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REQUEST FOR PROPOSAL (RFP) DESIGN, SUPPLY, INSTALLATION AND COMMISSIONING OF DIGITAL MOBILE RADIO (DMR) SYSTEM FOR TRICHYDISTRICT Reference No: MPF/PTB/7643/2018 Office of the Deputy Inspector General of Police Technical Services, Mylapore, Chennai-600 004 Ph: 044-28447781 Email: digts2013@gmail.com Tender reference No MPF/PTB/7643/2018 2 | P a g e S i g n a t u r e a n d s e a l o f t h e T e n d e r e r Table of Contents Contents Important Notice .............................................................................................................. 8 List of Abbreviations ........................................................................................................ 8 1. Introduction ............................................................................................................... 11 2. Schedule of Bid Process ........................................................................................... 12 3. Instructions to the Bidders ......................................................................................... 13 3.1. Bid Currency ...................................................................................................................13 3.2. Cost of Bidding ...............................................................................................................13 3.3. Tender Document Fee ....................................................................................................13 3.4. Earnest Money Deposit (EMD) .......................................................................................13 3.5. Authorized Signatory of the Tender ................................................................................14 3.6. Clarifications and Amendments ......................................................................................14 3.7. Contacting Tender Inviting Authority ...............................................................................15 3.8. Preparation of Two Cover Tender ...................................................................................15 3.8.1. Technical Bid (Envelope-1) ............................................................................................................. 15 3.8.2. Commercial Bid/Price bid (Envelope-2) ........................................................................................ 16 3.8.3. Outer Cover ..................................................................................................................................... 17 3.9. Bid Preparation and Submission .....................................................................................17 3.10. Language .....................................................................................................................18 3.11. Tender due date and time .............................................................................................18 3.12. Tender Opening ............................................................................................................18 3.13. Tender Validity ..............................................................................................................18 3.14. Modification and withdrawal of Bids ..............................................................................19 3.15. Scrutiny during Tender opening ....................................................................................19 3.16. Suppression of facts .....................................................................................................19 3.17. Right to Terminate the Process.....................................................................................20 3.18. Summarily Rejection .....................................................................................................20 3.19. Tender Evaluation Process .................................................................

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