Contract In Every Solicitation And Resulting Subcontract And In Every Subcontract Awarded Without A Solicitation, When The Work Statement In The Proposed Subcontract Requires The Redesign, Development, Or Operation Of A Sor On Individuals That Is Subject To The Privacy Act; And (3) Include This Privacy Act Clause, Including This Subparagraph (3), In All Subcontracts Awarded Under This Contract Which Requires The Design, Development, Or Operation Of Such A Sor. h. In The Event Of Violations Of The Act, A Civil Action May Be Brought Against The Agency Involved When The Violation Concerns The Design, Development, Or Operation Of A Sor On Individuals To Accomplish An Agency Function, And Criminal Penalties May Be Imposed Upon The Officers Or Employees Of The Agency When The Violation Concerns The Operation Of A Sor On Individuals To Accomplish An Agency Function. For Purposes Of The Act, When The Contract Is For The Operation Of A Sor On Individuals To Accomplish An Agency Function, The Contractor/subcontractor Is Considered To Be An Employee Of The Agency. (1) Operation Of A System Of Records Means Performance Of Any Of The Activities Associated With Maintaining The Sor, Including The Collection, Use, Maintenance, And Dissemination Of Records. (2) Record Means Any Item, Collection, Or Grouping Of Information About An Individual That Is Maintained By An Agency, Including, But Not Limited To, Education, Financial Transactions, Medical History, And Criminal Or Employment History And Contains The Person S Name, Or Identifying Number, Symbol, Or Any Other Identifying Particular Assigned To The Individual, Such As A Fingerprint Or Voiceprint, Or A Photograph. (3) System Of Records Means A Group Of Any Records Under The Control Of Any Agency From Which Information Is Retrieved By The Name Of The Individual Or By Some Identifying Number, Symbol, Or Other Identifying Particular Assigned To The Individual. i. The Vendor Shall Ensure The Security Of All Procured Or Developed Systems And technologies, Including Their Subcomponents (hereinafter Referred To As Systems ), Throughout The Life Of This Contract And Any Extension, Warranty, Or Maintenance Periods. This Includes, But Is Not Limited To Workarounds, Patches, Hotfixes, Upgrades, And Any Physical Components (hereafter Referred To As Security Fixes) Which May Be Necessary To Fix All Security Vulnerabilities Published Or Known To The Vendor Anywhere In The Systems, Including Operating Systems And Firmware. The Vendor Shall Ensure That Security Fixes Shall Not Negatively Impact The Systems. j. The Vendor Shall Notify Va Within 24 Hours Of The Discovery Or Disclosure Of Successful Exploits Of The Vulnerability Which Can Compromise The Security Of The Systems (including The Confidentiality Or Integrity Of Its Data And Operations, Or The Availability Of The System). Such Issues Shall Be Remediated As Quickly As Is Practical, But In No Event Longer Than ____ Days. k. When The Security Fixes Involve Installing Third Party Patches (such As Microsoft Os Patches Or Adobe Acrobat), The Vendor Will Provide Written Notice To The Va That The Patch Has Been Validated As Not Affecting The Systems Within 10 Working Days. When The Vendor Is Responsible For Operations Or Maintenance Of The Systems, They Shall Apply The Security Fixes Within ____ Days. l. All Other Vulnerabilities Shall Be Remediated As Specified In This Paragraph In A Timely Manner Based On Risk, But Within 60 Days Of Discovery Or Disclosure. Exceptions To This Paragraph (e.g. For The Convenience Of Va) Shall Only Be Granted With Approval Of The Contracting Officer And The Va Assistant Secretary For Office Of Information And Technology. 5. Information System Hosting, Operation, Maintenance, Or Use a. For Information Systems That Are Hosted, Operated, Maintained, Or Used On Behalf Of Va At Non-va Facilities, Contractors/subcontractors Are Fully Responsible And Accountable For Ensuring Compliance With All Hipaa, Privacy Act, Fisma, Nist, Fips, And Va Security And Privacy Directives And Handbooks. This Includes Conducting Compliant Risk Assessments, Routine Vulnerability Scanning, System Patching And Change Management Procedures, And The Completion Of An Acceptable Contingency Plan For Each System. The Contractor S Security Control Procedures Must Be Equivalent, To Those Procedures Used To Secure Va Systems. A Privacy Impact Assessment (pia) Must Also Be Provided To The Cotr And Approved By Va Privacy Service Prior To Operational Approval. All External Internet Connections To Va S Network Involving Va Information Must Be Reviewed And Approved By Va Prior To Implementation. b. Adequate Security Controls For Collecting, Processing, Transmitting, And Storing Of Personally Identifiable Information (pii), As Determined By The Va Privacy Service, Must Be In Place, Tested, And Approved By Va Prior To Hosting, Operation, Maintenance, Or Use Of The Information System, Or Systems By Or On Behalf Of Va. These Security Controls Are To Be Assessed And Stated Within The Pia And If These Controls Are Determined Not To Be In Place, Or Inadequate, A Plan Of Action And Milestones (poa&m) Must Be Submitted And Approved Prior To The Collection Of Pii. c. Outsourcing (contractor Facility, Contractor Equipment Or Contractor Staff) Of Systems Or Network Operations, Telecommunications Services, Or Other Managed Services Requires Certification And Accreditation (authorization) (c&a) Of The Contractor S Systems In Accordance With Va Handbook 6500.3, Certification And Accreditation And/or The Va Ocs Certification Program Office. Government-owned (government Facility Or Government Equipment) Contractor-operated Systems, Third Party Or Business Partner Networks Require Memorandums Of Understanding And Interconnection Agreements (mou-isa) Which Detail What Data Types Are Shared, Who Has Access, And The Appropriate Level Of Security Controls For All Systems Connected To Va Networks. d. The Contractor/subcontractor S System Must Adhere To All Fisma, Fips, And Nist Standards Related To The Annual Fisma Security Controls Assessment And Review And Update The Pia. Any Deficiencies Noted During This Assessment Must Be Provided To The Va Contracting Officer And The Iso For Entry Into Va S Poa&m Management Process. The Contractor/subcontractor Must Use Va S Poa&m Process To Document Planned Remedial Actions To Address Any Deficiencies In Information Security Policies, Procedures, And Practices, And The Completion Of Those Activities. Security Deficiencies Must Be Corrected Within The Timeframes Approved By The Government. Contractor/subcontractor Procedures Are Subject To Periodic, Unannounced Assessments By Va Officials, Including The Va Office Of Inspector General. The Physical Security Aspects Associated With Contractor/subcontractor Activities Must Also Be Subject To Such Assessments. If Major Changes To The System Occur That May Affect The Privacy Or Security Of The Data Or The System, The C&a Of The System May Need To Be reviewed, Retested And Re-authorized Per Va Handbook 6500.3. This May Require Reviewing And Updating All Of The Documentation (pia, System Security Plan, Contingency Plan). The Certification Program Office Can Provide Guidance On Whether A New C&a Would Be Necessary. e. The Contractor/subcontractor Must Conduct An Annual Self-assessment On All Systems And Outsourced Services As Required. Both Hard Copy And Electronic Copies Of The Assessment Must Be Provided To The Cotr. The Government Reserves The Right To Conduct Such An Assessment Using Government Personnel Or Another Contractor/subcontractor. The Contractor/subcontractor Must Take Appropriate And Timely Action (this Can Be Specified In The Contract) To Correct Or Mitigate Any Weaknesses Discovered During Such Testing, Generally At No Additional Cost. f. Va Prohibits The Installation And Use Of Personally-owned Or Contractor/subcontractor Owned Equipment Or Software On Va S Network. If Non-va Owned Equipment Must Be Used To Fulfill The Requirements Of A Contract, It Must Be Stated In The Service Agreement, Sow Or Contract. All Of The Security Controls Required For Government Furnished Equipment (gfe) Must Be Utilized In Approved Other Equipment (oe) And Must Be Funded By The Owner Of The Equipment. All Remote Systems Must Be Equipped With, And Use, A Va-approved Antivirus (av) Software And A Personal (host-based Or Enclave Based) Firewall That Is Configured With A Va Approved Configuration. Software Must Be Kept Current, Including All Critical Updates And Patches. Owners Of Approved Oe Are Responsible For Providing And Maintaining The Anti-viral software And The Firewall On The Non-va Owned Oe. g. All Electronic Storage Media Used On Non-va Leased Or Non-va Owned It Equipment That Is Used To Store, Process, Or Access Va Information Must Be Handled In Adherence With Va Handbook 6500.1, Electronic Media Sanitization Upon: (i) Completion Or Termination Of The Contract Or (ii) Disposal Or Return Of The It Equipment By The Contractor/subcontractor Or Any Person Acting On Behalf Of The Contractor/subcontractor, Whichever Is Earlier. Media (hard Drives, Optical Disks, Cds, Back-up Tapes, Etc.) Used By The Contractors/subcontractors That Contain Va Information Must Be Returned To The Va For Sanitization Or Destruction Or The Contractor/subcontractor Must Self-certify That The Media Has Been Disposed Of Per 6500.1 Requirements. This Must Be Completed Within 30 Days Of Termination Of The Contract. h. Bio-medical Devices And Other Equipment Or Systems Containing Media (hard Drives, Optical Disks, Etc.) With Va Sensitive Information Must Not Be Returned To The Vendor At The End Of Lease, For Trade-in, Or Other Purposes. The Options Are: (1) Vendor Must Accept The System Without The Drive; (2) Va S Initial Medical Device Purchase Includes A Spare Drive Which Must Be Installed In Place Of The Original Drive At Time Of Turn-in; Or (3) Va Must Reimburse The Company For Media At A Reasonable Open Market Replacement Cost At Time Of Purchase. (4) Due To The Highly Specialized And Sometimes Proprietary Hardware And Software Associated With Medical Equipment/systems, If It Is Not Possible For The Va To Retain The Hard Drive, Then; (a) The Equipment Vendor Must Have An Existing Baa If The Device Being Traded In Has Sensitive Information Stored On It And Hard Drive(s) From The System Are Being Returned Physically Intact; And (b) Any Fixed Hard Drive On The Device Must Be Non-destructively Sanitized To The Greatest Extent Possible Without Negatively Impacting System Operation. Selective Clearing Down To Patient Data Folder Level Is Recommended Using Va Approved And Validated Overwriting Technologies/methods/tools. Applicable Media Sanitization Specifications Need To Be Preapproved And Described In The Purchase Order Or Contract. (c) A Statement Needs To Be Signed By The Director (system Owner) That States That The Drive Could Not Be Removed And That (a) And (b) Controls Above Are In Place And Completed. The Iso Needs To Maintain The Documentation. 6. Security Incident Investigation a. The Term Security Incident Means An Event That Has, Or Could Have, Resulted In Unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action That Breaches Va Security Procedures. The Contractor/subcontractor Shall Immediately Notify The Cotr And Simultaneously, The Designated Iso And Privacy Officer For The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosure Of Sensitive Information, Including That Contained In System(s) To Which The Contractor/subcontractor Has Access. b. To The Extent Known By The Contractor/subcontractor, The Contractor/subcontractor S Notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The Incident (including To Whom, How, When, And Where The Va Information Or Assets Were Placed At Risk Or Compromised), And Any Other Information That The Contractor/subcontractor Considers Relevant. c. With Respect To Unsecured Protected Health Information, The Business Associate Is Deemed To Have Discovered A Data Breach When The Business Associate Knew Or Should Have Known Of A Breach Of Such Information. Upon Discovery, The Business Associate Must Notify The Covered Entity Of The Breach. Notifications Need To Be Made In Accordance With The Executed Business Associate Agreement. d. In Instances Of Theft Or Break-in Or Other Criminal Activity, The Contractor/subcontractor Must Concurrently Report The Incident To The Appropriate Law Enforcement Entity (or Entities) Of Jurisdiction, Including The Va Oig And Security And Law Enforcement. The Contractor, Its Employees, And Its Subcontractors And Their Employees Shall Cooperate With Va And Any Law Enforcement Authority Responsible For The Investigation And Prosecution Of Any Possible Criminal Law Violation(s) Associated With Any Incident. The Contractor/subcontractor Shall Cooperate With Va In Any Civil Litigation To Recover Va Information, Obtain Monetary Or Other Compensation From A Third Party For Damages Arising From Any Incident, Or Obtain Injunctive relief Against Any Third Party Arising From, Or Related To, The Incident. 7. Liquidated Damages For Data Breach a. Consistent With The Requirements Of 38 U.s.c. §5725, A Contract May Require Access To Sensitive Personal Information. If So, The Contractor Is Liable To Va For Liquidated Damages In The Event Of A Data Breach Or Privacy Incident Involving Any Spi The Contractor/subcontractor Processes Or Maintains Under This Contract. b. The Contractor/subcontractor Shall Provide Notice To Va Of A Security Incident As Set Forth In The Security Incident Investigation Section Above. Upon Such Notification, Va Must Secure From A Non-department Entity Or The Va Office Of Inspector General An Independent Risk Analysis Of The Data Breach To Determine The Level Of Risk Associated With The Data Breach For The Potential Misuse Of Any Sensitive Personal Information Involved In The Data Breach. The Term 'data Breach' Means The Loss, Theft, Or Other Unauthorized Access, Or Any Access Other Than That Incidental To The Scope Of Employment, To Data Containing Sensitive Personal Information, In Electronic Or Printed Form, That Results In The Potential Compromise Of The Confidentiality Or Integrity Of The Data. Contractor Shall Fully Cooperate With The Entity Performing The Risk Analysis. Failure To Cooperate May Be Deemed A Material Breach And Grounds For Contract Termination. c. Each Risk Analysis Shall Address All Relevant Information Concerning The Data Breach, Including The Following: (1) Nature Of The Event (loss, Theft, Unauthorized Access); (2) Description Of The Event, Including: (a) Date Of Occurrence; (b) Data Elements Involved, Including Any Pii, Such As Full Name, Social Security Number, Date Of Birth, Home Address, Account Number, Disability Code; (3) Number Of Individuals Affected Or Potentially Affected; (4) Names Of Individuals Or Groups Affected Or Potentially Affected; (5) Ease Of Logical Data Access To The Lost, Stolen Or Improperly Accessed Data In Light Of The Degree Of Protection For The Data, E.g., Unencrypted, Plain Text; (6) Amount Of Time The Data Has Been Out Of Va Control; (7) The Likelihood That The Sensitive Personal Information Will Or Has Been Compromised (made Accessible To And Usable By Unauthorized Persons); (8) Known Misuses Of Data Containing Sensitive Personal Information, If Any; (9) Assessment Of The Potential Harm To The Affected Individuals; (10) Data Breach Analysis As Outlined In 6500.2 Handbook, Management Of Security And Privacy Incidents, As Appropriate; And (11) Whether Credit Protection Services May Assist Record Subjects In Avoiding Or Mitigating The Results Of Identity Theft Based On The Sensitive Personal Information That May Have Been Compromised. d. Based On The Determinations Of The Independent Risk Analysis, The Contractor Shall Be Responsible For Paying To The Va Liquidated Damages In The Amount Of $______ Per Affected Individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals Consisting Of The Following: (1) Notification; (2) One Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At Least 3 Relevant Credit Bureau Reports; (3) Data Breach Analysis; (4) Fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And Credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution; (5) One Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And (6) Necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit Records, Histories, Or Financial Affairs. 8. Security Controls Compliance Testing on A Periodic Basis, Va, Including The Office Of Inspector General, Reserves The Right To evaluate Any Or All Of The Security Controls And Privacy Practices Implemented By The Contractor Under The Clauses Contained Within The Contract. With 10 Working-day S Notice, At The Request Of The Government, The Contractor Must Fully Cooperate And Assist In A Government-sponsored Security Controls Assessment At Each Location Wherein Va Information Is Processed Or Stored, Or Information Systems Are Developed, Operated, Maintained, Or Used On Behalf Of Va, Including Those Initiated By The Office Of Inspector General. The Government May Conduct A Security Control Assessment On Shorter Notice (to Include Unannounced Assessments) As Determined By Va In The Event Of A Security Incident Or At Any Other Time. 9. Training a. All Contractor Employees And Subcontractor Employees Requiring Access To Va information And Va Information Systems Shall Complete The Following Before Being Granted Access To Va Information And Its Systems: (1) Sign And Acknowledge (either Manually Or Electronically) Understanding Of And Responsibilities For Compliance With The Contractor Rules Of Behavior, Appendix E Relating To Access To Va Information And Information Systems; (2) Successfully Complete The Va Cyber Security Awareness And Rules Of Behavior Training And Annually Complete Required Security Training; (3) Successfully Complete The Appropriate Va Privacy Training And Annually Complete Required Privacy Training; And (4) Successfully Complete Any Additional Cyber Security Or Privacy Training, As Required For Va Personnel With Equivalent Information System Access [to Be Defined By The Va Program Official And Provided To The Contracting Officer For Inclusion In The Solicitation Document E.g., Any Role-based Information Security Training Required In Accordance With Nist Special Publication 800-16, Information Technology Security Training Requirements.] b. The Contractor Shall Provide To The Contracting Officer And/or The Cotr A Copy Of The Training Certificates And Certification Of Signing The Contractor Rules Of Behavior For Each Applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually Thereafter, As Required. c. Failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior Annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All Physical Or Electronic Access Privileges And Removal From Work On The Contract Until Such Time As The Training And Documents Are Complete. potential Businesses Having The Capabilities Necessary To Provide The Above Stated Equipment Services Are Invited To Respond To This Sources Sought Notice Via E-mail To Gregory.watson2@va.gov No Later Than 06/21/24. No Telephone Inquiries Will Be Accepted. responses Should Include The Following Information: Company Name, Address, And Business Size, Point Of Contact Name, Phone Number, And E-mail Address, Oem Certifications For Technicians To Provide The Services Must Be Included In The Response. Oem Documentation Confirming Access To All Required Oem Parts Must Be Included In The Response. please Note Whether System Is Presently Offered On A Current Government Contract. Naics Code 541990 Is Applicable To Determine Business Size Standard. Any Questions Or Concerns May Also Be Directed To Gregory.watson2@va.gov Via E-mail. disclaimer And Important Notes: this Sources Sought Notice Does Not Obligate The Government To Award A Contract Or Otherwise Pay For The Information Provided In Response. The Government Reserves The Right To Use Information Provided By Respondents For Any Purpose Deemed Necessary And Legally Appropriate. The Government Will Treat Any Information Received As Proprietary And Will Not Share Such Information With Other Companies. Any Organization Responding To This Sources Sought Notice Should Ensure That Its Response Is Complete And Sufficiently Detailed To Allow The Government To Determine The Organization's Qualifications To Perform The Work. Respondents

Details: This Is Not A Request For Competitive Proposals. the Department Of Veterans Affairs, James A. Haley Veteran's Hospital Tampa, Located At 13000 At Bruce B. Downs, Blvd, Tampa, Fl. 33612 Intends To Solicit And Negotiate A Sole Source Requirement, Contract For Analyzer Systems (lease Of Equipment) Reagents And Test Kits With Siemens, A Large Business Located At 511 Benedict Ave., Terrytown, Pa. 10591. this Procurement Is Conducted Under Far 15.002 (a) Sole Source Acquisitions. Under The Authority Of (far) 6.302-1, "only One Responsible Source And No Other Supplies Or Services Will Satisfy Agency Requirements. In Accordance With (iaw) Far 5.207(c)15, The Reason Justifying The Lack Of Competition Is That, After Extensive Market Research, No Other Responsible Source Was Identified That Could Meet The Government S Needs. Iaw Far 5.207(c)16, All Responsible Sources May Submit A Capability Statement, Proposal, Or Quotation, Which Will Be Used For Future Procurement. This Notice Of Intent Is Not A Request For Competitive Proposals. Interested Parties May Identify Their Capability To Be Considered For Future Procurements. Naics Code 334516 Analytical Laboratory Instrument Manufacturing 1,000 Employees Apply To This Procurement. see The Statement Of Need Below: all Information Must Be Received By 10: 00 A.m.est, 02/15/2024, And Will Be Reviewed To See If It Meets The Government S Needs. A Determination By The Government Not To Compete With This Proposed Contract Based Upon Responses To This Notice Is Solely Within The Discretion Of The Government. interested Parties May E-mail Information To Leonora.simmons@va.gov. Nlt Than 02/15/2024. statement Of Need 1. General: 1.1 Contractor To Provide A Food And Drug Administration (fda) Approved, Cost-per-test (cpt) Autoimmune Analyzer Testing System, Reagents, Supplies, And Consumables Capable Of Performing Fda-approved Patient Testing. Cpt Assays To Include Vitamin B12, Folate, Acth, Homocysteine, Alpha-feto Protein (afp), Follicle Stimulating Hormone (fsh), Luteinizing Hormone (lh), Prolactin, Insulin-like Growth Factor 1 (igf 1), Beta-2-microglobulin, Helicobacter Pylori, Thyroglobulin, Thyroglobulin Antibody (tg), Thyroid Peroxidase Antibody (tpo), And Allergens. The Requirement Is For James A. Haley Va Medical Center (jah Vamc), Pathology & Laboratory Medicine Service, Hematology Department, Tampa, Florida. 1.2 The Requirement Is For James A. Haley Va Medical Center (jah Vamc), Pathology & Laboratory Medicine Service, Hematology Departments, Tampa, Florida. This Requirement Includes Any Other Future Jah Vamc Testing Location Deemed Necessary By Va Care Providers. 2. Background: 2.1 Currently, The James A. Haley Veterans Hospital (jahvh), Pathology & Laboratory Medicine Service Has A Short-term (6 Months) Contract With Siemens Healthcare Diagnostics, Reference Number 36c24823n0993 Procurement In Place To Enable The Hospital To Continue To Lease And Order The Required Da-approved, Automated Immunoassay Analyzer Testing Systems And Test Kits. The Reference Contract Will Expire On 03/31/2024, The Jahvh Needs To Pursue A Base And Four Option Year Contract. The Contract Will Include Vendor-provided Equipment, Fda-approved Reagents, Supplies, And Consumables For Immunoassay Testing To Provide Care For Our Va Patient Population. 3. Purpose: 3.1 The Ability To Continue To Perform Autoimmune Testing Using The Contractor S Existing Fda-approved Automated Analyzer System Utilizing Fda-approved Reagents, Supplies, And Consumables To Provide Care For Our Va Patient Population Via A Base + Four (4) Years Contract. 4. Scope: 4.1 Jah Vamc Is Requesting Equipment And Test Kits That Meet All The Minimum Physical, Functional, And Performance Features Of The Listed Salient Characteristics In This Section. These Salient Characteristics Are Essential To The Technical Requirements To Continue To Meet The Needs Of The Government. The Contractor Shall Maintain This Testing System And Continue To Provide These Assay Requirements For A Period Of Performance From 04/01/2024 Through 03/31/2029. 5. Equipment: 5.1 The Contractor Shall Provide An Fda-approved, Fully Automated, And Integrated Analyzer Testing System, Printer, Computer, Uninterruptable Power Supplies (ups) For The Analyzer, And Accessories Required For Equipment Usage. 5.2 Below Are The Salient Characteristics Of The Autoimmune Fda-approved Instrument And Fda-approved Reagents Capable Of Performing Vitamin B12, Folate, Acth, Homocysteine, Alpha-feto Protein (afp), Follicle Stimulating Hormone (fsh), Luteinizing Hormone (lh), Prolactin, Insulin-like Growth Factor 1 (igf 1), Beta-2-microglobulin, Helicobacter Pylori, Thyroglobulin, Thyroglobulin Antibody (tg), Thyroid Peroxidase Antibody (tpo), And Allergens Testing With Specific Functionality And Performance-based Requirements Of The System: 5.3 General Instrument Characteristics Include Ability To Run Fda-approved Patient Testing For 100% Of The Below Listed Tests On Fda-approved, Fully Automated, Random Access, Testing Platform With Priority Processing: a. Sufficient Capacity And Throughput To Meet The Volume And Service Demands As Defined In The Tests And Volumes Listed In Section A. Above. b. Bar-coded Primary Patient Sample Tube Entry Capabilities. c. Ability To Run Multiple Assay Protocols Simultaneously. d. Contractor Shall Provide All Necessary Software And Hardware For The Systems Valid, Acceptable, Bidirectional Interface Data Transmission Through Data Innovation (di) Instrument Manager (im) Middleware Network Connections. e. Contractor Shall Provide All Necessary System Interface Hardware And Software Upgrades As Required For Va Network Compliance. f. Contractor Shall Provide All Upgrades To The Equipment Hardware And Operating System Software. g. Operator And Service Manual Shall Be Furnished With Each Model Supplied. Electronic Formats Are Acceptable. h. Procedures Shall Be Provided In Accordance With The Clinical And Laboratory Standards Institute (clsi) In Editable Format. i. Contractor To Provide All Test Kits, Reagents, Calibrators, Controls, Supplies, Consumables, And Contractor Assistance Required For Any Instrument And Method Validations. j. Additional Testing May Be Added In Support Of Patient Care Needs As Determined By Care Providers. k. Computer Systems (cpus, Monitors, Keyboards, Printers), And Upss Provided By The Contractor For The Instrument Throughout The Contract Period. l. Electrical Characteristics: 100-240 Vac At 50-60hz, 1000 Watts. 6.0 Deliverables: 6.1 2 Immulite 2000 Xpi Immunoassay Testing Site System - Fully Automated System (tampa-hematology) - Lease/service/maintenance., Qty 12 Mo. dimensions: 182.88 (h) X 160.02 (w) X 91.44 (d) Cm; 72 (h) X 63 (w) X 36 (d ) Inches 6.2 Versacell X3 Testing Site System - Fully Automated System (tampa-hematology) - Lease/service/maintenance., Qty 12 Mo. dimensions: 1.02 (w) X 1.09 (d) X 1.56 (h) M; 40.16 (w) X 42.91 (d) X 61.42 (h) Inches 7.0 Reagent Kits. Immunoassay One Year Estimated Test Volumes: description/part Number - Test Kits Qty Unit acth 5 Kt tumor Marker Afp 26 Kt alternaria Tenuis Ige 16 Kt allergen, Asp.fumigatus 16 Kt allergen, Australian Pine 28 Kt allergen, Bahia Grass 28 Kt allergen, Bermuda Grass 16 Kt microglobulin-b 2 3 Kt allergen, Cat Dander/epitheli 16 Kt allergen, Cockroach 28 Kt allergen, Common Ragweed 16 Kt allergen, Derma Fariae 16 Kt allergen, Derma Pteronyssinu 16 Kt allergen, Dog Dander 16 Kt allergen, Elm 28 Kt allergen, Epicoccum Purpur 28 Kt folate 180 Kt fsh Hormone 13 Kt allergen, Fusarium Monoliform 25 Kt allergen, Giant Ragweed 28 Kt helicobacter Pylori Ige 3 Kt homocysteine 3 Kt allergen, House Dust, Greer 16 Kt total Ige 7 Kt insulin Like Growth Factor Igf-1 5 Kt allergen Johnson Grass 28 Kt allergen, Lambs Quarters 28 Kt luteinizing Hormone Lh 13 Kt allergen, Mountain Cedar 28 Kt oak Ige 16 Kt allergen, Orchard Grass 16 Kt allergen, Pecan 28 Kt allergen, Penicillium Notat 16 Kt allergen, Perennial Rye Grass 16 Kt prolactin 13 Kt allergen, Rough Marsh Elder 28 Kt allergen, Rough Pigweed 28 Kt allergen, Sheep Sorrel 28 Kt allergen, Stemphylium Botryos 28 Kt thryroglobulin 5 Kt thyroglobulin Antibody 6 Kt thyroid Preoxidase Antibody 5 Kt allergen, Timothy Grass 16 Kt vitamin B-12 230 Kt allergen, White Mulberry 28 Kt 8. Functional And Performance Characteristics: 8.1 Must Provide The Following Functional And Performance Capabilities To Ensure Equipment Is Utilized And Maintained According To The Requirements Of The System: a) Preventive Maintenance Shall Be Performed Per Manufacturer S Guidelines. b) Instrument Service To Be Provided During Routine Business Hours. Certain Circumstances May Dictate The Need For Repair Service To Be Conducted Outside Routine Business Hours. All Such Arrangements Will Be Coordinated Between The Contractor And Va Laboratory Personnel. c) Expected Response To Service Call Time From Initial Call To Contractor To Service Engineer Arriving On Site Should Be No More Than 24 Hours. d) Technical Support Hotline Must Be Available For In-house Troubleshooting. 8.2 The Cost Per Test Includes Costs Covering (a) Fda-approved Instrument System (lease), (b) Equipment Use, Computers, Printers, And Accessories Including Uninterruptable Power Supply (ups) For The Instrument, (c) Software And Hardware, (d) All Aspects Of Computer Interfacing For The Analyzer System, (e) Reagents Offered By The Vendor, (f) All Necessary Supplies And Consumables, (g) All Necessary Service, Maintenance, And Parts To Keep The Equipment In Good Operating Condition To Fulfill The Test Requirements And Produce High-quality Patient Results, (h) Operational Hardware And Software Upgrades, (i) User Training For Government Personnel, And (j) Upon Expiration Of Order(s) And/or Termination And/or Replacement Of Equipment, Will Provide Equipment Decontamination, Turn-in Hard Drives With Va Sensitive Information To Va It Department, And Return Packing And Shipping At No Additional Charge. 8.3. All Work Is To Be Performed In Accordance With The Guidelines Established By Federal, State, And Local Ordinances, With The Fda, And Manufacturer S Guidelines, And With All Terms, Conditions, Provisions, Schedules, And Specifications Provided Herein. 8.4. The Contractor Will Provide Analyzers Or Testing Systems, Parts And All Operational Upgrades To The Equipment Hardware And Operating System Software That Materially Affects The Performance Of The Equipment, Without Additional Charge To The Government. 8.5. All Models Shall Perform Satisfactorily At Any Laboratory Temperature Between 59- And 86 Degrees F (15 And 30 Degrees Celsius). All Models Shall Perform Satisfactorily At Any Laboratory Relative Humidity Of 10 To 70%. 8.6. With All Equipment, Ownership Of Equipment Shall Remain With The Contractor For The Life Of The Contract. All Equipment Accessories (hardware And Software) Furnished By The Contractor Shall Accompany The Equipment When Returned To The Contractor. 8.7. The Contractor, Upon Expiration Of Order(s) At Termination And/or Replacement Of Equipment, Will Remove The Equipment And Turn In Any Hard Drives Containing Va Sensitive Information To Va It Department. 8.8. The Contractor Shall Disconnect The Equipment And Shall Be Responsible For Packing, Shipping, And Charges Required To Remove The Equipment Within Ten Business Days. 8.9. With All Equipment, The Standard And Acceptance Of Performance Shall Begin On The Contract Awarded Date. It Shall End On The Earlier Date Of When A Certificate Of Acceptance Has Been Signed Or The Equipment Has Met The Standard Of Performance For A Period Of 30 Consecutive Calendar Days By Operating In Conformation With The Contractor S Technical Specification Or As Quoted In Any Contract At Effectiveness Level Of 90% Or More. 8.10. In The Event The Equipment Does Not Meet The Standard Of Performance During The Initial 30 Consecutive Calendar Days, The Standard Of The Performance Test Shall Continue On A Day-by-day Basis Until The Standard Of Performance Is Met For A Total Of 30 Consecutive Days. 8.11. Operational Use Time For Performance Testing For A System Is Defined As The Accumulated Time During Which The Equipment Is In Actual Use. 8.12. System Failure Downtime Is 24 Hours When Any Machine In The System Is Inoperable Due To Equipment Failure. 8.13. Downtime For Each Incident Shall Start From The Time The Government Makes A Bona Fide Attempt To Contact The Contractor S Designated Representative At The Prearranged Contact Point Until The System Or Machine(s) Is Returned To The Government In Proper Operating Condition. 8.14. During The Performance Period For A System, A Minimum Of 100 Hours Of Operational Use Time With Productive Or Simulated Work Will Be Required As A Basis For The Computation Of The Effectiveness Level. However, In Computing The Effectiveness Level, The Actual Number Of Operational Use Hours Shall Be Used When In Excess Of The Minimum Of 100 Hours. 8.15. The Government Shall Maintain Appropriate Daily Records To Satisfy The Requirements Of This Paragraph And Shall Notify The Contractor In Writing Of The Date Of The First Day Of The Successful Performance Period. 8.16. Operations Use Time And Downtime Shall Be Measured In Hours And Whole Minutes. 9. Government S Responsibility: 9.1 The User Will Perform Daily Routine Operator Maintenance And Cleaning As Required In The Manufacturer S Operation And Maintenance Instructions. 10. Training Of Operating Personnel: N/a 11. Performance, Delivery, Inspection And Acceptance: 12. Reagents Delivery Terms, Quality Of Reagents, Supplies, And Consumables: 12.1. The Va Shall Require The Delivery Of Reagents, Supplies, And Consumables For All Services Required Within 30 Days Of The Contract Awarded Date. 12.2. The Contractor Shall Deliver Reagents, Supplies, And Consumables, Shipping Cost Included, From Monthly Call Orders Placed By The Jahvh Representative, (cor). 12.3. The Contractor Shall Ensure That All Supplies Provided/ordered For Use On Their Equipment Will Be Of The Quality Necessary To Produce High-quality, Accurate Patient Results. 12.4. The Fda-approved Reagent Quality Must Be High Enough To Satisfy The Proficiency Testing Standards Of The College Of American Pathologists (cap) And Joint Commission (jc). 13. Maintenance: 13.1. The Contractor Shall Provide Maintenance (labor, Parts, And Shipping) To Keep The Equipment In Good Operating Condition And Subject To Security Regulations. 13.2. The Government Shall Provide The Contractor Access To The Equipment To Perform Maintenance Services. 13.3. Preventive Maintenance (pm) By The Contractor Shall Be Provided Regular, Scheduled Maintenance To Ensure The Continued Reliable Operation Of The Equipment. These Preventative Maintenance Visits Shall Be Performed Semi-annually By The Manufacturer S Operation And Maintenance Instructions For The Supported Equipment. 14. Service: 14.1. Emergency Repairs Shall Be Performed Within 24 Hours After Notification By The Cor That The Equipment Is Inoperative. 14.2. The Scheduled Maintenance And Service Shall Be Performed By A Qualified Engineer With Notice To The Contracting Officer Representative (cor). James A Haley Va Hospital, Pathology & Laboratory Medicine Service Is Open 24 Hours A Day, 7 Days A Week Including Holidays. 14.3. Telephone Response Does Not Satisfy This Requirement. The Contractor Shall Provide The Government With A Designated Point Of Contact And Shall Make Arrangements To Enable His Maintenance Representative To Receive Such Notification. 14.4. The Contractor Shall Provide All Parts, Labor, And Shipping Needed To Repair The Malfunction. 14.5. The Travel, Per Diem And Other Expenses Associated With The Repair Will Be Borne By The Contractor. Otherwise, All Services Will Be Performed At No Charge To The Government During This Period. 14.6. The Contractor Shall Furnish A Malfunction Incident Report To The Installation Upon Completion Of Each Maintenance Call. 14.7. The Report Shall Include, As A Minimum, The Following: (a Date And Time Of Notification, (b) Date And Time Of Arrival, (c) Serial Number Type And Model Number(s) Of Equipment, (d) Time Spent For Repair, (e) Description Of Malfunction And (f) Proof Of Repair. Parts (e) And (f) Shall Be Written Verification Of Quality Control For A Sample Run. 15. Techincal Upgrades: 15.1. Contractor Shall Provide Supplemental Operating Training To The Government Personnel, Without Additional Charge To The Government, Upon Installation Of An Upgrade In Equipment Hardware Or Operating System Software Connected With The Operation Of An Instrument Already Furnished. 16. Warranty Of Equipment: 16.1. Government Requirement For Standard Manufacturer Industry Warranty Term. The Government Does Not Accept An Extended Warranty, Which Requires Advance Payment. 17. Delivery Schedule: Delivery Performance Shall Start On 04/01/2024. 18. Place Of Delivery: 18.1. Department Of Veterans Affairs, James A. Haley Veterans Hospital, 13000 Bruce B. Downs, Blvd. Tampa, Fl. 33612. with Sensitive Data And Training va Information And Information System Security/privacy Language access To Va Information And Va Information Systems: a. Contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be Subject To The Same Federal Laws, Regulations, Standards, And Va Directives And Handbooks As Va And Va Personnel Regarding Information And Information System Security. b. A Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va Information And Va Information Systems For Their Employees, Subcontractors, And Affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, Agreement, Or Task Order. c. All Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures. d. The Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When An Employee Working On A Va System Or With Access To Va Information Is Reassigned Or Leaves The Contractor Or Subcontractor S Employ. The Contracting Officer Must Also Be Notified Immediately By The Contractor Or Subcontractor Prior To An Unfriendly Termination. contractor Personnel Security Requirements: all Contractor Employees Who Require Access To The Department Of Veterans Affairs Computer Systems Shall Be The Subject Of A Background Investigation And Must Receive A Favorable Adjudication From The Va Office Of Security And Law Enforcement Prior To Contract Performance. This Requirement Is Applicable To All Subcontractor Personnel Requiring The Same Access. If The Investigation Is Not Completed Prior To The Start Date Of The Contract The Contractor Will Be Responsible For The Actions Of Those Individuals That Provide Or Perform Work For The Va. 1. Position Sensitivity The Position Sensitivity Has Been Designated As ( Low) Risk. 2. Background Investigation The Level Of Background Investigation Commensurate With The Required Level Of Access Is National Agency Check (naci) With Written Inquiries. 3. Contractor Responsibilities: a. The Contractor Shall Bear The Expense Of Obtaining Background Investigations. If The Investigation Is Conducted By The Office Of Personnel Management (opm), The Contractor Shall Reimburse The Va Within 30 Days. the Website Which Provides Information On The Cost Of The Security Investigation Is: www.opm.gov\extra\investigate Select Federal Investigations Notices (fin 01-01) b. The Contractor Shall Prescreen All Personnel Requiring Access To The Computer Systems To Ensure They Maintain U.s. Citizenship And Can Read, Write, Speak, And Understand The English Language. c. The Contractor Will Provide To The Contracting Officer Prior To Award The Following: (1) List Of Names Of Contract Personnel. (2) Social Security Numbers Of Contractor Personnel. (3) Home Address Of Contractor Personnel Or The Contractor Address. the Contracting Officer Will Submit The Above Information To The Office Of Security And Law Enforcement, Washington, D.c. The Office Of Security And Law Enforcement Will Provide The Necessary Investigative Forms (these Forms Are Indicated In Paragraph 3.d. Below) To The Contractor S Personnel, Coordinate The Background Investigations With Opm And Notify The Contracting Officer And Contractor Of The Results Of The Investigation. d. The Contractor Shall Submit Or Have Their Employees Submit The Following Required Forms To The Va Office Of Security And Law Enforcement Within 30 Days Of Receipt: (i) Standard From 85p, Questionnaire For Public Trust Positions (ii) Standard Form 85p-s, Supplemental Questionnaire For Selected Positions (iii) Fd 258, U.s. Department Of Justice Fingerprint Applicant Chart (iv) Va Form 0710, Authority For Release Of Information Form (v) Optional Form 306, Declaration For Federal Employment (vi) Optional Form 612, Optional Application For Federal Employment d. The Contractor, When Notified Of An Unfavorable Determination By The Government, Shall Withdraw The Employee From Consideration From Working Under The Contract. e. Failure To Comply With The Contractor Personnel Security Requirements May Result In Termination Of The Contract For Default. va Information Custodial Language: a. Information Made Available To The Contractor Or Subcontractor By Va For The Performance Or Administration Of This Contract Or Information Developed By The Contractor/subcontractor In The Performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor's Rights To Use Data As Described In Rights In Data - General, Far 52.227-14(d) (1). b. Va Information Should Not Be Co-mingled, If Possible, With Any Other Data On The Contractors/subcontractor S Information Systems Or Media Storage Systems To Ensure Va Requirements Related To Data Protection And Media Sanitization Can Be Met. If Co-mingling Must Be Allowed To Meet The Requirements Of The Business Need, The Contractor Must Ensure That The Va S Information Is Returned To The Va Or Destroyed In Accordance With The Va S Sanitization Requirements. Va Reserves The Right To Conduct On-site Inspections Of Contractor And Subcontractor It Resources To Ensure Data Security Controls, Separation Of Data And Job Duties, And Destruction/media Sanitization Procedures Are In Compliance With Va Directive Requirements. c. Prior To Termination Or Completion Of This Contract, The Contractor/subcontractor Must Not Destroy Information Received From Va Or Gathered/created By The Contractor In The Course Of Performing This Contract Without Prior Written Approval By The Va. Any Data Destruction Done On Behalf Of Va By A Contractor/subcontractor Must Be Done In Accordance With National Archives And Records Administration (nara) Requirements As Outlined In Va Directive 6300, Records And Information Management And Its Handbook 6300.1 Records Management Procedures, Applicable Va Records Control Schedules, And Va Handbook 6500.1, Electronic Media Sanitization. Self-certification By The Contractor That The Data Destruction Requirements Above Have Been Met Must Be Sent To The Va Contracting Officer Within 30 Days Of Termination Of The Contract. d. The Contractor/subcontractor Must Receive, Gather, Store, Back Up, Maintain, Use, Disclose And Dispose Of Va Information Only In Compliance With The Terms Of The Contract And Applicable Federal And Va Information Confidentiality And Security Laws, Regulations And Policies. If Federal Or Va Information Confidentiality And Security Laws, Regulations And Policies Become Applicable To The Va Information Or Information Systems After Execution Of The Contract, Or If Nist Issues Or Updates Applicable Fips Or Special Publications (sp) After Execution Of This Contract, The Parties Agree To Negotiate In Good Faith To Implement The Information Confidentiality And Security Laws, Regulations And Policies In This Contract. e. The Contractor/subcontractor Shall Not Make Copies Of Va Information Except As Authorized And Necessary To Perform The Terms Of The Agreement Or To Preserve Electronic Information Stored On Contractor/subcontractor Electronic Storage Media For Restoration In Case Any Electronic Equipment Or Data Used By The Contractor/subcontractor Needs To Be Restored To An Operating State. If Copies Are Made For Restoration Purposes, After The Restoration Is Complete, The Copies Must Be Appropriately Destroyed. f. If Va Determines That The Contractor Has Violated Any Of The Information Confidentiality, Privacy, And Security Provisions Of The Contract, It Shall Be Sufficient Grounds For Va To Withhold Payment To The Contractor Or Third Party Or Terminate The Contract For Default Or Terminate For Cause Under Federal Acquisition Regulation (far) Part 12. g. If A Vha Contract Is Terminated For Cause, The Associated Baa Must Also Be Terminated And Appropriate Actions Taken In Accordance With Vha Handbook 1600.1, Business Associate Agreements. Absent An Agreement To Use Or Disclose Protected Health Information, There Is No Business Associate Relationship. h. The Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive Information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A Minimum, Fips 140-2 Validated. i. The Contractor/subcontractor S Firewall And Web Services Security Controls, If Applicable, Shall Meet Or Exceed Va S Minimum Requirements. Va Configuration Guidelines Are Available Upon Request. j. Except For Uses And Disclosures Of Va Information Authorized By This Contract For Performance Of The Contract, The Contractor/subcontractor May Use And Disclose Va Information Only In Two Other Situations: (i) In Response To A Qualifying Order Of A Court Of Competent Jurisdiction, Or (ii) With Va S Prior Written Approval. The Contractor/subcontractor Must Refer All Requests For, Demands For Production Of, Or Inquiries About, Va Information And Information Systems To The Va Contracting Officer For Response. k. Notwithstanding The Provision Above, The Contractor/subcontractor Shall Not Release Va Records Protected By Title 38 U.s.c. 5705, The Confidentiality Of Medical Quality Assurance Records, And/or Title 38 U.s.c. 7332, The Confidentiality Of Certain Health Records Pertaining To Drug Addiction, Sickle Cell Anemia, Alcoholism Or Alcohol Abuse, Or Infection With Human Immunodeficiency Virus. If The Contractor/subcontractor Is In Receipt Of A Court Order Or Other Requests For The Above-mentioned Information, That Contractor/subcontractor Shall Immediately Refer Such Court Orders Or Other Requests To The Va Contracting Officer For Response. l. For Service That Involves The Storage, Generating, Transmitting, Or Exchanging Of Va Sensitive Information But Does Not Require C&a Or An Mou-isa For System Interconnection, The Contractor/subcontractor Must Complete A Contractor Security Control Assessment (csca) On A Yearly Basis And Provide It To The Cor. security Incident Investigation: a. The Term Security Incident Means An Event That Has, Or Could Have, Resulted In Unauthorized Access To, Loss, Or Damage To Va Assets, Or Sensitive Information, Or An Action That Breaches Va Security Procedures. The Contractor/subcontractor Shall Immediately Notify The Cor And Simultaneously, The Designated Iso And Privacy Officer For The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosure Of Sensitive Information, Including That Contained In System(s) To Which The Contractor/subcontractor Has Access. b. To The Extent Known By The Contractor/subcontractor, The Contractor/subcontractor S Notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The Incident (including To Whom, How, When, And Where The Va Information Or Assets Were Placed At Risk Or Compromised), And Any Other Information That The Contractor/subcontractor Considers Relevant. c. With Respect To Unsecured Protected Health Information, The Business Associate Is Deemed To Have Discovered A Data Breach When The Business Associate Knew Or Should Have Known Of A Breach Of Such Information. Upon Discovery, The Business Associate Must Notify The Covered Entity Of The Breach. Notifications Need To Be Made In Accordance With The Executed Business Associate Agreement. d. In Instances Of Theft Or Break-in Or Other Criminal Activity, The Contractor/subcontractor Must Concurrently Report The Incident To The Appropriate Law Enforcement Entity (or Entities) Of Jurisdiction, Including The Va Oig And Security And Law Enforcement. The Contractor, Its Employees, And Its Subcontractors And Their Employees Shall Cooperate With Va And Any Law Enforcement Authority Responsible For The Investigation And Prosecution Of Any Possible Criminal Law Violation(s) Associated With Any Incident. The Contractor/subcontractor Shall Cooperate With Va In Any Civil Litigation To Recover Va Information, Obtain Monetary Or Other Compensation From A Third Party For Damages Arising From Any Incident, Or Obtain Injunctive Relief Against Any Third Party Arising From, Or Related To, The Incident. liquidated Damages For Data Breach: a. Consistent With The Requirements Of 38 U.s.c. §5725, A Contract May Require Access To Sensitive Personal Information. If So, The Contractor Is Liable To Va For Liquidated Damages In The Event Of A Data Breach Or Privacy Incident Involving Any Spi The Contractor/subcontractor Processes Or Maintains Under This Contract. However, It Is The Policy Of The Va To Forego The Collection Of Liquidated Damages In The Event The Contractor Provides Payment Of Actual Damages In An Amount Determined To Be Adequate By The Agency. b. The Contractor/subcontractor Shall Provide Notice To Va Of A Security Incident As Set Forth In The Security Incident Investigation Section Above. Upon Such Notification, The Va Must Secure From A Non-department Entity Or The Va Office Of Inspector General An Independent Risk Analysis Of The Data Breach To Determine The Level Of Risk Associated With The Data Breach For The Potential Misuse Of Any Sensitive Personal Information Involved In The Data Breach. The Term 'data Breach' Means The Loss, Theft, Or Other Unauthorized Access, Or Any Access Other Than That Incidental To The Scope Of Employment, To Data Containing Sensitive Personal Information, In Electronic Or Printed Form, That Results In The Potential Compromise Of The Confidentiality Or Integrity Of The Data. The Contractor Shall Fully Cooperate With The Entity Performing The Risk Analysis. Failure To Cooperate May Be Deemed A Material Breach And Grounds For Contract Termination. c. Each Risk Analysis Shall Address All Relevant Information Concerning The Data Breach, Including The Following: (1)nature Of The Event (loss, Theft, Unauthorized Access); (2)description Of The Event, Including: (a)date Of Occurrence; (b)data Elements Involved, Including Any Pii, Such As Full Name, Social Security Number, Date Of Birth, Home Address, Account Number, And Disability Code; (3)number Of Individuals Affected Or Potentially Affected; (4)names Of Individuals Or Groups Affected Or Potentially Affected; (5)ease Of Logical Data Access To The Lost, Stolen Or Improperly Accessed Data In Light Of The Degree Of Protection For The Data, E.g., Unencrypted, Plain Text; (6)amount Of Time The Data Has Been Out Of Va Control; (7)the Likelihood That The Sensitive Personal Information Will Or Has Been Compromised (made Accessible To And Usable By Unauthorized Persons); (8)known Misuses Of Data Containing Sensitive Personal Information, If Any; (9)assessment Of The Potential Harm To The Affected Individuals; (10)data Breach Analysis As Outlined In 6500.2 Handbook, Management Of Security And Privacy Incidents, As Appropriate; And (11)whether Credit Protection Services May Assist Record Subjects In Avoiding Or Mitigating The Results Of Identity Theft Based On The Sensitive Personal Information That May Have Been Compromised. d. Based On The Determinations Of The Independent Risk Analysis, The Contractor Shall Be Responsible For Paying To The Va Liquidated Damages In The Amount Of $37.50 For Affected Individuals To Cover The Cost Of Providing Credit Protection Services To Affected Individuals Consisting Of The Following: (1)notification; (2)one Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At Least 3 Relevant Credit Bureau Reports; (3)data Breach Analysis; (4)fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And Credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution; (5)one Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And (6)necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit Records, Histories, Or Financial Affairs. security Controls Compliance Testing : on A Periodic Basis, The Va, Including The Office Of Inspector General, Reserves The Right To Evaluate Any Or All Of The Security Controls And Privacy Practices Implemented By The Contractor Under The Clauses Contained Within The Contract. With 10 Working Days Notice, At The Request Of The Government, The Contractor Must Fully Cooperate And Assist In A Government-sponsored Security Controls Assessment At Each Location Wherein Va Information Is Processed Or Stored, Or Information Systems Are Developed, Operated, Maintained, Or Used On Behalf Of Va, Including Those Initiated By The Office Of Inspector General. The Government May Conduct A Security Control Assessment On Shorter Notice (to Include Unannounced Assessments) As Determined By Va In The Event Of A Security Incident Or At Any Other Time. training: a. All Contractor Employees And Subcontractor Employees Requiring Access To Va Information And Va Information Systems Shall Complete Va Privacy And Information Security Awareness And Rules Of Behavior Training And Privacy And Hipaa Training And Hipaa Training Before Being Granted Access To Va Information And Its Systems. (1) Sign And Acknowledge (either Manually Or Electronically) Understanding Of And Responsibilities For Compliance With The Rules Of Behavior Before Being Granted Access To Va Information And Its Systems. b. The Contractor Shall Provide To The Contracting Officer And/or The Cor A Copy Of The Training Certificates And Certification Of Signing The Rules Of Behavior For Each Applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually Thereafter, As Required. c. Failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior Annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All Physical Or Electronic Access Privileges And Removal From Work On The Contract Until Such Time As The Training And Documents Are Complete. the Certification And Accreditation (c&a) Requirements Do Not Apply And A Security Accreditation Package Is Not Required For This Sow. *** If Applicable*** information System Design And Development a. Information Systems That Are Designed Or Developed For Or On Behalf Of Va At Non-va Facilities Shall Comply With All Va Directives Developed In Accordance With Fisma, Hipaa, Nist, And Related Va Security And Privacy Control Requirements For Federal Information Systems. This Includes Standards For The Protection Of Electronic Phi, Outlined In 45 C.f.r. Part 164, Subpart C, Information And System Security Categorization Level Designations In Accordance With Fips 199 And Fips 200 With The Implementation Of All Baseline Security Controls Commensurate With The Fips 199 System Security Categorization (reference Appendix D Of Va Handbook 6500, Va Information Security Program). During The Development Cycle A Privacy Impact Assessment (pia) Must Be Completed, Provided To The Cotr, And Approved By The Va Privacy Service In Accordance With Directive 6507, Va Privacy Impact Assessment. b. The Contractor/subcontractor Shall Certify To The Cotr That Applications Are Fully Functional And Operate Correctly As Intended On Systems Using The Va Federal Desktop Core Configuration (fdcc), And The Common Security Configuration Guidelines Provided By Nist Or The Va. This Includes Internet Explorer 7 Configured To Operate On Windows Xp And Vista (in Protected Mode On Vista) And Future Versions, As Required. c. The Standard Installation, Operation, Maintenance, Updating, And Patching Of Software Shall Not Alter The Configuration Settings From The Va Approved And Fdcc Configuration. Information Technology Staff Must Also Use The Windows Installer Service For Installation To The Default Program Files Directory And Silently Install And Uninstall. d. Applications Designed For Normal End Users Shall Run In The Standard User Context Without Elevated System Administration Privileges. e. The Security Controls Must Be Designed, Developed, Approved By The Va, And Implemented In Accordance With The Provisions Of The Va Security System Development Life Cycle As Outlined In Nist Special Publication 800-37, Guide For Applying The Risk Management Framework To Federal Information Systems, Va Handbook 6500, Information Security Program And Va Handbook 6500.5, Incorporating Security And Privacy In System Development Lifecycle. f. The Contractor/subcontractor Is Required To Design, Develop, Or Operate A System Of Records Notice (sor) On Individuals To Accomplish An Agency Function Subject To The Privacy Act Of 1974, (as Amended), Public Law 93-579, December 31, 1974 (5 U.s.c. 552a) And Applicable Agency Regulations. Violation Of The Privacy Act May Involve The Imposition Of Criminal And Civil Penalties. g. The Contractor/subcontractor Agrees To: (1) Comply With The Privacy Act Of 1974 (the Act) And The Agency Rules And Regulations Issued Under The Act In The Design, Development, Or Operation Of Any System Of Records On Individuals To Accomplish An Agency Function When The Contract Specifically Identifies: (a) The Systems Of Records (sor); And (b) The Design, Development, Or Operation Work That The Contractor/subcontractor Is To Perform; (2) Include The Privacy Act Notification Contained In This Contract In Every Solicitation And Resulting Subcontract And In Every Subcontract Awarded Without A Solicitation, When The Work Statement In The Proposed Subcontract Requires The Redesign, Development, Or Operation Of A Sor On Individuals That Is Subject To The Privacy Act; And (3) Include This Privacy Act Clause, Including This Subparagraph (3), In All Subcontracts Awarded Under This Contract Which Requires The Design, Development, Or Operation Of Such A Sor. h. In The Event Of Violations Of The Act, A Civil Action May Be Brought Against The Agency Involved When The Violation Concerns The Design, Development, Or Operation Of A Sor On Individuals To Accomplish An Agency Function, And Criminal Penalties May Be Imposed Upon The Officers Or Employees Of The Agency When The Violation Concerns The Operation Of A Sor On Individuals To Accomplish An Agency Function. For Purposes Of The Act, When The Contract Is For The Operation Of An Sor On Individuals To Accomplish An Agency Function, The Contractor/subcontractor Is Considered To Be An Employee Of The Agency. (1) Operation Of A System Of Records Means The Performance Of Any Of The Activities Associated With Maintaining The Sor, Including The Collection, Use, Maintenance, And Dissemination Of Records. (2) Record Means Any Item, Collection, Or Grouping Of Information About An Individual That Is Maintained By An Agency, Including, But Not Limited To, Education, Financial Transactions, Medical history, And Criminal Or Employment History And Contains The Person S Name, Or Identifying Number, Symbol, Or Any Other Identifying Particular Assigned To The Individual, Such As A Fingerprint Or Voiceprint, Or A Photograph. (3) System Of Records Means A Group Of Any Records Under The Control Of Any Agency From Which Information Is Retrieved By The Name Of The Individual Or By Some Identifying Number, Symbol, Or Other Identifying Particular Assigned To The Individual. i. The Vendor Shall Ensure The Security Of All Procured Or Developed Systems And Technologies, Including Their Subcomponents (hereinafter Referred To As Systems ), Throughout The Life Of This Contract And Any Extension, Warranty, Or Maintenance Periods. This Includes, But Is Not Limited To Workarounds, Patches, Hotfixes, Upgrades, And Any Physical Components (hereafter Referred To As Security Fixes) That May Be Necessary To Fix All Security Vulnerabilities Published Or Known To The Vendor Anywhere In The Systems, Including Operating Systems And Firmware. The Vendor Shall Ensure That Security Fixes Shall Not Negatively Impact The Systems. j. The Vendor Shall Notify Va Within 24 Hours Of The Discovery Or Disclosure Of Successful Exploits Of The Vulnerability Which Can Compromise The Security Of The Systems (including The Confidentiality Or Integrity Of Its Data And Operations, Or The Availability Of The System). Such Issues Shall Be Remediated As Quickly As Is Practical But In No Event Longer Than Days. k. When The Security Fixes Involve Installing Third Party Patches (such As Microsoft Os Patches Or Adobe Acrobat), The Vendor Will Provide Written Notice To The Va That The Patch Has Been Validated As Not Affecting The Systems Within 10 Working Days. When The Vendor Is Responsible For Operations Or Maintenance Of The Systems, They Shall Apply The Security Fixes Within Days. l. All Other Vulnerabilities Shall Be Remediated As Specified In This Paragraph In A Timely Manner Based On Risk But Within 60 Days Of Discovery Or Disclosure. Exceptions To This Paragraph (e.g. For The Convenience Of Va) Shall Only Be Granted With Approval Of The Contracting Officer And The Va Assistant Secretary For The Office Of Information And Technology. information System Hosting, Operation, Maintenance, Or Use a. For Information Systems That Are Hosted, Operated, Maintained, Or Used On Behalf Of Va At Non-va Facilities, Contractors/subcontractors Are Fully Responsible And Accountable For Ensuring Compliance With All Hipaa, Privacy Act, Fisma, Nist, Fips, And Va Security And Privacy Directives And Handbooks. This Includes Conducting Compliant Risk Assessments, Routine Vulnerability Scanning, System Patching And Change Management Procedures, And The Completion Of An Acceptable Contingency Plan For Each System. The Contractor S Security Control Procedures Must Be Equivalent, To Those Procedures Used To Secure Va Systems. A Privacy Impact Assessment (pia) Must Also Be Provided To The Cotr And Approved By The Va Privacy Service Prior To Operational Approval. All External Internet Connections To The Va S Network Involving Va Information Must Be Reviewed And Approved By The Va Prior To Implementation. b. Adequate Security Controls For Collecting, Processing, Transmitting, And Storing Of Personally Identifiable Information (pii), As Determined By The Va Privacy Service, Must Be In Place, Tested, And Approved By The Va Prior To Hosting, Operation, Maintenance, Or Use Of The Information System, Or Systems By Or On Behalf Of Va. These Security Controls Are To Be Assessed And Stated Within The Pia And If These Controls Are Determined Not To Be In Place, Or Inadequate, A Plan Of Action And Milestones (poa&m) Must Be Submitted And Approved Prior To The Collection Of Pii. c. Outsourcing (contractor Facility, Contractor Equipment, Or Contractor Staff) Of Systems Or Network Operations, Telecommunications Services, Or Other Managed Services Requires Certification And Accreditation (authorization) (c&a) Of The Contractor S Systems In Accordance With Va Handbook 6500.3, Certification And Accreditation And/or The Va Ocs Certification Program Office. Government-owned (government Facility Or Government Equipment) Contractor-operated Systems, Third Party Or Business Partner Networks Require Memorandums Of Understanding And Interconnection Agreements (mou-isa) Which Detail What Data Types Are Shared, Who Has Access, And The Appropriate Level Of Security Controls For All Systems Connected To Va Networks. d. The Contractor/subcontractor S System Must Adhere To All Fisma, Fips, And Nist Standards Related To The Annual Fisma Security Controls Assessment And Review And Update The Pia. Any Deficiencies Noted During This Assessment Must Be Provided To The Va Contracting Officer And The Iso For Entry Into Va S Poa&m Management Process. The Contractor/subcontractor Must Use Va S Poa&m Process To Document Planned Remedial Actions To Address Any Deficiencies In Information Security Policies, Procedures, And Practices, And The Completion Of Those Activities. Security Deficiencies Must Be Corrected Within The Timeframes Approved By The Government. Contractor/subcontractor Procedures Are Subject To Periodic, Unannounced Assessments By Va Officials, Including The Va Office Of Inspector General. The Physical Security Aspects Associated With Contractor/subcontractor Activities Must Also Be Subject To Such Assessments. If Major Changes To The System Occur That May Affect The Privacy Or Security Of The Data Or The System, The C&a Of The System May Need To Be Reviewed, Retested And Re-authorized Per Va Handbook 6500.3. This May Require Reviewing And Updating All Of The Documentation (pia, System Security Plan, Contingency Plan). The Certification Program Office Can Provide Guidance On Whether A New C&a Would Be Necessary. e. The Contractor/subcontractor Must Conduct An Annual Self-assessment On All Systems And Outsourced Services As Required. Both Hard Copy And Electronic Copies Of The Assessment Must Be Provided To The Cotr. The Government Reserves The Right To Conduct Such An Assessment Using Government Personnel Or Another Contractor/subcontractor. The Contractor/subcontractor Must Take Appropriate And Timely Action (this Can Be Specified In The Contract) To Correct Or Mitigate Any Weaknesses Discovered During Such Testing, Generally At No Additional Cost. f. Va Prohibits The Installation And Use Of Personally-owned Or Contractor/subcontractor-owned Equipment Or Software On Va S Network. If Non-va-owned Equipment Must Be Used To Fulfill The Requirements Of A Contract, It Must Be Stated In The Service Agreement, Sow, Or Contract. All Of The Security Controls Required For Government-furnished Equipment (gfe) Must Be Utilized In Approved Other Equipment (oe) And Must Be Funded By The Owner Of The Equipment. All Remote Systems Must Be Equipped With, And Use, A Va-approved Antivirus (av) Software And A Personal (host-based Or Enclave-based) Firewall That Is Configured With A Va- Va-approved Configuration. Software Must Be Kept Current, Including All Critical Updates And Patches. Owners Of Approved Oe Are Responsible For Providing And Maintaining The Anti-viral Software And The Firewall On The Non-va-owned Oe. g. All Electronic Storage Media Used On Non-va Leased Or Non-va Owned It Equipment That Is Used To Store, Process, Or Access Va Information Must Be Handled In Adherence With Va Handbook 6500.1, Electronic Media Sanitization Upon (i) Completion Or Termination Of The Contract Or (ii) Disposal Or Return Of The It Equipment By The Contractor/subcontractor Or Any Person Acting On Behalf Of The Contractor/subcontractor, Whichever Is Earlier. Media (hard Drives, Optical Disks, Cds, Backup Tapes, Etc.) Used By The Contractors/subcontractors That Contain Va Information Must Be Returned To The Va For Sanitization Or Destruction Or The Contractor/subcontractor Must Self-certify That The Media Has Been Disposed Of Per 6500.1 Requirements. This Must Be Completed Within 30 Days Of Termination Of The Contract. h. Bio-medical Devices And Other Equipment Or Systems Containing Media (hard Drives, Optical Disks, Etc.) With Va Sensitive Information Must Not Be Returned To The Vendor At The End Of Lease, For Trade-in, Or Other Purposes. The Options Are: (1) Vendor Must Accept The System Without The Drive; (2) Va S Initial Medical Device Purchase Includes A Spare Drive Which Must Be Installed In Place Of The Original Drive At The Time Of Turn-in; Or (3) Va Must Reimburse The Company For Media At A Reasonable Open Market Replacement Cost At Time Of Purchase. (4) Due To The Highly Specialized And Sometimes Proprietary Hardware And Software Associated With Medical Equipment/systems, If It Is Not Possible For The Va To Retain The Hard Drive, Then; (a) The Equipment Vendor Must Have An Existing Baa If The Device Being Traded In Has Sensitive Information Stored On It And Hard Drive(s) From The System Are Being Returned Physically Intact; And (b) Any Fixed Hard Drive On The Device Must Be Non-destructively Sanitized To The Greatest Extent Possible Without Negatively Impacting System Operation. Selective Clearing Down To Patient Data Folder Level Is Recommended Using Va Approved And Validated Overwriting Technologies/methods/tools. Applicable Media Sanitization Specifications Need To Be Pre-approved And Described In The Purchase Order Or Contract. (c) A Statement Needs To Be Signed By The Director (system Owner) That States That The Drive Could Not Be Removed And That (a) And (b) Controls Above Are In Place And Completed. The Iso Needs To Maintain The Documentation. all Contractor, Pharmaceutical Company Representative (pcr), And Healthcare Industry Representatives (hir) Will Coordinate With The Contracting Officer Representative For Instructions So They Are In Compliance With James A. Haley Veterans Hospital Policies Listed On The James A. Haley Document Management Center Share Point Site: hpm No. 90-25; Healthcare Vendor Access And Competency Hpm No. 132-04; Security Management Program hpm No. 132 05; Hospital Identification Program hpm No. 11-91; Pharmaceutical Company Representatives hir Are Required To Report To Msdu (room Gc-003), Immediately After Entering The Facility. Hir Will Be Required To Sign Into The Monitoring System And Print A Badge For Proper Identification. The Healthcare Industry Representatives For Nutrition And Food Services, Office Of Information And Technology, And Social Work Services Are In Included In This Policy; Vendors (hir) For Pharmacy Services Are To Follow (hpm 11-91) Policy. Hir Must Be Sponsored By A Physician, A Service Chief, Or Their Designee, For A Specified Date And A Specified Case. Hir Is Not Permitted In Patient Care Areas Or Clinics Unless A Prior Appointment Has Been Made. pharmaceutical Company Representative (pcr) Refers To Anyone Acting On Behalf Of A Pharmaceutical Company Or Its Business Partners For The Purpose Of Promoting The Use Of Items Managed Under The Va Formulary Process. These Items Primarily Include Drugs, But To A Lesser Extent Also Include Any Medical Supplies, Nutritional Supplements, And Similar Commodities Managed Under The Va Formulary Process. A. Sign-in Pcrs May Visit Va Medical Care Facilities No Earlier Than 8:00 A.m. And Stay No Later Than 3:30 P.m., Monday Through Friday, Unless They Receive Prior Approval From Both The Chief Of The Service That They Will Be Visiting And The Chief Of Pharmacy. Representatives Visiting The Jahvh Must Sign In At The Pharmacy Administrative Office (located In Trailer 78) And Wear A Visitor S Badge As Well As Their Company S Personal Name Badge While In The Hospital. vendors: Reference Hospital Memorandum Policy Number 90-25 Healthcare Vendor Access And Competency. contractors And/or Project Managers: Will Be Issued A Piv/id Badge In Accordance With The Facility S Piv Policy. Contactors Will Contact Their Assigned Va Contracting Officer Representative (cor) For Coordination. contract Personnel/sub-contractors: Contractors Are Responsible For The Daily Accountability And Identification Of All Personnel Assigned To Their Respective Contracts Including Sub-contractors. Contractors Will Identify Personnel Using The Following Procedures As Appropriate. construction Project Contract Personnel Will Report To The Contractor For Issuance Of A Temporary Self-adhesive Identification Badge. This Badge Will Be Issued On A Daily Basis And Must Include The Following Information: Company Name, Project Number, Date, And Name Of Individual. The Contractor Will Maintain A Daily Log Of All Personnel. contract Personnel Not Involved In An Actual Construction Project Will Report To Police Dispatch For Issuance Of A Numbered Badge. A Driver S License Or Photo Id Will Be Required Each Day Upon Entering The Facility, In Exchange For The Badge, And Will Be Given Back Once The Badge Is Returned To Police Dispatch. The Contractor Will Provide The Police Service With A List Of Names For All Sub-contract Personnel Requiring Access To The Facility. It Is The Responsibility Of The Contractor To Update The List As Necessary. npr Opc; Cbocs And Off-site Lease Facilities With Va Police Staffing: As Above With Check-in With Va Police. Off-site Lease Facilities W/o Va Police Staffing: Coordinate With Cor, Administrative Officer, Or Service Point Of Contact.

Details: Description Municipality Of Hinabangan Hinabangan, Samar Invitation To Bid For Supply And Delivery Of Office Supplies, Other Supplies & Materials, Office Equipment, Ict Equipment, Furniture And Fixtures For The Different Offices Of Lgu-hinabangan, Samar 1. The Municipal Government Of Hinabangan, Through The General Fund- Mooe –municipal Mayor’s Office Cy 2024 And General Fund- Capital Outlay – Municipal Mayor’s Office Cy 2024 As Per Appropriation Ordinance No. 06 Series Of 2023 Intends To Apply The Sum Of Two Million Five Hundred Fifty Four Thousand Five Hundred Thirty Seven Pesos Only (php2,554,537.00) Being The Abc To Payments Under The Contract For Supply And Delivery Of Office Supplies, Other Supplies & Materials, Office Equipment, Ict Equipment, Furniture And Fixtures For The Different Offices Of Lgu-hinabangan, Samar. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Municipal Government Of Hinabangan Now Invites Bids For The Above Procurement Project Which Includes The Following To Wit; Mayor’s Office Item No. Description Unit Of Issue Quantity 1 Stapler #35 Pcs 3 2 Glue 240g Bottles 15 3 Staple Wire Boxes 15 4 Binder Clips 51mm(2") Boxes 20 5 Binder Clips 3/4 (19mm) Width Boxes 20 6 White Folder (long) Ream 1 7 White Folder (a4) Ream 1 8 Mailing Envelope (white Long) Pcs 100 9 Bond Paper (a4) Boxes 5 10 Paper Clip (big) Boxes 20 11 Paper Clip (small) Boxes 20 12 Paper Fastener Boxes 6 13 Masking Tape(1") Rolls 10 14 Masking Tape(2") Rolls 10 15 Scotch Tape (1") Rolls 10 16 Scotch Tape (2") Rolls 10 17 Yellow Pad Pad 3 18 Sign Pen 0.5 (blue) 12s Boxes 5 19 Sign Pen 0.5 (black) 12s Boxes 5 20 Permanent Marker Black/blue Boxes 2 21 Permament Marker Ink (black/blue) Boxes 1 22 Ballpen (blue) Boxes 5 23 Ballpen (black) Boxes 5 24 Record Book (500 Pages) Pcs 10 25 Correction Tape Pcs 48 26 Post It/sticky Note 3inx3in (assorted) Pad 20 27 Box Filer Pcs 20 28 Dtr Pad 20 29 Stamping Pad Pcs 6 30 Stamping Pad Ink Pcs 4 31 Calculator Pcs 2 32 Brown Envelope (long) Pcs 100 33 Scissors (big) Pcs 1 34 White Board 25*35cm Pcs 1 35 Spray Alcohol 500ml Bottles 12 36 Ink Bt5000 Black Bottles 5 37 Ink Bt5000 Cyan Bottles 5 38 Ink Bt5001 Magenta Bottles 5 39 Ink Bt5002 Yellow Bottles 5 40 Flash Drive Pcs 5 41 Ink Epson L3250/l3110/l5290 Cyan Bottles 10 42 Ink Epson L3250/l3110/l5290 Magenta Bottles 6 43 Ink Epson L3250/l3110/l5290 Yellow Bottles 6 44 Ink Epson L3250/l3110/l5290 Black Bottles 6 45 Ink Epson Wf-c5890 Black Bottles 5 46 Ink Epson Wf-c5890 Cyan Bottles 5 47 Ink Epson Wf-c5890 Magenta Bottles 5 48 Ink Epson Wf-c5890 Yellow Bottles 5 49 Portable External Hard Drive 1tb Pcs 1 50 Doormat Pcs 4 51 Dust Pan Pcs 2 52 Broomstick Pcs 10 53 Siphid (soft)/batad Pcs 6 54 Water Dipper Pcs 2 55 Toilet Bowl Cleaner 500ml Bottles 6 56 Albatros Big Pcs 10 57 Garbage Bag Rolls 12 58 Toilet Bowl Brush Pcs 2 59 500 Grams Powder Laundry Pack 2 60 Laundry Soap Bar 4 61 Bath Soap Bar 5 62 Printer Epson Wf-c5890 Unit 1 63 Wifi Modem Pc 1 Hrmo Item No. Description Unit Of Issue Quantity 1 Swivel Executive Chair Pc 1 2 Binder Clip/double Clip Small Box 5 3 Bond Paper-legal Size Ream 15 4 Bond Paper-a4 Size Ream 15 5 Vellum Paper-cream (long) Ream 1 6 Stapler Wire #35 Boxes 2 7 Stapler #35 Pc 2 8 Paper Clip Big Boxes 5 9 Paper Clip Small Boxes 3 10 Stamp Pad -purple Big Pc 2 11 Logbook/record Book 500leaves Pcs 10 12 Scissors Heavy Duty Pcs 3 13 Masking Tape 1" Roll 2 14 Scotch Tape 1" Roll 3 15 Correction Tape Pcs 12 16 Ballpen Black 24s Box 2 17 Sign Pen Green 24s Box 1 18 Sign Pen Blue 24s Box 1 19 Glue 240g Pcs 3 20 Pentel Pen Broad Black Box 1 21 7in1 Office Supplies Desk Organizer/supplies Storage Holder Black Pc 1 22 Folder Legal Size Ream 1 23 Pencil Box 1 24 Cutter (big) Pc 2 25 Casio Calculator (14digits) Pc 1 26 Heavy Duty Puncher Pc 2 27 Box Filer (legal Size-big) Pc 24 28 Incoming & Outcoming Rack Pc 1 29 Document Filer With Ring (long) Pc 20 30 Canon Ink G70 - Black Pc 6 31 Canon Ink G70 - Cyan Pc 3 32 Canon Ink G70 - Yellow Pc 3 33 Canon Ink G70 - Magenta Pc 3 34 Epson L350 Ink - Black Pc 4 35 Epson L350 Ink - Cyan Pc 3 36 Epson L350 Ink - Yellow Pc 3 37 Epson L350 Ink - Magenta Pc 3 38 Lysol Air Freshener (510g) Pc 2 39 Tissue Paper 2 Ply Rolls 12 40 Alcohol (70% Isopropyl) Gallon 1 41 Wet Wipe (large) Pack 6 42 Tornado Mop Pc 1 43 Dust Pan Pc 2 44 Swip Broom Pc 2 45 Trash Bin Pc 1 Mpdc Office Item No. Description Unit Of Issue Quantity 1 Bond Paper A4 70gsm Ream 30 2 Bond Paper Long 70gsm Ream 30 3 Stapler #35 Pcs 2 4 Folder - Legal Size Ream 2 5 Ballpen Black (flexstick)0.7 Boxes 6 6 Sign Pen Black 0.5 Boxes 6 7 Glue 240g Pcs 2 8 Pencil Boxes 3 9 Dtr Pads 12 10 Epson Ink 003 - Black Bottles 12 11 Epson Ink 003 - Cyan Bottles 8 12 Epson Ink 003 - Magenta Bottles 8 13 Epson Ink 003 - Yellow Bottles 8 14 Lyson Air Freshener Pcs 6 15 Epson Ink Wf-c5790 - Black Bottles 6 16 Epson Ink Wf-c5790 - Cyan Bottles 6 17 Epson Ink Wf-c5790 - Magenta Bottles 6 18 Epson Ink Wf-c5790 - Yellow Bottles 6 19 Tornado Mop Pc 1 20 Alcohol (spray Bottles) 500ml Bottles 6 21 Albatros Big Pcs 12 22 Toilet Bowl Cleaner Bottles 12 23 Detergent Powder 1 Kg Pack 6 24 Pvc Cover Long Ream 3 25 Pvc Cover A4 Ream 5 Item No. Description Unit Of Issue Quantity 1 Laptop Unit 1 Display Screen: 16" Screen Resolution : 2560 X 1440 Pixels Refresh Rate: 120hz Screen Technology: Ips Platform Processor: Amd Ryzen 7 Processor Manufacturer: Amd Os: Window 10 Pro Processor Core: Octa Core Processor Speed: 3.1ghz Storage Storage: 512gb Storage Type: Ssd Number Of Storage Slots: 2 Upgradable Storage: Yes Memory Ram: 16gb Ram Speed: 3200mhz Ram Type: Ddr4 Upgradable Ram: Yes Number Of Ram Slots: 2 Design Weight: 1.7kg Body Material: Magnesium Alloy Battery Battery Life: 11h Graphics Graphic Card: Nvidia Geforce Rtx 3060 Camera Webcam Resolution: Full Hd Connector Ports Usb Type 2 X Usb Type-c, 1 X Usb 3.0 Thunderbolt: Yes Vga: Yes Total Usb: 3 Dvi: Yes Card Reader: No Displayport: Yes Hdmi: Yes Headphone Jack: Yes Optical Disc Drive Optical Disc Drive: None Connection Wi-fi Standard: 802.11ax Features Touch Screen: No Fingerprint Reader: No Backlit Keyboard: Yes Colour Colour: Eclipse Gray Kalahi Office Item No. Description Unit Of Issue Quantity 1 Bond Paper A4 Ream 60 2 Bond Paper Legal Ream 50 3 Plastic Paper Fasterner Box 5 4 Stapler With Remover Pcs 10 5 Stapler Wire #35 Box 5 6 Binder Clip 32mm Box 5 7 Binder Clip 41mm Box 5 8 Binder Clip 51mm Box 5 9 Paper Clip Jumbo Box 10 10 Ballpen 0.5 Box 50 11 Folder Long Ream 1 12 Correction Tape Pcs 24 13 Pencil Box 3 14 Pencil Eraser Large Pcs 8 15 Pencil Sharpener Pcs 2 16 Elmer's Glue Big Pcs 5 17 Ruler Pcs 5 18 Calculator Pcs 2 19 Scissors Pcs 10 20 Black Permanent Marker Pcs 24 21 Masking Tape Pcs 24 22 Sticky Note 1x3 Pad 10 23 Sticky Note 3x3 Pad 10 24 Double Sided Tape Roll 24 25 White Envelope Box 2 26 Plastic Envelope With Holder Pcs 10 27 Epson Ink 003 Black Pcs 8 28 Epson Ink 003 Cyan Pcs 3 29 Epson Ink 003 Yellow Pcs 3 30 Epson Ink 003 Magenta Pcs 3 31 Tables Pcs 8 32 Kurtina Pcs 6 33 Wall Fan Pcs 2 Item No. Description Unit Of Issue Quantity 1 Laptop Unit 1 Operating System: Window 10 Home Processor: Intel Core I5 -1235u Processor (12 Mb Smart Cache, 1.3 Ghz Performance -core With Intel Turbo Boost Technology 2.0 Up To 4.4 Ghz) Supporting Hydrid Core Architechture With Performance Core And Efficientcore. Memory: 8gb 3200 Mhz Of Ddr4 System Memory (upgradeable Up To 32gb Using Two Sodimm Modules) 1 Memory Slot Harddisk: 512gb Nvme Ssd Resolution: 1920 X 1080 Battery: 48 Wh 3-cell Li-ion Battery Pack 2 Computer Set (mouse,avr, Keyboard And Monitor) Set 1 Computer Processor: Intel I5, Equivalent Amd Or Greater Processor Memory:16gb Ram Storage: 1tb Solid State(ssd) Hard Drive Or Large Web Camera And Mic Network:10/100/1000 Base: T Ethernet Wireless:802.11g/n Dual Band (2.4/5.0ghz) Operating System: Window 10 Professional/ Macos 3 Flashdrive (64gb) Pcs 10 4 External Drive (1tb) Pcs 4 Accounting Office Item No. Description Unit Of Issue Quantity 1 Bond Paper/a4,perfect Print Ream 50 2 Heavy Duty Extension Wire Pcs 2 3 Maintenance Box (epson L3210) Pcs 2 4 Maintenance Box (epson L1455) Pcs 1 5 Maintenance Box (epson L5290) Pcs 1 6 Epson L3210 Ink (black 003) Pcs 10 7 Epson L3211 Ink (cyan 003) Pcs 8 8 Epson L3212 Ink (yellow 003) Pcs 8 9 Epson L3213 Ink (magenta 003) Pcs 8 10 Black Ink 774 (epson L1455) Pcs 8 11 Cyan Ink 774 (epson L1455) Pcs 5 12 Magenta Ink 774 (epson L1455) Pcs 5 13 Rj45 Crimping Tool For Passthrough Rj45 Pcs 1 14 Cat6/cat5e Rj45 Passthrough/100pcs Box 1 15 Comlink Cat6 Utp Network Cable Box 1 16 Yellow Ink 664 (epson L1455) Pcs 5 17 Battery (aa) Box 2 18 Acer/aspire A514-53 Charger Pcs 1 19 White Folder/ Long Ream 3 20 Stapler Hbw Pcs 4 21 Black Flexistick Pen Box 5 22 Correction Tape Pcs 20 23 Elmers Glue Bottle 6 24 70% Alcohol/500ml Bottle 10 25 Masking Tape 2" Pcs 5 26 Box Filer/green Pcs 30 27 Binder Clip (2 Inches) Box 8 28 Paper Clip/big Colored Box 4 29 Paper Clip/ Small Colored Box 4 30 Sign Pen/ Black Box 3 31 Sign Pen/ Green Box 3 32 Sign Pen/ Blue Box 3 33 Record Book 500 Leaves Pcs 6 34 Sticky Notes Pad 10 35 Heavy Duty Puncher Pcs 6 36 Tissue/ 3 Ply Roll 36 37 Expanded Envelope/ Green Pcs 20 38 Pencil Sharpener Pcs 1 39 Pencil (mongol 2) Box 2 40 Lighter Pcs 3 41 High Strength Elastic Silicone Rubber Band 50g Box 10 42 Plastic Ring Binder 1" Pcs 6 43 Plastic Ring Binder 1/2" Pcs 7 44 Plastic Ring Binder 3/4" Pcs 6 45 Plastic Ring Binder 3/4" Pcs 6 46 Specialty Paper A4/green Pack 6 47 Air Freshener Pcs 2 48 Paper Fastener Box 10 49 2 Layer Bond Paper Rack Pcs 6 50 Heavy Duty Staple Wire/ 8mm Box 5 51 Heavy Duty Staple Wire/ 6mm Box 5 52 Calculator,compact 12 Digits Pcs 4 53 Stamp Pad Pcs 6 54 Feather Duster Pcs 2 55 Scissor Pcs 6 56 Transparent Ruler/ 12 Inch Pcs 3 Item No. Description Unit Of Issue Quantity 1 Office Table Lenght: 100 Cm Width: 45 Cm Height: 74 Cm Pc 7 2 Office Swivel Chair Pc 7 Item No. Description Unit Of Issue Quantity 1 27inch High Definition Curve Monitor Pc 1 2 Printer Unit 1 3 Desktop Set/core I7 Processor Unit 5 4 Secure Ups 1000va, Uninterruptible Power Supply For Pc Laptop Of Wifi Unit 7 5 Duplex Sheet-fed Unit 2 6 Secure Ups 5000va, Uninterruptible Power Supply For Pc Laptop Of Wifi Unit Engineering Office Item No. Description Unit Of Issue Quantity 1 Bond Paper - Legal Size Reams 35 2 Bond Paper - A4 Reams 20 3 Stapler Wire Boxes 5 4 Stapler #35 Pc 1 5 Folder -legal Ream 1 6 Masking Tape 1" Pcs 3 7 Masking Tape 2" Pcs 3 8 Ballpen Black 24s Boxes 5 9 Sign Pen Black 24s Boxes 5 10 Glue 240g Pcs 2 11 Dtr Pads 3 12 Detergent Powder Kls 2 13 Pentel Pen Broad Black Boxes 2 14 Brother Ink Lc539xl -black Bottles 10 15 Brother Ink Lc539xl -cyan Bottles 5 16 Brother Ink Lc539xl -magenta Bottles 5 17 Brother Ink Lc539xl -yellow Bottles 5 18 Air Freshener Pcs 6 Item No. Description Unit Of Issue Quantity 1 Laptop Unit 1 Display Screen: 16" Screen Resolution : 2560 X 1440 Pixels Refresh Rate: 120hz Screen Technology: Ips Platform Processor: Amd Ryzen 7 Processor Manufacturer: Amd Os: Window 10 Pro Processor Core: Octa Core Processor Speed: 3.1ghz Storage Storage: 512gb Storage Type: Ssd Number Of Storage Slots: 2 Upgradable Storage: Yes Memory Ram: 16gb Ram Speed: 3200mhz Ram Type: Ddr4 Upgradable Ram: Yes Number Of Ram Slots: 2 Design Weight: 1.7kg Body Material: Magnesium Alloy Battery Battery Life: 11h Graphics Graphic Card: Nvidia Geforce Rtx 3060 Camera Webcam Resolution: Full Hd Connector Ports Usb Type 2 X Usb Type-c, 1 X Usb 3.0 Thunderbolt: Yes Vga: Yes Total Usb: 3 Dvi: Yes Card Reader: No Displayport: Yes Hdmi: Yes Headphone Jack: Yes Optical Disc Drive Optical Disc Drive: None Connection Wi-fi Standard: 802.11ax Features Touch Screen: No Fingerprint Reader: No Backlit Keyboard: Yes Colour Colour: Eclipse Gray Municipal Agriculture’s Office Item No. Description Unit Of Issue Quantity 1 Stapler Pcs 12 2 Stapler Wire Boxes 10 3 Ballpen Black Boxes 2 4 Ballpen Blue Boxes 2 5 Band Paper -legal Ream 5 6 Band Paper -a4 Ream 5 7 Ruler, Plastic, 18" Pcs 6 8 Correction Tape Pcs 20 9 Elmer's Glue Jar 10 10 Dtr Pad 10 11 Tissue (2ply) Rolls 60 12 Alcohol 70% 500ml Bottles 12 13 White Folder/ Long Pcs 50 14 White Folder/ A4 Pcs 50 15 Meter Stick Pcs 6 16 Packing Tape 2" Rolls 4 17 Masking Tape 2" Rolls 4 18 Marking Pen Black Pcs 10 19 Marking Pen Blue Pcs 10 20 Record Book 500leaves Pcs 4 21 Sign Pen Black Boxes 2 22 Sign Pen Blue Boxes 2 23 Pencil #2 Boxes 5 24 Paper Clip Big Boxes 5 25 Paper Fastener (plastic) Boxes 5 26 Cartolina Asstd. Pcs 100 27 Scissor Pcs 5 28 Box Filer Pcs 10 29 Air Freshener- Lysol 1000g Bottle 3 30 Ink L5190/balck Bottle 3 31 Ink L5190/yellow Bottle 3 32 Ink L5190/ Magenta Bottle 3 33 Ink L5190/ Cyan Bottle 3 34 Dust Pan Pcs 3 35 Feeder Duster Pcs 3 36 Liquid Soap Gallon 3 37 Muriatic Acid Gallon 3 38 Diswashing Liquid Gallon 3 39 Albatross Pcs 10 40 Steel Wool Pcs 10 Item No. Description Unit Of Issue Quantity 1 Computer Set (avr, Monitor, Keyboard And Mouse) Unit 1 Computer Processor: Intel I5, Equivalent Amd Or Greater Processor Memory:16gb Ram Storage: 1tb Solid State(ssd) Hard Drive Or Large Web Camera And Mic Network:10/100/1000 Base: T Ethernet Wireless:802.11g/n Dual Band (2.4/5.0ghz) Operating System: Window 10 Professional/ Macos 2 Steel Cabinet Unit 1 Assessor’s Office Item No. Description Unit Of Issue Quantity 1 Bond Paper Long-legal Size Boxes 5 2 Bond Paper - A4 Size Boxes 5 3 Logbook/record Book Pcs. 3 4 Correction Tape 10-15 Mm Dozen 2 5 Ballpen Black Dozen 4 6 Brown Envelope Long Pcs. 100 7 Tissue Paper 2 Ply Pcs. 36 8 Mouse Pad Pcs. 2 9 Carbon Paper Long Ream 3 10 Data Box Filer - Legal Pcs. 6 11 Fastener, Paper Plastic Vinyl Coated Boxes 3 12 Marker Permanent Black Boxes 2 13 Marker Permanent Blue Boxes 2 14 Pencil Monggol Boxes 3 15 Sign Pen Black Boxes 2 16 Staple Wire, Standard # 35 Pcs. 12 17 Stapler Standard # 35 Heavy Duty W/ Remover Pcs. 2 18 Stamp Pad Pcs. 2 19 Stamp Pad Ink 50ml. Pcs. 5 20 Puncher Heavy Duty Pcs 1 21 Sharpener, Pencil Pcs. 1 22 Scissor, ( 8") Pcs. 5 23 Epson L3210 Ink Black Bottle Bottle 6 24 Epson L3210 Ink Yellow Bottle Bottle 3 25 Epson L3210 Ink Magenta Bottle Bottle 3 26 Epson L3210 Ink Blue Bottle Bottle 3 27 Rack File 3 Layer Pcs. 2 28 Air Freshener Can 2 29 Alcohol 70% 500ml Bottle 5 30 Broom Soft Pcs. 2 31 Dishwashing Liquid Joy 250ml Bottle 6 32 Mop ( Cleaning Material ) Pc. 1 33 Spoon & Fork Dozen 1 34 Plate ( Glass ) Dozen 1 35 External Hard Drive 2tb Pcs 2 Item No. Description Unit Of Issue Quantity 1 Laptop Unit 1 Operating System: Window 11 Home Processor: Intel Core I5 -1235u Processor (12 Mb Smart Cache, 1.3 Ghz Performance -core With Intel Turbo Boost Technology 2.0 Up To 4.4 Ghz) Supporting Hydrid Core Architechture With Performance Core And Efficientcore. Memory: 8gb 3200 Mhz Of Ddr4 System Memory (upgradeable Up To 32gb Using Two Sodimm Modules) 1 Memory Slot Harddisk: 512gb Nvme Ssd Resolution: 1920 X 1080 Battery: 48 Wh 3-cell Li-ion Battery Pack 2 Executive Office Chair Unit 1 3 Swivel Chair Unit 1 Mcr Office Item No. Description Unit Of Issue Quantity 1 Ballpen Black Box 6 2 Correction Tape Pcs 20 3 Correction Fluid Pcs 10 4 Data File Box, (5"x9" X15"-3/4) Pcs 12 5 Envelop Brown (long) Pcs 500 6 Paper Fasteners (50 Pcs)-plastic Box 6 7 Folder Filer Pcs 20 8 Glue, All Purpose, 300 Grams Jars 6 9 Marker Permanent Black Pcs 6 10 Paper Band Premuim Grade A4 Ream 10 11 Paper Band Premuim Grade Legal Ream 10 12 Pencil, Lead W/ Eraser Box 6 13 Record Book, 300pages Pcs 3 14 Record Book,500 Pages Pcs 3 15 Sign Pen 0.5 Black Box 2 16 Staple Wire Standard #18 Boxes 6 17 Stamp Pad Ink Black 50ml Bottle 6 18 Tape Double Sided 1" Roll 6 19 Puncher Heavy Duty Pcs 2 20 Sharpener Pencil Heavy Duty Pcs 2 21 Stapler Heavy Duty W/ Remover Pcs 2 22 Scissor (8") Pcs 5 23 Table File Rack (4layer) Pcs 4 24 Dtr Pads 6 25 Highlighter (yellow) Pcs 6 26 Highlighter (green) Pcs 6 27 Highlighter (red) Pcs 6 28 Carbon Paper Long (black) Ream 6 29 Paper Clip (big) Boxes 10 30 Paper Clip (small) Boxes 10 31 Folder -legal Ream 1 32 Push Pins Box 1 33 Foldback Clip Box 1 34 Epson Ink 003- L5190 (black) Bottle 18 35 Epson Ink 003- L5190 (magenta) Bottle 18 36 Epson Ink 003- L5190 (cyan) Bottle 18 37 Epson Ink 003- L5190 (yellow) Bottle 18 38 Alcohol 70% Ethyl 500ml Bottle 6 39 Bath Soap 135grams Pcs 6 40 Broom, Soft (tambo) Pcs 2 41 Detergent Powder, All Pupose 2000grams Pack 2 42 Dust Pan, Non-rigid Plastic With Broom Pc 1 43 Toilet Paper Pcs 24 44 Toilet Bowl Cleaner 100ml Bottle 4 45 Tornado Map (home Gallery) Pcs Item No. Description Unit Of Issue Quantity 1 3-in-1 Printer Pc 1 2 Executive Chair Pc 1 3 Computer Set(monitor, Cpu, Avr, Keyboard W/ Mouse) Pc 1 Processor: Intel I5, Equivalent Amd Or Greater Processor Memory: 16gb Ram 1 Tb Ssd Hard Drive O/s: Windows 11 Budget Office Item No. Description Unit Of Issue Quantity 1 Bond Paper Long - Legal Size Boxes 15 2 Bond Paper - A4 Size Boxes 12 3 Correction Tape 10-15mm Dozen 2 4 Ballpen Black (pilot Fine) Dozen 10 5 Ballpen Blue (pilot Fine) Dozen 10 6 Tissue Paper 2 Ply(12s Bundle 5 7 Data Box Filer - Legal Pcs 24 8 Fastener Paper Plastc Vinyl Coated Boxes 6 9 Pencil Mongol Boxes 2 10 Sign Pen Black 0.5 Boxes 3 11 Sign Pen Blue 0.5 Boxes 3 12 Staple Wire Standard #35 Boxes 5 13 Puncher Heavy Duty(2 Hole Punch) Big Pcs 2 14 Pencil Sharpener Heavy Duty Pc 3 15 Scissor Pcs 3 16 Ruler 12" Plastic Pc 2 17 Epson Ink 003 - Black Bottles 12 18 Epson Ink 003 - Cyan Bottles 6 19 Epson Ink 003 -yellow Bottles 6 20 Epson Ink 003 Magenta Bottles 6 21 Double Sided Tape 20mm, 5m Roll 3 22 Masking Tape Roll 3 23 Packing Tape Roll 3 24 Transpapernt Tape 2" Roll 3 25 Pvc Cover Long Ream 5 26 Pvc Cover A4 Ream 3 27 Valiant Vellum Board 10s 180gsm-white Pack 5 28 Plastic Ringbider 1/2" X 44 Pcs 24 29 Air Freshener Can 2 30 Alcohol 70% Gallon (green Cross) Gallon 3 31 Door Mat Pc 4 32 Sponges (scotch Brite) Pc 2 33 Albatros Pc 3 34 Liquid Hand Soap 500ml Pc 1 35 Toilet Bowl Cleaner Pc 4 36 Broom Soft Pc 1 37 Trashbag Large (roll)10s Pack 2 Item No. Description Unit Of Issue Quantity 1 31.5" Monitor (brightness: 250 Cd/m (typical); Aspect Ratio 16:9) Pc 1 2 Printer A3 Monochrome Copier Equipped With Standard Gdi Printing And Twain Scanning Function: Network Connectivity; Copy/ Print Speed Up To 18 Pages Per Minute; Standard Paper Capacity Of 350 Sheets (incl. 100 Sheets From Multi-bypass Tray); Paper Sizes A5 To A3 And Paper Weight 64-157 G/m2 Pc 1 3 Computer/ Desktop Set: Set 1 Operating System: Window 11 Home Processor Type: Core™ I7 Processor Model: Intel® Processor Speed: 2.1 Ghz Processor Core: Hexadeca-core (16 Core) Standard Memory: 8 Gb Maximum Memory: 32 Gb Ddr4 Memory Technology: Ddr4 Sdram Total Hard Drive Capacity: 1tb Total Solid State Drive Capacity: 256gb Monitor Screen Size: 31.5" Screen Resolution: 1920x1080 ＠100hz Bac Office Item No. Description Unit Of Issue Quantity 1 Bond Paper -legal Size Reams 50 2 Bond Paper -a4 Reams 20 3 Stapler #35 Pcs 1 4 Folder -legal Ream 2 5 Ballpen Black (flexstick 0.7) Boxes 5 6 Signpen Black 0.5 Boxes 3 7 Glue 240g Pcs 3 8 Pvc Cover A4 Box 1 9 Pencil Mongol 2 Boxes 1 10 Ring Binder 1/2 X 44" Pcs 25 11 Ring Binder 3/4 X 44" Pcs 25 12 Masking Tape 2" Pcs 3 13 Box Filer Big Legal Size Pcs 20 14 Dtr Pads 2 15 Epson Ink 003 - Black Bottles 8 16 Epson Ink 003 - Cyan Bottles 3 17 Epson Ink 003 - Magenta Bottles 3 18 Epson Ink 003 - Yellow Bottles 3 19 Toilet Bowl Cleaner 100ml Bottles 2 20 Albatros (big) With Holder Pcs 3 21 Detergent Powder 1kg Pack 3 22 Dishwashing Liquid 850ml Pcs 2 23 Tissue (2ply) Rolls 12 24 Diswashing Sponge Pcs 5 25 Lysol Air Freshener (681ml) Pcs 4 26 Extension Wire (5meters) Unit 2 27 Dish Rack Plate Organizer With Holder Unit 1 28 2 Burner Gas Stove Set 1 29 Lpg Gas 11kg With Complete Accessories Set 1 30 Caldero Double Handle Pc 1 31 Aluminum Kawali Single Handle Pc 1 32 Rectangle Bathroom Mirror Pc 1 33 Spin Mop With Spinner & Bucket Magic Mop Pc 1 34 Plate Dozen 1 35 Spoon Dozen 1 36 Fork Dozen 1 37 Drinking Glass Transparent Dozen 1 38 Clearbook 80 Pockets (long) Pcs 10 Item No. Description Unit Of Issue Quantity 1 Heavy Duty Paper Shredder Machine Unit 1 2 4.8 Cu. Ft. 138l Refrigerator Mini Fridge 2 Door Unit 1 3 Aircon Unit 1 1.5hp Alpha Inverter, Split Type Air Corditioner R32 Refrigerant Eer 11.3 Cooling Capacity 13,000kj/hr Power Input 115w Sound Level At Low 23dba Unit Dimension (mm) (wxhxd): Indoor:789 X 293x 230 Mm Warranty: 1yr On Parts And Labor, Additional 4yrs Warranty On Compressor Peso Office Item No. Description Unit Of Issue Quantity 1 Bond Paper A4 Ream 20 2 Bond Paper Long Ream 20 3 Ballpen Black Box 2 4 Marker Permanent Black Box 2 5 Correction Tape Pc 1 6 Puncher Heavy Duty Pcs 2 7 Stapler #35 Pcs 2 8 Paper Fasterner Box 6 9 Folder Long Ream 1 10 Signpen Black 0.5 Box 1 11 Dtr Pad 3 12 Staple Wire #35 Box 3 13 Epson Ink - Black Bottle 2 14 Epson Ink - Cyan Bottle 2 15 Epson Ink - Magenta Bottle 2 16 Epson Ink - Yellow Bottle 2 Item No. Description Unit Of Issue Quantity 1 Window Type Steel Cabinet Pc 1 2 Laptop I5 16.6"(with Number Pad) Pc 1 Operating System: Window 11 Home Single Language Processor Family: 12th Generation Intel Core I5 Processor Memory: 8gb Ddr4-3200 Mhz Ram (1x8 Gb) Internal Storage: 512 Gb Pcie Nvme M.2 Ssd Mho Item No. Description Unit Of Issue Quantity 1 Glue 240g Pcs 10 2 Scissor Big Heavy Duty Pcs 10 3 Srapler N0. 35 Pcs 10 4 Staple Wire No. 35 Box 10 5 Box Filer Legal Size Big Pcs 20 6 Epson L3210 Ink- Black Pcs 25 7 Epson L3210 Ink- Magenta Pcs 20 8 Epson L3210 Ink- Yellow Pcs 20 9 Epson L3210 Ink- Cyan Pcs 20 10 Mailing Envelope (white Long) Boxes 2 11 Bond Paper (long) 20gsm Reams 20 12 Bond Paper (a4) 20gsm Reams 50 13 Paper Clip (big) Boxes 10 14 Binder Clip/ Double Clip Small Boxes 5 15 Paper Fastener Boxes 10 16 Masking Tape 1" Pcs 10 17 Pentel Pen Broad Black Boxes 2 18 Pentel Pen Broad Blue Boxes 2 19 Push Pins Boxes 10 20 Sticky Notes Assorted Colors Packs 20 21 Triple A Battery Everyday Boxes 2 22 Double A Battery Everyday Boxes 2 23 Puncher Heavyduty Pcs 4 24 Ballpen (flexstick 0.3) Black Pcs 4 25 Expandable Envelope Long Assorted Color Pcs 50 26 Signpen Black 0.3 (dong-a Finetech) Pcs 20 27 Manila Paper Pcs 20 28 Vellum Paper Long Packs 20 29 Photo Paper 210gsm Glossy Packs 5 Item No. Description Unit Of Issue Quantity 1 Window Type Aircon For Rhu Pharmacy 1.5hp Pc 1 2 Window Type Aircon For Drrm - H Opcen/ Epidemiology Surveillance Unit 1hp Pc 1 3 Window Type Aircon For Nurses And Midwives Quarters 1hp Pc 1 4 Exhaust Fan For Wards At Birthing (big) Pcs 2 5 Industrial Fan Pcs 3 Mswdo Item No. Description Unit Of Issue Quantity 1 Bond Paper (long) Reams 10 2 Bond Paper (short) Reams 10 3 Bond Paper A4 Pcs 10 4 Folder (long) Ream 1 5 Box Filer-legal Size Pcs 12 6 Brown Envelope (long) Pcs 50 7 White Envelope (sobre Long) Boxes 2 8 White Envelope (sobre Short) Box 1 9 Sign Pen (black) Box 1 10 Ballpen (black) Box 1 11 Ballpen (blue) Box 1 12 Pencil Boxes 2 13 Record Book (500 Leaves) Pcs 8 14 Record Book (300 Leaves) Pcs 3 15 Pentel Pen (black) Box 1 16 Pentel Pen (blue) Box 1 17 Correction Tape Pcs 12 18 Paper Fastener (plastic) Boxes 2 19 Paper Clip (big) Boxes 4 20 Paper Clip (small) Boxes 4 21 Rubber Band Box 1 22 Typewriter Ribbon Rolls 2 23 Stapler Pcs 2 24 Staple Wire Boxes 4 25 Puncher Pcs 2 26 Calculator Unit 2 27 Stamping Pad Pads 4 28 Plastic Enveloped Long Pcs 24 29 Expanding Folder Pcs 24 30 Expanding Enveloped Pcs 24 31 Stamping Ink Bottles 2 32 Scotch Tape Rolls 12 33 Masking Tape Rolls 12 34 Double Sided Tape Rolls 12 35 Bulb Bulbs 8 36 Curtains Pairs 8 37 Epson Printer Ink Colored 003 Pcs 6 38 Epson Printer Ink Black 003 Pcs 6 39 Pvc Id Ribbon Roll 2 40 Blank Printable Pvc Plastic Photo Id White Pcs 6 41 Mirror/top Glass Unit 2 42 Detergent Bar Bar 6 43 Dishwashing Liquid Bottles 6 44 Muriatic Acid Bottles 2 45 Toilet Paper Rolls 12 46 Floor Wax Can 1 47 Broom Pcs 4 48 Dustpan Pcs 2 49 Trash Bin With Cover Pcs 6 Supplies Office Item No. Description Unit Of Issue Quantity 1 Envelope Brown Long Ream 1 2 Envelope Brown Short Ream 1 3 Bond Paper A4 Ream 20 4 Stapler #35 Pc 1 5 Staple Wire #35 Box 1 6 Paper Clip Big Box 3 7 Folder Long Ream 1 8 Box Filer Pcs 2 9 Ballpen Black Boxes 2 Mto Item No. Description Unit Of Issue Quantity 1 Glue 100grams. - Pcs 12 2 Stapler Pcs 12 3 Staple Wire (5,000 Pcs)(35 Mm) Box 20 4 Calculator Standard- Casio Pcs 12 5 Ballpen Black /flexstick 0.5 (12 Pcs) Box 12 6 Ballpen Blue /flexstick 0.5 (12 Pcs) Box 12 7 Ballpen Red /flexstick 0.5 (12 Pcs) Box 1 8 Scissors Pcs 12 9 Paper Fasteners (50 Pcs)-plastic Box 12 10 Paper Clip (small) Box 12 11 Paper Clip (big) Box 12 12 Folder Long Ream 12 13 Mailing Envelope Ord. Long (50 Pcs)-white Pack 6 14 Scotch Tape (1 Inch) Pcs 12 15 Electrical Tape (16 M) Pcs 1 16 Masking Tape (2 Inches) Pcs 5 17 Correction Tape Pcs 48 18 Cash Book Green Pcs 12 19 Cashbook Blue Pcs 12 20 Cash Book Red Pcs 12 21 Box Filer Pcs 30 22 Tissue (200 M) Rolls 48 23 Seal For Weight & Measure Pcs 60 24 Puncher Pcs 6 25 Sticker Paper(habal Habal Sticker Permit) Sheets 400 26 Whiteboard Pcs 2 27 Marker Ink Black Pcs 6 28 Whiteboard Marker Pcs 12 29 Whiteboard Eraser Pcs 2 30 Stamping Pads Pcs 12 31 Ink Of Stamping Pad Pcs 12 32 Alcohol- Rea/biogenic Bottle 12 33 Sticky Notes S,m,l 12 34 Eraser Pcs 12 35 Rubber Band Box 24 36 Index Card For Bus. Permit Pcs 200 37 Ledger Card For Rpt Pcs 1000 38 Plastic Bag(extra Large) Pcs 100 39 Stabilo Pcs 12 40 Ink Black (epson L3210) Pcs 12 41 Ink Cyan (epson L3210) Pcs 1 42 Ink Yellow (epson L3210) Pcs 1 43 Ink Magenta (epson L3210) Pcs 1 44 Ink Black (epson L120) Pcs 12 45 Ink Cyan (epson L120) Pcs 1 46 Ink Yellow (epson L120) Pcs 1 47 Ink Magenta (epson L120) Pcs 1 48 (rat Poison) 200 G Pcs. 6 49 Albatros Pcs. 12 50 Trash Bag Rolls 12 51 Trash Can Pcs. 6 52 Dustpan Pcs. 4 53 Broom Pcs. 5 54 Toilet Brush Pcs 5 55 Air Freshener- 1000g Bottle 6 56 Disinfectant 1000g Bottle 6 57 Chlorine 1000g Bottle 6 58 Muriatic Acid 1000g Bottle 6 59 Hand Liquid Soap- 450ml Bottle 6 60 Powdered Soap 1kg Bottle 6 61 Dishwashing Liquid - Joy 250ml Bottle 6 62 Baygon 500ml Bottle 6 Water System Office Item No. Description Unit Of Issue Quantity 1 Bond Paper A4 70gsm Ream 25 2 Bond Paper Long 70gsm Ream 25 3 Ballpen (black) Box 6 4 Epson Ink 003 Black Bottles 10 5 Epson Ink 003 Yellow Bottles 5 6 Epson Ink 003 Magenta Bottles 5 7 Epson Ink 003 Cyan Bottles 5 8 Paper Fastener Boxes 6 9 Stapler #35 Pcs 2 10 Staple Wire #35 Boxes 6 11 Folder Long Ream 1 12 Diswashing Liquid 500ml Bottles 6 13 Sponge Pcs 3 14 Curtains 60x72 Inches Pcs 12 15 Adjustable Curtain Rod Pcs 6 16 Plastic Plates White 7.5 Inches Pcs 12 17 Spoon & Fork Stainless Pair 12 18 Tornado Mop Pc 1 19 Dish Drainer Large With Cover Pc 1 20 Siphid/ Batad Pcs 2 21 Dustpan Pc 1 22 Trash Can Pc 1 23 Doormat Pcs 2 24 Rice Cooker 4l Pc 1 25 Printer Epson L350 Pc 1 Delivery Of The Goods Is Required By Fourteen (14) Calendar Days Upon Receipt Of The Notice To Proceed. Bidders Should Have Completed, Within The Last Two (2) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. A. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Lgu-hinabangan, Samar And Inspect The Bidding Documents At The Address Given Below During Office Hours. 5. Complete Set Of Bidding Documents May Be Acquired By Interested Bidders Starting On June 17, 2024 From 8:00 A.m. To 5:00 P.m. Mondays To Fridays Except Holidays From The Given Address And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Thousand Pesos Only (php5,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment 1 The Fees And To Present In Person. [note: For Lot Procurement, The Maximum Fee For The Bidding Documents For Each Lot Shall Be Based On Its Abc, In Accordance With The Guidelines Issued By The Gppb; Provided That The Total Fees For The Bidding Documents Of All Lots Shall Not Exceed The Maximum Fee Prescribed In The Guidelines For The Sum Of The Abc Of All Lots.] 6. The Lgu-hinabangan, Samar Will Hold A Pre-bid Conference On June 25, 2024 At 11:00 A.m. At Bac Conference Room, Municipal Hall, Hinabangan, Samar Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before 10:30 A.m. Of July 8, 2024. Late Bids Shall Not Be Accepted. *only Non-lawyers Are Allowed As Bidder’s Representative. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On 11:00 A.m. Of July 8, 2024 At The Given Address Below. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. The Lgu-hinabangan, Samar Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. For Further Information, Please Refer To: Engr. Mary Grace C. Mengote, Enp. Head, Bac Secretariat Lgu-hinabangan, Samar 0975-968-0959 Hinbac2020@gmail.com Engr. Menandro A. Gacelos Bac Chairman 12. You May Visit The Following Websites: For Downloading Of Bidding Documents: Ps-philgeps Engr. Menandro A. Gacelos Bac Chairman

Details: Date: March 4, 2024 Competitive Bid Issued By: Agriculture Financial Services Corporation Competitive Bids For: It Security Consultant To Provide Penetration Tests And Vulnerability Assessment For Afsc Competitive Bid #: Rfp 0696 Contracted Service: Penetration Test And Vulnerability Assessment Provider Closing: March 26, 2024 Afsc Buyer: Kathy Walker Title: Buyer, Business Services Address: Afsc Purchasing Department 5718 56th Avenue Lacombe, Alberta T4l 1b1 E-mail: Rfp@afsc.ca Table Of Contents: Terms And Conditions - 1 - 1.0 Introduction - 1 - 1.1 Definitions - 1 - 1.2 Mandatory Requirements And Desirable Provisions - 1 - 1.3 Confidentiality And Security Of Information - 2 - 1.4 Material Ownership - 2 - 1.5 Conflict Of Interest - 2 - 1.6 Inaccuracies Or Misrepresentations - 3 - 1.7 Inquiries - 3 - 1.8 Blackout Period - 4 - 1.9 Liability For Errors - 4 - 1.10 Notification Of Changes - 4 - 1.11 Vendor’s Expenses - 5 - 1.12 Short Listing - 5 - 1.13 Resource Replacement - 5 - 1.14 Freedom Of Information And Protection Of Privacy - 5 - 1.15 Reservation Of Rights - 6 - 1.16 Competitive Bid Administration - 6 - 1.17 Afsc’s Policies And Procedures For Security And Training On Site - 7 - 1.18 Vendor Debriefing - 7 - 2.0 Statement Of Work - 8 - 2.1 Introduction - 8 - 2.2 Background - 8 - 2.3 Objectives - 9 - 2.3.1 Penetration Testing Services - 9 - 2.3.1.1 Network Penetration Testing Services - 10 - 2.3.1.2 Application Penetration Testing Services - 10 - 2.3.1.3 Social Engineering Testing Services - 10 - 2.3.2 Vulnerability Assessment Services - 10 - 2.3.3 Web Application Penetration Testing Services - 11 - 2.3.4 Red Teaming Exercise - 11 - 2.3.5 Additional Services - 11 - 2.3.6 Security Policy Review. Continuous Threat Exposure Management (ctem) - 12 - 2.4 Duration - 12 - 2.5 Requirements - 12 - 2.5.1 Preferred Requirements - 12 - 2.5.2 Optional Requirements - 16 - 2.5.3 Training - 18 - 2.6 Corporate Capabilities And Executive Summary - 18 - 2.7 Resources - 18 - 2.8 Value Add - 19 - 2.9 Approach - 19 - 2.10 Security - 20 - 2.10.1 Data Classification - 20 - 2.11 Technology Information - 20 - 2.12 Documentation - 20 - 2.13 Additional Information - 21 - 2.14 Disclosure - 22 - 2.15 Pricing - 22 - 3.0 Evaluation - 23 - 4.0 Contract Review - 26 - 4.1 Negotiations - 27 - 5.0 Master Schedule - 27 - 6.0 Proposal Submission Guidelines - 29 - 6.1 Proposal Format - 29 - 6.2 Proposal Submissions - 31 - Terms And Conditions 1.0 Introduction Agriculture Financial Services Corporation (afsc) Is An Alberta Provincial Crown Corporation Under The Ministry Of Agriculture And Irrigation. Afsc’s Core Programs Include Business Risk Management Programs And Services To The Agriculture Industry As Well As Lending Products And Services To Farmers’ Agribusinesses, Value Added Enterprises And Commercial Operations. More Detailed Information About Afsc Is Available On The Website Www.afsc.ca. The Objective Of This Competitive Bid Is For Afsc To Solicit Proposals From Those Qualified In Providing The Specified Services Described Under Section 2.0 Of This Competitive Bid. 1.1 Definitions The Following Abbreviations And Terminology Are Used Throughout This Competitive Bid: Term Description Personnel Employees, Contractors, Subcontractors And Agents Of The Vendor. Vendor Any Business That Is Registered In Canada And Is Authorized To Operate In Alberta, Proposing To Submit A Proposal To The Competitive Bid. Competitive Bid Competitive Bid (rfp), Request For Quote (rfq), Value Based Request (vbr), Notice Of Proposed Procurement (npp), Request For Information (rfi), Request For Comment (rfc) Statement Of Work The Services Required By This Competitive Bid As Described In Section 2.0 Of This Competitive Bid. Contract Monitor Afsc Representative That Will Be Responsible For The Management Of The Contract That May Result From This Competitive Bid. 1.2 Mandatory Requirements And Desirable Provisions Proposals That Do Not Comply With The Competitive Bid Requirements Will Be Rejected. “must”, “shall”, “mandatory” And “will” Mean A Requirement That Must Be Met In Order For The Proposal To Receive Consideration. For Mandatory Requirements, The Vendor Must Provide Sufficient Information In The Proposals To Sustain Compliance To The Competitive Bid’s Mandatory Requirements. “should” And “desirable” Mean A Provision Having A Significant Degree Of Importance To The Objectives Of The Competitive Bid. For Desirable/optional Provisions, The Vendor’s Proposal Should Provide Details Of How The Desirable/optional Provisions Are Addressed. 1.3 Confidentiality And Security Of Information The Vendor And The Vendor’s Personnel Shall: A) Keep Strictly Confidential All Information Concerning Afsc Or Third Parties, Or Any Of The Business Or Activities Of Afsc Or Third Parties Acquired As Result Of Participation In The Competitive Bid; B) Only Use, Copy Or Disclose Such Information As Necessary For The Purpose Of Submitting A Proposal Or Upon Written Authorization Of Afsc. The Vendor Shall Maintain Security Standards, Including Control Of Access To Data And Other Information, Consistent With The Highest Standards Of Business Practice In The Vendor’s Industry. 1.4 Material Ownership Ownership In All Materials Including Copyright, Patent, Trade Secret, Industrial Design Or Trademark That Are Made, Prepared, Developed, Generated, Produced Or Acquired Under Or In Relation To The Competitive Bid And Any Subsequent Contract By The Vendor, The Vendor’s Employees, Subcontractors Or Agents Belongs To Afsc As They Are Made, Prepared, Developed, Generated, Produced Or Acquired. Any Such Materials Shall Be Delivered To Afsc Upon Completion Or Termination Of The Competitive Bid. The Vendor: A) Irrevocably Waives In Whole All Moral Rights. B) Shall Ensure That Its Employees, Subcontractors, And Agents Irrevocably Waive In Whole All Moral Rights To The Materials Made, Prepaid, Developed, Generated Produced, Or Acquired Under The Competitive Bid And Any Subsequent Contract And Declares That These Waivers Shall Operate In Favour Of Afsc And Afsc’s Assignees And Licenses. 1.5 Conflict Of Interest Vendor(s) Must Fully Disclose, In Writing To Afsc On Or Before The Closing Date Of The Competitive Bid, The Circumstances Of Any Possible Conflict Of Interest Or What Could Be Perceived As A Possible Conflict Of Interest If The Vendor Were To Become A Contracting Party Pursuant To The Competitive Bid. Afsc Will Review Any Submissions By Vendor(s) Under This Provision And May Reject Any Proposals Where, In The Sole Opinion Of Afsc, The Vendor Could Be In A Conflict Of Interest Or Could Be Perceived To Be In A Possible Conflict Of Interest Position If The Vendor Were To Become A Contracting Party Pursuant To The Competitive Bid. 1.6 Inaccuracies Or Misrepresentations If, During The Competitive Bidding Process, Afsc Determines That The Vendor Has Made A Material Misstatement Or Misrepresentation Or That Materially Inaccurate Information Has Been Provided To Afsc, The Vendor Will Be Disqualified From The Competitive Bidding Process. 1.7 Inquiries All Inquiries Related To This Competitive Bid Must Be Addressed To The Afsc Buyer On Or Before The Date Specified In The Master Schedule And As Per The Following: A) Inquiries Must Be Sent By E-mail To The Afsc Buyer At Rfp@afsc.ca, Utilizing The Q&a Template Provided. B) No Telephone Inquiries Will Be Accepted. C) No Additional Information Or Clarifications Will Be Provided To Inquiries Received After The Applicable Deadline. D) To Be Considered, All Inquiries Must Provide The Following Vendor Information: • Name Of Primary Contact • Address • Telephone Number • E-mail Address • Competitive Bid Reference Number. E) All Inquiries Received Will Be Reviewed By Afsc. F) All Inquiries Will Be Compiled And Answered In The Form Of Written Addendum(s) Issued By Afsc Via Alberta Purchasing Connection (apc) To All Prospective Vendor(s). G) Vendor(s) Are Advised That All Inquiries Answered By Afsc Will Be Provided Verbatim In Writing To All Prospective Vendor(s). H) Inquiries That May Contain Proprietary Or Confidential Information Of A Vendor May Be Answered Exclusively To The Submitting Vendor (afsc Will Direct The Correspondence Regarding This Inquiry Only To The Vendor’s Primary Contact) Provided The Addendum Does Not: • Require A Modification To This Competitive Bid; Or • Potentially Provide An Undue Advantage In The Competitive Process. I) If Either Of The Above Situations (h) Arises, Afsc Reserves The Right To: • Request The Vendor Reword And Resubmit The Inquiry; Or • Decline To Provide A Response. J) Afsc Reserves The Right To Not Disclose Information In Conjunction With This Competitive Bid On Any Inquiry That Requires Releasing Information That Afsc, In Its Sole Discretion, Regards As Confidential To Afsc. K) Afsc Reserves The Right In Any Event To Decline To Provide A Proposal For Any Reason In Its Sole Discretion. L) It Is The Vendor’s Responsibility To Notify Afsc, In Writing, And In Advance, Of Any Change In The Vendor(s) Primary Contact Information. M) Afsc Assumes No Responsibility Or Liability Arising From Information Obtained In A Manner Other Than As Described In This Competitive Bid. 1.8 Blackout Period With Respect To The Competitive Bid, Afsc Prohibits Communications Initiated By A Vendor To Any Afsc Employee, Other Than The Purchasing Department, For The Period Of Time From The Submission Date Of The Competitive Bid Up To And Including The Date Of Contract Award Resulting From This Competitive Bid. Any Communication Between A Vendor And Afsc During The Blackout Period Will Be Initiated By Afsc, In Writing, For The Purpose Of Obtaining Information Or Clarification Necessary To Ensure A Proper And Accurate Evaluation Of The Proposal. Any Communication Initiated By A Vendor During The Blackout Period May Be Grounds For Disqualifying The Offending Vendor From Further Consideration For The Acquisition And/or Any Future Afsc Solicitations. Afsc Will Notify All Vendors Upon Award Of A Contract From This Requisition. Accordingly, Vendors Are Asked To Refrain From Requesting Status Updates During The Proposal Evaluation Process. Vendors Who Are Currently Engaged In An Active Contract With Afsc May Continue To Communicate Directly With The Afsc Contract Monitor As It Relates To Activities Covered Under The Active Contract. 1.9 Liability For Errors While Every Effort Is Taken To Ensure An Accurate Representation Of Information In This Competitive Bid, Afsc Shall Not Be Liable Or Accountable For Any Error Or Omission In Any Part Of This Competitive Bid. 1.10 Notification Of Changes Any Changes To This Competitive Bid, As Well As The Response(s) To Inquiries, Will Be Posted As An Addendum On The Alberta Purchasing Connection (apc). Vendors Should Routinely Check Apc For Amendments And Adhere To Any Amendment Requirements. In The Event Of A Directed Competitive Bid, Vendors Should Routinely Check The Email Address The Bid Was Delivered To For Amendments. 1.11 Vendor’s Expenses Vendors Are Solely Responsible For Their Own Expenses In Preparing The Proposal, As Well As Any Subsequent Proposals, Including Any Costs Associated With Attendance To Information Sessions, Site Tours Or A Potential Short-listed Vendor’s Interview With Afsc. 1.12 Short Listing A Shortlist Of Vendors May Be Established. Short Listed Vendors May Be Requested To Make Formal Presentations, Regarding Their Proposal To Afsc. Key Vendor Management And Technical Personnel Will Be Expected To Participate In The Presentations. This Process Is Used To Validate Claims Made In The Proposal And Confirm The Vendor’s Ability To Meet The Requirements In The Competitive Bid. These Presentations Must Be Made At No Cost To Afsc. Based On Information Obtained At The Presentation, Vendors’ Scores May Be Adjusted. 1.13 Resource Replacement Resource Replacement Is Not Encouraged, However, There Could Be Circumstances Following The Competitive Bids Closing Date And Prior To Contract Execution That A Vendor May Request That A Proposed Resource Be Replaced. Any Proposed Resource Replacement Must Have, In The Opinion Of Afsc, Equivalent Or Better Qualifications Than The Originally Proposed Resource. Vendors Will Not Receive Additional Credit In The Evaluation Process If The Qualifications Of The Replacement Resource Exceed Those Of The Original Resource. Afsc Reserves The Right To Deny Any Request For Replacement And Reject Any Proposed Replacement. 1.14 Freedom Of Information And Protection Of Privacy The Vendor Acknowledges That: A) The Freedom Of Information And Protection Of Privacy Act Of Alberta (foip) Applies To All Information And Records Relating To, Or Obtained, Generated, Created, Collected Or Provided Under The Competitive Bid And Any Subsequent Contract And Which Are In The Custody Or Control Of Afsc. Foip Allows Any Person A Right Of Access To Records In Afsc’s Custody Or Control, Subject To Limited And Specific Exceptions As Set Out In Foip. B) Foip Imposes An Obligation On Afsc, And Through The Competitive Bid And Any Subsequent Contract On The Vendor(s), To Protect The Privacy Of Individuals To Whom Information Relates. The Vendor(s) Will Protect The Confidentiality And Privacy Of Any Individual’s Personal Information Accessible To The Vendor(s) Or Collected By The Vendor(s) Pursuant To The Competitive Bid And Any Subsequent Contract. C) The Vendor(s), If It Considers Portions Of Its Proposal To Be Confidential, Will Identify Those Parts Of Its Proposal To Afsc Considered To Be Confidential And What Harm Could Reasonably Be Expected From Disclosure. Afsc Does Not Warrant That This Identification Will Preclude Disclosure Under Foip. D) Materials Produced By The Vendor(s), In Connection With Or Pursuant To The Competitive Bid And Any Subsequent Contract, Which Are The Property Afsc Pursuant To The Competitive Bid And Any Subsequent Contract, Could Be Considered Records Under The Control Of A Public Body And Could Therefore Also Be Subject To The Foip Before Delivery To Afsc. As Such, The Vendor Must Conduct Itself To A Standard Consistent With Foip In Relation To Such Materials. E) For The Records And Information Obtained Or Possessed By The Vendor(s) In Connection With Or Pursuant To The Competitive Bid And Any Subsequent Contract, And Which Are In The Custody Or Control Of Afsc, The Vendor(s) Must Conduct Itself To A Standard Consistent With Foip When Providing The Services Or Carrying Out The Duties Or Other Obligations Of The Vendor Under The Competitive Bid And Any Subsequent Contract. The Purpose For Collecting Personal Information For The Competitive Bid Is To Enable Afsc To Ensure The Accuracy And Reliability Of The Information, To Evaluate The Proposal, And For Other Related Program Purposes Of Afsc. Authority For This Collection Is The Government Organization Act, As Amended From Time To Time. The Vendor(s) May Contact The Buyer Identified In The Competitive Bid Regarding Any Questions About Collection Of Information Pursuant To The Competitive Bid. 1.15 Reservation Of Rights Afsc Reserves The Right In Its Sole Discretion To: A) Accept Or Reject Any Or All Proposals. B) Disqualify A Vendor In The Event That, In Afsc’s Opinion, The Proposal Does Not Contain Sufficient Information To Permit A Thorough Evaluation. C) Verify The Validity Of The Information Supplied And To Reject Any Proposal Where The Contents Appear To Be Incorrect Or Inaccurate In Afsc’s Estimation. D) Seek Proposal Clarification At Any Time With Vendor(s) To Assist In Making Evaluations. E) Accept Proposals In Whole Or In Part. F) Accept A Proposal With Only Minor Non-compliance. G) Retain One Copy And Destroy And Dispose Of All Other Copies Of Any And All Proposals Received By Afsc. H) Cancel This Competitive Bid Process At Any Stage, Without Award Or Compensation To Vendors, Their Officers, Directors, Employees Or Agents, Without Assigning Any Reasons. 1.16 Competitive Bid Administration The Proposal Must Indicate That The Vendor Accepts The Procedures Set Down In This Competitive Bid. In Accordance With This Competitive Bid, The Vendor, If It Considers Portions Of Its Proposal To Be Confidential, Shall Identify Those Parts Of Its Proposal To Afsc Considered To Be Confidential And What Harm Could Reasonably Be Expected From Disclosure. Afsc Does Not Warrant That This Identification Will Preclude Disclosure Under Foip. 1.17 Afsc’s Policies And Procedures For Security And Training On Site The Vendor, Its Employees, Subcontractors, And Agents When Using Any Of Afsc’s Buildings, Premises, Equipment, Hardware Or Software Shall Comply With All Safety And Security Policies, Regulations Or Directives Relating To Those Buildings, Premises, Equipment, Hardware Or Software That Are Promulgated By Afsc From Time To Time. The Vendor’s Employees, Subcontractors And Agents Shall Comply, As Applicable, With All Provisions Of The Alberta Occupational Health And Safety Act, Occupational Health And Safety Regulation And Occupational Health And Safety Code With Respect To The Provision Of Services And Materials. When The Workers’ Compensation Act (alberta), As Amended, Applies, And Upon Request From Afsc, Deliver To Afsc A Certificate From The Workers’ Compensation Board Showing That The Vendor Is Registered And In Good Standing With The Board. 1.18 Vendor Debriefing The Corporate Purchasing Section Will, At The Request Of An Unsuccessful Vendor Who Responded To This Competitive Bid, Conduct A Debriefing After Contract Award For The Purpose Of Informing The Vendor On The Reasons Their Proposal Was Not Selected.   2.0 Statement Of Work 2.1 Introduction Agriculture Financial Services Corporation (afsc), As Part Of Its Vulnerability Management Program Is Seeking The Services Of An Information Technology Security Vendor To Carry Out Third-party Assessment Of Afsc It Systems And Infrastructure Using Various Techniques And Services As Specified In 2.3 Of The Scope Of Work To Evaluate The Effectiveness Of The Existing Security Controls And To Provide Input Into The Development Of Security And Risk Management Program At Afsc. A Major High-level Objective Of This Engagement Is To Request The Respondents Independently Validate Identified Risks Discovered Utilizing Vendor’s Standard Penetration Testing Methodologies, Vulnerability Assessments Techniques, And Red Teaming Methodologies. Another Goal Is To Assist Afsc To Identify Critical Security Controls Gaps That Could Significantly Affect The Confidentiality, Integrity, Availability, Privacy, And Safety Of Afsc, Its Clients And/or Its Staff. 2.2 Background As An Alberta Provincial Crown Corporation, Afsc Provides Farmers, Agribusinesses And Other Small Businesses Loans, Crop Insurance And Farm Income Disaster Assistance. With This Service Portfolio, Afsc Holds In Trust, Vast Amounts Of Small And Medium Scale Enterprise Sme Records And Information That Must Be Protected; Afsc Must Also Comply With Alberta's Freedom Of Information And Protection Of Privacy (foip) Act Which Provides A Framework For How Alberta Public Bodies Must Handle Citizen’s Information. With The Sensitivity And Volume Of Data Involved, A Data Breach Will Have Severe Risk Consequences For Afsc. It Is Thus Paramount That This Supporting Risk Management Activity (continuous Threat Exposure Management, Vulnerability Assessment, Penetration Testing And Red Teaming Exercise) Complements Afsc’s Assurance Functions. The Purpose Of The Engagement Is To: • Find Vulnerabilities In The Publicly Exposed (internet Accessible) Elements Of The Afsc Infrastructure From A Potential Intruder’s Point Of View. • Determine Whether Technical Vulnerabilities May Be Exploited And The Degree Of Exploitation And Its Impact To Afsc. • Assess The Overall Effectiveness Of Security Controls On The Perimeter Network And External Hosts In A Safe And Controlled Manner With No Unplanned Interruptions To Afsc’s Business Functions. • Explore The Ability For A Company To Help Afsc Build And Mature A Ctem Program The Successful Respondent May Be Required To Provide The Following As Part Of Its Deliverables To Afsc: • Evaluate And Assess Current Afsc Information Security Controls For Mission Critical Applications Within The Organization. • Perform Cloud Assessment And Penetration Testing Services (e.g. Infrastructure, Applications). • Determine The Extent To Which Internal Users May Represent An Exploitable Vulnerability To The Afsc’s Security Through Social Engineering Techniques. • Analyze The Results, Rule Out False Positives, Prioritize The Confirmed Vulnerabilities And Provide Steps For Immediate Remediation. • Provide A Detailed Account Of Findings And A Prioritized List Of Remediation Actions To Be Taken. • Provide Or Assist In Building A Complete Ctem Actionable Security Posture Remediation And Improvement Plan • Perform A Detailed Analysis Of Afsc Network Architecture Evaluating Data Flow, Physical And Logical Connections, Communication Protocols (intranet, Extranet, Remote Vpn), And Identify All Vulnerabilities Not Covered By Current Security Controls. • Conduct An Enterprise Network Discovery And Data Leakage Test To Identify Hosts, Routers, And Subnets That May Be Transmitting Data On Non-approved Or Unauthorized Devices Such As Unauthorized Third-party Connections, Unauthorized Internet Circuits, Or Unauthorized Virtual Private Networks (vpn’s); • Live Fire Type Tuning Of Current Security Tools In Utilization At Afsc 2.3 Objectives The Respondent Shall Provide A Broad Range Of Quality Services To Meet The Requirements Of Afsc In The Following Categories: • Penetration Testing Services – Preferred • Vulnerability Assessment Services – Preferred • Web App Penetration Testing - Preferred • Red Teaming Exercise – Optional; • Additional / Value Add Services – Optional; And • Continuous Threat Exposure Management (ctem) – Optional The Respondent Is Expected To Submit A Proposal For All Preferred Categories And Can Choose To Submit For The Optional Categories As Well. 2.3.1 Penetration Testing Services Penetration Tests Are Important Part Of A Security Team’s Threat And Vulnerability Management Capability. Penetration Tests Are Used As An Independent Verification Mechanism To Assess Organizations’ It Environment Controls. This Type Of Test Will Be Utilized To Determine The Organization’s Overall Security Posture. The Respondent Shall Provide The Following Quality Penetration Testing Services As Further Described Below: • Network Penetration Testing Services; • Web Application Penetration Testing Services; • Web Application Testing Services; And • Social Engineering Testing Services. 2.3.1.1 Network Penetration Testing Services A Network Penetration Testing Of The Computing Infrastructure Of Afsc. This Test Will Be Designed To Determine What Vulnerabilities Exist From Within/outside Afsc Network. The Objective Is To Perform A Controlled Attack Against Findings To Verify Results, And Provide An Overall Risk Assessment To Assist Afsc In Securing Network Infrastructure. The Respondent Shall Provide Network Penetration Testing Services Including But Not Limited To The Details Provided In Section 2.5. 2.3.1.2 Application Penetration Testing Services Application Penetration Testing Provides An Independent Verification Of The Security Status Of Afsc’s Applications. This Test Determines Whether Applications Present And Exploitable Risk To The Organization. The Respondent Shall Provide Application Penetration Testing Services Including But Not Limited To The Details Provided In Section 2.5. 2.3.1.3 Social Engineering Testing Services Social Engineering Testing Is The Use Of Deception And Manipulation To Obtain Confidential Information. It Is A Non-technical Kind Of Intrusion That Relies Heavily On Human Interaction And Often Involves Tricking People Into Breaking Normal Security Procedure. The Respondent Shall Provide Human Centric Social Engineering Testing Services Including But Not Limited To The Following: • Pretexting; • Phishing Campaigns (e.g., Email, Phone); • Brute Force (on Designated Systems); • Password Cracking. 2.3.2 Vulnerability Assessment Services A Vulnerability Assessment Exercise Will Identify What Vulnerabilities Exist Within The Afsc Network And Will Also Provide Recommendation On Prioritization And Remediation Based On The Resultant Risks To Afsc. This Will Also Complement The Findings Of The Afsc Vulnerability Management Program. The Respondent Shall Provide Vulnerability Assessment Services Which Will Include; • Identification Of Vulnerabilities On The Afsc Network; • Analysis Of Such Identified Vulnerabilities And Removing False Positives; • Prioritization Of The Identified Vulnerabilities; • Contextualization Of Risks That Might Arise Due To A Successful Exploit Of The Vulnerability; • Recommendations For Remediation Of The Vulnerability. 2.3.3 Web Application Penetration Testing Services Web Application Penetration Testing Provides An Independent Verification Of The Security Status Of Afsc’s Web Applications. This Test Determines Whether Web Applications Present And Exploitable Risk To The Organization. The Respondent Shall Provide Web Application Penetration Testing Services Including But Not Limited To The Details Provided In Section 2.5. 2.3.4 Red Teaming Exercise Red Teaming Exercise Is Used To Validate The Efficacy Of Security Controls And Capabilities, Or As Part Of Ongoing Incident Response And Threat & Vulnerability Management. The Respondent Will Conduct A Red Teaming Exercise To Obtain A Realistic Level Of Risk And Vulnerabilities Against: • Technology – Systems, Networks And Applications Devices And Appliances; • People – Staff, Outsourced Vendor Personnel, Departments And Business Partners; • Processes; • Incident Response Handling(or Testing); And • Physical Facilities – Offices And Data Centre. 2.3.5 Additional Services The Respondent Should Provide Any Additional / Out Of The Band Services To Afsc. Additional Services May Include, But Not Limited To The Following: • Remediation Assessments Following To The Initial Penetration Tests: • Physical Security Controls Review: • Internet And Email Security Controls Review: • Security Architecture Review: • Security Awareness Exercise Review: 2.3.6 Security Policy Review. Continuous Threat Exposure Management (ctem) A Ctem Program Uses Tools To Inventory And Categorize Assets And Vulnerabilities, Simulate Or Test Attack Scenarios And Other Forms Of Posture Assessment Processes And Technologies. It Is Important That A Ctem Program Has An Effective And Actionable Path. A Continuous Threat Exposure Management (ctem) Program Is A Set Of Processes And Capabilities That Allow Enterprises To Evaluate The Accessibility, Exposure, And Exploitability Of An Enterprise’s Digital And Physical Assets Continually And Consistently. The Respondent Shall Provide Ctem Cycle That Must Include: • Scoping • Discovery • Prioritization • Validation • Mobilization 2.4 Duration May 2024 Would Be The Anticipated Start Date Of Contract, Activities To Follow After That. The Resulting Initial Contract Shall Be For A Period Of One (1) Year With An Option For Extension Subject To Negotiations Satisfactory To Both Parties The Successful Vendor(s) Will Be Afsc’s Preferred Vendor(s) On A Need-to-need Basis During The Term Of The Contract Or Until Such Time As Afsc’s Business Needs Change. If Cloud Services Are Involved, Then Durations May Change. Expansion Capabilities – In The Future, Afsc May Wish To Expand Services Into Other Areas Of Its Business. In This Regard, Afsc Reserves The Right To Engage The Successful Vendor In The Future For Integrated Expansion Capabilities/modules For Other Asfc Business Areas. 2.5 Requirements Afsc Requests Respondents To Execute A Comprehensive Vulnerability Assessment, Penetration Testing Services, And Red Teaming Exercise For Afsc’s Systems And Applications. Respondents Are Required To Provide Supporting Information To Show How Vendor Will Execute Based On The Above Exercises And/or Services. 2.5.1 Preferred Requirements Network Penetration Testing Please Indicate Which Of The Following Network-related Environments You Can Perform Penetration Testing On. Please Provide Short Descriptions Of Your Approach Or Methodology For Each. Network Penetration Testing Requirements Response (yes / No) Approach/methodology Internal And External Penetration Testing Perimeter And Publicly Facing Infrastructure Telephony Systems/voip Cloud Assessment And Penetration Testing Printers, Hvac, Cctv Systems Network Penetration Testing Supporting Information Please Indicate If And How You Can Perform And Meet The Following Network-related Testing Requirements. Please Provide Short Descriptions Of Your Approach Or Methodology For Each. Requirements Response (yes / No) Approach Or Methodology Denial Of Service Testing Out Of Band Attacks War Dialing Wireless, Wep/wpa Cracking Spoofing Malware Attacks Service Discovery/port Scanning Web & Non-web Application Penetration Testing Please Indicate Which Of The Following Application (web And Non-web)-related Environments And (or) Vectors You Can Perform Penetration Testing On. Please Provide Short Descriptions Of Your Approach Or Methodology For Each. Requirements Response (yes / No) Approach Or Methodology Web Applications (i.e. Apis, Java, Xml, Asp.net, Php) Custom Apps (i.e. Crm Systems, Sap, Hr Systems ) Databases (i.e. Sql, Mysql, Oracle) 3rd Party Hosted Applications Mobile Applications Web & Non-web Application Penetration Testing Supporting Information Please Indicate If And How You Can Perform And Meet The Following Application (web And Non-web) -related Testing Requirements. Please Provide Short Descriptions Of Your Approach Or Methodology For Each. Requirements Response (yes / No) Approach Or Methodology Code Review: Analyzing Application Source Code For Sensitive Information Of Vulnerabilities In The Code. Authorization Testing: Testing Systems Responsible For User Session Management To See If Unauthorized Access Can Be Permitted. This Includes: • Input Validation Of Login Fields: Inputting Of Bad Or Overlong Characters And Inputs With The Aim Of Generating Irregular Results. • Cookie Security: Theft Of Cookies By Unauthorized Person. • Lockout Testing: Validating Lockout Processes Such As Timeout And Intrusion Controls To Ensure Legitimate Sessions Cannot Be Compromised Functionality Testing: Performing Testing Of The Application Functionality Itself. This Includes: • Input Validation: Inputting Of Bad Or Overlong Characters, Urls, Or Other Inputs With The Aim Of Generating Irregular Results. • Transaction Testing: Ensuring Desired Application Performance And Run With No Ability To Be Abused By End Users. Website Penetration Testing: Active Analysis Of Web Application Weaknesses Or Vulnerabilities. Encryption Usage Testing: Testing Applications’ Use Of Encryption To Ensure Secure Standards And Management Are Being Used. Authentication Process Testing: Ensuring Strong Authentication Processes Are In Place For End Users. User Session Integrity Testing: Ensuring User Sessions’ Ability To Remain Uncompromised Social Engineering Testing Please Indicate Which Of The Following Vectors You Can Perform Some Level Of Penetration Testing On. Please Provide Short Descriptions Of Your Approach Or Methodology For Each Vector. Requirements Response (yes / No) Approach Or Methodology Email / Phishing Phone / Vishing Physical Building Access Social Engineering Testing Supporting Information Please Indicate Which Of The Following Methods Of Social Engineering Or Tendencies You Can Support. Please Provide Short Descriptions Of Your Approach Or Methodology For Each. Requirements Response (yes / No) Approach Or Methodology Phishing Attacks Social Networking Scams – Facebook, Linkedin Pretexting Watering Hole Attacks Tailgating Bypassing Other Physical Security Measures Impersonation – Employee Or External Authority Password Cracking Others – Please Indicate Vulnerability Analysis And Exploitation Please Indicate If And How You Can Perform And Meet The Following Vulnerability Analysis And Exploitation Requirements: Requirements Comments: Please State Your Justification For How Requirements Are Met Please Indicate Any Exploitation Techniques That Will Be Used To Validate Identified Vulnerabilities. Please Indicate What Tools Are Used To Exploit Vulnerabilities And Whether They Are Open Source, Commercial, Or Proprietary Please Indicate How You Will Perform Traversal Of Systems And Hosts Please Indicate Which Of The Following Methods Are Used: • Credential Compromise • Cross Site Scripting • Any Other Method Used 2.5.2 Optional Requirements Red Teaming Exercise Please Indicate If And How You Can Perform And Meet The Following Red Team Exercise Requirements. Please Provide Short Descriptions Of Your Approach Or Methodology For Each. Requirements Response (yes / No) Approach Or Methodology Please Provide Information About The Methodology That Will Be Used In Conducting Red Team Exercise Of The Afsc Environment. Which Of The Following Areas Are Included In The Assessment. • Digital Assets • Physical Assets • Technical And Operational Processes What Exploitation Tactics Are Used For This Exercise? Does These Include • The Network Services • Physical Layer • Application Layer Are There Particular Cyberattack Emulations Or Threat Actor Roles (such As Organized Crime, Cyberterrorist, Hacktivist, Cyberspy) That Will Be Used During This Exercise? If Yes, Please Provide Additional Information On The Emulations Used. How Does The Team Ensure Foothold And Maintain Presence During The Exercise To Achieve The Set Objectives Continuous Threat Exposure Management Please Indicate Which Of The Following Network-related Environments You Can Perform Ctem Plan On. Please Provide Short Descriptions Of Your Approach Or Methodology For Each. Ctem Requirements Response (yes / No) Approach/methodology Scoping Discovery Prioritization Validation Mobilization 2.5.3 Training If There Is A Need For A Device Install Or Configuration Changes Needed, Documentation And Training To Be Provide To Afsc Staff In Order To Assist With Timely Install And Configuration For What Is Needed. Vendor To Provide Any Needed Training For Documentation To Afsc In Order To Facilitate Any Vulnerability Assessment Activities. 2.6 Corporate Capabilities And Executive Summary Proposals Must Include An Executive Summary Of The Key Features Of The Proposal. This Summary Should Include: A) A Brief Introduction Of The Vendor; B) A Brief Company History And Overview Of The Vendor As It Applies To The Content Of The Competitive Bid; C) Demonstrate A Sound Understanding Of The Scope, Objectives And Requirements Presented In This Competitive Bid; D) The Number And Nature Of Engagements In Similar Scope And Size As Outlined In Section 2.0 Of Competitive Bid During The Past Two (2) Years; And E) Industry Awards, Certifications And Other Market Place Distinctions; F) Social Responsibilities And Environmental Consideration; G) Indicate Why The Vendor Considers Itself To Be A “right” Service Provider And What Key Strengths It Will Bring To Afsc In The Immediate And Long Term. 2.7 Resources Please Provide A List Of The Staff Members That Will Be Assigned To The Engagement At Afsc. Please Note, The Successful Respondent Will Be Required To Sign Off On All Of Afsc’s Security Forms Prior To Any Work Being Completed. The Response Should Include But Not Limited To The Following: Requirements Comments: Please State Your Justification For How Requirements Are Met Provide Information Pertaining To Previous Projects/engagements Of Similar Nature That The Resource Or Team Lead Has Had And Provide References For The Project Provide Resumes For Staff That Will Be Assigned To The Engagement At Afsc. The Resume Should Include Skills, Experience, Qualification, Certifications And Accreditation. If Any Of The Assigned Staff Possess Or Requires Government Security Clearances. Respondent Should Also Identify The Tasks And The Task Dependencies Involved In The Completion Of The Requested Services. Provide Evidence Of License To Conduct Pentest In Location. 2.8 Value Add The Vendor May Describe Two (2) Significant Value Added Services Provided Relative To The Scope Of Work Provided To Other Clients Including The Vendor’s Commitment For Future Support. The Proposal Should Contain A Description Of Value Added Services Provided By The Vendor And The Strategy That The Vendor Would Employ In Proposing A Similar Type Of Service To Afsc. The Proposal Must Clearly Outline If There Are Any Additional Cost For The Value Added Services. 2.9 Approach Proposal Should Include The Following: A) A Description Of Corporate Philosophies, Values, Culture And Approaches Especially As They Relate To The Requirements Of Afsc; B) A Description Of The Vendor’s Decision Making Approach And Philosophy; And; C) The Proposal Must Provide Two Project Examples To Demonstrate The Vendor’s Ability To Take Ownership, Accept Accountability And Deliver On Commitments Made And To “stand Behind Their Work”. D) How The Vendor Plans To Proactively Address Issues That May Come Up In Regards To A Relationship With Afsc. E) Provide The Vendor’s Approach To Quality Assurance, Continuous Improvement, And Performance Management Processes, Techniques, Change Control And Tools. Vendor(s) Proposing An Alternative To A Competitive Bid Requirement Must Clearly Denote Each As An Alternative And Substantiate The Merit Of That Alternative. Proposed Alternatives Must Substantially Meet The Fundamental Intent Of The Requirement. 2.10 Security Please Complete Appendix D Information Security Privacy Cloud Assessment Form And Include It With Your Proposal. This Form Must Be Completed And Submitted Prior To The Closing Date In Order To Proceed To The Next Review Phase. 2.10.1 Data Classification For Awareness, The Type Of Data Involved In This Project Are ( Not Limited To Restricted/protected C. This Can Be Reviewed On The Goa Site. Do You Provide The Ability To Apply Different Data Or Information Classification Levels To Your Data Sets, And Are Different Levels Of Controls Available For Them Based On The Classification? If So Please Provide Detail For Different Processes Such As Security, Privacy Or Retention. 2.11 Technology Information Afsc’s Central Office Is Situated In Lacombe, Alberta Canada. With 2 Geographically Separated Data Centers Located In Edmonton Ab And Lacombe Ab, Afsc’s Enterprise Network Also Consists Of Branch Office Lans Dispersed Across Alberta, Canada. The Afsc Branch Office Lans Are Connected Via Vpn Tunnels Implemented In A Hub-and-spoke Architecture. These Vpns Run In Private Leased Mpls Clouds And Terminate On Head-ends Situated At Each Of The Data Centers Earlier Described. At A Very Simplified Level, Afsc Has About 38 Offices Across Alberta, With Social Media And Cloud Presence; It Also Has Just Under 700 Staff Providing Client, Administration And Technical Support. 2.12 Documentation Please Describe Your Final Penetration Results Report Structure; Requirements Response (yes/ No) Comments: Please State Your Justification For How Requirements Are Met Are These Components Included In The Final Report? • Introduction • Executive Summary • Technical Review • Detailed Findings • Testing Methodology • Screen Shots • Validation Of Compromise Will The Report Contain The Methodology Used Please Describe How You Prioritize Any Identified Vulnerabilities Or Security Weaknesses Do You Provide Recommendations For Remediation? Please Describe Please Provide A Sample Report For Each Of The Test Services Conducted (i.e. Penetration Testing, Etc.) 2.13 Additional Information Additional Requirements Comments: Please State Your Justification For How Requirements Are Met Description Of At Least Three (3) Engagements For Vulnerability Assessment, Penetration Testing / Red Teaming Exercise The Respondent Company Has Conducted Including A Statement Regarding The Type Of It Infrastructure And The Results For Each. A Detailed Recommended Approach Associated With An Assessment Of This Nature For The Scope Of Work Outlined Above. Project Plan That Contains The Elements Relative To The Vulnerability Assessment, Penetration Test And Red Teaming Exercise Conducted From A Location External To Afsc. What Activities Would Be Performed And How Those Activities Would Be Controlled So That Afsc Operations Are Not Interrupted. A Detailed Timeline Required To Complete Scope And Provide Deliverables As Outlined. Preferably In Electronic/paper Form That Contains A Project Plan With The Entire High Level Work Breakdown List. A Brief Description Of Each Project (vulnerability Assessment, Penetration Testing & Red Teaming Exercise) Plan Phase And Milestones And Also The Estimated Timelines For Each Phase And Milestone. The Methodology That Will Be Followed For Implementation Of Your Plan From Within Afsc And Outside Of Afsc (remote Location) Processing Environment. Include Any Unique Requirements Or Conditions. Description Of How The Respondent Company Stays Abreast With The Changing Governmental Regulations And Industry Guidelines For Cyber Security. In Protection Of The Afsc Confidential Information, The Respondent Company Is Expected To Describe How It; • Protects The Information Gathered During The Engagement From Both Internal And External Sources. • Stores Data Collected During Engagement. • Disposes Of Data Collected During Engagement. Please List And Describe All The Tools You Use For An Engagement Like This And Include If They Are Commercially Or In-house Developed. 2.14 Disclosure In The Interest Of Full Disclosure To All Vendors Wishing To Submit A Proposal, Please Note That Afsc Has Had A Previous Working Relationship With A Vendor Who May Submit A Proposal To This Competitive Bid.  In This Regard, Through The Normal Course Of Providing Prior Services To Afsc, It Is Likely That This Vendor Will Have Acquired Knowledge About Afsc, In Addition To Having Had Access To Information, Beyond What Has Been Included Within This Competitive Bid. The Nature Of The Services Provided By The Vendor To Afsc Includes Services That Are Similar, Or Identical, To The Services Described In The Statement Of Work. 2.15 Pricing Please Indicate That The Price Quoted Will Be Guaranteed Until Implementation. Afsc Is Requesting A Fixed Price Response For The Scope Of Work As Outlined In The Section Above In Canadian Dollars. Identify Any Other Administrative Fees Or Services Charges, And Indicate How You Will Be Invoicing In Detail. Please Provide Pricing For One Year Period. Vendors Must Also Identify Any Other Administrative Fees Or Service Charges, And Provide Details On Invoicing (which May Subject To Change Based On Afsc’s Requirements). Services / Solution Pricing Penetration Test (internal Pentest And External Pentest) 3rd Party Hosted Web Application. Price Should Be Provided For Four (4) Of Such Applications Annually Red Teaming Exercise Vulnerability Assessment G. S. T. Certification Clause This Is To Certify That The Services Ordered Or Purchased Are For The Use Of, And Are Being Purchased By Afsc With Crown Funds, And Are Therefore Not Subject To The Goods And Services And Harmonized Sales Tax. 3.0 Evaluation Evaluation Criteria The Competitive Bid Evaluation Criteria Will Be Distributed Within The Following Rating Categories. Evaluation Criteria Evaluation Category Weighting % Requirements • Network Penetration Testing • Web & Non-web Application Penetration Testing • Social Engineering Testing • Vulnerability Analysis And Exploitation • Red Teaming Exercise • Continuous Threat Exposure Management For This Criteria The Evaluation Committee Will Give Particular Reference To The Vendor’s Response To Section 2.5 25% Corporate Capability & Executive Summary • Demonstrate A Sound Understanding Of The Scope • Indicate Why The Vendor Considers Itself To Be A “right” Service Provider And What Key Strengths It Will Bring To Afsc In The Immediate And Long Term. For This Criteria The Evaluation Committee Will Give Particular Reference To The Vendor’s Response To Section 2.6 5% Resource Qualifications • Previous Projects/engagements Of Similar Nature That The Resource Or Team Lead Has Had • Skills, Experience, Qualification, Certifications And Accreditation. • Identify The Tasks And The Task Dependencies Involved In The Completion Of The Requested Services. • Evidence Of License To Conduct Pentest In Location. For This Criteria The Evaluation Committee Will Give Particular Reference To The Vendor’s Response To Section 2.7 20% Value Add • The Vendor May Describe Two (2) Significant Value Added Services Provided Relative To The Scope Of Work Provided To Other Clients Including The Vendor’s Commitment For Future Support. • The Proposal Should Contain A Description Of Value Added Services Provided By The Vendor And The Strategy That The Vendor Would Employ In Proposing A Similar Type Of Service To Afsc. The Proposal Must Clearly Outline If There Are Any Additional Cost For The Value Added Services. For This Criteria The Evaluation Committee Will Give Particular Reference To The Vendor’s Response To Section 2.8 10% Approach For This Criterion The Evaluation Committee Will Give Particular Reference To The Vendor’s Response To Section 2.9 5% Documentation For This Criterion The Evaluation Committee Will Give Particular Reference To The Vendor’s Response To Section 2.12 10% Additional Requirements For This Criterion The Evaluation Committee Will Give Particular Reference To The Vendor’s Response To Section 2.13 5% Pricing (can Be Removed And Scored Independently) 20% Each Evaluation Category And/or Sub-category Is Given A Weight As A Percentage To Reflect Its Relative Importance In The Evaluation. The Members Of The Evaluation Committee Consist Of Afsc Staff From The Product Lines Or A Part Of The Specified Project/area/department Requesting The Services. Proposals Will Be Evaluated And Scored Based On Quality Of Response To The Requirements Of This Rfp. Those Proposals That Score The Highest May Be Shortlisted To Participate In A Subsequent Interview/presentation/demo Process. The Written Portion Will Be Weighted At _60_% And The Interview/demo At _40_%. The Scores From The Proposals May Be Adjusted As Per The Clarifications Presented In The Interview. Selection Of The Preferred Vendor Will Be Based On The Highest Score. (if Applicable) Contract Negotiations May Be Completed Prior To Award And May Be Used As Part Of The Award Decision. Pre-screening Proposals May Be Subject To Pre-screening Based On Select Mandatory Criteria. (if Applicable)   4.0 Contract Review All Agreements Must Be Drafted (or Reviewed And Agreed To) By Afsc’s Legal Department. Previously Entered Into Agreements Between Afsc And The Successful Vendor Will Not Be Used As The Form Of Definitive Agreement For This Engagement. The Definitive Agreement That Is Entered Into Between The Vendor And Afsc Will Incorporate Afsc’s Terms Of Business Set Out At Appendix (b), As Well As Key Afsc Standards For Contracts, Which Are As Follows: • Termination For Convenience Upon Written Notice. • No Limitations Of Liability Or Monetary Caps Granted. • No Disclaimers Of Liability Granted. • No Indemnities Against Third Party Claims Granted (limited Exceptions). • Governing Law - Province Of Alberta, Country Of Canada. • Finite Term Of Contract - No Auto-renewals. If The Vendor Wishes To Propose Alternative Wording To The Terms Of Business Set Out At Appendix (b) Or Disagrees With The Above-listed Key Afsc Standards For Contracts, The Vendor Must Complete And Submit Appendix (c) (alternate Wording – Additional Clause Template) Clearly Citing The Suggested Variations. ***note That Afsc Has The Sole Discretion To Consider Whether Wording Changes Or Alternate Clauses Will Be Considered For Negotiation Purposes And/or Incorporated Into The Definitive Agreement. The Extent And Materiality Of Any Requested Changes/deviations From The Terms Of Business Or Key Afsc Standards For Contracts By The Vendor May Impact The Vendor’s Overall Rating When The Proposal Is Evaluated. By Submitting A Proposal Without A Completed Appendix (c) Attached Thereto, Vendors Are Deemed To Accept The Terms Of Business As Set Out At Appendix (b), As Well As The Above-listed Key Afsc Standards For Contracts As A Condition Of Submitting A Proposal. A Vendor’s Acceptance Of The Terms Of Business And Key Afsc Standards For Contracts May Have A Positive Bearing On The Vendor’s Overall Score. As Part Of The Vendor’s Proposal, Afsc Requires The Vendor To Submit The Vendor’s Typical Form Of Agreement Generally Used With Customers. ***afsc May Or May Not Choose To Use The Vendor’s Typical Form Of Agreement As The Basis Of The Definitive Agreement Between Afsc And The Vendor. Even If Afsc Opts To Use The Vendor’s Typical Form Of Agreement As A Foundation For The Definitive Agreement, As Stated Above, The Final Version Of The Definitive Agreement Will Incorporate Afsc’s Terms Of Business Set Out At Appendix (b), As Well As Key Afsc Standards For Contracts. ***note That Afsc Has The Discretion To Amend The Wording Of The Terms Of Business As Set Out At Appendix (b) When Incorporating Into The Definitive Agreement And, To The Extent That There Is Any Inconsistency Between The Terms Of Business And The Definitive Agreement, The Definitive Agreement Shall Take Precedence. No Work Will Commence In Relation To This Competitive Bid Until A Fully Executed Definitive Agreement Is In Place Between Afsc And The Vendor. Failure To Comply With This Requirement Will Result In Non-payment Of Any Activities Performed Prior To The Execution Of The Definitive Agreement. 4.1 Negotiations Afsc May Require Selected Vendor(s) To Participate In Negotiations And To Submit Revisions To Pricing, Technical Information, Agreements And Any Other Items In Any Proposal That May Result From Negotiations. If Negotiations Do Not Result In Modification Of The Agreement(s) That Is Acceptable To Afsc, The Proposal May Be Rejected. 5.0 Master Schedule The Master Schedule Of Competitive Bid Related Events Is Set Out In The Table Below And Is Governed By The Following Principles: A) In The Event That Any Dates Elsewhere In This Competitive Bid Conflict With A Date Set Out In This Table, The Date Set Out In This Table Shall Prevail; B) All Times Listed Are Based On Mountain Standard Time (mst); C) Afsc Reserves The Right To Adjust The Dates Of The Schedule If Required Through An Addendum Process. # Event Scheduled Date/time 1 Afsc To Accept E-mail Inquiries Relevant To This Competitive Bid. Vendor(s) Must Use The Q & A Template Provided As Appendix (a) And Submit Through Rfp@afsc.ca. March 12, 2024 2 Final Receipt Of Proposals. (closing Date) March 26, 2024 @ 1:00 Pm 3 Evaluation Of Competitive Bid Written Proposals. Afsc In Its Discretion May Extend This Time. March 27, 2024 To April 4, 2024 4 Interviews Or Presentations For Short-listed Vendors. Afsc In Its Discretion May Change This Date. Week Of April 15, 2024 5 Afsc To Perform Reference Checks On Shortlisted Vendors. Afsc In Its Discretion May Change This Date. Week Of April 15, 2024 6 Final Evaluation And Notification Of Award Of Contract. Afsc In Its Discretion May Change This Date. Week Of April 22, 2024 7 Target Commencement Date Afsc In Its Discretion May Change This Date. May 15, 2024 6.0 Proposal Submission Guidelines 6.1 Proposal Format To Facilitate Ease Of Evaluation By The Evaluation Team, And To Ensure Each Proposal Receives Full Consideration, Proposals Should Be Organized In The Following Format Using The Section Titles And Sequence Listed Below: Table Of Contents; A) Pre-screening Requirements (optional) B) Proposal To Statement Of Work (2.0); Including Legal And Contact Information: • The Full Legal Name Of The Vendor. • The Location Of The Vendor’s Head Office And Service Centers. • A Vendor Contact For All Questions And Clarifications Arising From The Proposal. • Vendor Contact Authorized To Participate In Contract Finalizations. References • The Proposal Should Include Three (3) References Including, But Not Limited To Organization, Address, Contact Name, Telephone Number And Email Address. • References Should Include Organizations That Can Verify The Satisfactory Provision, Performance And Or/servicing Of Goods And Associated Services The Name As, Or Similar To The Requirements Of This Competitive Bids, The Corporate Purchasing Section May Contact References In Addition To Those Provided In The Proposal. • References May Be Conducted To Validate Information Provided In The Vendor’s Proposal • It Is Expected That The Vendor(s) Will Be Able To Arrange For Afsc To Contact The Reference During The Evaluation Period. • Government And Agencies, References Would Be Preferred If Available. (optional) Additional Information • Additional Information May Be Included At The Vendor’s Discretion, But This Must Not Detract From The Ability Of Afsc To Easily Reference Information For Evaluation Purposes. Assumptions • Vendor Is Expected To Identify In Detail Any Assumptions That Have Been Made During The Creation Of Their Written Proposal To The Scope Identified. C) Alternate Wording Template (appendix C) D) Vendor’s Agreement Template E) Proof Of Wcb And Insurance F) Proof Of Corporate Registry G) Financial Requirements (optional) H) Vendor’s Ethics Policy (optional) The Vendor Should Have An Ethics Policy That Guides Their Organization In All Its Business Activities And Should Provide A Copy Of This Ethical Policy As An Attachment To Their Proposal. This Policy Will Not Form Part Of The Evaluation. Appendices The Following Appendices Are Included And Applicable To This Competitive Bid: Appendix A: Question And Answer Template Appendix B: Terms Of Business Appendix C: Alternate Wording-additional Clause Template Appendix D: Information Security Privacy Cloud Assessment Form Appendix E: Letter Of Submission Revised 2023 Responsive Proposals Should Provide Straightforward, Concise Information That Satisfies The Requirements Noted In The Proposal Guidelines Section Of This Rfp. Emphasis Should Be Placed On Conformity To Afsc’s Instructions, Requirements Of This Rfp, And Completeness And Clarity Of Content. Ambiguous, Repetitive, Unclear Or Unreadable Proposals May Be Cause For Rejection. 6.2 Proposal Submissions Vendors Must Provide An Electronic Version Of Their Proposal By E-mail To Rfp@afsc.ca Prior To The Closing Date And Time Of This Competitive Bid. (optional) Buyer May Request That A Hard Copy Is Submitted. Electronic Versions (emails) Must Be Less Than 18 Mb In Order For Afsc To Receive The Vendor’s Submission. If The Proposal Is Larger Than 18 Mb, It Must Be Divided Into A Sufficient Number Of Files Such That Each Email, Including Attachments, Is Less Than 18 Mb. Afsc Cannot Accept Files On Media Storage Devices. (optional) All Hard Copy Proposal Materials Are To Be Sealed In A Single Package And Clearly Labelled With The Competitive Bid # To: Attention: Buyer, Business Services Afsc 5718 – 56th Avenue Lacombe, Ab T4l 1b1 In Responding To This Competitive Bid, Your Attention Is Drawn To The Following: • Proposals Received After This Competitive Bid’s Closing Date And Time Will Be Rejected. • Proposals Received Not In The Order Outlined Above In Section 6.1 May Not Be Evaluated Further. Vendors By Submitting A Proposal Are Deemed To Have Accepted The Competitive Bid Terms And Conditions.

Details: Page 1 Of 1. Requisition No. 2. Contract No. 3. Award/effective Date 4. Order No. 5. Solicitation Number 6. Solicitation Issue Date a. Name b. Telephone No. (no Collect Calls) 8. Offer Due Date/local time 9. Issued By code 10. This Acquisition Is Unrestricted Or set Aside: % For: small Business hubzone Small business service-disabled veteran-owned small Business women-owned Small Business (wosb) Eligible Under The Women-owned small Business Program edwosb 8(a) naics: size Standard: 11. Delivery For Fob Destina- tion Unless Block Is marked see Schedule 12. Discount Terms 13a. This Contract Is A rated Order Under dpas (15 Cfr 700) 13b. Rating 14. Method Of Solicitation rfq ifb rfp 15. Deliver To code 16. Administered By code 17a. Contractor/offeror code facility Code 18a. Payment Will Be Made By code telephone No. uei: eft: phone: fax: 17b. Check If Remittance Is Different And Put Such Address In Offer 18b. Submit Invoices To Address Shown In Block 18a Unless Block Below Is Checked see Addendum 19. 20. 21. 22. 23. 24. item No. schedule Of Supplies/services quantity unit unit Price amount (use Reverse And/or Attach Additional Sheets As Necessary) 25. Accounting And Appropriation Data 26. Total Award Amount (for Govt. Use Only) 27a. Solicitation Incorporates By Reference Far 52.212-1, 52.212-4. Far 52.212-3 And 52.212-5 Are Attached. Addenda are are Not Attached. 27b. Contract/purchase Order Incorporates By Reference Far 52.212-4. Far 52.212-5 Is Attached. Addenda are are Not Attached 28. Contractor Is Required To Sign This Document And Return _______________ 29. Award Of Contract: Ref. ___________________________________ Offer copies To Issuing Office. Contractor Agrees To Furnish And dated ________________________________. Your Offer On Solicitation deliver All Items Set Forth Or Otherwise Identified Above And On Any (block 5), Including Any Additions Or Changes Which Are additional Sheets Subject To The Terms And Conditions Specified set Forth Herein Is Accepted As To Items: 30a. Signature Of Offeror/contractor 31a. United States Of America (signature Of Contracting Officer) 30b. Name And Title Of Signer (type Or Print) 30c. Date Signed 31b. Name Of Contracting Officer (type Or Print) 31c. Date Signed authorized For Local Reproduction (rev. Nov 2021) previous Edition Is Not Usable prescribed By Gsa - Far (48 Cfr) 53.212 7. For Solicitation information Call: standard Form 1449 solicitation/contract/order For Commercial Products And Commercial Services offeror To Complete Blocks 12, 17, 23, 24, & 30 23 36c26224q0541 01-30-2024 garrett Lyles none 02-03-2024 12:00 mst 36c262 department Of Veterans Affairs nco 22 - Network Contracting 3601 S. 6th Avenue tucson Az 85723 x 811310 $12.5 Million n/a x 36c262 department Of Veterans Affairs southern Arizona Va Healthcare System 3601 S. 6th Avenue tucson Az 85723 36c262 department Of Veterans Affairs nco 22 - Network Contracting 3601 S. 6th Avenue tucson Az 85723 this Is Accomplished Through The tungsten Network Located At: http://www.fsc.va.gov/einvoice.asp this Is Mandatory And The Sole Method for Submitting Invoices. see Continuation Page to All Offerors: procurement Of Sterilization Of Washer refer To Statement Of Work questions Can Be Directed To Garrett Lyles At garrett.lyles@va.gov. Nlt 02/03/2024 At 12:00 pm Mst. see Continuation Page x x 36c26224q0541 page 1 Of page 2 Of 63 page 1 Of table Of Contents section A 1 a.1 Sf 1449 Solicitation/contract/order For Commercial Products And Commercial Services 1 section B - Continuation Of Sf 1449 Blocks 3 b.1 Contract Administration Data 3 b.2 It Contract Security 4 b.3 Price/cost Schedule 13 item Information 13 b.4 Delivery Schedule 14 section C - Contract Clauses 15 c.1 52.212-4 Contract Terms And Conditions Commercial Products And Commercial Services (nov 2023) 15 section D - Contract Documents, Exhibits, Or Attachments 21 36c26224q0541 page 1 Of page 14 Of 63 page 1 Of section B - Continuation Of Sf 1449 Blocks b.1 Contract Administration Data 1. Contract Administration: All Contract Administration Matters Will Be Handled By The Following Individuals: A. Contractor: B. Government: Contracting Officer 36c262 department Of Veterans Affairs nco 22 - Network Contracting 3601 S. 6th Avenue tucson Az 85723 2. Contractor Remittance Address: All Payments By The Government To The Contractor Will Be Made In Accordance With: [x] 52.232-33, Payment By Electronic Funds Transfer System For Award Management, Or [] 52.232-36, Payment By Third Party 3. Invoices: Invoices Shall Be Submitted In Arrears: A. Quarterly [] B. Semi-annually [] C. Other [] 4. Government Invoice Address: All Invoices From The Contractor Shall Be Submitted Electronically In Accordance With Vaar Clause 852.232-72 Electronic Submission Of Payment Requests. Acknowledgment Of Amendments: The Offeror Acknowledges Receipt Of Amendments To The Solicitation Numbered And Dated As Follows: amendment No date b.2 It Contract Security Va Information And Information System Security/privacy 1. General Contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be Subject To The Same Federal Laws, Regulations, Standards, And Va Directives And Handbooks As Va And Va Personnel Regarding Information And Information System Security. 2. Access To Va Information And Va Information Systems A. A Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va Information And Va Information Systems For Their Employees, Subcontractors, And Affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, Agreement, Or Task Order. B. All Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures. C. Contract Personnel Who Require Access To National Security Programs Must Have A Valid Security Clearance. National Industrial Security Program (nisp) Was Established By Executive Order 12829 To Ensure That Cleared U.s. Defense Industry Contract Personnel Safeguard The Classified Information In Their Possession While Performing Work On Contracts, Programs, Bids, Or Research And Development Efforts. The Department Of Veterans Affairs Does Not Have A Memorandum Of Agreement With Defense Security Service (dss). Verification Of A Security Clearance Must Be Processed Through The Special Security Officer Located In The Planning And National Security Service Within The Office Of Operations, Security, And Preparedness. D. Custom Software Development And Outsourced Operations Must Be Located In The U.s. To The Maximum Extent Practical. If Such Services Are Proposed To Be Performed Abroad And Are Not Disallowed By Other Va Policy Or Mandates, The Contractor/subcontractor Must State Where All Non-u.s. Services Are Provided And Detail A Security Plan, Deemed To Be Acceptable By Va, Specifically To Address Mitigation Of The Resulting Problems Of Communication, Control, Data Protection, And So Forth. Location Within The U.s. May Be An Evaluation Factor. E. The Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When An Employee Working On A Va System Or With Access To Va Information Is Reassigned Or Leaves The Contractor Or Subcontractor's Employ. The Contracting Officer Must Also Be Notified Immediately By The Contractor Or Subcontractor Prior To An Unfriendly Termination. 3. Va Information Custodial Language A. Information Made Available To The Contractor Or Subcontractor By Va For The Performance Or Administration Of This Contract Or Information Developed By The Contractor/subcontractor In Performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor's Rights To Use Data As Described In Rights In Data - General, Far 52.227-14(d) (1). B. Va Information Should Not Be Co-mingled, If Possible, With Any Other Data On The Contractors/subcontractor's Information Systems Or Media Storage Systems In Order To Ensure Va Requirements Related To Data Protection And Media Sanitization Can Be Met. If Co-mingling Must Be Allowed To Meet The Requirements Of The Business Need, The Contractor Must Ensure That Va's Information Is Returned To The Va Or Destroyed In Accordance With Va's Sanitization Requirements. Va Reserves The Right To Conduct On Site Inspections Of Contractor And Subcontractor It Resources To Ensure Data Security Controls, Separation Of Data And Job Duties, And Destruction/media Sanitization Procedures Are In Compliance With Va Directive Requirements. C. Prior To Termination Or Completion Of This Contract, Contractor/ Subcontractor Must Not Destroy Information Received From Va, Or Gathered/ Created By The Contractor In The Course Of Performing This Contract Without Prior Written Approval By The Va. Any Data Destruction Done On Behalf Of Va By A Contractor/subcontractor Must Be Done In Accordance With National Archives And Records Administration (nara) Requirements As Outlined In Va Directive 6300, Records And Information Management And Its Handbook 6300.1 Records Management Procedures, Applicable Va Records Control Schedules, And Va Handbook 6500.1, Electronic Media Sanitization. Self-certification By The Contractor That The Data Destruction Requirements Above Have Been Met Must Be Sent To The Va Contracting Officer Within 30 Days Of Termination Of The Contract. D. The Contractor/subcontractor Must Receive, Gather, Store, Back Up, Maintain, Use, Disclose And Dispose Of Va Information Only In Compliance With The Terms Of The Contract And Applicable Federal And Va Information Confidentiality And Security Laws, Regulations And Policies. If Federal Or Va Information Confidentiality And Security Laws, Regulations And Policies Become Applicable To The Va Information Or Information Systems After Execution Of The Contract, Or If Nist Issues Or Updates Applicable Fips Or Special Publications (sp) After Execution Of This Contract, The Parties Agree To Negotiate In Good Faith To Implement The Information Confidentiality And Security Laws, Regulations And Policies In This Contract. E. The Contractor/subcontractor Shall Not Make Copies Of Va Information Except As Authorized And Necessary To Perform The Terms Of The Agreement Or To Preserve Electronic Information Stored On Contractor/subcontractor Electronic Storage Media For Restoration In Case Any Electronic Equipment Or Data Used By The Contractor/subcontractor Needs To Be Restored To An Operating State. If Copies Are Made For Restoration Purposes, After The Restoration Is Complete, The Copies Must Be Appropriately Destroyed. F. If Va Determines That The Contractor Has Violated Any Of The Information Confidentiality, Privacy, And Security Provisions Of The Contract, It Shall Be Sufficient Grounds For Va To Withhold Payment To The Contractor Or Third Party Or Terminate The Contract For Default Or Terminate For Cause Under Federal Acquisition Regulation (far) Part 12. G. If A Vha Contract Is Terminated For Cause, The Associated Baa Must Also Be Terminated And Appropriate Actions Taken In Accordance With Vha Handbook 1600.01, Business Associate Agreements. Absent An Agreement To Use Or Disclose Protected Health Information, There Is No Business Associate Relationship. H. The Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive Information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A Minimum, Fips 140-2 Validated. I. The Contractor/subcontractor's Firewall And Web Services Security Controls, If Applicable, Shall Meet Or Exceed Va's Minimum Requirements. Va Configuration Guidelines Are Available Upon Request. J. Except For Uses And Disclosures Of Va Information Authorized By This Contract For Performance Of The Contract, The Contractor/subcontractor May Use And Disclose Va Information Only In Two Other Situations: (i) In Response To A Qualifying Order Of A Court Of Competent Jurisdiction, Or (ii) With Va's Prior Written Approval. The Contractor/subcontractor Must Refer All Requests For, Demands For Production Of, Or Inquiries About, Va Information And Information Systems To The Va Contracting Officer For Response. K. Notwithstanding The Provision Above, The Contractor/subcontractor Shall Not Release Va Records Protected By Title 38 U.s.c. 5705, Confidentiality Of Medical Quality Assurance Records And/or Title 38 U.s.c. 7332, Confidentiality Of Certain Health Records Pertaining To Drug Addiction, Sickle Cell Anemia, Alcoholism Or Alcohol Abuse, Or Infection With Human Immunodeficiency Virus. If The Contractor/subcontractor Is In Receipt Of A Court Order Or Other Requests For The Above Mentioned Information, That Contractor/subcontractor Shall Immediately Refer Such Court Orders Or Other Requests To The Va Contracting Officer For Response. L. For Service That Involves The Storage, Generating, Transmitting, Or Exchanging Of Va Sensitive Information But Does Not Require C&a Or An Mou-isa For System Interconnection, The Contractor/subcontractor Must Complete A Contractor Security Control Assessment (csca) On A Yearly Basis And Provide It To The Cor. 4. Information System Design And Development A. Information Systems That Are Designed Or Developed For Or On Behalf Of Va At Non-va Facilities Shall Comply With All Va Directives Developed In Accordance With Fisma, Hipaa, Nist, And Related Va Security And Privacy Control Requirements For Federal Information Systems. This Includes Standards For The Protection Of Electronic Phi, Outlined In 45 C.f.r. Part 164, Subpart C, Information And System Security Categorization Level Designations In Accordance With Fips 199 And Fips 200 With Implementation Of All Baseline Security Controls Commensurate With The Fips 199 System Security Categorization (reference Appendix D Of Va Handbook 6500, Va Information Security Program). During The Development Cycle A Privacy Impact Assessment (pia) Must Be Completed, Provided To The Cor, And Approved By The Va Privacy Service In Accordance With Directive 6507, Va Privacy Impact Assessment. B. The Contractor/subcontractor Shall Certify To The Cor That Applications Are Fully Functional And Operate Correctly As Intended On Systems Using The Va Federal Desktop Core Configuration (fdcc), And The Common Security Configuration Guidelines Provided By Nist Or The Va. This Includes Internet Explorer 7 Configured To Operate On Windows Xp And Vista (in Protected Mode On Vista) And Future Versions, As Required. C. The Standard Installation, Operation, Maintenance, Updating, And Patching Of Software Shall Not Alter The Configuration Settings From The Va Approved And Fdcc Configuration. Information Technology Staff Must Also Use The Windows Installer Service For Installation To The Default "program Files" Directory And Silently Install And Uninstall. D. Applications Designed For Normal End Users Shall Run In The Standard User Context Without Elevated System Administration Privileges. E. The Security Controls Must Be Designed, Developed, Approved By Va, And Implemented In Accordance With The Provisions Of Va Security System Development Life Cycle As Outlined In Nist Special Publication 800-37, Guide For Applying The Risk Management Framework To Federal Information Systems, Va Handbook 6500, Information Security Program And Va Handbook 6500.5, Incorporating Security And Privacy In System Development Lifecycle. F. The Contractor/subcontractor Is Required To Design, Develop, Or Operate A System Of Records Notice (sor) On Individuals To Accomplish An Agency Function Subject To The Privacy Act Of 1974, (as Amended), Public Law 93-579, December 31, 1974 (5 U.s.c. 552a) And Applicable Agency Regulations. Violation Of The Privacy Act May Involve The Imposition Of Criminal And Civil Penalties. G. The Contractor/subcontractor Agrees To: (1) Comply With The Privacy Act Of 1974 (the Act) And The Agency Rules And Regulations Issued Under The Act In The Design, Development, Or Operation Of Any System Of Records On Individuals To Accomplish An Agency Function When The Contract Specifically Identifies: (a) The Systems Of Records (sor); And (b) The Design, Development, Or Operation Work That The Contractor/ Subcontractor Is To Perform; (1) Include The Privacy Act Notification Contained In This Contract In Every Solicitation And Resulting Subcontract And In Every Subcontract Awarded Without A Solicitation, When The Work Statement In The Proposed Subcontract Requires The Redesign, Development, Or Operation Of A Sor On Individuals That Is Subject To The Privacy Act; And (2) Include This Privacy Act Clause, Including This Subparagraph (3), In All Subcontracts Awarded Under This Contract Which Requires The Design, Development, Or Operation Of Such A Sor. H. In The Event Of Violations Of The Act, A Civil Action May Be Brought Against The Agency Involved When The Violation Concerns The Design, Development, Or Operation Of A Sor On Individuals To Accomplish An Agency Function, And Criminal Penalties May Be Imposed Upon The Officers Or Employees Of The Agency When The Violation Concerns The Operation Of A Sor On Individuals To Accomplish An Agency Function. For Purposes Of The Act, When The Contract Is For The Operation Of A Sor On Individuals To Accomplish An Agency Function, The Contractor/subcontractor Is Considered To Be An Employee Of The Agency. (1) "operation Of A System Of Records" Means Performance Of Any Of The Activities Associated With Maintaining The Sor, Including The Collection, Use, Maintenance, And Dissemination Of Records. (2) "record" Means Any Item, Collection, Or Grouping Of Information About An Individual That Is Maintained By An Agency, Including, But Not Limited To, Education, Financial Transactions, Medical History, And Criminal Or Employment History And Contains The Person's Name, Or Identifying Number, Symbol, Or Any Other Identifying Particular Assigned To The Individual, Such As A Fingerprint Or Voiceprint, Or A Photograph. (3) "system Of Records" Means A Group Of Any Records Under The Control Of Any Agency From Which Information Is Retrieved By The Name Of The Individual Or By Some Identifying Number, Symbol, Or Other Identifying Particular Assigned To The Individual. I. The Vendor Shall Ensure The Security Of All Procured Or Developed Systems And Technologies, Including Their Subcomponents (hereinafter Referred To As "systems"), Throughout The Life Of This Contract And Any Extension, Warranty, Or Maintenance Periods. This Includes, But Is Not Limited To Workarounds, Patches, Hotfixes, Upgrades, And Any Physical Components (hereafter Referred To As Security Fixes) Which May Be Necessary To Fix All Security Vulnerabilities Published Or Known To The Vendor Anywhere In The Systems, Including Operating Systems And Firmware. The Vendor Shall Ensure That Security Fixes Shall Not Negatively Impact The Systems. J. The Vendor Shall Notify Va Within 24 Hours Of The Discovery Or Disclosure Of Successful Exploits Of The Vulnerability Which Can Compromise The Security Of The Systems (including The Confidentiality Or Integrity Of Its Data And Operations, Or The Availability Of The System). Such Issues Shall Be Remediated As Quickly As Is Practical, But In No Event Longer Than Days. K. When The Security Fixes Involve Installing Third Party Patches (such As Microsoft Os Patches Or Adobe Acrobat), The Vendor Will Provide Written Notice To The Va That The Patch Has Been Validated As Not Affecting The Systems Within 10 Working Days. When The Vendor Is Responsible For Operations Or Maintenance Of The Systems, They Shall Apply The Security Fixes Within Days. L. All Other Vulnerabilities Shall Be Remediated As Specified In This Paragraph In A Timely Manner Based On Risk, But Within 60 Days Of Discovery Or Disclosure. Exceptions To This Paragraph (e.g. For The Convenience Of Va) Shall Only Be Granted With Approval Of The Contracting Officer And The Va Assistant Secretary For Office Of Information And Technology. 5. Information System Hosting, Operation, Maintenance, Or Use A. For Information Systems That Are Hosted, Operated, Maintained, Or Used On Behalf Of Va At Non-va Facilities, Contractors/subcontractors Are Fully Responsible And Accountable For Ensuring Compliance With All Hipaa, Privacy Act, Fisma, Nist, Fips, And Va Security And Privacy Directives And Handbooks. This Includes Conducting Compliant Risk Assessments, Routine Vulnerablity Scanning, System Patching And Change Management Procedures, And The Completion Of An Acceptable Contingency Plan For Each System. The Contractor's Security Control Procedures Must Be Equivalent, To Those Procedures Used To Secure Va Systems. A Privacy Impact Assessment (pia) Must Also Be Provided To The Cor And Approved By Va Privacy Service Prior To Operational Approval. All External Internet Connections To Va's Network Involving Va Information Must Be Reviewed And Approved By Va Prior To Implementation. B. Adequate Security Controls For Collecting, Processing, Transmitting, And Storing Of Personally Identifiable Information (pii), As Determined By The Va Privacy Service, Must Be In Place, Tested, And Approved By Va Prior To Hosting, Operation, Maintenance, Or Use Of The Information System, Or Systems By Or On Behalf Of Va. These Security Controls Are To Be Assessed And Stated Within The Pia And If These Controls Are Determined Not To Be In Place, Or Inadequate, A Plan Of Action And Milestones (poa&m) Must Be Submitted And Approved Prior To The Collection Of Pii. C. Outsourcing (contractor Facility, Contractor Equipment Or Contractor Staff) Of Systems Or Network Operations, Telecommunications Services, Or Other Managed Services Requires Certification And Accreditation (authorization) (c&a) Of The Contractor's Systems In Accordance With Va Handbook 6500.3, Certification And Accreditation And/or The Va Ocs Certification Program Office. Government- Owned (government Facility Or Government Equipment) Contractor-operated Systems, Third Party Or Business Partner Networks Require Memorandums Of Understanding And Interconnection Agreements (mou-isa) Which Detail What Data Types Are Shared, Who Has Access, And The Appropriate Level Of Security Controls For All Systems Connected To Va Networks. D. The Contractor/subcontractor's System Must Adhere To All Fisma, Fips, And Nist Standards Related To The Annual Fisma Security Controls Assessment And Review And Update The Pia. Any Deficiencies Noted During This Assessment Must Be Provided To The Va Contracting Officer And The Iso For Entry Into Va's Poa&m Management Process. The Contractor/subcontractor Must Use Va's Poa&m Process To Document Planned Remedial Actions To Address Any Deficiencies In Information Security Policies, Procedures, And Practices, And The Completion Of Those Activities. Security Deficiencies Must Be Corrected Within The Timeframes Approved By The Government. Contractor/subcontractor Procedures Are Subject To Periodic, Unannounced Assessments By Va Officials, Including The Va Office Of Inspector General. The Physical Security Aspects Associated With Contractor/ Subcontractor Activities Must Also Be Subject To Such Assessments. If Major Changes To The System Occur That May Affect The Privacy Or Security Of The Data Or The System, The C&a Of The System May Need To Be Reviewed, Retested And Re- Authorized Per Va Handbook 6500.3. This May Require Reviewing And Updating All Of The Documentation (pia, System Security Plan, Contingency Plan). The Certification Program Office Can Provide Guidance On Whether A New C&a Would Be Necessary. E. The Contractor/subcontractor Must Conduct An Annual Self Assessment On All Systems And Outsourced Services As Required. Both Hard Copy And Electronic Copies Of The Assessment Must Be Provided To The Cor. The Government Reserves The Right To Conduct Such An Assessment Using Government Personnel Or Another Contractor/subcontractor. The Contractor/subcontractor Must Take Appropriate And Timely Action (this Can Be Specified In The Contract) To Correct Or Mitigate Any Weaknesses Discovered During Such Testing, Generally At No Additional Cost. F. Va Prohibits The Installation And Use Of Personally-owned Or Contractor/ Subcontractor-owned Equipment Or Software On Va's Network. If Non-va Owned Equipment Must Be Used To Fulfill The Requirements Of A Contract, It Must Be Stated In The Service Agreement, Sow Or Contract. All Of The Security Controls Required For Government Furnished Equipment (gfe) Must Be Utilized In Approved Other Equipment (oe) And Must Be Funded By The Owner Of The Equipment. All Remote Systems Must Be Equipped With, And Use, A Va-approved Antivirus (av) Software And A Personal (host-based Or Enclave Based) Firewall That Is Configured With A Va-approved Configuration. Software Must Be Kept Current, Including All Critical Updates And Patches. Owners Of Approved Oe Are Responsible For Providing And Maintaining The Anti-viral Software And The Firewall On The Non-va Owned Oe. G. All Electronic Storage Media Used On Non-va Leased Or Non-va Owned It Equipment That Is Used To Store, Process, Or Access Va Information Must Be Handled In Adherence With Va Handbook 6500.1, Electronic Media Sanitization Upon: (i) Completion Or Termination Of The Contract Or (ii) Disposal Or Return Of The It Equipment By The Contractor/subcontractor Or Any Person Acting On Behalf Of The Contractor/subcontractor, Whichever Is Earlier. Media (hard Drives, Optical Disks, Cds, Back-up Tapes, Etc.) Used By The Contractors/ Subcontractors That Contain Va Information Must Be Returned To The Va For Sanitization Or Destruction Or The Contractor/subcontractor Must Self-certify That The Media Has Been Disposed Of Per 6500.1 Requirements. This Must Be Completed Within 30 Days Of Termination Of The Contract. H. Bio-medical Devices And Other Equipment Or Systems Containing Media (hard Drives, Optical Disks, Etc.) With Va Sensitive Information Must Not Be Returned To The Vendor At The End Of Lease, For Trade-in, Or Other Purposes. The Options Are: (1) Vendor Must Accept The System Without The Drive; (2) Va's Initial Medical Device Purchase Includes A Spare Drive Which Must Be Installed In Place Of The Original Drive At Time Of Turn-in; Or (3) Va Must Reimburse The Company For Media At A Reasonable Open Market Replacement Cost At Time Of Purchase. (4) Due To The Highly Specialized And Sometimes Proprietary Hardware And Software Associated With Medical Equipment/systems, If It Is Not Possible For The Va To Retain The Hard Drive, Then; (a) The Equipment Vendor Must Have An Existing Baa If The Device Being Traded In Has Sensitive Information Stored On It And Hard Drive(s) From The System Are Being Returned Physically Intact; And (b) Any Fixed Hard Drive On The Device Must Be Non-destructively Sanitized To The Greatest Extent Possible Without Negatively Impacting System Operation. Selective Clearing Down To Patient Data Folder Level Is Recommended Using Va Approved And Validated Overwriting Technologies/methods/tools. Applicable Media Sanitization Specifications Need To Be Pre-approved And Described In The Purchase Order Or Contract. (c) A Statement Needs To Be Signed By The Director (system Owner) That States That The Drive Could Not Be Removed And That (a) And (b) Controls Above Are In Place And Completed. The Iso Needs To Maintain The Documentation. 6. Security Incident Investigation A. The Term "security Incident" Means An Event That Has, Or Could Have, Resulted In Unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action That Breaches Va Security Procedures. The Contractor/ Subcontractor Shall Immediately Notify The Cor And Simultaneously, The Designated Iso And Privacy Officer For The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosure Of Sensitive Information, Including That Contained In System(s) To Which The Contractor/ Subcontractor Has Access. B. To The Extent Known By The Contractor/subcontractor, The Contractor/ Subcontractor's Notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The Incident (including To Whom, How, When, And Where The Va Information Or Assets Were Placed At Risk Or Compromised), And Any Other Information That The Contractor/subcontractor Considers Relevant. C. With Respect To Unsecured Protected Health Information, The Business Associate Is Deemed To Have Discovered A Data Breach When The Business Associate Knew Or Should Have Known Of A Breach Of Such Information. Upon Discovery, The Business Associate Must Notify The Covered Entity Of The Breach. Notifications Need To Be Made In Accordance With The Executed Business Associate Agreement. D. In Instances Of Theft Or Break-in Or Other Criminal Activity, The Contractor/subcontractor Must Concurrently Report The Incident To The Appropriate Law Enforcement Entity (or Entities) Of Jurisdiction, Including The Va Oig And Security And Law Enforcement. The Contractor, Its Employees, And Its Subcontractors And Their Employees Shall Cooperate With Va And Any Law Enforcement Authority Responsible For The Investigation And Prosecution Of Any Possible Criminal Law Violation(s) Associated With Any Incident. The Contractor/subcontractor Shall Cooperate With Va In Any Civil Litigation To Recover Va Information, Obtain Monetary Or Other Compensation From A Third Party For Damages Arising From Any Incident, Or Obtain Injunctive Relief Against Any Third Party Arising From, Or Related To, The Incident. 7. Liquidated Damages For Data Breach A. Consistent With The Requirements Of 38 U.s.c. 5725, A Contract May Require Access To Sensitive Personal Information. If So, The Contractor Is Liable To Va For Liquidated Damages In The Event Of A Data Breach Or Privacy Incident Involving Any Spi The Contractor/subcontractor Processes Or Maintains Under This Contract. B. The Contractor/subcontractor Shall Provide Notice To Va Of A "security Incident" As Set Forth In The Security Incident Investigation Section Above. Upon Such Notification, Va Must Secure From A Non-department Entity Or The Va Office Of Inspector General An Independent Risk Analysis Of The Data Breach To Determine The Level Of Risk Associated With The Data Breach For The Potential Misuse Of Any Sensitive Personal Information Involved In The Data Breach. The Term 'data Breach' Means The Loss, Theft, Or Other Unauthorized Access, Or Any Access Other Than That Incidental To The Scope Of Employment, To Data Containing Sensitive Personal Information, In Electronic Or Printed Form, That Results In The Potential Compromise Of The Confidentiality Or Integrity Of The Data. Contractor Shall Fully Cooperate With The Entity Performing The Risk Analysis. Failure To Cooperate May Be Deemed A Material Breach And Grounds For Contract Termination. C. Each Risk Analysis Shall Address All Relevant Information Concerning The Data Breach, Including The Following: (1) Nature Of The Event (loss, Theft, Unauthorized Access); (2) Description Of The Event, Including: (a) Date Of Occurrence; (b) Data Elements Involved, Including Any Pii, Such As Full Name, Social Security Number, Date Of Birth, Home Address, Account Number, Disability Code; (3) Number Of Individuals Affected Or Potentially Affected; (4) Names Of Individuals Or Groups Affected Or Potentially Affected; (5) Ease Of Logical Data Access To The Lost, Stolen Or Improperly Accessed Data In Light Of The Degree Of Protection For The Data, E.g., Unencrypted, Plain Text; (6) Amount Of Time The Data Has Been Out Of Va Control; (7) The Likelihood That The Sensitive Personal Information Will Or Has Been Compromised (made Accessible To And Usable By Unauthorized Persons); (8) Known Misuses Of Data Containing Sensitive Personal Information, If Any; (9) Assessment Of The Potential Harm To The Affected Individuals; (10) Data Breach Analysis As Outlined In 6500.2 Handbook, Management Of Security And Privacy Incidents, As Appropriate; And (11) Whether Credit Protection Services May Assist Record Subjects In Avoiding Or Mitigating The Results Of Identity Theft Based On The Sensitive Personal Information That May Have Been Compromised. D. Based On The Determinations Of The Independent Risk Analysis, The Contractor Shall Be Responsible For Paying To The Va Liquidated Damages In The Amount Of Per Affected Individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals Consisting Of The Following: (1) Notification; (2) One Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At Least 3 Relevant Credit Bureau Reports; (3) Data Breach Analysis; (4) Fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And Credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution; (5) One Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And (6) Necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit Records, Histories, Or Financial Affairs. 8. Security Controls Compliance Testing On A Periodic Basis, Va, Including The Office Of Inspector General, Reserves The Right To Evaluate Any Or All Of The Security Controls And Privacy Practices Implemented By The Contractor Under The Clauses Contained Within The Contract. With 10 Working-day's Notice, At The Request Of The Government, The Contractor Must Fully Cooperate And Assist In A Government-sponsored Security Controls Assessment At Each Location Wherein Va Information Is Processed Or Stored, Or Information Systems Are Developed, Operated, Maintained, Or Used On Behalf Of Va, Including Those Initiated By The Office Of Inspector General. The Government May Conduct A Security Control Assessment On Shorter Notice (to Include Unannounced Assessments) As Determined By Va In The Event Of A Security Incident Or At Any Other Time. 9. Training A. All Contractor Employees And Subcontractor Employees Requiring Access To Va Information And Va Information Systems Shall Complete The Following Before Being Granted Access To Va Information And Its Systems: (1) Sign And Acknowledge (either Manually Or Electronically) Understanding Of And Responsibilities For Compliance With The Contractor Rules Of Behavior, Appendix E Relating To Access To Va Information And Information Systems; (2) Successfully Complete The Va Cyber Security Awareness And Rules Of Behavior Training And Annually Complete Required Security Training; (3) Successfully Complete The Appropriate Va Privacy Training And Annually Complete Required Privacy Training; And (4) Successfully Complete Any Additional Cyber Security Or Privacy Training, As Required For Va Personnel With Equivalent Information System Access [to Be Defined By The Va Program Official And Provided To The Contracting Officer For Inclusion In The Solicitation Document - E.g., Any Role-based Information Security Training Required In Accordance With Nist Special Publication 800-16, Information Technology Security Training Requirements.] B. The Contractor Shall Provide To The Contracting Officer And/or The Cor A Copy Of The Training Certificates And Certification Of Signing The Contractor Rules Of Behavior For Each Applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually Thereafter, As Required. C. Failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior Annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All Physical Or Electronic Access Privileges And Removal From Work On The Contract Until Such Time As The Training And Documents Are Complete. (end Of Clause) b.3 Price/cost Schedule item Information item Number description Of Supplies/services quantity unit unit Price amount 0001 12.00 mo __________________ __________________ equipment, Transportation: 1 Sterilizer Cleaning On A Monthly Basis For Washer 1 And Washer 2 contract Period: Base pop Begin: 02-05-2024 pop End: 02-04-2025 principal Naics Code: 811310 - Commercial And Industrial Machinery And Equipment (except Automotive And Electronic) Repair And Maintenance product/service Code: Q901 - Healthcare Environmental Cleaning grand Total __________________ b.4 Delivery Schedule item Number shipping Information quantity delivery Date 0001 ship To: department Of Veteran Affairs phoenix Va Health Care System 650 E. Indian School Rd phoenix, Az 85012 1841 usa 12.00 02/05/2024-02/04/2025 mark For: marnie Neilsen 602-277-5551 X7833 marnie.neilsen@va.gov fob: destination 36c26224q0541 page 1 Of page 35 Of 63 page 1 Of section C - Contract Clauses c.1 52.212-4 Contract Terms And Conditions Commercial Products And Commercial Services (nov 2023) (a) Inspection/acceptance. The Contractor Shall Only Tender For Acceptance Those Items That Conform To The Requirements Of This Contract. The Government Reserves The Right To Inspect Or Test Any Supplies Or Services That Have Been Tendered For Acceptance. The Government May Require Repair Or Replacement Of Nonconforming Supplies Or Reperformance Of Nonconforming Services At No Increase In Contract Price. If Repair/replacement Or Reperformance Will Not Correct The Defects Or Is Not Possible, The Government May Seek An Equitable Price Reduction Or Adequate Consideration For Acceptance Of Nonconforming Supplies Or Services. The Government Must Exercise Its Post-acceptance Rights (1) Within A Reasonable Time After The Defect Was Discovered Or Should Have Been Discovered; And (2) Before Any Substantial Change Occurs In The Condition Of The Item, Unless The Change Is Due To The Defect In The Item. (b) Assignment. The Contractor Or Its Assignee May Assign Its Rights To Receive Payment Due As A Result Of Performance Of This Contract To A Bank, Trust Company, Or Other Financing Institution, Including Any Federal Lending Agency In Accordance With The Assignment Of Claims Act (31 U.s.c. 3727). However, When A Third Party Makes Payment (e.g., Use Of The Governmentwide Commercial Purchase Card), The Contractor May Not Assign Its Rights To Receive Payment Under This Contract. (c) Changes. Changes In The Terms And Conditions Of This Contract May Be Made Only By Written Agreement Of The Parties. (d) Disputes. This Contract Is Subject To 41 U.s.c. Chapter 71, Contract Disputes. Failure Of The Parties To This Contract To Reach Agreement On Any Request For Equitable Adjustment, Claim, Appeal Or Action Arising Under Or Relating To This Contract Shall Be A Dispute To Be Resolved In Accordance With The Clause At Federal Acquisition Regulation (far) 52.233-1, Disputes, Which Is Incorporated Herein By Reference. The Contractor Shall Proceed Diligently With Performance Of This Contract, Pending Final Resolution Of Any Dispute Arising Under The Contract. (e) Definitions. The Clause At Far 52.202-1, Definitions, Is Incorporated Herein By Reference. (f) Excusable Delays. The Contractor Shall Be Liable For Default Unless Nonperformance Is Caused By An Occurrence Beyond The Reasonable Control Of The Contractor And Without Its Fault Or Negligence Such As, Acts Of God Or The Public Enemy, Acts Of The Government In Either Its Sovereign Or Contractual Capacity, Fires, Floods, Epidemics, Quarantine Restrictions, Strikes, Unusually Severe Weather, And Delays Of Common Carriers. The Contractor Shall Notify The Contracting Officer In Writing As Soon As It Is Reasonably Possible After The Commencement Of Any Excusable Delay, Setting Forth The Full Particulars In Connection Therewith, Shall Remedy Such Occurrence With All Reasonable Dispatch, And Shall Promptly Give Written Notice To The Contracting Officer Of The Cessation Of Such Occurrence. (g) Invoice. (1) The Contractor Shall Submit An Original Invoice And Three Copies (or Electronic Invoice, If Authorized) To The Address Designated In The Contract To Receive Invoices. An Invoice Must Include (i) Name And Address Of The Contractor; (ii) Invoice Date And Number; (iii) Contract Number, Line Item Number And, If Applicable, The Order Number; (iv) Description, Quantity, Unit Of Measure, Unit Price And Extended Price Of The Items Delivered; (v) Shipping Number And Date Of Shipment, Including The Bill Of Lading Number And Weight Of Shipment If Shipped On Government Bill Of Lading; (vi) Terms Of Any Discount For Prompt Payment Offered; (vii) Name And Address Of Official To Whom Payment Is To Be Sent; (viii) Name, Title, And Phone Number Of Person To Notify In Event Of Defective Invoice; And (ix) Taxpayer Identification Number (tin). The Contractor Shall Include Its Tin On The Invoice Only If Required Elsewhere In This Contract. (x) Electronic Funds Transfer (eft) Banking Information. (a) The Contractor Shall Include Eft Banking Information On The Invoice Only If Required Elsewhere In This Contract. (b) If Eft Banking Information Is Not Required To Be On The Invoice, In Order For The Invoice To Be A Proper Invoice, The Contractor Shall Have Submitted Correct Eft Banking Information In Accordance With The Applicable Solicitation Provision, Contract Clause (e.g., 52.232-33, Payment By Electronic Funds Transfer System For Award Management, Or 52.232-34, Payment By Electronic Funds Transfer Other Than System For Award Management), Or Applicable Agency Procedures. (c) Eft Banking Information Is Not Required If The Government Waived The Requirement To Pay By Eft. (2) Invoices Will Be Handled In Accordance With The Prompt Payment Act (31 U.s.c. 3903) And Office Of Management And Budget (omb) Prompt Payment Regulations At 5 Cfr Part 1315. (h) Patent Indemnity. The Contractor Shall Indemnify The Government And Its Officers, Employees And Agents Against Liability, Including Costs, For Actual Or Alleged Direct Or Contributory Infringement Of, Or Inducement To Infringe, Any United States Or Foreign Patent, Trademark Or Copyright, Arising Out Of The Performance Of This Contract, Provided The Contractor Is Reasonably Notified Of Such Claims And Proceedings. (i) Payment. (1) Items Accepted. Payment Shall Be Made For Items Accepted By The Government That Have Been Delivered To The Delivery Destinations Set Forth In This Contract. (2) Prompt Payment. The Government Will Make Payment In Accordance With The Prompt Payment Act (31 U.s.c. 3903) And Prompt Payment Regulations At 5 Cfr Part 1315. (3) Electronic Funds Transfer (eft). If The Government Makes Payment By Eft, See 52.212-5(b) For The Appropriate Eft Clause. (4) Discount. In Connection With Any Discount Offered For Early Payment, Time Shall Be Computed From The Date Of The Invoice. For The Purpose Of Computing The Discount Earned, Payment Shall Be Considered To Have Been Made On The Date Which Appears On The Payment Check Or The Specified Payment Date If An Electronic Funds Transfer Payment Is Made. (5) Overpayments. If The Contractor Becomes Aware Of A Duplicate Contract Financing Or Invoice Payment Or That The Government Has Otherwise Overpaid On A Contract Financing Or Invoice Payment, The Contractor Shall (i) Remit The Overpayment Amount To The Payment Office Cited In The Contract Along With A Description Of The Overpayment Including The (a) Circumstances Of The Overpayment (e.g., Duplicate Payment, Erroneous Payment, Liquidation Errors, Date(s) Of Overpayment); (b) Affected Contract Number And Delivery Order Number, If Applicable; (c) Affected Line Item Or Subline Item, If Applicable; And (d) Contractor Point Of Contact. (ii) Provide A Copy Of The Remittance And Supporting Documentation To The Contracting Officer. (6) Interest. (i) All Amounts That Become Payable By The Contractor To The Government Under This Contract Shall Bear Simple Interest From The Date Due Until Paid Unless Paid Within 30 Days Of Becoming Due. The Interest Rate Shall Be The Interest Rate Established By The Secretary Of The Treasury As Provided In 41 U.s.c. 7109, Which Is Applicable To The Period In Which The Amount Becomes Due, As Provided In (i)(6)(v) Of This Clause, And Then At The Rate Applicable For Each Six-month Period As Fixed By The Secretary Until The Amount Is Paid. (ii) The Government May Issue A Demand For Payment To The Contractor Upon Finding A Debt Is Due Under The Contract. (iii) Final Decisions. The Contracting Officer Will Issue A Final Decision As Required By 33.211 If (a) The Contracting Officer And The Contractor Are Unable To Reach Agreement On The Existence Or Amount Of A Debt Within 30 Days; (b) The Contractor Fails To Liquidate A Debt Previously Demanded By The Contracting Officer Within The Timeline Specified In The Demand For Payment Unless The Amounts Were Not Repaid Because The Contractor Has Requested An Installment Payment Agreement; Or (c) The Contractor Requests A Deferment Of Collection On A Debt Previously Demanded By The Contracting Officer (see 32.607-2). (iv) If A Demand For Payment Was Previously Issued For The Debt, The Demand For Payment Included In The Final Decision Shall Identify The Same Due Date As The Original Demand For Payment. (v) Amounts Shall Be Due At The Earliest Of The Following Dates: (a) The Date Fixed Under This Contract. (b) The Date Of The First Written Demand For Payment, Including Any Demand For Payment Resulting From A Default Termination. (vi) The Interest Charge Shall Be Computed For The Actual Number Of Calendar Days Involved Beginning On The Due Date And Ending On (a) The Date On Which The Designated Office Receives Payment From The Contractor; (b) The Date Of Issuance Of A Government Check To The Contractor From Which An Amount Otherwise Payable Has Been Withheld As A Credit Against The Contract Debt; Or (c) The Date On Which An Amount Withheld And Applied To The Contract Debt Would Otherwise Have Become Payable To The Contractor. (vii) The Interest Charge Made Under This Clause May Be Reduced Under The Procedures Prescribed In Far 32.608-2 In Effect On The Date Of This Contract. (j) Risk Of Loss. Unless The Contract Specifically Provides Otherwise, Risk Of Loss Or Damage To The Supplies Provided Under This Contract Shall Remain With The Contractor Until, And Shall Pass To The Government Upon: (1) Delivery Of The Supplies To A Carrier, If Transportation Is F.o.b. Origin; Or (2) Delivery Of The Supplies To The Government At The Destination Specified In The Contract, If Transportation Is F.o.b. Destination. (k) Taxes. The Contract Price Includes All Applicable Federal, State, And Local Taxes And Duties. (l) Termination For The Government's Convenience. The Government Reserves The Right To Terminate This Contract, Or Any Part Hereof, For Its Sole Convenience. In The Event Of Such Termination, The Contractor Shall Immediately Stop All Work Hereunder And Shall Immediately Cause Any And All Of Its Suppliers And Subcontractors To Cease Work. Subject To The Terms Of This Contract, The Contractor Shall Be Paid A Percentage Of The Contract Price Reflecting The Percentage Of The Work Performed Prior To The Notice Of Termination, Plus Reasonable Charges The Contractor Can Demonstrate To The Satisfaction Of The Government Using Its Standard Record Keeping System, Have Resulted From The Termination. The Contractor Shall Not Be Required To Comply With The Cost Accounting Standards Or Contract Cost Principles For This Purpose. This Paragraph Does Not Give The Government Any Right To Audit The Contractor's Records. The Contractor Shall Not Be Paid For Any Work Performed Or Costs Incurred Which Reasonably Could Have Been Avoided. (m) Termination For Cause. The Government May Terminate This Contract, Or Any Part Hereof, For Cause In The Event Of Any Default By The Contractor, Or If The Contractor Fails To Comply With Any Contract Terms And Conditions, Or Fails To Provide The Government, Upon Request, With Adequate Assurances Of Future Performance. In The Event Of Termination For Cause, The Government Shall Not Be Liable To The Contractor For Any Amount For Supplies Or Services Not Accepted, And The Contractor Shall Be Liable To The Government For Any And All Rights And Remedies Provided By Law. If It Is Determined That The Government Improperly Terminated This Contract For Default, Such Termination Shall Be Deemed A Termination For Convenience. (n) Title. Unless Specified Elsewhere In This Contract, Title To Items Furnished Under This Contract Shall Pass To The Government Upon Acceptance, Regardless Of When Or Where The Government Takes Physical Possession. (o) Warranty. The Contractor Warrants And Implies That The Items Delivered Hereunder Are Merchantable And Fit For Use For The Particular Purpose Described In This Contract. (p) Limitation Of Liability. Except As Otherwise Provided By An Express Warranty, The Contractor Will Not Be Liable To The Government For Consequential Damages Resulting From Any Defect Or Deficiencies In Accepted Items. (q) Other Compliances. The Contractor Shall Comply With All Applicable Federal, State And Local Laws, Executive Orders, Rules And Regulations Applicable To Its Performance Under This Contract. (r) Compliance With Laws Unique To Government Contracts. The Contractor Agrees To Comply With 31 U.s.c. 1352 Relating To Limitations On The Use Of Appropriated Funds To Influence Certain Federal Contracts; 18 U.s.c. 431 Relating To Officials Not To Benefit; 40 U.s.c. Chapter 37, Contract Work Hours And Safety Standards; 41 U.s.c. Chapter 87, Kickbacks; 49 U.s.c. 40118, Fly American; And 41 U.s.c. Chapter 21 Relating To Procurement Integrity. (s) Order Of Precedence. Any Inconsistencies In This Solicitation Or Contract Shall Be Resolved By Giving Precedence In The Following Order: (1) The Schedule Of Supplies/services. (2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance With Laws Unique To Government Contracts, And Unauthorized Obligations Paragraphs Of This Clause; (3) The Clause At 52.212-5. (4) Addenda To This Solicitation Or Contract, Including Any License Agreements For Computer Software. (5) Solicitation Provisions If This Is A Solicitation. (6) Other Paragraphs Of This Clause. (7) The Standard Form 1449. (8) Other Documents, Exhibits, And Attachments (9) The Specification. (t) [reserved] (u) Unauthorized Obligations. (1) Except As Stated In Paragraph (u)(2) Of This Clause, When Any Supply Or Service Acquired Under This Contract Is Subject To Any End User License Agreement (eula), Terms Of Service (tos), Or Similar Legal Instrument Or Agreement, That Includes Any Clause Requiring The Government To Indemnify The Contractor Or Any Person Or Entity For Damages, Costs, Fees, Or Any Other Loss Or Liability That Would Create An Anti-deficiency Act Violation (31 U.s.c. 1341), The Following Shall Govern: (i) Any Such Clause Is Unenforceable Against The Government. (ii) Neither The Government Nor Any Government Authorized End User Shall Be Deemed To Have Agreed To Such Clause By Virtue Of It Appearing In The Eula, Tos, Or Similar Legal Instrument Or Agreement. If The Eula, Tos, Or Similar Legal Instrument Or Agreement Is Invoked Through An I Agree Click Box Or Other Comparable Mechanism (e.g., Click-wrap Or Browse-wrap Agreements), Execution Does Not Bind The Government Or Any Government Authorized End User To Such Clause. (iii) Any Such Clause Is Deemed To Be Stricken From The Eula, Tos, Or Similar Legal Instrument Or Agreement. (2) Paragraph (u)(1) Of This Clause Does Not Apply To Indemnification By The Government That Is Expressly Authorized By Statute And Specifically Authorized Under Applicable Agency Regulations And Procedures. (v) Incorporation By Reference. The Contractor S Representations And Certifications, Including Those Completed Electronically Via The System For Award Management (sam), Are Incorporated By Reference Into The Contract. (end Of Clause) section D - Contract Documents, Exhibits, Or Attachments general Objectives And Requirement purpose: The Phoenix Va Health Care System (agency) Requires A Service Contract To Have The Sterile Processing Service For Washer #1 And #2 And Sterilizers Cleaned Monthly Due To Build Up That Causes Particles In Sterile Trays That Are Needed For Surgeries And Direct Patient Care. background for Several Months Sterile Processing Service Department Found Foreign Objects In Surgical And Operating Handpieces And Instrument Trays. In Order To Maintain A Sterile Environment, The Washer-sterilizers Need To Be Professorially Cleaned. scope monthly Cleaning Of Washer-sterilizer #1 And #2 Located In Building 1, Room 1426. the Contractor Shall Provide All Parts, Travel, And Labor. the Contractor Shall Coordinate All Services With The Contracting Officer S Representative. the Contractor Shall Provide One-week Notice Prior To Coming On Site To Perform Services. the Contractor Shall Check-in And Check-out With The Sterile Processing Service Located In Building 1, Room 1403. the Contractor Shall Verify All Equipment Was Serviced Is Functional Before Leaving The Medical Facility. the Contractor Shall Deliver A Hard Copy Or Electronic Copy Of A Field Service Report That Delineates The Service Performed And Results To Cor. the Contract Shall Provide For The Addition And/or Removal Of Equipment And/or Services. deliverables filed Service Reports (fsr) Shall Be Provided For All Service Activities And Shall Contain The Following Information: date(s) And Time Period Of Service. complete Description Of Equipment Serviced Including Model Number And Serial Number. complete Description Of Equipment Services Performed. the Contractor Shall Submit A Copy Of The Fsr To The Cor risk Control n/a performance Monitoring The Agency Shall Oversee Work Done By The Vendor And Accept The Quality Of Work As Appropriate. other Pertinent Information Or Special Considerations inspection And Acceptance Criteria: The Agency Shall Sign Off On The Work Completed If Service Is Determined To Be Satisfactory. the Agency Shall Provide Utilities Necessary For Contractor Equipment Used Under This Contract. the Agency Shall Provide Physical Access To The Equipment. the Agency And Contractor Will Coordinate Date And Time When Contract Is Awarded. place Of Performance phoenix Va Health Care System. 650 E. Indian School Road phoenix, Az 85012 period Of Performance 02/05/2024 02/04/2025 security in Reference To Vha Handbook 6500.6 Appendix A, Block 6, The Service Included In This Contract Does Not Involve Connection Of It Devices To A Va Network. Therefore, C&a, Sap, & The Following From Appendix C Do Not Apply. in Reference To Vha Handbook 6500.6 Appendix A, Block 7, Service Does Not Involve Storing, Generating, Transmitting, Or Exchanging Va Sensitive Information. the Contractor, Their Personnel, And Their Subcontractors Shall Be Subject To The Federal Laws, Regulations, Standards, And Va Directives And Handbooks Regarding Information Protection, Patient Privacy, And Information System Security As Delineated In This Contract. during Contract Performance, Contractor Will Not Require Physical Access To Va Facility, Equipment, Information Systems, Or Sensitive Data; To Provide Services, Install, Train, Maintain Or Repair Equipment. all Contracted Personnel Requiring Access To Va Facilities More Than Two Consecutive Days, Must Complete Vha Privacy Training, Course Va10203. All Service Agents Having Access To Protected Health Information (phi) In The Performance Of Their Official Duties Or Have Access To Va Systems (e.g. Cprs Or Vista Web) Must Provide Proof Of Training Upon Request. Va Privacy Training Is Available From The Tms Website At: Https://www.tms.va.gov. all Hard Drives Or Other Data Storage Devices Will Be Removed, And If Done On-site Will Be Purged Of Data, Prior To Contractor Access. upon Arrival At The Facility, All Contractor Personnel Shall Check-in With A Valid Driver License Or Company Id To The Sterile Processing Service Located In Building 1, Room 1403 During Normal Business Hours Monday Friday Local Time, Excluding Holidays, (holidays Work Schedules And Pay (opm.gov). Prior To Conducting Services, The Contractor Shall Be Issued A Visitor S Badge Which Shall Be Worn Above The Waist During The Contractor S Visit. the Contractor Shall Return To The Same Location To Sign Out And Turn-in Issued Visitors Badge Along With The Documented Service Report For The Service Performed. photography Is Prohibited At The Phoenix Va Health Care System. 36c26224q0541 page 1 Of page 63 Of 63 page 1 Of

Details: Description Terms Of Reference 1. Project Description The Philippine National Oil Company (pnoc), Under Its Three Arrows Strategy, Is Revolutionizing Sustainable Energy Solutions By Spearheading Rooftop Solar Power Projects For Various Government Buildings. This Initiative Supports The Government's Strategy To Reduce Its Dependence On International Fuel Markets And Promote Renewable Energy Use. In Line With The Inter-agency Energy Efficiency And Conservation Committee (iaeecc) Resolution Of 07 July 2023, Government Entities, Including Government-owned And Controlled Corporations (goccs), State Universities And Colleges (sucs), And Local Government Units (lgus), Are Mandated To Install At Least 20% Of Their Electricity Requirements From Solar Photovoltaic (pv) Systems Or Equivalent Renewable Energy Technologies Within Three Years. Additionally, This Project Aligns With The Government Energy Management Program (gemp), Which Encourages A Minimum 10% Reduction In Electricity Consumption Across All Government Entities. By Ensuring Zero Export Of Energy To The Distribution Grid, This Forward-thinking Project Not Only Reduces Costs But Also Elevates Environmental Stewardship, Setting A New Standard For Green Energy In The Public Sector. Pnoc Invites Submissions From Reputable Organizations (referred To As "the Contractor") Capable Of Providing A Comprehensive Turnkey Solution Encompassing Engineering, Procurement, Construction, Commissioning, And Testing And Commissioning, And One-year Operations And Maintenance (referred To As "epctc") For The Project. The Project Shall Be Named “supply, Delivery, Installation, Testing And Commissioning Of 100kwp Solar Pv Rooftop System At National Food Authority Central Office”. The Project Site Is Located At Nfa Central Office, Visayas Ave., Quezon City. 2. Objectives Of The Contract The Intent Of The Terms Of Reference Is To Provide The General And Technical Requirements Necessary For The Implementation Of The Project. However, It Is The Contractor’s Obligation To Investigate And Validate All Information Herewith As Part Of Their Work To Be Undertaken. Thus, Any Discrepancies In The Tor In Accordance With Applicable And Generally Accepted Engineering And Construction Practices, Government Rules And Regulation And The Latest Industry Codes And Standards For Solar Pv Development Shall Not Relieve The Contractor Of The Accuracy Of Their Work. A. Define Project Scope: Clearly Outline The Scope Of Work For The Turnkey Epc (engineering, Procurement, And Construction) Contractor, Including Project Preparation, Procurement, Installation, Construction, Testing, Commissioning, And Operation And Maintenance (o&m). B. Establish Deliverables: Specify The Required Deliverables, Including Documentation, Performance Guarantees, And O&m Plans, To Ensure Comprehensive Project Execution And Accountability. C. Set Performance Standards: Provide Criteria For The Performance And Quality Of The Solar Pv Systems, Ensuring They Meet Industry Standards And Regulatory Requirements. D. Detail Compliance Requirements: Ensure The Epc Contractor Adheres To All Relevant Local, National, And International Regulations And Standards, Promoting Safety, Reliability, And Environmental Responsibility. E. Specify Evaluation Criteria: Establish The Criteria For Selecting The Epc Contractor, Focusing On Experience, Technical Expertise, Financial Stability, And The Quality Of The Proposed Solutions. F. Ensure Zero Export Compliance: Mandate That The Solar Pv Systems Operate With Zero Export To The Distribution Grid, Ensuring On-site Energy Optimization And Compliance With Regulatory Requirements. G. Provide Maintenance Guidelines: Include A Comprehensive One-year O&m Plan To Ensure The Longevity, Efficiency, And Optimal Performance Of The Installed Solar Pv Systems. H. Promote Transparency And Reporting: Require Regular Progress Reports From The Epc Contractor To Pnoc, Detailing Project Milestones, Challenges, And Resolutions, Fostering Transparency And Effective Project Management. 3. Approved Budget For The Contract (abc) Pnoc Has An Approved Corporate Budget In The Amount Of Six Million Three Hundred Ninety Thousand Pesos (php 6,390,000.00) For The Project. 4. Scope Of Works The Scope Of Work For The Contractor Includes: 4.1. Project Preparation The Contractor Shall Facilitate All Preliminary And General Works On Time So That Any Issues Or Problems Encountered Can Be Addressed. If The Contractor Fails To Timely Execute The Works, Then Any Delays Due To Pending Issues And Problems Shall Be Of The Contractor’s Account. ● Kick-off Meeting The Contractor Shall Schedule A Kick-off Meeting No Later Than Ten (10) Calendar Days Starting From The Date Of Commencement As Stated In The Ntp. The Kick-off Meeting Shall Be Held At Site To Discuss Mobilization And Construction Schedules And Other Details Necessary Prior Project Execution. All Key Personnel Must Be Available During The Kick-off Meeting. ● Mobilization The Contractor Shall Facilitate The Mobilization Of Manpower And Equipment, Including Operating Supplies And Tools Necessary For The Project Immediately After The Kick-off Meeting. ● Temporary Facilities And Storage/staging Area Contractor Shall Be Provided A Temporary Headquarters Immediately After The Kick-off Meeting. The Location Of The Headquarters And Storage/staging Area Shall Be Determined With The Consent Of The Building Owner. ● Site Survey And Assessment The Contractor Shall Undertake Its Own Site Survey, Verification, And Assessment, Including Actual Measurements Of Voltage, Current, Frequency And Power Quality For A Period Of Seven (7) Calendar Days Upon Mobilization, Identification Of Access, Etc., To Identify All Necessary Information About The Site Conditions And Design Parameters. Additionally, The Contractor Shall Perform An Energy Yield Assessment To Estimate The Potential Solar Energy Generation In The Installation Site The Assessment Shall Also Include Condition Of Roof And Existence Of Roof Leaks, And The Safety And Reliability Of The Existing Electrical System(s) And The Whole Installation, And Maintenance Concerns. All Findings And Necessary Engineering Intervention Shall Be Incorporated In The Detailed Project Designs And Engineering Plans And Shall Be Properly Addressed During Construction. ● Permits And Clearances The Contractor Shall Secure The Construction Permit, Safety Permit, Building Permit And Other Approvals, Clearances, And Licenses Necessary Prior To The Start Of Construction And Installation. The Contractor Shall Also Secure Necessary Permits/documents As Required By The Distribution Utility For The Installation Of The Rooftop Solar Pv System On The Installation Site. ● Detailed Project Designs And Engineering Plans The Contractor Shall Submit Detailed Project Designs And Engineering Plans No Later Than Ten (10) Calendar Days Starting From The Date Of Commencement Stated In The Ntp. The Detailed Project Designs And Engineering Plans Must Reflect All Additional Requirements And Information Needed Based On The Reviewed Preliminary Design Drawings. The Detailed Project Designs And Engineering Plans Shall Be Furnished Using Engineering Standard Templates, Adequate, Readable And Must Be Written In English. The Contractor Must Use Computer-aided Design And Drafting Software (cad) Or Equivalent. Likewise, Electronic Components With Built-in Programs And Software Shall Be Accompanied With Their Corresponding Programs And Ladder Logic Diagrams For Submission To Pnoc Prior To The Installation Of The Systems. The Detailed Project Designs And Engineering Plans Shall Be Signed And Sealed By Professional Engineers (electrical And/or Civil/structural Engineer), And Pnoc And Building Owner’s Authorized Representatives. Pnoc Shall Have The Right To Require The Contractor Additional Drawings Or Information As May Be Necessary. The Minimum Number Of Original Copies To Be Produced By The Contractor Shall Be 3 Sets Of A3 Size And 2 Electronic Copies Containing Cad And Pdf Files, As An Advance Copy. The Contractor Must Also Submit A Hard Copy As An Official Document. Pnoc Reserves The Right To Reproduce Any Drawings Or Documents Received From The Contractor As May Be Necessary. To Avoid Revisions, The Contractor May Submit First Draft Drawings Or E-file Via Email Before Printing The Detailed Project Designs And Engineering Plans. 4.2. Procurement The Contractor Shall Be Responsible For The Procurement Of All Equipment And Construction Materials, Including Consumables, Necessary To Complete The Project. All Delivered Equipment And Construction Materials, Including Consumables, Shall Be Subject To Testing And Inspection By Pnoc. Testing And Inspection Include Visual Checking, Measurement, Validation Of Specifications (in The Nameplates) And Other Applicable Testing Methods As Deemed Necessary. Pnoc Shall Release A Materials Inspection Report (mir) For The Findings Of The Inspected Materials. Any Damage Or Deficiency Shall Be Rectified Or Replaced By The Contractor Without Additional Charges To Pnoc. ● Equipment And Construction Materials The Contractor May Source All Equipment And Construction Materials, Including Consumables Locally Or Abroad Provided These Shall Conform To The Required Design Specifications And Standards. In Case Of Changes In The Source Of Supply Or Brand, The Contractor Shall Submit A Letter Of Request Stating The Reasons For The Changes For Pnoc’s Review And Approval. ● Factory Acceptance Test (fat) The Contractor Must Provide Any Proof That The Manufacturer’s Factory Or Fabricator’s Shop Has Passed The Fat For The Solar Panels And Inverters. All Related Testing Expenses Shall Be Of The Contractor’s Account. Receipt And Acceptance Of The Certified Test Reports And Inspection & Testing Certificate By Pnoc Shall In No Way Relieve The Contractor Of Its Responsibility. ● Handling And Delivery The Contractor Shall Perform Proper Packing, Loading, Transportation, Hauling And Unloading Of Equipment In Accordance With The Manufacturer's Standards And Recommendations. All Duties And Taxes Including Export Permits And Clearances, Insurances And Warranties Shall Be Of The Contractor’s Account. The Equipment And Construction Materials Shall Be Delivered Directly To The Project Site(s). The Contractor Shall Secure Handling And Delivery Manuals From The Manufacturer. The Contractor Shall Notify Pnoc For All Incoming Materials And Submit Delivery Receipt Upon Delivery For Inspection And Acceptance By Pnoc Prior To Installation. All Equipment Shall Be Delivered Unbroken, Not Deformed And Without Cracks And Scratches. In General, The Packaging Of The Equipment Shall Be Based On Generally Accepted Industry Practices Or Standards. Packaging Shall Be Adequate To Prevent Damage From Any Mechanical Stresses That May Occur And To Ensure Safety During Loading, Hauling, Unloading, Unpacking And Storage. Boxes Shall Contain Barcode Sheet/label Showing The Following Information: ✔ Name Of The Manufacturer; ✔ Model Number; ✔ Code No./serial Number; ✔ Product Barcode; And ✔ Manufacturing Date. ● On-site Storage The Contractor Shall Perform On-site Storage Of Equipment And Construction Materials In Accordance With The Manufacturer's Standards And Recommendations. Equipment Shall Be Placed At The Designated Storage/staging Area. The Contractor Shall Secure Equipment On-site Storage Manuals From The Manufacturer. 4.3. Installation And Construction The Contractor Shall Provide All Consumables, Tools, Equipment, And Manpower, Including Ppe, Necessary To Perform The Necessary Works. The Contractor Shall Only Be Allowed To Work At The Designated Area Agreed Upon With Pnoc To Avoid Any Interruptions To The On-going Operations And Activities At The Site. In Case Of Concrete Drilling Or Breaking, The Contractor Must Ensure That Such Work Shall Not Compromise The Integrity Of The Existing Structures. In The Case Of Painting, Appropriate Painting Shall Be Used For The Structures To Be Painted In Accordance With Applicable Standards. The Painting Shall Be Done With A Primer And Topcoat As A Minimum. In The Case Of Earthworks And Concreting, It Shall Be Performed In Accordance With Applicable Codes And Standards. Concrete Foundations Must Be Designed Using Applicable Mixtures And With Reinforcing Bars As Per Standards. The Pv System Shall Be Designed For Simple Mechanical On-site Installation With No Requirement For Welding Or Complex Machinery At The Site. In Extreme Cases Where Welding Or Machinery Is Necessary, The Contractor Shall Submit Welding Methodology. Welding Shall Be Tested As Per Standards. The Contractor Must Also Ensure Minimal Disruption To The Daily Operations Of The Installation Site. ● Pre-leak And Post-leak Test The Contractor Shall Conduct Pre-leak Test Prior To, And After The Installation Of Pv Modules And Appurtenances, Respectively. Schedule Of The Leak Test Shall Be Properly Coordinated With Pnoc And Building Owner Representatives. The Contractor Shall Submit A Leak Test Procedure For Review And Approval By Pnoc Prior To Execution. ● Work Permit The Contractor Shall Coordinate With Pnoc Representative For Every Work To Be Performed Prior To Execution. The Work To Be Performed Shall Specify The Following: ✔ Type Of Work, Such As: Hot Works/cold Work/working At Heights/confined Space/concrete Chipping/excavation Works; ✔ Target Start And End Dates; ✔ Methodology; ✔ Hazard Associated With The Works; ✔ Safety And Precautionary Measures; ✔ Equipment And Construction Materials With Attached Approved Brochures And/or Drawings; And ✔ Equipment, Tools, And Personal Protective Equipment (ppe). ● Mounting And Installation Of Equipment All Equipment Shall Be Mounted In Accordance With Engineering And Construction Standards And Practices And Manufacturers’ Recommendations And Standards And Safety And Health Standards. Spacing, Orientation, And Location Shall Be Based On The Approved Detailed Project Designs And Engineering Plans. ● Cabling And Raceway Routing Dc Cables Shall Be Housed In A Hot Dip Galvanized Cable Tray/ladder With Cover. All Ac Cables Shall Be Housed In Rigid Steel Conduit. Instrumentation And Communication Cables Shall Be Housed In A Separate Uv Rated Conduit. For Buried Cables, It Must Be Housed In A Pvc Pipe With Concrete Trench, Warning Tape Or Tiles Placed Above And Marking Posts At Suitable Intervals On The Surface. The Minimum Depth Of Burial Is 700mm Depending On The Location And Condition Of The Ground Surface. Cables Shall Occupy Less Than 66% Of The Raceway Space And Properly Loop, Not Too Tight To Avoid Any Damage To The Wires. Dc Cables Shall Be Installed In A Manner Which Minimizes Induction Loops Between Positive And Negative Cables. For String Cables, Large Loops Of Excess Dc Cabling Shall Be Avoided. The Raceway Shall Be Placed In A Manner That It Will Not Create Any Obstructions Or Hazards To Operations And Maintenance. The Contractor Shall Use Pull Box/junction Box On All Intersections And Sharp Curves Or Bends And Provide Rubber And Bushing On All Junctions And Endings To Avoid Cut In The Wire Insulation. The Contractor Shall Apply Silicone Sealant, As Applicable, On Raceway Openings To Prevent Access Of Dirt, Water, And Vermin. The Contractor Shall Comply With The Distribution Utility (du) Net-metering Requirements For The Cable Installation And Other Electrical Components. ● Grounding, Termination, And Interconnection All Equipment Shall Have Adequate Grounding. All Cables Shall Be Properly Dressed/secured/fixed And Terminated Using Terminal Lugs, Clamps, Crimps And Solder. There Should Be No Exposed Conductors To Avoid Short Circuits And Arc Flash. The Contractor Shall Request A Schedule For Shutdown For The Interconnection To The Existing Electrical Distribution System. The Contractor Shall Conduct A Torque Test After Termination And Interconnection. ● Lifting Appropriate Lifting Equipment Shall Be Utilized When Performing Heavy Lifting. Access Shall Be Identified To Avoid Obstructions. Schedule Of Lifting Shall Be Properly Coordinated With The Building Owner. ● Foundations And Structural Supports Structural Supports Necessary For The Mounting Of Equipment (e.g., Inverters, Enclosures, Transformers, Pv Modules, Etc.) Shall Be Made Of Hot Dip Galvanized Structural Steel Minimum Of 2 Mm Metal Thickness And Minimum Coating Thickness Of 3 Mils As Per Astm A 386 Or Equivalent. In Case The Galvanized Coating Is Damaged During Installation, The Supplier Shall Apply The Necessary Rectification In Accordance With Astm A 780-01 (standard Practice For Repair Of Damaged And Uncoated Areas Of Hot Dip Galvanized Coatings). Reinforced (with Deformed Bars) Concrete Blocks/ballast Or Foundations May Be Provided To Provide Stability. For Penetrated Supports, It Shall Be Non-corrosive, And Waterproof Using Flashings, Gasket Or Other Approved Chemical Sealing And Coating Material. In Case Of Concrete Penetration, The Anchor Bolts (dowel) Shall Be Made Also Of Hot-dipped Galvanized Or Equivalent. 4.4. Testing And Commissioning The Contractor Shall Conduct Testing And Commissioning For A Minimum Of Seven (7) Days Upon Completion Of The Installation Of The Pv System, To Be Witnessed By Pnoc And Representatives Of The Building Owner. The Schedule And Duration Of The Testing And Commissioning Shall Be Mutually Agreed By The Contractor, Pnoc And Building Owner. However, The Testing And Commissioning Activities Shall Be Satisfactorily Completed Within The Time Required Under The Contract. Any Corrections Resulted From The Error In The Workmanship Or Design Made By The Contractor Which Were Found During The Conduct Of Testing And Commissioning Or Prior To The Rooftop Solar Pv System Operation Thereon, With The Resulting Extra Expenses Due To Repair Or Cost For The Replacement For Damaged Equipment/materials Shall Be Solely Charged To The Account Of The Contractor. Testing And Commissioning Shall Be Performed In A Systematic Process Whereby All Systems And Equipment Are Tested And Brought Into Operation And Performed Interactively According To The Design Intent And In Accordance With The Performance Criteria Set Upon. Equipment And Accessories Shall Be Inspected To Determine The Completeness Of The Pv System And Conformance In Accordance With The Specifications. All Testing Instruments Including Consumables, Temporary Structures, And Manpower Required For The Testing And Commissioning Activities Shall Be Provided And At The Account Of The Contractor. The Contractor Shall Ensure That The Rooftop Solar Pv System Operates With Zero Export To The Distribution Grid By Configuring Inverters To Clip Any Excess Energy Generated. The Contractor Shall Also Arrange The Joint Inspection With The Representatives Of Distribution Utility And The Office Of Building Official (if Applicable) To Conduct Demonstration Of The Required Features Of The Rooftop Solar Pv System. This Is For The Eventual Acceptance Of The System By The Du And Lgu-obo By Furnishing The Necessary Certificates. Pnoc Shall Release A “certificate Of Project Completion” After The Testing And Commissioning Provided That All Works Have Been Performed And All Issues Have Been Addressed. ● Testing And Commissioning Plan The Contractor Shall Submit A Tcp/procedures Prior To The Conduct Of Testing And Commissioning For Pnoc’s Review And Approval. The Tcp Shall Include The Following Information: ✔ Itinerary (date) Of The Testing And Commissioning; ✔ Detailed Methodology And Step-by-step Procedures; ✔ List Of Tools And Equipment, Including Ppe, To Be Used; ✔ Manpower Requirement; ✔ Hazards And Safety Protocol; And ✔ Target Results Or Acceptance Criteria. ● Testing And Commissioning Works The Minimum Testing And Commissioning Shall Include The Following: ✔ Inspection And Calibration Of Tools And Testing Instruments; ✔ Visual And Physical (quality And Quantity) Inspection Of The Installed Equipment And Appurtenances; ✔ Torque Test Of All Terminations And Mounting; ✔ Continuity Test (open Circuit And Closed Circuit) Of All Breakers, Fuses, Switches, Protection Devices And Other Equipment With Circuitry; ✔ Insulation Test Of All Dc And Ac Wires Including Grounding (line-to-line And Line-to-ground); ✔ Open Circuit Voltage/ Short Circuit Current String Test; ✔ Polarity Test; ✔ Phase Sequence Test; ✔ Ac Operating Voltage Test; ✔ Inverter Synchronization Test; ✔ Inverter Frequency Test; ✔ Inverter Power Generation Test; ✔ Operating Voltage And Operating Current String Test; ✔ Thermal Scanning; ✔ Optimizer Device Functionality; ✔ Voltage Harmonic Rise - Should Not Be Greater Than 5% Or Inverter Specification (whichever Is Lower); ✔ Lighting Arrester Grounding And Counter Tests; ✔ Anti-islanding Test; ✔ Cease To Energize Test; And ✔ Other Necessary Tests The Minimum Tools And Equipment To Be Used Shall Include The Following: Torque Wrench; Clamp Meter; Irradiance Meter; Thermal Scanner; Power Quality Analyzer; 2-way Radios; Insulation Resistance Tester; Earth Ground Tester; And Lock-out/tag-out The Contractor May Use A Multi-function Instrument That Is Capable Of Performing The Testing And Commissioning Such As A Solar Pv Installation Tester. Personnel Who Will Conduct The Testing And Commissioning Shall Be Equipped With The Minimum Ppe: ✔ Safety Shoes (electrical Hazard Compliant); ✔ Safety Jacket; ✔ Safety Pants; ✔ Electrical Gloves (1kv); And ✔ Protective Eye Glass. The Contractor Shall Also Provide First-aid Kit And Fire Extinguisher (dry Powder). ● Testing And Commissioning Report The Contractor Shall Submit The Tcr After The Completion Of The Testing And Commissioning. The Tcr Shall Be Reviewed And Accepted By Pnoc And Building Owner Representative(s). 4.5. Operation And Maintenance The Contractor Shall Perform A One-year O&m Support To Pnoc. The Contractor Shall Provide A Comprehensive One-year Maintenance Plan, Which Shall Include, But Not Limited To, Daily Monitoring Of System Performance, Preventive Maintenance And Repair Works, Technical Support In Case Of Unforeseen Decreasing Pv System Performance, And End-user Training. The Training Shall Include, But Not Limited To Lectures And On-site Strategy Covering The Methods Of Operation, Maintenance, Basic Troubleshooting, And Management Of The Facility. All Costs And Expenses For The Training, Except Those Incurred By Pnoc Which Include, But Not Limited To Their Own Transportation And Accommodation Expenses, Shall Be Borne By The Contractor. A Corresponding Certificate Of Completion Shall Be Issued To The Participants In The Training. During The One-year O&m, The Epcc Contractor Shall Guarantee The Minimum Annual Production Of 110,000.00 Kwh For The Rooftop Solar Pv System. If Ever The Minimum Annual Pv Production Was Not Achieved Mainly Due To Uncontrollable Factors, Then No Penalty Will Be Imposed On The Contractor. However, If Defects In Any Of The System Components, Especially In The Inverters, Are Found To Contribute To The Performance Issues Of The Pv System, Then The Contractor Shall Pay A Corresponding Compensation Equivalent To The Total Amount Of Revenue Lost To Pnoc From The Declared Minimum Annual Production Guarantee Of 110,000.00 Kwh. Moreover, The Cost Of All Rework And/or Restoration Of Damaged Properties Due To The Contractor’s Poor Workmanship Or Negligence Shall Be Borne By The Contractor. 5. Deliverables The Contractor Shall Ensure That The Following Deliverables Must Be Provided To Pnoc With Physical Copies As The Official Submission And Electronic Copies As Advance Submissions. Any Later Correction And Changes Found Necessary By Pnoc, And All Resulting Additional Costs And/or Delays Shall Be Of The Contractor’s Account. Pnoc Reserves The Right To Reproduce Any Drawings Or Documents Received From The Contractor As May Be Necessary. The Contractor Shall Provide All The Necessary Deliverables Before The Start Of The Testing And Commissioning, Except For The Deliverables That Need To Be Submitted At Earlier Date For Review And Approval Of Pnoc (e.g., Detailed Project Plan And Timeline, Site And Energy Yield Assessment Reports, Detailed Project Designs And Engineering Plans, And Procurement Records And Equipment Warranties). 5.1. Documentation ● Detailed Project Plan And Timeline ● Site And Energy Yield Assessment Reports ● Detailed Project Designs And Engineering Plans ● Procurement Records ✔ Bill Of Materials ✔ Shop/fabrication Drawings ● Installation And Commissioning Reports ● Wiring And Termination Diagrams ● As-built Drawings (power & Control Circuits) And Electronic Programs/ladder Logic Diagrams ● Equipment And O&m Manuals ● List Of Necessary Spare Parts, Tools, And Consumables ● Warranty Certificates Of The Solar Panels And Balance Of System (bos) And All Other Applicable System Components And Tools 5.2. Performance Guarantees ● Assurance Of System Performance Metrics ● Warranty And Maintenance Agreements 5.3. Operation And Maintenance (o&m) ● Detailed One-year O&m Plan ● Regular Maintenance Schedule And Procedures ● Immediate Response And Repair Protocols ● Performance Monitoring And Reporting ● List Of Necessary Spare Parts, Tools, And Consumables 6. Commencement Date And Period Of Implementation The Commencement Date Of The Project Shall Be Upon The Receipt Of Notice To Proceed (ntp). There Will Be Two (2) Main Activities For This Entire Engagement: The Epcc And O&m Support. The Duration Of The Epcc And O&m Support Shall Be Ninety (90) Days Maximum From The Receipt Date Of The Notice To Proceed And 365 Days From The Official Start Of Operation Of The 100 Kwp Rooftop Solar Pv System, Respectively. 7. Payment Terms Milestone Payments Will Be Adopted Where The Payment Shall Be Released Upon Reaching The Specific Project Milestone, To Ensure That These Conform To The Requirements Set For The Purpose. The Payments Are Subject To The Usual Government Accounting And Auditing Requirements. Hence, The Contractor Is Expected To Be Familiar With The Government Accounting And Auditing Manual (gaam). Project Milestone* Percentage Of Payment Completion Of Installation And Testing & Commissioning 90% Handover And Completion Of Training For Building Operators 10% *retention Money: 10% For Every Progress Billing. 8. Evaluation Criteria Bids Exceeding The Identified Approved Budget For The Contract (abc) Will Automatically Be Disqualified. The Selection Of The Contractor Will Be Based On: 8.1. Experience And Track Record In Similar Projects • Bidders Must Have Completed Solar Pv Contracts With Minimum Total Aggregate Installed Capacity Of 1 Mwp, Where At Least Two (2) Contracts Must Be Fully Operational For The Last Two (2) Years, From The Date Of Bid Submission. • Must Have A Philippine Contractors Accreditation Board (pcab) License (category B, Specialty – Electrical Works) • Must Be Compliant To The Iso 9001:2015 Standard On Quality Management System (qms). 8.2. Technical Expertise And Key Personnel The Contractor Shall Employ And Certify To Their Competency The Minimum Key Personnel Dedicated For The Project. Personnel Qty Qualifications Experience Project Manager 1 Shall Be Licensed Electrical Engineer ● Has Completed At Least Three (3) Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp) ● Minimum Of Three (3) Years’ Experience In Solar Project Management Electrical Design Engineer 1 Shall Be Licensed Electrical Engineer ● Has Completed At Least Three (3) Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp) ● Minimum Of Three (3) Years’ Experience In Design Of Solar Project Structural Design Engineer 1 Shall Be Licensed Civil Engineer ● Has Completed At Least Three (3) Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp); Minimum Of Three (3) Years’ Experience In Structural Integrity Assessment Project Site Engineer 1 Shall Be Licensed Electrical Engineer ● Has Completed At Least Three (3) Years Of Experience In Project Supervision Of Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp); Safety Officer 1 With Bachelor’s Degree And Either Bosh Or Cosh Certification ● Minimum Of Three (3) Years Of Experience In Construction. Qa/qc Engineer 1 Shall Be Licensed Electrical Engineer ● Minimum Of Three (3) Years Of Experience In Construction Of Solar Pv Projects. Testing And Commissioning Engineer 1 Shall Be Licensed Electrical Engineer ● Has Completed At Least Three ● (3) Years’ Experience In Testing And Commissioning Of Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp); Must Have Adequate Knowledge In Inverter Programming Configuration And Programmable Logic Controllers. The Contractor May Nominate The Personnel In Dual Positions, Except For The Project Manager, For As Long As They Are Qualified And Capable Of Doing Multiple Tasks And With The Assurance That It Can Deliver The Work On Time Without Compromising The Quality. 8.2.1. Roles Of The Key Personnel ● Project Manager - Shall Be The Single Point Of Contact With Pnoc For All Matters Pertaining To The Project. The Project Manager Shall Always Be Available During Weekly Meetings And In Cases Where His/her Presence Is Needed. ● Electrical Design Engineer - Shall Be Responsible For The Engineering Design Of The Pv System. The Design Team Shall Always Be Available During Meetings Pertaining To The Design And Specifications. ● Structural Design Engineer – Shall Be Responsible For The Validation Of The Structural Integrity Of The Building(s). ● Project Site Engineer - Shall Be In-charge Of The Overall Supervision Of The Project Execution. The Project Engineer Shall Always Be Available At The Site During The Epcc. During The Three-year O&m Period, He/she Shall Conduct All Required O&m Activities For The Project. ● Safety Officer – Shall Ensure The Safety And Health Of All Personnel Involved In The Construction By Monitoring And Assessing Possible Hazards In The Area. ● Qa/qc Engineer – Shall Ensure That All Delivered Materials And Works Performed Are Within Standards And Specifications. ● Testing And Commissioning Engineer – Shall Lead The Proper Testing And Commissioning Of The Pv System. 9. Project Schedule As Part Of Bid Submission, The Contractor Shall Provide The Project Schedule, Which Should Include Key Milestones Such As: 9.1. Completion Of Site And Energy Yield Assessments. 9.2. Procurement And Delivery Of Equipment. 9.3. Completion Of Installation And Commissioning. 9.4. Handover And Training For Building Operators. 9.5. One-year O&m Period. The Contractor Shall Use Applicable Software Or Computer Programs In Presenting The Project Schedule. 10. Preliminary Design Drawings The Preliminary Design Shall Be Provided For The Rooftop Solar Pv System To Give An Overview Of The Project To Be Developed, As Part Of The Bid Submission Of The Contractor. This Must Be Adequate And Sufficient To Understand The Concept And Orientation Of The Pv System Being Proposed. Design Drawings Shall Be Submitted In A3 Size, Including, But Not Limited To The Following: Sheet Content Cover Page Project Title G / 1 List Of Drawings, Legend And General Notes G / 2 Project Location Map, Site Development Plan, Project Site Conditions And Technical Features E / 1 Tapping Point E / 2 Single Line/riser Diagram E / 3 Dc And Ac Load Schedule Calculation E / 4 Control And Monitoring System Topology E / 5 Solar Pv Array Stringing Plan E / 6 Dc, Ac And Communication Cable Routing Details E / 7 Proposed Grounding System Location And Wiring E / 8 Ct And Metering Installation E / 9 Lightning Arrester And Grounding S / 1 Solar Pv Array Mounting & Framing Details S / 2 Inverters Station And Tapping Point Station Details S / 3 Access Ladders/railings For Maintenance S / 4 Concrete Roof Deck Foundation And Calculation (as Needed) 11. Compliance To Industry Standards And Codes Without Limiting The Contractor’s Obligations, All Engineering And Construction/installation Works Performed, All Equipment Furnished, And All Tests Carried Out Under This Engagement Shall Be Undertaken In Accordance With Latest Industry Standards And Regulation, Including, But Not Limited To The Following: ● Grid Code Or Distribution Code ● Distribution Services And Open Access Rules (dsoar) ● Philippine Electrical Code (pec) ● National Building Code Of The Philippines (nbcp) ● National Fire Protection Association Standards (nfpa) ● National Structural Code Of The Philippines (nscp) ● Revised Fire Code Of The Philippines Of 2008 ● International Electrotechnical Commission (iec) Standards ● Underwriter’s Laboratories Inc. (ul) And/or Factory Manual (fm) Or Equivalent Standards 12. Weekly Construction Meetings And Progress Reports The Contractor Shall Conduct Weekly Construction Meetings To Be Held Either On Site Or Online And Provide Progress Reports. Progress Reports Must Be Submitted To Pnoc Also On A Weekly Basis, Which Shall Include Program Of Work, Materials Delivery Status And Accomplishment And Target Report. For Urgent Matters, Pnoc May Advise Emergency Meetings. ● Program Of Work – Shall Include Pert/cpm, S-curve, Bar Chart, Manpower, And Equipment Utilization Schedule. The Contractor Shall Utilize Applicable Software Or Computer Programs In Presenting The Program Of Work. ● Materials Delivery Status – Shall Reflect The Status Of All Materials Being Procured Including The Descriptions, Quantity, Name Of Suppliers, Purchased Order Number, Eta Site, Etc. ● Accomplishment And Target Report – Shall Be Presented In Ms Powerpoint Or Equivalent. It Should Include The Percentage Of Weekly Accomplishment, Safety Reports And Targets. In Case Of Delays Or Slippage, The Contractor Shall Provide A Detailed “catch-up” Plan. 13. Workmanship Workmanship Shall Follow The Iso 9001:2015 Standard On Quality Management System (qms). The Contractor Shall Accept Full Responsibility For Its Work In The Design, Specifications, Procurement, Fabrication, Manufacture, Construction, Erection, Installation, Calibration And Testing, Quality Control, Documentation, Testing And Commissioning And Performance Testing. The Contractor Shall Be Responsible For The Safety And Security Of Its Personnel Within The Project Site(s) And Provide Proper Personal Protective Equipment (ppe). The Contractor Shall Also Be Responsible For All Compliance With The Distribution Utility (du) And Energy Regulatory Commission (erc) Requirements To Attain Smooth Synchronization And Commercial Operation. The Contractor Shall Be Deemed Solely Liable For All Its Suppliers And Subcontractors And Shall Compensate Pnoc Against All Third-party Claims Or Infringement Of Patent, Trademark, Or Industrial Design Rights Arising From Use Of The Supplied Equipment Or Any Part Thereof. 14. Certificate Of Acceptance Certificate Of Acceptance For Accomplished Works Shall Be Issued To The Contractor By Pnoc To Certify Its Successful Execution And Performance. ● A Certificate Of Partial Project Completion Shall Be Issued After The 90% Completion Of The Scope Of Work; And ● A Certificate Of Final Acceptance Shall Be Issued By Pnoc After The Completion Of The Defects And Liability Period And The Submission Of Warranty Certificates And Security. 15. Project Turnover The Project Shall Be Turned Over To Pnoc Upon Completion Of The Scope Of Work. The Contractor Shall Issue An Endorsement Letter For Proper Turnover. 16. Warranty Certificates The Contractor Shall Turnover The Warranty Certificates For The Following Structures And Equipment To Pnoc Prior To Issuance Of Certificate Of Final Acceptance: ● A Twenty-five (25)-year Linear Power Warranty From The Manufacturer On The Solar Pv Modules With At Least Eighty Percent (80%) Power Output Guaranteed At Twenty-five (25) Years. The Solar Pv Module Manufacturer Shall Confirm That The Warranty Applies On An “as Installed Basis,” I.e., It Will Confirm The Modules Were Installed According To Its Requirements And Specifications For Installation. ● A Fifteen (15)-year Warranty On The Permanent Structures Which Include Mounting And Racking Systems Used In The Rooftop Solar Pv System. ● A Ten (10)-year Warranty From The Manufacturer On The Solar Pv Modules. The Pv Module-manufacturer Shall Confirm That The Warranty Applies On An “as Installed Basis,” I.e., It Will Confirm The Pv Modules Were Installed According To Its Requirements And Specifications For Installation. ● A Five (5)-year Warranty From The Manufacturer On The Inverters. The Inverter Manufacturer Shall Confirm That The Warranty Applies On An “as Installed Basis,” I.e., It Will Confirm The Inverters Were Installed According To Its Requirements And Specifications For Installation. ● A One (1)-year Warranty For Safety And Protection Devices, Cables, Instrumentation, And Control/ Communication Devices Including Software, Ip Cameras And Web Portal And All Other Accessories Used In The Solar Pv System. 17. Defects And Liability Period Defects And Liability Period Shall Include Servicing Of Defective Goods And Services Under The Warranty Obligations And Conditions Stipulated In The Contract. Repairs, Troubleshooting, And Other After-sales Support To Commence Within Seven (7) Calendar Days Upon Receipt Of Notification From Pnoc. Replacement For Locally Available Components Shall Not Exceed Fifteen (15) Calendar Days Upon Receipt Of Notification From Pnoc. Replacement For Imported Components Shall Not Exceed Sixty (60) Calendar Days Upon Receipt Of Notification From Pnoc. 18. Spare Parts, Tools, And Consumables The Contractor Shall Supply The Necessary Spare Parts, Tools, And Consumables For The Installation, Testing And Commissioning, As Well As The Operation And Maintenance Of The Project. These Items Will Be Turned Over To Pnoc Upon Completion Of Testing And Commissioning. Particulars Qty Unit Electrical Pliers 6" 1 Unit Electrical Pliers 8" 1 Unit Long Nose Pliers 6" 1 Unit Long Nose Pliers 8" 1 Unit Side Cutter Pliers 6" 1 Unit Side Cutter Pliers 8" 1 Unit Allen Wrench (black Iron), Metric 1 Set Crimping Tools (rj45) 1 Unit Screwdriver (flat, 8") 1 Unit Screwdriver (cross, 8") 1 Unit Adjustable Wrench 1 Unit Combination Wrench (applicable Sizes) 1 Set Toolbox 20" (big) 1 Unit Clamp Meter (1,000volts; With Rogowski Coil) 1 Unit Vice Grip 8" 1 Unit Torque Wrench 3/8” Square Drive With Complete Set Of Sockets (solar Pv For Distribution Panel) 1 Set Portable Washer With Pump, 7.5mpa Pressure, 5 Liter/minute 1 Unit 16 Ton Quick Hydraulic Crimper Cable Plier Tool Kit, 16-300mm/11 Die 1 Unit Dry Chemical Fire Extinguisher (10 Pounds) 5 Unit Rj 45 Connector (100pcs Per Pack) 3 Pack Electrical Tape (0.16mm X 19mm X 8meters; Black) 10 Roll Cable Tie (uv Resistant; 12”; 100pcs Per Pack) 3 Pack Rubber Tape (18mm X 8meters; Black) 3 Length Others (please Specify, As Needed) 19. Allied Services 19.1. Markings And Labeling The Contractor Shall Provide Markings And Labelling On All Electrical Equipment (including Wires) In Accordance With Applicable Codes And Standards Or As Otherwise Agreed Upon With The Building Owner. Markings Shall Be Clearly Visible, Located Visibly On The Equipment, Constructed And Installed To Remain Eligible For The Whole Of The Design’s Life Of 25 Years. The Marking And Labeling Shall Be Compliant With The Following Codes: ● Pec Article 6.90 And Article 1.10 ● Ul 696 19.2. Safety Signages And Fire Extinguishers The Contractor Shall Provide Safety Signages As Per Standards Including Warnings For High Voltage, Cable Burial, Etc. The Contractor Shall Likewise Provide A Fire Extinguisher To Be Mounted Near Each Of The Identified Solar Array Stations, Inverter Station And Tapping Point Station As Per Design Drawings. 19.3. Power Supply The Contractor Shall Provide Power Supply, Complete With Protection Devices (e.g., Circuit Breakers, Avr, Etc.) For Equipment That Will Require Power Such As Poe Hub, Inverter Controller, Router, Etc. The Contractor Shall Identify The Location Of The Tapping Source And Request Permission To The Building Owner. 19.4. Water Source The Contractor Shall Coordinate With The Building Owner For The Location Of The Water Source To Be Used During Maintenance (e.g., Pv Module Cleaning). 19.5. Canopy In Case An Inverter Station Or Any Equipment Is Placed Outdoors, A Canopy Shall Be Provided As Per The Manufacturer’s Standards And Recommendation. 19.6. Access Platforms, Stairs And Safety Handrails The Contractor Shall Provide Access Such As Sufficient Portable Access Ladder Along The Pv Facility For Safety And Protection During Construction And Pnoc’s Operations And Maintenance. The Contractor Shall Provide Anchors At Strategic Locations For Safety Harnesses. 19.7. Relocation Or Modification Of Existing Structures The Pv System Shall Be Designed With No Requirement For Relocation Or Modification Of The Existing Structures. In Extreme Cases When Relocation Or Modification Of Existing Structures Is Necessary, The Contractor Shall Submit Modification Or Relocation Plan To Ensure That The Structures Shall Be Maintained, Restored Or Upgraded. 20. Available Data And Schedule Of Site Inspection Potential Bidders Can Access The Relevant Site Data (e.g., Electric Consumption Information, Plans, And Drawings) Via The Following Link: • Https://tinyurl.com/nfa-central-office The Site Inspection Is Scheduled For September 13 And 18, From 9:00 Am To 12:00 Pm. Bidders Must Inform Pnoc Representatives In Advance Using The Contact Details Provided Below: • Louie Aaron L. Razon: +639564761790 • Richard Miguel D. Allauigan Jr.: +639178460403 • Patrick Jose Iv V. Andaya: +639369318841 21. Technical Specifications And Standards 21.1. Design Calculations The Design Of The Pv System Shall Be For A Minimum Service Life Of Twenty-five (25) Years. Design Shall Consider Service Conditions That Will Affect The Performance Of The Solar Pv System Such As Irradiation, Uv Radiation, Temperature Variations, Rainfall Intensity, Humidity, Pollution Etc. Design Shall Be Able To Protect And Harness The Equipment From Natural Calamities Such As Earthquake, Tropical Typhoons, Cyclones And Wind Gustiness Prevailing In The Philippines. 21.1.1. Electrical Design Maximum Dc Voltage Per String Shall Not Exceed 1500 Volts At A Temperature Of 15 Degrees Celsius. Minimum Dc Voltage Per String Shall Be More Than The “minimum Input Voltage” Of The Inverter At A Temperature Of 50 Degrees Celsius. Minimum Dc Voltage Per String After 20 Years Shall Be More Than The “minimum Input Voltage” Of The Inverter At A Temperature Of 50 Degrees Celsius. Maximum Dc Power Per Array (combination Of Strings) Shall Be Less Than The Maximum Allowable Generator Power Of Inverter. Maximum Voltage Drop Between Equipment To Equipment Shall Not Exceed 1% On Dc System And 5% On Ac System. 21.1.2. Structural Design Seismic Loading Shall Be Selected To Ensure The Performance Criteria Set Out Below Are Achieved: ● All System’s Components Which Are Critical To The Generation Of Electricity Shall Remain Undamaged And Operational Following A Moderate Earthquake; ● In Case Of A Massive Earthquake, The Damage To Structures And Equipment Shall Be Limited To That Which Can Be Repaired Sufficiently Quickly For The Generation Of Electricity To Resume Safely Within Thirty (30) Days, Unless Otherwise The Main Building Has Collapsed; And ● Potential Costs Of Repair Or Replacement And The Duration Of Inability To Generate Electricity After A Large Seismic Event Shall Be Minimized. The Wind Resistant Design Required For The Facility Shall Be At Minimum Of 270 Kph. In Case The Basis For Wind Resistant Design In The Latest National Structural Code Of The Philippines (nscp) Is Higher, Then Nscp Shall Govern. 21.2. Minimum Pv System Components Specifications 21.2.1. Solar Pv Modules The Modules Must Follow The Iec 61215 Standards (i.e., Crystalline Silicon Terrestrial Photovoltaic Modules; Design Qualification And Type). These Shall Be Made Of Monocrystalline Material Solar Cells, Tested In Extreme Weather Conditions, And Equipped With Safety Protection Mechanisms. These Shall Also Have A Minimum Efficiency Of 17% At Standard Testing Conditions (stc). The Solar Pv Panels Supplied Must Include A Performance Warranty Guaranteeing No More Than 2% Efficiency Degradation In The First Year And No More Than 0.5% Annual Degradation Thereafter. At The End Of 25 Years, The Panels Must Still Produce At Least 85% Of Their Original Rated Power Output. The Solar Pv Modules Supplied Must Be Manufactured By A Tier 1 Manufacturer As Defined By Industry-recognized Standards Such As Bloomberg New Energy Finance (bnef) Or Equivalent. 21.2.2. Pv Mounting System The Pv Mounting System Shall Be Suited To The Environment And Atmospheric Conditions (e.g., Corrosion, Salt). Structures Shall Be Fixed, Metallic And Have Appropriate Design And Adequate Strength Which Can Withstand The Load Of The Modules, Cyclonic And High Wind Velocities As Applicable To The Site Condition. The Material Shall Be Robust And Non-corrosive, Made From Anodized Structural Grade Aluminum 6005 T5 And/or Stainless Steel Components Or Equivalent. Use Of Different Metals Shall Be Avoided Where Practically Possible To Prevent Galvanic Corrosion. The Structure Shall Prevent Water Accumulation. The Mounting System Must Be Compliant To As/nzs1170.2:2011amdt 2-2012 Standard Or Equivalent. 21.2.3. Inverter The Inverter To Be Used Shall Be String Type, Weatherproof And Equipped With A Safety Protection Mechanism. The Inverter Shall Be Compatible With The Existing Electrical System. The Inverter And Its Appurtenances Shall Be State-of-the-art With Energy Management And Communication System And Maximum Power Point Trackers (mppt) For Optimum Performance. The Inverter Shall Have Efficiency Of Not Less Than 98.5%, With A 10-year Guaranteed Service Life. It Also Must Have The Following Minimum Communication Specifications: Wlan/ethernet, Wi-fi, And 4g/3g/2g. The Mounting Shall Be Robust And Non-corrosive, Made From Hot-dipped Galvanized Structural Steel Or Equivalent. The Foundation Shall Be Fixed And Secured. The Inverter Shall Have Adequate Spacing, Free From Obstructions And Well Ventilated. 21.2.4. Inverter Controller The Inverter Controller Shall Be The Central Communication Unit For System Monitoring, Recording Data And Controlling. It Shall Be Capable Of Interconnection Of Other Measuring Devices Such As Solarimeter, Weather-meter, Etc. 21.2.5. Dc Combiner In Cases Where Design Requires The Need For A Dc Combiner, The Dc Combiner Shall Be Made Of Glass-fiber Reinforced Polyester Material Or Approved Equivalent. Enclosure Protection Shall Be Sealed, Dust Proof, Vermin, Waterproof And Sturdy – Compliant To Ip65/nema 3r Or Equivalent. Mounting May Be Wall-mounted Type Or Stand-alone Support. The Dimensions And Thickness As Per Manufacturer’s Standard. It Shall Be Rated 1500vdc Minimum. The Dc Combiner Shall Have Appropriate Cable Entry Points, With Cable Glands, Fitted For Input And Output Cables And A Lockable Door. The Dc Combiner Shall Be Equipped With Auxiliaries Such As Circuit Breakers, Surge Protection Devices And Grounding Terminals, Mounted On Din Rail Or Equivalent And With Adequate Spacing For Easy Termination And Testing. Auxiliaries Shall Conform To Iec Standards Or Equivalent. All Circuit Breakers And Fuses Shall Be Compliant With Iec 60947 Part I-iii, Is 60947 Part I-iii And En 50521 Or Equivalent. The Voltage Rating Shall Be A Minimum Of 1000vdc. The Ampere Trip/ampere Frame, Number Of Poles And Other Mechanical Parameters Shall Be As Per Design Standards. 21.2.6. Ac Combiner Enclosure Protection Shall Be Sealed, Dust Proof, Vermin, Waterproof And Sturdy – Compliant To Ip65/nema 3r Or Equivalent. Mounting May Be Wall-mounted Type Or Stand-alone Support. The Dimensions And Thickness As Per Manufacturer’s Standard. It Shall Be Rated 0.6/1kv Minimum. The Ac Collector Shall Have Appropriate Cable Entry Points, With Cable Glands, Fitted For Input And Output Cables And Lockable Doors. The Ac Collector Shall Be Equipped With Auxiliaries Such As Circuit Breakers (mounted On Busbar With Adequate Spacer) And Neutral And Grounding Terminal Mounted On Din Rail Or Equivalent And With Adequate Spacing For Easy Termination And Testing. Auxiliaries Shall Conform To Iec Standards Or Equivalent. All Circuit Breakers Shall Be Compliant With Iec 60947 Part I-iii, Is 60947 Part I-iii And En 50521 Or Equivalent. The Minimum Voltage Rating Shall Be Equivalent To Inverter Output Voltage. The Ampere Trip/ampere Frame, Number Of Poles And Other Mechanical Parameters Shall Be As Per Design Standards. 21.2.7. Transformer In Cases Where Design Requires The Need For A Transformer, The Transformer Configuration Shall Be Based On The System Configuration Or Topology Between The Inverter I.e., Tn-s, Tn-c, Tn-c-s, Tt And It And Grounding Configuration And Voltage. Depending On The Location, The Transformer Shall Either Be Outdoor Type Or Indoor Type In Compliance With Nema Or Ip Standards. The Compartment Shall Be Metal-enclosed And Non-corrosive. The Transformer Shall Be Dry-type, Self-cooled And Floor Mounted. The Foundation Shall Be Equipped With An Anti-vibration Pad Or Equivalent. The Transformer Shall Be Ul/iec Listed Or Equivalent. 21.2.8. Transient Voltage Surge Suppressor With Isolation Switch The Tvss Shall Be Capable Of Bi-directional Filtering Of Harmonics And Surges That May Be Created From The Pv System And From The Grid. The Surge Protection Devices Shall Be Compatible With The Existing Electrical System. The Ampere-interrupting Capacity (aic) Rating Of The Devices Shall Be Equal To Or Greater Than The Available Fault Current To Which They Might Be Subjected. Enclosure Protection Shall Be Sealed, Dust Proof, Vermin, Waterproof And Sturdy – Compliant To Ip65/nema 3r Or Equivalent. It Shall Be Rated 0.6/1kv Minimum. 21.2.9. Pv Generation (revenue) Meter Including Ct/pt And Terminals The Pv Generation (revenue) Meter Shall Be Digital Multi-function Power Meters Complete With Cts And Potential Fuses. The Meter Shall Conform To The Following Minimum Requirements: ● Iec Or Ansi Revenue Metering Standards (i.e., Class 0.3 Accuracy) And As Certified By Erc; And ● Capable Of Providing Outputs And Terminal Strips For Remote Monitoring And Data Acquisition Using Rs485 Or Equivalent. The Meter Shall Be Boxed In A Standard Enclosure With A Viewing Window Made Of Fiberglass Or Equivalent. 21.2.10. Ecb Main Disconnect Switch The Enclosed Circuit Breaker Shall Act As The Main Fault Current Protection Device And Disconnect Switch To Isolate The Solar Pv System From The Existing Electrical System. Enclosure Protection Shall Be Sealed, Dust Proof, Vermin, Waterproof And Sturdy – Compliant To Ip65/nema 3r Or Equivalent. The Dimensions And Thickness As Per Manufacturer’s Standard. It Shall Be Rated 0.6/1kv Minimum. The Circuit Breaker Shall Be Compliant With Iec 60947 Part I-iii, Is 60947 Part I-iii And En 50521 Or Equivalent. The Minimum Voltage Rating Shall Be Equivalent To System Voltage. The Ampere Trip/ampere Frame, Number Of Poles And Other Mechanical Parameters Shall Be As Per Design Standards. 21.2.11. Cables Pv Cables Shall Be Copper Type. It Shall Be Uv-rated, Sunlight-resistant, Water-proof Protection And Manufactured Under Ul Standard. It Shall Be Designed And Manufactured In Accordance With: ● Iec 60811: Insulation And Fire Protection ● Iec 60227 And Iec 60502: Design ● Iec 60228: Conductors ● Ul 1581 (xeno-test), Iso 4892-2 (method A) Or Hd 506/a1-2.4.20: Dc Solar Cables All Power Cables Shall Be Of Xlpe Insulated With Pvc Sheathed, 0.6/1kv Single Or Multicore, Stranded Copper Conductor. The Conductor Shall Be Made From Electrical Purity Copper For Power Cables And Annealed High Conductivity Copper For Control Cables. Conductors Shall Be Stranded For Copper Power Cables And Solid For Copper Control Cables. All Cables Shall Be Designed To Withstand The Mechanical, Electrical, And Thermal Stresses Under The Steady State And Transient/ Fault Conditions. All Cables Shall Be Suitable For High Ambient Temperature, High Humidity And Tropical Climatic Conditions. All Cables Shall Be Color Coded As Per Iec 60364 And Should Be Provided With Tag/marking. All Cable Ties Should Be Uv Protected And Can Withstand High Heat Stress Without Damaging The Cables. Cable Ties Shall Conform To En50146 And Iec 62275 Standards. Cables To Be Supplied Are Categorized As Follows: Particular Description Requirement Pv String Cables Cables From Pv Strings To Dc Enclosures Must Be 2 X 6mm2 Dc Enclosure Cables Cables From Dc Enclosures To Inverters As Per Pec Standards Inverter Cables Cables From Inverters To Ac Collector As Per Pec Standards Ac Collector Cables Cables From Ac Collector To Transformer As Per Pec Standards Transformer Cables Cables From Transformer To Ecb For Disconnect Switch As Per Pec Standards Tapping Point Cables Cables From Ecb For Disconnect Switch To Tapping Point As Per Pec Standards Grounding Cables Cables For Grounding As Per Pec Standards Neutral Cables Cables For Neutral As Per Pec Standards Communication Cables Cables For Controls And Monitoring Utp, Ethernet, Cat5/cat6 Power Supply Cables Cables For 220-240v Power Supply As Per Pec Standards 21.2.12. Raceways (cable Trays, Conduits, Pvc Pipes And Fittings, Accessories) Cable Trays And Fittings Shall Be Hot-dipped Galvanized With A Minimum Of 2mm Thickness In Accordance With Iec Standards Or Equivalent. Conduit Shall Be Rigid Steel In Accordance With Iec Standards Or Equivalent. Pvc Systems That Are To Be Buried Underground Shall Conform To Iec 61386 Part 24 Standards Or Equivalent. Raceways Shall Be Color Coded As Per Standards Or As Per Existing Color Coding Of The Building. 21.2.13. Lightning Arrester And Grounding System The Lightning Protection Shall Be Made Of Conventional Lightning Protection Or The Early Streamers Emission (ese) Type. It Shall Be Equipped With A Lightning Strike Counter. The Protection Radius Shall Cover The Whole Solar Pv Facility. The Grounding System Shall Have A Maximum Resistivity Of 5 Ohms. The Size And Diameter Of Bare Copper And Grounding Rod Shall Be As Per Standard. The Safety Protection Devices Shall Provide Optimum Filtering In Relation To The Specification Of Inverter And Pv Panels. The Surge Protection Device Shall Be Compact And Shall Comply In Accordance With The Ul 1449 3rd Edition Testing, Ansi/ieee C62 And Ansi/ieee Std. 1100-1999 The Surge Protection Devices Shall Be Compatible With The Existing Electrical System. The Ampere-interrupting Capacity (aic) Rating Of The Devices Shall Be Equal To Or Greater Than The Available Fault Current To Which They Might Be Subjected. The Grounding Wires Shall Be Placed In A Standard Uv-rated Pvc Or Equivalent. 21.2.14. Pv Monitoring And Data Acquisition System (internet Connection) The Pv Monitoring And Data Acquisition System Shall Be Capable Of Both Remote And Onsite Access And Monitoring Via A Subscription-free Online Platform. The System Shall Be Able To Provide The Following Minimum Data: ● Energy Generation (kwh); ● Power (kw); ● Power Factor; ● Voltage; ● Current; ● Irradiance; ● Weather; And ● Temperature The System Shall Be Capable Of Detecting Failures And Fault Conditions. Data Transmission Shall Be Real-time And Shall Be Equipped With Safety And High-security Protocol. The Data Shall Be Displayed In Graphical Trends And In Figures. Historical Data Shall Be Available For A Minimum Of One (1) Year. 21.2.15. Cctv/ip Surveillance Camera The Cctv/ip Surveillance Camera Shall Be Capable Of Onsite Monitoring, Continuous Recording, And Remote Access And Monitoring Via A Subscription-free Online Platform. Viewing Shall Be Real-time And Can Operate 24/7. Video Recording Shall Be Capable For A Minimum Of One (1) Month. The Camera Shall Be Robust, Weatherproof And With High-resolution. Type Fixed Bullet Video Camera 2 Units Resolution 1080hd Enclosure Weatherproof, Outdoor Ip65 Or Equivalent, Minimum Hard Disk Drive 2tb Sata 6.0gb/s Cache 64mb Surveillance Type Nvr Minimum 8 Channel Ip Camera, Resolution Minimum Of 1920x1080 Poe Hub/switch 8 Ports Cpe/router/modem 1 × Usb 2.0 Port For Connecting 4g/3g Modem As Wan Backup; 4 × Gigabit Wan/lan Ports; Non-wifi Router 21.2.16. Communication And Control Cables, Radio Transmission Or Fiber Optics Or Equivalent If Long Distance Controls Are Needed, A Radio Transmission Or Fiber Optics Or Any Equivalent Communication Protocol May Be Used. In The Case Of Wireless Communication, It Shall Be Equipped With Reliable Communication Equipment Such That It Will Not Create Unacceptable Delays And Interference That Would Compromise The Operability Of The Whole System.

Details: Combined Synopsis-solicitation For Commercial Products And Commercial Services revision 01 effective: 05/30/2023 description this Is A Combined Synopsis/solicitation For Commercial Products And Services Prepared In Accordance With The Format In Federal Acquisition Regulation (far) Subpart 12.6, Streamlined Procedures For Evaluation And Solicitation For Commercial Products And Services, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Quotes Are Being Requested, And A Written Solicitation Document Will Not Be Issued. this Solicitation Is Issued As Rfq 36c24124q0249. The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular 2023-03. the Associated North American Industrial Classification System (naics) Code For This Procurement Is Naics 238290 (other Building Equipment Contractors) Size Standard $22 Million. this Is Being Bid As A Sdvosb Set-aside. the Vamc West Haven 950 Campbell Ave West Haven, Ct 06516 Is Seeking To Identify Any Vendor Capable Of Providing Vamc West Haven With Mechanical Systems Repairs In Building 1 Servicing Critical Infrastructure. They Have Been Diagnosed And In Need Of The Following Repairs: replacement Of The Head Pressure Control On Compressor 1 Of Crac #1 Located In Building 1 Room Sg105. replacement Of The Compressor In The Liebert Unit Located In Building 1 Room Sg105. replacement Of The Relief Valve On Compressor 2 Of Crac #3 In Building 1 Room Sg105. all Interested Companies Shall Provide Quotations For The Following: statement Of Work background mechanical Systems In Building 1 Servicing Critical Infrastructure Have Been Diagnosed And In Need Of Repairs As Follows: replacement Of The Head Pressure Control On Compressor 1 Of Crac #1 Located In Building 1 Room Sg105. replacement Of The Compressor In The Liebert Unit Located In Building 1 Room Sg105. replacement Of The Relief Valve On Compressor 2 Of Crac #3 In Building 1 Room Sg105. justification replacement Of Mechanical Equipment Is Needed To Maintain Daily Operations And Protect Critical Infrastructure Needed To Continue To Provide Patient Care. place Of Performance the Place Of Performance For This Contract Is Va Connecticut Healthcare System, West Haven Va Medical Center Located At 950 Campbell Avenue, West Haven, Ct 06516. period Of Performance the Contract Time Period Of Performance Will Be 60 Calendar Days From Notice To Proceed (ntp) And Includes Contractor Closeout. qualifications to Be Considered Eligible For Consideration, Potential Bidders Shall Have A Field Service Representative Located Within 200 Miles Of The West Haven And Newington Campuses Of The Va Connecticut Healthcare System And Have Been Trained By The Original Equipment Manufacturer (oem) On The Specific Model Of Equipment That He/she Is Being Asked To Provide Services For. bidders Shall Provide Upon Request, Documentation Of Factory Certified Service/maintenance Training On The Specific Equipment Under The Terms Of This Contract. The Contracting Officer And/or Contracting Officer S Representative (cor) Specifically Reserve The Right To Reject Any Of The Contractor S Personnel And Refuse Them Permission To Work On The Equipment Outlined Herein, Based Upon Credentials Provided. scope Of Work the Scope Of This Work Includes The Replacement Of Mechanical System Parts Including Compressor Head Pressure Control, Compressor, And Compressor Relief Valve. the Awarded Contractor Shall Furnish Al Materials, Equipment, Supervision, And Personnel Necessary To Accomplish The Project As Indicated. work Shall Occur During Regular Business Hours Between 7:00 A.m. 4:30 P.m. Or As Coordinated. objectives: the Project Will Include But Not Be Limited To The Following: contractor Shall Furnish Appropriate Tools, Equipment, And Labor To Replace The Head Pressure Control On Compressor 1 Of Crac #1 Located In Building 1 Room Sg105. contractor Shall Furnish Appropriate Tools And Equipment To Replace The Compressor In The Liebert Unit Located In Building 1 Room Sg105. contractor Shall Furnish Appropriate Tools And Equipment To Replace The Relief Valve On Compressor 2 Of Crac #3 Located In Building 1 Room Sg105. protect All Equipment In Place During Replacement Activities. all Contractor Personnel, Sub-contractors And Representatives Visiting Va Sites Will Be Required To Sign In Upon Arrival At Building 15 And/or Retain A Temporary Va Badge. Each Visiting Individual Be Required To Enter Their Name, Their Company S Name, Va Project Title, Reason For Visit, And The Times Of Arrival And Departure. Arrangements For After Normal Hour Working Site Visits Must Be Made In Advance And During Normal Working Hours. general: The Contracting Officer Reserves The Right To Terminate Any Construction Period Services, Without Payment For Services Completed, If Such Services Are Not Needed Or Are Not Being Adequately Completed. approved Plans And Permits: Prior To The Start Of Construction, Submit To Va Copies Of All Required Permits. site Visits: Day To Day Construction Administration Will Be Performed By The Cor. Periodic Reviews, Tests, And Other Field Observation By The Government Are Not To Be Interpreted As Superintendence Nor As Resulting In Any Approval Of The Contractor S Apparent Progress Toward Meeting The Government S Objectives; But Are Intended To Discover Any Information That The Contracting Officer May Be Able To Call To The Contractor S Attention To Prevent Costly Misdirection Of Effort. the Contractor Shall Remain Responsible For Constructing, Operating, And Maintaining The Site In Full Accordance If The Requirements Of This Solicitation. the Contractor Shall Provide Va With A Copy Of All Inspection Reports For Inspections Conducted By Local, Regional, And State Code Authorities From The Start Of Construction Through Issuance Of The Certificate Of Occupancy Or Completion. the Contractor Shall Develop And Provide To The Va The Following: safety Plan: The Contractor Shall Produce Work In Accordance With The Latest Editions Of All Applicable Dva Guidelines (e.g. Construction Standards, Master Specifications, Standard Details, Special Design Criteria To Meet Hospital Joint Commission (jcaho) Requirements), Nfpa, Federal And State Codes Pertinent To The Project Scope. all Construction Personnel On Site Are Required To Obtain An Occupational Safety And Health administration (osha) 10 Hour Construction Certification, And The Site Competent Person For The contractor Must Obtain An Osha 30 Hour Construction Certification. prior To The Start Of Construction, The Specifications Shall Require The Contractor To Develop And submit Such Plans As Required By The Va Relating To Safety And Environmental Issues. These May Include But Are Not Limited To: job Hazard Analysis And Loto quality Control Plan: A Quality Control Plan Shall Be Implemented For Identifying And Specifying The Appropriate Standard Forms For Quality Control Inspections That Will Become Part Of The Overall Plan. per Va Directive 1805, Smoking Vaping, And Smokeless Tobacco Are Prohibited On The Grounds Of Va Facilities, Including In Vehicles. This Directive Applies To All Service Providers And Their Employees. no Photography Of Va Premises Is Allowed Without Written Permission Of The Contracting Officer. Patients And Staff Are Not To Be Photographed At Any Time. prior To Commencing Work Onsite, All Service Providers And Provider Personnel Shall Furnish Proof Of Receipt Of Required Covid Vaccinations And Boosters In Compliance With Current Vha Directives. prior To Commencing Work Onsite, All Service Providers And Provider Personnel Shall Furnish Proof Of Receipt Of Required Tuberculosis Testing In Compliance With Vha Directive 1131(5), Dated June 04, 2021. parking For Service Provider And Its Employees Shall Be In Designated Areas Only. Service Provider To Coordinate With Cor. the Service Provider Shall Confine All Operations (including Storage Of Materials) On Government Premises To Areas Authorized Or Approved By The Va Contracting Officer. The Service Provider Shall Hold And Save The Government, Its Officers, And Agents, Free And Harmless From Liability Of Any Nature Occasioned By The Service Provider S Performance. Working Space And Space Available For Storing Materials Shall Be As Determined By The Cor. Workers Are Subject To The Rules Of The Medical Center Applicable To Their Conduct. Execute Work In Such A Manner As To Reduce Impacts With Work Being Done By Others. billing: Provide Cor With A Report Or Statement Of Work Completed And Include Statements With Request For Payment. Statement Should Include Service Completed And The Date Each Service Item Was Completed. Labor Charges Shall Be Billed Hourly, And Any Unused Labor Totals Will Be Credited Back To The Va Medical Center On The Next Billing Cycle, Upon Receipt Of The Service Report. safety Codes / Certification / Licensing: environmental Abatement Work, If Necessary, Is To Be Performed By Contractor Under Supervision And monitoring For The Va By A Certified Industrial Hygienist. the Contractor Shall Comply With All Codes As Described Above, As Well As Codes Customarily Applied In va Construction Jobs Such As Nfpa Fire Code, Osha, Va Design Guides, Etc. Labs Used By The Contractor shall Be Licensed As Required By Any Applicable Governing Agencies, And Their Certifications And Licenses shall Be Included In The Reports. travel: contractor And/or Subcontractors Will Travel From Their Place Of Business To The West Haven Vamc Of The Va Connecticut Healthcare System. appendix A infection Prevention Measures a. Implement The Requirements Of Va Medical Center S Infection Control Risk Assessment (icra) Team. Icra Group May Monitor Dust, In The Vicinity Of The Construction Work, And require The Contractor To Take Corrective Action Immediately If The Safe Levels Are Exceeded. b. Establish And Maintain A Dust Control Program As Part Of The Contractor S Infection preventive Measures In Accordance With The Guidelines Provided By Icra Group As Specified here. Prior To Start Of Work, Prepare A Plan Detailing Project-specific Dust Protection Measures, including Periodic Status Reports, And Submit To Project Manager And Facility Icra Team For review For Compliance With Contract Requirements In Accordance With Section 01340, Samples and Shop Drawings. 1. All Personnel Involved In The Construction Or Renovation Activity Shall Be Educated and Trained In Infection Prevention Measures Established By The Medical Center. c. Medical Center Infection Control Personnel Shall Monitor For Airborne Disease (e.g. aspergillosis) As Appropriate During Construction. A Baseline Of Conditions May Be Established by The Medical Center Prior To The Start Of Work And Periodically During The Construction Stage to Determine Impact Of Construction Activities On Indoor Air Quality. In Addition: 1. The Project Manager And Vamc Infection Control Personnel Shall Review Pressure differential Monitoring Documentation To Verify That Pressure Differentials In The Construction zone And In The Patient-care Rooms Are Appropriate For Their Settings. The Requirement For negative Air Pressure In The Construction Zone Shall Depend On The Location And Type Of Activity. upon Notification, The Contractor Shall Implement Corrective Measures To Restore Proper pressure Differentials As Needed. 2. In Case Of Any Problem, The Medical Center, Along With Assistance From The contractor, Shall Conduct An Environmental Assessment To Find And Eliminate The Source. d. In General, Following Preventive Measures Shall Be Adopted During Construction To Keep down Dust And Prevent Mold. 1. Dampen Debris To Keep Down Dust And Provide Temporary Construction Partitions In existing Structures Where Directed By Resident Engineer. Blank Off Ducts And Diffusers To prevent Circulation Of Dust Into Occupied Areas During Construction. 2. Analyze Each Site During Design To Determine The Effects Of Blocking Hvac Ducts And their Impact On Existing Air Handling Systems That Must Remain Operational Before Initiating A dust Control Program. The Method Of Capping Ducts Shall Be Dust Tight And Withstand Airflow. 3. Construct Anteroom To Maintain Negative Airflow From Clean Area Through Anteroom and Into Work Area Where Required. 4. High Risk Patient Care Areas May Require Additional Measures Like Air Locks, Special signage, Smoke And Negative Pressure Alarms. 5. Identify These Areas Clearly On The Drawings And Work With Medical Center Personnel to Achieve Desired Level Of Isolation Suited To The Scope Of Risk Involved. 6. Do Not Perform Dust- Producing Tasks Within Occupied Areas Without The Approval Of the Project Manager. For Construction In Any Areas That Will Remain Jointly Occupied By The medical Center And Contractor S Workers, The Contractor Shall: a. Provide Dust Proof Fire-rated Temporary Drywall Construction Barriers To completely Separate Construction From The Operational Areas Of The Hospital In Order to Contain Dirt Debris And Dust. Barriers Shall Be Sealed And Made Presentable On hospital Occupied Side. Install A Self-closing Rated Door In A Metal Frame, commensurate With The Partition, To Allow Worker Access. Maintain Negative Air At All times. A Fire Retardant Polystyrene, 6-mil Thick Or Greater Plastic Barrier Meeting Local fire Codes May Be Used Where Dust Control Is The Only Hazard, And An Agreement Is reached With The Resident Engineer And Medical Center. b. Hepa Filtration Is Required Where The Exhaust Dust May Reenter The Breathing zone. Contractor Shall Verify That Construction Exhaust To Exterior Is Not Reintroduced to The Medical Center Through Intake Vents, Or Building Openings. Install Hepa (high efficiency Particulate Accumulator) Filter Vacuum System Rated At 95% Capture Of 0.3 microns Including Pollen, Mold Spores And Dust Particles. Insure Continuous Negative air Pressures Occurring Within The Work Area. Hepa Filters Should Have Ashrae 85 Or other Pre-filter To Extend The Useful Life Of The Hepa. Provide Both Primary And secondary Filtrations Units. Exhaust Hoses Shall Be Heavy Duty, Flexible Steel reinforced And Exhausted So That Dust Is Not Reintroduced To The Medical Center. c. Adhesive Walk-off/carpet Walk-off Mats, Minimum 24 X 36 , Shall Be Used At All interior Transitions From The Construction Area To Occupied Medical Center Area. these Mats Shall Be Changed As Often As Required To Maintain Clean Work Areas directly Outside Construction Area At All Times. d. Vacuum And Wet Mop All Transition Areas From Construction To The Occupied medical Center At The End Of Each Workday. Vacuum Shall Utilize Hepa Filtration. maintain Surrounding Area Frequently. Remove Debris As They Are Created. Transport these Outside The Construction Area In Containers With Tightly Fitting Lids. e. The Contractor Shall Not Haul Debris Through Patient-care Areas Without Prior approval Of The Resident Engineer And The Medical Center. When, Approved, Debris shall Be Hauled In Enclosed Dust Proof Containers Or Wrapped In Plastic And Sealed with Duct Tape. No Sharp Objects Should Be Allowed To Cut Through The Plastic. Wipe down The Exterior Of The Containers With A Damp Rag To Remove Dust. All Equipment, tools, Material, Etc. Transported Through Occupied Areas Shall Be Made Free From Dust and Moisture By Vacuuming And Wipe Down. f. Using A Hepa Vacuum, Clean Inside The Barrier And Vacuum Ceiling Tile Prior To replacement. Any Ceiling Access Panels Opened For Investigation Beyond Sealed Areas shall Be Sealed Immediately When Unattended. g. There Shall Be No Standing Water During Construction. This Includes Water In equipment Drip Pans And Open Containers Within The Construction Areas. All accidental Spills Must Be Cleaned Up And Dried Within 12 Hours. Remove And Dispose of Porous Materials That Remain Damp For More Than 72 Hours. h. At Completion, Remove Construction Barriers And Ceiling Protection Carefully, outside Of Normal Work Hours. Vacuum And Clean All Surfaces Free Of Dust After The removal. e. Final Cleanup: 1. Upon Completion Of Project, Or As Work Progresses, Remove All Construction Debris from Above Ceiling, Vertical Shafts And Utility Chases That Have Been Part Of The Construction. 2. Perform Hepa Vacuum Cleaning Of All Surfaces In The Construction Area. This Includes walls, Ceilings, Cabinets, Furniture (built-in Or Free Standing), Partitions, Flooring, Etc. 1. All New Air Ducts Shall Be Cleaned Prior To Final Inspection. Spec Writer Note: on Small Projects Developed At Medical Center, Engineering Officer May Tag items To Be Removed And Stored, Instead Of Noting Such Items On Drawings Or In specifications. appendix B va Information And Information System Security/privacy Language For inclusion Into Contracts, As Appropriate 1. General contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be subject To The Same Federal Laws, Regulations, Standards, And Va Directives And Handbooks as Va And Va Personnel Regarding Information And Information System Security. 2. Access To Va Information And Va Information Systems a. A Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va information And Va Information Systems For Their Employees, Subcontractors, And affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, agreement, Or Task Order. b. All Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va information Are Subject To The Same Investigative Requirements As Those Of Va appointees Or Employees Who Have Access To The Same Types Of Information. The Level and Process Of Background Security Investigations For Contractors Must Be In Accordance with Va Directive And Handbook 0710, Personnel Suitability And Security Program. The office For Operations, Security, And Preparedness Is Responsible For These Policies And procedures. c. Contract Personnel Who Require Access To National Security Programs Must Have A Valid security Clearance. National Industrial Security Program (nisp) Was Established By executive Order 12829 To Ensure That Cleared U.s> Defense Industry Contractor personnel Safeguard The Classified Information In Their Possession While Performing work On Contracts, Programs, Bid, Or Research And Development Efforts. The department Of Veterans Affairs Does Not Have A Memorandum Of Agreement With defense Secretary Service (dss). Verification Of A Security Clearance Must Be Processed through The Special Security Officer Located In The Planning And National Security service Within The Office Of Operations, Security, And Preparedness. d. Custom Software Development And Outsourced Operations Must Be Located In The U.s. to The Maximum Extent Practical. If Such Services Are Proposed To Be Performed Abroad and Are Not Disallowed By Other Va Policy Or Mandates, The Contractor/subcontractor must State Where All Non-u.s. Services Are Provided And Detail A Security Plan, Deemed to Be Acceptable By Va, Specifically To Address Mitigation Of The Resulting Problems Of communication, Control, Data Protection, And So Forth. Location Within The U.s. May Be an Evaluation Factor. e. The Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When an Employee Working On A Va System Or With Access To Va Information Is Reassigned Or leaves The Contractor Or Subcontractor S Employ. The Contracting Officer Must Also Be notified Immediately By The Contractor Or Subcontractor Prior To An Unfriendly termination. 3. Va Information Custodial Language a. Information Made Available To The Contractor Or Subcontractor By Va For The performance Or Administration Of This Contract Or Information Developed By The contractor/subcontractor In Performance Or Administration Of The Contract Shall Be Used only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor S Rights to Use Data As Described In Rights In Data General, Far 52.227-14(d) (1). b. Va Information Should Not Be Co-mingled, If Possible, With Any Other Data On The contractors/subcontractor S Information Systems Or Media Storage Systems In Order To ensure Va Requirements Related To Data Protection And Media Sanitization Can Be Met. if Co-mingling Must Be Allowed To Meet The Requirements Of The Business Need, The contractor Must Ensure That Va S Information Is Returned To The Va Or Destroyed In accordance With Va S Sanitization Requirements. Va Reserves The Right To Conduct Onsite inspections Of Contractor And Subcontractor It Resources To Ensure Data Security controls, Separation Of Data And Job Duties, And Destruction/media Sanitization procedures Are In Compliance With Va Directive Requirements. c. Prior To Terminator Or Completion Of This Contract, Contractor/subcontractor Must Not destroy Information Received From Va, Or Gathered/created By The Contractor In The course Of Performing This Contract Without Prior Written Approval By The Va. Any Data destruction Done On Behalf Of Va By A Contractor/subcontractor Must Be Done In accordance With National Archives And Records Administration (nara) Requirements As outlined In Va Directive 6300, Records And Information Management And Its Handbook 6300.1 Records Management Procedures, Applicable Va Records Control Schedules, And va Handbook 6500.1 Electronic Media Sanitization. Self-certification By The Contractor that The Data Destruction Requirements Above Have Been Met Must Be Sent To The Va contracting Officer Within 30 Days Of Termination Of The Contract. d. The Contractor/subcontractor Must Receive, Gather, Store, Back Up, Maintain, Use, dispose Of Va Information Only In Compliance With The Terms Of The Contract And applicable Federal And Va Information Confidentiality And Security Laws, Regulations And policies. If Federal Or Va Information Confidentiality And Security Laws, Regulations And policies Become Applicable To The Va Information Or Information Systems After execution Of The Contract, Or If Nist Issues Or Updates Applicable Fips Or Special publications (sp) After Execution Of This Contract, The Parties Agree To Negotiate In Good faith To Implement The Information Confidentiality And Security Laws, Regulations And policies In This Contract. e. The Contractor/subcontractor Shall Not Make Copies Of Va Information Except As authorized And Necessary To Perform The Terms Of The Agreement Or To Preserve electronic Information Stored On Contractor/subcontractor Electronic Storage Media For restoration In Case Any Electronic Equipment Or Data Used By The contractor/subcontractor Needs To Be Restored To An Operating State. If Copies Are Made for Restoration Purposes, After The Restoration Is Complete, The Copies Must Be appropriately Destroyed. f. If Va Determines That The Contractor Has Violated Any Of The Information Confidentiality, privacy, And Security Provisions Of The Contract, It Shall Be Sufficient Grounds For Va To withhold Payment To The Contractor Or Third Party Or Terminate The Contract For Default or Terminate For Cause Under Federal Acquisition Regulation (far) Part 12. g. If A Vha Contract Is Terminated For Cause, The Associated Baa Must Also Be Terminated and Appropriate Actions Taken In Accordance With Vha Handbook 1600.01, Business associate Agreements. Absent An Agreement To Use Or Disclose Protected Health information, There Is No Business Associate Relationship. h. The Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A minimum, Fips 140-2 Validated. i. The Contractor/subcontractor S Firewall And Web Services Security Controls, If Applicable, shall Meet Or Exceed Va S Minimum Requirements. Va Configuration Guidelines Are available Upon Request. j. Except For Uses And Disclosures Of Va Information Authorized By This Contract For performance Of The Contract, The Contractor/subcontractor May Use And Disclose Va information Only In Two Other Situations: (i) In Response To A Qualifying Order Of A Court of Competent Jurisdiction, Or (ii) With Va S Prior Written Approval. The contractor/subcontractor Must Refer All Requests For, Demands For Production Of, Or inquiries About, Va Information And Information Systems To The Va Contracting Officer for Response. k. Notwithstanding The Provision Above, The Contractor/subcontractor Shall Not Release Va records Protected By Title 38 U.s.c. 5705, Confidentiality Of Medical Quality Assurance records And/or Title 38 U.s.c. 7332, Confidentiality Of Certain Health Records Pertaining to Drug Addiction, Sickle Cell Anemia, Alcoholism Or Alcohol Abuse, Or Infection With human Immunodeficiency Virus. If The Contractor/subcontractor Is In Receipt Of A Court order Or Other Requests For The Above Mentioned Information, That contractor/subcontractor Shall Immediately Refer Such Court Orders Or Other Requests To the Va Contracting Officer For Response. l. For Service That Involves The Storage, Generating, Transmitting, Or Exchanging Of Va sensitive Information But Does Not Require C&a Or An Mou-isa For System interconnection, The Contractor/subcontractor Must Complete A Contractor Security control Assessment (csca) On A Yearly Basis And Provide It To The Cor. 4. Information System Design And Development a. Information Systems That Are Designed Or Developed For On Behalf Of Va At Non-va facilities Shall Comply With All Va Directives Developed In Accordance With Fisma, Hipaa, nist, And Related Va Security And Privacy Control Requirements For Federal Information systems. This Includes Standards For The Protection Of Electronic Phi, Outlined In 45 c.f.r. Part 164, Subpart C, Information And System Security Categorization Level designation In Accordance With Fips 199 And Fips 200 With Implementation Of All baseline Security Controls Commensurate With The Fips 199 System Security categorization (reference Appendix D Of Va Handbook 6500, Va Information Security program). During The Development Cycle A Privacy Impact Assessment (pia) Must Be completed, Provided To The Cor, And Approved By The Va Privacy Service In Accordance with Directive 6507, Va Privacy Impact Assessment. b. The Contractor/subcontractor Shall Certify To The Cor That Applications Are Fully functional And Operate Correctly As Intended On Systems Using The Va Federal Desktop core Configuration (fdcc), And The Common Security Configuration Guidelines Provided by Nist Or The Va. This Includes Internet Explorer 7 Configured To Operate On Windows xp And Vista (in Protected Mode On Vista) And Future Versions, As Required. c. The Standard Installation, Operation, Maintenance, Updating, And Patching Of Software shall Not Alter The Configuration Settings From The Va Approved And Fdcc Configuration. information Technology Staff Must Also Use The Windows Installer Service For Installation to The Default Program Files Directory And Silently Install And Uninstall. d. Applications Designed For Normal End Users Shall Run In The Standard User Context without Elevated System Administration Privileges. e. The Security Controls Must Be Designed, Developed, Approved By Va, And Implemented in Accordance With The Provisions Of Va Security System Development Life Cycle As outlined In Nist Special Publication 800-37, Guide For Applying The Risk Management framework To Federal Information Systems, Va Handbook 6500, Information Security program And Va Handbook 6500.5, Incorporating Security And Privacy In System development Lifecycle. f. The Contractor/subcontractor Is Required To Design, Develop, Or Operate A System Of records Notice (sor) On Individuals To Accomplish An Agency Function Subject To The privacy Act Of 1974, (as Amended), Public Law 93-579, December 31, 1974 (5 U.s.c. 552a) And Applicable Agency Regulations. Violation Of The Privacy Act May Involve The imposition Of Criminal And Civil Penalties. g. The Contractor/subcontractor Agrees To: (1) Comply With The Privacy Act Of 1974 (the Act) And The Agency Rules And Regulations issued Under The Act In The Design, Development, Or Operation Of Any System Of records On Individuals To Accomplish An Agency Function When The Contract specifically Identifies: a. The Systems Of Records (sor); And b. The Design, Development, Or Operation Work That The Contractor/subcontractor is To Perform; i. Include The Privacy Act Notification Contained In This Contract In Every solicitation And Resulting Subcontract And In Every Subcontract Awarded without A Solicitation, When The Work Statement In The Proposed Subcontract requires The Redesign, Development, Or Operation Of A Sor On Individuals that Is Subject To The Privacy Act; And ii. Include This Privacy Act Clause, Including This Subparagraph (3), In All subcontracts Awarded Under This Contract Which Requires The Design, development, Or Operation Of Such A Sor. h. In The Event Of Violations Of The Act, A Civil Action May Be Brought Against The Agency involved When The Violation Concerns The Design, Development, Or Operation Of A sor On Individuals To Accomplish An Agency Function, And Criminal Penalties May Be imposed Upon The Officers Or Employees Of The Agency When The Violation Concerns the Operation Of Sor On Individuals To Accomplish An Agency Function. For Purposes of The Act, When The Contract Is For The Operation Of A Sor On Individuals To accomplish An Agency Function, The Contractor/subcontractor Is Considered To Be An employee Of The Agency. (1) Operation Of A System Of Records Means Performance Of Any Of The Activities associated With Maintaining The Sor, Including The Collection, Use, maintenance, And Dissemination Of Records. (2) Record Means Any Item, Collection, Or Grouping Of Information About An individual That Is Maintained By An Agency, Including, But Not Limited To, education, Financial Transactions, Medical History, And Criminal Or Employment history And Contains The Person S Name, Or Identifying Number, Symbol, Or Any other Identifying Particular Assigned To The Individual, Such As A Fingerprint Or voiceprint, Or A Photograph. (3) System Of Records Means A Group Of Any Records Under The Control Of Any agency From Which Information Is Retrieved By The Name Of The Individual Or By some Identifying Number, Symbol, Or Other Identifying Particular Assigned To The individual. i. The A/e Shall Ensure The Security Of All Procured Or Developed Systems And technologies, Including Their Subcomponents (hereinafter Referred To As Systems ), throughout The Life Of This Contract And Any Extension, Warranty, Or Maintenance periods. This Includes, But Is Not Limited To Workarounds, Patches, Hotfixes, upgrades, And Any Physical Components (hereafter Referred To As Security Fixes) which May Be Necessary To Fix All Security Vulnerabilities Published Or Known To The a/e Anywhere In The Systems Including Operating Systems And Firmware. The A/e shall Ensure That Security Fixes Shall Not Negatively Impact The Systems. j. The A/e Shall Notify Va Within 24 Hours Of The Discovery Or Disclosure Of Successful exploits Of The Vulnerability Which Can Compromise The Security Of The Systems (including The Confidentiality Or Integrity Of Its Data And Operations, Or The availability Of The System). Such Issues Shall Be Remediated As Quickly As Is Practical, but In No Event Longer Than 7 Days. k. When The Security Fixes Involve Installing Third Party Patches (such As Microsoft Os patches Or Adobe Acrobat), The A/e Will Provide Written Notice To The Va That The patch Has Been Validated As Not Affecting The System Within 10 Working Days. When the A/e Is Responsible For Operations Or Maintenance Of The Systems, They Shall Apply the Security Fixes Within 7 Days. l. All Other Vulnerabilities Shall Be Remediated As Specified In This Paragraph In A Timely manner Based On Risk, But Within 60 Days Of Discovery Or Disclosure. Exceptions To this Paragraph (e.g. For The Convenience Of Va) Shall Only Be Granted With Approval of The Contracting Officer And The Va Assistant Secretary For Office Of Information and Technology. 5. Information System Hosting, Operation, Maintenance, Or Use a. For Information Systems That Are Hosted, Operated, Maintained, Or Used On Behalf Of Va at Non-va Facilities, Contractors/subcontractors Are Fully Responsible And Accountable for Ensuring Compliance With All Hipaa, Privacy Act, Fisma, Nist, Fips, And Va Security and Privacy Directives And Handbooks. This Includes Conducting Compliant Risk assessments, Routine Vulnerability Scanning, System Patching And Change Management procedures, And The Completion Of An Acceptable Contingency Plan For Each System. The contractor S Security Control Procedures Must Be Equivalent, To Those Procedures Used to Secure Va Systems. A Privacy Impact Assessment (pia) Must Also Be Provided Ot The cor And Approved By Va Privacy Service Prior To Operational Approval. All External internet Connections To Va S Network Involving Va Information Must Be Reviewed And approved By Va Prior To Implementation. b. Adequate Security Controls For Collecting, Processing, Transmitting, And Storing Of personally Identifiable Information (pii), As Determined By The Va Privacy Service, Must be In Place, Tested, And Approved By Va Prior To Hosting, Operation, Maintenance, Or Use of The Information System, Or Systems By Or On Behalf Of Va. These Security Controls Are to Be Assessed And Stated Within The Pia And If These Controls Are Determined Not To Be in Place, Or Inadequate, A Plan Of Action And Milestones (poa&m) Must Be Submitted and Approved Prior To The Collection Of Pii. c. Outsourcing (contractor Facility, Contractor Equipment Or Contractor Staff) Of Systems Or network Operations, Telecommunications Services, Or Other Managed Services Requires certification And Accreditation (authorization) (c&a) Of The Contractor S Systems In accordance With Va Handbook 6500.3, Certification And Accreditation And/or The Va ocs Certification Program Office. Government-owned (government Facility Or government Equipment) Contractor-operated Systems, Third Party Or Business Partner networks Require Memorandums Of Understanding And Interconnection Agreements (mou-isa) Which Detail What Data Types Are Shared, Who Has Access, And The appropriate Level Of Security Controls For All Systems Connected To Va Networks. d. The Contractor/subcontractor S System Must Adhere To All Fisma, Fips, And Nist standards Related To The Annual Fisma Security Controls Assessment And Review And update The Pia. Any Deficiencies Noted During This Assessment Must Be Provided To The va Contracting Officer And The Iso For Entry Into Va S Poa&m Management Process. the Contractor/subcontractor Must Use Va S Poa&m Process To Document Planned remedial Actions To Address Any Deficiencies In Information Security Policies, Procedures, and Practices, And The Completion Of Those Activities. Security Deficiencies Must Be corrected Within The Timeframes Approved By The Government. contractor/subcontractor Procedures Are Subject To Periodic, Unannounced assessments By Va Officials, Including The Va Office Of Inspector General. The Physical security Aspects Associated With Contractor/subcontractor Activities Must Also Be Subject to Such Assessments. If Major Changes To The System Occur That May Affect The Privacy or Security Of The Data Or The System, The C&a Of The System May Need To Be Reviewed, retested And Re-authorized Per Va Handbook 6500.3. This May Require Reviewing And updating All Of The Documentation (pia, System Security Plan, Contingency Plan). The certification Program Office Can Provide Guidance On Whether A New C&a Would Be necessary. e. The Contractor/subcontractor Must Conduct An Annual Self-assessment On All Systems and Outsourced Services As Required. Both Hard Copy And Electronic Copies Of The assessment Must Be Provided To The Cor. The Government Reserves The Right To conduct Such An Assessment Using Government Personnel Or Another contractor/subcontractor. The Contractor/subcontractor Must Take Appropriate And timely Action (this Can Be Specified In The Contract) To Correct Or Mitigate Any weaknesses Discovered During Such Testing, Generally At No Additional Cost. f. Va Prohibits The Installation And Use Of Personally-owned Or Contractor/subcontractor Owned equipment Or Software On Va S Network. If Non-va Owned Equipment Must Be used To Fulfill The Requirements Of A Contract, It Must Be Stated In The Service Agreement, sow, Or Contract. All Of The Security Controls Required For Government Furnished equipment (gfe) Must Be Utilized In Approved Or Other Equipment (oe) And Must Be funded By The Owner Of The Equipment. All Remote Systems Must Be Equipped With, And use, A Va-approved Antivirus (av) Software And A Personal (host-based Or Enclaved based) Firewall That Is Configured With A Va-approved Configuration. Software Must Be kept Current, Including All Critical Updates And Patches. Owners Of Approved Oe Are responsible For Providing And Maintaining The Anti-viral Software And The Firewall On The non-va Owned Oe. g. All Electronic Storage Media Used On Non-va Leased Or Non-va Owned It Equipment That is Used To Store, Process, Or Access Va Information Must Be Handled In Adherence With va Handbook 6500.1, Electronic Media Sanitization Upon: (i) Completion Or Termination of The Contract Or (ii) Disposal Or Return Of The It Equipment By The contractor/subcontractor, Whichever Is Earlier. Media (hard Drives, Optical Disks, Cds, back-up Tapes, Etc.) Used By The Contractors/subcontractors That Contain Va Information must Be Returned To The Va For Sanitization Or Destruction Or The contractor/subcontractor Must Self-certify That The Media Has Been Disposed Of Per 6500.1 Requirements. This Must Be Completed Within 30 Days Of Termination Of The contract. h. Bio-medical Devices And Other Equipment Or Systems Containing Media (hard Drives, optical Disks, Etc.) With Va Sensitive Information Must Not Be Returned To The A/e At The end Of Lease, For Trade-in, Or Other Purposes. The Options Are: (1) A/e Must Accept The System Without The Drive; (2) Va S Initial Medical Device Purchase Includes A Spare Drive Which Must Be Installed in Place Of The Original Drive At Time Of Turn-in; Or (3) Va Must Reimburse The Company For Media At A Reasonable Open Market replacement Cost At Time Of Purchase (4) Due To The Highly Specialized And Sometimes Proprietary Hardware And Software associated With Medical Equipment/systems, If It Is Not Possible For The Va To Retain the Hard Drive, Then; (a) The Equipment A/e Must Have An Existing Baa If The Device Being Traded In Has sensitive Information Stored On It And Hard Drive(s) From The System Are Being returned Physically Intact; And (b) Any Fixed Hard Drive On The Device Must Be Non-destructively Sanitized To The greatest Extent Possible Without Negatively Impacting System Operation. selective Clearing Down To Patient Data Folder Level Is Recommended Using Va approved And Validated Overwriting Technologies/methods/tools. Applicable media Sanitization Specifications Need To Be Pre-approved And Described In The purchase Order Or Contract. 620-21-205 Montrose River Front Storm Damage Repairs va Medical Center Fdr Montrose, New York page 19 Of 21 (c) A Statement Needs To Be Signed By The Director (system Owner) That States That the Drive Could Not Be Removed And That (a) And (b) Controls Above Are In Place and Completed. The Iso Needs To Maintain The Documentation. 6. Security Incident Investigation a. The Term Security Incident Means An Event That Has, Or Could Have, Resulted In unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An action That Breaches Va Security Procedures. The Contractor/subcontractor Shall immediately Notify The Cor And Simultaneously, The Designated Iso And Privacy Officer for The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any unauthorized Disclosures Of Sensitive Information, Including That Contained In System(s) to Which The Contractor/subcontractor Has Access. b. To The Extent Known By The Contractor/subcontractor, The Contractor/subcontractor S notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The incident (including To Whom, How, When, And Where The Va Information Or Assets Were placed At Risk Or Compromised), And Any Other Information That The contractor/subcontractor Considers Relevant. c. With Respect To Unsecured Protected Health Information, The Business Associate Is deemed To Have Discovered A Data Breach When The Business Associate Knew Or Should have Known Of A Breach Of Such Information. Upon Discovery, The Business Associate must Notify The Covered Entity Of The Breach. Notifications Need To Be Made In accordance With The Executed Business Associate Agreement. d. In Instances Of Theft Or Break-in Or Other Criminal Activity, The Contractor/subcontractor must Concurrently Report The Incident To The Appropriate Law Enforcement Entity (or entities) Of Jurisdiction, Including The Va Oig And Security And Law Enforcement. The contractor, Its Employees, And Its Subcontractors And Their Employees Shall Cooperate with Va And Any Law Enforcement Authority Responsible For The Investigation And prosecution Of Any Possible Criminal Law Violation(s) Associated With Any Incident. The contractor/subcontractor Shall Cooperate With Va In Any Civil Litigation To Recover Va information, Obtain Monetary Or Other Compensation From A Third Party For Damages arising From Any Incident, Or Obtain Injunctive Relief Against Any Third Party Arising From, or Related To, The Incident. 7. Liquidated Damages For Data Breach a. Consistent With The Requirements Of 38 U.s.c. §5725, A Contract May Require Access To sensitive Personal Information. If So, The Contractor Is Liable To Va For Liquidated Damages in The Event Of A Data Breach Or Privacy Incident Involving Any Spi The contractor/subcontractor Processes Or Maintains Under This Contract. b. The Contractor/subcontractor Shall Provide Notice To Va Of A Security Incident As Set forth In The Security Incident Investigation Section Above. Upon Such Notification, Va must Secure From A Non-department Entity Or The Va Office Of Inspector General An independent Risk Analysis Of The Data Breach To Determine The Level Of Risk Associated With the Data Breach For The Potential Misuse Of Any Sensitive Personal Information Involved In the Data Breach. The Term Data Breach Means The Loss, Theft, Or Other Unauthorized access, Or Any Access Other Than That Incidental To The Scope Of Employment, To Data containing Sensitive Personal Information, In Electronic Or Printed For, That Results In The potential Compromise Of The Confidentiality Or Integrity Of The Data. Contractor Shall Fully cooperate With The Entity Performing The Risk Analysis. Failure To Cooperate May Be deemed A Material Breach And Grounds For Contract Termination. c. Each Risk Analysis Shall Address All Relevant Information Concerning The Data Breach, including The Following: (1) Nature Of The Event (loss, Theft, Unauthorized Access); (2) Description Of The Event, Including (a) Date Of Occurrence (b) Data Elements Involved, Including Any Pii, Such As Full Name, Social Security number, Date Of Birth, Home Address, Account Number, Disability Code; (3) Number Of Individuals Affected Or Potentially Affected; (4) Names Of Individuals Or Groups Affected Or Potentially Affected; (5) Ease Of Logical Data Access To The Lost, Stolen Or Improperly Accessed Data In Light Of the Degree Of Protection For The Data, E.g., Unencrypted, Plain Text; (6) Amount Of Time The Data Has Been Out Of Va Control; (7) The Likelihood That The Sensitive Personal Information Will Or Has Been Compromised (made Accessible To And Usable By Unauthorized Persons); (8) Known Misuses Of Data Containing Personal Information, If Any; (9) Assessment Of The Potential Harm To The Affected Individuals; (10) Data Breach Analysis As Outlined In 6500.2 Handbook, Management Of Security and Privacy Incidents, As Appropriate; And (11) Whether Credit Protection Services May Assist Record Subjects In Avoiding Or mitigating The Results Of Identity Theft Based On The Sensitive Personal Information that May Have Been Compromised. d. Based On The Determinations Of The Independent Risk Analysis, The Contractor Shall Be responsible For Paying To The Va Liquidated Damages In The Amount Of $37.50 Per Affected individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals consisting Of The Following: (1) Notification; (2) One Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At least 3 Relevant Credit Bureau Reports; (3) Data Breach Analysis; (4) Fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution; (5) One Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And (6) Necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit records, Histories, Or Financial Affairs. 8. Security Controls Compliance Testing on A Periodic Basis, Va, Including The Office Of Inspector General, Reserves The Right To evaluate Any Or All Of The Security Controls And Privacy Practices Implemented By The contractor Under The Clauses Contained Within The Contract. With 10 Working-day S Notice, at The Request Of The Government, The Contractor Must Fully Cooperate And Assist In A government-sponsored Security Controls Assessment At Each Location Wherein Va information Is Processed Or Stored, Or Information Systems Are Developed, Operated, maintained, Or Used On Behalf Of Va, Including Those Initiated By The Office Of Inspector general. The Government May Conduct A Security Control Assessment On Shorter Notice (to include Unannounced Assessments) As Determined By Va In The Event Of A Security Incident or At Any Other Time. 9. Training a. All Contractor Employees And Subcontractor Employees Requiring Access To Va information And Va Information Systems Shall Complete The Following Before Being granted Access To Va Information And Its Systems: (1) Sign And Acknowledge (either Manually Or Electronically) Understanding Of And responsibilities For Compliance With The Contractor Rules Of Behavior, Appendix E relating To Access To Va Information And Information Systems; (2) Successfully Complete The Va Cyber Security Awareness And Rules Of Behavior training And Annually Complete Required Security Training; (3) Successfully Complete The Appropriate Va Privacy Training And Annually Complete required Privacy Training; And (4) Successfully Complete Any Additional Cyber Security Or Privacy Training, As Required for Va Personnel With Equivalent Information System Access [to Be Defined By The Va program Official And Provided To The Contracting Officer For Inclusion In The solicitation Document E.g., Any Role-based Information Security Training Required In accordance With Nist Special Publication 800-1 6, Information Technology Security training Requirements.] b. The Contractor Shall Provide To The Contracting Officer And/or The Cor A Copy Of The training Certificates And Certification Of Signing The Contractor Rules Of Behavior For Each applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually thereafter, As Required. c. Failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All physical Or Electronic Access Privileges And Removal From Work On The Contract Until Such time As The Training And Documents Are Complete. evaluation Process award Will Be Made To The Best Price, As Determined To Be The Most Beneficial To The Government. Please Read Each Section Below Carefully For The Submittals And Information Required As Part Of The Evaluation. Failure To Provide The Requested Information Below Shall Be Considered Non-compliant And Your Quote Could Be Removed From The Evaluation Process. vendors Quotes Shall Be Evaluated Under Far Part 13.106-2(b) -- Evaluation Of Quotations Or Offers. The Government Will Award A Contract Resulting From This Solicitation To The Responsible Vendor Whose Quote Conforming To The Solicitation Will Be Most Advantageous To The Government, Price, Past Performance, And Capabilities. The Following Factors Shall Be Used To Evaluate Offers: 1. Price (follow These Instructions): a. Vendor Shall Provide A Quote For The Scheduled Drop Off Dates Above. Vendors Must Also Provide All Applicable Labor Rates For The Solicited Services So They Can Be Compared To The Applicable Wage Determination For Compliance With The Service Contract Labor Standards (scls) If Applicable. b. Ensure Your Validation Is Current In The System For Award Management (sam)( Https://www.sam.gov). Federal Acquisition Regulations Require That Federal Contractors Register In The Sam Database At Http://www.sam.gov And Enter All Mandatory Information Into The System. Award Cannot Be Made Until The Contractor Has Registered. Offerors Are Encouraged To Ensure That They Are Registered In Sam Prior To Submitting Their Quotation. 2. Capable: The Vendors Quote Shall Be Evaluated To Determine If The Organization Has The Experience And Capabilities To Provide The Requested Services In Accordance With The Statement Of Work In A Timely Efficient Manner. a. Contractor Shall Demonstrate Their Corporate Experience And Approach To Meet All Requirements. b. Contractor Shall Provide A List Of All Services Included In The Price. c. Contractor Shall Provide All Current And Relevant Licenses And/or Certifications For The State Of Massachusetts If Applicable. d. If You Are Planning To Sub-contract Some Or All Of This Work, Please Provide The Name And Address(s) Of All Subcontractor(s) (if Applicable) And A Description Of Their Planned Subcontracting Effort. e. Contractor Shall State And/or Demonstrate Their Ability To Meet All Requirements And Deliverables Stated In This Solicitation And Statement Of Work. Any Additional Information To Further Identify How The Company Is Experienced And Capable Of Performing The Requested Work Is Welcome. 3. Veterans Preference Factor (per 852.215-70): The Government Will Assign Evaluation Credit For An Offeror (prime Contractor) Which Is A Service-disabled Veteran-owned (sdvosb) Or A Veteran-owned Small Business (vosb). Non-sdvosb/vosb Offerors Proposing To Use Sdvosbs Or Vosbs As Subcontractors Will Receive Some Consideration Under This Evaluation Factor. a. For Sdvosbs/vosbs: In Order To Receive Credit Under This Factor, An Offeror Shall Submit A Statement Of Compliance That It Qualifies As A Sdvosb Or Vosb In Accordance With Vaar 852.215-70, Service-disabled Veteran-owned And Veteran-owned Small Business Evaluation Factors . Offerors Are Cautioned That They Must Be Registered And Verified In Vendor Information Pages (vip) Database (http://www.vetbiz.gov). i. Verified Sdvosbs Will Receive A 5% Price Credit (e.g. If A Sdvosb Submits An Offer Of $100.00, It Will Be Evaluated As If It Submitted An Offer Of $95.00). ii. Verified Vosbs Will Received A 2.5% Price Credit (e.g. If A Vosb Submits An Offer Of $100.00, It Will Be Evaluated As If It Submitted An Offer Of $97.50). the Full Text Of Far Provisions Or Clauses May Be Accessed Electronically At Http://acquisition.gov/comp/far/index.html. (x) Please Include A Completed Copy Of The Provision At 52.212-3, Offeror Representations And Certifications -- Commercial Items, With Your Offer Via The Sam.gov Website Or A Written Copy. (xi) Clause 52.212-4, Contract Terms And Conditions -- Commercial Items, Applies To This Acquisition In Addition To The Following Addenda S To The Clause: 52.252-2 Clauses Incorporated By Reference (feb 1998), 52.203-17 Contractor Employee Whistleblower Rights And Requirement To Inform Employees Of Whistleblower Rights (jun 2020), 52.204-4 Printed Or Copied Double-sided On Postconsumer Fiber Content Paper (may 2011), 52.204-13 System For Award Management Maintenance (oct 2018), 52.204-18 Commercial Government Entity Code Maintenance (aug 2020), 52.217-9 Option To Extend The Term Of The Contract (mar 2000), 52.228-5 Insurance-work On A Government Installation (jan 1997), 52.232-40 Providing Accelerated Payments To Small Business Subcontracting (dec 2013), 852.212-70 Provisions And Clauses Applicable To Va Acquisitions Of Commercial Items (apr 2020) 852.203-70 Commercial Advertising 852.219-74, Va Notice Of Total Service-disabled Veteran-owned Small Business Set-aside 852.232-72 Electronic Submissions Of Payment Requests 852.233-70 Protest Content/alternative Dispute Resolution 852.233-71 Alternate Protest Procedure 852.270-1 Representatives Of Contracting Officers 852.219-74 Limitations On Subcontracting Monitoring And Compliance (jul 2018) as Prescribed In 819.7203(a) Insert The Following Clause: (a) This Solicitation Includes 852.219-74, Va Notice Of Total Service-disabled Veteran-owned Small Business Set-aside, (b) Accordingly, Any Contract Resulting From This Solicitation Is Subject To The Limitation On Subcontracting Requirements In 13 Cfr 125.6. The Contractor Is Advised That In Performing Contract Administration Functions, The Contracting Officer May Use The Services Of A Support Contractor(s) Retained By Va To Assist In Assessing The Contractor S Compliance With The Limitations On Subcontracting Or Percentage Of Work Performance Requirements Specified In The Clause. To That End, The Support Contractor(s) May Require Access To Contractor S Offices Where The Contractor S Business Records Or Other Proprietary Data Are Retained And To Review Such Business Records Regarding The Contractor S Compliance With This Requirement. (c) All Support Contractors Conducting This Review On Behalf Of Va Will Be Required To Sign An Information Protection And Non-disclosure And Disclosure Of Conflicts Of Interest Agreement To Ensure The Contractor S Business Records Or Other Proprietary Data Reviewed Or Obtained In The Course Of Assisting The Contracting Officer In Assessing The Contractor For Compliance Are Protected To Ensure Information Or Data Is Not Improperly Disclosed Or Other Impropriety Occurs. (d) Furthermore, If Va Determines Any Services The Support Contractor(s) Will Perform In Assessing Compliance Are Advisory And Assistance Services As Defined In Far 2.101, Definitions, The Support Contractor(s) Must Also Enter Into An Agreement With The Contractor To Protect Proprietary Information As Required By Far 9.505-4, Obtaining Access To Proprietary Information, Paragraph (b). The Contractor Is Required To Cooperate Fully And Make Available Any Records As May Be Required To Enable The Contracting Officer To Assess The Contractor S Compliance With The Limitations On Subcontracting Or Percentage Of Work Performance Requirement. (end Of Clause) 852.219-77 Va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction. as Prescribed In 819.7009(c) Insert The Following Clause: va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction (sep 2021) (deviation) (a) Pursuant To 38 U.s.c. 8127(k)(2), The Offeror Certifies That (1) If Awarded A Contract (see Far 2.101 Definition), It Will Comply With The Limitations On Subcontracting Requirement As Provided In The Solicitation And The Resultant Contract, As Follows: [contracting Officer Check The Appropriate Box Below Based On The Predominant Naics Code Assigned To The Instant Acquisition As Set Forth In Far 19.102.] (i) [x] Services. In The Case Of A Contract For Services (except Construction), The Contractor Will Not Pay More Than 50% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Vip-listed Subcontractor Further Subcontracts Will Count Towards The 50% Subcontract Amount That Cannot Be Exceeded. Other Direct Costs May Be Excluded To The Extent They Are Not The Principal Purpose Of The Acquisition And Small Business Concerns Do Not Provide The Service As Set Forth In 13 Cfr 125.6. (ii) [ ] General Construction. In The Case Of A Contract For General Construction, The Contractor Will Not Pay More Than 85% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Vip-listed Subcontractor Further Subcontracts Will Count Towards The 85% Subcontract Amount That Cannot Be Exceeded. Cost Of Materials Are Excluded And Not Considered To Be Subcontracted. (iii) Special Trade Construction Contractors. In The Case Of A Contract For Special Trade Contractors, The Contractor Will Not Pay More Than 75% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Subcontractor Further Subcontracts Will Count Towards The 75% Subcontract Amount That Cannot Be Exceeded. Cost Of Materials Are Excluded And Not Considered To Be Subcontracted. (2) The Offeror Acknowledges That This Certification Concerns A Matter Within The Jurisdiction Of An Agency Of The United States. The Offeror Further Acknowledges That This Certification Is Subject To Title 18, United States Code, Section 1001, And, As Such, A False, Fictitious, Or Fraudulent Certification May Render The Offeror Subject To Criminal, Civil, Or Administrative Penalties, Including Prosecution. (3) If Va Determines That An Sdvosb/vosb Awarded A Contract Pursuant To 38 U.s.c. 8127 Did Not Act In Good Faith, Such Sdvosb/vosb Shall Be Subject To Any Or All Of The Following: (i) Referral To The Va Suspension And Debarment Committee; (ii) A Fine Under Section 16(g)(1) Of The Small Business Act (15 U.s.c. 645(g)(1)); And (iii) Prosecution For Violating Section 1001 Of Title 18. (b) The Offeror Represents And Understands That By Submission Of Its Offer And Award Of A Contract It May Be Required To Provide Copies Of Documents Or Records To Va That Va May Review To Determine Whether The Offeror Complied With The Limitations On Subcontracting Requirement Specified In The Contract. The Contracting Officer May, At Their Discretion, Require The Contractor To Demonstrate Its Compliance With The Limitations On Subcontracting At Any Time During Performance And Upon Completion Of A Contract If The Information Regarding Such Compliance Is Not Already Available To The Contracting Officer. Evidence Of Compliance Includes, But Is Not Limited To, Invoices, Copies Of Subcontracts, Or A List Of The Value Of Tasks Performed. (c) The Offeror Further Agrees To Cooperate Fully And Make Available Any Documents Or Records As May Be Required To Enable Va To Determine Compliance With The Limitations On Subcontracting Requirement. The Offeror Understands That Failure To Provide Documents As Requested By Va May Result In Remedial Action As The Government Deems Appropriate. (d) Offeror Completed Certification/fill-in Required. The Formal Certification Must Be Completed, Signed, And Returned With The Offeror S Bid, Quotation, Or Proposal. The Government Will Not Consider Offers For Award From Offerors That Do Not Provide The Certification, And All Such Responses Will Be Deemed Ineligible For Evaluation And Award. i Hereby Certify That If Awarded The Contract, [insert Name Of Offeror] Will Comply With The Limitations On Subcontracting Specified In This Clause And In The Resultant Contract. I Further Certify That I Am Authorized To Execute This Certification On Behalf Of [insert Name Of Offeror]. printed Name Of Signee: _________________________________ printed Title Of Signee: ________________________________ signature: ______________________________________________ date: ___________________________________________________ company Name And Address: _____________________________________________________________________________________ (end Of Clause) 852.242-71 Administrative Contracting Officer. as Prescribed In 842.271, Insert The Following Clause: administrative Contracting Officer (oct 2020) the Contracting Officer Reserves The Right To Designate An Administrative Contracting Officer (aco) For The Purpose Of Performing Certain Tasks/duties In The Administration Of The Contract. Such Designation Will Be In Writing Through An Aco Letter Of Delegation And Will Identify The Responsibilities And Limitations Of The Aco. A Copy Of The Aco Letter Of Delegation Shall Be Furnished To The Contractor. (end Of Clause) (xii) Clause At 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, Applies To This Acquisition And In Addition To The Following Far Clauses Cited, Which Are Also Applicable To The Acquisition: 52.203-6, 52.204-10, 52.209-6, 52.219-4, 52.219-8, 52.219-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-3, 52.225-13, 52.232-33, 52.222-41 (wage Determination Central Western Massachusetts Vamc Hampshire County Wd 2015-4095 (rev-21), 52.222-42, 52.222-43, 52.222-55, 52.222-62 (xiii) All Contract Requirement(s) And/or Terms And Conditions Are Stated Above. (xiv) The Defense Priorities And Allocations System (dpas) And Assigned Rating Are Not Applicable To This Requirement. (xv) Rfq Questions Are Due Nlt 01/16/2024 At 17:00 Pm Est. Rfq Responses Are Due Nlt 01/20/2024 At 17:00 Pm Est. Rfq Responses Must Be Submitted Via Email With Rfq #36c24124q0249 In The Subject Line To: Nathan.langone@va.gov Hand Deliveries Shall Not Be Accepted. (xvi) The Poc Of This Solicitation Is Nathan Langone (nathan.langone@va.gov)