Vehicle Hiring Tenders

Details: Description Van Rental For Transportation Service Of Psc Technical Working Group Of Batang Pinoy 2024 At Puerto Princesa, Palawan Van Rental Specifications: - When: November 12-30, 2024 - Where: Within The Vicinity Of Puerto Princesa, Palawan - Fully Airconditioned Van - Can Accommodate 12 Passengers - Inclusive Of Driver’s Fee, Toll Fee, Parking Fee, Fuel, Driver’s Meals, And Driver’s Accommodations - Permit Fee (if Applicable) - Not More Than (5) Years Old - 10 Hours Per Day With Provision For Overtime Terms Of Conditions A. Vehicles 1. Minimum Specifications 1.1. Passenger Vans A. Vehicle Model: 2019 Or Newer Model B. Seating Capacity: Maximum Of 12 Pax C. Air-conditioned 2.vehicle Condition And Other Requirements 2.1 The Vehicle Must Be Road-worthy And In Excellent Mechanical Condition. 2.2 All Vehicle’s Exterior Lights Must Be Functioning Properly As Intended And Have No Physical Damage. 2.3 All Vehicle Features And Parts Especially Those Related To The Safety Of The Passengers Must Be Installed And Functioning Properly Such As But Not Limited To Brakes, Seat Belts, Etc. 2.4 All Assigned Vehicles Must Have A Valid Insurance With A Comprehensive Coverage. The Said Insurance Must Cover The Whole Duration Of The Contract. Also, The Policy Should Include Medical Coverage For The Driver And All The Passengers. 2.5 All Assigned Vehicles Must Have Valid Lto Registration. 2.6 The Air Conditioning Systems Must Be Clean And In Good Operating Condition. 2.7 Clean And Presentable B. Drivers 1. Qualifications 1.1. Must Be A Professional Driver With A Valid License And Restrictions, Applicable To This Contract, Issued By Lto. 1.2 Must Not Be Over 50 Years Old. 1.3 Must Be Physically And Mentally Fit To Drive. 1.4 Must Have No Criminal Record/s. C. Services 1. Transportation Services Shall Be In Duration Of Ten (10) Hours Daily. Succeeding Hour/s Will Be Considered As Overtime. Overtime Will Be On An Hourly Basis. The Overtime Rate Will Be Based On The Contract And Should Not Exceed ₱ 450.00 For An Hour. 2. All Vehicles Shall Be At The Designated Pickup Area One Hour Before The Scheduled Trip. 3. Should A Vehicle Develop A Mechanical Fault During Transit, Tsp Must Provide A Replacement Within One (1) Hour. In Case Of Failure To Satisfy This Condition, Psc Will Find Alternative Services And All The Extra Costs Incurred Will Be Charged Against The Service Provider. 4. Tsp Shall Provide Additional Units, Without Prior Notice, If Required By The Transportation Committee To Augment The Transport Service. 5. Tsp Shall Be Flexible On The Route/destination Assignment That May Be Given By The Transportation Committee Whenever Transport Services Are Needed. D. Replacement/reassignment 1. Driver 1.1. If Tsp Should Replace Or Reassign Their Driver/s, Prior Approval From The Transportation Committee Head Is Required. 1.2. Due To Justifiable Reasons, Tsp Should Replace Or Reassign Their Driver/ S Upon Request Of The Transportation Committee Head. 1.3. Replacement Driver/s Must Comply With The Requirements Stated In This Terms Of Reference. 2. Vehicle 2.1. If Tsp Should Replace Or Reassign Their Vehicle/s, Prior Approval From The Transportation Committee Head Is Required. 2.2. Due To Justifiable Reasons, Tsp Should Replace Or Reassign Their Vehicles Upon Request Of The Transportation Committee Head. 2.3. Replacement Vehicle/s Must Comply With The Requirements Stated In This Terms Of Reference And Must Be Similar If Not Higher Model. E. Inclusions 1. Driver The Salaries Of The Assigned Drivers Are Included In The Contract Cost. Tsp Shall Be The Sole Responsible For The Payment Of Said Salaries. Tsp Shall Arrange And Cover All Costs For The Food And Accommodation Of All Assigned Drivers And Dispatcher/s. 2.fuel, Toll, And Parking Charges. Fuel Costs, Toll Fees, And Parking Fees (if Applicable) Covering The Rental Period Shall Be Shouldered By Tsp. 3.vehicle And Passenger Insurance Insurance Of The Passengers From Accidents Caused By Human Error/failure, Mechanical Error/failure, Or Any Unfavorable Circumstance Where The Passengers Including Their Properties Were Involved And Any Damage Caused To The Vehicle Without The Direct Involvement Of The Passenger Shall Be Resolved And Fixed By Tsp. 4.special Trip Permits All Payments For The Special Trip Permit If Required. Scope Of Works 1. Supply Of All The Vehicles Including Drivers For The Execution Of The Contract. 2. Provide Additional Units If Required By The Transportation Committee To Augment The Transport Service. Service Provider Responsibilities 1. The Focal Person Must Ensure The Availability Of All Vehicles And Drivers As Stated In The Schedule Of Services. 2. The Focal Person Shall Ensure That All Assigned Vehicles Are Not Scheduled For Maintenance During The Period Of The Contract. 3. The Focal Person Shall Ensure That The Fuel Of All The Vehicles Is Sufficient For The Scheduled Trip. 4. The Focal Person Shall Ensure That All The Drivers Have Sufficient Funds For Parking Fees Before Dispatching. 5. The Focal Person Shall Ensure That All The Vehicles Are Clean And Presentable Before Dispatching. 6. Submit The Following Documents Within Two (2) Calendar Days From The Receipt Of The Notice To Proceed. For Drivers: 6.1 Personal Data Sheet Certified Copy Of Driver’s License 6.2 Barangay Clearance 6.3. Police Clearance Or Nbi Clearance For Vehicles: 6.4. Certified True Copy Of Certificate Of Registration 6.5. Certified True Copy Of Land Transportation Registration 6.6. Certified True Copy Of Comprehensive Insurance 6.7. The Dispatcher Shall Ensure The Timely Departure As Scheduled By The Passenger. 7. The Focal Person Shall Ensure That All Assigned Drivers Will Accomplish Their Daily Trip Tickets Which Must Be Signed By The First And Last Passenger. A Photocopy Of The Trip Tickets Must Be Submitted Not Later Than 12:00n Of The Following Day To The Transportation Committee. 8. In Case Of A Vehicle Breakdown, The Focal Person Must Provide A Replacement Vehicle/s Immediately And Update The Status With The Transportation Committee. Service Period Periods Of Services Are Indicated In The Schedule Below: • Two (2) Units For November 12, 2024 • Three (3) Units For November 13-14, 2024 • Five (5) Units For November 15-16, 2024 • Ten (10) Units For November 17-20, 2024 • Twenty-two (22) Units For November 21, 2024 • Twenty-five (25) Units For November 22, 2024 • Twenty-six (26) Units For November 23-28, 2024 • Twenty-four (24) Units For November 29-30, 2024 Penalties And Deductions 1. When The Supplier Fails To Satisfactorily Deliver The Services Under The Contract Within The Specified Delivery Schedule, Inclusive Of Duly Granted Time Extensions, If Any, Tsp Shall Be Liable For Damages For The Delay Of An Amount Equal To Ten Percent (10%) Of The Cost Of The Delayed Services Scheduled For Every Day Of Delay Until Such Services Are Finally Delivered And Accepted By Transportation Committee. 2. Billing Shall Be Based On The Actual Services Rendered, In Case The Tsp Provided Only Half-day Service, The Billing Shall Be Prorated Based On The Daily Rate. A Penalty Of 10% Shall Be Charged To The Service Provider Based On The Unserved Service. 3. Payment Of 75% Only For The Pertinent Trip If The Vehicle's Air-con System Is Not Working/operating Normally; And 4. 50% Penalty If The Vehicle Fails To Reach The Point Of Destination Due To Vehicle Breakdown Or Accident Involving The Same. 5. All Penalty Equivalent Amounts Shall Be Deducted From Any Money Due Or Which May Become Due To Tsp. Other Requirements 1. Certificate Of Business Registration; 2. Current/ Valid Business Permit (mayor's Permit); 3. Income/business Tax Return Or Current/ Valid Tax Clearance; 4. Omnibus Sworn Statement; 5. Or/ Cr Of Vehicles For Hire; 6. Insurance Policy; 7. Philgeps Membership No. Terms And Schedule Of Payment 1. Full Payment Shall Be Processed Upon Submission Of The Required Documents By The Tsp (i.e., Daily Trip Tickets, Signed Contract, And Other Documents, As Applicable). Payment Shall Be In Send-bill Arrangement And Shall Be Processed Upon Submission Of Complete Documentary Requirements Such As But Not Limited To Signed Contract Of Service, Statement Of Account, And Issuance Of Certificate Of Satisfactory Service. 2. Payment Shall Be Made Within Thirty (30) Working Days After Receipt Of Complete Documentary Requirements. 3. The Request(s) For Payment Shall Be Made To Psc In Writing, Accompanied By An Invoice Describing, As Appropriate, The Output/report Delivered And/or Services Performed, And By Submission Of Other Required Documents And Obligations Stipulated In This Contract. Venue: Puerto Princesa, Palawan