Performance Work Statement (pws) solar Photovoltaic Arrays Maintenance And Repair Southern Arizona Va Health Care System part 1 general Information General: This Is A Non-personnel Services Contract To Provide Solar Photovoltaic Arrays maintenance, Repair, And Cleaning. This Contract Includes The 12 Carport Arrays And The Ground -mount Array And Tracker System. This Is A Full Maintenance Contract. The Government Shall Not Exercise Any Supervision Or Control Over The Contract Service Providers Performing The Services Herein. Such Contract Service Providers Shall Be Accountable Solely To The Contractor Who, In Turn Is Responsible To The Government. d Escription Of Services/introduction: The Contractor Shall Provide All Personnel, Equipment, Supplies, Facilities, Transportation, Tools, Materials, Supervision, And Other Items And Non-personal Services Necessary To Perform Solar Photovoltaic Arrays Maintenance And Repair As Defined In This Performance Work statement Except For Those Items Specified As Government Furnished Property And Services. The Contractor Shall Perform To The Standards In This Contract. b Ackground: The Southern Arizona Va Health Care System (savahcs) Has Thirteen Solar Arrays/ Inverters On-site. Twelve Of The Solar Pv Inverters Are Advanced Energy Solaronãâ® Grid-tie Inverters, And One Is A Satcon Powergateãâ® Plus Inverter. Twelve Of The Arrays Are Carport-structure Arrays, And One Array Is A Ground-mount, Single-axis Tracking Array. The Ground-mount Tracking System Is A Raytracker Gc. The Total Capacity Of The Solar Pv Arrays Is 4.5 Mw Dc (nameplate). the Ground-mount Array And Carport Structure Arrays Were Built By Rec Solar, Inc. (now Known As Rec Solar Commercial Corporation): the Pv Modules Have A Minimum 20-year Limited Warranty That Modules Will Generate No Less Than 80% Of Rated Output Under Standard Test Conditions (stc) ground-mount Array (came On-line In August 2010): the Ground-mount Array Has A Five-year Warranty From Both The Manufacturer And Installer, Including Parts And Labor. the Raytracker Has A 20-year Extended Warranty(a Normal Five-year Warranty Plus A Purchased 15-year Warranty). [note: First Solar Acquired Raytracker Is 2011. At The Time Of The Writing Of This Scope, First Solar Is Hoping To Leave The Tracker Business And Is Hoping To Negotiate With The Va Regarding The 20-year Warranty.] the Satcon Inverter Has A 10-year Warranty. [note: Cec Greatwall Acquired Satcon In 2014.] carport Structures (phase 1 Came On-line Gradually Starting In July 2011; Phase 2 Came On-line Gradually Starting In October 2012): the Carport Structures Photovoltaic System Has A 10-year Limited Warranty. the Advanced Energy Solaron Inverters Have A 5-year Warranty Plus A 5-year Extended Warranty (10-year Total). [note: Bold Renewables Purchased Advanced Energy Solaron Inverters 2019.] refer To Technical Exhibit 4 For A Site Plan Of The Arrays. Refer To Technical Exhibit 5 For Inverter, Array, And Module Details. o Bjectives: The Objective Of This Contract Is To Maintain And Document Safe And Efficient Operation Of The Arrays And Inverters. s Cope: The Contractor Shall Furnish All Parts, Labor, Equipment, Qualified Personnel, Qualified Supervision, And Transportation Necessary To Provide Training, Maintenance, Repair, Inspection And Cleaning Of The Thirteen Savahcs Solar Pv Inverters And Arrays. g Eneral Information Site-specific Safety Plan: The Contractor Shall Develop And Maintain An Effective Site-specific safety Plan To Ensure Services Are Performed In Accordance With Standard Electrical And Pv Safety Practices. The Contractor Shall Develop And Implement Procedures To Identify, Prevent, And Ensure Safe Services. The Contractor Site-specific Safety Plan Shall Include A List Of The Contractor-required Safety Training And A Written Procedure For Contractor Personnel To Follow In The Event Of A Medical Or Site Emergency. The Site- Specific Safety Plan Is To Be Delivered Within 3 Weeks After Contract Award (refer To Technical Exhibit 2). Quality Assurance: The Government Shall Evaluate The Contractor Under This Contract In Accordance With The Performance Requirements Summary (refer To Technical Exhibit 1). This Summary Is Primarily Focused On What The Government Must Do To Ensure That The Contractor Has Performed In accordance With The Performance Standards. It Defines How The Performance Standards Will Be Applied, The Frequency Of Surveillance, And The Minimum Acceptable Defect Rate(s). recognized Holidays: The Contractor Is Not Required To Perform Service On Federal Holidays. labor Day Columbus Day presi memorial Day Thanksgiving Day independence Day Christmas Day hours Of Operation: For Normal Services: The Contractor Is Responsible For Conducting Business, Between The Hours Of 7:00 Am And 5:00 Pm Monday Thru Friday Except Federal Holidays Or When The Government Facility Is Closed Due To Local Or National Emergencies, Administrative Closings, Or Similar Government-directed facility Closings. When Normal Service Requires That An Inverter Or Array Be Taken Off-line, That Service Should Be Accomplished In A Timely Manner To Reduce The Number Of Hours The Array Is Off-line During Tucson Electric Power (tep) On-peak Hours (refer To Part 2, Definitions And Acronyms). for Other Than Firm Fixed Price Contracts, The Contractor Will Not Be Reimbursed When The Government facility Is Closed For The Above Reasons. The Contractor Must At All Times Maintain An Adequate Workforce For The Uninterrupted Performance Of All Tasks Defined Within This Pws When The Government Facility Is Not Closed For The Above Reasons. When Hiring Personnel, The Contractor Shall Keep In Mind That The Stability and Continuity Of The Workforce Are Essential. For Services Outside Of Normal Services: Hours Of Operation As Agreed To In Writing Between The Contractor And Contracting. Place Of Performance: The Work To Be Performed Under This Contract Will Be Performed At The Southern Arizona Va Health Care System, 3601 S. 6th Avenue, Tucson, Az 85723. t Ype Of Contract: The Government Will Award A Full Maintenance Contract. s Ecurity Requirements: Contractor Personnel Performing Work Under This Contract Must Have A general Employment Background Check At The Time Of The Proposed Submission And Must Maintain The Level Of Security Required For The Life Of The Contract. physical Security: The Contractor Shall Be Responsible For Safeguarding All Government Equipment, Information And Property Provided For Contractor Use. At The Close Of Each Work Period, Government Facilities, Equipment, And Materials Shall Be Secured. key And Badge Control: Prior To Commencing Any Work, Contractor Personnel Will Sign -out A Temporary Badge And Key(s) From Either The M&o Supervisor, The Electric Shop, Or The Cor. The Contractor Shall Establish And Implement Methods Of Making Sure All Badges/keys/key Cards Issued To The Contractor By The Government Are Not Lost Or Misplaced And Are Not Used By Unauthorized Persons. Note: All References To Keys Include Key Cards. No Badges Or Keys Issued To The Contractor By The Government Shall Be Duplicated. Such Procedures Shall Include Turn-in Of Any Issued Badges And Keys By Personnel Who No Longer Require Access To Locked Areas. The Contractor Shall Immediately Report Any Occurrences Of Lost Or Duplicate Badges/keys/key Cards To The M&o Supervisor And The Cor. in The Event Keys, Other Than Master Keys, Are Lost Or Duplicated, The Contractor Shall, Upon Direction Of The Contracting Officer, Re-key Or Replace The Affected Lock Or Locks; However, The Government, At Its Option, May Replace The Affected Lock Or Locks Or Perform Re-keying. When The Replacement Of Locks Or Re-keying Is Performed By The Government, The Total Cost Of Re-keying Or The Replacement Of The Lock Or Locks Shall Be Deducted From The Monthly Payment Due The Contractor. In The Event A Master Key Is Lost Or Duplicated, All Locks And Keys For That System Shall Be Replaced By The Government And The Total Cost Deducted From The Monthly Payment Due The Contractor. the Contractor Shall Prohibit The Use Of Government Issued Keys/key Cards By Any Persons Other Than The R R Shall Prohibit The Opening Of Locked Areas By Contractor Employees To Permit Entrance Of Persons Other Than Contractor Employees Engaged In The Performance Of Assigned Work In Those Areas. Upon Authorization In Writing By The Cor, The Contractor May Open Locked areas For Subcontractor Personnel Engaged In The Performance Of Assigned Work In Those Areas (e.g., Inverter or Meter Personnel). lock Combinations. N/a q Ualifications: Contractor Project Manager/field Supervisor Shall Have At Least 3 Years Of Solar Pv experience And Possess An Occupational Safety And Health (osha) 30-hour Training Course Card. Additionally, Being A North American Board Of Certified Energy Practitioners (nacep) Certified Pv Installation Professional Is Preferred. The Lead Solar Pv Technician Shall Have At Least 2 Years Of Electrician Experience; 1 Year Of Solar Pv Experience; And Possess At Least An Osha 10-hour Training Course Card. Additionally, Evidence Of Passing The Nabcep Entry Level Exam Is Preferred. Copies Of The Osha-30 And Osha-10 Training Cards Are To Be Delivered Within 3 Weeks After Contract Award (refer To Technical Exhibit 2). post Award Conference: The Contractor Agrees To Attend Any Post A Ward Conference Convened By The Contracting Activity Or Contract Administration Office In Accordance With Federal Acquisitio N Regulation Subpart 42.5. contracting Officer Representative (cor): The Cor Will Be Identified By Separate Letter. The Cor Monitors All Technical Aspects Of The Contract And Assists In Contract Administration The Cor Is Authorized To Perform The Following Functions: Assure That The Contractor Performs The Technical Requirements Of The Contract: Perform Inspections Necessary In Connection With Contract Performance: Maintain Written And Oral Communications With The Contractor Concerning Technical Aspects Of The Contract: Issue Written Interpretations Of Technical Requirements, Including Government Drawings, Designs, Specifications: Monitor Contractor's Performance And Notifies Both The Contracting Officer And Contractor Of Any Deficiencies; Coordinate Availability Of Government Furnished Property, And Provide Site Entry Of Contractor Personnel. A Letter Of Designation Issued To The Cor, A Copy Of Which Is Sent To The Contractor, States The Responsibilities And Limitations Of The Cor, Especially With Regard To Changes In Cost Or Price, Estimates Or Changes In Delivery Dates. The Cor Is Not Authorized To Change Any Of The Terms And Conditions Of The Resulting Order. key Personnel: The Follow Personnel Are Considered Key Personnel By The Government: Contract Manager, Project Manager/field Supervisor. The Contractor Shall Provide A Contract Manager Who Shall Be Responsible For The Performance Of The Work. The Name Of This Person And An Alternate Who Shall Act For The Contractor When The Manager Is Absent Shall Be Designated In Writing To The Contracting Officer And The Cor. The Contract Manager Or Alternate Shall Have Full Authority To Act For The Contractor On All Contract matters Relating To Daily Operation Of This Contract. The Contract Manager Or Alternate Shall Be Available Between 8:00 A.m. To 4:30p.m., Monday Thru Friday Except Federal Holidays Or When The Government facility Is Closed For Administrative Reasons. Identification Of Contractor Employees: All Contract Personnel Attending Meetings, Answering Government Telephones, And Working In Other Situations Where Their Contractor Status Is Not Obvious To Third Parties Are Required To Identify Themselves As Such To Avoid Creating An Impression In The Minds Of Members Of The Public That They Are Government Officials. They Must Also Ensure That All Documents Or reports Produced By Contractors Are Suitably Marked As Contractor Products Or That Contractor Participation Is Appropriately Disclosed. Contractor Personnel Shall Wear (or, If Wearing The Badge Presents A Safety Concern, Keep The Badge In Their Pocket Or In Their Vehicle) Their Visit Prior To Commencing Any Work At The Facility (refer To Section 1.5.7.2, Key And Badge Control). Contractor Travel: [n/a]. Other Direct Costs: Odcs Must Be Preapproved By The Contracting Officer. Examples Of Odcs Applicable To This Pws Include Inverter Moxa Box Replacements Not Covered Under Warranty; Inverter controller Board Replacement Not Covered Under Warranty; Tracker System Controller Board Replacement Not Covered Under Warranty; Inverter Cooling Fans Not Covered Under Warranty; And Pv Modules. data Rights: The Government Has Unlimited Rights To All Documents/material Produced Under This Contract. All Documents And Materials, To Include The Source Codes Of Any Software, Produced Under This Contract Shall Be Government Owned And Are The Property Of The Government With All Rights And Privileges Of Ownership/copyright Belonging Exclusively To The Government. These Documents And Materials May Not Be Used Or Sold By The Contractor Without Written Permission From The Contracting Officer. All Materials Supplied To The Government Shall Be The Sole Property Of The Government And May Not Be Used For Any Other Purpose. This Right Does Not Abrogate Any Other Government Rights. Organizational Conflict Of Interest: Contractor And Sub-contractor Personnel Performing Work Under This Contract May Receive, Have Access To Or Participate In The Development Of Proprietary Or Source Selection Information (e.g., Cost Or Pricing Information, Budget Information Or Analyses, Specifications Or Work Statements, Etc.) Or Perform Evaluation Services Which May Create A Current Or Subsequent organizational Conflict Of Interests (oci) As Defined In Far Subpart 9.5. The Contractor Shall Notify The Contracting Officer Immediately Whenever It Becomes Aware That Such Access Or Participation May Result In Any Actual Or Potential Oci And Shall Promptly Submit A Plan To The Contracting Officer To Avoid Or Mitigate will Be Determined To Be Acceptable Solely At The Discretion Of The Contracting Officer And In The Event The Contracting Officer Unilaterally Determines That Any Such Oci Cannot Be Satisfactorily Avoided Or Mitigated, The Contracting Officer May Affect Other Remedies As He Or She Deems Necessary, Including Prohibiting The Contractor From Participation In Subsequent Contracted Requirements Which May Be Affected By The Oci. 1.5.18 Phase-in / Phase-out Period: Note: The Phase-in Period Does Not Apply To This Contract. In The Event That This Contract Proceeds To A Phase-out Period, To Minimize Any Decreases In Productivity And To Prevent Possible Negative Impacts, The Contractor Shall Have Personnel/services Available During The 21- Day Phase-out Period. part 2 definitions & Acronyms d Efinitions And Acronyms: d Efinitions: contractor. A Supplier Or Vendor Awarded A Contract To Provide Specific Supplies Or Service To The Government. The Term Used In This Contract Refers To The Prime. contracting Officer. A Person With Authority To Enter Into, Administer, And Or Terminate Contracts, And Make Related Determinations And Findings On Behalf Of The Government. Note: The Contracting Officer Is The Only Individual Who Can Legally Bind The Government. contracting Officer's Representative (cor). An Employee Of The U.s. Government Appointed By The Contracting Officer To Administer The Contract. Such Appointment Shall Be In Writing And Shall State The Scope Of Authority And Limitations. This Individual Has Authority To Provide Technical Direction To The Contractor As Long As That Direction Is Within The Scope Of The Contract, Does Not Constitute A Change, And Has No Funding Implications. This Individual Does Not Have Authority To Change The Terms And Conditions Of The Contract. defective Service. A Service Output That Does Not Meet The Standard Of Performance Associated With The Performance Work Statement. deliverable. Anything That Can Be Physically Delivered And May Include Non-manufactured Things Such As Meeting Minutes Or Reports. key Personnel. Contractor Personnel That Are Evaluated In A Source Selection Process And That May Be Required To Be Used In The Performance Of A Contract By The Key Personnel Listed In The Pws. When Key Personnel Are Used As An Evaluation Factor In Best Value Procurement, An Offer Can Be Rejected If It Does Not Have A Firm Commitment From The Persons That Are Listed In The Proposal. 2.1.7 Maintenance. Activities Required Or Undertaken To Conserve The Original Asset Or Resource (e.g., Filter Replacement, String Combiner Box Fuse Replacement, Inverter Fuse Replacement, Bolt Torqueing). physical Security. Actions That Prevent The Loss Or Damage Of Government Property. quality Assurance. The Government Procedures To Verify That Services Being Performed By The Contractor Are Performed According To Acceptable Standards. quality Control. All Necessary Measures Taken By The Contractor To Assure That The Quality Of An End Product Or Service Shall Meet Contract Requirements. 2.1.11 Repair. Activities Required Or Undertaken To Replace A Broken, Damaged, Or Failed Device Or Equipment To Return The Device Or Equipment To An Operating Or Usable Condition (e.g., Failed Inverter Cooling Fan, Failed Moxa Box, Failed Fuse In Array Combiner Box). 2.1.12. Subcontractor. One That Enters Into A Contract With A Prime Contractor. The Government Does Not Have Privity Of Contract With The Sub-contractor. june 2020 page 6 tep On-peak Hours: Currently, The Tep On-peak Hours Are As Follows: season calendar Time Frame daily Time Frame hourly Time Frame summer may 1 Through September 30 monday Through Friday (excluding Memorial Day, Independence Day, and Labor Day) 2 Pm To 8 Pm winter october 1 Through April 30 monday Through Friday (excluding Thanksgiving Day, Christmas Day, 6 Am To 10 Am And 5 Pm To 9 Pm take Note That Tep Holidays Do Not Always Align With Federal Holidays. Hours Other Than Those Detailed above Are Defined As Tep Off-peak Hours. Historically, Tep Has Occasionally Redefined The Time Frame Of On-peak And Off-peak Hours. In The Event That Such A Change Occurs, Contracting Will Inform The Contractor Of The Change. work Day. The Number Of Hours Per Day The Contractor Provides Services In Accordance With The Contract. work Week. Monday Through Friday, Unless Specified Otherwise. a Cronyms: acor Alternate Contracting Officer's Representative cfr Code Of Federal Regulations cor Contracting Officer Representative cotr Contracting Officer's Technical Representative cots Commercial-off-the-shelf far Federal Acquisition Regulation ko Contracting Officer oci Organizational Conflict Of Interest odc Other Direct Costs pipo Phase In/phase Out poc Point Of Contact prs Performance Requirements Summary pws Performance Work Statement qa Quality Assurance qc Quality Control te Technical Exhibit part 3 government Furnished Property, Equipment, And Services g Overnment Furnished Items And Services: 3.1. Services: The Government Will Either Provide Personnel To Open Inverter Enclosures; Array Enclosures; And Combiner Box Enclosures Which May Need To Be Accessed In Order To Perform The Services Under This Contract; Or Will Allow The Contractor Personnel To Check-out A Key And Temporary Badge (refer To Section 1.5.7.2, Key And Badge Control). utilities: The Government Will Provide Access To A Water Source If They Are Required For Performance Of Services (e.g., Pv Module Cleaning). The Contractor Shall Instruct Employees In Utilities Conservation practices. The Contractor Shall Be Responsible For Operating Under Conditions That Preclude The Waste Of Utilities, Which Include Turning Off The Water Faucets Or Valves After Using The Required Amount To accomplish Cleaning Equipment And Ensuring That The Inverter/array Is Fully On-line And Properly Inverting Before Locking Up And Leaving The Site. During Routine Servicing, If It Is Necessary To Take An Inverter Or array Off-line, That Servicing Should Be Accomplished In A Timely Manner To Reduce The Number Of Off-line Hours During The Tep On-peak Timeframes. If A Service Will Take An Inverter Or Array Offline For An Extended Period Of Time (i.e., More Than 4 Hours) During Tep On-peak Timeframes, The Contractor Shall Inform The Cor. Note: Anytime There Is A Need To Take An Array Or Several Arrays Offline During Tep On- Peak Timeframes, The Va Cor Sha Ll Discuss The Situation/need With The Va Energy Manager. materials: The Government Will Provide Signage In Order To Divert Employees And Visitors From The Pv Service Areas As Needed. In The Event That The Government Requests That Pv Modules Be Washed, Discussions Between The Contractor And Contracting, And The Cor Must Take Place And The Course Of Action Agreed Upon In Writing At Least Three Weeks Before Commencing Such Servicing Because Careful Coordination With Security (regarding Parking Lot Closures) And With The Va Industrial Hygienist Regarding Possible Use Of Cleaning Products Is Required. part 4 contractor Furnished Items And Services c Ontractor Furnished Items And Responsibilities: general: The Contractor Shall Furnish All Supplies, Equipment, Facilities And Services Required To Perform Work Under This Contract That Are Not Listed Under Section 3 Of This Pws. materials Normal Services for Sections 5.1.1 And 5.1.2: The Contractor Shall Provide Inverter Filters, Inverter Fuses, And String Combiner Box Fuses Required To Maintain The Solar Pv Arrays And Inverters. If It Is Discovered During Inspection That Other Parts Are Needed (e.g., Array Combiner Box Fuse replacement, Inverter Cooling Fan Replacement) The Cost For Materials/labor Shall Be Submitted To Contracting For Review/approval. Parts Or Equipment Replaced Or Added To The Pv Systems Must Be Compatible With The Existing System/design. for Sections 5.1.1 And 5.1.2: Once A Year, Up To Five Pv Module Replacements Identified And Occurring During A Normal Service Will Be Included, Three Of Which Can Be Located On Carport Structures. for Replacements Greater Than Five Pv Modules Or If Replacements Are Needed At A Time Other Than During A Normal Service, The Following Pricing Table Is In Effect: array Type standard Work Week Monday - Friday weekends (+15% holidays (+75%) carport-with Lighting and Undersheeting $ 1,190 Per Module $ 1,369 Per Module $ 2,083 Per Module carport-without Undersheeting $ 893 Per Module $ 1,027 Per Module $ 1,563 Per Module ground Mount $ 595 Per Module $ 684 Per Module $ 1,041 Per Module pricing Assumes Modules Are Provided By The Va And Available At The Time Of Replacement. for Sections 5.1.3: The Cost Of Needed Parts Shall Be Submitted To Contracting For Review/approval. Parts Or Equipment Replaced Or Added To The Pv Systems Must Be Compatible With The Existing System/design. materials Services Outsideof Normal Services. Materials That Are Needed For Services Outside Of Normal Services Shall Be Submitted To Contracting For Approval. Parts Or Equipment Replaced Or Added To The Pv Systems Must Be Compatible With The Existing System/design. equipment. The Contractor Shall Provide All Equipment Required To Maintain And Repair Of The Solar Pv Arrays, Inverters, Meters, Etc. (e.g., Common Electrician Equipment, Man-lift, Technician Laptop, Ir camera, Water Bowser, Etc.). Equipment/parts Replaced Or Added To The Pv Systems Must Be Compatible With The Existing System/design. specific Tasks: Part 5 specific Tasks normal Services: The Contractor Shall Provide The Following Services: 5.1.1 I Nverter And Inverterenclosure Cleaning: Every 6 Months (the contractor May Perform A Percentage Of These Services Quarterly, As Long As Each Inverter And Enclosure Is Cleaned At Least Twice A Year). The Contractor May Determine That It Is Important To Replace/clean The Inverter Filters More Frequently. If So, The Contractor Shall Bring This To The Attention Of Contracting And The Cor For Subsequent Discussion.): inverter Fenced Enclosure Cleaning; Inverter Cabinet Dry Wipe-down; Inverter Filter Replacement; Inverter Cabinet Interior Vacuuming. Refer To Technical Exhibit 6 (maintenance Of Solaron Grid-tied Photovoltaic Inverters); And Technical Exhibit 7 (satcon Inverter Chapter 4 Maintenance Information). note That The Filter For The Satcon Inverter Is Designed To Allow For Filter Cleaning (rather Than The Need To Replace The Filter Each Time). The Contractor Shall Inform The Va If The Filter Is Being Cleaned Or Being Replaced. one Of The Filter Replacements Shall Be Performed Prior To The Hot Summertime Temperatures (i.e., Preferably Filters Replaced In April Or May). contractor Shall Develop And Submit A Checklist To Document The Inverter cleaning And Inverter Enclosure Cleaning. Completed And Signed Checklists Shall Be Maintained For Each Inverter And Array, And Copies Submitted To The Government. 5.1.2 I Nverter And Array Inspection/service: Annually (the Contractor May Perform A Percentage Of These Services Quarterly, As Long As Every Inverter Is Serviced At Least Once A Year. The Contractor May Perform The Annual Inspection/servicing In Conjunction With One Of The Inverter And Inverter Enclosure Cleanings Identified In 5.1.1). inverter Inspection And Preventative Maintenance In Accordance With checklists. Refer To Technical Exhibit 6 (maintenance Of Solaron Grid-tied Photovoltaic Inverters); And Technical Exhibit 7 (satcon Inverter Chapter 4 Maintenance Information). annual Inverter Servicing Shall Include: inverter And Inverter Enclosure Cleaning As Identified In 5.1.1 (if The Contractor Wishes To Perform One Of The Two Cleanings At The Same Time That The Annual Inspection/service Is Performed). thermal Imaging Within Inverter Cabinet. hot Spot Troubleshooting And Proper Torqueing As Required. If A situation Is Encountered That Cannot Be Readily Resolved, The Contractor Shall Submit Its Findings To Contracting And The Cor For Subsequent Discussion/decision On The Path Forward To Resolve/repair The Situation. rescanning To Confirm Hot Spot Issue Has Been Resolved. annual Array Servicing Shall Include: visual Inspection (e.g., Inspection Of Pv Modules For Defects, Heavy Soiling, Shattered Glass, Unsecure Modules). june 2020 page 10 module Replacement As Necessary. visual Inspection Of String Lines (as Accessible) And Pv Module Mounts (as Accessible) string Combiner Box Fuse Checks And Array Combiner Box Fuse Checks. as Accessible, Visual Inspection Of System For Corrosion, Evidence Of Arcing, Water Infiltration Into Array Combiner Boxes Or String combiner Boxes. thermal Imaging(string Combiner Boxes, Array Combiner Boxes, As Well As Any Pv Modules Identified As Suspect.) hot Spot Troubleshooting And Proper Torqueing As Required. If A situation Is Encountered That Cannot Be Readily Resolved, The Contractor Will Need To Submit Its Findings To Contracting And The Cor For Subsequent Discussion/decision On The Path Forward To Resolve/repair The Situation. re-scanning To Confirm Hot Spot Issue Has Been Resolved. documentation Of The Above Services In A Maintenance Report With Applicable System Photos. services Outside Of Normal Service: The Government May Request That The Contractor Provide Any Or None Of The Following Services. If Anyof These Services Are Requested, The Government And The Contractor Must Enter Into A Signed Contract Modification Before Any On-site Work Is Started. 5.2.1 I Nverter And/or Array And/or Ground-mounttracking System I Nvestigation And Repair Of Equipment And Components: As requested By The Va To Investigate And Repair And Inverter, Array, Or Tracking System That Is Not Operational. Contractor Shall Speak With (or E-mail) The Cor Within 12 Working Hours Of Receipt Of Request For Investigation. The Contractor Shall Then Prepare A Proposal For The Work Within 7 Working Days And Submit This Proposal To The Cor And Contracting. After A Signed Modification Is In-place, The Contractor Shall Arrive On-site Within 10 Working Days Or As Agreed To By The Va And The Contractor. The Contractor Shall Arrive On-site With The Anticipated Equipment And Parts Needed To Make The Repair. If, Upon Physical Investigation, The Repair Is Not A Simple Repair And Cannot Be Readily Corrected, The Contactor Will Submit Its Findings And Recommendations To Contracting And The Cor For Subsequent Discussion/decision On The Path Forward To Resolve/repair The Situation. 5.2.2 P V Module Washing: Upon Request By Contracting. If This Is Requested, The Contractor Can Anticipate That This Would Occur At Most Once A Year. it Is Anticipated That The Contractor Will Perform Module Washing On Saturdays and/or Sundays Between The Hours Of 7:00 Am To 5:00 Pm, Or During The Work Week Before 7:00 Am Or After 5:00 Pm. If It Is Necessary To Clean Modules During The Work Week At Times Other Than Those Identified Above, Then Discussion Between The Contractor, Contracting, And The Contracting Officer Representative (cor), Must Take Place So That The Course Of Action Is Agreed To In Writing At Least Five Weeks before Commencing Such Cleaning. array Module Cleaning In Accordance With Manu Instructions (see Technical Exhibit 8). High Pressure Washing Is Not Allowable. use Of Biodegradable Soap Or Any Other Cleaning Products, In Any Manner, Must Be approved By The Va Prior To Use. It Is Possible That The Use Of Cleaning Products Will Not Be Allowed. discussion Between The Contractor, Contracting, And The Cor Must Take Place So That The Course Of Action Is Agreed To In Writing At Least Five Weeks Before commencing Such Cleaning. coordination Of Parking Lot Clearance Of Vehicles Must Be Coordinated Through The Cor At Least Four Weeks In Advance Of Work. 5.2.3 T Echnical Assistance: If Requested By The Va. For Instance, Assistance With understanding Inverter Or Weather Station Data Registers And Enabling Communication From These Registers. 5.2.4 T Raining: each Class Should Be Comprised Of A Mix Of Classroom Training And On-site Training. anticipate 4 Va Personnel Per Training Class. suggestions For Class Topics Include: presenting A General Overview Of The Va Pv Systems. The Purpose Of This Class Is To Ensure That Va Shop Personnel Are Generally Familiar With The Overall Layout Of The Pv Systems; The Connections To The Va Grid; The Operation Of The Pv Systems; How To Shut-down And Bring-up The Inverters Per Manufacturer Nstructions; Inverter Filter Locations And Cleaning Practices; And Pv Safety Precautions. instructing Va Personnel How To Methodically Trouble-shoot An Array (e.g., Importance Of Pv System Drawings, Starting At The String combiner Boxes, Working To The Array Combiner Boxes, And Then Back To The Inverter). instructing Va Personnel About The Maintenance And Operations Issues That Have Been Encountered In The Past 6 Months, And Details About How The Issues Were Identified, Investigated And Resolved. instructing Va Personnel About The Main Components Of The Inverters And The Safety Features Of The Inverters And Array Design. instructing Va Personnel About The Ground Mount Tracking System Design, Features, And Troubleshooting. 3. C Ontractor Invoices: the Contractor Shall Submit Invoices Within 6 Weeks Of The Work Being Completed (refer To Technical Exhibit 1 And 2). invoice Shall Be Submitted With The Correct Purchase Order Number (including Correct fiscal Year Number). the Invoice Is To Be Submitted Electronically By The Contractor Using The Tungsten Network To Facilitate Government Invoice Processing. additionally, An Electronic Copy Of The Invoice Shall Be Sent To The Cor. 4. C Ontractor Quarterly Documentation: the Contractor Shall Maintain A Running List Using An Excel Spreadsheet Of All Services Provided To The Va, Or Items That Have Been Identified But Have Not Yet Been Rectified. The Running List Shall Identify The Solar Pv Array Site Serviced, The Date Of Service (or Anticipated Future Date Of Service), The Dollar Cost, The Service Issue, And The Steps Taken To Resolve The Issue. this Excel Spreadsheet Is To Be Submitted To The Cor Within One Month Following The Close Of The Quarter (refer To Technical Exhibit 1 And 2). within One Month Following The End Of The Quarter, The Contractor Shall Submit An Electronic Copy Of All Inspection Checklists Accomplished During That Quarter. Submit The Electronic Checklists To The Cor (refer To Technical Exhibit 1 And 2). 5. C Ontractor Annual Documentation: within 6 Weeks Following The Annual Service, The Contractor Shall Submit An Electronic Copy Of The Annual Service Report (refer To Technical Exhibit 1 And 2). The Report Shall Include A summary Of The Findings And Repairs (as Applicable) For Each Inverter, Inverter Enclosure, And Array, As Well As The Date Of Repair. 6. Q Uarterly Conference Calls: the Government Cor And The Contractor Will Meet Quarterly Via Teleconference To Discuss Issues Pertaining To The Contract. These Meetings Shall Be Held At No Additional Cost To The Government. part 6 applicable Publications a Pplicable Publications (current Editions) the Contractor Must Abide By All Applicable Regulations, Publications, Manuals, And Local Policies A N D Procedures: national Electric Code the Contractor May Find This Reference Helpful: pv System Operations And Maintenance Fundamentals, Solar America Board For Codes And Standards Report, August 2013 the Va Has The Following References Available For Contractor Use: operations & Maintenance Manual: Ground-mount Array (phase 1) raytrackertm Gc100 & Gc200 Series Assembly And Installation Manual Operations & Maintenance Manual: Carport Structures (phase 2 & 3) part 7 technical Exhibit Listing Technical Exhibit List: technical Exhibit 1 Performance Requirements Summary technical Exhibit 2 Deliverables Schedule technical Exhibit 3 Examples Of Historical Services On Savahcs Inverters And Arrays technical Exhibit 1 performance Requirements Summary (prs) the Contractor Service Requirements Are Summarized Into Performance Objectives That Relate Directly To Mission Essential Items. The Performance Threshold Briefly Describes The Minimum Acceptable Levels Of Service Required For Each Requirement. These Thresholds Are Critical To Mission Success. performance Objective (the Service Required Usually A Shall Statement) standard performance threshold method Of surveillance prs # 1 the Contractor Shall Provide Timely Invoices. the Contractor Provided Invoice Shall Be submitted/delivered Within 6 Weeks Following The Date The Service Was Completed (e.g., For Services Completed November 6, 2020, The Invoice Shall Be Delivered By December 18, 2020). 92% Conformance (11 Out Of 12) 100 Percent Inspection prs # 2 the Contractor Shall Provide Timely Quarterly Documentation. the Contractor Provided Running List (excel spreadsheet) Of Services And Repairs Shall Be Delivered Within 1 Month Following The Quarter That The Service/repair Was Performed (e.g., For Services Provided From October 1, 2020 Through December 1, 2020, The Running List (excel Spreadsheet) Shall Be Delivered By January 31, 2021). additionally, The Contractor Provided Inverter And Inverter Enclosure Cleaning Checklist Shall Be Delivered within 1 Month Following The Quarter That The Cleaning Was Performed 75% Conformance (3 Out Of 4) 100 Percent Inspection prs # 3 the Contractor Shall Provide Timely Annual Service Reports. the Contractor Provided Annual Service Report Shall Be delivered Within 6 Weeks From The Date The Annual Service Was Completed (e.g. If The Annual Service Was Completed May 14, 2021 Then The Report Shall Be delivered By June 25, 2021). 75% Conformance (3 Out Of 4) 100 Percent inspection prs # 4 the Contractor Shall Provide timely Routine Cleaning Of Inverters And Inverter Enclosures Normal Service Inverter And Inverter Enclosure Cleaning: the Contractor Shall Schedule Inverter/array Maintenance Such That: each Inverter Is To Be Cleaned/ And The Filter Replaced Every 6 Months. one Of The Filter Replacements (or Cleaning As Applicable) Shall Be Scheduled To Take Prior To The Hot Summertime Temperatures (preferably The Filter Replacement Will Take Place In April Or May). each Inverter Enclosure Is To Be Cleaned Every 6 Months. 100% Conformance 100 Percent Inspection prs # 5 the Contractor Shall Provide Timely Inspection Of Inverters; Array Combiner Boxes; String combiner Boxes; Pv Modules; And Pv Module Visible Strings. Normal Service Annual Inverter And Array Inspection/service: the Contractor Shall Schedule The Annual Inverter And Array Inspection/servicing Such That: each Inverter Is Inspected Via Thermal Imaging At Least Once Each Fiscal Year). array Fuses Shall Be Checked At Least Once Each Fiscal Year. array Combiner Box(s), String Combiner Boxes, Suspect Pv Modules Are To Be Inspected Via Thermal Imaging At Least Once Each Fiscal Year. Hot Spot Troubleshooting Shall Be Documented. the System Components, As Accessible, Is visually Inspected For Corrosion, Evidence Of Arcing, Water Infiltration, Etc. 100% Conformance 100 Percent Inspection prs # 6 the Contractor Shall Coordinate The Special Service In A Timely Manner And Provide The Special Service During The Timeframe Agreed Upon By The Contractor, Contracting, And The Cor. Services Outside Of Normal Service: inverter And/or Array Investigation And Repair Of Equipment And Components: As requested By The Va To Investigate And Repair And Inverter Or Array That Is Not Operational. Contractor Shall Speak With (or E-mail) The Cor Within 12 Working Hours Of Receipt Of Request For Investigation. The Contractor Shall Then Prepare A Proposal For The Work Within 7 Working Days And Submit This Proposal To The Cor And Contracting. After A Signed modification Is In-place, The Contractor Shall Arrive On-site Within 10 Working Days Or As agreed To By The Va And The Contractor (refer To Section 5.2.1). pv Module Washing (refer To Section 5.2.2) Technical Assistance (refer To Section 5.2.3) Training (refer To Section 5.2.4) upon Va Request: The Contractor Shall Provide The Special Service During The Timeframe Agreed Upon By the Contractor, Contracting, And The Cor. 90% Conformance 100 Percent inspection prs # 7 the Contractor Shall Check-in And Check-out During Each Visit To The Facility. All Service: contractor Personnel Shall Check-in And Check-out With The Either The M&o Shop Supervisor, The Electric Shop, Or The Cor For Each Visit To The Savahcs facility. 100% Conformance periodic Surveillance technical Exhibit 2 Written Deliverables Schedule if Any Electronic File Is Too Large To Send Via E-mail, Then Send Via Cd. The Va Is Not Allowed To Use Thumb-drives. d Eliverable Frequency # Of Copies Medium/format s Ubmit To site-specific Safety Plan And copies Of Osha-10 And Osha-30 Cards once Within 3 Weeks Of Contract Award and If Critical Staff Changes. 1 (electronic Submission) electronic 1 To Cor invoice within 6 Weeks Of the Completion Of The Service. 1 (electronic submission) electronic Invoice submissions (as Appropriate) 1 To Fsc Austin Via the Tungsten Network In accordance With The Contract Terms And Conditions (electronic Invoice Submissions) invoice To Be Submitted With Correct Purchase Order Number And Correct Fiscal Year. incorrect Invoices will Be Returned/not Processed. list Of All Services performed (running Record) within One Month following The End Of The Quarterly In Which Services Were Performed. 1 (electronic submission) attachment To Email 1 To Cor *the List Of Services Performed Is Needed Only If Services Were performed In The Previous Quarter. inspection Forms within One Month Following The End Of the Quarter. 1 (electronic Submission) attachment To Email 1 To Cor *inspection Forms Are Needed Only If Inspections Were performed In The Previous Quarter. annual Inspection/service reports within 6 Weeks From The Date The Annual service Was Completed. 1 (electronic Submission) attachment To Email 1 To Cor technical Exhibit 3 examples Of Historical Services On Savahcs Inverters And Arrays item description 1 carport Structure Struck By Vehicle. Inspection Of Modules, Module Supports, And Cabling Prior To Replacing Fascia. 2 replacement Of Shattered Pv Modules Due To Bullet Holes. 3 several Rows Of Ground-mount Array Not Tracking Properly. -site To Evaluate/resolve Blown Board and Fuses. 4 solaron Inverter Internal Inverter Fuses With Busbar For All Solaron Inverters. Also enhance Door Closing/locking Mechanism On Solaron 500 Inverters. 5 solaron Inverter: Manufacturer Technician On-site To Replace Inverter Internal Ac Contactor. 6 one Row Of Ground-mount Ar technicians On-site To Evaluate/resolve Software Programming Issue. 7 dc Disconnect Within Inverter Enclosure Switch Handle Not Closing Properly ( ). 8 solaron Inverter: Inverter Not Recording Generation Data Suspect Moxa Unit Needs To Be Replaced. 9 solaron Inverter/array: Inverter Will Not Fully Power Up Suspect Imbalance Of Pv Array Due To Storm 10 shark Meters 1) Reporting Negative Kw, 2) Needed Amperage Adjustment. 11 main Control Boards For Three Inverters Went Bad During The Summer And The Control Boards Required Replacement. 12 cooling Fans On A Few Of The A/e Solaron Inverters Replaced. 13 investigation Of Bad Strings On Carport Structure Arrays (va Removed The undersheeting) 14 site 5b: Large Ac Fuses Blow About Once A Year (different Leg Each Time) 15 satcon Inverter Experiencing Ac Imbalance Issues Beginning The End of December 2019. (issue Not Resolved Yet). 16 ground Mount Tracker: Many Telescoping Arms Bound-up And Screw motors Potentially Stripped. (repairs Not Completed Yet).

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