Joint United Nations Programme On HIV And AIDS Tender

Rfp-2023-03 Performance Of Secretariat Functions To The Unaids Reference Group On Hiv And Human Rights Open New Window &  :the Purpose Of This Request For Proposal (rfp) Is To Enter Into A Contractual Agreement With A Successful Bidder And Select A Suitable Contractor To Perform Secretariat Functions For The Unaids Reference Group On Hiv And Human Rights (reference Group) For A Maximum Duration Of 1 Year Starting On 1 October 2021. The Reference Group Advises Unaids On All Matters Relating To Human Rights, Gender And Law In The Hiv Response. The Secretariat Provides Support To The Reference Group In Its Advisory Capacity To Unaids. Overall Requirements: To Serve As Secretariat Of The Unaids Reference Group On Hiv And Human Rights During The Period 1 March 2023 To 31 December 2023. The Reference Group Is Comprised Of 12-15 Experts On Hiv, Health, Gender And Human Rights Who Work In An Advisory Position To Unaids. The Secretariat Is Expected To Provide Analytical Work On Cutting-edge Human Rights And Hiv Issues, As Well As Facilitate The Logistics Of The Group’s Interactions. For More Information On The Tors Of The Secretariat And Reference Group, Please See Annex A. 2023 Face To Face (or Virtual Meetings) 1. Working Closely With The Reference Group Co-chairs, Unaids And Undp, Develop The Draft Agenda And Background Materials For The 2023 Face To Face Meeting Expected To Take Place In The Fourth Quarter Of 2023 For 2 Or 2.5 Days. The Contractor Will Be Expected To Provide Sufficient Support To Prepare The Meeting In The Months Prior To The Meeting And To Attend The Meeting And Provide Rapporteuring (see Point 3). 2. Produce Meeting Reports, Including Summary Of Recommendations (maximum 15 Pages), For Follow-up With Unaids Secretariat And Cosponsors For The 2023 Meeting Management Of The Reference Group 3. Advise Unaids, Undp And The (co)chair(s) Of The Reference Group And Its Members On How To Support And Maintain Smooth And Effective Functioning, Membership, Communications, Meetings And Other Activities Of The Reference Group So As To Provide The Best, Most Strategic And Up-to-date Advise To Unaids On Hiv-related Human Rights And Law; 4. Oversee And Facilitate Communication Between Unaids Secretariat, The (co)chair(s) Of The Reference Group, And Members Of The Reference Group. 5. Develop Initial Drafts Of Reference Group Publications, Including Statements, Submissions And Letters, Coordinate Circulation For Comments, Develop Subsequent Drafts And Final Versions Based On Feedback. 6. On A Regular (approximately Monthly Basis), Develop And Distribute A Short E-mail Update (1-2 Pages) For Reference Group Members, Highlighting Key Issues For Their Attention (raised By The Unaids Secretariat, Cosponsors, The Reference Group (co-chair(s) And/or Members, Or Other Sources) And Key Publications And Resources Of Interest. 7. Maintain The Web Site Of The Reference Group (http://www.hivhumanrights.org/) By Updating And Posting Content, Either Directly Or Through Sub-contracting To A Web Support Expert (the Selection And Content Of Which Will Be Discussed And Agreed Prior With Unaids) And Monitor The Reference Group Email Account. 8. Assist In Responding To Up To Five Ad Hoc Requests By Unaids For Input From The Reference Group, Notably By Providing Comments As The Secretariat As Well As Coordinating Comments On Draft Strategy And Policy Documents And Other Documents As Agreed By The Reference Group; 9. Arrange For Translation And Layout Of Reference Group Statements, Recommendations And Reports (upon Prior Agreement With The Unaids Secretariat). 10. Under The Direction Of Unaids, Sub-contracting To A Web Developer To Update The Reference Group Website. The Current Site Can Be Maintained But Should Be Updated So That It Is: A. Secure B. Accessible, Responsive And Easy To Navigate C. Include Language Options, Search Functions And Social Sharing Features D. Be Easily Updated With New Content By The Secretariat Management Of Sub-committees Of Reference Group 11. Convene And Manage The Sub-committees Of The Reference Group, And Develop Draft Agendas And Other Preparatory Materials For Teleconferences, As Well As Minutes And Other Follow-up Products (e.g. Position Papers/discussion Documents). Currently, There Is Planned To Be One Sub-committee. . For Planning Purposes, It Should Be Anticipated That Each Month There Will Be A Teleconference Of The Sub-committee Or Of The Co-chairs And Unaids And Undp, Approximately 1 To 1.5 Hours In Length. Management Of Sub-committees Of Reference Group 12. Convene And Manage The Sub-committees Of The Reference Group, And Develop Draft Agendas And Other Preparatory Materials For Teleconferences, As Well As Minutes And Other Follow-up Products (e.g. Position Papers/discussion Documents). Currently, There Is Planned To Be One Sub-committee. . For Planning Purposes, It Should Be Anticipated That Each Month There Will Be A Teleconference Of The Sub-committee Or Of The Co-chairs And Unaids And Undp, Approximately 1 To 1.5 Hours In Length. For Details On The Activities And Expected Outcomes Please Refer To The Attached Rfp Document