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INSTRUCTIONS TO BIDDERS (ITB) (A) THE BID DOCUMENT 1. Cost of Bid Document/ e-Bid Processing Fee i) The bidder shall bear all costs associated with the preparation and submission of its e-Bid. Nagar Nigam Gorakhpur hereinafter referred to as "the Department", will in no case be responsible or liable for these costs, regardless of the conduct or outcome of the e- Bid process. ii) ii) This bid document is available on the web site https://etender.up.nic.into enable the bidder’s to view, download the e-Bid document and submit e-Bids online up to the last date and time mentioned in e-Bid notice / e-bid document against this e-Bid. The bidders shall have to pay cost of bid document / e- Bid processing fee and Earnest Money Deposit (EMD) as per e-Tender Invitation Notice. iii) The Scanned and signed copy of all the documents must be enclosed along with the e-Bid. The cost of bid document/ e-Bid processing fee will be non-refundable, without cost of bid document/ e-Bid processing fee bid will not be accepted. 2. Contents of e-Bid Document i) The scope of work, e-Bid procedure and contract terms and conditions are prescribed in the e- Bid document. The e-Bid document includes: Invitation for e-Bid; Instructions to Bidders; Conditions of Contract; Financial e-Bid. ii) The bidder is expected to examine all instructions, forms, terms and specifications in the e- Bid document. Failure to furnish all information’s required as per the e-Bid documents or submission of e- Bid not responsive in every respect will be at the bidder's risk and may result in rejection of the said e- Bid. 3. Amendment of e-Bid Document i) At any time prior to the deadline for submission of e-Bid, the Department may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective bidder, modify the e-Bid document by amendments. Such amendments shall be uploaded on the e-Procurement website https://etender.up.nic.inthrough corrigendum and shall form an integral part of e-Bid document. The relevant clauses of the e-Bid document shall be treated as amended accordingly. ii) It shall be the sole responsibility of the prospective bidders to check the website https://etender.up.nic.infrom time to time for any amendment in the e-bid document. In case of failure to get the amendments, if any, the Department shall not be responsible for it. iii) In order to allow prospective e-Bidders a reasonable time to take the amendment into account in preparing their e-Bids, the Department, at its discretion, may extend the deadline for the submission of e-Bids. Such extensions shall be uploaded on the e-Procurement website https://etender.up.nic.in 4. Language of e-Bid The e-Bid prepared by the bidder, as well as all correspondence and documents relating to the e- Bid exchanged by the bidder and the Department shall be written either in English or Hindi language. The correspondence and documents in Hindi must be accompanied by embedded/separate Hindi font files. Only English numerals shall be used in the e-Bid. 5. Documents Constituting the e-Bid The e-Bid prepared by the bidder shall comprise the following components: (a) Prequalification: - (i) Fee Details - It will consist of the cost of bid document/ e-Bid processing fee document and prescribe earnest money in prescribed form according to tender notice. Which is mandatory. (ii) Eligibility Criteria – It will consist of the details as per the Tender Document. (b) Financial e-Bid - Financial e-Bid will comprise of: Price Schedule/BOQ- includes Price Schedule/BOQ in PDF format to be filled in after downloading from the e- Procurement website for this e-bid 6. e-Bid Form The bidder shall complete the e-Bid Form and the appropriate Price Schedule/BOQ furnished in the e-Bid document. 7. e-Bid Currencies Prices shall be quoted / calculated in Indian Rupees only. 8. Documents Establishing bidder's Qualifica

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