PHILIPPINE RACING COMMISSION Tender

Description Terms Of Reference Engagement Of Services For The Supply And Delivery Of Polo Shirts For 2025 National Women’s Month I. Project Description The Project Aims To Procure High-quality Polo Shirts To Be Distributed In Celebration Of National Women’s Month. The Polo Shirts Will Serve As A Symbol Of Empowerment And Recognition Of Women’s Contributions To Society, Promoting Gender Equality And Inclusivity. Ii. Background And Objective National Women’s Month Is Annually Observed In March To Honor The Achievements Of Women And To Raise Awareness About Gender Equality. The Initiative Aligns With Republic Act No. 6949, Which Declares March As National Women's Month. The Project Is Designed To Promote Awareness Of Women's Rights, Provide A Platform For Discussions On Gender Issues, And Recognize The Essential Role Women Play In Various Sectors Of Society. The Primary Objectives Of This Project Are: 1. To Provide Uniform Apparel For Participants Involved In National Women’s Month Activities, Fostering Unity And Gender Equality; 2. To Raise Awareness About Gender Equality And Women’s Empowerment Through Visible Representation In The Workplace; And 3. To Ensure That The Polo Shirts Are Produced With Quality Materials And Designs That Resonate With The Theme Of National Women’s Month, Promoting Both Practicality And Aesthetic Appeal. Iii. Approved Budget For The Contract (abc) And Fund Source Philracom Has Allocated An Approved Budget For The Contract In The Amount Of Fifty-six Thousand Pesos (php 56,000.00) Inclusive Of All The Applicable Government Taxes And Charges. Fund For This Project Shall Be Sourced From The General Fund. Iv. Scope Technical Specifications And Deliverables Design: The Design And Color Will Be Specified By Philracom Materials: Use High-quality, Comfortable, And Durable Materials For Corporate Apparel Suitable For Daily Use. The Fabric Should Be Either A Honeycomb Or A Blend Of 60% Cotton And 40% Polyester, With A Density Ranging From 220 To 240 Gsm. Sizes: Provide Sizes Ranging From Extra Small (xs) To Three Extra-large (3xl) For A Total Of Sixty-nine (69) Shirts. Philracom Will Supply The Vendor With A List Of Required Sizes. Embroidery: Ensure High-quality Embroidery Of The Design, And Text. Delivery: Complete The Delivery Of All 69 Polo Shirts To The Philracom Office Within 15 Calendar Days Upon Receipt Of The Notice To Proceed (ntp) Accountability: The Supplier Will Be Accountable For Ensuring That The Polo Shirts Are Free From Any Defects, Errors, Or Damages. The Supplier Will Be Liable For Any Losses Or Damages Incurred Due To Negligence, Delay, Or Non-compliance With The Terms And Conditions Of This Tor. V. Roles And Responsibilities The Roles And Responsibilities Of Both Parties Involved Are: Philracom A. Provide The Final Design And Elements Of The Philracom Commemorative Polo Shirt In Pdf Format. B. Pay The Supplier According To The Agreed Payment Terms And Conditions C. Monitor And Evaluate The Performance Of The Supplier Based On The Agreed Quality Standards And Delivery Schedule D. Provide Feedback And Recommendations To The Supplier For Improvement Supplier A. Produce 69 Pieces Of The Philracom Polo Shirts, Based On The Specifications Provided By Philracom, And Deliver Within The Deadline After Receiving Approval From Philracom. B. Ensure That The Polo Shirts Are Free From Any Defects, Errors, Or Damages. C. Comply With All Applicable Laws, Regulations, And Ethical Standards Related To The Provided Service. D. Communicate With Philracom Regularly And Promptly Regarding Any Issues Or Concerns That May Arise During The Process. Vi. Qualification Of The Supplier A. Must Be Philgeps Registered; B. Must Be Engaged In Business For At Least Two (2) Years; C. Must Submit A Company Profile; And D. Must Submit Dit/sec Registration, Updated Business/mayor’s Permit, And Certificate Of Registration (bir Form No. 2303 Vii. Payment Payment Shall Be Made Within Fifteen (15) Working Days Upon Complete Delivery Of All Items, Submission, And Acceptance Of The End-user. Viii. Mode Of Procurement The Procurement For This Project Shall Be Undertaken Through Negotiated Procurement - Small Value Procurement Pursuant To The Republic Act No. 9184 Or The Government Procurement Reform Act. Ix. Penal Clauses A. Liquidated Damages If The Supplier Fails To Deliver Any Or All And/or To Perform The Services Within The Period Specified In This Contract, Philracom Shall, Without Prejudice To Its Other Remedies Under This Contract And Under The Applicable Law, Deduct From The Contract Price As Liquidated Damages, The Applicable Rate Of One-tenth (1/10) Of One Percent (1%) Of The Cost Of The Unperformed Portion Of Every Day Of Delay. The Maximum Deduction Shall Be Ten Percent (10%) Of The Amount Of The Contract. Once The Maximum Is Reached, Philracom Reserves The Right To Rescind The Contract, Without Prejudice To Other Courses Of Action And Remedies Available To It Under The Law. The Damages Herein Provided Are Fixed And The Philracom Shall Not Be Required To Adduce Proof Thereof. For Entitlement To Such Liquidated Damages, Philracom Need Not Prove The Damages Incurred. Said Damages In Any Amount Shall Be Deducted From Any Money Due Or Which May Become Due To The Supplier Under The Contract And/or Collect Such Liquidated Damages From The Retention Money Or Other Securities Posted By The Supplier At Philracom’s Convenience. B. Other Costs Should The Philracom Be Constrained To File A Suit To Obtain Relief Against The Supplier, The Latter Shall Be Liable To Pay An Amount Equivalent To Twenty Percent (20%) Of The Amount Claimed In The Complaint As Attorney’s Fees, Aside From The Costs Of Litigation And Other Expenses, Which The Philracom Is Entitled To Recover From The Service Provider; Provided, However, That Any Action Brought By The Supplier For Whatever Cause Arising From The Contract, Should It Be Adjudged Not To Be Entitled To The Relief Sought, The Philracom As The Prevailing Party Shall Be Entitled To Such Reasonable Attorney’s Fees, Costs Of Litigation And Other Costs It May Have Incurred By Reason Of Such Action. C. Indemnity The Supplier Shall Defend, Indemnify, And Hold Harmless The Philracom Against All Claims, Losses, Liabilities, And Damages, And Pay All Claims, Judgments, Awards, Costs, And Expenses Arising Out Of Or In Connection With The Supplier’s Acts Or Omissions Unless Such Claims Are Due Solely To The Negligence Of The Philracom. Costs Inclusive Of Expert Witness Fees And Other Legal Expenses Shall Be Charged Against The Account Of The Service Provider. X. Right To Accept Or Reject Quotation And/or Annul The Procurement Process Philracom Reserves The Right To Accept Or Reject Any Quotation, To Annul The Procurement Process, Or Not To Award The Contract Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. Xi. Conformance With The Existing Laws The Procurement Process For This Undertaking Shall Be Executed By Republic Act 9184, Otherwise Known As The Government Procurement Reform Act, And Its Revised Implementing Rules And Regulations.