Department Of Social Welfare And Development Region Xii Tender

Description Request For Quotation Rfq No. 2025-04-0328/0340/0341 Date: June 02, 2025 Company/business Name: ____________________________________________________ Address: __________________________________________________________________ Business/mayor’s Permit No.:__________________________________________________ Tin: ______________________________________________________________________ Philgeps Registration Number (required) ________________________________________ The Department Of Social Welfare Development Field Office Xii (dswd Fo Xii), Through Its Bids And Awards Committee (bac), Intends To Catering Services For Protective Behavior Orientation, First Aid Training, Fire Suppression And Earthquake Drill, And Infectious Diseases Awareness Through Section 53.9 Small Value Mode Of Procurement Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. Lot No. Description Approved Budget For The Contract (abc) 1 2025-04-0328 Catering Services For Protective Behavior Orientation ₱75,000.00 2 2025-04-0340 Catering Services For First Aid Training, Fire Suppression And Earthquake Drill ₱67,500.00 3 2025-04-0341 Catering Services For Infectious Diseases Awareness ₱67,500.00 Total Approved Budget For The Contract ₱210,000.00 Interested Service Providers Shall Submit A Quotation For The Above Enumerated Lots Or Items, And Evaluation, Including Award Of Contract, Will Be Undertaken On Per Total Quoted. Please Submit Your Duly Signed Quotation Addressed To The Bids And Awards Committee (bac) Chairperson And To The Given Address Below, On Or Before, 10:00 Am Of 09 June 2025, Subject To The Compliance With The Terms And Conditions Provided On This Request For Quotation (rfq): Ms. Jackiya A. Lao Chairperson, Bids And Award Committee Dswd Xii, Regional Center, Brgy. Carpenter Hills, City Of Koronadal, South Cotabato Telephone No.: (083)-228-8637 Email: Procurement.fo12@dswd.gov.ph Interested Service Provider Shall Also Submit The Following Documents Along With The Quotation On Or Before The Above Specified Deadline Of Submission Of Quotation: A. Copy Of Mayors/business Permit; B. Copy Of Philgeps Certificate; C. Copy Of Registration Certificate From Sec, Dti, Or Cda Or Its Equivalent; D. Copy Of Bir Certificate Of Registration; And E. Omnibus Sworn Statement (for Abc Above P50,000.00) For Any Clarification, You May Contact The Bac Secretariat At (083)-228-8637 Or Send Email To Procurement.fo12@dswd.gov.ph. Abdulqudduz R. Barambangan Procurement Head After Having Carefully Read And Accepted The Instructions And Terms And Conditions, I/we Submit Our Quotation/s For The Item/s As Follows: Catering Services For Protective Behavior Orientation, First Aid Training, Fire Suppression And Earthquake Drill, And Infectious Diseases Awareness Minimum Technical Specifications Offered Technical Specification/ Service Statement Of Compliance (“comply” Or “not Comply” Note: Non-compliance With The Minimum Required Specifications Shall Be Rejected. Requirements: 1 2025-04-0328 Catering Services For Protective Behavior Orientation Catering Services For 50 Pax 2days Activity Abc: ₱75,000.00 A. Meals Requirement (am Snack) Heavy Snack Served With Milk (lunch) 4 Viands With Rice, 1 Dessert, 1 Soup And Cold Beverage In Can/bottle/glass *choices Of Viands (beef, Chicken, Fish & Vegetable) (pm Snack) Heavy Snack Served With Cold Beverage In Can/bottle ● Serving Of Individually–packed Meals Using Biodegradable Packaging Is Encouraged ● Banquet Tables That Can Accommodate Fifty (50) Guests. B. Function Rooms 1. Free Use Of A Function Room That Can Accommodate A Number Of Participants For Plenary And Breakout Rooms Until 10 P.m. (for Night Sessions) Whenever Necessary; 2. Tables Shall Be Arranged Such That The Distance From The Back Of One Chair To The Back Of Another Chair Shall Be More Than 1 Meter Apart And The Guests Face Each Other From A Distance Of At Least 1 Meter; 3. Function Room Should Have No Pillars That Can Block The View Of Participants And Speaker; 4. With Good Sound System With At Least 3 Microphones And Audio Jack (audio Technician On Standby); 5. Sound Proof, Well-lighted And Ventilated; 6. Free And Strong Wi-fi Connection (within Rooms And Function Hall); 7. Free Use Of Lcd Projector, Wide Screen And Electrical Connections Including Extension Cords For The Use Of Participants And Secretariat; 8. Free Use Of Whiteboard And Eraser; 9. Free Flowing Coffee/tea/water With Hot And Cold Water Dispenser; 10. With 2 Standby Waiters; 11. Cctv Protected; 12. Function Venues Must Be Disinfected During Break Time Or After Every Meeting Or Event; And 13. Function Venues Must Have Limited Capacities To Ensure Physical Distancing. C. Other Amenities 1. With Hot And Cold Shower 2. Free Use Of Hotel Amenities 3. Discount At The Business Center For Fax, Printing, Photocopying, Etc. D. Notes 1. Hotel Location Must Be Appropriate For The Conduct Of Professional Discussion And Conducive For Productivity And Creative Thinking; 2. Hotel Should Not Be Offering Short-term Lodging Associated With Motels And Should Not Be Situated Beside Or Across Gambling Establishments/ Casinos And Should Not Beside Or Across Funeral Parlor; 3. Hotel Can Provide The Required Number Of Rooms And Should Not Transfer Participants To Another Hotel; 4. No Pork Menu; 2 2025-04-0340 Catering Services For First Aid Training, Fire Suppression And Earthquake Drill Catering Services For 45 Pax 2days Activity Abc: ₱67,500.00 A. Meals Requirement (am Snack) Heavy Snack Serve With Milk. (lunch) 4 Viands With Rice, 1 Dessert, 1 Soup And Beverage In Can/bottle/glass. *choices Of Viands (beef, Chicken, Fish And Vegetable) (pm Snack) Heavy Snack Served With Cold Beverage In Can/bottle. • Serving Of Individually – Packed Meals Using Biodegradable Packaging Is Encouraged. • Banquet Tables That Can Accommodate Forty-five (45) Guests. B. Function Rooms 1. Free Use Of A Function Room That Can Accommodate A Number Of Participants For Plenary And Breakout Rooms Until 10pm (for Night Sessions) Whenever Necessary; 2. Tables Shall Be Arranged Such That The Distance From The Back Of One Chair To The Back Of Another Chair Shall Be More Than 1 Meter Apart And The Guests Face Each Other From A Distance Of At Least 1 Meter; 3. Functions Room Should Have No Pillars That Can Block The View Of Participants And Speaker; 4. With Good Surround Sound System With At Least 3 Microphones And Audio Jack (audio Technician On Standby); 5. Sound Proof, Well-lighted And Ventilated; 6. Free And Strong Wi-fi Connection (within Rooms And Function Hall); 7. Free Use Of Lcd Projector, Wide Screen And Electrical Connections Including Extension Cords For The Use Of Participants And Secretariat; 8. Free Use Of Whiteboard And Eraser; 9. Free Flowing Coffee/tea/water With Hot And Cold Water Dispenser; 10. With 2 Standby Waiters; 11. Cctv Protected; 12. Function Venues Must Be Disinfected During Break Time Or After Every Meeting Or Event; And 13. Function Venues Must Have Limited Capacities To Ensure Physical Distancing C. Other Amenities 1. Free Use Of Hotel Amenities 2. Discount At The Business Center For Fax, Printing, Photocopying, Etc. D. Notes 1. Hotel Location Must Be Appropriate For The Conduct Of Professional Discussion And Conducive For Productivity And Creative Thinking; 2. Hotel Should Not Be Offering Short-term Lodging Associated With Motels And Should Not Be Situated Beside Or Across Gambling Establishments/casinos And Should Not Beside Or Across Funeral Parlor; 3. No Pork Menu; 4. Sanitizing Mats Must Be Available At All Entry Points; 5. Cleaning And Disinfection Measures In Common Areas (e.g. Lobby, Restrooms, Halls, Corridors, Elevators, Etc.) Must Be Applied As A General Preventive Measure. Special Attention Must Be Given To Objects That Are Frequently Touched Such As Elevator Button, Handles, Handrails, Switches, Doorknobs, Kitchen Surfaces, Etc.; And 6. Information, Education, And Communication (iec) Materials On Proper Hand Washing, Respiratory Etiquette, And Proper Use Of Face Mask Must Be Posted In Conscious Areas, Particularly At The Restrooms And Other Wash Areas. 3 2025-04-0341 Catering Services For Infectious Diseases Awareness Catering Services For 45 Pax 2days Activity Abc: ₱67,500.00 A. Meals Requirement (am Snack) Heavy Snack Serve With Milk. (lunch) 4 Viands With Rice, 1 Dessert, 1 Soup And Beverage In Can/bottle/glass. *choices Of Viands (beef, Chicken, Fish And Vegetable) (pm Snack) Heavy Snack Served With Cold Beverage In Can/bottle. • Serving Of Individually – Packed Meals Using Biodegradable Packaging Is Encouraged. • Banquet Tables That Can Accommodate Fifty (50) Guests. B. Function Rooms 1. Free Use Of A Function Room That Can Accommodate A Number Of Participants For Plenary And Breakout Rooms Until 10pm (for Night Sessions) Whenever Necessary; 2. Tables Shall Be Arranged Such That The Distance From The Back Of One Chair To The Back Of Another Chair Shall Be More Than 1 Meter Apart And The Guests Face Each Other From A Distance Of At Least 1 Meter; 3. Functions Room Should Have No Pillars That Can Block The View Of Participants And Speaker; 4. With Good Surround Sound System With At Least 3 Microphones And Audio Jack (audio Technician On Standby); 5. Sound Proof, Well-lighted And Ventilated; 6. Free And Strong Wi-fi Connection (within Rooms And Function Hall); 7. Free Use Of Lcd Projector, Wide Screen And Electrical Connections Including Extension Cords For The Use Of Participants And Secretariat; 8. Free Use Of Whiteboard And Eraser; 9. Free Flowing Coffee/tea/water With Hot And Cold Water Dispenser; 10. With 2 Standby Waiters; 11. Cctv Protected; 12. Function Venues Must Be Disinfected During Break Time Or After Every Meeting Or Event; And 13. Function Venues Must Have Limited Capacities To Ensure Physical Distancing C. Other Amenities 1. Free Use Of Hotel Amenities 2. Discount At The Business Center For Fax, Printing, Photocopying, Etc. D. Notes 1. Hotel Location Must Be Appropriate For The Conduct Of Professional Discussion And Conducive For Productivity And Creative Thinking; 2. Hotel Should Not Be Offering Short-term Lodging Associated With Motels And Should Not Be Situated Beside Or Across Gambling Establishments/casinos And Should Not Beside Or Across Funeral Parlor; 3. No Pork Menu; 4. Sanitizing Mats Must Be Available At All Entry Points; 5. Cleaning And Disinfection Measures In Common Areas (e.g. Lobby, Restrooms, Halls, Corridors, Elevators, Etc.) Must Be Applied As A General Preventive Measure. Special Attention Must Be Given To Objects That Are Frequently Touched Such As Elevator Button, Handles, Handrails, Switches, Doorknobs, Kitchen Surfaces, Etc.; And 6. Information, Education, And Communication (iec) Materials On Proper Hand Washing, Respiratory Etiquette, And Proper Use Of Face Mask Must Be Posted In Conscious Areas, Particularly At The Restrooms And Other Wash Areas. Delivery Term: As Per Schedule Place Of Delivery/venue: Koronadal City Payment Term: Every After The Conduct Of Each Activity Note: Bid Quotations Should Not Exceed The Approved Budget For The Contract (abc) For Each Item/lot Financial Offer: Please Quote Your Best Offer For The Item/s Below. Please Do Not Leave Any Blank Items. Indicate “0” If Item Being Offered Is For Free. Catering Services For Protective Behavior Orientation, First Aid Training, Fire Suppression And Earthquake Drill, And Infectious Diseases Awareness Approved Budget For The Contract Offered Quotation Two Hundred Ten Thousand Pesos Only (₱210,000.00) In Words: In Figures: ______________________________ Note: Please Attach The Breakdown Of The Offered Proposal Inclusive Of Vat Which Will Be The Basis For The Computation Of Unit Prices ______________________ Signature Over Printed Name _______________________ Position/designation _______________________ Tel./fax/mobile No. _______________________ Email Address/es Canvassed By: Certified As To Propriety Of The Canvassing: ____________________ _______________________________ (signature Over Printed Name) Abdulqudduz R. Barambangan Procurement Head Price Schedule For Goods Offered From Within The Philippines [shall Be Submitted With The Bid If Bidder Is Offering Goods From Within The Philippines] ______________________________________________________________________________ For Goods Offered From Within The Philippines Name Of Bidder ______________________________________________ Rfq No. 2025-04-0328/0340/0341 Page ___of___ 1 2 3 4 5 6 7 8 9 10 Item Description Country Of Origin Quantity Unit Price Exw Per Item Transportation And All Other Costs Incidental To Delivery, Per Item Sales And Other Taxes Payable If Contract Is Awarded, Per Item Cost Of Incidental Services, If Applicable, Per Item Total Price, Per Unit (col 5+6+7+8) Total Price Delivered Final Destination (col 9) X (col 4) 1 2025-04-0328 Catering Services For Protective Behavior Orientation Catering Services For 50 Pax 2days Activity Abc: ₱75,000.00 A. Meals Requirement (am Snack) Heavy Snack Served With Milk (lunch) 4 Viands With Rice, 1 Dessert, 1 Soup And Cold Beverage In Can/bottle/glass *choices Of Viands (beef, Chicken, Fish & Vegetable) (pm Snack) Heavy Snack Served With Cold Beverage In Can/bottle ● Serving Of Individually–packed Meals Using Biodegradable Packaging Is Encouraged ● Banquet Tables That Can Accommodate Fifty (50) Guests. B. Function Rooms 1. Free Use Of A Function Room That Can Accommodate A Number Of Participants For Plenary And Breakout Rooms Until 10 P.m. (for Night Sessions) Whenever Necessary; 2. Tables Shall Be Arranged Such That The Distance From The Back Of One Chair To The Back Of Another Chair Shall Be More Than 1 Meter Apart And The Guests Face Each Other From A Distance Of At Least 1 Meter; 3. Function Room Should Have No Pillars That Can Block The View Of Participants And Speaker; 4. With Good Sound System With At Least 3 Microphones And Audio Jack (audio Technician On Standby); 5. Sound Proof, Well-lighted And Ventilated; 6. Free And Strong Wi-fi Connection (within Rooms And Function Hall); 7. Free Use Of Lcd Projector, Wide Screen And Electrical Connections Including Extension Cords For The Use Of Participants And Secretariat; 8. Free Use Of Whiteboard And Eraser; 9. Free Flowing Coffee/tea/water With Hot And Cold Water Dispenser; 10. With 2 Standby Waiters; 11. Cctv Protected; 12. Function Venues Must Be Disinfected During Break Time Or After Every Meeting Or Event; And 13. Function Venues Must Have Limited Capacities To Ensure Physical Distancing. C. Other Amenities 1. With Hot And Cold Shower 2. Free Use Of Hotel Amenities 3. Discount At The Business Center For Fax, Printing, Photocopying, Etc. D. Notes 1. Hotel Location Must Be Appropriate For The Conduct Of Professional Discussion And Conducive For Productivity And Creative Thinking; 2. Hotel Should Not Be Offering Short-term Lodging Associated With Motels And Should Not Be Situated Beside Or Across Gambling Establishments/ Casinos And Should Not Beside Or Across Funeral Parlor; 3. Hotel Can Provide The Required Number Of Rooms And Should Not Transfer Participants To Another Hotel; 4. No Pork Menu; 50 Pax 2 2025-04-0340 Catering Services For First Aid Training, Fire Suppression And Earthquake Drill Catering Services For 45 Pax 2days Activity Abc: ₱67,500.00 A. Meals Requirement (am Snack) Heavy Snack Serve With Milk. (lunch) 4 Viands With Rice, 1 Dessert, 1 Soup And Beverage In Can/bottle/glass. *choices Of Viands (beef, Chicken, Fish And Vegetable) (pm Snack) Heavy Snack Served With Cold Beverage In Can/bottle. • Serving Of Individually – Packed Meals Using Biodegradable Packaging Is Encouraged. • Banquet Tables That Can Accommodate Forty-five (45) Guests. B. Function Rooms 1. Free Use Of A Function Room That Can Accommodate A Number Of Participants For Plenary And Breakout Rooms Until 10pm (for Night Sessions) Whenever Necessary; 2. Tables Shall Be Arranged Such That The Distance From The Back Of One Chair To The Back Of Another Chair Shall Be More Than 1 Meter Apart And The Guests Face Each Other From A Distance Of At Least 1 Meter; 3. Functions Room Should Have No Pillars That Can Block The View Of Participants And Speaker; 4. With Good Surround Sound System With At Least 3 Microphones And Audio Jack (audio Technician On Standby); 5. Sound Proof, Well-lighted And Ventilated; 6. Free And Strong Wi-fi Connection (within Rooms And Function Hall); 7. Free Use Of Lcd Projector, Wide Screen And Electrical Connections Including Extension Cords For The Use Of Participants And Secretariat; 8. Free Use Of Whiteboard And Eraser; 9. Free Flowing Coffee/tea/water With Hot And Cold Water Dispenser; 10. With 2 Standby Waiters; 11. Cctv Protected; 12. Function Venues Must Be Disinfected During Break Time Or After Every Meeting Or Event; And 13. Function Venues Must Have Limited Capacities To Ensure Physical Distancing C. Other Amenities 1. Free Use Of Hotel Amenities 2. Discount At The Business Center For Fax, Printing, Photocopying, Etc. D. Notes 1. Hotel Location Must Be Appropriate For The Conduct Of Professional Discussion And Conducive For Productivity And Creative Thinking; 2. Hotel Should Not Be Offering Short-term Lodging Associated With Motels And Should Not Be Situated Beside Or Across Gambling Establishments/casinos And Should Not Beside Or Across Funeral Parlor; 3. No Pork Menu; 4. Sanitizing Mats Must Be Available At All Entry Points; 5. Cleaning And Disinfection Measures In Common Areas (e.g. Lobby, Restrooms, Halls, Corridors, Elevators, Etc.) Must Be Applied As A General Preventive Measure. Special Attention Must Be Given To Objects That Are Frequently Touched Such As Elevator Button, Handles, Handrails, Switches, Doorknobs, Kitchen Surfaces, Etc.; And 6. Information, Education, And Communication (iec) Materials On Proper Hand Washing, Respiratory Etiquette, And Proper Use Of Face Mask Must Be Posted In Conscious Areas, Particularly At The Restrooms And Other Wash Areas. 45 Pax 3 2025-04-0341 Catering Services For Infectious Diseases Awareness Catering Services For 45 Pax 2days Activity Abc: ₱67,500.00 A. Meals Requirement (am Snack) Heavy Snack Serve With Milk. (lunch) 4 Viands With Rice, 1 Dessert, 1 Soup And Beverage In Can/bottle/glass. *choices Of Viands (beef, Chicken, Fish And Vegetable) (pm Snack) Heavy Snack Served With Cold Beverage In Can/bottle. • Serving Of Individually – Packed Meals Using Biodegradable Packaging Is Encouraged. • Banquet Tables That Can Accommodate Fifty (50) Guests. B. Function Rooms 1. Free Use Of A Function Room That Can Accommodate A Number Of Participants For Plenary And Breakout Rooms Until 10pm (for Night Sessions) Whenever Necessary; 2. Tables Shall Be Arranged Such That The Distance From The Back Of One Chair To The Back Of Another Chair Shall Be More Than 1 Meter Apart And The Guests Face Each Other From A Distance Of At Least 1 Meter; 3. Functions Room Should Have No Pillars That Can Block The View Of Participants And Speaker; 4. With Good Surround Sound System With At Least 3 Microphones And Audio Jack (audio Technician On Standby); 5. Sound Proof, Well-lighted And Ventilated; 6. Free And Strong Wi-fi Connection (within Rooms And Function Hall); 7. Free Use Of Lcd Projector, Wide Screen And Electrical Connections Including Extension Cords For The Use Of Participants And Secretariat; 8. Free Use Of Whiteboard And Eraser; 9. Free Flowing Coffee/tea/water With Hot And Cold Water Dispenser; 10. With 2 Standby Waiters; 11. Cctv Protected; 12. Function Venues Must Be Disinfected During Break Time Or After Every Meeting Or Event; And 13. Function Venues Must Have Limited Capacities To Ensure Physical Distancing C. Other Amenities 1. Free Use Of Hotel Amenities 2. Discount At The Business Center For Fax, Printing, Photocopying, Etc. D. Notes 1. Hotel Location Must Be Appropriate For The Conduct Of Professional Discussion And Conducive For Productivity And Creative Thinking; 2. Hotel Should Not Be Offering Short-term Lodging Associated With Motels And Should Not Be Situated Beside Or Across Gambling Establishments/casinos And Should Not Beside Or Across Funeral Parlor; 3. No Pork Menu; 4. Sanitizing Mats Must Be Available At All Entry Points; 5. Cleaning And Disinfection Measures In Common Areas (e.g. Lobby, Restrooms, Halls, Corridors, Elevators, Etc.) Must Be Applied As A General Preventive Measure. Special Attention Must Be Given To Objects That Are Frequently Touched Such As Elevator Button, Handles, Handrails, Switches, Doorknobs, Kitchen Surfaces, Etc.; And 6. Information, Education, And Communication (iec) Materials On Proper Hand Washing, Respiratory Etiquette, And Proper Use Of Face Mask Must Be Posted In Conscious Areas, Particularly At The Restrooms And Other Wash Areas. 45 Pax Delivery Term: As Per Schedule Place Of Delivery/venue: Koronadal City Payment Term: Every After The Conduct Of Each Activity Note: Bid Quotations Should Not Exceed The Approved Budget For The Contract (abc) For Each Item/lot Total Amount Name: ___________________________________________________________________ Legal Capacity: ____________________________________________________________ Signature: ________________________________________________________________ Duly Authorized To Sign The Bid For And Behalf Of: __________________________________