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NOTICE OF QUOTATION (03 pages) 1. Name of work : Annual maintenance contract of Canon Digital Photo copier Machine Model IRADV 4225 Ser No QYX01017 2. Estimated cost : 31000.00 3. Quotation : 3021/46/E3 4. Period of completion : 01 Month 5. Approximate date of placing Supply Order/Job Order : 14 to 15 Mar 2019 6. (a) Accepting Officer(AO) : Garrison Engineer(AF) Hasimara (b) Consignee Officer : GE (AF) Hasimara 7. Probable critical date schedule of quotation will be as under:- Publish date 05 Mar 2019 Bid opening date 13 Mar 2019 Document download/ sale start date 05 Mar 2019 Document download/sale end date 13 Mar 2019 Clarification start date 05 Mar 2019 Clarification end date 13 Mar 2019 Bid submission start date 05 Mar 2019 Bid submission end date 13 Mar 2019 SPECIAL CONDITIONS FOR SUPPLIERS BEFORE QUOTING 1. Uploading of bid does not constitute / entail any guarantee for allotting / awarding any order. 2. The decision of Garrison Engineer(AF) Hasimara, the Accepting Officer shall be final and binding in case of any dispute. No applicant/supplier shall be entitled for any compensation whatsoever for rejection of his application by the Accepting Officer on eligibility criterion. 3. For any assistance regarding DSC and its applicability, kindly contact customer care of eprocuremes.gov.in. 4. For procedure and terms of reference for bidders, kindly refer MES portal at www.eprocuremes.gov.in at CPP portal. 5. The quotations have been formulated in accordance with GOI, MoD letter No A/03109/ESP-1(P&C)/SO- I/25/I/D(W-I) dated 07 Jan 1987, Govt of India, Ministry of Defence, E-in-C’s Br letter No. 79278/SVC/Gen/2007/E1D dated 17 Aug 2007, Engineer-in-Chief’s Br letter No. 36323/PF/E4(UI) dt 26 Jun 07, SOP on e-procurement vide E-in-C’s Br letter No. A/37696/12-158/Pol/E2W(PPC) dated 31 Mar 2016, General Financial Regulations-2005, Financial Regulations Part-I Volume-I and Defence Procurement Mannual-2009. The contents are already incorporated in this quotation (RFP) and hence copies will not be supplied to the bidder and for any discrepancy / ambiguity in the specifications / conditions of supply refer Para 21 below. Any change / modification in the tender enquiry will be intimated through above mentioned website only. Bidders are therefore requested to visit our website regularly to keep themselves updated. 6. Other important terms and conditions of the RFP(request for proposal) are given in Appendix ‘A’. 7. Department reserves the right to/not to accept the above quotation of any firm. The decision of Accepting Officer in this regard shall be final and binding. The items will be accepted partly or fully according to the workable rates quoted for supply at the indenting office. These orders may be made based on online comparative statements either manually or through online as feasible with the web portal for proper vetting by audit department before placing orders. In token of acceptance, the Acceptance Officer or his authorized officer may upload acceptance letter, first page of Schedule in the portal indicating conclusion of the contract / placement of order within stipulated time frame as mentioned in Appx ‘A’ or Special Conditions. 8. The reasonable rate may please be quoted to this office. The period of validity of offer shall remain open for sixty days from the date of opening of this quotation. 9. Payment will be made only after the actual receipt of all the stores at destination only after inspection through a Board of Officers constituted by this Division. No advance / part payments will be made. 10. In the event of your offer for RFP is accepted for only some of the items of enquiry, the work order / supply order will be placed only for those items for which your offer rate is acceptable to the department whole items or individual item(s). 11. In case the store supplied is found not conforming to the required

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