Bhubaneswar Municipal Corporation

# ?• GOVERNMENT OF ODISHA WORKS DEPARTMENT * * * * * OFFICE MEMORANDUM File No.07556900012016- /W, dated, S ' \ D - « \ > Sub: Electronic Receipt, Accounting and Reporting of Cost of Tender Paper and Earnest Money Deposit on submission of bids. 1. The State Government have been working on formulation of rules and procedures for Electronic receipt, accounting and reporting of the receipt of Cost of Tender Paper and Earnest Money Deposit on submission of bids through the e-procurement portal of Government of Odisha i.e. “https://tendersodisha.qov.in” for some time past. 2. Electronic receipt of cost of tender paper has been successfully tested through SBI payment gateway. Now it has been decided to introduce electronic receipt of Cost of Tender Paper and Earnest Money Deposit on submission of bids through payment gateway of designated banks such as SBI/ICICI Bank/HDFC Bank for all Government Departments, State PSUs, Statutory Corporations, Autonomous Bodies and Local Bodies etc. in phases(ANNEXURE-l). The process outline as well as accounting and reporting structure are indicated below: a) It will be carried out through a single banking transaction by the bidder for multiple payments like Cost of Tender Paper and Earnest Money Deposit on submission of bids b) Various payment modes like Internet banking/ NEFT/RTGS of Designated Banks and their Aggregator Banks as well can be accessed by the intending bidders. c) Reporting and accounting of the e-receipts will be made from a single source. d) Credit of receipts into the Government accounts and to the designated Bank account of the participating entities indicated in Para 2 above would be faster. 3. Only those bidders who successfully remit their Cost of Tender Paper and Earnest Money Deposit on submission of bids would be eligible to participate in the tender/bid process. The bidders with pending or failure payment status shall not be able to submit their bid. Tender inviting authority, State Procurement Cell, NIC, the designated Banks shall not be held responsible for such pendency or failure. 4. Banking arrangement: a) Designated Banks (SBI/ICICI Bank/HDFC Bank) payment gateway are being integrated with e-Procurement portal of Government of Odisha (https://tendersodisha.gov.in) b) The Designated Banks participating in Electronic receipt, accounting and reporting of Cost of Tender Paper and Earnest Money Deposit on submission of bids will nominate a Focal Point Branch called e-FPB, who is authorized to collect and collate all e-Receipts. Each such branch will act as the Receiving branch and Focal Point Branch notwithstanding the fact that the bidder might have debited his account in any of the bank's branches while making payment. 5. Procedures of bid submission using electronic payment of tender paper cost and EMD by b id d e r: a) The bidders have to log onto the Odisha e-Procurement portal /httpc7/tPnH»rSnrtisha.aov.in) using his/her digital signature certificate and then search and then select the required active tender from the “Search Active Tender option. Now, submit button can be clicked against the selected tender so that it comes to the My Tenders” section. b) U p lo ad in g of P re q u a lific a tio n /T e c h n ic a l/F in a n c ia l bid: The bidders have to upload the required Prequalification /Technical/Financial bid, as mentioned in the bidding document and in line with W orks Department office memorandum No.7885/W dt.23.07.2013. c) Electronic payment o f tender paper cost and EMD : Then the bidders have to select and submit the bank name as available in the payment options . i. A bidder shall make electronic payment using his/her internet banking enabled account with designated Banks or their aggregator banks. ii. A bidder having account in other Banks can make payment using NEFT/RTGS facility of designated Banks. • Online NEFT/RTGS payment using internet banking of the bank in which the bidder holds his account, by adding the a