Santa Maria Water District Tender

Description Invitation To Bid For The Early Procurement Activity (epa) For The Procurement Of Services For Microbiological Water Test And Physical/chemical Analysis Of Water Samples For The Year 2025 1. The Santa Maria Water District (smwd), Through The Corporate Operating Fund For The Year 2025 Intends To Apply The Sum Of One Million Two Hundred Fifteen Thousand Pesos (p1,215,000.00) Being The Abc To Payments Under The Contract For The Procurement Of Services For Microbiological Water Test And Physical Chemical Analysis Of Water Samples For The Year 2025 With Identification No. Pb2024-smwd-s-10-011. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. The Smwd Is Conducting This Procurement Through The Early Procurement Activity (epa) For Fy 2025 To Ensure The Timely Delivery Of Services, Consistent With The Gppb Resolution No. 14-2019 Dated July 17, 2019. Epa Shall Refer To The Conduct Of Procurement Activities, From Posting Of The Procurement Opportunity, If Required, Until Recommendation Of The Bids And Awards Committee (bac) To The Hope As To The Award Of The Contract For Goods To Be Delivered, Infrastructure Projects To Be Implemented And Consulting Services To Be Rendered In The Following Fiscal Year (i.e. Fy 2025), Pending Approval Of Their Respective Funding Sources. The Bidders, Therefore, Are Herewith Informed Of The Following: A. Interested Bidders Are Invited/requested To Submit Their Bid Proposals Based On Indicative Budget (i.e. Subject To Final Approval) Through This Invitation To Bid, Together With The Bidding Documents; B. The Smwd Will Evaluate The Bid Proposal And Determine The Winning Bidder. The Financial Bid Proposal Of The Winning Bidder Will Be The Contract Price/amount Which Is Considered Fixed Price. However, The Notice Of Award (noa) Will Only Be Issued Upon The Approval Of The Budget. C. Should There Be A Delay In The Award As Affected By The Possible Delay In The Budget Approval, The Bid Validity As Specified In The Bidding Documents (which Is A Maximum Of 120 Calendar Days), The Winning Bidder May Be Requested To Extend The Bid Validity. If The Bidder Refuses To Extend The Bid Validity, The Bid Submitted By The Winning Bidder Shall Be Rejected. 2. The Santa Maria Water District Now Invites Bids For The Above Early Procurement Of The Following Test & Analysis: Qty Unit Description 900 Samples Total Fecal, Total Coliform And Heterotropic Plate Count Test 75 Samples Physical And Chemical Analysis Required Methodologies: 9215 B Pour Plate Method 9221 Multiple Tube Fermentation Technique 9221 E1 Multiple Fermentation Technique(for Thermotolerant-fecal-coliforms) Bidders Should Have Completed, Within Two (2) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project Which Is At Least Fifty Percent (50%) Of The Abc. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Smwd-bids And Awards Committee (bac) Secretariat And May View And Inspect The Bidding Documents As Posted On The Websites Of The Smwd And The Philippine Government Electronic Procurement System (philgeps). 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On November 7 To November 27, 2024 From The Given Address And Upon Payment Of A Non-refundable Fee Of Three Thousand Pesos (php3,000.00) Not Later Than The Submission Of Their Bids. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees Through Email Indicated Below. 6. The Santa Maria Water District Will Hold A Pre-bid Conference On November 15, 2024 At 10:00 Am Face To Face Which Shall Be Open To All Prospective Bidders. The Address For Pre-bid Conference Is: 3rd Floor – Bac Room, Smwd Building No. 302 J.p. Rizal St., Poblacion, Santa Maria, Bulacan 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission, Lbc Or Any Freight Service At The Office Address Indicated Below On Or Before 12:00 Pm On November 27, 2024. The Official Time Is The One Reflected In The Biometrics Located In The Ground Floor Of The Smwd’s Building. Late Bids Shall Not Be Accepted 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On November 27, 2024 1:00 Pm At The Given Address Below. Bid Opening Shall Be Held Manually And Face To Face. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. The Summary Of The Bidding Activities Is As Follows: Advertisement/posting Of Invitation To Bid November 7 - 14, 2024 Issuance And Availability Of Bid Documents November 7 To Nov. 27, 2024 @10:00 Am Pre-bid Conference November 15, 2024 @10:00a.m Last Day Of Submission Of Written Clarification November 18, 2024 Last Day Of Issuance Of Bid Bulletin (if Any) November 22, 2024 Deadline For Submission Of Bids November 27, 2024 @ 12:00 P.m Opening Of Bids November 27, 2024 @ 1:00 P.m. 11. The Santa Maria Water District Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: Charito S. Fernando Bac Secretariat – 3rd Floor Smwd Building No. 302 J.p Rizal St., Poblacion, Santa Maria, Bulacan Cp# 0917-138-8683 Or (044)815-3238 Email Address: Smwdbulacan@yahoo.com Website: Smwdbulacan.gov.ph 13. For Viewing And Downloading Of Bidding Documents You May Visit: Http://notices.philgeps.gov.ph Https://smwdbulacan.gov.ph Date Of Issuance Of Bidding Documents: November 7, 2024 Sgd Maria Leonora S. Romarate Chairperson, Smwd Bids And Awards Committee