Corona Tender Results

Background On 31 December 2019, Who Was Informed Of Cases Of Pneumonia Of Unknown Cause Detected In Wuhan City, Hubei Province Of China. The Pathogen Was Subsequently Identified As A Sars Cov-2 And The Disease As Coronavirus Disease 2019 (covid-19) With Cases Detected Worldwide. On 31 January 2020, Who Declared The Event As A Public Health Emergency Of International Concern, And Covid-19 Was Subsequently Characterized As A Pandemic By The Who Director-general. As Cases Continue To Be Reported Globally, Enhanced Preparedness And Response Efforts Are Required In The Region. The Covid-19 Response Operations In The Region Are Expected To Continue For Several Months.   Purpose/specific Objective Of The Activity The Purpose Of This Emergency Deployment Is To Support Effective Country Response Operations Related To The Covid-19 Pandemic, With A Technical Focus On Epidemiology, As Part Of The Incident Management Team (imt) Of The Who Country Office In Papua New Guinea.     Description Of Activities To Be Carried Out (aligned To Draft Monthly Plans) The Consultant Will Be Assigned To: • Coordinate With The Incident Manager And Work With The Covid-19 Other Relevant Pillars In The Covid-19 Incident Management Team To Ensure The Planning, Implementation And Monitoring Of Laboratory Activities; • Provide Technical Expertise And Operational Support For The Timely Response To Covid-19 Pandemic, In Collaboration With National Health Officials, Including Laboratory Staffs, And Other Partner Organizations; • Adapt And Coordinate The Development And Implementation Of Technical Guidelines And Standard Operational Procedures For Laboratory Testing Practices For Covid-19 Response; • Coordinate The Participation In Quality Assurance Systems For Covid-19 Laboratory Testing And Improve The Quality Of Testing Across The Country; • Lead The Enhancement Of Laboratory Infrastructure And The Implementation Of Standard Operating Procedures To Ensure Safe Collection, Handling, Shipment, Storage And Analysis Of Human And Environment Specimens For Covid-19; • Coordinate With The Regional Reference Laboratories For Additional Support For The Country On Covid-19 Testing And Genome Sequencing As Needed; • Cooperate With Partners In Improving Analytical And Diagnostics Services, Quality And Environmental Management, Equipment Maintenance, Safety And Biosafety For Laboratories; • Contribute In Strengthening The National Capacity At The Covid-19 Laboratories; Assess Training Needs And Provide Training For Laboratory Personnel In The Related Technical Areas; • Mapping Of Country-wide Laboratories, Ensure Their Functionalities And Establish National Level Laboratory Networking In The Country; • Oversee Updating And Maintaining The Related Reporting And Information Systems, Documenting The Response And Laboratory Strengthening Activities, As And When Required. • Provide Technical Support On The Improvement Of Data Management Such As Line-list And Analysis Of Covid-19 Laboratory And The Findings To Be Shared With Counterparts And Partners In A Regular Basis For Decision Making Process; • Perform Any Other Related Incident-specific Duties, As Required By The Functional Supervisor. Deliverables: Progress Interim (monthly) Report; Submission Of Multi-source Surveillance Data. Submission Of A Report At The End Of The Consultancy.   Methods To Carry Out The Activity The Consultant Will Be Based At The Who Country Office Papua New Guinea. (during Deployment, The Duty Station May Change, And Duties May Be Modified, Based Upon The Technical Needs Of The Emergency Event). The Consultant Will Provide Support To The Information And Planning Pillar Of Covid-19 Incident Management Team (imt).   Qualifications And Experience Specific Requirements • proven Ability To Analyse Laboratory Activities In Diagnostic, Biosafety And Quality Management, In Order To Develop Innovative And Appropriate Solutions For Their Improvement. • sound Knowledge In Biosafety Standards, Methodology And Techniques In Covid-19 Laboratories, Including Those In Molecular Biology, Virology, Bacteriology And Biosafety. • sound Knowledge In Quality Assurance Systems For Laboratories. Education Essential: First University Degree In Epidemiology, Statistics, Database Management Or Public Health From An Accredited/recognized Institute. Desirable: Advanced University Degree (master’s Level Or Above) In Life Science, Medicine Or Medical Virology From An Accredited/ Recognized Institute. Certified Training Or Qualification In Molecular Biology, Virology, Bacteriology, Infectious Diseases, And/or Epidemiology And Laboratory Techniques.   Experience Essential: At Least Seven Years Of Practical And Operational Application And Management Of Laboratory Services, Laboratory Diagnosis Of Communicable Diseases At The National And International Levels. Some Related Experience In Outbreaks And/or Health Emergency Response Of International Impact. Desirable: • Experience In Establishing Or Improving Laboratory Infrastructure For Virology Or Microbiology And/or Detection Of Infectious Diseases. • Experience In Planning And Implementing Laboratory Trainings At National And Regional Levels. • Experience In Evaluating Novel Diagnostics Assays For Emergency Use Authorization During Outbreak Response. • Experience Working In Covid-19 Laboratory Will Be Added Value. • Previous Experience In Un Organizations/agencies, Health Cluster Partners, Recognized Humanitarian, International Institutions Or Nongovernmental Organizations, Particularly In In Developing Countries. Skills / Technical Skills And Knowledge • Excellent Communication Skills • Excellent Analytical, Planning And Organizational Skills • Ability To Work In A Team With Limited Supervision • Ability To Work Under Pressure Language: Proficient In Written And Spoken English.   Other Skills: Good Computer Skills In Microsoft Office, Epi Info, Spss And Gis Competencies: • Building And Promoting Partnerships Across The Organization And Beyond • Moving Forward In A Changing Environment • Ensuring The Effective Use Of Resources • Fostering Integration And Teamwork • Communication In A Credible And Effective Way   Additional Information All Travel Arrangements Will Be Made By Who. Who Will Not Be Responsible For Tickets Purchased By The Consultant Without The Express, Prior Authorization Of Who.  While On Mission Under The Terms Of This Consultancy, The Consultant Will Receive Living Allowance In Accordance With The Required Location And Duration Of Travel.  It Is The Consultant’s Responsibility To Fulfil Visa Requirements And Ask For Visa Support Letter(s) If Needed. Duration Of Contract: 1 August 2021 - 31 December 2021   Applications Qualified And Interested Specialists Should Submit To The Supply Officer Through Wp Ro Ungm At < Wproungm@who.int > By 15 July 2021: Expression Of Interest {cover Letter} That Indicates A) How Their Experience And Qualifications Make Them A Suitable Candidate For This Position, B) Proposed Daily Consultancy Fee, And C) Availability To Commence The Work.    Curriculum Vitae. Please Use Tender Notice No. 134051 As Subject To All Submission. Who May Contact Candidates For Further Information.  Candidates Not Being Considered Will Not Be Contacted.  Progress Of This Work Is Subject To Confirmation Of Funding.

Background On 31 December 2019, Who Was Informed Of Cases Of Pneumonia Of Unknown Cause Detected In Wuhan City, Hubei Province Of China. The Pathogen Was Subsequently Identified As A Sars Cov-2 And The Disease As Coronavirus Disease 2019 (covid-19) With Cases Detected Worldwide. On 31 January 2020, Who Declared The Event As A Public Health Emergency Of International Concern, And Covid-19 Was Subsequently Characterized As A Pandemic By The Who Director-general. As Cases Continue To Be Reported Globally, Enhanced Preparedness And Response Efforts Are Required In The Region. The Covid-19 Response Operations In The Region Are Expected To Continue For Several Months.   Purpose/specific Objective Of The Activity In The Context Of The Who Health Emergencies Incident Management System (ims), At The Country Level, The Incumbent Will Support Effective Country Response Operations Related To The Covid-19 Pandemic, With A Technical Focus On Epidemiology, As Part Of The Incident Management Team (imt) Of The Who Country Office In Papua New Guinea.   Description Of Activities To Be Carried Out (aligned To Draft Monthly Plans) The Consultant Will Be Assigned To: • Work Within The Covid-19 Epi/surveillance Pillar And Coordinate With The Incident Manager To Ensure The Planning, Implementation And Monitoring Of Epi/surveillance Activities; • Provide Technical Support And Assist In The Development Of Surveys And Monitoring/surveillance Systems For Detection, Verification And Response; Ensuring Efficiency Of Data Collection, Correlation, Analysis, Interpretation And Timely Reporting At Health Facility At The District Levels; • Develop Or Revise The National Surveillance Strategies To Improve Case Identification, Testing, Quarantine And Case Isolation • Establish Multisource Surveillance Through Collection And Verify Data On Cluster Outbreaks Or Rumors Received From Multiple Sources, Conduct Retrospective Analysis Of Reported Incidents: Determine Trends, Distribution Patterns, And Efficiency Of The Verification Mechanism; • Build Capacity Of National And Subnational Staffs Through Training And Mentoring; Field Visits And Provide On- The-job Training At The Provincial And Health Facility Level; • Work With National And Subnational Surveillance Staffs And Link Covid-19 Surveillance System Into The Existing Syndromic Surveillance And Strengthen The Health Systems Through Innovative Approaches In Analytics And Sustainable Manner; • Support The Development Of The Fetp Network And The Surveillance Staff As Part Of The Response Activities, Including Planning And Delivering Training; • Provide Technical Support For Vulnerability Assessment, Risk Mapping And Development Of Preparedness/contingency Plan At Provincial And District Level; • Work With Local And International Partners To Provide Additional Technical Guidance And Build Local Understanding And Capacity Around Disease Modelling And Whole Genome Sequencing; • Prepare And Disseminate Disease Outbreak News, Technical Documents, Updates And Assessments To Key Decision-makers In The Organizational Hierarchy And To The National Health Authorities, As Required Using Standard Tools And Templates; • Attend The Imt Meetings And Other Relevant Technical Meetings With Partners On Behalf Of Who Covid-19 Surveillance Unit; • Perform Any Other Incident-specific Related Duties, As Required By The Incident Manager Or Who Country Representative. Deliverables: Progress Interim (monthly) Report; Submission Of Multi-source Surveillance Data. Submission Of A Report At The End Of The Consultancy.   Methods To Carry Out The Activity The Consultant Will Be Based At The Who Country Office Papua New Guinea. (during Deployment, The Duty Station May Change, And Duties May Be Modified, Based Upon The Technical Needs Of The Emergency Event). The Consultant Will Provide Support To The Information And Planning Pillar Of Covid-19 Incident Management Team (imt).   Qualifications And Experince • sound Knowledge And Skills In Database Management And Statistical Analysis, Secondary Data Review, Survey Designing And Implementation, Monitoring And Evaluation Systems Design Or Use, And Public Health Information Management. • proven Ability To Multitask Across Various Planning And Implementation Processes Within A Highly Demanding Environment • demonstrated Knowledge, Competency And Professional Skills On The Public Health Aspects Of Infectious Disease Control, Epidemic And Pandemic Preparedness And Response With Particular Attention To Application Of An All Hazard Approach In The Context Of The International Health Regulations And The Use Of Event Based And Indicator-based Surveillance, As Well As Descriptive Epidemiology And Principles Of Public Health In Communicable Disease Surveillance And Response.   Education Essential First University Degree In Epidemiology, Statistics, Database Management Or Public Health From An Accredited/recognized Institute. Desirable An Advanced University Degree In Health-related Field Or Quantitative Epidemiology, Specialized Training In Communicable Diseases.   Experience Total Of Five Years Of Progressive Experience. Of Which At Least Two Years Related Field Experience, At The National And International Levels, In Implementation Of Public Health Surveillance, Outbreak Investigation And Response. Experience In The Areas In Developing Countries, Including Working In Papua New Guinea Will Be Added Value.  previous Experience Working In Collaboration With Multiple Actors In Public Health Surveillance Is Desirable.   Technical Skills And Knowledge • Excellent Communication Skills • Excellent Analytical, Planning And Organizational Skills • Ability To Work In A Team With Limited Supervision • Ability To Work Under Pressure   Other Skills Skills In Gis Mapping, Database Management And Statistical Analysis, Secondary Data Review, Survey Designing And Implementation, Monitoring And Evaluation Systems Design Or Use, And Public Health Information Management. Good Computer Skills In Microsoft Office, Epi Info, Spss And Gis   Language Proficient In Written And Spoken English. Intermediate Knowledge Of French Would Be An Asset.   Competencies • Building And Promoting Partnerships Across The Organization And Beyond • Moving Forward In A Changing Environment • Ensuring The Effective Use Of Resources • Fostering Integration And Teamwork • Communication In A Credible And Effective Way   Additional Information All Travel Arrangements Will Be Made By Who. Who Will Not Be Responsible For Tickets Purchased By The Consultant Without The Express, Prior Authorization Of Who. While On Mission Under The Terms Of This Consultancy, The Consultant Will Receive Living Allowance In Accordance With The Required Location And Duration Of Travel.  It Is The Consultant’s Responsibility To Fulfil Visa Requirements And Ask For Visa Support Letter(s) If Needed. Duration Of Contract: 19 July 2021 - 31 December 2021   Applications Qualified And Interested Specialists Should Submit To The Supply Officer Through Wp Ro Ungm At < Wproungm@who.int > By 30 June 2021: Expression Of Interest {cover Letter} That Indicates: A) How Their Experience And Qualifications Make Them A Suitable Candidate For This Position, B) Proposed Daily Consultancy Fee, And C) Availability To Commence The Work.    Curriculum Vitae. Please Use Tender Notice No. 131820 As Subject To All Submission. Who May Contact Candidates For Further Information. Candidates Not Being Considered Will Not Be Contacted. progress Of This Work Is Subject To Confirmation Of Funding.

Background The Covid-19 Outbreak Has Been Characterized As Pandemic By The Who Director-general. Since The First Notification Of A Cluster Of Pneumonia Of Unknown Aetiology In Wuhan City, Hubei Province, China, All Levels Of Who Have Been Working Closely With The Government Of China Through The National Health Commission.  We Note And Commend The Rapid Identification And Response To The Unusual Cluster And Subsequent Detection And Isolation Of Covid-19 By Chinese Authorities.  Who Teams Have Been Working Non-stop To Develop The Interim Guidance And Facilitate Meeting Obligations Under The International Health Regulations (2005).  Since Early On, The Who Regional Office For The Western Pacific Has Been Immersed In Preparedness And Response Activities In China And Neighbouring Countries And Areas And Will Continue To Do So Until The Threat Posed By Covid-19 Is Under Control. As Increasing Number Of Cases Continue To Be Reported All Across The World, Enhanced Preparedness And Response Efforts Are Required In The Region. Countries In The Region Are Experiencing Challenges When Dealing With Outbreak Response: Low Capacity Of Health Care Systems; Limited Laboratory Capacity For Testing For Covid-19; Shortage Of Skilled Laboratory Workforce; Shipment Of Reagents And Shortage Of Supplies, Etc. To Cope With The Situation, The Laboratory Team Within Hsd Is Being Strengthened, To Provide Technical Assistance To Member States For Preparedness And Response Efforts.  The Covid-19 Response Operations In The Region Are Expected To Continue For Several Months.   Purpose/specific Objective Of The Activity In The Context Of The Who Health Emergencies Incident Management System (ims), At The Regional Level, The Incumbent Will Provide Technical Expertise And Operational Support To The Incident Management System Team (imst) Of The Regional Office For The Western Pacific In Responding To The Outbreak Of 2019 Novel Coronavirus (2019-ncov) Through Managing The Laboratory Related Activities In Compliance With The Who Recommended Standards, Throughout The Partial Or Full Cycle Of The Incident, Under Health Service Delivery (hsd) Pillar.   Description Of Activities To Be Carried Out Supervised By The Team Lead Of The Health Services Pillar Under The Overall Guidance Of The Incident Manager And Regional Emergency Director And Working Closely With Counterparts At The Respective Who Country Offices And Hq, The Incumbent Will Act As The Subject Matter Expert For Laboratory Within The Lab Team Sub-pillar. S/he Will Be An Integral Part Of The Laboratory Team Sub-pillar Of The Incident Management System And Will Be Expected To Provide Timely Technical Support To The Ministries Of Health (moh) And Partners Within The Health Cluster. S/he Will Establish And Maintain Collaborative Networks Involving National And International Organizations, Governmental And Non-governmental Institutions, Professional And Scientific Societies, Liaise With Other Units/teams At The Country Offices, Respective Regional Office And Hq.   Methods To Carry Out The Activity During Deployment, The Duty Station May Change, And Duties May Be Modified, Based Upon The Technical Needs Of The Programme. Provide Technical Expertise And Operational Support Including Development Of Technical Guidelines, Briefing Notes And Standard Operating Procedures For Laboratory Testing Practices For The Timely Response To The Covid-19 Outbreak As Part Of The Imst Covid-19 Laboratory Team, In Collaboration With Who Country Offices And Hq, National Health Officials, Including Laboratory Staff, And Other Partner Organizations. Support Establishment And Development Of Regional Genomic Sequence Laboratory Network For Genetic Characterization Of Sars-cov-2 In Collaboration With regional Reference Laboratories And Support Capacity Building For Genetic Sequencing Of Sars-cov-2 In Countries With Limited Capacity. Attend Regional And Global Laboratory Meetings, Providing Feedback And Recommendations To The Wpro Covid-19 Response Laboratory Team For The Development And Strengthening Of The Laboratory Response Within The Region Oversee Updating And Maintaining The Related Reporting And Information Systems, Documenting The Response And Laboratory Strengthening Activities, As And When Required. Perform Any Other Related Incident-specific Duties, As Required By The Functional Supervisor.   Qualifications & Experience Education Essential:   Advanced University Degree (master’s Level Or Above) In Life Science, Medicine, Molecular Biology Or Medical Virology From An Accredited/ Recognized Institute. Certified Training Or Qualification In Bacteriology, Infectious Diseases, And/or Epidemiology And Laboratory Techniques. Desirable: Master’s Level Degree In Public Health, Epidemiology, Infectious Diseases Or Health Emergency Management   Experience Essential: At Least Seven Years Of Practical And Operational Application And Management Of Laboratory Services, Laboratory Diagnosis Of Communicable Diseases At The National And International Levels. Some Related Experience In Outbreaks And/or Health Emergency Response Of International Impact. Desirable: Experience In Establishing Or Improving Laboratory Infrastructure For Microbiology And/or Detection Of Infectious Diseases. Experience In Evaluating Novel Diagnostics Assays For Emergency Use Authorization During Outbreak Response. Previous Experience In Un Organizations/agencies, Health Cluster Partners, Recognized Humanitarian Organizations, International Institutions Or Nongovernmental Organizations, Particularly In Developing Countries.   Technical Skills & Knowledge • Good Computer Skills In Microsoft Office. • Proven Ability To Analyse Laboratory Activities In Diagnostic, Biosafety And Quality Management, In Order To Develop Innovative And Appropriate Solutions For Their Improvement. • Sound Knowledge In Biosafety Standards, Methodology And Techniques In Health Laboratories, Including Those In Molecular Biology, Virology, Bacteriology And Biosafety. • Sound Knowledge In Quality Assurance Systems For Laboratories. • Ability To Work Harmoniously As A Member Of A Team, Adapt To Diverse Cultural And Educational Background And Maintain A High Standard Of Personal Conduct. • Ability To Assess Laboratory Capacity And To Find Solutions To Fill Gaps • Excellent Communication, Interpersonal And Diplomatic Skills, With The Ability To Foster Consensus And Team Spirit. • Ability To Work Harmoniously As A Member Of A Team, Adapt To Diverse Cultural And Educational Background And Maintain A High Standard Of Personal Conduct.   Languages Excellent Knowledge Of English. Working Knowledge Of Another Who Official Language Would Be An Asset.   Competencies • Teamwork • Communication • Producing Results • Respecting And Promoting Individual And Cultural Differences • Ensuring The Effective Use Of Resources   Additional Information: Duration Of Contract: 6 Months Starting 1 July 2021   Applications Qualified And Interested Specialists Should Submit Their Cv {for Individual Contractors} And Expression Of Interest {cover Letter} To The Supply Officer Through Wp Ro Ungm At < Wproungm@who.int > By 22 June 2021.  The Cover Letter Should Outline How Their Experience And Qualifications Make Them A Suitable Candidate For This Position And Should Include Their Proposed Daily Consultancy Fee And Availability. Please Use Tender Notice No. 131461 As Subject To All Submission. only Successful Candidates Will Be Contacted.

This Notice Is Being Published In Accordance With Federal Acquisition Regulation (far) Part 5.101(a)(2) Requiring The Dissemination Of Information On Proposed Contract Actions. This Is A Notice Of Intent To Award A Sole-source Contract Pursuant To 10 U.s.c 2304 (c)(1), As Implemented By Far 6.302-1(a)(2) And 6.301-1(c), Only One Responsible Source And No Other Supplies Or Services Will Satisfy Agency Requirements And Brand-name Descriptions. the Department Of Veterans Affairs Medical Center At 6439 Garners Ferry Rd, Columbia Sc 29029, Requires Preventive Maintenance (pm), Repairs, And Support For Lumenis Holmium Laser. the Government Intends To Award A Firm-fixed-price Sole Source Contract With Boston Scientific Corporation. a Determination By The Government Not To Compete With This Proposed Contract Based Upon Responses To This Notice Is Solely Within The Discretion Of The Government. This Notice Of Intent Is Not A Request For Competitive Proposals. This Is A Written Notice To Inform The Public Of The Government's Intent To Award On A Sole Source Basis. interested Parties May Identify Their Interest And Capability To Respond To The Requirement. Any Response To This Notice Must Show Clear And Convincing Evidence That Competition Will Benefit The Government. please Contact Darius Crane, Contracting Officer, With The Responses Or Questions Regarding This Requirement At Darius.crane@va.gov. please Respond Before June 7, 2024, At 13:00 Pm Eastern Standard Time (est) 1. Requirement: this Requirement For Annual Preventive Maintenance And Service Of The Lumenis Surgical Lasers On Behalf Of The Columbia Healthcare System, Wjb Dorn Va Medical Center Located In Columbia South Carolina. 2. Background: the Wjb Dorn Va Medical Center (vamc) Is A 216-bed Facility, Encompassing Acute Medical, Surgical, Psychiatric, And Long-term Care. The Hospital Is Located In Columbia, South Carolina And Provides Primary, Secondary, And Some Tertiary Care. Annually, The Medical Center Serves Approximately 56,116 Patients. Satellite Outpatient Clinics Are Located In Anderson, Greenville, Florence, Orangeburg, Rock Hill, Sumter, And Spartanburg, South Carolina. 3. Period Of Performance: this Procurement Is For A Base Year With The Possibility Of Four (4) One (1) Year Options. base Year august 1, 2024 Through July 31,2025 option Year 1 august 1, 2025 Through July 31,2026 option Year 2 august 1, 2026 Through July 31,2027 option Year 3 august 1, 2027 Through July 31,2028 option Year 4 august 1, 2028 Through July 31,2029 on-site Work Will Be Performed During Normal Working Hours Of 8:00 A.m. Through 4:30 P.m. From Monday Through Friday. Excludes Weekends And Holidays. No Overtime Is Authorized At This Time. 4. Place Of Performance: wjb Dorn Va Medical Center 6439 Garners Ferry Road columbia, Sc 29209 5. Performance Requirements: a Contracting Officer Representative (cor) And/or Alternate Contracting Officer Representative (acor) Shall Be Assigned To This Procurement And Written Notification Will Be Provided To The Contractor After Award. scheduling Of Work Performance Shall Be Arranged Through The Designated Cor/acor Assigned. the Contractor Shall Provide 2 Preventive Maintenance Services Of The 3 Lumenis Surgical Lasers Per Year. The Contractor Shall Provide 24/7 Phone Support During Patient Procedure, Priority Service And Repair, Direct Access To The Technician Service Center, And All Software Updates. The Contractor Shall Furnish All Labor, Travel, Equipment, Supplies And Materials Required To Perform Installation, Maintenance And Repair Service Of The Lumen Is Surgical Lasers. The Contractor Shall Provide A 2 Business Day Response Time For Repair Calls. the Contractor Shall Ensure All Systems Are In Fully Operational Status. Each System Shall Be Cleaned, Lubricated, Faulty Wiring Or Faulty Parts Replaced When Necessary With Minor Cost To The Contractor In Order To Maintain The System. All Items Requiring Replacement Shall Be Preapproved By The Cor Prior To Change Replacement. If Major Replacement Of Parts Occurs The Contractor Shall Notify The Cor So That The Facility Can Obtain The Item For The Contractor To Install. the A&a Requirements To Not Apply, And A Security Accreditation Package Is Not Required. emergency Call In Requirement: the Contractor Shall Provide A Telephonic Method For The Facility To Call In Emergency Work Orders For The System During Any Failures. upon Notification Of Failures The Contractor Shall Have A Qualified Technician At The Facility Within Two (2) Hours To Conduct Necessary Repairs. report Requirement: the Contactor Shall Provide A Report Of Service Each Quarter After All Preventive Maintenance Occurs For Each System. This Report Shall Be Submitted To The Cor No Later Than Ten (10) Business Days After Each Inspection Occurs. the Report Shall Contain A Minimum Of The Following Items. date Of Inspection model Number list Of Inspected Areas Of The System any Areas Of Concern On Each System work Performed On Each System (lubrication, Adjustments, Etc) name Of Inspector check-in Requirements: contractor And All Contractor S Service Personnel Shall Check In And Out With Engineering In Building 20 Prior To Performing And Upon Completion Of All Required Service. This Information Is Required To Contact Mechanics In Case Of An Emergency During Regular Hours. the Contractor Shall Adhere To All Coronavirus (covid-19) Precautions Put In Place By The Facility. safety Requirements: contractor Shall Ensure All Tools And Equipment Are Secured At All Times. tools And Equipment Must Be Removed From Open Areas Or Stored In Secured Location During Breaks, Lunch, And/or At The End Of Each Workday. all Debris Must Be Removed From The Facility Upon Completion Of Service Each Day. all Personnel Are Required To Wear Approved Masks When Entering Or Working In Any Of The Facilities Buildings. they Are To Be Non-surgical Type Masks, Not Homemade Masks (this Is For Staff And Contractors). this Mask Is To Be Worn At All Times. Any Personnel Caught Without Wearing An Approved Mask Will Be Escorted Out Of The Facility. masks Need To Be Worn Whenever You Are Within Six (6) Feet Of Another Person, Whether You Are Outside Or Inside. This Includes Riding In Carts. contractor Shall Ensure Proper Signage, Barriers, And/or Blockage Of Service Area Is Provided Where Applicable, Especially At Hoist Way Doors And Clearly Visible To Ensure Patient/employee Safety Is Adhered To. smoking Is Not Permitted In The Wjb Dorn Va Medical Center At Any Time. All Smoking Shall Be Conducted At Designated Areas On The Facility Grounds Only. training Requirements: certification To Service Lumenis Pulse, Ultrapulse, And Versapulse Power Suite Surgical Lasers. 6. Termination For Convenience: in Accordance With Far 52.212-4 (l) The Government Reserves The Right To Terminate This Contract, Or Any Part Hereof, For Its Sole Convenience. 7. Records Management Language For Contracts: the Following Standard Items Relate To Records Generated In Executing The Contract And Should Be Included In A Typical Electronic Information Systems (eis) Procurement Contract: citations To Pertinent Laws, Codes And Regulations Such As 44 U.s.c Chapters 21, 29, 31 And 33; Freedom Of Information Act (5 U.s.c. 552); Privacy Act (5 U.s.c. 552a); 36 Cfr Part 1222 And Part 1228. contractor Shall Treat All Deliverables Under The Contract As The Property Of The U.s. Government For Which The Government Agency Shall Have Unlimited Rights To Use, Dispose Of, Or Disclose Such Data Contained Therein As It Determines To Be In The Public Interest. contractor Shall Not Create Or Maintain Any Records That Are Not Specifically Tied To Or Authorized By The Contract Using Government It Equipment And/or Government Records. contractor Shall Not Retain, Use, Sell, Or Disseminate Copies Of Any Deliverable That Contains Information Covered By The Privacy Act Of 1974 Or That Which Is Generally Protected By The Freedom Of Information Act. contractor Shall Not Create Or Maintain Any Records Containing Any Government Agency Records That Are Not Specifically Tied To Or Authorized By The Contract. the Government Agency Owns The Rights To All Data/records Produced As Part Of This Contract. the Government Agency Owns The Rights To All Electronic Information (electronic Data, Electronic Information Systems, Electronic Databases, Etc.) And All Supporting Documentation Created As Part Of This Contract. Contractor Must Deliver Sufficient Technical Documentation With All Data Deliverables To Permit The Agency To Use The Data. contractor Agrees To Comply With Federal And Agency Records Management Policies, Including Those Policies Associated With The Safeguarding Of Records Covered By The Privacy Act Of 1974. These Policies Include The Preservation Of All Records Created Or Received Regardless Of Format [paper, Electronic, Etc.] Or Mode Of Transmission [e-mail, Fax, Etc.] Or State Of Completion [draft, Final, Etc.]. no Disposition Of Documents Will Be Allowed Without The Prior Written Consent Of The Contracting Officer. The Agency And Its Contractors Are Responsible For Preventing The Alienation Or Unauthorized Destruction Of Records, Including All Forms Of Mutilation. Willful And Unlawful Destruction, Damage Or Alienation Of Federal Records Is Subject To The Fines And Penalties Imposed By 18 U.s.c. 2701. Records May Not Be Removed From The Legal Custody Of The Agency Or Destroyed Without Regard To The Provisions Of The Agency Records Schedules.

Amendment Notice: This Is A Combined Synopsis/solicitation For Commercial Items Prepared In Accordance With The Format In Far Subpart 12.6, As Supplemented With Additional Information Included In This Notice. The Solicitation Number Is N0024423q0029 And Is Issued As A Request For Quote (rfq), Unless Otherwise Indicated Herein. The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular 2023-01. The Associated North American Industrial Classification System (naics) Code For This Procurement Is 221210 With A Small Business Size Standard Of 1,000.00 Employees. This Requirement Is Unrestricted And Only Qualified Offerors May Submit Quotes. The Solicitation Pricing On Https://marketplace.unisonglobal.com Will Start On The Date This Solicitation Is Posted, And, Unless Otherwise Displayed At Https://marketplace.unisonglobal.com, Will End On: 2022-12-22 12:00:00.0 Eastern Time. This Time Supersedes The Offers Due Time Listed Above. Fob Destination Shall Be In The Statement Of Work.the Flc - San Diego Requires The Following Items, Purchase Description Determined By Line Item, To The Following: Li 001: San Clemente Island (sci) Propane Delivery (see Pws For Delivery Address) 2600 Gallons Per Month, 32100, Ea;li 002: Warner Springs (sere Camp) Propane Delivery (see Pws For Delivery Address) 2300 Gallons Per Quarter, 9200, Ea;li 003: Naval Base Coronado (nbc) Propane Delivery (see Pws For Delivery Address) 800 Gallons Per Quarter, 3200, Ea;li 004: Naval Outling Field Ib (nolf-ib) Propane Delivery (see Pws For Delivery Address) 250 Gallons Per Quarter, 1000, Ea;li 005: Silver Strand Trng Ctr (sstc Ib/coastal Campus) Propane Delivery (see Pws For Delivery Address) 2000 Gallons Per Quarter, 8000, Ea;li 006: Camp Michael Monsoon 6. (camp Michael Monsoor) Ropane Delivery (see Pws For Delivery Address) 2000 Galloon Per Quarter, 8000, Ea;li 007: Camp Morena (camp Morena) Ropane Delivery (see Pws For Delivery Address) 500 Galloon Per Quarter, 2000, Ea;solicitation And Buy Attachments***question Submission: Interested Offerors Must Submit Any Questions Concerning The Solicitation At The Earliest Time Possible To Enable The Buyer To Respond. Questions Must Be Submitted By Using The 'submit A Question' Feature At Https://marketplace.unisonglobal.com. Questions Not Received Within A Reasonable Time Prior To Close Of The Solicitation May Not Be Considered.***for This Solicitation, Flc - San Diego Intends To Conduct An Online Competitive Reverse Auction To Be Facilitated By The Third-party Reverse Auction Provider, Unison Marketplace. Unison Marketplace Has Developed An Online, Anonymous, Browser Based Application To Conduct The Reverse Auction. An Offeror May Submit A Series Of Pricing Quotes, Which Descend In Price During The Specified Period Of Time For The Aforementioned Reverse Auction. Flc - San Diego Is Taking This Action In An Effort To Improve Both Vendor Access And Awareness Of Requests And The Agency's Ability To Gather Multiple, Competed, Real-time Quotes. All Responsible Offerors That Respond To This Solicitation Must Submit The Pricing Portion Of Their Quote Using The Online Exchange Located At Https://marketplace.unisonglobal.com. There Is No Cost To Register, Review Procurement Data Or Make A Quote On Https://marketplace.unisonglobal.com. Offerors That Are Not Currently Registered To Use Https://marketplace.unisonglobal.com Should Proceed To Https://marketplace.unisonglobal.com To Complete Their Free Registration. Offerors That Require Special Considerations Or Assistance May Contact Marketplace Support At 1.877.933.3243 Or Via Email At Marketplacesupport@unisonglobal.com. Offerors May Not Artificially Manipulate The Price Of A Transaction On Https://marketplace.unisonglobal.com By Any Means. It Is Unacceptable To Place Bad Faith Quotes, To Use Decoys In The Https://marketplace.unisonglobal.com Process Or To Collude With The Intent Or Effect Of Hampering The Competitive Https://marketplace.unisonglobal.com Process. Should Offerors Require Additional Clarification, Notify The Point Of Contact Or Marketplace Support At 1.877.933.3243 Or Marketplacesupport@unisonglobal.com.use Of Unison Marketplace: Buyers And Sellers Agree To Conduct This Transaction Through Unison Marketplace In Compliance With The Unison Marketplace Terms Of Use. Failure To Comply With The Below Terms And Conditions May Result In Offer Being Determined As Non-responsive.this Announcement Constitutes The Only Solicitation; A Formal, Written Solicitation Will Not Be Issued. Paper Copies Of This Solicitation Will Not Be Available. This Solicitation Documents And Incorporates Provisions And Clauses In Effect Through Fac 2005-60 And Dfars Change Notice 20120724. It Is The Responsibility Of The Contractor To Be Familiar With The Applicable Clauses And Provisions. The Clauses May Be Accessed In Full Text At These Addresses: Www.acqnet.gov/far And Http://www.acq.osd.mil/dpap/dfars/index.htmthe Naics Code Is ______ And The Small Business Standard Is ___.far 52.247-34, F.o.b. Destination Appliesnew Equipment Only; No Remanufactured Or "gray Market" Items. All Items Must Be Covered By The Manufacturer's Warranty.no Partial Shipments Are Permitted Unless Specifically Authorized At The Time Of Award.bid Must Be Good For 30 Calendar Days After Close Of Buy.the Full Text Of The Referenced Far Clauses May Be Accessed Electronically At Https://www.acquisition.gov/far/52.204-10 Reporting Subcontract Awards.prohibition On Contracting With Inverted Domestic Corporations Representation (may 2012)prohibition On Contracting With Inverted Domestic Corporations (may 2012)52.212-2 Evaluation - Commercial Items.52.212-5 Contract Terms And Conditions Required To Implement Statutes Or Executive Orders—commercial Items.52.219-28 Post-award Small Business Program Rerepresentation.52.222-3 Convict Labor52.222-19 Child Labor--cooperation With Authorities And Remedies52.222-21 Prohibition Of Segregated Facilities52.222-26 Equal Opportunity52.222-35 Equal Opportunity For Special Disabled Veterans, Veterans Of The Vietnam Era, And Other Eligible Veterans52.222-36 Affirmative Action For Workers W/ Disabilities52.222-37 Employment Reports On Special Disabled Veterans, Veterans Of The Vietnam Era, And Other Eligible Veterans.52.223-18 Contractor Policy To Ban Text Messaging While Driving (sept 2010)52.225-13 Restrictions On Certain Foreign Purchases.52.232-18 Availability Of Funds252.211-7003 Item Identification & Valuation (aug 2008)252.212-7001 Contract Terms And Conditions Required To Implement Statutes Or Executive Orders Applicable To Defense Acquisitions Of Commercial Items. (mar 2011)252.232-7003 Electronic Submission Of Payment Requests And Receiving Reports.252.247-7023 Transportation Of Supplies By Sea (may 2002)252.247-7023 (iv) Alt Iii - Alternate Iii (may 2002) 252.247-7023.252.225-7000: Buy American Act-balance Of Payments Program Certificate 252.232-7010: Levies On Contract Payments 5252.ns-046p: Prospective Contractor Responsibility 52.212-4: Contract Terms And Conditions-commercial Items 52.212-1: Instructions To Offerors-commercial Items 52.252-1:solicitation Provisions Incorporated By Reference 52.252-2: Clauses Incorporated By Reference 52.237-2: Protection Of Government Buildings, Equipment, And Vegetation.fleet Fast Payrequirements Relating To Compensation Of Former Dod Officials (sep 2011)prohibition On Contracting With Entities That Require Certain Internal Confidentiality Agreements (deviation)prohibition On Contracting With Entities That Require Certain Internal Confidentiality Agreements (deviation)control Of Government Personnel Work Product (april 1992)safeguarding Of Unclassified Controlled Technical Informationrepresentation Regarding Conviction Of A Felony Criminal Violation Under And Federal Or State Law (mar 2012)buy American Act & Balance Of Payments (oct 2011)sellers Understand That The Marketplace Ranks All Bids By Price; However, Sellers Will Be Evaluated By The Buyer In Accordance With The Basis Established In The Solicitation And Pursuant To Applicable Acquisition Regulations And/or Departmental Guidelines. The Award Decision Is The Sole Discretion Of The Buyer.this Solicitation Requires Registration With The System For Award Management (sam) At The Time An Offer Or Quotation Is Submitted, Excluding The Exceptions Outlined In Far 4.1102(a). Registration Information Can Be Found At Www.sam.gov.as Prescribed In 225.1101 (3), Use The Following Clause: qualifying Country Sources As Subcontractors (mar 2022) (a) Definition. “qualifying Country,” As Used In This Clause, Means A Country With A Reciprocal Defense Procurement Memorandum Of Understanding Or International Agreement With The United States In Which Both Countries Agree To Remove Barriers To Purchases Of Supplies Produced In The Other Country Or Services Performed By Sources Of The Other Country, And The Memorandum Or Agreement Complies, Where Applicable, With The Requirements Of Section 36 Of The Arms Export Control Act (22 U.s.c. 2776) And With 10 U.s.c. 2457. Accordingly, The Following Are Qualifying Countries: australia austria belgium canada czech Republic denmark egypt estonia finland france germany greece israel italy japan latvia lithuania luxembourg netherlands norway poland portugal slovenia spain sweden switzerland turkey united Kingdom Of Great Britain And Northern Ireland. (b) Subject To The Restrictions In Section 225.872 Of The Defense Far Supplement, The Contractor Shall Not Preclude Qualifying Country Sources Or U.s. Sources From Competing For Subcontracts Under This Contract. (end Of Clause)as Prescribed In 204.2105 (a), Use The Following Provision: covered Defense Telecommunications Equipment Or Services—representation (dec 2019) (a) Definitions. As Used In This Provision, “covered Defense Telecommunications Equipment Or Services” Has The Meaning Provided In The Clause 252.204-7018 , Prohibition On The Acquisition Of Covered Defense Telecommunications Equipment Or Services. (b) Procedures. The Offeror Shall Review The List Of Excluded Parties In The System For Award Management (sam) (https://www.sam.gov/) For Entities Excluded From Receiving Federal Awards For “covered Defense Telecommunications Equipment Or Services”. (c) Representation. The Offeror Represents That It [ ] Does, [ ] Does Not Provide Covered Defense Telecommunications Equipment Or Services As A Part Of Its Offered Products Or Services To The Government In The Performance Of Any Contract, Subcontract, Or Other Contractual Instrument. (end Of Provision)as Prescribed In 204.2105 (b), Use The Following Provision: prohibition On The Acquisition Of Covered Defense Telecommunications Equipment Or Services—representation (may 2021) the Offeror Is Not Required To Complete The Representation In This Provision If The Offeror Has Represented In The Provision At 252.204-7016 , Covered Defense Telecommunications Equipment Or Services—representation, That It “does Not Provide Covered Defense Telecommunications Equipment Or Services As A Part Of Its Offered Products Or Services To The Government In The Performance Of Any Contract, Subcontract, Or Other Contractual Instrument.” (a) Definitions. “covered Defense Telecommunications Equipment Or Services,” “covered Mission,” “critical Technology,” And “substantial Or Essential Component,” As Used In This Provision, Have The Meanings Given In The 252.204-7018 Clause, Prohibition On The Acquisition Of Covered Defense Telecommunications Equipment Or Services, Of This Solicitation. (b) Prohibition. Section 1656 Of The National Defense Authorization Act For Fiscal Year 2018 (pub. L. 115-91) Prohibits Agencies From Procuring Or Obtaining, Or Extending Or Renewing A Contract To Procure Or Obtain, Any Equipment, System, Or Service To Carry Out Covered Missions That Uses Covered Defense Telecommunications Equipment Or Services As A Substantial Or Essential Component Of Any System, Or As Critical Technology As Part Of Any System. (c) Procedures. The Offeror Shall Review The List Of Excluded Parties In The System For Award Management (sam) At Https://www.sam.gov For Entities That Are Excluded When Providing Any Equipment, System, Or Service To Carry Out Covered Missions That Uses Covered Defense Telecommunications Equipment Or Services As A Substantial Or Essential Component Of Any System, Or As Critical Technology As Part Of Any System, Unless A Waiver Is Granted. representation. If In Its Annual Representations And Certifications In Sam The Offeror Has Represented In Paragraph (c) Of The Provision At 252.204-7016 , Covered Defense Telecommunications Equipment Or Services—representation, That It “does” Provide Covered Defense Telecommunications Equipment Or Services As A Part Of Its Offered Products Or Services To The Government In The Performance Of Any Contract, Subcontract, Or Other Contractual Instrument, Then The Offeror Shall Complete The Following Additional Representation: the Offeror Represents That It [ ] Will [ ] Will Not Provide Covered Defense Telecommunications Equipment Or Services As A Part Of Its Offered Products Or Services To Dod In The Performance Of Any Award Resulting From This Solicitation. (e) Disclosures. If The Offeror Has Represented In Paragraph (d) Of This Provision That It “will Provide Covered Defense Telecommunications Equipment Or Services,” The Offeror Shall Provide The Following Information As Part Of The Offer: (1) A Description Of All Covered Defense Telecommunications Equipment And Services Offered (include Brand Or Manufacturer; Product, Such As Model Number, Original Equipment Manufacturer (oem) Number, Manufacturer Part Number, Or Wholesaler Number; And Item Description, As Applicable). (2) An Explanation Of The Proposed Use Of Covered Defense Telecommunications Equipment And Services And Any Factors Relevant To Determining If Such Use Would Be Permissible Under The Prohibition Referenced In Paragraph (b) Of This Provision. (3) For Services, The Entity Providing The Covered Defense Telecommunications Services (include Entity Name, Unique Entity Identifier, And Commercial And Government Entity (cage) Code, If Known). (4) For Equipment, The Entity That Produced Or Provided The Covered Defense Telecommunications Equipment (include Entity Name, Unique Entity Identifier, Cage Code, And Whether The Entity Was The Oem Or A Distributor, If Known). (end Of Provision)as Prescribed In 204.2105 (c), Use The Following Clause: prohibition On The Acquisition Of Covered Defense Telecommunications Equipment Or Services (jan 2021) definitions. As Used In This Clause— “covered Defense Telecommunications Equipment Or Services” Means— (1) Telecommunications Equipment Produced By Huawei Technologies Company Or Zte Corporation, Or Any Subsidiary Or Affiliate Of Such Entities; (2) Telecommunications Services Provided By Such Entities Or Using Such Equipment; Or (3) Telecommunications Equipment Or Services Produced Or Provided By An Entity That The Secretary Of Defense Reasonably Believes To Be An Entity Owned Or Controlled By, Or Otherwise Connected To, The Government Of A Covered Foreign Country. “covered Foreign Country” Means— (1) The People’s Republic Of China; Or (2) The Russian Federation. “covered Missions” Means— (1) The Nuclear Deterrence Mission Of Dod, Including With Respect To Nuclear Command, Control, And Communications, Integrated Tactical Warning And Attack Assessment, And Continuity Of Government; Or (2) The Homeland Defense Mission Of Dod, Including With Respect To Ballistic Missile Defense. “critical Technology” Means— (1) Defense Articles Or Defense Services Included On The United States Munitions List Set Forth In The International Traffic In Arms Regulations Under Subchapter M Of Chapter I Of Title 22, Code Of Federal Regulations; (2) Items Included On The Commerce Control List Set Forth In Supplement No. 1 To Part 774 Of The Export Administration Regulations Under Subchapter C Of Chapter Vii Of Title 15, Code Of Federal Regulations, And Controlled— (i) Pursuant To Multilateral Regimes, Including For Reasons Relating To National Security, Chemical And Biological Weapons Proliferation, Nuclear Nonproliferation, Or Missile Technology; Or (ii) For Reasons Relating To Regional Stability Or Surreptitious Listening; (3) Specially Designed And Prepared Nuclear Equipment, Parts And Components, Materials, Software, And Technology Covered By Part 810 Of Title 10, Code Of Federal Regulations (relating To Assistance To Foreign Atomic Energy Activities); (4) Nuclear Facilities, Equipment, And Material Covered By Part 110 Of Title 10, Code Of Federal Regulations (relating To Export And Import Of Nuclear Equipment And Material); (5) Select Agents And Toxins Covered By Part 331 Of Title 7, Code Of Federal Regulations, Part 121 Of Title 9 Of Such Code, Or Part 73 Of Title 42 Of Such Code; Or (6) Emerging And Foundational Technologies Controlled Pursuant To Section 1758 Of The Export Control Reform Act Of 2018 (50 U.s.c. 4817). “substantial Or Essential Component” Means Any Component Necessary For The Proper Function Or Performance Of A Piece Of Equipment, System, Or Service. (b) Prohibition. In Accordance With Section 1656 Of The National Defense Authorization Act For Fiscal Year 2018 (pub. L. 115-91), The Contractor Shall Not Provide To The Government Any Equipment, System, Or Service To Carry Out Covered Missions That Uses Covered Defense Telecommunications Equipment Or Services As A Substantial Or Essential Component Of Any System, Or As Critical Technology As Part Of Any System, Unless The Covered Defense Telecommunication Equipment Or Services Are Covered By A Waiver Described In Defense Federal Acquisition Regulation Supplement 204.2104 . (c) Procedures. The Contractor Shall Review The List Of Excluded Parties In The System For Award Management (sam) At Https://www.sam.gov For Entities That Are Excluded When Providing Any Equipment, System, Or Service, To Carry Out Covered Missions, That Uses Covered Defense Telecommunications Equipment Or Services As A Substantial Or Essential Component Of Any System, Or As Critical Technology As Part Of Any System, Unless A Waiver Is Granted. (d) Reporting. (1) In The Event The Contractor Identifies Covered Defense Telecommunications Equipment Or Services Used As A Substantial Or Essential Component Of Any System, Or As Critical Technology As Part Of Any System, During Contract Performance, The Contractor Shall Report At Https://dibnet.dod.mil The Information In Paragraph (d)(2) Of This Clause. (2) The Contractor Shall Report The Following Information Pursuant To Paragraph (d)(1) Of This Clause: (i) Within 3 Business Days From The Date Of Such Identification Or Notification: The Contract Number; The Order Number(s), If Applicable; Supplier Name; Brand; Model Number (original Equipment Manufacturer Number, Manufacturer Part Number, Or Wholesaler Number); Item Description; And Any Readily Available Information About Mitigation Actions Undertaken Or Recommended. (ii) Within 30 Business Days Of Submitting The Information In Paragraph (d)(2)(i) Of This Clause: Any Further Available Information About Mitigation Actions Undertaken Or Recommended. In Addition, The Contractor Shall Describe The Efforts It Undertook To Prevent Use Or Submission Of A Covered Defense Telecommunications Equipment Or Services, And Any Additional Efforts That Will Be Incorporated To Prevent Future Use Or Submission Of Covered Telecommunications Equipment Or Services. (e) Subcontracts. The Contractor Shall Insert The Substance Of This Clause, Including This Paragraph (e), In All Subcontracts And Other Contractual Instruments, Including Subcontracts For The Acquisition Of Commercial Items. (end Of Clause)52.204–24 Representation Regarding Certain Telecommunications And Video Surveillance Services Or Equipment. As Prescribed In 4.2105(a), Insert The Following Provision: Representation Regarding Certain Telecommunications And Video Surveillance Services Or Equipment (aug 2020) The Offeror Shall Not Complete The Representation At Paragraph (d)(1) Of This Provision If The Offeror Has Represented That It ‘‘does Not Provide Covered Telecommunications Equipment Or Services As A Part Of Its Offered Products Or Services To The Government In The Performance Of Any Contract, Subcontract, Or Other Contractual Instrument’’ In The Provision At 52.204–26, Covered Telecommunications Equipment Or Services—representation, Or In Paragraph (v) Of The Provision At 52.212–3, Offeror Representations And Certifications– Commercial Items. (a) Definitions. As Used In This Provision – Backhaul, Covered Telecommunications Equipment Or Services, Critical Technology, Interconnection Arrangements, Reasonable Inquiry, Roaming, And Substantial Or Essential Component Have The Meanings Provided In The Clause 52.204–25, Prohibition On Contracting For Certain Telecommunications And Video Surveillance Services Or Equipment. (b) Prohibition. (1) Section 889(a)(1)(a) Of The John S. Mccain National Defense Authorization Act For Fiscal Year 2019 (pub. L. 115–232) Prohibits The Head Of An Executive Agency On Or After August 13, 2019, From Procuring Or Obtaining, Or Extending Or Renewing A Contract To Procure Or Obtain, Any Equipment, System, Or Service That Uses Covered Telecommunications Equipment Or Services As A Substantial Or Essential Component Of Any System, Or As Critical Technology As Part Of Any System. Nothing In The Prohibition Shall Be Construed To— (i) Prohibit The Head Of An Executive Agency From Procuring With An Entity To Provide A Service That Connects To The Facilities Of A Third-party, Such As Backhaul, Roaming, Or Interconnection Arrangements; Or (ii) Cover Telecommunications Equipment That Cannot Route Or Redirect User Data Traffic Or Cannot Permit Visibility Into Any User Data Or Packets That Such Equipment Transmits Or Otherwise Handles. (2) Section 889(a)(1)(b) Of The John S. Mccain National Defense Authorization Act For Fiscal Year 2019 (pub. L. 115–232) Prohibits The Head Of An Executive Agency On Or After August 13, 2020, From Entering Into A Contract Or Extending Or Renewing A Contract With An Entity That Uses Any Equipment, System, Or Service That Uses Covered Telecommunications Equipment Or Services As A Substantial Or Essential Component Of Any System, Or As Critical Technology As Part Of Any System. This Prohibition Applies To The Use Of Covered Telecommunications Equipment Or Services, Regardless Of Whether That Use Is In Performance Of Work Under A Federal Contract. Nothing In The Prohibition Shall Be Construed To— (i) Prohibit The Head Of An Executive Agency From Procuring With An Entity To Provide A Service That Connects To The Facilities Of A Third-party, Such As Backhaul, Roaming, Or Interconnection Arrangements; Or (ii) Cover Telecommunications Equipment That Cannot Route Or Redirect User Data Traffic Or Cannot Permit Visibility Into Any User Data Or Packets That Such Equipment Transmits Or Otherwise Handles. (c) Procedures. The Offeror Shall Review The List Of Excluded Parties In The System For Award Management (sam) (https:// Www.sam.gov) For Entities Excluded From Receiving Federal Awards For ‘‘covered Telecommunications Equipment Or Services.’’ (d) Representations. The Offeror Represents That— (1) It [ ] Will, [ ] Will Not Provide Covered Telecommunications Equipment Or Services To The Government In The Performance Of Any Contract, Subcontract Or Other Contractual Instrument Resulting From This Solicitation. The Offeror Shall Provide The Additional Disclosure Information Required At Paragraph (e)(1) Of This Section If The Offeror Responds ‘‘will’’ In Paragraph (d)(1) Of This Section; And (2) After Conducting A Reasonable Inquiry, For Purposes Of This Representation, The Offeror Represents That— It [ ] Does, [ ] Does Not Use Covered Telecommunications Equipment Or Services, Or Use Any Equipment, System, Or Service That Uses Covered Telecommunications Equipment Or Services. The Offeror Shall Provide The Additional Disclosure Information Required At Paragraph (e)(2) Of This Section If The Offeror Responds ‘‘does’’ In Paragraph (d)(2) Of This Section. (e) Disclosures. (1) Disclosure For The Representation In Paragraph (d)(1) Of This Provision. If The Offeror Has Responded ‘‘will’’ In The Representation In Paragraph (d)(1) Of This Provision, The Offeror Shall Provide The Following Information As Part Of The Offer: (i) For Covered Equipment— (a) The Entity That Produced The Covered Telecommunications Equipment (include Entity Name, Unique Entity Identifier, Cage Code, And Whether The Entity Was The Original Equipment Manufacturer (oem) Or A Distributor, If Known); (b) A Description Of All Covered Telecommunications Equipment Offered (include Brand; Model Number, Such As Oem Number, Manufacturer Part Number, Or Wholesaler Number; And Item Description, As Applicable); And (c) Explanation Of The Proposed Use Of Covered Telecommunications Equipment And Any Factors Relevant To Determining If Such Use Would Be Permissible Under The Prohibition In Paragraph (b)(1) Of This Provision. (ii) For Covered Services— (a) If The Service Is Related To Item Maintenance: A Description Of All Covered Telecommunications Services Offered (include On The Item Being Maintained: Brand; Model Number, Such As Oem Number, Manufacturer Part Number, Or Wholesaler Number; And Item Description, As Applicable); Or (b) If Not Associated With Maintenance, The Product Service Code (psc) Of The Service Being Provided; And Explanation Of The Proposed Use Of Covered Telecommunications Services And Any Factors Relevant To Determining If Such Use Would Be Permissible Under The Prohibition In Paragraph (b)(1) Of This Provision. (2) Disclosure For The Representation In Paragraph (d)(2) Of This Provision. If The Offeror Has Responded ‘‘does’’ In The Representation In Paragraph (d)(2) Of This Provision, The Offeror Shall Provide The Following Information As Part Of The Offer: (i) For Covered Equipment— (a) The Entity That Produced The Covered Telecommunications Equipment (include Entity Name, Unique Entity Identifier, Cage Code, And Whether The Entity Was The Oem Or A Distributor, If Known); (b) A Description Of All Covered Telecommunications Equipment Offered (include Brand; Model Number, Such As Oem Number, Manufacturer Part Number, Or Wholesaler Number; And Item Description, As Applicable); And (c) Explanation Of The Proposed Use Of Covered Telecommunications Equipment And Any Factors Relevant To Determining If Such Use Would Be Permissible Under The Prohibition In Paragraph (b)(2) Of This Provision. (ii) For Covered Services— (a) If The Service Is Related To Item Maintenance: A Description Of All Covered Telecommunications Services Offered (include On The Item Being Maintained: Brand; Model Number, Such As Oem Number, Manufacturer Part Number, Or Wholesaler Number; And Item Description, As Applicable); Or (b) If Not Associated With Maintenance, The Psc Of The Service Being Provided; And Explanation Of The Proposed Use Of Covered Telecommunications Services And Any Factors Relevant To Determining If Such Use Would Be Permissible Under The Prohibition In Paragraph (b)(2) Of This Provision.(a) Definitions. As Used In This Clause— “backhaul” Means Intermediate Links Between The Core Network, Or Backbone Network, And The Small Subnetworks At The Edge Of The Network (e.g., Connecting Cell Phones/towers To The Core Telephone Network). Backhaul Can Be Wireless (e.g., Microwave) Or Wired (e.g., Fiber Optic, Coaxial Cable, Ethernet). “covered Foreign Country” Means The People’s Republic Of China. “covered Telecommunications Equipment Or Services” Means– (1) Telecommunications Equipment Produced By Huawei Technologies Company Or Zte Corporation (or Any Subsidiary Or Affiliate Of Such Entities); (2) For The Purpose Of Public Safety, Security Of Government Facilities, Physical Security Surveillance Of Critical Infrastructure, And Other National Security Purposes, Video Surveillance And Telecommunications Equipment Produced By Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, Or Dahua Technology Company (or Any Subsidiary Or Affiliate Of Such Entities); (3) Telecommunications Or Video Surveillance Services Provided By Such Entities Or Using Such Equipment; Or (4) Telecommunications Or Video Surveillance Equipment Or Services Produced Or Provided By An Entity That The Secretary Of Defense, In Consultation With The Director Of National Intelligence Or The Director Of The Federal Bureau Of Investigation, Reasonably Believes To Be An Entity Owned Or Controlled By, Or Otherwise Connected To, The Government Of A Covered Foreign Country. “critical Technology” Means– (1) Defense Articles Or Defense Services Included On The United States Munitions List Set Forth In The International Traffic In Arms Regulations Under Subchapter M Of Chapter I Of Title 22, Code Of Federal Regulations; (2) Items Included On The Commerce Control List Set Forth In Supplement No. 1 To Part 774 Of The Export Administration Regulations Under Subchapter C Of Chapter Vii Of Title 15, Code Of Federal Regulations, And Controlled- (i) Pursuant To Multilateral Regimes, Including For Reasons Relating To National Security, Chemical And Biological Weapons Proliferation, Nuclear Nonproliferation, Or Missile Technology; Or (ii) For Reasons Relating To Regional Stability Or Surreptitious Listening; (3) Specially Designed And Prepared Nuclear Equipment, Parts And Components, Materials, Software, And Technology Covered By Part 810 Of Title 10, Code Of Federal Regulations (relating To Assistance To Foreign Atomic Energy Activities); (4) Nuclear Facilities, Equipment, And Material Covered By Part 110 Of Title 10, Code Of Federal Regulations (relating To Export And Import Of Nuclear Equipment And Material); (5) Select Agents And Toxins Covered By Part 331 Of Title 7, Code Of Federal Regulations, Part 121 Of Title 9 Of Such Code, Or Part 73 Of Title 42 Of Such Code; Or (6) Emerging And Foundational Technologies Controlled Pursuant To Section 1758 Of The Export Control Reform Act Of 2018 (50 U.s.c. 4817). “interconnection Arrangements” Means Arrangements Governing The Physical Connection Of Two Or More Networks To Allow The Use Of Another’s Network To Hand Off Traffic Where It Is Ultimately Delivered (e.g., Connection Of A Customer Of Telephone Provider A To A Customer Of Telephone Company B) Or Sharing Data And Other Information Resources. “reasonable Inquiry” Means An Inquiry Designed To Uncover Any Information In The Entity’s Possession About The Identity Of The Producer Or Provider Of Covered Telecommunications Equipment Or Services Used By The Entity That Excludes The Need To Include An Internal Or Third-party Audit. “roaming” Means Cellular Communications Services (e.g., Voice, Video, Data) Received From A Visited Network When Unable To Connect To The Facilities Of The Home Network Either Because Signal Coverage Is Too Weak Or Because Traffic Is Too High. “substantial Or Essential Component” Means Any Component Necessary For The Proper Function Or Performance Of A Piece Of Equipment, System, Or Service. (b) Prohibition. (1) Section 889(a)(1)(a) Of The John S. Mccain National Defense Authorization Act For Fiscal Year 2019 (pub. L. 115–232) Prohibits The Head Of An Executive Agency On Or After August 13, 2019, From Procuring Or Obtaining, Or Extending Or Renewing A Contract To Procure Or Obtain, Any Equipment, System, Or Service That Uses Covered Telecommunications Equipment Or Services As A Substantial Or Essential Component Of Any System, Or As Critical Technology As Part Of Any System. The Contractor Is Prohibited From Providing To The Government Any Equipment, System, Or Service That Uses Covered Telecommunications Equipment Or Services As A Substantial Or Essential Component Of Any System, Or As Critical Technology As Part Of Any System, Unless An Exception At Paragraph (c) Of This Clause Applies Or The Covered Telecommunication Equipment Or Services Are Covered By A Waiver Described In Far 4.2104. (2) Section 889(a)(1)(b) Of The John S. Mccain National Defense Authorization Act For Fiscal Year 2019 (pub. L. 115–232) Prohibits The Head Of An Executive Agency On Or After August 13, 2020, From Entering Into A Contract, Or Extending Or Renewing A Contract, With An Entity That Uses Any Equipment, System, Or Service That Uses Covered Telecommunications Equipment Or Services As A Substantial Or Essential Component Of Any System, Or As Critical Technology As Part Of Any System, Unless An Exception At Paragraph (c) Of This Clause Applies Or The Covered Telecommunication Equipment Or Services Are Covered By A Waiver Described In Far 4.2104. This Prohibition Applies To The Use Of Covered Telecommunications Equipment Or Services, Regardless Of Whether That Use Is In Performance Of Work Under A Federal Contract. (c) Exceptions. This Clause Does Not Prohibit Contractors From Providing— (1) A Service That Connects To The Facilities Of A Third-party, Such As Backhaul, Roaming, Or Interconnection Arrangements; Or (2) Telecommunications Equipment That Cannot Route Or Redirect User Data Traffic Or Permit Visibility Into Any User Data Or Packets That Such Equipment Transmits Or Otherwise Handles. (d) Reporting Requirement. (1) In The Event The Contractor Identifies Covered Telecommunications Equipment Or Services Used As A Substantial Or Essential Component Of Any System, Or As Critical Technology As Part Of Any System, During Contract Performance, Or The Contractor Is Notified Of Such By A Subcontractor At Any Tier Or By Any Other Source, The Contractor Shall Report The Information In Paragraph (d)(2) Of This Clause In Writing Via Email To The Contracting Officer, Contracting Officer’s Representative, And The Enterprise Security Operations Center (soc) At Ndaa_incidents@hq.dhs.gov, With Required Information In The Body Of The Email. In The Case Of The Department Of Defense, The Contractor Shall Report To The Website At Https://dibnet.dod.mil. For Indefinite Delivery Contracts, The Contractor Shall Report To The Enterprise Soc, Contracting Officer For The Indefinite Delivery Contract And The Contracting Officer(s) And Contracting Officer’s Representative(s) For Any Affected Order Or, In The Case Of The Department Of Defense, Identify Both The Indefinite Delivery Contract And Any Affected Orders In The Report Provided At Https://dibnet.dod.mil. (2) The Contractor Shall Report The Following Information Pursuant To Paragraph (d)(1) Of This Clause (i) Within One Business Day From The Date Of Such Identification Or Notification: The Contract Number; The Order Number(s), If Applicable; Supplier Name; Supplier Unique Entity Identifier (if Known); Supplier Commercial And Government Entity (cage) Code (if Known); Brand; Model Number (original Equipment Manufacturer Number, Manufacturer Part Number, Or Wholesaler Number); Item Description; And Any Readily Available Information About Mitigation Actions Undertaken Or Recommended. (ii) Within 10 Business Days Of Submitting The Information In Paragraph (d)(2)(i) Of This Clause: Any Further Available Information About Mitigation Actions Undertaken Or Recommended. In Addition, The Contractor Shall Describe The Efforts It Undertook To Prevent Use Or Submission Of Covered Telecommunications Equipment Or Services, And Any Additional Efforts That Will Be Incorporated To Prevent Future Use Or Submission Of Covered Telecommunications Equipment Or Services. (e) Subcontracts. The Contractor Shall Insert The Substance Of This Clause, Including This Paragraph (e), In All Subcontracts And Other Contractual Instruments, Including Subcontracts For The Acquisition Of Commercial Items.as Prescribed In 4.2105(c), Insert The Following Provision: Covered Telecommunications Equipment Or Services-representation (dec 2019) (a) Definitions. As Used In This Provision, “covered Telecommunications Equipment Or Services” Has The Meaning Provided In The Clause 52.204-25, Prohibition On Contracting For Certain Telecommunications And Video Surveillance Services Or Equipment. (b) Procedures. The Offeror Shall Review The List Of Excluded Parties In The System For Award Management (sam) (https://www.sam.gov) For Entities Excluded From Receiving Federal Awards For “covered Telecommunications Equipment Or Services”. (c) Representation. The Offeror Represents That It □ Does, □ Does Not Provide Covered Telecommunications Equipment Or Services As A Part Of Its Offered Products Or Services To The Government In The Performance Of Any Contract, Subcontract, Or Other Contractual Instrument.

Page 2 Of 2 this Sources Sought Notice Is Not A Formal Request For Proposals Or Quotes. No Formal Solicitation Document Exists At This Time. The Government Will Not Reimburse Participants For Any Expenses Associated With Their Response To This Notice. The Department Of Veterans Affairs, Network Contracting Office (nco) 6, Regional Procurement Office (rpo) East, Is In The Process Of Planning A Requirement For Medical Coding Services In Support Of The W.g. Bill Hefner Veteran Affairs Medical Center (vamc), 1601 Brenner Ave., Salisbury, Nc 28144. Please See The Performance Work Statement (pws) Attached. this Potential Requirement May Be For A Base Period Of 12 Month Plus Four Additional 12-month Option Periods. The Applicable Naics Code Is 541519 Other Computer Related Services With A Size Standard Of $30 Million. the Va Is Seeking Written Responses To Assist With Identifying Potential Sources That Are Interested In, And Capable Of, Providing The Services Described. Please Review The Information Contained Herein And Identify Whether Your Company Has The Capability And Interest To Provide The Services Described Herein. Vendors Who Submit Incomplete Responses Will Be Considered Unresponsive. capability Statement That Demonstrates The Firm S Ability To Meet The Above Requirement, Which Includes: company Name: company Point Of Contact Name: company Point Of Contact Email: company Point Of Contact Phone: company Duns Number: company Gsa Schedule Under Which These Services Can Be Purchased: describe Briefly The Capabilities Of Your Company And The Nature Of The Goods And/or Services You Provide Relative To The Current Requirement Of Medical Coding Services. is Your Company Interested In Subcontracting This Opportunity? If So, Describe In Detail What Part Or Parts Of This Requirement That Your Company Is Capable Of Performing. Also Provide The Cage Code And Duns Number For All Proposed Subcontractors. describe Your Company's Past Experience On Previous Projects Similar In Complexity To This Requirement, And Include Contract Numbers, A Brief Description Of The Work Performed, Period Of Performance, Agency/organization Supported, And Individual Point Of Contact (contracting Officer Or Program Manager). what Quality Assurance Processes And Test Qualification Practices Does Your Company Employ? Please Provide A Description Of Your Quality Program (iso 9001, As9100, Etc.). pricing Information: If Available, Please Attach A Price List For The Requested Services To Illustrate Typical Pricing In The Marketplace. Do Not Attach A Quote Or Offer. The Price List Is For Market Research Purposes Only And Will Not Be Used To Make An Award. company Eligibility For Set-asides Under The Following Small Business Programs: Vets First Program Service Disabled Veteran-owned Small Business Vets First Program Veteran-owned Small Business 8(a) Business Development Program Participant Hubzone Small Business Economically Disadvantaged Woman-owned Small Business Woman-owned Small Business Small Business to Be Eligible For A Va Sdvosb Or Vosb Set-aside, The Firm Must Be Verified In The Va S Office Of Small Business Utilization S (osdbu) Veteran Information Pages (vip) Database At Https://www.vip.vetbiz.va.gov/ As An Sdvosb Or Vosb At The Time The Firm Submits Its Quote To The Va. Additional Information On Va S Veterans First Contracting Program Can Be Found On Osdbu S Website At Https://www.va.gov/osdbu/verification/. In Addition, The Sdvosb/vosb Must Qualify As A Small Business Under Sba S Regulations. the Government Reserves The Right To Contact Any Respondent And/or Respondent Reference To Obtain Additional Information. At This Time, No Solicitation Exists; Therefore, Please Do Not Request A Copy Of The Solicitation. Any Resulting Procurement Action Will Be The Subject Of A Separate, Future Announcement. The Information Is Provided For Market Research Purposes And Any Potential Strategy For This Acquisition May Change Prior To Any Solicitation Release. The Acquisition Strategy, Evaluation Methodology, Contract Type, And Any Other Acquisition Decisions Are To Be Determined. vendors Having Capabilities Necessary To Meet Or Exceed The Stated Requirements Are Invited To Provide Information To Contribute To This Sources Sought Notice Via E-mail To The Contracting Officer, No Later Than 7 September 2020 At 10:00 Am Est. Responses Shall Be Emailed To: Stephanie.patterson2@va.gov. performance Work Statement (pws) off-site Medical Coding Services w.g. Bill Hefner Veterans Affairs Medical Center salisbury, Nc description Of Services: 1.1 The Contractor Shall: 1.1.1 Assign The Current Appropriate Industry Standard Codes After Careful Review Of The Health Record Documentation For All Inpatient, Outpatient, Surgeries, Procedures, And Ancillary Encounters/services. 1.1.2 Assign International Classification Of Diseases, 10th Edition, Clinical Modification/procedure Coding System (icd-10 Cm/pcs) Codes Upon Implementation. 1.1.3 Furnish Validation Of The Integrity, Quality, And Assignment Of Codes To The Data Contained In The Outpatient Patient Care Encounter, Inpatient Patient Treatment File, And Non-veterans Affairs Episodes Of Care Under Veterans Affairs Auspices. 1.1.4 The Latest United States Editions Of The International Classification Of Diseases, Current Medical Information And Terminology, And Current Procedural Terminology, And Healthcare Common Procedure Coding System Shall Be Used To Provide Uniform Disease And Operation Terminology, Which Is Complete And Scientifically Accurate. 1.1.5 Code Assignment Shall Be In Accordance With National Center For Health Statistics, Centers For Medicare And Medicaid Services, American Hospital Association, American Medical Association And American Psychiatric Association Guidelines, As Appropriate. On Those Occasions When There Is A Question, Veterans Health Administration Coding Guidelines Take Precedence. Local Policies Will Direct How Coding Is Accomplished And What Quantitative And/or Qualitative Reviews Are Performed By The Facility. The American Hospital Association Coding Clinic And Other Publications May Be Used For Training And Reference Purposes. 1.1.6 Ensure That The Contractor S Coders Providing Services Through This Task Order Use The Facility S National Veterans Affairs Encoder Product. All Coding Must Be Completed Through The Encoder Product. The National Veterans Affairs Encoder Is A Single Transparent Interface With The Veteran Affairs Electronic Health Record System Veterans Health Information Systems And Technology Architecture And The Graphical User Interface Version Of Veterans Health Information Systems And Technology Architecture. All Coding Is Required To Be Done Via The National Veterans Affairs Encoder; No Other System Shall Be Used Or Interfaced With The Veterans Affairs Systems. 1.2 Contractor Is Responsible For The Management And Supervision Of Its Staff. Contractor Is Responsible For Training Its Staff On Veterans Affairs Policy, Guidelines, And Procedures. 1.3 The Contractor Shall Adhere To All Coding Guidelines As Approved By The Cooperating Parties (american Hospital Association, American Health Information Management Association, Centers For Medicare And Medicaid Services, And The National Center For Health Statistics), As Mandated By Health Insurance Portability And Accountability Act And Accepted Veterans Affairs Regulations, Including The Following Applicable Documents: 1.3.1 The Official Guidelines And Reporting As Found In The Common Procedural Terminology Assistant, A Publication Of The American Medical Association For Reporting Outpatient Ambulatory Procedures And Evaluation And Management Services 1.3.2 The Current Official Guidelines For Coding And Reporting In The Coding Clinic For International Classification Of Diseases, A Publication Of The American Hospital Association 1.3.3 The Current Veterans Health Administration Guidelines For Coding As Found In The veterans Health Administration Health Information Management Coding guidelines, Health Information Management, And Department Of Veterans affairs. This Workbook Is Updated At Least Once Per Year With New Codes And guidance. The Contractor Must Ensure That They Have The Current Version And The guidance Is Followed. Note: While Veterans Health Administration Does Ask For reimbursement From Third Party Payers, The Veterans Health Administration coding Policy Is To Code Only According To Coding Guidelines. Our Own compliance Audits Use Only This Definition When Determining If Any Encounter Or patient Treatment File Is Coded Correctly. 1.3.4 The Current Procedural Terminology Evaluation And Management Codes Assure Documentation Substantiates The Code Level Assigned. 1.3.5 Veterans Health Administration Directive 2009-002 Patient Care Data Capture: Http://www1.va.gov/vhapublications/viewpublication.asp?pub_id=3091 1.3.6 Veterans Health Administration Directive 2011-006 Revised Billing Guidance For Services Provided By Supervising Practitioners And Resident: Http://vaww1.va.gov/vhapublications/viewpublication.asp?pub_id=2363 1.3.7 Veterans Health Administration Handbook 1400.01 Resident Supervision: Http://vaww.va.gov/vhapublications/viewpublication.asp?pub_id=2847 1.3.8 Veterans Health Administration Handbook 1907.03 Health Information Management Clinical Coding Program Procedures: http://vaww1.va.gov/vhapublications/viewpublication.asp?pub_id=2794 1.3.9 Veterans Health Administration Handbook 1907.01 Health Information Management And Health Records: Http://www1.va.gov/vhapublications/viewpublication.asp?pub_id=3088 1.3.10 Veterans Health Administration Directive 2011-025 Closeout Of Veterans Health Administration Corporate Patient Data Files Including Quarterly Patient Census: Http://vaww.va.gov/vhapublications/viewpublication.asp?pub_id=2419 1.3.11 Other Directives That Veterans Affairs May Issue From Time To Time. 1.4 All Written Deliverables Will Be Phrased In Layperson Language. Statistical And Other Technical Terminology Will Not Be Used Without Providing A Glossary Of Terms. 1.5 Upon Request Of The Contracting Officer (co), The Contractor Shall Remove Any Contractor Staff That Do Not Comply With Veterans Health Administration Policies Or Meet The Competency Requirements For The Work Being Performed. 1.6 The Contractor Shall Abide By The American Health Information Management Association Established Code Of Ethical Principles As Stated In The Standards Of Ethical Coding Published By American Health Information Management Association. 1.7 All Coding And Auditing Activities Shall Be Performed Remotely And Will Utilize Veterans Affairs Electronic Health Record. 1.8 The Contractor Shall Provide All Labor, Materials, Transportation, And Supervision Necessary To Perform Coding And Validation Reviews For Inpatient, Observation, Diagnostic Tests, Ambulatory Surgery/medicine Procedures And Outpatient (clinic) Data Collection, Evaluating The Completeness And Accuracy Of Coding Diagnoses And Procedures In Accordance With Official Coding Guidelines (coding Clinics, Common Procedural Terminology Assistant, Centers For Medicare And Medicaid Services /american Medical Association, Ambulatory Patient Classifications ) In A Simulated Medicare Payment Environment. 1.9 Communication: 1.9.1 The Contractor Shall Specify A Contact Person And Phone Number Who Is Available for Personal Contact, At A Minimum, During Regular Business Hours Of The Facility that Owns The Work, For The Duration Of The Work. 1.9.2 The Contractor Shall Maintain Weekly Communication With The Contracting Officer S Representative (cor) Or Other Designee (i.e., Coding Supervisor/team Leader) Regarding Cost To Date, Progress, Workload Status And/or Problems. 1.9.3 The Contractor Shall Make Every Effort To Ensure That Issues Raised By The Local facility Are Addressed Within Forty-eight (48) Hours With The Facility Cor. 1.9.4 The Contractor Shall Ensure That Communications That Contain Personally identifiable Information, Personal Health Information And/or Individually Identifiable Health Information/record Are Encrypted To Prevent Inappropriate/unauthorized Access Or Disclosure. The Veterans Affairs Facility Cor Will Advise The Contractor Of The Encryption To Be Used. 1.10 Contract Coders Shall Code In Accordance With All Current Procedural Terminology / Current Procedural Coding Systems Coding Rules Such As Correct Coding Initiative Bundling Guidelines, And Use The Healthcare Common Procedural Coding Systems, Level Ii Codes, Where Appropriate. 1.11 Contract Coders Shall Exclude Coding Information Such As Symptoms Or Signs Characteristic Of The Diagnoses, Findings From Diagnostic Studies, Or Localized Conditions, Which Have No Bearing On Current Management Of The Patient Or As Appropriate. 1.12 Contract Coders Shall Clarify Conflicting, Ambiguous, Or Non-specific Information Appearing In The Record Through Physician Inquiries And By Consulting With Their Supervisor Who Will, If Necessary, Discuss With The Cor. 1.13 The Contractor Shall Code Using The Appropriate Current Procedural Terminology For Inpatient Professional Services Or Nursing Home Professional Services As Well As The Proper Current International Classification Of Diseases Codes For All Diagnoses. 1.14 Quality Assessment Of Health Information Services: 1.14.1 The Contractor Shall Possess All Licenses, Permits, Accreditation And Certificates As required By Law. 1.14.2 The Contractor Shall Perform The Required Work In Accordance With The Joint Commission, Veterans Health Administration, And Other Regulatory Standards. The Joint Commission Standards May Be Obtained From: the Joint Commission one Renaissance Blvd Oakbrook Terrace, Il 60181 1.15 Exclusions And Sanction Certification: The Contractor Shall Provide Annual Written certification To The Co Which Certifies That All Employees, Sub-contractors, And Their Employees Have Been Checked To Ensure That All Agents Providing Services Under The Task Order Have Been Found Not To Be Listed On The List Of Parties Excluded From Federal Programs And The Health And Human Services/office Of The Inspector General Cumulative Sanction Report. The Annual Certification Shall Be Provided Within Three Weeks After Award And Within Three Weeks After The Exercise Of Any Options Periods. 1.16 The Contractor Shall Be Responsible To Train New Contract Staff (including Subcontractors, If Applicable) On Veterans Affairs Policy And Procedures And Ensure Completion Of Any Veterans Affairs Mandatory Training, Security Clearances, Or Other Tasks Required For Contractor Staff To Perform The Services Outlined In This Pws. 1.17 The Contractor Staff Shall Sign Confidentiality Statements As Required. Any Person, Who knowingly Or Willingly Discloses Confidential Information From The Veterans Affairs, May be Subject To Fines. 1.18 Health Insurance Portability And Accountability Act Regulations Require Veterans Health administration To Execute Health Insurance Portability And Accountability Act Compliant Business Associate Agreements With Appropriate Parties That Collect, Receive, Use, Or Disclose Veterans Health Administration Protected Health Information To Perform Activities, Functions, Or Services For Veterans Health Administration. 1.19 The Contractor Will Abide By Vha And National Archives And Records Administration (nara) Records Management Guidelines. 2.0. Specific Mandatory Tasks And Deliverables: 2.0.1 The Contractor Shall Not Commence Performance On The Tasks In This Performance Work statement (pws) Until The Co Has Conducted A Kick Off Meeting Or Has Advised The Contractor That A Kick Off Meeting Is Waived. 2.0.2 The Contractor Shall Provide The Specific Deliverables Described Below By The Timeframes specified. 2.0.3 The Contractor And The Cor Shall Meet Via Teleconference, At Minimum, Quarterly To review And Discuss Workload Quantities For The Quarter And Projected Workload Requirements For The Upcoming Quarter. Any Workload Requirements That Affect The Scheduled Quantities Shall Be Mutually Agreed Upon By Contractor And Cor. The Co Shall Approve And Execute Any Revisions To The Schedule Via Modification. 2.1 Task One - Coding Services: 2.1.1 The Contractor Shall Use Skills, Training, And Knowledge Of International Classification Of Diseases, Current Procedural Terminology, And Healthcare Common Procedural Coding System Level Ii Code Sets And Guidelines And Other Generally Accepted Available Resources To Review Health Record Documentation And Providers Scope Of Practice To Assign Diagnostic And Procedural Codes At A Minimum 95% Accuracy Rate And Within Required Performance Timelines. 2.1.2 The Contractor Shall Code Outpatient Encounters Including Radiology, Lab Or Other Ancillary Services, Surgical To Include Pathology And Anesthesia Services, Inpatient Professional Services; And Inpatient Episodes/admission Services; Shall Include Required Encoder/ Veterans Health Information Systems And Technology Architecture Data Elements In Accordance With Veterans Health Administration Handbooks And Protocols As Specifically Outlined In The Task Order. Other Identified Cases To Be Coded Include But Not Limited To: Veteran Tortfeasor Claims; Veteran Workers Compensation, Humanitarians, Beneficiaries Of The Military Health System (tricare Is The Healthcare Program Servicing Military Beneficiaries), Civilian Health And Medical Program Of The Department Of Veterans Affairs, Ineligibles, Fugitive Felon, Prosthetics, Non-veterans Affairs Fee Services, And New Insurance/late Checkout. 2.1.3 New Insurance/late Check Out Encounters May Not Have Been Coded Due To New Insurance Identified Or Late Check-out And Were Not Identified In The Daily Coding Reports. New Insurance/late Check Out Encounters Shall Be Coded Within Seven (7) Days Of Coder Assignment. 2.1.4 The Contractor Shall Use The 1995 Or 1997 Evaluation And Management Guidelines As Specified In The Facility Policy. 2.1.5 Veterans Health Administration Provides A Wide Variety Of Primary And Specialty Care Services In The Outpatient Setting. Inpatient Admissions Include Those For Acute Care/specialty Care, Observation, And Admissions To The Community Of Living Nursing Care, And Domiciliary Units To Include Non-veterans Affairs Fee Services. 2.1.6 The Contractor Shall Abstract Other Identified Data Items And Enter The Data Into The Local Veterans Health Information Systems And Technology Architecture System, Encoder Program, Or Write The Information On Source Documents As Agreed With The Local Facility. This Information Shall Include A Decision As To Whether Or Not An Encounter Is Billable, Based On Non-compliance With Documentation And Resident Supervision Guidelines. Coders Will Utilize The Case Comment Communication Tool To Provide Billing Staff With A Standardized Reason (case Comment) Why They Believe An Outpatient Encounter Cannot Be Billed. Encounters Believed To Be Not Billable Will Be Marked With The Appropriate Case Comment. Case Comments May Include, But Is Not Limited To Agent Orange Exposure Or Ionizing Radiation, Telephone Care, Non-billable Provider, Insufficient Documentation, Or Other Types Of Care That Cannot Be Billed. Contractor Shall Be Available To Answer Any Follow Up Questions Regarding The Episode And Provide References In Support Of Their Code Selection. Contractor Will Also Record Episodes As Required. 2.1.7 The Contractor Shall Provide All Labor, Materials, Transportation And Supervision Necessary To Perform Coding And Abstracting Using Either The 1995 Or 1997, Per Va Medical Center Policy, The Evaluation And Management Guidelines On Encounters And Standard Industry Guidelines, E.g. Coding Clinics And Current Procedural Terminology Assistant, As Specified By The Veterans Affairs Administration Center. 2.1.8 The Contractor Shall Adhere To All Coding Guidelines As Approved By The Cooperating Parties And Accepted Veterans Affairs Regulations. 2.1.9 The Contractor Shall Utilize Veterans Health Administration National Encoder, Industry Standard Guidelines, Veterans Health Administration And Local Policies, And Other Generally Accepted Contractor Supplied Reference Materials To Assign And/or Validate Diagnostic And Procedural Codes Reflective Of Documentation. 2.1.10 The Contractor Shall Utilize The Standardized Case Comments In The Encoder Application To Communicate Specific Document Information To Billing. 2.1.11 The Contractor Shall Utilize Patient Care Encounter / Patient Treatment File / Surgery Or Other Database, If Necessary, To Reflect Code Changes And Names(s) Of Provider(s). 2.1.12 The Contractor Shall Review And Determine Whether Documentation Is Adequate To Support Billable Services. 2.1.13 If Requested By The Facility, The Contractor May Place A Local Coder On-site If Available In Accordance With The Task Order When The Coder Lives In The Area Of A Veterans Affairs Facility Requesting Work. No Travel Costs Will Be Charged In This Scenario. 2.1.14 The Contractor Shall Ensure That Individual Coders Are Clearly Identified On All Work; Any Paper Documents Shall Clearly Identify The Individual Coder. 2.1.15 When Assigning Multiple Current Procedural Terminology Codes, The Contractor Shall Verify That They Are Not Components Of A Larger, More Comprehensive Procedure That Can Be Described With A Single Code. 2.1.16 The Contractor Shall Identify Those Encounters, If Any, Where Documentation Does Not Substantiate An Appropriate Code(s). 2.1.17 The Contractor Shall Identify Duplicate Encounters Or Encounters Created In Error Because The Patient Was Not Seen. 2.1.18 The Contractor Shall Code Based On Reading And Reviewing The Documentation In The Health Record Including The Computerized Patient Record System And Veterans Health Information Systems And Technology Architecture Imaging. The Contractor Shall Complete Data Entry Into The Encoder Application That Is Integrated With The Veterans Health Information Systems And Technology Architecture System As Part Of This Contract. Completion Of Source Documents In Lieu Of Veterans Health Information Systems And Technology Architecture Entry May Be Arranged Only Upon Mutual Agreement Between The Facility Task Order Co And The Contractor. 2.1.19 The Contractor Shall Coordinate With The Local Cor For Implementation Of Contingency Plans For Data Entry When Required. 2.1.20 The Contractor Shall Assign Modifiers As Appropriate To Override Correct Coding Initiative Edits. 2.1.21 For Inpatient Episodes/admission Services: Complete All Patient Treatment File Transactions (e.g., 101, 401, 501, 601, And 701/702) In Accordance With Veterans Health Administration Handbooks, 1907.03 Him Clinical Coding Program Procedures And 1907.04 Patient Treatment File Coding Instructions 2.1.22 Opening And Transmitting Patient Treatment Files Will Follow Local Facility Protocol. The Contractor Shall Review Documentation To Determine Why An Ancillary Or Other Diagnostic Test Was Ordered And Assign An International Classification Of Diseases Diagnosis Code, As Appropriate Based On Date Of Service, To That Test. Contractor Shall Add The Referring Providers Name In Coding Case Comments. 2.1.23 The Contractor Shall Re-review Any Coded Data When Questioned By Veterans Affairs Staff Due To A Billing Edit, When A Denial Is Received, Or When A Retrospective Review Is Completed, To Either Make Changes Or Substantiate The Coding With Appropriate Coding Rules And References. This Service Is Included In The Price Of The Work. The Contractor Shall Use The Following During Re-review Processes: 2.1.23.1 Those Codes That Were Coded And Not Supported In The Documentation, Violate A Coding Rule 2.1.23.2 Those Current Procedural Terminology Or International Classification Of Diseases Diagnosis Codes That Should Have Been Coded And Were Not, 2.1.23.3 Inappropriate Current Procedural Terminology Or International Classification Of Diseases Codes 2.1.23.4 Unbundled Codes 2.1.23.5 Ancillary Encounters With Only A Diagnosis Of V72.5 Or V72.6 2.1.23.6 Inaccurate Diagnosis Related Groups Assignments 2.1.23.7 All Other Data Elements Incorrectly Entered By The Contract Coder, Or Not Entered When Appropriate, E.g. Coder Case Comment, Provider, Adequacy Of Documentation. note: All Subsequent Reviews Completed After The Initial Review Work Will Be Forwarded To The Contractor S Designated Contact Person For Resolution. The Contractor Along With The Va Facility Shall Jointly Determine A Communication Mechanism Whereby The Contractor Shall Access Daily Unless Otherwise Indicated On The Task Order. Veterans Affairs Reserves The Right To Validate All Coding, Audit Results And/or Accuracy Statistics Submitted. 2.1.25 Inpatient Facility Coding: 2.1.25.1 Inpatient Facility Coding Is To Be Completed Within Seven (7) Calendar Days From The Date Of Discharge. 2.1.25.2 Per Vha Directive 2011-025, All Patient Treatment File Data Must Be Accepted By The Austin Information Technology Center And/or Veterans Health Administration Corporate Data Warehouse No Later Than Seven (7) Calendar Days From The Data Of Patient Discharge. The Only Exceptions Are Patient Treatment File Discharges From Contract Or Community Nursing Home And Non-department Of Veterans Affairs Purchased Care Patient Files. Error Corrections Must Be Re-transmitted By The Closeout Deadline. 2.1.25.3 Inpatient Facility Coding Is Performed On All Inpatient Episodes Of Care, To Include Observation And Non- Veterans Affairs Care Under Veterans Affairs Auspices, Regardless Of Billable Status. Applicable Coding Guidelines Will Be Followed. 2.1.25.4 All Inpatient Facility Coding Will Be Entered Into The Patient Treatment File Utilizing The Encoder Software. 2.1.25.5 The Veterans Health Administration Handbook 1907.04 Establishes Procedures And Covers The Responsibilities And Requirements For The Appropriate Use Of The Patient Treatment File And Provides Specific Instructions For Completing Each Patient Treatment File Transaction (e.g., Admission Transaction (101), Patient Movement Transaction (501), Surgical Transaction (401), Etc.). 2.1.25.6 A Present On Admission Field Entry Is Required For Patients That Are Admitted To Certain Levels Of Care. The Present On Admission Field Is Not Required For Community Living Center And Domiciliary Patients. The Present On Admission Provides Information On Whether A Diagnosis Was Present At The Time Of A Patient's Admission. The Indicator Is Required To Be Assigned To All Diagnosis Codes Involving Inpatient Admission. Each Diagnosis, Principal And Secondary, And External Causes Of Injury Are Required To Have A Present On Admission Indicator Appended. 2.1.25.7 Non- Veterans Affairs Purchased Care Patient Treatment File Coding Utilizes The Non- Veterans Affairs Invoice, As Well As Submitted Clinical Documentation If Received. 2.1.26 Inpatient Professional Encounters/services Coding: 2.1.26.1 Inpatient Professional Encounters/services Coding Is To Be Completed Within Seven (7) Calendar Days Of The Date Coding Is Assigned. 2.1.26.2 Veterans Health Administration Directive 2009-002 Patient Care Data Capture: It Is Veterans Health Administration Policy To Capture And Report Inpatient Billable Professional Services And Inpatient Professional Mental Health Services To Support The Continuity Of Patient Care, Resource Allocation, Performance Measurement, Quality Management, Provider Productivity, Research, And Third-party Payer Collections. This Directive Requires The Capture Of Defined Inpatient Professional Mental Health Services Regardless Of The Third-party Billing Status. 2.1.26.3 Mental Health Inpatient Professional Services Are Inclusive Of Daily Evaluation And Management, Therapy Sessions, Consultations, Etc. For Purposes Of Patient Care Data Capture, Mental Health Services Include Inpatient Professional Services Performed By A Psychiatrist With The Credentials Of Medical Doctor Or Doctor Of Osteopathic Medicine, Psychologist With The Credentials Of Doctor Of Philosophy Or Doctor Of Psychology, Master Level Social Workers, Or Physician Extender With The Credentials Of Nurse Practitioner, Clinical Nurse Specialist Or Physician Assistant In An Inpatient Setting, Location Of The Service Notwithstanding. 2.1.26.4 Evaluation And Management Services Are Used To Capture The Provider S Professional Encounters/services Performed In An Inpatient Setting. The Diagnostic Coding And Reporting Guidelines For Outpatient Services (hospital-based And Physician Office) Should Guide Coders When Coding Inpatient Diagnoses For Physician Professional Services. Use The 1995 Or 1997 Evaluation And Management Guidelines As Specified In The Facility Policy. 2.1.26.5 Identify And Link Current Procedural Terminology And International Classification Of Disease Codes, Identify The Provider, And The Date(s) Of Service. 2.1.26.6 Guidelines For Capturing The Inpatient Professional Encounter/services Are Contained Within The Current Veterans Health Administration Coding Guidelines. 2.1.26.7 Contractor May Be Required To Create The Inpatient Professional Service Encounter In The Patient Care Encounter Application In Order To Code The Service. 2.1.27 Outpatient Coding: 2.1.27.1 All Coding Is To Be Completed Within Seven (7) Calendar Days Of The Date Coding Is Assigned. 2.1.27.2 Outpatient Encounters Include Face-to-face Encounters And Other Occasions Of Service That Are Captured Within The Patient Care Encounter. These Services Are Captured Through Completion Of Electronic Encounter Forms; Review Of Documentation By Qualified Coding Staff; And Automated Data Capture Within Radiology And Laboratory Veterans Health Information Systems And Technology Architecture Packages. 2.1.27.3 Applicable Coding Guidelines Will Be Followed; Outpatient Coding Guidelines Are Contained With The Current Veteran Health Administration Coding Guidelines. Use The 1995 Or 1997 Evaluation And Management Guidelines As Specified In The Facility Policy. 2.1.27.4 Assign Or Validate Diagnostic And Procedural Codes Reflective Of Documentation; Correct The Patient Care Encounter, If Necessary, To Reflect Code Changes And Name(s) Of Provider(s). 2.1.27.5 Typically Outpatient Coding Does Not Require The Coder To Create Encounters. Most Outpatient Encounters Are Initiated At The Location Of The Visit, At Time Of Patient Check- In, And When The Provider Completes The Visit At Patient Check-out And Or Completion Of The Encounter Forms. 2.1.28 Surgery Case Coding To Include Anesthesia And Pathology: 2.1.28.1 Surgical Coding Must Be Completed Immediately After The Procedure When Possible And No Later Than One Week From The Date Of The Procedure. 2.1.28.2 Surgery Case Coding Includes The Entry Of Coded Procedures And Diagnoses For All Surgery Cases. It Is Necessary To Assign Or Validate Diagnostic And Procedural Codes Reflective Of Documentation For All Cases In The Surgery Package. 2.1.28.3 Assign And Enter The Diagnostic Codes And Procedural Codes With Associated Modifiers Reflective Of Documentation Using The Encoder Into The Surgery Package. 2.1.28.4 Validate That All Cases Successfully Pass From The Surgery Package To Patient Care Encounter Using The Patient Care Encounter Filing Status Report. 2.1.28.5 Assign And Enter Associated Billable Anesthesia And Pathology Services Related To The Surgery Using The Encoder Into The Patient Care Encounter. 2.1.28.6 Anesthesiology Visits For Surgery Performed In The Operation Room May Require Coders To Create Encounters For The Services As They May Not Already Exist In Patient Care Encounter. 2.1.28.7 Instructions For Surgery Coding Are Contained In The Veterans Health Administration Coding Guidelines. 2.1.29 Task One Deliverables: 2.1.29.1 Inpatient Facility Coding 2.1.29.2 Inpatient Professional Encounter/services Coding 2.1.29.3 Outpatient Coding 2.1.29.4 Surgery Case Coding To Include Pathology And Anesthesia Services. 2.2 Task Two External Auditing Service: 2.2.1 Audit Services Shall Be Performed Monthly. 2.2.1.1 The Visn 6 External Audit Spreadsheet Will Be Utilized To Capture Data For The Audit. The Coding Supervisor Or Lead Coder(s) Shall Pull The Records To Be Audited In The Last Week Of The Month And Provide To The Contractor On Or Before 3pm On The Last Workday Of The Month. 2.2.1.2 The Contractor Shall Complete Audits On The 7th Work Day Of The Following Month. 2.2.2 External Audits Provide Validation Of The Integrity, Quality, And Assignment Of Codes To The Data Contained In The Patient Care Encounter And Inpatient Patient Treatment File At Each Medical Center As Evidenced By Proper Documentation Of The Care Or Service Provided To The Patient. External Audits Of Coded Data Will Be Performed On Any Of The Veterans Health Administration Required Coding Activities (e.g., Inpatient, Outpatient, Surgery). These Audits Will Be Performed Separate From Normal Coding Activities. These Audits Will Address Accuracy Of Coded Data, Health Record Documentation Issues, To Include Recommended Remediation Of Specific Documentation Deficiencies, Process Improvement And Identify Educational Needs. Audit Accuracy Expectations Are 95% And Above. 2.2.3 The Contractor Shall Be Responsible For Reviewing All National Coding Guidelines, Veterans Health Administration Handbooks, Health Information Management Consolidated Patient Agreement Center Service Level Agreement, Veterans Health Administration Coding Guidelines, Etc. As Well As Each Facility S Policies Prior To Commencement Of An Audit. References Will Be Provided By The Facility As Needed. 2.2.4 To Ensure The Review Findings Have Value To The Facility, The Visn 6 External Audit Spreadsheet Will Be Utilized To Capture Data For The Audit. The Contractor May Submit A Suggested Data Collection Tool; Any Changes Must Be Mutually Agreed To/approved By The Facility Task Order Co. 2.2.5 All Reviews Will Utilize Electronic Auditing Of The Computerized Health Record System Whenever Possible. Veterans Affairs And Non-veterans Affairs Records May Be Either Scanned Documents Or Hardcopy. The Reviews Will Be Conducted By Remote Data View And Remote Image View. Should The Information Not Be Contained In The Computerized Health Record System Or Veterans Health Information Systems And Technology Architecture, The Medical Center Will Overnight The Documentation To The Vendor. 2.2.6 The Number Of Records To Be Audited Per Month Are: 2.2.6.1: 5 Patient Treatment File Records For Each Inpatient Coder For Inpatient Facility Diagnosis Related Grouping; 2.2.6.2: 15 Professional Fee Encounter For Each Inpatient Coder For Inpatient Professional Encounters Coding Including Surgery; 2.2.6.3: 5 Outpatient Surgery/encounters For Each Surgery Coder For Outpatient Encounter/service Coding Including Surgery; records May Include Inpatient Hospitalizations, Outpatient Visits, And Non-veterans Affairs Records. The Coding Activities May Include Any Or All Of The Following: Inpatient Hospitalizations, Ambulatory Surgery, Diagnostic Tests (endoscopy, Bronchoscopy, Cardiac Catheterization, Percutaneous Transluminal Coronary Angioplasty, Pulmonary Function, Radiology, Laboratory, Etc.), Primary Care, Mental Health, Medicine Sub-specialty, Surgery, Observation, And Non-veterans Affairs Records. 2.2.7 A Detailed Project Plan May Be Requested By A Facility Should The Audit Require A Significant Level Of Effort And Expertise. The Project Plan At A Minimum Should Include: 2.2.7.1 Specific Timelines For Completing The Audit 2.2.7.2 Timeframe For The Facility Reports 2.2.7.3 Number Of Reviewers 2.2.8 Outpatient, Inpatient Professional, Surgery, And Inpatient Facility Audits: 2.2.8.1 Audit Includes Evaluation And Management, Current Procedural Terminology Procedures, And International Classification Of Diseases Diagnosis Codes. Encounters/quarter Are Identified By Billed Episode And Then Audited Against These Three Criteria. If The Encounter Does Not Have A Current Procedural Terminology Procedure Code Associated With The Visit, Then That Data Point Is Not Audited. 2.2.8.2 Use The 1995 Or 1997 Evaluation And Management Guidelines As Specified In The Facility Policy. Review The Evaluation & Management Code To Determine If Correct And Identify The Reason(s) If Not. 2.2.8.3 Determine The Accuracy And Sequencing Of The Diagnoses Coded And Identify The Reason(s) If Not. 2.2.8.4 Determine The Accuracy Of Current Procedural Terminology/healthcare Common Procedural Coding System Codes And Modifiers And The Reason(s) If Not Accurate. 2.2.8.5 Inpatient Review Criteria May Include: Principal And Secondary Diagnosis Code (accuracy, Omission, Etc.), Diagnosis Related Groups Accuracy, Correct Present On Admission Assignment. 2.2.8.6 The Contractor Shall Have A Methodology For Resolving Coding Questions By Reviewers And Ensuring Inter-reviewer Consistency And Reliability. 2.2.8.7 The Contractor Shall Review Findings With Chief, Health Information Management, Facility Cor, Management, And Other Designated Medical Center Personnel. Any Discrepancies Identified During This Process Must Be Resolved Prior To Final Written Report. 2.2.8.8 The Contractor Shall Be Responsible For Conducting At A Minimum An Exit Conference With Management Officials At The Discretion Of The Medical Center To Be Coordinated With The Cor. 2.2.9 Audit Reports reports On Findings Will Be Prepared To Allow Use By Medical Center Staff In Re-reviews, Education Or To Provide Management Updates. Final Report Elements May Be Specified In Visn 6 External Audit Spreadsheet. Documentation Of Audit Findings Will Be As Requested By The Facility And May Include Record Id, Breakdown Of Record Type (i.e., Outpatient, Inpatient), Breakdown By Code (current Procedural Terminology, International Classification Of Diseases, Evaluation And Management, Modifier, Etc.) Of Total Number Of Codes Reviewed; Number Of Correct Codes, Accuracy Rate, Diagnosis Related Groups Reviewed (# Correct; Accurate); Any Code Changes/errors And Reason/reference For Error; Identified Weaknesses And Recommendation For Correction. Also Include Any Documentation Issues/deficiencies And Recommendation For Improvement/remediation. 2.2.9.1 The Contractor Shall Provide A Final Written Report To The Facility Cor Within 15 Business Days Following The Review(s). 2.2.9.2 The Contractor Shall Document In Writing All Records Reviewed And Provide Such Documentation To The Facility Cor With The Final Report. 2.2.9.3 Education Plan: To Be Included In The Audit Process, Weaknesses Identified During The Audit Shall Be Used To Provide A Facility Specific Education/training Plan, Based On Veterans Health Administration Coding And Documentation Regulations And Guidelines, And Local Policy To Present To Veterans Integrated Service Network/veterans Affairs Medical Center Management Officials, Physicians/clinicians, Sub-specialties If Needed, And For Veterans Health Administration Coding Staff To Include Any Recommended Remediation. Plan Shall Be Submitted To The Local Cor Within Seven (7) Calendar Days Following The Audit. 2.2.10 Task Two Deliverables 2.2.10.1 Project Plan, If Required 2.2.10.2 Audit: Inpatient Facility (diagnosis Related Group) Coding 2.2.10.3 Audit: Inpatient Professional Encounter Coding Including Surgery Coding 2.2.10.4 Audit: Outpatient Encounter/services Coding Including Surgery Coding 2.2.10.5 Report On Audit Results 2.2.10.6 Education Plan 2.3 Task Three On-site Training Workshop the Contractor Shall Provide, At A Minimum, A Two-hour Educational Session For Veterans Health administration Coding Staff, Veterans Affairs Medical Center Management Officials, physicians/clinicians, Sub-specialties Providers Or Other Staff. Contractor Is Required To Develop specific Coding Education Utilizing Actual Charts And Identified Coding Issues Specific To The veterans Health Administration Coder And/or Veterans Affairs Facility, And Based On Veterans health Administration Guidelines, Regulations, And Local Policy. 2.3.1. Task Three Deliverable: Training Workshop 3.0 Reporting Requirements 3.0.1 The Contractor Shall Provide To The Facility Cor A Weekly Status Report, Citing Number Coded, Date To Be Coded, Number Remaining To Be Coded, Number Of Suspended Encounters, And Any Issues Needing Resolution. The Report Shall Be Submitted To The Cor Via Email On Or Before Noon Each Wednesday. 3.0.2 The Contractor Shall Provide The Facility Cor With Monthly Progress Reports Commensurate With The Length Of The Project. The Contractor Can Determine The Format That Will Adequately Capture The Information. Any Format Revisions Will Be Mutually Agreed Upon By The Contractor And Cor. The Progress Report Shall: 3.0.2.1 Cover All Work Completed During The Preceding Reporting Period. 3.0.2.2 Identify Project Activity, Issues And Resolutions, Escalation Process For Outstanding Issues, And Remediation For Any Issues That Cause The Project To Be Delayed (both Anticipated And Unanticipated). 3.0.2.3 Provide A Cumulative Total, Per Clin, Of Remaining Quantity And Available Balance. 3.1. Deliverables: 3.1.1 Weekly Status Reports To The Cor 3.1.2 Monthly Progress Report To The Cor 4.0 Schedule Of Deliverables the Contractor Shall Meet The Delivery Schedule For Each Deliverable Specified Below: task Deliverables deliverable objective delivery Due 2.1 Task One Coding Services 2.1.25 inpatient Facility coding within 7 Calendar Days Of The Date Coding of Discharge. 2.1.26 inpatient Professional encounter/services coding within 7 Calendar Days Of The Date Of discharge. 2.1.27 outpatient Coding coding Completed Within 7 Calendar Days Of the Date Coding Is Assigned. 2.1.28 surgery Coding completed Immediately After The Procedure when Possible And No Later Than One Week From the Date Of The Procedure. 2.2 Task Two - External Audit 2.2.7 project Plan if Required, Within 15 Calendar Days Of Request 2.2.8 audit: Inpatient facility complete By The 7th Work Day Of The Month following The Quarter 2.2.8 audit: Inpatient professional Encoder coding Including surgery Coding complete By The 7th Work Day Of The Month following The Quarter 2.2.8 audit: Outpatient encounter Coding complete By The 7th Work Day Of The Month following The Quarter 2.2.9.1 final Report Of Audit results within 15 Business Days Of Audit Completion. 2.2.9.3 education Plan within 7 Calendar Days Of Audit Completion. 2.3 Training Workshop 2.3.1 training Workshop (2 hour Minimum) provide On Site; Date To Be determined By/coordinated With The Facility. 3.0 Reporting Requirements 3.1.1 weekly Status reports on Or Before Noon Each Wednesday 3.1.2 monthly Progress report within 7 Calendar Days Of The End Of The month. 5.0 Quality Control And Performance Metrics: the Cor Or Veterans Affairs Appointed Designee Will Validate The Contractor S Work To Confirm that Contractual Coding And Auditing Meets Accuracy And Policy Requirements. The Contractor Is responsible For Continuous Quality Control Of Their Own Work Product Using Quality Control methods Such As Auditing. Coding Accuracy Will Be Determined By The Number Of Correct Codes compared To Total Number Of Possible Correct Codes, Correct Diagnosis Related Group assignment, And Correct Review And Data Entry Of Identified Data Items. The Contractor Must maintain A 95% Accuracy Level. Failure To Meet The Required Level Of Accuracy May Result In Cancellation Of This Task Order. The Designated Contacts For The Facility And The Contractor Will discuss Any Questions Regarding Coding Or Expected Work. 5.1 The Contractor Shall Have In Place The Following Coding Quality Control/performance Process Whereby The Contractor Shall: 5.1.1 Meet The Expected Turnaround Time As Stated Herein. Work Is Considered Completed When It Is Received Back At The Veterans Affairs Facility With Data Entry Done Via The Encoder Or The Documentation Is At The Veterans Affairs Facility. 5.1.2 Perform On-going Quality Assessments Of Not Less Than 5% Of All coded Data Elements And Provide Weekly Results To The Veterans Affairs Facility cor To Ensure That The 95% Accuracy Rate Is Met. 5.1.3 Track Results By Coder To Assure Appropriate Follow-up. Data Elements Include International Classification Of Diseases And Current Procedural Terminology Codes, Diagnosis Related Groups, And Data Items Abstracted And Entered By The Blanket Purchase Agreement Coder. 5.1.4 Monitor To Ensure That The 95% Quality Standard Is Met On An On-going Basis. If Monitoring Demonstrates That Work Has Fallen Below The Quality Standard, The Contractor Must Develop A Corrective Action Plan And Include It With The Weekly Report To The Cor. 5.2 If For Any Reason Services Cannot Be Delivered On Time, The Contractor Shall Notify The Facility Cor As Soon As Possible But No Later Than Three (3) Days Prior To The Due Date And Provide A Written Explanation Citing Reasons For The Delay And Overall Impact, A Plan To Resolve The Reason For The Delay, And A Firm Commitment Of When The Work Shall Be Completed. The Cor Will Review The Document Collaboratively With The Impacted Office And Co Then Issue A Response In Within Three (3) Business Days. special Contract Requirements a. Smoke-free Policy under Vha Directive 1085, All Vha Health Care Facilities (including Cbocs And Hccs) Will Be smoke-free For Patients, Visitors, Contractors, Volunteers, And Vendors Effective October 1, 2019.the Policy Applies To Cigarettes, Cigars, Pipes, Or Any Other Combustion Of Tobacco, including But Not Limited To Electronic Or E-cigarettes, Vape Pens Or E-cigars. b. Personnel the Contractor Personnel Shall Possess Expertise In Health Record Coding And Auditing. These Skilled Experienced Professional And/or Technical Personnel Are Essential For Successful Contractor Accomplishment Of The Work To Be Performed Under The Pws. the Contractor Shall Utilize Only Employees, Sub-contractors Or Agents Who Are Physically Located Within A Jurisdiction Subject To The Laws Of The United States. The Contractor Will Ensure That It Does Not Use Or Disclose Protected Health Information Received From Covered Entity In Any Way That Will Remove The Protected Health Information From Such Jurisdiction. The Contractor Will Ensure That Its Employees, Sub-contractors And Agents Do Not Use Or Disclose Protected Health Information Received From Covered Entity In Any Way That Will Remove The Protected Health Information From Such Jurisdiction. Personnel Providing Direct Coding And Auditing Services Must Be A U.s. Citizen. c. Personnel Replacement any Personnel The Contractor Offers As Substitutes Shall Meet The Security Requirements and Qualifications As Outlined In The Pws. all Personnel Substitutions Shall Be Submitted To The Cor Prior To Making Any Change In personnel. The Contractor Shall Submit Evidence Of Completed Mandatory Training, Security documents, And Any Other Information Requested By The Cor. substitute Personnel Shall Not Commence Work Until All Necessary Security And Training requirements Are Met. d. Coder/auditor Education And Experience the Contractor Shall Provide Experienced, Competent, Credentialed Personnel To Perform coding And/or Auditing Activities. contract Coders Shall Have A Minimum Of Two Years Experience In International Classification Of Diseases, Current Procedural Terminology, And Healthcare Common Procedural Coding System Coding And Completed The Baseline International Classification Of Diseases,10th Edition Requirements Listed Below Or As Required To Hold A Current/active Credential; audit Reviewers Must Have At Least Three Years Of Training Experience In Reviewing Records In Large Tertiary Care Hospital, And Outpatient Health Care Organizations Having All Subspecialties And Primary Care, As Well As Three Years Of Education And Training Experience And Completed The Baseline International Classification Of Diseases, 10th Edition Requirements Listed Below Or As Required To Hold A Current/active Credential: contract Coders/validation Staff Shall Possess Formal Training In Anatomy And Physiology, Medical Terminology, Pathology And Disease Processes, Pharmacology, Health Record Format And Content, Reimbursement Methodologies And Conventions, Rules And Guidelines For Current Classification Systems (international Classification Of Diseases, Current Procedural Terminology, And Healthcare Common Procedural Coding System). coders/auditors Shall Be Credentialed And Have Completed An Accredited Program For Coding Certification, An Accredited Health Information Management Or Health Information Technician. For The Purpose Of This Blanket Purchase Agreement, A Certified Coder/auditor Is Someone With One Of The Following Active Credentials Listed Below. Other Credentials Shall Not Be Accepted. personnel With Responsibilities For International Classification Of Diseases 10th Edition Code Determination/application Activities Shall Hold A Current/active American Health Information Management Association Or American Academy Of Professional Coders Credential. personnel Shall Have Successfully Completed The Required Baseline International Classification Of Diseases, 10th Edition, Clinical Modification/procedure Coding System Continuing Education Units (ceus) Required By Their Credentialing Organization As Follows: American Health Information Management Association Requires Registered Health Information Technician 6 Ceus; Registered Health Information Administrator 6 Ceus; Clinical Documentation Improvement Practitioner 12 Ceus; Certified Coding Specialist -p 12 Ceus; Certified Coding Specialist 18 Ceus; And Certified Coding Associate 18 Ceus. certification As An American Health Information Management Association International Classification Of Diseases, 10th Edition, Clinical Modification/procedure Coding System Trainer Is Also Acceptable. american Academy Of Professional Coders Credential Holders Shall Have Taken And Passed The Required International Classification Of Diseases International Classification Of Diseases, 10th Edition Proficiency Assessment. credentials For Coding/auditing: American Health Information Management Association Credentials As A Registered Health Information Administrator Registered Health Information Technician, Certified Coding Specialist, And Certified Coding Specialist Physician, Or American Academy Of Professional Coders As A Certified Professional Coder Or Certified Professional Coder Hospital. e. Quality Assurance Surveillance Plan (qasp) the Government Intends To Utilize A Quality Assurance Surveillance Plan (qasp) To Monitor The quality Of The Contractor S Performance. The Oversight Provided For In The Order And In The qasp Will Help To Ensure That Service Levels Reach And Maintain The Required Levels Throughout the Contract Term.ã‚â  Further, The Qasp Provides The Cor With A Proactive Way To Avoid unacceptable Or Deficient Performance, And Provides Verifiable Input For The Required Past performance Information Assessments.ã‚â  The Qasp Is A Living Document And May Be Updated By the Government As Necessary. f. Government Furnished Information the Government Shall Provide The Veterans Affairs Reference Material As Requested By Contractor And A Complete Case Comment Listing Provided By The Facility Cor. References Shall Include The Veterans Health Administration Handbooks, Health Information Management Consolidated Patient Agreement Center Service Level Agreement, Veterans Health Administration Coding Guidelines, Local Policies When Applicable, And Other Information As Deemed Applicable. g. Background Investigation all Contractor Employees Are Subject To The Same Level Of Investigation As Va Employees Who have Access To Va Sensitive Information. The Level Of Background Investigation Commensurate with The Level Of Access Needed To Perform The Performance Work Statement Is: National Agency check With Written Inquiries (naci). This Requirement Is Applicable To All Subcontractor personnel Requiring The Same Access. the Contractor Shall Bear The Expense Of Obtaining Background Investigations. If The Office Of personnel Management Through The Veterans Affairs Conducts The Investigation, The Contractor shall Reimburse The Va. h. Training For Access To Va Information And Information System all Contractor Employees Requiring Access To Va Information And Va Information Systems Shall Complete The Following Before Being Granted Access To Va Information And Its Systems: sign And Acknowledge (either Manually Or Electronically) Understanding Of And Responsibilities For Compliance With The Contractor Rules Of Behavior, Relating To Access To Va Information And Information Systems; successfully Complete The Va Cyber Security Awareness And Rules Of Behavior Training And Annually Complete Required Security Training; successfully Complete The Appropriate Va Privacy Training And Annually Complete Required Privacy Training; successfully Complete Any Additional Cyber Security Or Privacy Training, As Required For Va Personnel With Equivalent Information System Access. The Contractor Shall Provide To The Cor A Copy Of The Training Certificates And Certification Of Signing The Contractor Rules Of Behavior For Each Applicable Employee Within One (1) Week Of The Initiation Of The Contract And Annually Thereafter, As Required. These Online Courses Are Located At The Following Web Site: Https://www.tms.va.gov/learning/user/login.jsp Detailed Instructions On Account Setup Will Be Provided To The Successful Offeror. failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior Annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All Physical Or Electronic Access Privileges And Removal From Work On The Contract Until Such Time As The Training And Documents Are Complete. i. Records Management Language For Contracts the Following Standard Items Relate To Records Generated In Executing The Contract And Should Be included In A Typical Electronic Information Systems (eis) Procurement Contract: citations To Pertinent Laws, Codes And Regulations Such As 44 U.s.c Chapters 21, 29, 31 And 33; Freedom Of Information Act (5 U.s.c. 552); Privacy Act (5 U.s.c. 552a); 36 Cfr Part 1222 And Part 1228. contractor Shall Treat All Deliverables Under The Contract As The Property Of The U.s. Government For Which The Government Agency Shall Have Unlimited Rights To Use, Dispose Of, Or Disclose Such Data Contained Therein As It Determines To Be In The Public Interest. contractor Shall Not Create Or Maintain Any Records That Are Not Specifically Tied To Or Authorized By The Contract Using Government It Equipment And/or Government Records. contractor Shall Not Retain, Use, Sell, Or Disseminate Copies Of Any Deliverable That Contains Information Covered By The Privacy Act Of 1974 Or That Which Is Generally Protected By The Freedom Of Information Act. contractor Shall Not Create Or Maintain Any Records Containing Any Government Agency Records That Are Not Specifically Tied To Or Authorized By The Contract. the Government Agency Owns The Rights To All Data/records Produced As Part Of This Contract. the Government Agency Owns The Rights To All Electronic Information (electronic Data, Electronic Information Systems, Electronic Databases, Etc.) And All Supporting Documentation Created As Part Of This Contract. Contractor Must Deliver Sufficient Technical Documentation With All Data Deliverables To Permit The Agency To Use The Data. contractor Agrees To Comply With Federal And Agency Records Management Policies, Including Those Policies Associated With The Safeguarding Of Records Covered By The Privacy Act Of 1974. These Policies Include The Preservation Of All Records Created Or Received Regardless Of Format [paper, Electronic, Etc.] Or Mode Of Transmission [e-mail, Fax, Etc.] Or State Of Completion [draft, Final, Etc.]. no Disposition Of Documents Will Be Allowed Without The Prior Written Consent Of The Contracting Officer. The Agency And Its Contractors Are Responsible For Preventing The Alienation Or Unauthorized Destruction Of Records, Including All Forms Of Mutilation. Willful And Unlawful Destruction, Damage Or Alienation Of Federal Records Is Subject To The Fines And Penalties Imposed By 18 U.s.c. 2701. Records May Not Be Removed From The Legal Custody Of The Agency Or Destroyed Without Regard To The Provisions Of The Agency Records Schedules. contractor Is Required To Obtain The Contracting Officer's Approval Prior To Engaging In Any Contractual Relationship (sub-contractor) In Support Of This Contract Requiring The Disclosure Of Information, Documentary Material And/or Records Generated Under, Or Relating To, This Contract. The Contractor (and Any Sub-contractor) Is Required To Abide By Government And Agency Guidance For Protecting Sensitive And Proprietary Information. source: The National Archives Records Administration (nara). Http://www.archives.gov/records-mgmt/handbook/records-mgmt-language.html