Philippine High School For The Arts Tender

Description Phsa Form No. 24 (revised August 23, 2017) Request For Quotation Date: ______________________ Company Name: _______________________________ Address: _____________________________________ Tel. No.: _________________ _____________________________________________ Fax No.: _________________ Please Quote Your Lowest Government Price On The Item/s Listed Below, Subject To The Following General Conditions. It Will Be Appreciated If You Submit Your Quotation Duly Signed By Your Representative Not Later Than ___________________ . 1. This Rfq Must Be Properly And Accurately Accomplished. If The Item Is Not Available, Indicate "na". 2. Philgeps Registration Number And Mayor's/business Permit Shall Be Attached Upon Submission Of The Quotation. 3. Bidders Shall Submit Original Brochures Showing Certifications Of The Product Being Offered. 4. Quotations Shall Be Submitted In Sealed Envelope, If Abc Is More Than Php 100,000.00. 5. Price Validity Shall Be For A Period Of 30 Calendar Days From The Date Of Submission Of The Quotation. 6. Quoted Price Shall Be Subject To 1% (goods) And 2% (services) Expanded Withholding Tax And 5% Government Money Payment (gmp) For Vat Registered And 3% Gmp For Non-vat Registered. 7. Warranty Shall Be For A Period Of Six (6) Months For Supplies And Materials And One (1) Year For Equipment. A Warranty Security Of One (1) Percent (%) For The Equipment Amounts To Php 50,000.00 And Above Shall Be Deducted In Compliance To Section 62. Warranty Of The Revised Irr Of R.a. 9184. The Said Amount Shall Be Released After The Warranty Period Of One (1) Year From The Date Of Acceptance By The End-user. 8. Delivery Period Shall Be Within 7-15 Calendar Days. Rfq For Purchase Request No. 24-01-074 Dated January 24, 2024 Item No. Quantity Unit General Description Abc Quotation Unit Price Total Amount 1 1 Lot Re-design Of The Philippine High School For The Arts (phsa) Website 80,000.00 Please See Attached Terms Of Reference Total 80,000.00 Amount In Words: Very Respectfully, After Having Carefully Read And Accepted Your General Conditions, I/we Quote You On The Item/s At Prices Noted Above. Name Of The Company: Address : Tel/fax No. Email: Name Of Representative: Position: Signature: Terms Of Reference Redesign Of Old Philippine High School For The Arts Website I. Background The Philippine High School For The Arts (phsa) Is A Government - Run Secondary School For Artistically Talented Children. It Implements A Special Secondary Education Curriculum Aimed At Training And Honing Future Artists And Cultural Leaders. Aside From Academic And Artistic Training, Phsa Provides Students With Opportunities To Develop Their Social Skills, Contributing To Their Development As Artists For Others. Ii. Purpose With Current Web Technology Constantly Evolving, The Need To Upgrade The Phsa Website Is Essential To Strengthen Its Digital Presence. User Experience Can Be Enhanced By Housing A Compendium Of Articles, Photos Or Videos Integrated With Modern Functionality And Navigational Design. This Is Also To Improve The Services Offered To Its Stakeholders And Meet The Needs Of The Transacting Public In Compliance With The Standards Established By Department Of Information And Communications Technology (dict). Iii. Scope Of Work A. Provision Of The Website's Overall Design. The Design Will Be Based On The Old Phsa Website Structure But With New Design Inspiration. Provider Must Present Fresh Design Concepts And Must Be Compliant With The Government Website Template Web Content Accessibility Guidelines Set Forth By The Department Of Information And Communications Technology (dict). B. Once The Final Web Design Is Approved By Phsa The Provider Must Use That Design And Convert It Into A Wordpress Custom Theme For Exporting To The Wordpress Content Management System. The Wordpress Template Must Apply Responsive Web Design For Cross Modern Browser Compatibility And Optimal Viewing / Navigation Across A Wide Range Of Mobile Devices To Computer Desktop Monitors. C. Front-end Technology For The Wordpress Custom Theme Must Use The Latest Web Development Platform Providing Security (https Using Ssl/tls), Scalability, And Support For Stable Version Of Css, Html, Javascript Including Browser Development Tools Needed To Create Interactive Prototypes, Wireframes, And User Experience (ux/ui Design). Other Front/back-end Technology, And / Or Third-party Service Or Plugins That May Be Utilized Must Be Coordinated With Phsa For Clearance. D. The Old Website Data Must Be Migrated By The Provider Into The Newly Created Wordpress Custom Theme And Must Build All The Necessary Feature/functions Needed For The New Website (e.g. Calendar Of Events, Search Bar, Social Media Embedding And Sharing, Web Analytics Etc). E. The Provider Must Provide A Staging Server That Will Be Used During The Whole Website Development Stage. F. The Provider Shall Assist In The Deployment Of New Website To The Production Server Hosted By Third Party Service Provider Assigned By Phsa. G. Technology And Knowledge Transfer To The Phsa With The Goal Of Seamless Website Maintenance Such As But Not Limited To Training On User And Admin Management, Modifying The Website Theme Design, Code Review On How The Website Functions Work, Database Table Review For Functions And Any Other Related Concerns To Website Overall Development. H. User Acceptance And Testing Other Conditions A. Before The Project Starts, The Provider Must Sign A Non-disclosure Agreement With The Phsa And Must Provide The Project Timeline That Will Be The Basis For The Payment Terms. B. The Provider Must Provide The Number Of People And Their Role Working In The Project Who Shall Coordinate With The Phsa Web Design Committee. C. The Specified Development Schedule Must Be Followed. The Provider Must Take Note That The 1-year Warranty Will Start After The Specified Work Deadline. D. The Website Design And All The Elements Used Such As Icons And Other Graphics Must Be The Original Work Of The Provider. The Use Of Copyrighted Materials In The Website Design Will Not Be Accepted. In Case Of Violation Of Intellectual Property, Any And All Liabilities Shall Be Borne By The Provider Without Prejudice To The Imposition Of Any Fees And/or Other Charges Phsa That May Have. The Phsa Is Not Prohibited To Avail Other Legal Remedy. E. All The Source Code, Web Design, Icons, Graphics And Any Other Materials Produced By Provider Must Be Completely Turned Over To Phsa Once The Production Deployment Is Done. Phsa Reserves All The Rights To These Or Any Other Output That Will Be Produced By The Provider Team. F. Upon Completion Of Service From The Provider, All Data That Is Shared Between The Provider And Phsa That Are Not Owned By The Provider Must Be Deleted. Iv. Composition And Qualifications Of The Provider A. Contractor Must Be A Legal Entity Registered In The Philippines B. Contractor Must Be A Reputable Entity With Prior Experience In Providing Web Development Services Or Completed Similar Projects With Other Government Agencies C. Contractor Must Have A Project Development & Management Team With Experience In Developing Wordpress Websites, Custom Theme, Plug-in Integration And Knowledgeable With Web Graphics Design Tools. D. Knowledge And Experience In Implementing Website / Web Hosting Security E. Able To Provide User Training And Documentation Technical Evaluation Criteria A. Mayor’s / Business Permit B. Philgeps Registration C. Notarized Omnibus Sworn Statement D. Bir Certificate Of Registration V. Duration / Time Frame Development Schedule A. Plan Presentation B. Issuance Of Notice Of Award/contract Agreement/notice To Proceed C. Phase 1 - Conduct Of Data Gathering, Website Design And Framework D. Phase 2 – Website Development E. Phase 3 – Deployment And Implementation F. Phase 4 – Testing And Parallel Run G. Phase 5 – Commissioning / Live Run And Corrections H. Acceptance It Is Expected To Be Finished Within Ninety (90) Calendar Days Upon Receipt Of Notice To Proceed By The Winning Bidder. Vi. Warranty Effectivity Of The Warranty Will Begin After User Acceptance By The Phsa And Must Be At Least One (1) Year.