Tenders of Correctional Service Of Canada

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Treatment Centres

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Community Residential Facilities (crfs) - Pacific Region

Elder Helper Services

An Advanced Contract Award Notice (acan) Is A Public Notice Indicating To The Supplier Community That A Department Or Agency Intends To Award A Contract For Goods, Services Or Construction To A Pre-identified Supplier, Thereby Allowing Other Suppliers To Signal Their Interest In Bidding, By Submitting A Statement Of Capabilities. If No Supplier Submits, A Statement Of Capabilities That Meet The Requirements Set Out In The Acan, On Or Before The Closing Date And Time Stated In The Acan, The Contracting Officer May Then Proceed With The Award To The Pre-identified Supplier. 1. Definition Of The Requirement: The Correctional Service Canada (csc) Has A Requirement To Provide Elder Programming To Meet The Needs Of Indigenous Offenders. The Elder Helpers Must Be Available To Assist And Supplement The Work Of Elders, Thus Enhancing Indigenous Programming. Csc Is Legislated To Provide Indigenous Offenders With The Opportunity To Further Develop Their Understanding Of Traditional Indigenous Spirituality While Allowing Non-indigenous Offenders To Practice Their Beliefs And Values Systems. 1.1 Objectives: As Required By The Ccra And Individual Correctional Plans, Elder Helpers Are Engaged To Ensure The Accommodation Of Indigenous Spiritual And Cultural Practices. They Assist The Elders In Supporting Indigenous Offenders On Their Traditional Healing Journey, To Further Develop An Understanding Of Traditional Indigenous Culture Through Teachings, Guidance And Counselling. Further, They Utilize Traditional Ceremonies And Practices, Where They Have Been Given The Responsibility To Assist The Work Of Elders, To Promote Healing And Balance. 1.2 Tasks: The Elder Helper Must Provide The Following Services: The Elder Helper Must Assist Indigenous Offenders Within The Federal Institutions To Benefit From Traditional Healing And Contemporary Treatment Interventions By Supporting The Work Of The Elders And The Interdisciplinary Team As Follows: • Ensure Offenders And Staff Approach The Elder Providing Service According To Proper Traditional Protocol. • Ensure An Adequate Supply Of Traditional Ceremonial Material Is On Hand In Order To Ensure The Ceremonial Aspect Of The Work Is Maintained. • Coordinate And Provide Supervision For Offenders During Traditional Ceremonies; With The Elder’s Agreement, Perform Traditional Ceremonies In The Absence Of The Elder (including But Not Limited To, Pipe Ceremony, Sweat Lodge Ceremony And Sharing Circles). • Conduct Group Discussions And Teachings, With The Elder’s Agreement, In The Identification And Proper Use Of Ceremonial Objects For Offenders And Staff. • Assist Staff To Prepare Reports (verbal And Written) And Provide Other Technical Support For Case Management And Parole Processes. • Provide Counselling Services To Offenders As Directed When The Elder Is Unavailable. • Assist In Scheduling Ceremonies And Provide Written Notification Of These Events To Appropriate Elders And Staff. • Provide A List Of Contacts With Offenders, Activities And Ceremonies Attended To The Project Authority Or Their Designate. • Participate In Staff Meetings To Further Enhance Team Concept And To Create And Maintain A Healthy Support Network. • Participate In Meetings With Staff To Facilitate Communication And Cooperation With The Elder. • Provide Cultural Awareness Sessions In Traditional Teachings And Healing To Case Management Team Members And Institutional Staff In Order To Promote A Culturally Safe Environment For Indigenous Offenders. 1.3 Expected Results: Provision Of Indigenous Programming And Elder Helper Services To The Indigenous Offender Population. 1.4 Reporting And Communications 1. The Elder Helper Must Provide Time Sheets At Two-week Intervals To Confirm The Services Provided. 2. The Elder Helper, With The Assistance And Coordination Of The Indigenous Liaison Officer Or Parole Officer, Must Submit Summary Activity Reports Of Their Services To The Project Authority Or Designate At Two-week Intervals By Providing A Summary Of The Tasks And Hours Completed On The Elder Tasks – Weekly Summary And Elder Tasks – Bi-weekly Summary/invoice Provided By The Project Authority. These Reports Will Be Used To Register Progress And For Evaluation Purposes And Must Include The Following Information: (a) Daily Activity Log; (b) Number And Type Of Individual Offender Interviews; (c) Number And Type Of Group Sessions Held (including But Not Limited To Circles, Sweats); (d) Number And Type Of Spiritual Ceremonies Held (including But Not Limited To Family, Sweats, Pipe Ceremonies); And (e) Number And Type Of Collateral Contacts Made (including But Not Limited To With Case Management, Staff, Interventions). 1.5 Paper Consumption: A. Should Printed Material Be Required, Double-sided Printing In Black And White Format Is The Default Unless Otherwise Specified By The Project Authority. B. The Contractor Must Ensure Printed Material Is On Paper With A Minimum Recycled Content Of 30% And/or Certified As Originating From A Sustainably Managed Forest. C. The Contractor Must Recycle Unneeded Printed Documents (in Accordance With Security Requirements). 1.6 Constraints 1.6.1 Location Of Work: A. The Elder Helper Must Perform The Work At Leo Herbert Everett Cameron – Saskatchewan Penitentiary, Prince Albert, Sk Paul Hassett – Bowden Institution, Innisfail, Ab B. Travel Travel To Other Locations For Approved Escorted Temporary Absences Or Meetings Must Have Prior Authorization Of The Project Authority And Will Be Reimbursed At Cost Without Any Allowance For Overhead Or Profit. 1.6.2 Language Of Work: The Contractor Must Perform All Work In English. 1.6.3 Security Requirements: This Contract Includes The Following Security Requirements: 1. The Contractor Personnel Requiring Access To Protected Information, Assets Or Sensitive Work Site(s) Must Each Hold A Valid Reliability Status, Granted Or Approved By Correctional Services Canada (csc). 2. The Contractor Must Not Remove Any Protected Information Or Assets From The Identified Work Site(s), And The Contractor Must Ensure That Its Personnel Are Made Aware Of And Comply With This Restriction. 3. Subcontracts Which Contain Security Requirements Are Not To Be Awarded Without The Prior Written Permission Of Csc. 4. The Contractor Must Comply With The Provisions Of The: A. Security Requirements Check List, Described In Annex C; 2. Criteria For Assessment Of The Statement Of Capabilities (minimum Essential Requirements): Any Interested Supplier Must Demonstrate By Way Of A Statement Of Capabilities That It Meets The Following Requirements: Assisting With And Attending Indigenous Ceremonies Are Something Elder Helpers Have Been Taught. The Supplier Must Provide Their Experience As An Elder Helper And How It Was Acquired. The Supplier Must Have A Minimum Of Two (2) Years Of Cumulative Experience, Calculated By Combining Any Experience Obtained In The Three Following Areas. The Supplier Must Have Acquired This Experience Over The Past 10 Years Before The Date Of The Closing Of This Acan: • Assisting And Supporting An Elder; • Providing Counselling And Guidance According To The Traditions And Teachings; • Conducting Group Discussions; And • Assisting Others In Preparing Reports (verbal And Written). The Supplier Must Demonstrate In Writing That They Have The Knowledge And The Experience Required In The Essential Requirements. The Supplier Must Provide A Resume And Two (2) References Who Can Confirm Their Work As An Elder Helper. 3. Applicability Of The Trade Agreement(s) To The Procurement This Procurement Is Not Subject To Any Trade Agreement. 4. Set-aside Under The Procurement Strategy For Indigenous Business This Procurement Is Set-aside For An Indigenous Supplier In Accordance With The Government Procurement Strategy For Indigenous Business (psib). Therefore, Only Suppliers Who Meet The Definition Of An Indigenous Business, As Defined In The Psib, May Submit A Statement Of Capabilities. This Restriction Does Not Apply To Contracts With Individuals Who Are Elder Helpers. 5. Comprehensive Land Claims Agreement(s) This Procurement Is Not Subject To A Comprehensive Land Claims Agreement. 6. Justification For The Pre-identified Supplier There Is A Limited Number Of Suppliers Available To Provide Elder Helper Services To Meet The Reintegration Needs Of Csc Indigenous Offenders. The Pre-identified Supplier Meets All Of The Minimum Essential Requirements Described In This Acan. 7. Government Contracts Regulations Exception(s) The Following Exception To The Government Contracts Regulations Is Invoked For This Procurement Under Subsection: (d) Only One Person Is Capable Of Performing The Contract. 8. Exclusions And/or Limited Tendering Reasons This Procurement Is Not Subject To Any Trade Agreement. 9. Ownership Of Intellectual Property There Are No Intellectual Property Terms In The Contract. 10. Period Of The Proposed Contract Or Delivery Date See Section 12. Name And Address Of The Pre-identified Supplier. 11. Cost Estimate Of The Proposed Contract See Section 12. Name And Address Of The Pre-identified Supplier. 12. Name And Address Of The Pre-identified Supplier Name: Leo Herbert Everett Cameron Address: Duck Lake, Sk Period Of The Proposed Contract: 4 Years, From May 1, 2024 To April 30, 2028. Cost Estimate Of The Proposed Contract: $308,061.40 (gst/hst Extra). Name: Paul Hassett Address: Calgary, Ab Period Of The Proposed Contract: 4 Years, From April 1, 2024 To March 31, 2028. Cost Estimate Of The Proposed Contract: $311,272.60 (gst/hst Extra). 13. Suppliers' Right To Submit A Statement Of Capabilities Suppliers Who Consider Themselves Fully Qualified And Available To Provide The Goods, Services Or Construction Services Described In The Acan, May Submit A Statement Of Capabilities In Writing To The Contact Person Identified In This Notice On Or Before The Closing Date And Time Of This Notice. This Statement Of Capabilities Must Clearly Demonstrate How The Supplier Meets The Advertised Requirements. 14. Closing Date And Time For A Submission Of A Statement Of Capabilities The Closing Date And Time For Accepting Statements Of Capabilities Is January 10, 2024 At 2:00 Pm Cst. 15. Inquiries And Submission Of Statements Of Capabilities Inquiries And Statement Of Capabilities Are To Be Directed To: Janet Nelson Regional Procurement Officer Regional Headquarters, Prairies 3427 Faithfull Avenue Saskatoon, Sk S7k 8h6 Telephone: (306) 659-9252 E-mail: 501contracts@csc-scc.gc.ca

21301-25-4554214 – Treatment Centres An Advanced Contract Award Notice (acan) Is A Public Notice Indicating To The Supplier Community That A Department Or Agency Intends To Award A Contract For Goods, Services Or Construction To A Pre-identified Supplier, Thereby Allowing Other Suppliers To Signal Their Interest In Bidding, By Submitting A Statement Of Capabilities. If No Supplier Submits A Statement Of Capabilities That Meets The Requirements Set Out In The Acan, On Or Before The Closing Date And Time Stated In The Acan, The Contracting Officer May Then Proceed With The Award To The Pre-identified Supplier. 1. Definition Of The Requirement: The Correctional Service Of Canada (csc) Is The Federal Organism Responsible For Administering Sentences Of Two (2) Years Or More Imposed By The Courts. Csc Manages Institutions Of Various Security Levels And Supervising Offenders On Conditional Release In The Community. To Be Able To Manage The Safe Transition Of Offenders Into The Community And To Ensure The Safety Of The Public On An Ongoing Basis, Csc Defines Its Needs And Concluded Into Contractual Arrangements With Community Residential Facilities Are Able To Meet Its Requirements. Community Residential Facilities Contribute To The Management Of That Risk By Ensuring That Suitable Accommodation, Social And Economic Support Systems, Monitoring And Intervention Are In Place, Thereby Assisting Conditionally Released Federal Offenders.the Work Will Involve The Following: 1.1 Objectives: Provide Accommodation, Treatment, Monitoring, General Support And Assistance To Offenders Under Federal Jurisdiction Who Have Been Released To The Community On Conditional Release, Statutory Release, And Those Subject To Long-term Supervision Orders For Reintegrating Into Society. 1.2 Tasks: The Tasks To Be Performed By The Contractor Under The Contract Include, But Are Not Limited To The Following: 1.1.1. Residential Services For Federal Offenders On Conditional Release; 1.1.2. Provision Of Security Services, Including The Monitoring Of Resident Activities And Destinations While Away From The Facility; 1.1.3. Assisting Residents In Their Reintegration Efforts By Providing Basic Referral Services To Community Support Groups And Other Agencies, As Dictated By Each Resident’s Individual Requirements; 1.1.4. Providing Ongoing Liaison With Local Police Agencies. 1.2 Expected Results: Assisting Conditionally Released Offenders To Safely And Successfully Reintegrate Into The Community As Law-abiding Citizens. 1.4 Performance Standards: The Community Residential Facilities (crf) And Their Officers, Servants And Subcontractors Must Comply With All Applicable Legislation And Csc’s Commissioner’s Directives (cds), The Standard Operating Practice On Official Languages, And Other Standards. The Crf Must Be In Compliance With All Applicable Territorial, Provincial, Municipal And Local Legislation And Regulations. The Crf Premises And Equipment Must Conform To Applicable Zoning, Health, Safety, Building And Fire Codes And Regulations. 1.5 Deliverables: 1.5.1 Accommodation Services, Specialized Services For Offenders With Special Needs, Enhanced Residential Interventions (eri), Supervision, Administration Requirements (reporting) And Intervention – Community Accommodation Of Higher-risk Offenders 1.5.2 Paper Consumption: A. Should Printed Material Be Required, Double Sided Printing In Black And White Format Is The Default Unless Otherwise Specified By The Project Authority. B. The Contractor Must Ensure Printed Material Is On Paper With A Minimum Recycled Content Of 30% And/or Certified As Originating From A Sustainably Managed Forest. C. The Contractor Must Recycle Unneeded Printed Documents (in Accordance With Security Requirements). 1.6 Constraints: 1.6.1 Location Of Work: A. The Contractor Must Perform The Work At His Place Of Work. B. Travel - No Travel Is Anticipated For Performance Of The Work Under This Contract. 1.6.2 Language Of Work: The Contractor That Assures The Direct Case Surveillance Must Perform All Services In The Official Language (english Or French) Asked By The Offender, And That, Including The Writing Of The Report. The Contractor That Does Not Assure A Direct Surveillance, Has To, In His Case, Perform The Services In The Official Language (english Or French) Asked By The Offender, But Is Not Required To Assume The Translation Costs Of The Report. 1.6.3 Security Requirements: This Contract Includes The Following Security Requirements: Security Requirement For Canadian Supplier: 1. The Contractor/offeror Must, At All Times During The Performance Of The Contract/standing Offer, Hold A Valid Designated Organization Screening (dos) With Approved Document Safeguarding Capability (dsc) At The Level Of Protected B Issued By The Canadian Industrial Security Directorate (cisd) Of Public Works And Government Services Canada (pwgsc). 2. The Contractor/offeror Personnel Requiring Access To Protected Information, Assets Or Work Site(s) Must Each Hold A Valid Reliability Status, Granted Or Approved By Cisd/pwgsc. 3. The Contractor Must Not Utilize Its Information Technology Systems To Electronically Process, Produce Or Store Protected Information Until The Cisd/pwgsc Has Issued Written Approval. After Approval Has Been Granted Or Approved, These Tasks May Be Performed At The Level Of Protected B, Including An It Link At The Level Of Protected B. 4. Subcontracts, Which Contain Security Requirements, Are Not To Be Awarded Without The Prior Written Permission Of Cisd/pwgsc. 5. The Contractor/offeror Must Comply With The Provisions Of The: A) Security Requirements Check List And Security Guide (if Applicable), Attached At Annex D ; B) Industrial Security Manual (latest Edition) 2. Criteria For Assessment Of The Statement Of Capabilities (minimum Essential Requirements): Any Interested Supplier Must Demonstrate By Way Of A Statement Of Capabilities That It Meets The Following Requirements: Experience: Must Have A Minimum Of Two (2) Years Experience, Obtained Within The Last Five (5) Years Prior To The Closing Date Of This Acan, In Working With Adult Offenders On Conditional Release; Must Have A Minimum Of Two (2) Years Of Experience, Obtained Within The Last Five (5) Years Prior To The Closing Date Of This Acan, In Providing Accommodation To Offenders In A Residential Setting. Organization Must Be A Non-profitable Organization, A Duly Recognized Corporation Governed By A Board Of Directors Appointed From The Community. Organization Must Be Accredited By Federal Authorities. 3. Applicability Of The Trade Agreement(s) To The Procurement This Procurement Is Not Subject To Any Trade Agreement. 4. Set-aside Under The Procurement Strategy For Indigenous Business This Procurement Is Not Subject To Any Set-asides For Aboriginal Suppliers. 5. Comprehensive Land Claims Agreement(s) This Procurement Is Not Subject To A Comprehensive Land Claims Agreement. 6. Justification For The Pre-identified Supplier There Are Only A Limited Number Of Qualified Service Providers In The Locations Identified In Section 12. Name And Address Of Pre-screened Suppliers Who Are Available And Willing To Provide Residential Services To Offenders On Conditional Release To Meet Csc's Needs For Housing Offenders In The Community. The Pre-identified Supplier Meets All Of The Minimum Essential Requirements Described In This Acan. 7. Government Contracts Regulations Exception(s) The Following Exception To The Government Contracts Regulations Is Invoked For This Procurement Under Subsection: Paragraph (d) Only One Person Is Capable Of Performing The Contract. 8. Exclusions And/or Limited Tendering Reasons This Procurement Is Not Subject To Any Trade Agreement. 9. Ownership Of Intellectual Property There Are No Intellectual Property Terms In The Contract. 10. Period Of The Proposed Contract Or Delivery Date The Proposed Contract Is For A Period Of One (1) Year, From April 1st, 2024 To March 31st, 2025 With An Option To Extend The Contract For Five (5) Additional One-year Periods. 11. Cost Estimate Of The Proposed Contract The Estimated Value Of The Contract, Including Option(s), Is $ 2 243 388.55 (gst/hst Extra). 12. Name And Address Of The Pre-identified Supplier Name: La Maison Carignan Inc. Address; 7515, Boulevard Parent Trois-rivières (québec) G9c 0m5 13. Suppliers' Right To Submit A Statement Of Capabilities Suppliers Who Consider Themselves Fully Qualified And Available To Provide The Goods, Services Or Construction Services Described In The Acan, May Submit A Statement Of Capabilities In Writing To The Contact Person Identified In This Notice On Or Before The Closing Date And Time Of This Notice. The Statement Of Capabilities Must Clearly Demonstrate How The Supplier Meets The Advertised Requirements. 14. Closing Date And Time For A Submission Of A Statement Of Capabilities The Closing Date And Time For Accepting Statements Of Capabilities Is February 21th, 2024 At 2:00 Pm Edt. 15. Inquiries And Submission Of Statements Of Capabilities Inquiries And Statement Of Capabilities Are To Be Directed To: Eloïse Clément Acting Regional Officer Contracting And Materiel Services Correctional Service Of Canada 250, Montée St-françois Laval (québec) H7c 1s5 Telephone : 514-234-6283 E-mail : Eloise.clement@csc-scc.gc.ca