PHILIPPINE RACING COMMISSION Tender

Description Terms Of Reference Procurement Of Lease Of Venue With Room And Meal Accommodations For The 2022 Philracom Strategic Planning On 21-22 November 2022 I. Project Description The Project Entails The Procurement Of Lease Of Venue With Room And Meal Accommodations For Philracom Employees In The Conduct Of 2022 Philracom Strategic Planning On 21-22 November 2022 Within The Province Of Batangas. Ii. Approved Budget For The Contract The Fund For This Project Shall Be Sourced From The General Fund. The Abc Of The Proposed Activity Is Three Hundred Ten Thousand Eight Hundred Pesos (php 310,800.00), Inclusive Of All The Applicable Government Taxes And Charges. Iii. Responsibilities Of The Supplier A. The Supplier Must Ensure That Covid-19 Safety Protocols Should Be Observed Within The Hotel Facilities. B. The Supplier Must Provide A Venue For Seventy-four (74) Persons For The Above-mentioned Activity With The Following Requirements: B.1. Use Of Venue For At Least Six (6) Hours Per Day; B.2. With Tables & Chairs Classroom Set-up; And B.3. With Free Use Of Sound System And At Least Three (3) Microphones; C. The Supplier Must Provide Room Accommodation For 74 Persons With The Following Requirements: C.1. Quad Sharing And Additional Rooms; C.2. Fully Air-conditioned Rooms; C.3. With Tv And Mini Fridge; C.4. With Hot And Cold Shower, Complete With Toiletries And Hair Dryer; C.5. With Clean Bath Towel. D. The Bidder Must Comply The Following Specifications: Particulars Date And Time Two (2) Buffet Lunch Meals For 74 Persons (rice, 2 Main Dish, 1 Vegetable, Dessert, Drinks.) 21 & 22 November 2022 At Every 11:00 Am – 1:00 Pm One (1) Buffet Dinner Meals For 74 Persons (rice, 2 Main Dish, 1 Vegetable, Dessert, Drinks.) 21 November 2022 At 6:00 -8:00 Pm One (1) Buffet Breakfast Meals For 74 Persons 22 November 2022 At 6:30 -8:00 Am One (1) Pm Snack For 74 Persons 21 November 2022 At 3:00-4:00 Pm E. The Supplier Must Submit The Detailed Food Line Up For The Two (2) Lunch Meals, One (1) Dinner Meals, One (1) Breakfast Meals And One (1) Pm Snacks With Description If Necessary. F. The Supplier Must Provide Water Dispenser With Hot And Cold Drinking Water And Unlimited Coffee During The Entire Duration Of The Training/planning Workshops. G. The Supplier Must Provide Unlimited Wi-fi Connection In The Training Area And Free Parking Space For At Least Six (6) Vehicles. Iv. Qualifications Of The Supplier A. Must Be Philgeps Registered; B. Must Be Engaged In Business For At Least Two (2) Years; C. Must Submit A Company Profile, List Of Present And Previous Clientele (government And Private) For Two (2) Years. V. Mode Of Procurement The Procurement For The Lease Of Venue With Room And Meal Accommodations Shall Be Undertaken Through Negotiated Procurement -small Value Procurement (sec. 53.9). Vi. Terms Of Payment Payment Shall Be Made Upon Check-out At The Venue. Vii. Liquidated Damages A. Failure To Comply With The Terms And Conditions Of The Contract Will Result In The Payment Of Corresponding Penalties/liquidated Damages In The Amount Equal To Ten Percent (10%) Of The Contract Price By The Winner Supplier. B. For Entitlement To Such Liquidated Damages, Philracom Need Not Prove The Damages Actually Incurred. Said Damages In Any Amount Shall Be Deducted From Any Money Due Or Which May Become Due To The Supplier Under The Contract And/or Collect Such Liquidated Damages From The Retention Money Or Other Securities Posted By The Supplier At The Philracom’s Convenience. Viii. Right To Accept Or Reject Quotation And/or Annul The Procurement Process Philracom Reserves The Right To Accept Or Reject Any Quotation, To Annul The Procurement Process, Or Not To Award The Contract Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. Ix. Conformance With The Existing Laws The Procurement Process For This Undertaking Shall Be Executed In Accordance With Republic Act 9184, Otherwise Known As The Government Procurement Reform Act, And Its Revised Implementing Rules And Regulations. Prepared By: Anna Maria T. Dimaano Supervising Administrative Officer Approved By: Aurelio P. De Leon Chairman