Uniform Tender Results

Item Unique Identification And Valuation (mar 2016)|19|||||||||||||||||||| time Of Delivery (june 1997)|20|0001aa|all|365 Days After Fat Approval |0001ab|1 Lo|120 Days Ado ||||||||||||||| stop-work Order (aug 1989)|1|| wide Area Workflow Payment Instructions (dec 2018)|16|invoice And Receiving Report (combo)||tbd|tbd|tbd|tbd|tbd|tbd||||||||| navy Use Of Abilityone Support Contractor - Release Of Offeror Information (3-18))|1|| value Engineering (jun 2020)|3|||| equal Opportunity (sep 2016)|2||| small Business Subcontracting Plan (dod Contracts)- Basic (dec 2019)|2||| integrity Of Unit Prices (nov 2021)|1|| equal Opportunity For Veterans (jun 2020)|4||||| warranty Of Supplies Of A Noncomplex Nature (jun 2003)|6|one Year After Date Of Delivery|45 Days After Discovery Of Defect||||| small Business Subcontracting Plan (nov 2021)|4||||| equal Opportuity For Workers With Disabilities (jun 2020)|2||| transportation Of Supplies By Sea (feb 2019)|2||| buy American-free Trade Agreements-balance Of Payments Program - Basic(deviation 2020-o0019) (jul 2020))|3|||| limitation Of Liability--high-value Items (feb 1997)|1|| alternate A, Annual Representations And Certifications (nov 2020)|13|||||||||||||| buy American-free Trade Agreements-balance Of Payments Program Certificate (deviation 2020-o0019) (jul 2020))|3|||| buy American--balance Of Payments Program (nov 2014)|1|| royalty Information (apr 1984)|1|| annual Representations And Certifications (jan 2022)|13|332439|500|||||||||||| facsimile Proposals (oct 1997)|1|| notice Of Priority Rating For National Defense, Emergency Preparedness, Andenergy Program Use (apr 2008))|2||x| offerors Are Advised That Offers Received From Sources Which Are Not Government-approved Sources Of Supply Will Be Deemed Technically Unacceptable, And Therefore Ineligible For Award. Any Distributors Of Approved Source(s) Must Submit A Copy Of Their Authorized distributor Letter, On The Source's Letterhead, To The Buyer Point Of Contact Indicated On The Solicitation Via Email, At Time Of Proposal Submitted. \ 1. Scope any Conflicts Between The Contract And The Drawing Package Will Be Resolved By Code N241.17 And The Contracting Officer.the Contracting Officer Is Found On Page One Block 5 Of The Contract. 1.1 Pre-award / Post Award Requirements: due To The Critical Use Of This Item And Its Quality History, A Pre-award Survey And Post-award Conference May Be Required For All New Manufacturers. For All Previous Sources, A Post-award Conference May Be Recommended. 1.2 Container Shell Material Is ;aluminum; . 1.3 Articles To Be Furnished Hereunder Shall Be Manufactured, Tested And Inspected In Accordance With ;container Research Corporation; Drawing Number ( ;05259; ) ;771e001; , Revision ;latest; And All Details And Specifications Referenced Therein. 1.4 Unless Expressly Provided For Elsewhere In This Clause, Equipment Such As Fixtures, Jigs, Dies, Patterns, Mylars, Special Tooling, Test Equipment, Or Any Other Manufacturing Aid Required For The Manufacture And/or Testing Of The Subject Item(s) Will Not Be provided By The Government Or Any Other Source And Is The Sole Responsibility Of The Contractor. The Foregoing Applies Notwithstanding Any Reference To Such Equipment Or The Furnishing Thereof That May Be Contained In Any Drawing Or Referenced Specification. 1.5 If Mil-std-454 Is Referenced In The Drawings Or In The Specification, The Contractor Is Expected To Show Compliance With Ipc/eiaj-std-001c. 1.6 When Discrepancies Exist Between These Requirements And Those On Current manufacturer's Drawings,contact Code ;n241.17; Or Code N241.10 2. Applicable Documents drawing Data=std-147 |05259| | |c| | | | drawing Data=std-225 |05259| | |c| | | | drawing Data=std-251 |05259| | |c| | | | drawing Data=std-311 |05259| | |c| | | | drawing Data=std-359 |05259| | |c| | | | drawing Data=13b068 |05259| | |c| | | | drawing Data=13c057 |05259| | |c| | | | drawing Data=13c058 |05259| | |c| | | | drawing Data=13c060 |05259| | |c| | | | drawing Data=13d097 |05259| | |c| | | | drawing Data=15930 |80132| C| |d| | | | drawing Data=17c057 |05259| | |c| | | | drawing Data=17c060 |05259| | |c| | | | drawing Data=17c061 |05259| | |c| | | | drawing Data=17d043 |05259| | |c| | | | drawing Data=17d058 |05259| | |c| | | | drawing Data=20d004 |05259| | |c| | | | drawing Data=771b009 |05259| | |c| | | | drawing Data=771c007 |05259| | |c| | | | drawing Data=771e001 |05259| | |c| | | | drawing Data=771e002 |05259| | |c| | | | drawing Data=771e003 |05259| | |c| | | | drawing Data=771e004 |05259| | |c| | | | drawing Data=771e005 |05259| | |c| | | | drawing Data=771e006 |05259| | |c| | | | drawing Data=771e008 |05259| | |c| | | | drawing Data=771e010 |05259| | |c| | | | drawing Data=771e011 |05259| | |c| | | | drawing Data=771e012 |05259| | |c| | | | drawing Data=771e013 |05259| | |c| | | | 3. Requirements contact The Contracting Officer Shown On Page One Block 5 Of The Contract To Arrange First Article Test Facility Location. welding And Welder Qualifications Shall Meet Current Aws D1.2 Standards. Additionally, Cleaning Preparations Shall Be In Accordance With Mil-c-5541 And The Cleaning Paragraph Located In The Welding Requirement Section Of The Contract. the Container Shall Be Supplied With The Following Hardware On The Inner Frame. bolts: Ms90728-194 Niin: 00-947-4357 8ea nuts: 1137190 Niin: 5310-015981751 8ea washers: Ms15795-82 Niin: 5310-00584779924ea (3 Washers Per Bolt) 3.1 One Third (1/3) Unit Of Desiccant (mil-d-3464, Type Ii Nondusting) Per Cubic Foot Of Container Interior Volume Shall Be Placed In Desiccant Holder Of Each Container At Time Of Shipment. 3.2 Reference To Cadmium Plating Shall Be Deleted And The Following Substituted: "finish Shall Be Electrodeposited Alkaline Zinc-nickel Alloy In Accordance With Astm B 841 Class 1, Type B, Grade 3." 3.3 The Shock Mount Listed In The Drawing Package (whether Identified As Sole Source, Recommended, Or Suggested) Has Been Tested And Approved For The Shock Mitigation System Of This Container. No Other Shock Mount May Be Substituted Without Written Permission of Naval Inventory Control Point, Philadelphia Unless An Alternate Is Specifically Indentified In This Contract. ;no Other Mount; Is An Approved Alternate Mount. 3.4 Surface Finishing. All Containers Shall Be Glass Bead Blasted On Exterior Surfaces Only To Provide A Uniform Matte Finish That Will Hide Minor Surface Imperfections, Such As Scratches, Weld Irregularities, Etc. Size #8 Glass Beads Per Mil-g-9954 Shall Be used With Direct Air Pressure Ranging From 50 To 70 Psig. A Separator Shall Be Used To Provide A Reclaim Efficiency Of 90%, I.e., A Minimum Of 90% By Weight Of The Original Sized Material Shall Be In The Reclaim. The Glass Bead Media Shall Be Maintained In A condition Free From Contamination With Other Metals, I.e., The Media Shall Not Have Been Used To Blast Equipment Containing Other Metals Or Alloys. 3.5 Welding. (aluminum). Proper Controls Shall Be Used To Prevent Melt Through Or Burn Through. Welder Qualification Shall Be To Mil-std-1595a. Filler For Welding 6061 Alloy Shall Be 4043. Filler For Welding 5000 Series Alloys To Themselves Or To 6061 shall Be 5356 Or 5556. Welding And Weld Inspection Shall Be In Accordance With Mil-w-22248, Class 4, Except That: (a) Visual Inspection Shall Include 5x (5 Power) Magnification When A Suspect Condition Is To Be Examined Beyond The Capability Of Normal Vision. (b) Critical And Major Welds May Be Subjected To Further Non-destructive Testing (such As Dye Penetrant Inspection) As Prescribed By The Buying Activity. 3.6 Work Instructions. Work Instructions Shall Be Posted At The Operator's Work Station Giving Procedures To Control The Welding Process, I.e., Filler Material, Weld Size, Electrical And Gas Characteristics, Including Flow Rate. 3.7 Materials And Materials Control. The Quality Program Shall Assure That The Materials Used In Fabrication Or Processing, I.e., Base Metals And Weld Filler Material, Conform To The Applicable Physical, Chemical And Other Technical Requirements (supplier's certification Is Sufficient). 3.8 Controls. Weld Filler Materials Shall Be Clearly Identified And Segregated From Each Other Both When In Storage And At The Work Station. Work Station Environment Shall Be Controlled To Prevent Conditions Adverse To Proper Gas Shielding. 3.9 Cleaning. Parts To Be Welded Shall Be Chemically Cleaned To Remove Surface Soils Such As Oils, Waxes, Grease, Inks, Etc. Except That Uninhibited Alkaline Solutions Such As Sodium Hydroxide Shall Not Be Used. 3.10 Deoxidizing. The Cleaned Parts Shall Be Chemically Deoxidized No More Than 10 Days Prior To Welding To Remove Thick Surface Oxide Films. (if The Material Or Work Is Exposed To An Outdoor Environment, This Time Limit Shall Be Reduced To A Maximum Of 3 days, To Account For Atmospheric Effects.) Mechanical Cleaning Methods Shall Be Applied Just Prior To The Actual Start Of Welding, To Remove Any Reoxidation Or Residual Thin Oxide Films. 3.10.1 Chemical Treatment. An Acid Deoxidizing Treatment Shall Be Applied By Either Immersion Or Brushing/wiping. Deoxidizers Acceptable For Use Shall Include Nitric Acid, Sulfuric Chromic, Phosphoric Chromic, Or Equivalent Solutions. Sodium Hydroxide solutions Shall Not Be Used. Care Shall Be Taken To Assure 100% Solution Coverage Of The Area To Be Welded. To Allow An Adequately Sized Deoxidized Area For Good Welding, The Solution Shall Be Applied To An Area Extending At Least 2 Inches From The Weld Site, or Ending At Any Closer Adjacent Edge. 3.10.2 Mechanical Means. Immediately Prior To Welding, Mechanical Cleaning Methods Shall Be Applied To The Weld Areas Previously Chemically Treated To Assure Removal Of Residual Or Reformed Oxides, If Any. Acceptable Methods Of Mechanical Cleaning Include stainless Steel Wire Brushing, Scraping, Filing, Or Sanding. However, Abrasives Containing Iron And Its Oxides, Steel Wool And Wire, And Copper Alloy Based Wire, Which May Become Embedded With Galvanically Active Metals And Accelerate Corrosion Of Aluminum alloys Shall Not Be Used. Mechanical Methods Shall Be Vigorous Enough To Adequately Remove Any Residual Oxide Films, But Gentle Enough To Avoid Forming An Excessively Rough Surface In The Comparatively Soft Metal Underneath. 3.11 At Faying Surfaces, Discontinuous Welds, Or Other Areas Where Atmospheric Liquids May Be Retained By Capillary Action, The Crevice Shall Be Sealed Using Sealing Compound Mil-s-81733 Or Equivalent. all Containers Must Be Affixed With A Nameplate That Includes A unique Identification (uid) Marking As Referenced In The Drawing Package drawing ;(80132) 15930; And Iaw Mil-std-130 Latest Revision. The Contractor shall Contact Navicp Code ;n241.17; Or Code 0771.10 For The Alphanumeric sequential Serial Number Group That Makes Up Part Of The Uid. the Uidwill Be Included On The Nameplate In Data Matrix Format. 4. Quality Assurance when A First Article Is Required The Contractor Shall Submit A Copy Of The Drawings, Contracts And Approved Ecp's, Deviations, Waivers, Eco's, And Modifications In The Records Receptacle Of The First Article Container. see Requirements Section For Required Hardware To Be Supplied On Inner Frame. 4.1 The Tests To Be Performed Under The First Article Approval Clause (far 52.209-4) Of The Contract Are Listed Below. 4.1.1 Dimensional Test (special) ;to Drawing (05259) 771e001 And Sub-drawings Is Applicable; 4.1.2 Requirements Of: ;to Drawing (05259) 771e001 And Sub-drawings Is Applicable.; 4.1.3 Form: ;applies; 4.1.4 Fit: ;applies; 4.1.5 Function ;per 100% Production Leak Test; 4.1.6 Compliance With Drawing ( ;05259; ) ;771e001; , Revision ;latest; And Specifications Referenced Therein. 4.2 In Addition To The Above Tests, The First Article(s) To Be Delivered Hereunder Shall Also Be Subjected To Those Tests Which Will Demonstrate That The Article(s) Comply With Contract Requirements Requirements. 4.3 The Contractor Shall Be Responsible For Providing The Necessary Parts And Repair Of The First Article Sample(s) During Testing. 4.4 The Cost Of The Government Testing Effort Set Forth In This Solicitation Is Estimated To Be $ ;10,000; For The First Article Testing. This Cost Factor Will Be Added, For Solicitation Purposes, To The Price Of All Offerors For Whom The Government Will require Such Testing. 4.5 Disposition Of Fat Samples 4.5.1 ;zero; Sample(s) Shall Not Be Returned To The Contractor Because They Shall Be Destroyed During Testing. 4.5.2 ;all; Unless Otherwise Provided For In The Contract, Sample(s) Shall Be Returned To The Contractor And May Be Considered As Production Items Under The Contract Provided The Sample(s) Can Be Refurbished To Ready For Issue Condition And Provided The sample(s) Have Inspection Approval From The Cognizant Dcmc Qar. Sample(s) May Be Shipped As Production Items Only After All Other Units Required Under The Contract Have Been Produced And Are Ready For Shipment. ;n/a; Sample(s) Shall Be Returned To The Contractor But Shall Not Be Considered As Production Due. 4.6 Test Sample Coating Instructions 4.6.1 Samples Are To Be Unpainted. Corrosive Areas Are To Be Coated With A Light Preservative. 4.7 Fat Approval Criteria 4.7.1 Far 52.209-4 Applies (a) The Contractors Shall Deliver ;one(1); ; Unit(s) Of The Following Cage ( ;05259; ; ) Part Number ;771e001; ; , Revision ;latest; ; Within ;120; ; Calendar Days From The Date Of This Contract To The Government At ; Test Facility Addresses naval Air Warfare Center Aircraft Division highway 547, Building 271 lakehurst, Nj 08733 nswc Indian Head Division, Detachment Picatinny building 458, Whittemore Ave. picatinny Arsenal, Nj 07806-5000; ; marking Of Test Sample(s) Shipping Container Shall Be As Follows, Citing This Contract Number: "for First Article Testing. Not Rfi Material. Do Not Take Up In Stock Contract Number:____________" for First Article Test, The Shipping Documentation Shall Contain This Contract Number And Lot/item Identification. The Characteristics That The First Article Must Meet And The Testing Requirements Are Specified Elsewhere In This Contract. (b) Upon Shipment Of First Article Sample(s), Two (2) Copies Of The Material Inspection And Receiving Report (dd Form 250) Bearing The Qar's Signature And Indication Of Preliminary Inspection Shall Be Forwarded To The Navicp- Philadelphia Code Cited In Block 10.a Of Sf33, With Duplicate Copies To Navicp Code 072 And To The Designated Test Facility. The Envelopes Shall Be Clearly Marked: "do Not Open In Mail Room". within ;60; ; Days After Receipt Of The Samples, The Test Site Shall Complete Testing/evaluation And Submit Two (2) Copies Of Their Test Report With Conclusions And Recommendations To The Navicp Code Cited In Block 10.a Of The Sf33. (c) Within ;60; ; Calendar Days After The Government Receives The First Article, The Contracting Officer Shall Notify The Contractor, In Writing, Of The Approval, Conditional Approval, Or Disapproval Of The First Article. The Notice Of Approval, Conditional approval, Or Disapproval Shall Not Relieve The Contractor From Complying With All Requirements Of The Specifications And All Other Terms And Conditions Of This Contract. A Notice Of Conditional Approval Shall State Any Further Action Required Of The Contractor. a Notice Of Disapproval Shall Cite Reasons For Disapproval. (d) If The First Article Is Disapproved, The Contractor, Upon Government Request, Shall Submit An Additional First Article For Testing. After Each Request, The Contractor Shall Make Any Necessary Changes, Modifications, Or Repairs To The First Article Or select Another First Article For Testing. All Costs Related To These Tests Are To Be Borne By The Contractor, Including Any And All Costs For Additional Tests Following A Disapproval. The Contractor Shall Furnish Any Additional First Article To The government Under The Terms And Conditions And Within The Time Specified By The Government. The Government Shall Act On This First Article Within The Time Limit Specified In Paragraph (b) Above. The Government Reserves The Right To Require An Equitable adjustment Of The Contract Price For Any Extension Of The Delivery Schedule Or For Any Additional Costs To The Government Related To These Tests. (e) If The Contractor Fails To Deliver Any First Article On Time, Or The Contracting Officer Disapproves Any First Article, The Contractor Shall Be Deemed To Have Failed To Make Delivery Within The Meaning Of The Default Clause Of This Contract (f) Unless Otherwise Provided In The Contract, The Contractor - (1) May Deliver The Approved First Article As Part Of The Contract Quantity, Provided It Meets All Contract Requirements For Acceptance And Was Not Consumed Or Destroyed In Testing: And (2) Shall Remove And Dispose Of Any First Article From The Government Test Facility At The Contractors Expense. (g) If The Government Does Not Act Within The Time Specified In Paragraph (b) Or (c) Above The Contracting Officer Shall, Upon Timely Written Request From The Contractor, Equitably Adjust Under The Changes Clause Of This Contract The Delivery Or Performance dates And/or The Contract Price, And Any Other Contractual Term Affected By The Delay. (h) The Contractor Is Responsible For Providing Operating And Maintenance Instructions, Spare Parts Support, And Repair Of The First Article During Any First Article Test. (i) Before First Article Approval, The Acquisition Of Materials Or Components For, Or The Commencement Of Production Of, The Balance Of The Contract Quantity Is At The Sole Risk Of The Contractor. Before First Article Approval, The Costs Thereof Shall Not Be allocable To This Contract For (1) Progress Payments, Or (2) Termination Settlements If The Contract Is Terminated For The Convenience Of The Government (j) The Contractor Shall Produce Both The First Article And The Production Quantity At The Same Facility And Shall Submit A Certification To This Effect With Each First Article. (k) The Contractor Shall Provide Specific Written Notification To The Procuring Contracting Officer Informing Him/her Of The Shipment Of Any Article(s) Furnished In Accordance With This Clause. Such Notification Must Be Addressed To The Attention Of The navicp Code Specified In Block 10.a Of The Sf33, With Copies To Navicp Code 072 And To The Testing Activity. Failure To Provide Such Notification Shall Excuse The Government From Any Delay In Performing First Article Testing And Informing The Contractor Of the Results Thereof. (l) Fourteen (14) Days Prior To Shipment Of First Article Samples, The Contractor Shall Notify The Designated Test Facility In Writing Of The Anticipated Shipping Date, With An Information Copy To The Pco, Navicp Philadelphia, Attn: (cite Code Found In Block 10.a Of The Sf33). The Contractor Shall Also Arrange For Preliminary Inspection Of Test Samples By The Dcmc/qar. 4.8 Alternate Offers - Waiver Of First Article Approval Requirements. (the Following Provisions Supersede Any Waiver Of First Article Approval Requirements Terms Set Forth In Clause 52.209-3 Or 52.209-4 As Appropriate) (a) Unless Otherwise Specified In The Solicitation, The Naval Inventory Control Point Reserves The Right To Waive The First Article Approval Requirements Specified Herein For Offerors Who Have Previously Furnished Identical Production Articles Accepted By The government Or The Original Equipment Manufacturer/prime Manufacturer. An Offeror Requesting Waiver Of First Article Requirements Shall Submit Evidence With Its Offer Establishing That: (i) The Last Production Unit Was Delivered Within Three (3) Years Of The Issue Date Of This Solicitation, And (ii) The Production Location To Be Used For This Requirement Is The Same As Used For The Previous Production Run additionally, The Offeror Shall Submit A Certification, To Be Executed By The Officer Or Employee For The Offer, Stating That: (i) The Articles To Be Provided Will Be Produced Using The Same Facilities, Processes, Sequences Of Operations And Approved Subcontractors As Those Previously Delivered And Accepted By The Government Or The Original Equipment Manufacturer/prime Manufacturer, and (ii) The Previous Production Units Were Manufactured Without Material Review Board Disposition Or Waiver/deviation Request Or Rejection Of Pre-production Samples For Cause. (note: This Certification Concerns A Matter Within The Jurisdiction Of An Agency Of The United States And The Making Of A False, Fictitious, Or Fraudulent Certification May Render The Maker Subject To Prosecution Under Title 18, United States Code, Section 1001.) (b) Offerors Requesting Waiver Of First Article Approval Requirements Under The Provisions Of This Clause Are Cautioned To Submit Two Prices For Articles Required Herein - One That Is Based On Compliance With The First Article Approval Requirements And One that Is Based On A Waiver Of Such Requirements. Where An Offeror Submits Only One Price And Fails To Clearly State That The Price Is Based On Waiver Of The First Article Approval Requirements It Will Be Deemed To Be Based On Compliance With The First Article approval Requirements (c) In The Event Of The First Article Approval Requirement Is Granted, The Delivery Schedule For The Production Items Shall Be Reduced By The Number Of Days Designated For Delivery Of First Article Test Unit Plus The Number Of Calendar Days Indicated For The government Notification Of Conditional Approval Or Approval. These Requirements Are Specified In The Quality Assurance Section Of This Solicitation. If The Offeror Is Unable To Meet The Desired Schedule, He Shall Insert Below The Alternate Delivery Schedule he Offers To The Government. Offeror's Proposed Alternate Delivery Schedule (based On Waiver Of First Article Approval Requirements) within Days: item No. _______________ Quantity:_______ After Date Of Contract:__________ 4.9 100% Production Leak Test. Each Container, Uninstrumented And Without Dummy Load, Shall Be Raised To A Height Of 18 Inches And Allowed To Fall Freely To A Concrete Or Similarly Hard Surface, Landing Flat On Its Base. The Container Shall Then Be Prepared for Testing By Sealing All Breathing Devices And Inserting Suitable Pressurized Fittings And Gauges. The Container Shall Be Closed And Sealed In A Normal Manner. The Pneumatic-pressure Technique Of Method 5009 Of Federal Test Method Standard No. 101c Shall Be used To Detect Leakage. An Initial Pressure Setting Equal To 1.0 + 0.1 - 0 Psig Shall Be Used. After Stabilization, Pressure Shall Be Monitored For Thirty Minutes. Any Loss In Pressure In Excess Of 0.05 Psig (adjusted For Changes In Temperature And Barometric pressure) Shall Be Cause For Rejection. Warning container May Explode Or Fasteners May Fail During Test. Use Protective Barriers To Avoid Injury To Personnel. 5. Packaging- Mil-std 2073 Packaging Applies As Found Elsewhere In The Schedule 6. Notes - Not Applicable

Contact Information|4|apac.34|gd2|2157372522|alana.berkheiser@dla.mil| item Unique Identification And Valuation (mar 2016)|19|||||||||||||||||||| higher-level Contract Quality Requirement|8|x|||||||| time Of Delivery (june 1997)|20|0001aa|qty 30|365 Days After Fat Approval |0001ab|1 Lo|120 Days Ado ||||||||||||||| stop-work Order (aug 1989)|1|| wide Area Workflow Payment Instructions (dec 2018)|16|invoice And Receiving Report (combo)||tbd|sprpa1|tbd|tbd|tbd|tbd||||||||| navy Use Of Abilityone Support Contractor - Release Of Offeror Information (3-18))|1|| value Engineering (jun 2020)|3|||| equal Opportunity (sep 2016)|2||| small Business Subcontracting Plan (dod Contracts)- Basic (dec 2019)|2||| integrity Of Unit Prices (jun 2020)|1|| equal Opportunity For Veterans (jun 2020)|4||||| warranty Of Supplies Of A Noncomplex Nature (jun 2003)|6|365 Days After Final Delivery|45 Days After Discovery Of Defect||||| small Business Subcontracting Plan (jun 2020)|4||||| equal Opportuity For Workers With Disabilities (jun 2020)|2||| transportation Of Supplies By Sea (feb 2019)|2||| buy American-free Trade Agreements-balance Of Payments Program - Basic(deviation 2020-o0019) (jul 2020))|3|||| limitation Of Liability--high-value Items (feb 1997)|1|| notice Of Total Small Business Set-aside (oct 2020)(deviation 2020-o0008)|1|| alternate A, Annual Representations And Certifications (nov 2020)|13|||||||||||||| buy American-free Trade Agreements-balance Of Payments Program Certificate (deviation 2020-o0019) (jul 2020))|3|||| buy American--balance Of Payments Program (nov 2014)|1|| royalty Information (apr 1984)|1|| annual Representations And Certifications (mar 2020)|13|332439|500|||||||||||| facsimile Proposals (oct 1997)|1|| notice Of Priority Rating For National Defense, Emergency Preparedness, Andenergy Program Use (apr 2008))|2||x| 1. Scope when Discrepancies Exist Between These Requirements And Those On Current Manufacturer's Drawings, Contact The Contracting Officer Listed On Page 1 Block 5 Of The Contract.. 1.1 Container Shell Material Is ;aluminum; . for Fms Buys Contact The Contracting Officer And N241 For Name Plate Information. 1.2 Articles To Be Furnished Hereunder Shall Be Manufactured, Tested And Inspected In Accordance With ;container Research Corporation; Drawing Number ( ;05259; ) ;622e001; , Revision ;latest; And All Details And Specifications Referenced Therein. 1.3 Unless Expressly Provided For Elsewhere In This Clause, Equipment Such As Fixtures, Jigs, Dies, Patterns, Mylars, Special Tooling, Test Equipment, Or Any Other Manufacturing Aid Required For The Manufacture And/or Testing Of The Subject Item(s) Will Not Be provided By The Government Or Any Other Source And Is The Sole Responsibility Of The Contractor. The Foregoing Applies Notwithstanding Any Reference To Such Equipment Or The Furnishing Thereof That May Be Contained In Any Drawing Or Referenced Specification. 1.4 The Use Of Mil-w-81381 Wire In Any Item To Be Delivered Under This Procurement Is Prohibited. The Foregoing Prohibition Applies Notwithstanding Any Reference To Mil-w-81381 Wire That May Be Made In Any Of The Drawings Or Specifications For This procurement. Sae-as22759 Latest Revision Series Wire Shall Be Used Inlieu Of Mil-w-81381 Wire.,in Any Place Where Mil-w-81381 Wire Is Cited In This Procurement. Any Questions Concerning This Requirement Should Be Directed To The Procuring Contracting Officer. 1.5 If Mil-std-454 Is Referenced In The Drawings Or In The Specification, The Contractor Is Expected To Show Compliance With Ipc/eiaj-std-001c. 1.6 When Discrepancies Exist Between These Requirements And Those On Current manufacturer's Drawings,contact Code ;n241.17; Or Code N241.10 1.7 Articles To Be Furnished Hereunder Shall Be Manufactured, Tested And Inspected In Accordance With ;container Research Corp; Drawing Number ( ;05259; ) ;622e001; , Revision ;latest; And All Details And Specifications Referenced Therein. 1.8 Unless Expressly Provided For Elsewhere In This Clause, Equipment Such As Fixtures, Jigs, Dies, Patterns, Mylars, Special Tooling, Test Equipment, Or Any Other Manufacturing Aid Required For The Manufacture And/or Testing Of The Subject Item(s) Will Not Be provided By The Government Or Any Other Source And Is The Sole Responsibility Of The Contractor. The Foregoing Applies Notwithstanding Any Reference To Such Equipment Or The Furnishing Thereof That May Be Contained In Any Drawing Or Referenced Specification. 1.9 If Mil-std-454 Is Referenced In The Drawings Or In The Specification, The Contractor Is Expected To Show Compliance With Ipc/eiaj-std-001c. 2. Applicable Documents drawing Data=dl622e001 |05259| | |d| | | | drawing Data=std-147 |05259| | |d| | | | drawing Data=std-224 |05259| | |d| | | | drawing Data=std-245 |05259| | |d| | | | drawing Data=std-251 |05259| | |d| | | | drawing Data=std-265 |05259| | |d| | | | drawing Data=std-295 |05259| | |d| | | | drawing Data=std-356 |05259| | |d| | | | drawing Data=std-357 |05259| | |d| | | | drawing Data=13c057 |05259| | |d| | | | drawing Data=13c058 |05259| | |d| | | | drawing Data=13c060 |05259| | |d| | | | drawing Data=13d056 |05259| | |d| | | | drawing Data=15930 |80132| C| |d| | | | drawing Data=17d043 |05259| | |d| | | | drawing Data=17d058 |05259| | |d| | | | drawing Data=20d002 |05259| | |d| | | | drawing Data=622c005 |05259| | |d| | | | drawing Data=622c006 |05259| | |d| | | | drawing Data=622e001 |05259| | |d| | | | drawing Data=622e002 |05259| | |d| | | | drawing Data=622e003 |05259| | |d| | | | drawing Data=622e004 |05259| | |d| | | | 3. Requirements 3.1 One Third (1/3) Unit Of Desiccant (mil-d-3464, Type Ii Nondusting) Per Cubic Foot Of Container Interior Volume Shall Be Placed In Desiccant Holder Of Each Container At Time Of Shipment. when A First Article Is Required The Contractor Shall Submit A Copy Of The Drawings, Contracts And Approved Eco's, Deviations, Waivers And Mods In The Recordsreceptacle Of The First Article Containers. contact Contracting Officer Listed On Page 1 Block 5 Of The Contract For Test Facility Location. 3.2 Reference To Cadmium Plating Shall Be Deleted And The Following Substituted: "finish Shall Be Electrodeposited Alkaline Zinc-nickel Alloy In Accordance With Astm B 841 Class 1, Type B, Grade 3." 3.3 The Shock Mount Listed In The Drawing Package (whether Identified As Sole Source, Recommended, Or Suggested) Has Been Tested And Approved For The Shock Mitigation System Of This Container. No Other Shock Mount May Be Substituted Without Written Permission of Naval Inventory Control Point, Philadelphia Unless An Alternate Is Specifically Indentified In This Contract. ;no Other Mount; Is An Approved Alternate Mount. 3.4 At Faying Surfaces, Discontinuous Welds, Or Other Areas Where Atmospheric Liquids May Be Retained By Capillary Action, The Crevice Shall Be Sealed Using Sealing Compound Mil-s-81733 Or Equivalent. welding And Welder Qualifications Shall Meet Current Aws D1.2 Standards. Additionally, Cleaning Preparations Shall Be In Accordance With Mil-c-5541and The Cleaning Paragraph Located In The Welding Requirement Section Of The Contract. all Containers Must Be Affixed With A Nameplate That Includes A unique Identification (uid) Marking As Referenced In The Drawing Package drawing ;(80132) 15930; And Iaw Mil-std-130 Latest Revision. The Contractor shall Contact Navicp Code ;n241.17; Or Code 0771.10 For The Alphanumeric sequential Serial Number Group That Makes Up Part Of The Uid. the Uidwill Be Included On The Nameplate In Data Matrix Format. 3.5 Surface Finishing. All Containers Shall Be Glass Bead Blasted On Exterior Surfaces Only To Provide A Uniform Matte Finish That Will Hide Minor Surface Imperfections, Such As Scratches, Weld Irregularities, Etc. Size #8 Glass Beads Per Mil-g-9954 Shall Be used With Direct Air Pressure Ranging From 50 To 70 Psig. A Separator Shall Be Used To Provide A Reclaim Efficiency Of 90%, I.e., A Minimum Of 90% By Weight Of The Original Sized Material Shall Be In The Reclaim. The Glass Bead Media Shall Be Maintained In A condition Free From Contamination With Other Metals, I.e., The Media Shall Not Have Been Used To Blast Equipment Containing Other Metals Or Alloys. 3.6 Welding And Welder Qualifications Shall Be In Accordance With Aws D1.1 for Steel, Aws D1.2 Or Mil-w-22248,class 4 For Aluminum, Aws D1.3 for Sheet Steel And Aws D1.6 For Stainless Steel. Proper Controls Shall Be Used To Prevent Melt Through Or Burn Through. For Aluminum, Filler For Welding 6061 Alloy Shall Be 4043: Filler For Welding 5000 Series Alloys to Themselves Or To 6061 Shall Be 5356 Or 5556. In Addition,welding And weld Inspection Shall Include: (1) Visual Inspection Shall Include 5x (5power) Magnification When A Suspect condition Is To Be Examined Beyond The Capability Of Normal Vision. (2) Critical And Major Welds May Be Subjected To Further Non Destructive testing (such As Dye Penetrant Inspection)as Prescribed By The Buying Activity. (3) Proper Documentation Shall Be Available For Review By Government Personnel. 3.7 Work Instructions. Work Instructions Shall Be Posted At Theoperator's Work Station Giving Procedures To Control The Welding Process, I.e., Filler Material, Weld Size, Electrical And Gas Characteristics, Including Flow Rate. 3.8 Materials And Materials Control. The Quality Program Shall Assure That The Materials Used In Fabrication Or Processing, I.e., Base Metals And Weld Filler Material, Be Inspected And Conform To The Applicable Physical, Chemical And Other Technical requirements (supplier's Certification Is Sufficient). 3.9 Controls. Weld Filler Materials Shall Be Clearly Identified And Segregated From Each Other Both When In Storage And At The Work Station. Work Station Environment Shall Be Controlled To Prevent Conditions Adverse To Proper Gas Shielding. 3.10 Cleaning. Parts To Be Welded Shall Be Cleaned To Remove Surface Soils Such As Oils, Waxes, Grease, Inks, Etc. Except That Uninhibited Alkaline Solutions Such As Sodium Hydroxide Shall Not Be Used. 3.11 Deoxidizing. The Cleaned Parts Shall Be Chemically Deoxidized No More Than 10 Days Prior To Welding To Remove Thick Surface Oxide Films. (if The Material Or Work Is Exposed To An Outdoor Environment, This Time Limit Shall Be Reduced To A Maximum Of 3 days, To Account For Atmospheric Effects.) Mechanical Cleaning Methods Shall Be Applied Just Prior To The Actual Start Of Welding, To Remove Any Reoxidation Or Residual Thin Oxide Films. 3.11.1 Chemical Treatment. An Acid Deoxidizing Treatment Shall Be Applied By Either Immersion Or Brushing/wiping. Deoxidizers Acceptable For Use Shall Include Nitric Acid, Sulfuric Chromic, Phosphoric Chromic, Or Equivalent Solutions. Sodium Hydroxide solutions Shall Not Be Used. Care Shall Be Taken To Assure 100% Solution Coverage Of The Area To Be Welded. To Allow An Adequately Sized Deoxidized Area For Good Welding, The Solution Shall Be Applied To An Area Extending At Least 2 Inches From The Weld Site, or Ending At Any Closer Adjacent Edge. 3.11.2 Mechanical Means. Immediately Prior To Welding, Mechanical Cleaning Methods Shall Be Applied To The Weld Areas Previously Chemically Treated To Assure Removal Of Residual Or Reformed Oxides, If Any. Acceptable Methods Of Mechanical Cleaning Include stainless Steel Wire Brushing, Scraping, Filing, Or Sanding. However, Abrasives Containing Iron And Its Oxides, Steel Wool And Wire, And Copper Alloy Based Wire, Which May Become Embedded With Galvanically Active Metals And Accelerate Corrosion Of Aluminum alloys Shall Not Be Used. Mechanical Methods Shall Be Vigorous Enough To Adequately Remove Any Residual Oxide Films, But Gentle Enough To Avoid Forming An Excessively Rough Surface In The Comparatively Soft Metal Underneath. 4. Quality Assurance contact Contracting Officer Listed On Page 1 Block 5 Of The Contract For Test Facility Location. 4.1 100% Production Leak Test. Each Container, Uninstrumented And Without Dummy Load, Shall Be Raised To A Height Of 18 Inches And Allowed To Fall Freely To A Concrete Or Similarly Hard Surface, Landing Flat On Its Base. The Container Shall Then Be Prepared for Testing By Sealing All Breathing Devices And Inserting Suitable Pressurized Fittings And Gauges. The Container Shall Be Closed And Sealed In A Normal Manner. The Pneumatic-pressure Technique Of Method 5009 Of Federal Test Method Standard No. 101c Shall Be used To Detect Leakage. An Initial Pressure Setting Equal To 1.0 + 0.1 - 0 Psig Shall Be Used. After Stabilization, Pressure Shall Be Monitored For Thirty Minutes. Any Loss In Pressure In Excess Of 0.05 Psig (adjusted For Changes In Temperature And Barometric pressure) Shall Be Cause For Rejection. Warning container May Explode Or Fasteners May Fail During Test. Use Protective Barriers To Avoid Injury To Personnel. 4.2 The Tests To Be Performed Under The First Article Approval Clause (far 52.209-4) Of The Contract Are Listed Below. 4.2.1 Dimensional Test (special) ;to Drawing (05259) 622e001 And Subdrawings Is Applicable; 4.2.2 Requirements Of: ;to Drawing (05259) 622e001 And Subdrawings Is Applicable; 4.2.3 Form: ;applies; 4.2.4 Fit: ;applies; 4.2.5 Function ;per 100% Production Leak Test; 4.2.6 Compliance With Drawing ( ;05259; ) ;622e001; , Revision ;latest; And Specifications Referenced Therein. 4.3 In Addition To The Above Tests, The First Article(s) To Be Delivered Hereunder Shall Also Be Subjected To Those Tests Which Will Demonstrate That The Article(s) Comply With Contract Requirements Requirements. 4.4 The Contractor Shall Be Responsible For Providing The Necessary Parts And Repair Of The First Article Sample(s) During Testing. 4.5 The Cost Of The Government Testing Effort Set Forth In This Solicitation Is Estimated To Be $ ;8,000; For The First Article Testing. This Cost Factor Will Be Added, For Solicitation Purposes, To The Price Of All Offerors For Whom The Government Will require Such Testing. 4.6 Disposition Of Fat Samples 4.6.1 ;zero; Sample(s) Shall Not Be Returned To The Contractor Because They Shall Be Destroyed During Testing. 4.6.2 ;all; Unless Otherwise Provided For In The Contract, Sample(s) Shall Be Returned To The Contractor And May Be Considered As Production Items Under The Contract Provided The Sample(s) Can Be Refurbished To Ready For Issue Condition And Provided The sample(s) Have Inspection Approval From The Cognizant Dcmc Qar. Sample(s) May Be Shipped As Production Items Only After All Other Units Required Under The Contract Have Been Produced And Are Ready For Shipment. ;n/a; Sample(s) Shall Be Returned To The Contractor But Shall Not Be Considered As Production Due. 4.7 Test Sample Coating Instructions 4.7.1 Samples Are To Be Unpainted. Corrosive Areas Are To Be Coated With A Light Preservative. 4.8 Fat Approval Criteria 4.8.1 Far 52.209-4 Applies (a) The Contractors Shall Deliver ;one(1); ; Unit(s) Of The Following Cage ( ;05259; ; ) Part Number ;622e001; ; , Revision ;latest; ; Within ;120; ; Calendar Days From The Date Of This Contract To The Government At ; Test Facility Addresses naval Air Warfare Center Aircraft Division highway 547, Building 271 lakehurst, Nj 08733 nswc Indian Head Division, Detachment Picatinny building 458, Whittemore Ave. picatinny Arsenal, Nj 07806-5000; ; marking Of Test Sample(s) Shipping Container Shall Be As Follows, Citing This Contract Number: "for First Article Testing. Not Rfi Material. Do Not Take Up In Stock Contract Number:____________" for First Article Test, The Shipping Documentation Shall Contain This Contract Number And Lot/item Identification. The Characteristics That The First Article Must Meet And The Testing Requirements Are Specified Elsewhere In This Contract. (b) Upon Shipment Of First Article Sample(s), Two (2) Copies Of The Material Inspection And Receiving Report (dd Form 250) Bearing The Qar's Signature And Indication Of Preliminary Inspection Shall Be Forwarded To The Navicp- Philadelphia Code Cited In Block 10.a Of Sf33, With Duplicate Copies To Navicp Code 072 And To The Designated Test Facility. The Envelopes Shall Be Clearly Marked: "do Not Open In Mail Room". within ;60; ; Days After Receipt Of The Samples, The Test Site Shall Complete Testing/evaluation And Submit Two (2) Copies Of Their Test Report With Conclusions And Recommendations To The Navicp Code Cited In Block 10.a Of The Sf33. (c) Within ;60; ; Calendar Days After The Government Receives The First Article, The Contracting Officer Shall Notify The Contractor, In Writing, Of The Approval, Conditional Approval, Or Disapproval Of The First Article. The Notice Of Approval, Conditional approval, Or Disapproval Shall Not Relieve The Contractor From Complying With All Requirements Of The Specifications And All Other Terms And Conditions Of This Contract. A Notice Of Conditional Approval Shall State Any Further Action Required Of The Contractor. a Notice Of Disapproval Shall Cite Reasons For Disapproval. (d) If The First Article Is Disapproved, The Contractor, Upon Government Request, Shall Submit An Additional First Article For Testing. After Each Request, The Contractor Shall Make Any Necessary Changes, Modifications, Or Repairs To The First Article Or select Another First Article For Testing. All Costs Related To These Tests Are To Be Borne By The Contractor, Including Any And All Costs For Additional Tests Following A Disapproval. The Contractor Shall Furnish Any Additional First Article To The government Under The Terms And Conditions And Within The Time Specified By The Government. The Government Shall Act On This First Article Within The Time Limit Specified In Paragraph (b) Above. The Government Reserves The Right To Require An Equitable adjustment Of The Contract Price For Any Extension Of The Delivery Schedule Or For Any Additional Costs To The Government Related To These Tests. (e) If The Contractor Fails To Deliver Any First Article On Time, Or The Contracting Officer Disapproves Any First Article, The Contractor Shall Be Deemed To Have Failed To Make Delivery Within The Meaning Of The Default Clause Of This Contract (f) Unless Otherwise Provided In The Contract, The Contractor - (1) May Deliver The Approved First Article As Part Of The Contract Quantity, Provided It Meets All Contract Requirements For Acceptance And Was Not Consumed Or Destroyed In Testing: And (2) Shall Remove And Dispose Of Any First Article From The Government Test Facility At The Contractors Expense. (g) If The Government Does Not Act Within The Time Specified In Paragraph (b) Or (c) Above The Contracting Officer Shall, Upon Timely Written Request From The Contractor, Equitably Adjust Under The Changes Clause Of This Contract The Delivery Or Performance dates And/or The Contract Price, And Any Other Contractual Term Affected By The Delay. (h) The Contractor Is Responsible For Providing Operating And Maintenance Instructions, Spare Parts Support, And Repair Of The First Article During Any First Article Test. (i) Before First Article Approval, The Acquisition Of Materials Or Components For, Or The Commencement Of Production Of, The Balance Of The Contract Quantity Is At The Sole Risk Of The Contractor. Before First Article Approval, The Costs Thereof Shall Not Be allocable To This Contract For (1) Progress Payments, Or (2) Termination Settlements If The Contract Is Terminated For The Convenience Of The Government (j) The Contractor Shall Produce Both The First Article And The Production Quantity At The Same Facility And Shall Submit A Certification To This Effect With Each First Article. (k) The Contractor Shall Provide Specific Written Notification To The Procuring Contracting Officer Informing Him/her Of The Shipment Of Any Article(s) Furnished In Accordance With This Clause. Such Notification Must Be Addressed To The Attention Of The navicp Code Specified In Block 10.a Of The Sf33, With Copies To Navicp Code 072 And To The Testing Activity. Failure To Provide Such Notification Shall Excuse The Government From Any Delay In Performing First Article Testing And Informing The Contractor Of the Results Thereof. (l) Fourteen (14) Days Prior To Shipment Of First Article Samples, The Contractor Shall Notify The Designated Test Facility In Writing Of The Anticipated Shipping Date, With An Information Copy To The Pco, Navicp Philadelphia, Attn: (cite Code Found In Block 10.a Of The Sf33). The Contractor Shall Also Arrange For Preliminary Inspection Of Test Samples By The Dcmc/qar. 4.9 Alternate Offers - Waiver Of First Article Approval Requirements. (the Following Provisions Supersede Any Waiver Of First Article Approval Requirements Terms Set Forth In Clause 52.209-3 Or 52.209-4 As Appropriate) (a) Unless Otherwise Specified In The Solicitation, The Naval Inventory Control Point Reserves The Right To Waive The First Article Approval Requirements Specified Herein For Offerors Who Have Previously Furnished Identical Production Articles Accepted By The government Or The Original Equipment Manufacturer/prime Manufacturer. An Offeror Requesting Waiver Of First Article Requirements Shall Submit Evidence With Its Offer Establishing That: (i) The Last Production Unit Was Delivered Within Three (3) Years Of The Issue Date Of This Solicitation, And (ii) The Production Location To Be Used For This Requirement Is The Same As Used For The Previous Production Run additionally, The Offeror Shall Submit A Certification, To Be Executed By The Officer Or Employee For The Offer, Stating That: (i) The Articles To Be Provided Will Be Produced Using The Same Facilities, Processes, Sequences Of Operations And Approved Subcontractors As Those Previously Delivered And Accepted By The Government Or The Original Equipment Manufacturer/prime Manufacturer, and (ii) The Previous Production Units Were Manufactured Without Material Review Board Disposition Or Waiver/deviation Request Or Rejection Of Pre-production Samples For Cause. (note: This Certification Concerns A Matter Within The Jurisdiction Of An Agency Of The United States And The Making Of A False, Fictitious, Or Fraudulent Certification May Render The Maker Subject To Prosecution Under Title 18, United States Code, Section 1001.) (b) Offerors Requesting Waiver Of First Article Approval Requirements Under The Provisions Of This Clause Are Cautioned To Submit Two Prices For Articles Required Herein - One That Is Based On Compliance With The First Article Approval Requirements And One that Is Based On A Waiver Of Such Requirements. Where An Offeror Submits Only One Price And Fails To Clearly State That The Price Is Based On Waiver Of The First Article Approval Requirements It Will Be Deemed To Be Based On Compliance With The First Article approval Requirements (c) In The Event Of The First Article Approval Requirement Is Granted, The Delivery Schedule For The Production Items Shall Be Reduced By The Number Of Days Designated For Delivery Of First Article Test Unit Plus The Number Of Calendar Days Indicated For The government Notification Of Conditional Approval Or Approval. These Requirements Are Specified In The Quality Assurance Section Of This Solicitation. If The Offeror Is Unable To Meet The Desired Schedule, He Shall Insert Below The Alternate Delivery Schedule he Offers To The Government. Offeror's Proposed Alternate Delivery Schedule (based On Waiver Of First Article Approval Requirements) within Days: item No. _______________ Quantity:_______ After Date Of Contract:__________ 5. Packaging- Mil-std 2073 Packaging Applies As Found Elsewhere In The Schedule 6. Notes - Not Applicable

SOFA- Three Seater Seating Capacity- 3 Seater Sofa Frame Covering - Fully Upholstered Covering Material for Seat and Backrest - Fabric Frame Structure Material and size (Plus Minus 1 mm) - MILD STEEL STRUCTURE Frame Structure Material and size (Plus Minus 1 mm) any other wood of minimum 19 mm thickness. Seat Cusion Material - foam Length of Three Seater Units in mm (Plus Minus 10 mm) 2150 Depth of Sofa Units in mm (Plus Minus 10 mm) 700 Density of Cushion of Backrest Material (Kg/Cubic M) 40 Sofa Height (Without Back Cushion) Plus Minus 5 (mm) 700 millimeter Sofa Height (With Back Cushion) Plus Minus 5 mm 800 millimeter Arm Width Plus Minus 5 (mm) 200 millimeter Arm Height Plus Minus 5 (mm) 710 millimeter Thickness of Foam in arms Plus Minus 2 (mm) 50 Colour of Polish on exposed Wood frame wood colour Springs shall be of best quality and indian make and of size 6 Inch/7 Inch as required and minimum 12 nos per seat of sofa. Cloth shall be provided as approved by Enginee-in-Charge & shall be minimum Rs. 600 per meter if differs amount will be deducted as difference of rate with addition of 50% Contractor profit. Bottom portion of sofa will be sealed with markeen etc as directed by Engineer-In-Charge. All other material like jute/rubberpad etc. if and as required shall be of best quality. WARRANTY PERIOD IN NUMBER OF YEARS- 03 Years, SOFA- Single Seater Seating Capacity- 1 Seater Sofa Frame Covering - Fully Upholstered Covering Material for Seat and Backrest - Fabric Frame Structure Material and size (Plus Minus 1 mm) - MILD STEEL STRUCTURE Frame Structure Material and size (Plus Minus 1 mm) any other wood of minimum 19 mm thickness. Seat Cusion Material - foam Length of Single Seater Units in mm (Plus Minus 5 mm) 850 Depth of Sofa Units in mm (Plus Minus 10 mm) 850 Density of Cushion of Backrest Material (Kg/Cubic M) 40 Length of Single Seater Units in mm (Plus Minus 5 mm) -850 Sofa Height (Without Back Cushion) Plus Minus 5 (mm) 700 millimeter Sofa Height (With Back Cushion) Plus Minus 5 mm 800 millimeter Arm Width Plus Minus 5 (mm) 200 millimeter Arm Height Plus Minus 5 (mm) 710 millimeter Thickness of Foam in arms Plus Minus 2 (mm) 50 Colour of Polish on exposed Wood frame wood colour Springs shall be of best quality and indian make and of size 6 Inch/7 Inch as required and minimum 12 nos per seat of sofa. Cloth shall be provided as approved by Enginee-in-Charge & shall be minimum Rs. 600 per meter if differs amount will be deducted as difference of rate with addition of 50% Contractor profit. Bottom portion of sofa will be sealed with markeen etc as directed by Engineer-In-Charge. All other material like jute/rubberpad etc. if and as required shall be of best quality. WARRANTY PERIOD IN NUMBER OF YEARS- 03 Years, Providing Executive Revolving Chair (Medium Back Type) as per details below- Type of backrest support Backrest, backrest symmetrical lumbar support, Overall Chair Height - 920mm, Backrest Height - 460mm, Backrest Width - 480mm to 500mm, Seat Height - 450 mm (Plus Minus 15mm), Seat Width - 500mm to 520mm, Thickness of M S Plate Joining the under structure with Seat 0.3mm to 0.5mm, Wheel base made of MS covered with chrome polish, Thickness of Plywood used in Seat (Plus Minus 1 mm) - 15mm to 18mm, Thickness of Plywood used in Backrest (Plus Minus 1 mm) - 15mm to 18mm, Back size - Medium back chair, Colour - as per choice seat material PU Foam covered with Fabric or leatherite Arm Material - Propylene Warranty- 02 Years, Providing & Placing of mobile pedestal unit 400X450X650mm in size (with or without wheel) having 3 drawers with single locking arrangement and chrome finished mettalic handles, laminated in colour with matt finish 0.6 - 0.8 mm thickness. Warranty- 02 Years, Providing & Placing Steel Almirah (Big) as per details below- Providing steel almirah of size 1855X910X480mm (hxwxd) having 4 adjustable shelves making 5 compartments without locker fabrication almirah side, back top, bottom & shelves are made from mild steel sheet not less than 22 guage and without any burrs & dent. The shelves shall have lipped flange 25 mm width 15mm in depth. The shelves are fitted to rack strips made of mild steel sheet of 20 gauge thick with help of 4 brackets of 16 guage that for support and adjustment and are having load bearing capacity of 90 kg uniformity divide load per shelf. The doors are made of mild steel sheet not less than 20 guage and are having metal stiffener suitably spot welded to stiffen the door and fited with the body with the help of but type hinges made of mild sheet sheet not less that 18 guage thickness double folded for free & smooth movement of doors. Weight of Steel Almirah should be more than 60 Kg. Warranty - 02 Years, Closed Metal Shelving Rack (Big) Type of Rack - CLOSED FROM SIDES AND BACK Height - 1875mm (Plus Minus 20 mm), Width - 900mm (Plus Minus 20 mm), Depth - 400mm (Plus Minus 15 mm) , Shelves Material - 1.0 mm Thick MS Sheet Conforming to Commercial Quality CR-1, Grade 340 of IS 513, Sides, Back and Partition Wall Thickness (Minimum) (mm) - MS Sheet 0.8 mm, Angle Posts Material and size - Rolled steel angle posts of 40 X 40 X 4 mm, Number of Shelves/Compartments (Top / Ceiling Shelf - not to be counted) - Minimum 05 nos, Weight of shelf (complete) - 35 Kg (Min.) Finish - Powder Coated, Warranty - 02 Years, Providing Executive office table (1800X900X750mm) with side storage unit & mobile pedestal unit Length of Table - 1800mm (Plus Minus 15mm), Width of Table - 900mm (Plus Minus 15mm), Top of Table - 42mm thick (minimum), Length of side unit - 1200mm (Plus Minus 10mm), Width of side unit - 450mm (Plus Minus 10mm), Table Top Finish - Laminate in color with matt finish 0.6-0.8mm thickness of type S, F or P having index no.3.2.3 conforming to IS 2046/Latest with having balancing laminate of 0.5mm thick on another side Provision of Keyboard Tray - Yes, No. of cabinet / drawer - 02 No (lockable), No. of Shutter - 02 No (Lockable), Length of pedestal unit - 850mm (Plus Minus 10mm), Width of pedestal unit - 450mm (Plus Minus 10mm), No. of drawer in pedestal unit - 03 Nos, Thickness of frame material - 25mm (Plus Minus 0.5mm), Colour - as per requirement, Warranty- 02 Years, Providing Executive office table (1500X750X750mm) with computer table & mobile pedestal unit Length of Table - 1500mm (Plus Minus 15mm), Width of Table - 750mm (Plus Minus 10mm), Top of Table - 25mm thick (minimum), Length of side unit - 900mm (Plus Minus 10mm), Width of side unit - 450mm (Plus Minus 10mm), Type of Material - Prelaminated Particle Board, Provision of Keyboard Tray - Yes, No. of cabinet / drawer in computer table - 01 No (lockable), Length of pedestal unit - 450mm (Plus Minus 10mm), Width of pedestal unit - 450mm (Plus Minus 10mm), No. of drawer in pedestal unit - 03 Nos, Thickness of frame material - 18mm (Plus Minus 0.5mm), Colour - as per requirement, Warranty- 02 Years, Providing Executive office table (2100X900X750mm) with computer table & mobile pedestal unit Length of Table - 2100mm (Plus Minus 15mm), Width of Table - 900mm (Plus Minus 15mm), Top of Table - 42mm thick (minimum), Length of side unit - 1200mm (Plus Minus 10mm), Width of side unit - 450mm (Plus Minus 10mm), Type of Material - Prelaminated Particle Board, Provision of Keyboard Tray - Yes, No. of cabinet / drawer - 02 No (lockable), No. of Shutter - 02 No (Lockable) Length of pedestal unit - 850mm (Plus Minus 10mm), Width of pedestal unit - 450mm (Plus Minus 10mm), No. of drawer in pedestal unit - 03 Nos, Thickness of frame material - 25mm (Plus Minus 0.5mm), Colour - as per requirement, Warranty- 02 Years, Modular cabinet type side unit (Close Type) Length of Table - 1500mm (Plus Minus 15mm), Width - 450mm (Plus Minus 10mm), Height - 750mm (Plus Minus 10mm) Type of frame - Internal frame of 18mm thick prelaminated particle board added to 18mm thick external frame, Door Shutters - Yes (made up of prelaminated particle board), No. of Drawers - 03 Nos Drawers with 03 Nos Swing drawers, Locking arrangement - Yes, Top of table - 25mm thick post forming, Type of finish - laminated in required colour, Warranty- 02 Years, Providing Visitors Chair (Non-Revolving)-Leatherite as per details below- Type of backrest support Backrest, backrest symmetrical lumbar support, Type of Chair - Visitors Chair (Leatherite), Overall Chair Height - 950 mm (Plus Minus 15 mm), Backrest Height - 500mm to 570mm, Backrest Width - 500 mm (Plus Minus 10mm), Seat Height - 480 mm (Plus Minus 5 mm), Seat Width - 500 mm (Plus Minus 10 mm), Seat Depth - 500 mm (Plus Minus 10 mm), Chair Type - With Arms Thickness of plywood used in seat (Plus Minus 1mm)- 18 mm Arm length- 200 to 300mm Arm width- 30 mm Arm Material- CRCA Pipe Thickness of polyurethane foam used in Backrest in mm (Plus Minus 3mm) 40 mm frame material- Chrome on MS Warranty - 02 Years, Wooden Center Table 600x600mm with glass top Length of Table 600mm (Plus Minus 20mm), Width 600mm (Plus Minus 15mm), Height 460mm (Plus Minus 15mm) Type of frame- Wooden No. of Legs- 04 Nos of size 45mmx45mm Table should be polished as per required shade. Glass top should be of superior quality and required shade having thickness 10mm (+0.5mm) Warranty- 02 Years, Executive Revolving Chair (High Back Type) Type of backrest support Backrest, backrest symmetrical lumbar support, Overall Chair Height - 1025mm to 1125mm, Backrest Height - 630mm to 700mm, Backrest Width - 480mm to 500mm, Seat Height - 500 mm (Plus Minus 15mm), Seat Width - 500mm to 520mm, Thickness of M S Plate Joining the under structure with Seat 0.3mm to 0.5mm, Wheel base made of MS covered with chrome polish, Thickness of Plywood used in Seat (Plus Minus 1 mm) - 15mm to 18mm, Thickness of Plywood used in Backrest (Plus Minus 1 mm) - 15mm to 18mm, Back size - High back chair, Colour - as per choice seat material PU Foam covered with Fabric or leatherite Arm Material - Metal Arms finished with matching fabric / leatherite Warranty- 02 Years, Providing & Placing High Back Ergonomic Chair as per details below- Type of backrest support backrest with lumber support of polypropylene at multilevel across back & Ergonomic Seat Design, Backrest is made of two pcs injection moulded frame Overall Chair Height 1125 mm, Backrest Height Plus Minus 15mm 600 millimeter, Backrest Width 480 millimeter, Seat Height 520 mm, Seat Width 500 mm, Thickness of MS Plate Joining the under structure with Seat 0.5 millimeter, Wheel base made of MS covered with chrome polish, Thickness of Plywood used in Seat Plus Minus 1(mm) 12 mm, Colour - Black or as per requirement seat material PU Foam covered with Fabric or leatherite Arm Material - Propylene Warranty - 02 Years, Providing & Placing High Back Ergonomic Chair (Optima) as per details below- Type of backrest support backrest with lumber support of polypropylene at multilevel across back & Ergonomic Seat Design, Backrest is made of two pcs injection moulded frame Overall Chair Height 1125 mm, Backrest Height Plus Minus 15mm 600 millimeter, Backrest Width 480 millimeter, Seat Height 520 mm, Seat Width 500 mm, Thickness of MS Plate Joining the under structure with Seat 0.5 millimeter, Wheel base made of MS covered with chrome polish, Thickness of Plywood used in Seat Plus Minus 1(mm) 12 mm, Colour - Black or as per requirement seat material PU Foam covered with Fabric or leatherite Arm Material - Propylene Warranty - 02 Years, Modular cabinet type side unit (Close Type) Length of Table - 1500mm (Plus Minus 15mm), Width - 450mm (Plus Minus 10mm), Height - 750mm (Plus Minus 10mm) Type of frame - Internal frame of 18mm thick prelaminated particle board added to 18mm thick external frame, Table Top Finish - Laminate in color with matt finish 0.6-0.8mm thickness of type S, F or P having index no.3.2.3 conforming to IS 2046/Latest with having balancing laminate of 0.5mm thick on another side. Door Shutters - Yes (made up of prelaminated particle board), No. of Drawers - 03 Nos Drawers with 03 Nos Swing drawers, Locking arrangement - Yes, Top of table - 25mm thick post forming, Type of finish - laminated in required colour, Warranty- 02 Years, SOFA- Two Seater Seating Capacity- 2 Seater Sofa Frame Covering - Fully Upholstered Covering Material for Seat and Backrest - Fabric Frame Structure Material and size (Plus Minus 1 mm) - Wooden frame structure Frame Structure Material and size (Plus Minus 1 mm) any other wood of minimum 19 mm thickness. Seat Cusion Material - foam Length of Two Seater Units in mm (Plus Minus 10 mm) 1500 Depth of Sofa Units in mm (Plus Minus 10 mm) 700 Density of Cushion of Backrest Material (Kg/Cubic M) 40 Sofa Height (Without Back Cushion) Plus Minus 5 (mm) 700 millimeter Sofa Height (With Back Cushion) Plus Minus 5 mm 800 millimeter Thickness of Foam in arms Plus Minus 2 (mm) 50 Colour of Polish on exposed Wood frame wood colour Springs shall be of best quality and indian make and of size 6 Inch/7 Inch as required and minimum 12 nos per seat of sofa. Cloth shall be provided as approved by Enginee-in-Charge & shall be minimum Rs. 600 per meter if differs amount will be deducted as difference of rate with addition of 50% Contractor profit. Bottom portion of sofa will be sealed with markeen etc as directed by Engineer-In-Charge. All other material like jute/rubberpad etc. if and as required shall be of best quality. WARRANTY PERIOD IN NUMBER OF YEARS- 03 Years, Providing & Placing SOFA- Single Seater as per details below- Seating Capacity- 1 Seater Sofa Frame Covering - Fully Upholstered Covering Material for Seat and Backrest - Fabric Frame Structure Material and size (Plus Minus 1 mm) - Solid Seasoined Teak Wood frame structure of minimum 35mm thickness Seat Cusion Material - foam Length of Single Seater Units in mm (Plus Minus 5 mm) 850 Depth of Sofa Units in mm (Plus Minus 10 mm) 850 Density of Cushion of Backrest Material (Kg/Cubic M) 40 Length of Single Seater Units in mm (Plus Minus 25 mm) -850 Sofa Height (Without Back Cushion) Plus Minus 25 (mm) 800 millimeter Sofa Height (With Back Cushion) Plus Minus 5 mm 800 millimeter Thickness of Foam in arms Plus Minus 2 (mm) 50 Design - as per choice / architectural drawings, Colour of Polish - as per choice Springs shall be of best quality and indian make and of size 6 Inch/7 Inch as required and minimum 10 to 12 nos per seat of sofa. Cloth shall be provided as approved by Enginee-in-Charge & shall be minimum Rs. 1750 per meter if differs amount will be deducted as difference of rate with addition of 50% Contractor profit. Bottom portion of sofa will be sealed with markeen etc as directed by Engineer-In-Charge. All other material like jute/rubberpad etc. if and as required shall be of best quality. WARRANTY PERIOD IN NUMBER OF YEARS- 03 Years, Providing & Placing Wooden Center Table 1000x650mm with glass top as per details below- Length of Table 1000mm (Plus Minus 20mm), Width 650mm (Plus Minus 15mm), Height 460mm (Plus Minus 15mm) Type of frame- Wooden No. of Legs- 04 Nos of size 45mmx45mm Table should be polished as per required shade. Glass top should be of superior quality and required shade having thickness 10mm (+0.5mm) Warranty- 02 Years, Providing Wooden Almirah as per details below- Width - 1200mm (Plus Minus 10mm), Depth - 450mm (Plus Minus 10mm), Height - 1800mm (Plus Minus 15mm), No. of shelves - 05 Nos, No. of Door Shutters - 02 nos, No. of Cabinet Compartments - 02 Nos (Upper cabinet door shutters with glazed panelling and lower cabinet fully covered wooden door shutters) Thickness of material 18mm thick (Plus Minus 1 mm), Type of Veneer - Teak Wood, Locking arrangment - Yes, Colour and Polishing - as per requirement, Warranty- 02 Years, Providing Wooden Almirah as per details below- Width - 900mm (Plus Minus 10mm), Depth - 450mm (Plus Minus 10mm), Height - 1800mm (Plus Minus 15mm), No. of shelves - 05 Nos, No. of Door Shutters - 02 nos, No. of Cabinet Compartments - 02 Nos (Upper cabinet door shutters with glazed panelling and lower cabinet fully covered wooden door shutters) Thickness of material 18mm thick (Plus Minus 1 mm), Type of Veneer - Teak Wood, Locking arrangment - Yes, Colour and Polishing - as per requirement, Warranty- 02 Years, Providing & Placing Wooden Center Table 1200x600mm with glass top Length of Table 1200mm (Plus Minus 20mm), Width 600mm (Plus Minus 15mm), Height 460mm (Plus Minus 15mm) Type of frame- Wooden No. of Legs- 04 Nos of size 45mmx45mm Table should be polished as per required shade. Glass top should be of superior quality and required shade having thickness 10mm (+0.5mm) Warranty- 02 Years, Providing & Placing Wooden Podium as per details below- Podium top material- 18mm three layer prelaminated particle board, Length of Podium - 600 to 650mm, Depth of Podium - 50 to 525mm, Height of Podium - 1100 to 1200mm, Top position fixed, Type of finish - laminated in required colour, Warranty- 02 Years

Item Unique Identification And Valuation (mar 2016)|19|||||||||||||||||||| higher-level Contract Quality Requirement (navicp Review Feb 1991)(feb 1999)|1|see Sections C And E.| inspection Of Supplies--fixed-price (aug 1996)|2||| inspection And Acceptance - Short Version|8||x||x||||| variation In Quantity (apr 1984)|3|1.67|1.67|the Total Contract Quantity| wide Area Workflow Payment Instructions (dec 2018)|16|stand-alone Receiving Report - Certifications Combo - Receiving Report & Invoice - Material;|inspection At Destination And Acceptance At Other - Certifications & Material |tbd|n00104|tbd|n39040|n50286|tbd|code 133.2|n/a|n/a|n39040 - Certifications|n/a|n/a|see Dd 1423 Or As Specified By Block 14a Of Applicable Dd 1423 Data Items|| navy Use Of Abilityone Support Contractor - Release Of Offeror Information (3-18))|1|wss Mechanicsburg| warranty Of Supplies Of A Noncomplex Nature (june 2003)|6|365 Days After Acceptance Of Material|365 Days After Acceptance Of Material||||| warranty Of Data--basic (mar 2014)|2||| first Article Approval--contractor Testing (sep 1989)|10|the Amount Required In Accordance With Mil-s-23284|0001aa|7|540|ross Gertz, N743.31, Navsup Wss, 5450 Carlisle Pike, Suite 311-c8, Mechanicsburg, Pa 17050||0001aa|90||| buy American --free Trade Agreements--balance Of Payments Program - Basic(deviation 2020-o0019) (jul 2020))|3|||| alternate A, Annual Representations And Certifications (nov 2020)|13|||||||||||||| buy American-free Trade Agreements-balance Of Payments Program Certificate (deviation 2020-o0019) (jul 2020))|3|||| buy American-balance Of Payments Program Certificate-basic (nov 2014)|1|| annual Representations And Certifications (mar 2020)|13|331491|750|||||||||||| notice Of Priority Rating For National Defense, Emergency Perpardeness, And Enrgy Progam Use (april 2008))|2||x| evaluation Of First Article Testing|3|||x| evaluation Criteria And Basis For Award-|1|| 1. Dd 1423 Data Item A001 May Be Waived If On File With Navsup Wss. 2. All Contractual Documents (i.e. Contracts, Purchase Orders, Task Orders, Andmodifications) Related To The Instant Procurement Are Considered To Be "issued"by The Government When Copies Are Either Deposited In The Mail, Transmitted By Facsimile, Or Sent By other Electronic Commerce Methods, Such As Email. The Government's Acceptance Of The Contractor's Proposal Constitutes Bilateral Agreement To "issue" Contractual Documents As Detailed Herein. 3. Navsup Wss Will Be Considering Past Performance In The Evaluation Of Quotes.see Dfars 252.213-7000. 4. Far 52.232-25(a)(5), Entitled Prompt Payment, Constructive Acceptance Is Changed From 7 Days To 45 Days After Delivery Of The Supplies In Accordance With The Terms And Conditions Of The Contract. 5. Submission Of All Certification Dd1423 Data Contract Data Requirements Lists(cdrls) Will Be On Or Before 20 Days Prior To Delivery. Pnsy Review/acceptance Of Certifications Cdrls Will Be 6 Working Days After Receipt Of Certification Dd1423 Cdrls. Final Delivery Of Material Will Be On Or Before 800 Days After Contract Effective Date. 6. Cdrl Item Timeline Delivery Method forging Mfg Sketch (fms) 90 Days Adc Lt fms Approval 120 Days After Receipt forging Report 330 Days After Fms Approval Lt forging Report Approval 90 Days After Receipt 7. A Variation In Quantity Of +/- 1.67% Of The Total Contract Quantity Is Allowed (see 52.211-16). This Solicitation And Subsequent Contract Is For 360 Inches Or 30 Feet Of Bar. The Bars Shall Be Delivered In 5 Foot Sections. At The Conclusion Of This Contract the Awarded Vendor Shall Deliver 5 Bars Each Measuring 5 Feet. The 6th Bar Shall Have The Variance Of 1.67% Which Will Allow For The 6th Bar To Be No Less Than 5 Feet, 9 Inches (5'9") And No More Than 6 Feet, 3 Inches (6'3"), Inclusive. Any Reference In The Tdp to Other Bar Measurements Shall Be Ignored. 8. Please Note This Solicitation Has First Article Test Requirements. Quotes Shall Indicate And/or Include If The Vendor Intends To Submit A Waiver. 9. This Solicitation Is Limited To 4 Pre-identified Sources. 1. Scope 1.1 The Material Covered In This Contract/purchase Order Will Be Used In A Crucial Shipboard System. The Use Of Incorrect Or Defective Material Would Create A High Probability Of Failure Resulting In Serious Personnel Injury, Loss Of Life, Loss Of Vital shipboard Systems, Or Loss Of The Ship Itself. Therefore, The Material Has Been Designated As Special Emphasis Material (level I, Scope Of Certification, Or Quality Assured) And Special Control Procedures Are Invoked To Ensure Receipt Of Correct Material. 2. Applicable Documents 2.1 Order Of Precedence - In The Event Of A Conflict Between The Text Of This Contract/purchase Order And The References And/or Drawings Cited Herein, The Text Of This Contract/purchase Order Must Take Precedence. Nothing In This Contract/purchase Order, however, Must Supersede Applicable Laws And Regulations Unless A Specific Exemption Has Been Obtained. 2.2 Applicable Documents - The Document(s) Listed Below Form A Part Of This Contract/purchase Order Including Modifications Or Exclusions. 2.2.1 "document References" Listed Below Must Be Obtained By The Contractor. Ordering Information Is Included As An Attachment To This Contract/purchase Order. 2.3 Specification Revisions - The Specification Revisions Listed Under "docu Ments References" Below Are The Preferred Revision. Older And/or Newer R Evisions Are Acceptable When Listed Within Contract Support Library Reference Number Csd155 In Ecds (electric contractor Data Submission) At: Ht Tps://register.nslc.navy.mil/. This Is To Allow Contractors To Use Certain Acceptable Older Specification Revisions To Purge Their Existing Stock Of Material Certified To Those Older Revisions Or To Use Newer Specification revisions When Material Is Certified To Newly Released Revisions,without Requiring The Submittal Of Waiver/deviation Requests For Each Specification Revision On Every Contract. Revisions Of Specifications Reflecting Editorial And/or Re-approval (e.g. E2009, r2014, Etc.) Are Considered Inconsequential, But Are Acceptable When Their Revisions Are Listedwithin Csd155 Or Elsewhere Within This Contract. document Ref Data=ansi/asq Z1.4 | | | |080101|a| | | document Ref Data=astm-b666 | | | |191101|a| | | document Ref Data=mil-std-792 | | |f |060519|a| | | document Ref Data=mil-std-1684 | | |d |970314|a| | | document Ref Data=sae Ams 2806 | | |c |080301|a| | | document Ref Data=sae Ams 2807 | | |a |000901|a| | | document Ref Data=sae Ams 2809 | | |a |070801|a| | | document Ref Data=iso_9001 | | | |081115|a| | | document Ref Data=sae Ams-std-185 | | | |000901|a| | | document Ref Data=iso10012 | | | |030415|a| | | document Ref Data=iso/iec 17025 | | | |050515|a| | | document Ref Data=mil-s-23284 | | |a |900615|a| | | document Ref Data=mil-i-45208 | | |a |810724|a| 1| | document Ref Data=mil-std-45662 | | |a |880801|a| | | document Ref Data=di-misc-81020 | | | |900611|a| | | document Ref Data=ansi/ncsl Z540.3 | | | |130326|a| | | document Ref Data=s9074-aq-gib-010/248 | | | |950801|a| | | 3. Requirements 3.1 ;manufacture And Design - The Item Furnished Under This Contract/purchase Order Must Meet The Requirements As Specified In Mil-s-23284, Except As Amplified Or Modified Herein. Mil-s-23284 Ordering Data Information Is Provided Below For 18.00 Inch diameter Bar. (a) Steel Forgings, Carbon And Alloy, For Shafts,sleeves, Propeller Nuts, Couplings, And Stocks (rudders And Diving Planes), Mil-s-23284 (b) Class I (18.000 Inch Diameter Forged Round Bar) (c) First Article Inspection Is Required (see Paragraph 4.3 Of Mil-s-23284) (d) Melting Practices Must Be In Accordance With Paragraph 3.2 Of Mil-s-23284 (e) Vacuum Degassing Is Required (see Paragraph 3.2.1 Of Mil-s-23284) (f) Macrostructure Requirements For Sizes In Excess Of 100 Square Inches Must Be In Accordance With Paragraph 3.14 Of Mil-s-23284 And Must Reveal That The Forgings Are Uniform In Quality, Sound, And Free From Pipe, Laminations, Cracks And Other Injurious defects. (g) Virgin Raw Material Is Not Required (h) Transverse Mechanical And Impact Properties Are Not Required (i) Brinell Hardness Test Is Required On Each Forging And Must Be Conducted In Accordance With Paragraph 4.4.3.1.5 And Must Conform To Table Iii Of Mil-s-23284) (j) Heat Treatment Equipment And Procedures Are Required And Must Be In Accordance With Mil-std-1684 (k) Stress Relief Temperature Must Be In Accordance With Paragraph 3.8.3 Of Mil-s-23284 (l) Stress Relief Simulationis Not Required. (m) A Sample Material Weldment Is Not Required To Be Subjected To Stress Relief Heat Treatment. (n) Forgings May Not Contain Defects Exceeding The Acceptance Criteria Identified In Appendix A Of Mil-s-23284 (o) Repair Welding Is Not Permitted (p) Repair Welding Is Not Permitted (q) For Environment And Exposure Duration For Preservation See Paragraph 3.16 Or As Specified Elsewhere In The Contract/purchase Order (r) N/a (s) Forgings Are To Be Marked In Accordance With Mil-std-792 And Paragraph 3.18.2 Of Mil-s-23284 Or As Specified Elsewhere In The Contract/purchase Order (t) Forgings Are To Be Marked In Accordance With Mil-std-792 And Paragraph 3.18.2 Of Mil-s-23284 Or As Specified Elsewhere In The Contract/purchase Order (u) Each Forging Must Constitute A Lot (v) Each Forging Must Constitute A Lot (w) Nondestructive Inspection Is As Specified In Paragraph 4.4.3.1.3.2 Of Mil-s-23284 (x) Forgings Of Less Than 3/4 Inch. N/a (y) Mechanical Property Tests Must Be In Accordance With Paragraphs 4.4.3.1.4 And 3.5 And Table Iii Of Mil-s-23284 (z) Packaging Must Be As Specified Elsewhere In The Contract/purchase Order (aa) Preservation Must Be As Specified Elsewhere In The Contract/purchase Order (bb) Packaging Must Be As Specified Elsewhere In The Contract/purchase Order (cc) Preservation Must Be As Specified Elsewhere In The Contract/purchase Order (dd) Packaging Must Be As Specified Elsewhere In The Contract/purchase Order (ee) Packaging Must Be As Specified Elsewhere In The Contract/purchase Order (ff) Packaging Must Be As Specified Elsewhere In The Contract/purchase Order (gg) Packaging Must Be As Specified Elsewhere In The Contract/purchase Order (hh) Packaging Must Be As Specified Elsewhere In The Contract/purchase Order (ii) Marking Must Be As Specified Elsewhere In The Contract/purchase Order (jj) Test Methods Must Be As Specified In Appendix A. Paragraph 30.1 And 50.1 Of Mil-s-23284 ; 3.2 ;length Must Be 4 Feet Minimum / 6 Feet Maximum (plus Or Minus 10%) Or As Specified Elsewhere In The Contract / Purchase Order. All Material Must Be From One Heat/lot.; 3.3 Testing Certification - Certifications Are Required For The Following Tests On The Items Listed Below. Additional Testing (if Any) Per Applicable Specifications Is Still Required, But Certifications Are Only Required As Listed Below. 3.4 ;test - Quality Conformance/compliance Inspection (except Chemical And Mechanical Analysis To Be Delivered Through Di-misc-81020) Item - Each Forging Performance - In Accordance With Mil-s-23284 Acceptance - In Accordance With Mil-s-23284 Paragraph 4.4.3 ; 3.5 ;first Article Testing Per Mil-s-23284 Is Required, And The Vendor Must Submit A First Article Test Plan To The Navy For Approval Prior To Execution. In Addition, The Following Requirements Apply: 1. The First Article Test Specimens Should Be Removed From A First Article Prolongation Which: (a) Comes From The End Of The Forging Containing The Top Of The Ingot, (b) Includes A Thickness Equal To The Maximum Inscribed Sphere Of The Production Volume, (c) Does Not Differ Significantly In Reduction Ratio From The Remainder Of The Shaft First Article Shaft (d) Is Taken From The End Of The Forging That Is Expected To Experience The Slowest Cooling Rate, (e) Remains Attached To The Shaft Until Afterheat Treatment Is Completed (f) Has A Length Of At Least Two Times The Wall Thickness (g) Is At The Opposite End Of The Shaft From The Conformance Testing Prolongation 2. The Test Specimens Must Be Removed From The Prolongation Nearest To Where The Prolongation Is Connected To The Shaft, So As To Avoid End-effect Cooling. These Specimens Must Be Removed From Mid Wall Thickness. 3. Specimen Removal Map For First Article Specimens Must Be Included As Part Of The Plan. ; 3.6 Configuration Control - The Contractor Must Maintain The Total Equipment Baseline Configuration. For Items Of Proprietary Design, Contractor Drawings Showing The Latest Assembly Configuration Must Be Provided To The Government Inelectronic (c4) Format. definitions Are Provided Elsewhere In The Contract/purchase Order. 3.6.1 Waivers/deviations - All Waivers And Deviations, Regardless Of Significance Or Classification Require Review And Approval By The Contracting Officer. Waivers And Deviations Must Be Designated As Critical, Major, Or Minor. Requests Must Include The information Listed Below. a. A Complete Description Of The Contract Requirement Affected And The Nature Of The Waiver/deviation (non-conformance), Including A Classification Of Critical, Major, Or Minor. b. Number Of Units (and Serial/lot Numbers) To Be Delivered In This Configuration. c. Any Impacts To Logistics Support Elements (such As Software, Manuals, Spares, Tools, And Similar) Being Utilized By Government Personnel Or Impacts To Theoperational Use Of The Product. d. Information About Remedial Action Being Taken To Prevent Reoccurrence Of The Non-conformance. 3.6.2 Requests For Waivers/deviations For Navsup-wss Contracts Must Be Submitted Using The Ecds (electronic Contractor Data Submission) System At Https://register.nslc.navy.mil/ 3.6.3 Ecps - The Government Will Maintain Configuration Control And Change Authority For All Modifications Or Changes Affecting Form, Fit, Function, Or Interface Parameters Of The Equipment And Its Sub-assemblies. The Contractor Must Submit An Engineering change Proposal (ecp) For Any Class I Or Ii Changes That Impact The Equipment Covered By This Contract. Ecps Must Be Prepared In Contractor Format, And Must Include The Following Information: a. The Change Priority, Change Classification (class I Or Class Ii), And Change Justification. b. A Complete Description Of The Change To Be Made And The Need For That Change. c. A Complete Listing Of Other Configuration Items Impacted By The Proposed Change And A Description Of The Impact On Those Cis. d. Proposed Changes To Documents Controlled By The Government. e. Proposed Serial/lot Number Effectivities Of Units To Be Produced In, Or Retrofitted To, The Proposed Configuration. f. Recommendations About The Way A Retrofit Should Be Accomplished. g. Impacts To Any Logistics Support Elements (such As Software, Manuals, Spares, Tools, And Similar) Being Utilized By Government Personnel In Support Of Theproduct. h. Impacts To The Operational Use Of The Product. i. Complete Estimated Life-cycle Cost Impact Of The Proposed Change. j. Milestones Relating To The Processing And Implementation Of The Engineeringchange. 3.7 Certificate Of Compliance - (special Emphasis Material) The Contractor Must Prepare And Submit A Certificate Of Compliance Certifying That The Items/components Furnished Under This Contract Comply With The Requirements Of The Procurement Document, including Any/all Invoked Specifications And Drawings. 3.8 Mercury Free - Mercury And Mercury Containing Compounds Must Not Be Intentionally Added Or Come In Direct Contact With Hardware Or Supplies Furnished Under This Contract. Mercury Contamination Of The Material Will Be Cause For Rejection. ^ Quality Assurance Requirements ^ 3.9 See Cdrl Di-misc-80678 (test Certification) - A Statement Of Tests Performed, Listing The Pieces Tested Must Be Furnished Along With A Copy Of The Test Results. Certification Must Include The Contractor's Name, Address And Date, Quantity Inspected, identified To The Contract/purchase Order And Item Number, And The Contractor's Or Authorized Personnel's Signature. Test Certifications Must Reference The Standard/specification, Including The Revision, To Which The Testing Was Performed And The Acceptance criteria Used. Test Procedure Numbers May Also Be Referenced On Test Reports. Test Reports On Weldments Must Be Identified To Weld Joint And Layer. 3.10 ;see Cdrl Di-forg-80412 (forging Manufacturing Sketches), Cdrl Di-forg-80962 (first Article Forging Report), And Cdrl Di-ndti-80566a (first Article Test Plan) The First Article Test Plan Must Demonstrate Testing That Will Confirm Compliance With Section 4.3 Of Mil-s-23284 And The Following Test/requirements: 1. Chemical Composition Of The Forging Must Be Tested And In Accordance With Section 3.4. 2. After All Heat Treatments, Mechanical Properties Of The Forging Specified In Section 3.5 Must Be Tested. An Additional 15 Charpy V-notch Impact Test Must Be Performed From The Mid-wall, Transverse To Grain. Three Samples From The Area Described Will Be tested At The Following Temperatures (+/-3 F): 70 F, -60 F, -100 F, -240 F.) 3. Microstructure And Grain Size Must Be In Accordance With Section 3.8.4. 4. Nonmetallic Inclusion Content Must Be In Accordance With Section 3.8.5. 5. Macrostructure Must Be In Accordance With Section 3.14. 6. Weldability Must Be Demonstrated In Accordance With Sections 4.4.3.1.8.1. Through 4.4.3.1.8.1.3. The First Article Test Plan Must Include A Forging Sketch, Or Sketches Which Depict The Following: 1.the Rough Machining Dimensions Of The Entire Forging With The Attached Prolongations, Including Bore Dimensions. The Drawing Must Represent The Forging At The Time Of Heat Treatment. The Prolongations At Each End Must Be Dimensioned. 2. The Prolongations Must Be Sized According To The Vendor To Ensure Enough Material Exists To Conduct All Testing Required By The Fat. Pas Historical Process Can Be Used As Reference Material To Be Provided In The Test Plan As Supporting Data To Prove prolongations Will Be Sized Sufficiently For All Tests Required Under The Fat. 3. The Dimensional Location And Identifications Of All Test Specimens Required By Mil-s-23284. The First Article Test Plan Must Be Submitted Within 90 Days After Contract Award. ; 3.11 Quality System Requirements - The Contractor Furnishing Items Under This Contract/purchase Order Must Provide And Maintain A Quality System In Accordance With Iso-9001 As Amplified Or Modified Herein, With The Calibration System Requirements Of Iso-10012 or Ansi-z540.3 With Iso-17025. A Quality System In Accordance With Mil-i-45208, With The Calibration System Requirements Of Mil-std-45662, Is Acceptable As An Alternate. 3.11.1 The Contractor's Quality System And Products Supplied Under The System Are Subject To Evaluation, Verification Inspection, And Acceptance/nonacceptance By The Government To Determine The System's Effectiveness In Meeting The Quality Requirements established In The Contract/purchase Order. 3.11.2 The Contractor's Quality System Must Be Documented And Must Be Available For Review By The Contracting Officer Prior To Initiation Of Production And Throughout The Life Of The Contract. The Prime Contractor Must, Upon Notification, Make His Facilities available For Audit By The Contracting Officer Or His Authorized Representative. 3.11.3 See Cdrl Di-qcic-81110 (inspection System Procedures) - All Suppliers Of Level I/subsafe (li/ss) Material Are Required To Submit A Copy Of Their Current Documented Quality System Procedures To The Procurement Contracting Officer (pco) Prior To Award Of any Contract/purchase Order. Suppliers That Have A Copy Of Their Current Quality System Procedures On File At The Procuring Activity May Request The Pco Waive This Requirement. 3.11.4 This Contract Provides For The Performance Of Government Quality Assurance At Destination. The Place Or Places Of Performance May Not Be Changed Without The Authorization Of The Procurement Contracting Officer. 3.11.5 Any Changes Made By The Contractor To A Qualified Quality System Will Require Re-submittal To The Pco. 3.12 Contractor Inspection Requirements - The Contractor Must Maintain Adequate Records Of All Inspections And Tests. The Records Must Indicate The Nature And Number Of Observations Made, The Number And Type Of Deficiencies Found, The Quantities Approved And rejected And The Nature Of Corrective Action Taken As Appropriate. Inspection Records Must Be Traceable To The Material Inspected. 3.12.1 The Supplier's Gages, Measuring And Test Equipment Must Be Made Available For Use By The Government When Required To Determine Conformance With Contract Requirements. When Conditions Warrant, The Supplier's Personnel Must Be Made Available For operations Of Such Devices And For Verification Of Their Accuracy And Condition. 3.12.2 All Documents And Reference Data Applicable To This Contract Must Be Available For Review By The Government. Copies Of Documents Required For Government Inspection Purposes Must Be Furnished In Accordance With The Instructions Provided By The government. 3.13 Subcontractor Inspection Requirements - The Government Has The Right To Inspect At Source, Any Supplies Or Services That Were Not Manufactured Or Performed Within The Contractor's Facility. Any Purchasing Documents To A Subcontractor Must Cite The applicable Portions Of The Contractually Invoked Quality System (e.g. Calibration Requirements), Plus Any Product Requirements That Apply To The Supplies Being Purchased. When The Government Elects To Perform Source Inspection At The Subcontractor's Facility, applicable Purchase Documents Must Be Annotated With The Following Statement: "a Government Inspection Is Required Prior To Shipment From Your Plant. Upon Receipt Of This Order, Promptly Notify The Prime Contractor Who Will Notify The Pco So That Appropriate planning For Government Inspection Can Be Accomplished. 3.13.1 The Prime Contractor's Program Must Include Procedures To Assess The Capability Of The Prospective Suppliers To Produce The Products Or Supply The Services In Accordance With The Contract, Prior To The Issuance Of Any Purchase Document. 3.13.2 Each Sub-tier Supplier Of Material Or Services For Items In Section 3 Of This Contract Must Be Subjected To A Periodic Review Or Audit By The Prime To Determine The Continued Capability Of The Supplier To Control The Quality Of The Products Or Services specified In The Purchase Order Or Contract. 3.13.3 The Prime Contractor Must Ensure That The Purchased Product Conformsto Specified Purchase Requirements And This Contract. The Type And Extent Of Control Applied To The Supplier And The Purchased Product Must Be Dependent Upon The Effect Of The purchased Product On The End Item Represented By This Contract. 3.13.4 The Prime Contractor Must Evaluate The Requirements Of The Contractand Select Suppliers Based On Their Ability To Supply The Product In Accordance With The Prime Contractor's Requirements And The Contract. Criteria For Selection And Evaluation Must Be established. Records Of This Effort Must Be Available For Review By The Government. 3.13.5 The Prime Contractor's Supplier Quality Assurance Program Must Provide For A Review Of Purchase Documents To Assure Applicable Quality Requirements Are Included Or Referenced In The Documentation For Compliance By The Supplier. 3.14 Government Furnished Material And/or Equipment (gfm/gfe) - When Material Or Equipment Is Furnished By The Government, The Contractor Must Develop Documented Control Procedures That Require At Least The Following: 3.14.1 Visual Examination Upon Receipt To Detect Damage During Transit. 3.14.2 Inspection For Completeness And Proper Type. 3.14.3 Verification Of Material Quality Received. 3.14.4 Periodic Inspection And Precautions To Assure Adequate Storage Conditions And To Guard Against Damage From Handling And Deterioration During Storage. 3.14.5 Functional Testing, Either Prior To Or After Installation, Or Both, As Required By The Contract To Determine Satisfactory Operation. 3.14.6 Identification And Protection From Improper Use Or Disposition. 3.14.7 Reporting To The Government, Any Gfm Or Gfe Property Found Damaged, Malfunctioning, Or Otherwise Unsuitable For Use. In The Event Of Damage Or Malfunction During Or After Installation, The Supplier Must Determine And Record Probable Cause And necessity For Withholding The Material From Use. 3.14.8 For Gfe Material, And As Required By The Terms Of The Bailment Agreement, The Supplier Must Establish Procedures For Adequate Storage, Maintenance, And Inspection Of Bailed Government Material. Records Of All Inspection And Maintenance Performed On bailed Property Must Be Maintained. 3.14.9 Material Returned To The Contractor Must Be Handled As Gfm. 3.15 Traceability And Certification Requirements - To Assure That Correct Materials Are Installed In Level I/subsafe Systems, It Is Imperative That Traceability Be Maintained From The Material To The Material Certification Test Report And Other required Objective Quality Evidence (oqe). The Material Certification Report Must Completely And Accurately Reflect That The Material Supplied Meets The Specified Requirements. Materials Requiring Traceability And Certification Data Are Identified Within paragraph 3, Section C Of This Contract/purchase Order. 3.15.1 The Following Provides The Minimum Requirements For Maintaining Material Traceability And Supplements The Requirements Specified In Di-misc-81020 And Elsewhere In The Contract/purchase Order. The Contractor Must Develop Written Procedures That implement The Material Control Requirements Stated Herein And Elsewhere In The Contract/purchase Order. 3.16 Material Traceability - The Certification Data Report Must Be Identified Through A Unique Traceability Number, Heat-lot Number, Or Heat-treat Number, As Applicable, Which Must Also Be Marked On The Material. This Traceability Marking On The Material Must provide Direct Traceability To The Material's Chemical Composition And Mechanical Properties Certification Data. For Material Produced By Batch, Continuous Cast, Or Continuous Pour Processes, Samples Must Be Taken No Less Than Once In Every Eight Hours Of operation For The Purpose Of Validating Proper Chemical Composition And Mechanical Properties. Traceability Must Be Maintained Through All Process Operations Including Any Subcontracted Operations, To The Finished Component. 3.17 Material Marking For Traceability And Identification - The Following Are The Minimum Marking Requirements. In Addition To The Marking Requirements On Applicable Specifications, Marking For Traceability Is Required. Pipe, Tube, And Metal Bar Must Have both Permanent Marking And Temporary Marking Applied As Specified Below. 3.17.1 Permanent Marking - Permanent Traceability Marking Must Be Marked On Each End Of Each Pipe, Tube, And Metal Bar. (monel And K-monel Bar: 3/4 Inch To 1 Inch Rods, And 7/8 Inch Hex Bar May Be Marked On The Surface Near The End Of Bar/rod, And Rod Less than 3/4 Inch And Hex Bar Less Than 7/8 Inch May Be Bundled And Tagged Or Boxed With The Traceability Marking On The Tag Or Box.) All Traceability Marking Must Be Permanently Applied In Accordance With Mil-std-792. An Alternate Marking Method Is Permissible provided It Is An Available Option In The Contractually Invoked Specification, Except In Instances Where The Material Has Been Modified By This Contract/purchase Order, And Differs From That Specified In The Specification. Electric Arc Marking Or Impression marking Is Strictly Prohibited On Thin Wall Tubing. (wall Thickness Of Less Than 0.125 Inch). 3.17.2 Temporary Marking - Temporary Marking Must Consist Of: name Or Trademark Of Manufacturer, Specification And Grade (as Applicable), Size, Contract Number, And The Traceability Marking. Pipe And Tube Marking Must Also Include Sml (for Seamless). Marking Must Be In Accordance With The Material Specification And sae-ams-2806, Sae-ams-2807, Sae-ams-2809, Table I Of Sae-ams-std-185, Or Astm-b666 As Applicable. Application Must Be In Accordance With Mil-std-792, Type A (temporary Ink Stenciling). An Alternate Method Is Permissible For Monel And K-monel Bar Provided It is An Available Option (temporary Marking Only) In The Applicable Material Specification, Except That Hot Finished Rod With Rough Ground Surface 3/4 Inch And Under May Be Bundled And Tagged Or Boxed With The Traceability Marking On The Bag Or Box. contamination Levels For Ink Stenciling Must Be As Outlined In Paragraph 5.2 Of Mil-std-792. 3.18 See Cdrl Di-misc-81020 (chemical And Mechanical) - Material Certification - In Addition To The Certification Data Requirements Specified In Di-misc-81020, The Following Material Certification Requirements Apply: 3.18.1 Quantitative Chemical And Mechanical Analysis Of Material Traceable To Traceability Markings Is Required. Material Certification Test Reports Must Include The Class, Form, Condition, Grade, Type, Finish, And/or Composition, As Applicable, Of The material Supplied. 3.18.2 Re-identification And Re-certification Of Material Is Required When The Material Is Subjected To A Process Which Alters It's Properties. If The Starting Material Or Raw Stock Is Processed In A Manner That Will Not Affect Its Chemical Composition Or mechanical Properties, The Original Certifications For The Chemical Composition And Mechanical Properties, As Required By The Material Specification, Are Acceptable. Re-certification Of The Chemical Or Mechanical Properties Is Required If A Process Is Used during Fabrication That Alters The Original Properties Of The Material (e.g. Alloying, Heat Treating, Or Forming). In These Instances, The Properties Of The Material Must Be Re-determined And Documented To Reflect The Altered Condition. The Altered Material must Be Uniquely Re-identified. The Properties Thus Determined And Documented, Are Required For Final Certification And Must Conform To The Material Specification Or The Contract/purchase Order Requirements. When Only The Mechanical Properties Are Altered, The original Certification Forchemical Composition Must Be Overstamped And Annotated With The Unique Traceability Marking Used With The Altered Material And At A Minimum Contain The Information Below. traceability Marking ________________________________________________ (marking On Finished Item) is Fabricated From Raw Material Identified To heat/lot Number ______________ And Heat Treat Number ______________________ (when Applicable) _________________________________________ Date _____________________ (name And Signature Of Auth. Co. Rep.) 3.18.3 Material Certification Data Forwarded By The Manufacturer Must Contain A Signed Certification That The Report Results Represent The Actual Attributes Of The Material Furnished And Indicate Full Compliance With All Applicable Specification And Contract requirements. Transcription Of Certification Data Is Prohibited. 3.18.4 Statements On Material Certification Documents Must Be Positive And Unqualified. Disclaimers Such As "to The Best Of Our Knowledge" Or "we Believe The Information Contained Herein Is True" Are Not Acceptable. 3.18.5 If Material Is Received Without The Required Certification Papers Or With Incorrect/missing Data On The Certification Papers, The Material Will Be Rejected. 3.19 Material Handling - The Written Material Control Process Must Include The Following: 3.19.1 All Raw Materials Must Have Traceability Markings (except As Specified Below). 3.19.2 Stored Raw Materials Requiring Traceability Must Be Segregated To Preclude Intermingling With Materials Not Requiring Traceability. 3.19.3 When Traceability Markings Will Be Removed By A Manufacturing Or Fabrication Process, The Marking Must Be Recorded Prior To Removal And Be Immediately Restored Upon Completion Of The Process. If This Cannot Be Done Or Is Impractical, An Appropriate material Control Procedure (such As A Bag And Tag, Tagging, And/or Tote Box Control) Must Be Employed. The Material Control Procedure Must Provide A Method Of Positive Control To Preclude Commingling Of Heats/lots Or Loss Of Traceability. The Traceability marking Must Be Reapplied Upon Completion Of The Final Manufacturing Process. 3.19.4 Purchase Orders For Raw Material Must Specify That The Material Be Traceable To Material Certification Test Reports By Traceability Markings On The Material And Identified On The Test Reports. The Certification Data Requirements Contained In di-misc-81020 Must Be Invoked By The Prime Contractor On All Subcontractors Supplying Level I Material. 3.19.5 The Material Control Process Must Include Requirements For The Maintenance Of Traceability For Items Sent Out For Subcontracted Operations. If Such Operations Would Remove Traceability Markings, Purchase Or Work Orders Must Specify A Method And Marking location For Remarking. The Contractor Must Also Ensure That Subcontractor Production Controls Are Adequate To Preclude Commingling Of Materials During Processing. 3.20 Receiving Inspection - 3.20.1 Products And Services Produced By Sub-tier Suppliers For Incorporation In The Contract End Item Must Be Subject To Inspection Or Audit At The Time Of Receipt By The Prime Prior To Further Processing Within The Prime Contractor's Plant Or Shipment To another Location. 3.20.2 Receiving Inspection Must Include As A Minimum - verification That The Traceability Marking On The Material Agrees With That On The Certification Test Reports. verification That Certification Test Reports Are Legible And Complete. verification That The Contents Of The Certification Test Reports Are In Compliance With The Contractually Invoked Specifications And Requirements. 3.21 Discrepancy Reporting - 3.21.1 Nonconforming Products From Sub-tier Suppliers Must Be Identified And Processed In Accordance With The Prime Contractor's Procedures For Controlling Nonconforming Products. The Prime Contractor Must Report The Receipt Of Any Nonconforming Products To the Responsible Sub-tier Supplier In Accordance With Established Procedures. Nonconforming Material Records Must Be Maintained And Available For Review By The Government. 3.22 Final Inspection - The Following Inspections Must Be Performed Prior To Government Inspection And Acceptance. 3.22.1 Material Sampling - Material Must Be Inspected For Form, Fit, And Function. Lot Acceptance Must Be Based On Zero Defects And Lot Rejection Based On One Defect. The Sample Size Must Be In Accordance With The Sampling Plan(s) In The Applicable Military specification Or Standard, Federal Specification Or Standard, Or Drawing To Which The Material Was Manufactured. In The Absence Of Such Sampling Plans, Sampling Inspection Must Be Per Ansi/asq-z1.4, General Inspection Level Ii (for Sample Size Selection Code), table Iia (for Sample Size). small Lot Sizes - For Lot Sizes Of Fifty Or Less, The Minimum Sample Size Must Be Eight Units. For Lot Sizes Of Eight Or Less, The Sample Size Must Be One Hundred Percent Of The Lot. 3.22.2 The Manufacturer May Elect To Use Statistical Process Control (spc) To Assure Product Quality In Lieu Of The Above Attribute Sampling Plan, Provided That The Spc Methodology/system Used Provides Acceptable Products To The Government. However, The government/navy Receipt Inspection Activity May Perform Their Acceptance Inspection Of The Material Using The Attribute Sampling Plan Outlined Above. 3.22.3 All Data Concerning Material Verification (chemical, Mechanical Or Physical Properties), Traceability (material Certifications To Material Marking), And Nondestructive Test (ndt) Certifications For Material Must Be 100% Inspected. The Certification test Reports Must Also Be 100% Inspected For Completeness And Legibility. 3.22.4 All Material Requiring Traceability Must Be 100% Inspected For Traceability Marking And That The Marking Is Legible. 3.23 See Cdrl Di-misc-80678 (special Emphasis C Of C) - The Certificate Of Compliance Must Show Traceability To The Marking Applied On Each Individual Item, And Must Contain The Following Information: 1. Contractor's Name, Address And Date. 2. The Contract/purchase Order Number (for Example: N00104-11-p-fa12) 3. The National Stock Number (nsn). The 18 Character National Stock Number For Special Emphasis Material Includes The Two Digit Cog, The Four Digit Fsc, The 9 Digit Niin, And The Two Digit Smic (for Example: 1h 4820 012345678 L1) 4. Lubricants, Sealants, Anti-seize, And/or Thread Locking Compounds ("n/a" When Not Applicable). 5. Certification That O-rings, Packing, Gaskets, Or Other Elastomeric Products Were Installed In A Compressed State Within An Assembly Or Sub-assembly, Prior To Expiration Of The Shelf Life ("n/a" When Not Applicable). 6. Manufacturer's Compound Number ("n/a" When Not Applicable). 7. When Weld Procedure Submittal Is Required By The Contract, A Statement That The Approval Date Of The Qualification Data Precedes Any Production Or Repair Welding Performed On This Contract. ("n/a" When Not Applicable). 8. A Statement To The Effect That All Items Furnished On This Contract Are In Full Compliance With The Specifications And Requirements And List Each Contractually Invoked Conformance/compliance Test Performed By Name And That It Was Performed satisfactorily. 9. Contractor's Or Authorized Personnel's Signature. 4. Quality Assurance 4.1 Notes To The Contractor - 4.1.1 The Contractor For Proprietary Designs - Departures From Contractor Imposed Requirements, Not Specifically Covered By The Contract, Must Be Judged Individually On The Basis Of The Effect, If Any, On Contractual Requirements. The Departure Must Be considered A Nonconformance And Be Submitted To The Pco For Disposition. 4.1.2 The Contractor For Proprietary Designs - All Records Of Departures From Contractor Imposed Requirements Must Be Maintained And Available For Review At The Contractor's Facility. A Record Of These Departures, Traceable To The Applicable Part Number And contract Number Must Be Submitted To The Pco. 4.1.3 The Contractor For Proprietary Designs - For Proprietary Designs, The Contractor's Part Numbers Are Acceptable For Reference Only. The Delivered Material Must Conform To All Drawings, Specifications, And Other Contractual Requirements. 4.1.4 The Contractor - The Ecds (electronic Contractor Data Submission) System Is Available For Certain Data Submissions, And To Submit Questions And Clarifications, And Waiver Requests On Contracts And Solicitations. Ecds Can Be Found At: https://register.nslc.navy.mil/ 5. Packaging 5.1 Preservation, Packaging, Packing And Marking - Preservation, Packaging, Packing And Marking Must Be In Accordance With The Contract/purchase Order Schedule And As Specified Below. mil-std 2073 Packaging Applies As Found Elsewhere In The Schedule 6. Notes 6.1 Several Definitions Of Terms That Apply To Csi Items Are Listed Below. All Terms May Not Apply To Every Item. 6.1.1 The Ecds (electronic Contractor Data Submission) System Is At: Https://register.nslc.navy.mil/ This Application Will Require Advance Registration Using A Pki Digital Certificate On A Cac. A Vendor User Guide Is Available As Csd001 In The Csd (contract Support Document) Library Within Ecds. 6.1.2 Critical Safety Item (csi) - Any Ship Part, Assembly, Or Support Equipment Containing A Critical Characteristic Whose Failure, Malfunction, Or Absence Of Which Could Cause A Catastrophic Or Critical Failure Resulting In Loss Of, Or Serious Damage To The ship, Or Unacceptable Risk Of Personal Injury Or Loss Of Life. 6.1.3 Critical Process - As Determined By The Twh, Any Process, Operation Or Action Performed On A Ship Csi That Serves To Establish A Critical Characteristic (such As Welding, Soldering, Machining, Polishing, Cleaning, Or Assembling) Or Confirm That A critical Characteristic Is Within Drawing Or Specification Compliance (such As, Testing, Measurement, Or Non-destructive Evaluation). 6.1.4 First Article - Pre-production Models, Initial Product Samples, Test Samples Produced To Ensure A Manufacturer's Capability To Meet Full Specification Requirements. 6.1.5 First Article Test (fat) - Contractually Required Testing And Inspection Of A Supplier's Pre-production, Production, Or "production Representative" Specimens To Evaluate A Manufacturer's Ability To Produce Conforming Product Prior To The Government's commitment To Receive Subsequent Production Items. First Article Testing Is Product Specific And Does Not Assess Manufacturing Process Controls Nor Does It Assure The Effectiveness Of The Manufacturer's Quality Program. 6.1.6 Objective Quality Evidence (oqe) - The Quantitative And Qualitative Data Of All Mechanical, Chemical, And Performance Tests Performed (as Required By The Applicable Specification, Drawing, Or Purchase Document) To Prove That He Material Supplied conforms To The Specified Requirements. 6.1.7 Surface Discontinuity - Any Surface Irregularity, Marking, Or Localized Change In Physical Character Of The Surface, Other Than Dimensional, That Exists Infrequently At One Or Several Places. (examples: Burrs, Dents, Nicks, Scratches, Gouges, Pits, center-punches, Scribes, And Tool Marks). Surface Discontinuities Less Than 0.005-inch In Depth Are Acceptable Provided They Do Not Violate Any Other Design Requirements Specified In This Contract/purchase Order. 6.1.8 Traceability Code - A Code Or Number Providing Traceability To The Actual Chemical And Mechanical Properties Of The Specified Heat, Batch, Or Form From Which The Material Originated. 6.1.9 Verification - An Examination Performed To Determine Compliance With A Specific Requirement. 6.1.10 A Nonconformance Is Defined As Affecting Or Violating The Following: - The Requirements Of This Contract/purchase Order. - Contractually Invoked Drawings (i.e. Envelope Dimensions, Interface Dimensions With Mating Parts/equipment, Center Of Gravity, Weights, Piece Part Identification, Material, Etc.). - Contractually Invoked Federal, Military, Or Commercial Specifications And/or Standards. - Form, Fit, Function, Performance To Contract Requirements, Reliability, Maintainability, Interchangeability, Safety Of Personnel Or Equipment, Or Additional Cost To The Government. 6.1.11 Waiver - A Written Authorization To Accept An Item, Which During Manufacture, Or After Having Been Submitted For Government Inspection Or Acceptance, Is Found To Depart From Specified Requirements, But Nevertheless Is Considered Suitable For Use As Is or After Repair By An Approved Method. 6.1.12 Deviation - A Specific Written Authorization (granted Prior To The Manufacture Of An Item) To Depart From A Particular Requirement(s) Of An Item's Current Approved Configuration Documentation For A Specific Number Of Units Or A Specified Period Of time, And To Accept An Item Which Is Found To Depart From Specified Requirements, But Nevertheless Is Considered Suitable For Use "as Is" Or After Repair By An Approved Method. 6.1.13 Critical Waiver/deviation - This Waiver/deviation Consists Of A Departure Involving Safety. 6.1.14 Major Waiver/deviation - This Waiver/deviation Consists Of A Departure Involving: - Performance - Interchangeability, Reliability, Survivability, Maintainability, Or Durability Of The Item Or Its Repair Parts - Health Or Safety - Effective Use Or Operation - Weight, Stability, Or Structural Integrity - System Design Parameters As Schematics, Flows, Pressures Or Temperatures - Compartment Arrangements Or Assigned Function 6.1.15 Minor Waiver/deviation - This Waiver/deviation Consists Of A Departure Which Does Not Involve Any Of The Factors Listed As Critical Or Major. 6.1.16 Engineering Change (ec) - A Change To The Current Approved Configuration Documentation Of A Configuration Item At Any Point In The Life Cycle Of The Item. 6.1.17 Engineering Change Proposal (ecp) - A Proposed Engineering Change And The Documentation By Which The Change Is Described, Justified, And Submitted To The Government For Approval Or Disapproval. 6.2 In Accordance With Opnavinst 5510.1 All Documents And Drawings Provided By The U.s. Navy To Perspective Contractors Must Include A "distribution Statement" To Inform The Contractor Of The Limits Of Distribution, And The Safeguarding Of The Information contained On Those Documents And Drawings. 6.2.1 There Are 7 (seven) Separate Distribution Statement Codes Used For Non-classified Documents And Drawings. The Definition For Each Is As Follows: a... Approved For Public Release; Distribution Is Unlimited. b... Distribution Authorized To Us Governments Agencies Only. c... Distribution Authorized To Us Government Agencies And Their Contractors. d... Distribution Authorized To Dod And Dod Contractors Only. e... Distribution Authorized To Dod Components Only. f... Further Distribution Only As Directed By Commander, Naval Sea Systems Command, Code 09t. x... Distribution Is Authorized To Us Government Agencies And Private Individuals Or Enterprises Eligible To Obtain Export Controlled Technical Data In Accordance With Opnavinst 5510.161. 6.3 Ordering Information For Document References - The Department Of Defense Single Stock Point (dodssp), Website Http://www.dsp.dla.mil/, Provides Product Information For The Department Of Defense Index Of Specifications And Standards (dodiss) (i.e.military/federal Specifications And Standards), Data Item Descriptions (dids), And Other Dodssp Products. Most Specifications Can Obtained Directly From Http://quicksearch.dla.mil/ a. Availability Of Cancelled Documents - The Dodssp Offers Cancelled Documentsthat Are Required By Private Industry In Fulfillment Of Contractual Obligationsin Paper Format. Documents Can Be Requested By Phoning The Subscription Services Desk. b. Commercial Specifications, Standards, And Descriptions - These Specifications, Standards And Descriptions Are Not Available From Government Sources. Theymay Be Obtained From The Publishers Of The Applicable Societies. c. Ordnance Standards (os), Weapons Specifications (ws), And Navord Ostd 600 Pages - These Type Publications May Be Obtained By Submitting A Request To: commander, Indian Head Division, Naval Surface Warfare Center code 8410p, 101 Strauss Avenue indian Head, Md 20640-5035 d. On Post-award Actions, Requests For "official Use Only" And "noforn" (not Releasable To Foreign Nationals) Documents Must Identify The Government Contractnumber, And Must Be Submitted Via The Cognizant Defense Contract Management Command (dcmc) For certification Of Need For The Document. On Pre-award Actions Such Requests Must Be Submitted To The Pco For Certification Of Need For The Document. e. Noforn Military Specifications And Standards (including Amendments, Change Notices And Supplements, But Not Interim Changes) To Be Ordered From: contracting Officer navsup-wss code 87321 5450 Carlisle Pike p.o. Box 2020 mechanicsburg, Pa. 17055-0788 f. Nuclear Reactor Publications Assigned Navsea Documents And Identification Numbers (i.e. Navsea Welding Standard, Navsea 250-1500-1) Are To Be Ordered Enue: commanding Officer navsup-wss code 009 5450 Carlisle Pike p.o. Box 2020 mechanicsburg, Pa. 17055-0788 g. Technical Manuals Assigned Navsea Identification Numbers (i.e. Navsea Welding And Brazing Procedure, Navsea S9074-aq-gib-010/248) Are To Be Ordered From: commanding Officer navsup-wss code 1 Support Branch 700 Robbins Avenue philadelphia, Pa. 19111-5094 h. Interim Changes And Classified Specifications Must Be Obtained By Submitting A Request On Dd Form 1425 To Navsup-wss. 6.4 Recent Updates - A Short Description Of Recent Updates To The Technical Requirements Of This Item Are Listed Below, Along With An Implementation Date For Each Issue. The Notes Below Are Only A Generic Quick Reference And Are Provided For Convenience only, Detailed Requirements Will Be Defined Elsewhere In The Technical Sections Of This Contract/purchase Order. ;10/20/2016 - Updated Ecds Url - Dec 17 2011 - Moved Quality Assurance Text Location For Readability - Apr 15 2009 - Clarified The Sample Size For Large And Small Lot Sizes - Jan 19 2011 - Added Notification Of Dcma Upon Contract Award - May 02 2009 - Added Lubricants And Sealants To The C Of C - Aug 27 2014 - Took Out Contractor's Phone Number Requirement - May 16 2013 - Removed Gsi From This Material. - Jan 5 2017 - Ecds/csd Info Was Added To Definitions In The Notes Section.; date Of First Submission=asreq paragraph 10.4 Of Di-qcic-81110 Does Not Apply. date Of First Submission=asreq block 12 - Certification Data Shall Be Submitted To Portsmouth Naval Shipyard For Review And Acceptance Prior To Each Shipment Of Material. Certification Documentation Shall Be Submitted Via Wawf (wide Area Work Flow). enter In Wawf As Follows: "ship To" N50286 "inspect By" N39040 "accept By" N39040 and Email Notification Field: Port_ptnh_wawf_notification@navy.mil no Material Is To Be Shipped Prior To The Receipt Of Acceptance. date Of First Submission=asreq block 4 - Paragraphs 10.2.1, 10.2.2, 10.2.3, 10.3, And 10.4 Of Di-misc-80678 Do Not Apply. block 12 - Certification Data Shall Be Submitted To Portsmouth Naval Shipyard For Review And Acceptance Prior To Each Shipment Of Material. Certification Documentation Shall Be Submitted Via Wawf (wide Area Work Flow). enter In Wawf As Follows: "ship To" N50286 "inspect By" N39040 "accept By" N39040 and Email Notification Field: Port_ptnh_wawf_notification@navy.mil no Material Is To Be Shipped Prior To The Receipt Of Acceptance. date Of First Submission=asreq block 4 - Paragraphs 10.2.2, 10.2.3, 10.2.4, And 10.3 Of Di-misc-80678 Do Not Apply. block 12 - Certification Data Shall Be Submitted To Portsmouth Naval Shipyard For Review And Acceptance Prior To Each Shipment Of Material. Certification Documentation Shall Be Submitted Via Wawf (wide Area Work Flow). enter In Wawf As Follows: "ship To" N50286 "inspect By" N39040 "accept By" N39040 and Email Notification Field: Port_ptnh_wawf_notification@navy.mil no Material Is To Be Shipped Prior To The Receipt Of Acceptance. date Of First Submission=asreq block 12 - Within 90 Days After Contract Award, Prior To Forging Report, Forward One Copy To The Pco. the Review (approval/disapproval) Shall Be Within 120 Days From Date Of Receipt. date Of First Submission=asreq block 12 - Within 330 Days After Approval Of Forging Manufacturing Sketch, Forward One Copy To The Pco. the Review (approval/disapproval) Shall Be Within 120 Days From Date Of Receipt. date Of First Submission=asreq block 12 - Within 45 Days After Contract Award, Submit One Copy To The Pco. the Review (approval/disapproval) Must Be Within 120 Days From Date Of Receipt.

Page 2 Of 2 this Sources Sought Notice Is Not A Formal Request For Proposals Or Quotes. No Formal Solicitation Document Exists At This Time. The Government Will Not Reimburse Participants For Any Expenses Associated With Their Response To This Notice. The Department Of Veterans Affairs, Network Contracting Office (nco) 6, Regional Procurement Office (rpo) East, Is In The Process Of Planning A Requirement For Medical Coding Services In Support Of The W.g. Bill Hefner Veteran Affairs Medical Center (vamc), 1601 Brenner Ave., Salisbury, Nc 28144. Please See The Performance Work Statement (pws) Attached. this Potential Requirement May Be For A Base Period Of 12 Month Plus Four Additional 12-month Option Periods. The Applicable Naics Code Is 541519 Other Computer Related Services With A Size Standard Of $30 Million. the Va Is Seeking Written Responses To Assist With Identifying Potential Sources That Are Interested In, And Capable Of, Providing The Services Described. Please Review The Information Contained Herein And Identify Whether Your Company Has The Capability And Interest To Provide The Services Described Herein. Vendors Who Submit Incomplete Responses Will Be Considered Unresponsive. capability Statement That Demonstrates The Firm S Ability To Meet The Above Requirement, Which Includes: company Name: company Point Of Contact Name: company Point Of Contact Email: company Point Of Contact Phone: company Duns Number: company Gsa Schedule Under Which These Services Can Be Purchased: describe Briefly The Capabilities Of Your Company And The Nature Of The Goods And/or Services You Provide Relative To The Current Requirement Of Medical Coding Services. is Your Company Interested In Subcontracting This Opportunity? If So, Describe In Detail What Part Or Parts Of This Requirement That Your Company Is Capable Of Performing. Also Provide The Cage Code And Duns Number For All Proposed Subcontractors. describe Your Company's Past Experience On Previous Projects Similar In Complexity To This Requirement, And Include Contract Numbers, A Brief Description Of The Work Performed, Period Of Performance, Agency/organization Supported, And Individual Point Of Contact (contracting Officer Or Program Manager). what Quality Assurance Processes And Test Qualification Practices Does Your Company Employ? Please Provide A Description Of Your Quality Program (iso 9001, As9100, Etc.). pricing Information: If Available, Please Attach A Price List For The Requested Services To Illustrate Typical Pricing In The Marketplace. Do Not Attach A Quote Or Offer. The Price List Is For Market Research Purposes Only And Will Not Be Used To Make An Award. company Eligibility For Set-asides Under The Following Small Business Programs: Vets First Program Service Disabled Veteran-owned Small Business Vets First Program Veteran-owned Small Business 8(a) Business Development Program Participant Hubzone Small Business Economically Disadvantaged Woman-owned Small Business Woman-owned Small Business Small Business to Be Eligible For A Va Sdvosb Or Vosb Set-aside, The Firm Must Be Verified In The Va S Office Of Small Business Utilization S (osdbu) Veteran Information Pages (vip) Database At Https://www.vip.vetbiz.va.gov/ As An Sdvosb Or Vosb At The Time The Firm Submits Its Quote To The Va. Additional Information On Va S Veterans First Contracting Program Can Be Found On Osdbu S Website At Https://www.va.gov/osdbu/verification/. In Addition, The Sdvosb/vosb Must Qualify As A Small Business Under Sba S Regulations. the Government Reserves The Right To Contact Any Respondent And/or Respondent Reference To Obtain Additional Information. At This Time, No Solicitation Exists; Therefore, Please Do Not Request A Copy Of The Solicitation. Any Resulting Procurement Action Will Be The Subject Of A Separate, Future Announcement. The Information Is Provided For Market Research Purposes And Any Potential Strategy For This Acquisition May Change Prior To Any Solicitation Release. The Acquisition Strategy, Evaluation Methodology, Contract Type, And Any Other Acquisition Decisions Are To Be Determined. vendors Having Capabilities Necessary To Meet Or Exceed The Stated Requirements Are Invited To Provide Information To Contribute To This Sources Sought Notice Via E-mail To The Contracting Officer, No Later Than 7 September 2020 At 10:00 Am Est. Responses Shall Be Emailed To: Stephanie.patterson2@va.gov. performance Work Statement (pws) off-site Medical Coding Services w.g. Bill Hefner Veterans Affairs Medical Center salisbury, Nc description Of Services: 1.1 The Contractor Shall: 1.1.1 Assign The Current Appropriate Industry Standard Codes After Careful Review Of The Health Record Documentation For All Inpatient, Outpatient, Surgeries, Procedures, And Ancillary Encounters/services. 1.1.2 Assign International Classification Of Diseases, 10th Edition, Clinical Modification/procedure Coding System (icd-10 Cm/pcs) Codes Upon Implementation. 1.1.3 Furnish Validation Of The Integrity, Quality, And Assignment Of Codes To The Data Contained In The Outpatient Patient Care Encounter, Inpatient Patient Treatment File, And Non-veterans Affairs Episodes Of Care Under Veterans Affairs Auspices. 1.1.4 The Latest United States Editions Of The International Classification Of Diseases, Current Medical Information And Terminology, And Current Procedural Terminology, And Healthcare Common Procedure Coding System Shall Be Used To Provide Uniform Disease And Operation Terminology, Which Is Complete And Scientifically Accurate. 1.1.5 Code Assignment Shall Be In Accordance With National Center For Health Statistics, Centers For Medicare And Medicaid Services, American Hospital Association, American Medical Association And American Psychiatric Association Guidelines, As Appropriate. On Those Occasions When There Is A Question, Veterans Health Administration Coding Guidelines Take Precedence. Local Policies Will Direct How Coding Is Accomplished And What Quantitative And/or Qualitative Reviews Are Performed By The Facility. The American Hospital Association Coding Clinic And Other Publications May Be Used For Training And Reference Purposes. 1.1.6 Ensure That The Contractor S Coders Providing Services Through This Task Order Use The Facility S National Veterans Affairs Encoder Product. All Coding Must Be Completed Through The Encoder Product. The National Veterans Affairs Encoder Is A Single Transparent Interface With The Veteran Affairs Electronic Health Record System Veterans Health Information Systems And Technology Architecture And The Graphical User Interface Version Of Veterans Health Information Systems And Technology Architecture. All Coding Is Required To Be Done Via The National Veterans Affairs Encoder; No Other System Shall Be Used Or Interfaced With The Veterans Affairs Systems. 1.2 Contractor Is Responsible For The Management And Supervision Of Its Staff. Contractor Is Responsible For Training Its Staff On Veterans Affairs Policy, Guidelines, And Procedures. 1.3 The Contractor Shall Adhere To All Coding Guidelines As Approved By The Cooperating Parties (american Hospital Association, American Health Information Management Association, Centers For Medicare And Medicaid Services, And The National Center For Health Statistics), As Mandated By Health Insurance Portability And Accountability Act And Accepted Veterans Affairs Regulations, Including The Following Applicable Documents: 1.3.1 The Official Guidelines And Reporting As Found In The Common Procedural Terminology Assistant, A Publication Of The American Medical Association For Reporting Outpatient Ambulatory Procedures And Evaluation And Management Services 1.3.2 The Current Official Guidelines For Coding And Reporting In The Coding Clinic For International Classification Of Diseases, A Publication Of The American Hospital Association 1.3.3 The Current Veterans Health Administration Guidelines For Coding As Found In The veterans Health Administration Health Information Management Coding guidelines, Health Information Management, And Department Of Veterans affairs. This Workbook Is Updated At Least Once Per Year With New Codes And guidance. The Contractor Must Ensure That They Have The Current Version And The guidance Is Followed. Note: While Veterans Health Administration Does Ask For reimbursement From Third Party Payers, The Veterans Health Administration coding Policy Is To Code Only According To Coding Guidelines. Our Own compliance Audits Use Only This Definition When Determining If Any Encounter Or patient Treatment File Is Coded Correctly. 1.3.4 The Current Procedural Terminology Evaluation And Management Codes Assure Documentation Substantiates The Code Level Assigned. 1.3.5 Veterans Health Administration Directive 2009-002 Patient Care Data Capture: Http://www1.va.gov/vhapublications/viewpublication.asp?pub_id=3091 1.3.6 Veterans Health Administration Directive 2011-006 Revised Billing Guidance For Services Provided By Supervising Practitioners And Resident: Http://vaww1.va.gov/vhapublications/viewpublication.asp?pub_id=2363 1.3.7 Veterans Health Administration Handbook 1400.01 Resident Supervision: Http://vaww.va.gov/vhapublications/viewpublication.asp?pub_id=2847 1.3.8 Veterans Health Administration Handbook 1907.03 Health Information Management Clinical Coding Program Procedures: http://vaww1.va.gov/vhapublications/viewpublication.asp?pub_id=2794 1.3.9 Veterans Health Administration Handbook 1907.01 Health Information Management And Health Records: Http://www1.va.gov/vhapublications/viewpublication.asp?pub_id=3088 1.3.10 Veterans Health Administration Directive 2011-025 Closeout Of Veterans Health Administration Corporate Patient Data Files Including Quarterly Patient Census: Http://vaww.va.gov/vhapublications/viewpublication.asp?pub_id=2419 1.3.11 Other Directives That Veterans Affairs May Issue From Time To Time. 1.4 All Written Deliverables Will Be Phrased In Layperson Language. Statistical And Other Technical Terminology Will Not Be Used Without Providing A Glossary Of Terms. 1.5 Upon Request Of The Contracting Officer (co), The Contractor Shall Remove Any Contractor Staff That Do Not Comply With Veterans Health Administration Policies Or Meet The Competency Requirements For The Work Being Performed. 1.6 The Contractor Shall Abide By The American Health Information Management Association Established Code Of Ethical Principles As Stated In The Standards Of Ethical Coding Published By American Health Information Management Association. 1.7 All Coding And Auditing Activities Shall Be Performed Remotely And Will Utilize Veterans Affairs Electronic Health Record. 1.8 The Contractor Shall Provide All Labor, Materials, Transportation, And Supervision Necessary To Perform Coding And Validation Reviews For Inpatient, Observation, Diagnostic Tests, Ambulatory Surgery/medicine Procedures And Outpatient (clinic) Data Collection, Evaluating The Completeness And Accuracy Of Coding Diagnoses And Procedures In Accordance With Official Coding Guidelines (coding Clinics, Common Procedural Terminology Assistant, Centers For Medicare And Medicaid Services /american Medical Association, Ambulatory Patient Classifications ) In A Simulated Medicare Payment Environment. 1.9 Communication: 1.9.1 The Contractor Shall Specify A Contact Person And Phone Number Who Is Available for Personal Contact, At A Minimum, During Regular Business Hours Of The Facility that Owns The Work, For The Duration Of The Work. 1.9.2 The Contractor Shall Maintain Weekly Communication With The Contracting Officer S Representative (cor) Or Other Designee (i.e., Coding Supervisor/team Leader) Regarding Cost To Date, Progress, Workload Status And/or Problems. 1.9.3 The Contractor Shall Make Every Effort To Ensure That Issues Raised By The Local facility Are Addressed Within Forty-eight (48) Hours With The Facility Cor. 1.9.4 The Contractor Shall Ensure That Communications That Contain Personally identifiable Information, Personal Health Information And/or Individually Identifiable Health Information/record Are Encrypted To Prevent Inappropriate/unauthorized Access Or Disclosure. The Veterans Affairs Facility Cor Will Advise The Contractor Of The Encryption To Be Used. 1.10 Contract Coders Shall Code In Accordance With All Current Procedural Terminology / Current Procedural Coding Systems Coding Rules Such As Correct Coding Initiative Bundling Guidelines, And Use The Healthcare Common Procedural Coding Systems, Level Ii Codes, Where Appropriate. 1.11 Contract Coders Shall Exclude Coding Information Such As Symptoms Or Signs Characteristic Of The Diagnoses, Findings From Diagnostic Studies, Or Localized Conditions, Which Have No Bearing On Current Management Of The Patient Or As Appropriate. 1.12 Contract Coders Shall Clarify Conflicting, Ambiguous, Or Non-specific Information Appearing In The Record Through Physician Inquiries And By Consulting With Their Supervisor Who Will, If Necessary, Discuss With The Cor. 1.13 The Contractor Shall Code Using The Appropriate Current Procedural Terminology For Inpatient Professional Services Or Nursing Home Professional Services As Well As The Proper Current International Classification Of Diseases Codes For All Diagnoses. 1.14 Quality Assessment Of Health Information Services: 1.14.1 The Contractor Shall Possess All Licenses, Permits, Accreditation And Certificates As required By Law. 1.14.2 The Contractor Shall Perform The Required Work In Accordance With The Joint Commission, Veterans Health Administration, And Other Regulatory Standards. The Joint Commission Standards May Be Obtained From: the Joint Commission one Renaissance Blvd Oakbrook Terrace, Il 60181 1.15 Exclusions And Sanction Certification: The Contractor Shall Provide Annual Written certification To The Co Which Certifies That All Employees, Sub-contractors, And Their Employees Have Been Checked To Ensure That All Agents Providing Services Under The Task Order Have Been Found Not To Be Listed On The List Of Parties Excluded From Federal Programs And The Health And Human Services/office Of The Inspector General Cumulative Sanction Report. The Annual Certification Shall Be Provided Within Three Weeks After Award And Within Three Weeks After The Exercise Of Any Options Periods. 1.16 The Contractor Shall Be Responsible To Train New Contract Staff (including Subcontractors, If Applicable) On Veterans Affairs Policy And Procedures And Ensure Completion Of Any Veterans Affairs Mandatory Training, Security Clearances, Or Other Tasks Required For Contractor Staff To Perform The Services Outlined In This Pws. 1.17 The Contractor Staff Shall Sign Confidentiality Statements As Required. Any Person, Who knowingly Or Willingly Discloses Confidential Information From The Veterans Affairs, May be Subject To Fines. 1.18 Health Insurance Portability And Accountability Act Regulations Require Veterans Health administration To Execute Health Insurance Portability And Accountability Act Compliant Business Associate Agreements With Appropriate Parties That Collect, Receive, Use, Or Disclose Veterans Health Administration Protected Health Information To Perform Activities, Functions, Or Services For Veterans Health Administration. 1.19 The Contractor Will Abide By Vha And National Archives And Records Administration (nara) Records Management Guidelines. 2.0. Specific Mandatory Tasks And Deliverables: 2.0.1 The Contractor Shall Not Commence Performance On The Tasks In This Performance Work statement (pws) Until The Co Has Conducted A Kick Off Meeting Or Has Advised The Contractor That A Kick Off Meeting Is Waived. 2.0.2 The Contractor Shall Provide The Specific Deliverables Described Below By The Timeframes specified. 2.0.3 The Contractor And The Cor Shall Meet Via Teleconference, At Minimum, Quarterly To review And Discuss Workload Quantities For The Quarter And Projected Workload Requirements For The Upcoming Quarter. Any Workload Requirements That Affect The Scheduled Quantities Shall Be Mutually Agreed Upon By Contractor And Cor. The Co Shall Approve And Execute Any Revisions To The Schedule Via Modification. 2.1 Task One - Coding Services: 2.1.1 The Contractor Shall Use Skills, Training, And Knowledge Of International Classification Of Diseases, Current Procedural Terminology, And Healthcare Common Procedural Coding System Level Ii Code Sets And Guidelines And Other Generally Accepted Available Resources To Review Health Record Documentation And Providers Scope Of Practice To Assign Diagnostic And Procedural Codes At A Minimum 95% Accuracy Rate And Within Required Performance Timelines. 2.1.2 The Contractor Shall Code Outpatient Encounters Including Radiology, Lab Or Other Ancillary Services, Surgical To Include Pathology And Anesthesia Services, Inpatient Professional Services; And Inpatient Episodes/admission Services; Shall Include Required Encoder/ Veterans Health Information Systems And Technology Architecture Data Elements In Accordance With Veterans Health Administration Handbooks And Protocols As Specifically Outlined In The Task Order. Other Identified Cases To Be Coded Include But Not Limited To: Veteran Tortfeasor Claims; Veteran Workers Compensation, Humanitarians, Beneficiaries Of The Military Health System (tricare Is The Healthcare Program Servicing Military Beneficiaries), Civilian Health And Medical Program Of The Department Of Veterans Affairs, Ineligibles, Fugitive Felon, Prosthetics, Non-veterans Affairs Fee Services, And New Insurance/late Checkout. 2.1.3 New Insurance/late Check Out Encounters May Not Have Been Coded Due To New Insurance Identified Or Late Check-out And Were Not Identified In The Daily Coding Reports. New Insurance/late Check Out Encounters Shall Be Coded Within Seven (7) Days Of Coder Assignment. 2.1.4 The Contractor Shall Use The 1995 Or 1997 Evaluation And Management Guidelines As Specified In The Facility Policy. 2.1.5 Veterans Health Administration Provides A Wide Variety Of Primary And Specialty Care Services In The Outpatient Setting. Inpatient Admissions Include Those For Acute Care/specialty Care, Observation, And Admissions To The Community Of Living Nursing Care, And Domiciliary Units To Include Non-veterans Affairs Fee Services. 2.1.6 The Contractor Shall Abstract Other Identified Data Items And Enter The Data Into The Local Veterans Health Information Systems And Technology Architecture System, Encoder Program, Or Write The Information On Source Documents As Agreed With The Local Facility. This Information Shall Include A Decision As To Whether Or Not An Encounter Is Billable, Based On Non-compliance With Documentation And Resident Supervision Guidelines. Coders Will Utilize The Case Comment Communication Tool To Provide Billing Staff With A Standardized Reason (case Comment) Why They Believe An Outpatient Encounter Cannot Be Billed. Encounters Believed To Be Not Billable Will Be Marked With The Appropriate Case Comment. Case Comments May Include, But Is Not Limited To Agent Orange Exposure Or Ionizing Radiation, Telephone Care, Non-billable Provider, Insufficient Documentation, Or Other Types Of Care That Cannot Be Billed. Contractor Shall Be Available To Answer Any Follow Up Questions Regarding The Episode And Provide References In Support Of Their Code Selection. Contractor Will Also Record Episodes As Required. 2.1.7 The Contractor Shall Provide All Labor, Materials, Transportation And Supervision Necessary To Perform Coding And Abstracting Using Either The 1995 Or 1997, Per Va Medical Center Policy, The Evaluation And Management Guidelines On Encounters And Standard Industry Guidelines, E.g. Coding Clinics And Current Procedural Terminology Assistant, As Specified By The Veterans Affairs Administration Center. 2.1.8 The Contractor Shall Adhere To All Coding Guidelines As Approved By The Cooperating Parties And Accepted Veterans Affairs Regulations. 2.1.9 The Contractor Shall Utilize Veterans Health Administration National Encoder, Industry Standard Guidelines, Veterans Health Administration And Local Policies, And Other Generally Accepted Contractor Supplied Reference Materials To Assign And/or Validate Diagnostic And Procedural Codes Reflective Of Documentation. 2.1.10 The Contractor Shall Utilize The Standardized Case Comments In The Encoder Application To Communicate Specific Document Information To Billing. 2.1.11 The Contractor Shall Utilize Patient Care Encounter / Patient Treatment File / Surgery Or Other Database, If Necessary, To Reflect Code Changes And Names(s) Of Provider(s). 2.1.12 The Contractor Shall Review And Determine Whether Documentation Is Adequate To Support Billable Services. 2.1.13 If Requested By The Facility, The Contractor May Place A Local Coder On-site If Available In Accordance With The Task Order When The Coder Lives In The Area Of A Veterans Affairs Facility Requesting Work. No Travel Costs Will Be Charged In This Scenario. 2.1.14 The Contractor Shall Ensure That Individual Coders Are Clearly Identified On All Work; Any Paper Documents Shall Clearly Identify The Individual Coder. 2.1.15 When Assigning Multiple Current Procedural Terminology Codes, The Contractor Shall Verify That They Are Not Components Of A Larger, More Comprehensive Procedure That Can Be Described With A Single Code. 2.1.16 The Contractor Shall Identify Those Encounters, If Any, Where Documentation Does Not Substantiate An Appropriate Code(s). 2.1.17 The Contractor Shall Identify Duplicate Encounters Or Encounters Created In Error Because The Patient Was Not Seen. 2.1.18 The Contractor Shall Code Based On Reading And Reviewing The Documentation In The Health Record Including The Computerized Patient Record System And Veterans Health Information Systems And Technology Architecture Imaging. The Contractor Shall Complete Data Entry Into The Encoder Application That Is Integrated With The Veterans Health Information Systems And Technology Architecture System As Part Of This Contract. Completion Of Source Documents In Lieu Of Veterans Health Information Systems And Technology Architecture Entry May Be Arranged Only Upon Mutual Agreement Between The Facility Task Order Co And The Contractor. 2.1.19 The Contractor Shall Coordinate With The Local Cor For Implementation Of Contingency Plans For Data Entry When Required. 2.1.20 The Contractor Shall Assign Modifiers As Appropriate To Override Correct Coding Initiative Edits. 2.1.21 For Inpatient Episodes/admission Services: Complete All Patient Treatment File Transactions (e.g., 101, 401, 501, 601, And 701/702) In Accordance With Veterans Health Administration Handbooks, 1907.03 Him Clinical Coding Program Procedures And 1907.04 Patient Treatment File Coding Instructions 2.1.22 Opening And Transmitting Patient Treatment Files Will Follow Local Facility Protocol. The Contractor Shall Review Documentation To Determine Why An Ancillary Or Other Diagnostic Test Was Ordered And Assign An International Classification Of Diseases Diagnosis Code, As Appropriate Based On Date Of Service, To That Test. Contractor Shall Add The Referring Providers Name In Coding Case Comments. 2.1.23 The Contractor Shall Re-review Any Coded Data When Questioned By Veterans Affairs Staff Due To A Billing Edit, When A Denial Is Received, Or When A Retrospective Review Is Completed, To Either Make Changes Or Substantiate The Coding With Appropriate Coding Rules And References. This Service Is Included In The Price Of The Work. The Contractor Shall Use The Following During Re-review Processes: 2.1.23.1 Those Codes That Were Coded And Not Supported In The Documentation, Violate A Coding Rule 2.1.23.2 Those Current Procedural Terminology Or International Classification Of Diseases Diagnosis Codes That Should Have Been Coded And Were Not, 2.1.23.3 Inappropriate Current Procedural Terminology Or International Classification Of Diseases Codes 2.1.23.4 Unbundled Codes 2.1.23.5 Ancillary Encounters With Only A Diagnosis Of V72.5 Or V72.6 2.1.23.6 Inaccurate Diagnosis Related Groups Assignments 2.1.23.7 All Other Data Elements Incorrectly Entered By The Contract Coder, Or Not Entered When Appropriate, E.g. Coder Case Comment, Provider, Adequacy Of Documentation. note: All Subsequent Reviews Completed After The Initial Review Work Will Be Forwarded To The Contractor S Designated Contact Person For Resolution. The Contractor Along With The Va Facility Shall Jointly Determine A Communication Mechanism Whereby The Contractor Shall Access Daily Unless Otherwise Indicated On The Task Order. Veterans Affairs Reserves The Right To Validate All Coding, Audit Results And/or Accuracy Statistics Submitted. 2.1.25 Inpatient Facility Coding: 2.1.25.1 Inpatient Facility Coding Is To Be Completed Within Seven (7) Calendar Days From The Date Of Discharge. 2.1.25.2 Per Vha Directive 2011-025, All Patient Treatment File Data Must Be Accepted By The Austin Information Technology Center And/or Veterans Health Administration Corporate Data Warehouse No Later Than Seven (7) Calendar Days From The Data Of Patient Discharge. The Only Exceptions Are Patient Treatment File Discharges From Contract Or Community Nursing Home And Non-department Of Veterans Affairs Purchased Care Patient Files. Error Corrections Must Be Re-transmitted By The Closeout Deadline. 2.1.25.3 Inpatient Facility Coding Is Performed On All Inpatient Episodes Of Care, To Include Observation And Non- Veterans Affairs Care Under Veterans Affairs Auspices, Regardless Of Billable Status. Applicable Coding Guidelines Will Be Followed. 2.1.25.4 All Inpatient Facility Coding Will Be Entered Into The Patient Treatment File Utilizing The Encoder Software. 2.1.25.5 The Veterans Health Administration Handbook 1907.04 Establishes Procedures And Covers The Responsibilities And Requirements For The Appropriate Use Of The Patient Treatment File And Provides Specific Instructions For Completing Each Patient Treatment File Transaction (e.g., Admission Transaction (101), Patient Movement Transaction (501), Surgical Transaction (401), Etc.). 2.1.25.6 A Present On Admission Field Entry Is Required For Patients That Are Admitted To Certain Levels Of Care. The Present On Admission Field Is Not Required For Community Living Center And Domiciliary Patients. The Present On Admission Provides Information On Whether A Diagnosis Was Present At The Time Of A Patient's Admission. The Indicator Is Required To Be Assigned To All Diagnosis Codes Involving Inpatient Admission. Each Diagnosis, Principal And Secondary, And External Causes Of Injury Are Required To Have A Present On Admission Indicator Appended. 2.1.25.7 Non- Veterans Affairs Purchased Care Patient Treatment File Coding Utilizes The Non- Veterans Affairs Invoice, As Well As Submitted Clinical Documentation If Received. 2.1.26 Inpatient Professional Encounters/services Coding: 2.1.26.1 Inpatient Professional Encounters/services Coding Is To Be Completed Within Seven (7) Calendar Days Of The Date Coding Is Assigned. 2.1.26.2 Veterans Health Administration Directive 2009-002 Patient Care Data Capture: It Is Veterans Health Administration Policy To Capture And Report Inpatient Billable Professional Services And Inpatient Professional Mental Health Services To Support The Continuity Of Patient Care, Resource Allocation, Performance Measurement, Quality Management, Provider Productivity, Research, And Third-party Payer Collections. This Directive Requires The Capture Of Defined Inpatient Professional Mental Health Services Regardless Of The Third-party Billing Status. 2.1.26.3 Mental Health Inpatient Professional Services Are Inclusive Of Daily Evaluation And Management, Therapy Sessions, Consultations, Etc. For Purposes Of Patient Care Data Capture, Mental Health Services Include Inpatient Professional Services Performed By A Psychiatrist With The Credentials Of Medical Doctor Or Doctor Of Osteopathic Medicine, Psychologist With The Credentials Of Doctor Of Philosophy Or Doctor Of Psychology, Master Level Social Workers, Or Physician Extender With The Credentials Of Nurse Practitioner, Clinical Nurse Specialist Or Physician Assistant In An Inpatient Setting, Location Of The Service Notwithstanding. 2.1.26.4 Evaluation And Management Services Are Used To Capture The Provider S Professional Encounters/services Performed In An Inpatient Setting. The Diagnostic Coding And Reporting Guidelines For Outpatient Services (hospital-based And Physician Office) Should Guide Coders When Coding Inpatient Diagnoses For Physician Professional Services. Use The 1995 Or 1997 Evaluation And Management Guidelines As Specified In The Facility Policy. 2.1.26.5 Identify And Link Current Procedural Terminology And International Classification Of Disease Codes, Identify The Provider, And The Date(s) Of Service. 2.1.26.6 Guidelines For Capturing The Inpatient Professional Encounter/services Are Contained Within The Current Veterans Health Administration Coding Guidelines. 2.1.26.7 Contractor May Be Required To Create The Inpatient Professional Service Encounter In The Patient Care Encounter Application In Order To Code The Service. 2.1.27 Outpatient Coding: 2.1.27.1 All Coding Is To Be Completed Within Seven (7) Calendar Days Of The Date Coding Is Assigned. 2.1.27.2 Outpatient Encounters Include Face-to-face Encounters And Other Occasions Of Service That Are Captured Within The Patient Care Encounter. These Services Are Captured Through Completion Of Electronic Encounter Forms; Review Of Documentation By Qualified Coding Staff; And Automated Data Capture Within Radiology And Laboratory Veterans Health Information Systems And Technology Architecture Packages. 2.1.27.3 Applicable Coding Guidelines Will Be Followed; Outpatient Coding Guidelines Are Contained With The Current Veteran Health Administration Coding Guidelines. Use The 1995 Or 1997 Evaluation And Management Guidelines As Specified In The Facility Policy. 2.1.27.4 Assign Or Validate Diagnostic And Procedural Codes Reflective Of Documentation; Correct The Patient Care Encounter, If Necessary, To Reflect Code Changes And Name(s) Of Provider(s). 2.1.27.5 Typically Outpatient Coding Does Not Require The Coder To Create Encounters. Most Outpatient Encounters Are Initiated At The Location Of The Visit, At Time Of Patient Check- In, And When The Provider Completes The Visit At Patient Check-out And Or Completion Of The Encounter Forms. 2.1.28 Surgery Case Coding To Include Anesthesia And Pathology: 2.1.28.1 Surgical Coding Must Be Completed Immediately After The Procedure When Possible And No Later Than One Week From The Date Of The Procedure. 2.1.28.2 Surgery Case Coding Includes The Entry Of Coded Procedures And Diagnoses For All Surgery Cases. It Is Necessary To Assign Or Validate Diagnostic And Procedural Codes Reflective Of Documentation For All Cases In The Surgery Package. 2.1.28.3 Assign And Enter The Diagnostic Codes And Procedural Codes With Associated Modifiers Reflective Of Documentation Using The Encoder Into The Surgery Package. 2.1.28.4 Validate That All Cases Successfully Pass From The Surgery Package To Patient Care Encounter Using The Patient Care Encounter Filing Status Report. 2.1.28.5 Assign And Enter Associated Billable Anesthesia And Pathology Services Related To The Surgery Using The Encoder Into The Patient Care Encounter. 2.1.28.6 Anesthesiology Visits For Surgery Performed In The Operation Room May Require Coders To Create Encounters For The Services As They May Not Already Exist In Patient Care Encounter. 2.1.28.7 Instructions For Surgery Coding Are Contained In The Veterans Health Administration Coding Guidelines. 2.1.29 Task One Deliverables: 2.1.29.1 Inpatient Facility Coding 2.1.29.2 Inpatient Professional Encounter/services Coding 2.1.29.3 Outpatient Coding 2.1.29.4 Surgery Case Coding To Include Pathology And Anesthesia Services. 2.2 Task Two External Auditing Service: 2.2.1 Audit Services Shall Be Performed Monthly. 2.2.1.1 The Visn 6 External Audit Spreadsheet Will Be Utilized To Capture Data For The Audit. The Coding Supervisor Or Lead Coder(s) Shall Pull The Records To Be Audited In The Last Week Of The Month And Provide To The Contractor On Or Before 3pm On The Last Workday Of The Month. 2.2.1.2 The Contractor Shall Complete Audits On The 7th Work Day Of The Following Month. 2.2.2 External Audits Provide Validation Of The Integrity, Quality, And Assignment Of Codes To The Data Contained In The Patient Care Encounter And Inpatient Patient Treatment File At Each Medical Center As Evidenced By Proper Documentation Of The Care Or Service Provided To The Patient. External Audits Of Coded Data Will Be Performed On Any Of The Veterans Health Administration Required Coding Activities (e.g., Inpatient, Outpatient, Surgery). These Audits Will Be Performed Separate From Normal Coding Activities. These Audits Will Address Accuracy Of Coded Data, Health Record Documentation Issues, To Include Recommended Remediation Of Specific Documentation Deficiencies, Process Improvement And Identify Educational Needs. Audit Accuracy Expectations Are 95% And Above. 2.2.3 The Contractor Shall Be Responsible For Reviewing All National Coding Guidelines, Veterans Health Administration Handbooks, Health Information Management Consolidated Patient Agreement Center Service Level Agreement, Veterans Health Administration Coding Guidelines, Etc. As Well As Each Facility S Policies Prior To Commencement Of An Audit. References Will Be Provided By The Facility As Needed. 2.2.4 To Ensure The Review Findings Have Value To The Facility, The Visn 6 External Audit Spreadsheet Will Be Utilized To Capture Data For The Audit. The Contractor May Submit A Suggested Data Collection Tool; Any Changes Must Be Mutually Agreed To/approved By The Facility Task Order Co. 2.2.5 All Reviews Will Utilize Electronic Auditing Of The Computerized Health Record System Whenever Possible. Veterans Affairs And Non-veterans Affairs Records May Be Either Scanned Documents Or Hardcopy. The Reviews Will Be Conducted By Remote Data View And Remote Image View. Should The Information Not Be Contained In The Computerized Health Record System Or Veterans Health Information Systems And Technology Architecture, The Medical Center Will Overnight The Documentation To The Vendor. 2.2.6 The Number Of Records To Be Audited Per Month Are: 2.2.6.1: 5 Patient Treatment File Records For Each Inpatient Coder For Inpatient Facility Diagnosis Related Grouping; 2.2.6.2: 15 Professional Fee Encounter For Each Inpatient Coder For Inpatient Professional Encounters Coding Including Surgery; 2.2.6.3: 5 Outpatient Surgery/encounters For Each Surgery Coder For Outpatient Encounter/service Coding Including Surgery; records May Include Inpatient Hospitalizations, Outpatient Visits, And Non-veterans Affairs Records. The Coding Activities May Include Any Or All Of The Following: Inpatient Hospitalizations, Ambulatory Surgery, Diagnostic Tests (endoscopy, Bronchoscopy, Cardiac Catheterization, Percutaneous Transluminal Coronary Angioplasty, Pulmonary Function, Radiology, Laboratory, Etc.), Primary Care, Mental Health, Medicine Sub-specialty, Surgery, Observation, And Non-veterans Affairs Records. 2.2.7 A Detailed Project Plan May Be Requested By A Facility Should The Audit Require A Significant Level Of Effort And Expertise. The Project Plan At A Minimum Should Include: 2.2.7.1 Specific Timelines For Completing The Audit 2.2.7.2 Timeframe For The Facility Reports 2.2.7.3 Number Of Reviewers 2.2.8 Outpatient, Inpatient Professional, Surgery, And Inpatient Facility Audits: 2.2.8.1 Audit Includes Evaluation And Management, Current Procedural Terminology Procedures, And International Classification Of Diseases Diagnosis Codes. Encounters/quarter Are Identified By Billed Episode And Then Audited Against These Three Criteria. If The Encounter Does Not Have A Current Procedural Terminology Procedure Code Associated With The Visit, Then That Data Point Is Not Audited. 2.2.8.2 Use The 1995 Or 1997 Evaluation And Management Guidelines As Specified In The Facility Policy. Review The Evaluation & Management Code To Determine If Correct And Identify The Reason(s) If Not. 2.2.8.3 Determine The Accuracy And Sequencing Of The Diagnoses Coded And Identify The Reason(s) If Not. 2.2.8.4 Determine The Accuracy Of Current Procedural Terminology/healthcare Common Procedural Coding System Codes And Modifiers And The Reason(s) If Not Accurate. 2.2.8.5 Inpatient Review Criteria May Include: Principal And Secondary Diagnosis Code (accuracy, Omission, Etc.), Diagnosis Related Groups Accuracy, Correct Present On Admission Assignment. 2.2.8.6 The Contractor Shall Have A Methodology For Resolving Coding Questions By Reviewers And Ensuring Inter-reviewer Consistency And Reliability. 2.2.8.7 The Contractor Shall Review Findings With Chief, Health Information Management, Facility Cor, Management, And Other Designated Medical Center Personnel. Any Discrepancies Identified During This Process Must Be Resolved Prior To Final Written Report. 2.2.8.8 The Contractor Shall Be Responsible For Conducting At A Minimum An Exit Conference With Management Officials At The Discretion Of The Medical Center To Be Coordinated With The Cor. 2.2.9 Audit Reports reports On Findings Will Be Prepared To Allow Use By Medical Center Staff In Re-reviews, Education Or To Provide Management Updates. Final Report Elements May Be Specified In Visn 6 External Audit Spreadsheet. Documentation Of Audit Findings Will Be As Requested By The Facility And May Include Record Id, Breakdown Of Record Type (i.e., Outpatient, Inpatient), Breakdown By Code (current Procedural Terminology, International Classification Of Diseases, Evaluation And Management, Modifier, Etc.) Of Total Number Of Codes Reviewed; Number Of Correct Codes, Accuracy Rate, Diagnosis Related Groups Reviewed (# Correct; Accurate); Any Code Changes/errors And Reason/reference For Error; Identified Weaknesses And Recommendation For Correction. Also Include Any Documentation Issues/deficiencies And Recommendation For Improvement/remediation. 2.2.9.1 The Contractor Shall Provide A Final Written Report To The Facility Cor Within 15 Business Days Following The Review(s). 2.2.9.2 The Contractor Shall Document In Writing All Records Reviewed And Provide Such Documentation To The Facility Cor With The Final Report. 2.2.9.3 Education Plan: To Be Included In The Audit Process, Weaknesses Identified During The Audit Shall Be Used To Provide A Facility Specific Education/training Plan, Based On Veterans Health Administration Coding And Documentation Regulations And Guidelines, And Local Policy To Present To Veterans Integrated Service Network/veterans Affairs Medical Center Management Officials, Physicians/clinicians, Sub-specialties If Needed, And For Veterans Health Administration Coding Staff To Include Any Recommended Remediation. Plan Shall Be Submitted To The Local Cor Within Seven (7) Calendar Days Following The Audit. 2.2.10 Task Two Deliverables 2.2.10.1 Project Plan, If Required 2.2.10.2 Audit: Inpatient Facility (diagnosis Related Group) Coding 2.2.10.3 Audit: Inpatient Professional Encounter Coding Including Surgery Coding 2.2.10.4 Audit: Outpatient Encounter/services Coding Including Surgery Coding 2.2.10.5 Report On Audit Results 2.2.10.6 Education Plan 2.3 Task Three On-site Training Workshop the Contractor Shall Provide, At A Minimum, A Two-hour Educational Session For Veterans Health administration Coding Staff, Veterans Affairs Medical Center Management Officials, physicians/clinicians, Sub-specialties Providers Or Other Staff. Contractor Is Required To Develop specific Coding Education Utilizing Actual Charts And Identified Coding Issues Specific To The veterans Health Administration Coder And/or Veterans Affairs Facility, And Based On Veterans health Administration Guidelines, Regulations, And Local Policy. 2.3.1. Task Three Deliverable: Training Workshop 3.0 Reporting Requirements 3.0.1 The Contractor Shall Provide To The Facility Cor A Weekly Status Report, Citing Number Coded, Date To Be Coded, Number Remaining To Be Coded, Number Of Suspended Encounters, And Any Issues Needing Resolution. The Report Shall Be Submitted To The Cor Via Email On Or Before Noon Each Wednesday. 3.0.2 The Contractor Shall Provide The Facility Cor With Monthly Progress Reports Commensurate With The Length Of The Project. The Contractor Can Determine The Format That Will Adequately Capture The Information. Any Format Revisions Will Be Mutually Agreed Upon By The Contractor And Cor. The Progress Report Shall: 3.0.2.1 Cover All Work Completed During The Preceding Reporting Period. 3.0.2.2 Identify Project Activity, Issues And Resolutions, Escalation Process For Outstanding Issues, And Remediation For Any Issues That Cause The Project To Be Delayed (both Anticipated And Unanticipated). 3.0.2.3 Provide A Cumulative Total, Per Clin, Of Remaining Quantity And Available Balance. 3.1. Deliverables: 3.1.1 Weekly Status Reports To The Cor 3.1.2 Monthly Progress Report To The Cor 4.0 Schedule Of Deliverables the Contractor Shall Meet The Delivery Schedule For Each Deliverable Specified Below: task Deliverables deliverable objective delivery Due 2.1 Task One Coding Services 2.1.25 inpatient Facility coding within 7 Calendar Days Of The Date Coding of Discharge. 2.1.26 inpatient Professional encounter/services coding within 7 Calendar Days Of The Date Of discharge. 2.1.27 outpatient Coding coding Completed Within 7 Calendar Days Of the Date Coding Is Assigned. 2.1.28 surgery Coding completed Immediately After The Procedure when Possible And No Later Than One Week From the Date Of The Procedure. 2.2 Task Two - External Audit 2.2.7 project Plan if Required, Within 15 Calendar Days Of Request 2.2.8 audit: Inpatient facility complete By The 7th Work Day Of The Month following The Quarter 2.2.8 audit: Inpatient professional Encoder coding Including surgery Coding complete By The 7th Work Day Of The Month following The Quarter 2.2.8 audit: Outpatient encounter Coding complete By The 7th Work Day Of The Month following The Quarter 2.2.9.1 final Report Of Audit results within 15 Business Days Of Audit Completion. 2.2.9.3 education Plan within 7 Calendar Days Of Audit Completion. 2.3 Training Workshop 2.3.1 training Workshop (2 hour Minimum) provide On Site; Date To Be determined By/coordinated With The Facility. 3.0 Reporting Requirements 3.1.1 weekly Status reports on Or Before Noon Each Wednesday 3.1.2 monthly Progress report within 7 Calendar Days Of The End Of The month. 5.0 Quality Control And Performance Metrics: the Cor Or Veterans Affairs Appointed Designee Will Validate The Contractor S Work To Confirm that Contractual Coding And Auditing Meets Accuracy And Policy Requirements. The Contractor Is responsible For Continuous Quality Control Of Their Own Work Product Using Quality Control methods Such As Auditing. Coding Accuracy Will Be Determined By The Number Of Correct Codes compared To Total Number Of Possible Correct Codes, Correct Diagnosis Related Group assignment, And Correct Review And Data Entry Of Identified Data Items. The Contractor Must maintain A 95% Accuracy Level. Failure To Meet The Required Level Of Accuracy May Result In Cancellation Of This Task Order. The Designated Contacts For The Facility And The Contractor Will discuss Any Questions Regarding Coding Or Expected Work. 5.1 The Contractor Shall Have In Place The Following Coding Quality Control/performance Process Whereby The Contractor Shall: 5.1.1 Meet The Expected Turnaround Time As Stated Herein. Work Is Considered Completed When It Is Received Back At The Veterans Affairs Facility With Data Entry Done Via The Encoder Or The Documentation Is At The Veterans Affairs Facility. 5.1.2 Perform On-going Quality Assessments Of Not Less Than 5% Of All coded Data Elements And Provide Weekly Results To The Veterans Affairs Facility cor To Ensure That The 95% Accuracy Rate Is Met. 5.1.3 Track Results By Coder To Assure Appropriate Follow-up. Data Elements Include International Classification Of Diseases And Current Procedural Terminology Codes, Diagnosis Related Groups, And Data Items Abstracted And Entered By The Blanket Purchase Agreement Coder. 5.1.4 Monitor To Ensure That The 95% Quality Standard Is Met On An On-going Basis. If Monitoring Demonstrates That Work Has Fallen Below The Quality Standard, The Contractor Must Develop A Corrective Action Plan And Include It With The Weekly Report To The Cor. 5.2 If For Any Reason Services Cannot Be Delivered On Time, The Contractor Shall Notify The Facility Cor As Soon As Possible But No Later Than Three (3) Days Prior To The Due Date And Provide A Written Explanation Citing Reasons For The Delay And Overall Impact, A Plan To Resolve The Reason For The Delay, And A Firm Commitment Of When The Work Shall Be Completed. The Cor Will Review The Document Collaboratively With The Impacted Office And Co Then Issue A Response In Within Three (3) Business Days. special Contract Requirements a. Smoke-free Policy under Vha Directive 1085, All Vha Health Care Facilities (including Cbocs And Hccs) Will Be smoke-free For Patients, Visitors, Contractors, Volunteers, And Vendors Effective October 1, 2019.the Policy Applies To Cigarettes, Cigars, Pipes, Or Any Other Combustion Of Tobacco, including But Not Limited To Electronic Or E-cigarettes, Vape Pens Or E-cigars. b. Personnel the Contractor Personnel Shall Possess Expertise In Health Record Coding And Auditing. These Skilled Experienced Professional And/or Technical Personnel Are Essential For Successful Contractor Accomplishment Of The Work To Be Performed Under The Pws. the Contractor Shall Utilize Only Employees, Sub-contractors Or Agents Who Are Physically Located Within A Jurisdiction Subject To The Laws Of The United States. The Contractor Will Ensure That It Does Not Use Or Disclose Protected Health Information Received From Covered Entity In Any Way That Will Remove The Protected Health Information From Such Jurisdiction. The Contractor Will Ensure That Its Employees, Sub-contractors And Agents Do Not Use Or Disclose Protected Health Information Received From Covered Entity In Any Way That Will Remove The Protected Health Information From Such Jurisdiction. Personnel Providing Direct Coding And Auditing Services Must Be A U.s. Citizen. c. Personnel Replacement any Personnel The Contractor Offers As Substitutes Shall Meet The Security Requirements and Qualifications As Outlined In The Pws. all Personnel Substitutions Shall Be Submitted To The Cor Prior To Making Any Change In personnel. The Contractor Shall Submit Evidence Of Completed Mandatory Training, Security documents, And Any Other Information Requested By The Cor. substitute Personnel Shall Not Commence Work Until All Necessary Security And Training requirements Are Met. d. Coder/auditor Education And Experience the Contractor Shall Provide Experienced, Competent, Credentialed Personnel To Perform coding And/or Auditing Activities. contract Coders Shall Have A Minimum Of Two Years Experience In International Classification Of Diseases, Current Procedural Terminology, And Healthcare Common Procedural Coding System Coding And Completed The Baseline International Classification Of Diseases,10th Edition Requirements Listed Below Or As Required To Hold A Current/active Credential; audit Reviewers Must Have At Least Three Years Of Training Experience In Reviewing Records In Large Tertiary Care Hospital, And Outpatient Health Care Organizations Having All Subspecialties And Primary Care, As Well As Three Years Of Education And Training Experience And Completed The Baseline International Classification Of Diseases, 10th Edition Requirements Listed Below Or As Required To Hold A Current/active Credential: contract Coders/validation Staff Shall Possess Formal Training In Anatomy And Physiology, Medical Terminology, Pathology And Disease Processes, Pharmacology, Health Record Format And Content, Reimbursement Methodologies And Conventions, Rules And Guidelines For Current Classification Systems (international Classification Of Diseases, Current Procedural Terminology, And Healthcare Common Procedural Coding System). coders/auditors Shall Be Credentialed And Have Completed An Accredited Program For Coding Certification, An Accredited Health Information Management Or Health Information Technician. For The Purpose Of This Blanket Purchase Agreement, A Certified Coder/auditor Is Someone With One Of The Following Active Credentials Listed Below. Other Credentials Shall Not Be Accepted. personnel With Responsibilities For International Classification Of Diseases 10th Edition Code Determination/application Activities Shall Hold A Current/active American Health Information Management Association Or American Academy Of Professional Coders Credential. personnel Shall Have Successfully Completed The Required Baseline International Classification Of Diseases, 10th Edition, Clinical Modification/procedure Coding System Continuing Education Units (ceus) Required By Their Credentialing Organization As Follows: American Health Information Management Association Requires Registered Health Information Technician 6 Ceus; Registered Health Information Administrator 6 Ceus; Clinical Documentation Improvement Practitioner 12 Ceus; Certified Coding Specialist -p 12 Ceus; Certified Coding Specialist 18 Ceus; And Certified Coding Associate 18 Ceus. certification As An American Health Information Management Association International Classification Of Diseases, 10th Edition, Clinical Modification/procedure Coding System Trainer Is Also Acceptable. american Academy Of Professional Coders Credential Holders Shall Have Taken And Passed The Required International Classification Of Diseases International Classification Of Diseases, 10th Edition Proficiency Assessment. credentials For Coding/auditing: American Health Information Management Association Credentials As A Registered Health Information Administrator Registered Health Information Technician, Certified Coding Specialist, And Certified Coding Specialist Physician, Or American Academy Of Professional Coders As A Certified Professional Coder Or Certified Professional Coder Hospital. e. Quality Assurance Surveillance Plan (qasp) the Government Intends To Utilize A Quality Assurance Surveillance Plan (qasp) To Monitor The quality Of The Contractor S Performance. The Oversight Provided For In The Order And In The qasp Will Help To Ensure That Service Levels Reach And Maintain The Required Levels Throughout the Contract Term.ã‚â  Further, The Qasp Provides The Cor With A Proactive Way To Avoid unacceptable Or Deficient Performance, And Provides Verifiable Input For The Required Past performance Information Assessments.ã‚â  The Qasp Is A Living Document And May Be Updated By the Government As Necessary. f. Government Furnished Information the Government Shall Provide The Veterans Affairs Reference Material As Requested By Contractor And A Complete Case Comment Listing Provided By The Facility Cor. References Shall Include The Veterans Health Administration Handbooks, Health Information Management Consolidated Patient Agreement Center Service Level Agreement, Veterans Health Administration Coding Guidelines, Local Policies When Applicable, And Other Information As Deemed Applicable. g. Background Investigation all Contractor Employees Are Subject To The Same Level Of Investigation As Va Employees Who have Access To Va Sensitive Information. The Level Of Background Investigation Commensurate with The Level Of Access Needed To Perform The Performance Work Statement Is: National Agency check With Written Inquiries (naci). This Requirement Is Applicable To All Subcontractor personnel Requiring The Same Access. the Contractor Shall Bear The Expense Of Obtaining Background Investigations. If The Office Of personnel Management Through The Veterans Affairs Conducts The Investigation, The Contractor shall Reimburse The Va. h. Training For Access To Va Information And Information System all Contractor Employees Requiring Access To Va Information And Va Information Systems Shall Complete The Following Before Being Granted Access To Va Information And Its Systems: sign And Acknowledge (either Manually Or Electronically) Understanding Of And Responsibilities For Compliance With The Contractor Rules Of Behavior, Relating To Access To Va Information And Information Systems; successfully Complete The Va Cyber Security Awareness And Rules Of Behavior Training And Annually Complete Required Security Training; successfully Complete The Appropriate Va Privacy Training And Annually Complete Required Privacy Training; successfully Complete Any Additional Cyber Security Or Privacy Training, As Required For Va Personnel With Equivalent Information System Access. The Contractor Shall Provide To The Cor A Copy Of The Training Certificates And Certification Of Signing The Contractor Rules Of Behavior For Each Applicable Employee Within One (1) Week Of The Initiation Of The Contract And Annually Thereafter, As Required. These Online Courses Are Located At The Following Web Site: Https://www.tms.va.gov/learning/user/login.jsp Detailed Instructions On Account Setup Will Be Provided To The Successful Offeror. failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior Annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All Physical Or Electronic Access Privileges And Removal From Work On The Contract Until Such Time As The Training And Documents Are Complete. i. Records Management Language For Contracts the Following Standard Items Relate To Records Generated In Executing The Contract And Should Be included In A Typical Electronic Information Systems (eis) Procurement Contract: citations To Pertinent Laws, Codes And Regulations Such As 44 U.s.c Chapters 21, 29, 31 And 33; Freedom Of Information Act (5 U.s.c. 552); Privacy Act (5 U.s.c. 552a); 36 Cfr Part 1222 And Part 1228. contractor Shall Treat All Deliverables Under The Contract As The Property Of The U.s. Government For Which The Government Agency Shall Have Unlimited Rights To Use, Dispose Of, Or Disclose Such Data Contained Therein As It Determines To Be In The Public Interest. contractor Shall Not Create Or Maintain Any Records That Are Not Specifically Tied To Or Authorized By The Contract Using Government It Equipment And/or Government Records. contractor Shall Not Retain, Use, Sell, Or Disseminate Copies Of Any Deliverable That Contains Information Covered By The Privacy Act Of 1974 Or That Which Is Generally Protected By The Freedom Of Information Act. contractor Shall Not Create Or Maintain Any Records Containing Any Government Agency Records That Are Not Specifically Tied To Or Authorized By The Contract. the Government Agency Owns The Rights To All Data/records Produced As Part Of This Contract. the Government Agency Owns The Rights To All Electronic Information (electronic Data, Electronic Information Systems, Electronic Databases, Etc.) And All Supporting Documentation Created As Part Of This Contract. Contractor Must Deliver Sufficient Technical Documentation With All Data Deliverables To Permit The Agency To Use The Data. contractor Agrees To Comply With Federal And Agency Records Management Policies, Including Those Policies Associated With The Safeguarding Of Records Covered By The Privacy Act Of 1974. These Policies Include The Preservation Of All Records Created Or Received Regardless Of Format [paper, Electronic, Etc.] Or Mode Of Transmission [e-mail, Fax, Etc.] Or State Of Completion [draft, Final, Etc.]. no Disposition Of Documents Will Be Allowed Without The Prior Written Consent Of The Contracting Officer. The Agency And Its Contractors Are Responsible For Preventing The Alienation Or Unauthorized Destruction Of Records, Including All Forms Of Mutilation. Willful And Unlawful Destruction, Damage Or Alienation Of Federal Records Is Subject To The Fines And Penalties Imposed By 18 U.s.c. 2701. Records May Not Be Removed From The Legal Custody Of The Agency Or Destroyed Without Regard To The Provisions Of The Agency Records Schedules. contractor Is Required To Obtain The Contracting Officer's Approval Prior To Engaging In Any Contractual Relationship (sub-contractor) In Support Of This Contract Requiring The Disclosure Of Information, Documentary Material And/or Records Generated Under, Or Relating To, This Contract. The Contractor (and Any Sub-contractor) Is Required To Abide By Government And Agency Guidance For Protecting Sensitive And Proprietary Information. source: The National Archives Records Administration (nara). Http://www.archives.gov/records-mgmt/handbook/records-mgmt-language.html