Philippine Drug Enforcement Agency Tender

Description Canvass No: 25-04 Date Of Canvass: _____________ Request For Quotation The Philippine Drug Enforcement Agency (pdea), Through Its Procurement Division-lams, Intends To Procure Provision Of Drinking Water Supply With The Following Details: A. Project Name : Provision Of Drinking Water Supply To National Services B. Abc : Php420,000.00 C. Mode Of Proc. : Np 53.9 Small Value Procurement Please Submit Your Proposal To The Herein-described Requirement, Subject To Compliance With The Terms And Conditions Provided On This Request For Quotation (rfq). Submit Your Quotation Duly Signed By You Or Your Duly Authorized Representative Not Later Than Febraury 18, 2025 At 10:00 A.m. Addressed At The Pdea Bldg. Nia Northside Road, National Government Center, Barangay Pinyahan, Quezon City. Quotations May Also Be Submitted Through Facsimile Or Email At The Address And Contact Numbers Indicated Below. Pursuant To Appendix A “documentary Requirement For Alternative Methods Of Procurement” Of Annex “h” Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184, The Following Documents Are Required To Be Submitted Along With Your Proposal On The Above Set Deadline Or Before The Issuance Of A Notice Of Award Is Issued: Document Remarks 1. Copy Of Valid Mayor’s Or Business Permit For Cy2024  For Sections 50, 52.1 (b), 53.2, 53.3.2, 53.6, 53.7, 53.9, & 53.10 (except Gov’t Agencies As The Lessors);  In Case Not Yet Available, You May Submit Your Expired ¬¬¬_____ Mayor’s Or Business Permit With The Official Receipt Of A Renewal Application. However, A Copy Of A Valid/updated Mayor’s Or Business Permit Shall Be Required To Be Submitted After The Award Of The Contract But Before Payment. 2. Philgeps Registration Number  For Sections 50, 52.1 (b), 53.2, 53.3.2, 53.6, 53.7, 53.9, & 53.10 (except Gov’t Agencies As The Lessors) 3. Latest Income Or Business Tax Return  For Sections 50, 53.2, 53.6, 53.9, 53.10 (except Gov’t Agencies As The Lessor) With Abcs Above Php 500k. 4. Omnibus Sworn Statement (gppb-prescribed Forms)  For Sections 53.2 & 53.9 With Abcs Above Php 500k. 5. Professional License/curriculum Vitae (consulting Services)  Sections 50, 52.1 (b), 53.2, 53.3.2, 53.6, 53.7, 53.9, 53.10 (except Gov’t Agencies As The Lessor). 6. Pcab License (infra)  For Sections 53.2, 53.3.2 (for New Bidders), 53.4, & 53.9. 7. Nfcc (infra)  For Sections 53.2 (with Abcs Above Php 500k), 53.3.2 (for New Bidders), & 53.4. For Any Clarification, You May Contact Us At Telephone No. ________________ Or Email Address At ___________________. Marian Grace E Cuadrazal Chief, Procurement Division Terms And Conditions 1. Bidders Shall Provide Correct And Accurate Information Required In This Form. 2. Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By You Or Any Of Your Duly Authorized Representative/s. 3. Price Quotation/s Must Be Valid For A Period Of Thirty (30) Calendar Days From The Deadline Of Submission. 4. Price Quotation/s, To Be Denominated In Philippine Peso, Shall Include All Taxes, Duties, And/or Levies Payable. 5. Quotations Exceeding The Approved Budget For The Contract (abc) Shall Be Rejected. 6. In Case Of Two Or More Bidders Are Determined To Have Submitted The Lowest Calculated Quotation/lowest Calculated And Responsive Quotation, The Pdea Shall Adopt And Employ “draw Lots” As The Tie-breaking Method To Finally Determine The Single Winning Provider In Accordance With Gppb Circular 06-2005. 7. The Award Of The Contract Shall Be Made To The Lowest Quotation And Responsive With The Technical Specifications, Requirements And Other Terms And Conditions Stated Herein. 8. The Item/s Shall Be Delivered According To The Accepted Offer Of The Bidder. 9. Item/s Delivered Shall Be Inspected On The Scheduled Date And Time Of The Pdea. The Delivery Of The Item/s Shall Be Acknowledged Upon The Delivery To Confirm The Compliance With The Technical Specifications. 10. Payment Shall Be Made After Delivery And Upon The Submission Of The Required Supporting Documents, I.e., Order Slip And/or Billing Statement, By The Supplier, Contractor, Or Consultant. Cash Or Government Servicing Bank, I.e., The Land Bank Of The Philippines, Shall Credit The Amount Due To The Identified Bank Account Of The Supplier, Contractor, Or Consultant Not Earlier Than Twenty-four (24) Hours, But Not Later Than Forty-eight (48) Hours, Upon Receipt Of Our Advice. Please Note That The Corresponding Bank Transfer Fee, If Any, Shall Be Chargeable To The Account Of The Supplier, Contractor, Or Consultant. 11. Liquidated Damages Equivalent To One-tenth Of One Percent (0.1%) Of The Value Of The Unperformed Portion Of The Works Within The Prescribed Delivery Period Shall Be Imposed Per Day Of Delay. The Pdea May Terminate The Contract Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Amount Of The Contract, Without Prejudice To Other Courses Of Action And Remedies Available It. 12. The Pe May Cancel Or Terminate The Contract At Any Time In Accordance With The Grounds Provided Under Ra No. 9184 And Its 2016 Revised Irr. 13. The Rfq, Po, And Other Related Documents For The Above-stated Procurement Project/s Shall Be Deemed To Form Part Of The Contract. 14. Non-compliance With The Minimum Required Specifications Shall Be Rejected. 15. Items Without Amount Shall Be Considered As Non-responsive And, Thus, Automatically Disqualified, But Specifying “0” Or A Dash (-) Would Mean The Item Is Offered For Free. 16. In Case Of Discrepancies Between: (a) Bid Prices In Figures And In Words, The Latter Shall Prevail; (b) Total Price Per Item And Unit Price For The Item As Extended Or Multiplied By The Quantity Of That Item, The Latter Shall Prevail; (c) Stated Total Price And The Actual Sum Of Prices Of Component Items, The Latter Shall Prevail; (d) Unit Cost In The Detailed Estimate And Unit Cost In The Bill Of Quantities, The Latter Shall Prevail. Name Of Company : _______________________________________________________ Address : _______________________________________________________ Tin : ______________________________ Philgeps Registration No. ________________________ Date Of Expiration: ___________ Mayor’s/business Permit: _________________________ Date Of Expiration: ___________ After Having Carefully Read And Accepted The Instructions And Terms And Conditions, I/we Submit Our Quotation/s For The Item/s As Follows: Lease Of Venue With Meals For The Conduct Of Training On Republic Act (r.a) No. 9184 And Its 2016 Revised Implementing Rules And Regulation (technical Specifications/scope Of Works, Terms Of Reference) Unit Particulars Qty Offered Technical Specification/ Service Statement Of Compliance (“comply” Or “not Comply”) Unit Price Total Price Lot I. Title Provision Of Drinking Water Supply To National Services Ii. Approved Budget For The Contract The Approved Budget For The Contract (abc) Is Four Hundred Twenty Thousand Pesos (php420,000.00). Iii. Scope Of Work • Supply And Delivery Of Purified Drinking Water In A Sealed Water Bottle Container (5-gallon Capacity) To All Offices Of Pdea National Office In Accordance With The Schedule Of Water Delivery Provided Below; • Deliver At Least Two Hundred Fifty (250) Bottles A Week. Delivery Must Be Conducted Three Times (3x) A Week, Monday To Friday Or Weekends If Necessary; • Provide Pdea National Office A Brand-new Hot And Cold-water Dispensers During The Duration Of The Contract Free Of Charge; • Maintenance And Cleaning Of Hot And Cold-water Dispensers To Be Done On A Schedule Provided By The Agency; • Immediate Repair/ Replacement Of Bogged Down/ Defective Water Dispensers. Iv. Item Description And Specifications The Purified Drinking Water And Hot And Cold Water Dispenser To Be Supplied And Delivered Are The Following: Items Technical Specifications Drinking Water • Purified Water • 5-gallon Capacity Water Dispenser • 304 Stainless Steel Pipe Connector • 100% Copper Magnetic Winding • 304 Stainless Tank • High Speed Cooling System • Silent Type Compressor • Heating Capacity: 90°c 5l/h • Cooling Capacity: 10°c 2l/h • Wattage (hot): 500 W • Wattage (cold): 100 W • Rated Current: 2.6a • Anti Shock: Type 1 • Climatic Class: T • Refrigerant: R134a/28g V. Requirements • Updated Philgeps Registration • Mayor’s Permit • Documents Showing The Water Purification Process (at Least 18 Stages) • Site Visit From Lams-gsd With Water Purification Process Actual Demonstration • Updated Laboratory Analysis Result: - Physical/ Chemical Test - Bacteriological Test - Hpc Test • Sanitary Permit Vi. Responsibilities Of The Service Provider 1. Provide The Indicated Number Of Water Dispensers In Accordance With The Schedule Of Dispensers’ Distribution Provided Below, With Free Of Charge And To Be Retrieved After The Contract; 2. Service Provider’s Personnel (in Proper Uniform/attire With Id) Must Deliver The Purified Drinking Water To Pdea-logistics Administrative Management Service-general Service Division (pdea Lams-gsd) Storage Area. 3. Conduct Cleaning/maintenance Of Water Dispensers Every Three Months; 4. Ensure That The Drinking Water To Be Delivered Has Passed All Stages Of Water Treatment As Required By The Philippine National Standard For Drinking Water. The Supplier Must Submit The Following Certificates From Any Doh Accredited Laboratory Testing Center As Attachment To The Quotation: • Water Quality Test Result (conducted Every 6 Months) • Microbiological Test Certificate (conducted Every Month) 5. Submit To Pdea-lams Every First Week Of The Succeeding Month A Letter Requesting For Monthly Billing Payment With The Following Attachments: A. Monthly Statement Of Account (soa) Or Billing Statement (bs); B. Delivery Receipt Signed By Lams-gsd Authorized Personnel; C. Summary Of Water Dispensers Undergone Maintenance/cleaning Attested By Lams-gsd Personnel; D. Microbiological Test Certificate By An Denr Accredited Laboratory Testing Facility; And E. Copy Of Water Quality Test Result. 6. Provision/replacement Unit For Defective Water Dispensers Immediately Upon Notification From Pdea Lams-gsd. 7. Ensure Appropriate Response To Situations That Require Immediate Action/assistance In Any Form, Involving Its Services And Employees During National Emergency Or Crisis. Vii. Schedule Of Water Dispenser And Water Allocation (see Attached Annex "a") Viii. Effectivity The Supply And Delivery Of Purified Drinking Water (5-gallon Capacity) Shall Be Five (5) Days Effective Upon Receipt Of The Purchase Order Based On The Schedule. Ix. Penalty Clause If The Supplier Fails To Satisfactorily Deliver Any Or All Of The Goods And/or Perform The Services Within The Period Specified In The Contract Inclusive Of Duly Granted Time Extensions If Any, The Agency Shall Impose Liquidated Damages At Least Equal To One Tenth Of One Percent (.001%) Of The Cost Of The Unperformed Portion For Every Day Of Delay Until Actual Delivery Of Performance. X. Terms Of Payment The Service Provider Shall Be Paid Thru List Of Due And Demandable Accounts (lddap) Upon Acceptance Of The Project. The Payment Shall Be Made In Accordance With The Actual (five 5-gallon Capacity) Purified Drinking Water Delivered On Monthly Basis. Payment Will Be Done By The Agency Upon Acceptance Of Accumulated Delivery Receipts Of Billing Statement For The Whole Month With The Attached Documentary Requirements Stated Below, Which Shall Be Billed Or Invoiced Every Last Day Of The Month. A. Monthly Statement Of Account (soa) Or Billing Statement (bs); B. Delivery Receipt Signed By Lams-gsd Authorized Personnel; C. Summary Of Water Dispensers Undergone Maintenance/cleaning Attested By Lams-gsd Personnel; D. Microbiological Test Certificate By An Denr Accredited Laboratory Testing Facility; And E. Copy Of Water Quality Test Result. 1 ***nothing Follows*** Total: *the Above-quoted Prices Are Inclusive Of All Costs And Applicable Taxes Schedule Of Requirements Statement Of Compliance (“comply” Or “not Comply”) Particulars Delivery Period Provision Of Drinking Water Supply To National Services As Scheduled Financial Offer Approved Budget For The Contract Total Offered Quotation Php420,000.00 In Words : ______________________________ ______________________________ In Figures : _____________________________: Payment Details Payment Terms: (payment Shall Be Made Promptly, But In No Case Later Than Sixty (60) Days, Through Land Bank’s Lddap-ada/bank Transfer Facility After Submission Of Billing Statement/invoice And Upon Fulfillment Of Other Obligations As Stipulated In The Contract As Well As Upon Inspection And Acceptance Of The Goods By The End-user, Subject To Other Payment Terms As Prescribed In This Rfq.) Banking Institution Account Number Account Name Branch ____________________________________ Signature Over Printed Name ________________________________ Position/designation ________________________________ Telephone Number ________________________________ Email Address This Is To Certify That I Have Conducted The Canvass And Those Prices Are True And Correct. Randy J. Nunieza Name And Signature Of Canvasser Tel No: (02)89208082 Email: Lms.procurement@pdea.gov.ph