PHILIPPINE NATIONAL AIDS COUNCIL, DOH Tender

Description Republic Of The Philippines Philippine National Aids Council Bids And Awards Committee Ground Floor, Bldg. 19, Department Of Health, San Lazaro Cmpd., Rizal Ave., Sta. Cruz, Manila Tel. (632) 8651-78-00 Local 2283; Email: Pnacsecretariat8504@gmail.com Name Of Procuring Entity: Philippine National Aids Council – Program Information And Partnership Development Division (pnac-pipdd) Name Of The Project: Hiring Of Catering Services Provider Delivery Site: Pnac Office, Bldg. 19, Department Of Health Central Office, San Lazaro Compound, Rizal Avenue, Sta. Cruz Manila And/or Outside Doh Pnac Premises In Some Instances Svp No. 2024-001-a _____________________________ Name Of Company _____________________________ Address Please Submit Your Lowest Price Quotation On The Item Listed Below Duly Signed By Your Representative Not Later 24 April 2024; 9:00 A.m., At The Ground Floor, Building No. 19, Department Of Health, San Lazaro Compound, Rizal Avenue, Sta. Cruz, Manila: Lot No. Particular Qty. Unit Total Approved Budget For The Contract (php) 1 Hiring Of Catering Services Provider 1 Lot 977,460.00 Your Quotation Is Subject To The Following General Conditions: 1. Price Validity Shall Be For A Period Of Ninety (90) Calendar Days. 2. Delivery Period: The Delivery Time Of The Food To Be Served Is As Follows: • Breakfast- Not Later Than 9:00 Am • Am Snacks – Not Later Than 9:30 Am • Lunch – Not Later Than 11:30 Am • Pm Snacks – Not Later Than 2:30 Pm 3. Delivery Site: Pnac Office, Bldg. 19, Department Of Health Central Office, San Lazaro Compound, Rizal Avenue, Sta. Cruz Manila And/ Or Outside Doh Pnac Premises In Some Instances. 4. Terms Of Payment/billing: It Shall Be Made Upon Complete Delivery And Acceptance And Upon Presentation Of Signed Invoice Receipts And Submission Of Relevant Documents As Stipulated In The Contract. 5. Bidders Are Entitled To One (1) Bid Only, Otherwise, All Bids Made Shall Automatically Be Rejected. 6. Billing And Payment: 1. The Service Provider Shall Be Responsible For The Submission Of The Invoice/official Receipt, Delivery Receipt, And Certificate Of Acceptance/inspection Signed By The Representative Of The Ordering Division; 2. Billings Shall Be Submitted To The End-user At Least Two (2) Days After The Activity. These Shall Then Be Processed By The End-user Unit Once The Said Required Attachments Are Verified/confirmed. These Documentary Attachments Shall Include But Shall Not Be Limited To The Following: From The Service Provider/caterer: A. Invoice/official Receipt B. Delivery Receipt C. Statement Of Account D. Signed Mprf From The Pnac Ordering Division: A. Original Copy Of Notice Of Meeting And/or Department Personnel Order (dpo)/office Personnel Order (opo) B. Original Copy Attendance Sheet C. Certification Of Availability Of Fund (caf) D. Signed Mprf E. Certificate Of Acceptance/inspection Report 7. The Prospective Bidder Shall Submit Three (3) Sets Of True Copies Of The Original Certified As Such By The Bidder Or His Duly Authorized Signatory Each Of The Following Requirements In One Envelope: A. Duly Accomplished And Signed Price Quotation Inclusive Of All Taxes; B. Duly Accomplished And Signed Technical Specifications; Note: In Case Of An Award, Kindly Send A Soft Copy Of The Technical Specifications Being Offered (word & Pdf Format) To This E-mail Address: Pnac.bacsecretariat@gmail.com; C. Duly Signed Schedule Of Requirements; D. Mayor’s/business Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Prospective Bidder Is Located Or The Equivalent Document For Executive Economic Zones Or Are As Together With The Corresponding Copy Of The Receipt Of Payment For The Said Permit; E. Philgeps Registration Number; F. Latest Annual Income Tax / Business Tax Return Also Refers To Value Added Tax Or Percentage Tax Return Covering The Previous Six (6) Months (per Revenue Regulation 3-2015), If Applicable; G. Omnibus Sworn Statement; And H. Duly Notarized Authority Of The Signatory: 1. Secretary’s Certificate (i.e. Corporation; Joint Venture Agreement); Or 2. Special Power Of Attorney (i.e. Sole Proprietor, Partnership); Or 3. In Case The Signatory Is The Sole Proprietor, Copy Of The Dti Registration Certificate/valid Philgeps Platinum Certificate Note: Bidders May Submit Their Bid Proposal On Or Before 24 April 2024, 9:00 Am., To The Pnac Bac Secretariat Through Any Of The Following Options: 1. In Printed Copy To Be Submitted At The G/f, Bldg. No. 19, Department Of Health, San Lazaro Compound, Sta. Cruz, Manila; Or 2. In Soft Copy Via E-mail To Pnac.bacsecretariat@gmail.com Provided That It Complies With The Following Conditions: I. It Should Be In A Clear .pdf/.img/.jpg/.tiff/.gif/.png Format, And Shall Be In Password-protected Bidding Documents In Compressed Archive Folders Pursuant To Gppb Resolution No. 09-2020 And Section 25.1 Of 2016 Revised Irr Of Ra No. 9184; Ii. A Generated Bid Receipt Page Or Email Acknowledgment Indicating The Time Of Submission Must Be Secured And Printed As A Reference; Iii. The Documentary Requirements Are Arranged Accordingly Based On The Eligibility Checklist Using The Standard File Name Indicated Therein. Iv. For Electronic Bid Submission, The Password For Accessing The Bidding Documents Will Be Disclosed By The Bidders Only During The Actual Bid Opening Which May Be Done In Person Or Face-to-face Through Videoconferencing, Webcasting Or Similar Technology. (gppb Resolution No. 09-2020 And Section 29 Of The 2016 Revised Irr Of Ra No. 9184) The Bac Shall Open The Bid Envelopes Using A Non-discretionary “pass/fail” Criterion. In Case Of Electronic Bid Submission, Bidding Documents Not In Compressed Archive Folders And Are Not Password Protected, Shall Be Rejected. However, Bid Envelopes That Are Not Properly Sealed And Marked Or Not Properly Compressed And Password-protected, As Required In The Request For Quotation, Shall Be Accepted, Provided That The Bidder Or Its Duly Authorized Representative Shall Acknowledge Such Condition Of The Bid As Submitted. The Bac Shall Assume No Responsibility For The Misplacement Of The Contents Of The Improperly Sealed Or Marked Bid, Or Improperly Compressed Or Password-protected Folder, Or For Its Premature Opening. (gppb Resolution No. 09-2020 And Section 25.9 Of The D 2016 Revised Irr Of Ra No. 9184) Further, Once The Bidder Is Determined As The Single/lowest Calculated And Responsive Quotation, Whichever Comes First, The Bidder Shall Submit Three (3) Sets Of Printed Copies Of The Eligibility Documents, Certified As Such By The Bidder Or His Duly Authorized Representative. Please Use The Attached Price Quotation, Technical Specifications, Schedule Of Requirements, Omnibus Sworn Statement, And Authority Of The Signatory Forms. Delia A. Becina, Md, Mph Pnac Bac Chairperson