University Of The Philippines Tender

Description Terms Of Reference For The Supply And Delivery Of Various Uniforms Of The University Of The Philippines Manila Employees For Cy 2024 I. Project Description The Project Requires The Supply And Delivery Of Various Uniforms For The Employees Of The University Of The Philippines Manila (upm). This Is Also In Compliance With Item No. 7.1.1 Of Budget Circular 2018-01 Dated 08 March 2018 Which Requires That One Of The Forms In Terms Of Granting Uniform/ Clothing Allowance Is Through A Procurement Process. Hence, This Procurement Shall Be In Accordance With The General Provisions, Specifications And Other Requirements By The Up Manila And The Guidelines Under The Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184, Otherwise Known As “the Government Procurement Reform Act (gpra).” Specifically, The Procurement Of Goods Is Based And Consistent With The Duly Approved Annual Procurement Plan (app) And Approved Budget For The Contract (abc) Of The Up Manila. Ii. Approved Budget For The Contract (abc) The Total Abc For This Project Is Two Million Four Hundred Ninety-six Thousand Pesos Only (php 2,496,000.00) Which Shall Be Divided Into Three (3) Types Of Uniform: One (1) Lot: Quantity 1.office/corporate Uniform (administrative Personnel And Reps) 328 2. Scrub Suit (for Laboratory Personnel) 63 3. Polo Jacket (for Maintenance Personnel) 25 Iii. Contract Duration The Contract Shall Be Valid Within One Hundred Eighty (180) Calendar Days From Receipt Of An Approved Notice To Proceed (ntp). Iv. Eligibility Requirements It Shall Be In Accordance With Section 23 Of The 2016 Revised Irr Of Ra 9184. V. Technical Specifications 1. The Technical Specifications For The Three (3) Types Of Uniform Are As Follows: 1.) Office/corporate For Administrative/reps Employees, Which Shall Be Composed Of The Following Sets: Office/corporate Uniform (administrative Personnel And Reps): Quantity Description 4 Pcs. Blouse (female) Barong (male) 4 Colors With Different Styles/design 2 Pcs. Pants/skirt (female) Pants (male) 2 Colors 2.) Scrub Suit For Laboratory Personnel, Which Shall Be Composed Of The Following Sets: Laboratory Personnel: Quantity Description 4 Sets Scrub Suit 4 Colors 3.) Polo Jacket For Maintenance Personnel, Which Shall Be Composed Of The Following Sets: Maintenance Personnel: Quantity Description 4 Pcs. Polo Jacket 4 Colors; 4 Designs 2. The Service Contract Cost Components Shall Cover The Materials, Labor And Accessories Necessary For The Sets Of Uniforms To Be Delivered, Including But Not Limited To Buttons, Zippers, Threads And Other Tailoring Materials. The Zipper To Be Used Must Be Of Superior Quality And The Thread Must Be Durable. An Extra Button Shall Be Provided For Every Set Of Corporate Uniform. Vi. Scope Of Work A. Materials / Fabric Requirements 1. The Supplier Must Comply With The Fabric Quality (polyester Cotton/polyester Linen, Where Applicable) As Indicated Below And Must Be Compliant With R.a. 9242 (philippine Tropical Fabric Law) Fabric Quality: 1. Breaking Strength - The Capacity Or Ability Of A Fabric To Withstand Ultimate Force Required To Rupture. 2. Pilling Resistance - The Ability Of A Fabric To Resist The Formation Of Pills (himulmul) During Washing And Wearing. 3. Colorfastness - The Ability Of A Fabric To Retain Its Color Or Resist Transfer Of Its Colorant(s) To Any Adjacent Material. 4. Dimensional Change - The Decrease (shrinkage) And/or Increase (elongation) In The Length Or Width Of The Fabric Due To Washing. 5. Thread Count - The Number Of Warp Yarns And Filling Yarns Per Unit Length, Expressed As Number Of Yarns/cm. B. Measurements/ Manufacturing 1. The Supplier Shall Obtain The Measurements Of All Up Manila Employees At No Cost To The Same And To Up Manila. The Schedule Of Measurements Shall Be Coordinated By The Supplier With The Human Resource Development Office (hrdo), Which Shall In Turn Coordinate The Same With The Different Units Through The Administrative Officer. The Measurement Taking Shall Commence Upon Acceptance Of The Notice Of Award (noa) And To Be Completed Within Fifteen (15) Working Days, Monday To Friday From 9:00am To 4:00pm Only. 2. The Supplier Shall Notify The Hrdo On The Status Of The Measurement Taking And Shall Be Required To Submit An Updated Weekly Listing Until The Schedule Is Accomplished. 3. The Supplier Shall Be Responsible For The Completion Of The Measurement Taking And Monitoring Of Those Without Measurements Based On The Master List Of Up Manila Employees Provided By The Hrdo. 4. The Supplier Shall Always Seek Approval From The Hrdo For Any Employee Not Included In The Master List Before Proceeding To Manufacture The Uniform. The Supplier Shall Strictly Refer To The Official List Provided By The Hrdo. C. Delivery 1. The Supplier Shall Supply And Deliver The Sets Of Prescribed Uniforms In The Exact Design, Style, Color And Materials Selected By The Up Manila Uniform Committee. The Supplier Is Not Allowed To Deviate From Or Replace The Design, Color, Fabric Materials And Accessories Chosen And Approved By The Up Manila Uniform Committee. 2. Delivery Of Uniforms For Each Up Manila Employee Shall Be Made In Complete, Individually-packed Sets. Packaging Should Be Made Of Biodegradable Or Reusable Material. Delivery Should Be Batched Per College/unit In Alpha-numeric Listing Before Delivery To The Human Resource Development Office (hrdo), Subject To The Conditions Set Forth In The Schedule Of Deliveries As Follows: Schedule Of Delivery From The Date Of Acceptance Of The Notice To Proceed: 1st Delivery - 30 Calendar Days - Scrub Suit And Polo Jacket 2nd Delivery - 60 Calendar Days - Corporate Uniform (male/female) 3. Each Individually Packed Set Of Prescribed Uniforms For Each Employee Shall Also Include The Accessories. (ex: Buttons, Sewing Kit, Etc.) 4. The Supplier Shall Ensure That Each Set Of Uniform Shall Be Tailored With The Highest Level Of Workmanship. The Supplier Shall Immediately Repair/alter Delivered Uniforms That Are Found To Be Unsatisfactorily Finished Or Ill-fitting. Thereafter, No Further Major Repair Shall Be Allowed, In Which Case, Total Replacement Of The Uniform Shall Be Effected By The Supplier At No Additional Cost To The Up Manila. 5. The Supplier Shall Undertake To Provide Alteration/repair Or Replacement Within Fifteen (15) Working Days After Receipt Of The Unsatisfactorily Finished Or Ill-fitting Uniform. 6. Alterations/repairs Or Replacement Not Delivered Within Fifteen (15) Working Days Shall Be Considered Undelivered Uniform/s And Subject To The Required Penalty For Late Delivery. 7. Alterations/repairs Exceeding Fifteen Percent (15%) Of The Abc Shall Be Ground For Blacklisting In Future Biddings Of The Up Manila. 8. For Uniforms Of Newly Hired Employees, Delivery Of The Complete Sets Shall Be Effected Within Fifteen (15) Working Days After Receipt Of The Measurements. D. Additional Order 1. In Case Additional Sets Of Uniform Shall Be Needed, For Any Reason, Additional Order Shall Be Negotiated With The Winning Bidder At The Same Cost. Vii. Payment 1. The Up Manila Shall Pay The Supplier Through Progress Billing As Follows:  Payment Shall Be Based On The Number Of Complete Sets Delivered And Accepted Per Employee. The Supplier Shall Be Required To Provide Accurate And Systematic Billing Documents Prior To Processing Of Payments.  Processing Of Payment Shall Be Done Upon Presentation Of An Invoice Covering The Number Of Uniforms Delivered And Accepted Per Employee. Term Of Payment Is Thirty (30) Days Upon Presentation Of The Invoice.  All Payments To Be Made Shall Be Subject To The Appropriate Withholding Tax And Ten Percent (10%) Retention Fee. Viii. Penalty The Supplier Shall Pay The Up Manila A Penalty Equivalent To One-tenth Of One Percent (0.1%) Of The Undelivered Portion For Each Day Of Delay In The Delivery Of The Finished Uniforms, To Be Deducted From Any Amount That May Be Due The Supplier Pursuant To The Delivery Schedule. Once The Cumulative Amount Of Penalty Reaches Ten Percent (10%), Up Manila Has The Option To Terminate The Contract, Without Prejudice To Other Courses Of Action And Remedies Available To Up Manila Under The Contract And Existing Laws. Ix. Requirements 1. Certification Stating That The Supplier’s Core Business Is In The Design, Tailoring And Supply Of Uniforms In Mass Production Using Individually Measured Patterns (made-to-measure Quality). 2. Certification That The Supplier Has A Track Record In The Business Of Design, Tailoring And Supply Of Uniforms In Mass Production For At Least Five (5) Years And Must Have An Experience In Manufacturing The Required Volume. Provide A List That Aforementioned Has Been Supplying And Delivering Office Uniforms To Government And Private Agencies. 3. Certification That The Prospective Bidder Has Its Own Manufacturing Facility Capable Of Serving Bulk Orders Of Uniforms With Not Less Than Fifteen (15) Employees Including Cutters, Sewers And Finishers (whether Full Time Or Part Time). X. Subcontracts Subcontracting Shall Not Be Allowed. Xi. Point Of Contact The Supplier Will Liaise With Two (2) Offices And Will Receive Orders Only From The Following: 1. Up Manila Uniform Committee – Represented By Ms. Elsie M. Bolambao, Committee Chair At 8814-1241 2. Human Resource Development Office (hrdo) - Represented By Mr. Jorel A. Manalo And/or Ms. Maria Elizabeth D. Ladeza At 8814-1228 All Communications And Requests Are To Be Directed To The Above-named Representatives, However, They May Designate A Point Person-in-charge Of All Requests And Other Communications Regarding This Project. Note:  The Uniform Committee Recommends On The Day Of Bid Submission, The Participating Bidders Are Required To Submit At Least One (1) Set Of Prototype Each For Male And Female Uniform Covering All Colleges/units (corporate, Laboratory And Maintenance).  Please Refer To Attached Picture/drawing Of The Proposed Designs Of The Uniforms On Pp. 28-37