Office Furniture Tenders

Details: Description Invitation To Bid For The Procurement Of Janitorial Services (january To December) Under Various Programs Fy 2025 1. The Department Of Agriculture Regional Field Office Iva Through The Various Program Intends To Apply The Sum Of Three Million Sixty-three Thousand Six Hundred Forty-two Pesos And 24/100 (ᵽ 3,063,642.24) Being The Approved Budget For The Contract (abc) To Payments Under The Contract For The "procurement Of Janitorial Services (january To December) Under Various Programs Fy 2025" With Project Identification No.: Itb-2025-10-044. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Department Of Agriculture Regional Field Office Iva Now Invites Bids For The Above Procurement Project. Quantity Unit Item Description Total Cost Janitorial Services (january 1 To December 31, 2025) 3,063,642.24 Breakdown 2 Janitors Da Rfo Iv-a, Rmic Bldg., Bpi Compd., Visayas Ave., Quezon City (satellite Office) – 29,746.72 Per Janitor Per Month X 12 Months 713,921.28 4 Janitors Da Rfo Iv-a, Lares Compd., Marauoy, Lipa City, Batangas (regional Office) – 24,476.26 Per Janitor Per Month X 12 Months 1,174,860.48 1 Janitor Da Rcpc - Lipa City, Batangas - 24,476.26 Per Janitor Per Month X 12 Months 293,715.12 1 Janitor Da Rsl - Lipa City, Batangas - 24,476.26 Per Janitor Per Month X 12 Months 293,715.12 1 Janitor Da Raddl - Lipa City, Batangas - 24,476.26 Per Janitor Per Month X 12 Months 293,715.12 1 Janitor Da Rafl - Lipa City, Batangas - 24,476.26 Per Janitor Per Month X 12 Months 293,715.12 Terms Of Reference Project: Provision Of Janitorial Services For Da Rfo Iv-a (calabarzon) Regional Field Office And Other Research Facilities For A Period Of One Year (january To December 2025) Location: Department Of Agriculture Regional Field Office No. Iv-a (calabarzon) Lares Compound, Maraouy, Lipa City, Batangas Department Of Agriculture Regional Field Office No. Iv-a (calabarzon) – Satellite Office Rmic Bldg., Bpi Compound, Visayas Ave., Quezon City Da – Regional Crop Protection Center (rcpc) Marauoy, Lipa City, Batangas Da – Raddl Maraouy, Lipa City, Batangas Da – Regional Soil Laboratory Maraouy, Lipa City, Batangas Da – Regional Feed Laboratory Maraouy, Lipa City, Batangas Approved Budget For The Contract: Php 3,063,642.24 A. Background The Department Of Agriculture, Regional Field Office No. Iv-a (calabarzon), And Other Research Facilities Mentioned Above Are Seeking Service Provider That Can Provide Office Cleaning & Janitorial Services. The Purpose Of The Bidding Is To Conclude A Long-term Agreement (lta) With A Professional Service Provider For The Provision Of Comprehensive Cleaning Services. The Successful Proposers Shall Be Contracted For An Initial Period Of 1 (one) Year, With The Possibility Of Contract Renewal For Another One Year Subject To Satisfactory Contract Performance And Funds Availability. Department Of Agriculture Rfo Iv-a Wishes To Receive Proposals From Firms With The Ability To Provide High Quality And Comprehensive Cleaning Services As Per Terms Of Reference (tor). B. General Conditions 1. Scope Of Works 1.1. The Contractor Shall Provide Cleaning Services To All Offices, Server/printer Room, Corridors, Toilets, Conference Room (s) Including The Kitchen Areas, All Internal Glass Panels, Windows (internal/external), Doors And Cabinets. The Office Premises Details Are As Follows: 1.2. All Personnel (including A Supervisor/team Leader), Equipment And Cleaning Materials (including Garbage Bags) Are To Be Provided By The Company. 1.3. Attention Should Be Given To The Presentation Of The Company Personnel. All Personnel Are To Be Dressed In Company Uniforms And Name And Identification Badges Are To Be Supplied By The Contractor. The Company Is To Ensure That All Personnel Assigned To The Agency, Their Contact Details And Police Clearance Are Supplied To The Administrative Unit Upon Contract Commencement And Regular Updates Provided On Any Personnel Changes. 1.4. Cleaning Of The Building Interior All Work Should Be Undertaken In Accordance With Recognized Best Practice In The Industry And With Locally Applicable Health And Safety Standards. The Contractor Is Responsible For The Maintenance Of The Minimum Standards Of Cleaning And Performance Quality Set Forth In This Document, Regardless Of The Staff Absences Due To Sickness Or Holidays. The Surface Of The Floor Must Be Completely Free Of Dust, Stains, Paint, Stripes, Shoe Marks, Anything Spilt And Any Other Blemish That Can Be Removed With Standard Industry Techniques. Any Defects Noticed By Cleaners Must Be Registered And Reported To The Client Cleaning Supervisor So That The Necessary Repairs Can Be Made. 2. Schedule Of Services 2.1. Office Cleaning Should Take Place On Weekdays, Monday To Friday, Between The Hours Of 07:00am - 05:00pm Including Lobby And Surrounding Premises. No Changes In The Agreed Days Or Time Can Be Made Without Prior Clearance. 2.2. Contracted Staff Should Be Available For 10.00 Hours Per Day (07:00 – 17:00hrs) With 30 Minutes’ Break. 3. Cleaning Services 3.1. Offices: Daily: • All Rubbish Bins And Plastic Bags Emptied And The Bag Replaced. • Horizontal Surfaces That Are Clear Of Obstructions Should Be Dusted Or Vacuum Cleaned • Visible Dirt, Shoe Marks Should Be Vacuumed, Cleaned Or Washed From Floor Surfaces. Weekly: • Carpets/linoleum Vacuum Cleaned And Washed From Wall To Wall Including Moving Any Chairs Or Other Easily Moved Obstructions, • Vertical Free Areas Cleaned To Remove Dust, Cobwebs And Visible Dirt. • Lamps, Pictures, Closets, Phones, Doors (including Handles) And Frames, Chair Legs, Ceiling Lamps, • Window Sills Dusted Or Cleaned As Necessary To Remove Visible Dirt. • Banisters In Stairwells Dusted And Wiped Clean, • The Upholstered Furniture Vacuum Cleaned, • The Doors, Glass Panels, The Skirting Boards, Shelves, And The Radiators Dusted Or Wiped Clean As Necessary To Remove Visible Dirt 3.2. Toilets: Daily: • All Sanitary-ware (washbasins, Wc Pans) And Mirrors Cleaned To Remove All Traces Of Visible Dirt. • Garbage Bin Emptied, Floors Washed To Remove All Traces Of Visible Dirt. • Toilet Consumables (toilet Paper, Paper Hand Towels And Liquid Soap) Re-stocked, • Complete Cleaning Of All Sanitary Elements Including The Removal Of All Stains And Scale, • Toilets Should Be Checked Every 01 Hour For All Of The Above And Assigning Check Sheet Be Used, Weekly • Walls And Doors Cleaned / Washed, • Wc Pans And Urine Pans-thoroughly Cleaned To Remove All Traces Of Chalk And Stains, 3.3. Reception/lobby: Daily: • Horizontal Surfaces That Are Clear Of Obstructions Wiped Off Or Vacuum Cleaned, • Floors Vacuumed Cleaned Or Washed To Remove All Traces Of Visible Dirt And Shoe Marks Weekly: • Floors Vacuum Cleaned And Washed, From Wall To Wall, A Minimum Of Once Per Week. 3.4. Conference Halls/ Meeting Rooms: Daily: • Floor / Horizontal Surfaces That Are Clear Of Obstructions Should Be Washed Or Vacuum Cleaned As Necessary To Remove All Traces Of Visible Dirt Weekly: • Once A Week, As A Minimum, Vacuumed Cleaned From Wall To Wall Once, Moving Chairs As Necessary. 4. Equipment And Consumables The Contractor Shall Make Available, At Its Own Cost, All Necessary Equipment, Machinery And Materials Required To Adequately Perform The Services Including But Not Limited To: • Vacuum Cleaners With Clean Air Filter • Rubbish Carts • Dusters, Brooms, Brushes, Buckets And Mops • Quality Consumables For Cleaning Such As Chemical Liquid, Detergents And Cleansing Material (perfumed) For The Cleaning Of Office Equipment (photocopiers, Fax Machines, Computers, Printers, Scanners, Office Furniture, Glass Top, Glass Panes Etc.) 5. Minimum Equipment And Supplies And Materials Requirements The Contractor Shall Provide The Following Necessary Tools, Equipment And Supplies/materials: Equipment 1. Floor Polisher 2 Units 2. Vacuum Cleaner 2 Units Janitorial Supplies Monthly Delivery (for Twelve (12) Months): 1. Multipurpose Disinfectant Concentrate 4 Gallons 2. Toilet Bowl Cleaner 4 Gallons 3. Bathroom Deodorizer With Holder 20 Pcs. (100 Grams) 4. Anti Bacterial Liquid Hand Soap 5 Gallons 5. Powder Detergent 10 Kilograms 6. Scrubbing Pads/scotch Brite 10 Packs (3pcs./pack) 7. Garbage Bag, Xl (10pcs./roll) 30 Rolls 8. Garbage Bag Medium (10pcs./roll) 30 Rolls 9. Cleaning Rags 3 Kgs. 10. Tissue Rolls (12 Rolls/pack) 9 Packs 11. Jumbo Roll Bathroom Tissue 2 Rolls Quarterly Delivery: 1. Soft Broom 10 Pcs. 2. Stick Broom 10 Pcs. 3. Micro Fiber Mop Head Refill 10 Pcs. Semi-annual Delivery: 1. Stripping Pad 4 Pcs. 2. Push Brush 10 Pcs. 3. Hand Brush 10 Pcs. 4. Toilet Bowl Pump 10 Pcs. 5. Spray Gun 10 Pcs. 6. Dust Pan 10 Pcs. 7. Toilet Bowl Brush 10 Pcs. Annual Delivery 1. 360o Rotating Mop Head With 10 Units Spin-dry Mechanism 2. Plastic Pail 10 Pcs. 3. Glass Squeezer, Adjustable 10 Pcs. 6. Requirements For Contractor's Staff And Labour 6.1. Uniform The Contractor Shall Provide Uniforms For Each Person, Should Mainly Consist Of: Two Sets Of Shirts And Two Pairs Of Trousers. 6.2. Staff Benefits • Social Security, Medical And Life Insurance Coverage: It Is Responsibility Of The Contractor To Ensure Compliance With National Legislation With Regards To Social Security And Medical Insurance Coverage For Their Employees As Per The Government Prescribed Rates. The Firm Will Advise In Their Technical Proposal That As To When They Would Be Able To Present Evidence To That Effect After Signing Of The Contract In Case They Are Declared Successful. • Medical Leave Entitlement As Per Company’s Policy The Company Must Provide The Details Of Staff Benefits In Their Technical Proposal 6.3. Staff Entitlements • Salary Package: The Contractor Will Provide A Complete Breakdown Of The Salary Of The Staff In The Financial Proposal Which Should Reflect All Components Of The Salary Payable To The Contractual Staff By Category. The Monthly Take Home Salary Should Be In Accordance With The National Legislation Of Tunisia For Similar Services. The Monthly Take Home Should Be Exclusive Of Insurance, Medical, Uniform And Transportation Charges. The Cost Should Be Incorporated In The Management Fee Of The Contractor. • The Contractor Will Be Bound To Submit Evidence Of The Provision Of Social Security Coverage, Medical Insurance And Enrolment Within 90 Days After Award Of The Contract. 7. Safety And Security The Contractual Staff Will Be Working In The Offices Before Or After Office Hours For The Cleaning Office Space. The Contractor Will Have To Provide Security Clearance/ Character Certificate From Local Police Authorities Of All Staff Selected To Deliver Services At The Agencies. 8. Qualifications For Contractor 8.1. Track Record • Proven Track Record In Rendering Satisfactory Services And Have Been Engaged In The Business For The Past 10 Years • Financially Sound Stable, Evidence By Authentic Financial Statements For The Past Two Years Of Operation 8.2. Personnel Requirements • Must Be A Filipino Citizen • With At Least High School Level Of Education • Physically And Mentally Fit (medical Certificate And Psychological Test Result) • Janitors: Not Less Than 21 Years Old Supervisor: At Least 35 Years Old • No Prior Record Of Conviction Or Pending Criminal Case. Submission Of A Photocopy Of Nbi Or Pnp Clearance Is Required • Duly Trained And Skilled To Functions As Janitorial Personnel C. Other Terms And Conditions 1. All Bid Prices For One (1) Year Duration Shall Be Fixed And Shall Not Be Adjusted During Contract Implementation, Except For The Following: • Increase In Minimum Daily Wage Pursuant To Law Or New Wage Order Issued After Date Of Bidding; • Increase In Taxes; • If During The Term Of The Contract The Da Rfo Iv-a Sees The Need To Add Or Reduce The Number Of Janitors/personnel, The Resulting Cost Of Said Addition Or Reduction, Provided That The Abc For The Relevant Year Is Not Exceeded. 2. The Service Provider Shall Make Prompt Payment To All Its Personnel Such Remuneration And Benefits In Accordance With Existing Minimum Wage Rates, And Shall Make Timely And Immediate Remittances Of All Amounts Due To Sss/philhealth/pag-ibig. 3. To Ensure The Religious Implementation Of The Above Condition, The Service Provider Shall Submit A Certificate Of Bank Deposit Upon Receipt Of The Notice To Proceed, Equivalent To One Half (1/2) Of The Total Monthly Billing Less Agency Charges Based On His Submitted Financial Proposal. Said Deposit Shall Be Used To Pay The Salaries Of The Security Guards Every Payroll Period And Renewed Or Replenished Prior Subsequent Billings. Evidence Of Renewal Or Replenishment Of Deposit Such As Deposit Slips, Etc., Shall Be Attached To The Subsequent Billings As Proof That It Has Complied With The Requirement. 4. Payment Shall Be Made On Monthly Basis Upon Submission Of Claim For Payment Supported By The Statement Of Account For The Services Rendered By The Service Provider, Properly Accomplished Daily Time Records (dtr), Summary Of Dtr And Other Supporting Documents Subject For Accounting Rules And Regulations. 5. Da Rfo Iv-a Shall Have The Sole Option To Cancel/terminate The Contract At Any Time For Violation Of Any Terms And Conditions Thereof And/or If, In Its Judgement, The Service That Has Been Rendered Is Substandard And/or Unsatisfactory. The Service Provider Shall Maintain Satisfactory Level Of Performance Throughout The Term Of The Contract Based On The Following Performance Criteria: (i) Quality Of Service Delivered, (ii) Time Management, (iii) Management And Suitability Of Personnel And (iv) Submission Of Regular Progress Report. Delivery Of The Goods Is Required Within Janaury 1 To December 31, 2025 Upon Receipt Of Notice To Proceed. Bidders Should Have Completed, Within Two (2) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Nondiscretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184. A. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Department Of Agriculture Regional Field Office Iva, 8:00 Am To 3:00 Pm Mondays Thru Thursdays Except On The Scheduled Time Of Pre-bid Conference And Inspect The Bidding Documents At The Address Given Below: Department Of Agriculture Regional Field Office Iv-a Bac Secretariat Office / Arturo R. Tanco Training Hall Lipa Agricultural Research And Experiment Station (lares) Bldg. Marauoy, Lipa City Batangas 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On The Address Given Above Mondays Thru Thursdays 8:00 Am To 3:00 Pm Except On The Scheduled Time Of Pre-bid And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Twenty Five Thousand Pesos (ᵽ25,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Person, Or Through Electronic Means. 6. The Department Of Agriculture Regional Field Office Iva Will Hold A Pre-bid Conference On December 6, 2024 11:0 Am (bidders Must Be Present At The Venue One (1) Hour Before The Scheduled Bidding Activity. Time Schedule Is Subject To Adjustment Depending On The Flow Of Bidding Activity. Furthermore, Bidders Are Required To Provide Their Company Id And Another Valid Id, And Authorization Letter From The Company They Represent.) At Department Of Agriculture Regional Field Office Iv-a Stiarc Conference Room, Lipa Agricultural Research And Experiment Station (lares), Brgy. Marawoy, Lipa City, Batangas Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below, Department Of Agriculture Regional Field Office Iv-a Stiarc Conference Room, Lipa Agricultural Research And Experiment Station (lares) Bldg. Marauoy, Lipa City Batangas On Or Before December 18, 2024 9:00 Am. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On December 18, 2024 11:00 Am (bidders Must Be Present At The Venue One (1) Hour Before The Scheduled Bidding Activity. Time Schedule Is Subject To Adjustment Depending On The Flow Of Bidding Activity. Furthermore, Bidders Are Required To Provide Their Company Id And Another Valid Id, And Authorization Letter From The Company They Represent.) At Department Of Agriculture Regional Field Office Iv-a Stiarc Conference Room, Lipa Agricultural Research And Experiment Station (lares), Brgy. Marawoy, Lipa City, Batangas. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. The Department Of Agriculture Regional Field Office Iv-a Does Not Condone Any Form Of Solicitation On Any Prospective Winning And Losing Bidders By Any Of Our Staff/employees Or Any Other Party. Any Sort Of This Kind Shall Be Reported Immediately To The Office Of The Secretary Or The National Bureau Of Investigation (nbi) For Entrapment And Proper Investigation 11. The Department Of Agriculture Regional Field Office Iva Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: Engr. Ernie N. Rabusa Chairperson, Bids And Awards Committee Secretariat Department Of Agriculture Regional Field Office Iv-a Lipa Agricultural Research And Experiment Station (lares), Brgy. Marawoy, Lipa City, Batangas Contact No.: (02) 8273-24-74 (local 4487) Email Address: Bacsecretariat@calabarzon.da.gov.ph 13. You May Visit The Following Websites: For Downloading Of Bidding Documents: [https://notices.philgeps.gov.ph; Https://calabarzon.da.gov.ph/invitation-to-bid-page/] Date Of Issue: November 28, 2024 _____________________________________ (sgd) Engr. Romelo F. Reyes Chairperson, Bids And Awards Committee

Details: Description Terms Of Reference For Janitorial Services Responsibilities Of Janitorial Agency The Janitorial Services Contractor Shall Provide The Following: Description: Four (4) Janitors (male) Work Schedule: Monday To Friday: 7:00 Am To 4:00 Pm (2) 9:00 Am To 6:00 Pm (2) - At Least High School Graduate - Physically And Mentally Fit - Professionally Trained - With Valid Barangay, Police, And Nbi Clearance - Good Moral Character With No Derogatory Record - Must Have Relevant Experience For At Least Two (2) Years - Preferably One Janitor Who Knows How To Do Minor Maintenance Repair Inclusion With Janitorial Cleaning Supplies, Including Cleaning Tools And Equipment, Including But Not Limited To The Following: • Rags, Dusters • Brooms And Dustpan • Floor Polisher (at Least 2) • Vacuum Cleaner (at Least 2) • Mop With Squeegee (at Least 2) • Floor Blower/dryer • Liquid Floor Cleaner, Bleach, Detergent, Hand Soap, And Other Cleaning Agents • Trash Cans And Garbage Bags Daily Routine Activities A. Vacuuming Of Carpet, Sweeping, And Mopping Of Flooring Of The Offices, Conference Room, Training Rooms, Meeting Rooms, Lobby, And Hallway; B. Dusting Of Furniture And Office Equipment Including Office Tables And Chairs, Cabinets, Computers, And Others; C. Wiping Of Glass Doors And Panel Panes; D. Collect And Dispose Of Trash And Clean The Trash Cans After Disposal; E. Sweep And Mop The Flooring Of The Comfort Rooms, Scrubbing With The Disinfectant Of The Lavatories, Urinals, And Toilet Bowls; Ensuring Availability Of Toiletries Such As Liquid Hand Soap, Tissue Papers, And Deodorizers; F. Perform Other Janitorial-related Functions As May Be Needed In The Operations Of The Agency; And G. Regular Disinfection Of Various Surfaces Should Be Conducted To Avoid Covid-19 Infection And Other Infectious Disease. Weekly Cleaning Activities A. Washing, Stripping, Scrubbing Of Carpets, Spray Buffing, And Polishing Of Floorings; B. Dusting Of Windows, Partitions, And Venetian Blinds; C. Spraying Of Insecticides; D. Washing Of Doormats; E. General Cleaning-wash Down And Sanitizing Of Comfort Rooms, And F. Conduct Thorough Disinfection Of Various Surfaces To Avoid Covid-19 Infection And Other Infectious Disease. Monthly Project Operations A. Sweeping Of Cobwebs On Walls, Ceiling, And Lighting Fixtures; B. Maintain And Deliver The Cleaning Supplies Every 1st Week Of The Month; C. Dusting Of Light Fixtures Suspended From The Ceiling; D. Cleaning Of Refrigerators, Water Dispensers, Microwave Ovens, And Other Pantry Appliances; E. As The Need Arises, Report Any Damage And/or Repairs/maintenance/replacement Needed Such As Busted Bulbs, Plumbing Concerns, Etc., To Fad, And F. Prepare Monthly Report On The Accomplishments Of The Above Activities Mentioned. Other Responsibilities Attend Orientation Before The New Utility Staff's Deployment And Before The Service Contract Starts. An Assigned Agency Supervisor Should Monitor The Performance Of Functions Regularly. Accomplish Daily Tasks Monitoring Form For The Daily Routine Activities To Be Verified/evaluated By Psrti Staff Who Witnessed The Tasks Performed. Attend Monthly Meetings To Discuss Ways To Improve Janitorial Services. In Case Of Negligence Or Fault Of Janitorial Personnel, The Servicing Agency Will Be Held Liable.

Details: Description Preface These Philippine Bidding Documents (pbds) For The Procurement Of Goods Through Competitive Bidding Have Been Prepared By The Government Of The Philippines For Use By Any Branch, Constitutional Commission Or Office, Agency, Department, Bureau, Office, Or Instrumentality Of The Government Of The Philippines, National Government Agencies, Including Government-owned And/or Controlled Corporations, Government Financing Institutions, State Universities And Colleges, And Local Government Unit. The Procedures And Practices Presented In This Document Have Been Developed Through Broad Experience, And Are For Mandatory Use In Projects That Are Financed In Whole Or In Part By The Government Of The Philippines Or Any Foreign Government/foreign Or International Financing Institution In Accordance With The Provisions Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. The Bidding Documents Shall Clearly And Adequately Define, Among Others: (i) The Objectives, Scope, And Expected Outputs And/or Results Of The Proposed Contract Or Framework Agreement, As The Case May Be; (ii) The Eligibility Requirements Of Bidders; (iii) The Expected Contract Or Framework Agreement Duration, The Estimated Quantity In The Case Of Procurement Of Goods, Delivery Schedule And/or Time Frame; And (iv) The Obligations, Duties, And/or Functions Of The Winning Bidder. Care Should Be Taken To Check The Relevance Of The Provisions Of The Pbds Against The Requirements Of The Specific Goods To Be Procured. If Duplication Of A Subject Is Inevitable In Other Sections Of The Document Prepared By The Procuring Entity, Care Must Be Exercised To Avoid Contradictions Between Clauses Dealing With The Same Matter. Moreover, Each Section Is Prepared With Notes Intended Only As Information For The Procuring Entity Or The Person Drafting The Bidding Documents. They Shall Not Be Included In The Final Documents. The Following General Directions Should Be Observed When Using The Documents: A. All The Documents Listed In The Table Of Contents Are Normally Required For The Procurement Of Goods. However, They Should Be Adapted As Necessary To The Circumstances Of The Particular Procurement Project. B. Specific Details, Such As The “name Of The Procuring Entity” And “address For Bid Submission,” Should Be Furnished In The Instructions To Bidders, Bid Data Sheet, And Special Conditions Of Contract. The Final Documents Should Contain Neither Blank Spaces Nor Options. C. This Preface And The Footnotes Or Notes In Italics Included In The Invitation To Bid, Bid Data Sheet, General Conditions Of Contract, Special Conditions Of Contract, Schedule Of Requirements, And Specifications Are Not Part Of The Text Of The Final Document, Although They Contain Instructions That The Procuring Entity Should Strictly Follow. D. The Cover Should Be Modified As Required To Identify The Bidding Documents As To The Procurement Project, Project Identification Number, And Procuring Entity, In Addition To The Date Of Issue. E. Modifications For Specific Procurement Project Details Should Be Provided In The Special Conditions Of Contract As Amendments To The Conditions Of Contract. For Easy Completion, Whenever Reference Has To Be Made To Specific Clauses In The Bid Data Sheet Or Special Conditions Of Contract, These Terms Shall Be Printed In Bold Typeface On Sections I (instructions To Bidders) And Iii (general Conditions Of Contract), Respectively. F. For Guidelines On The Use Of Bidding Forms And The Procurement Of Foreign Assisted Projects, These Will Be Covered By A Separate Issuance Of The Government Procurement Policy Board. Table Of Contents Glossary Of Acronyms, Terms, And Abbreviations 5 Section I. Invitation To Bid 8 Section Ii. Instructions To Bidders 12 1. Scope Of Bid 13 2. Funding Information 13 3. Bidding Requirements 13 4. Corrupt, Fraudulent, Collusive, And Coercive Practices 13 5. Eligible Bidders 14 6. Origin Of Goods 14 7. Subcontracts 14 8. Pre-bid Conference 14 9. Clarification And Amendment Of Bidding Documents 15 10. Documents Comprising The Bid: Eligibility And Technical Components 15 11. Documents Comprising The Bid: Financial Component 15 12. Bid Prices 16 13. Bid And Payment Currencies 16 14. Bid Security 17 15. Sealing And Marking Of Bids 17 16. Deadline For Submission Of Bids 17 17. Opening And Preliminary Examination Of Bids 17 18. Domestic Preference 18 19. Detailed Evaluation And Comparison Of Bids 18 20. Post-qualification 19 21. Signing Of The Contract 19 Section Iii. Bid Data Sheet 20 Section Iv. General Conditions Of Contract 23 1. Scope Of Contract 23 2. Advance Payment And Terms Of Payment 23 3. Performance Security 24 4. Inspection And Tests 24 5. Warranty 24 6. Liability Of The Supplier 24 Section V. Special Conditions Of Contract 25 Section Vi. Schedule Of Requirements 28 Section Vii. Technical Specifications 29 Section Viii. Checklist Of Technical And Financial Documents 36 Glossary Of Acronyms, Terms, And Abbreviations Abc – Approved Budget For The Contract. Bac – Bids And Awards Committee. Bid – A Signed Offer Or Proposal To Undertake A Contract Submitted By A Bidder In Response To And In Consonance With The Requirements Of The Bidding Documents. Also Referred To As Proposal And Tender. (2016 Revised Irr, Section 5[c]) Bidder – Refers To A Contractor, Manufacturer, Supplier, Distributor And/or Consultant Who Submits A Bid In Response To The Requirements Of The Bidding Documents. (2016 Revised Irr, Section 5[d]) Bidding Documents – The Documents Issued By The Procuring Entity As The Bases For Bids, Furnishing All Information Necessary For A Prospective Bidder To Prepare A Bid For The Goods, Infrastructure Projects, And/or Consulting Services Required By The Procuring Entity. (2016 Revised Irr, Section 5[e]) Bir – Bureau Of Internal Revenue. Bsp – Bangko Sentral Ng Pilipinas. Consulting Services – Refer To Services For Infrastructure Projects And Other Types Of Projects Or Activities Of The Gop Requiring Adequate External Technical And Professional Expertise That Are Beyond The Capability And/or Capacity Of The Gop To Undertake Such As, But Not Limited To: (i) Advisory And Review Services; (ii) Pre-investment Or Feasibility Studies; (iii) Design; (iv) Construction Supervision; (v) Management And Related Services; And (vi) Other Technical Services Or Special Studies. (2016 Revised Irr, Section 5[i]) Cda - Cooperative Development Authority. Contract – Refers To The Agreement Entered Into Between The Procuring Entity And The Supplier Or Manufacturer Or Distributor Or Service Provider For Procurement Of Goods And Services; Contractor For Procurement Of Infrastructure Projects; Or Consultant Or Consulting Firm For Procurement Of Consulting Services; As The Case May Be, As Recorded In The Contract Form Signed By The Parties, Including All Attachments And Appendices Thereto And All Documents Incorporated By Reference Therein. Cif – Cost Insurance And Freight. Cip – Carriage And Insurance Paid. Cpi – Consumer Price Index. Ddp – Refers To The Quoted Price Of The Goods, Which Means “delivered Duty Paid.” Dti – Department Of Trade And Industry. Exw – Ex Works. Fca – “free Carrier” Shipping Point. Fob – “free On Board” Shipping Point. Foreign-funded Procurement Or Foreign-assisted Project– Refers To Procurement Whose Funding Source Is From A Foreign Government, Foreign Or International Financing Institution As Specified In The Treaty Or International Or Executive Agreement. (2016 Revised Irr, Section 5[b]). Framework Agreement – Refers To A Written Agreement Between A Procuring Entity And A Supplier Or Service Provider That Identifies The Terms And Conditions, Under Which Specific Purchases, Otherwise Known As “call-offs,” Are Made For The Duration Of The Agreement. It Is In The Nature Of An Option Contract Between The Procuring Entity And The Bidder(s) Granting The Procuring Entity The Option To Either Place An Order For Any Of The Goods Or Services Identified In The Framework Agreement List Or Not Buy At All, Within A Minimum Period Of One (1) Year To A Maximum Period Of Three (3) Years. (gppb Resolution No. 27-2019) Gfi – Government Financial Institution. Gocc – Government-owned And/or –controlled Corporation. Goods – Refer To All Items, Supplies, Materials And General Support Services, Except Consulting Services And Infrastructure Projects, Which May Be Needed In The Transaction Of Public Businesses Or In The Pursuit Of Any Government Undertaking, Project Or Activity, Whether In The Nature Of Equipment, Furniture, Stationery, Materials For Construction, Or Personal Property Of Any Kind, Including Non-personal Or Contractual Services Such As The Repair And Maintenance Of Equipment And Furniture, As Well As Trucking, Hauling, Janitorial, Security, And Related Or Analogous Services, As Well As Procurement Of Materials And Supplies Provided By The Procuring Entity For Such Services. The Term “related” Or “analogous Services” Shall Include, But Is Not Limited To, Lease Or Purchase Of Office Space, Media Advertisements, Health Maintenance Services, And Other Services Essential To The Operation Of The Procuring Entity. (2016 Revised Irr, Section 5[r]) Gop – Government Of The Philippines. Gppb – Government Procurement Policy Board. Incoterms – International Commercial Terms. Infrastructure Projects – Include The Construction, Improvement, Rehabilitation, Demolition, Repair, Restoration Or Maintenance Of Roads And Bridges, Railways, Airports, Seaports, Communication Facilities, Civil Works Components Of Information Technology Projects, Irrigation, Flood Control And Drainage, Water Supply, Sanitation, Sewerage And Solid Waste Management Systems, Shore Protection, Energy/power And Electrification Facilities, National Buildings, School Buildings, Hospital Buildings, And Other Related Construction Projects Of The Government. Also Referred To As Civil Works Or Works. (2016 Revised Irr, Section 5[u]) Lgus – Local Government Units. Nfcc – Net Financial Contracting Capacity. Nga – National Government Agency. Philgeps - Philippine Government Electronic Procurement System. Procurement Project – Refers To A Specific Or Identified Procurement Covering Goods, Infrastructure Project Or Consulting Services. A Procurement Project Shall Be Described, Detailed, And Scheduled In The Project Procurement Management Plan Prepared By The Agency Which Shall Be Consolidated In The Procuring Entity's Annual Procurement Plan. (gppb Circular No. 06-2019 Dated 17 July 2019) Psa – Philippine Statistics Authority. Sec – Securities And Exchange Commission. Slcc – Single Largest Completed Contract. Supplier – Refers To A Citizen, Or Any Corporate Body Or Commercial Company Duly Organized And Registered Under The Laws Where It Is Established, Habitually Established In Business And Engaged In The Manufacture Or Sale Of The Merchandise Or Performance Of The General Services Covered By His Bid. (item 3.8 Of Gppb Resolution No. 13-2019, Dated 23 May 2019). Supplier As Used In These Bidding Documents May Likewise Refer To A Distributor, Manufacturer, Contractor, Or Consultant. Un – United Nations. Section I. Invitation To Bid Notes On The Invitation To Bid The Invitation To Bid (ib) Provides Information That Enables Potential Bidders To Decide Whether To Participate In The Procurement At Hand. The Ib Shall Be Posted In Accordance With Section 21.2 Of The 2016 Revised Irr Of Ra No. 9184. Apart From The Essential Items Listed In The Bidding Documents, The Ib Should Also Indicate The Following: A. The Date Of Availability Of The Bidding Documents, Which Shall Be From The Time The Ib Is First Advertised/posted Until The Deadline For The Submission And Receipt Of Bids; B. The Place Where The Bidding Documents May Be Acquired Or The Website Where It May Be Downloaded; C. The Deadline For The Submission And Receipt Of Bids; And D. Any Important Bid Evaluation Criteria (e.g., The Application Of A Margin Of Preference In Bid Evaluation). The Ib Should Be Incorporated In The Bidding Documents. The Information Contained In The Ib Must Conform To The Bidding Documents And In Particular To The Relevant Information In The Bid Data Sheet. Republic Of The Philippines Department Of Agrarian Reform Tunay Na Pagbabago Sa Repormang Agraryo Project Ref. No. 073-no-2024 Invitation To Bid Procurement Of Janitorial Services Of Dar Provincial Office Of Negros Oriental January 2025 To December 2025 1.) The Department Of Agrarian Reform Provincial Office, Dumaguete City, Province Of Negros Oriental, Through The General Appropriations Act Of Fy-2025 Intends To Apply The Sum Of One Million One Hundred Thirty Thousand One Hundred Ninety-nine Pesos Only (php 1,130,199.00) Being The Abc To Payments Under The Contract For The Procurement Of Five (5) Janitorial Services From January 1, 2025 To December 31, 2025 For Dar In Negros Oriental, With Identification Number 073-no-2024 – To Wit: Three (3) Janitorial Services For The Dar Provincial Office, Market Place, Calindagan, Dumaguete City; One (1) Janitorial Services For Dar Municipal Office, Kabulakan, Sta. Catalina, Neg. Or. And One (1) Janitorial Services For Dar Municipal Office, Canlaon City, Negros Oriental. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2.) The Department Of Agrarian Reform Provincial Office, Dumaguete City, Province Of Negros Oriental Now Invites Bids For The Above Procurement Project. Delivery Of The Janitorial Services Is Required By January 1, 2025. Bidders Should Have Completed, Within The Two-year Period From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3.) Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Nondiscretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. A. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. B. Bidding Is Open To All Interested Bidders, Whether Local Or Foreign, Subject To The Conditions For Eligibility Provided In The 2016 Revised Irr Of Ra No. 9184. 4.) Prospective Bidders May Obtain Further Information From Department Of Agrarian Reform Provincial Office Of Negros Oriental - General Services Unit, Market Place, Calindagan, Dumaguete City, And Inspect The Bidding Documents At The Address Given Below During Office Hours, Monday To Friday From 8:00 O’clock In The Morning To 5:00 O’clock In The Afternoon. 5.) A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On November 25, 2024, Mondays To Fridays From 8:00 O’clock In The Morning To 5:00 O’clock In The Afternoon From The Given Address, And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Thousand Pesos Only (php 5,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees An Official Receipt Paid To The Dar Cashier, If It Will Be Presented In Person, By Facsimile, Or Through Electronic Means. 6.) The Dar Provincial Office Of Dumaguete City, Negros Oriental, Through The Bac Will Hold A Pre-bid Conference On December 2, 2024 At 9:00 O’clock In The Morning At The Dar, Market Place, Calindagan, Dumaguete City, As Such, Face To Face , And/or Through Video Conferencing Or Webcasting Via Application Or Technology To Be Used, Such As Messenger Or Zoom Link, Which Shall Be Open To Prospective Bidders. 7.) Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before December 16, 2024, 10:00 O’clock In The Morning. Late Bids Shall Not Be Accepted. 8.) All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9.) Bid Opening Shall Be On December 16, 2024 At 1:00 O’clock In The Afternoon At The Given Address Below. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10.) The Dar Provincial Office Of Dumaguete City, Negros Oriental, Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11.) For Further Information, Please Refer To: Anthony Rey D. Lobrido Dar Dumaguete General Services Unit Dar Provincial Office Dumaguete City, Negros Oriental The Market Place, Calindagan Email Add: Gsudarnegor2018@gmail.com (035) 531-3448/0905-542-4359 12.) You May Visit The Following Websites: For Downloading Of Bidding Documents: Philgeps For Online Bid Submission: Email Add: Gsudarnegor2018@gmail.com November 22, 2024 Sgd. Lilany P. Dipaling Bac Chairperson Section Ii. Instructions To Bidders Notes On The Instructions To Bidders This Section On The Instruction To Bidders (itb) Provides The Information Necessary For Bidders To Prepare Responsive Bids, In Accordance With The Requirements Of The Procuring Entity. It Also Provides Information On Bid Submission, Eligibility Check, Opening And Evaluation Of Bids, Post-qualification, And On The Award Of Contract.   1. Scope Of Bid The Procuring Entity, Department Of Agrarian Reform Provincial Office Of Dumaguete City, Negros Oriental, Wishes To Receive Bids For The Procurement Of Five (5) Janitorial Services With Identification Number 073-no-2024. The Procurement Project (referred To Herein As “project”) The Details Of Which Are Described In Section Vii (technical Specifications). 2. Funding Information 2.1. The Gop Through The Source Of Funding As Indicated Below For Fy-2025 In The Amount Of One Million One Hundred Thirty Thousand One Hundred Niety-nine Pesos Only (php 1,130,199.00). 2.2. The Source Of Funding Is: A. Nga, The General Appropriations Act Or Special Appropriations. 3. Bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4. Corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5. Eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. A. Foreign Ownership Exceeding Those Allowed Under The Rules May Participate Pursuant To: Iii. When The Goods Sought To Be Procured Are Not Available From Local Suppliers; Or B. Foreign Ownership Limited To Those Allowed Under The Rules May Participate In This Project. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To: A. For The Procurement Of Non-expendable Supplies And Services: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Fifty Percent (50%) Of The Abc. 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6. Origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7. Subcontracts The Procuring Entity Has Prescribed That: B. Subcontracting Is Not Allowed. 8. Pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On December 2, 2024 At 9:00 O’clock In The Morning At Its Physical Address Conference Room, Dar, Market Place, Calindagan, Dumaguete City. 9. Clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10. Documents Comprising The Bid: Eligibility And Technical Components 10.1. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2. The Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within Two Years Prior To The Deadline For The Submission And Receipt Of Bids. 10.3. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11. Documents Comprising The Bid: Financial Component 11.1. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2. If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3. Any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 12. Bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A. For Goods Offered From Within The Procuring Entity’s Country: I. The Price Of The Goods Quoted Exw (ex-works, Ex-factory, Warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii. The Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii. The Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv. The Price Of Other (incidental) Services, If Any, Listed In The Bds. B. For Goods Offered From Abroad: I. Unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii. The Price Of Other (incidental) Services, If Any, As Listed In The Bds. 12.2. (not Applicable) 13. Bid And Payment Currencies 13.1. For Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 13.2. Payment Of The Contract Price Shall Be Made In: A. Philippine Pesos. 14. Bid Security 14.1. The Bidder Shall Submit A Bid Securing Declaration1 Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2. The Bid And Bid Security Shall Be Valid Until April 15, 2025. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 14.3. (not Applicable) 15. Sealing And Marking Of Bids Each Bidder Shall Submit One Copy Of The First And Second Components Of Its Bid. The Procuring Entity May Request Additional Hard Copies And/or Electronic Copies Of The Bid. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. If The Procuring Entity Allows The Submission Of Bids Through Online Submission Or Any Other Electronic Means, The Bidder Shall Submit An Electronic Copy Of Its Bid, Which Must Be Digitally Signed. An Electronic Copy That Cannot Be Opened Or Is Corrupted Shall Be Considered Non-responsive And, Thus, Automatically Disqualified. 16. Deadline For Submission Of Bids 16.1. The Bidders Shall Submit On Or Before 10:00 O’clock In The Morning At Dar Provincial Office Of Negros Oriental, The Marketplace, Calindagan, Dumaguete City, Negros Oriental Or Through Online Submission As Indicated In Paragraph 7 Of The Ib. 16.2. (not Applicable) 17. Opening And Preliminary Examination Of Bids 17.1. The Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2. The Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18. Domestic Preference 18.1. The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 18.2. (not Applicable) 19. Detailed Evaluation And Comparison Of Bids 19.1. The Procuring Entity’s Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.2 (not Applicable) 19.3 The Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4 The Project Shall Be Awarded As : One Project Having Several Items Grouped Into Several Lots, Which Shall Be Awarded As Separate Contracts Per Lot. 19.5 Except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19. Post-qualification 20.1. (not Applicable) 20.2. Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, That It Is One Of The Eligible Bidders Who Have Submitted Bids That Are Found To Be Technically And Financially Compliant, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 20. Signing Of The Contract 21.1. The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. 21.2. (not Applicable) 21.3. (not Applicable) 21.4. (not Applicable) 21.5. (not Applicable) Section Iii. Bid Data Sheet Notes On The Bid Data Sheet The Bid Data Sheet (bds) Consists Of Provisions That Supplement, Amend, Or Specify In Detail, Information, Or Requirements Included In The Itb Found In Section Ii, Which Are Specific To Each Procurement. This Section Is Intended To Assist The Procuring Entity In Providing The Specific Information In Relation To Corresponding Clauses In The Itb And Has To Be Prepared For Each Specific Procurement. The Procuring Entity Should Specify In The Bds Information And Requirements Specific To The Circumstances Of The Procuring Entity, The Processing Of The Procurement, And The Bid Evaluation Criteria That Will Apply To The Bids. In Preparing The Bds, The Following Aspects Should Be Checked: A. Information That Specifies And Complements Provisions Of The Itb Must Be Incorporated. B. Amendments And/or Supplements, If Any, To Provisions Of The Itb As Necessitated By The Circumstances Of The Specific Procurement, Must Also Be Incorporated. Bid Data Sheet Itb Clause 1.1 The Procuring Entity Is The Department Of Agrarian Reform-negros Oriental. The Name Of The Contract Is Procurement Of Janitorial Services For The Dar In Negros Oriental – For Cy 2025. The Identification Number Of The Contract Is 073-no-2024. 2 The Funding Source Is: The Government Of The Philippines (gop) Through The General Appropriations Act Of Fy-2025 In The Amount Of Php 1,130,199.00. The Name Of The Project Is: Procurement Of Janitorial Services For The Dar In Negros Oriental For Cy 2025. 5 The Bidder Must Have Completed, Within The Period Specified In The Invitation To Bid And Itb Clause 12.1(a)(ii), A Single Contract That Is Similar To This Project, Equivalent To At Least Twenty-five Percent (25%) Of The Abc. For This Purpose, Similar Contracts Shall Refer To The Procurement Of Janitorial Services. 7.1 (not Applicable) 12 (not Applicable) 12.1(a)(ii) The Bidder’s Slcc Similar To The Contract To Be Bid Should Have Been Completed Within Three (3) Years Prior To The Deadline For The Submission And Receipt Of Bids. 13 A Detailed Wage Cost Breakdown For Each Janitor, Which Must Include The Cost Of Supplies And Equipment Necessary For The Execution Of The Contract, Stating The Following: • Amount Paid Directly To Janitor • Amount Paid Directly To Government In Favor Of Janitor • Amount For Supplies, Which Must Include The Following Minimum Supply And Material Requirements: 1) Brooms 2) Long-handled Brooms 3) Broomstick (“walis Tingting”) 4) Rags For Dusting 5) Floor Mops 6) Dustpans 7) Doormats For Crs 8) Toilet Bowl Cleaner 9) Disinfectant 10) Toilet Brush 11) Toilet Bowl Pump 12) Toilet Deodorant Cake 13) Detergent Soap • Profit Margin • Vat The Wage Cost Breakdown Should Reflect The Contract Rate Per Janitor Per Month. For Bid Price Computation, The Said Contract Rate Per Janitor Multiplied By The Number Of Janitors Multiplied By The Number Of Months. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration, Or Any Of The Following Forms And Amounts: A. The Amount Of Not Less Than Php 22,603.98, If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or B. The Amount Of Not Less Than Php 56,509.95, If Bid Security Is In Surety Bond. 19.3 One Lot For The Procurement Of Janitorial Services, 3 Janitors Assigned At Dar Provincial Office Of Negros Oriental And 1 Janitor Assigned At Darmo Sta. Catalina, Negros Oriental, And 1 Janitor Assigned At Darmo Canlaon City, Negros Oriental. 20.2 A. Latest Income And Business Tax Returns Filed And Paid Through Bit Electronic Filing And Payment System (efps) Note: The Latest Income And Business Tax Returns Are Those Within The Last Six (6) Months Preceding The Date Of Bid Submission C. Certificate Of Philgeps Registration 21.2 Income And Business Tax Returns Filed And Through The Bir Electronic Filing And Payment System (efps), Consisting Of The Following; - 2024 Income Tax Return With Proof Of Payment - Vat Returns Or Percentage Tax Returns With Proof Of Payment Covering The Year 2024 29.2 1. Nlrc And Dole Clearance (no Final Judgment/decision Finding Illegal Dismissal, Failure To Pay Minimum Wage, Unfair Labor Practice, And The Like) 2. For Sss, Philhealth And Pag-ibig Premium Contributions: Proof Of Remittance For The 2nd And 3rd Quarters Of 2023 Stamped “received” With Corresponding Ors And Listing Of Members Covered By Such Remittance   Section Iv. General Conditions Of Contract Notes On The General Conditions Of Contract The General Conditions Of Contract (gcc) In This Section, Read In Conjunction With The Special Conditions Of Contract In Section V And Other Documents Listed Therein, Should Be A Complete Document Expressing All The Rights And Obligations Of The Parties. Matters Governing Performance Of The Supplier, Payments Under The Contract, Or Matters Affecting The Risks, Rights, And Obligations Of The Parties Under The Contract Are Included In The Gcc And Special Conditions Of Contract. Any Complementary Information, Which May Be Needed, Shall Be Introduced Only Through The Special Conditions Of Contract. 1. Scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2. Advance Payment And Terms Of Payment 2.1. Advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2. The Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. 2.3. (not Applicable) 2.4 (not Applicable) 3. Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184 4. Inspection And Tests The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project Specifications At No Extra Cost To The Procuring Entity In Accordance With The Generic Procurement Manual. In Addition To Tests In The Scc, Section Vii (technical Specifications) Shall Specify What Inspections And/or Tests The Procuring Entity Requires, And Where They Are To Be Conducted. The Procuring Entity Shall Notify The Supplier In Writing, In A Timely Manner, Of The Identity Of Any Representatives Retained For These Purposes. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5. Warranty 5.1 In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 5.2 The Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6. Liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity.  Section V. Special Conditions Of Contract Notes On The Special Conditions Of Contract Similar To The Bds, The Clauses In This Section Are Intended To Assist The Procuring Entity In Providing Contract-specific Information In Relation To Corresponding Clauses In The Gcc Found In Section Iv. The Special Conditions Of Contract (scc) Complement The Gcc, Specifying Contractual Requirements Linked To The Special Circumstances Of The Procuring Entity, The Procuring Entity’s Country, The Sector, And The Goods Purchased. In Preparing This Section, The Following Aspects Should Be Checked: A. Information That Complements Provisions Of The Gcc Must Be Incorporated. B. Amendments And/or Supplements To Provisions Of The Gcc As Necessitated By The Circumstances Of The Specific Purchase, Must Also Be Incorporated. However, No Special Condition Which Defeats Or Negates The General Intent And Purpose Of The Provisions Of The Gcc Should Be Incorporated Herein. Special Conditions Of Contract Gcc Clause 1 Delivery And Documents Report On The Delivery Of The Janitorial Services Shall Be Submitted By The Janitorial Agency Monthly Basis Covering The Period January 2, 2025 To December 31, 2025. Upon Delivery Of The Janitorial Services To The Project Site, The Janitorial Agency Shall Notify The Procuring Entity And Present The Following Documents To The Procuring Entity: - Copy Of Payslips And Evidences Of Receipt By The Janitorial Personnel; - Proof Of Monthly Remittance Of Premiums To Sss, Philhealth, Hdmf And Ecc For The Benefits Of The Janitorial Personnel Obligations Of The Service Provider: Janitorial Agency Shall Provide 5 Janitorial Personnel, One Will Be Assigned To Monitor And Supervise Janitorial Workers. The Janitors/janitress Must Be: - A. Of Good Moral Character And Without Criminal Or Police Records; - B. Physically And Mentally Fit, As Evidenced By A Medical Certificate; - C. Duly Trained And Skilled To Function As Janitorial Personnel; - D. At Least One Of The Janitors To Be Deployed Shall Have Skills In Minor Carpentry, Masonry Works And The Like. - The Janitorial Agency Shall Assign A Roving Supervisor At Its Own Account, Separate From The One Janitorial Supervisor, To Monitor The Performance Of The Janitorial Personnel - Duties Of The Janitorial Supervisor Shall Include, But Not Limited To The Following; A. Makes Rounds To Check His/her Subordinates, Provides Special Cleaning Instructions And Other Assignments And Ascertains Compliance With Directives To Be Issued By Darpo Negros Oriental From Time To Time; B. Inspects And Checks Cleanliness And Orderliness Of The Premises, And Informs His/her Subordinates Of Correction Necessary And Additional Work And Task A Noted; C. Determines Materials, Supplies Needed And Timely Informs The Head Of The General Services Section; D. Handles The Consolidation Of Daily Timecards Periodically In Preparation Of The Monthly Billing Of Darpo Negros Oriental. Duties And Functions Of The Janitorial Personnel: - Maintains The Cleanliness And Orderliness Of The Offices, Building And Premises In Accordance With The Service Level Agreement (see Annex B) And The Housekeeping Plan To Be Submitted By The Janitorial Agency During Contract Implementation, Taking Into Account The Following; A. Protection Of Dar Properties From Damage Or Destruction In Connection With The Janitorial Services Rendered; B. Preservation Of Confidentiality Of Dar Records; C. Proper Collection And Disposal Of Garbage; D. Accordance Of Due Respect And Deterrence To Dar Officials, Personnel, Guests And Clients. - Miscellaneous Services To Be Performed Whenever Required, I.e. Logistical Assistance During Meetings And Conferences, Hauling/moving Or Transferring Of Office Furniture, Fixtures, Document Files And Equipment, And Other Necessary Errand Works Within And Outside The Dar Premises, Darmo Sta. Catalina And Darmo Canlaon City, As Requested By Dar Officials And Personnel. The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi. Schedule Of Requirements: Janitorial And Maintenance Services Consisting Of, But Not Limited To The Following Operations: A. Daily Routine Operations - Sweeping, Mopping, Scrubbing And Polishing Of All Floors, And Other Areas As The Procuring Entity May So Specify. All Areas In The Two Sites Mentioned Shall Be Serviced Continuously During Hours Of Public Use To Maintain Cleanliness; - Vacuum, Cleaning Of Carpets, Rugs And Draperies, - Cleaning And Sanitizing Of Comfort Rooms And Washrooms Using Disinfecting Agents; - Dusting And Cleaning Of Horizontal And Vertical Surfaces Which Require Daily Attention; - Disposal Of Trash From The Confines Of The Sites Mentioned; - Do Other Works, Not Involving Money Matters, Required By The Procuring Entity B. Weekly Periodic Operations - Washing, Scrubbing, Waxing And Polishing Of All Floors Occupied By The Procuring Entity; - Cleaning Of Glass Walls, Windows, Door Frames And Other Sectoral Partitions; - Cleaning, Waxing And Polishing Of Office Furniture, Fixtures, Counters, Excluding Equipment That Requires Specialized Maintenance. C. Monthly Periodic Operations - Thorough General Cleaning And Waxing Of All Floors In Areas Covered By The Contract; - Cleaning Of Light Bulbs, Fluorescent Lights, And Other Fixtures As The Procuring Entity May So Require; - Thorough General Cleaning, Sanitizing, And Disinfecting Of All Washrooms And Comfort Rooms. 2.2 Payment Terms And Conditions A. The Service Provider Shall Pay The Personnel Based On The Computation (see Annex A) And Will Adopt Any Increase Based On Dole Mandate. B. The Service Provider Shall Submit Along With The Monthly Billing Statement, A Certified True Copy Of Duly Accomplished Payroll Sheet, Receipt And Prescribed Reports Stamped Received By Sss, Philhealth, As Proof Of Remittance For Sss And Philhealth Premiums Of The Janitorial Personnel. C. Darpo Neg Or Shall Pay The Service Provider Not Later Than The 15th And 30th Of Last Calendar Day Of The Following Month Based On The Billing Statement Which Should Be Submitted To Darpo Neg Or Not Later Than 7th And 21st Day Of Each Month For The Duration Of The Contract. 4 The Inspections And Tests That Will Be Conducted Are: Physical Inspection Of Personnel. Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Department Of Agrarian Reform, Market Place, Calindagan, Dumaguete City. Item Number Description Quantity (monthly) Delivered, Weeks/months 1 Janitors Or Utility Workers For The Dar Provincial Office 3 12 Months 2 Janitor Or Utility Worker For The Dar – Canlaon City 1 12 Months 3 Janitor Or Utility Worker For The Dar – Resettlement 1 12 Months The Service Provider Shall Perform Janitorial And Maintenance Services For Eight (8) Hours Per Day, Mondays To Saturdays, Exclusive Of Sundays, Starting From January 1, 2025 To December 31, 2025; From 6:00 O’clock To 11:00 O’clock In The Morning And From 1:00 O’clock To 4:00 O’clock In The Afternoon. I Hereby Certify To Comply And Deliver The Above Requirements Upon Commencement Of The Contract. _____________________ _________________________ ___________ Name Of Company/bidder Signature Over Printed Name Of Date Representative Section Vii. Technical Specifications Notes For Preparing The Technical Specifications A Set Of Precise And Clear Specifications Is A Prerequisite For Bidders To Respond Realistically And Competitively To The Requirements Of The Procuring Entity Without Qualifying Their Bids. In The Context Of Competitive Bidding, The Specifications (e.g. Production/delivery Schedule, Manpower Requirements, And After-sales Service/parts, Descriptions Of The Lots Or Items) Must Be Prepared To Permit The Widest Possible Competition And, At The Same Time, Present A Clear Statement Of The Required Standards Of Workmanship, Materials, And Performance Of The Goods And Services To Be Procured. Only If This Is Done Will The Objectives Of Transparency, Equity, Efficiency, Fairness, And Economy In Procurement Be Realized, Responsiveness Of Bids Be Ensured, And The Subsequent Task Of Bid Evaluation And Post-qualification Facilitated. The Specifications Should Require That All Items, Materials And Accessories To Be Included Or Incorporated In The Goods Be New, Unused, And Of The Most Recent Or Current Models, And That They Include Or Incorporate All Recent Improvements In Design And Materials Unless Otherwise Provided In The Contract. Samples Of Specifications From Previous Similar Procurements Are Useful In This Respect. The Use Of Metric Units Is Encouraged. Depending On The Complexity Of The Goods And The Repetitiveness Of The Type Of Procurement, It May Be Advantageous To Standardize The General Technical Specifications And Incorporate Them In A Separate Subsection. The General Technical Specifications Should Cover All Classes Of Workmanship, Materials, And Equipment Commonly Involved In Manufacturing Similar Goods. Deletions Or Addenda Should Then Adapt The General Technical Specifications To The Particular Procurement. Care Must Be Taken In Drafting Specifications To Ensure That They Are Not Restrictive. In The Specification Of Standards For Equipment, Materials, And Workmanship, Recognized Philippine And International Standards Should Be Used As Much As Possible. Where Other Particular Standards Are Used, Whether National Standards Or Other Standards, The Specifications Should State That Equipment, Materials, And Workmanship That Meet Other Authoritative Standards, And Which Ensure At Least A Substantially Equal Quality Than The Standards Mentioned, Will Also Be Acceptable. The Following Clause May Be Inserted In The Special Conditions Of Contract Or The Technical Specifications. Sample Clause: Equivalency Of Standards And Codes Wherever Reference Is Made In The Technical Specifications To Specific Standards And Codes To Be Met By The Goods And Materials To Be Furnished Or Tested, The Provisions Of The Latest Edition Or Revision Of The Relevant Standards And Codes Shall Apply, Unless Otherwise Expressly Stated In The Contract. Where Such Standards And Codes Are National Or Relate To A Particular Country Or Region, Other Authoritative Standards That Ensure Substantial Equivalence To The Standards And Codes Specified Will Be Acceptable. Technical Specifications Item Specification Statement Of Compliance [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] 1. Duration Of The Janitorial Contract To Be Bid Shall Be For 12 Months Covering The Period January 2 – December 31, 2025 2. The Approved Budget For The Contract For 12 Months. The Abc Is Fixed And Shall Not Be Adjusted During Contract Implementation Except For The Following: A. Increase In Daily Wage Pursuant To Law Or New Wage Order Issued After Date Of Bidding; B. Increase In Taxes And Mandatory Government Contributions; C. Increase Or Decrease In The Number Of Janitors Required By Dar Provided That The Increase Follows The Approval Rate In The Contract. 3. Obligation Of The Service Provider 4. Service Level Agreement: 1. The Service Provider Agrees That Darpo Negros Oriental, Through The General Services Section, Reserves The Right To Screen And Accept Or Deny The Deployment Of Any Personnel Recommended By The Service Provider. 2. The Deployed Personnel Shall Work Eight (8) Hours A Day, Six (6) Days A Week From Monday To Saturday, 7am - 4pm Assigned In Darpo Negros Oriental And 8am - 5pm Assigned In Darmos Canlaon And Sta. Catalina, Negros Oriental. However, Personnel May Be Requested To Help Outside The Working Hours, Upon Written Approval Of The Provincial Chief Administrative Officer. 3. Darpo Negros Oriental Has The Right To Effect Changes In The Assignment/deployment Of The Janitors At Any Time During The Contract Period. 4. Hold Darpo Negros Oriental Free From Any Action Or Liability Arising From Any Claims Of The Janitorial Personnel And Other Personnel Employed By The Agency For Benefits Under The Labor Code Of The Philippines. Any Increase In Wage, Social Security Contributions, Or Any Similar Payments As May Be Imposed By Law Or Competent Authority Shall Be Automatically Readjusted Subject To The Accounting And Auditing Rules And Regulations And Upon Showing Actual Payment Made To Their Employees. There Shall Be No Employer – Employee Relationship Between Darpo Negros Oriental And The Janitorial Personnel. 5. The Service Provider Shall Be Responsible For Any Loss Or Damage To Dar Properties And Premises, Provided That Such Loss Or Damage Shall Not Include Those Caused By Fortuitous Events Such As Earthquakes, Typhoon, War, Rebellion, Fire Excluding Strikes And Pickets, And That Such Loss Or Damage Are Reported To The Service Provider Verbally Or In Writing Seven (7) Working Days From The Time The Loss Or Damage Reached The Department’s Knowledge. An Appropriate Investigation Shall Be Jointly Conducted Thereafter And Should The Result Of The Dar Property Is The Liability Of The Concerned Janitor, The Amount Of Damages Or Property Losses Shall Be Deducted From The Collectible Amount Due To The Janitorial Agency At The End Of The Contract Period. 6. Accordingly, Darpo Negros Oriental Shall Not Be Responsible For Any And All Claims For Personal Injury Or Damage, Including Death Caused Either To Any Of The Janitors Or Any Third Person Where Such Injury Or Death Arises Out Of Or In The Courses Of The Lawful Performance Of Janitorial Functions Of Said Janitors. It Is The Responsibility Of The Service Provider To Closely Supervise, Coordinate, Control And Monitor The Discharge Of The Duties By The Janitor In Accordance With The Terms Stipulated Herein. 7. The Service Provider Shall Always Make Available Relievers And/or Replacement Janitors To Ensure Continuous And Uninterrupted Services. 8. Subcontracting Of Any Work At The Darpo Negros Oriental By The Service Provider Shall Not Be Allowed. 9. The Service Provider Shall Pay Its Personnel Not Less Than The Minimum Wage And Other Benefits Mandated By Law And Shall Provide The Janitorial Personnel With Their Monthly Pay Slip Containing The Necessary Information On It. The Service Provider Shall Comply With The Laws Governing Labor Standards And Employees’ Compensation. A Certificate For The Purpose Shall Be Required From The Service Provider. 10. The Service Provider, In The Performance Of This Service Shall Secure, Maintain At Its Own Expenses All Registration, License Or Permits Required By Law And Shall Comply With All Pertinent Rules And Regulations. The Service Provider’s Personnel Shall Take All The Necessary Precaution For The Safety Of All Persons And Properties At Or Near Their Area Of Work And Shall Comply With All The Standards And Established Safety Regulations, Rules, And Practices. 11. The Service Provider Shall Provide The Personnel With Appropriate Uniforms And Ensure That They Shall Observe Proper Hygiene And Appear Neat And Clean During Their Work Shifts. 12. The Service Provider Shall Ensure That Safety Shall Be The First Priority In The Performance Of Its Functions And Avoid The Creation Of Safety Hazards Both In The Condition Of The Work Performed And While Doing Their Tasks. 13. At The End Of The Contract Period, The Service Provider Shall Turn Over To Darpo Negros Oriental All Property Accountability And Any Amount Of Damages Or Property Losses Shall Be Deducted From The Collectible Amount Due To The Janitorial Agency. 14. The Service Provider Shall Subject Its Maintenance Personnel To An Annual Psychological, Drug, Alcohol, Or Other Related Tests From Government Accredited Testing Centers. 15. Darpo Negros Oriental Shall Have The Right To Automatically Terminate The Contract In Case Any If The Stipulations And Covenants Area Violated By The Service Provider Upon Notice To The Later. Darpo Negros Oriental Shall Be Entitled To Damages As May Be Granted And/or Awarded To It In The Courts Of Law And Shall Have The Right To Unilaterally Renegotiate And/or Award The Unfinished Services To Another Agency In Accordance With The Revised Implementing Rules And Regulations Of Ra 9184 And Related Government Procurement Policy Board (gppb) Issuances. 16. Darpo Negros Oriental Shall Provide Cleaning Device And Equipment To Be Used By The Janitorial Personnel. 5. Stability • 3 Years Experience • P200,000.00 Cash Account • Well-defined Organizational Set-up 6. Resources • 30 Janitors/utility Workers Within Negros Oriental • 4 Supervisors Within Negros Oriental (at Least 2 Are Based In Dumaguete City) • 1 4-wheel Transportation Vehicle • At Least Five (5) Vacuum Cleaners Or Similar Cleaning Devices 7. Others • Policy Directives On Recruitment And Selection Of Janitors • Two Sets Of Complete Uniform • Technical Documents: 1. Company Profile 2. Organizational Chart 3. List Of Clients For The Past Three Years The Agency Contractor Shall Maintain A Satisfactory Level Of Performance Throughout The Term Of The Contract Based On The Following Set Of Performance Criteria: 1. Quality Service Delivered 2. Time Management 3. Management And Suitability Of Personnel 4. Contract Administration And Management 5. Regular Progress Report The Dar May Assess These Criteria Though The Agency Contractor’s: 1. Monthly Evaluation Form; 2. Monthly Feedback Form; 3. Biometric Or Logbook Of Attendance; 4. Wearing Of Uniform; 5. Completion Slip/form; And 6. Team Leader’s Monitoring Report, Etc. I Hereby Certify To Comply With All Of The Above Technical Specifications. _____________________ _________________________ ____________ Name Of Company/bidder Signature Over Printed Name Of Date Representative Section Viii. Checklist Of Technical And Financial Documents Notes On The Checklist Of Technical And Financial Documents The Prescribed Documents In The Checklist Are Mandatory To Be Submitted In The Bid, But Shall Be Subject To The Following: A. Gppb Resolution No. 09-2020 On The Efficient Procurement Measures During A State Of Calamity Or Other Similar Issuances That Shall Allow The Use Of Alternate Documents In Lieu Of The Mandated Requirements; Or B. Any Subsequent Gppb Issuances Adjusting The Documentary Requirements After The Effectivity Of The Adoption Of The Pbds. The Bac Shall Be Checking The Submitted Documents Of Each Bidder Against This Checklist To Ascertain If They Are All Present, Using A Non-discretionary “pass/fail” Criterion Pursuant To Section 30 Of The 2016 Revised Irr Of Ra No. 9184. Checklist Of Technical And Financial Documents I. Technical Component Envelope Class “a” Documents Legal Documents ⬜ (a) Valid Philgeps Registration Certificate (platinum Membership) (all Pages); In Accordance With Section 8.5.2 Of The Ir; Or ⬜ (b) Registration Certificate From Securities And Exchange Commission (sec), Department Of Trade And Industry (dti) For Sole Proprietorship, Or Cooperative Development Authority (cda) For Cooperatives Or Its Equivalent Document, And ⬜ (c) Mayor’s Or Business Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Prospective Bidder Is Located, Or The Equivalent Document For Exclusive Economic Zones Or Areas; And ⬜ (d) Tax Clearance Per E.o. No. 398, S. 2005, As Finally Reviewed And Approved By The Bureau Of Internal Revenue (bir). Technical Documents ⬜ (e) Statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (f) Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ (g) Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission; Or Original Copy Of Notarized Bid Securing Declaration; And ⬜ (h) Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or Aftersales/parts, If Applicable; And ⬜ (i) Original Duly Signed Omnibus Sworn Statement (oss); And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (j) The Supplier’s Audited Financial Statements, Showing, Among Others, The Supplier’s Total And Current Assets And Liabilities, Stamped “received” By The Bir Or Its Duly Accredited And Authorized Institutions, For The Preceding Calendar Year Which Should Not Be Earlier Than Two (2) Years From The Date Of Bid Submission; And ⬜ (k) The Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc); Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Class “b” Documents ⬜ (l) If Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence; Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Ii. Financial Component Envelope ⬜ (m) Original Of Duly Signed And Accomplished Financial Bid Form; And ⬜ (n) Original Of Duly Signed And Accomplished Price Schedule(s). Other Documentary Requirements Under Ra No. 9184 (as Applicable) ⬜ (o) [for Foreign Bidders Claiming By Reason Of Their Country’s Extension Of Reciprocal Rights To Filipinos] Certification From The Relevant Government Office Of Their Country Stating That Filipinos Are Allowed To Participate In Government Procurement Activities For The Same Item Or Product. ⬜ (p) Certification From The Dti If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity.

Details: Description Invitation To Bid For Supply And Delivery Of Janitorial Services (epa 2025) For Gov. Celestino Gallares Multi-specialty Medical Center 1. The Gov. Celestino Gallares Multi-specialty Medical Center (gcgmsmc), Through The General Appropriations Act (gaa)- Maintenance And Other Operating Expenses (mooe) 2025 Intends To Apply The Sum Of Three Million Forty-two Thousand Six Hundred Ninety-eight Pesos Only (php3,042,698.00) Being The Abc To Payments Under The Contract For Cb-2024-11-0006. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. The Gcgmsmc, Through The General Appropriations Act (gaa)- Maintenance And Other Operating Expenses (mooe) 2025 Intends To Apply The Sum Of Three Million Forty-two Thousand Six Hundred Ninety-eight Pesos Only (php3,042,698.00) Being The Abc To Payments Under The Contract For Each Lot/item.et Al. Lot No. Item/description Quantity Unit Cost Total Cost 1 Provision Of Janitorial Services With Cleaning Supplies And Equipment 1 Php3,042,698.00 Php3,042,698.00 Janitorial Services W/ Equipment (three Months Package) Month 1 (25 Utilty Worker/janitor) 25 35,243.24 881,081.05 Month 2(25 Utilty Worker/janitor) 25 35,243.24 881,081.05 Month 3 (25 Utilty Worker/janitor) 25 35,243.24 881,081.05 Cleaning Supplies And Materials (three Months Supply) Mop Bucket Squeezer, 36l 5 3,575.00 17,875.00 Water Dipper 20 83.00 1,660.00 Bolo, Long 2 550.00 1,100.00 Bongay, Long 2 550.00 1,100.00 Heavy Duty Garden Grass Scissor / Plant Trimmer Set 2 700.00 1,400.00 Dust Mop Set, Standard , 36" 25 1,595.00 39,875.00 Dust Mop Head Refill Standard, 36" 25 770.00 19,250.00 Dust Mop Set, Acrylic, 24" 25 1,760.00 44,000.00 Dust Mop Head Refill, Acrylic, 24" 25 1,070.00 26,750.00 Mop Head #400, Twine 100 170.00 17,000.00 Mop Handle Aluminum 5f, Blue 20 418.00 8,360.00 Mop Handle Aluminum 5f, Green 20 418.00 8,360.00 Mop Handle Aluminum 5f, Yellow 20 418.00 8,360.00 Flat Mop Head Refill 50 150.00 7,500.00 Flat Mop W/ Bucket Set 20 2,200.00 44,000.00 Floor Sponge Magic Mop 10 550.00 5,500.00 Floor Brush, 4ft 5 264.00 1,320.00 Ceiling Broom 5 250.00 1,250.00 Soft Broom / Silhig Ibjok 50 130.00 6,500.00 Upright Dust Pan, With Cover 20 1,040.00 20,800.00 Hand Brush 15 55.00 825.00 Aluminum Window Squeegee 20 880.00 17,600.00 Window Washer 10 500.00 5,000.00 Telescopic Pole, 2.4 Meters 10 1,172.00 11,720.00 Calibrated Trigger Spray 60 110.00 6,600.00 Micro Fiber Cleaning Cloth Blue 60 120.00 7,200.00 Yellow 60 120.00 7,200.00 Green 60 120.00 7,200.00 Chamois Cloth 25 574.00 14,350.00 Hand Gloves Water Proof And Elastic, Medium,blue 125 110.00 13,750.00 Hand Scrubbing Pad, #96etc Green 6" X 9" 1/4" 120 46.00 5,520.00 Belt Bag, 4 Pocket 25 220.00 5,500.00 Big Toilet Bowl Rubber Plunger Double Layer , Aluminum 10 200.00 2,000.00 Toilet Bowl Brush Plastic W/ Cuddy 20 220.00 4,400.00 Hand-held Tool Bucket 20 424.00 8,480.00 Spatula 5 30.00 150.00 Grand Total Php3,042,698.00 Bids Received In Excess Of The Abc For Each Lot Shall Be Automatically Rejected At Bid Opening. 2. The Gcgmsmc, Now Invites Bids For The Above Procurement Project. Delivery And Supply Of The Goods Is Required Within 10 Calendar Days. Bidders Should Have Completed, Within 3 Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. A. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Gcgmsmc Through Electronic Mail Via Procurement@cpspecialtycenter.org Or Through The Cellular Number 09209437250. 5. A Complete Set Of Bidding Documents May Be Acquired And Downloaded By Interested Bidders From Gcgmsmc Google Drive From (procurement@cpspecialtycenter.org) On November 30- December 23, 2024 And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Indicated Below In Accordance With The Following Schedule: Lot No. Item/description Total Cost Bidding Documents Fee (in Philippine Peso) 1 Provision Of Janitorial Services With Cleaning Supplies And Equipment Php3,042,698.00 5,000.00 The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees Through Online Banking Or Online Deposit With The Following Bank Details: Bank Name: Development Bank Of The Philippines Account Name: Gcg Multi-specialty Medical Complex Account Number: 00-0-15490-780-5 "for Bidders Choosing To Pay Via Online Transfer Or Bank Deposit, Please Ensure That Proof Of Your Successful Transaction Is Promptly Sent To The Procurement Email Address: Procurement@cpspecialtycenter.org. In Compliance With Coa Circular Number 2021-014, Clause 5.2, An Acknowledgement Receipt Will Be Issued As Proof Of Verified And Received Payment. Access To Bidding Documents Will Be Granted Only Upon Presentation Of This Acknowledgement Receipt. 6. The Gcgmsmc Will Hold A Pre-bid Conference On The 10th Day Of December 2024 At 1330h At Room 3c-e310 Located At The 3rd Floor Of Gcgmsmc Building C, Malayo Sur Cortes, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission On Or Before The 23rd Day Of December 2024 At 1330h At Gcgmsmc Procurement Office Room 3c-w327 Located At The 3rd Floor Of Gcgmsmc Building C, Malayo Sur, Cortes, Bohol. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On The 23rd Day Of December 2024 At 1330h At Room 3c-e310 Located At The 3rd Floor Of Gcgmsmc Building C, Malayo Sur Cortes. Bids Will Be Opened In The Presence Of The Bidders’ Authorized Representatives Together With Their Company Id. 10. The Gcgmsmc Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. Submission Of Hardcopies: Bidders Shall Submit Their Original Eligibility And Technical Documents Described In Itb Clause 10 In One Sealed Envelope Marked "original - Technical Component", And The Original Of Their Financial Component In Another Sealed Envelope Marked "original Financial Component", Sealing Them All In An Outer Envelope Marked "original Bid". Each Copy Of The First And Second Envelopes Shall Have 2 Copies And Similarly Sealed Duly Marking The Inner Envelopes As "copy No. 1 Technical Component" And "copy No. 1- Financial Component” And "copy No. 2- Technical Component" And "copy No. 2- Financial Component" And The Outer Envelope As "copy No. 1" And "copy No. 2" Respectively. These Envelopes Containing The Original And The Copies Shall Then Be Enclosed In One Single Envelope. Please Take Note That All Notarized Documents Must Be Treated As Original Copies For All The Submitted Documents (original, Copy 1, And Copy 2). It Is Imperative That Each Copy Retains Its Original Notarization To Ensure Legal Validity And Compliance. The Original And The Number Of Copies Of The Bid As Indicated In The Itb Clause 15 Shall Be Typed Or Written In Ink And Shall Be Signed By The Bidder Or Its Duly Authorized Representative/s. All Envelopes Shall: A. Contain The Name Of The Contract To Be Bid In Capital Letters; B. Bear The Name And Address Of The Bidder In Capital Letters; C. Be Addressed To The Procuring Entity's Bac In Accordance With Itb Clause 1; D. Bear The Specific Identification Of This Bidding Process Indicated In The Itb Clause 1. 11. For Further Information, Please Refer To: Mary Grace L. Simbajon Jessa O. Quiñal Procurement Office Procurement Office Malayo Sur, Cortes, Bohol Malayo Sur, Cortes, Bohol Procurement@cpspecialtycenter.org Procurement@cpspecialtycenter.org +639209437250 +639452478632 November 28, 2024 Approved By, (signed) Doreen A. Lugo, Lpt Bac Chairperson Noted By, (signed) Laurence Elliot R. Tirol, Md, Fpcp Medical Center Chief I Head Of Procuring Entity ------------------------------------------------------------------------------------------------------------------------ Item: 1 Unit: Lot Qty: 1 Unit Cost: 3,042,698.00 Grand Total: 3,042,698.00 Description: 1 1 Lot Provision Of Janitorial Services Provision Of Janitorial Services With Cleaning Supplies And Equipment Janitorial Services W/ Equipment (three Months Package) 25 Month 1 (25 Utilty Worker/janitor) 25 Month 2(25 Utilty Worker/janitor) 25 Month 3 (25 Utilty Worker/janitor) Cleaning Supplies And Materials (three Months Supply) 5 Mop Bucket Squeezer, 36l 20 Water Dipper 2 Bolo, Long 2 Bongay, Long 2 Heavy Duty Garden Grass Scissor / Plant Trimmer Set 25 Dust Mop Set, Standard , 36" 25 Dust Mop Head Refill Standard, 36" 25 Dust Mop Set, Acrylic, 24" 25 Dust Mop Head Refill, Acrylic, 24" 100 Mop Head #400, Twine 20 Mop Handle Aluminum 5f, Blue 20 Mop Handle Aluminum 5f, Green 20 Mop Handle Aluminum 5f, Yellow 50 Flat Mop Head Refill 20 Flat Mop W/ Bucket Set 10 Floor Sponge Magic Mop 5 Floor Brush, 4ft 5 Ceiling Broom 50 Soft Broom / Silhig Ibjok 20 Upright Dust Pan, With Cover 15 Hand Brush 20 Aluminum Window Squeegee 10 Window Washer 10 Telescopic Pole, 2.4 Meters 60 Calibrated Trigger Spray Micro Fiber Cleaning Cloth 60 Blue 60 Yellow 60 Green 25 Chamois Cloth 125 Hand Gloves Water Proof And Elastic, Medium,blue 120 Hand Scrubbing Pad, #96etc Green 6" X 9" 1/4" 25 Belt Bag, 4 Pocket 10 Big Toilet Bowl Rubber Plunger Double Layer , Aluminum 20 Toilet Bowl Brush Plastic W/ Cuddy 20 Hand-held Tool Bucket 5 Spatula Provision Of Janitorial Services I. General Overview A. The Gov. Celestino Gallares Multi-specialty Medical Center Seeks For Qualified And Competent Bidders To Provide Janitorial Services With Equipment And Supplies. B. The Approved Budget For The Contract Is Inclusive Of All Government Taxes, Services Charges, And Remunerations. C. Bidders Must Comply With All Specification Contained In This Pr, Technial Specifiations, And Supplemental Bid Bulletin, If Any. D. Any Other Term, Condition, Or Provision Not Stipulated In This Document Will Be Covered By A Separate Agreement Between Gcgmsmc And The Janitorial Agency. Ii. Qualifications Of The Service Provider A. The Janitorial Agency Should Have At Least One (1) Year Of Experience In Providing Janitorial And/or Housekeeping Services. B. Must Have An Established Organizational Set-up – With Good And Efficient Office Set-up, Personnel, Office Tools, And Equipment. C. Must Be Duly Licensed And Registered With The Department Of Labor And Employment. D. Must Be Duly Registered With The Securities And Exhcange Commission (sec) Or Department Of Trade And Industry (dti) E. Must Be Duly Registered With The Social Security System (sss), Home Development Mutual Fund (pagibig) , And Philippine Health Insurance F. Must Be Duly Registered With The Bureau Of Internal Revenue G. Well-trained, Physically And Mentally Fit, Of Good Moral Character And Covered By Appropriate Clearances From Doh-accredited Health Centers, Nbi, Police And Barangay; H. Must Have A Very Satisfactory Rating From At Least One (1) Government Agency Or Private Corporations, With Whom The Bidder Has A Part Or Ongoing Contract, Evidenced Through One (1) Client / Customer Feedback Forms Iii. Logistics A. The Janitorial Agency Will Provide The Daily Time Record (dtr), Other Logistical Supplies Such As Logbooks, And Uniforms. B. Disinfectants, Chemicals, And Other Non-consumables Will Be Provided By The Hospital. C. The Janitorial Agency Shall Provide Relievers And/or Replacement At All Times In Case Of Absence Of Its Personnel D. The Janitorial Agency Must Submit Their Standard Cleaning Procedures Upon Seven (7) Calendar Days After The Receipt Of Po. E. The Service Provider Shall Comply With Existing Labor Laws, Rules And Regulations Governing Employee’s Compensation, Philhealth, Social Security And Other Labor Standards Applicable To Each Of Personnel Employed By The Service Provider. The Service Provider Shall Ensure That The Payment Of Salaries, Allowances And Other Applicable Benefits To Its Personnel Are Within Legal Rates Or Should Not Be Less Than The Minimum Wage As Mandated By Law. - The Schedule Of Contribution For Sss And Philhealth And Other Statutory Benefits Shall Be The Latest As Issued By The Respective Agencies. - The Employer May Require An Employee To Work On Any Holiday But Such Employee Shall Be Paid A Compensation Equivalent To Twice His Regular Rate Iv. Scope Of Works Provision Of Janitorial Works And Related Services With Twenty-five (25) Personnel For Three (3) Months With An Eight (8)-hour Work Per Day, Six (6) Days A Week (monday To Saturday). The Services Shall Be In Accordance With The Scope Of Service/work, Standards, Approved Janitoral Plan, And Manpower And Deployment Plan. (refer To Table Iv.i For The Services To Be Observed By The Service Provider) A. The Service Provider Manpower Shall Use Their Own Equipment As Required In This Contract And Be Available For Use And Functional During The Performance Of General Cleaning, Maintenance, And Other Related Services. (refer To Table Iv.ii For The Equipment To Be Brought By The Service Provider) B. This Contract Includes The Supply Of Cleaning And Sanitizing Supplies For Three (3) Months Consumption To Be Turned-over To Gcgmsmc Supply Chain For Recording And Proper Storing. (refer To Table Iv.iii For The Supplies To Be Provided By The Service Provider) Table Iv.i Services Items/areas To Be Cleaned Frequency Minimum Requirements A Janitorial Services 1 Sweeping, Mopping, Spot Scrubbing Floor Areas Of The Office Building Daily 2 Dusting/damp Wiping And Polishing Vertical And Horizontal Surfaces, Tables, Chairs, Cabinets, Racks, Computers/ Printers, And Other Furnitures/ Equipment Daily 3 Trash Removal: Emptying And Cleaning Of Waste Cans/baskets And Proper Disposal Of Garbage Garbage Bins Daily/ At The End Of The Day 4 Cleaning, Deodorizing And Disinfecting Comfort Rooms, Washrooms, And Pantries Daily 5 Cleaning Window Glass Interior, Shelves Or Filing Cabinets Daily 6 General Cleaning With Disinfection All Areas Every Saturday B Miscellaneous Services 1 Carrying Or Hauling Of Furniture And Fixtures, Supplies, Records, Etc As Needed 2 Other Janitorial Activities And Related Services That Maybe Assigned From Time To Time By Gcgmsmc-efmd Officials And Employees As Needed 3 Reporting Of All Breakage And Electrical Malfunction, Plumbing, Necessary Repair Works, Etc. Immediately Table Iv.ii Equipment Minimum Quantity (units) 1 Back Pack Vacuum Cleaner, 4l 2 2 Floor Polisher With Floor Polisher Pads 2 - Red (for Buffing) - Black ( For Stripping) - White (for Polishing) Table Iv.iii Tools/supplies Quantity (units) 1 Mop Bucket Squeezer, 36l 5 2 Water Dipper 20 3 Bolo, Long 2 4 Bongay, Long 5 5 Heavy Duty Garden Grass Scissor / Plant Trimmer Set 2 6 Dust Mop Set, Standard , 36" 25 7 Dust Mop Head Refill Standard, 36" 25 8 Dust Mop Set, Acrylic, 24" 25 9 Dust Mop Head Refill, Acrylic, 24" 25 10 Mop Head #400, Twine 100 11 Mop Handle Aluminum 5f, Blue 20 12 Mop Handle Aluminum 5f, Green 20 13 Mop Handle Aluminum 5f, Yellow 20 14 Flat Mop Head Refill 50 15 Flat Mop W/ Bucket Set 20 16 Floor Sponge Magic Mop 10 17 Floor Brush, 4ft 5 18 Ceiling Broom 5 19 Soft Broom / Silhig Ibjok 50 20 Upright Dust Pan, With Cover 20 21 Hand Brush 15 22 Aluminum Window Squeegee 20 23 Window Washer 10 24 Telescopic Pole, 2.4 Meters 10 25 Calibrated Trigger Spray 60 26 Micro Fiber Cleaning Cloth : 27 Blue 60 Yellow 60 Green 60 28 Chamois Cloth 25 29 Hand Gloves Water Proof And Elastic, Medium,blue 125 30 Hand Scrubbing Pad, #96etc Green 6" X 9" 1/4" 120 31 Belt Bag, 4 Pocket 25 31 Big Toilet Bowl Rubber Plunger Double Layer , Aluminum 10 32 Toilet Bowl Brush Plastic W/ Cuddy 20 32 Hand-held Tool Bucket 20 33 Spatula 5 V. Duties And Responsibilities Of The Service Provider A. The Service Provider Shall Be Held Responsible For Any Damage/destruction To Any Office Furniture And Fixtures, Equipment, And Plumbing Fixtures Due To The Fault And Negligence Of Its Personnel. B. Observe Office Rules And Regulations Prescribed By The Gcgmsmc Including Subjecting All Janitors To Appropriate Security Inspection Every Time They Enter And Leave The Premises C. Require Their Employees To Always Wear The Prescribed Uniform, Identification Card And Safety Gadgets. D. The Service Provider Must Provide All Necessary Equipment And/or Transportation Services, If Necessary, To Its Personnel In Case Of Community Emergencies Or Calamities To Continously Provide Its Service To Gcgmsmc. E. The Service Provider In The Performance Of Its Services, Shall Secure, Maintain At Its Own Expense All Registration, Licenses Or Permits Required By National Or Local Laws And Shall Comply With Rules And Regulations And Directives Of Oversight Regulatory Authorities/agencies And Commissions. D. Should There Be A Law And Other Social And Labor Legislation Enacted After The Execution Of This Contract Mandating Additional And/ Or Increase In Wages, Allowance, And Other Benefits To Service Providers Janitorial Personnel, The Service Provider And The Gcgmsmc Will Discuss And Negotiate On The Adjustment Of The Rate, Provided That, Such Adjustment In The Contract Rate Shall Only Cover The One "due To The Janitorial Personnel" And "due To The Government". The Corresponding Incremental Rate (agency Fee) For The Service Provider Shall Not Be Adjusted During The Contract Period. V. Manpower And Deployment Schedule A. The Houskeeping Agency Must Provide Twenty Five (25) Janitorial Personnel Starting In January 2025 For 3 Months And One (1) Of Which Will Be Designated As The Team Leader Who Will Be In-charge With The Supervision Of Janitorial Attendants. A. The Schedule Of Deployment Shall Be As Follows: * Monday To Friday Twenty Five (25) Janitorial Personnel With 8-hr Shifts From January To March Shift 1 - 6:00 Am To 3:00pm (with 1 Hour Breaktime) Shift 2 - 9:00 Am To 6:00pm (with 1 Hour Breaktime) Shift 3 - 8:00 Am To 5:00pm (with 1 Hour Breaktime) *saturday All Janitorial Personnel - 8:00 Am - 5:00 Pm (with 1 Hour Breaktime) B. Deployment Schedule - Annex A C. The Housekeeping Agency, Through A Designated Team Leader, Shall Provide The Schedule For The Month Indicating The Attendant On-duty. Reshuffling Of Personnel Should Not Be Done Without Approval Of The Procuring Entity. D. The End-user Requires A Team Leader With At Least Five (5) Years Of Practical Experience In Janitorial And Housekeeping Operations And With Knowledge In Operating Different Housekeeping Equipment. D. Sleeping While On Duty Is Not Allowed. The Houskeeping Agency Must Impose Disciplinary Action To Its Janitorial Personnel Caught Sleeping While On His/her Duty. E. The Housekeeping Service Provider Must Provide Appropriate Uniform With Id And Protective Gears, If Necessary, And Ensure That They Shall Observe Proper Personal Hygiene And Appear Neat And Clean At All Times. F. Minimum Qualifications Of Janitorial Service Personnel F.1 Janitorial Attendants - Must Be Presentable In Physical Apperance - Must Be At Least 18 Years Of Age - Must Be Physically Fit To Work. Medical Certificate From A Government Physician, As Well As Drug Test Results Are Required. - Must Be Of Good Moral Character, Courteous, Alert And Without Any Criminal Or Police Record. Nbi Clearance Must Be Submitted - Must Have Finished At Least High School Level Duly Supported By A Biodata/curriculum Vitae - Preferably, Has Acquired Tesda Nc Ii - Housekeeping Certification For The Supervisor - Must Have At Least One (1) Year Work Experience In Housekeeping A Government/private Facility - The Individual Bio-data Or 201 File Of Janitorial Service Personnel Shall Be Submitted Upon Bid Submission. Other Supporting Documents Such As Medical Certificate, Drug Test Results, Nbi Clearance, Will Be Required Upon The Issuance Of Po. - The Designated Team Leader Shall Submit A Curriculum Vitae Upon Bid Submission, Indicating The Educational Background And Work Experience Or Certificate Of Employment If Applicable. Other Supporting Documents Required Such As Medical Certificate, Drug Test Results, Nbi Clearance, Will Be Required Upon The Issuance Of Po. G. The Service Provider Shall Pay Its Personnel Not Less Than The Minimum Wage And Other Benefits Mandated By The Laws, Rules, And Regulations. They Shall Provide Their Personnel Their Monthly Payslip Containing The Necessary Information On It. H. The Service Provider Shall Ensure That Safety Shall Be The First Priority In The Performace Of Its Functions, And Avoid Creation Of Safety Hazards Both In The Condition Of The Work Performed And While Doing The Work. I. The Service Provider Shall Ensure The Confidentialty Of Information. J. The Service Provider Shall Endorse And Submit The Names And Information Of The Twenty Five (25) Janitorial Personnel. Vi. Services And Methodology - Annex B Vii. Payment Terms Monthly Payment For The Services Rendered Will Be Processed Upon Receipt Of Monthly Billing Statement, Daily Time Record (dtr), Summary Of Attendance And Accomplishment Report Of Utility Personnel And Upon Issuance Of Certificate Of Acceptance Of Output By The End-user, And The Proof That The Sss, Philhealth, And Pag-ibig Monthly Remittance Have Been Made In Favor Of The Janitorial Personnel Deployed At The Gcgmsmc. Annex A No. Of Janitorial Attendants Areas Of Coverage Duty Schedule (monday To Saturday) 2 Male/female Bldg C Public Toilet Male, Female (5c) (*s3) 8:00 - 5:00 Pm Covered Function Area Pantry Open Function Area 5c East (2) Lobbies 4 Male/female Bldg C 4th Floor (4c) (*s3) 8:00 - 5:00 Pm 4c East (2) Lobbies 4c East And West Hallway 4c Public Toilet Male, Female And Pwd 4c East And West Occupied Office 5 Male/female Bldg C 3rd Floor (3c) (*s1) 6:00am - 3:00pm (*s2) 10:00am - 7:00pm 3c East (2) Lobbies 3c East Hallway 3c Offices E301-e311 3c Public Toilet Male, Female And Pwd 3c West Hallway 3c Offices W301-w328 4 Male/female Bldg C 2nd Floor (2c) (*s1) 6:00am - 3:00pm (*s2) 10:00am - 7:00pm 2c East (2) Lobbies 2c East Hallway 2c East Occupied Offices 2c Public Toilet Male, Female And Pwd 4 Male/female Bldg C Upper Ground Floor (ugc) (*s1) 6:00am - 3:00pm (*s2) 10:00am - 7:00pm Ugc West (2) Lobbies Ugc West Hallway Ugc West Occupied Office Ugc Public Toilet Male, Female And Pwd 6 Male Bldg C Lower Ground Floor (lgc) (*s1) 6:00am - 3:00pm (*s2) 10:00am - 7:00pm Lgc West (2) Lobbies Lgc East And West Hallway Lgc West Occupied Office Lgc Public Toilet Male, Female And Pwd Lgc Storage Rooms Parking , Stairs And Pavillion *s1 - Shift 1 *s2 - Shift 2 *s3 - Shift 3 Annex B Services And Methodology Scope Of Service/subject Areas/items Standard Methodology Frequency Floors, Stairways, Ceiling And Other Horizontal Surfaces Free From Dirt, Dust, Marks, And Stains, Glossy And Non-slippery Floors And Other Horizontal Surfaces Resilient Flooring - Dust Mop To Remove Loose Dirt, Dust And Litter. - Damp Mop With A Water And Mild Liquid Soap. - Pick The Rinse Water With A Mop Or Wet/dry Vacuum Cleaner - Polish The Floor With A Floor Polisher - Vacuum Clean Dusty Areas - Remove Stubber Dirt On The Floors With Spatula And Cleaning Solution - Brush, Rinse, And Mop Wet/muddy Areas - Dust, Wash/wipe Light Diffusers To Keep Brighter Illumination - Remove Cobwebs From Ceiling - Report To Fmd Any Damage Or Water Marks - Daily - Daily - Daily - Weekly - Weekly - As Needed - Weekly - Weekly - Daily - Immediately Walls, Doors, Partitions, And Other Vertical Surfaces Walls, Air Vents, Outlets, Glass Partitions, And All Vertical Surfaces Within The Premises Free From Dirt, Dust, Marks, And Stains -clean/wipe Off Smudges On Walls, Doors, Partitions, Ets -wipe All Door Knobs With Disinfectant -report Any Damaged Surfaces To Efmd - Daily - Daily - Immediately Windows, Frames, And Glass Panes Free From Dirt, Dust, Marks, And Stains, Clear,and Polished - Wash And Squegee All Glass Panes Inside And Outside For A Clean And Clear View - Polish All Frames Of Windows To Minimize Rust And Dust Accumulation - Weekly - Weekly Patient Rooms - Clean Bed Linens And Mattress Covers, Floors, Walls, And Ceilings, Furniture And Equipment - Daily - Daily - Immediately Comfort Rooms Toilet Fixtures, Mirrors, Resilent Walling And Flooring, Should Be Free From Stains, Dirt, And Foul Smell - Empty, Wash, And Disinfect Trash Receptacles. Tie Up Old Liner And Insert New Liner - Scrub, Rinse, And Wipe Vents, And Ledges - Brush, Rinse, And Wipe The Resilient Floors And Wall -apply Cleaning Solution To Urinals And Water Closets. Clean Interior And Exterior Of Urinals And Water Closets Including The Flush Valves - Spray Glass Cleaner And Wipe Mirrors - Scrub, Rinse, Wipe And Disinfect Sinks, Countertops And Faucets -dust And Wipe Wall Partitions - Declog Lavatories, Sinks, And Floor Drains - Report Defective Toilet Fixtures/others To Fmd - Daily - Daily - Daily - Daily - Daily - Daily - Daily - Monthly Or As The Need Arises - Immediately Other Janitorial Services - Make Available Janitors To Attend To Urgent Requests For Additional Cleaning Works - Daily

Details: U.s. Government general Services Administration (gsa) Seeks To Lease The Following Space: state: Massachusetts city: Hanover delineated Area: Entire Town Limits Of The Town Of Hanover, Ma. minimum Sq. Ft. (aboa): 6,485 maximum Sq. Ft. (aboa): 6,615 space Type: Office parking Spaces (total): 0 parking Spaces (surface): 0 parking Spaces (structured): 0 parking Spaces (reserved): 0 full Term: 15 Years - 180 Months firm Term: 10 Years – 120 Months option Term: N/a agency Unique Requirements agency Tenant Improvement Allowance: $64.26 Per Aboa Sf building Specific Amortized Capital (bsac): $12.00 Per Aboa Sf additional Requirements: site Access Shall Be Via A Direct Route From A Primary Or Secondary Street. traffic Control Devices And Pedestrian Crosswalks Are Required Within Two Blocks. sidewalks And Pedestrian Walkways Shall Be Present Along Roadways And Access Roads. public Transportation Route Stops Shall Be Located Within .25 Mi Of The Offered Location. The Public Transportation Must Service This Location On An Hourly Basis (minimum) From 8:00 A.m. To 3:00 P.m., Except Saturdays, Sundays, And Federal Holidays. public Parking Shall Be Available On Site Or Within .25 Miles Of The Offered Space. Restricted Or Metered Parking Of One Hour Or Less Within .25 Miles Of The Space Does Not Meet Parking Requirements. there Shall Be No History Of Prior Heavy Industrial Use, Such As Dry Cleaning Operations, Gas Stations, Rail Yards, Or Machinery Maintenance Yards. the Site Shall Not Be Located Within .25 Mi Of Active Railroad Tracks, Airports Or Heavily Congested Highways. there Shall Be Adequate Eating Facilities Located Within .5 Miles. Other Employee Services, Such As retail Shops, Cleaners, Banks, Etc., Shall Be Located Within 2 Miles. mixed Use Sites With Residential Or Living Quarters Located Within The Building Are Not Acceptable. sites Located Immediately Adjacent To Establishments Whose Primary Operation Is The Sale Of Alcoholic Beverages, Marijuana Dispensaries, Firearms Sold/discharged, Drug Treatment, Or Detention Facilities Are Not Acceptable. the Site Shall Be Class A Standard Commercial Or Office Space Consistent With The Local Market. the Site Shall Not Be Located Below Grade. sites Located Above Street Level Are Required To Have A Minimum Of Two Accessible Elevators. One Of The Accessible Elevators May Be A Freight Elevator. Elevators Shall Not Discharge Directly Into Ssa Space. the Space Is Required To Be Contiguous. the Space Is Required To Be Level And Shall Not Utilize Interior Ramps To Resolve Changes In Grade. the Space May Not Be More Than Twice As Long As It Is Wide. the Space Must Be Conducive To Ssa’s Business Operation Design. Space Elements Such As Quantity And Size Of Columns, Load Bearing Walls, Irregular Shape, Etc., May Not Impede An Efficient Space Layout, The Use Of Modular Furniture, Or Office Work Flows. Ssa Shall Prepare A Test Fit To Confirm The Acceptability Of The Space. ceilings Shall Be 9’ To 12’ As Measured From Floor To The Lowest Obstruction. sufficient Space Shall Exist Between The Drop Ceiling And The Deck Of The Floor Above To Allow For Lighting, Hvac Equipment, Fire Suppression Piping, Etc. the Site Shall Have Two Lines Of Windows For Natural Lighting. interested Parties Must Provide The Name Of The Building, Address, Location Of Available Space, Rentable Square Feet Offered, And Contact Information Of Authorized Representative. all Interested Parties Must Either Submit Evidence Of Ownership Or Written Authorization To Represent The Owner(s). Any Submissions Received Without Documentation Of Ownership And/or Written Authorization To Represent The Owner(s) Will Not Be Considered Until Such Time The Documentation Has Been Received, Which Must Also Be Submitted Prior To The Expression Of Interests Due Date in Cases Where An Agent Is Representing Multiple Ownership Entities, Broker Must Provide Written Acknowledgement/permission To Represent Multiple Interested Parties For The Same Submission. reference Project Number: 2ma0212 please Submit Your Offer No Later Than 5:00 P.m. Eastern Time On May 17, 2024 Using The Lease Offer Platform/requirement Specific Acquisition Platform (lop/rsap) Located Athttps://lop.gsa.gov/rsap. offered Space Must Meet Government Requirements For Fire Safety, Accessibility, Seismic, And Sustainability Standards Per The Terms Of The Lease. A Fully Serviced Lease Is Required. Offered Space Shall Not Be In The 100-year Floodplain. entities Are Advised To Familiarize Themselves With The Telecommunications Prohibitions Outlined Under Section 889 Of The Fy19 National Defense Authorization Act (ndaa), As Implemented By The Federal Acquisition Regulation (far). ). For More Information, Visit: Https://acquisition.gov/far-case-2019-009/889_part_b. expressions Of Interest Due: May 17, 2024 market Survey (estimated): Tbd occupancy (estimated): Tbd send Expressions Of Interest To: name/title: Clare Nawrocki address: 10 Causeway Street, 11th Fl., Boston, Ma 02222 phone: 617-513-1831 email Address: Clare.nawrocki@gsa.gov government Contact Information lease Contracting Officer: Danielle Piantedosi leasing Specialist: Clare Nawrocki

Details: Description Procurement Of Provision Of Janitorial Services For Fy 2025 (early Procurement Activity) (series No) Government Of The Republic Of The Philippines Section I. Invitation To Bid Invitation To Bid For The Provision Of Janitorial Services For Fy 2025 1. The Bureau Of Customs Sub-port Of Mactan, Through The National Expenditure Program (nep) Of Fy 2025 Intends To Apply The Sum Of Nine Hundred Ninety-nine Thousand Five Hundred Pesos (₱999,500.00) Being The Abc To Payments Under The Contract For The Provision Of Janitorial Services For Fy 2025 With Project Identification Number _____________. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Bureau Of Customs Sub-port Of Mactan Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required For The Period January 1, 2025 To December 31, 2025. Bidders Should Have Completed, Within Two (2 Years) From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before 9:00 Am On December 06, 2024 12:00. Late Bids Shall Not Be Accepted. The Bidders Shall Drop Their Duly Accomplished Technical Proposal Including The Eligibility Requirements And Financial Proposals In Two Separate Sealed Envelopes In The Bid Box Located At The Address Indicated Below. Late Bids Shall Not Be Accepted. 5. Bid Opening Shall Be On December 06, 2024, 1:00 Pm At The Given Address Below. 6. The Bureau Of Customs Sub-port Of Mactan Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 7. Further, Please Be Informed That This Is An Early Procurement Of The Fy 2025 Program/activity/project To Ensure Efficient And Full Implementation Of Program/activity/project Within The Validity Period Of The Fy 2025 National Budget Per Gppb Circular No. 06-2019. The Appropriation For This Expense Is Included The Fy 2025 National Expenditure Program Submitted To Congress For Enactment. The Notice Of Award Shall Be Issued Upon Approval Of The Fy 2025 General Appropriations Act (gaa) By Congress And Signed By The President Into Law. 8. For Further Information, Please Refer To: Jennifer A. Duyogan (coo I, Acting Procurement Officer) Or Victoria C. Arandillo (coo Iii, Acting Accountant) Bureau Of Customs Sub-port Of Mactan Mcia Cargo Access Road, Barangay Ibo, Lapu-lapu City Jennifer.duyogan@customs.gov.ph /victoria.arandillo@customs.gov.ph +639171649903 9. You May Visit The Following Websites: For Downloading Of Bidding Documents: Section Ii. Instructions To Bidders 1. Scope Of Bid The Bureau Of Customs Sub-port Of Mactan Wishes To Receive Bids For The Provision Of Janitorial Services For Fy 2024 With Identification Number ___________________. The Procurement Project (referred To Herein As “project”) Is Composed 1 Lot Janitorial Services, The Details Of Which Are Described In Section Vii (technical Specifications). 2. Funding Information 2.1 The Gop Through The Source Of Funding As Indicated Below For Fy 2025 In The Amount Of Nine Hundred Ninety-nine Thousand Five Hundred Pesos (₱999,500.00). 2.2 The Source Of Funding Is Fy 2025 National Expenditure Program. 3. Bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4. Corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5. Eligible Bidders 5.1 Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2 Foreign Ownership Limited To Those Allowed Under The Rules May Participate In This Project. 5.3 Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To: A. For The Procurement Of Non-expendable Supplies And Services: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Fifty Percent (50%) Of The Abc. 5.4 The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6. Origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7. Subcontracts 7.1 The Procuring Entity Has Prescribed That Subcontracting Is Not Allowed. 8. Pre-bid Conference Non-applicable. 9. Clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10. Documents Comprising The Bid: 10.1 Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents) 10.2 The Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within Two (2) Years Prior To The Deadline For The Submission And Receipt Of Bids. 10.3 Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents) 11. Bid Prices 11.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A. For Goods Offered From Within The Procuring Entity’s Country: I. The Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex- Warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii. The Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii. The Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv. The Price Of Other (incidental) Services, If Any, Listed In The Bds. 12. Bid And Payment Currencies 12.1 For Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 12.2 Payment Of The Contract Price Shall Be Made In Philippine Pesos. 13. Bid Security 13.1 The Bidder Shall Submit A Bid Securing Declaration2 Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 13.2 The Bid And Bid Security Shall Be Valid Until February 23, 2025. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 14. Sealing And Marking Of Bids Each Bidder Shall Submit One Copy Of The First And Second Components Of Its Bid. The Procuring Entity May Request Additional Hard Copies And/or Electronic Copies Of The Bid. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. 15. Deadline For Submission Of Bids 15.1 The Bidders Shall Submit On The Specified Date And Time And Either At Its Physical Address Or Through Online Submission As Indicated In Paragraph 7 Of The Ib. 16. Opening And Preliminary Examination Of Bids 16.1 The Bac Shall Open The Bids At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 16.2 The Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 17. Domestic Preference 17.1 The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 18. Detailed Evaluation And Comparison Of Bids 18.1 The Procuring Entity’s Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. 18.2. If The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 14 Shall Be Submitted For Each Lot Or Item Separately. 18.3. The Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 18.4. The Project Shall Be Awarded As Follows: One Project Having Several Items That Shall Be Awarded As One Contract. 18.5. Except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19. Post-qualification 19.1 Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 20. Signing Of The Contract 20.1 The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. Section Iii. Bid Data Sheet Bid Data Sheet Itb Clause 5.3 For This Purpose, Contracts Similar To The Project Shall Be A. The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Fifty Percent (50%) Of The Abc. B. Completed Within Two (2) Years Prior To The Deadline For The Submission And Receipt Of Bids. 7.1 Subcontracting Is Not Allowed. 11.1 The Bidder Must Support Their Financial Bid Form With A Breakdown Using The Form 1 – Janitorial Services Labor Cost Estimate. In The Event That The Bidder Is A Corporation, A Secretary Certificate, Spa Or Any Other Document Showing The Authority Of The Signatory On The Bid Form And Other Documents Should Also Be Attached. 15 Bidders Are Encouraged To Submit Their Bids Through Their Duly Authorized Representative Using The Forms Specified In The Bidding Documents. Bidders Shall Enclose Their Original And Copy 1 Of Eligibility And Technical Documents And Financial Documents In One (1) Sealed Envelope. The Single Envelope Will Be Marked "the Bid" And Address All Bids To The Bac Chairperson: Cornelia B. Wilwayco Chief, Assessment Bac Chairperson 18.3 One (1) Lot, Provision For Janitorial Services For Fy 2025, Five (5) Janitorial Personnel With Abc Of ₱ 999,500.00. Partial Bid Is Not Allowed. The Goods Are Grouped In A Single Lot And The Lot Shall Not Be Divided Into Sub-lots For The Purpose Of Bidding, Evaluation, And Contract Award. In All Cases, The Nfcc Computation, If Applicable, Must Be Sufficient For All The Lots Or Contracts To Be Awarded To The Bidder. 19.1 Must Also Submit The Following Additional Post-qualification Documents: 1. Current Income Tax Return (itr) (preferably For Calendar Year 2024), But If 2024 Is Not Available, The Bidder Must Submit The 2024 Itr With Additional Document Showing That They Have Filed And Applied For 2024 Itr. 2. Latest Monthly And Quarterly Tax Returns Within Calendar Year 2024. 3. Updated Class “a” Documents, In Case The Validity Of Any Or All Of The Documents Indicated In The Philgeps Membership Certificate Has Expired Or Lapsed. 4. Latest/current Clearance/certificate Of No Adverse Decision(s) Against The Applicant-janitorial Agency And Compliance With The Statutory Obligations From The Regional Offices Of The National Labor Relations Commission (nlrc) And The Department Of Labor And Employment (dole) Where The Main Office Of The Janitorial Agency Is Based. 5. However, If In The Event There Are Pending Or Adverse Decisions Relative To The Preceding Paragraph, A List Of The Cases And Copies Of The Decisions Of Cases Already Decided Within The Last Five (5) Years Will Be Submitted. 6. Latest/current Clearance/certificate Of Remittance And Compliance With Statutory Obligation From The Sss Regional Office Where The Main Office Of The Janitorial Agency Is Based. 7. For Single Proprietorship, Latest/current Clearance/certificate Of Good Standing And Compliance Of Statutory Obligation From The Regional Office Of The Department Of Trade And Industry (dti) Where The Main Office Of The Janitorial Agency Is Based. For Corporation And Partnership, Latest/current Clearance/certificate Of Good Standing And Compliance With Statutory Obligation From Sec. 8. Latest/current Clearance/certificate Of Good Standing And Compliance With Statutory Obligation/remittance From Pag-ibig And Philhealth; 9. Other Applicable Licenses And Permits Required By Law. The Lowest Calculated Bidder Must Submit One (1) Original And Two (2) Copies Of The Post-qualification Documents. 20.1 No Further Instructions. Section Iv. General Conditions Of Contract General Conditions Of The Contract 1. Scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All He Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2. Advance Payment And Terms Of Payment 2.1 Advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2 The Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. 3. Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184. 4. Inspection And Test The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project Specifications At No Extra Cost To The Procuring Entity In Accordance With The Generic Procurement Manual. In Addition To Tests In The Scc, Section Vii (technical Specifications) Shall Specify What Inspections And/or Tests The Procuring Entity Requires, And Where They Are To Be Conducted. The Procuring Entity Requires, And Where They Are To Be Conducted. The Procuring Entity Shall Notify The Supplier In Writing, In A Timely Manner, Of The Identity Of Any Representatives Retained For These Purposes. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5. Warranty 5.1 In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 5.2 The Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6. Liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Section V. Special Conditions Of The Contract Special Conditions Of The Contract Gcc Clause 1 Additional Requirements, Terms And Conditions Of The Contract: 1. The Service Provider Hereby Warrants That All Janitors Assigned To Render Janitorial Services To The Boc Sub-port Of Mactan Are Its Own Employees And That No-principal-agency Relationship Or Employer-employee Relationship Exist Between The Boc Sub-port Of Mactan And The Service Provider, Or Between The Boc Sub-port Of Mactan And The Janitors. The Boc Sub-port Of Mactan Shall Not Be Responsible For Any Claims Of Personal Injury Or Damages, Including Death, Caused To The Janitors, Or To Any Third Person Where Such Injury Or Death Arise During The Janitors’ Period Of Duty. It Is Expressly Agreed And Understood That Premium Payments/ Claims Under The Provisions Of The Social Security Act, Philhealth And Hdmf /pag-ibig Fund Shall Be For The Account Of The Service Provider; 2. The Service Provider Shall Have Command, Supervision And Control Of The Janitors With The Best Interest Of The Boc Sub-port Of Mactan In Mind. Boc Sub-port Of Mactan , However, Shall Have The Right To Give Instructions, Directions And Orders To The Janitors To Ensure The Proper Enforcement Of Its Rules, Regulations And Policies, In Accordance With Its Service Standard; Provided That Such Instructions, Directions And Orders Are Not Contrary To The Law. The Exercise By The Boc Sub-port Of Mactan Of The Said Right, Shall Not In Any Way Affect The Independent Contractor Relationships Between The Boc Sub-port Of Mactan And The Service Provider, As Herein Provided; 3. It Is Agreed That In Order To Have An Assurance That Salaries Of Janitors Assigned By The Service Provider Are Paid On Time, The Boc Sub-port Of Mactan Requires The Service Provider To Present Within 15 Working Days After The End Of Applicable Month, As Basis For The Payment, The Following: A.) Original Copies Of The Service Provider’s Billing Statement Showing Service Description, Quantity And Amount. B.) Certified Copies Of Documents Reflecting Payment/remittances Of Sss, Philhealth And Pag – Ibig Benefits Of The Janitors Assigned To The Entity. C.) Certified Copy Of The Payroll Showing Acknowledgment Of Receipt By The Janitors Of Their Salaries For The Two (2) Quincenas Prior To Current Billing. D.) Monthly Accomplishment Report To Be Accomplished By The Service Provider. It Is Understood That This Measure Is To Check Whether The Janitors Have Been Paid For Individual Services Rendered In Accordance With The Stipulation Herein Agreed Upon And To Ensure The Janitor’s Morale In The Performance Of Their Functions; 4. The Service Provider Shall Compensate The Janitors In Such Amounts That Shall Not Be Lower Than Those Prescribed Under Labor Law, Rules And Regulations On Time; 5. Failure Of The Service Provider To Pay The Amount Of Compensation Due To The Janitors For A Period Of One (1) Month Shall Be A Basis/grounds For The Termination Of Contract; 6. Service Provider Hereby Agrees That Absences And Tardiness Of Its Personnel Shall Be Deducted From Its Monthly Billings. Computation Of Deductions Shall Be Based On Labor Cost Only. In Case Of Absences Of Janitors, The Service Provider Should Ensure That Each Assigned Area Must Be Manned By At Least One (1) Janitor Augmented From Other Areas. In The Event Of Long Absences Or Cumulative Absence Of Five (5) Days The Service Provider Must Make Necessary Adjustment To Find A Replacement Of Janitor; 7. Service Provider Shall Closely Check The Janitors In The Performance Of Their Duties And Responsibilities By Conducting Regular, Surprise Inspections Any Time Of The Day To Ensure That They Are Not Committing Any Act Prejudicial To The Interest Of The Boc Sub-port Of Mactan; 8. The Boc Sub-port Of Mactan Must Provide Quarterly Reports On The Results Of The Feedback/surveys/comments On The Performance Of The Janitors Conducted By The Same. 9. The Terms And Conditions Herein Set Forth Shall Be Deemed Modified By Any Applicable Provisions Of Any Subsequent Law, Especially With Regard To Increases In The Minimum Wage, Taxes, Cost Of Living Allowances Or The Grant Of Any Occupational Benefit To Workers, Which Increases In Remuneration And/or Benefits Shall Be The Sole Responsibility Of The Service Provider. Delivery And Documents – The Delivery Terms Of This Contract Shall Be As Follows: “the Delivery Terms Applicable To This Contract Are Delivered In The Boc Sub-port Of Mactan Building. Risk And Title Will Pass From The Supplier To The Procuring Entity Upon Receipt And Final Acceptance Of The Goods At Their Final Destination.” Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). For Purposes Of This Clause The Procuring Entity’s Representative At The Project Site Is The Financial And Administrative Division Office. Incidental Services – The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi. Schedule Of Requirements: A. Provide The Bureau Of Customs, Sub-port Of Mactan The Minimum Supplies As Contained In Section Vii: Technical Specifications; The Contract Price For The Goods Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. 2.2 The Terms Of Payment Shall Be On A Monthly Basis. 4 None Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site: Item Number Description Quantity Total Delivered, Weeks/months 1 Janitorial Services Five (5) Janitors 4 Upon The Issuance Of Notice To Proceed (ntp) 8 Hours/day Five And Half (5.5) Days A Week, Mondays To Saturdays Excluding All Holidays (regular And Special Non- Working) The Hours And Location Of Duty Of The Janitors Are The Following: Location No. Of Janitors Duty Hours/days Airport (international Arrival And Departure Area 1 6am-4pm/mon-fri 8am-12pm/sat Quarterly Shifting Of Schedule Collector’s Office 1 6am-4pm/mon-fri 8am-12pm/sat Quarterly Shifting Of Schedule Ground Floor And Offices 1 6am-4pm/mon-fri 8am-12pm/sat Quarterly Shifting Of Schedule Second Floor And Offices 1 6am-4pm/mon-fri 8am-12pm/sat Quarterly Shifting Of Schedule Outside Ground/perimeter 1 6am-4pm/mon-fri 8am-12pm/sat Quarterly Shifting Of Schedule Coverage, Duties And Responsibilities Of Janitors: A.) Entire Building Including Its Windows, Walls, Beams/ledges, Which Will Be Cleaned Inside Of The Building As Well As Its Grounds And All Garden Areas And B.) Other Areas As Maybe Assigned Within The Boc Sub-port Of Mactan Compound I Hereby Certify To Comply And Deliver With All The Above Requirements. ______________________ ____________________________ __________________ Name Of Bidder/company Signature Over Printed Name Date Of Representative Section Vii. Technical Specifications Technical Specifications Bidders Must State Here Either “comply” Or “not Comply” In The Column “statement Of Compliance” Against Each Individual Parameter Of Each “specification”. Item Specification Statement Of Compliance 1 One (1) Year Provision Of Janitorial Services At Boc Sub-port Of Mactan, Rendering Eight (8) Hours, 5.5 Days A Week Excluding All Holidays (regular And Special Non-working). Five (5) Janitors Required Rate Per Janitor: ₱757.20 Per Day (₱16,658.33 Per Month) Inclusive Of Other Fees 2 The Service Provider Shall Provide Five (5) Janitors Who Are: A. Of Good Moral Character And Without Criminal Or Police Records; B. Physically And Mentally Fit, As Evidence By The Medical Certificate; And C. Duly Trained And Skilled To Function As Janitorial Personnel. D. Fully Vaccinated The Service Provider, Upon Receipt Of The Notice Of Award, Shall Be Required To Submit To Boc Sub-port Of Mactan A Sworn Statement Attesting The Compliance With The Foregoing. 3 The Service Provider Shall Assign A Roving Supervisor From Its Own Account To Monitor The Performance Of The Janitorial Attendance And Handle Consolidation Of Daily Timecards Periodically In Preparation For The Billing To Boc Sub-port Of Mactan. 4 The Janitorial Personnel Shall Perform The Following: A. Maintain The Cleanliness And Orderliness Of The Office Premises In Accordance With The Terms Of Reference For The Contract Of Janitorial Services (annex B) And The Housekeeping Plan To Be Submitted By The Service Provider During Contract Implementation, Considering The Following: • Protection Of Boc Sub-port Of Mactan From Damage Or Destruction In Connection With The Janitorial Activities Rendered; • Preservation Of Confidentiality Of Boc Sub-port Of Mactan Records And Confidential Information; And • Proper Collection And Disposal Of Garbage. B. Miscellaneous Services To Be Performed Whenever Required (i.e. Logistical Assistance During Meetings And Conferences, Hauling Of Office Furniture, Fixtures And Equipment; And Other Official Errands). 5 Stability 1. At Least A Minimum Of Two (2) Years Of Experience In Janitorial Services. 2. The Service Provider Must Have Completed, Within The Past Two (2) Years From The Date Of Bid Submission A Single Contract That Is Similar To This Project, Equivalent To At Least Fifty Percent (50%) Of The Abc. 3. Liquidity Of The Contractor: Current Asset Minus Current Liabilities Based On Balance Sheet As Of December 31, 2023, Matches At Least 25% Of The Abc 4. Organizational Set-up: With Good Office Set-up, Personnel, And Office Tools And Equipment. The Agency Must Submit A Company Profile, Confirming The Foregoing Requirements Including An Organizational Chart. 5. Resources: Must Have Employed At Least 10 Janitors (attached List Of Janitors Presently Employed With The Agency). Likewise, The Service Provider Should Have A Physical Office In Cebu Province And Working Phone Numbers For Easy Contact. 6 Uniform The Contractor Shall Provide The Personnel With Appropriate Uniforms, Protective Gear, If Necessary, And Ensure That They Shall Observe Proper Personal Hygiene And Appear Neat And Clean At All Times. 7 Housekeeping Plan The Service Provider Shall Submit A Housekeeping Plan Tailored Fit To The Service Requirements Of Boc Sub-port Of Mactan. The Service Provider Shall State/enumerate The Specific Methodology To Be Employed For The Execution Of The Housekeeping Plan. Annex A Terms Of Reference For The Contract Of Janitorial Services 1. General Conditions A. The Service Provider Shall Provide Boc Sub-port Of Mactan At Its Premises Located At The Mcia Cargo Access Road, Lapu-lapu City, With Five (5) Reliable And Professionally-trained Janitors Who Shall Each Work Eight (8) Hours A Day, Five And Half (5.5) Days A Week Excluding All Holidays (regular And Special Non-working). However, The Personnel May Be Requested To Aid Outside The Regular Working Hours Or During Weekend, Or Holidays, Upon The Approval Of The Chief Administrative Officer Or His/her Duly Authorized Representative. B. The Service Provider Agrees That Boc Sub-port Of Mactan Reserves The Right To Screen And Accept Or Deny The Deployment Of Any Personnel Recommended By The Service Provider. C. Boc Sub-port Of Mactan Has The Right To Effect Changes In The Assignment/deployment Of The Janitors At Any Time During The Contract Period Through A Written Notice To The Service Provider. It Is Agreed Further That The Number Of Janitors Maybe Increased Or Decreased At The Discretion Of The Boc Sub-port Of Mactan Depending Upon The Need And In The Exigency Of The Service. D. The Service Provider Shall Not Reshuffle Personnel Without The Prior Clearance/approval Of Boc Sub-port Of Mactan Which Hereby Reserves The Right To Reject Any Proposal To Reassign Personnel If Such Re-assignment Is Found To Pose An Imminent Danger Or Prejudice To The Service. It Is However Understood That On Matter Of Disciplinary Action Toward The Personnel Of The Service Provider, Boc Sub-port Of Mactan Shall Cooperate With The Service Provider Or Vice Versa By Means Of Mutual Consultation. E. The Service Provider Shall Make Available Relievers And/or Replacements At All Times To Ensure Continuous And Uninterrupted Services. F. The Service Provider Shall Pay Its Personnel On Time Not Less Than The Minimum Wage And Other Benefits Mandated By The Law. The Service Provider Shall Provide The Janitorial Personnel Their Monthly Pay Slip Containing The Necessary Information On It. The Service Provider Shall Comply With The Laws Governing Labor Standards And Employee’s Compensation. A Certificate For The Purpose Shall Be Required From The Service Provider. G. The Service Provider Shall Have No Previous Record Of Delinquency On Payment Of Premiums And Shall Secure And Submit Clearance Certificates From The Implementing Government Agencies. H. The Service Provider Shall Submit, Along With The Monthly Billing Statement, The Monthly Accomplishment Report, A Certified True Copy Of The Duly Accomplished Payroll Sheet, Receipts And Prescribed Reports Stamp Received By Sss, Philhealth Or Pag-ibig Premiums Of The Janitorial Personnel Assigned To Boc Sub-port Of Mactan Within 15 Working Days After The End Of Applicable Month. I. The Service Provider In The Performance Of Its Services Shall Secure, Maintain At Its Own Expense All Registration, Licenses Or Permits Required By Law, And Shall Comply With All Pertinent Rules And Regulations. The Service Provider’s Personnel Shall Take All Necessary Precautions For The Safety Of All Persons And Properties At Or Near The Area Of Work And Shall Comply With All The Standards And Established Safety Regulations, Rules And Practices. J. The Service Provider Shall Ensure That Safety Shall Be The First Priority In The Performance Of Its Functions And Avoid The Creation Of Safety Hazards Both In The Condition Of The Work Performed And While Doing The Work. K. The Service Provider Shall Assume Responsibility And Liability For All Damages And Losses Which May Occur Within The Boc Sub-port Of Mactan’s Premises Directly Caused Or Arising As A Result Of Any Misconduct, Negligence, Fault, Dishonesty Or Dereliction Of Duty Of The Personnel Concerned, As Maybe Found By A Joint And Impartial Investigation. Provided, That Boc Sub-port Of Mactan Shall Advice Or Report Orally Or In Writing To The Service Provider The Same. The Maximum Liability Of The Service Provider In Case Of Loss Or Damage Under This Paragraph Shall Be For The Replacement Or Reparation Of The Loss Or Damaged Property Or The Corresponding Amount Of The Loss Or Damaged Property. Boc Sub-port Of Mactan Shall Have No Authority To Automatically Deduct Its Claim Under This Paragraph From The Agreed Fees Due To The Service Provider Or To Withhold Payment Of Same Without The Approval Of The Service Provider. It Is Expressly Understood, However, That The Service Provider Shall Not Be Liable For Damages Or Losses Due To Fortuitous Events Or Force Majeure. L. Boc Sub-port Of Mactan Shall Prescribe The Time And Schedule Of Duties Of The Janitors. The Service Providers Personnel And The Latter Are Prohibited To Stay Overnight At The Boc Sub-port Of Mactan’s Building Unless Authorized. The Respective Areas Of Assignment Of The Personnel Shall Be Determined By The Boc Sub-port Of Mactan, Who May Also Prescribe Additional Duties To The Personnel In The Enforcement Of Regulations And Instructions. M. The Service Provider Shall Maintain Its Good Standing And Remain A Competent Janitorial Services Contractor, Financially Capable Of Acting As An Independent Contractor And Shall Obtain All Necessary Licenses, Permits, And Comply With All Laws, Ordinances And Regulations Required For All Janitorial Services Agencies. If Boc Sub-port Of Mactan Has Reason To Believe That The Service Provider Has Failed To Comply With A Law Or Regulations Regulating Employment Of Labor, Boc Sub-port Of Mactan May Then Notify The Service Provider Accordingly And If The Latter Shall Refuse Or Fail To Present Satisfactory Proof To The Contrary Within Thirty (30) Days From Receipt Of Such Notice Of The Boc Sub-port Of Mactan, The Boc Sub-port Of Mactan Shall Have The Right To Immediately Terminate The Contract, The Previous Provision Notwithstanding, And Without Prejudice To Any Action Which The Boc Sub-port Of Mactan May Institute For Damages He Has Suffered Thereby. N. Boc Sub-port Of Mactan Shall Not Be Responsible For Any Accident, Mishap Or Injury Of Any Kind Or Nature That May Be Sustained By Any Of The Personnel Of The Service Provider While Performing Their Respective Duties At The Boc Sub-port Of Mactan 's Premises During Their Tour Of Duty, Including Death Resulting Therefrom. It Being Understood That The Personnel Heir's Claims In Connection With His Employment Shall Be Borne By And The Sole Liability Of The Service Provider. O. The Service Provider Shall Agree To Subject Its Personnel Assigned To Boc Sub-port Of Mactan To Security Check By Authorized Security Personnel When Coming In And Leaving The Premises. Further, The Service Provider Shall Periodically Check The Personnel In The Performance Of Their Duties And Responsibilities In Coordination With The Boc Sub-port Of Mactan, To Ensure They Properly Discharged Their Duties And Responsibilities And Are Not Committing Any Act(s) Prejudicial Against The Interest Of The Boc Sub-port Of Mactan. P. No Modification Shall Be Made To The Contract Between The Parties, Except In Writing, Signed By The Boc Sub-port Of Mactan And The Service Provider. Q. The Service Provider Shall Not Assign, Transfer, Pledge Or Make Other Dispositions Of This Contract Or Any Part Thereof, Except With The Prior Written Consent Of The Boc Sub-port Of Mactan. R. In The Case Of A Dispute Between The Boc Sub-port Of Mactan And The Service Provider, The Dispute Shall Be Resolved In Accordance With Republic Act 9285 (“r.a. 9285”), Otherwise Known As The “alternative Dispute Resolution Act Of 2004” And The Procedures Provided By Republic Act No. 9184, As Applicable. 2. Scope Of Service Under The Direction And Supervision Of Boc Sub-port Of Mactan’s Chief Administrative Officer, Or His/her Designee, The Service Provider Agrees To Perform The Following Services: A. Mopping, Polishing, Sweeping And Dusting Of All Floors, Including Stairways, Passages, Corridors, Lobbies, Entrance And Exit Stairways. These Areas Shall Be Serviced Continuously During Hours Of Public Use To Guarantee Cleanliness; B. Cleaning Of Tables, Furniture And Fixtures And Other Office Equipment; C. Washing Of China Wares And Silverwares, Filling Of Thermos (air Pots) With Hot Water; D. Scrubbing/cleaning, Deodorizing And Disinfecting Of Toilets And Washrooms; E. Cleaning And Spot-removing On All Vertical And Overhead Surfaces; F. Cleaning Of Ground And All Railing, Counters, Doorknobs, Doors And Windows; G. Emptying And Cleaning Of Sand Urns, And Waste Receptacles Of Disposable Garbage; H. Keeping Free Of Obstructions All Corridors, Lobbies, Entrances And Stairways; I. Vacuuming Of Carpeted Areas In All Offices, Plants And Installations (to Include Chairs, Ceiling And Walls); J. Switching Off/on Of All Lights/air Conditioning Units When Not In Use And Areas Where Necessary; K. Performing Errands Within And Outside The Office As Authorized; L. Report Necessary Repair Works Immediately To Officer Concerned Or Authorized Representative; And M. Perform Other Duties As May Be Required By The Department/office With Respect To Janitorial, Messengerial And Utility Works. N. Disinfect And Sanitize Boc Sub-port Of Mactan Premises. 3. Limitation Of Scope The Scope Of The Services Shall Be Limited To The Discharge Of Function As Described In The Scope Of Work/services. Performance Of Tasks That May Be Assigned Not Essential, Necessary Or Related To The Janitorial Functions, Shall Not Be Construed As An Acceptance Of Accountability But A Mere Accommodation To The Boc Sub-port Of Mactan. Any Resulting Loss Or Damage From Such Accommodation Shall Be The Sole Responsibility Of The Boc Sub-port Of Mactan. 4. Contractual Consideration For And In Consideration Of The Above Services, Boc Sub-port Of Mactan Shall During The Term Of The Contract, Pay The Service Provider An Amount Equivalent To The Salary Per Janitor Of ₱754.55 Per Day (₱16,600.00 Per Month) And Benefits Mandated By Law, Inclusive Of Administrative Overhead And Vat, Mandated By Law On The Basis Of An Eight (8) Hours A Day Work, Five And Half (5.5) Days A Week (monday To Saturday). The Abc Is Inclusive Of The Cost Of Overtime Services, Which Shall Not Exceed Three Percent (3%) Of The Total Contract Duration And Shall Be Charged Accordingly In A Separate Billing Statement. . In The Event That The Minimum Wage Is Increased Or Should An Additional Fringe Benefit In Favor Of The Personnel Be Promulgated Either By Law Or Decree Or Wage Order Subsequent To The Execution Of The Contract, The New Rate Shall Be Adjusted To Conform With The Law And Shall Be Subjected To A Negotiation Agreeable To Both Parties. 5. Review/audit Of Bills The Boc Sub-port Of Mactan Shall Be Given 15 Days To Review/audit The Service Providers Invoice, Within Which Time Boc Sub-port Of Mactan May Contest The Accuracy Of The Amount Invoiced. In The Absence Of A Written Advice Concerning Discrepancies On The Invoice After The Review Period, The Invoice Shall Be Deemed Accurate And Accepted. In Case Of Discrepancies In The Invoice, The Same Shall Be Returned To The Service Provider For Appropriate Correction Or Revision In Which Case Boc Sub-port Of Mactan Shall Have 15 Days From Receipt Of The Corrected Invoice Within Which To Settle The Same. 6. Billing Requirements The Service Provider Shall Support Its Billings With Boc Sub-port Of Mactan Approved Daily Time Records, Monthly Accomplishment Report, As Proof Of Services Rendered To The Boc Sub-port Of Mactan Within 15 Working Days After The End Of Applicable Month. Should Boc Sub-port Of Mactan Subsequently Require For Other Documents, The Same Shall Be Communicated In Writing And Shall Not Preclude The Collection Of Any Outstanding Invoices Prior To The Delivery Of The Boc Sub-port Of Mactan 's Request. 7. Amounts Earmarked And Held In Trust The Boc Sub-port Of Mactan Understands That By Virtue Of Philippine Laws, Do-18a And The Service Provider Acting For The Boc Sub-port Of Mactan As Principal, Any Bill Or Any Portion Of It Pertaining To Amounts Due To Government, Salaries And/or Any Amounts Earmarked For The Benefit Of Labor, Are Held In Trust And Therefore, Shall Not Be Diminished Nor Delayed. Boc Sub-port Of Mactan Shall Be Free From Liability On Such Expenses, Penalties, Surcharges Or Damages Arising From Diminution Or Delay In The Payment Of Said Amounts, Provided That Such Diminution Or Delay Is Not Attributable To Boc Sub-port Of Mactan’s Fault Or Negligence. 8. Supervision And Control The Service Provider Shall Exercise Discipline, Supervision, Control And Administration Over Its Personnel In Accordance With Law, Ordinances And Pertinent Governmental Rules And Regulations As Well As The Rules And Policies Laid Down By Boc Sub-port Of Mactan On The Matter. The Service Provider Is The Direct Employer Of' The Personnel Assigned To Boc Sub-port Of Mactan. Parties Acknowledge That Employer-employee Relationship Exists Between The Service Provider And The Personnel. 9. Replacement Of Personnel The Boc Sub-port Of Mactan May Have Personnel Changed Or Replaced At Any Time Whose Work It Finds Or Believes To Be Below Standard, Or Whose Conduct Is Unsatisfactory, Or Is Prejudicial To Its Interest, As Determined By Boc Sub-port Of Mactan. 10. Confidentiality Clause The Janitors Provided By The Service Provider Shall At All Times Maintain Confidentiality Of All Documents And Any Information That They May Have Knowledge By Virtue Of Their Services To The Boc Sub-port Of Mactan And Not To Disclose To Any Third Party All Confidential Information Received From Or Entrusted By Boc Sub-port Of Mactan. The Janitors Shall Be Prohibited From Using The Confidential Information Or Documents Received Or Entrusted By Boc Sub-port Of Mactan For Purposes Other Than Compliance With Its Obligations As Janitors. 11. Term Of Contract The Period Of Services Shall Take Effect On January 1, 2025 For A Period Of One (1) Year. Either Party May Pre-terminate For Legal Cause At Any Time Upon Serving A Written Notice To The Other Party, Thirty (30) Days Prior The Intended Date Of Termination. Checklist Of Technical And Financial Documents I. Technical Component Envelope Class “a” Documents Legal Documents A) ⬜ Valid Philgeps Registration Certificate (platinum Membership If Public Bidding) (all Pages) In Accordance With Section 8.5.2 Of The Irr; Or B) ☐ Registration Certificate From Securities And Exchange Commission (sec), Department Of Trade And Industry (dti) For Sole Proprietorship, Or Cooperative Development Authority (cda) For Cooperatives Or Its Equivalent Document, And C) ☐ Mayor’s Or Business Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Prospective Bidder Is Located, Or The Equivalent Document For Exclusive Economic Zones Or Areas; And D) ☐ Tax Clearance Per E.o. No. 398, S. 2005, As Finally Reviewed And Approved By The Bureau Of Internal Revenue (bir). Technical Documents E) ⬜ Statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And F) ☐ Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And G) ☐ Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission; Or Original Copy Of Notarized Bid Securing Declaration; And H) ☐ Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After- Sales/parts, If Applicable; And I) ☐ Original Duly Signed Omnibus Sworn Statement (oss); And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents J) ☐ The Supplier’s Audited Financial Statements, Showing, Among Others, The Supplier’s Total And Current Assets And Liabilities, Stamped “received” By The Bir Or Its Duly Accredited And Authorized Institutions, For The Preceding Calendar Year Which Should Not Be Earlier Than Two (2) Years From The Date Of Bid Submission; And K) ☐ The Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc); Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Class “b” Documents L) ☐ If Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence; Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Ii. Financial Component Envelope M) ☐ Original Of Duly Signed And Accomplished Financial Bid Form; And N) ☐ Original Of Duly Signed And Accomplished Price Schedule(s). Other Documentary Requirements Under Ra No. 9184 (as Applicable) O) ⬜ [for Foreign Bidders Claiming By Reason Of Their Country’s Extension Of Reciprocal Rights To Filipinos] Certification From The Relevant Government Office Of Their Country Stating That Filipinos Are Allowed To Participate In Government Procurement Activities For The Same Item Or Product. P) ⬜ Certification From The Dti If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity. Table Of Contents Bid Form Janitorial Services Labor Cost Estimate Bid Securing Declaration Form Performance Securing Declaration Form Omnibus Sworn Statement Contract Agreement Form Bid Form For The Procurement Of Goods [shall Be Submitted With The Bid] Bid Form Date : _________________ Project Identification No. : _________________ To: [name And Address Of Procuring Entity] Having Examined The Philippine Bidding Documents (pbds) Including The Supplemental Or Bid Bulletin Numbers [insert Numbers], The Receipt Of Which Is Hereby Duly Acknowledged, We, The Undersigned, Offer To [supply/deliver/perform] [description Of The Goods] In Conformity With The Said Pbds For The Sum Of [total Bid Amount In Words And Figures] Or The Total Calculated Bid Price, As Evaluated And Corrected For Computational Errors, And Other Bid Modifications In Accordance With The Price Schedules Attached Herewith And Made Part Of This Bid. The Total Bid Price Includes The Cost Of All Taxes, Such As, But Not Limited To: [specify The Applicable Taxes, E.g. (i) Value Added Tax (vat), (ii) Income Tax, (iii) Local Taxes, And (iv) Other Fiscal Levies And Duties], Which Are Itemized Herein Or In The Price Schedules, If Our Bid Is Accepted, We Undertake: A. To Deliver The Goods In Accordance With The Delivery Schedule Specified In The Schedule Of Requirements Of The Philippine Bidding Documents (pbds); B. To Provide A Performance Security In The Form, Amounts, And Within The Times Prescribed In The Pbds; C. To Abide By The Bid Validity Period Specified In The Pbds And It Shall Remain Binding Upon Us At Any Time Before The Expiration Of That Period. [insert This Paragraph If Foreign-assisted Project With The Development Partner: Commissions Or Gratuities, If Any, Paid Or To Be Paid By Us To Agents Relating To This Bid, And To Contract Execution If We Are Awarded The Contract, Are Listed Below: Name And Address Amount And Purpose Of Of Agent Currency Commission Or Gratuity ________________________________________________ ________________________________________________ ________________________________________________ (if None, State “none”)] Until A Formal Contract Is Prepared And Executed, This Bid, Together With Your Written Acceptance Thereof And Your Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Calculated Bid Or Any Bid You May Receive. We Certify/confirm That We Comply With The Eligibility Requirements Pursuant To The Pbds. The Undersigned Is Authorized To Submit The Bid On Behalf Of [name Of The Bidder] As Evidenced By The Attached [state The Written Authority]. We Acknowledge That Failure To Sign Each And Every Page Of This Bid Form, Including The Attached Schedule Of Prices, Shall Be A Ground For The Rejection Of Our Bid. Name: _______________________________________________________________ Legal Capacity: _________________________________________________________ Signature: _____________________________________________________________ Duly Authorized To Sign The Bid For And Behalf Of:________________________________ Date: ___________________ Boc Som P.b. Form # 1 Project: Provision Of Janitorial Services For Fy 2025 For The Bureau Of Customs Sub-port Of Mactan (project Reference No.: ________________________) Janitorial Services Labor Cost Estimate Janitor (5.5 Days Work Per Week) Daily Basic Salary Rate Specification A. Payable Directly To Employee 1. Basic Salary (dw X __________ Days / 12) 3. 13th Month Pay (1 / 12) 4. 5 Days Incentive Leave [(dw) X 5 / 12] Sub-total B. Amount Payable To The Government 1. Sss Premium 2. Phil Health Contribution 3. Ecc 4. Pag-ibig Fund Sub-total C. Total Amount To Employee And Government Per Month D. Administrative Cost (max. Of 20% X C- Dole Dept. Order 174) E. Sub-total Before Tax (c + D) F. Add: Vat (12%) (.12 X E) G. Contract Price Per Month Per Person (e+f) H. No. Of Personnel Deployed I. Total Contract Price Per Month (g X H) J. Contract Duration K. Total Contract For The Whole Duration (i X J) L. Provision Of Overtime (3% X K) M. Total Monthly Cost Of Supplies (from Tm. 1) N. Total Contract Cost For The Entire Duration (k+l+m) Signature: ________________

Details: Description Republic Of The Philippines Province Of Samar Local Government Unit Municipality Of Basey Invitation To Bid For Disposal Of Unserviceable Property Through Public Auction 1, The Local Government Unit Of Basey, Samar Now Invites Bids For Procurement Of Civil Works For The Following Invites All Interested Parties To Participate In The Public Auction Of Unserviceable Property As Indicated Below. A. Lot 1 - Floor Price: Php600,000.00 Quantity Unit Equipment 4 Unit 2024-05-080-0001 Dumptruck (isuzu) 2 Unit 2024-05-080-0002 Racal 1 Unit 2024-05-080-0003 Van (toyota Hi-ace ) 1 Unit 2024-05-080-0004 Foton View Ambulance 2 Unit 2024-05-080-0005 Double Cab (isuzu) 1 Unit 2023-05-080-0006 Loader 1 Unit 2024-05-080-0007 Multicab (suzuki) Property No. Plate No. 120110 1 Unit 2024-05-080-0008 Multicab Pasenger (suzuki) 1 Unit 2024-05-080-0009 Road Roller (sakai-tg-41) 1 Unit 2024-05-080-0010 Grader (komatsu0 1 Unit 2024-05-080-0011 Bulldozer B. Lot 2 - Floor Price: Php100,000.00 Quantity Unit Equipment 1 Unit 2024-030-0001 Air Conditioning Unit (haier) 1 Unit 2024-030-0002 Air Conditioning Unit (kolin) 1 Unit 2024-030-0003 Printer Epson L360) 1 Unit 2024-030-0004 Lcd Projector 1 Unit 2024-030-0005 Printer (brother Dcp-t700w) 1 Unit 2024-030-0006 Printer (canon) 1 Unit 2024-030-0007 Water Dispenser 2 Unit 2024-030-0008 Wall Fan 1 Unit 2024-030-0009 Air Conditioning Unit (carrier) Window Type 1 Unit 2024-030-0010 Swivel Chair 1 Unit 2024-030-0011 Water Dispenser 1 Unit 2024-030-0012 Central Processing Unit 1 Unit 2024-030-0013 Steel Cabinet 1 Unit 2024-030-0014 Desktop Monitor 1 Unit 2024-030-0015 Office Table 2 Unit 2024-030-0016 Central Processing Unit (trendsonic) 1 Unit 2024-030-0017 Typewriter (olympia) 1 Unit 2024-030-0018 Television (haier) 1 Unit 2024-030-0019 Printer (brother) 5 Unit 2024-030-0020 Swivel Chairs 1 Unit 2024-030-0021 Rice Cooker 1 Unit 2024-030-0022 Wooden Cabinet 1 Unit 2024-030-0023 Printer (brother T700w) 1 Unit 2024-030-0024 Printer (brother Mfc-j200) 1 Unit 2024-030-0025 Air Purifier (kolin) 1 Unit 2024-030-0026 Air Conditioning Unit (split Type Koppel) 3 Unit 2024-030-0027 Typewriter (olympia) 1 Unit 2024-030-0028 Central Processing Unit 1 Unit 2024-030-0029 Printer (epson L220) 2 Unit 2024-030-0030 Printer (epson L3110) 1 Unit 2024-030-0031 Printer (epson L300) 1 Unit 2024-030-0032 Monitor W/ Keyboard 1 Unit 2024-030-0033 Air Conditioning Unit (carrier) S/n: Aaaxn4e0700n5l3b0051 4 Unit 2024-030-0034 Office Table 2 Unit 2024-030-0035 Steel Cabinet 5 Unit 2024-030-0036 Electric Fan 4 Unit 2024-030-0037 Printer 1 Unit 2024-030-0038 Monitor 1 Unit Uninterruptable Power Supply 1 Unit 2024-030-0039 Printer (epson L210) 1 Unit 2024-030-0040 Printer (epson L360) 1 Unit 2024-030-0041 Printer (brother Dcp-t710w) 1 Unit 2024-030-0042 Air Conditioning Unit (samsung) 1 Unit 2024-030-0043 Television 2 Unit 2024-030-0044 Steel Cabinet 1 Unit 2024-030-0045 Desktop Computer (acer) 24 Unit 2024-030-0046 Fluorescent Lamp 1 Unit 2024-030-0047 Desktop Monitor 2 Unit 2024-030-0048 Hospital Bed 1 Unit 2024-030-0049 Ambulance Blinker 2 Unit 2024-030-0050 Bp Apparatus W/ Stand 3 Unit 2024-030-0051 Light Bulb W/ Stand 1 Unit 2024-030-0052 Computer Printer 2 Unit 2024-030-0053 Stainless Bed W/out Stand 1 Unit 2024-030-0054 Air Conditioning Unit 3 Unit 2024-030-0055 Weighing Scale W/ Stand 5 Unit 2024-030-0056 Electric Fan 1 Unit 2024-030-0057 Executive Swivel Chair 1 Unit 2024-030-0058 New Born Crib (stainless) 1 Unit 2024-030-0059 Alcohol Dispenser W/ Stand 3 Unit 2024-030-0060 Sterilizer 1 Unit 2024-030-0061 Water Dispenser 2 Unit 2024-030-0062 Steel Filing Cabinet (4 Drawers) 1 Unit 2024-030-0063 Digital Baby Scale 4 Unit 2024-030-0064 Laptop (acer) 1 Unit 2024-030-0065 Baby Bassinet 10 Unit 2024-030-0066 Folding Bed 2 Unit 2024-030-0067 Folding Bed W/ Foam 1 Unit 2024-030-0068 Air Conditioning Unit (koppel) 1 Unit 2024-030-0069 Printer (epson L220) 3 Unit 2024-030-0070 Printer (brother T700) 1` Unit 2024-030-0071 Desktop Computer (acer) 1 Unit 2024-030-0072 Water Dispenser (dowell) 1 Unit 2024-030-0073 Desktop Computer (dell) 3 Unit 2024-030-0074 Uninterrupable Power Supply 1 Unit 2024-030-0075 Steel Filing Cabinet 1 Unit 2024-030-0076 Air Conditioning Unit (kolin) 2 Unit 2024-030-0077 Swivel Chair 2 Unit 2024-030-0078 Printer 1 Unit 2024-030-0079 Desktop Computer (acer) 1 Unit 2024-030-0080 Desktop Computer ((aopen) 1 Unit 2024-030-0081 Steel Filing Cabinet 1 Unit 2024-030-0082 Air Conditioning Unit (kolin) 1 Unit 2024-030-0083 Office Table 1 Unit 2024-030-0084 Air Conditioning Unit (koppel) 1 Unit 2024-030-0085 Lcd Projector (epson) 1 Unit 2024-030-0086 Desktop Computer (acer) 3 Unit 2024-030-0087 Hand Held Radio 1 Unit 2024-030-0088 Desktop Computer (acer) 1 Unit 2024-030-0089 Water Dispenser 1 Unit 2024-030-0090 Laptop (dell) 1 Unit 2024-030-0091 Rubber Boats 2 Unit 2024-030-0092 Air Conditioning Unit (carrier) 1 Unit 2024-030-0093 Printer (epson L210) 1 Unit 2024-030-0094 Air Conditioning Unit (inverter) 1 Unit 2024-030-0095 Laptop (acer) Sn: Nxgfzsp0017116ac47600 1 Unit 2024-030-0096 Laptop (lenovo) Sn: Pf0hxihj 1 Unit 2024-030-0097 Laptop (acer) Sn: Nxgfzsp00171106a977600 3 Unit 2024-030-0098 Swivel Chairs 1 Unit 2024-030-0099 Water Dispenser 1 Unit 2024-030-00100 Computer Table 1 Unit 2024-030-00101 Podium 1 Unit 2024-030-00102 Wall Fan 1 Set Unit 2024-030-00103 Central Processing Unit (cpu) 1 Unit 2024-030-00104 Uninterruptable Power Supply 3 Unit 2024-030-00105 Office Table 1 Unit 2024-030-00106 Photocopying Machine 1 Unit 2024-030-00107 Desktop Monitor (acer) 1 Unit 2024-030-00108 Printer (brother) 1 Unit 2024-030-00109 Desktop (acer) 1 Unit 2024-030-00110 Steel Filing Cabinet (4 Drawers) 1 Unit 2024-030-00111 Desktop (acer) 1 Unit 2024-030-00112 Box Type Air Conditioning Unit 1 Unit 2024-030-00113 Air Conditioning Unit (carrier) 2.5 Hp 1 Unit 2024-030-00114 Air Conditioning Unit (carrier) 2.5 Hp 1 Unit 2024-030-00115 Air Conditioning Unit (2.5 Hp) All Lots Are Located At The Local Government Unit – Basey, Samar 2. Submit Your Proposal Printed In The Bid Proposal Form With Your Name, Signature, Company Name (if Any), Address And Contact Numbers. Submit The Duly Accomplished Bid Proposal Form On Or Before December 09, 2024 At 10:00 A.m. At The Local Government Unit – Basey, Samar 3. Place Your Proposal Together With The Corresponding Bid Bond Equivalent To 10% Of The Total Bid Amount, In A Sealed Envelope Indicating The Lot Number Above, Your Name, Address And Contact Numbers. 4. Unsigned Proposal, Proposal Lower Than The Floor Price And Those Without The Corresponding Bid Bond Shall Automatically Be Disqualified. 5. A Complete Set Of The Bid Proposal Form And Instruction To Bidders (itb) May Be Acquired By Interested Bidder From December 2, 2024 28 To December 9, 2024 From 10:00 A.m. To 05:00 P.m. At The Local Government Unit – Basey, Samar, 6. Bids Must Be Delivered To The Address Below On December 09, 2024 Until 10:00 Am In The Morning At The Bac Conference Office, Lgu Executive Building, Government Center, Basey, Samar. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 18. 7.bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend At The Address Below On December 09, 2024 From 10:00 A.m., At 10:00 In The Morning. Late Bids Shall Not Be Accepted. 8. The Local Government Unit – Basey, Samar Reserves The Right To Accept Or Reject Any Bid, To Annul The Bidding Process, And To Reject All Bids At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. For Further Information, Please Refer To: Geraldine M. Estorninos John Neil O. Arcena Bac Secretariat Bac Secretariat Hon. Luz Chu Ponferrada Municipal Mayor/head Of Procuring Entity Local Government Unit, Basey, Samar Date_____________________________ Republic Of The Philippines Province Of Samar Local Government Unit Municipality Of Basey Instruction To Bidders Disposal Of Unserviceable Property Through Public Auction I. Inspection Of Unserviceable Properties Unserviceable Properties For Sale Consisting Of Heavy Equipment And Other Office Equipments, Furniture & Fixtures Are Available For Inspection From December 5, 2024 , 10:00 Am At The Local Government Unit – Basey, Samar Ii. Individuals, Partnerships And/or Corporations Are Qualified To Participate In The Auction Subject To The Submission Of Qualification Documents, Such As: 1. Sec Registration Certificates For Corporations Or Dti Registration Certificates For Sole Proprietorship 2.valid Business Permit 3. Latest Income Tax Return, Stamped “reeived” Bu Bir Or Its Accredited And Authorized Institutions 4. Duly Authorized Representative If Any, Shall Submit A Certification Issued By The President/general Manager/governing Board/owner Of The Firm/company, As May Be Applicable, Authorizing Him/her To Speak For, Sign And Submit Bids In Behalf Of The Owner Or Officers Of The Firm/company. A. Lot 1 - Floor Price: Php600,000.00 Quantity Unit Equipment 4 Unit 2024-05-080-0001 Dumptruck (isuzu) 2 Unit 2024-05-080-0002 Racal 1 Unit 2024-05-080-0003 Van (toyota Hi-ace ) 1 Unit 2024-05-080-0004 Foton View Ambulance 2 Unit 2024-05-080-0005 Double Cab (isuzu) 1 Unit 2023-05-080-0006 Loader 1 Unit 2024-05-080-0007 Multicab (suzuki) Property No. Plate No. 120110 1 Unit 2024-05-080-0008 Multicab Pasenger (suzuki) 1 Unit 2024-05-080-0009 Road Roller (sakai-tg-41) 1 Unit 2024-05-080-0010 Grader (komatsu0 1 Unit 2024-05-080-0011 Bulldozer B, Lot 2 - Floor Price: Php100,000.00 Quantity Unit Equipment 1 Unit 2024-030-0001 Air Conditioning Unit (haier) 1 Unit 2024-030-0002 Air Conditioning Unit (kolin) 1 Unit 2024-030-0003 Printer Epson L360) 1 Unit 2024-030-0004 Lcd Projector 1 Unit 2024-030-0005 Printer (brother Dcp-t700w) 1 Unit 2024-030-0006 Printer (canon) 1 Unit 2024-030-0007 Water Dispenser 2 Unit 2024-030-0008 Wall Fan 1 Unit 2024-030-0009 Air Conditioning Unit (carrier) Window Type 1 Unit 2024-030-0010 Swivel Chair 1 Unit 2024-030-0011 Water Dispenser 1 Unit 2024-030-0012 Central Processing Unit 1 Unit 2024-030-0013 Steel Cabinet 1 Unit 2024-030-0014 Desktop Monitor 1 Unit 2024-030-0015 Office Table 2 Unit 2024-030-0016 Central Processing Unit (trendsonic) 1 Unit 2024-030-0017 Typewriter (olympia) 1 Unit 2024-030-0018 Television (haier) 1 Unit 2024-030-0019 Printer (brother) 5 Unit 2024-030-0020 Swivel Chairs 1 Unit 2024-030-0021 Rice Cooker 1 Unit 2024-030-0022 Wooden Cabinet 1 Unit 2024-030-0023 Printer (brother T700w) 1 Unit 2024-030-0024 Printer (brother Mfc-j200) 1 Unit 2024-030-0025 Air Purifier (kolin) 1 Unit 2024-030-0026 Air Conditioning Unit (split Type Koppel) 3 Unit 2024-030-0027 Typewriter (olympia) 1 Unit 2024-030-0028 Central Processing Unit 1 Unit 2024-030-0029 Printer (epson L220) 2 Unit 2024-030-0030 Printer (epson L3110) 1 Unit 2024-030-0031 Printer (epson L300) 1 Unit 2024-030-0032 Monitor W/ Keyboard 1 Unit 2024-030-0033 Air Conditioning Unit (carrier) S/n: Aaaxn4e0700n5l3b0051 4 Unit 2024-030-0034 Office Table 2 Unit 2024-030-0035 Steel Cabinet 5 Unit 2024-030-0036 Electric Fan 4 Unit 2024-030-0037 Printer 1 Unit 2024-030-0038 Monitor 1 Unit Uninterruptable Power Supply 1 Unit 2024-030-0039 Printer (epson L210) 1 Unit 2024-030-0040 Printer (epson L360) 1 Unit 2024-030-0041 Printer (brother Dcp-t710w) 1 Unit 2024-030-0042 Air Conditioning Unit (samsung) 1 Unit 2024-030-0043 Television 2 Unit 2024-030-0044 Steel Cabinet 1 Unit 2024-030-0045 Desktop Computer (acer) 24 Unit 2024-030-0046 Fluorescent Lamp 1 Unit 2024-030-0047 Desktop Monitor 2 Unit 2024-030-0048 Hospital Bed 1 Unit 2024-030-0049 Ambulance Blinker 2 Unit 2024-030-0050 Bp Apparatus W/ Stand 3 Unit 2024-030-0051 Light Bulb W/ Stand 1 Unit 2024-030-0052 Computer Printer 2 Unit 2024-030-0053 Stainless Bed W/out Stand 1 Unit 2024-030-0054 Air Conditioning Unit 3 Unit 2024-030-0055 Weighing Scale W/ Stand 5 Unit 2024-030-0056 Electric Fan 1 Unit 2024-030-0057 Executive Swivel Chair 1 Unit 2024-030-0058 New Born Crib (stainless) 1 Unit 2024-030-0059 Alcohol Dispenser W/ Stand 3 Unit 2024-030-0060 Sterilizer 1 Unit 2024-030-0061 Water Dispenser 2 Unit 2024-030-0062 Steel Filing Cabinet (4 Drawers) 1 Unit 2024-030-0063 Digital Baby Scale 4 Unit 2024-030-0064 Laptop (acer) 1 Unit 2024-030-0065 Baby Bassinet 10 Unit 2024-030-0066 Folding Bed 2 Unit 2024-030-0067 Folding Bed W/ Foam 1 Unit 2024-030-0068 Air Conditioning Unit (koppel) 1 Unit 2024-030-0069 Printer (epson L220) 3 Unit 2024-030-0070 Printer (brother T700) 1` Unit 2024-030-0071 Desktop Computer (acer) 1 Unit 2024-030-0072 Water Dispenser (dowell) 1 Unit 2024-030-0073 Desktop Computer (dell) 3 Unit 2024-030-0074 Uninterrupable Power Supply 1 Unit 2024-030-0075 Steel Filing Cabinet 1 Unit 2024-030-0076 Air Conditioning Unit (kolin) 2 Unit 2024-030-0077 Swivel Chair 2 Unit 2024-030-0078 Printer 1 Unit 2024-030-0079 Desktop Computer (acer) 1 Unit 2024-030-0080 Desktop Computer ((aopen) 1 Unit 2024-030-0081 Steel Filing Cabinet 1 Unit 2024-030-0082 Air Conditioning Unit (kolin) 1 Unit 2024-030-0083 Office Table 1 Unit 2024-030-0084 Air Conditioning Unit (koppel) 1 Unit 2024-030-0085 Lcd Projector (epson) 1 Unit 2024-030-0086 Desktop Computer (acer) 3 Unit 2024-030-0087 Hand Held Radio 1 Unit 2024-030-0088 Desktop Computer (acer) 1 Unit 2024-030-0089 Water Dispenser 1 Unit 2024-030-0090 Laptop (dell) 1 Unit 2024-030-0091 Rubber Boats 2 Unit 2024-030-0092 Air Conditioning Unit (carrier) 1 Unit 2024-030-0093 Printer (epson L210) 1 Unit 2024-030-0094 Air Conditioning Unit (inverter) 1 Unit 2024-030-0095 Laptop (acer) Sn: Nxgfzsp0017116ac47600 1 Unit 2024-030-0096 Laptop (lenovo) Sn: Pf0hxihj 1 Unit 2024-030-0097 Laptop (acer) Sn: Nxgfzsp00171106a977600 3 Unit 2024-030-0098 Swivel Chairs 1 Unit 2024-030-0099 Water Dispenser 1 Unit 2024-030-00100 Computer Table 1 Unit 2024-030-00101 Podium 1 Unit 2024-030-00102 Wall Fan 1 Set Unit 2024-030-00103 Central Processing Unit (cpu) 1 Unit 2024-030-00104 Uninterruptable Power Supply 3 Unit 2024-030-00105 Office Table 1 Unit 2024-030-00106 Photocopying Machine 1 Unit 2024-030-00107 Desktop Monitor (acer) 1 Unit 2024-030-00108 Printer (brother) 1 Unit 2024-030-00109 Desktop (acer) 1 Unit 2024-030-00110 Steel Filing Cabinet (4 Drawers) 1 Unit 2024-030-00111 Desktop (acer) 1 Unit 2024-030-00112 Box Type Air Conditioning Unit 1 Unit 2024-030-00113 Air Conditioning Unit (carrier) 2.5 Hp 1 Unit 2024-030-00114 Air Conditioning Unit (carrier) 2.5 Hp 1 Unit 2024-030-00115 Air Conditioning Unit (2.5 Hp) Iv. Schedule Of Public Auction The Public Auction Shall Be Conducted On An “as Is, Where Is” Basis On December 5, 2024 At 10:00 A.m. V. Bid Bond The Bid Proposal Shall Be Accompanied By A Bid Bond In The Form Of Cash Or Cashier's/manager's Check Payable To The Lgu Basey Equivalent To 10% Of The Lot Amount To Bid. A Bid Without The Corresponding Bid Bond Or Below The Required Amount Shall Be Disqualified; The Bid Bond May Be Submitted And Presented By The Bidder During The Actual Opening Of The Respective/individual Bid, Which Shall Be Properly Accounted For And Receipted Upon Submission To The Authorized Psa Personnel. Vi. Submission Of Bids A) The Bid Must Be Submitted Using The Prescribed Bid Proposal Form (see Attached Annex A) To The Local Government Unit Of Basey, Samar In A Duly Signed Sealed Envelope And Shall Be Properly Labelled With The Lot No., Bidder’s Name, Address And Contact Numbers. A) Bid Submitted Below The Floor Price For Each Lot And Without Corresponding Bid Bond Shall Be Disqualified And; B) Deadline For Submission Of Bids Is At 10:00 A.m., December 5, 2024. Bids Submitted Beyond Said Deadline Shall Not Be Accepted. Vii. Opening Of Bids A) Opening Of Bids Is At 10:00 A.m., December 5, 2024 In The Presence Of The Local Government Unit Of Basey, Samar Disposal Committee And The Bidders Who Choose To Attend. B) A Bid Submitted Cannot Be Changed Or Withdrawn After The Deadline Of Submission Of Bid; C) An Abstract Of Bids Shall Be Prepared By The Disposal Committee. Viii. Awarding Of Bids Award Shall Be Made To The Highest Bidder. Ix. Pull-out/taking Out Of Awarded Items The Winning Bidder Shall Be Given Ten (10) Calendar Days From Receipt Of The Notice Of Award To Pull Out From Local Government Unit Of Basey, Samar The Unserviceable Items Awarded Subject To The Supervision, Witnessing And Approval By The Concerned Local Government Unit Of Basey, Samar And Coa During The Actual Disposal X. For Further Information, Please Refer To: Geraldine M. Estorninos John Neil O. Arcena Bac Secretariat Bac Secretariat Hon. Luz Chu Ponferrada Municipal Mayor/head Of Procuring Entity Local Government Unit, Basey, Samar Date____________________________ Republic Of The Philippines Province Of Samar Local Government Unit Municipality Of Basey Bid Quotation Form ________________________ Chairman, Disposal Committee Local Government Unit Of Basey Sir/madam: In Response To Your Invitation To Bid (ib) And In Accordance With The Stipulations Of The Instruction To Bidders (ib) And Terms And Conditions, Which I Duly Signed And Submitted As Part Of My Eligibility Documents, Hereunder Is My Bid: (in Figures And Words) Lot 1 Heavy Equipment Lot 2 Ict And Office Equipment I Have Actually Seen And Inspected The Above Items And My Bid Is Based On My Own Estimate. Enclosed Is The Required Bid Security (bs) In The Amount Of Php _______________________ Which Is Equivalent To Ten (10%) Of My Total Bid Price. Very Truly Yours, _________________________________________________ Printed Name Of Bidder/business Name _____________________________________________________________ Printed Name And Signature Of The Bidder/authorized Representative/date Signed _____________________________________ Complete Business Address _________________________________ Mobile No., Telephone No., Fax No. ____________________________________ Email Address

Details: Description Subject : Design And Build Of Dedvmh Multi-purpose / Evacuation Area Location : Dedvmh Compound, Bood, Ubay, Bohol Terms Of Reference I. Background Don Emilio Del Valle Memorial Hospital (dedvmh) Is A Licensed Level 2 General Hospital Located In Ubay, Bohol With 200 Authorized Bed Capacity Which Aims To Provide Highly Specialized Quality Healthcare Services To All Where Human Dignity Is Valued And Respected By Competent And Committed Personnel. In Accordance With The Provisions Of And Related Issuances Of Doh Administrative Order No. 2019-0056 Increasing The Bed Capacity Of Dedvmh From 50 Beds To 300 Beds And R.a. No. 11223, Or The “universal Health Care Act”, The Hospital Shall Provide Promotive, Preventive, Diagnostic, Curative, And Palliative Care Services, And Research, Professional Teaching And Training Programs And Shall Be Fully Equipped With The State-of-the Art Equipment And Facilities, Complemented By Adequately Trained And Competent Human Resources For Health Appropriate For A Licensed And Accredited Tertiary General Hospital. Dedvmh Shall Strengthen Its Existing Basic Services, And Aim For The Improvement Of Its Service Capability And Capacity Serving As Referral Hospital In The Northeastern Section Of The Bohol Province, Complementing Local Health Systems And Providers Of Municipalities In The Area. In Order To Fulfill This Mandate, Dedvmh Is Upgrading Its Services To Become A Level Iii Hospital To Provide Better And Quality Healthcare Services Especially In The Northeastern Part Of Bohol, Its Catchment Areas And Nearby Provinces. The Increase In The Bed Capacity And Expansion Of Services And Capability Are Consistent With The Dedvmh’s Hospital Development Plan (hdp) And Philippine Health Facility Development Plan (phfdp) 2020-2040. Ii. Objectives This Project Aims To Construct A Safe Center While Providing Prime Patient Care During Weather Adversities. This Is In Consonance As Well With Our Continuing Drive In Developing Health Measures To Adapt To Climate Change. This Center Shall Serve As A Safe Sport Avenue Promoting Healthy Lifestyles To Healthcare Workers. This Will Also Be Utilized To House Hospital Activities To Shield Participants From Heat And Rain. It Also Aims To Create A Versatile Multi-purpose/evacuation Center Housing The Health Information Management Systems (himo) Department On The Lower Ground Floor To Support Secure And Efficient Data Management Critical To Hospital Operations. With Future Funding, The Center Is Planned To Include A Multi-purpose Court On The Upper Ground Floor, Promoting Wellness And Recreational Activities For Healthcare Staff, As Well As Office Spaces On The Second Floor To Support Future Departmental Growth And Administrative Needs, Ensuring The Facility Remains Adaptable And Functional For Various Purposes. The Design Must Also Conform To The Standards Set By In Accordance To The Manual On Technical Guidelines For Hospitals Planning And Design (level 3) And Doh Green And Safe Health Facilities Manual To Develop Climate Smart Health Facilities That Address And Adapt To The Impacts On The Environment. The Winning Bidder Shall Design For This Project With The Approval Of The Medical Center Including The Approved Detailed Estimates, Bill Of Quantities, Technical Specifications, And Methodology Of Construction And Scope Of Works Of The Project. Iii. Conceptual Design The Design Concept Of The Project Was Governed By The Planning And Design Standards Of Level 3 Service Capability Hospital Facility As Prescribed By The Latest Requirements Of The Department Of Health And Other Concerned Agencies. Building Design Shall Conform To The Provisions Of The National Building Code Of The Philippines (pd 1096), Accessibility Law (bp 344), Architecture Law (ra 9266), National Structural Code Of The Philippines, Electrical Engineering Law (ra 7920), Mechanical Engineering Law (ra 5336), Plumbing Code (ra 1378, 1993-1994 Revisions), Fire Code (ra 9514) And Other Laws And Regulations Covering Environmental Concerns And Local Ordinances And Regulations. The As-built Plan And Proposed Schematic Lay-out/call-out Will Be Provided As Basis Reference In The Development Of Preliminary Conceptual Design Plans To Be Submitted As Part Of The Technical Proposal. However, It Is The Responsibility Of The Bidder To Verify Actual Site Conditions And Dimensions. The Preliminary Conceptual Design Plans And Perspectives Shall Be Included Construed Part Of The Technical Proposal As Follows: Preliminary Conceptual Design Plans Required Specified Degree Of Details 1. Schematic Floor Plans: A. Lower Ground Floor B. Upper Ground Floor (partitions For Funding) C. Second Floor (above Stage Area) All Schematic Plans Shall Be At Least A3 Size Paper And Shall Meet The Minimum Space Requirements And Planning/design Guidelines Of Level 3 Hospital For: - Health Information Management Systems Department Offices & Storage, Waiting Area - Wellness Area - Covered Area Proposed For Multi-purpose Court - Proposed Area For Offices Preliminary Conceptual Design Plans Required Specified Degree Of Details A. Aerial Perspective View All Perspective / Plans Shall Be At Least A3 Size Paper In Colored Printed And Shall Conform With The Preliminary Conceptual Plans And At Least 3d Rendered. B. Man’s Eye / Worm’s Eye Perspective View All Perspective / Plans Shall Be At Least A3 Size Paper In Colored Printed And Shall Conform With The Preliminary Conceptual Plans And At Least 3d Rendered. C. Front Perspective View All Perspective / Plans Shall Be At Least A3 Size Paper In Colored Printed And Shall Conform With The Preliminary Conceptual Plans And At Least 3d Rendered. D. Rear Perspective View In Conformance With The Preliminary Conceptual Plans And At Least 3d Rendered. E. Left & Right-side Perspective View All Perspective / Plans Shall Be At Least A3 Size Paper In Colored Printed And Shall Conform With The Preliminary Conceptual Plans And At Least 3d Rendered F. Longitudinal And Transverse Section Plans At Least One Longitudinal And One Transverse Section Plans In At Least A3 Size Paper The Conceptualization Of The Design Including Its Specifications And Space Requirements Shall Complement And/or Supplement With The Existing Site Conditions. Proponent’s Input, Suggestion And Recommendations With Regard To The Identification Of The Scope Or Physical Components And Structures, Specific Outputs And Requirements And Proposed Construction Methods Shall Be Considered. Iv. Performance Specifications And Parameters Site And Space Planning Were Governed By The Standards, Rules And Regulations On The Design Of Level 3 Hospitals As Prescribed By The Department Of Health And Other Concerned Agencies. Building Design Shall Conform To The Provisions Of The National Building Code Of The Philippines (pd 1096), Accessibility Law (bp 344), Architectural Law (ra 9266), Civil Engineering Law (ra 544), National Structural Code Of The Philippines, Electrical Engineering Law (ra 7920), Mechanical Engineering Law (ra5336), Plumbing Code (ra 1378, 1993-1994 Revisions), Fire Code (ra 9514) And Other Laws And Regulations Covering Environmental Concerns And Local Ordinances And Regulations. A. Pre-detailed Design 1. Engineering Surveys And Investigations 1.1 Surveys And Investigations Of The Site Includes Elevations And Contours (at 0.5m Interval), Soil Tests, Location, Dimension, Floor Elevations And Other Pertinent Data On Existing Buildings And Improvements (roads, Parking Areas, Mature Trees) And Existing Utility Lines (e.g. Water, Power, Telephone). 2. Preliminary Conceptual Design Plans/perspective 2.1 Preparation Of The Following Drawings For Design Development Based On The As Built Plan And Schematic Lay-out/call-out Prepared By The Procuring Entity. Please Refer To Section Iii. Conceptual Design. B. Detailed Design Preparation Of Final Design Concept And Detailed Architecture And Engineering Design Shall Be In Accordance With The Schematic Plans For Hospital Building And Design Conceptualization Duly Approved By The Dedvmh. In Determining The Final Design Concept And Detailed Architecture And Engineering Design, The Implementing Unit Together With The Design And Build Contractor Shall Initiate The Coordination Meeting With The Concerned Stakeholders In The Following Schedule: First Session - The Design And Build Contractor Shall Present The First Schematic Plan And Design Concept For Deliberation, Consultation And Inputs By The Proponents Within Ten (10) Calendar Days From The Effectivity Of Notice To Proceed Second Session - The Design And Build Contractor Shall Present The First Revision Of Schematic Plan And Design Concept For Deliberation, Consultation And Inputs By The Proponents, If There Any, Within Twenty (20) Calendar Days From The Effectivity Of Notice To Proceed Third Session - The Design And Build Contractor Shall Present The Second Revision Of Schematic Plan And Design Concept For Deliberation, Consultation And Inputs By The Proponents, If There Any, Within Thirty (30) Calendar Days From The Effectivity Of Notice To Proceed Upon Approval Of The Final Schematic Plan And Design Concept, The Design And Build Contractor Shall Then Proceed For The Design Phase, Enumerated As Follows: 1. Preparation Of The Following Detailed Design Drawings Of Entire Building (see Doh Checklist Of Drawings Requirements) Based On The Design Development Drawings And Design Parameters Including Any Revisions And Refinements As Approved And Required By The Dedvmh: A. Detailed Architectural Plans (refer To Checklist Of Drawings Requirements And Design Parameters). B. Detailed Structural Plans (refer To Checklist Of Drawings Requirements And Design Parameters). C. Detailed Electrical Plans (refer To Checklist Of Drawings Requirements And Design Parameters). D. Detailed Storm Drain, Sanitary And Plumbing Plans (refer To Checklist Of Drawings Requirements And Design Parameters). E. Detailed Mechanical Plans (refer To Checklist Of Drawings Requirements And Design Parameters). F. Structural Computations, Including Soil Boring Test Results And Seismic Analysis And Electrical Design Computations. G. General Notes And Technical Specifications Describing Type And Quality Of Materials And Equipment To Be Used, Manner Of Construction And The General Conditions Under Which The Project Is To Be Constructed. H. Detailed Cost Estimates, Detailed Bill Of Qualities, Bill Of Quantities, And Program Of Works Including A Summary Sheet Indicating The Unit Prices Of Construction Materials, Labor Rates And Equipment Rentals. I. Summary Of Works J. All Design Output Shall Include The Following: Particulars Design Required Output Hard Copy Printed In Standard Size Paper 40 X 30 Printed And Hardbound Catalog For All Perspective Views, Architectural Finishes, Electrical Fixtures, Sanitary/plumbing Fixtures Utilizing Standard A4 Size Photo Paper Electronic Copy Electronic Copies In Standard Formats: - Designplansfile.pdf; - Designplanscadfile.dwg; - Design3dfile.skp/dwg/etc; - Powerpointpresentation.ppt; - 3d Animations (walkthrough.mp4/avi/mov/etc.) Design And Build Contractor Shall Compile All The Files And To Be Stored In 1tb External Drive Fourth And Final Session - The Design And Build Contractor Shall Submit The Completed Detailed Design Drawings Of The Entire Building, Within Sixty (60) Calendar Days From The Effectivity Of Notice To Proceed. C. Green Building 1. Design Development Shall Consider At Least Basic Requirements For Green Building Applied To Hospital Facilities In Building Component Systems Such As Architectural, Structural, Electrical, Mechanical, And Sanitary. D. 3d Animation And Walkthrough Presentations Designer Shall Prepare A 3d Walkthrough, That Is, Taking A Virtual Tour Of The Proposed Project/structure In Any Design Platform. It Shall Be Produced From Digital 3d Models That Have Been Visualized To A Photo-realistic Standard That Will Showcase All The Design Elements, Both Externally And Internally Of A Property Development And Its Spaces. Minimum Expected Output Shall Include But Not Limited To: - 3d Walkthrough Presentation That Will Show From The Main Entrance Of The Hospital Compound, Going Through The Site Where The Project Is To Be Located. From The Site, It Should Walk Through The Main Facade And Entrance Of The Ground Floor Of The Building Up To The Third Floor Showing All The Respective Floors, Its Lobbies, Hallways, Rooms And Other Support Facilities. - In Addition, The 3d Walkthrough Presentation Shall Include The Exterior Views / Facade Of The Building With Its Adjoining Structures. E. Pre-construction Pre-construction Meeting Shall Be Scheduled On The Next Day That The Completed Detailed Design Drawings Are Submitted. Key Stakeholders—including The Dedvmh, And The Design And Build Contractor (architects, Engineers, Consultants, And Contractor—must Attend). The Meeting Will Serve To:  Review And Confirm The Submitted Design Documents.  Ensure That The Designs Comply With The Project’s Specifications, Budget, And Schedule.  Address Any Necessary Adjustments Or Clarifications Before Construction Commences. After The Pre-construction Meeting, The Design And Build Contractor Shall Finalize And Submit The Following Documents For The Approval Of Dedvmh: 1. Duly Signed Construction Schedule And S-curve 2. Duly Signed Manpower Schedule 3. Duly Signed Construction Methods 4. Duly Signed Pert Cpm And Ghannt Chart Showing Per Item Of Works Of Individual Projects 5. Log Book This Submission Should Encompass All Architectural, Structural, And Mepfs Plans, Specifications, And Any Amendments From The Meeting. These Documents Will Form The Basis For Construction. Upon The Dedvmh’s Approval Of The Submitted Construction Documents, A Notice To Commence Will Be Issued. Construction Activities May Only Begin Following The Issuance Of This Notice. F. Construction As A Rule, Contract Implementation Guidelines For Procurement Of Infrastructure Projects Shall Comply With Annex “e” And Guidelines For The Implementation Of Contracts For Design And Build Infrastructure Projects Shall Comply With Annex “g” Of Irr, Ra 9184. The Following Provisions Shall Supplement These Procedures: 1. Scope Of Works: Supply Of Materials, Labor, Tools And Equipment Necessary To Complete The Execution Of Architectural, Structural And Electrical And Mechanical Works. Includes All Other Necessary Works That Complete For The Fully Operational Building But Limited To The Following Work Items; A) Site Works - Provision Of Temporary Perimeter Fence - Demolition Of Existing Building/structure, Includes Hauling Of Debris Within The Hospital Compound - All Materials, Debris, Etc. Identified As Garbage As Directed By Hospital Management Shall Be Disposed Off-site - Excavation And Grading Provide Necessary Soil Protection On Excavated Portion. - Soil Poisoning And Termite Control B) Foundation Works - Foundation Of The Entire Building Includes Column Footings, Wall Footings And Other Sub-structures As Specified In The Approved Plan. C) Concrete Works - From Foundation (entire Building); Includes Slabs, Beams And Girders D) Architectural Works I) Exterior Walls – All Exterior Wall At Lower Ground Floor To Upper Ground Floor Including Plastering Ii) Interior Walls – All Interior Wall At Functional Floors Complete With Wall Finishes Iii) Ceiling Works – All Functional Floors As Determined By Procuring Entity Iv) Floor Finish – All Functional Floors As Determined By Procuring Entity V) Doors And Windows– All Exterior Doors And Windows As Per Plan And Specifications Vi) Doors And Windows – All Functional Areas As Determined By Procuring Entity Vii) Painting Works – All Exterior Walls; Interior Walls At Functional Areas Viii) Façade And Signage E) Electrical Works I) Roughing-ins – All Necessary Roughing-ins Including Riser Conduits From Lower Ground Floor To Upper Ground Floor Including Cable Tray Ii) Panel Boards And Breakers – Main Breaker; Panel Boards From Ground Floor To Third Floor Iii) Wires And Cables – All Wires And Cables At Functional Floors Includes Installation Of Main Feeder Lines Tap To Existing Power House Including Connections To All Panel Board And Breakers Iv) Electrical Fixtures And Devices – All Fixtures And Wiring Devices At Functional Areas. Provision Of Usb Ready Outlets To Every Rooms. V) Application Of Electrical Connections/permits Shall Be Shouldered By The Contractor F) Mechanical Works I) Installation Of Automatic Fire Protection System At Functional Areas Ii) Installation Air Condition Units At Functional Areas As Determined By Professional Mechanical Engineer G) Plumbing And Sanitary Works I) Installation Of Plumbing And Sanitary System At Functional Areas, Includes; - Water Supply Pipelines - Waste Water Pipelines - Plumbing Fixtures And Accessories - Necessary Riser Pipes - Fiber Glass Pressure Tank - Drainage System I) Electronics / Auxiliary Works - At Functional Areas: Public Address / Voice Evacuation Systems (paging Systems), Cctv, And Or Integrated Information And Communication Systems, Installation Of Fire Detection And Alarm System (fdas) At Functional Floors J) Other Works 1. No Works Shall Commence Unless The Contractor Has Submitted The Prescribed Documentary Requirements And The Dedvmh Has Given Written Approval. Work Execution Shall Be In Accordance With Reviewed And Approved Documents. The Contractor Shall Process The Approval Of Permit To Construct (ptc) Form Doh – Central Visayas Regional Office, Cebu City. In Addition To, The Contractor Shall Process The All-necessary Permits (i.e., Building Permit, Occupancy Permit And All Prerequisite Permits) Chargeable Against The Project. 2. The Contractor Shall Be Responsible For Obtaining All Necessary Information As To Risks, Contingencies And Other Circumstances Which May Affect The Works And Shall Prepare And Submit All Necessary Documents Specified By The Concerned Building Officials To Meet All Regulatory Approvals As Specified In The Contract Documents. 3. Any Errors, Omissions, Inconsistencies, Inadequacies Or Failure Submitted By The Contractor That Do Not Comply With The Requirements Shall Be Rectified, Resubmitted And Reviewed At The Contractor’s Cost. If The Contractor Wishes To Modify And Design Or Document Which Has Been Previously Submitted, Reviewed And Approved, The Contractor Shall Notify The Hospital Management And The Procuring Entity Within A Reasonable Period Of Time And Shall Shoulder The Cost Of Such Changes. 4. As A Rule, Changes In Design And Construction Requirements Shall Be Limited Only To Those That Have Not Been Anticipated In The Contract Documents Prior To Contract Signing And Approval. The Following Guidelines Shall Govern Approval For Change Or Variation Orders: A. Change Orders Resulting From Design Errors, Omissions Or Non-conformance With The Performance Specifications And Parameters And The Contract Documents By The Contractor Shall Be Implemented By The Contractor At No Additional Cost To The Procuring Entity. B. Provided That The Contractor Suffers Delay And/or Incurs Costs Due To Changes Or Errors In The Dedvmh Performance Specifications And Parameters, The Contractor Shall Be Entitled To Either One Of The Following: 1. An Extension Of Time For Any Such Delays Under Section 10 Of Annex “e” Of Irr (ra 9184); Or 2. Payment For Such Costs As Specified In The Contract Documents, Provided, That The Cumulative Amount Of The Variation Order Does Not Exceed Ten Percent (10%) Of The Original Project Cost. C. The Contract Documents Shall Include The Manner And Schedule Of Payment Specifying The Estimated Contract Amount And Installments In Which The Contract Will Be Paid. D. The Contractor Shall Be Entitled To Advance Payment Subject To The Provisions Of Section 4 Of Annex “e”, Irr (ra 9184). D. The Dedvmh Shall Define The Quality Control Procedures For The Design And Construction In Accordance With The Doh Guidelines And Shall Issue The Proper Certificates Of Acceptance For Sections Of The Works Or Whole Of The Works As Provided For In The Contract Documents. E. The Contractor Shall Provide All Necessary Equipment, Personnel, Instruments, Documents And Others To Carry Out Specified Tests. F. This Design And Build Projects Shall Have A Minimum Defects Liability Period Of One (1) Year After Contract Completion Or As Provided For In The Contract Documents. This Is Without Prejudice To The Liabilities Imposed Upon The Engineer/architect Who Drew Up The Plans And Specification For Building Sanctioned Under Section 1723 Of The New Civil Code Of The Philippines. G. The Contractor Shall Be Held Liable For Design And Structural Defects And/or Failure Of The Completed Project Within The Warranty Period Of 15 Years For Permanent Structures/buildings As Specified In Section 62.2.3.2 Of The Irr (ra 9184) V. Implementation Arrangement A. Reporting Protocol Contact Person I. Nelson A. Elle, Md, Dtmph, Mscih Office Of The Medical Center Chief Ii Don Emilio Del Valle Memorial Hospital Bood, Ubay, Bohol Ii. Joan V. Kadusale, Cpa Supervising Administrative Officer Don Emilio Del Valle Memorial Hospital Bood, Ubay, Bohol Iii. Leomel R. Labitad, Ce Engineer Iii Don Emilio Del Valle Memorial Hospital Bood, Ubay, Bohol Iv. Allana Jane C. Dacoylo, Uap Architect Ii Don Emilio Del Valle Memorial Hospital Bood, Ubay, Bohol Vi. Elegibility Requirements A. Basic 1. The Eligibility Requirements For Design And Build Scheme Shall Comply With The Applicable Provisions Of Sections 23-24 Of Irr Of Ra 9184. 2. A Modified Set Of Requirements Integrating Eligibility Documents And Criteria For Infrastructure Project And Consulting Services Shall Be Adopted In Accordance With Annex G - Guidelines For The Procurement And Implementation Of Contracts For Design And Build Infrastructure Projects Of Irr Of Ra 9184. 3. Pcab Classification Under “general Building”; License Category B “medium A” 4. Contractor Must Have Similar Project In The Amount At Least Fifty Percent (50%) Of The Abc Within The Past Five (5) Years. 5. Similar Projects With The Following But Not Limited To:  Medium-rise Hospital Facility Project, Must Have Ongoing Or Completed Project At Least 6-storey Building.  Supply And Installation Of Hvac System. B. Specialized 1. For Pre-design And Design Phase Of The Contract, The Bidder Shall Comply The Following Professionals To Be Assigned: I. Project Coordinator • Licensed Architect Or Engineer With At Least 15 Years’ Experience In Hospital-related Project Management. • Superb Oral And Written Communication Skills, Organization Skills And Excellent Administrative Abilities. Ii. Architect • The Architect Must Be A Registered And Licensed Architects (rla), With An Updated Professional Identification Card And Must Be A Member In Good Standing Of The Integrated And Accredited Professional Organization Of Architects (iapoa). • Should Have At Least 10 Years’ Experience In Hospital-related Project. Iii. Structural Engineer • Licensed Structural Engineer With At Least 10 Years’ Experience In Hospital-related Project Management. • Must Be A Member Of Accredited Structural Engineer Associations. Iv. Mechanical Engineer • Licensed Professional Mechanical Engineer With At Least 10 Years’ Experience In Hospital-related Project. V. Electrical Engineer • Licensed Professional Electrical Engineer With At Least 10 Years’ Experience In Hospital-related Project. Vi. Sanitary Engineer • Licensed Sanitary Engineer With At Least 10 Years’ Experience In Hospital-related Project. Vii. Cad Operator (at Least One For Architecture And One For Each Engineering Specialty) • At Least Bachelor’s Degree In Architecture, Engineering, And/or Industrial Technology Major In Drafting • Proficient In Autocad Software Viii. Administrative Support Staff 2. For The Construction Phase Of The Contract, The Contractor Shall Assign Technical Personnel With The Following Qualification: I. Project Manager • Licensed Architect Or Engineer With At Least 10 Years’ Experience In Medium Rise Hospital-related Project • Superb Oral And Written Communication Skills, Organization Skills And Excellent Administrative Abilities. Ii. Project Engineer (civil) • Licensed Civil Engineer With At Least 5 Years’ Experience As Project Engineer In Medium Rise Hospital-related Project Iii. Project Engineer (mechanical) • Registered Mechanical Engineer With At Least 5 Years’ Experience As Project Engineer In Medium Rise Hospital-related Project Iv. Project Engineer (electrical) • Registered Electrical Engineer With At Least 5 Years’ Experience As Project Engineer In Medium Rise Hospital-related Project V. Cad Operator (at Least One For Architecture And One For Each Engineering Specialty) • At Least Bachelor’s Degree In Architecture, Engineering, And/or Industrial Technology Major In Drafting • Proficient In Autocad Software Vi. General Foreman (all Discipline) • With At Least 5 Years’ Experience As General Foreman In Medium Rise Project Vii. Skilled Workers (all Discipline) • With At Least 3 Years’ Experience In Medium Rise Project Viii. Administrative Support Staff Vii. Approved Budget Cost Project Description Approved Budget Cost Design Of Dedvmh Multi-purpose / Evacuation Area 5% - 7% Of Abc Construction Of Dedvmh Multi-purpose / Evacuation Area 93% - 95% Of Abc Total Abc Php 30,000,000.00 The Approved Budget For The Design-build Contract Is Thirty Million Pesos (php 30,000,000.00) Which Is Identified As The Design And Build Of Don Emilio Del Valle Memorial Hospital Multi-purpose/evacuation Area. Detailed Architectural And Engineering Design Services Shall Not Exceed Seven Percent (7%) Of The Approved Budget Cost (as Per Prboa Resolution No. 6 Series Of 2016 - Architect’s Guidelines For Standards Of Professional Practice Compliances On The Methods Of Compensation And Schedule Of Fees, Pursuant To Republic Act No.9266, Published In The Official Gazette, September 19, 2016 Issue) Of The Entire Building Inclusive Of Taxes And Duties. Proposals Exceeding The Approved Budget Shall Be Automatically Rejected. Viii. Estimated Duration Of Engagement The Duration Of The Contract Is Three Hundred (300) Calendar Days From The Design Phase Up To The Completion Of The Project From The Date Of Effectivity: I. Pre-design And Design Phase - 60 Calendar Days Ii. Construction Phase - 240 Calendar Days Ix. Minimum Requirements For Construction Safety And Health A. General Requirements No Contractor Or Subcontractor Shall Require Any Employee To Work In Surroundings Or Under Working Conditions That Are Unsanitary, Hazardous, Or Dangerous To His Health Or Safety. In Order To Meet This General Requirement, The Contractor Must: 1. Initiate And Maintain Programs (written Or Otherwise) To Comply With This General Requirement. 2. Provide Frequent And Regular Inspections Of The Job Sites By Competent Persons.  Competent Person Means One Who Is Capable Of Identifying Existing And Predictable Hazards In The Surroundings Or Working Conditions Which Are Unsanitary, Hazardous, Or Dangerous To Employees, And Who Has Authorization To Prompt Corrective Measures To Eliminate Them. 3. Prohibit The Use Of Any Machinery, Tool, Material, Or Equipment That Is Not In Compliance With Applicable Requirements. 4. Permit Only Those Employees Adequately Trained To Operate Machinery Or Equipment. 5. Provide Training For All Employees In:  Recognition And Avoidance Of Unsafe Conditions  Workplace Safety And Health Requirements  Applicable Hazards, Safe Handling, And Personal Protective Equipment Necessary For Handling Poisons, Caustics, Flammables, And Other Harmful Substances Relevant To Their Job Duties.  Specific Hazards And Procedures For Entering Confined Spaces If Applicable 6. Provide Provisions For Medical Care And First Aid. 7. Develop An Effective Fire Protection And Prevention Plan. 8. Ensure Appropriate Housekeeping Measures Including Clear Walkways And Removal Of Combustible Scrap And Debris. 9. Require The Wearing Of Appropriate Personal Protective Equipment Such As Hard Hats, Safety Glasses, Steel Toe Shoes, Or Other Appropriate Protective Equipment In All Operations Where There Is An Exposure To Hazardous Conditions. 10. Develop An Emergency Action Plan Covering Designated Actions Employers And Employees Must Take To Ensure Employees Safety From Fire And Other Emergency.  Plan Must Be In Writing For Employers With Greater Than 10 Employees  All Employees Must Be Trained Upon Initial Assignment On The Parts Of The Plan The Employee Needs To Know In The Event Of An Emergency. 11. Provide Access To Hand Washing Facilities, Toilets, And An Adequate Supply Of Drinking Water. 12. Provide Safety And Health Signs That Are Clearly Visible To Construction Workers And Public. 13. Conduct Regular Safety Meetings. Source: Colorado State University Occupational Health And Safety Section Department Of Environmental Health Fort Collins, Colorado X. Design Technical Specifications And Requirements The Bidder Shall Submit The Following Design Deliverables In Accordance With The Design Specifications, Parameters And Drawing Checklist But Not Limited To The Following: Activity Reports And Documents Required 1. Pre-design Phase 1.1 Structural Analysis And Design Five (5) Sets Duly Signed And Seal Structural Analysis And Design Report In Hard Bound Including The Executable E-files (staad/etabs,etc.) Five (5) Sets Duly Signed And Seal Structural Specifications In Hard Bound (refer To Structural Analysis And Design Specification And Parameters) 1.2 Master Site Development Plans And Conceptual 3d Design Five (5) Sets Duly Signed And Seal Master Site Development Plans In Hard Copy (at Least 20 X 30 Paper Size In Desired Minimum Scale) And Softcopy (editable File.dwg And 3d Model.skp/cad/etc) Powerpoint Presentation And/or Walkthrough Presentation 2. Design Phase 2.1 Detailed Architecture And Engineering Designs/plans Including Applicable And/or Approved Revisions To The Satisfaction Of The Procuring Entity Five (5) Sets Duly Signed And Seal Detailed Architecture And Engineering Plans/drawing In Hard Copy (at Least 20 X 30 Paper Size In Desired Minimum Scale) And Softcopy (editable File.dwg And 3d Model.skp/cad/etc) (refer To Design Parameters And Drawing Checklists) 2.2 Construction Technical Specifications Five (5) Sets Duly Signed And Seal Construction Technical Specifications In Hard Bound Xi. Space Requirements General Floors:  Ceiling Height Should Be At Least Three Meters Clear Height For 2nd Floor And Up. Ground Floor Lobby Must Be Of Higher Ceiling.  Provision Of Utility Room Enough To House Trolley And Dirty Utilities With Floor Drain  All Floors Shall Have Direct Access To Ramp  Both Stairs Are For Service And Emergency Use  External Window At Second Floor And Up Shall Be Of Awning Type.  Provision Of Electrical Room  Ramp For Wheelchair Access (with A Clear Width Of At Least 1.22 M. 4 Ft.).  Minimum Of Two (2) Exits, Remote From Each Other, For Each Floor Of The Building.  Exits Restricted To The Following Types: Door Leading Directly Outside The Building, Interior Stair, Ramp And Exterior Stair.  Exits Terminate Directly At Open Space To The Outside Of The Building. Lower Ground Floor – Health Information Management Systems Department • Waiting Area - This Area Is Dedicated For Waiting Area Of Patients, Patient’s Immediate Family Members, Hospital Staffs, And Client/visitors For Receiving And Issuance Of Medical/medico-legal Certificates, Birth And Death Certificates. It Is Designed As An Open Space To Promote Cross-ventilation, Ensuring Comfort And Improved Air Quality For All Users. - Planning Relationships: A. Accessible To Receiving/releasing Area - Lighting System: B. For General Illumination, Provide At Least 500 Lux. - Power System: C. Provide At Least Four (4) Units Of Outlet With Specifications Of 15a, 2p, 240v, Duplex, Grounding Type And Universal Slots. Also, Provide At Least One (1) Unit Of Outlet For Emergency Light With Specifications Of 15a, 2p, And 240v, Single. - Auxiliary System: D. Provide And Install The Following Auxiliary System: • Communication System  Public Address Paging System – Provide At Least One (1) Unit Paging System - Fire Alarm System: E. Provide At Least Two (2) Units Smoke Detector. - Security System: F. Provide Closed – Circuit Television Cctv Shall Be Installed At The Lobby And Corridor Or Hallway Of This Floor With Central Monitor Located At The Reception Area And At Least Two Views Or Angles Of Cctv • Staff Office And Releasing/receiving Area - This Area Is Dedicated For Hims Staff And Other Authorized Users To Conduct Medical Studies, Read, Write, And Retrieve Records, Processing And Filing Of Opd, Er, And Or Records, Transcription Of Birth And Death Certificates, Staff Assembling/inputting Of Inpatient Charts And Updated Death Registry, And Receiving/issuance Of Medical/medico Legal Certificates, Birth, And Death Certificates. This Shall House Thirty-three (33) To Thirty-nine (39) Staff Desks And Chairs, Cabinet Filing, Adjustable Stool At Receiving/releasing/transaction Counter, Transaction Counter Window, Space For Photocopier, Risograph Machine, And Paper Shredder. This Should Be Designed To Incorporate Windows To Enable Cross-ventilation, Ensuring A Well-ventilated, Fresh-air Environment. In Addition To Being Well-lit And Featuring Two Exits, The Area Should Use Noise-reducing Materials To Maintain A Quiet, Efficient Workspace. - Planning Relationships: A. Accessible To Filing Area - Lighting System: B. For General Illumination, Provide At Least 500 Lux. - Power System: C. Provide At Least Fifteen (15) Units Of Outlet With Specifications Of 15a, 2p, 240v, Duplex, Grounding Type And Universal Slots. Also, Provide At Least One (1) Unit Of Outlet For Emergency Light With Specifications Of 15a, 2p, And 240v, Single. - Auxiliary System: D. Provide And Install The Following Auxiliary System: • Communication System  Telephone System – Provide At Least One (1) Unit Telephone Outlet.  Local Area Network System – Provide At Least One (1) Unit Data Outlet.  Public Address Paging System – Provide At Least One (1) Unit Paging System - Fire Alarm System: E. Provide At Least Four (4) Units Smoke Detector. - Security System: F. Provide Closed – Circuit Television Cctv Shall Be Installed At The Lobby And Corridor Or Hallway Of This Floor With Central Monitor Located At The Reception Area And At Least Two Views Or Angles Of Cctv • Wellness Area - The Wellness Area For Hospital Staffs Will Feature Separate Male And Female Comfort Rooms And Showers, Lockers, Space For Exercise Equipment, A Mirrored Wall, And A Full-length, One-way Tinted Framed Operable Awning Window And A Swing-in Double Entrance Door, That Will Offer A Wide View Of The Hospital Grounds, Providing Natural Light And Cross Ventilation For An Inviting And Refreshing Environment. Main Floor Tiles Should Be Of Vinyl Flooring, Ensuring A Safe, Durable Surface For Exercise Equipment And Activities. This Choice Adds Comfort And Safety To The Space For Staff Use. - Planning Relationships: A. Adjacent To Hims Department Waiting Area - Lighting System: B. For General Illumination, Provide At Least 500 Lux. - Power System: C. Provide At Least Ten (10) Units Of Outlet With Specifications Of 15a, 2p, 240v, Duplex, Grounding Type And Universal Slots. Provide At Least Six (6) Units Floor Mounted Outlet With Specifications Of 15a, 2p, 240v, Duplex, Grounding Type, Universal Slot. Also, Provide At Least One (1) Unit Of Outlet For Emergency Light With Specifications Of 15a, 2p, And 240v, Single. - Auxiliary System: D. Provide And Install The Following Auxiliary System: • Communication System  Telephone System – Provide At Least One (1) Unit Telephone Outlet.  Local Area Network System – Provide At Least One (1) Unit Data Outlet.  Public Address Paging System – Provide At Least One (1) Unit Paging System - Fire Alarm System: E. Provide At Least Two (2) Units Smoke Detector. - Security System: F. Provide Closed – Circuit Television Cctv With At Least Two Views Or Angles. • Head Office With Toilet - This Area Is Where Health Information Management Officer (himo) Reads, Transcribes, And Updates Disease And Operation Coding And Indexing, Prepares Communications And Other Pertinent Papers Related To Medical Records As Requested By Patients, Protects Confidentiality Of Medical Records, Performs Statistical And Other Reports Required By Doh And Other Institutions, And Performs Qualitative And Quantitative Analysis Of Hospital Health Records. This Will Feature A Glass Partition With A Door, Providing Visibility And Privacy Between The Office And The Staff Office And Releasing/receiving Area. It Will Also Include A Comfort Room And A Sofa For Receiving Visitors. - Planning Relationships: A. Accessible To Receiving/releasing Area B. Accessible To Staff Office - Lighting System: C. For General Illumination, Provide At Least 500 Lux. - Power System: D. Provide At Least Five (5) Units Of Outlet With Specifications Of 15a, 2p, 240v, Duplex, Grounding Type And Universal Slots. Provide At Least One (1) Unit Ground Fault Circuit Interrupter Also, Provide At Least One (1) Unit Of Outlet For Emergency Light With Specifications Of 15a, 2p, And 240v, Single. - Auxiliary System: E. Provide And Install The Following Auxiliary System: • Communication System  Telephone System – Provide At Least One (1) Unit Telephone Outlet.  Local Area Network System – Provide At Least One (1) Unit Data Outlet.  Public Address Paging System – Provide At Least One (1) Unit Paging System - Fire Alarm System: F. Provide At Least One (1) Unit Smoke Detector. - Air-conditioning System: G. Provide Air Conditioning System. • Completion Area/conference Room Toilet - This Room/area Is Where Researchers/doctors And Other Authorized Users Discuss And Finalize Pertinent Papers/documents Related To Medical Records As Requested By Patient/relatives. This Space Will Also Function As A Conference Room, Designed With Soundproofing Materials And A Glass Fixed Window Directly Facing The Staff Office To Provide Visibility While Maintaining Privacy And Minimizing Noise. - Planning Relationships: A. Accessible To Staff Office - Lighting System: B. For General Illumination, Provide At Least 500 Lux. - Power System: C. Provide At Least Six (6) Units Of Outlet With Specifications Of 15a, 2p, 240v, Duplex, Grounding Type And Universal Slots. Also, Provide At Least One (1) Unit Of Outlet For Emergency Light With Specifications Of 15a, 2p, And 240v, Single. - Auxiliary System: D. Provide And Install The Following Auxiliary System: • Communication System  Telephone System – Provide At Least One (1) Unit Telephone Outlet.  Local Area Network System – Provide At Least One (1) Unit Data Outlet.  Public Address Paging System – Provide At Least One (1) Unit Paging System - Fire Alarm System: E. Provide At Least One (1) Unit Smoke Detector. - Air-conditioning System: F. Provide Air Conditioning System. • Administrative Records Room - This Room/area Is Where Hims Staff Stores/files Administrative Records For Easy Access And Retrieves Records On File. It Will Include An Operable Sliding Window At A Reachable Height, Allowing For Natural Ventilation And Lighting. - Planning Relationships: A. Accessible To Staff Office - Lighting System: B. For General Illumination, Provide At Least 150 Lux. - Power System: C. Provide At Least Six (6) Units Of Outlet With Specifications Of 15a, 2p, 240v, Duplex, Grounding Type And Universal Slots. Also, Provide At Least One (1) Unit Of Outlet For Emergency Light With Specifications Of 15a, 2p, And 240v, Single. - Auxiliary System: D. Provide And Install The Following Auxiliary System: • Communication System  Telephone System – Provide At Least One (1) Unit Telephone Outlet.  Local Area Network System – Provide At Least One (1) Unit Data Outlet.  Public Address Paging System – Provide At Least One (1) Unit Paging System - Fire Alarm System: E. Provide At Least One (1) Unit Smoke Detector. - Air-conditioning System: F. Provide Air Conditioning System - Security System: G. Provide At Least One (1) Closed – Circuit Television Cctv With At Least Two Views Or Angles. • File Storage Area - This Room/area Is Dedicated As Storage Of Inactive Files That Have Passed The Ten-to-thirty-year Filing Period, Of Files To Ensure Protection From Fire, Floor And Theft, For Periodic Evaluation Of Inactive Health Records/files, And To Keep Medical Records Accessible As Many Years As Possible. It Will Include An Operable Sliding Window At A Reachable Height, Allowing For Natural Ventilation And Lighting. - Planning Relationships: A. Adjacent To Hims Department - Lighting System: B. For General Illumination, Provide At Least 150 Lux. - Power System: C. Provide At Least Fourteen (14) Units Of Outlet With Specifications Of 15a, 2p, 240v, Duplex, Grounding Type And Universal Slots. Also, Provide At Least One (1) Unit Of Outlet For Emergency Light With Specifications Of 15a, 2p, And 240v, Single. - Auxiliary System: D. Provide And Install The Following Auxiliary System: • Communication System  Public Address Paging System – Provide At Least One (1) Unit Paging System - Fire Alarm System: E. Provide At Least Seven (7) Units Smoke Detector. - Air-conditioning System: F. Provide Air Conditioning System. - Security System: G. Provide At Least One (1) Closed – Circuit Television Cctv With At Least Two Views Or Angles. • Records Room - This Room/area Within The File Storage Area Is Where Hims Staff Stores/files Opd, Er, And Or/dr Records, Birth And Death Certificates For Easy Access, Retrieves Records On File For Request/follow-up Of Patients/relatives And Researchers/doctors And Refiles Them, And Records Individual Charts By Patient’s Data For Complete Inventory Control. - Planning Relationships: A. Adjacent To Hims Department - Lighting System: B. For General Illumination, Provide At Least 150 Lux. - Power System: C. Provide At Least Six (6) Units Of Outlet With Specifications Of 15a, 2p, 240v, Duplex, Grounding Type And Universal Slots. Also, Provide At Least One (1) Unit Of Outlet For Emergency Light With Specifications Of 15a, 2p, And 240v, Single. - Auxiliary System: D. Provide And Install The Following Auxiliary System: • Communication System  Public Address Paging System – Provide At Least One (1) Unit Paging System - Fire Alarm System: E. Provide At Least One (1) Unit Smoke Detector. - Air-conditioning System: F. Provide Air Conditioning System. - Security System: G. Provide At Least One (1) Closed – Circuit Television Cctv With At Least Two Views Or Angles. • Staff Pantry And Lockers - This Is The Lounging Area For Hims Staff And For Storing Of Their Personal Belongings. This Will Be Well-ventilated With Natural Lighting, Providing Ample Space For Pantry Furniture, A Refrigerator, A Stainless-steel Sink, And Steel Lockers Measuring 300 X 500 Mm. - Planning Relationships: A. Adjacent To Hims Department - Lighting System: B. For General Illumination, Provide At Least 500 Lux. - Power System: C. Provide At Least Four (4) Units Of Outlet With Specifications Of 15a, 2p, 240v, Duplex, Grounding Type And Universal Slots. Provide At Least One (1) Ground Fault Circuit Interrupter (gfci). Also, Provide At Least One (1) Unit Of Outlet For Emergency Light With Specifications Of 15a, 2p, And 240v, Single. - Auxiliary System: D. Provide And Install The Following Auxiliary System: • Communication System  Public Address Paging System – Provide At Least One (1) Unit Paging System - Fire Alarm System: E. Provide At Least Two (2) Units Smoke Detector. - Air-conditioning System: F. Provide Air Conditioning System. - Security System: G. Provide At Least One (1) Closed – Circuit Television Cctv With At Least Two Views Or Angles. • Staff Female And Male Toilet - Separate Staff Female And Male Toilets For Staff Use, Located Within The Staff Pantry And Lockers Area For Convenience And Accessibility. - Planning Relationships: A. Within Staff Pantry B. Adjacent To Hims Department - Lighting System: C. For General Illumination, Provide At Least 500 Lux. • All Gender/pwd Public Toilet - This Restroom Is Designed To Be Inclusive, Complying With The Updates To The Amended Irr Of Bp 344. It Ensures Accessibility For All Genders And Persons With Disabilities (pwd), Featuring Wide Doors, Support Bars, Urinal And Spacious Layout To Meet The Latest Standards For Accessibility And Comfort. - Planning Relationships: A. Directly Accessible To Public. B. Minimum Of One (1) Toilet On Each Floor Accessible To Disabled. - Lighting System: C. For General Illumination, Provide At Least 500 Lux. • Electrical/auxiliary Room - Located On The Ground Floor Near Staff Office Exit, It Is Strategically Placed Away From Direct Client/visitors Access To Maintain Separation And Safety While Ensuring Easy Access For Maintenance And Operation. - Lighting System: A. For General Illumination, Provide At Least 250 Lux. - Fire Alarm System: B. Provide At Least One (1) Unit Smoke Detector. - Lighting System: C. For General Illumination, Provide At Least 500 Lux. - Power System: D. Provide At Least One (1) Units Of Outlet With Specifications Of 15a, 2p, 240v, Duplex, Grounding Type And Universal Slots. Also, Provide At Least One (1) Unit Of Outlet For Emergency Light With Specifications Of 15a, 2p, And 240v, Single. • Access Ramp - Ramps Designed To Provide A Smooth, Accessible Pathway For Individuals With Mobility Challenges, Such As Wheelchair Users, To Enter Or Exit A Building. These Ramps Should Meet Accessibility Standards, Including Proper Slope (usually 1:12), Non-slip Surfaces, Handrails On Both Sides, And Clear Signage. They Are Essential For Ensuring Equal Access To All Areas Of A Building, In Compliance With Accessibility Laws Like The Amended Irr Of Bp 344. - Planning Relationships: A. A Ramp Shall Have A Minimum Clear Width Of 1.22 Meters (or 4 Feet) In One Direction (or 2.44 Meters Or 8 Feet In Two Opposite Directions). B. The Slope Of The Ramp Shall Not Be Steeper Than 1:12 Meters. - Lighting System: C. For General Illumination, Provide At Least 500 Lux. • Janitor’s Closet - This Room/space Is Designed To Keep Cleaning Materials With Mop Sink And As Storage For Janitor’s Cleaning Tools. This Will Be Strategically Located For Easy Access By Utility Workers, Ensuring They Can Reach It Without Needing To Pass Through The Staff Office. - Planning Relationships: A. Adjacent To Hims Department Office And Waiting Area - Lighting System: B. For General Illumination, Provide At Least 500 Lux. Upper Ground Floor – Multi-purpose Court • Covered Area For Proposed Multi-purpose Court - This Area Is Designed With A Covered Roof And Perimeter Walls At A Height Of 1.2 Meters For Safety, Providing Space For The Proposed Multi-purpose Court And Second-floor Offices, With Plans For Future Funding. - Planning Relationships: A. Accessible To Receiving/releasing Area - Lighting System: B. For General Illumination, Provide At Least 1000 Lux. C. Provide High Bay Led Lights - Power System: D. Provide At Least Six (6) Units Of Outlet With Specifications Of 15a, 2p, 240v, Duplex, Grounding Type And Universal Slots. Also, Provide At Least One (1) Unit Of Outlet For Emergency Light With Specifications Of 15a, 2p, And 240v, Single. - Security System: E. Provide At Least One (1) Closed – Circuit Television Cctv With At Least Two Views Or Angles. Xii. Structural Design And Analysis Specifications And Parameters A. Codes And Standards The Civil/structural Design Shall Be In Accordance With The Following Codes And Standards  Codes 1. National Structural Code Of The Philippines (nscp) 2010 2. National Building Code Of The Philippines And Its Revised Irr 3. Accessibility Law 4. Local Codes And Ordinances  Standards 1. Bureau Of Product Standards (bps) 2. Philippine National Standards (pns) 3. Dpwh Blue Book 4. American Concrete Institute (aci) 5. American Society For Testing Materials (astm) 6. American Welding Society (aws) B. Design Criteria Shall Be Submitted First To The Procuring Entity For Concurrence Of The Following Minimum Design Requirements: 1. Design Loads (dead Load, Live Load, Wind Load, Seismic Load And Analysis Procedure, Load Combinations) 2. Materials (concrete, Reinforcing Steel Bars, Structural Steels) 3. Foundation (allowable Foundation Pressure) 4. Design References C. Minimum Design Input File In Structural Software And Required Reports 1. Job Information 2. Joint Coordinates 3. Material Definition/specification 4. Member Property 5. Support Definition 6. Load Definition (seismic/dead/live/wind/load Combinations) 7. Analysis Procedure 8. Analysis Result 9. Load List 10. Support Reaction List 11. Design Results (footing/ Column/ Beam) 12. Load Diagrams 13. Structural Plans -end Of Structural Design And Analysis- Xiii. Design Parameters (architectural) A. Codes And Standards The Architectural Works Shall Be In Accordance With The Following Laws, Codes And Standards.  Laws And Codes: 1. National Building Code Of The Philippines And Its Latest And Amended Irr 2. Ra 9266 Or Architecture Law And Its Latest And Amended Irr 3. Ra 4226 Or Hospital Licensing Act And Its Latest And Amended Irr 4. Bp 344 Or Accessibility Law And Its Latest And Amended Irr 5. Ao 35, S. 1994 Or Ao Pertaining To The Control Of Radiation Hazards 6. Ra 9514 Fire Code Of The Philippines 7. Existing Local Codes And Ordinances. 8. And Other Laws That Applies To The Projects  Standards: 1. Bureau Of Product Standards (bps) 2 Underwriters Laboratory (ul) 2. Doh Technical Guidelines For Hospital & Health Facilities Planning And Design – Level 3 B. General Drawing Guidelines 1. General  All Drawings Shall Be Computer-drafted. Drawings Shall Be Submitted Both In Printed And Electronic Copies.  Keep The Same Orientation For All Plans. The North Orientation Shall Be Indicated In All Architectural Floor Plans. The Orientation Of The Architectural Plans Shall Be Consistent With All The Engineering Plans.  Existing Buildings And New Works Shall Be Clearly Indicated And Labeled In The Site Plans.  Detailed Plans Shall Have A Scale Not Smaller Than 1:50 Meters.  Spot Detailed Plans, Elevations, And Sections Shall Have A Scale Not Smaller Than 1:10 Meters.  Avoid Notes Such As ‘see Architectural Detail’ Or ‘see Structural’. Always Refer With A Callout To The Specific Detail Drawing And Sheet Number. 2. Site Plans  The Site Plans Shall Have A Scale Not Smaller Than 1:500 Meters. 3. Floor Plans  All Plans Shall Be 1:100 Meters. The Same Scale Shall Be Used For The Rest Of The Architectural, Structural, Sanitary, Plumbing, Electrical And Mechanical Plans, Except For Each Trade’s Site Plan, Detailed Plans And Spot Details.  Elevation Callouts Shall Be Indicated On The Floor Plans And Shall Be Consistent With The Elevation Drawing.  Section Line Callouts On The Floor Plans Shall Be Consistent With The Section Drawing.  Floor Plans Shall Be Indicated With Boxed Room Callout Numbers, Including The Callout For Floor Finishes And Wall Finishes.  Floor Elevations Shall Be Indicated In The Floor Plans. This Shall Be In Reference To The Natural Grade Line Or The Established Finished Floor Lines Of The Adjoining Existing Buildings.  The Location Of Mechanical Equipment, E.g. Air Conditioning Shall Be Indicated In The Floor Plans. This Shall Be Consistent With The Mechanical And Electrical Plans.  Door Callouts Shall Be Circles With The Proper Numbering, E.g. D-01.  Window Callouts Shall Be Hexagons With The Proper Numbering, E.g. W-01. 4. Elevations And Sections  Finish Floor Lines And Top Of Truss Lines Shall Be Consistent In All The Elevations, Sections And Structural Plans And Details. 5. Reflected Ceiling Plans  Reflected Ceiling Plans Shall Be Indicated With Boxed Room Callout Numbers, Including The Callout For Ceiling Finishes And Lighting Fixtures.  Ceiling Height Relative And In Reference To The Finish Floor Line Shall Be Indicated In The Reflected Ceiling Plans In Each Room With Boxed Dimensions. This Is To Ensure That The Ceiling Heights Of All Rooms Are Established Whether Or Not Reflected In The Sections.  The Description And Location Of The Fixtures, E.g. Lighting, Smoke Detectors, Air Condition Vents, Exhaust Fans, In The Reflected Ceiling Plans Shall Be Consistent With The Electrical And Mechanical Plans. 6. Roof Plans  Location Of All Downspouts Shall Be Indicated In The Roof Plans. 7. Doors And Windows  Door And Window Schedules Shall Indicate The Type Of Door Or Window, The Number Of Sets, The Location/s Of The Door Or Window, The Materials And Accessories Included And Other Special Specifications, E.g. Color Or Finish. All Windows Above Ground Floor Should Be Of Awning Window And All Awning Windows Should Be A 45-deg. Opening Angle. 8. Details  Provide A Minimum Of One (1) Bay Section Of A Scale Not Smaller Than 1:50 Meters For Each Major Building Preferably Cut Along The Area With Special Construction Design.  Provide Spot Detail Plans, Elevations And Sections Of A Scale Not Smaller Than 1:10 Meters For Special Designs With Aesthetic Treatment And Ornamentation.  Provide Detailed Plans Of A Scale Not Smaller Than 1:50 For All Areas Needing Tile Pattern, E.g. Lobby, Corridor, Entrance Walk, Showing The Position And Pattern Of Tiles.  Centerline Location Of Plumbing Fixtures Shall Be Indicated In Detailed Plans With Lines Of Reference And Its Corresponding Dimensions. This Is To Indicate The Exact Locations Of The Plumbing/sanitary Roughing-ins. C. Site Works 1. The Master Site Development Plan Of The Hospital Shall Include The Following:  Contour And Survey Of The Lot, Including Bearing And Distance Of The Property Line  Road Network And Curbs And Sidewalks  Parking Spaces  Reference Location Of Existing Trees  Reference Location And Footprint Of Existing Buildings, With The Corresponding Building Names And Dimensions, Including Distances Between Adjacent Buildings, And Distances Between Buildings And The Nearest Property Line  Reference Location Of Utilities, E.g. Water Reservoirs, Septic Tank, Wastewater Treatment Plant, Powerhouse, Transformers, Waste Storage Area, Security Outposts 2. The Layout Of The Buildings On The Site Shall Be Zoned According To The Service It Provides:  The Outer Zone Shall Include All Front-line Services, E.g. Emergency, Out-patient, X-ray, Laboratory And Other Ancillary Departments.  The Inner Zone Shall Include The Wards.  The Deep Zone Shall Include Services Like The Operating Room, Delivery Room, Nursery, Intensive Care Unit And Other Sensitive Hospital Services.  The Service Zone Shall Include Non-medical Services But Are Essential To Hospital Operations, E.g. Staff Lounge And Lockers.  There Shall Be A Separate Road Network And Entry/exit For The Public And The Service Vehicles, E.g. Ambulance, Waste Collection Vans, Delivery Trucks.  In Limited Lot Areas, Buildings Should At Least Be Spaced Four (4) Meters Apart To Allow Natural Light And Ventilation.  Covered Walkways Shall Be Provided For Access And Connection To All The Buildings.  Ramps Shall Be Provided In All Main Entrances Of The Buildings And Other Access Openings To Walkways Leading To Other Buildings. D. Building Architectural Works 1. Floor Plans  The Structural, Sanitary, Plumbing, Electrical And Mechanical Designs Are Required To Refer To The Architectural Plans And Specifications In Case Of Discrepancies. If An Engineering Design Will Have Any Possible Conflict Or Interference On The Architectural Design, The Latter May Be Adjusted Provided That The Aesthetic Value Will Not Be Compromised.  The Architectural And Engineering Plans Shall Be Consistent All Throughout In Terms Of Dimensions And Locations Of Columns, Beams, Walls, Roof Line, Conduits, Ducts, Pipes, And Fixtures, Among Others. Column And Beam Grid Lines Shall Also Be Consistent In All The Architectural And Engineering Plans.  Verify And Coordinate Floor Plans With The Mechanical, Electrical And Sanitary Design With Regard To The Requirements For Mechanical Rooms, Ahu Rooms, Electrical Rooms, Pipe Chase, And Other Engineering Requirements.  Public Toilets Shall Have Provisions And Fixtures For Persons With Disability As Required By Bp 344. If Enough Space Allows, Toilets Specially Made And Designated For Persons With Disability Is Preferable. 2. Walls  Exterior Walls Shall Be 200mm. Thick, While Interior Walls Shall Be 150mm. Thick. This Is Indicative Of The Finished Wall Thickness Including The Plastering And Tile Works.  Double Layer Of Drywall: Use Two Layers Of Drywall On Either Side Of A Metal Or Wood Stud Frame For Enhanced Soundproofing.  Acoustic Insulation: Use High-density Insulation Like Mineral Wool Or Acoustic Fiberglass In Wall Cavities To Absorb Sound.  Higher Mass: Increase The Wall's Mass With Materials Like Masonry Or High-density Concrete, Which Can Significantly Reduce Sound Transmission.  Toilet Wall Tiles Shall Be 300mm. X 300mm. For Areas Of Six (6) Square Meters Or Below. Toilet Wall Tiles Shall Be 300mm. X 600mm. For Areas Above Six (6) Square Meters.  Layout And Work On Wall And Floor Tiles Must Be Aligned, Plumb, Level, And Square.  All Edges, Corners And Intersections Of Toilet Tiles, Including The Top-most Tile Not Reaching The Ceiling Shall Be Provided With Polyvinyl Chloride Tile Trims.  Tile Color And Design Shall Be Approved First Before Installation. 3. Floors  If Floor Tiles In Two Adjacent Rooms With Different Material, Color Or Design Meet At The Door Opening, The Cut Shall Be Located Middle Of The Door Thickness When In A Closed Position. Provide Details In The Floor Pattern Design.  Floors At The Openings Of Toilets For Persons With Disability Shall Be Sloping. Indicate In The Plans And Sections.  The Size Of The Toilet Floor Tiles Shall Be 300mm. X 300mm. For Areas Of Six (6) Square Meters Or Below. Toilet Floor Tiles Shall Be 300mm. X 600mm. For Areas Above Six (6) Square Meters. Indicate The Tile Pattern.  The Size Of The Pantry/lounge Floor Tiles Shall Be 600mm. X 600mm. Indicate The Tile Pattern.  The Size Of The Floor Tiles Of The Offices And Wards Shall Be 600mm. X 600mm, Or Bigger Depending On The Proportion To The Size Of The Room. Indicate The Tile Pattern.  The Size Of The Floor Tiles Of The Lobby And Corridor Shall Not Be Less Than 400mm. X 400mm. The Tile Size Of 600mm. X 600mm. Is Recommended For Bigger Areas. Indicate The Tile Pattern.  Layout And Work On Wall And Floor Tiles Must Be Aligned, Plumb, Level, And Square.  All Edges, Corners And Intersections Of Toilet Tiles, Shall Be Provided With Polyvinyl Chloride Tile Trims.  Tile Color And Design Shall Be Approved First Before Installation. 4. Ceiling Works  Ceiling Height For Areas With Special Aesthetic Treatment, E.g. Lobby, Major Conference Room, Auditorium, Executive Office, Shall Be Proportional To The Area Or Room Or As Required By The Designer. However, This Shall Not Be Lower Than 2700mm. Provide Details.  If Acoustic Boards On Aluminum T-runners Would Be Used For The Ceiling, Layout Should Be On Center And Avoiding Cut Pieces. If The Remaining Perimeter Of The Ceiling Is Less Than 600mm. Wide, It Shall Be Designed Complimentary With Fiber Cement Boards On Light Gauge Metal Furring. Likewise With Acoustic Boards In Big Areas, E.g. Offices, And Wards, Shall Be Designed In A Way To Break The Redundancy. Provide Details.  Soffit Of Exterior Beams And Slabs Shall Have Drip Moulds To Prevent Damage Due To Water Sipping Into The Eaves Or Ceiling. Section Details Shall Be Required To Show The Drip-mould.  Acoustic Panels: Adding Absorptive Finishes, Such As Fabric-covered Acoustic Panels, Can Help To Dampen Internal Reflections And Improve Sound Quality Within Rooms, Although These Don’t Block Sound But Reduce Reverberation. 5. Doors And Windows  Major Rooms That Require Security Shall Have Sturdy Doors E.g. Wood Panel, And Metal.  Minor Rooms That Do Not Require Security Shall At Least Have Wood Flush Doors.  Toilets And Other Wet Areas Shall Have Steel Doors.  Heavy-use Doors, E.g. Operating Rooms, Delivery Rooms, Pwd Toilet Doors Should Be Provided With Stainless Steel Kick Or Push Plates And Door Closers.  Fire Escape Doors Should Be Provided With Panic Hardware And Door Closers, And Shall Conform With The Requirements Of The Fire Code Of The Philippines.  Aluminum Frames Of Glass Doors Shall Be Powder-coated.  Door Finish And Color Shall Be Approved First Before Application.  Window Sills Shall Be Slightly Sloped Outwards To Prevent Damage To Windows And Paint Due To Water Seepage. Section Details Shall Be Required To Show This Slope.  All Doors Of A High-occupancy Room Shall Swing Outwards And As Required By The Fire Code Of The Philippines.  Door Jambs With No Moulding/casing Installed On Concrete Walls Shall Have Construction Grooves All Around. Provide Details.  All Doors And Windows Shall Have Reinforced Concrete Lintel Beams. Provide Details.  Door Seals And Frames: For Soundproofed Rooms, Also Use Solid-core Doors With Perimeter Seals To Prevent Sound From Leaking Through Door Frames. 6. Stairs, Ramps And Corridors  Ramps For Persons With Disability Shall Have A Slope Not Higher Than 1:12. Handrails And Clearances Shall Conform With The Requirements Of Bp 344.  Regular Stairs Shall Have Risers At 150mm. High And Treads At 300mm. Wide. Fire Stairs Could Have A Maximum Riser At 200mm. And Tread At 250mm. Handrails Shall Be 1100mm. High. Clearances Shall Conform With The Requirements Of The Fire Code Of The Philippines.  Corridors Shall Have A Minimum Unobstructed Width Of 2450mm. This Shall Be Measured Clear From The Surface Of The Finished Wall And Not On-center Of The Rough Chb Wall.  Corridors Shall Not Be Areas For Temporary Or Permanent Storage Of Stretchers, Wheelchairs, Trolleys, Food Carts, Oxygen Tanks Or Other Movable Hospital Equipment. Storage Or Parking Spaces Shall Be Provided For These.  Corridors And Exit Doors Shall Conform With The Requirements Of The Fire Code Of The Philippines. 7. Fixtures And Accessories  Three-way Electrical Light Switches Shall Be Provided At The Foot And The Top Of The Stairs Per Floor. Likewise, At Both Ends Of A Long Corridor.  Electrical Light Switches Shall Be Located By The Knob Side Of The Door.  Electrical Switches And Outlets Shall Be Installed Plumb And Level.  Public Toilets Shall Always Be Provided With Heavy-duty Soap Dispensers And Electric Hand Dryers.  Public Toilets Shall Always Be Provided With Stainless Steel Handrails In Conformity To The Requirements Of Bp 344.  A Drainage Line Shall Be Provided For Window-type Air Conditioners. Likewise, Split-type Air Conditioners Located In The Interior Part Of The Building Shall Be Located Adjacent To Areas With Drainage Lines, E.g. Toilets, Downspouts, Balconies.  Seal Gaps And Openings: Ensure All Joints, Gaps, And Penetrations (e.g., Electrical Outlets, Ducts) Are Sealed With Acoustical Caulk Or Gaskets To Prevent Sound Leakage.  Sterile Area Lighting Type: Use Sealed, Recessed, Or Surface-mounted Led Fixtures That Are Flush With The Ceiling Surface To Prevent Dust Accumulation. 8. Roofing Works  The Section Of The Roof Gutters Shall Be Designed, In Case Of A Clogged Downspout, So That The Overflow Of Water Will Be Directed Outside Of The Building And Not Towards The Eaves Or Interior Ceiling To Prevent Any Damage. Provide Details.  Avoid Valley Or Inside Gutters In Roof Design. But In Cases Required In Aesthetic Design, Valley Or Inside Gutters Shall Be In Stainless Steel Or Concrete Gutters With Membrane-type Waterproofing, And The Section Shall Be Designed With A Capacity For Big Volume To Prevent Any Damage Due To Overflow. Provide Details.  Parapets, Designed As A Roof Protection From The Winds, Must Be Designed To Satisfy The Preceding Parameters. Provide Details.  The Slope Of The Roof Shall Not Be Less Than 30 Degrees. 9. Painting  Painted Ceiling Shall Be In Flat Latex Finish, While Cornices And Mouldings Shall Be In Gloss Enamel Finish.  Painted Interior Wall Shall Be At Least In Semi-gloss Latex Finish For Ordinary Rooms, E.g. Offices, Unless Specified To A Higher Type Of Paint.  Patient-related Rooms, E.g. Emergency Rooms, Out-patient Departments And Wards, Shall Be In Anti-bacterial And Odor-absorbent Paint Finish.  Special Rooms, E.g. Operating Rooms, Delivery Rooms, And Laboratories Shall Also Be In Anti-bacterial And Odor-absorbent Paint Finish.  Painted Exterior Wall Shall Be At Least In Moisture-resistant/water-repellent Solvent-based Paint Finish, Textured Or Smooth, Unless Otherwise Specified.  Paint Color And Shade Shall Be Approved First Before Application. D. Specific Requirements 1. Provide Spot Detail Plans And Sections Of The Following:  Gutter, Eaves, And Parapet  Ceiling - Covelight, Special Connections And Design, Mouldings, Valances  Stairs - Handrail, And Baluster Design  Ramps - Handrail Design And Floor Pattern  Doors, Windows And Gates - Grille Works,  Special Architectural Treatment And Design, E.g. Façade Design, Special Window And Door, Counter/transaction Window  Special Carpentry Works, E.g. Partitions, Cabinetry  Building And Room Signages And Wayfinding Systems  All Pwd Toilets Shall Be Labelled “all Gender / Pwd Toilet”  Other Details As May Be Required 2. Provide Room Data Sheets, Including Detail Floor Plan, Ceiling Plan And Sections Of The Following Rooms, In Coordination With The Requirements Of The Electrical, Sanitary And Mechanical Designs: A. Office, Including Furniture Arrangements And Outlets With Specific Dimensions Of The Location Of Fixtures And Accessories, And In Coordination With The Requirements Of The Electrical And Mechanical Engineering Design. B. Wellness Area C. Waiting Area D. E. (all Blanks Shall Be Filled As Required By Or Applicable To The Project.) E. Summary Of Materials  Materials To Be Used Shall Be Fire-resistant, Non-toxic, Moisture-resistant And Termite-resistant, E.g. Fiber Cement Board, Light-gauge Steel Frame, Polyvinyl Chloride Ceiling Panels.  Wet Areas, E.g. Toilets, And Pantry/lounge Shall Use Non-skid/non-slip Vitrified Ceramic Floor Tiles.  Heavy Traffic Areas, E.g. Lobby, And Corridor Shall Use Heavy-duty Seamless Granite Floor Tiles Or A Higher Type Of Floor Material.  Vinyl Floor Tiles For Sterile Areas Of Delivery & Nicu Suite Shall Be Homogenous And Not Less 3mm. Thick.  Ramps And Stairs Shall Use Non-skid/non-slip Floor Tiles, Materials As Specified.  Aluminum T-runners Shall Be Powder Coated.  Metal Rod Hangers With Adjustable Clips, And Not Galvanized Iron Wires, Shall Be Used To Support And Suspend The Aluminum T-runners And Light Gauge Metal Furrings.  Roofing Sheets Shall Be Ga.# 24 Aluminum-coated, Pre-painted, And Pre-formed. F. Drawing Requirements: See Attached Doh Checklist Of Drawings. -end Of Architectural Design Parameters- Xiv. Design Parameters (structural/civil Works) A. Codes And Standards The Civil/structural Design Shall Be In Accordance With The Following Codes And Standards  Codes 1. National Structural Code Of The Philippines (nscp) 2010 2. National Building Code Of The Philippines And Its Revised Irr 3. Accessibility Law 4. Local Codes And Ordinances  Standards 7. Bureau Of Product Standards (bps) 8. Philippine National Standards (pns) 9. Dpwh Blue Book 10. American Concrete Institute (aci) 11. American Society For Testing Materials (astm) 12. American Welding Society (aws) B. Site Works Based On The Master Site Development Plan Of The Hospital, Provide Where Applicable Complete Design And Details Of Hospital Road (concrete With Curb And Gutter, Including Drainage) Network, Walkways, Parking Areas And Fencing. 1. The Main Hospital Road Shall Be Capable Of Two-way Traffic (at Least 6mts. Width) With A Minimum Thickness Of 150mm (8 Inches). Concrete Strength Should Be At Least 3000psi. Interior Roads (leading To Support Facilities) Shall Be Designed To Accommodate Delivery Vehicles, And Fire Trucks In Case Of Emergency. 2. Walkway Should Be At Least 100mm Thk. With Concrete Strength Of 2500psi. Ramps Should Be Provided, Instead Of Steps, For Any Change In Elevations. 3. Parking Area Slabs Should Be At Least 150mm Thk. With Concrete Strength Of 3000psi. 4. Fences Should Be Seen Through In Front Of The Hospital While The Tree (3) Other Sides Should Be Concrete Hollow Blocks With Minimum Height Of 2 Meters And To Be Provided With Perimeter Lighting. See-through Fence Design Will Be Made Of 32mm Square Bars Spaced At 100mm On Center And Provided With Three (3) Concrete Hollow Blocks (45mm High) Zocalo Walls. C. Buildings 1. The Hospital Buildings Should Be Designed Using A Seismic Importance Factor Of 1.5 For The Immediate Occupancy Category. Buildings Should Be Designed In Accordance With Nscp Requirements Up To Magnitude 7 For Those Near Seismic Source Type A. Seismic Gaps Between Buildings (old And New) Should Be Properly Observed. 2. The Hospital Buildings Should Be Designed Also Using Wind Importance Factor Of 1.15 (especially For Design Of Trusses/roofing System). Concrete Gutters And Parapet Walls Should Be Provided As Additional Protection To The Roofing System During Strong Typhoons. Wind Velocity Of 300-350 Kph Shall Be Considered Upon The Recommendation Of Structural Engineer 3. The Structural Designer Should Verify With Philippine Volcanology And Seismology (phivolcs) The Distance Of The Proposed Hospital To Nearest Active Fault Lines And With The Denr For Geo-hazard Mapping. 4. Soil Investigation (at Least Three Boreholes) Should Be Conducted To Determine Soil Bearing Capacity And Recommended Foundation Design (applicable Even For One Storey Structure). 5. The Structural Designer Is Encouraged To Use Fire-resistive And Non-toxic Materials. D. Details – The Following Shall Be Provided: 1. Connection Details Of Beams And Columns Following The Requirements Of Nscp On Confined Areas. 2. Connection Of Trusses To Beams And Columns. 3. Splicing Details Of Reinforcing Bars On Columns And Beams And The Required Bar Cut-off Points. 4. Details For Connection Of New Construction & Old Construction Structural Members Such As Expansions Joints For Thermal Expansion/contraction. 5. Include Thermal Expansion/contraction Prevention Methodologies Specifically On Soft Joints Areas Between Structural And Architectural Members. E. Summary Of Materials 1. Concrete Shall Be Portland Cement And Conforming To Astm Specification C150, Type I To Type Ii 2. Coarse Aggregates Shall Consist Of Washed Gravel, Crushed Stone Or Rock Or A Combination Thereof Conforming To Astm C33 3. Concrete Hollow Blocks Shall Be A Standard Product Of Recognized Manufacturer Conforming To Pns 16 With At Least 350psi Strength. 4. Reinforcing Bars Shall Conform With Pns Grade 60 For 16mm Dia. And Above And Pns Grade 40 For 12mm Dia. And Below. 5. Structural Steel Shall Conform With Astm A36/a6m 6. Bolts And Studs Shall Conform With Astm A 325 7. Welding Electrodes Shall Be E60 Or E 70 And Conform With Aws F. Drawing Requirements: See Attached Checklist -end Of Structural/civil Works Design Parameters- Xv. Design Parameters (sanitary/plumbing Works) A. Codes And Standards The Sanitary/plumbing Design Shall Be In Accordance With The Following Codes And Standards.  Codes: 1. National Building Code Of The Philippines And Its New Irr 2. Fire Code Of The Philippines 3. National Plumbing Code Of The Philippines (npcp) 4. Sanitation Code Of The Philippines 5. Existing Local Codes And Ordinances.  Standards: 1. Bureau Of Product Standards (bps) 2. Philippine National Standards For Drinking-water 3. Underwriters Laboratory (ul) 4. Doh National \ Laboratory (nrl) 5. Doh Health Care Waste Management Manual 6. National Water Resources Board (nwrb) 7. National Plumbers Association Of The Philippines (nampap) 8. Philippine Society Of Sanitary Engineers, Inc. (psse) B. Site Works  Based On The Master Site Development Of The Hospital, The Site Works Shall Provide Complete Layout Of The Following: 1. Storm Drainage Network, Indicating Drainage Manholes And Pipe Culvert; 2. Sewerage Pipe Network, Indicating Sewage Manholes, Sewage Pipes And The Location Of The Proposed Sewage Treatment Plant; And 3. Water Supply Network, Indicating The Location Of Water Service Entrance, Cisterns, Elevated Water Tank And Proposed Pump House.  The Storm Drainage Network Shall Accommodate The Magnitude Of Peak Rates Of Surface Run-off Including Drainage Coming From The Buildings. The System Shall Be Capable Of Handling The Design Flows Routing To The Designated Outfall; For Rainfall Calculation And Sizing Of Drainage Pipes, Refer To Table-d2, Appendix-d, National Plumbing Code Of The Philippines And Current Rainfall Record From Pagasa.  The Sewerage Pipe Network Design Shall Accommodate All Sewage Coming From All The Facilities, Conveyed By Gravitational Flow Leading To The Sewage Treatment Plant; Per Capita Wastewater Demand: 100-130 Gal/capita/day Per Bed C. Building Facilities Sanitary/plumbing System 1. Sewer Line And Vent System  Provide Complete Sewer Line And Vent System From All (domestic) Plumbing Fixtures And Floor Drains, Laid By Gravity Flow Leading To The Sewage Treatment Plant (stp);  For Demand Weight Of Fixtures In Fixture Units; Refer To Appendix A, Table A-2, Npcp 2. Wastewater Line And Vent System  For All Wash Areas Dealing And Generating With Oil/grease, Provide Separate Waste Line And Vent System And Solely Tap To The Proposed Grease Trap And Then Connect Its Effluent To The Sewage Treatment Plant.  For Estimated Demand Weight Of Fixtures In Fixture Units; Refer To Appendix A, Table A-2, Npcp Waterline System  Provide Complete Cold Water Supply Pipes To All Plumbing Fixtures. From The Main Water Source, The Water Shall Be Pumped To The Elevated Water Tank (ewt) And Conveyed To The Fixtures By Gravity System And Or Distributed To Fixtures By Transfer Pumped With Constant Pressure Through A Pneumatic Storage Tank, Whichever Is Feasible. 4. Storm Drainage System  Complete Storm Drainage System Shall Be Provided For All Roofs, Canopies, Concrete Ledges And Balconies Including Condensate Drains Laid For Gravity Flow Connected To A Leader/pipe Line Leading To The Natural Ground Level Storm Drainage Network. D. Summary Of Materials  Sewer And Vent Pipes; Unplasticized Polyvinyl Chloride (upvc) Extra Series 1000 (conforming To Iso 3633 Astm D2729 Including Trims And Fittings)  Storm Drainage Pipes; Downspouts, Unplasticized Polyvinyl Chloride (upvc) Extra Series 1000 (conforming To Iso 3633 Astm D2729 Including Trims And Fittings, Bps Certified)  Drainage Pipes; 250mm Dia. And Below, Non-reinforced Concrete Pipe (nrcdp)  300mm Dia. And Above, Reinforced Concrete Pipe (rcdp)  Drainage Manholes; Street Inlet, Curb Inlet, Traffic Type Reinforced Concrete Area Drain/catch Basin, Reinforced Load Bearing Chb  Sewage Manholes; Traffic Type Reinforced Concrete With Standard Steel Brass Cover  Wastewater Pipeline; Extra Heavy (xh) Single Hub, Hub Less Cast Iron Pipes And Fittings (cip) Conforming To Astm Standard 888  Cleanouts; Cast Iron Brass With Countersunk Plug (bps Certified)  Floor Drains/deck Drains; Cast Iron Brass (bps Certified)  Gutter Drains; Cast Iron Dome Type Brass (bps Certified)  Cold Waterline Pipes; For Buildings, Polypropylene Pn10 Fusion Weld Pipes Including Trims And Fittings (bps Certified)  Hot Waterline System; For Buildings, Polypropylene Pn20 Fusion Weld Pipes Including Trims And Fittings (bps Certified)  Trench Grating; Galvanized/stainless Steel Iron Grates  Plumbing Fixtures Including Trims, Fittings And Accessories; (bps Certified)  Water Closet-tank Type Push Button Flush  Lavatory - (pedestal/counter Type) With C-spout Spray Faucet  Kitchen Sink-ga#16 Stainless Steel Seamless Bowl With Gooseneck Faucet  Urinal-wall Hung Flush Valve Type E. Drawing Requirements: See Attached Doh Checklist Standards Based On Revised Irr Of The National Building Code Of The Philippines (pd 1096) -end Of Sanitary/plumbing Works Design Parameters- Xvi. Design Parameters (mechanical Works) A. Codes And Standards The Mechanical Design Shall Be In Accordance With The Following Codes And Standards.  Codes: 1. National Building Code Of The Philippines And Its New Irr 2. Fire Code Of The Philippines 3. Mechanical Engineering Code Of The Philippines (me Code) 4. Existing Local Government Codes And Ordinances.  Standards: 1. Bureau Of Product Standards (bps) 2. Philippine National Standards (pns) 3. Underwriters Laboratory (ul) And Factory Mutual (fm) 4. International Electrotechnical Commission (iec) 1988 5. National Fire Protection Association (nfpa) 6. National Fire Protection Association (nfpa) 99 Standard For Health Care Facilities. 7. American Society Of Heating, Refrigeration And Air Conditioning Engineers (ashrae). 8. Center For Disease Control And Prevention (cdc) Manual. B. Automatic Fire Sprinkler System  The Automatic Fire Sprinkler System Shall Be Composed Of Complete Plans And Drawings Of The Following: 1. Site Development Plan And Vicinity Map, Indicating The Location Of The Buildings, Firewater Reserve Tank, Firewater Line, Yard Loop And Private Fire Hydrant. 2. General Notes, Legends And Symbols Including Schematic Diagram Of The Fire Sprinkler System And Schematic Diagram Of Alarm Monitoring System. 3. Floor Layout And Isometric Layout Of The Automatic Fire Sprinkler System Indicating Pipe Sizes And The Location Of The Pipes, Valves, Sprinkler Heads, Riser Nipples, Fire Hose Cabinets, Sprinkler Main Riser, Drain Pipes, Cross Mains, Branch Lines, Inspector’s Test Connections, Hangers And Sway Braces. 4. Equipment Schedule, Detail Drawings, Fire Pump And Jockey Pump Layout. 5. Architectural, Structural, Electrical And Plumbing Drawings Of The Firewater Tank And Pumphouse.  An Automatic Fire Sprinkler Shall Be Provided In All Hospital Building Except For Those Fire Resistive One-storey Hospital Building.  Hazard Classification Shall Be Light Hazard Occupancy.  Area Of Coverage Shall Be 146 Square Meters And Water Density Shall Be 4.07 Lps/sq. M.  Protection Area Per Sprinkler Head Shall Be 20 Square Meters At 2.2 Meters Minimum Distance Between Sprinklers And 4.2 Meters Maximum Spacing.  All Floor Control Valves Shall Be Equipped With Supervisory Switch, Water Flow Detector And Drain System.  Water Supply Shall Be Horizontal Split Case Centrifugal Fire Pump With Diesel Engine Or Ac Motor And A Vertical In-line Jockey Pump With Controller.  Firewater Reserve Tank Shall Be Ground Level Monolithic Concrete Tank Sized For A Minimum Of 30 Minutes.  Hydraulic Calculations Report Shall Be Based On Npfa-13 Format. C. Ventilation And Air Conditioning System  The Ventilation And Air Conditioning System Shall Be Composed Of Complete Plans And Drawings Of The Following: 1. General Notes, Legends And Symbols Including Schematic Diagram Of The Ventilation And Air Conditioning System. 2. Floor Layout Of The Ventilation And Air Conditioning System Indicating The Capacity And Location Of The Air Conditioners And Fans. 3. Duct Layout Indicating Duct Sizes, Route And Location Of The Dampers, Diffusers, Return Air Register, Hangers And Sway Braces. 4. Refrigerant Piping Layout Indicating Pipe Sizes, Location Of Valves, Hangers And Sway Braces. 5. Equipment Schedule And Details Drawings Of Air Conditioners And Ventilating System.  Air Conditioning System Shall Be Provided In All Patient’s Private Rooms, Operating Rooms, Delivery Rooms, Offices And Other Areas Where Conditioned Air Is Necessary.  Cooling Load Calculations Report Shall Be Manual Or Computer Generated, Hourly Analysis Program Which Includes Heat Transmission Coefficients, Solar Heat Gain Factors And Corrected Cooling Load Temperature Difference Calculations.  Split Type Air Conditioners Will Be Used At Areas With Larger Capacities.  Window Type Air Conditioners Shall Be Used In Areas With Exterior Wall Exposure.  Centralized Air Conditioning Will Be Used As Indicated On Space Requirements (e.g. Sterile Hallways).  Maintain An Air Change Rate Greater Than Or Equal To 12 Air Changes Per Hour Or 145 Liters Per Second Per Patient.  Ceiling Cassette Type Exhaust Fans With Integral Air Diffuser Shall Be Provided In All Toilets.  Ceiling Fans, Orbit Type With 360° Oscillation Shall Be Provided In All Non-air-conditioned Rooms, As Mentioned On Space Requirements. D. Summary Of Materials 1. Automatic Fire Sprinkler System A. The Fire Pump Shall Be Ul Listed/fm Approved, Diesel Engine Or Electric Motor Driven, Designed Specifically Intended For An Automatic Water Sprinkler Protection System. B. The Jockey Pump Shall Be Ul Listed/fm Approved, Electric Motor Driven, 220v, 3-phase, 60 Hertz, And Electric Power Connection. C. Sprinkler Head Shall Be Ul Listed/fm Approved, Pendant, Upright Or Sidewall Unit, 83 Lpm Flow Capacity Per Head And Temperature Fusing At 57.5° C To 74°c. D. The Alarm Assembly Shall Be Ul Listed/fm Approved, Constructed And Installed That Any Flow Of Water From The Sprinkler System Equal To Or Greater Than That From The Single Automatic Head Shall Result In An Audible And Visual Sign In The Vicinity Of The Building. E. Alarm And Supervision System Of The Automatic Water Sprinkler Shall Include The Monitoring Water Flow Switch At Each Floor Of The Building, Fire Pump And Jockey Pump Running Condition And Power Supplies, Level Of Water In The Reservoir And Control Valves. F. Pipes Shall Be B.i. Schedule 40. Screw Fittings Shall Be Used For Inside Piping. 2. Air Conditioning And Refrigeration System A. Refrigerant Pipes Shall Be Copper Tubing, Type L Or K Black Steel Pipe, Schedule 40 For Size Of 100mm Diameter And Smaller. Pipe Over 100mm Shall Be Black Steel Pipe Schedule 40. B. Black Steel Pipes Shall Be Standard Seamless, Lap-welded, Or Electric Resistant Welded For Size Of 50mm Diameter And Larger, Screw Type For Size 38mm Diameter And Smaller, Fittings For Copper Tubing Shall Be Cast Bronze Fitting Designed Expressly For Brazing. C. Pipe Insulation Shall Be Performed Fiberglass Or Its Equivalent. The Insulating Materials Shall Be Covered With 100mm X. 13mm Thick Polyethelene Film, Which Shall Be Overlapped Not Less Than 50mm. D. Ducts Shall Be Galvanized Sheet Steel Of Standard Gauges. E. Ductwork Insulation Materials Shall Be Rigid Board Made Of Styropor Or Equivalent 25mm Thick For Ground And Top Floor, 13mm Thick For Intermediate Floor. -end Of Mechanical Works Design Parameters- Xvii. Design Parameters (electrical/auxiliary Works) A. Codes And Standards The Electrical System Design Parameters Shall Be In Accordance With The Following Codes And Standards.  Codes: 1. Philippine Electrical Code 2. National Electrical Code 3. Fire Code Of The Philippines 4. National Building Code Of The Philippines And Its New Irr 5. Existing Local Codes And Ordinances  Standards: 1. Bureau Of Product Standards (bps) 2. Underwriters Laboratory (ul) 3. National Fire Protection Association 4. International Electrotechnical Commission (iec) 5. Illumination Engineering Society (ies) 6. National Electrical Manufacturer’s Association (nema) 7. Doh Manual On Technical Guidelines For Hospital And Health Facilities Planning And Design B. Building Facilities Electrical System 1. Lighting System  Provide And Install Adequate Normal Branch Circuits For Lighting System To All Areas Using The Standard Lighting Design Analysis. Utilize The Standard Illumination Requirements Per Area Of Concern Using The Preferred Particular Type Of Luminaires. 2. Power System  Provide And Install Adequate Normal Branch Circuits For The Power System. 3. Standby/emergency System  Provide And Install Adequate Life Safety And Critical Emergency Branch Circuits For Lighting Or Utilization Equipment Connected To The Alternate Power Source. 4. Auxiliary System Provide And Install The Following Auxiliary System:  Communication System A. Telephone System B. Local Area Network System C. Public Address Paging System D. Private Branch Exchange (pabx) E. Master Or Cable Antenna Television  Fire Alarm System  Security System 5. Lightning Protection System  The Building Lightning Protection System Shall Include Roof-mounted Air Terminals Grounding Conductors, Ground Rods, Conduits, Clamps, And Auxiliary Equipment As Required For A Complete And Operational Lightning Protection System. 6. Provide Details Of The Following:  Lighting Fixtures/luminaires  Panelboard And Circuit Breakers  Switchgear And Other Metering Devices  Electrical And Hospital Equipment  Installation And Termination Of Auxiliary And Other Special Devices And Equipment  Power And Telephone Handholes (as May Be Required)  Pedestal And Service Entrance To Bldg.  Grounding System Layout  Substation/power House And Electrical Room  Transformer And Generator Mounting  Others As May Be Required. C. Summary Of Materials  General Lighting Luminaries: Fixtures Type Shall Be As Indicated On The Lighting Layout Plan. 1. Fluorescent Lamp Shall Be Linear, Circular Or Self-ballasted Compact Fluorescent Lamps. 2. Fluorescent Lamps Shall Be Cool Or Warm White And 3. Lamp Holders Shall Be Made Of Thermosetting Plastic. 4. Fluorescent Ballast: Magnetic Or Electronic Type With High Power Factor Or High Frequency Energy Saving Type. 5. Fluorescent Fixture Housing Shall Be Steel Sheet With High Reflectance Powder Coat Paint Finish. 6. Downlights And Pin Lights Shall Be Of Heavy Gauge Spun Aluminum Equipped With Lamp As Indicated On The Drawings. 7. Other Special Lighting Requirements Shall Be As Approved By The Implementing Agency.  Wiring Devices: Wiring Devices Shall Be Non-automatic Control Devices, The Contact Is Guaranteed By The Pressure Of The Special Spiral Springs. 1. Switches Shall Be Of 15a, 250v Or 300v Except As Otherwise Noted And Approved. Terminals Shall Be Screw-type Or Quick-connected Type. 2. General Use Receptacle Shall Be 15a, 240v Grounding Type Unless Otherwise Indicated On The Drawings. 3. Special Purpose Receptacles Shall Be As Called For On The Drawings. 4. Matching Plugs Shall Be Supplied.  Panelboards And Circuit Breakers: The Panelboard And Circuit Breakers Shall Be Equipped With Molded-case Circuit Breakers And Shall Be The Type As Indicated In The Panelboard Schedule And Details. 1. Provide Molded-case Circuit Breakers Of Frame, Trip Rating And Interrupting Capacity As Shown On The Drawings. The Circuit Breakers Shall Be Quick-make, Quick Break, Thermal-magnetic, Trip-indicating And Shall Have Common Trip On All Multiple Breakers With Internal Trip Mechanism. 2. All Current-carrying Parts Of The Panelboards Shall Be Plated. Provide Solid Neutral (s/n) Assembly When Required. The Assembly Shall Be Isolated From The Enclosure.  Electrical Conduits, Boxes And Fittings: All Conduits, Boxes And Fittings Shall Be Standard Rigid Steel, Zinc Coated Or Galvanized. 1. Rigid Steel Conduits (rsc) 2. Rigid Metal Conduits (rmc) 3. Intermediate Metal Conduits (imc) 4. Electrical Metallic Tubing (emt) 5. Unplasticized Polyvinyl Chloride (upvc) If Required Shall Be Schedule 40.  Conductors: Wires And Cables Shall Be Of The Approved Type And Unless Specified Or Indicated Otherwise, All Power And Lighting Conductors Shall Be Insulated For 600 Volts. 1. The Conductors Used In The Wiring System Shall Be Of Soft-annealed Copper Having A Conductivity Of Not Less Than 98% Of That Of Pure Copper And Insulated For 60° C Temperatures. 2. All Conduits Of Convenience Outlets And Wire-ways For Lighting Branch Circuit Home-runs Shall Be Wired With A Minimum Of 3.5 Mm Square In Size.  Master Antenna Television (matv) And Cable Television (catv) System: 1. Two Sources Of Tv Signals Shall Be Provided To The Building. One (1) Shall Be From A Master Antenna Installed At The Roof Or Within A Suitable Area Of The Building And The Other Will Be From A Commercial Cable Television Service. 2. The Master Antenna System Shall Consist Of Fm, Vhf And Uhf Antennas, Combiner, Distribution Amplifier, Coaxial Cables, Splitters, Tap-offs And Tv Outlets. 3. There Shall Be Individual Trunking For Master Antenna And Cable Television Rising In The Building.  Structured Cabling & Telephone System: 1. A Minimum Provision For Estimated 500 Mixed Pabx Extension And Direct Telephone Lines Shall Be Required For Tertiary Hospitals. 2. Final Details Of The System Shall Follow Specific Requirements, Quantity And Type Of Service.  Fire Detection And Alarm System: 1. The Fire Detection And Alarm System Shall Be Of Multiplex, Microprocessor- Controlled Addressable Or Zonal Conventional Fire Detection, Alarm And Communication System. 2. The System Shall Consist Of Full Integration Automatic Fire Detection, Voice Alarm Communication And Fire Fighters Telephone System. 3. The System Shall Consist Of Control Station, Mimic Panel Initiating And Indicating Devices, Control Modules And System Of Wirings. 4. Actuation Of The Protective Signaling System Shall Occur By Manual Pull Station, Automatic Smoke Or Heat Detector, Sprinkler Flow Switch And Tamper Switch. 5. The System Shall Be Able To Monitors The Status Of Flow Switches And Supervisory Switches Installed At The Sprinkler System Risers. These Monitoring Points Are Also Addressable Or The Conventional Zonal In The Same Way As The Detectors Are Making Them Easily Recognizable At The Control Panel. 6. Occupant Notification Shall Be Accomplished Automatically. Notification Will Be General, Audible Alarm Type Complying With Appropriate Section Of Nfpa. 7. The System Shall Be Installed With Provisions For Future Connection To The Nearest Fire Services Station In The Locality.  Security System: 1. The Security System Shall Include Intrusion Detection And Alarm, Cctv, Access Control Or As Maybe Required.  Ventilation And Air Conditioning System The Ventilation And Air Conditioning System Shall Be Composed Of Complete Plans And Drawings Of The Following: 1. General Notes, Legends And Symbols Including Schematic Diagram Of The Ventilation And Air Conditioning System. 2. Floor Layout Of The Ventilation And Air Conditioning System Indicating The Capacity And Location Of The Air Conditioners And Fans. 3. Duct Layout Indicating Duct Sizes, Route And Location Of The Dampers, Diffusers, Return Air Register, Hangers And Sway Braces. 4. Refrigerant Piping Layout Indicating Pipe Sizes, Location Of Valves, Hangers And Sway Braces. 5. Equipment Schedule And Details Drawings Of Air Conditioners And Ventilating System. A) Air Conditioning System Shall Be Provided In All Patient’s Private Rooms, Radiologic And Imaging Area, Operating Rooms, Delivery Rooms, Laboratories, Critical Care Areas, Offices And Other Areas Where Conditioned Air Is Necessary. B) Cooling Load Calculations Report Shall Be Manual Or Computer Generated, Hourly Analysis Program Which Includes Heat Transmission Coefficients, Solar Heat Gain Factors And Corrected Cooling Load Temperature Difference Calculations. C) Split Type Air Conditioners Will Be Used At Areas With Larger Capacities. D) Window Type Air Conditioners Shall Be Used In Areas With Exterior Wall Exposure. E) Centralized Air Conditioning Will Be Used Only If Feasible. F) Design Of All Critical Areas Shall Be Laminar Or Positive Pressure, Wherein The Supply Air Is 10% More Than Exhaust Air. G) All Infectious Isolation Rooms, Such As Tb And Sars, Shall Be Negative Pressure, Wherein The Exhaust Air Is More Than 10% Of The Supply Air. H) Maintain An Air Change Rate Greater Than Or Equal To 12 Air Changes Per Hour Or 145 Liters Per Second Per Patient. I) Ceiling Cassette Type Exhaust Fans With Integral Air Diffuser Shall Be Provided In All Toilets. J) Ceiling Fans, Orbit Type With 360° Oscillation Shall Be Provided In All Non-air-conditioned Rooms, Such As Waiting Area.  Air Conditioning And Refrigeration System 1. Refrigerant Pipes Shall Be Copper Tubing, Type L Or K Black Steel Pipe, Schedule 40 For Size Of 100mm Diameter And Smaller. Pipe Over 100mm Shall Be Black Steel Pipe Schedule 40. 2. Black Steel Pipes Shall Be Standard Seamless, Lap-welded, Or Electric Resistant Welded For Size Of 50mm Diameter And Larger, Screw Type For Size 38mm Diameter And Smaller, Fittings For Copper Tubing Shall Be Cast Bronze Fitting Designed Expressly For Brazing. 3. Pipe Insulation Shall Be Performed Fiberglass Or Its Equivalent. The Insulating Materials Shall Be Covered With 100mm X. 13mm Thick Polyethylene Film, Which Shall Be Overlapped Not Less Than 50mm. 4. Ducts Shall Be Galvanized Sheet Steel Of Standard Gauges. 5. Ductwork Insulation Materials Shall Be Rigid Board Made Of Styropor Or Equivalent 25mm Thick For Ground And Top Floor, 13mm Thick For Intermediate Floor. -end Of Electrical Works Design Parameters- Xviii. Design Parameters (green And Safe Health Facilities)  Codes And Standards Green And Safe Health Facilities Shall Be In Accordance With The Following Laws, Codes And Standards.  Global Initiatives & Developments: 1. World Health Assembly Resolution On Universal Health Care (2019) 2. World Health Resolution On Climate Change And Health (2008) 3. Un Resolution On Sustainable Development Goals (2015) 4. Global Action On Patients’ Safety  Laws And Codes: 1. Sanitation Code Of The Philippines Irr Of Chapter Xvii 2. The Local Government Code Of 1991 3. Clean Water Act Of 2004 4. National Building Code Of The Philippines (pd 1096) 5. General Appropriation Act Fiscal Year 2021 (ra 11518) 6. Occupational Safety And Health (ra 11058) 7. Safe Hospital Initiative (2011) 8. Universal Health Care Act (ra 11285) 9. Implementing Rules And Regulations Of Accessibility Law (ra 344) 10. Ecological Solid Waste Management Act Of 2000 (ra 9003) 11. Climate Change Act Of 2009 (ra 9729) 12. Other Related Standards A. Guidelines The Green And Safe Hf Initiative Represents A Climate Smart Paradigm Shift, Away From Traditional Disaster Response To One That Proactively Seeks To Minimize The Health Impact Of Disasters And Emergencies Through Climate Adaptation And Mitigation Measures (including Climate-proofing And Reduction Of The Environmental Footprint), And Preparedness. Consequently, It Is Essential That This Green Manual Is Incorporated Into The Hospital And Hf Development Agenda That Are Backed With Earmarked Resources In The National Budget, And That Has Governance And Support From The Highest Levels Of Government.  The Department Of Health Shall, As Much As Possible, Promote The Greening Of Hospitals And Health Facilities, Including The Improvement Of Energy And Water Efficiency And Conservation, Sustainable Cooling Systems, And Sustainable Healthcare Waste Management In Hospitals.  In Line With Its Continuing Efforts In Green And Safe Hfs, The Doh Shall Encourage National And Local Government Hospitals And Other Hfs To Seek Green Certifications From Green Building Rating System/s For Their New Construction Or Expansion, Repair And Renovation Projects. B. Criteria And Compliance System For Outstanding Green And Safe (climate Smart) Health Facilities.  Criterion Compliance 1. Governance – Leadership And Management, Trainings, Proper Implementation, Commitment 2. Energy Efficiency – Reduction Of Energy Consumption, Use Of Renewable And Clean Energies 3. Water Efficiency, Sanitation And Hygiene – Adequate Water, Water Reuse/recycling, Water Conservation, Rainwater Harvesting. Safe Drinking Water, Proper Use And Maintenance Of Sanitary Toilet Facilities 4. Health Care Waste Management Waste – Segregation, Collection, Storage, Transport, Treatment, Proper Waste Disposal, Recycling 5. Environmentally Resilient Health Facility – Structural Member, Non-structural Member, Emergency And Disaster Preparedness Plan 6. Site Sustainability – Healing Gardens Within, Fresh Air, Herbal Plants, Accessibility, Existence Of Alternative Routes 7. Material Sustainability – Use Of Sustainable Materials, Procurement Of Sustainable And Recyclable Products, Less Use Of Hazardous And Toxic Substances 8. Indoor Environmental Quality – Lighting, Ventilation, Interior Design, Air Quality Management C. Energy Efficiency  Orientate Building & Façade Design To Mitigate Heat Gain. The East And West Facades Receive The Greatest Solar Radiation, And Should Be Designed To Avoid Direct Sun.  Use Of Glass/glazing With A Lower U-value And Shading Coefficient Reduce Solar Heat Gain.  Allow Provision For Easy Access For Maintenance And Cleaning Especially For Curtain Wall System.  Consider Lifespan, Durability And Life Cycle-costing When Selecting Façade Materials.  Install And Use Energy-efficient Lighting Fixtures I.e. Led, Cfl, Slim Type Fluorescent, Etc.  Skylights (if Applicable) And Windows To Maximize Natural Lighting And Ventilation On Selected Areas. Utilizing Daylight As Possible.  Use Of Appliance With Inverter Technology With Variable Frequency Drive Technology.  Window And Door Assemblies Shall Have Complete Gaskets, Weather Stripping, Door Bottom Sweeps And Seals.  All Operable Windows Shall Be Provided With Safety Features For Protection Against Strong Winds, Water Penetration And Protection For Building Occupants Including Child Safety And Security.  Specific Air Exchange Rates Are Usually Attained Through Artificial Ventilation. Adequate Ventilation Throughout The Facility Contributes To Maintaining A Hygienic Environment. Presence Of Functional Windows And Doors, That Allow At Least 6-8 Air Changes Per Hour For Natural Ventilation. For Airborne Infection Isolation Room/s And Er/triage Areas, Greater Or More Than 12 Air Changes Per Hour Is Recommended, While Up To 15 Air Changes Per Hour May Be Recommended For Operating Procedure, Or Delivery Rooms.  Light-colored Building Envelopes Is Also Recommended To Reduce Heat Transfer From The Outside To Inside Of The Building By Having Surfaces With High Solar Reflectance Index (sri). D. Water Efficiency, Sanitation And Hygiene  Optimize Water Conservation Through Installation Of Rainwater Harvesting Cistern Tank  Use Of Waterless Urinals And Dual Flush Water Closets.  Use Of Low-flow & Water Efficient Faucet And Hand-held Bidets.  Use Of Water-saving Shower Heads  For Hospitals, There Must Be At Least One Water Closet For Every Eight Patients In Compliance With Ra 4226 – Hospital Licensure Act.  A Separate Toilet For Male And Female Is Preferred, And Shall Be Pwd Accessible. And, A Separate Toilet For The Staff, With A Provision Of One Toilet For Every Fifteen Personnel Shall Be Applied.  Waterless Urinals Must Be Provided For Male Toilets.  There Should Be Sufficient And Functional Hand-washing Facilities. E. Environmentally Resilient Health Facility  Ground Floor Must Be Above Ground Line And Anticipated Flood Level. F. Material Sustainability  Building Materials, If Applicable, Must Be Locally Sourced To Minimize Carbon Footprint.  Rapidly Renewable And Sustainable Materials Are Also Recommended. Refer To Sec. 16.3.4 Of Doh Green And Safe Health Facilities Manual For List Of Sustainable Construction Materials That Can Be Used.  Use Of Materials (specifically Wet-applied Materials) That Are Low In Vocs (volatile Organic Compounds) G. Site Sustainability  Adopt The Development Controls Indicated In The National Building Code Of The Philippines To Establish The Extent Of The Health Facility Site Can Develop.  Biophilic Design Is Recommended To Help Reduce Stress, Improve Cognitive Function And Creativity, Improve Patients’ Well-being And Expedite Healing.  Porous Pavement Is Recommended At The Site Development To Alleviate Flooding. Landscape Swales Is Also One Solution. H. Indoor Environmental Quality  Harvest Natural Daylight If Applicable.  Acoustic Quality, Especially In Areas/rooms That Needs To Be Soundproofed, Shall Be Maintained.  Use Of Acoustic Privacy Partitions Is Required.  Separate Entrances For Ambulances And Walk-in Patients.  In Procedure Rooms With Windowless Areas, Backlit Photomurals Or Artificially Illuminated Glass Artwork Can Alleviate Feeling Of Claustrophobia.  In Wards And Recovery Rooms, Provide Windows And Natural Illumination As Much As Possible.  Provide Acoustic Privacy In Patient Rooms, Offices, And Examination Rooms With Partitions Of Sound Transmission Class (stc) Of 45.  Noise Level In The Operational Rooms Must Follow The Minimum Noise Standards In Accordance To The Doh Manual Of The Technical Guidelines For Hospital Planning And Design (level 3) Drawing Requirements: See Doh Standard Checklist Based On Revised Irr Of The National Building Code Of The Philippines (pd 1096). Checklist Of Drawing Requirements In The Preparation/evaluation/approval Of Detailed Architectural And Engineering Plans And Other Documents For Infrastructure Project Implementation. -end Of Green And Safe Health Facilities Design Parameters- Xix. Build Aspect Furnish Labour, Materials, Equipment, Paint, Tools And Other Facilities To Complete The Entire Building Including Architectural, Structural/ Civil, Electrical, Mechanical, Sanitary, Communication, Fire Protection, And Other Related Works To Complete The Scope As Specified And/or As Shown On Drawings And Plans 1. General Requirement  Contractor’s Temporary Facility And Lay Down Yard.  Communication And Transmittal, Reproduction, Tarpaulin/billboard And Photos  Material Testing (rsb, Chb, Concrete, Steel)  Safety Requirements (warning Signs, Hardhat, Etc.)  As Built Plan  Demolition, Clearing Work, Permits And Licenses 2. Other Items Of Work  Demolition Of Existing Structures In Affected Areas Or Where The Proposed Project Shall Be Situated, Clearing And Disposal Of All Debris Generated During Construction.  All Serviceable Materials Shall Be Turn Over To Doh-dedvmh Through Its Representative  Soil Excavation And Soil Treatment  Restoration Of Any Damaged Properties During The Construction  Permit Fees, And Other Necessary Documents For The Project Shall Be Shouldered By The Contractor  Temporary Facilities Shall Be Provided During The Construction Period, To Be Constructed Within The Hospital Compound, Which Shall Serve As The Field Office, Storage Of Materials And Bunkhouse For The Workers.  No Implementation Of The Project Without An Approved Plan And Other Related Documents.  Strict Implementation Of (dole Guidelines And Other Standards Applicable) Health And Safety Rules.  Shall Abide By The Medical Center Hospital House Rules  Conduct Weekly Progress And Coordinative Report To The Agency Or Its Representative  Other Items Of Work Not Mentioned Herewith But It Is Very Necessary For Execution And Completion Or Works Shall Be Included And Charge To The Contractor 3. Pre-installation Requirements  All Tests To Be Conducted Shall Be Witnessed By The Hospital Representatives.  Soil Investigation  Concrete Strength Testing  Reinforcing Bar Strength Testing  Concrete Masonry Unit (cmu) Testing  All Plumbing And Sanitary System  Automatic Fire Sprinkler System  Ventilation And Air Conditioning System  All Electrical System  And Other Tests That Necessary To Perform To Ensure The Quality Of The Project  All Certifications And Reports Under Post-installation Requirement Shall Be Submitted To The Hospital Representatives.  The Contractor Shall Submit A Sample Of Materials For Approval Of The Medical Center Chief Prior To Installation.  No Implementation Or Execution Of Work In Any Discipline Without The Approval Of Medical Center Chief Or Through Its Representative  Any Request For Inspection, Approval, Concrete Pouring, Testing And Commissioning Must Be Address To Medical Center Chief Or Must Adhere To The Reporting Protocol As Mentioned Above. -end Of Build Aspect- Checklist Of Drawing Requirements In The Preparation/evaluation/approval Of Detailed Architectural And Engineering Plans And Other Documents For Infrastructure Project Implementation Reference: Revised Implementing Rules And Regulations Of The National Building Code Of The Philippines (pd 1096) Project : Location : Sheet Number Sheet Contents Remarks* Architectural Drawings (as Applicable) A – 1 (a…n) Perspective, Site Development Plan, Vicinity Map/location Plan (2.00 Kms. Radius) Table Of Contents A – 2 (a…n) Floor Plans (scale 1:100m Minimum) Including Furniture Layout When Necessary A – 3 (a…n) Four (4) Elevations (scale 1:100m Minimum) A – 4 (a…n) Two (2) Sections (scale 1:100m Minimum) Including Spot Details When Necessary A – 5 (a…n) Roof Plan/s Showing Downspouts (scale 1:100m Minimum), Including Detail Of Gutter, Downspout, Etc. A – 6 (a…n) Reflected Ceiling Plan/s (scale 1:100m Minimum), Including Details A – 7 (a…n) Details Of Stairs, Fire Escapes/exits, Accessible Ramps, Etc. (scale 1:50m), Including Details Of Railings, Treads, Risers, Etc., In The Form Of Plans, Elevation/section A – 8 (a…n) Details Of Toilets (1:50 M) Including Accessible Toilets In The Form Of Plans, Elevation/section A – 9 (a…n) Details Of Specialized Design Features (scale 1:50 M) Such As Partitions, Cabinets, Etc. And Accessible Design Features A – 10 (a…n) Detail Of Typical Bay Section From Ground To Roof (scale 1:50 M) A – 11 (a…n) Details Of Special Elevations/section Rooms (1:50m) In Form Of Plans, A – 12 (a…n) Schedule Of Doors, Gates, Emergency Exits, Etc. (scale 1:50 M), Including Specifications For Materials And Hardware A – 13 (a…n) Schedule Of Windows (scale 1:50 M), Including Specifications For Materials And Hardware A – 14 (a…n) Schedule Of Finishes For Interior And Exterior Floors, Walls, Ceilings Architectural Technical Specifications Architectural Scope Of Works Architectural Bill Of Quantities * To Be Marked As Either Complying Or Non-complying/complete Or Incomplete By The Evaluator Or To Be Filled With Supporting Comments (use Additional Sheets If Necessary) Evaluated By: ____________________________________________________________ Page 1 Of 6 Checklist Of Drawing Requirements In The Preparation/evaluation/approval Of Detailed Architectural And Engineering Plans And Other Documents For Infrastructure Project Implementation Reference: Revised Implementing Rules And Regulations Of The National Building Code Of The Philippines (pd 1096) Project : Location : Sheet Number Sheet Contents Remarks* Architectural Interior Design Drawings (as Applicable) Aid – 1 (a…n) Floor Plans Showing Layout Of Floor Finishes (scale 1:100m Minimum) Aid – 2 (a…n) Floor Plans Showing Layout Of Furniture/finishing Partitions, Cabinets, Etc. (scale 1:100m Minimum) Aid – 3 (a…n) Interior Elevations And Sections Showing Wall Patterns, Ceiling Sections, Etc. (scale 1:100m Minimum) Aid – 4 (a…n) Details Of Partitions, Cabinets, Furniture, Ceiling And Other Interior Design Features (scale 1:100m Minimum) Aid – 5 (a…n) Architectural Interior Perspective/s Architectural Interior Design Technical Specifications Architectural Interior Design Scope Of Works Architectural Interior Design Bill Of Quantities * To Be Marked As Either Complying Or Non-complying/complete Or Incomplete By The Evaluator Or To Be Filled With Supporting Comments (use Additional Sheets If Necessary) Evaluated By: ____________________________________________________________ Page 2 Of 6 Checklist Of Drawing Requirements In The Preparation/evaluation/approval Of Detailed Architectural And Engineering Plans And Other Documents For Infrastructure Project Implementation Reference: Revised Implementing Rules And Regulations Of The National Building Code Of The Philippines (pd 1096) Project : Location : Sheet Number Sheet Contents Remarks* Structural Drawings (as Applicable) S – 1 (a…n) General Notes And Construction Standards S – 2 (a…n) Site Development Plan S – 3 (a…n) Foundation Plan/s (scale 1:100m Minimum) S – 4 (a…n) Floor Framing Plan/s (scale 1:100m Minimum) S – 5 (a…n) Roof Framing Plan (scale 1:100m Minimum) S – 6 (a…n) Schedule And Detail Of Footings And Columns S – 7 (a…n) Schedule And Detail Of Beams And Floor Slabs S – 8 (a…n) Detail Of Trusses S – 9 (a…n) Details Of Stairs, Ramps, Fire Exits S – 10 (a…n) Other Spot Details Structural Analysis And Design (for 2 Storey Building And Higher) Boring And Land Test Results (for 3 Storey Building And Higher) Seismic Analysis Structural Technical Specifications Structural Scope Of Works Structural Bill Of Quantities * To Be Marked As Either Complying Or Non-complying/complete Or Incomplete By The Evaluator Or To Be Filled With Supporting Comments (use Additional Sheets If Necessary) Evaluated By: ____________________________________________________________ Page 3 Of 6 Checklist Of Drawing Requirements In The Preparation/evaluation/approval Of Detailed Architectural And Engineering Plans And Other Documents For Infrastructure Project Implementation Reference: Revised Implementing Rules And Regulations Of The National Building Code Of The Philippines (pd 1096) Project : Location : Sheet Number Sheet Contents Remarks* Electrical Drawings (as Applicable) E – 1 (a…n) General Notes And Legends E – 2 (a…n) Location And Site Plan E – 3 (a…n) Lighting Layout (scale 1:100m Minimum) Including Details E – 4 (a…n) Power Layout (scale 1:100m Minimum) Including Details E – 5 (a…n) Auxiliary System Layout (scale 1:100m Minimum) Including E – 6 (a…n) Schedule And Detail Of Loads E – 7 (a…n) Riser Diagram E – 8 (a…n) Other Detail Electrical Computation Design Analysis Electrical Technical Specifications Electrical Scope Of Works Electrical Bill Of Quantities * To Be Marked As Either Complying Or Non-complying/complete Or Incomplete By The Evaluator Or To Be Filled With Supporting Comments (use Additional Sheets If Necessary) Evaluated By: ____________________________________________________________ Page 4 Of 6 Electronics/auxiliary System Ready For Integrated Communications 1. Telephone System 2. Paging System 3. Lan System 4. Fire Alarm System 5. Security System Cctv 6. Integrated Communications And Systems Checklist Of Drawing Requirements In The Preparation/evaluation/approval Of Detailed Architectural And Engineering Plans And Other Documents For Infrastructure Project Implementation Reference: Revised Implementing Rules And Regulations Of The National Building Code Of The Philippines (pd 1096) Project : Location : Sheet Number Sheet Contents Remarks* Plumbing/sanitary Drawings (as Applicable) P – 1 (a…n) General Notes And Legends P – 2 (a…n) Location And Site Plan P – 3 (a…n) Storm Drainage Layout (scale 1:100m Minimum) Including Actual Length Of Tapping Line To Main Drainage Line P – 4 (a…n) Waterline Layout (scale 1:100m Minimum) Including Actual Length Of Tapping Line From Main Water Source When Applicable P – 5 (a…n) Sewerline Layout (scale 1:100m Minimum) Including Actual Length Of Tapping Line To Septic Tank Or Existing Sewerline P – 6 (a…n) Isometric Layout, Showing Waterline, Sewerline And Drainage Line P – 7 (a…n) Detail Of Connections, Catch Basins, Downspouts, Etc. P – 8 (a…n) Detail Of Septic Tank/sewer Treatment Plant Design Analysis Sanitary Technical Specifications Sanitary Scope Of Works Sanitary Bill Of Quantities * To Be Marked As Either Complying Or Non-complying/complete Or Incomplete By The Evaluator Or To Be Filled With Supporting Comments (use Additional Sheets If Necessary) Evaluated By: ____________________________________________________________ Page 5 Of 6 Checklist Of Drawing Requirements In The Preparation/evaluation/approval Of Detailed Architectural And Engineering Plans And Other Documents For Infrastructure Project Implementation Reference: Revised Implementing Rules And Regulations Of The National Building Code Of The Philippines (pd 1096) Project : Location : Sheet Number Sheet Contents Remarks* Mechanical Drawings (as Applicable) M – 1 (a…n) General Notes And Legends, Site Development Plan, Location Plans M – 2 (a…n) Floor Plans/isometric Drawings (scale 1:100m Minimum) Showing Ventilation And Air Conditioning Systems And Other Installations M – 3 (a…n) Floor Plans/isometric Drawings (scale 1:100m Minimum) Of Gas Pipeline System And Details M – 4 (a…n) Floor Plans/isometric Drawings (scale 1:100m Minimum) Of Air-conditioning Systems And Details M – 5 (a…n) Floor Plans/isometric Drawings (scale 1:100m Minimum) Of Fire Suppression Systems, Fire Sprinkler System, Wet Stand Pipe, Dry Standpipe And Other Installation M – 6 (a…n) Details Water Tank, Flow Diagram (scale 1:50m) M – 7 (a…n) Details Of Firewater Supply Sytem (scale 1:50m) M – 8 (a…n) Detail Of Elevators, Escalators, Dumbwaiters, Etc. (scale 1:50m) M – 9 (a…n) Detail Of Other Machinery/equipment (scale 1:50) M – 10 (a…n) Longitudinal And Transverse Section Of Building (scale 1:100m) Showing Manner Of Support Of Machines/equipment Mechanical Technical Specifications Mechanical Scope Of Works Mechanical Bill Of Quantities * To Be Marked As Either Complying Or Non-complying/complete Or Incomplete By The Evaluator Or To Be Filled With Supporting Comments (use Additional Sheets If Necessary) Evaluated By: ____________________________________________________________ Page 6 Of 6 General Guidelines • All Construction Works Shall Be Undertaken By Contractor In Accordance With Existing Laws And All Other Applicable Rules And Regulations. • The Contractor Shall Be Responsible In Setting Out Reference Lines, Elevations (lines And Grades) Prior And During The Execution Of The Works. All References Shall Be Maintained And Protected By The Contractor At His Own Expense. Disturbed References Shall Be Restored To Its Original Position Without Extra Cost To Devmh. • The Contractor Shall Carry Out The Works Properly And In Accordance With This Contract. The Contractor Shall Provide All Supervision, Labor, Materials, Plant And Equipment, Which May Be Required. • The Contractor Shall Commence Execution Of The Works On The Start Date And Shall Carry Out The Works In Accordance With The Approved Pert/cpm Network Diagram Submitted By The Contractor, As Updated With The Approval Of The Procuring Entity’s Representative, And Shall Complete The Works By The Intended Completion Date. • The Contractor Shall Be Responsible For The Safety Of All Activities On The Site. • During On-going Construction And Before The Turn-over Of The Project, Engineering & Facilities Management Staff, End-users, Twg And Bac Shall Inspect The Works Undertaken By Contractor. Hospital Engineers And End-users Discover Any Deviations By Contractor From The Approved Construction Plans, Contractor Shall Be Required To Rectify All Such Deviations, Within Such Period Required By Client. • Contractor Shall Have Full Responsibility For Any And All Damages To Existing Hospital Facilities, Utilities, And/or Any Portion Of The Hospital’s Common Area, Due To The Works Undertaken By Contractor, Whether Accidental Or Intentional. • No Variation Order Shall Be Undertaken Unless Verified By Hospital Engineer And Approved By Executive Committee. • Contractor Shall Not Cover Or Block Stub-outs (cleanouts, Water Source, Exhaust, Sewer, Drainage, Etc.) When Not Utilized. Said Stub-outs Shall At All Times Be Free Of Obstructions And Easily Accessible. • Contractor Shall Secure A Utility Tapping Permit Prior To Tapping From Utility Provision. • Electricity And Water Consumed During Construction Shall Be Charged To Contractor. • End-users Reserves The Right To Inspect The Works At Any Time. • Contractor Shall Insure And Hold Client, Its Affiliates, Officers, Directors, Stockholders, Employees, Agents, And/or Representatives, Free And Harmless From And Against Any Injury, Losses, Claims, Damages, Liabilities, Expenses, And/or Costs Of Litigation, Resulting From Or Arising Out Of The Works Undertaken By Contractor. • In Event Of Force Majeure, The Contractor Shall Rectify, Replace Or Build The Unfinished Projects When It Is Not Yet Completed And Accepted W/o Additional Cost For The Procuring Entity. • Contractor Shall Comply With The Construction House Rules Of This Hospital.