Data Center Tenders

Details: Statement Of Work introduction: the Department Of Veterans Affairs, Veterans Health Administration (vha), Corporal Michael J. Crescenz Va Medical Center, (cmcvamc), Create Motion Center (cartilage Regeneration Using Advanced Technologies To Enable Motion) Located At 3900 Woodland Avenue, Philadelphia, Pa 19104, Has A Brand Name Or Equal Requirement For A Qualisys Markerless Motion Capture System That Will Facilitate Patient Diagnosis, Treatment, And Health Outcomes Of Those Experiencing Arthritis, Joint Injuries, And Other Joint Related Disorders. the Create Motion Center Is A Newly Funded Research Center Focusing On Developing New Clinical Therapies To Treat Patients Who Have The Aforementioned Conditions. In Particular, Knee Osteoarthritis Is A Prevalent Condition In The Veteran Population, And It Is Estimated That 33% Of The Veterans Across The Country Endure The Condition Which Causes Limited Mobility, Pain, And Is The Number 1 Reason Leading To Knee Replacement Surgery. Cartilage Damage And Progressive Osteoarthritis Exist Along A Spectrum, And Our New Create Motion Center Is Focused On Addressing This Spectrum Of Disease Through Development Of Novel Technologies And Clinical Interventions. The Overall Goal Is To Preserve Cartilage And Joint Motion In Veterans With Early-stage Disease, And To Repair/replace Cartilage And Restore Motion In Late-stage Disease. The Markerless Motion Capture System Will Aid Our Research Team In Testing The Impact Of Novel Therapies On Motion In Our Study Participants With Arthritis, And Aid In Prognosis Development, Specialized Care Delivery, And Motion Restoration. background: the Qualisys Markerless Motion Capture System Is A Newer Technology That Uses Advanced Video Cameras, Motion Sensors, And 3d Computer Imaging To Identify And Capture Human Joints And Limbs While Monitoring Movement. The Cameras Will Be Mounted 4 10 Feet Above The Ground And Be Secured By Wall Mounts. The Technology Has Advanced Our Ability To Capture Intricate Motion Details As The Need For Precise Motion Analysis Will Help Healthcare Providers Offer Tailored Care For Patients Experiencing Knee Pain, Mobility Issues, And Cartilage Loss. Markerless Motion Capture Is A Newer Alternative To Measure The Impact Of Joint Disease On Mobility And Joint Motion. Commonly Used Imaging Modalities (i.e., X-rays, Mris) Measure Joint Damage, But Do Not Tell The Entire Story. Specifically, These Imaging Modalities Are Limited In Their Ability To Measure The Impact Of Joint Damage On The Patient,as They Rely On Conventional Methods Of Diagnosing Joint And Cartilage Disorders Which Do Not Identify And Address The Specific Problems That The Patient Is Experiencing. markerless Motion Capture Will Allow The Research Team To Use A Precision-medicine Approach To Tailor Unique Patient Care Delivery To Outcomes Patients Care About (mobility), Instead Of Using A One-size Fits All Model For Patient Diagnosis And Treatment. Witnessing Patients Move In Real-time While In The Motion Capture Area Will Enhance Our Abilities To Pinpoint The Problem, Evaluate Pain And Walking Motion, Measure Clinically-relevant Outcomes, And Repair Movement Dysfunction. Importantly, Using The Technology Will Help Providers And Researchers Track Rehabilitation Progress And Evaluate The Progression Of Knee Disorders (and Other Disorders That Hinder Movement). While The Patient Is Walking/moving In The Capture Area, Multiple Cameras Will Detect Their Movement And Acceleration Using 3d Technology. The Cameras Will Capture And Transmit Motion Data To The Computer For Which Scientific Data And Calculations Will Be Produced And Used For Data Analysis That Will Facilitate The Understanding Of Physical Health, How Effective Treatments Are, And Ultimately Inform Treatment Plans. information Security Information: the Qualisys Markerless Motion Capture System (mocap) Operates Using Its Own Computer That Will Run Independent Of The Va Network. The Captured Data Is Streamed To The Mocap Computer Which Will Be Setup In The Cmcvamc S Physical Therapy Gymnasium (building 1 A239). The Cameras Connect Directly To The Mocap Computer So That Data Can Be Secured Properly. The Computer Having Access To The Internet Would Be Ideal, But It Is Not Critical For The System To Function. The Data Is Then Processed Via Software That Turns The Digital Videos Into A Series Of 3d Positions Corresponding To Specific Body Parts (i.e. Joints). The Data Is Streamed To The Mocap Computer Where Patient Data Will Be Analyzed. We Plan To Transfer The De-identified Data Captured From The Mocap System Using Va Box Or Trm Approved Flash Drives As The Primary Plan. Since Our Research Studies Are Occurring At The Medical Center, Data Will Not Leave The Facility, And Will Be Transferred To Our Research R Drive As Soon As Data Leaves The Mocap Computer. There Are No Currently Active Research Studies Using This Technology Inhouse, But We Plan To Submit Studies To The Institutional Review Board Upon Installation Of The System. More Specific Information Security Information Will Be Found In The Irb Application (section 11) For Any Projects That Will Use The Mocap System. privacy/hipaa Information: the Primary Use Of The System Is Going To Be For Va Patients With Knee Osteoarthritis Enrolled In Irb-approved Research Studies. The Capture View Is Governed By The Location Of The Cameras And Their Lenses. Data Will Be Collected From A Series Of Digital Video Cameras. These Processed Data Files Will Be Linked To The Participant Identifier Which Will Be De-identified (i.e., Subject 01). There Will Be No Hipaa Identifiers Used While Conducting Our Studies. We Will Keep The File Linking The Subject Code With The Participant S Phi On The Va Network, In Particular, The Research R Drive Where Only Those Involved With The Study Will Have Access. More Specific Privacy Information Will Be Found In The Irb Application (section 11) For Any Projects That Will Use The Mocap System. delivery Schedule: delivery Of Required Services And Deliverables Shall Be Coordinated Between The Contractor And The Cor. installation/training training And Installation Is Requested, And This Will Take Place At The Medical Center, With Staff, On Consecutive Days. Installation And Training Is As Quoted On Page 2 Of The Sales Quotation warranty vendor Provides A Warranty To Protect Its Customers From Defects In Product Workmanship Or Production Materials. The Warranty Covers All Products Manufactured By The Vendor. The Vendor Warrants That The Equipment Purchased Will Be From Defects In Material And/or Workmanship Under Normal Operating Conditions For A Period Of 24 Months From The Date Of Shipment. For Warranty Accessories The Vendor Is An Approved Reseler Lof The Devices As Listed Within This Quotation. All Device Orignals Manufacturer S Warranty Is Passed Through To The Customer As Offered By The Device Manufacture. Additional Support, Service And Extended Warranties Can Be Purchased Directly Frm The Device Provider customer Support the Contract Covers Technical Support By E-mail Or Telephone, Downloads Of Qtm Software Upgrades, Support On Issues With All Vendor Hardware And Upgrades On Firmware. Vendor Undertaking Does Not Include Any Installation Or Implementation Services In Connection With Supply Of Patches, Upgrades/new Release Or Any Other Services Or Cost, Related To Installation Procedures Or Use Of Hardware Or Software. Additional Documentation Is Available On Contracts. instructions the Information Identified Above Is Intended To Be Descriptive Of The Brand Name Or Equal To A Qualisys Markerless Motion Capture System, To Indicate The Quality Of The Supplies/services That Will Be Satisfactory. It Is The Responsibility Of The Interested Source To Demonstrate To The Government That The Interested Parties Can Provide The Supplies/services That Fulfill The Required Specifications Mentioned Above. responses To This Rfi Should Include Company Name, Address, Point Of Contact, Phone Number, And Point Of Contact E-mail, Duns Number, Cage Code, Size Of Business Pursuant To North American Industrial Classification System (naics) 339113. please Answer The Following Questions: please Indicate The Size Status And Representations Of Your Business, Such As But Not Limited To: Service-disabled Veteran Owned Small Business (sdvosb), Veteran Owned Small Business (vosb), Hubzone, Woman Owned Small Business (wosb), Large Business, Etc.)? is Your Company Considered Small Under The Naics Code Identified Under This Rfi? are You The Manufacturer, Distributor, Or An Equivalent Solution To The Items Being Referenced Above? (4) If You Are A Large Business, Do You Have Any Designated Distributors? If So, Please Provide Their Company Name, Telephone, Point Of Contact And Size Status (if Available). (5) Describe How Your Small Business Takes Ownership Of The Equipment In The Manufacturing, Assembly, Or Delivery Process. (6) If You Re A Small Business And You Are An Authorized Distributor/reseller For The Items Identified Above Or An Equivalent Solution, Do You Alter; Assemble; Modify; The Items Requested In Any Way? If You Do, State How And What Is Altered; Assembled; Modified? (7) If You Intend To Subcontract Any Work On This Contract, What Portion Of The Total Cost Will Be Self-performed/will Be Performed By Your Organization? Please Provide Estimated Detailed Percentage Breakdowns Related To Subcontracted Work And Completion Of Job. (8) Does Your Company Have An Fss Contract With Gsa Or The Nac Or Are You A Contract Holder With Any Other Federal Contract? If So, Please Provide The Contract Number. (9) If You Are An Fss Gsa/nac Contract Holder Or Other Federal Contract Holder, Are The Items/solution You Are Providing Information For Available On Your Schedule/contract? General Pricing Of Your Products/solution Is Encouraged. Pricing Will Be Used For The Purpose Of Market Research Only. It Will Not Be Used To Evaluate For Any Type Of Award. (10) Please Submit Your Capabilities Regarding The Brand Name Equipment. (11) Please Review Salient Characteristics/statement Of Work (if Applicable) And Provide Feedback Or Suggestions. If None, Please Reply As N/a. this Rfi Will Be Conducted In Accordance With Federal Acquisition Regulation (far) Part 13. Responses Must Be Received Via E-mail To David.santiago2@va.gov, No Later Than, 4 Pm Eastern Standard Time (est) On May 31, 2024. This Notice Will Help The Va In Determining Available Potential Sources Only. Reference 36c24424q0705 In The Subject Of The Email Response. do Not Contact Va Medical Center Staff Regarding This Requirement, As They Are Not Authorized To Discuss This Matter Related To This Procurement Action. All Questions Will Be Addressed By The Contract Specialist, David Santiago. all Firms Responding To This Request For Information Are Advised That Their Response Is Not A Request For Proposal, Therefore Will Not Be Considered For A Contract Award. if A Solicitation Is Issued, Information Will Be Posted On The Beta.sam Web Site For All Qualified Interested Parties At A Later Date And Interested Parties Must Respond To This Sources Sought Notice To Be Considered For A Set-aside. This Notice Does Not Commit The Government To Contract For Any Supplies Or Services. The Government Will Not Pay For Any Information Or Administrative Cost Incurred In Response To This Request For Information. Information Will Only Be Accepted In Writing By E-mail To Contract Specialist At David.santiago2@va.gov disclaimer this Rfi Is Issued Solely For Information And Planning Purposes Only And Does Not Constitute A Solicitation. All Information Received In Response To This Rfi That Is Marked As Proprietary Will Be Handled Accordingly. Responses To This Notice Are Not Offers And Cannot Be Accepted By The Government To Form A Binding Contract. Responders Are Solely Responsible For All Expenses Associated With Responding To This Rfi.

Details: Introduction the Naval Air Systems Command (navair) Is Issuing This Sources Sought As A Means Of Conducting Market Research To Identify 8(a) Small Business Concerns Who Possess The Expertise, Capabilities, And Experience To Maintain And Modify H-1 Helicopters At Camp Pendleton, Ca And New River, Nc. Potential Activities Include: Organizational And Intermediate Level Maintenance And Depot Level Modification. The Prospective Contractor Shall Furnish Depot Level Modification Tools. The Level Of Security Clearance For This Requirement Is At The Secret Level. Foreign Firms Or U.s. Companies Determined To Be Under Foreign Ownership, Control, Or Influence (foci) Will Not Be Permitted To Participate. contractors/institutions Responding To This Market Research Are Placed On Notice That Participation In This Statement May Not Ensure Participation In Future Solicitations Or Contract Awards. The Government Will Not Reimburse Participants For Any Expenses Associated With Their Participation In This Sources Sought. anticpated Period Of Performance there Will Be Potential For Up To A Seven-year Period Of Performance With Coverage To Begin Q3 Fy26. The Anticipated Contract Period Of Performance Is A Five-year Base With 2 One-year Option Periods.  anticipated Contract Type the Anticipated Contract Type Is An Indefinite Delivery Indefinite Quantity (idiq) With Firm Fixed Price (ffp) Contract Line Item Numbers (clins). disclaimer this Sources Sought Is Not A Request For Proposal. No Funds Are Available To Pay For Preparation Of Responses To This Announcement. This Sources Sought Is For Informational Purposes Only And Is A Market Research Tool Being Used In Accordance With Federal Acquisition Regulation (far) Subpart 15.2 To Determine Potential And Eligible Businesses Capable Of Providing The Services Described Herein Prior To Determining The Method Of Acquisition And Issuance Of A Solicitation. The Government Is Not Obligated To And Will Not Pay For Any Information Received From Potential Sources As A Result Of This Sources Sought. The Government Will Not Return Submittals To The Sender. Respondents To This Sources Sought May Be Requested To Provide Additional Information Based On Their Initial Submittals. required Capabilities the Government Has A Requirement To Provide Organizational And Intermediate (field) Level Maintenance And Depot Level Modifications For H-1 Helicopters. This Requirement Includes Performance Of Maintenance, Depot Level Modification, And Inspection And Repair Of Aircraft. Efforts Will Include On-site Organizational And Intermediate Level Maintenance And Depot Level Modification Support At Customer (government-owned Or Government­-leased) Facilities Located Predominantly At Camp Pendleton, Ca And New River, Nc, But Could Include Other Locations Within The Continental United States (conus). all Work Performed By The Site Contractor Team Shall Be Accomplished In Accordance With Applicable Publications, Technical Directives, Instructions, Standards, And Procedures Contained In Pertinent Manuals Utilizing Blueprints, Drawings Or Schematics As Provided By The Program Office Through A Contracting Officer's Representative (cor). All Applicable Technical Manuals, Forms, Publications, Bulletins, Directives, Specifications, Standards, And Field Procedures Guides Shall Be Utilized And Will Be Provided. When A Publication Provided By The Government Is Subsequently Revised, Supplemented, Replaced Or Rescinded, The Contractor, Upon Notification Or Receipt Of It, Shall Comply. Contractor Will Be Required To Correct Any Contractor Rework Discrepancies Noted As Authorized By A Cor. organization Level Maintenance Requirements: scheduled And Unscheduled Maintenance maintenance Control Planning And Management aircraft Maintenance Action Documentation Via Logs, Records, Forms, And Electronic flight Line Operations/functions support Equipment (se) Operation And Inspection aircraft Inspections aircraft Movement corrosion Control/aircraft Painting troubleshooting preservation And De-preservation general Aircraft Maintenance technical Directive (td) Compliance And Modifications tool Control Program Tool Issue/receipt Supporting Aircraft Maintenance Shops Including Hazardous Materials, Tool Room/box/pouch Configuration individual Material Readiness List (imrl), And Metrology And Calibration (metcal) Program Management maintenance Data System Administrator / Analyst (sa/a) maintain Aircraft, Engines, And Se Logbooks td Program Coordinator aviation Life Support System (alss) Maintenance material Control (supply) central Technical Publications Library Program Management depot Level Aircraft Modification Installation (mod Install) note: This List Is Not Meant To Be Exhaustive Or Inclusive Of All That May Be Required. mod Install Requirements: depot-level (d-level) Modification Is Performed On Materiel Requiring Major Overhaul Or A Complete Rebuild Of Parts, Assemblies, Subassemblies, And End Items, Including The Manufacture Of Parts, Modification, Testing, And Reclamation, As Required. It Supports Maintenance Activities By More Extensive Shop Facilities And Personnel Of Higher Technical Skill Than Are Normally Available At The Lower Levels Of Maintenance. modernization Requirements Will Be Provided Via Tds And/or Instructional Data Packages Available Via Naval Air Technical Data And Engineering Service Center (natec) And/or Furnished By The Contract Office Representative. validation And Verification: The Process For Determining The Accuracy And Adequacy Of A Proposed Td And Reporting Results To The Preparing Activity. Validation And Verification Is The Actual Installation Of Change Kits, Incorporation Of Changes Or Performance Of Inspections By Personnel Of The Prescribed Skill, Using A Proposed Td, Support Equipment And Special Tools Available At, And In An Environment Comparable To, The Average Service Facilities Of The Lowest Authorized Compliance Maintenance Level. instructions part I. Business Information if You Are A Small Business Interested In Being The Prime Contractor For This Effort, Please Be Advised That The Far 52.219-14 Limitations On Subcontracting, Deviation 2021-o0008 Rev 1 Is Now In Effect Which Includes The Definition Of “similarly Situated Entity” And Provides A Methodology For The 50% Calculation For Compliance With The Clause. Small Business Primes May Count “first Tier Subcontracted” Work Performed By Similarly Situated Entities As If It Were Performed By The Prime Itself. Please Read The Full Text Of The Clause Deviation (52.219-14 Class Deviation 2021-o0008 Rev 1 Dated 02/15/23 At Https://www.acq.osd.mil/dpap/policy/policyvault/usa000277-23-dpc.pdf ). to Assist In Our Market Research And Determination Of Any Applicable Small Business Set-aside For This Effort, If You Are A Small Business Interested In Priming This Effort And Plan To Utilize “similarly Situated Entities” To Meet The Limitations On Subcontracting, Please Identify The Name & Cage Code Of The Specific Firm(s) You Intend To Partner/subcontract With To Meet The Requirements As Well As Their Sb Size Status Under The Naics That You As The Prime Would Assign For Their Workshare. Information Regarding Any Planned Similarly Situated Entity Should Be Included In Answering Any Questions Outlined In The Ssn In Order To Assist The Government’s Capability Determination. small Businesses Please Address The Following As Appropriate: identify Your Firm’s Cage Code identify If Your Firm Is Considered Small Under The Size Standard (1,500 Employees) Associated With The Chosen Naics Code (336411) identify Your Firm’s Socio-economic Status (please Indicate All That Apply: Wosb, Edwosb, Sdvosb, Hubzone, Sdb, 8(a)) part Ii. Capability Statement Questions does Your Company.... (yes/no) have At Least One Year Of Experience Performing Government Efforts Of Similar Size And Scope To The Tasking Described Under "required Capabilities" Within The Last Three Years? have The Ability To Staff This Effort With Qualified Personnel? currently Possess And/or Do You Have The Ability To Obtain A Minimum Of A Secret Level Security Clearance In Accordance With Defense Security Service (dss) Standards? currently Employ Personnel On Staff That Can Install, Test And Certify Complex Aircraft Modifications? hold A Current As9100 Or As9110c Certifications With No Exclusions And With The Appropriate Revision To Include The Specific Categories For Which You Have Certification? possess The Ability To Perform At Least 51% Of The Tasking Described In “required Capabilities”, Either Individually Or Along With Any Combination Of Small Businesses? give An Example Of Specific Technical Skills Your Company Possesses To Ensure Capability To Perform The Tasking Described Under “required Capabilities.” describe Your Company's Existing Experience With Aircraft Modification Andmaintaining Aircraft And Aircraft Components. Give An Example Of Specific Technical Experience Your Company Possesses To Maintain The Aircraft. responses your Response To This Sources Sought, Including Any Capabilities Statement, Shall Be Electronically Submitted Via Email To Rachel Moreau At Rachel.e.moreau.civ@us.navy.mil, In Either Microsoft Word Or Portable Document Format (pdf), And Should Be No More Than 10 Pages In Length, Single­-spaced, 12-point Font Minimum. The Deadline For Response To This Request Is 4:00 P.m., Eastern Daylight Savings Time, 12 July 2024. all Data Received In Response To This Sources Sought That Is Marked Or Designated As Corporate Or Proprietary Will Be Protected. Information And Materials Submitted In Response To This Request Will Not Be Returned. Classified Material Shall Not Be Submitted. no Phone Calls Will Be Accepted. all Questions Must Be Submitted Via E-mail To Rachel Moreau At Rachel.e.moreau.civ@us.navy.mil. The Government Is Not Committed Nor Obligated To Pay For The Information Provided, And No Basis For Claims Against The Government Shall Arise As A Result Of A Response To These Sources Sought.

Details: This Is A Sources Sought Notice Only. This Is Not A Request For Quotes And No Contract Will Be Awarded From This Announcement. The Government Will Not Provide Any Reimbursement For Responses Submitted In Response To This Source Sought Notice. Respondents Will Not Be Notified Of The Results Of The Evaluation. if A Solicitation Is Issued It Shall Be Announced At A Later Date, And All Interest Parties Must Respond To That Solicitation Announcement Separately. Responses To This Notice Are Not A Request To Be Added To A Prospective Bidders List Or To Receive A Copy Of The Solicitation. the Purpose Of This Announcement Is To Perform Market Research To Gain Knowledge Of Potential Qualified Sources And Their Size Classification Relative To Naics 541611, With A Size Standard 24.5 Million Dollars. The Department Of Veterans Affairs (va), Is Seeking To Identify Any Vendor Capable Of Providing Support Servicesâ per The Draft Performance Work Statementâ below. this Sources Sought Notice Provides An Opportunity For Respondents To Submit Their Capability And Availability To Provide The Requirement Described Below. Vendors Are Encouraged To Submit Information Relative To Their Capabilities To Fulfill This Requirement, In The Form Of A Statement That Addresses The Specific Requirement Identified In This Sources Sought. Information Received From This Sources Sought Shall Be Utilized To Facilitate The Contracting Officer S Review Of The Market Base, For Acquisition Planning, Size Determination, And Procurement Strategy. submission Instructions: Interested Parties Who Consider Themselves Qualified To Perform The Services Are Invited To Submit A Response To This Sources Sought Notice By 3:00 Pm Est, 05-januarry-2024. All Responses Under This Sources Sought Notice Must Be Emailed To Joshua.gallien@va.gov With Rfq #36c10d24q0037 Support Services In The Subject Line. Telephone Inquiries Will Not Be Accepted Or Acknowledged, And No Feedback Or Evaluations Will Be Provided To Companies Regarding Their Submissions. interested Parties Should Complete The Attached Sources Sought Worksheet. Parties May Submit Additional Information Related To Their Capabilities, Provided It Contains All The Requirements Contained In The Sources Sought Worksheet. Responses To This Sources Sought Shall Not Exceed 8 Pages. In Addition, All Submissions Should Be Provided Electronically In A Microsoft Word Or Adobe Pdf Format. attachment 1 sources Sought Worksheet qualification Information: company / Institute Name: _______________________________________________________ address: ______________________________________________________________________ phone Number: ________________________________________________________________ point Of Contact: _______________________________________________________________ e-mail Address: ________________________________________________________________ unique Entity Identifier (uei) #:â ___________________________________________________ cage Code: __________________________________________________________________ sam Registered: (y / N) other Available Contract Vehicles Applicable To This Sources Sought (gsa/fss/nasa Sewp/etc): __________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ socio-economic Status: vip Verified Sdvosb: (y / N) vip Verified Vosb: (y / N) 8(a): (y / N) hubzone: (y / N) economically Disadvantaged Women-owned Small Business: (y / N) women-owned Small Business: (y / N) small Business: (y / N) note: Respondent Claiming Sdvosb And Vosb Status Shall Be Registered And Center For Veterans Enterprise (cve) Verified In Vetbiz Registry Www.vetbiz.gov. based On The Responses To This Sources Sought Notice/market Research, This Requirement May Be Set-aside For Sdvosb, Vosb, Small Businesses Or Procured Through Full And Open Competition. capability Statement: provide A Brief Capability And Interest In Providing The Service As Listed In Attachment 2 Draft Performance Work Statement) With Enough Information To Determine If Your Company Can Meet The Requirement. The Capabilities Statement For This Sources Sought Is Not A Request For Quotation, Request For Proposal, Or Invitation For Bid, Nor Does It Restrict The Government To An Ultimate Acquisition Approach, But Rather The Government Is Requesting A Short Statement Regarding The Company S Ability To Provide The Services Outlined In The Pws. Any Commercial Brochures Or Currently Existing Marketing Material May Also Be Submitted With The Capabilities Statement. This Synopsis Is For Information And Planning Purposes Only And Is Not To Be Construed As A Commitment By The Government. The Government Will Not Pay For Information Solicited. Respondents Will Not Be Notified Of The Results Of The Evaluation. I Invite You To Provide Any Feedback / Comments To Improve The Draft Performance Work Statement And To Reduce Potential Confusion. ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ attachment 2 draft Performance Work Statement veterans Benefits Administration office Of Mission Support (oms) performance Work Statement (pws) background the Veterans Benefits Administration (vba) Is One Of Three Federal Agencies That Together Form The U.s. Department Of Veterans Affairs (va). Vba Delivers Services Through 56 Regional Benefits Offices Located In Each State, Puerto Rico And The Philippine Islands. Vba Has Additional Facilities Including A Records Management Center, Data Centers, And Out-based Offices Located On Or Near Military Installations. Vba Employees Deliver Benefits Through Six Major Programs And One Major Support Division By Determining Claims For: 1. Disability Compensation, A Tax-free Monetary Benefit Paid To Veterans With Disabilities Resulting From A Disease Or Injury Incurred Or Aggravated During Active Military Service. 2. Supplemental Income To Help Veterans And Their Families Cope With Financial Challenges Through The Veterans Pension And Survivors Pension Benefit Programs. 3. Education Benefits To Help Veterans And Their Families Attend Higher Education Programs. 4. Vocational Rehabilitation And Employment To Assist Veterans Obtain Job Training, Support In Building A New Business Or Independent Living Services For Severely Injured Veterans. 5. Home Loan Guaranty Benefits And Other Housing-related Programs To Help Veterans Purchase, Build, Repair, Retain Or Adapt A Home. 6. Life Insurance For Service Members, Veterans And Their Families To Provide Financial Security For Military Families Given The Extraordinary Risks Involved In Military Service. 7. National Call Centers (nccs) Support Veterans By Providing A Central Point Of Contact To Assist With Questions Regarding Benefits. the Mission Of The Facilities Directorate, Office Of Mission Support (oms) Is To Provide Project Management Support To Vba Regional Offices And Satellite Locations In The Areas Of Minor Construction, Property Lease, Operational Procurements, And Project Budget Management. this Performance Work Statement Outlines The Contractual Requirements For A Qualified Service Provider To Support Vba S Office Of Mission Support Project Management Initiatives. The Services Provided Through This Requirement Will Encompass Project Management, Process Improvement, And Data Analytics In All Areas Related To Minor Construction And Property Leasing. The Objective Of This Contract Is To Help Ensure That Vba S Minor Construction Initiatives Are Executed Efficiently And Effectively, Achieving The Desired Outcomes Within Specified Timelines And Budgets. applicable Documents in The Performance Of The Tasks Associated With This Performance Work Statement (pws), The Contractor Shall Comply With The Following: 44 U.s.c. § 3541, Federal Information Security Management Act (fisma) Of 2002 federal Information Processing Standards (fips) Publication 140-2, Security Requirements For Cryptographic Modules fips Pub 201-2, Personal Identity Verification Of Federal Employees And Contractors, August 2013 carnegie Mellon Software Engineering Institute, Capability Maturity Modelâ® Integration For Development (cmmi-dev), Version 1.3 November 2010; And Carnegie Mellon Software Engineering Institute, Capability Maturity Modelâ® Integration For Acquisition (cmmi-acq), Version 1.3 November 2010 5 U.s.c. § 552a, As Amended, The Privacy Act Of 1974 va Directive 0710, Personnel Suitability And Security Program, June 4, 2010, Http://www.va.gov/vapubs/ va Handbook 0710, Personnel Suitability And Security Program, September 10, 2004, Http://www.va.gov/vapubs va Directive And Handbook 6102, Internet/intranet Services, July 15, 2008 office Of Management And Budget (omb) Circular A-130, Management Of Federal Information Resources, November 28, 2000 va Directive 6500, Managing Information Security Risk: Va Information Security Program, September 20, 2012 va Handbook 6500, Risk Management Framework For Va Information Systems Tier 3: Va Information Security Program, March 10, 2015 va Handbook 6500.1, Electronic Media Sanitization, November 03, 2008 va Handbook 6500.2, Management Of Data Breaches Involving Sensitive Personal Information (spi) , January 6, 2012 va Handbook 6500.3, Assessment, Authorization, And Continuous Monitoring Of Va Information Systems, February 3, 2014 va Handbook 6500.5, Incorporating Security And Privacy In System Development Lifecycle March 22, 2010 national Institute Standards And Technology (nist) Special Publications (sp) va Directive 6300, Records And Information Management, February 26, 2009 va Handbook, 6300.1, Records Management Procedures, March 24, 2010 Scope Of Work this Requirement Is For On-site Program Management, Process Improvement And Data Analysis Support Services. The Contractor Personnel Shall Provide Functional Inputs And Outputs On Minor Construction And Lease Project Development And Execution. the Contractor Shall Conduct A Comprehensive Organizational Gap Analysis To Identify And Evaluate Inefficiencies And Redundancies Within The Specified Areas Of Operation Within Vba. This Analysis Shall Involve Mapping And Documenting Current Processes, Collecting And Analyzing Relevant Data, And Identifying Areas For Potential Improvement. The Contractor Shall Enumerate Proposed Solutions To Bridge Identified Gaps, Evaluate Their Potential Impact, And Provide An Implementation Strategy, Including Proposed Timelines, Resource Requirements, And Associated Costs. The Contractor Shall Propose A Monitoring And Evaluation Framework To Assess Effectiveness Of The Implemented Changes And Recommend Necessary Adjustments. All Recommended Solutions Shall Comply With Relevant Laws And Regulations. the Contractor Shall Assist Facilities Directorate Project Managers And Regional Office Personnel In Evaluating The Feasibility Of Minor Construction And Leasing Projects. When Applicable, The Contractor Shall Assist In Developing Project Charters Outlining The Requirements Of The Project, Identifying Key Stakeholders And Required Deliverables. the Contractor Shall Provide Comprehensive Data Analysis Services To Assist The Office Of Mission Support And The Veterans Benefits Administration In Making Informed Decisions. The Contractor Shall Collect, Process, And Analyze Relevant Data From A Variety Of Resources, Applying Statistical Or Other Advanced Methods To Extract Insights And Patterns. The Contractor Shall Generate Accurate And Detailed Reports That Present The Data Analysis In A Clear, Concise, And Visually Compelling Manner, Suitable For A Variety Of Audiences. The Contractor Shall Identify Opportunities For Improving Data Quality, Collection Methods, And Analysis Techniques. The Contractor Shall Provide Ad-hoc Data Analysis Upon Request And Offer Professional Interpretation And Insight On The Implications Of The Findings For Office Of Mission Support And Veterans Benefits Administration Mission Objectives. performance Details performance Period the Period Of Performance Will Be 12-month Base Period With Four (4) 12-month Annual Option Periods To Be Exercised At The Discretion Of The Contract Officer. any Work At The Government Site Shall Not Take Place On Federal Holidays Or Weekends Unless Directed By The Contracting Officer (co). If Required, The Co May Designate The Contractor To Work During Holidays And Weekends. there Are Eleven (11) Federal Holidays Set By Law (usc Title 5 Section 6103) That Va Follows: new Year's Day martin Luther King Day washingtons Birthday memorial Day juneteenth National Independence Day independence Day labor Day columbus Day veterans Day thanksgiving Day christmas Day if Any Of The Above Falls On A Saturday, Then Friday Shall Be Observed As A Holiday. Similarly, If One Falls On A Sunday, Then Monday Shall Be Observed As A Holiday. place Of Performance the Contractors May Be Requested To Provide Services Throughout The United States To Include Puerto Rico And The Philippine Islands, But The Majority Of Services Will Be Provided At The Following Location: u.s. Department Of Veterans Affairs 1800 G St. Nw washington, Dc 20006 work May Be Done At Contractor S Facilities With Cor Approval. Work May Be Performed At Remote Locations With Prior Approval From The Cor. travel regular Or Fixed Recurring Travel Other Than The Primary Location As Listed Above (washington, Dc) Is Not Anticipated. However, Occasional Long-distance Travel To Or From Vba, Va, U.s. Government, Or Commercial Contractor Locations May Be Necessary To Accomplish Contract Tasks. Travel Must Be Approved In Advance By The By The Co Or Cor And Will Be Reimbursed At Cost, In Accordance With The Federal Travel Regulations (ftr) And Federal Acquisition Regulation (far) 31.205-46. Travel Within A 50-mile Radius Of Between The Contractor S Facility And Government Locations Are Considered Local Travel And Will Not Be Reimbursed. Travel To And From Work Is Considered The Cost Of Doing Business And Shall Not Be Reimbursed. The Government Will Reimburse The Contractor For All Appropriate Costs Associated With Official Approved Travel. Contractors Performing Official Travel Shall Include Copies Of All Receipts That Support The Travel Costs Claimed In The Invoice. G&a Shall Not Be Applied. The Ftr Can Be Referenced At: http://www.gsa.gov/portal/content/102886 specific Tasks services Performed Shall Be Of A Non-personal Nature. Vba And Oms Will Not Provide Supervision Of Contractor Personnel. Contractor Personnel Shall At No Time Allow An Employer- Employee Relationship To Develop With Vba Organizations Or Their Staff And Vba Organizations Will Refrain From Any Activities That Create The Appearance Of Such A Relationship. Contractors Shall Not Perform Inherently Governmental Functions Including Decision-making, Supervision Of Government Employees, Supervision Of Other Contractors On Other Contracts And Activities That Create The Appearance Of Performing Such Functions. the Contractor Shall Perform The Following: program Management Support the Contractor Shall Provide Comprehensive Project And Program Management Support Services To Vba Organizations For A Variety Of Projects Throughout The Period Of Performance. The Project Management Support Approaches Employed By Contractor Staff Shall Be Consistent With Project Management Best Practices, Notably Those Specified By Pmi S Pmbok Guide. the Contractor Shall Assist The Government In Implementing Disciplined, Comprehensive, Flexible Program And Project Management Processes, Including Monitoring Of Project Metrics, Rigorous Risk Management, And Prompt Reporting On Government-approved Cost, Schedule, Performance, And Scope Baselines. the Contractor Shall Assist The Government In Drafting Any Required Memorandums, Standard Operating Procedures, Or Other Official Documents In Support Of Projects Or Agency Initiatives. expected Service Requirements Include, But Are Not Limited To The Following: project Planning the Contractor Shall Provide Assistance In The Development Of Comprehensive Project Plans Outlining The Tasks, Timelines, Resources, And Costs For Each Minor Construction Initiative. The Contractor Shall Identify Potential Risks Associated With Each Project And Propose Mitigation Strategies. project Execution the Contractor Shall Assist Government Personnel In Monitoring Progress Of Minor Construction And Leasing Projects, Ensuring Work Is Progressing As Per The Determined Timelines And Budget. The Contractor Shall Coordinate With Internal And External Stakeholders, Maintaining Open Lines Of Communication To Ensure Program Objectives Are Met. risk Management the Contractor Shall Continually Identify, Monitor And Manage Project Risks. The Contractor Shall Document Any Significant Risks And Adjust The Risk Mitigation Strategies As Necessary. The Contractor Shall Communicate Effectively With All Stakeholders About The Identified Risks. project Reporting the Contractor Shall Provide A Monthly Written Report With Updates On Recent Activities, Analytics, Anticipated Issues, Performance, And Other Topics As Requested By The Cor. The Monthly Status Report Is An Overarching Report Providing Status Of Tasks And Deliverables Identified Below And Plans Representing All Aspects Of Program Performance. Monthly Status Report Is A Comprehensive Report Of Accomplishments For Each Project/task Assigned. This Report Shall Accompany And Be Reviewed In Conjunction With The Vendor S Monthly Invoice. the Contractor Shall Provide A Bi-weekly Significant Activity Report Detailing The Major Achievements For The Reporting Period, Upcoming Milestones, And Any Items That Would Require Vba Or Oms Leadership Awareness Or Action. project Closure the Contractor Shall Assist The Government In Ensuring That All Project Tasks Are Completed And Deliverables Are Provided To The Government. The Contractor Shall Conduct A Post-project Assessment, Identifying Lessons Learned And Best Practices To Be Applied To Future Projects. the Contractor Shall Prepare And Present A Final Project Report, Detailing The Project S Performance Against The Initial Plan And Any Recommendations For Future Initiatives. task Tracking the Contractor Shall Develop, Implement, And Maintain A Task Tracking System That Is Capable Of Monitoring, Reporting, And Archiving All Assigned Tasks. The Contractor Shall Ensure The Task Tracking System Has Functionalities For Setting Due Dates, Prioritizing Tasks To Specific Individuals Or Teams, And Alerting For Overdue Tasks. 5.1.7 Document Libraries the Contractor Shall Create And Maintain A Secure, Accessible, And Efficient Document Library That Allows For Easy Storage, Retrieval, And Management Of All Necessary Government Documents. The Contractor Shall Implement An Indexing And Cataloguing System In The Document Library To Allow For Quick Location And Access To Specific Documents. The Contractor Shall Ensure Documents Are Properly Classified, Categorized, And Tagged According To Government Information Management Standards. The Contractor Shall Ensure Document Libraries Comply With Federal And Va Regulations Regarding Data Privacy, Security, And Accessibility. process Improvement the Contractor Shall Conduct Thorough Assessments Of Current Processes, Identify Gaps And Inefficiencies, And Propose Evidence-based Improvement Strategies. The Contractor Shall Be Equipped To Assist With The Implementation Of These Strategies, Including The Provision Of Necessary Training And Change Management Support. The Contractor Shall Monitor And Evaluate The Impact Of The Process Improvement Initiatives, Adjusting Strategies As Necessary Based On Performance Data And Stakeholder Feedback. expected Service Requirements Include, But Are Limited To The Following: process Assessment the Contractor Shall Map And Document The Existing Processes, Highlighting The Key Activities, Decision Points, Inputs And Outputs. The Contractor Shall Collect And Analyze Assessments Related To The Efficiency And Effectiveness Of These Processes, Including Timelines, Costs, Error Rates, And Customer/stakeholder Satisfaction. gap Analysis the Contractor Shall Identify Gaps And Bottlenecks Within The Existing Processes That May Lead To Inefficiencies, Increased Costs, Or Decreased Service Quality. The Contractor Shall Assess The Impact Of These Gaps On Vba And Oms Mission Objectives. process Redesign And Implementation: the Contractor Shall Redesign Processes Based On The Proposed Strategies, Creating Streamlined And Efficient Workflows. The Contractor Shall Assist In The Implementation Of The Redesigned Processes In Collaboration With Relevant Stakeholders, Ensuring Minimum Disruption To Ongoing Operations. reporting the Contractor Shall Provide Regular Reports To The Government On The Status Of Process Improvement Initiatives, Including Any Change In Performance Metrics, Issues Encountered, And The Results Of The Process Improvement Initiatives. The Contractor Shall Make Recommendations For Further Process Improvement Or Other Strategic Changes Based On The Results Of The Process Improvement Initiatives. data Analysis the Contractor Shall Provide Comprehensive Data Analysis Services. The Objective Is To Enable Data-driven Decision Making, Enhancing Operational Efficiency, And Fostering Strategic Planning. The Contractor Shall Proficiently Handle A Wide Variety Of Tasks, Including Data Collection, Statistical Analysis, And Report Generation. The Contractor S Output Shall Offer Valuable Insights, Identify Trends And Patterns, And Facilitate Informed Policy Decisions. The Contractor Shall Identify Opportunities To Improve Data Quality And Analytical Methodologies. The Data Requiring Analysis Includes But Is Not Limited To Capital Assets (vba Infrastructure To Include Leased And Owned Buildings), Budget Forecasting And Execution, And Capital Investment Planning (action Plans, Business Cases, And Gap Analysis). expected Service Requirements Include, But Are Not Limited To, The Following: data Collection And Management the Contractor Shall Collect, Validate, And Manage Relevant Data From Various Sources In Line With The Government S Requirements. The Contractor Shall Develop And Implement Strategies To Improve Data Collection Methods, Ensuring Accuracy And Consistency. data Analysis the Contractor Shall Conduct Detailed Analysis Using Suitable Statistical And Data Analysis Techniques. The Contractor Shall Use Modeling And Predictive Analytics To Identify Patterns, Correlations And Trends In The Data. reporting And Visualizations the Contractor Shall Generate Detailed Reports Providing A Thorough And Accessible Understanding Of The Data Analysis Findings. The Contractor Shall Develop Visualizations Such As Charts, Graphs, And Dashboards To Effectively Communicate Complex Data Insights. insights And Recommendations the Contractor Shall Translate Data Findings Into Actionable Insights And Recommendations That Align With Oms And Vba Goals And Strategies. The Contractor Shall Advise On Potential Implications Of The Data Analysis For Policy Making, Strategic Planning, And Operational Improvements. data Quality Improvement the Contractor Shall Recommend And Implement Methods To Improve The Quality Of Data And Data Analysis Practices, Such As Enhanced Data Collection Methods Or New Analytical Tools. compliance And Privacy the Contractor Shall Ensure All Data Collection, Storage, And Analysis Activities Comply With Relevant Regulations And Ethical Guidelines, Especially Those Related To Data Privacy And Protection. general Requirements 6.1 Deliverables the Contractor Shall Provide All Deliverables Identified In The Pws, And In Formats As Agreed To By The Cor. All Deliverables, Unless Otherwise Specified Shall Use Microsoft Office Compatible Formats. It Is Common To Allow Stakeholders 10 Business Days To Review And Approve Deliverables. task deliverable Description ffp And Labor Hour date 5.1 program Management Plan ffp thirty (30) Business Days After Effective Date Of Task Order Award 5.1.1 5.1.3 project Plan Including Timelines, Milestones, Identified Risks And Mitigation Strategies, Resource Allocation, And Budget. ffp due At The Initiation Of Each Minor Construction And Leasing Project. 5.1.4 monthly Status Report ffp due On The Second Business Day Of Each Month Throughout Period Of Performance 5.1.4 significant Activities Report ffp due Bi-weekly, On Wednesdays. 5.1.5 project Closure Report ffp due At The Completion Of Each Minor Construction And Leasing Project 5.1.6 task Tracking System ffp one Hundred And Twenty (120) Days After Effective Date Of Task Order Award. 5.1.7 document Library one Hundred And Twenty (120) Days After Effective Date Of Task Order Award. 5.2.1 5.2.2 process Assessment And Gap Analysis Report ffp ninety (90) Days After Effective Date Of Task Order Award, And Ninety (90) Days After Each Exercised Option Period 5.2.3 process Redesign And Implementation Plan ffp 120 Days After Effective Date Of Task Order Award. 5.2.4 process Improvement Report ffp quarterly, Or As Determined By Process Assessment And Gap Analysis Report. 5.3.1 5.3.2 5.3.3 5.3.4 5.3.5 5.3.6 data Analysis And Findings Report ffp quarterly. option Years One Through Four Schedule Of Deliverables: task deliverable Description ffp And Labor Hour date 5.1 program Management Plan ffp thirty (30) Business Days After Effective Date Of Option Year Exercise 5.1.1 5.1.3 project Plan Including Timelines, Milestones, Identified Risks And Mitigation Strategies, Resource Allocation, And Budget. ffp due At The Initiation Of Each Minor Construction And Leasing Project. 5.1.4 monthly Status Report ffp due On The Second Business Day Of Each Month Throughout Pop 5.1.4 significant Activities Report ffp due Bi-weekly, On Wednesdays. 5.1.5 project Closure Report ffp due At The Completion Of Each Minor Construction And Leasing Project 5.2.1 5.2.2 process Assessment And Gap Analysis Report ffp ninety (90) Days After Each Exercised Option Period 5.2.4 process Improvement Report ffp quarterly, Or As Determined By Process Assessment And Gap Analysis Report. 5.3.1 5.3.2 5.3.3 5.3.4 5.3.5 5.3.6 data Analysis And Findings Report ffp quarterly. 6.2 Method And Distribution Of Deliverables the Contractor Shall Deliver Documentation In Electronic Format, Unless Otherwise Directed By The Cor. Acceptable Electronic Media Include: Ms Word, Ms Excel, Ms Powerpoint, Ms Project, Ms Visio, Power Bi, Tableau, And Adobe Postscript Data Format (pdf). 6.3 Performance Metrics the Table Below Defines The Performance Standards And Acceptable Performance Levels For Objectives Associated With This Effort. performance Objective performance Standard acceptable Performance Levels 5.1 Project Management Support. each Deliverable Is: - Comprehensive For Its Required Scope; -feasible To Implement Within Va; - Contains Sufficient Detail; - Delivered On Time; - In Compliance With Established Organizational Templates And Formats; -written In A Professional Business Style; - Researched And Analyzed In A Manner Commensurate With Complexity Of Requirement; two Or Fewer Errors Or Omissions In The Reports And On Time 100% 5.2 Process Improvement existing Processes Are Accurately Assessed And Mapped, Gaps And Bottlenecks Identified, Sound And Effective Improvement Methodologies Identified And Implemented Leading To Substantial Gains In Efficiency And Effectiveness. satisfactory Or Higher 5.3 Data Analysis gaps In Data Collection And Analysis Are Identified, Recommendations Improving Data Quality And Analysis Practices Are Made, And New Processes Leading To Significance Gains In Data Collection And Analysis Are Implemented. satisfactory Or Higher the Government Will Utilize A Quality Assurance Surveillance Plan (qasp) Throughout The Life Of The Contract To Ensure That The Contractor Is Performing The Services Required By This Pws In An Acceptable Manner. The Government Reserves The Right To Alter Or Change The Surveillance Methods In The Qasp At Its Own Discretion. A Performance Based Service Assessment Survey Will Be Used In Combination With The Qasp To Assist The Government In Determining Acceptable Performance Levels. key Personnel the Contractor Shall Be Responsible For Managing And Overseeing The Activities Of All Contractor Personnel, As Well As, Subcontractor Efforts Used In Performance Of This Effort. Contractor Management Responsibilities Shall Include All Activities Necessary To Ensure The Accomplishment Of Timely And Effective Support, Performed In Accordance With The Requirements Contained In The Pws. key Personnel: Certain Skilled Experienced Professional And/or Technical Personnel Are Essential For Accomplishing The Work To Be Performed. These Individuals Are Defined As Key Personnel And Are Those Persons Whose Rã©sumã©s Were Submitted And Marked By The Contractor As Key Personnel. Substitutions Shall Only Be Accepted If The Contractor Is In Compliance With The Substitution Of Key Personnel Provision Identified Below. key Personnel For This Effort Include The Contractor S Program Managers. program Manager description: Manager Performs Tasks Requiring Management Of A Large-scale Program, Encompassing Multiple Projects, With A Total Lifecycle Budget And Complexity Comparable To The Task Order At Hand. Tasks May Include Planning, Initiating, Managing, Executing, And Closing Out Small And Large Scale Programs In Support Of An Agency S Mission. minimum Experience: 8 Years the Program Manager At A Minimum Shall Have Experience In The Concepts And Principles Of Space And Program Planning To Develop Project Requirements For Renovations And/or New Construction For General Office Space For Government Agencies And/or Private Industries. Experience Can Be Demonstrated By Certifications Such As The Project Management Institute (pmi) Project Management Professional (pmp) Or Equivalent. substitution Of Key Personnel: All Contractor Requests For Approval Of Substitutions Hereunder Shall Be Submitted In Writing To The Cor, And The Co At Least 10 Business Days In Advance Of The Proposed Key Personnel Substitution Date. The Request Shall Include A Detailed Explanation Of The Circumstances Necessitating The Proposed Substitution, A Complete Rã©sumã© For The Proposed Substitute, And Any Other Information Requested By The Co Necessary To Approve Or Disapprove The Proposed Substitution. New Personnel Shall Not Commence Work Until All Required Security Requirements, Including, But Not Limited To Background Checks, Have Been Fulfilled And Rã©sumã© Provided And Accepted. The Cor And The Co Will Evaluate Such Requests And Promptly Notify The Contractor Of Approval Or Disapproval In Writing. Substituted Personnel Must Have The Same Or Better Education, Experience, And credentials As The Staff Originally Proposed, Subject To The Co S Express Written Review And Approval. government Furnished Equipment And Commodities the Government Will Provide Office Space, Telephone Service, It Communication Devices And Commodities, Va Network Access When Authorized Contract Staff Work At A Government Location As Required In Order To Accomplish The Tasks Associated With This Pws. All Procedural Guides, Reference Materials, And Program Documentation For The Project And Other Government Applications Will Also Be Provided On An As-needed Basis. the Contractor Shall Request Other Government Documentation Deemed Pertinent To The Work Accomplishment Directly From The Government Officials With Whom The Contractor Has Contact. The Contractor Shall Consider The Cor As The Final Source For Needed Government Documentation When The Contractor Fails To Secure The Documents By Other Means. The Contractor Is Expected To Use Common Knowledge And Resourcefulness In Securing All Other Reference Materials, Standard Industry Publications, And Related Materials That Are Pertinent To The Work. va May Provide Remote Access To Va Specific Systems/network In Accordance With Va Handbook 6500, Which Requires The Use Of A Va Approved Method To Connect External Equipment/systems To Va S Network. Citrix Access Gateway (cag) Is The Current And Only Va Approved Method For Remote Access Users When Using Or Manipulating Va Information For Official Va Business. Va Permits Cag Remote Access Through Approved Personally Owned Equipment (poe) And Other Equipment (oe) Provided The Equipment Meets All Applicable 6500 Handbook Requirements For Poe/oe. All Of The Security Controls Required For Government Furnished Equipment (gfe) Must Be Utilized In Approved Poe Or Oe. The Contractor Shall Provide Proof To The Cor For Review And Approval That Their Poe Or Oe Meets The Va Handbook 6500 Requirements And Va Handbook 6500.6 Appendix C, Herein Incorporated As Addendum B, Before Use. Cag Authorized Users Shall Not Be Permitted To Copy, Print Or Save Any Va Information Accessed Via Cag At Any Time. Va Prohibits Remote Access To Va S Network From Non-north Atlantic Treaty Organization (nato) Countries. The Exception To This Are Countries Where Va Has Approved Operations Established (e.g. Philippines And South Korea). Exceptions Are Determined By The Cor In Coordination With The Information Security Officer (iso) And Privacy Officer (po). this Remote Access May Provide Access To Va Specific Software Such As Veterans Health Information System And Technology Architecture (vista), Clearquest, Propath, Primavera, And Remedy, Including Appropriate Seat Management And User Licenses, Depending Upon The Level Of Access Granted. The Contractor Shall Utilize Government-provided Software Development And Test Accounts, Document And Requirements Repositories, Etc. As Required For The Development, Storage, Maintenance And Delivery Of Products Within The Scope Of This Effort. The Contractor Shall Not Transmit, Store Or Otherwise Maintain Sensitive Data Or Products In Contractor Systems (or Media) Within The Va Firewall In Accordance With Va Handbook 6500.6 Dated March 12, 2010. All Va Sensitive Information Shall Be Protected At All Times In Accordance With Va Handbook 6500, Local Security Field Office System Security Plans (ssp S) And Authority To Operate (ato) S For All Systems/lan S Accessed While Performing The Tasks Detailed In This Pws. The Contractor Shall Ensure All Work Is Performed In Countries Deemed Not To Pose A Significant Security Risk. changes To Performance Work Statement any And All Changes To This Pws Shall Be Authorized And Approved Only Through Written Correspondence From The Co. Change Requests Will Be Monitored By The Co. No Payments Will Be Made For Any Unauthorized Supplies And/or Services Or For Any Unauthorized Changes To The Work Specified Herein. This Includes Any Services Performed By The Contractor Of Their Own Volition Or At The Request Of An Individual Other Than A Duly Appointed Co. Only A Duly Appointed Co Is Authorized To Change The Specifications, Terms, And Conditions Under This Effort. government Responsibilities the Government Shall Ensure That The Contractor Has Access To All Necessary Reference Material And Program Documentation As Appropriate. confidentiality And Nondisclosure it Is Agreed That: information Made Available To The Contractor By The Government For The Performance Or Administration Of This Effort Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without Prior Written Approval Of The Co. the Contractor Agrees To Assume Responsibility For Protecting The Confidentiality Of Veteran Records, Which Are Not Public Information. Each Contractor Or Employee Of The Contractor To Whom Information May Be Made Available Or Disclosed Shall Be Notified In Writing By The Client That Such Information May Be Disclosed Only For A Purpose And To The Extent Authorized Herein. the Preliminary And Final Deliverables And All Associated Working Papers, And Other Material Deemed Relevant By Va Which Has Been Generated By The Contractor In The Performance Of This Task Order Are The Exclusive Property Of The U.s. Government And Must Be Submitted To The Co At The Conclusion Of The Task Order. the Co Will Be The Sole Authorized Official To Release Verbally Or In Writing, Any Data, The Draft Deliverables, The Final Deliverables, Or Any Other Written Or Printed Materials Pertaining To This Task Order. The Contractor Must Release No Information. Any Request For Information Relating To This Task Order Presented To The Contractor Must Be Submitted To The Co For Response. press Releases, Marketing Material, Or Any Other Printed Or Electronic Documentation Related To This Project, Must Not Be Publicized Without The Written Approval Of The Co. organizational Conflict Of Interest the Solicitation Includes Vaar Provision 852.209-70 Organizational Conflicts Of Interest (oci). If At Any Point During Solicitation, Scope Of Task Order Performance And/or On Any Future Requirements The Va Or Contractor Is Made Aware Of A Possible Oci, The Contractor Shall Submit A Mitigation Plan To The Co. The Submission Of The Mitigation Plan During Solicitation, Contractor Shall Follow Vaar Provision 852.209-70 (b). If An Oci Is Identified During Performance Of Task Order The Contractor Shall Provide The Co With A Mitigation Plan For Review And Approval, No Later Than 10 Business Days From Incident. security va Information And Information System Security/privacy Requirements General all Contractors And Contractor Personnel Shall Be Subject To The Same Federal Security And Privacy Laws, Regulations, Standards And Va Policies As Va, Including The Privacy Act, 5 U.s.c. â§552a, And Va Personnel, Regarding Information And Information System Security. Contractors Must Follow Policies And Procedures Outlined In Va Directive 6500, Information Security Program; And Va Handbook 6500.6, Contract Security Which Are Available At: Http://www1.va.gov/vapubs And Its Handbooks To Ensure Appropriate Security Controls Are In Place. access To Va Information And Va Information Systems va Will Supply The Contractor With The Minimum Logical (technical) And/or Physical Access To Va Information And Va Information Systems For Employees, Sub-contractors: (1) To Perform The Services Specified In The Contract, (2) To Perform Necessary Maintenance Functions For Electronic storage Or Transmission Media Necessary For Performance Of The Contract, And (3) For Individuals Who First Satisfy The Same Conditions, Requirements, And Restrictions That Comparable Va Employees Must Meet To Have Access To The Same Type Of Va Information. all Contractors And Subcontractors Working With Va Sensitive Information Are Subject To The Same Investigative Requirements As Those Of Regular Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level Of Background Security Investigation Will Be In Accordance With Va Directive 0710, Handbook 0710, Which Are Available At: Http://www1.va.gov/vapubs, And Vha Directive 0710 And Implementation Handbook 0710.01, Which Are Available At: Http://www1.va.gov/vhapublications/index.cfm . Contractors Are Responsible For Screening Their Employees. The Following Are Va's Approved Policy Exceptions For Meeting Va Background Screenings/investigative Requirements For Certain Types Of Contractor Personnel: contractor Personnel Not Accessing Va Information Resources, Such As Personnel Hired To Maintain The Medical Facility Grounds, Construction Contracts, Utility System Contractors, Etc. contractor Personnel With Limited And Intermittent Access To Equipment Connected To Networks On Which No Va Sensitive Information Resides contractor Personnel With Limited And Intermittent Access To Equipment Connected To Networks On Which Limited Va Sensitive Information Resides And With Limited And Intermittent Access To Facilities At Which They Are Escorted va Information Custodial Requirements va Information Provided To The Contractor For Either The Performance Or Administration Of This Contract Shall Only Be Used For Those Purposes. No Other Use Is Permitted Without The Co S Express Written Authorization. This Clause Expressly Limits The Contractor S Rights To Use Data As Described In Rights In Data - General, Far 52.227-14(d)(1). The Government Shall Retain The Rights To All Data And Records Produced In The Execution Or Administration Of This Contract. prior To Termination Or Completion Of This Contract, Contractor Will Not Destroy Information Received From Va Or Gathered Or Created By The Contractor In The Course Of Performing This Contract Without Prior Written Approval By The Co. A Contractor Destroying Data On Va S Behalf Must Do So Accordance With National Archives And Records Administration (nara) Requirements As Outlined In Va Directive 6300, Records And Information Management And Its Handbook 6300.1 Records Management Procedures, And Applicable Va Records Control Schedules. All Data And Reports Shall Be Transferred To Vba Upon Contract Completion. the Contractor Shall Not Make Copies Of Va Information, Electronic Or Otherwise, Except As Necessary To Perform The Terms Of The Agreement Or To Preserve Electronic Information Stored On Contractor Electronic Storage Media For Restoration In Case Any Electronic Equipment Or Data Used By The Contractor Needs To Be Restored To An Operating State. the Contractor Shall Not Use Technologies Banned In Va In Meeting The Requirements Of The Contract (e.g., Bluetooth-enabled Devices). physical Security if The Contract Requires Taking Va Data To A Contractor Site And The Data Contains Personally Identifiable Information, The Contractor Will Provide An Independent Physical Security Assessment Of Their Facility To The Cor Prior To Commencing Work. General Guidelines For Physical Security Can Be Found In Va Directive 0730, Section 6 (physical Security) And Va Memorandum (subj: It Oversight & Compliance Information Physical Security Assessments) Dated October 24, 2007. training all Contractor And Subcontractor Personnel Requiring Access To Va Information And Va Information Systems Shall Complete The Following Before Being Granted Access To Va information And Networks: sign And Acknowledge Understanding Of And Responsibilities For Compliance With The National Rules Of Behavior Related To Access To Va Information And Information Systems successfully Complete Va Information Security Awareness Training And Annual Refresher Training As Required successfully Complete Va Privacy Awareness Training And Annual Refresher Training As Required successfully Complete Any Additional Information Security Or Privacy Training As Required For Va Personnel With Equivalent Information System Access the Contractor Shall Provide To The Cor A Copy Of The Training Certificates For Each Applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually Thereafter, As Required. These Online Courses Are Located At Www.tms.va.gov. To Self-enroll, Click The Create New User Button On The Red Bar And Complete The Assigned Training. The Cor Will Provide The Contractor With The Appropriate Information To Complete Self-enrollment. Technical Issues With Tms Should Be Directed To The Tms Help Desk At Vatmshelp@va.gov Or 1.866.496.0463. failure To Complete This Mandatory Training Within The Timeframe Required Will Be Grounds For Suspension Or Termination Of All Physical And/or Electronic Access Privileges And Removal From Work On The Contract Until Such Time As The Training Is Completed. contractor Personnel Security all Contract Employees Who Require Access To The Va Site(s) And/or Access To Va Local Area Network (lan) Systems Shall Be The Subject Of A Background Investigation And Must Receive A favorable Adjudication From The Va Security And Investigations Center (sic). These Requirements Are Applicable To All Subcontractor Personnel Requiring The Same Level Of Background Investigation. the Level Of Background Security Investigation Will Be In Accordance With Va Directive 0710 Dated September 10, 2004 And Is Available At Http://www1.va.gov/vapubs/viewpublication.asp?pub_id=487&ftype=2 background Investigation the Contract Employee Level Of Background Investigation Required For This Effort Is: [naci]. contractor Responsibilities the Contractor Shall Bear The Expense Of Obtaining Background Investigations Or Reciprocals Of Previous Investigations Held That Meet Or Exceed The Required investigation Level. The Cost Of Background Investigations Is Based On The Current Office Of Personnel Management (opm) Rate At The Time The Application Is Processed At Opm. Fiscal Year 2016 Rates Are As Follows: Low Risk (naci) $381, Moderate Risk (mbi) $1,632, High Risk (bi) $3,984 Or Reciprocals Are $75. Va Will Pay For Investigations Or Reciprocals Processed Through The Va Sic And Conducted By Opm In Advance; However, The Contractor Shall Reimburse The Full Cost Of Background Investigations/reciprocals To Va Within 30 Days Of Bill Of Collections Received From Va. Va Shall Send Up To Three Plus One Final Delinquent Notice To The Contractor. If The Contractor Does Not Adhere To The Bill Of Collections, Future Invoices May Be Subject To Be Offset By Va To Recoup Background Investigation/reciprocal Costs. immediately After Contract Or Task Order Award, The Cor Will Provide The Contractor With The Following Background Investigation Documents To Be Completed By The Contractor And Returned To The Cor To Begin The Background Investigation Process For All Contract Employees Working On The Contract Who Will Have Access To Va Facilities, Va Systems, Or Privacy Data: background Investigation Request Worksheet optional Form 306 Declaration Of Federal Employment fingerprint Request Form upon Receipt Of The Above-stated Documents From The Cor, The Vsc Will Perform Preliminary Onboarding Review And Process The Request Through The Sic. Upon Notification Of Favorable Fingerprint Results By The Vsc, The Contractor May Begin Work While The Background Investigation Is Ongoing. Thereafter, The Contractor Will Receive An Email Notification From The Sic Identifying The Website Link That Includes Detailed Instructions Regarding Completion Of The Background Clearance Application Process In The Electronic questionnaires For Investigations Processing (e-qip) System. E-qip Is An Online, Internet Accessible System Where The Contractor Employee Shall Complete The Security Questionnaire Required For Opm To Process The Background Investigation. contractors Who Have A Current Favorable Background Investigation Previously Conducted By Opm Or Defense Security Service (dss) May Be Accepted Through Reciprocation. When A Previous Clearance Is Currently Held, It Does Not Preclude The Vendor From Submitting A Complete Background Investigation Package As Stated Above To The Cor Immediately After Contract Or Task Order Award For All Contract Employees Who Will Be Working On The Contract. the Contractor Shall Prescreen All Personnel Who Require Access To Va Site(s) And/or Access To Va Lan Systems To Ensure They Maintain A U.s. Citizenship Or Alien Registration That Authorizes Them To Work In The U.s. And Are Able To Read, Write, Speak And Understand The English Language. contract Performance Shall Not Commence Before: the Vsc Has Confirmed Favorable Fingerprint Results, Or sic Confirms That It Has Received The Contractor S Investigative Documents, The Documents Are Complete, And That The Investigation Information Has Been Released To Opm For Scheduling Of The Background Investigation, Or vsc Or The Sic Has Confirmed That The Verified Investigation Will Be Reciprocated. the Cor Will Notify And Forward The Contractor A Copy Of The Certificate Of Eligibility (form 4236) If The Investigation Has Been Reciprocated. The Contractor, If Notified Of An Unfavorable Adjudication By The Government, Shall Withdraw The Employee From Consideration From Working Under The Contract. Failure To Comply With The Contractor Personnel Security Requirements May Result In Termination Of The Contract For Default. the Contractor Will Be Responsible For The Actions Of Those Contract And Subcontract Employees They Provide To Perform Work For Va. In The Event Damage Arises From Work Performed By Contractor Personnel, Under The Auspices Of The Contract, The Contractor Will Be Responsible For Resources Necessary To Remedy The Incident. should The Contractor Use A Vendor Other Than Opm Or Dss To Conduct Investigations, The Investigative Company Must Be Certified By Opm/dss To Conduct Contractor Investigations. The Vendor Cage Code Number Must Be Provided To The Va Sic, Which Will Verify The Information And Conclude Whether Access To The Government S Site(s) And/or Va Lan Systems Can Be Granted. the Investigative History For Contractor Personnel Working Under This Contract Must Be Maintained In The Databases Of Either Opm Or The Defense Industrial Security Clearance Organization (disco). government Responsibilities after The Sic Has Adjudicated The Background Investigation Package From The Contractor, The Sic Will Send An E-mail Notification To The Contractor And Their Poc Identifying The E- Qip Website Link That Includes Detailed Instructions Regarding Completion Of The Background Clearance Application Process And The Level Of Background That Was Requested. upon Receipt Of Required Investigative Documents, Sic Will Review The Investigative Documents For Completion And Initiate The Background Investigation By Forwarding The Investigative Documents To Opm To Conduct The Background Investigation. If The Investigative Documents Are Not Complete, The Sic Will Notify The Vendor Of Deficiencies And Include Corrective Instructions. va Will Pay For Investigations And Reciprocals Processed Through The Va Sic And Conducted By Opm In Advance, However, The Contractor Shall Reimburse The Full Cost Of Background Investigations/reciprocals To Va Within 30 Days Of Bill Of Collections From Va. Va Shall Send Up To Three Plus One Final Delinquent Notice To The Contractor. If The Contractor Does Not Adhere To The Bill Of Collections, Future Invoices May Be Subject To Be Offset By Va To Recoup Background Investigation Costs And May Be Considered Grounds For Default. the Cor Will Notify And Forward The Contractor A Copy Of The Certificate Of Eligibility (form 4236) If The Investigation Has Been Reciprocated. The Cor Will Also Notify The Contractor Of An Unfavorable Adjudication By The Government. security Incident Investigation the Term Security Incident Means An Event That Has, Or Could Have, Resulted In Unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An action The Breaches Va Security Procedures. The Contractor/subcontractor Shall Immediately Notify The Cor And Simultaneously, The Designated Iso And Privacy Officer For The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosure Of Sensitive Information, Including That Contained In System(s) To Which The Contractor/subcontractor Has Access. liquidated Damages this Pws Is Further Subject To The Statutory Requirement To Assess Liquidated Damages Against Contractors And/or Subcontractors Under 38 U.s.c. §5725 In The Event Of A Breach Of Sensitive Personal Information (spi)/personally Identifiable Information (pii). Said Liquidated Damages Shall Be Assessed At $37.50 Per Affected Veteran Or Beneficiary. A Breach In This Context Includes The Unauthorized Acquisition, Access, Use, Or Disclosure Of Va Spi Which Compromises Not Only The Information S Security Or Privacy But That Of The Veteran Or Beneficiary As Well As The Potential Exposure Or Wrongful Disclosure Of Such Information As A Result Of A Failure To Follow Proper Data Security Controls And Protocols. confidentiality And Nondisclosure it Is Agreed That: the Preliminary And Final Deliverables And All Associated Working Papers, Application Source Code, And Other Material Deemed Relevant By The Va Which Has Been Generated By The Contractor In The Performance Of This Task Order Are The Exclusive Property Of The U.s. Government And Shall Be Submitted To The Cor At The Conclusion Of The Task Order. the Co Will Be The Sole Authorized Official To Release Verbally Or In Writing, Any Data, The Draft Deliverables, The Final Deliverables, Or Any Other Written Or Printed Materials Pertaining To This Task Order. No Information Shall Be Released By The Contractor. Any Request For Information Relating To This Task Order Presented To The Contractor Shall Be Submitted To The Co For Response. press Releases, Marketing Material Or Any Other Printed Or Electronic Documentation Related To This Project, Shall Not Be Publicized Without The Written Approval Of The Co.

Details: Description Invitation To Bid For Procurement Of Development Of Centralized Student Smart Hub No. 24-06-168 1. The Cebu Normal University, Through The General Appropriations Act Of 2024 Intends To Apply The Sum Of Nine Hundred Fifty Million Pesos (₽ 950,000,000.00) For The Procurement Of Development Of Centralized Student Smart Hub With Bid No. 24-06-168. Bids Received In Excess Of The Abc For Each Lot Shall Be Automatically Rejected At Bid Opening. 2. The Cebu Normal University Now Invites Bids For The Following Items Of The Above Rebidding For The Procurement Of Development Of Centralized Student Smart Hub Project. Unit Item Description Quantity Unit Cost Lot Development Of Centralized Student Smart Hub 14 Sets Of Smart Classrooms 1 294,000,000.00 The Winning Bidder Shall Convert Traditional Classrooms To A Smart Classroom, Complete With All Necessary Equipment And Devices. The All-in-one Terminal Should Include: 1.1.1. Must Propose A 75" Interactive Board For All E-classrooms. 1.1.2. Must Have Screen Type Resolution Of 3,840 X 2,160 With 60hz. 1.1.3. Must Have Brightness Of 350cd/m2 (without Glass) 1.1.4. Must Have Contrast Ratio Of 1200:1 (without Glass) 1.1.5. Must Have 8ms Response Time. 1.1.6. Must Have The Following Speaker Type: Built In Speaker (12w X 2ch); 1.1.7. Must Have The Following External Control: Touch Input Rs232c Thru Stereo Jack, Rj45 (for Mdc) 1.1.8. Must Have A Number Of Drawing Of 20 Touch. 1.1.9. Must Have Touch Pen Type - Passive Pen. 1.1.10. Must Have An Object Recognition Range 5mm/ 10mm / 15mm. 1.1.11. Must Have A Touch Response Time Of 8ms. 1.1.12. Must Have A Drawing Speed (touch Latency) Of 45ms. 1.1.13. Must Have Vesa Mount Of 800 * 400. 1.1.14. Must Be Wall Mounted 1.1.15. Must Have The Following Hardware Features Touch Overlay (ir), Front Connectivity, Ops I/f Support (w/ops Box); Wifi/bt Module Embedded 1.2. Other Requirements: 1.2.1. Supply And Installation Of One (1) Access Point Including All Cabling Works In Each Of The 14 Smart Classrooms. 1.2.2. Supply And Installation Of One (1) Set Of Biometric Door Access System Complete With Magnetic Door Locks And Other Essential Peripherals In Each Of The Smart Classrooms. 1.2.3. Supply And Delivery Of Essential Furnishing For Each Of The Smart Classroom 1.2.4. Supply, Delivery And Installation Of One (1) Tcp/ip Based Cctv Camera In Each Of The 14 Smart Classrooms 1.2.5. Supply And Delivery Of Audio System, One (1) Set For Each Of The Smart Classrooms, Including But Not Limited To: 1.2.5.1. 1 Set Indoor Audio Speaker 1.2.5.2. Wireless Microphone 1.2.5.3. Powered Audio Mixer 1.2.5.4. Essential Audio Wires And Cables 1.2.6. Supply, Delivery And Installation Of Tow (2) Units 2.5 Hp Airconditioning Units For Each Of The Smart Classrooms 1.2.7. Perform All Essential Works To Convert Legacy Classrooms To Smart Classrooms. Nursing Elaboratories 1 130,800,000.00 80 Units Desktop Computers For Nursing Elaboratory – 1 And Nursing Elaboratory – 2, Compliant With The Following Minimum Specifications: 2.1.1. Must Have A Minimum Of Intel I7 Cpu. 2.1.2. Must Have The Latest Windows Os 2.1.3. Must Have 16gb Memory. 2.1.4. Must Have A Minimum Of 1tb Ssd. 2.1.5. Must Have An Integrated Video Card 2.1.6. Must Have Graphics Card With The Following Specifications: 2.1.6.1. Must Be At Least Core 3072 2.1.6.2. Must Be At Least Boost Clock (ghz) 1.78 2.1.6.3. Must Be At Least Base Clock (ghz) 1.32 2.1.6.4. Must Have At Least Standard Memory Minimum 8gb Gddr6. 2.1.6.5. Must Have At Least Memory Interface Width 128-bit 2.1.7. Standard Display Support Hdmi Port; Display Port 2.1.8. Must Have Minimum Of 2 X Usb 3.2 Gen Port 2.1.9. Must Have 1 X Rj45 Ethernet Port 2.1.10. Must Have A Minimum Of 23-inch Full Hd Monitor. 2.1.11. Must Include Office Productivity Software. 2.1.12. Must Include Endpoint Security License. 2.1.13. Must Include Keyboard And Mouse. 2.2. 80 Units Of Tablets For Nursing Elaboratories 3 – 6, Compliant With The Following Minimum Specifications: 2.2.1. Screen Must Be At Least 10.9-inch Display. 2.2.2. At Least 256gb Ssd Storage 2.2.3. The Cpu Must Be 6-core Cpu And 4-core Gpu. 2.2.4. At Least 12mp Wide Back Camera. 2.2.5. Landscape 12mp Must Be Ultrawide Front Camera. 2.2.6. Touch Id For Secure Authentication. 2.2.7. Wi-fi 6 And 5g (sub-6 Ghz) Cellular. 2.2.8. Usb-c Connector For Charging And Accessories. 2.2.9. Stay Connected With Ultrafast Wi-fi 6 2.3. Six (6) Units Of Interactive Board: Supply, Delivery And Installation Of All-in One 75” Interactive Collaboration Board With Digital Board Installed On Both Sides And Audio System With Front And Rear Tracking Cameras. 2.3.1. Must Propose A 75" Interactive Board For All E-classrooms. 2.3.2. Must Have Screen Type Resolution Of 3,840 X 2,160 With 60hz. 2.3.3. Must Have Brightness Of 350cd/m2 (without Glass) 2.3.4. Must Have Contrast Ratio Of 1200:1 (without Glass) 2.3.5. Must Have 8ms Response Time. 2.3.6. Must Have The Following Speaker Type: Built In Speaker (12w X 2ch); 2.3.7. Must Have The Following External Control: Touch Input Rs232c Thru Stereo Jack, Rj45 (for Mdc) 2.3.8. Must Have A Number Of Drawing Of 20 Touch. 2.3.9. Must Have Touch Pen Type - Passive Pen. 2.3.10. Must Have An Object Recognition Range 5mm/ 10mm / 15mm. 2.3.11. Must Have A Touch Response Time Of 8ms. 2.3.12. Must Have A Drawing Speed (touch Latency) Of 45ms. 2.3.13. Must Have Vesa Mount Of 800 * 400. 2.3.14. Must Be Wall Mounted 2.3.15. Must Have The Following Hardware Features Touch Overlay (ir), Front Connectivity, Ops I/f Support (w/ops Box); Wifi/bt Module Embedded 2.4. Other Requirements For Each Of The Six (6) Nursing Elaboatories: 2.4.1. Supply And Installation Of Access Points Including All Cabling Works. 2.4.2. Supply And Installation Of Biometric Door Access System Complete With Magnetic Door Locks And Other Essential Peripherals. 2.4.3. Supply And Delivery Essential Furnishing. 2.4.4. Supply, Delivery And Installation Of Tcp/ip Based Cctv Camera 2.4.5. Supply, Delivery And Installation Of Audio System: 2.4.5.1. 1 Set Indoor Speaker 2.4.5.2. Wireless Mic 2.4.5.3. Powered Mixer 2.4.5.4. Essential Audio Wires And Cables 2.4.6. Supply And Delivery Of 2 Units Of 2.5 Hp Airconditioning Units In Each Of The Elaboratories 2.4.7. Supply And Delivery Of 2 Pcs Two-sided Whiteboard. 2.4.8. Perform All Essential Works To Convert Legacy Rooms To Smart Laboratories. Physics And Chemistry Elaboratories 1 122,150,000.00 This Facility Intends To Provide The Learners With Appropriate Digital Tools That Will Further Expand The Learning Capabilities Of The Students And Explore Other Creative Means Of Exercising Their Knowledge. 3.1. Three (3) Units High Performance Computing Desktops With Gpu 3.1.1. 14th Generations E-cores Up To 4.40 Ghz P-cores Up To 5.60 Ghz 3.1.2. With Mid-range Gpu 3.1.3. 16gb Ram 3.1.4. At Least 512gb Ssd Storage 3.1.5. 27” Monitor 3.2. Supply Of One Hundred Twenty-five (125) Units Of Tablets Compliant With The Following Minimum Specifications: 3.2.1. Screen Must Be 10.9-inch Display Or Higher. 3.2.2. 256gb Ssd Storage 3.2.3. The Cpu Must Be 6-core Cpu And 4-core Gpu. 3.2.4. The Back Camera Must Be A Minimum Of 12mp Wide. 3.2.5. Landscape 12mp Must Be A Minimum Of Ultrawide Front Camera. 3.2.6. Touch Id For Secure Authentication. 3.2.7. Wi-fi 6 And 5g (sub-6 Ghz) Cellular. 3.2.8. Usb-c Connector For Charging And Accessories. 3.2.9. Stay Connected With Ultrafast Wi-fi 6 3.3. Supply Of Twenty (20) Units Of Laptop Computers With The Following Minimum Specifications: 3.3.1. Must Have A Minimum Of Intel I5 Cpu. 3.3.2. Must Have The Latest Windows Os 3.3.3. Must Have 16gb Memory. 3.3.4. Must Have A Minimum Of 512gb Ssd Storage 3.3.5. Must Have An Integrated Video Card 3.3.6. Must Have 14-inch Screen Or Higher With 1920 X 1080 Resolution. 3.3.7. Must Include Office Productivity Software. 3.3.8. Must Include Endpoint Security License. 3.3.9. Must Include Laptop Bag. 3.3.10. Must Include Charger For Laptop. 3.4. Supply And Delivery Of Two (2) Camera Units Compliant With The Followingminimum Specifications: 3.4.1. Ability To Record Video With Audio. 3.4.2. At Least 4k Resolution 3.5. Supply And Delivery Of Five (5) Units Of Network Printers Compliant With The Following Minimum Specifications: 3.5.1. Print Speed Of Up To 17.0 Ipm 3.5.2. Prints Up To A3+ (for Simplex) 3.5.3. Automatic Duplex Printing 3.5.4. Ultra-high Page Yield Of 7,500 Pages (black) And 6,000 Pages (colour) 3.5.5. Wi-fi, Wi-fi Direct Capable 3.6. Supply And Delivery For Eight (8) Units Of Portable Compact Cameras With The Following Minimum Specifications: 3.6.1. Dimensions Should Not Be More Than 72mm (w) X 51mm (h) X 34mm (d) 3.6.2. Buckle + Thumb Screw And Usb-c Cable. 3.6.3. Hdr (high Dynamic Range) Video + Photo For More Vivid Images 3.6.4. 5.3k60, 4k120 And 2.7k240 Video Resolutions 3.6.5. Large Image Sensor Captures Ultra-wide 156° Field Of View In 8:07 3.6.6. 27-megapixel Photos With 24.7 Megapixel Stills From Video 3.6.7. Sixteen (16) Pieces Of Compatible 512gb Microsd Card 3.7. Supply And Delivery Of Sixteen (16) Units Of Virtual Reality (vr) Optics Compliant With The Following Minimum Specifications: 3.7.1. See-through Holographic Lenses (waveguides) 3.7.2. Resolution 3.7.3. 2k 3:2 Light Engines 3.7.4. Holographic Density 3.7.5. 2.5k Radiants (light Points Per Radian) 3.7.6. Eye-based Rendering 3.7.7. Display Optimization For 3d Eye Position. 3.8. Supply Of Eight (8) Units Of Interactive Boards: Supply, Delivery And Installation Of All-in One 75” Interactive Collaboration Board With Digital Board Installed On Both Sides And Audio System With Front And Rear Tracking Cameras. 3.8.1. Must Propose A 75" Interactive Board For All E-classrooms. 3.8.2. Must Have Screen Type Resolution Of 3,840 X 2,160 With 60hz. 3.8.3. Must Have Brightness Of 350cd/m2 (without Glass) 3.8.4. Must Have Contrast Ratio Of 1200:1 (without Glass) 3.8.5. Must Have 8ms Response Time. 3.8.6. Must Have The Following Speaker Type: Built In Speaker (12w X 2ch); 3.8.7. Must Have The Following External Control: Touch Input Rs232c Thru Stereo Jack, Rj45 (for Mdc) 3.8.8. Must Have A Number Of Drawing Of 20 Touch. 3.8.9. Must Have Touch Pen Type - Passive Pen. 3.8.10. Must Have An Object Recognition Range 5mm/ 10mm / 15mm. 3.8.11. Must Have A Touch Response Time Of 8ms. 3.8.12. Must Have A Drawing Speed (touch Latency) Of 45ms. 3.8.13. Must Have Vesa Mount Of 800 * 400. 3.8.14. Must Be Wall Mounted 3.8.15. Must Have The Following Hardware Features Touch Overlay (ir), Front Connectivity, Ops I/f Support (w/ops Box); Wifi/bt Module Embedded 3.9. Supply And Installation Of The Following Software Tools With At Least One (1) Year License Subscription: 3.9.1. Laboratory Management System (online Software) 3.9.2. Qr Registry And Online System (online Software) 3.9.3. Chemoffice Professional (software) 3.9.4. Gaussian 16 (software) 3.9.5. Gaussview 6 (software) 3.9.6. Spartan'24 3.9.7. Microsoft Office 3.9.8. Minitab Statistical Software 3.9.9. Ibm Spss Statistics 3.9.10. Xlstat 3.9.11. Arcgis 3.9.12. Tableau 3.9.13. Comsol Multiphysics 3.10. Other Requirements For Each Of The Eight (8) Physics And Chemistry Elaboratories: 3.10.1. Supply And Installation Of Access Points Including All Cabling Works. 3.10.2. Supply And Installation Of Biometric Door Access System Complete With Magnetic Door Locks And Other Essential Peripherals. 3.10.3. Supply And Delivery Of Essential Furnishing 3.10.4. Soundproof Installation For Room Acas 703 Only 3.10.5. Supply, Delivery And Installation Of Tcp/ip Based Cctv Camera. 3.10.6. Supply, Delivery And Installation Of Two (2) Units Of 2.5 Hp Airconditioning Units In Each Of The Elaboratories 3.10.7. Perform All Essential Works To Convert Legacy Rooms To Elaboratories. Tourism, Cas, Ccais, Clpgs And Cte Elaboratories 1 136,000,000.00 This Facility Intends To Provide Learners With Appropriate Digital Tools That Will Further Expand The Learning Capabilities Of The Students And Explore Other Creative Means Of Exercising Their Knowledge. 4.1. One Hundred Ninety (190) Units Of Desktop Computers Distributed Among The 5 Elaboratories Compliant With The Following Minimum Specifications: 4.1.1. Must Have A Minimum Of Intel I5 Cpu. 4.1.2. Must Have The Latest Windows Os 4.1.3. Must Have 16gb Memory. 4.1.4. Must Have A Minimum Of 1tb Ssd Storage 4.1.5. Must Have An Integrated Video Card 4.1.6. Must Have 2 X Usb 3.2 Gen Port 4.1.7. Must Have 1 X Rj45 Ethernet Port 4.1.8. Must Be Mini Tower Form Factor 4.1.9. Monitor 23-inch Full Hd 4.1.10. Must Include Office Productivity Software. 4.1.11. Must Include Endpoint Security License. 4.1.12. Must Include Keyboard And Mouse 4.2. Supply, Delivery And Installation Of Five (5) 5 Units Of Interactive Board To Be Distributed Among The 5 Elaboratories Supply Delivery And Installation Of All-in One 75” Interactive Collaboration Board With Digital Board Installed On Both Sides And Audio System And Front And Rear Tracking Cameras. 4.2.1. Must Propose A 75" Interactive Board For All E-classrooms. 4.2.2. Must Have Screen Type Resolution Of 3,840 X 2,160 With 60hz. 4.2.3. Must Have Brightness Of 350cd/m2 (without Glass) 4.2.4. Must Have Contrast Ratio Of 1200:1 (without Glass) 4.2.5. Must Have 8ms Response Time. 4.2.6. Must Have The Following Speaker Type: Built In Speaker (12w X 2ch); 4.2.7. Must Have The Following External Control: Touch Input Rs232c Thru Stereo Jack, Rj45 (for Mdc) 4.2.8. Must Have A Number Of Drawing Of 20 Touch 4.2.9. Must Have Touch Pen Type - Passive Pen. 4.2.10. Must Have An Object Recognition Range 5mm/ 10mm / 15mm. 4.2.11. Must Have A Touch Response Time Of 8ms. 4.2.12. Must Have A Drawing Speed (touch Latency) Of 45ms. 4.2.13. Must Have Vesa Mount Of 800 * 400. 4.2.14. Must Be Wall Mounted 4.2.15. Must Have The Following Hardware Features Touch Overlay (ir), Front Connectivity, Ops I/f Support (w/ops Box); Wifi/bt Module Embedded 4.3. Other Requirements To Be Fulfilled By The Winning Bidder In Each Of The Five (5) Elaboratories: 4.3.1. Supply And Installation Of Access Points Including All Cabling Works. 4.3.2. Supply And Installation Of Biometric Door Access System Complete With Magnetic Door Locks And Other Essential Peripherals. 4.3.3. Supply And Delivery Essential Furnishing. 4.3.4. Supply, Delivery And Installation Of Tcp/ip Based Cctv Camera. 4.3.5. Supply, Delivery And Installation Of Two (2) Units Of 2.5 Hp Airconditioning Units In Each Of The Elaboratories 4.3.6. Perform All Essential Works To Convert Traditional Rooms To Elaboratories. Elibrary 1 44,000,000.00 The Elibrary Facility Shall Serve As The Digital Library For Students And Other Researchers. It Must Be Equipped With Digital And Electronic Tools Essential In A Elibrary Set-up. 5.1. Supply And Delivery Of Fifty (50) Units Of Desktop Computers Compliant With The Following Minimum Specifications: 5.1.1. Must Have A Minimum Of Intel I5 Cpu. 5.1.2. Must Have The Latest Windows Os 5.1.3. Must Have 16gb Memory. 5.1.4. Must Have A Minimum Of 1tb Ssd 5.1.5. Must Have An Integrated Video Card 5.1.6. Must Have 2 X Usb 3.2 Gen Port 5.1.7. Must Have 1 X Rj45 Ethernet Port 5.1.8. Must Have Wifi Connection Compatible To 2.4ghz And 5ghz Band. 5.1.9. Monitor 23-inch Full Hd 5.1.10. Must Include Office Productivity Software. 5.1.11. Must Include Endpoint Security License. 5.1.12. Must Include Keyboard And Mouse 5.2. Supply And Delivery Of Two (2) Units Of 85” Led Tv With 4k Resolution 5.3. Other Requirements To Be Fulfilled By The Winning Bidder: 5.3.1.1. Supply And Installation Of 2 Units Access Points Including All Cabling Works. 5.3.1.2. Supply And Installation Of Rfid Door Access System Complete With Magnetic Door Locks And Other Essential Peripherals. 5.3.1.3. Supply And Delivery Of 50 Computer Tables. 5.3.1.4. Supply And Delivery Of 50 Chairs. 5.3.1.5. Supply, Delivery And Installation Of Tcp/ip Based Cctv Camera. 5.3.1.6. Supply And Delivery Of 2 Units Free-standing Airconditioning Units With Cooling Capacity Of 2.5 Hp Or Higher. 5.3.1.7. Perform All Essential Works To Convert Legacy Library To Modern And Digitally Infused Library. Learning Management System (lms) 1 35,760,000.00 Lms Platform A Software Application That Is Designed To Facilitate Online Learning And Training By Managing Course Content, Tracking Learner Progress, And Providing Tools For Communication And Collaboration: Must Supply The Following Modules And Services: 6.1.1 Lms Administration Module 6.1.1.1. The Solution Must Have A Database That Is Connected To A Server That Can Be Accessed At All Times Needed. 6.1.1.2. The Solution Must Allow The Migration Of Structured Data Such As Programs, Subjects, Teachers, Students, Subject Code, And The Likes. 6.1.1.3. All Passwords Created By The System Must Be Key Sensitive. 6.1.1.4. The Solution Must Allow Users To Change Their Password And Username Upon The First Login. 6.1.1.5. Allow Incoming Events And School Mission, Vision To Be Viewable On Newsfeed. 6.1.1.6. Capable Of Uploading A Photo To Serve As A Profile Picture Per User. 6.1.1.7. Equipped With Live – Chat, And Messaging Between Users 6.1.2. Professor Module 6.1.2.1. Able To Provide View Access To Teachers For Student Attendance Monitoring. 6.1.2.2. Capable Of Creating Lesson Plans And Attaching Or Linking Related Files Such As Learning Modules, Powerpoint Files, Excel, Pdf, Text, And Word Files With A Maximum File Size Of 20mb. 6.1.2.3. The Solution Must Allow The Addition Of Student/user Activities Such As Homework, Quizzes, And Examinations 6.1.3. Student Module 6.1.3.1. Able To Allow Teachers To Set Up Time Limits On Testing And Other Output-based Student Activities. 6.1.3.2. The Solution Must Allow The Setting Of Date Ranges For Users To Take The Assigned Activities. 6.1.3.3. Able To Display Activity Scores Immediately Viewable Immediately Upon Activity Completion. 6.1.3.4. Allow The List Of Created Questions To Be Viewable And Editable By The Activity Creator. 6.1.3.5. The Solution Must Allow The Creation Of Lessons And Quizzes One At A Time With The Same Subject Description. 6.1.4. Parents Module 6.1.4.1. Provide Parents Or Guardians With Access To Allow Monitoring Of Activities And Progress Of The Students Under Their Direct Care (e.g., Children, Personal Scholars, Etc.) 6.1.4.2. Able To Support Limitless Addition Of Students Within The Parents Or Guardians’ Care 6.2. Should Have The Following Modules For Elearning With 3 Years Subscription: 6.2.1. Grs Application 6.2.2. Nursing 6.2.3. Physics 6.2.4. Biology 6.2.5. Chemistry 6.3. Supply And Installation Of Software Tools That Will Enable The Creationof Inter-active Video Content And Ebooks, At Least With The Followingspecifications: 6.3.1. With Pre-built Layout Slides, Which Include Text, Images, Scenarios, And Questions. 6.3.2. Able To Easily Copy And Paste Selected Attributes Of Different Objects Or Components. 6.3.3. Able To Select An Object And Choose To Copy And Paste Either The Interaction, Or Animation Or Appearance To A Different Object In An Instant. 6.3.4. Equipped With Intuitive Interactions Panel, With Set Of Triggers, Add Conditions, And Select From A Comprehensive List Of Actions To Assign To The Trigger. 6.3.5. Able To Create Courses That Meet Accessibility Standards By Instantaneously Adding Closed Captions For Slide Videos Or Audio Content. 6.3.6. Able To C Create 'demo', 'training', And 'assessment' Modules By Easily Capturing On-screen Keyboard Activities, System Audio, And Mouse Movements. 6.3.7. Able To Record New Videos Or Import Existing Online Videos Or Vimeo Videos. Able To Add Informational Slides Or Knowledge Check Questions As Overlays At Specific Points In The Video. Able To Add Bookmarks In The Timeline To Aid Learner Remediation. Feedback Options For Answers And Interactions Must Be Customizable. 6.3.8. Able To Strategically Place Bookmarks On The Slide Or Video Timeline. 6.3.9. For The Ebooks Creation Software, It Must Meet The Following Minimum Requirements: 6.3.9.1. Able To Precisely Layout And Style Text, Pictures, Borders, Calendars, And More 6.3.9.2. With Wide Range Of Pre-designed Templates 6.3.9.3. Able To Consolidate Text And Pictures. 6.3.9.4. Able To Render The Final Material In A Noneditable Format. 6.4. Integrated Ejournal Subscription - 3 Years: 6.4.1. The Ejournal Must Be An Online Collection Of Academic Publications Of Various Higher Education Institutions And Professional Organizations. 6.4.2. It Must Be A Localized Type Of Ejournal,, Meaning It Is Most Applicable To The Philippines. 6.4.3. The Winning Bidder Must Provide An Ejournal Subscription For 12 Months. 6.5. Unified Database Platform 6.5.1. Must Be Cloud Agnostic And Cloud-native And Can Support Deployments In Bare Metal, Vms, Or Kubernetes Both In Onpremises Infrastructure As Well As Cloud For At Least The Following Options: ● Baremetal ● Vmware Vsphere ● Aws ● Google Cloud Platform ● Microsoft Azure 6.5.2. It Must Support Both The Sql And Nosql Apis Under A Common Storage Substrate To Address Current And Future Use Cases. 6.5.3. Capable Of Enabling Client Applications To Auto-discover Cluster Nodes And Cluster Topology Using An Applicationfriendly Library. 6.5.4. Able To Support A Single Synchronous Cluster Stretched Across Multiple Az’s/regions/clouds And Support Multiple Advanced Replication Architectures For The Resiliency Of The System. 6.5.5. Able To Horizontally Scale Out/in/up/down With Minimal To No Business Disruptions. 6.5.6. Must Offer A Single User Interface Across Various Clouds With Simplified Database Management And Monitoring Like Db Upgrades, Backups, Security & On-demand Scaling Of Nodes To Simplify Operation And Management. 6.5.7. The Proposed Solution Shall Support Distributed Acid And Transactions With Strong Data Consistency. 6.5.8. The Proposed Solution Must Include At Least 96 Cores Of Database License Subscription For Production And 96 Cores Of Database License For Non- Production. 6.5.9. Must Include One (1) Year Enterprise Support For Production And Non- Production. 6.5.10. Able To Provide The Ability To Increase Computing Capacity Linearly By Adding New Nodes To The Existing Database System With No Downtime. 6.5.11. The Proposed Solution Must Support Data Replication Between Two Isolated Instances To Support Application-level Activeactive Deployments. 6.5.12. Able To Enhance The Primary Cluster Capability With Additional Read-replica Nodes To Facilitate Reads Closer To The Customer Base. 6.5.13. Able To Support Data Affinity To Comply With Country/regionspecific Regulatory/compliance Requirements. 6.5.14. Must Support Encryption In Transit And Rest To Have A Strong Security Posture. The Proposed Solution Shall Be Able To Provision And Manage In A Fully Air- Gapped Environment. 6.5.15. Shall Support Region/zone/cloud Affinity To Define Different Data Serving Topologies To Keep The Data Serving Nodes Closer To The User Base. 6.5.16. Capable Of Horizontally Scaling With No Downtime To Support Adhoc Peak Workloads Or Increase In Sizing Without Interruption. 6.5.17. The Proposed Solution Must Offer A Single User Interface Across Various Clouds With Simplified Database Management And Monitoring Like Db Upgrades, Backups, Security & Ondemand Scaling Of Nodes To Simplify Operation And Management. 6.5.18. The Proposed Solution Must Have Cdc Capability To Generate Events On Data Change. 6.5.19. Must Have Api For Management Automation. 6.5.20. The Proposed Solution Must Support Advance Sql Features Like Stored Procedure, Foreign Keys, Triggers, Json Support (filtering, Constraints And Projections) To Support Current And Future Use Cases. Supply Of Content Development Tools 1 15,000,000.00 7.1. Capable Of Creating Lesson Plans And Attaching Or Linking Related Files Such As Learning Modules, Powerpoint Files, Excel, Pdf, Text, And Word Files With A Maximum File Size Of 20mb. 7.2. The Solution Must Allow The Addition Of Student/user Activities Such As Homework, Quizzes, And Examinations 7.3. Able To Allow Teachers To Set Up Time Limits On Testing And Other Outputbased Student Activities. 7.4. The Solution Must Allow The Setting Of Date Ranges For Users To Take The Assigned Activities. 7.5. Able To Display Activity Scores Immediately Viewable Immediately Upon Activity Completion. 7.6. Allow The List Of Created Questions To Be Viewable And Editable By The Activity Creator. 7.7. The Solution Must Allow The Creation Of Lessons And Quizzes One At A Time With The Same Subject Description. Supply, Delivery And Installation Of Additional Campus Network Components 1 8,800,000.00 8.1. Thirty (30) Units Of Indoor Access Points With The Following Minimum Specifications: 8.1.1. Must Have 3.55 Gbps Raw Capacity Specification. 8.1.2. Must Have Wpa3 And Enhanced Open Security. 8.1.3. Must Have A Built-in Technology That Resolves Sticky Client Issues For Wi-fi 6 And Wi-fi 5 Devices. 8.1.4. Must Have Ofdma And Mu-mimo For Enhanced Multi-user Efficiency. 8.1.5. Must Have High Performance Dual Radio 802.11ax Ap With Ofdma And Multi-user Mimo (mu-mimo) Specification. 8.1.6. Must Be Able To Support Data Rates Of Up To 2.4 Gbps For Ieee802.11ax. 8.1.7. Must Have Multi-user Transmission With Downlink And Uplink Ofdma. 8.1.8. Must Have Multi-user Capability With Uplink And Downlink Multi-user Mimo. 8.1.9. Must Have Dual Radio 802.11ax Access Point With Ofdma And Multi-user Mimo (mu-mimo): 8.1.10. Must Have Multi-gig Uplink Ethernet Port With The Following Specifications: A. Supports Up To 2.5/5 Gbps With Nbase-t And Ieee 802.3bz Ethernet Compatibility. B. Backwards Compatible With 100/1000base-t. 8.1.11. Must Support Up To 300 Associated Client Devices Per Radio, And Up To 16 Bssids Per Radio. 8.1.12. Must Support The Following Frequency Bands (country-specific Restrictions Apply): A. 2.400 To 2.4835ghz B. 5.150 To 5.250ghz C. 5.250 To 5.350ghz D. 5.470 To 5.725ghz E. 5.725 To 5.850ghz F. 5.850 To 5.895ghz 8.1.13. Must Have Dynamic Frequency Selection (dfs) Which Optimizes The Use Of Available Rf Spectrum. 8.1.14. Must Support Radio Technologies: A. 802.11b: Direct-sequence Spreadspectrum (dsss) B. 802.11a/g/n/ac: Orthogonal Frequency-division Multiplexing (ofdm) C. 802.11ax: Orthogonal Frequencydivision Multiple Access (ofdma) With Up To 16 Resource Units (for An 80mhz Channel) 8.1.15. Must Support The Following Modulation Types: A. 802.11b: Bpsk, Qpsk, Cck B. 802.11a/g/n: Bpsk, Qpsk, 16- Qam, 64-qam, 256-qam (proprietary Extension) C. 802.11ac: Bpsk, Qpsk, 16-qam, 64-qam, 256-qam, 1024-qam (proprietary Extension) D. 802.11ax: Bpsk, Qpsk, 16-qam, 64-qam, 256-qam, 1024- Qam802.11n High-throughput (ht) Support: Ht20/40 8.1.16. Must Have 802.11ac And 802.11ax 8.1.17. Must Support Single-channel Implementation Also Known As Channel Blanket 8.1.18. Must Support Multi-channel Implementation. 8.1.19. Must Support Hybrid Implementation. 8.1.20. Must Support Data Rates (mbps): A. 802.11b: 1, 2, 5.5, 11 B. 802.11a/g: 6, 9, 12, 18, 24, 36, 48, 54 C. 802.11n (2.4ghz): 6.5 To 300 (mcs0 To Mcs15, Ht20 To Ht40) D. 802.11n (5ghz): 6.5 To 600 (mcs0 To Mvc31, Ht20 To Ht40) E. 802.11ac: 6.5 To 3,467 (mcs0 To Mcs9, Nss = 1 To 4, Vht20 To Vht160) F. 802.11ax (2.4ghz): 3.6 To 574 (mcs0 To Mcs11, Nss = 1 To 2, He20 To He40) G. 802.11ax (5ghz): 3.6 To 4,803 (mcs0 To Mcs11, Nss = 1 To 4, He20 To He160) H. 802.11n/ac Packet Aggregation: Ampdu, A-msdu 8.1.21. Must Have Four Integrated Dual-band Down Tilt Omnidirectional Antennas For 4x4 Mimo With Peak Antenna Gain Of 4.2dbi In 2.4ghz And 7.5dbi In 5ghz. Built-in Antennas Are Optimized For Horizontal Ceiling Mounted Orientation Of The Ap. The Down Tilt Angle For Maximum Gain Should Be Roughly 30 Degrees. 8.1.22. Must Have Combining The Patterns Of Each Of The Antennas Of The Mimo Radios, The Peak Gain Of The Effective Per-antenna Pattern Is 3.8dbi In 2.4ghz And 4.6dbi In 5ghz. 8.1.23. Must Have Link Aggregation (lacp) Support Between Both Network Ports For Redundancy And Increased Capacity. A. Auto-sensing Link Speed (100/1000/2500base-t) And Mdi/mdx B. 2.5gbps Speed Complies With Nbase-t And 802.3bz Specifications C. Poe-pd: 48vdc (nominal) 802.3af/at/bt (class 3 Or Higher) D. E1: 10/100/1000base-t Ethernet Network Interface (rj-45) E. Auto-sensing Link Speed And Mdi/mdx 8.1.24. Must Have Dc Power Interface: 48vdc (nominal, +/- 5%), Accepts 1.35mm/3.5mm Center-positive Circular Plug With 9.5mm Length. 8.1.25. Must Have Visual Indictors (two Multi-color Leds): For System And Radio Status. 8.1.26. Must Have A Reset Button: Factory Reset, Led Mode Control (normal/off). 8.2. Twenty (20) Units Of Outdoor Access Points With The Following Minimum Specifications: 8.2.1. Must Have 8x8 Mu-mimo Capability. 8.2.2. Must Be Delivering A Raw Capacity Of 4.8 Gbps. 8.2.3. Must Have An Uplink And Downlink Orthogonal Frequency Division Multiple Access (ofdma), Downlink Multi-user Mimo (mu-mimo) And Cellular Co-location. 8.2.4. Must Have Ai Powered Technology Ensures That All Clients Are Attached To Their Best Serving Access Point. 8.2.5. Must Have Session Metrics, Network Metrics, Applications And Client Type Are Used To Identify And Maintain The Best Connection. 8.2.6. Must Have High Performance Dual Radio 802.11ax Ap With Ofdma And Multi-user Mimo (mu-mimo). 8.2.7. Must Have Multi-user Capability With Uplink And Downlink Multi-user Mimo. 8.2.8. Must Have Multi-gig Uplink Ethernet Port 8.2.8.1. Supports Up To 2.5/5 Gbps With Nbase-t And Ieee 802.3bz Ethernet Compatibility. 8.2.8.2. Backwards Compatible With 100/1000base- T. 8.2.9. Must Have An Ap Type: Outdoor Hardened, Wi-fi 6 Dual Radio, 5 Ghz 8x8 Mimo And 2.4 Ghz 4x4 Mimo Software And Configurable Dual Radio Supports 5 Ghz And 2.4 Ghz 5 Ghz: 8.2.10. Must Be Able To Support Up To 300 Associated Client Devices Per Radio, And Up To 16 Bssids Per Radio. 8.2.11. Must Have The Following Supported Frequency Bands (country-specific Restrictions Apply): 8.2.11.1. 2.400 To 2.4835 Ghz 8.2.11.2. 5.150 To 5.250 Ghz 8.2.11.3. 5.250 To 5.350 Ghz 8.2.11.4. 5.470 To 5.725 Ghz 8.2.11.5. 5.725 To 5.850 Ghz 8.2.11.6. 5.825 To 5.875 Ghz 8.2.12. Must Have The Following Available Channels: Dependent On Configured Regulatory Domain. 8.2.13. Must Have Dynamic Frequency Selection (dfs) Optimizes The Use Of Available Rf Spectrum. 8.2.14. Must Support The Following Radio Technologies: 8.2.14.1. 802.11b: Direct-sequence Spread-spectrum (dsss) 8.2.14.2. 802.11a/g/n/ac: Orthogonal Frequencydivision Multiplexing (ofdm) 8.2.14.3. 802.11ax: Orthogonal Frequency-division Multiple Access (ofdma) With Up To 16 Resource Units (ru) 8.2.15. Must Have The Following Supported Modulation Types: 8.2.15.1. 802.11b: Bpsk, Qpsk, Cck 8.2.15.2. 802.11a/g/n: Bpsk, Qpsk, 16-qam, 64- Qam, 256-qam (proprietary Extension) 8.2.15.3. 802.11ac: Bpsk, Qpsk, 16-qam, 64- Qam, 256-qam, 1024 Qam (proprietary Extension) 8.2.15.4. 802.11ax: Bpsk, Qpsk, 16-qam, 64- Qam, 256-qam, 1024 Qam 8.2.15.5. 802.11n High-throughput (ht) Support: Ht 20/40 8.2.15.6. 802.11ac Very High Throughput (vht) Support: Vht 20/40/80/160 8.2.15.7. 802.11ax High Efficiency (he) Support: He20/40/80/160 8.2.16. Must Have The Following Supported Data Rates (mbps): 8.2.16.1. 802.11b: 1, 2, 5.5, 11 8.2.16.2. 802.11a/g: 6, 9, 12, 18, 24, 36, 48, 54 8.2.16.3. 802.11n (2.4ghz): 6.5 To 300 (mcs0 To Mcs15, Ht20 To Ht40) 8.2.16.4. 802.11n (5ghz): 6.5 To 600 (mcs0 To Mcs31, Ht20 To Ht40) 8.2.16.5. 802.11ac: (5 Ghz): 6.5 To 3,467 (mcs0 To Mcs9, Nss = 1 To 4 For Vht20 To Vht160) 8.2.16.6. 802.11ax (2.4ghz): 8.6 To 574 (mcs0 To Mcs11, Nss = 1 To 2, He20 To He40) 8.2.16.7. 802.11ax (5ghz): 8.6 To 4803 (mcs0 To Mcs11, Nss = 1 To 4, He20 To He160) 8.2.16.8. 802.11n/ac Packet Aggregation: A-mpdu, A-msdu 8.2.17. Must Have The Maximum (conducted) Transmit Power (limited By Local Regulatory Requirements): 8.2.17.1. 2.4 Ghz Band: +22 Dbm Per Chain, +25dbm Aggregate (2x2) 8.2.17.2. 5 Ghz Band: +22 Dbm Per Chain, +28dbm Aggregate (4x4) 8.2.18. Must Have Multi-gig Port (rj-45) 8.2.18.1. Auto-sensing Link Speed (100/1000/2500base-t) And Mdi/mdx 8.2.18.2. 2.5gbps Speed Complies With Nbase-t And 802.3bz Specifications 8.2.18.3. Poe-pd: 48vdc (nominal) 802.3at/bt (class 4 Or Higher) - 802.3az Energy Efficient Ethernet (eee) 8.2.19. Must Have 100/1000base-t (rj-45) 8.2.19.1. Auto-sensing Link Speed And Mdi/mdx - 802.3az Energy Efficient Ethernet (eee) 8.2.19.2. Poe-pd: 48vdc (nominal) 802.3at/bt (class 4 Or Higher) 8.2.20. Must Have Link Aggregation (lacp) Support Between Both Network Ports For Redundancy And Increased Capacity. 8.2.21. Must Have Visual Indicator (multi-color Led): For System And Radio Status. 8.2.22. Must Have A Reset Button: Factory Reset (during Device Power Up). 8.2.23. Must Have 802.11ac And 802.11ax 8.2.24. Must Support Single-channel Implementation Also Known As Channel Blanket. 8.2.25. Must Support Multi-channel Implementation. 8.2.26. Must Support Hybrid Implementation. 8.2.27. Must Propose Licenses For Wlan Controller Connectivity. 8.3. Supply, Delivery And Installation Of Power Over Ethernet (poe) Switches The Winning Bidder Shall Supply, Deliver And Install One (1) Unit Of 24- Port Poe Switch And Five (5) Units 48-port Poe Switches, Compliant With The Following Minimum Specifications: 8.3.1. Must Be A High Performance 160 Gbps System Switching Capacity, 119 Mpps Of System Throughput. 8.3.2. Must Be Able To Support Poe+ 8.3.3. Must Have A License Upgrade To Support Continuous Poe 8.3.4. Must Have A License Upgrade To Support Udld (uni- Directional Link Detection) 8.3.5. Must Have Built-in High Speed 1/10gbe Uplinks. 8.3.6. Must Have Intelligent Monitoring, Visibility, And Remediation Via Single Pane Of Glass Across Wired, Wireless, And Wan. 8.3.7. Must Have Support For Automated Configuration And Verification. 8.3.8. Must Enables Secure And Simple Access For Users And Iot 8.3.9. Must Have Traffic Prioritization (ieee 802.1p) For Real-time Classification. 8.3.10. Must Be A High-performance Front Plane Stacking For Up To 4 Switches. 8.3.11. Must Be Able To Monitor Link Connectivity And Shuts Down Ports At Both Ends If Unidirectional Traffic Is Detected, Preventing Loops In Stp-based Networks. 8.3.12. Must Have Ieee 802.3ad Lacp, Each With Eight Links Per Group. 8.3.13. Must Have Ethernet Ring Protection Switching (erps) Supports Rapid Protection And Recovery In A Ring Topology. 8.3.14. Must Have Ieee 802.1s Multiple Spanning Tree Provides High Link Availability In Vlan Environments Where Multiple Spanning Trees Are Required; And Legacy Support For Ieee 802.1d And Ieee 802.1w. 8.3.15. Should Have The Following Ports: 8.3.15.1. 1x Console Port 8.3.15.2. 1x Usb Port 8.3.16. Must Have Jumbo Frames Allow For High-performance Backups And Disaster-recovery Systems; Provides A Maximum Frame Size Of 9k Bytes. 8.3.17. Must Have Packet Storm Protection Against Broadcast And Multicast Storms With User-defined Thresholds Smart Link Enables Simple, Fast Converging Link Redundancy And Load Balancing With Dual Uplinks Avoiding Spanning Tree Complexities. 8.3.18. Must Have Management Interface Control Enables Or Disables Each Of The Following Depending On Security Preferences, Console Port, Or Reset Button. 8.3.19. Must Have Industry-standard Cli With A Hierarchical Structure For Reduced Training Time And Expense. 8.3.20. Management Security Restricts Access To Critical Configuration Commands, Provides Multiple Privilege Levels With Password Protection And Local And Remote Syslog Capabilities Allow Logging Of All Access. 8.3.21. Must Have Snmp V2c/v3 Provides Snmp Read And Trap Support Of Industry Standard Management Information Base (mib), And Private Extensions. 8.3.22. Must Have Remote Monitoring (rmon) With Standard Snmp To Monitor Essential Network Functions. Supports Events, Alarms, History, And Statistics Groups As Well As A Private Alarm Extension Group; Rmon, And Sflow Provide Advanced Monitoring And Reporting Capabilities For Statistics, History, Alarms And Events. 8.3.23. Must Have Tftp And Sftp Support Offers Different Mechanisms For Configuration Updates; Trivial Ftp (tftp) Allows Bidirectional Transfers Over A Tcp/ Ip Network; Secure File Transfer Protocol (sftp) Runs Over An Ssh Tunnel To Provide Additional Security. 8.3.24. Must Have Network Time Protocol (ntp) Synchronizes Timekeeping Among Distributed Time Servers And Clients; Keeps Timekeeping Consistent Among All Clock-dependent Devices Within The Network So The Devices Can Provide Diverse Applications Based On The Consistent Time. 8.3.25. Must Have Ieee 802.1ab Link Layer Discovery Protocol (lldp) Advertises And Receives Management Information From Adjacent Devices On A Network, Facilitating Easy Mapping By Network Management Applications. 8.3.26. Must Provide Independent Primary And Secondary Operating System Files For Backup While Upgrading. 8.3.27. Must Be Able To Assign Descriptive Names To Ports For Easy Identification. 8.3.28. Must Have Multiple Configuration Files Can Be Stored To A Flash Image. 8.3.29. Must Have Unidirectional Link Detection (udld) Which Monitors The Link Between Two Switches And Blocks The Ports On Both Ends Of The Link If The Link Goes Down At Any Point Between The Two Devices. 8.3.30. Must Have Vlan Support And Tagging For Ieee 802.1q (4k Vlan Ids). 8.3.31. Must Have Jumbo Packet Support Improves The Performance Of Large Data Transfers; Supports Frame Size Of Up To 9000 Bytes. 8.3.32. Must Have Bridge Protocol Data Unit (bpdu) Tunnelling That Transmits Stp Bpdus Transparently, Allowing Correct Tree Calculations Across Service Providers, Wans, Or Mans. 8.3.33. Must Have Port Mirroring Which Duplicates Port Traffic (ingress And Egress) To A Monitoring Port; Supports 4 Mirroring Groups. 8.3.34. Must Have Stp That Supports Standard Ieee 802.1d Stp, Ieee 802.1w Rapid Spanning Tree Protocol (rstp) For Faster Convergence, And Ieee 802.1s Multiple Spanning Tree Protocol (mstp) 8.3.35. Internet Group Management Protocol (igmp) Controls And Manages The Flooding Of Multicast Packets In A Layer 2 Network. 8.3.36. Must Have Domain Name System (dns) Capability. 8.3.37. Must Have Acls That Also Provides Filtering Based On The Ip Field, Source/ Destination Ip Address/subnet, And Source/ Destination Tcp/udp Port Number On A Per-vlan Or Perport Basis. 8.3.38. Must Have Management Access Security For Both On And Off Box Authentication For Administrative Access. 8.3.39. Must Be Able To Support Multiple User Authentication Methods. Uses An Ieee 802.1x Supplicant On The Client In Conjunction With A Radius Server To Authenticate In Accordance With Industry Standards. 8.3.40. Must Support Mac-based Client Authentication. 8.3.41. Must Have Secure Management Access That Delivers Secure Encryption Of All Access Methods (cli, Gui, Or Mib) Through Sshv2, Ssl, And/or Snmpv3. 8.3.42. Must Have Icmp Throttling That Defeats Icmp Denial-ofservice Attacks By Enabling Any Switch Port To Automatically Throttle Icmp Traffic. 8.3.43. Must Have Port Security Which Allows Access Only To Specified Mac Addresses. 8.3.44. Must Have Mac Address Lockout That Prevents Particular Configured Mac Addresses From Connecting To The Network. 8.3.45. Must Have Secure Sockets Layer (ssl) That Encrypts All Http Traffic, Allowing Secure Access To The Browser-based Management Gui In The Switch. 8.3.46. Must Have Igmp Snooping That Allows Multiple Vlans To Receive The Same Ipv4 Multicast Traffic, Lessening Network Bandwidth Demand By Reducing Multiple Streams To Each Vlan. 8.3.47. Must Have Multicast Listener Discovery (mld) That Enables Discovery Of Ipv6 Multicast Listeners; Support Mld V1 And V2. 8.3.48. Must Have Internet Group Management Protocol (igmp) That Utilizes Any-source Multicast (asm) To Manage Ipv4 Multicast Networks; Supports Igmpv1, V2, And V3 8.4. Supply, Delivery And Installation Of Twenty-nine (29) Units Of 8-port Poe Switches, Compliant With The Following Minimum Specifications: 8.4.1. The Switch Must Be Rack-mountable (into Standard 19" Wide Racks) 8.4.2. The Switch Must Not Be Larger Than A 1ru Form Factor 8.4.3. The Switch Must Support 8 Multi-gig Port 8.4.4. The Switch Must Support 2 X 10gigabit Sfp+ Ports 8.4.5. The Switch Must Support Ethernet Interfaces Based On Ieee802.2, Ieee 802.3, Ieee 802.3u, Ieee 802.3z, Ieee 802.3ab And Ieee 802.3ae 8.4.6. The Switch Must Support Ieee 802.3az For Energy Efficient Ethernet (eee) 8.4.7. The Switch Must Support Poe On All Ports Based On Ieee 802.3at. The Switch Is Able To Provide Up To 30 Watts Of Power Per Port To Poe Devices 8.4.8. The Switch Must Support Poe++ Up To 90watts Per Port On Based On Ieee 802.3bt 8.4.9. "the Switch Must Support The Following Transceivers: 8.4.9.1. - Sfp 8.4.9.2. - Sfp+" 8.4.10. The Switch Sfp Port Must Support Any Combination Of 1000sx And 1000lx 8.4.11. The Switch Must Have Up To 120gbps Of Switching Capacity And Forwarding Rate Of Up To 89.2mpps. 8.4.12. The Switch Must Support At Least 1gb Ddr3 Sdram 8.4.13. The Switch Must Support At Least 256mb Nand Flash Memory 8.4.14. The Switch Must Support Up To 16k Of Mac Address Entries 8.4.15. The Switch Must Support Virtual Chassis Stacking Of Up To 4 Switches 8.4.16. The Switch Must Support Long Distance Virtualization Technology To Manage Mutiple Switches In Different Locations As A Single Virtual Chassis. 8.4.17. The Switch Must Support Link Aggreation Ieee 802.1ax Protocol For Static And Dynamic Link Aggregation 8.4.18. The Switch Must Be Able To Support Ring Topology With Sub 50ms Failover For High Availability 8.4.19. The Switch Must Support Pvst+ Compatibility Mode 8.4.20. The Switch Must Support Control Plane Prioritization 8.4.21. The Switch Must Support Stp Root Guard 8.4.22. The Switch Has A Maximum Power Consumption Of Not More Than 605watts With Maximum Poe Power Of 500watts. 8.4.23. Management Features: 8.4.23.1. The Switch Must Support Front Panel 7- Segment Led Provides At-a-glance Status And Fault Information 8.4.23.2. The Switch Must Support Built In Autonomous Management Framework Plus (amf Plus) Edge Node 8.4.23.3. The Switch Must Be Managed By Network Monitoring System (nms) Thru Amf (autonomous Management Framework) Protocol 8.4.23.4. The Switch Can Be Managed By A Network Security To Enables A Self-defending Network Which Can Automatically Block The Spread Of Malware By Quarantining Suspected End-user Devices 8.4.23.5. The Switch Must Have The Console Management Port On The Front Panel For Ease Of Access 8.4.23.6. "the Switch Must Support Event-based Triggers Allow User-defined Scripts To Be Executed Upon Selected System Events Wirespeed Forwarding" 8.4.23.7. The Switch Must Support Ping Polling (both Ipv4 And Ipv6) And Traceroute (both Ipv4 And Ipv6) Port Mirroring 8.4.23.8. The Switch Must Support Simple Network Time Protocol (sntp) And Network Time Protocol (ntp) Version 4 Based On Rfc 4330 And Rfc 5905. 8.4.23.9. The Switch Must Support Snmpv1/2c/3. 8.4.23.10. The Switch Must Support Comprehensive Snmp Mib Support For Standards-based Device Management 8.4.23.11. The Switch Must Support Rmon (groups 1, 2,3 And 9) Based On Rfc 2819 8.4.23.12. The Switch Must Support Industry-standard Cli With Context-sensitive Help 8.4.23.13. The Switch Must Support Web-based Graphical User Interface (gui) 8.4.23.14. The Switch Must Support Powerful Cli Scripting Engine With Built-in Text Editor 8.4.23.15. The Switch Must Have Usb Interface That Allows Software Release Files, Configurations And Other Files To Be Stored For Backup And Distribution To Other Devices 8.4.23.16. The Switch Must Support The Following Management Interface: Console, Telnet And Ssh. 8.4.23.17. The Switch Must Support Syslog Based On Rfc 3164 8.4.23.18. The Switch Must Support Icmp Router Discovery Protocol Based On Rfc 1256. 8.4.23.19. The Switch Must Support Optical Digital Diagnostics Monitoring (ddm) 8.4.23.20. "the Switch Can Support Udld To Prevent Traffic From Being Sent Across A Bad Link By Blocking The Ports At Both Ends Of The Link In The Event That Either The Individual Transmitter Or Receiver For That Connection Fails" 8.4.23.21. The Switch Must Support Eco-friendly Mode Which Allows Ports And Leds To Be Disabled To Save Power 8.4.23.22. "the Switch Must Support Builin Fiber Monitoring That Prevents Eavesdropping On Fiber Communications By Monitoring Received Optical Power. If An Intrusion Is Detected, The Link Can Be Automatically Shut Down, Or An Operator Alert Can Be Sent" 8.4.23.23. The Switch Must Support Find Me Device And Port Locator 8.4.23.24. The Switch Must Support Built-in Self-test (bist) 8.4.23.25. The Switch Must Support Cable Fault Locator (tdr) Other Essential Requirements To Be Fulfilled By The Winning Bidder: 9.1. Supply And Delivery Of One Thousand (1,000) Units Of Tablets With 1 133,490,000.00 The Following Minimum Of The Following Specifications: 9.1.1. The Screen Must Be At Least A 10.9-inch Display. 9.1.2. At Least 64gb Ssd Storage 9.1.3. The Cpu Must Be A Minimum Of 6-core Cpu And A 4-core Gpu. 9.1.4. At Least 12mp Wide Back Camera. 9.1.5. Landscape 12mp Must Be An Ultrawide Camera. 9.1.6. Touch Id For Secure Authentication. 9.1.7. Wi-fi 6 (802.11ax) 9.1.8. Usb-c Connector For Charging And Accessories. 9.2. Supply And Delivery Of Thirteen (13) Units Of Laptop Computers With The Following Minimum Specifications: 9.2.1. Must Have A Minimum Of Intel I5 Cpu Or The Equivalent. 9.2.2. Must Have The Latest Windows Os 9.2.3. Must Have 16gb Memory. 9.2.4. Must Have A Minimum Of 512gb Ss. 9.2.5. Must Have Graphics Card With The Following Specifications: 9.2.5.1. Core 2560 9.2.5.2. Minimum Boost Clock Of 1605 - 2370 Mhz 9.2.5.3. Standard Memory Minimum 6gb Gddr6 9.2.5.4. Memory Interface Bus 96 Bit 9.2.6. Must Have A Minimum Of 14” 1920 X 1080 Resolution 120hz Screen. 9.2.7. Must Have 1 X Hdmi Port 9.2.8. Must Include Laptop Power Adapter. 9.2.9. Must Include Laptop Bag. 9.2.10. Must Include Office Productivity Software. 9.2.11. Must Include Endpoint Security License. 9.3. Supply And Delivery Of Two Hundred Eighty (280) Units Of Advanced Performance Laptop Computers: 9.3.1. 8-core Cpu With 4 Performance Cores And 4 Efficiency Cores 9.3.2. 8-core Gpu 9.3.3. 256gb Storage 9.3.4. 16-core Neural Engine 9.3.5. 100gb/s Memory Bandwidth 9.3.6. Hardware-accelerated H.264, Hevc, Prores, And Prores Raw 9.3.7. Video Decode Engine 9.3.8. Video Encode Engine 9.3.9. Prores Encode And Decode Engine. 9.3.10. 13.6-inch (diagonal) Led-backlit Display With Ips Technology;1 9.3.11. 2560-by-1664 Native Resolution At 224 Pixels Per Inch 9.3.12. 500 Nits Brightness 9.3.13. Support For 1 Billion Colors. 9.4. Supply And Delivery Of Two Hundred Fifty-five (250) Units Of Mid- Range Laptop Computers With The Following Minimum Specifications: 9.4.1. Intel I5 Processor Or Equivalent 9.4.2. 16gb Memory 9.4.3. 256gb Ssd Storage 9.4.4. Must Have A Minimum Of 1536 X 1024 Resolution Or Higher. 9.4.5. Must Have Front Facing Camera 9.4.6. Must Have Wifi 9.4.7. Must Have Bluetooth. 9.4.8. Windows Operating System 9.4.9. Must Include Office Productivity Software. 9.4.10. Must Include Endpoint Security. 9.5. Supply And Delivery Of Three (3) Units Of Advanced Performing Laptop Computers With The Following Minimum Specifications: 9.5.1. Latest Windows Operating System 9.5.2. E-cores Up To 4.10 Ghz P-cores Up To 5.80 Ghz 9.5.3. Must Include Gpu With The Following Specifications Or Higher: 9.5.3.1. 7424 Cores 9.5.3.2. Boost Clock 1350 – 2280 Mhz 9.5.3.3. Memory Config Of 12gb Gddr6 9.5.3.4. 192-bit Memory Interface Width 9.5.3.5. 32gb Ddr5 Memory 9.5.4. 1tb, M2, Pci Nvme, Ssd 9.5.5. Display : 16" Wqxga (2560 X 1600), Ips, Anti-glare, Non-touch, Hdr 400, 100%dci-p3, 500 Nits, 240hz, Low Blue Light 9.5.6. Must Include Office Productivity Software. 9.5.7. Must Include Adobe Programs (illustrator, Photoshop, Indesign) 9.5.8. Autodesk Autocad 9.5.9. Sketchup 9.5.10. Graphisoft Archichad 26 9.5.11. Progecad 2024 And License Twinmotion Digital Broadcast System 1 30,000,000.00 The Digital Broadcast System Is Facility That Will Enable Cnu To Stream Or Digitally Broadcast Over The Internet And Other Network Medium (whenever Possible), Live Or Recorded Summits, Conferences, Townhall Meetings And Other Events. This Facility Must, At A Minimum, Consist Of The Following Equipment And Devices: 10.1. Announcer Booth Requirements: 10.1.1. 1 X 15-channel Broadcast Console With At Least 8 Input Modules 10.1.2. 3 X Condenser Microphones (wired) 10.1.3. 3 X Full Hd60 Ip Ptz Camera 10.1.4. 2 X 4k Professional Camcorder 10.1.5. 1 X I5 Desktop Computer For The Announcement Booth 10.1.6. 2 X Studio Monitor Speakers 10.1.7. 3 X Studio Boom Arm Kit With Riser And Headphone Mount 10.1.8. 3 X Professional Studio Headphones 10.1.9. 2 X 24" Touch Screen Display With Bracket 10.1.10. 1 X On Air Led Light 10.2. Recording Room Requirements: 10.2.1. 1 X A/v Switcher 10.2.2. 2 X Condenser Microphones (wired) 10.2.3. 2 X Studio Monitor Speakers 10.2.4. 2 X 4k Professional Camcorder 10.2.5. 1 X 8 Input Channels Analog Broadcast Radio Console 10.2.6. 2 X Studio Boom Arm Kit With Riser And Headphone Mount 10.2.7. 2 X Professional Studio Headphones 10.3. Technical Operations Center Requirements: 10.3.1. 1 X Vtr Capture Playback Computer With Osx Operating System 10.3.2. 1 X Vtr Capture Playback Computer With Windows Operating System 10.3.3. 1 X A/v Switcher 10.3.4. 2 X Studio Monitor Speakers 10.3.5. 1 X Real-time Broadcast 3d Hd Graphic Systems 10.3.6. 2 X Analog Bnc 1x6 Distribution Amplifier 10.3.7. 2 X Sdi Capture Card 4 Input Channels 10.3.8. 2 X Streaming Desktop Computers With At Least 12-cores, 32gb Ram And At Least 512gb Ssd Storage 10.3.9. 4 X Adobe Creative Suite Licenses 10.3.10. 1 X Desktop Computer With At Least 12-cores, 32gb Ram And At Least 512gb Ssd Storage For Teleradyo Information System 10.3.11. 1 X 8 Input Channels Analog Broadcast Radio Console 10.3.12. 5 X Heavy Duty Camera Tripod 10.3.13. 1 X Video Converter With Supported Inputs Such As 3g-sdi, Hd-sdi, Sd-sdi, Hdmi, Vga 10.3.14. 1 X Teleprompter Kit With Wired Remote Control 10.3.8. 2 X Streaming Desktop Computers With At Least 12-cores, 32gb Ram And At Least 512gb Ssd Storage 10.3.9. 4 X Adobe Creative Suite Licenses 10.3.10. 1 X Desktop Computer With At Least 12-cores, 32gb Ram And At Least 512gb Ssd Storage For Teleradyo Information System 10.3.11. 1 X 8 Input Channels Analog Broadcast Radio Console 10.3.12. 5 X Heavy Duty Camera Tripod 10.3.13. 1 X Video Converter With Supported Inputs Such As 3g-sdi, Hd-sdi, Sd-sdi, Hdmi, Vga 10.3.14. 1 X Teleprompter Kit With Wired Remote Control 10.5. Video Display Requirements: 10.5.1. 1 X Two In One Cable (sdi + Intercom) 10.5.2. 1 X 75" Tv With Bracket 10.5.3. 1 X 75" Tv With Stand 10.5.4. 6 X Hdmi Transceiver Broadcast To Local Tv Hdmi 10.5.5. 1 X 4x4 Hdmi Matrix Hard Cable + Cat5 With Dual Output (tx) 10.6. Fixed Lighting Equipment Requirements: 10.6.1. 8 X Led Light 500 10.6.2. 16 X Light Stand 10.7. Other Requirements: 10.7.1. Perform Installation Works For Devices Needing Installation 10.7.2. Perform Other Essential Works To Produce A Broadcast Facility To House The Equipment And Device Requirements As Stated Herein Warranties 11.1. Whenever Applicable, All Equipment, Devices, Software And Systems Must Have At Least 1 Year Warranty And Support Services. 12. Services Requirements 12.1. Testing And Commissioning 12.1.1. The Winning Bidder Shall Perform Testing And Commissioning Services Upon Completion Of All Required Installations As Defined In This Terms Of Reference. 12.1.2. All Testing To Be Performed Must Be Witnessed By Cnu Assigned Personnel To Ensure Transparency Of The Testing Results. 12.1.3. The Testing And Commissioning Shall Ensure The Workability Of The Systems On A Stand-alone And Integrated Perspectives. 12.1.4. The Winning Bidder Must Submit For Approval Testing Mops (method Of Procedures) Prior To Actual Testing. 12.1.5. The Testing And Commissioning Services Shall Serve As The Uat (user Acceptance Testing) Provided It Is Witnessed By Cnu’s Nominated Personnel. 12.1.6. In The Event Of Testing Failure, The Winning Bidder Is Required To Perform Rectification Works Not More Than 72 Hours From The Time The Failed Testing Is Witnessed Or Reported. In The Event That Parts, Units And/or Entire Device/s Are To Be Replaced Which May Take Longer Than 72 Hours, The Winning Bidder Is Required To Submit A Written Request Justifying The Extension Of The Prescribed Rectification Duration. 12.1.7. All Testing To Be Performed Must Be Within The Manufacturer Prescribed Testing Procedures Or Methods. 12.1.8. The Winning Bidder Must Submit A Testing Report. 12.2. Knowledge Transfer And Training 12.2.1. The Winning Bidder Must Conduct Appropriate Knowledge Transfer Or Training To All Supplied And Installed Equipment, Devices, Software, Systems And Platforms Prior To Handover. 12.2.2. Training Must Include Basic Operation Of The Equipment, Devices And/or Systems, Allowable Troubleshooting That Will Not Void The Warranties And Orientation On Support Requests. 12.2.3. The Training Sessions Can Be Face To Face Through Classroom Type Or Online/virtual Provided A Walk-through Of The Systems Are Made Possible (if Applicable). 12.3. As-built Plans 12.3.1. The Winning Bidder Is Required, As Part Of The Post Project Documentation, To Submit As-built Plans Which Will Reflect The Actual Design And Implementation Of Various Ict Infrastructure And Systems In A Form Of Diagrams And/or Layouts. 12.3.2. Whenever Applicable, The As-built Plans Must Be Signed By Licensed Engineer Of A Particular Trade. 12.4. Implementation Duration 12.4.1. From The Date Of Notice To Proceed (ntp), The Winning Bidder Has Three Hundred Sixty (360) Calendar Days To Deliver And Complete The Project. Completion Includes Formal Handover And Acceptance By Cnu. 12.4.2. Participating Bidders Must Include In Its Bid Submission A High-level Gantt Chart That Illustrates The Project Implementation Schedule Per Wbs. 13. Bidder Competency And Qualification Requirements 13.1. The Bid Submission Shall Be In Sufficient Detail To Show Compliance With The Specification And Shall Include The Following: 13.1.1. Statement Of Compliance, Or Otherwise, Against The Specification For The System Offered. 13.1.2. A Scaled Drawing Showing The Proposed Layout Of All The Equipment In The Proposed System. 13.1.3. A Detailed Technical Description Of The Proposed System, Including All The Equipment And Software Offered. 13.1.4. A Working Timeline Including The Periods Of Design And Manufacture, Delivery, Installation, Training, Site Acceptance Testing, And Commissioning. 13.1.5. A Description Of The Architectural, Mechanical, Electrical, And Other Data Center Facility-related Works. 13.1.6. Colored Brochures Of All Equipment Supplied Including Racks And Consoles. 13.2. The Participating Bidder Must Include The Following Certifications In Its Bid Submission: 13.2.1. Manufacturer’s / Distributor’s Certificate / Manufacturer’s Or Distributor’s Authorization From The Manufacturer Or Developer Of The Offered Software Or Applications, Desktop And Network, That The Bidder Is An Authorized Dealer/reseller To Join The Bid And It Has Validated The Full Solution Of The Project. 13.2.2. The Certification Must State That The Manufacturer / Distributor And/or Developer Of The Applications, And Network, Through Its Local Office, Is Capable Of Providing Support For The Offered Solution Which Will Be Implemented In This Project. 13.2.3. The Certification Or Manufacturer’s / Distributor’s Authorization Must Be Issued By The Manufacturer’s Or Developer’s In-country (philippines) Office. In Cases Where The Manufacturer Has No Representative Office In The Philippines, The Bidder May Secure The Certification Or Manufacturer’s Authorization From The Manufacturer’s Regional Office Exercising Supervision Over All Activities In The Philippines. 13.3. Manufacturer’s / Distributor’s Certification For The Desktop Computers: 13.3.1. Must Have In-country Spare Parts Warehouse. 13.3.2. Must Be An International Enterprise And Should Have More Than 10 Years Of Business Experience In The Philippines. 13.3.3. The Manufacturer / Distributor Must Have Certified Engineers. 13.3.4. Manufacturer’s / Distributor’s Certificate Stating That The Equipment Supplied Is Not Obsolete Or Shortly To Be Phased Out Of Production. 13.3.5. Warranty Certificates Of All Supplied Equipment And Devices, Stating The Warranty Coverage 13.3.6. The Bidder Should Have Iso 9001:2015 Quality Management Systems. In The Case Of A Joint Venture (jv), Each Of The Parties Forming The Jv Must Possess The Iso Certifications As Stated Herein. Total ₱ 950,000,000.00 Delivery Of The Goods Is Required Within 360 Calendar Days. Bidders Should Have Completed, Within Five (5) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Cebu Normal University And Inspect The Bidding Documents At The Address Given Below During Office Hours From 8:00 A.m. To 5:00 P.m. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On July 1, 2024 To July 22, 2024 From The Given Address And Website(s) And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Seventy-five Thousand Pesos (₱ 75,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees If It Will Be Presented In Person, By Facsimile, Or Through Electronic Means. 6. The Cebu Normal University Will Hold A Pre-bid Conference On July 8, 2024, 2:30 P.m. At The Bac Office, Room 203 2nd Floor Administration Building, Cebu Normal University, Osmeña Boulevard, Cebu City, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Bac Office, Room 203 2nd Floor Administration Building, Cebu Normal University, Osmeña Boulevard, Cebu City On Or Before July 22, 2024 @ 1:00 P.m. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On July 22, 2024, 2:30 P.m. At The Bac Office, Room 203 2nd Floor Administration Building, Cebu Normal University, Osmeña Boulevard, Cebu City. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. The Cebu Normal University Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. For Further Information, Please Refer To: Ma. Jodelle C. Badilla Bac Secretariat Office Cebu Normal University Osmeña Boulevard, Cebu City 6000 Philippines Cnubacsec@gmail.com (+63 32) 254 1452 Local 141 12. You May Visit The Following Websites: For Downloading Of Bidding Documents: Www.philgeps.gov.ph Www.cnu.edu.ph June 29, 2024 Dr. Joseph Elvir C. Tubilan Bac Chairperson

Details: Department Of Veterans Affairs (va) veterans Health Administration (vha) integrated Veteran Care (ivc) request For Information (rfi) advanced Medical Cost Management Solution (amcms) Saas Tool this Is A Request For Information (rfi) Only (as Defined In Federal Acquisition Regulation (far) 15.201(e)), And Shall Not Be Considered An Invitation For Bids, Request For Quotations, Or A Request For Proposal. Do Not Submit A Proposal Or Quote. This Market Research Is Issued For Information And Planning Purposes Only And Does Not Constitute A Solicitation Nor Does It Restrict The Government As To The Ultimate Acquisition Approach. In Accordance With Far 15.201(e), Responses To This Notice Are Not Offers And Cannot Be Accepted By The Government To Form A Binding Contract. Additionally, There Is No Obligation On The Part Of The Government To Acquire Any Products Or Services Described In This Rfi. You Will Not Be Entitled To Payment For Direct Or Indirect Costs That You Incur In Responding To This Rfi. Any Contract That Might Be Awarded Based On Information Received Or Derived From This Market Research Will Be The Outcome Of A Competitive Process. Interested Parties Are Responsible For Adequately Marking Proprietary, Restricted Or Competition Sensitive Information Contained In Their Response. The Government Does Not Intend To Pay For The Information Submitted In Response To This Rfi. be Advised That Set-aside Decisions May Be Made Based On The Information Provided In Response To This Rfi. Responses Should Be As Complete And Informative As Possible. The North American Industry Classification System (naics) For This Requirement Is 541519 With A Size Standard Of 150 Employees. A Company That Is A Service-disabled Veteran-owned Small Business (sdvosb) Or A Veteran-owned Small Business (vosb) Must Be Vetcert Registered And Verified (https://veterans.certify.sba.gov). the Purpose Of This Rfi Is To Conduct Market Research To Obtain Information Pertaining To Industry Capabilities And Commercially Available Solutions For An Amcms. va Is Seeking Input On Potential Solutions And Requesting The Capabilities And Experience From Industry Partners Interested In Contributing To The Solution Or Providing These Services For Va. Businesses Of All Sizes Are Encouraged To Respond. The Government Requests That Contractors Respond To The Specific Questions Provided In This Request For Information. Responses Should Demonstrate Capability, Not Just Confirm The Company S Belief That The Capability Exists. the Agency Does Not Intend To Award A Contract As A Result Of This Rfi, But Rather Gather Capabilities And Market Information Pertinent For Project And Acquisition Planning. The Responses To This Rfi Will Be Captured As Market Research And May Contribute To The Development Of An Acquisition Strategy. Information Provided May Be Used To Assess Tradeoffs And Alternatives Available For The Potential Requirement And May Lead To The Development Of A Solicitation. All Submissions Become Government Property And Will Not Be Returned. The Government Reserves The Right To Use Information Provided By Respondents For Any Purpose Deemed Necessary And Legally Appropriate. the Information Provided In The Rfi Is Subject To Change And Is Not Binding On The Government. any Organization Responding To This Notice Should Ensure That Its Response Is Complete And Sufficiently Detailed. purpose this Request For Information (rfi) Is For Market Research Only. background the Department Of Veterans Affairs (va) Is The Largest Clinically Integrated Health System In The Nation, Providing Access To Medical Care For Approximately Nine Million Enrolled Veterans. To Ensure That All Patients Have Adequate Access To Timely, High-quality, Specialized Care, Va Continues To Deploy Modernization Efforts And Clinical Care Innovations To Maximize Care Efficiency Without Jeopardizing Quality Or Access. In This Mission Of Enhanced Access Through Modernization, Va Has Determined There Is Opportunity To Improve The Management, Forecasting And Monitoring Of The Costs Associated With Care Provided To Veterans By Providers In The Community. Optimizing These Cost Management Functions Would Allow Va To More Efficiently Plan And Execute The Clinical And Financial Processes Associated With Providing Community Care To Their Veteran Population. To Effectively Capitalize On This Opportunity, Va Must Continue To Address The Need For More Robust Processes To Define, Document And Manage Community Care Costs Through The Utilization Of An Advanced Medical Cost Management Solution (amcms) Software As A Service (saas) Tool.â  the Veteran Health Administration (vha) Integrated Veteran Care (ivc) Leads Operational Functions To Ensure The Care Provided To Veterans By Community Providers Is Scheduled, Accessed, And Paid For In A Timely Manner. The Passing Of The Va Maintaining Systems And Strengthening Integrated Outside Networks (mission) Act And The Recent Passing Of The Promise To Address Comprehensive Toxics (pact) Act Of 2022, Further Solidifies The Importance Of Ivc S Role In Maintaining Responsible Veteran Care Through Efficient Allocation Of Resources. In An Effort To Better Manage, Forecast And Monitor Health Care Purchased Outside Of Va Medical Centers (vamc) Through The Community Care And Choice Programs, Ivc Is Embarking On The Continued Development Of An Amcms Saas, To Leverage Commercial Healthcare Organization Best Practices.â  existing Applications va Has Multiple Data Sources To Include, (but Not Limited To) Corporate Data Warehouse, Financial Service Center And Electronic Claims Administration And Management System (ecams), Which Will Need To Continue To Be Utilized As Sources For Data Gathering/mining. Additional Data Expectations Are Outlined In The Salient Characteristics Section Of The Pd/pws. desired End State system Shall Have Or Achieve An Enterprise-wide (va-wide) Authority To Operate system Shall Support Va Trusted Internet Connection (tic) system Shall Be Accessible Both Within Va Facilities And Remotely. system Shall Be A Configurable Commercial-off-the-shelf (cots) Saas Product. system Shall Enable Direct Single-sign-on (sso) Through Integration With Va S Ssoe system Shall Have Adaptable Integration Options To Support Integrations With Future Va Systems. system Shall Allow For Integration With Current And Future Cots Software And Analytical Tools Utilized By Va, Including But Not Limited To Tableau, Ms Power Bi, Service Now system Shall Have Or Achieve An Enterprise-wide (va-wide) Authority To Operate va Users Shall Be Able To Appropriately Export Information From The System, Consistent With Va Security And Privacy Requirements (user Role Access Or Other Solutions To Restrict Access To Protect Pii) system Shall Facilitate Role-based User Access And Authorization. system Shall Be Able To Provide Continuous Release Capability. system Shall Be Able To Offer Application Program Interfaces (apis) That Can Be Consumed By Va Systems, E.g., Va.gov system Shall Maintain Capacity To Have Data Refreshed On Referral, Claim And Data Validation For Check Sums And Financial Reconciliation Weekly. provide Unlimited End User Access To Amcms Saas Solution Via A Secure Website. incorporate Comparison Of Va Established Benchmarks To Industry Standard Benchmarks By Type Of Care By Visn, Vamc And/or Ccnr(s). provide Data Storage Capacity That Includes The Current Fiscal Year As Well As Six (6) Prior Fiscal Years. Currently Up To 50 Million Claims Are Processed Annually. provide A Reporting Structure That Will Allow For Development Of New Metrics To Analyze Outliers In Financial And Utilization Benchmarks. provide Capabilities Required To Predict, Forecast, And Analyze The Availability Of Healthcare Services To Assess Network Adequacy. allow Vha Ivc To Monitor And Analyze The Physical Coverage Of Their Ccn (community Care Network) In Proximity To Veteran Locations And Across Medical Specialties. provide Community Care Projection Reports That Manage, Track, And Monitor All Ccn Administrative (admin) Fees For The Purposes Of Supporting Budget Formulation And Decision-making Processes. instructions For Responding To This Rfi confidentiality: No Proprietary, Classified, Confidential, Or Sensitive Information Should Be Included In Your Response. The Government Reserves The Right To Use Any Non-proprietary Technical Information In Any Resultant Solicitation(s). response Format/page Limitations: the Overall Total Page Limit For Responses To This Rfi Is Six (6) Pages. Responses Should Be Submitted In Microsoft Word Format With Times New Roman Font, 12 Pt. Minimum That Addresses The Above Information. Interested Parties Should Limit Marketing Material To Allow Sufficient Space For Adequately, Directly, And Substantively Responding With The Information Of Most Interest To The Government. in All Correspondence Relevant To This Rfi Please Identify It As A Response To The Va-24-00035655 Amcms Saas Tool (response And Subject Line Of Email) any Organization Responding To This Notice Should Ensure That Its Response Is Complete And Sufficiently Detailed. Respondents Are Requested To Limit Responses To The Information, And In The Format Provided Below. a - General Information organization Name And The Year In Which The Company Was Established / Founded (please List Any Previous Names Used). unique Entity Id: address: point Of Contact: phone Number: fax Number: email Address: any Applicable Schedules (general Services Administration (gsa), Mission Oriented Business Integrated Services (mobis), Veterans Technology Services (vets) Government Wide Acquisition Contract (gwac), Etc.): business Size Status Based Upon The Applicable Naics Code Of 541519 Other Computer Related Services. (for More Information Refer To Http://www.sba.gov/): if Sdvosb/vosb, Is Your Business Verified In The Vetcert Database (https://veterans.certify.sba.gov) company Ownership (public, Private, Joint Venture). b Approach, Capability, And Experience Information describe Your Experience As A Contractor (specify Prime Or Sub,) And Current Capability To Execute Software/system Solutions Efforts In Large, Complex Regional (preferably National) Health Care Networks. How Have You Integrated With Or Transitioned From Legacy Solutions? What Experience Do You Have Integrating Claim Payment And Medical Cost Utilization Systems With Multiple Modalities And Locations Across Regional Or National Healthcare Systems? What Were The Timelines? What Were The Outcomes?   What Are The Most Important Lessons Learned From Similar Efforts? detail Your Company S Capability And Experience Supporting Healthcare Cost Management Technology That Provides Modeling Of Data That Includes Standard Healthcare Codes, Medicare Reimbursement Rates, Fee Schedules And Other Required Data To Accurately Manage Healthcare Cost. detail Your Company S Capability To Determine And Manage Appropriate Accruals For Outstanding Liabilities Of Healthcare Obligations Based On Approved Referrals For Healthcare. describe How Your Company, Partner Or Sub-contractor's System Could Best Meet The Following Requirements: provide Real-time Interfacing Data Repositories, Electronic Health Record Systems And Va Systems To Display Financial And Utilization Data. system Displays Key Performance Indicators (kpi S) In Canned Reports And Available Through Ad Hoc Needs. system Displays And Stores Raw Data From Different Data Sources. system Tracks, Monitors, Updates Data On A Weekly Basis. how Does/will Your Company, Partner Or Sub-contractor S Solution Meet Requirements For Va Fedramp Approval At The Software And Hosting Level? describe How Your Company, Partner Or Sub-contractor S Solution Qualifies As A Va Software As A Service (saas) And Describe Its Hosting Environment. how Does Your Company, Partner, Or Sub-contractor S System Gather And Display The Real-data Refreshes And At What Capacity? how Many End Users Can Access Large Data Sets And Reporting Tools Concurrently? What Are The Average Load Times For The Number Of Users Identified? how Does Your Company, Partner Or Sub-contractor System Ensure Uninterrupted Access To Data And Reporting Tools During Data Refreshes? explain How Your Company, Partner Or Sub-contractor S Process To Address Data Integrity, Validation, And Reconciliation? explain How Your Company, Partner Or Sub-contractors Experience Working With Large Commercial Or Government Agencies Such As Dod, Hhs, Dva, Etc. small Businesses Should Also Include Information As To: the Intent And Ability To Meet Set-aside Requirements For Performance Of This Effort, If Set-aside, As Set Forth In Veterans Affairs Acquisition Regulation (vaar) 852.219-73 (jan 2023) (deviation) And Vaar 852.219-74 (jan 2023) (deviation) Va Notice Of Total Set-aside For Certified Sdvosb, And Va Notice Of Total Set-aside For Certified Vosbs , Respectively, And 13 Cfr §125.6, The Contractor Will Not Pay More Than 50% Of The Amount Paid By The Government To It To Firms That Are Not Sdvosbs Or Vosbs As Defined By Vaar 852.219-73 (jan 2023) (deviation) And Vaar 852.219-74 (jan 2023) (deviation). Please Note That In Accordance With 13 Cfr §125.6 Limitations On Subcontracting Requirements, Demonstrate How You Will Not Pay More Than 50% Of The Amount Paid By The Government To Firms That Are Not Similarly Situated. offerors Shall Complete The Capabilities Worksheet, Capabilities Worksheet.xlsx . (not Included In Page Count.) Please Limit Responses In The Notes Section To 250 Characters Or Less Per Each Capability. **************************************************************************** submission: Responses To This Rfi Shall Be Submitted To The Following Points Of Contact Via Email To Erica.wortman@va.gov And Edward.hebert@va.gov No Later Than At 2:00pm Et On Monday, February 12, 2024. Please Note Va-24-00035655 Amcms Saas Tool In The Subject Line Of Your Response. questions: Questions Related To This Rfi And/or The Draft Pd Shall Be Submitted On, Or Before 2:00pm Et On Monday, February 12, 2024. Submit Questions, In Writing, Regarding This Rfi To Erica.wortman@va.gov And Edward.hebert@va.gov.

Details: Department Of Veterans Affairs (va) veterans Health Administration (vha) integrated Veteran Care (ivc) request For Information (rfi) performance Oversight And Access Reporting (poar) Software As A Service (saas) this Is A Request For Information (rfi) Only (as Defined In Federal Acquisition Regulation (far) 15.201(e)), And Shall Not Be Considered An Invitation For Bids, Request For Quotations, Or A Request For Proposal. Do Not Submit A Proposal Or Quote. This Market Research Is Issued For Information And Planning Purposes Only And Does Not Constitute A Solicitation Nor Does It Restrict The Government As To The Ultimate Acquisition Approach. In Accordance With Far 15.201(e), Responses To This Notice Are Not Offers And Cannot Be Accepted By The Government To Form A Binding Contract. Additionally, There Is No Obligation On The Part Of The Government To Acquire Any Products Or Services Described In This Rfi. You Will Not Be Entitled To Payment For Direct Or Indirect Costs That You Incur In Responding To This Rfi. Any Contract That Might Be Awarded Based On Information Received Or Derived From This Market Research Will Be The Outcome Of A Competitive Process. Interested Parties Are Responsible For Adequately Marking Proprietary, Restricted Or Competition Sensitive Information Contained In Their Response. The Government Does Not Intend To Pay For The Information Submitted In Response To This Rfi. be Advised That Set-aside Decisions May Be Made Based On The Information Provided In Response To This Rfi. Responses Should Be As Complete And Informative As Possible. The North American Industry Classification System (naics) For This Requirement Is 541519 With A Size Standard Of 150 Employees. A Company That Is A Service-disabled Veteran-owned Small Business (sdvosb) Or A Veteran-owned Small Business (vosb) Must Be Vetcert Registered And Verified (https://veterans.certify.sba.gov). the Purpose Of This Rfi Is To Conduct Market Research To Obtain Information Pertaining To Industry Capabilities And Commercially Available Solutions For Performance Oversight And Access Reporting (poar) Software As A Service (saas). va Is Seeking Input On Potential Solutions And Requesting The Capabilities And Experience From Industry Partners Interested In Contributing To The Solution Or Providing These Services For Va. Businesses Of All Sizes Are Encouraged To Respond. The Government Requests That Contractors Respond To The Specific Questions Provided In This Request For Information. Responses Should Demonstrate Capability, Not Just Confirm The Company S Belief That The Capability Exists. the Agency Does Not Intend To Award A Contract As A Result Of This Rfi, But Rather Gather Capabilities And Market Information Pertinent For Project And Acquisition Planning. The Responses To This Rfi Will Be Captured As Market Research And May Contribute To The Development Of An Acquisition Strategy. Information Provided May Be Used To Assess Tradeoffs And Alternatives Available For The Potential Requirement And May Lead To The Development Of A Solicitation. All Submissions Become Government Property And Will Not Be Returned. The Government Reserves The Right To Use Information Provided By Respondents For Any Purpose Deemed Necessary And Legally Appropriate. the Information Provided In The Rfi Is Subject To Change And Is Not Binding On The Government. any Organization Responding To This Notice Should Ensure That Its Response Is Complete And Sufficiently Detailed. purpose this Request For Information (rfi) Is For Market Research Only. background the Department Of Veterans Affairs (va) Is The Largest Clinically Integrated Health System In The Nation, Providing Access To Medical Care For Approximately Nine Million Enrolled Veterans. The Veteran Health Administration (vha) Integrated Veteran Care (ivc) Leads Operational Functions To Ensure The Care Provided To Veterans By Community Providers Is Scheduled, Accessed, And Paid For In A Timely Manner. To Ensure That All Patients Have Adequate Access To Timely, High-quality, Specialized Care, Va Continues To Deploy Modernization Efforts And Clinical Care Innovations To Maximize Care Efficiency Without Jeopardizing Quality Or Access. va Is Seeking Services To Configure A Software As A Service (saas) Tool To Provide Vha Ivc A Comprehensive Resource For Automated Analytical Reporting Leveraged Across Multiple Levels Of The Va Organization, To Improve The Monitoring, Management, And Oversight Of Health Care Purchased Outside Of Va Medical Centers (vamc) Through The Veterans Community Care Programs (vccp). existing Applications va Has Multiple Data Sources To Include, (but Not Limited To) Edi Claims (837i, 837p, 837d, 835), Corporate Data Warehouse, Financial Service Center And Electronic Claims Administration And Management System (ecams), Which Will Need To Continue To Be Utilized As Sources For Data Gathering/mining. desired End State va Is Seeking A Dashboard And Reporting System That Has The Capacity To Configured And Subsequently Maintained Which Will Contain Categorized Reports Aligning To The Following Dashboard Titles: Network Management (nm) And Administrative Fees Oversight (admin Fee). network Management Dashboard Reports Consist Of Key Elements To Monitor Network Adequacy, Veteran Access, And Provider Utilization. administrative Fee Oversight Dashboard Reports Focus On Contract Performance Monitoring, Monitoring Per Member Per Month (pmpm) Fees And Utilization As Well As Contract Incentive/disincentive Factors (idf) For The Community Care Network (ccn) Contracts. reports Developed Shall Include Multiple Data Sources, As Defined By Va During Report Development, And Shall Include Retroactive Reporting Ensuring At Least Six (6) Rolling Years Of Reporting Is Housed Within The Dashboards. reports Developed Shall Provide Various Filtering And Sorting Abilities And Shall Also Allow For Geographic Mapping Display, When Applicable As Defined By Va. reports Developed As A Part Of The Creation Of The Dashboard Shall Meet, But Not Be Limited To, The Following Minimum Requirements:â  â  allow Vha Ivc To Monitor And Analyze The Access To Care Within The Ccn (community Care Network) In Relation To The Calculated Timeframes Between Various Date Stamped Data Elements. Wait Time Calculations Will Be Processed Utilizing Cc Referral And Claims Data With The Resulting Outputs Extracted Into Custom Network Management Reports That Allow End Users To Analyze Ccn Coverage At Various Granularities, Including Va Medical Center (vamc), Veterans Integrated Service Network (visn), And Va Enterprise Level.â  allow Vha Ivc To Monitor And Analyze The Physical Coverage Of The Ccn (community Care Network) In Proximity To Veteran Locations And Across Medical Specialties. Drive Time Calculations Will Be Processed Utilizing Cc Provider And Veteran Location With The Resulting Outputs Extracted Into Custom Network Management Reports That Allow End Users To Analyze And Visualize Ccn Coverage At Various Granularities Including At A Medical Center, Visn & Enterprise Level.â  this Capability Shall Also Include National Council For Prescription Drugs Programs (ncpdp) Transactions To Calculate Pharmacy Drive Times And Identifying The Closest Immediate Need Pharmacy. Drive Time Calculations Will Be Processed Utilizing Cc Provider And Veteran Location With The Resulting Outputs Extracted Into Custom Network Management Reports That Allow End Users To Analyze Ccn Coverage At Various Granularities, Including Medical Center, Visn & Enterprise Level.   allow Vha Ivc To Monitor And Analyze The Utilization Of Providers Across Vccp Through The Analysis Of Network Status And Referral Volumes. Utilization Will Be Displayed Including Percentage Comparisons And Visuals That Allow End Users To Analyze Ccn Coverage At Various Granularities, Including Medical Center, Visn & Enterprise Level.â  allow Vha Ivc To Monitor And Analyze A Visual Representation Of Approved Network Waivers (deviations) Across Multiple Provider Specialties And Categories Of Care Spatially Compared To Approved Counties And Zip Codes.â  allow Vha Ivc To Analyze And Monitor Quality Assurance Surveillance Plan (qasp) Performance Objective (po) Calculations Of The Ccn Contracts. These Reports Incorporate Network Dashboard Calculations For Wait Time And Drive Time As Well As Analysis Of Claims Processing, Scheduling Times, As Well As Other Quality Metrics.â  allow Vha Ivc To Monitor And Analyze Up To A Full Year Of Ccn Per Member Per Month (pmpm)/per Member Per Case (pmpc) Budgetary Requirements Across The Unique Veteran And Total Expenditure Measure Selection. Data Incorporated Into This Include Invoice Payment Processing System (ipps) Data When It Is Available And Admin Fee Projections (leveraging Historical Claims And Referral Data) When Actual Information Is Not Available. The Resulting Outputs Extracted Into Custom Admin Fee Reports Will Allow End Users To Drill-down And Analyze Raw Data By Respective Pmpm/pmpc Category, Ccn Region, And Fiscal Year.â  allow Vha Ivc To Monitor And Analyze Detailed Information On The Incentives (or Disincentives) That Are Paid (or Billed) To The Ccn Third Party Administrators (tpas) For Their Performance In Supporting Ccn And Its Various Initiatives. This Report Shall Project The Feasible Range Of Outcomes For Any Given Idf, Region, And Future Fiscal Year, It Also Incorporates Actual Quality Assurance Surveillance Plan (qasp) Performance Objective (po), Tpa 837/835 Electronic Data Interchange (edi), Provider Profile Management System (ppms), And Tpa Improper Payment Audit Deliverable Data To Calculate The Specific Outcomes And Cost Impacts For Idfs 1 5 By Region And Fiscal Year.â â  the Underlying And Supporting System Housing And Displaying These Reports Shall Meet The Following Minimum Requirements: be Fedramp Moderate Authorization And Validation Through Fedramp Marketplace With The Ability To Move To The High Impact Level Should The Need Arise. This Shall Apply To Both The Saas And Any Cloud Hosting Service/infrastructure. Shall Be Fips 140- 2, Nist 800, Hipaa, And 508 Compliant.â  run On A Secure Cloud Infrastructure And Shall Be Accessible From Various Client Devices Through Either A Thin Client Interface, Such As A Web Browser (e.g., Web-based Email) Or A Program Interface.â  not Require Download Of Software To Va Computers.â  not Require Va To Manage Or Control The Underlying Cloud Infrastructure Including Network, Servers, Operating Systems, Storage, Or Individual Application Capabilities.â  be Accessible To Multiple Simultaneous Va Users At Any Given Time. The Number Of User Accounts That Could Be Accessed Simultaneously By Users Of This Software Is Estimated At 500 Users.â â  be Able To Support The Estimated Up To 50 Million Claims Per Year With Storage Capacity That Includes The Current Fiscal Year As Well As Six (6) Prior Fiscal Years.â  include Data Objects That Shall Be Editable With The Support Of Data Authoring And Versioning (dav) Control.â â  the Contractor Shall Ensure The Poar Saas Tool Is Available And Operational For Users 24/7.â â  system Shall Have Or Achieve An Enterprise-wide (va-wide) Authority To Operate system Shall Support Va Trusted Internet Connection (tic) system Shall Be Accessible Both Within Va Facilities And Remotely system Shall Be A Configurable Commercial-off-the-shelf (cots) Saas Product system Shall Enable Direct Single-sign-on (sso) Through Integration With Va S Ssoe system Shall Have Adaptable Integration Options To Support Integrations With Future Va Systems system Shall Allow For Integration With Current And Future Cots Software And Analytical Tools Utilized By Va, Including But Not Limited To Tableau, Ms Power Bi, Service Now va Users Shall Be Able To Appropriately Export Information From The System, Consistent With Va Security And Privacy Requirements (user Role Access Or Other Solutions To Restrict Access To Protect Pii) system Shall Facilitate Role-based User Access And Authorization system Shall Be Able To Provide Continuous Release Capability system Shall Be Able To Offer Application Program Interfaces (apis) That Can Be Consumed By Va Systems, E.g., Va.gov system Shall Maintain Capacity To Have Data Refreshed And Validated Monthly provide Unlimited End User Access To Poar Saas Solution Via A Secure Website. instructions For Responding To This Rfi confidentiality: No Proprietary, Classified, Confidential, Or Sensitive Information Should Be Included In Your Response. The Government Reserves The Right To Use Any Non-proprietary Technical Information In Any Resultant Solicitation(s). response Format/page Limitations: the Overall Total Page Limit For Responses To This Rfi Is Five (5) Pages. Responses Should Be Submitted In Microsoft Word Format With Times New Roman Font, 12 Pt. Minimum That Addresses The Above Information. Interested Parties Should Limit Marketing Material To Allow Sufficient Space For Adequately, Directly, And Substantively Responding With The Information Of Most Interest To The Government. in All Correspondence Relevant To This Rfi Please Identify It As A Response To The Va-25-00012049 Poar Saas (response And Subject Line Of Email) any Organization Responding To This Notice Should Ensure That Its Response Is Complete And Sufficiently Detailed. Respondents Are Requested To Limit Responses To The Information, And In The Format Provided Below. a - General Information organization Name And The Year In Which The Company Was Established / Founded (please List Any Previous Names Used). unique Entity Id: address: point Of Contact: phone Number: fax Number: email Address: any Applicable Schedules (general Services Administration (gsa), Mission Oriented Business Integrated Services (mobis), Veterans Technology Services (vets) Government Wide Acquisition Contract (gwac), Etc.): business Size Status Based Upon The Applicable Naics Code Of 541519 Other Computer Related Services. (for More Information Refer To Http://www.sba.gov/): if Sdvosb/vosb, Is Your Business Verified In The Vetcert Database (https://veterans.certify.sba.gov) company Ownership (public, Private, Joint Venture). b Approach, Capability, And Experience Information describe How Your Company, Partner Or Sub-contractor S Solution Qualifies As A Va Software As A Service (saas) And Describe Its Hosting Environment. how Does/will Your Company, Partner Or Sub-contractor S Solution Meet Requirements For Va Fedramp Approval At The Software And Hosting Level? **************************************************************************** submission: Responses To This Rfi Shall Be Submitted To The Following Points Of Contact Via Email To Erica.wortman@va.gov And Michael.marone@va.gov No Later Than At 1:00pm Et On Wednesday, October 16, 2024. questions: Questions Related To This Rfi And/or The Draft Pd Shall Be Submitted On, Or Before 1:00pm Et On Thursday, October 11, 2024. Submit Questions, In Writing, Regarding This Rfi To Erica.wortman@va.gov And Michael.marone@va.gov. see Attached Documents: Draft Pws Performance Oversight And Access Reporting (poar) Software As A Service (saas)

Details: Presolicitation Notice the Government Is Seeking Capability Statements On Behalf Of The National Institute On Drug Abuse (nida) From Business Organizations Under The North American Industry Classification System (naics) Code 518210, That Can Provide A Scalable Data Sharing Platform According To Anticipated Future Needs As The Data Collection Grows And Potential New Use Cases Arise For Nida’s Abcd Study As Well As Other Potential Datasets. This Data Sharing Platform Shall Include Project Management, Data Analytics, Operations, Database, And Data Analytics Support, Software Engineering, Managing A Help Desk, Infrastructure Support To The Research Community Who Are Trying To Deposit Or Access Data, Scientific Support To Program Staff And Other Federal Employees, And Quality Assurance Checks On The Data Provided. this Is A Presolicitation Notice. This Is Not A Solicitation For Proposals, Proposal Abstracts, Or Quotations, However, Potential Offerors Can Submit A Capability Statement. The Purpose Of This Notice Is To Obtain Information Regarding: (1) The Availability And Capability Of Qualified Business Sources; And (2) Their Size Classification Relative To The North American Industry Classification System (naics) Code For The Proposed Acquisition. Your Responses To The Information Requested Will Assist The Government In Determining The Appropriate Acquisition Method, Including Whether A Set-aside Is Possible. The Established Naics Code Is 518210, Data Processing, Hosting, And Related Services. The U.s. Small Business Administration Establishes A Size Standard For 518210 As $40,000,000 In Revenue Or Less. background Information And Objective: the National Institutes Of Health (nih) Is The Nation’s Leading Medical Research Agency And The Primary Federal Agency Whose Mission Is To Seek Fundamental Knowledge About The Nature And Behavior Of Living Systems And The Application Of That Knowledge To Enhance Health, Lengthen Life, And Reduce Illness And Disability, Conducting, Supporting And Making Medical Discoveries That Improve People’s Health And Save Lives. the Platform Will Provide A Data Sharing Ecosystem For Large, Population Neuroscience Studies Such As The Adolescent Brain Cognitive Development (abcd) Study. The Abcd Study® Is An Ongoing Longitudinal Study That Is Following The Development Of Youth Enrolled When They Were 9-10 Years Of Age And Followed Until They Are 19-20 Years Old. The Abcd Study Has Been Collecting Multi-modal Data And Making Those Data Available With The Research Community Since 2018 (the Study Launched In 2016).  multi-modal Longitudinal Research Data Is Being Continuously Gathered From Nearly 12,000 Individual Participants Of The Abcd Study For The Research Community To Mine And Analyze To Provide New Knowledge Related To Adolescent Brain Development.  The Current Database Used For Storage And Dissemination Of Data Is No Longer Capable Of Supporting The Growing Dataset And The Increased Demand For Access To The Data. The Abcd Study Needs A Data Sharing Platform Capable Of Facilitating In Situ Computations Of Complex Data Sets, Instead Of Only Supporting Download Of Multiple Copies Of The Data And Thereby Increasing Security Risks And Expenses. The Abcd Program Seeks To Transfer The Entire Data Collection To A More Capable And Robust Platform That Will Securely Store The Data While Also Providing An Easily Accessible Workspace From Which Data Can Be Processed And Analyzed Using A Variety Of Data Analysis Tools.  As A Repository Holding De-identified Human Subjects Research Data, The Data Sharing Platform Must Efficiently Comply With All Relevant Federal Regulations Related To Security And Research Subject Privacy.  The Platform Must Also Have The Capacity To Support Additional Multimodal Data From The Hbcd Study, A Population Neuroscience Study Of Infant And Early Childhood Development. project Requirements: capable Vendors Shall Demonstrate Expertise In Managing And Expanding A Research Infrastructure That Will Be Responsible For Hosting The Storage And Access Of Multiple Research Data Types From The Abcd Study, And Other Large Datasets. This Includes, But Is Not Limited To, Demonstrating The Capability To Share De-identified Data From Minimally, 12,000 Research Participants And The Capability Of Storing At Least 200 Terabytes Of Data Within A Single Infrastructure. Interested Small Business Organizations Must Demonstrate The Required Capabilities And In-depth Knowledge In The Areas Listed Below: project Management. Capable Vendors Must Demonstrate Their Experience And Expertise With Providing Overall Project Management Of Health Science Data Sharing Platform, With Past Experience In Ensuring That The Technical And Operational Implementation Meets The Scientific, Technical, And Program Needs Of Nida. Interested Vendors Should Demonstrate The Capability To = Extend The Existing Infrastructure To Establish And Maintain An Improved Centralized Data Management, Tracking, And Distribution Platform Capable Of Providing Secure Storage, Analysis, Curation, And Public Access Of Raw/derived Data. Interested Parties Should Describe Their Approach To Ensuring That Nih Data Sharing Policies And Standard Operating Procedures Are Followed. Additionally, Past Experience In Research Infrastructure Is Requested To Demonstrate The Capability To Participate In Scientific And Technical Presentations And Panels As Requested By The Nih In Their Efforts To Meet Project Specific Goals.   operation And Database Support. Capable Vendors Should Demonstrate Their Ability To Perform System Base Installation, Configuration And Implementation For The Nih Data Sharing Platform. Once Established, The Platform Will Be Hosted In The Cloud And Use Single Sign On With 2-factor Authentication. Vendors Must Demonstrate Their Capability To Scale, Tune And Optimize The Platform To Accommodate Approximately 3,000 Users Per Year With Full Operation, Monitoring And Maintenance.  This Includes Providing Support For A Help Desk And Training Videos For Users. Interested Vendors Must Demonstrate Their Capability To Provide Abcd Specific Branding And Customization Of The Portal, And Additional Study Branding As Needed, To Support User-level And Administrative-level Dashboards And Messaging System Configurations.  Capable Vendors Should Describe Their Approach For Making The Platform Available To The Research Community 99.5% Of The Time, Exclusive Of Planned Maintenance And Upgrades Being Installed. Interested Vendors Shall Describe Their Capability To Implement And Maintain A Disaster Recovery Plan Utilizing Cloud Services And/or Nih Internal Disaster Recovery Capabilities. program Support. Interested Vendors Shall Be Capable Of Providing The Following Support: (1) Work With Independent Groups To Support Data Analysis Tools And Pipelines Being Developed By The Field; (2) Curate And Maintain Over 300 Data Dictionaries Associated With The Abcd Study; (3) Be Knowledgeable In How Supported Data (e.g., Developmental  Research, Mental Health, And Addiction Science) Are Collected And Shall Help Educate The Research Community On How To Access, Use, And Share Genomics, Neuroimaging, And Other Complex Datatypes That Are Needed By The Research Community; (4) Quality Assurance; And (5) Policy Support, Including The Development Of Policy Documents, Support The Nih To Obtain Omb Approvals For Data Submission/access Agreements, And Work With Nih Program And Grants Management Staff To Ensure That Data Sharing Terms Of Award Are Properly Defined And Used. software Engineering Maintenance And Extension. Interested Vendors Should Describe Their Capability To Support The Following Core Functionality: data Validation And Submission – The Contractor Will Require All Data To Conform To The Abcd Data Dictionaries And Allow Submission Of Data Through Csv File Validation And Upload, Receipt Of Data Through Contractor Databases. data Sharing – Support Automated Data Sharing At Predefined Times As Defined By The Nih. systems Integration – The Contractor Is Required To Integrate With All Applicable Nih Enterprise Systems. query And Data Delivery – A Data Cart Capability Allowing Data To Be Queried And Downloaded By Assessment, Element, Project, Study, Subject, Ontological Concept, Omic Alteration/gene/location. search – The Contractor Is Required To Maintain Search Capabilities Through The Data Sharing Platform And Query Tools And Allow Search Results To Be Made Available Directly Within The Cloud To The Research Community.  access, Authorization And Permissions – The Contractor Will Allow Summary Data To Be Made Available Anonymously. study Definition – Allow Data To Be Shared With A Doi. direct Data Capture – The Contractor Will Need To Extend Its Capabilities To Acquire All Of Its Data Directly Through Web Services From The Abcd Data Analysis, Informatics & Resource Center (dairc). The Contractor Will Be Required To Efficiently Support Direct Data Access From The Dairc Through Web Services. content Management - The Contractor Is Required To Provide Seamless Integration Of Text, Video And Training Content Throughout The Data Sharing Platform, Providing An Integrated Information Architecture Across The Platform And Each Of Its Supported Research Domains.  data Dictionary Extension – All Data Dictionaries Have Been Harmonized And Curated Using Administrative Tools Specific For This Purpose. The Contractor Will Extend These Tools Allowing Research Labs To Propose Additions And Changes That Are Approved By Nih And The Abcd Project Team. electronic Data Access Approvals – The Contractor Will Be Required To Implement An Efficient Electronic Access Authorization System Allowing Signing Officials At Nih-recognized Institutions To Sponsor Access Using The Nih Single Sign On Infrastructure.  help Desk Support - The Contractor Shall Maintain Help Desk Phone Support From 7am To 7pm Et, Excluding Weekends And Holidays Using A Government Approved Help Desk Ticketing System Proposed By The Contractor hosting - Data From The Abcd Study Will Be Housed In The Amazon Cloud As Well As On Premises With The Contractor.  The Contractor Must Support And Have Experience Hosting 200 Terabytes Of Human Subjects’ Research Data – Principally Genomics And Neuroimaging Files Stored In The Amazon Cloud And On Its Premises. The Contractor Shall Host In A Manner Designed To Securely Link Data From Various Databases To Create Cohesive Hipaa-sensitive Datasets For Research And Operational Analysis. outreach And Training. Interested Vendors Shall Provide Their Approach To Implementing Training Sessions For The Research Community And Internal Nih Staff On How To Effectively Use Infrastructure Provided By The Data Sharing Platform. This Training Will Include, But Is Not Limited To Webinars, Meetings, And Training Videos. transition In. Interested Vendors Shall Describe Their Approach To Ensuring That There Will Be Minimum Service Disruption To Vital Government Business And No Service Degradation During And After Transition. This Approach Should Detail How These Transition Activities Will Be Completed 60 Calendar Days After The Start Date Of The Award. transition Out. Interested Vendors Shall Identify How They Will Coordinate With An Incoming Contractor And/or Government Personnel To Transfer Knowledge Regarding The Following: project Management Processes points Of Contact location Of Technical And Project Management Documentation status Of Ongoing Technical Initiatives appropriate Contractor To Contractor Coordination To Ensure A Seamless Transition transition Of Key Personnel schedules And Milestones actions Required Of The Government interested Organizations Must Demonstrate And Document In The Submitted Capability Statement Extensive Experience In The Technical Areas Listed Above. instructions: capability Statement /information Sought. companies That Believe They Possess The Capabilities To Provide The Required Product/service Should Submit Documentation Of Their Ability To Meet Each Of The Project Requirements To The Contracting Officer. The Capability Statement Must Specifically Address Each Of The Project Requirements Separately. Additionally, The Capability Statement Should Include 1) The Total Number Of Employees, 2) The Professional Qualifications Of Personnel As It Relates To The Requirements Outlined, 3) Any Contractor Gsa Schedule Contracts And/or Other Government-wide Acquisition Contracts (gwacs) By Which All Of The Requirements May Be Met, If Applicable, And 4) Any Other Information Considered Relevant To This Program. Capability Statements Must Also Include The Company Name, Unique Entity Id From Sam.gov, Physical Address, And Point Of Contact Information. The Response Must Include The Respondents’ Technical And Administrative Points Of Contact, Including Names, Titles, Addresses, Telephone And Fax Numbers, And E-mail Addresses. interested Companies Are Required To Identify Their Type Of Business, Applicable North American Industry Classification System (naics) Code, And Size Standards In Accordance With The Small Business Administration. The Government Requests That No Proprietary Or Confidential Business Data Be Submitted In A Response To This Notice. However, Responses That Indicate The Information Therein Is Proprietary Will Be Properly Safeguarded For Government Use Only. Capability Statements Must Include The Name And Telephone Number Of A Point Of Contact Having Authority And Knowledge To Discuss Responses With Government Representatives. Capability Statements In Response To This Market Survey That Do Not Provide Sufficient Information For Evaluation Will Be Considered Non-responsive. When Submitting This Information, Please Reference The Solicitation Notice Number. the Established Naics Code Is 518210. Respondents Must Provide Clear And Convincing Documentation Of Their Capability Of Providing The Products And Support Services Specified In This Notice. Also, Information Must Be Provided In Sufficient Details Of The Respondents’ (a) Staff Expertise, Including Their Availability, Experience, Formal And Other Training; (b) Capability To Perform The Work; (c) Prior Completed Projects Of Similar Nature; (d) Compliance With Requirements: Vendors Must Identify And Demonstrate Specifically How They Will Meet The Requirements Listed Above. any Other Specific And Relevant Information About This Particular Area Of Procurement That Would Improve Our Consideration And Evaluation Of The Information Presented Is Desirable. Documentation May Include, But Not Be Limited To, Contracts Both Government And Commercial The Organization Performed, References, I.e., Names, Titles, Telephone Numbers And Any Other Information Serving To Document The Organizations Capability, E.g., Awards, Commendations, Etc. one (1) Copy Of The Response Is Required And Must Be In Microsoft Word Or Adobe Pdf Format Using 11-point Or 12-point Font, 8-1/2” X 11” Paper Size, With 1” Top, Bottom, Left And Right Margins, And With Single Or Double Spacing. the Information Submitted Must Be In An Outline Format That Addresses Each Of The Elements Of The Project Requirement And In The Capability Statement Paragraphs Stated Herein.  A Cover Page And An Executive Summary May Be Included But Is Not Required. any Business Concerns That Believe They Possess The Capability Necessary To Successfully Undertake The Work Described Above Must Submit Capability Statements Electronically To The Contract Specialist, Rob Bailey At Rob.bailey@nih.gov, No Later Than 4:00 P.m. Est On January 5, 2024. The Subject Line For The Submission Should Include This Presolicitation Notice Number And Organization Name. Nida Will Not Accept Paper Or Faxed Capability Statements. this Notice Is Not A Request For Proposals.  This Notice Is For Information And Planning Purposes Only And Does Not Commit The Government To Any Contractual Agreement. This Notice Does Not Obligate The Government To Award A Contract Or Otherwise Pay For The Information Provided In Response. The Government Reserves The Right To Use Information Provided By Respondents For Any Purpose Deemed Necessary And Legally Appropriate. Any Organization Responding To This Presolicitation Notice Should Ensure That Its Response Is Complete And Sufficiently Detailed To Allow The Government To Determine The Organization’s Qualifications To Perform The Work. Respondents Are Advised That The Government Is Under No Obligation To Acknowledge Receipt Of The Information Received Or Provide Feedback To Respondents With Respect To Any Information Submitted. After A Review Of The Responses Received, A Solicitation May Be Published On Sam.gov. However, Responses To This Notice Will Not Be Considered Adequate Responses To A Solicitation. confidentiality. No Proprietary, Classified, Confidential, Or Sensitive Information Should Be Included In Your Response. The Government Reserves The Right To Use Any Non-proprietary Technical Information In Any Resultant Solicitation(s).

Details: Lrps-2024-9188655-using Geospatial Technology To Improve Maternal And Child Health Services In Bangladesh & Terms Of Reference For Institutional Contract (above Us$ 2,500)   Title Of The Assignment Using Geospatial Technology To Improve Maternal And Child Health Services In Bangladesh. Purpose To Develop And Manage Gis Mapping From Different Data And Create Digital Online And Offline Microplanning Geospatial Maps Based On The Immunization Microplanning To Support Moh&fw To Identify Zero Dose And Under-immunized Children And Improve The Immunization Coverage And Ensure The Quality Of Anc Location 64 District, 12 City Corporation   Estimated Duration 12 Months   Reporting To Technical Supervisor Of This Assignment Health Manager, Unicef   1. Background   The Expanded Programme On Immunization (epi) Is A Cornerstone Of Bangladesh's Public Health Success. Launched In 1974, Epi Has Achieved An Impressive 94.6% Immunization Rate Among Newborns By 2020. Despite These Achievements, Challenges Persist In Immunizing Zero-dose And Under-immunized Children, Especially In Hard-to-reach Areas. Addressing These Issues Necessitates The Integration Of Advanced Geographic Information System (gis) Technologies Into Epi Strategies. Given Bangladesh's Complex Geography And High Population Density, A Gis-based Online Epi Microplanning Is Crucial. Unicef's Technical Support To The Directorate General Of Health Services And Epi Headquarters In Bangladesh Focuses On Digitizing Ward-level Boundaries In Rural And Urban Areas To Enhance Epi Visibility Through E-trackers And Gis. At Present, Gis-based Online Microplanning Is Implemented In 17 Districts And 04 City Corporations. In The Gavi Hss3 Grant, Unicef, Epi Dghs, And Mohfw Have Decided To Expand The Gis-based Online Microplan To 64 Districts And 12 City Corporations.  Transitioning From Traditional Paper-based Methods To A Digitized Microplanning Approach Is Essential For Improving The Efficiency And Coverage Of Immunization Programs.   In This Context, Unicef's Decision To Hire A Specialized Gis Agency For Participatory And Crowd Mapping Is Strategic. This Effort Involves Creating Detailed Maps Of Ward Boundaries, Epi Centers, Road Networks, And Other Key Features To Track Immunization Coverage And Identify Gaps In Service Delivery. The Resultant Ward-level Geospatial Shapefiles Are Critical In Accessing Remote And Underserved Communities, Thereby Significantly Improving Public Health Outcomes. The Purpose Of This Tor Is To Support The Strategic Objectives Of Bangladesh's Epi By Enhancing Its Capacity Through The Integration Of Geographic Information System (gis) Technologies. In Alignment With Government And Unicef Partnerships And National Health Priorities, The Tor Seeks To Hire A Specialized Gis Agency. This Agency Will Be Instrumental In Digitizing Epi's Processes And Improving Immunization Coverage All Over Bangladesh, Thereby Contributing To The Broader Goal Of Enhancing Public Health Outcomes And Ensuring The Sustainable Advancement Of Healthcare Delivery Systems In Bangladesh.   This Geospatial Data Helps To Describe The Geography Of The Health System By Collecting Information On The Geographic Location Of Features Core To The Immunization And Health Programs. These Features Include But Are Not Limited To, Health-related Infrastructure (health Facilities, Permanent And Temporary Vaccination Sites, Warehouses, Pharmacies, Cold Chain, And Distribution Centers) And Health Boundaries (health Districts, Catchment Areas).   The Tor Has Been Developed In Alignment With The Government's Collaboration With Unicef And National Program Priorities. Its Purpose Is To Enhance The Government Team's Capacity At National, District, City Corporation, Municipality And Upazila Levels For A Geo-enabled Microplan In The Expanded Programme On Immunization (epi). This Initiative Aims To Modernize And Sustain The Gis Based Online Microplan, Reflecting A Commitment To Future-proofing Health Data Systems.   2. Objectives, Purpose And Expected Results   Facilitate Training Sessions On Conducting Epi Geo-location Surveys Using Mobile Software Such As Kobocollect, Odk, Or Similar Applications Across All 495 Upazila, 110 Municipalities In Bangladesh And Within The 55 Zones Of 12 City Corporations. Develop Pool Of Trainers / Facilitators At National, District, City Corporation And Upazila Levels Who Can Troubleshoot And Guide The Implementation Of Gis Based Online Microplan Provide Support In Creating Comprehensive Maps At Both Union And City Corporation Levels, Including Base Maps And Key Features Like Road Networks, Health Facilities, Educational Institutions, Markets, And River Or Canal Networks. This Is Essential For Field Exercises Aimed At Delineating Ward Boundaries And Validating The Locations Of Epi Centers Within Unions And City Corporations. Facilitate Participatory And Crowd Mapping Activities, Involving Epi Supervisors, Vaccinators, Health Assistants, And Other Field Workers From Government And Ngos To Create Detailed Ward-level Shape Files, Ensuring The Incorporation Of Union, Ward And City Corporation Boundaries. This Process Will Involve Collecting Data Through These Mapping Activities And Ensuring Geospatial Data Interoperability With The Geo-location Registry For Comprehensive And Accurate Geographic Information Systems. Integrate Shape File With Dhis2/opensrp Based Immunization Micro Plan And Service Data Using Api. Develop Gis Dashboard All District And City Corporation. Provide Support In Creating Knowledge Products Such As Training Materials And Manuals For Data Collection And Presentation. This Also Includes Technical Writing Detailing The Comprehensive Process And Documenting Events Like Training And Workshops Through Photographs.   3. Of Assignment   Category 1: Epi Geo-location Surveys   User Geo Registry And Dhis2 Orgunit Code Update Kobocollect Form Using Geo Registry And Dhis2 Organization Unit Code As Pre-loaded Data Systematically. Conduct Training On Epi Center's Geo-location Data Collection Using Mobile Applications Like Kobocollect, Involving Epi Supervisors, Vaccinators, Health Assistants, And Other Field Workers Across All 495 Upazila, 111 Municipalities, And 12 City Corporations In Bangladesh. Collect All Epi Outreach And Fixed Center Geo-location Data. Regularly Validate The Accuracy Of The Field Of The Epi Geo-location Survey Data Collected Through Mobile-based Survey Application (e.g., Kobo Toolbox), Ensuring Its Reliability And Relevance. Once Validated, This Data Should Be Systematically Disseminated To Mis/unicef For Further Use And Analysis.   Category 2: Mapping And Visualization   Develop, Update, Maintain, And Manage Gis Shapefiles (point, Polyline, And Polygon), Focusing On Creating Accurate Spatial Data Representations For Analysis And Mapping. Create Easy-to-use Ward-wise Maps For Each Union Across All Upazilas, Including 12 City Corporations In Bangladesh, Showing Boundaries And Other Features. Develop Techniques To Convert Paper-based Data Into Digital Formats, Enhancing Accessibility And Usability Of Data. Explore Innovative Methodologies For Validating To Increase The Accuracy Of Shapefile Data   Category 3: Crowd Mapping   Provide And Conduct Technical Support On Hands-on Mapping Sessions With Field Workers To Identify And Create Ward Boundaries According To Union Level Boundaries. Ensure The Accuracy Of Field-collected Data In The Epi Centers' Geo-location Survey. Develop Techniques To Convert Paper-based Data Into Digital Formats, Enhancing Accessibility And Usability Of Data. Make Shapefiles For The Wards In Each Union Across All Upazilas And 12 City Corporations In Bangladesh. Maintain One File For Each District And Each City Corporation Individually To Gather Collected Epi Geo Location Survey Data. Develop And Implement Robust Data Encryption And Access Control Systems To Protect Sensitive Data.   Category 4: Web Based Gis Dashboards   Integrate Shape File With Dhis2/opensrp-based Micro Plan And Service Data Using Api And Generate Real Time Gis Visualization With Different Vaccine Coverage. Enhancement Of Integrated Dashboard For District, Upazila, Municipalities And City Corporations Which Already Deployed At Mis, Dghs. Php & Mysql Database Should Be Used To Enhance The Dashboard. Prepare The Dashboard As Required The Moh. Prepare Accessible Mobile-based Dashboard For Android And Ios. Implement Accessibility Enhancements To Ensure The Dashboard Is Fully Usable For Individuals With Disabilities.     Category 5: Support To Knowledge Management, Technical Writing & Documentation   Develop A Pool Of Trainers/facilitators At National, District, City Corporation, And Upazila Levels Who Can Troubleshoot And Guide The Implementation Of A Gis-based Online Microplan. Develop Comprehensive Documentation Detailing The Procedures, Methodologies, And Outcomes Of The Gis Project For Future Reference And Replication. Develop User-friendly Guides And Training Materials, Such As A Manual In The Local Language, To Facilitate A Better Understanding Of The Gis-based Online Micro Plan Processes. Documentation Of Training Sessions And Workshops   Category 6: Knowledge Sharing   Handover Shapefile Of All 64 Districts, Including All Wards Within All Unions Under 495 Upazila And 12 City Corporations, Including All City Corporations Zones And Wards, 110 Municipalities, In Bangladesh To Mis, Dghs, And Unicef.       4. Deliverables   Tasks Product/deliverables Time Frame Category 1: Epi Geo-location Surveys Conduct Training On Epi Centers Geo-location Data Collection Using Mobile Applications Like Kobocollect And Odk, Involving Epi Supervisors, Vaccinators, Health Assistants, And Other Field Workers, Across All 495 Upazila And 12 City Corporations In Bangladesh. Prepare Epi Geo Location Survey Form For 64 Districts, Including All Epi Sub-blocks, Wards Within All Unions Under 495 Upazila And All Epi Centers, Wards, Zones Of 12 City Corporations In Bangladesh. Conduct Epi Centers Geo Location Survey Training Across All 495 Upazila And 12 City Corporations In Bangladesh Submit Activity Reports On Every Training February 2024- July 2024           Regularly Validate The Accuracy Of The Epi Geo-location Survey Data Collected Through Mobile-based Survey Applications (e.g., Kobo Toolbox), Ensuring Its Reliability And Relevance. Once Validated, This Data Should Be Systematically Disseminated To Unicef For Further Use And Analysis. Regularly Download And Update The Survey Data From Kobo Server For Each 495 Upazila And The 12 City Corporations In Bangladesh, Ensuring Accuracy And Consistency In A Designated Excel File February 2024- December 2024   User Geo Registry And Dhis2 Orgunit Code Geo Registry And Dhis2 Orgunit Code Will Be Used In The Shapefile Attribute Table February 2024- April 2024   Regularly Validate The Accuracy Of Field The Epi Geo-location Survey Data Collected Through Mobile-based Survey Application (e.g. Kobo Toolbox), Ensuring Its Reliability And Relevance. Once Validated, This Data Should Be Systematically Disseminated To Mis/unicef For Further Use And Analysis. Epi Geo-location Survey Data Will Be Validated February 2024- October 2024   Regularly Validate The Accuracy Of The Field Of The Epi Geo-location Survey Data Collected Through Mobile-based Survey Application (e.g., Kobo Toolbox), Ensuring Its Reliability And Relevance. Once Validated, This Data Should Be Systematically Disseminated To Mis/unicef For Further Use And Analysis. Location Data Will Be Validated February 2024- October 2024   Category 2: Mapping And Visualization Develop, Update, Maintain, And Manage Gis Shapefiles (point, Polyline And Polygon), Focusing On Creating Accurate Spatial Data Representations For Analysis And Mapping. Prepare Gis Shapefiles Across All Unions And 12 City Corporations In Bangladesh For Crowding Mapping Activity. Base Map Creation February 2024- December 2024   Create Easy-to-use Maps For Each Union Across All Upazilas Including 12 City Corporations In Bangladesh, Showing Boundaries And Other Features. Prepare Maps And Print A1 Size Maps Across All Unions And 12 City Corporations In Bangladesh For Crowding Mapping Activity February 2024- December 2024   Category 3: Crowd Mapping Provide And Conduct Technical Support On Hands-on Mapping Sessions With Field Workers To Identify And Create Ward Boundaries According To Union-level Boundaries. Give Technical Support To Identify And Create Ward Boundary Maps And Epi Centers Geo Location In Alignment With Union-level Boundaries. Logistic Support February 2024- December 2024   Ensure The Accuracy Of Field-collected Data In The Epi Geo-location Survey. Field Survey Data Validation And Update In A Designated Excel File February 2024- December 2024   Develop Techniques To Convert Paper-based Data Into Digital Formats, Enhancing Accessibility And Usability Of Data. Using The Training Data, Make Shapefiles For The Wards In Each Union And 12 City Corporations In Bangladesh. Maintain One Excel File For Each District And Each City Corporation Individually To Gather Collected Epi Geo Location Survey Data. Regularly Update And Maintain One Excel File For Each District And Each City Corporation Individually. Submit The Shapefiles For All Districts By Upazila Up To The Epi Sub-block Level (eight Sub-blocks In Each Ward). Submit The Shapefiles For All Epi Sub-blocks, Wards In Each Union Within Every Upazila, And All Epi Centers, Wards, And Zones Of 12 City Corporations In Bangladesh Prepare Javascript File According To Created Shapefiles And Submit Js File For All Wards In Each Union Within Every 495 Upazila Compile It By 64 Districts And The 12 City Corporations In Bangladesh July 2024- December 2024   Develop And Implement Robust Data Encryption And Access Control Systems To Protect Sensitive Gis Data. Ensured Field Survey Data Security July 2024- December 2024   Category 4: Gis Dashboards Integrate Shape File With Dhis2/opensrp-based Micro Plan And Service Data Using Api And Generate Gis Visualization. Develop/ Enhancement The Extract Transform Load (etl) Process Using Api To Import Yearly Micro Plan And Monthly Service Data From Dhis2/opensrp-based System For All Wards In Each Union Within Every 495 Upazila Under 64 Districts And The 12 City Corporations In Bangladesh. Shapefile Attribute Table Of Each Location Will Be Updated With The Facility Registry Code February 2024- December 2024   Develop An Integrated Dashboard For All District And City Corporations.   Gis Dashboard Will Be Developed For All Districts, Upazila, And City Corporations With Microplan And Coverage Data. April 2024- December 2024 Prepare The Dashboard As Required By The Moh A Dashboard Requirement Analysis Document Will Be Submitted. A Public Dashboard Will Be Developed Based On The Requirement.  April 2024- December 2024 Develop A Mobile-based Dashboard For Android And Ios A Mobile-based Dashboard For Android And Ios Will Be Developed And Hosted In The Google Play Store And Ios App Store June 2024- December 2024 Category 5: Support To Knowledge Management, Technical Writing And Documentation 5.1 Develop A Pool Of Trainers/facilitators At National, District, City Corporation, And Upazila Levels Who Can Troubleshoot And Guide The Implementation Of Gis-based Online Microplan   Train Xx Health Managers From National Mis And Epi Program, 64 District, 12 City Corporation, And 495 Upazila, 110 Municipalities Levels On Gis-based Online Microplanning   February 2024- December 2024   Develop Comprehensive Documentation Detailing The Procedures, Methodologies, And Outcomes Of The Gis Project For Future Reference And Replication. Submit Comprehensive Documentation Report/ Project Completion Report, Including Detailed Procedures.   February 2024- December 2024   Develop User-friendly Guides And Training Materials, Such As A Manual In The Local Language, To Facilitate A Better Understanding Of The Gis-based Online Micro Plan Processes. Prepare And Provide Training Manuals In Bangla To The Participants February 2024- December 2024   Documentation Of Training Sessions And Workshops Prepare A Banner For Each Training Session And Workshop. Taking Pictures For Further Reporting February 2024- December 2024   Category 6: Knowledge Sharing Handover Shapefile Of All 64 Districts, Including All Wards Within All Unions Under 495 Upazila And 12 City Corporations, Including All City Corporations Zones And Wards, 110 Municipalities, In Bangladesh To Mis, Dghs, And Unicef. All Shapefiles Of The 64 Districts, Including All Wards Within All Unions Under 495 Upazila And 12 City Corporations, Including All City Corporations Zones And Wards, 110 Municipalities, In Bangladesh Will Be Handover To Mis, Dghs And Unicef With A Signed Receive Copy December 2024   5. Reporting Requirements   An Inception Report Should Be Submitted Two Weeks After The Start Of The Assignment. After This Point, Written Monthly Reports Should Be Submitted By Email By The 1st Week Of The Next Month. Monthly Progress Meeting Will Be Held In Mis /unicef.   6. Payment Schedule   10% Of Total Fee Upon Submission Of The Inception Report. 20% Of Total Fee On Submission Of Report Of Activities After 3 Months Of Activities Completion 20% Of Total Fee On Submission And Approval Of Report Of Completed Deliverables After 6 Months Of Activities Completion. 20% Of Total Fee On Submission And Approval Report Of Completed Deliverables At The End Of 9 Months Of Activities Completion. 30% Of Total Fee On Submission And Approval Report Of Completed Deliverables At The End Of 12 Months Of Activities Completion.   7. Qualification Requirement Of The Company/institution/organization   The Agency Should Provide A Comprehensive Company Profile, Highlighting Expertise In Geographic Information System (gis) And Related Technologies. Demonstrate Experience Preferably In Health Sector In Similar Assignments, Including Size, Scope, And Complexity, Supported By Evidence Like Completion Certificates Or References. Legal Permission And Appropriate Licensing To Operate And Conduct The Required Gis Tasks. Prior Experience With Un Agencies, Ngos, Or Government Is Preferred, Along With The Capability To Deploy Experienced Manpower Effectively. Assign An English-speaking Project Leader With A Minimum Of 10 Years Of Experience In Similar Projects, Adept At Handling Sensitive Information. Adherence To Unicef/government Information Security Policy And Compliance With Design And Accessibility Standards.   7a. Qualification Requirement Of The Team (optional)   In Addition, The Project Leader Should: Expertise In Gis And Remote Sensing: Team Members Should Possess Specialized Knowledge In Gis, Remote Sensing, And Related Technologies Relevant To Public Health And Immunization Programs. Experience In Public Health Projects Focusing On Immunization: Demonstrable Experience In  In The Public Health Sector, With A Focus On Immunization Programs. Desirable To Have Gis Experience Data Analysis And Management Skills: Proficiency In Data Collection, Analysis, And Management, Specifically In Handling Large-scale Geographic And Health Data. Training And Capacity Building: Experience In Conducting Training Sessions And Capacity Building In Gis Tools And Applications. Communication And Collaboration: Strong Communication Skills For Effective Teamwork And Collaboration With Government Bodies, Ngos, And International Agencies Like Unicef   8. Evaluation Process And Method   Proposals Submitted In Response To The Rfps That Will Be Received In Time And Which Will Respect All Requirements (e.g., Strict Separation Of Technical Proposal And Financial Proposal) Will Be Reviewed By An Evaluation Panel. According To The Standard Procedure Of Unicef, Technical Proposals Will Be Reviewed First (before Opening The Financial Proposals). For This Technical Proposal, The Weight Allocated To The Technical Proposal Is 80 % (i.e., 80 Out Of 100 Points). To Be Further Considered For The Financial Evaluation, A Minimum Score Of 59 Points Is Required. Only Proposals With A Score Of 49 Or More Points In The Technical Evaluation Will Be Financially Evaluated (i.e., The Financial Proposal Will Be Opened). For Further Details And The Distribution Of Points Kindly Refer To Table 1 Below.   Evaluation Criteria For Technical Proposal    category Points Overall Response * The Agency Has Over 8 Years Of Experience In The Market. * The Agency Requires A Quality Assurance System. * The Agency Has Experience In Maintenance Support.  (5) 2 2 1 Methodology And Detailed Timeline * Understanding Of The Data Collection, Storage And Visualization For The Public Health And Medical Needs.  * The Technical Proposal Consists Of A Sequence Of Activities For The Smooth Running Of Maternal & Child Immunization Tracking. * The Risk Assessment Is Well Presented, And The Mitigation Strategy Is Well Explained. * The Proposed Timeline Is Realistic And Has Guaranteed The Outputs (35) 10   10   10 5 Organisational Capacity And Proposed Team * Professional Expertise Of The Firm/company/organization, Knowledge, And Experience With Gis, Dhis2 And Should Have Previous Working Experience With Mis, Dghs * Team Leader: The Contractor Should Appoint An English-speaking Project Leader With At Least 10 Years Of Proven Work Experience In Leading Similar Projects And Deal With Sensitive And Confidential Information, Especially Those Associated With Vulnerable Individua * Team Members - Have At Least 5 Years Of Experience In Public Health And Immunization, Large-scale Health Management Information System Implementation Using Dhis2. * Organization Of The Team And Roles & Responsibilities.   (30) 10   5       10   5     Total Marks   70   For This Rfp, The Technical Proposal Has A Total Score Of 70 Points. Bidders Must Score Minimum Of 49 Points To Be Considered Technically Compliant And In Order, For The Financial Proposals To Be Opened. Financial Proposal Has A Total Score Of 30 Points. The Final Selection Of The Bidder Will Be Based On A Quality And Cost Basis As Specified In The Rfp.  

Details: Request For Proposal Disaster Debris Monitoring And Management Service Objective: It Is The Intent Of The Owner To Obtain Proposals From Qualified Firms To Establish A Standby Contract For Disaster Debris Monitoring And Management Services. These Services Will Not Be Authorized Until Such Time As A Notice To Proceed Has Been Issued; Typically, In Response To A Natural Or Man-made Disaster. Definitions: Whenever, In These Instructions, The Terms Defined In The Contract Are Used (or Pronouns Used In Their Place), The Intent And Meaning Of Such Terms Shall Be Interpreted As Indicated In The Contract. In Addition, The Following Definitions Shall Apply: Proposal Means An Executed Formal Document Submitted To The Owner Stating The Goods, Consultant Services, And/or Services, As Applicable, Offered By The Proposer To Satisfy The Needs As Requested In The Request For Proposal. Contract Means The Agreement Between The Successful Contractor(s) And The Owner In The Form Attached And Included In This Rfp Document. Goods, Consultant Services, And/or Services, As Applicable, Mean: This Standby Contract For Disaster Debris Monitoring And Management Services Rfp Documents Means This Entire Rfp Document, All Attachments, Instructions To Proposers And Any Addendums Issued Prior To The Date And Time Of Submittal Of The Proposals. Contractor Or Prospective Contractor Or Proposer Means Any Person Or Firm Having A Contract With Or Proposing To The Owner As A Result Of This Rfp. 3.items Included With Request For Proposal: Cover Sheet, Owners Proposal Letter, Request For Proposalscope Of Work Pricing Schedule Sample Prospective Contractors Proposal Letter 4.submission Of Proposal: Submittal: Proposals Shall Be Enclosed In An Opaque Sealed Envelope Or Package, Addressed To The Owner. The Name And Address Of The Prospective Contractor, The Date And Hour Of The Proposal Submittal, And The Title “request For Proposals For Disaster Debris Monitoring And Management Services” Rfp Shall Be Placed On The Outside Of The Envelope. All Items Required For A Responsive Proposal Shall Be Included. It Is The Responsibility Of The Proposer To Ensure That The Proposal Package Is Complete And Received At The Proper Time. Examination Of Rfp Documents: It Is The Responsibility Of Each Proposer Before Submitting A Proposal, To: A) Examine The Rfp Documents Thoroughly; And B) Consider And Comply With All Federal, State And Local Laws And Regulations, And Local Conditions That May Affect Cost, Progress, Or Performance Of The Project. Format: Proposals Must Follow The Format Of The Rfp And Be Structured So As To Follow The Required Sequence. Each Contractor Shall Submit Seven (7) Complete Sets Of The Proposal (one Hard Copy Marked “original” And Six (6) Marked “copy”) And One Electronic Copy On A Disc Or Cd. Email Copies And Fax Copies Shall Not Be Accepted. Experience: Prospective Contractors Must Have Experience In Work Of The Same Or Similar Nature, Be Capable Of Funding Such Potentially Massive Work For Weeks Or Longer, Must Provide A Reference List Of At Least Five (5) Government Customers For Whom They Have Performed Similar Services, And Must Provide All Information As Specified Herein. Exceptions: Prospective Contractors Are Advised That Exceptions To Any Of The Terms Contained In This Rfp Must Be Identified In The Response To The Rfp. Failure To Do So May Lead The Owner To Declare Any Such Term Non-negotiable, And/or May Lead To The Disqualification Of The Proposal. Expenses Of Preparation: The Owner Is Not Responsible For Any Expenses Which Prospective Contractors May Incur In Preparing And Submitting Proposals Called For In This Request For Proposal. Interviews: The Owner Reserves The Right To Conduct Personal Interviews Or Require Presentations From Any Or All Prospective Contractors Prior To Selection. The Owner Will Not Be Liable For Any Costs Incurred By The Proposer In Connection With Such Interviews/presentations (i.e., Travel, Accommodations, Etc.). Modification: The Owner Reserves The Right To Request That The Proposer Modify Their Proposal To More Fully Meet The Needs Of The Owner, And/or To More Fully Describe Their Proposal. Additional Information: The Prospective Contractor Shall Furnish Such Additional Information As The Owner May Reasonably Require. This Includes Information Which Indicates Financial Resources As Well As Ability To Provide And Maintain The Services And/or Recovery Operations For Several Weeks Or More. The Owner Reserves The Right To Make Investigations Of The Qualifications Of The Proposer As It Deems Appropriate, Including But Not Limited, To A Financial Review And A Background Investigation. Negotiations: The Owner Reserves The Right To Negotiate Modifications To Proposals That It Deems Acceptable, Reject Any And All Proposals, And To Waive Minor Irregularities In The Procedures. Period Of Eligibility: All Proposals Submitted Shall Be Binding For One Hundred Twenty (120) Calendar Days Following The Date Of Opening. Alternate Proposals: An Alternate Proposal Is Viewed By The Owner As A Proposal Describing An Approach To Accomplishing The Requirements Of The Request For Proposals, Which Differs, From The Approach Set Forth In The Solicitation. An Alternate Proposal May Also Be A Second Proposal Submitted By The Same Proposer, Which Differs In Some Degree From Its Basic Or Prime Proposal But Is Included Within The Same Proposal Package. Alternate Proposals May Address The Technical Approach, Or Other Provision Or Requirements Set Forth In The Solicitation. The Owner May, During The Initial Evaluation Process, Consider All Alternate Proposals Submitted. Addenda: If It Becomes Necessary To Revise Or Amend Any Part Of The Request For Proposal, The Owner Will Furnish The Revision By Written Addendum To All Prospective Contractors Who Received An Original Request For Proposals. It Will Be The Responsibility Of The Proposer To Contact The Owner Prior To Submitting A Proposal To Ascertain If Any Addenda Have Been Issued, To Obtain All Such Addenda, And To Return Executed Addenda With The Proposal. Failure To Include Signed Addendum With The Proposal Shall Be Grounds For Rejection Of A Proposal. Execution Of Contract: The Contract Between Proposer And Owner Shall Be In The Form Of The "agreement" Provided By Owner. The Successful Proposer Shall Assist And Cooperate With The Owner In Executing The Contract In A Timely Manner If Notified Of A Successful Award By Owner. Taxes: Cost Of All Sales And Other Taxes For Which The Proposer Is Liable Under The Contract Shall Be Included In The Proposal. Proposal Due Date: Sealed Proposals Must Be Received At The City Of Walker No Later Than 11:00 A.m. On April 18, 2024. Proposals Shall Be Opened By The Evaluation Committee In Private. Any Awards Resulting From An Evaluation Shall Be Announced Publicly. Proposals Received By The Owner After The Time Specified For Receipt Will Not Be Considered. Proposers Shall Assume Full Responsibility For Timely Delivery Of Their Proposals To The Location Designated For Receipt Of Proposals. Fax Copies And Email Copies Shall Not Be Accepted. Proposal Requirements: Official Bid Documents Are Available At Central Bidding (www.centralbidding.com). Electronic Bids May Be Submitted At Central Bidding (www.centralbidding.com). For Questions Related To The Electronic Bidding Process, Please Call Central Bidding At 225-810-4814. Proposals Shall Include All Of The Information Required By The Request For Proposal, And Any Additional Data That The Prospective Contractor Deems Pertinent To The Understanding And Evaluation Of The Proposal. Proposals Are To Be Addressed As Follows For Mail, Express Delivery, Or Hand Delivery: Representative: Kelsey Murray Title: Finance Physical Address: 13600 Aydell Lane Walker, La 70785 Mailing Address: P.o. Box 217 Walker, La 70785 Any Questions Regarding This Rfp Shall Be Posed To Kelsey Murray In Writing At The Email Below Or At The Above Mentioned Physical And Mailing Addresses: Email: Kelsey.murray@walker-la.gov Proposals Shall Be Organized And Sections Tabbed In The Following Order. All Proposals Shall Include At Minimum: Title Page: Show The Name Of Proposer’s Firm, Address, Telephone Number, Email, Name Of Contact Person, Date, And The Subject: 2018 Request For Proposal For Standby Contract For Disaster Debris Monitoring And Management Services. Table Of Contents: Include A Clear Identification Of The Material By Tab And By Page Number. Tab 1 - Contractor’s Profile And Submittal Letter A. Submittal Letter Signed By An Authorized Agent Of The Prospective Contractor. A Proposal Statement Setting Forth In Detail How The Proposal Meets The Proposal Requirements And Evaluation Factors. Organizational Structure And Locations Of Business With Ownership Interests Tab 2 – Qualifications Provide A Description And History Of The Firm Focusing On The Following: A. Experience In All Aspects Of Emergency Management, Including Response, Procurement, Operation, Planning, Contract Management, And Accounting Systems. B. Document Knowledge And Experience With State And Local Emergency Management Agencies; State And Federal Programs; Funding Sources And Reimbursement Processes. C. Demonstrate Detailed Experience And Expertise Pertaining To All Aspects Of The Scope Of Work Set Forth Herein. D. Demonstrate Knowledge Of Environmental Requirements And Regulations. Tab 3 - Technical Approach Provide A Narrative Description With An Organizational Chart Outlining The Mobilization, Operational Plans, And Structure, Services To Be Provided And How And When These Services Shall Be Provided. This Description Should Fully And Completely Demonstrate The Prospective Contractor's Intended Methods For Servicing The Requirements Of All Aspects Of The Scope Of Work Set Forth Herein. Include A Statement Ensuring That The Prospective Contractor Will Notify The Owner When $100,000 In Total Costs Is Reached And Request A Meeting To Gain Approval, With A Written Notice To Proceed, For Any Further Debris Removal Activities. Without The Written Approval Notice To Proceed, All Operations Will Cease At The $125,000 Limit. These Actions Should Continue At Each $100,000 And $125,000 Increment. Prospective Contractor May Offer Alternative Solutions/options To Achieve Successful Completion Of The Scope Of Work Detailed Herein. Tab 4 - Reimbursement Process A. Prospective Contractor Shall Demonstrate Their Knowledge Of And Experience With The Fema Reimbursement Process; The Fema Initial Damage Estimates; Immediate Needs Funding (inf), The Project Worksheets Completion And Application Process. Tab 5 - Key Personnel Include A Listing Of Key Staff, That Will Be On Site For The Duration Of The Project(s), Including Resumes For Each Describing Experience, Training, And Education In The Required Services. Identify Staff Experience Working With Governmental Entities And List Those Projects. Include An Affirmative Action Plan For All Personnel. Tab 6 - Proposed Subcontractors Include A Listing Of Proposed Subcontractors. Delineate Those Subcontractors Who Are Disadvantaged Business Enterprises, As Defined In 2cfr215.44(b)(1) And 44cfr13.36(c), And Such Other Minority, Woman-owned, And Small Business Enterprises. Tab 7 - Pricing Schedule A. Each Prospective Contractor Must Complete, Execute, And Submit The Proposal Form Included Herewith. B. The Pricing Schedule Attached Hereto Shall Be Submitted And Shall Include All Costs Associated With The Performance Of The Contract Including Travel And Out-of-pocket Expenses. The Contractor Will Be Responsible For All Costs Associated With Ineligible Debris. Tab 8 – References Contractor Shall Provide At Least Five (5) Governmental Entity References For Which The Firm Has Performed Similar Work Of The Same Or Similar Magnitude To Those Requested In This Solicitation, Including The Contact Name, Entity, Address, Telephone Number, E-mail Address, And Date And Term Of The Contract And At Least Five Letters Of Reference From Previous Clients. Tab 9 – Insurance Attach Evidence Of Required Insurance In The Amounts Indicated. If Available, A Properly Completed Acord Form Is Preferable. Tab 10- Financial Statements All Prospective Contractors Shall Supply An Audited, Financial Statement For Each Of The Past Two Years. A Third Party Prepared Financial Statement Is Acceptable For One Of The Two Years If An Audited Statement Is Not Available. Any Such Third-party Certified Statement Shall Be Signed And Certified By The Third Party Certified Public Accountant (cpa) And Signed And Certified As Accurate By The Prospective Contractor. Tab 11- Addenda Contractor Is Responsible For Contacting Owner To Identify Any Addenda’s Issued For This Request For Proposal. Any Addenda Issued Subsequent To The Release Of This Solicitation Must Be Acknowledged By Signature Of The Authorized Representative Of The Prospective Contractor, And A Copy Provided In This Section. Tab 12 – Exceptions Include Any/all Exceptions Taken To The Content Of The Solicitation Itself Or Any Contract Or Legal Agreement(s) Or Document(s) Related To The Solicitation. Any Exceptions Shall Be Reviewed By Owner For Appropriateness And Is Only Valid If Accepted In Writing By Owner. Tab 13 – Litigation: Prospective Contractors Contractors Shall Provide All Judgments Entered Into Against The Prospective Contractor By Any Federal, State Or Local Courts Within The Past Ten (10) Years; Any Criminal Conviction Ever Issued Against The Prospective Contractor Or Its Owners Or Principals, And All Civil, Criminal And Administrative Proceedings Pending Against The Prospective Contractor At This Time. Proposal Evaluation: The Owner Shall Award To The Responsive And Qualified Proposer(s) Whose Proposal Is Determined To Be The Most Advantageous To The Owner. Evaluation Of Proposals Shall Be Based On The Evaluation Factors Set Forth In The Request For Proposals And Any Other Relevant Information Obtained Through The Evaluation Process, And The Interviews, If Held. Evaluation Criteria: The Evaluation Criteria Define The Factors That Will Be Used By The Evaluation Committee To Evaluate And Score Responsible And Qualified Proposals. Prospective Contractors Shall Include Sufficient Information To Allow The Evaluation Committee To Thoroughly Evaluate And Score Their Proposals. Each Proposal Submitted Shall Be Evaluated And Ranked By An Evaluation Committee. Qualifications Of The Contractor …………………………………………25% Number Of Years Of Experience In Disaster Response: Company And/or Predecessors Must Have At Least 5 Years Of Experience In This Field; More Preferred Degree Of Experience In All Areas Of Emergency Response, Management And Recovery Experience With Fema Reimbursement Programs And Funding Issues Proof Of Satisfactory Or Better Performance On Contracts Of Similar Scope And Size: References And Letters Of Reference Must Verify Successful Completion Of Similar Projects In House Client Training Capabilities: Provide Certification Of Emergency Management Training Qualifications Of Staff…………………………………………………….15% Assurance Of Dedicated Project Team Experience Of Key Team Members In Area Identified Under Experience Of Prospective Contractor: Identify Senior And Project Management Affirmative Action Of Prospective Contractor: Describe Local And Minority Subcontracting Plan Education And Experience Of Prospective Contractor Personnel: Provide Brief Resumes Technical Approach ……………………………………….……………10% Experience Of Prospective Contractor In Previous Similar Projects Technical Approach Of The Prospective Contractor To Mobilize And Perform The Many Aspects Of The Work Ability To Respond In A Timely Manner With The Necessary Resources Financial Stability ………………………………………………………15% Ability Of Prospective Contractor To Continue To Proceed Until Funding Becomes Available Previous Financial Handling Of Multiple Contracts In Multiple Disasters Invoicing Program History Of Satisfactory Payment Procedures Of Subcontractors Price ……………………………………………………………………...25% Pricing Schedule Will Be Evaluated For Rationality All Line Items Must Be Priced Exactly As Quoted Within The Rfpregardless Of Any Alternates Which May Be Proposed Technical And Reimbursement Assistance ……………………………….10% Experience Of Prospective Contractor In Relation To Tracking, Recording, And Data Processing Prospective Contractors’ Knowledge And Experience Of Federal Reimbursement Guidelines Experience In Emergency Debris Management Plan Preparation Written Requests For Interpretations/clarifications No Oral Interpretations Will Be Made As To The Meaning Of Specifications Or Any Other Contract Documents. All Questions Pertaining To The Terms And Conditions Or Scope Of Work Of This Rfp Must Be Sent In Writing (mail, Email Or Fax) To The Owner And Received No Later Than Five (5) Days Prior To The Proposal Due Date. Responses To Questions May Be Handled As An Addendum If The Response Would Provide Clarification To Requirements Of The Proposal. All Such Addenda Shall Become Part Of The Contract Documents. The Owner Will Not Be Responsible For Any Other Explanation Or Interpretation Of The Rfp Made Or Given Prior To The Award Of The Contract. The Owner Will Not Respond To Questions Received After The Specified Deadline. Oral Presentation: An Oral Presentation Of Proposal May Be Requested Of Any Prospective Contractor At The Evaluation Committee’s Discretion. Contractors Are Cautioned Not To Assume That Presentations Will Be Required And Should Include All Pertinent And Required Information In Their Original Proposal Package. Withdrawal Of Proposal: The Proposal May Be Withdrawn By The Proposer By Means Of A Written Request, Signed By The Proposer Or Its Duly Authorized Representative. Such Written Request Must Be Delivered To The Place Specified In The Request For Proposals/advertisement For The Receipt Of Proposals Prior To The Scheduled Closing Time For Receipt Of Proposals. Modifications Will Not Be Accepted Or Acknowledged After The Date And Time For Submission Of Proposals. Acceptance/rejection: The Owner Reserves The Right To Accept Or Reject Any Or All Proposals Received As A Result Of This Rfp, Or To Negotiate Separately With Competing Contractors, And To Waive Any Informalities, Defects, Or Irregularities In Any Proposal, And To Accept That Proposal Or Proposals, Which In The Judgment Of The Proper Officials, Is In The Best Interest Of The Owner. Acceptance Period: Any Proposal In Response To This Solicitation Shall Be Valid For 120 Calendar Days. At The End Of This Time The Proposal May Be Withdrawn At The Written Request Of The Prospective Contractor If No Award Has Been Made. If The Rfp Is Not Withdrawn At That Time, It Shall Remain In Effect Until An Award Is Made Or The Solicitation Is Cancelled. The Owner Reserves The Right To Request An Extension Of The Period Of Validity The Proposals If The Contract Has Not Been Negotiated Within 120 Days From The Submittal Date Of The Rpf. Timeline:following Is A Listing Of Actions And Anticipated Dates; The Owner Reserves The Right To Change The Dates, If Necessary. Advertising & Publishing Rfp 3/14/24, 3/21/24, 3/28/24, 4/4/24, 4/11/24 Deadline For Questions/clarifications One Week Prior To Deadline Proposal Submittal Date Deadline 11:00 A.m. On April 18, 2024 15.contractor’s Certification And Responsibility:by Submitting A Proposal, Prospective Contractors Represent That: The Prospective Contractor Has Fully Read And Understands The Rfp In Its Entirety Has Fully Read And Understands The Proposal Method, The Evaluation Criteria And Has Full Knowledge Of The Scope, Nature, And Quality Of Work To Be Performed. The Prospective Contractor’s Proposal Is Made In Accordance Therewith. B. The Prospective Contractor Possesses The Capabilities, Experience, Resources, Financial Wherewithal, And Personnel Necessary To Provide Efficient And Successful Services As Set Forth In The Scope Of Services To The Owner, And; C. Before Submitting A Proposal, Each Contractor Shall Make All Investigations And Examinations Necessary To Ascertain Site And/or Local Conditions And Requirements Affecting The Full Performance Of The Contract And To Verify Any Representations Made Upon Which The Contractor Will Rely. If The Contractor Receives An Award Because Of Its Proposal Submission, Failure To Have Made Such Investigations And Examinations Will In No Way Relieve The Contractor From Its Obligations To Comply In Every Detail With All Provisions And Requirements Of The Contract, Nor Will A Plea Of Ignorance Of Such Conditions And Requirements Be Accepted As A Basis For Any Claim By The Contractor For Additional Compensation Or Relief. Costs Incurred By Proposers: All Expenses Involved With The Preparation And Submission Of Proposals To The Owner, Or Any Work Performed In Connection Therewith, Shall Be Borne Solely By The Prospective Contractors. No Payment Will Be Made For Any Responses Received, Or For Any Other Effort Required Of, Or Made By, Prospective Contractors In Responding To This Rfp. 17.contractor’s Personnel:a. The Contractor Represents That It Has Or Shall Secure At Its Own Expense, All Necessary Personnel Required To Perform The Services Under The Resulting Contract. Such Personnel Shall Not Be Employees Of Or Have Any Contractual Relationship With The Owner. B. The Contractor Shall Be Responsible For Ensuring That Its Employees, Agents, And Subcontractors Comply With All Applicable Laws And Regulations And Meet All Federal, State, And Local Requirements Related To Their Employment And Position. The Owner Reserves The Right To Require The Contractor To Remove Any Employee From Working On The Resulting Contract, Which The Owner Deems Incompetent, Careless, Or Otherwise Objectionable. C. The Contractor Certifies That It Does Not And Will Not During The Performance Of The Contract Employ Illegal Alien Workers Or Otherwise Violate The Provisions Of The Federal Immigration Reform And Control Act Of 1986, As Amended. D. During The Performance Of The Contract, The Contractor Agrees To The Following: 1. The Contractor Shall Not Discriminate Against Any Employee Or Applicant For Employment Because Of Race, Religion, Color, Sex, Age, Handicap, Or National Origin, Except When Such Condition Is A Bona Fide Occupational Qualification Reasonably Necessary For The Normal Operations Of The Contractor. 2. The Contractor, In All Solicitations Or Advertisements For Employees Placed By Or On Behalf Of The Contractor, Shall State That Such Contractor Is An Equal Opportunity Employer. 3. The Contractor And Any Subcontractor Shall Pay All Employees Working On This Contract Not Less Than Minimum Wage Specified In The Fair Labor Standards Act (29 Cfr 510-794) As Amended. Reservation Of Owner’s Rights: In Addition To All Other Rights Provided The Owner Under State Law, The Owner Specifically Reserves The Following Rights: A. Owner Reserves The Right To Rank Firms And Negotiate With The Highest Ranked Firms In Accordance With The Evaluation Criteria Set Forth Herein. Negotiation With An Individual Prospective Contractor Does Not Require Nor Prohibit Negotiation With Others. B. Owner Reserves The Right To Select The Proposal That It Believes Will Serve The Best Interest Of Owner. C. Owner Reserves The Right To Reject Any Or All Proposals. D. Owner Reserves The Right To Cancel The Entire Request For Proposal Or To Cancel The Award Of Any Contract At Any Time Before The Execution Of Such Contract By All Parties Without Any Liability. E. The Owner Reserves The Right To Waive Any Informality, Irregularity Or Immaterial Errors In The Request For Proposal Or In Any Proposal Received, Or Reject Any And/or All Proposals, Or Re-advertise. F. Owner Reserves The Right To Request Any Necessary Clarifications Or Proposal Data Without Changing The Terms Of The Proposal. G. Owner Reserves The Right To Select A Contractor(s) On The Basis Of The Original Proposals Without Negotiation. All Proposals Received From Contractors In Response To This Request For Proposal Will Become The Property Of The Owner And Will Not Be Returned To The Proposers. In The Event Of Contract Award, All Documentation Produced As Part Of The Contract Will Become The Exclusive Property Of The Owner. In The Event Only One Responsive Proposal Is Received, The Owner Reserves The Right To Award To The Sole Proposer; Re-advertise The Request For Proposal, With Or Without Making Changes To The Evaluation Factors; Or Elect Not To Proceed. For And In Consideration Of The Owner Considering Proposals Submitted, The Proposer, By Submitting Its Proposal, Expressly Waives Any Claim To Damages Of Any Kind Whatsoever, In The Event The Owner Exercises Its Right To Cancel The Award In Accordance Herewith. The Owner Reserves The Right To Select, From Among The Various Proposal Alternates, Those Alternates To Be Included In The Final Contract As Well As The Right And Option To Award Or Re-solicit Proposal Alternates In Any Sequence Or At Any Time Deemed To Be In The Best Interest Of The Owner. Subcontracting: Contractor Shall Not Employ Any Subcontractor, Supplier, Or Other Person Or Organization Whether Initially Or As A Substitute, Against Whom The Owner May Have Reasonable Objection. The Contractor Shall Not Sublet Any Portion Of The Contract, Excluding Material, Without Written Consent, Including Work Sublet To An Authorized Disadvantaged Business Enterprise. If Such Consent Is Given, The Contractor Will Be Permitted To Sublet A Portion Of The Work But Shall Perform With The Contractor's Own Organization Work Amounting To At Least 30 Percent Of The Total Contract Cost. The Contractor Shall Not Be Required To Employ Any Subcontractor, Supplier, Or Other Person Or Organization To Furnish Or Perform Any Of The Work Against Whom The Contractor Has Reasonable Objection. The Contractor Shall Provide An Opportunity For Local Subcontractors, Minority And Disadvantaged Business Enterprises (dbe’s) Subcontractors To Participate In The Work. A Subcontractor Shall Not Further Subcontract To A Third Party Any Portion Of This Authorized Work, Excluding Material, Without Written Consent, Including Work Sublet To An Authorized Disadvantaged Business Enterprise. No Subcontract Shall Relieve The Contractor Of Liability Under The Contract And Bonds. A Subcontractor Shall Not Further Subcontract To A Third Party Any Portion Of This Authorized Work Without Written Consent Of The Owner. B. All Subcontractors, Suppliers, Or Other Persons Or Organizations (including Those Who Are Able To Furnish The Principal Items Of Materials Or Equipment) Shall Be Submitted To The Owner For Acceptance If Requested By Owner. The Owner’s Acceptance, In Writing, Of Any Such Subcontractors, Suppliers, Or Other Person Or Organization So Identified May Be Revoked On The Basis Of Reasonable Objection After Due Investigation, In Which Case The Contractor Shall Submit An Acceptable Substitute. No Acceptance By The Owner Of Any Such Subcontractor, Supplier, Or Other Person Or Organization Shall Constitute A Waiver Of Any Right Of The Owner To Reject Defective Work. Action By The Owner Awarding A Contract To A Firm That Has Disclosed Its Intent To Assign Or Subcontract In Its Response To The Rfp, Shall Constitute Approval Thereof. C. The Contractor Shall Be Fully Responsible To The Owner For All Acts And Omissions Of The Subcontractors, Suppliers, Or Other Persons, Or Organizations Performing Or Furnishing Any Of The Work Under A Direct Or Indirect Contract With The Contractor Just As The Contractor Is Responsible For The Contractor’s Own Acts And Omissions. Nothing In The Resulting Contract Documents Shall Create For The Benefit Of Any Such Subcontractors, Suppliers, Or Other Persons, Or Organizations, Any Contractual Relationship Between The Owner And Any Such Subcontractors, Suppliers, Or Other Persons Or Organizations, Nor Shall It Create Any Obligation On The Part Of The Owner To Pay Or To See To The Payment Of Any Money Due Any Such Subcontractors, Suppliers, Or Other Persons, Or Organization, Except As May Otherwise Be Required By Laws And Regulations. D. The Contractor Shall Be Solely Responsible For Scheduling And Coordinating The Work Of Subcontractors, Suppliers, Or Other Persons, Or Organizations Performing Or Furnishing Any Of The Work Under A Direct Or Indirect Contract With The Contractor. The Contractor Shall Require All Subcontractors, Suppliers, Or Other Persons, Or Organizations Performing Or Furnishing Any Of The Work To Communicate With The Owner Through The Contractor. E. All Work Performed For The Contractor By A Subcontractor Or Supplier Shall Be Pursuant To An Appropriate Agreement Between The Contractor And The Subcontractor Or Supplier That Specifically Binds The Subcontractor Or Supplier To The Applicable Terms And Conditions Of The Resulting Contract For The Benefit Of The Owner. F. Within Thirty (30) Calendar Days After The Notice Of Contract Execution, The Contractor Shall Submit To The Owner A Preliminary List Of Potential Subcontractors Which May Be Used On The Project. The Potential Subcontractors Submitted Shall Not Be On The Disqualified Contractor List And The Federal Debarment List (excluded Parties List System At Www.epls.gov). Failure To Supply This Information Timely And Accurately May Result In The Contractor Being Placed In Default And Termination Of The Contract. G. Prior To Beginning Work, The Contractor Shall Submit To The Owner For Approval All Subcontractor(s) Which Will Be Used On The Project. The Owner Shall Provide Initial Approval Of Any Subcontractor Which Is Not On The Disqualified Contractor List And The Federal Debarment List (excluded Parties List System At Www.epls.gov). Once Initial Approval Is Granted, The Subcontractor May Begin Work. Disadvantaged Business Enterprise Program: The Owner Promotes Policies Which Assure And Encourage The Full Participation Of Disadvantaged Business Enterprises (dbe) In The Provision Of Goods And Services. Disadvantaged Business Enterprises, As Defined In 49 Cfr 23, Shall Have Equal Opportunity To Compete For And Perform Subcontracts Which The Contractor Enters Into Pursuant To This Contract. The Contractor Shall Use Their Best Efforts To Solicit Bids From And To Utilize Dbe Subcontractors Or Subcontractors With Meaningful Minority Group And Female Representation Among Their Employees. Contract: The Contents Of This Rfp And All Provisions Of The Successful Proposal Deemed Pertinent By The Owner May Be Incorporated Into A Contract And Become Legally Binding When Approved And Executed By Both Parties. Contents Of The Contract May Contain Changes From The Owner’s Perspective As A Result Of The Rfp Process And Proposal(s) Received. The Final Negotiated Contract May Include The Scope Of Work As Outlined In This Rfp Along With The Successful Contractor's Submittal And Any Additions Or Deletions Made At The Discretion Of The Owner As A Result Of This Rfp Process. The Contract Will Be A Standby Contract For Use In Dealing With Response To Emergency Situations. Work Related To The Contract Shall Commence Upon Issuance Of A Notice To Proceed. The Owner May Terminate The Contract For Cause Or Convenience At Any Time. 22. Proprietary Information: Proposers Should Be Aware That The Request For Proposal And The Responses Thereto Are In The Public Domain. However, The Proposers May Identify Specifically Any Information Contained In Their Proposals Which They Consider Confidential And/or Proprietary And Which They Believe To Be Exempt From Disclosure, Citing Specifically The Applicable Exempting Law. All Proposals Received From Proposers In Response To This Request For Proposal Will Become The Property Of The Owner And Will Not Be Returned To The Proposers. In The Event Of Contract Award, All Documentation Produced As Part Of The Contract Will Also Become The Exclusive Property Of The Owner. The Owner Has The Right To Use Any Or All Ideas Presented In Any Reply To This Rfp. Selection Or Rejection Of Any Proposal Submitted Does Not Affect This Right. 23. Licenses And Certificates: A. The Owner Reserves The Right To Require Proof That A Prospective Contractor Is An Established Business Operating In Compliance With The Law. Local And State Business Licenses Are Required For This Proposal. B. Each Prospective Contractor Shall Be Licensed And Qualified To Do Business In Its Area Of Expertise. Each Firm Shall Submit With Their Proposal A Copy Of And Maintain The Appropriate Licenses And Certificates During The Term Of Any Resulting Contract, And Any Extensions. C. The Contractor Is To Procure All Permits, Licenses, And Certificates, Or Any Such Approvals Of Plans Or Specifications As May Be Required By Federal, State And Local Laws, Ordinances, Rules, And Regulations, For The Proper Execution And Completion Of The Work Under This Agreement. D. The Proposer Certifies That Their Company Is A Licensed General Contractor In The State Of Louisiana. Proposer Must Submit A Copy Of The License With The Proposal And Be In Good Standing With State Regulatory Body. No Specific Designation Is Required, Only That The Company Is Properly Licensed As A Contractor. E. Proposer Certifies That Proposer’s Organization And/or Its Subcontractor(s) Is Classified As An Oil Spill Removal Organization (osro) By The Coast Guard And Maintains Appropriate Classification (m – W3) For All Potential Debris Management Specified In This Rfp. This Rfp Requires River/canal, Inland And Near Shore Classifications. Classification Must Be Kept In Good Standing For The Duration Of The Contract Length. F. Contractor Must Show Its And/or Its Subcontractors’ Qualifications In The Handling Of Hazardous Materials And House Hold Hazardous Waste. This Can Be Demonstrated Listing The Company's And/or Its Subcontractor(s)'s Employees And Their Respective Haz-wopper Licenses And Asbestos Licenses. Proposer Must Have Qualified Personnel Currently Employed To Submit A Proposal. 24. Continuing The Work: The Contractor Shall Carry On The Work And Adhere To The Progress Schedule During All Disputes Or Disagreements With The Owner. No Work Shall Be Delayed Or Postponed Pending Resolution Of Any Disputes Or Disagreements, Except As The Owner And Contractor May Otherwise Agree In Writing. 25. Waiver Of Claims: Once Any Contract Resulting From This Rfp Expires, Or Final Payment Has Been Requested And Made, The Respective Contractor Shall Have No More Than Ninety (90) Calendar Days To Present Or File Any Claims Against The Owner Concerning Such Contract And Thereafter, Such Claim Shall Be Deemed Waived. 26. Change In Scope Of Work A. The Owner May Order Changes In The Work Consisting Of Additions, Deletions, Or Other Revisions Within The General Scope Of The Contract. No Claims May Be Made By The Contractor That The Scope Of The Project Or Of The Contractor's Services Has Been Changed, Requiring Changes To The Amount Of Compensation To The Contractor Or Other Adjustments To The Contract, Unless Such Changes Or Adjustments Have Been Made By Written Amendment To The Contract Signed By The Owner And Contractor. It Is Noted That This Is A Unit Price Contract And Nothing Herein Shall Limit The Number Of Units Of Work Which May Be Required By A Disaster. Once Issued A Notice To Proceed (ntp), Unless Limited By Area Or Amount, The Contractor Shall Proceed At The Daily Directive Of The Owner With The Entire Work Required Hereunder. B. If The Contractor Believes That Any Particular Work Is Not Within The Scope Of Work Of The Contract, Is A Material Change, Or Will Otherwise Require More Compensation To The Contractor, The Contractor Must Immediately Notify The City Of Walker’s Representative In Writing Of This Belief. If The Owner’s Representative Believes That The Particular Work Is Within The Scope Of The Contract As Written, The Contractor Will Be Ordered To And Shall Continue With The Work As Changed And At The Cost Stated For The Work Within The Scope. The Contractor May Then Assert Its Right To An Adjustment Under The Terms And Conditions Set Forth Herein For Claims. C. The Owner Reserves The Right To Negotiate With The Awarded Contractor(s) Without Completing The Competitive Rfp Process For Materials, Products, Services, And/or Items Similar In Nature To Those Specified Within This Rfp For Which Requirements Were Not Known Or Realized At The Time Of Issuance Of The Rfp. D. The Contractor Shall Commence Performance On The Date Set Forth In The Notice To Proceed Which Date Shall Be Determined By The Owner Prior To, During Or After Any Disaster. The Contractor Will Notify The Owner When $100,000 In Total Costs Is Reached And Request A Meeting To Gain Approval, With A Written Notice To Proceed, For Any Further Debris Removal Activities. Without The Written Approval Notice To Proceed, All Operations Will Cease At The $125,000 Limit. These Actions Should Continue At Each $100,000 And $125,000 Increment. E. The Contractor Shall, After Notice To Proceed And With The Owner’s Direction, Provide A Work Plan Showing Where Operations Will Begin And Which Streets/roads Will Be Cleared On A Daily Basis. The Plan Will Be Updated Each Day Of Operation. Contractor Shall Provide A Computerized Daily Update Of Progress, Showing The Streets Cleared By Web Map, The Volumes Recovered, The Location Of Crews, And The Estimated Percentage Completion. Such Program Shall Be Web Based And Shall Be Accessible By The Owner With A Password Provided By Contractor Or As An Active Website Available Without Password To The Public, As Instructed By The Owner. Contractor Shall Provide Examples Of Such Work Plan, Their Web-based Programs, Their Plans For Its Use, And The Hosting Thereof In Their Proposal. 27. Use Of Premises: A. The Contractor Shall Assume Full Responsibility For Any Damage To Any Work Areas Or To The Owner, Homeowner, Or Occupant Thereof, Or Of Any Adjacent Land Or Areas, Resulting From The Performance Of The Work. Contractor Shall Maintain A Toll-free Hotline Answered 24 Hours Per Day To Professionally Accept Homeowner And Other Claims. Contractor Shall Provide In Its Proposal, A Summary Of And Sample Computerized Documents Exhibiting Its Complete Claim Resolution Program To Include Computerized Complaint Logs, Complaint Report Forms, Site Visit And Inspection Forms, And Computerized Resolution Reporting Forms And Summaries For The Owner. Should Any Claim Be Made By Any Such Owner Or Occupant Because Of Accident, Intentional Act, The Performance Of The Work, Or For Any Other Such Reason The Cause Of Which Is The Contractor Or Their Subcontractors, Agents Or Employees, The Contractor Shall Promptly Settle With Such Party By Negotiation Or Otherwise Resolve The Claim By Arbitration Or Other Dispute Resolution Proceeding Or At Law. Contractor Shall Provide A Weekly Computerized Update Of All Claims And Complaints And Their Disposition, Both Individually And In Summary Form. B. During The Progress Of The Work, The Contractor Shall Keep Their Sites Free From Accumulations Of Waste Materials, Rubbish, And Other Debris Resulting From The Work. At The Completion Of The Work, The Contractor Shall Remove All Waste Materials, Rubbish, And Debris From And About The Sites, As Well As Tools, Appliances, Equipment, Machinery And/or Surplus Materials. C. The Contractor Shall Take Care To Monitor And Make Every Effort To Prevent Or Mitigate Spills Of Petroleum Products And Hydraulic Fluids. Any Such Spills Shall Be Remediated Immediately By The Contractor. D. No Tracked Equipment Shall Be Allowed On Public Streets Or Right Of Way (row) Without The Written Permission Of The Owner. 28. Estimated Quantities: The Owner Reserves The Right To Increase Or Decrease Estimated Quantities As Required. Estimated Quantities As Shown Within Of This Rfp Are For Estimating And Proposal Purposes Only. It Is Understood By All Prospective Contractors That These Are Only Estimated Quantities And The Owner Is Not Obligated To Purchase Any Minimum Or Maximum Amount During The Life Of The Contract. The Actual Volumes Of Any Work Can Only Be Identified Subsequent To A Disaster, And As The Work Proceeds. The Contractor Shall Be Required To Perform All Work Required By The Contract Regardless Of Volume. 29. Performance: The Selected Contractor Shall Perform The Resulting Contract In A Timely Fashion. If The Disaster Is Such That It May Reasonably Be Predicted In Advance, Contractor Shall Have Management Personnel Within The Emergency Operations Center (eoc) 24-48 Hours Prior To The Arrival Of The Disaster. If The Disaster Is Such That The Disaster Could Not Be Predicted, The Contractor Shall Have Management Personnel Within The Eoc Within 24 Hours After The Event. Contractor’s Management Personnel Shall Assist The Owner To Plan A Response, Plan For The Arrival Of The Event If Possible, And To Initiate The Emergency Push And Initial Debris Removal And Rescue Operations. Contractor Shall Mobilize Work Crews And Heavy Equipment Within Such Period Of Time As May Be Set Forth Within The Notice To Proceed. Crews Shall Be Mobilized In A Staggered Phasing So As Not To Overwhelm The Resources Of The Monitoring Body. Contractor Shall Describe Its Mobilization Program And Past Experience With Such Mobilization. Contractor Should Clearly Exhibit Experience In Large Previous Compelling Mobilizations, To Multiple Sites, With Short Time Frames. 30. Payment And Performance Bonds: The Successful Bidder Shall Be Required To Provide Payment And Performance (surety) Bonds For The Entire Amount Of The Contract Price To Insure The Successful Performance Of The Terms And Conditions Of The Contract. The Payment And Performance Bond Shall Be Subject To Forfeiture For Failure On The Part Of The Successful Bidder To Perform Its Obligations Under The Contract. The Bond Must Be Provided Within Seven (7) Days Of Written Notice To Proceed. The Payment And Performance Bond Is To Be Secured From A Surety Or Insurance Company Listed On The U.s. Department Of The Treasury Financial Management Service List Of Approved Bonding Companies Which Is Published Annually In The Federal Register, With At Least An A-rating In The Latest Printing Of The A.m. Best’s Key Rating Guide, To Write Individual Bonds Up To Ten Percent Of Policyholders’ Surplus As Shown In The A.m. Best’s Key Rating Guide And Is Licensed In This State To Write Surety Bonds. 31. Payment/invoices: All Prospective Contractors Must Specify On Their Proposal Letter The Exact Company Name And Address Which Must Be The Same As Shown On Invoices Submitted For Payment. Contract Payments Shall Be Made In Arrears, Within Fifteen (15) Days After Approval Of A Billing Statement For Actual Work Done By The Contractor(s). All Billing Statements Or Invoices Submitted For Payment Shall Be Original And Should Be Sent To City Of Walker At The Following Address: P.o. Box 217, Walker, La 70785. Billing Statements Or Invoices Should Include Company Name And Address, Locations Of Where Work Has Been Performed, Reconciliation Sheets For Each Day’s Work, And Support Documentation As Required. Payment Of Contractor By City Of Walker Is Contingent Upon The City Of Walker Being Reimbursed By Any Private Insurance Company, Local, State Or Federal Government Agency. The Successful Contractor Will Be Responsible For All Work And/or Debris Deemed Ineligible. In Order For Both Parties Herein To Close Their Books And Records, The Contractor Will Clearly State “final Invoice” On The Contractor’s Final/last Billing To The City Of Walker. This Certifies That All Services Have Been Properly Performed And All Charges And Cost Have Been Invoiced To The City Of Walker. Invoices Submitted For Payment Shall Be Accompanied By An Electronic Worksheet, In Microsoft Excel Format, Which Includes Information Contained In The Approved Worksheets And/or Debris Ticket. The Final Format Of The Daily Worksheet And Information To Be Contained Will Be Approved And Agreed Upon By The Contractor And The Contract Administrator. Any Discrepancies Between The Owner’s Records And The Contractor's Submittals Must Be Rectified, To Owner’s Satisfaction, By The Contractor, Before Payment On Those Items Will Be Made By The Owner. Contractor Shall Computerize All Tickets Daily And Present To The Owner As A Summary Reconciliation Document Within (48) Hours Of The Daily Completion Of The Work. Contractor Shall Note That Thousands To Tens Of Thousands Of Tickets May Be Produced Per Day And Contractors Plans And Computer Program Must Encompass Such Potential Volumes. Contractor Should Provide Sample Forms And Program Formats; Describe Their Data Processing Experience, Their Data Management Center (if Any), Their Data Management Programs And Procedures And Their Key Data Management Personnel In Their Proposal. Owner And Contractor Shall Meet Daily (within 48 Hours Of The Issuance Of The Tickets) To Reconcile Tickets And Work Performed. Contractor Shall Revise The Computerized Reconciliation Sheets With Any Corrections Discovered And Re-present A Corrected Daily Reconciliation Sheet To The Owner For Signature Within Twenty-four (24) Hours Thereafter. Both The Owner And The Contractor Shall Execute Each Daily Reconciliation Sheet After Being Verified As Correct. Such Daily Reconciliation Sheets Shall Then Become The Basis For Billing Documentation. 32. Records And Right To Audit: The Contractor Shall Maintain Adequate Records, Documents, And Information To Justify All Charges, Expenses And Costs Incurred In Performing The Work For At Least Five (5) Years After Completion Of This Contract. The Owner Shall Have Access To Such Books, Records, And Documents As Required In This Section For The Purpose Of Inspection, Reproduction, Audit, And/or During Normal Business Hours, At The Owner’s Expense, Upon Five (5) Days Prior Written Notice. 33. Safety: The Contractor Shall Take Reasonable Precautions For The Safety Of, And Shall Provide All Reasonable Protection To Prevent Damage, Injury Or Loss To, Its Employees On The Job, And Others. The Contractor Shall Comply With All Applicable Provisions Of Federal, State, And Municipal Safety Laws, Insurance Requirements, Standard Industry Practices, The Requirements Of The Operations And This Contract. The Contractor, Directly Or Through Its Subcontractors, Shall Erect And Properly Maintain At All Times, As Required By The Conditions And Progress Of The Work, Necessary Safeguards For The Safety And Protection Of The Public, Including Securing Areas, Posting Danger Signs, Placarding, Labeling, Or Posting Other Forms Of Warning Against Hazards. When Use Of Hazardous Materials Or Equipment Or Unusual Methods Are Necessary For Execution Of The Work, Or When The Work Includes The Cleanup, Remediation, And/or Removal Of Bio-solids, Bio-hazardous Waste, Or Any Hazardous Or Toxic Materials, Trash Debris, Refuse, Or Waste, The Contractor, Its Subcontractor(s) And Their Employees Shall Be Trained And Certified As Required In The Proper Handling, Use And Care Of Equipment, Materials, And Hazardous Operations, And Shall Exercise The Utmost Care And Perform Such Activities Under The Supervision Of Properly Qualified And/or Competent Personnel. 34. Insurance Requirements: A. Prior To The Time Contractor Is Entitled To Commence Any Part Of The Project, Work Or Services, Contractor Shall Procure, Pay For, And Maintain At Minimum The Following Insurance Coverages With The Stated Limits Or Greater. Said Insurance Shall Be Evidenced By Delivery To The Owner Of (1) Certificates Of Insurance Executed By The Insurer’s Listing Coverage’s And Limits, Expiration Dates And Terms Of Policies And All Endorsements Whether Or Not Required By The Owner, And Listing All Carriers Issuing Said Policies; And (2) Upon Request A Certified Copy Of Each Policy, Including All Endorsements. The Insurance Requirements Shall Remain In Effect Throughout The Term Of This Contract And Any Additional Extensions. In Addition, The Owner Reserves The Right To Request Physical Evidence Of This Coverage By Requesting The Policy Declaration Page, And/or An Estopped From The Agent And/or Company Verifying The Coverage Is And/or Has Been Continually In Effect. The Contractor Shall Secure And Maintain, At Its Sole Cost And Expense During The Contract Term And Any Subsequent Extensions, The Following Insurance: 1. Commercial General Liability - In The Amount Of Five Million Dollars ($5,000,000.00) Aggregate/one Million Dollars ($1,000,000.00) Per Occurrence. The General Aggregate Limit Shall Either Apply Separately To The Resulting Contractor Or Shall Be At Least Twice The Required Occurrence Limit. 2. Comprehensive Automobile And Water Vehicle Liability - Covering Any Automotive Equipment To Be Used In Performance Of The Service, With A Minimum Limit In The Amount Of One Million Dollars ($1,000,000.00) Per Occurrence Combined Single Limit / Any Auto. Physical Damage Insurance Covering Owned Or Rented Machinery, Tools, Equipment, Office Trailers, And Vehicles. 3. Worker's Compensation - Proposer Shall Provide A Policy With Employer’s Liability Coverage With Limits Of Not Less Than One Million Dollars ($1,000,000.00) Per Occurrence For Each Accident Or Illness. The Worker’s Compensation Policy Shall State That It Cannot Be Cancelled Or Materially Changed Without First Giving Thirty (30) Days Prior Notice Thereof In Writing To The Owner. Firms That Have Owner/operators That Have Filed A "notice Of Election To Be Exempt" Shall Supply A Signed Copy Of Said Notice. Any Such Exemption Shall Meet The Requirements That Qualify For An Exemption Under The Applicable Worker’s Compensation Law. A. Conditions: Each Insurance Policy Shall Include The Following Conditions By Endorsement To The Policy: 1. Each Policy Shall Require That Thirty (30) Days Prior To Expiration, Cancellation, Nonrenewal Or Any Material Change In Coverage’s Or Limits, A Notice Thereof Shall Be Given To The Owner By Certified Mail To: Contractor Shall Also Notify The Owner, In A Like Manner, Within Twenty-four (24) Hours After Receipt, Of Any Notices Of Expiration, Cancellation, Non-renewal, Or Material Change In Coverage Received By Said Contractor From Its Insurer; And Nothing Contained Herein Shall Absolve The Contractor Of This Requirement To Provide Notice. 2. Companies Issuing The Insurance Policy, Or Policies, Shall Have No Recourse Against The Owner For Payment Of Premiums. 3. The Term "owner" Shall Include All Authorities, Boards, Bureaus, Commissions, Divisions, Departments, And Offices Of The City Of Walker And Individual Members, Elected Officials, Employees Thereof In Their Official Capacities, And/or While Acting On Behalf Of The Owner. 4. Owner Shall Be Named As An Additionally Insured On All Policies Of Insurance. The Policy Clause "other Insurance" Shall Not Apply To Any Insurance Coverage Currently Held By The Owner To Any Such Future Coverage, Or To The Owner’s Self-insured Retentions As, If Any, Of Whatever Nature. B. Subrogation: Contractor Hereby Waives Subrogation Rights For Loss Or Damage Against The Owner. 35. Public Entity Crimes: All Proposers Are Hereby Notified That A Person Or Affiliate, Who Has Been Placed On The Convicted Vendor List, Or The Federal Suspension And/or Debarment List, May Not Submit A Proposal Under This Request For Proposal. By Submitting This Proposal, The Proposal Contractor Certifies They Are Not Suspended Or Debarred Nor Does Their Submittal Violate The Provisions Of This Paragraph. 36. Conflict Of Interest: The Contractor Shall Promptly Notify The Contract Administrator, In Writing, By Certified Mail, Of All Potential Conflicts Of Interest For Any Prospective Business Association, Interest, Or Other Circumstance, Which May Influence Or Appear To Influence The Contractor's Judgment Or Quality Of Services Being Provided Hereunder. Such Written Notification Shall Identify The Prospective Business Association, Interest, Or Circumstance, The Nature Of Work That Such Person May Undertake, And Request An Opinion Of The Owner As To Whether The Association, Interest, Or Circumstance Would, In The Opinion Of The Owner, Constitute A Conflict Of Interest. The Owner Shall Respond To Such Notification By Certified Mail Within Thirty (30) Days. By Submitting This Proposal, The Contractor Certifies That They Have No Conflict With Any Employee, Agent, Elected Official Or Officer Of Owner, Nor Any Other Conflict As May Be Set Forth Herein. 37. Collusion: More Than One Proposal From An Individual, Firm, Partnership, Corporation, Association And/or Related Parties Under The Same Or Different Names Will Not Be Considered. If The Owner Believes That Collusion Exists Among Proposers, All Proposals From The Suspect Firms Will Be Rejected. Related Parties Mean Prospective Contractors Or The Principals Thereof, Which Have A Direct Or Indirect Ownership And/or Profit-sharing Interest In Another Prospective Contractor Or Pro-proposer. Prospective Contractors Shall Comply With All Local, State, And Federal Directives, Orders, And Laws As Applicable To This Rfp And All Resulting Contract(s). Prospective Contractors, By Responding To This Rfp, Certify That Such Response Is Made Without Previous Understanding, Agreement, Or Connection With Any Person, Firm, Or Corporation Making A Proposal For The Same Item(s) And Is In All Respects Fair, Without Outside Control, Collusion, Fraud, Or Otherwise Illegal Action. 38. Protest Procedure: A. Proposal Protests. Any Actual Or Prospective Bidder/proposer, Who Is Allegedly Aggrieved In Connection With The Issuance Of A Proposal Package Or Pending Award Of A Contract, May Protest To The Owner. B. Requirements To Protest: A) If The Protest Relates To The Content Of The Bid/proposal Package, A Formal Written Protest Must Be Filed No Later Than 5:00 Pm On The Fifth Full Business Day After Issuance Of The Proposal Package. B) If The Protest Relates To The Award Of A Contract, A Formal Written Protest Must Be Filed No Later Than 5:00 Pm On The Fifth Business Day After The Posting Of Either The Contract Award Recommendation Or The Contract Award Itself. The Formal Written Protest Shall Identify The Protesting Party And The Solicitation Involved; Include A Clear Statement Of The Grounds On Which The Protest Is Based; Refer To The Statutes, Laws, Ordinances, Or Other Legal Authorities Which The Protesting Party Deems Applicable To Such Grounds; And Specifically Request The Relief To Which The Protesting Party Deems Itself Entitled By Application Of Such Authorities To Such Grounds. C) A Formal Written Protest Is Considered Filed With The Owner When The Contract Administrator Receives It. Accordingly, A Protest Is Not Timely Filed Unless It Is Received Within The Time Specified Above. Failure To File A Formal Written Protest Within The Time Period Specified Shall Constitute A Waiver Of The Right To Protest And Result In Relinquishment Of All Rights To Protest By The Proposer. C. Sole Remedy. These Procedures Shall Be The Sole Remedy For Challenging The Content Of This Rfp Or The Award Of A Contract. Prospective Contractors Are Prohibited From Attempts To Influence, Persuade, Or Promote A Proposal Protest Through Any Other Channels Or Means. Such Attempts Shall Be Cause For Suspension Of The Offending Party’s Proposal And Protest. D. Authority To Resolve. The Contract Administrator Shall Resolve The Protest In A Fair And Equitable Manner And Shall Render A Written Decision To The Protestant No Later Than 5:00 Pm On The Fifth Business Day After The Filing Thereof. E. Review Of Contract Administrator's Decision. The Protesting Party May Request A Review Of The Contract Administrator's Decision By Delivering A Written Request By 5:00 Pm On The Fifth Full Business Day After The Date Of The Written Decision. The Written Notice Shall Include Any Written Or Physical Materials, Objects, Statements, And Arguments, Which The Proposer Deems Relevant To The Issues Raised In The Request For Review. If It Is Determined That The Solicitation Or Award Is In Violation Of Law Or The Regulations And Internal Procedures Of The Purchasing Department, The Contract Administrator Shall Immediately Cancel Or Revise The Solicitation Or Award As The Contract Administrator May Deem Appropriate. If It Is Determined That The Solicitation Or Award Should Be Upheld, The Contract Administrator Shall Issue A Decision In Writing Stating The Reason For The Action With A Copy Furnished To The Protesting Party And All Substantially Affected Persons Or Businesses No Later Than 5:00 Pm On The Fifth Full Business Day After The Protest. The Decision Shall Be Final And Conclusive As To The Owner Unless Any Further Action Is Taken By The Party Making The Origi

Details: Request For Proposal Debris Removal And Site Management For Debris Reduction And Emergency Roadway Debris Clearance Objective: It Is The Intent Of The City Of Walker (“owner”) To Obtain Proposals From Qualified Firms To Establish A Standby Contract For Debris Removal And Site Management For Debris Reduction, Emergency Roadway Debris Clearance And Waterway Debris Removal. These Services Will Not Be Authorized Until Such Time As A Notice To Proceed Has Been Issued; Typically, In Response To A Natural Or Man-made Disaster. Definitions: Whenever, In These Instructions, The Terms Defined In The Contract Are Used (or Pronouns Used In Their Place), The Intent And Meaning Of Such Terms Shall Be Interpreted As Indicated In The Contract. In Addition, The Following Definitions Shall Apply: Proposal Means An Executed Formal Document Submitted To The Owner Stating The Goods, Consultant Services, And/or Services, As Applicable, Offered By The Proposer To Satisfy The Needs As Requested In The Request For Proposal. Contract Means The Agreement Between The Successful Contractor(s) And The Owner In The Form Attached And Included In This Rfp Document. Goods, Consultant Services, And/or Services, As Applicable, Mean: This Standby Contract Is For Debris Removal And Site Management For Debris Reduction, Emergency Roadway Debris Clearance And Waterway Debris Removal. Rfp Documents Means This Entire Rfp Document, All Attachments, Instructions To Proposers, And Any Addendums Issued Prior To The Date And Time Of Submittal Of The Proposals. Contractor Or Prospective Contractor Or Proposer Means Any Person Or Firm Having A Contract With Or Proposing To The Owner As A Result Of This Rfp. 3.items Included With Request For Proposal: Cover Sheet, Owners Proposal Letter, Request For Proposalscope Of Work Pricing Schedule Sample Prospective Contractors Proposal Letter 4.submission Of Proposal: Submittal: Proposals Shall Be Enclosed In An Opaque Sealed Envelope Or Package, Addressed To The Owner. The Name And Address Of The Prospective Contractor, The Date And Hour Of The Proposal Submittal, And The Title “request For Proposals For Debris Removal And Site Management For Debris Reduction, Emergency Roadway Debris Clearance And Waterway Debris Removal” Rfp Shall Be Placed On The Outside Of The Envelope. All Items Required For A Responsive Proposal Shall Be Included. It Is The Responsibility Of The Proposer To Ensure That The Proposal Package Is Complete And Received At The Proper Time. Examination Of Rfp Documents: It Is The Responsibility Of Each Proposer Before Submitting A Proposal, To: A) Examine The Rfp Documents Thoroughly; And B) Consider And Comply With All Federal, State And Local Laws And Regulations, And Local Conditions That May Affect Cost, Progress, Or Performance Of The Project. Format: Proposals Must Follow The Format Of The Rfp And Be Structured So As To Follow The Required Sequence. Each Contractor Shall Submit Seven (7) Complete Sets Of The Proposal (one Hard Copy Marked “original” And Six (6) Marked “copy”) And One Electronic Copy On A Disc, Cd Or Thumb Drive. Email Copies And Fax Copies Shall Not Be Accepted. Experience: Prospective Contractors (company And/or Predecessors) Must Have At Least 5 Years Of Primary Contractor Experience In This Field Within The Last 10 Years, Be Capable Of Funding Such Potentially Massive Work For Weeks Or Longer, Must Provide A Reference List Of At Least Five (5) Government Customers For Whom They Have Performed Similar Services, And Must Provide All Information As Specified Herein. Exceptions: Prospective Contractors Are Advised That Exceptions To Any Of The Terms Contained In This Rfp Must Be Identified In The Response To The Rfp. Failure To Do So May Lead The Owner To Declare Any Such Term Non-negotiable, And/or May Lead To The Disqualification Of The Proposal. Expenses Of Preparation: The Owner Is Not Responsible For Any Expenses Which Prospective Contractors May Incur In Preparing And Submitting Proposals Called For In This Request For Proposal. Interviews: The Owner Reserves The Right To Conduct Personal Interviews Or Require Presentations From Any Or All Prospective Contractors Prior To Selection. The Owner Will Not Be Liable For Any Costs Incurred By The Proposer In Connection With Such Interviews/presentations (i.e., Travel, Accommodations, Etc.). Modification: The Owner Reserves The Right To Request That The Proposer Modify Their Proposal To More Fully Meet The Needs Of The Owner, And/or To More Fully Describe Their Proposal. Additional Information: The Prospective Contractor Shall Furnish Such Additional Information As The Owner May Reasonably Require. This Includes Information Which Indicates Financial Resources As Well As Ability To Provide And Maintain The Services And/or Recovery Operations For Several Weeks Or More. The Owner Reserves The Right To Make Investigations Of The Qualifications Of The Proposer As It Deems Appropriate, Including But Not Limited To A Financial Review And A Background Investigation. Negotiations: The Owner Reserves The Right To Negotiate Modifications To Proposals That It Deems Acceptable, Reject Any And All Proposals, And To Waive Minor Irregularities In The Procedures. Period Of Eligibility: All Proposals Submitted Shall Be Binding For One Hundred Twenty (120) Calendar Days Following The Date Of Opening. Alternate Proposals: An Alternate Proposal Is Viewed By The Owner As A Proposal Describing An Approach To Accomplishing The Requirements Of The Request For Proposals, Which Differs, From The Approach Set Forth In The Solicitation. An Alternate Proposal May Also Be A Second Proposal Submitted By The Same Proposer, Which Differs In Some Degree From Its Basic Or Prime Proposal But Is Included Within The Same Proposal Package. Alternate Proposals May Address The Technical Approach, Or Other Provision Or Requirements Set Forth In The Solicitation. The Owner May, During The Initial Evaluation Process, Consider All Alternate Proposals Submitted. Addenda: If It Becomes Necessary To Revise Or Amend Any Part Of The Request For Proposal, The Owner Will Furnish The Revision By Written Addendum To All Prospective Contractors Who Received An Original Request For Proposals. It Will Be The Responsibility Of The Proposer To Contact The Owner Prior To Submitting A Proposal To Ascertain If Any Addenda Have Been Issued, To Obtain All Such Addenda, And To Return Executed Addenda With The Proposal. Failure To Include Signed Addendum With The Proposal Shall Be Grounds For Rejection Of A Proposal. Execution Of Contract: The Contract Between Proposer And Owner Shall Be In The Form Of The "agreement" Collaborated Between Owner And Proposer. The Successful Proposer Shall Assist And Cooperate With The Owner In Executing The Contract In A Timely Manner If Notified Of A Successful Award By Owner. Taxes: Cost Of All Sales And Other Taxes For Which The Proposer Is Liable Under The Contract Shall Be Included In The Proposal. Proposal Due Date: Sealed Proposals Must Be Received At The City Of Walker Office No Later Than 11:00 A.m. On April 18, 2024. Proposals Shall Be Opened By The Evaluation Committee In Private. Any Awards Resulting From An Evaluation Shall Be Announced Publicly. Proposals Received By The Owner After The Time Specified For Receipt Will Not Be Considered. Proposers Shall Assume Full Responsibility For Timely Delivery Of Their Proposals To The Location Designated For Receipt Of Proposals. Fax Copies And Email Copies Shall Not Be Accepted. Proposal Requirements: Official Bid Documents Are Available At Central Bidding (www.centralbidding.com). Electronic Bids May Be Submitted At Central Bidding (www.centralbidding.com). For Questions Related To The Electronic Bidding Process, Please Call Central Bidding At 225-810-4814. Proposals Shall Include All Of The Information Required By The Request For Proposal, And Any Additional Data That The Prospective Contractor Deems Pertinent To The Understanding And Evaluation Of The Proposal. Proposals Are To Be Addressed As Follows For Mail, Express Delivery, Or Hand Delivery: Owner/representative: City Of Walker Title: Kelsey Murray, Finance Physical Address: 13600 Aydell Lane Walker, La 70785 Mailing Address: P.o. Box 217 Walker, La 70785 Any Questions Regarding This Rfp Shall Be Posed To Kelsey Murray, Finance In Writing At The Email Below Or At The Above Mentioned Physical And Mailing Addresses: Email: Kelsey.murray@walker-la.gov Proposals Shall Be Organized And Sections Tabbed In The Following Order. All Proposals Shall Include At Minimum: Title Page: Show The Name Of Proposer’s Firm, Address, Telephone Number, Email, Name Of Contact Person, Date, And The Subject: “request For Proposal For Standby Contract For Debris Removal And Site Management For Debris Reduction, Emergency Roadway Debris Clearance And Waterway Debris Removal.” Table Of Contents: Include A Clear Identification Of The Material By Tab And By Page Number. Tab 1 - Contractor’s Profile And Submittal Letter A. Submittal Letter Signed By An Authorized Agent Of The Prospective Contractor. A Proposal Statement Setting Forth In Detail How The Proposal Meets The Proposal Requirements And Evaluation Factors. Organizational Structure And Locations Of Business With Ownership Interests Tab 2 – Qualifications Provide A Description And History Of The Firm Focusing On The Following: A. Experience In All Aspects Of Emergency Management, Including Response, Procurement, Operation, Planning, Contract Management, And Accounting Systems. B. Document Knowledge And Experience With State And Local Emergency Management Agencies; State And Federal Programs; Funding Sources And Reimbursement Processes. C. Demonstrate Detailed Experience And Expertise Pertaining To All Aspects Of The Scope Of Work Set Forth Herein. D. Demonstrate Knowledge Of Environmental Requirements And Regulations. Tab 3 - Technical Approach Provide A Narrative Description With An Organizational Chart Outlining The Mobilization, Operational Plans, And Structure, Services To Be Provided And How And When These Services Shall Be Provided. This Description Should Fully And Completely Demonstrate The Prospective Contractor's Intended Methods For Servicing The Requirements Of All Aspects Of The Scope Of Work, Set Forth Herein - To Include Number Of Equipment, Owned And/or Leased, Available And Under The Contractor’s Control For The Duration Of The Contract. Prospective Contractor May Offer Alternative Solutions/options To Achieve Successful Completion Of The Scope Of Work Detailed Herein. Tab 4 - Reimbursement Process A. Prospective Contractor Shall Demonstrate Their Knowledge Of And Experience, With The Fema Reimbursement Process; The Fema Initial Damage Estimates; Immediate Needs Funding (inf), The Project Worksheets Completion And Application Process. Tab 5 - Key Personnel Include A Listing Of Key Staff Including Resumes For Each Describing Experience, Training, And Education In The Required Services. Identify Staff Experience Working With Governmental Entities And List Those Projects. Include An Affirmative Action Plan For All Personnel. Tab 6 - Proposed Subcontractors Include A Listing Of Proposed Subcontractors. Delineate Those Subcontractors Who Are Disadvantaged Business Enterprises, As Defined In 2c.f.r. 215.44(b)(1) And 44 C.f.r. 13.36(4)(e), And Such Other Minority, Woman-owned, And Small Business Enterprises. Tab 7 - Pricing Schedule A. Each Prospective Contractor Must Complete, Execute, And Submit The Proposal Form Included Herewith. B. The Pricing Schedule Attached Hereto Shall Be Submitted And Shall Include All Costs Associated With The Performance Of The Contract Including Travel And Out-of-pocket Expenses. The Contractor Will Be Responsible For All Costs Associated With Ineligible Debris. Tab 8 – References Contractor Shall Provide At Least Five (5) Governmental Entity References For Which The Firm Has Performed Similar Work Of The Same Or Similar Magnitude To Those Requested In This Solicitation, Including The Contact Name, Entity, Address, Telephone Number, E-mail Address, And Date And Term Of The Contract And At Least Five Letters Of Reference From Previous Clients. Tab 9 – Insurance Attach Evidence Of Required Insurance In The Amounts Indicated. If Available, A Properly Completed Acord Form Is Preferable. Tab 10 - Financial Statements All Prospective Contractors Shall Supply An Audited, Financial Statement For Each Of The Past Two Years. A Third Party Prepared Financial Statement Is Acceptable For One Of The Two Years If An Audited Statement Is Not Available. Any Such Third-party Certified Statement Shall Be Signed And Certified By The Third Party Certified Public Accountant (cpa) And Signed And Certified As Accurate By The Prospective Contractor. Tab 11- Addenda Contractor Is Responsible For Contacting Owner To Identify Any Addenda’s Issued For This Request For Proposal. Any Addenda Issued Subsequent To The Release Of This Solicitation Must Be Acknowledged By Signature Of The Authorized Representative Of The Prospective Contractor, And A Copy Of This Acknowledgment Placed In This Section. Tab 12 – Exceptions Include Any/all Exceptions Taken To The Content Of The Solicitation Itself Or Any Contract Or Legal Agreement(s) Or Document(s) Related To The Solicitation. Any Exceptions Shall Be Reviewed By Owner For Appropriateness And Is Only Valid If Accepted In Writing By Owner. Tab 13 – Litigation: Prospective Contractors Prospective Contractors Shall Provide The Following Information: Within The Past 10 Years, State Whether The Prospective Contractor Or Any Employee Thereof Anticipated Being Assigned To Provide Debris Removal Services, Has Been A Defendant In Any Proceeding Involving Or Arising Out Of Debris Removal Services. Within The Past 10 Years, State Whether The Prospective Contractor Or Any Employee Thereof Anticipated Being Assigned To Provide Debris Removal Services, Has Been Suspended Or Debarred From Receiving Federal Funds Regardless Of Whether The Prospective Contractor Or Any Employee Thereof Was Removed From Being Suspended Or Debarred. Within The Past 10 Years, State Whether The Prospective Contractor Has Had A Contract Related To Debris Removal Canceled Or Terminated. Tab 14 – Bonding Capacity Include An Executed Letter Of Commitment, Proof Of Bonding Capacity Issued By The Surety Company For The Payment And Performance Bond, Per The Attached Sample Letter. Proposal Evaluation: The Owner Shall Award To The Responsive And Qualified Proposer(s) Whose Proposal Is Determined To Be The Most Advantageous To The Owner. Evaluation Of Proposals Shall Be Based On The Evaluation Factors Set Forth In The Request For Proposals And Any Other Relevant Information Obtained Through The Evaluation Process, And The Interviews, If Held. Evaluation Criteria: The Evaluation Criteria Define The Factors That Will Be Used By The Evaluation Committee To Evaluate And Score Responsible And Qualified Proposals. Prospective Contractors Shall Include Sufficient Information To Allow The Evaluation Committee To Thoroughly Evaluate And Score Their Proposals. Each Proposal Submitted Shall Be Evaluated And Ranked By An Evaluation Committee. Qualifications Of The Contractor …………………………………………25% Number Of Years And Degree Of Experience In Disaster Response, Particularly Debris Management: Company And/or Predecessors Must Have At Least 5 Years Of Primary Contractor Experience In This Field Within The Last 10 Years; More Preferred Number Of Equipment (owned Or Leased) Available And Under Contractor’s Control Experience With Fema Reimbursement Programs And Funding Issues Proof Of Satisfactory Or Better Performance On Contracts Of Similar Scope And Size: References And Letters Of Reference Must Verify Successful Completion Of Similar Projects In House Client Training Capabilities: Provide Certification Of Emergency Management Training Qualifications Of Staff…………………………………………………….15% Experience Of Key Team Members In Area Identified Under Experience Of Prospective Contractor: Identify Senior And Project Management Affirmative Action Of Prospective Contractor: Describe Local And Minority Subcontracting Plan Education And Experience Of Prospective Contractor Personnel: Provide Brief Resumes Technical Approach ……………………..........…………………………15% Experience Of Prospective Contractor In Previous Similar Projects Technical Approach Of The Prospective Contractor To Mobilize And Perform The Many Aspects Of The Work Ability To Respond In A Timely Manner With The Necessary Resources Financial Stability …………………………………………………………15% Ability Of Prospective Contractor To Continue To Proceed Until Funding Becomes Available Previous Financial Handling Of Multiple Contracts In Multiple Disasters History Of Satisfactory Payment Procedures Of Subcontractors Price …………………………..…………………………………………...10% Pricing Schedule Will Be Evaluated For Rationality All Line Items Must Be Priced Exactly As Quoted Within The Rfp, Regardless Of Any Alternates Which May Be Proposed Technical And Reimbursement Assistance ……………………………….20% Experience Of Prospective Contractor In Relation To Tracking, Recording, And Data Processing Invoicing Program Prospective Contractor’s Knowledge And Experience Of Federal Reimbursement Guidelines Experience In Emergency Debris Management Plan Preparation Written Requests For Interpretations/clarifications: No Oral Interpretations Will Be Made As To The Meaning Of Specifications Or Any Other Contract Documents. All Questions Pertaining To The Terms And Conditions Or Scope Of Work Of This Rfp Must Be Sent In Writing (mail, Email Or Fax) To The Owner And Received No Later Than Five (5) Days Prior To The Proposal Due Date. Responses To Questions May Be Handled As An Addendum If The Response Would Provide Clarification To Requirements Of The Proposal. All Such Addenda Shall Become Part Of The Contract Documents. The Owner Will Not Be Responsible For Any Other Explanation Or Interpretation Of The Rfp Made Or Given Prior To The Award Of The Contract. The Owner Will Not Respond To Questions Received After The Specified Deadline. Oral Presentation: An Oral Presentation Of Proposal May Be Requested Of Any Prospective Contractor At The Evaluation Committee’s Discretion. Contractors Are Cautioned Not To Assume That Presentations Will Be Required And Should Include All Pertinent And Required Information In Their Original Proposal Package. Withdrawal Of Proposal: The Proposal May Be Withdrawn By The Proposer By Means Of A Written Request, Signed By The Proposer Or Its Duly Authorized Representative. Such Written Request Must Be Delivered To The Place Specified In The Request For Proposals/advertisement For The Receipt Of Proposals Prior To The Scheduled Closing Time For Receipt Of Proposals. Modifications Will Not Be Accepted Or Acknowledged After The Date And Time For Submission Of Proposals. Acceptance/rejection: The Owner Reserves The Right To Accept Or Reject Any Or All Proposals Received As A Result Of This Rfp, Or To Negotiate Separately With Competing Contractors, And To Waive Any Informalities, Defects, Or Irregularities In Any Proposal, And To Accept That Proposal Or Proposals, Which In The Judgment Of The Proper Officials, Is In The Best Interest Of The Owner. Acceptance Period: Any Proposal In Response To This Solicitation Shall Be Valid For 120 Calendar Days. At The End Of This Time The Proposal May Be Withdrawn At The Written Request Of The Prospective Contractor If No Award Has Been Made. If The Rfp Is Not Withdrawn At That Time, It Shall Remain In Effect Until An Award Is Made Or The Solicitation Is Cancelled. The Owner Reserves The Right To Request An Extension Of The Period Of Validity For The Proposals If The Contract Has Not Been Negotiated Within 120 Days From The Submittal Date Of The Rpf. Time Line:following Is A Listing Of Actions And Anticipated Dates; The Owner Reserves The Right To Change The Dates, If Necessary. Advertising & Publishing Rfp 3/14/24, 3/21/24, 3/28/24, 4/4/24, 4/11/24 Deadline For Questions/clarifications One Week Prior To Deadline Proposal Submittal Date Deadline 11:00 A.m. On April 18, 2024 15.contractor’s Certification And Responsibility:by Submitting A Proposal, Prospective Contractors Represent That: A. The Prospective Contractor Has Fully Read And Understands The Rfp In Its Entirety, Has Fully Read And Understands The Proposal Method, The Evaluation Criteria And Has Full Knowledge Of The Scope, Nature, And Quality Of Work To Be Performed. The Prospective Contractor’s Proposal Is Made In Accordance Therewith. B. The Prospective Contractor Possesses The Capabilities, Experience, Resources, Financial Wherewithal, And Personnel Necessary To Provide Efficient And Successful Services As Set Forth In The Scope Of Services To The Owner, And; C. Before Submitting A Proposal, Each Contractor Shall Make All Investigations And Examinations Necessary To Ascertain Site And/or Local Conditions And Requirements Affecting The Full Performance Of The Contract And To Verify Any Representations Made Upon Which The Contractor Will Rely. If The Contractor Receives An Award Because Of Its Proposal Submission, Failure To Have Made Such Investigations And Examinations Will In No Way Relieve The Contractor From Its Obligations To Comply In Every Detail With All Provisions And Requirements Of The Contract, Nor Will A Plea Of Ignorance Of Such Conditions And Requirements Be Accepted As A Basis For Any Claim By The Contractor For Additional Compensation Or Relief. Costs Incurred By Proposers: All Expenses Involved With The Preparation And Submission Of Proposals To The Owner, Or Any Work Performed In Connection Therewith, Shall Be Borne Solely By The Prospective Contractors. No Payment Will Be Made For Any Responses Received, Or For Any Other Effort Required Of, Or Made By, Prospective Contractors In Responding To This Rfp. 17.contractor’s Personnel:a. The Contractor Represents That It Has Or Shall Secure At Its Own Expense, All Necessary Personnel Required To Perform The Services Under The Resulting Contract. Such Personnel Shall Not Be Employees Of Or Have Any Contractual Relationship With The Owner. B. The Contractor Shall Be Responsible For Ensuring That Its Employees, Agents, And Subcontractors Comply With All Applicable Laws And Regulations And Meet All Federal, State, And Local Requirements Related To Their Employment And Position. The Owner Reserves The Right To Require The Contractor To Remove Any Employee From Working On The Resulting Contract, Which The Owner Deems Incompetent, Careless, Or Otherwise Objectionable. C. The Contractor Certifies That It Does Not And Will Not During The Performance Of The Contract Employ Illegal Alien Workers Or Otherwise Violate The Provisions Of The Federal Immigration Reform And Control Act Of 1986, As Amended. D. During The Performance Of The Contract, The Contractor Agrees To The Following: 1. The Contractor Shall Not Discriminate Against Any Employee Or Applicant For Employment Because Of Race, Religion, Color, Sex, Age, Handicap, Or National Origin, Except When Such Condition Is A Bona Fide Occupational Qualification Reasonably Necessary For The Normal Operations Of The Contractor. 2. The Contractor, In All Solicitations Or Advertisements For Employees Placed By Or On Behalf Of The Contractor, Shall State That Such Contractor Is An Equal Opportunity Employer. 3. The Contractor And Any Subcontractor Shall Pay All Employees Working On This Contract Not Less Than Minimum Wage Specified In The Fair Labor Standards Act (29 Cfr 510-794) As Amended. Reservation Of Owner’s Rights: In Addition To All Other Rights Provided The Owner Under State Law, The Owner Specifically Reserves The Following Rights: A. Owner Reserves The Right To Rank Firms And Negotiate With The Highest Ranked Firms In Accordance With The Evaluation Criteria Set Forth Herein. Negotiation With An Individual Prospective Contractor Does Not Require Nor Prohibit Negotiation With Others. B. Owner Reserves The Right To Select The Proposal That It Believes Will Serve The Best Interest Of Owner. C. Owner Reserves The Right To Reject Any Or All Proposals. D. Owner Reserves The Right To Cancel The Entire Request For Proposal Or To Cancel The Award Of Any Contract At Any Time Before The Execution Of Such Contract By All Parties Without Any Liability. E. The Owner Reserves The Right To Waive Any Informality, Irregularity Or Immaterial Errors In The Request For Proposal Or In Any Proposal Received, Or Reject Any And/or All Proposals, Or Re-advertise. F. Owner Reserves The Right To Request Any Necessary Clarifications Or Proposal Data Without Changing The Terms Of The Proposal. G. Owner Reserves The Right To Select A Contractor(s) On The Basis Of The Original Proposals Without Negotiation. All Proposals Received From Contractors In Response To This Request For Proposal Will Become The Property Of The Owner And Will Not Be Returned To The Proposers. In The Event Of Contract Award, All Documentation Produced As Part Of The Contract Will Become The Exclusive Property Of The Owner. In The Event Only One Responsive Proposal Is Received, The Owner Reserves The Right To Award To The Sole Proposer; Re-advertise The Request For Proposal, With Or Without Making Changes To The Evaluation Factors; Or Elect Not To Proceed. For And In Consideration Of The Owner Considering Proposals Submitted, The Proposer, By Submitting Its Proposal, Expressly Waives Any Claim To Damages Of Any Kind Whatsoever, In The Event The Owner Exercises Its Right To Cancel The Award In Accordance Herewith. The Owner Reserves The Right To Select, From Among The Various Proposal Alternates, Those Alternates To Be Included In The Final Contract As Well As The Right And Option To Award Or Re-solicit Proposal Alternates In Any Sequence Or At Any Time Deemed To Be In The Best Interest Of The Owner. Subcontracting: Contractor Shall Not Employ Any Subcontractor, Supplier, Or Other Person Or Organization Whether Initially Or As A Substitute, Against Whom The Owner May Have Reasonable Objection. The Contractor Shall Not Sublet Any Portion Of The Contract, Excluding Material, Without Written Consent, Including Work Sublet To An Authorized Disadvantaged Business Enterprise. If Such Consent Is Given, The Contractor Will Be Permitted To Sublet A Portion Of The Work But Shall Perform With The Contractor's Own Organization Work Amounting To At Least 30 Percent Of The Total Contract Cost. The Contractor Shall Not Be Required To Employ Any Subcontractor, Supplier, Or Other Person Or Organization To Furnish Or Perform Any Of The Work Against Whom The Contractor Has Reasonable Objection. The Contractor Shall Provide An Opportunity For Local Subcontractors, Minority And Disadvantaged Business Enterprises (dbe’s) Subcontractors To Participate In The Work. A Subcontractor Shall Not Further Subcontract To A Third Party Any Portion Of This Authorized Work, Excluding Material, Without Written Consent, Including Work Sublet To An Authorized Disadvantaged Business Enterprise. No Subcontract Shall Relieve The Contractor Of Liability Under The Contract And Bonds. A Subcontractor Shall Not Further Subcontract To A Third Party Any Portion Of This Authorized Work. All Subcontractors, Suppliers, Or Other Persons Or Organizations (including Those Who Are Able To Furnish The Principal Items Of Materials Or Equipment) Shall Be Submitted To The Owner For Acceptance If Requested By Owner. The Owner’s Acceptance, In Writing, Of Any Such Subcontractors, Suppliers, Or Other Person Or Organization So Identified May Be Revoked On The Basis Of Reasonable Objection After Due Investigation, In Which Case The Contractor Shall Submit An Acceptable Substitute. No Acceptance By The Owner Of Any Such Subcontractor, Supplier, Or Other Person Or Organization Shall Constitute A Waiver Of Any Right Of The Owner To Reject Defective Work. Action By The Owner Awarding A Contract To A Firm That Has Disclosed Its Intent To Assign Or Subcontract In Its Response To The Rfp, Shall Constitute Approval Thereof.c. The Contractor Shall Be Fully Responsible To The Owner For All Acts And Omissions Of The Subcontractors, Suppliers, Or Other Persons, Or Organizations Performing Or Furnishing Any Of The Work Under A Direct Or Indirect Contract With The Contractor Just As The Contractor Is Responsible For The Contractor’s Own Acts And Omissions. Nothing In The Resulting Contract Documents Shall Create For The Benefit Of Any Such Subcontractors, Suppliers, Or Other Persons, Or Organizations, Any Contractual Relationship Between The Owner And Any Such Subcontractors, Suppliers, Or Other Persons Or Organizations, Nor Shall It Create Any Obligation On The Part Of The Owner To Pay Or To See To The Payment Of Any Money Due Any Such Subcontractors, Suppliers, Or Other Persons, Or Organization, Except As May Otherwise Be Required By Laws And Regulations. D. The Contractor Shall Be Solely Responsible For Scheduling And Coordinating The Work Of Subcontractors, Suppliers, Or Other Persons, Or Organizations Performing Or Furnishing Any Of The Work Under A Direct Or Indirect Contract With The Contractor. The Contractor Shall Require All Subcontractors, Suppliers, Or Other Persons, Or Organizations Performing Or Furnishing Any Of The Work To Communicate With The Owner Through The Contractor. E. All Work Performed For The Contractor By A Subcontractor Or Supplier Shall Be Pursuant To An Appropriate Agreement Between The Contractor And The Subcontractor Or Supplier That Specifically Binds The Subcontractor Or Supplier To The Applicable Terms And Conditions Of The Resulting Contract For The Benefit Of The Owner. F. Within Thirty (30) Calendar Days After The Notice Of Contract Execution, The Contractor Shall Submit To The Owner A Preliminary List Of Potential Subcontractors Which May Be Used On The Project. The Potential Subcontractors Submitted Shall Not Be On The Disqualified Contractor List And The Federal Debarment List (excluded Parties List System At Www.epls.gov). Failure To Supply This Information Timely And Accurately May Result In The Contractor Being Placed In Default And Termination Of The Contract. G. Prior To Beginning Work, The Contractor Shall Submit To The Owner For Approval All Subcontractor(s) Which Will Be Used On The Project. The Owner Shall Provide Initial Approval Of Any Subcontractor Which Is Not On The Disqualified Contractor List And The Federal Debarment List (excluded Parties List System At Www.epls.gov). Once Initial Approval Is Granted, The Subcontractor May Begin Work. H. The Contractor Will Be Required To Develop And Deliver Subcontractor Training On The Contract Provisions, Traffic Control Requirements, And Applicable Rules, Regulations, And Laws To This Contract. The Training Will Be Targeted At The Subcontractor’s Supervisory Staff And Workers. Once The Training Has Been Developed, The Contractor Shall Submit In Writing The Proposed Training Program And Training Materials To The Project Engineer For Approval. The Training Shall Be Provided Annually Before The Beginning Of Each Hurricane Season And Immediately Before Each Subcontractor Begins Work. The Contractor Shall Document The Training And Provide Said Documentation To The Project Engineer. Disadvantaged Business Enterprise Program: The Owner Promotes Policies Which Assure And Encourage The Full Participation Of Disadvantaged Business Enterprises (dbe) In The Provision Of Goods And Services, As Detailed In 2 Cfr 200.321. Disadvantaged Business Enterprises, As Defined In 49 Cfr 23, Shall Have Equal Opportunity To Compete For And Perform Subcontracts Which The Contractor Enters Into Pursuant To This Contract. The Contractor Shall Use Their Best Efforts To Solicit Bids From And To Utilize Dbe Subcontractors Or Subcontractors With Meaningful Minority Group And Female Representation Among Their Employees. Contract: The Contents Of This Rfp And All Provisions Of The Successful Proposal Deemed Pertinent By The Owner May Be Incorporated Into A Contract And Become Legally Binding When Approved And Executed By Both Parties. Contents Of The Contract May Contain Changes From The Owner’s Perspective As A Result Of The Rfp Process And Proposal(s) Received. The Final Negotiated Contract May Include The Scope Of Work As Outlined In This Rfp Along With The Successful Contractor's Submittal And Any Additions Or Deletions Made At The Discretion Of The Owner As A Result Of This Rfp Process. The Contract May Be Terminated By The Owner For Cause Or For Convenience. The Contract Will Be A Standby Contract For Use In Dealing With Response To Emergency Situations. Work Related To The Contract Shall Commence Upon Issuance Of A Notice To Proceed. 22. Proprietary Information: Proposers Should Be Aware That The Request For Proposal And The Responses Thereto Are In The Public Domain. However, The Proposers May Identify Specifically Any Information Contained In Their Proposals Which They Consider Confidential And/or Proprietary And Which They Believe To Be Exempt From Disclosure, Citing Specifically The Applicable Exempting Law. All Proposals Received From Proposers In Response To This Request For Proposal Will Become The Property Of The Owner And Will Not Be Returned To The Proposers. In The Event Of Contract Award, All Documentation Produced As Part Of The Contract Will Also Become The Exclusive Property Of The Owner. The Owner Has The Right To Use Any Or All Ideas Presented In Any Reply To This Rfp. Selection Or Rejection Of Any Proposal Submitted Does Not Affect This Right. 23. Licenses And Certificates: A. The Owner Reserves The Right To Require Proof That A Prospective Contractor Is An Established Business Operating In Compliance With The Law. Local And State Business Licenses Are Required For This Proposal. B. Each Prospective Contractor Shall Be Licensed And Qualified To Do Business In Its Area Of Expertise. Each Firm Shall Submit With Their Proposal A Copy Of And Maintain The Appropriate Licenses And Certificates During The Term Of Any Resulting Contract, And Any Extensions. C. The Contractor Is To Procure All Permits, Licenses, And Certificates, Or Any Such Approvals Of Plans Or Specifications As May Be Required By Federal, State And Local Laws, Ordinances, Rules, And Regulations, For The Proper Execution And Completion Of The Work Under This Agreement. D. The Proposer Certifies That Their Company Is A Licensed General Contractor In The State Of Louisiana. Proposer Must Submit A Copy Of The License With The Proposal And Be In Good Standing With State Regulatory Body. No Specific Designation Is Required, Only That The Company Is Properly Licensed As A Contractor. See Louisiana Revised Statute 37: “a Louisiana State Contractor’s License/registration Is Required If You Contract, Bid Or Perform Work Where The Total Project Value Including Labor And Materials Exceeds The Minimum Threshold To Hold A Commercial License, Residential License, Mold Remediation License, Or A Home Improvement Registration.” In Addition, Debris Removal Contractors Must Be Listed In Sam.gov Registry With Good Standing. E. Proposer Certifies That Proposer’s Organization, Or Its Subcontractor(s) Is Classified As An Oil Spill Removal Organization (osro) By The Coast Guard And Maintains Appropriate Classification (m – W3) For All Potential Debris Management Specified In This Rfp. This Rfp Requires River/canal, Inland And Near Shore Classifications. Classification Must Be Kept In Good Standing For The Duration Of The Contract Length. F. Contractor, Or Its Subcontractor(s), Must Show Its Qualifications In The Handling Of Hazardous Materials And House Hold Hazardous Waste. This Can Be Demonstrated Listing The Company's Employees And Their Respective Haz-wopper Licenses And Asbestos Licenses. Proposer, Or Its Subcontractor(s), Must Have Qualified Personnel Currently Employed To Submit A Proposal. 24. Continuing The Work: The Contractor Shall Carry On The Work And Adhere To The Progress Schedule During All Disputes Or Disagreements With The Owner. No Work Shall Be Delayed Or Postponed Pending Resolution Of Any Disputes Or Disagreements, Except As The Owner And Contractor May Otherwise Agree In Writing. 25. Waiver Of Claims: Once Any Contract Resulting From This Rfp Expires, Or Final Payment Has Been Requested And Made, The Respective Contractor Shall Have No More Than Ninety (90) Calendar Days To Present Or File Any Claims Against The Owner Concerning Such Contract And Thereafter, Such Claim Shall Be Deemed Waived. 26. Change In Scope Of Work A. The Owner May Order Changes In The Work Consisting Of Additions, Deletions, Or Other Revisions Within The General Scope Of The Contract. No Claims May Be Made By The Contractor That The Scope Of The Project Or Of The Contractor's Services Has Been Changed, Requiring Changes To The Amount Of Compensation To The Contractor Or Other Adjustments To The Contract, Unless Such Changes Or Adjustments Have Been Made By Written Amendment To The Contract Signed By The Owner And Contractor. It Is Noted That This Is A Unit Price Contract And Nothing Herein Shall Limit The Number Of Units Of Work Which May Be Required By A Disaster. Once Issued A Notice To Proceed (ntp), Unless Limited By Area Or Amount, The Contractor Shall Proceed At The Daily Directive Of The Owner With The Entire Work Required Hereunder. B. If The Contractor Believes That Any Particular Work Is Not Within The Scope Of Work Of The Contract, Is A Material Change, Or Will Otherwise Require More Compensation To The Contractor, The Contractor Must Immediately Notify The City Of Walker’s Representative In Writing Of This Belief. If The Owner’s Representative Believes That The Particular Work Is Within The Scope Of The Contract As Written, The Contractor Will Be Ordered To And Shall Continue With The Work As Changed And At The Cost Stated For The Work Within The Scope. The Contractor May Then Assert Its Right To An Adjustment Under The Terms And Conditions Set Forth Herein For Claims. C. The Owner Reserves The Right To Negotiate With The Awarded Contractor(s) Without Completing The Competitive Rfp Process For Materials, Products, Services, And/or Items Similar In Nature To Those Specified Within This Rfp For Which Requirements Were Not Known Or Realized At The Time Of Issuance Of The Rfp. D. The Contractor Shall Commence Performance On The Date Set Forth In The Notice To Proceed Which Date Shall Be Determined By The Owner Prior To, During Or After Any Disaster. E. The Contractor Shall, After Notice To Proceed And With The Owner’s Direction, Provide A Work Plan Showing Where Operations Will Begin, And Which Streets/roads Will Be Cleared On A Daily Basis. The Plan Will Be Updated Each Day Of Operation. Contractor Shall Provide A Computerized Daily Update Of Progress, Showing The Streets Cleared By Web Map, The Volumes Recovered, The Location Of Crews, And The Estimated Percentage Completion. Such Program Shall Be Web Based And Shall Be Accessible By The Owner With A Password Provided By Contractor Or As An Active Website Available Without Password To The Public, As Instructed By The Owner. Contractor Shall Provide Examples Of Such Work Plan, Their Web-based Programs, Their Plans For Its Use, And The Hosting Thereof In Their Proposal. Debris Site Location: 1. Walker, Louisiana 27. Use Of Premises: A. The Contractor Shall Assume Full Responsibility For Any Damage To Any Work Areas Or To The Owner, Homeowner, Or Occupant Thereof, Or Of Any Adjacent Land Or Areas, Resulting From The Performance Of The Work. Contractor Shall Maintain A Toll-free Hotline Answered 24 Hours Per Day To Professionally Accept Homeowner And Other Claims. Contractor Shall Provide In Its Proposal, A Summary Of And Sample Computerized Documents Exhibiting Its Complete Claim Resolution Program To Include Computerized Complaint Logs, Complaint Report Forms, Site Visit And Inspection Forms, And Computerized Resolution Reporting Forms And Summaries For The Owner. Should Any Claim Be Made By Any Such Owner Or Occupant Because Of Accident, Intentional Act, The Performance Of The Work, Or For Any Other Such Reason The Cause Of Which Is The Contractor Or Their Subcontractors, Agents Or Employees, The Contractor Shall Promptly Settle With Such Party By Negotiation Or Otherwise Resolve The Claim By Arbitration Or Other Dispute Resolution Proceeding Or At Law. Contractor Shall Provide A Weekly Computerized Update Of All Claims And Complaints And Their Disposition, Both Individually And In Summary Form. B. During The Progress Of The Work, The Contractor Shall Keep Their Sites Free From Accumulations Of Waste Materials, Rubbish, And Other Debris Resulting From The Work. At The Completion Of The Work, The Contractor Shall Remove All Waste Materials, Rubbish, And Debris From And About The Sites, As Well As Tools, Appliances, Equipment, Machinery And/or Surplus Materials. C. The Contractor Shall Take Care To Monitor And Make Every Effort To Prevent Or Mitigate Spills Of Petroleum Products And Hydraulic Fluids. Any Such Spills Shall Be Remediated Immediately By The Contractor. D. No Tracked Equipment Shall Be Allowed On Public Streets Or Right Of Way (row) Without The Written Permission Of The Owner. 28. Estimated Quantities: The Owner Reserves The Right To Increase Or Decrease Estimated Quantities As Required. Estimated Quantities As Shown Within Of This Rfp Are For Estimating And Proposal Purposes Only. It Is Understood By All Prospective Contractors That These Are Only Estimated Quantities And The Owner Is Not Obligated To Purchase Any Minimum Or Maximum Amount During The Life Of The Contract. The Actual Volumes Of Any Work Can Only Be Identified Subsequent To A Disaster, And As The Work Proceeds. The Contractor Shall Be Required To Perform All Work Required By The Contract Regardless Of Volume. 29. Performance: The Selected Contractor Shall Perform The Resulting Contract In A Timely Fashion. If The Disaster Is Such That It May Reasonably Be Predicted In Advance, Contractor Shall Have Management Personnel Within The Emergency Operations Center (eoc) 24-48 Hours Prior To The Arrival Of The Disaster. If The Disaster Is Such That The Disaster Could Not Be Predicted, The Contractor Shall Have Management Personnel Within The Eoc Within 24 Hours After The Event. Contractor’s Management Personnel Shall Assist The Owner To Plan A Response, Plan For The Arrival Of The Event If Possible, And To Initiate The Emergency Push And Initial Debris Removal And Rescue Operations. Contractor Shall Mobilize Work Crews And Heavy Equipment Within Such Period Of Time As May Be Set Forth Within The Notice To Proceed. Crews Shall Be Mobilized In A Staggered Phasing So As Not To Overwhelm The Resources Of The Monitoring Body. Contractor Shall Describe Its Mobilization Program And Past Experience With Such Mobilization. Contractor Should Clearly Exhibit Experience In Large Previous Compelling Mobilizations, To Multiple Sites, With Short Time Frames. 30. Equipment Availability: The Selected Contractor Shall Provide Number And Proof Of Access To Equipment, Owned Or Leased By The Contractor, That Will Be Made Available For Any And All Disaster And Non-disaster Related Projects. This Does Not Include Subcontractor Equipment. 31. Payment And Performance Bonds: The Successful Bidder Shall Be Required To Provide Payment And Performance (surety) Bonds For The Entire Amount Of The Contract Price To Insure The Successful Performance Of The Terms And Conditions Of The Contract. The Payment And Performance Bond Shall Be Subject To Forfeiture For Failure On The Part Of The Successful Bidder To Perform Its Obligations Under The Contract. The Bond Must Be Provided Within Seven (7) Days Of Written Notice To Proceed. The Payment And Performance Bond Is To Be Secured From A Surety Or Insurance Company Listed On The U.s. Department Of The Treasury Financial Management Service List Of Approved Bonding Companies Which Is Published Annually In The Federal Register, With At Least An A-rating In The Latest Printing Of The A.m. Best’s Key Rating Guide, To Write Individual Bonds Up To Ten Percent Of Policyholders’ Surplus As Shown In The A.m. Best’s Key Rating Guide And Is Licensed In This State To Write Surety Bonds. 32. Payment/invoices: All Prospective Contractors Must Specify On Their Proposal Letter The Exact Company Name And Address Which Must Be The Same As Shown On Invoices Submitted For Payment. Contract Payments Shall Be Made In Arrears Within Fifteen (15) Days After Approval Of A Billing Statement For Actual Work Done By The Contractor(s). All Billing Statements Or Invoices Submitted For Payment Shall Be Original And Should Be Sent To City Of Walker At The Following Address: P.o. Box 217, Walker, La 70785 Billing Statements Or Invoices Should Include Company Name And Address, Locations Of Where Work Has Been Performed, Reconciliation Sheets For Each Day’s Work, And Support Documentation As Required. Payment Of Contractor By City Of Walker Is Contingent Upon The City Of Walker Being Reimbursed By Any Private Insurance Company, Local, State Or Federal Government Agency. The Successful Contractor Will Be Responsible For All Work And/or Debris Deemed Ineligible. In Order For Both Parties Herein To Close Their Books And Records, The Contractor Will Clearly State “final Invoice” On The Contractor’s Final/last Billing To The City Of Walker. This Certifies That All Services Have Been Properly Performed And All Charges And Costs Have Been Invoiced To The City Of Walker. Invoices Submitted For Payment Shall Be Accompanied By An Electronic Worksheet, In Microsoft Excel Format, Which Includes Information Contained In The Approved Worksheets And/or Debris Ticket. The Final Format Of The Daily Worksheet And Information To Be Contained Will Be Approved And Agreed Upon By The Contractor And The Contract Administrator. Any Discrepancies Between The Owner’s Records And The Contractor's Submittals Must Be Rectified, To Owner’s Satisfaction, By The Contractor, Before Payment On Those Items Will Be Made By The Owner. Contractor Shall Computerize All Tickets Daily And Present To The Owner As A Summary Reconciliation Document Within (48) Hours Of The Daily Completion Of The Work. Contractor Shall Note That Thousands To Tens Of Thousands Of Tickets May Be Produced Per Day And Contractors Plans And Computer Program Must Encompass Such Potential Volumes. Contractor Should Provide Sample Forms And Program Formats; Describe Their Data Processing Experience, Their Data Management Center (if Any), Their Data Management Programs And Procedures, And Their Key Data Management Personnel In Their Proposal. Owner And Contractor Shall Meet Daily (within 48 Hours Of The Issuance Of The Tickets) To Reconcile Tickets And Work Performed. Contractor Shall Revise The Computerized Reconciliation Sheets With Any Corrections Discovered And Re-present A Corrected Daily Reconciliation Sheet To The Owner For Signature Within Twenty-four (24) Hours Thereafter. Both The Owner And The Contractor Shall Execute Each Daily Reconciliation Sheet After Being Verified As Correct. Such Daily Reconciliation Sheets Shall Then Become The Basis For Billing Documentation. 33. Records And Right To Audit: The Contractor Shall Maintain Adequate Records, Documents, And Information To Justify All Charges, Expenses And Costs Incurred In Performing The Work For At Least Five (5) Years After Completion Of This Contract. The Owner Shall Have Access To Such Books, Records, And Documents As Required In This Section For The Purpose Of Inspection, Reproduction, Audit, And/or During Normal Business Hours, At The Owner’s Expense, Upon Five (5) Days Prior Written Notice. 34. Safety: The Contractor Shall Take Reasonable Precautions For The Safety Of, And Shall Provide All Reasonable Protection To Prevent Damage, Injury Or Loss To, Its Employees On The Job, And Others. The Contractor Shall Comply With All Applicable Provisions Of Federal, State, And Municipal Safety Laws, Insurance Requirements, Standard Industry Practices, The Requirements Of The Operations And This Contract. The Contractor, Directly Or Through Its Subcontractors, Shall Erect And Properly Maintain At All Times, As Required By The Conditions And Progress Of The Work, Necessary Safeguards For The Safety And Protection Of The Public, Including Securing Areas, Posting Danger Signs, Placarding, Labeling, Or Posting Other Forms Of Warning Against Hazards. When Use Of Hazardous Materials Or Equipment Or Unusual Methods Are Necessary For Execution Of The Work, Or When The Work Includes The Cleanup, Remediation, And/or Removal Of Bio-solids, Bio-hazardous Waste, Or Any Hazardous Or Toxic Materials, Trash Debris, Refuse, Or Waste, The Contractor, Its Subcontractor(s) And Their Employees Shall Be Trained And Certified As Required In The Proper Handling, Use And Care Of Equipment, Materials, And Hazardous Operations, And Shall Exercise The Utmost Care And Perform Such Activities Under The Supervision Of Properly Qualified And/or Competent Personnel. 35. Insurance Requirements: A. Prior To The Time Contractor Is Entitled To Commence Any Part Of The Project, Work Or Services, Contractor Shall Procure, Pay For, And Maintain At Minimum The Following Insurance Coverages With The Stated Limits Or Greater. Said Insurance Shall Be Evidenced By Delivery To The Owner Of (1) Certificates Of Insurance Executed By The Insurers Listing Coverage’s And Limits, Expiration Dates And Terms Of Policies And All Endorsements Whether Or Not Required By The Owner, And Listing All Carriers Issuing Said Policies; And (2) Upon Request A Certified Copy Of Each Policy, Including All Endorsements. The Insurance Requirements Shall Remain In Effect Throughout The Term Of This Contract And Any Additional Extensions. In Addition, The Owner Reserves The Right To Request Physical Evidence Of This Coverage By Requesting The Policy Declaration Page, And/or An Estopped From The Agent And/or Company Verifying The Coverage Is And/or Has Been Continually In Effect. The Contractor Shall Secure And Maintain, At Its Sole Cost And Expense During The Contract Term And Any Subsequent Extensions, The Following Insurance: 1. Commercial General Liability - In The Amount Of Five Million Dollars ($5,000,000.00) Aggregate/one Million Dollars ($1,000,000.00) Per Occurrence. The General Aggregate Limit Shall Either Apply Separately To The Resulting Contractor Or Shall Be At Least Twice The Required Occurrence Limit. 2. Comprehensive Automobile And Water Vehicle Liability - Covering Any Automotive Equipment To Be Used In Performance Of The Service, With A Minimum Limit In The Amount Of One Million Dollars ($1,000,000.00) Per Occurrence Combined Single Limit / Any Automobile Physical Damage Insurance Covering Owned Or Rented Machinery, Tools, Equipment, Office Trailers, And Vehicles. 3. Worker's Compensation - Proposer Shall Provide A Policy With Employer’s Liability Coverage With Limits Of Not Less Than One Million Dollars ($1,000,000.00) Per Occurrence For Each Accident Or Illness. The Worker’s Compensation Policy Shall State That It Cannot Be Cancelled Or Materially Changed Without First Giving Thirty (30) Days Prior Notice Thereof In Writing To The Owner. Firms That Have Owner/operators That Have Filed A "notice Of Election To Be Exempt" Shall Supply A Signed Copy Of Said Notice. Any Such Exemption Shall Meet The Requirements That Qualify For An Exemption Under The Applicable Worker’s Compensation Law. B. Conditions: Each Insurance Policy Shall Include The Following Conditions By Endorsement To The Policy: 1. Each Policy Shall Require That Thirty (30) Days Prior To Expiration, Cancellation, Nonrenewal Or Any Material Change In Coverage’s Or Limits, A Notice Thereof Shall Be Given To The Owner By Certified Mail To: Contractor Shall Also Notify The Owner, In A Like Manner, Within Twenty-four (24) Hours After Receipt, Of Any Notices Of Expiration, Cancellation, Non-renewal, Or Material Change In Coverage Received By Said Contractor From Its Insurer; And Nothing Contained Herein Shall Absolve The Contractor Of This Requirement To Provide Notice. 2. Companies Issuing The Insurance Policy, Or Policies, Shall Have No Recourse Against The Owner For Payment Of Premiums. 3. The Term "owner" Shall Include All Authorities, Boards, Bureaus, Commissions, Divisions, Departments, And Offices Of The City Of Walker And Individual Members, Elected Officials, Employees Thereof In Their Official Capacities, And/or While Acting On Behalf Of The Owner. 4. Owner Shall Be Named As An Additionally Insured On All Policies Of Insurance. The Policy Clause "other Insurance" Shall Not Apply To Any Insurance Coverage Currently Held By The Owner To Any Such Future Coverage, Or To The Owner’s Self-insured Retentions As, If Any, Of Whatever Nature. C. Subrogation: Contractor Hereby Waives Subrogation Rights For Loss Or Damage Against The Owner. 36. Liquidated Damages: Failure Of The Contractor To Comply With The Requirements Set Forth In The Notice To Proceed May Be Subject, At The Owner’s Discretion, To Liquidated Damages In The Amount Of $1,000.00 Per Day, Per Unaccounted For Item Listed In The Notice To Proceed. This May Include Equipment, Personnel, Timeframe To Begin, Etc. 37. Public Entity Crimes: All Proposers Are Hereby Notified That A Person Or Affiliate, Who Has Been Placed On The Convicted Vendor List, Or The Federal Suspension And/or Debarment List, May Not Submit A Proposal Under This Request For Proposal. By Submitting This Proposal, The Proposal Contractor Certifies They Are Not Suspended Or Debarred Nor Does Their Submittal Violate The Provisions Of This Paragraph. 38. Conflict Of Interest: The Contractor Shall Promptly Notify The Contract Administrator, In Writing, By Certified Mail, Of All Potential Conflicts Of Interest For Any Prospective Business Association, Interest, Or Other Circumstance, Which May Influence Or Appear To Influence The Contractor's Judgment Or Quality Of Services Being Provided Hereunder. Such Written Notification Shall Identify The Prospective Business Association, Interest, Or Circumstance, The Nature Of Work That Such Person May Undertake, And Request An Opinion Of The Owner As To Whether The Association, Interest, Or Circumstance Would, In The Opinion Of The Owner, Constitute A Conflict Of Interest. The Owner Shall Respond To Such Notification By Certified Mail Within Thirty (30) Days. By Submitting This Proposal, The Contractor Certifies That They Have No Conflict With Any Employee, Agent, Elected Official Or Officer Of Owner, Nor Any Other Conflict As May Be Set Forth Herein. 39. Collusion: More Than One Proposal From An Individual, Firm, Partnership, Corporation, Association And/or Related Parties Under The Same Or Different Names Will Not Be Considered. If The Owner Believes That Collusion Exists Among Proposers, All Proposals From The Suspect Firms Will Be Rejected. Related Parties Mean Prospective Contractors Or The Principals Thereof, Which Have A Direct Or Indirect Ownership And/or Profit-sharing Interest In Another Prospective Contractor Or Pro-proposer. Prospective Contractors Shall Comply With All Local, State, And Federal Directives, Orders, And Laws As Applicable To This Rfp And All Resulting Contract(s). Prospective Contractors, By Responding To This Rfp, Certify That Such Response Is Made Without Previous Understanding, Agreement, Or Connection With Any Person, Firm, Or Corporation Making A Proposal For The Same Item(s) And Is In All Respects Fair, Without Outside Control, Collusion, Fraud, Or Otherwise Illegal Action. 40. Protest Procedure: A. Proposal Protests. Any Actual Or Prospective Bidder/proposer, Who Is Allegedly Aggrieved In Connection With The Issuance Of A Proposal Package Or Pending Award Of A Contract, May Protest To The Owner. B. Requirements To Protest: A) If The Protest Relates To The Content Of The Bid/proposal Package, A Formal Written Protest Must Be Filed No Later Than 5:00 Pm On The Fifth Full Business Day After Issuance Of The Proposal Package. B) If The Protest Relates To The Award Of A Contract, A Formal Written Protest Must Be Filed No Later Than 5:00 Pm On The Fifth Business Day After The Posting Of Either The Contract Award Recommendation Or The Contract Award Itself. The Formal Written Protest Shall Identify The Protesting Party And The Solicitation Involved; Include A Clear Statement Of The Grounds On Which The Protest Is Based; Refer To The Statutes, Laws, Ordinances, Or Other Legal Authorities Which The Protesting Party Deems Applicable To Such Grounds; And Specifically Request The Relief To Which The Protesting Party Deems Itself Entitled By Application Of Such Authorities To Such Grounds. C) A Formal Writte