Tenders of Immediate Office Of The Secretary Of Defense Usa

Amendment Posted January 09, 2024 Is To Extend The Deadline From January 15, 2024 (a Federal Holiday) To January 16, 2024 At 9:30am.  Additionally, Attachment 1, Schedule Of Items, Has Been Updated To Include The Clin Structure For Four One-year Option Periods.  No Other Changes Have Taken Place. title Of Requirement:  Hvac Liebert Pre-packaged Essential Service Plan, Ups/power Equipment Maintenance, Battery Services, And Chemical Cleaning For Defense Finance And Accounting Service (dfas-in) this Is A Combined Synopsis/solicitation (rfq) For The Acquisition Of High Volume Air Conditioning (hvac) Unit Maintenance, Ups Battery Services, And Chemical Cleaning For Defense Finance And Accounting Service Indianapolis, In (dfas-in) In Accordance With The Format In Far Subpart 12.6 As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Quotations Are Being Requested And A Written Solicitation Will Not Be Issued. This Will Be A Total Small Business Set Aside.  Naics Code For This Announcement Is 238220 With Small Business Size Standard Of $16.5 Million. reference No.: Hq048336654 questions Regarding This Solicitation Are Due To Miranda.j.amir.civ@mail.mil By 6:00 Pm Est, January 04, 2024. questions Will Be Answered At The Discretion Of The Contracting Officer. solicitation Closing Date:  All Quotes Must Be Received By The Closing Date/time On January 16, 2024, At 09:30 Am Eastern.  Preferred Delivery Method For Submission Of Your Quote Is Via Email: Miranda.j.amir.civ@mail.mil.  Quotes Shall Include At A Minimum, In Addition To The Items Listed In The Section “basis For Award” Below, The Following: unit Pricing Per Line Item As Shown On The Separately Attached Schedule Of Items Table; vendor Contact Name, Phone Number And Email Address company Cage Code And Duns Number tax Identification Number business Size:  Small/large/other: _______________ place Of Manufacture important Reminders:  prior To Submission Of Quote, Please Verify Your Registration Is Current And Active Via The System For Award Management (sam): Https://www.sam.gov/. note: A Schedule Of Items Table Has Been Provided As A Separate Attachment To Assist With Supplying The Required Pricing And Vendor Contact Information. attached Documents: Performance Work Statement (pws), Schedule Of Items, And Full Text (clauses And Provisions). issued By: point Of Contact: Miranda Amir dfas Contract Services Directorate 3990 E Broad Street bldg. 21 columbus, Oh  43213-1152 phone:  614-701-4283 email Address:  Miranda.j.amir.civ@mail.mil contract Type:  Under Far Part 13.5 The Government Intends To Award A Single Firm Fixed Price (ffp) Award.  required: Page 1-2 Of The Document “full Text” Must Be Completed By The Vendor And Sent In With That Vendor’s Quote. Failure To Complete The Necessary Representations Of These Two (2) Provisions Will Result In That Vendor’s Quote Not Be Considered For Award. description Of Requirement:  This Procurement Is To Provide Annual Maintenance For One High Volume Air Conditioning (hvac) Units Located At 8899 E. 56th Street, Indianapolis, In 46158. These Are Liebert-manufactured Units And Require Qualified (certified) Systems Vendors For Maintenance. They Need To Maintain Climate-controlled Environments For Sensitive Information Technology Equipment To Prevent Failure Or Damage To Both Equipment And Data. The Maintenance Plan Required Is The Liebert Pre-packaged Essential Service Plan For On-site Support From A Qualified (certified) Systems Vendor In Order To Assure The Equipment Functions Properly And Protects The Valuable Computer Equipment And Personnel In Those Areas. please Refer To The Performance Work Statement (pws) For More Details. warranties: The Contractor Shall Provide All Services Associated With Manufacture’s Lifetime Limited Warranty To Include Shipping And All Other Fees Within The First 90 Days. period Of Performance: This Contract Will Be Established For A One (1) Year Base Period And Four One-year Option Periods From 2/4/2024 Through 2/3/2029. place Of Performance:  dfas Indianapolis: 8899 East 56th Street indianapolis, In 46249 list Any Acceptance Criteria:   All Or None Basis. basis For Selection:  The Government Will Award A Single Contract To The Contractor Whose Quote Is Determined To Be The Lowest Price Technically Acceptable. All Quote Submissions Must Provide Proof/documentation They Are A Licensed Liebert Reseller. Failure To Conform To This Requirement Will Result In The Quote Being Removed From Consideration. cost Of Quotes:  Expenses Incurred In The Preparation Of Quotes In Response To This Rfq Are The Vendor’s Sole Responsibility And Not Reimbursable By The Government.  invoicing And Payment:  Invoices Shall Be Submitted As A 2-in-1 Nvoice Via Wide Area Workflow (wawf) To A Wawf Acceptor That Will Be Identified In The Resulting Contract Per Dfars Clause 252.232-7006 Wide Area Work Flow.  It Is The Contractor’s Responsibility To Register In The Wawf System In Order To Insure Prompt Payment.  Once The Invoice Is Received In Wawf, The Acceptor Will Review And If Correct Accept It For Payment. contracting Officer’s Representative (cor):  The Cor Will Act As The On-site, Technical Point-of-contact For The Government During Execution Of This Contract.  The Cor’s Authority Is Limited To Technical Issues And Is Not Authorized To Make Contractual Decisions.  The Cor Will Monitor Performance, Funding And Payment Requirements.  An Alternate, Will Be Assigned If The Designated Cor Is Unavailable.  Cor Will Be Provided Upon Award Of Any Resultant Contract. please See Attached Rfq For Full List Of Clauses And Provisions. attachments: rfq - Full Rfq With Clauses And Provisions attachment 1: Schedule Of Items attachment 2: Full Text attachment 3: Pws - Performance Work Statement attachment 4: Bom - Bill Of Materials attachment 5: Redacted Ja - Justification And Approval attachment 6: Qasp - Quality Assurance Surveillance Plan

This Amendment Is To Provide The Questons And Answers Submitted Prior To Deadline.  No Changes Have Occurred To The Original Request For Quote.  Please See Below For A List Of The Questions Received And Subsequent Answers: 1. The Solicitation Notes That Contractors Will Only Be Paid For Service Time Rendered, Regardless Of How Long A Request Was Scheduled For. This Goes Against Best Practices For Deaf Access Services, Since Agencies Need To Schedule In Advance To Ensure Basic Viability Of Operations. Qualified Cart Resources Will Not Take An Assignment Under These Conditions, Leaving The Contract Open To Inexperienced And Unqualified Providers. Will Dfas Recognize Industry Standards And Allow Agencies To Bill For All Hours Requested? we Do Not Pay For Time Reserved, This Could Cause An Undue Burden And Reduce Resources.  If An Employee Cannot Attend Training Scheduled For Multiple Days, Dfas Will Not Pay For The Time Reserved If The Request Is Cancelled In Advance And The Services Are Not Utilized.  We Often Encounter Situations Where The Request Needs To Be Changed Or Cancelled One Or Two Business Days Before The Event.  2. In That Same Vein, The Solicitation Does Not List Any Certification Requirements. This Means Contractors Can Bring In Anyone To Fill Assignments, Regardless Of Experience Or Capability, Which Poses Significant Risk To Service Quality. Can Dfas Include Ncra Certification Requirements, Which Is The Equivalent Of Rid For Sign Language Interpreting? at This Time We Do Not Require The Certification, The Qualifications, Tolerances And Requirements Are Listed In The Pws.  a.3.1 Qualifications.  The Americans With Disabilities Act Requires The Provision Of Qualified Cart Providers In A Variety Of Settings.  To Satisfy This Requirement, The Contractor Shall Provide Writer(s) Possessing The Knowledge, Skill And Ability To Produce Complete, Accurate, Simultaneous Translation And Display Of Any Live-event Setting, Utilizing Computer-aided Translation At Speeds Of 225+ Words Per Minute With An Accuracy Of 95% Or Better.  Proficiency Will Be Evaluated Based On The Comments Received From The Hearing, Deaf, And Hard Of Hearing Employees.  the Emphasis Being On Providing Qualified Writers, Not Certified.  The Employees Who Use The Services Are The Determining Factor In Qualifications.  3. Experienced, Certified Cart Writers Are Highly Unlikely To Work Onsite With One-hour Minimums. While This Is Acceptable For Remote Cart, Dfas Will Find It Difficult If Not Impossible To Get Qualified Resources For Onsite Cart. Many Onsite Writers Require A Half- Or Full-day Rate, Or A Three-hour Minimum. Will Dfas Recognize At Least A Two-hour Minimum For Onsite Cart Assignments? at This Time We Cannot Differentiate Minimum Requirements For Virtual And Onsite Requests.  We Make Every Effort To Provide A Virtual Option To Cart Writers Even If The Employees Are Required To Be Onsite.  There Are A Limited Number Of Times A Year When Onsite Would Be A Requirement And Only When Management Has Made It Mandatory And External Audio Is Not Permitted.    4. Does The Contractor Need To Provide The Computer, Etc To/for The Deaf/hard Of Hearing Dfas Employee For The Cart Services Requested In This Rfq? for Remote Requests: The Contractor Needs To Provide The Equipment To Stream The Captions To The Deaf/hoh Employee.  The Employees Will Be Viewing The Captions On Their Government Issued Or Personal Equipment.  This May Include Laptops Running Windows, Devices Running Android Operating Systems And/or Apple Operating Systems.  for Onsite Requests: The Contractor Can Provide A Portable Monitor That Is Compatible With Their Equipment.  Dfas Cannot Connect Government Issued Equipment To A Contractors Equipment.  If A Small Portable Monitor Is Not Available Dfas Can Provide An External Monitor For The Captions To Be Streamed To A Non-connected Device.  5. The Cancellation Policy Does Not Follow Industry Standards. Cancellation Notice Is Typically 48 Hours If Not 3 Business Days And If An Assignment Is Cancelled Within This Timeframe, The Cart Writer Is Paid For The Entire Assignment Time. This Is Because The Cart Writer Has Blocked Out The Entire Assignment Time And If Cancelled, They Have No Way Of Booking Additional Work During That Timeframe. Therefore, Can The Cancellation Policy Be Changed To Reflect The Industry Standard? at This Time We Are Not Able To Change The Cancelation Requirements.  Dfas Does Make Every Attempt To Avoid Canceling And Will Reassign The Writer If At All Possible. defense Finance And Accounting Service (dfas) Is Issuing A Request For Quotation (rfq) For The Services Specified In The Attached Performance Work Statement (pws). Quotation Evaluation Will Be Conducted In Accordance With Far Part 13.5, With The Intention To Award A Purchase Order To One Vendor.  Quotations Must Be Received By Email To Miranda Amir At Miranda.j.amir.civ@mail.mil By 5:59 Pm. Est, January 18, 2024.  questions Regarding This Solicitation Are Due To Miranda.j.amir.civ@mail.mil By 6:00 Pm Est, January 09, 2024 Questions Will Be Answered At The Discretion Of The Contracting Officer. this Is A Total Small Business Set Aside Under Naics Code 561492, Which Has A Size Standard Of $19 Million. place Of Performance, Inspection And Acceptance:  Dfas Cleveland, Oh, 1240 E. 9th Street, Cleveland, Oh 44119.  Services Are Requested Throughout The Facilities Occupied By The Agency, As Well As Other Federal Facilities Including But Not Limited To The Bratenahl Facility Located In Bratenahl, Ohio. though The Location Specified Above Will Be The Primary Place Of Performance, Services May Also Be Required For Dfas-sponsored Events At Offsite Locations In The Metro Cleveland Region. note:  Due To The Need To Coordinate Requirements With Limited Notice And Utilizing Local Cart Writers, Only Service Providers With Scheduling Staff Located Within The State Of Ohio Will Be Considered For Award. period Of Performance:  This Contract Will Be Established For A One (1) Year Base Period With Four (4) One-year Option Periods And Will Be Established At Time Of Award. list Of Attachments: attachment 1: Performance Work Statement (pws) attachment 2: Schedule Of Items attachment 3: Full Text attachment 4: Past Performance Questionnaire.  **please See The Attached Schedule Of Items Table. Please Utilize This Schedule When Submitting Your Quote. Failure To Use The Attached Schedule Will Result In Your Quote Not Being Considered For Award. ** see Attachments For Full Rfq.

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2/13/24: Amendment 2 To Update Qna Document amendment To Reflect Qna And Revisions To Pws, Combined Sysnopsis/rfp, Rfp Instructions And Evaluation, And Pricing Spreadsheet. Please Note That The Closing Date Is 3/24/2024. All Documents Updated To Reflect This Correction. defense Finance And Accounting Service (dfas) Seeks An End-to-end Technological Solution For Processing Federal Travel Entitlements And Payments. Dfas Seeks A Solution, Which Includes, At A Minimum, Receiving, Computing, And Transmitting Travel Vouchers Within The Travel Claim Package For Military (active, Reserve, And Guard) And Civilian Permanent Change Of Station (pcs)/permanent Duty Travel (pdt), Relocation Income Tax Allowance (rita), Personally Procured Moves (ppm), Temporary Change Of Station (tcs), Contingency Operations, Evacuation Entitlements, 1164 Local Travel, Extended Tdy Tax Reimbursement Allowance (ettra), Casualty/wounded Warrior Travel, Funeral Travel, Invitational Travel, And Temporary Duty (tdy) For The Department Of Defense (dod). Within This Document, The Travel Operations Noted Above, Hereinafter, Will Be Collectively Referred To As “pcs/tdy Travel.” Vouchers, Receipts, And Supporting Documentation, To Include Required Forms, Will Collectively Be Referred To As A “travel Claim Package”.