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G.O.(MS)No.155/2018/Home Dtd. 05.10.2018 DO. No. S2(a)-162452/2017/PHQ Page 1 of 122 INTEGRATED DIGITAL TRAFFIC ENFORCEMENT SYSTEM (ITES) RFP for selection of Service Provider for Integrated Digital Traffic Enforcement System(ITES) RELEASED BY: KERALA POLICE THIRUVANANTHAPURAM GOVERNMENT OF KERALA G.O.(MS)No.155/2018/Home Dtd. 05.10.2018 DO. No. S2(a)-162452/2017/PHQ Page 2 of 122 1 Table of Contents 2 Executive Summary 6 3 Abbreviations 7 4 GENERAL INFORMATION 8 4.1 NOTICE INVITING TENDER 8 4.2 SCHEDULE OF IMPORTANT EVENTS/ACTIVITIES 9 4.3 PREAMBLE 10 4.4 PROPRIETARY AND CONFIDENTIAL 10 5 INSTRUCTION TO BIDDERS 12 5.1 INTRODUCTION 12 5.2 ELIGIBILITY CRITERIA 12 5.3 CONTENT OF TENDER DOCUMENT 13 5.4 COST OF BIDDING 14 5.5 CLARIFICATION OF TENDER DOCUMENT 14 5.6 AMENDMENT OF TENDER DOCUMENT 14 5.7 LANGUAGE OF BID 14 5.8 VALIDITY OF THE PROPOSAL 14 5.9 RIGHT TO ACCEPT OR REJECT PROPOSAL 14 5.10 SUBMISSION OF BID 15 5.11 BID PRICE 15 5.12 DOCUMENT FEE AND BID SECURITY 15 5.13 ALTERNATIVE PROPOSALS BY BIDDERS 16 5.14 FORMAT FOR SIGNING OF BID 16 5.15 FORMAT FOR SUBMISSION OF PROPOSALS 16 5.16 DEADLINE FOR SUBMISSION OF BID 16 5.17 LATE SUBMISSION 17 5.18 MODIFICATION AND WITHDRAWAL OF BIDS 17 5.19 OPENING OF BIDS 17 5.20 EXAMINATION AND EVALUATION OF BIDS 17 5.21 IMBALANCED BID 21 5.22 PROCESS TO BE CONFIDENTIAL 21 5.23 AWARD CRITERIA 22 5.24 KP’S RIGHT TO REJECT ANY OR ALL BIDS 22 5.25 NOTIFICATION OF AWARD OF CONTRACT 22 5.26 CONFIDENTIALITY 22 5.27 SIGNING OF AGREEMENT 23 5.28 IRREVOCABLE PERFORMANCE SECURITY 23 5.29 BANK GUARANTEE (BG) 24 5.30 CORRUPT OR FRAUDULENT PRACTICES 24 6 SCOPE OF WORK 25 6.1 BACKGROUND 25 6.2 PROJECT SUB-SYSTEMS 25 6.2.1 DOPPLER RADAR BASED SPEED VIOLATION DETECTION SYSTEM - SVDS 26 6.2.1.1 MINIMUM FEATURES FOR THE ANPR CAMERA SYSTEM 27 G.O.(MS)No.155/2018/Home Dtd. 05.10.2018 DO. No. S2(a)-162452/2017/PHQ Page 3 of 122 6.2.2 RED-LIGHT VIOLATION DETECTION SYSTEM - RLVD 27 6.2.3 HELMET ABSENCE VIOLATION DETECTION SYSTEM - HAVD 28 6.2.4 POLLUTION TESTING 29 6.2.5 PUC CENTRES 30 6.2.6 CONTROL CENTRE 30 6.3 ITES SYSTEM REQUIREMENTS 33 6.3.1 MINIMUM TECHNICAL SPECIFICATIONS FOR SVDS 34 6.3.2 MINIMUM TECHNICAL SPECIFICATIONS FOR RLVD 38 6.3.3 MINIMUM TECHNICAL SPECIFICATIONS FOR HAVD 40 6.3.4 MINIMUM TECHNICAL SPECIFICATIONS FOR ITS SUB CONSULTANT 42 6.3.5 HARDWARE FOR FINE COLLECTION CENTRES 43 6.3.6 E-CHALLAN SOFTWARE FUNCTIONAL REQUIREMENTS 43 6.3.7 PAYMENT MANAGEMENT SOFTWARE FUNCTIONAL REQUIREMENTS 44 6.3.8 PAYMENT MANAGEMENT SOFTWARE FUNCTIONAL REQUIREMENTS 48 BILL OF QUANTITY 76 7 GENERAL TERMS AND CONDITIONS 79 7.1 APPLICATION 79 7.2 RELATIONSHIP BETWEEN PARTIES 79 7.3 STANDARDS OF PERFORMANCE 79 7.4 DELIVERY AND DOCUMENTS 79 7.5 BIDDER(S) PERSONNEL 79 7.6 APPLICABLE LAW 80 7.7 USE OF CONTRACT DOCUMENTS AND INFORMATION 80 7.8 GOVERNING LANGUAGE 80 7.9 FORCE MAJEURE 80 7.10 PAYMENTS IN CASE OF FORCE MAJEURE 80 7.11 ACCESS TO AND POSSESSION OF THE SITE 81 7.12 PERMITS, LICENCES OR APPROVALS 81 7.13 KP’S ENTITLEMENT TO TERMINATE 81 7.14 PAYMENT ON TERMINATION 81 7.15 INDEMNITY 81 7.16 LIMITATION OF LIABILITY 82 7.17 PENALTIES 82 7.18 LEGAL JURISDICTION 82 7.19 BINDING CLAUSE 82 7.20 PRE-BID CONFERENCE 82 7.21 AMENDMENT TO RFP 82 7.22 VALIDITY OF THE PROPOSAL 82 7.23 RIGHT TO ACCEPT OR REJECT ANY PROPOSAL 82 7.24 PREPARATION OF THE PROPOSAL 83 7.25 CONFIDENTIALITY 83 7.26 DISQUALIFICATION 83 7.27 FRAUD AND CORRUPTION 84 7.28 COST OF TENDER DOCUMENT 84 7.29 EARNEST MONEY DEPOSIT (EMD) 84 7.30 PERFORMANCE BANK GUARANTEE (PBG) 85 G.O.(MS)No.155/2018/Home Dtd. 05.10.2018 DO. No. S2(a)-162452/2017/PHQ Page 4 of 122 8 FORMATS FOR BID DOCUMENTS 86 8.1 BID COVERING LETTER 86 8.2 BRIEF INFORMATION ABOUT THE BIDDER 88 8.3 UNDERTAKING 89 8.4 CERTIFICATE FOR BIDDER’S ANNUAL TURNOVER AND NET WORTH 90 8.5 POWER OF ATTORNEY 91 8.6 EARNEST MONEY DEPOSIT (EMD) BANK

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