Social Security System Tender

Description Provision Of Meals For The Conduct Of Sss Meetings/activities For The Year 2025 Of Sss Calapan Branch Lot I: I. Meals/snack For Branch Operations Sector (10 X Per Year) 120 Pax A. Race Operations (12 Pax) • Am Snacks ○ Pasta / Pancit ○ Sandwich ○ Bottled Water • Lunch ○ Fish Dish ○ Pork/beef Dish ○ Chicken Dish ○ Vegetable Dish ○ Rice ○ Drinks (bottled Water/juice/soda) Abc: P96,000.00 Lot Ii: 38,740.00 30 Pax B. Coordination Meeting With Lgus/ Associations/cooperatives And Signing Of Moa For Kaltasss Collect Program (5 X Per Year) • Lunch (6 Pax) ○ Fish/chicken Dish ○ Pork/beef Dish ○ Vegetable Dish ○ Rice ○ Drinks (bottled Water/juice/soda) Abc: P8,790.00 45 Pax B. Branch Meeting (9 X Per Year) • Am Snacks (5 Pax) ○ Pasta / Pancit ○ Sandwich ○ Bottled Water • Lunch (5 Pax) ○ Fish Dish ○ Pork/beef Dish ○ Chicken Dish ○ Vegetable Dish ○ Rice ○ Drinks (bottled Water/juice/soda) Abc: P19,800.00 70 Pax Ii. Conduct Of Information Coverage Drive (1 X Per Year) • Am Snacks (70 Pax) ○ Pasta / Pancit ○ Sandwich ○ Bottled Water Abc: P10,150.00 Price Validity: One (1) Year Delivery Terms: Delivery Is On The Day Of The Meeting/activity And Shall Be Delivered To Sss Calapan Branch, Aqua Tierra One Bldg., Roxas Dr., Brgy. Sto. Niño, Calapan City, Oriental Mindoro (actual Venue And Scheduled Date To Be Determined Within Three (3) Days Prior To The Actual Conduct Of Meeting/activity). • Delivery Date And Serving Time Are Subject To Change. Payment Terms: • Government Terms • The Amount To Be Paid Shall Be Based On The Actual Number Of Participants And Their Actual Expenses But Not To Exceed The Contract Amount. • Sss Shall Withhold The Applicable Taxes From The Amount Payable In Accordance With Bir Regulations. • Partial Payment (monthly Basis) Shall Be Made Upon Submission Of Complete Billing Documents And Shall Be Directly Credited To The Supplier’s Bank Account. Terms And Conditions 1. For Contract Price Amounting To P100,000.00 And Above, The Winning Supplier Shall Be Required To Post A Performance Security From Receipt Of Notice Of Award Equivalent To % Of Contract Price As Follows: · 5% (goods & Consulting Services) Or 10% (infrastructure) Cash, Cashier's/manager's Check, Bank Draft/guarantee, Or · 30% Surety Bond Callable Upon Demand 2. If Two (2) Or More Suppliers Submitted The Same Price Quotation And Have Been Post-qualified As The Suppliers With Lowest Calculated And Responsive Quotations, The Procuring Unit Shall Use “draw Lots” Or Similar Method Of Chance To Break The Tie. 3. Alternative Offer Shall Not Be Allowed. Any Bid Exceeding The Abc Shall Be Ground For Disqualification. 4. Incompletely Filled Out Bid Breakdown Shall Be Considered Non-responsive And Automatically Disqualified But Specifying A Zero (0), Dash (-), Or The Word “free” For The Said Item Would Mean That It Is Being Offered For Free To The Sss. 5. In Case Of Discrepancy Between The Submitted Quotation And The Quotation After Arithmetical Correction, The Supplier Shall Be Informed Of Such Discrepancy For Confirmation Of The New Amount. If The Bidder Fails To Confirm The Arithmetical Corrections Within Three (3) Calendar Days From Receipt Of Notification, The Quotation As Calculated Shall Be Deemed Confirmed. 6. In Case A Prospective Supplier/service Provider Submits A Filled-out Rfq With A Supporting Document (i.e., A Price Quotation In A Different Format), Both Documents Shall Be Considered Provided That The Terms And Conditions Stated Therein Is In Conformity With The Requirements Of The Rfq. In Case Of Discrepancies, The Submitted Quotation Shall Be Considered Ineligible Or Not Compliant. 7. Quantity Is Subject To Change But Not To Exceed The Quantity In The Approved Po/jo/lo. 8. Award Shall Be Per " Lot Basis" And Date Of Conduct/start Of The Project Is Subject To Change. Instructions To Suppliers 1. For Clarification Of Details, Please Contact Ms. Liese Ann F. Abestilla At (043) 288-2267. 2. All Documents Shall Be Signed, And Every Page Thereof Shall Be Initialed, By The Owner Or Duly Authorized Representative/s Of The Bidder. 3. Quotations May Be Submitted Through The Following: A. Branch’s Administrative Section Located At Sss Calapan Branch, Aqua Tierra One Bldg., Roxas Dr., Brgy. Sto. Niño, Calapan City, Oriental Mindoro. B. Electronic Mail At Calapan@sss.gov.ph With The Following Requirements: I. Quotations And Attachments Should Be In Portable Document Format (pdf), Compressed/zipped. File Name Of The Zip File Folder Shall Be By Rfq Number And Project Title. 4. After Evaluation Of Offer, The Supplier Shall Be Required To Submit Complete Documentary Requirements After Receipt Of Notice Or Advise From Sss, As Follows: A. Valid Mayor’s/business Permit; B. Philgeps Registration Number (red Membership) Or Philgeps Certificate (platinum Membership); C. Certificate Of Registration Whichever May Be Appropriate Under Existing Laws Of The Philippines: I. Bureau Of Domestic Trade & Industry (dti) – Sole Proprietorship Ii. Incorporation Papers Registered And Approved By The Securities & Exchange Commission - Partnership/corporation Iii. Philippine Contractors Accreditation Board License (pcab) - Contractors/civil Works Iv. Cooperative Development Authority (cda) – Cooperatives; D. Latest Annual Income / Business Tax Return (for Abcs Above ₱500k); E. Bir Certificate Of Registration Form 2303; F. Sss Id Number (employer/self-employed); G. Notarized Omnibus Sworn Statement With Attached Notarized Special Power Of Attorney (spa) For Sole Proprietorship Or Secretary's Certificate For Partnership / Corporation (for Abcs Above ₱50,000.01), Or Letter Of Authorization / Company Id (for Abcs Below ₱50,000.00), Authorizing The Representative, If Any, To Sign On Behalf Of The Owner/company. Note: Submitted Documents Are Subject To Verification And Validation Of Its Authenticity, Genuineness, Validity, And Completeness. Incomplete Submission, Concealment, Falsification, Or Misrepresentation Of Any Of The Documents Submitted, Or The Contents Thereof Is A Ground For Disqualification Of Submitted Quotation.