PHILIPPINE RACING COMMISSION Tender

Description Terms Of Reference Procurement Of Trophies For 2025 Juvenile Stakes Races And 2025 Philracom Anniversary Race I. Project Description This Project Involves The Acquisition Of Resin Trophies To Be Awarded To The Winners Of The Following Stakes Races: Three (3) Legs Of The 2025 Juvenile Stakes Race And 2025 Philracom Anniversary Race. These Trophies Will Symbolize The Steadfast Dedication, Passion, And Commitment Of The Racing Enthusiasts In Promoting And Sustaining Horse Racing As A Sport. The Design Of These Trophies Will Reflect The Commitment To Excellence, Showcasing Both Distinction And Superior Quality. Ii. Background And Rationale The Juvenile Stakes Race Is A Prestigious Event Specifically For Two-year-old Thoroughbreds. It Provides A Crucial Platform For Showcasing The Potential Of Young Horses And The Expertise Of Their Jockeys And Trainers. Often Seen As An Early Indicator Of Future Racing Success, This Race Is A Significant Stepping Stone For Promising Horses Aiming To Compete At Higher Levels. The Philracom Anniversary Stakes Race Honors The History And Achievements Of Philracom Over The Past Years. This Stakes Race Serves To Both Promote And Regulate Horse Racing In The Philippines. They Draw Significant Attention And Participation, Boosting The Sport's Popularity And Preserving Its Reputation As A Cherished National Sport. Both Races Generate Substantial Revenue Through Betting And Tourism, Benefiting The Local Economy And Supporting The Horse Racing Industry. They Also Provide A Platform To Showcase The Skills Of Jockeys, Trainers, And Horses, Highlighting The Best Talent In The Field. Furthermore, These Events Foster A Sense Of Community And Excitement Among Racing Enthusiasts, Creating A Shared Experience And Tradition. The Procurement Of These Trophies Holds Immense Significance For The Horse Racing Community, Both Symbolically And Practically. They Celebrate The Exceptional Skill, Training, And Performance Of The Horses, Jockeys, Trainers, And Owners Who Achieve Victory In Prestigious Races. This Recognition Motivates Participants To Strive For Excellence. Winning Such Trophies Elevates The Status Of The Recipients Within The Horse Racing Community. It’s A Mark Of Honor That Adds Prestige To Their Careers And Solidifies Their Place In The Annals Of Racing History. For Aspiring Jockeys, Trainers, And Horse Owners, These Trophies Serve As A Source Of Inspiration. They Represent The Pinnacle Of Success And Encourage New Generations To Pursue Their Dreams In The Horse Racing Industry. Philracom Is In Search Of A Skilled And Experienced Supplier/trophy Maker Who Can Produce And Deliver Custom-made Trophies For The Successful Awarding To The Winners Of These Major Stakes Races. Iii. Scope Of Work And Services This Project Entails The Production, Supply, And Delivery Of Three (3) Resin Trophies For The Winners Of The Three (3) Legs Of The 2025 Juvenile Stakes Races, And One (1) Resin Trophy For The Winner Of The 2025 Philracom Anniversary Race. Attached Are The Files For The Comprehensive Details Regarding Materials, Dimensions, Layout, Design, And Content. Iv. Approved Budget For The Contract (abc) And Fund Source The Approved Budget For The Contract (abc) Is Three Hundred Fifty Thousand Pesos (php 350,000.00) Inclusive Of All Applicable Taxes And Other Charges With The Following Details: Stakes Races Approved Budget For The Contract 2025 Juvenile Stakes Races: 1st Leg 2nd Leg 3rd Leg Php 50,000.00 Php 50,000.00 Php 50,000.00 2025 Philracom Anniversary Race Php 200,000.00 Total Php 350,000.00 A Certificate Of Tax Deducted/withheld Will Be Provided By Philracom. The Fund Shall Be Sourced From The Horse Racing Incentive Program (hrip) Under The General Appropriations Act (gaa) For Fiscal Year (fy) 2025. This Is A Fixed-price Contract. Any Extension Of Contract Time Shall Not Incur Any Additional Cost To The Government. V. Mode Of Procurement The Procurement Shall Be Through Negotiated Procurement - Small Value Procurement, Pursuant To Republic Act No. 9184, Also Known As The Government Procurement Reform Act, And Its Revised Implementing Rules And Regulations. Vi. Qualifications Of The Supplier A. The Supplier Must Be A Duly Registered Entity Under Philippine Law, With A Valid And Current Business Permit, Registration With The Securities And Exchange Commission (sec) And/or Department Of Trade And Industry (dti), And Certificate Of Registration (bir Form – 2303) From The Bureau Of Internal Revenue (bir). B. The Supplier Must Be Registered With The Philippine Government Electronic Procurement System (philgeps). C. The Supplier Must Have At Least Three (3) Years Of Experience In The Production And Supply Of Trophies, Plaques, Or Similar Award Items. The Supplier Should Be Able To Demonstrate Experience In Delivering Similar Items For Events Of Similar Scale And Prestige. D. The Supplier Must Submit A Company Profile. Vii. Responsibilities Of The Supplier A. The Supplier Shall Produce And Deliver Four (4) Resin Trophies In Accordance With The Specifications And Design Approved By Philracom. B. The Supplier Shall Deliver The Aforementioned Items To The Address Provided Below On Or Before The Following Dates: Stakes Race Trophies Date Of Delivery 1st Leg Juvenile Stakes Race 24 September 2025 2nd Leg Juvenile Stakes Race 22 October 2025 3rd Leg Juvenile Stakes Race 26 November 2025 2025 Philracom Anniversary Race 03 December 2025 Address: Philippine Racing Commission, 4th Floor Electra House Bldg., Esteban St., Legaspi Village, Makati City C. The Supplier Shall Provide Warranties For The Trophies And Plaques And Provide After-sales Support To Address Any Quality Issues That May Arise After Delivery. Viii. Terms Of Payment A. Payment Shall Be Made Upon Delivery Of Each Item In Accordance With The Delivery Schedule Duly Certified And Accepted By The End User. B. A Certificate Of Completion And Acceptance Shall Be Issued Upon Delivery Of Each Item. Payment Shall Be Made Within Fifteen (15) Days After Submission Of The Billing And Certificate Of Completion And Acceptance. Ix. Liquidated Damages A. If The Supplier Fails To Deliver Any Or All Of The Goods And/or Perform The Services Within The Period Specified In This Contract, Philracom Shall, Without Prejudice To Its Other Remedies Under This Contract And Applicable Law, Deduct From The Contract Price As Liquidated Damages, The Applicable Rate Of One-tenth (1/10) Of One Percent (1%) Of The Cost Of The Unperformed Portion For Every Day Of Delay. The Maximum Deduction Shall Be Ten Percent (10%) Of The Total Contract Amount. Once The Maximum Is Reached, The Philracom Reserves The Right To Rescind The Contract, Without Prejudice To Other Courses Of Action And Remedies Available Under The Law. The Damages Herein Provided Are Fixed, And Philracom Shall Not Be Required To Adduce Proof Thereof. B. Should Philracom Be Compelled To File A Suit To Obtain Relief Against The Supplier, The Latter Shall Be Liable To Pay An Amount Equivalent To Twenty Percent (20%) Of The Amount Claimed In The Complaint As Attorney’s Fees, In Addition To The Costs Of Litigation And Other Expenses, Which Philracom Is Entitled To Recover From The Supplier. Provided, However, That Should The Supplier Bring An Action For Any Cause Arising From The Contract And Be Adjudged Not Entitled To The Relief Sought, Philracom, As The Prevailing Party, Shall Be Entitled To Reasonable Attorney’s Fees, Costs Of Litigation, And Any Other Costs It May Have Incurred Due To Such Action C. The Supplier Shall Defend, Indemnify, And Hold Harmless Philracom Against All Claims, Losses, Liabilities, And Damages, And Pay All Claims, Judgments, Awards, Costs, And Expenses Arising Out Of Or In Connection With The Supplier’s Acts Or Omissions, Unless Such Claims Are Due Solely To The Negligence Of Philracom. Costs, Including Expert Witness Fees And Other Legal Expenses, Shall Be Charged To The Supplier’s Account. D. The Supplier Shall Not Be Liable For Failure Or Delay In Performing Obligations Set Forth In The Contract If Such Failure Or Delay Is Due To Any Cause Reasonably Beyond The Control Of The Supplier. X. Right To Accept Or Reject Quotation And/or Annul The Procurement Process Philracom Reserves The Right To Accept Or Reject Any Quotation, Annul The Procurement Process, Or Refrain From Awarding The Contract Without Incurring Any Liability To The Affected Bidder(s). Xi. Conformance With The Existing Laws The Procurement Process For This Undertaking Shall Be Conducted In Accordance With Republic Act No. 9184, Otherwise Known As The Government Procurement Reform Act, And Its Revised Implementing Rules And Regulations.