Ospital Ng Palawan Tender

Description Request For Quotation (rfq) Date: July 12, 2024 Supply And Delivery Of Perishable Goods (pork, Chicken And Beef) Through Communtity Participation Rfq No. Np-comp-2024-003 Name Of Company: ________________________________________________________________________ Address: ________________________________________________________________________________ Business Permit No.: __________________________________ Tin No.: _____________________________ Philgeps Registration No.: _____________________________ Contact Nos.: _________________________ Please Quote Your Best Offer For The Item/s Described Below, Subject To The General Conditions Provided At The Dorsal Portion Of This Request For Quotation. Submit Your Quotation Duly Signed By You Or Your Duly Authorized Representative; And, Submit Copies Of The Following Eligibility Requirements (if No Certificate Of Simplified Supplier’s Registration System (ssrs) From The Doh-cobac/onp-hbac) Not Later Than July 22, 2024 5:00 P.m.; Quotation Must Be Duly Received By The Bac Secretariat Through Manual Submission At Onp Procurement Office, 2/f Admin Bldg., 220 Malvar Street, Puerto Princesa City Or Electronic Submission At Onp.hbac@yahoo.com. Sgd. Jemadette C. Salisi, Rn Bac I Chairperson _____________________________________________________________________________________________ Item No. Item Description And Delivery Schedule Quantity (qty)/ Unit Of Measure (uom) Approved Budget For The Contract (abc) Offer Price Compliance With Tech. Specification (please Check) Remarks Qty Unit Price Total Price Yes No 1 Beef, Lean,1kl/pack -fresh, To Be Best Desired Or Young -color Must Be Legit Colored Or Pale Red Not Dark-colored Red -free From Discoloration And Disagreeable Odor Delivery Schedule: Within Fifteen (15) Calendar Days Upon Receipt Of Notice To Proceed. 1st Delivery: 2 Kilo Succeeding Deliveries Upon Request Of Procuring Entity (pe) Indicating The Quantity To Be Delivered Depending On The Menu And Patient’s Census. Delivery Shall Be Made Every Tuesdays And Fridays And Completed Within One (1) Year Or Upon Full Delivery. 13 Kilo 6,274.06 2 Beef, Ground, 1kl/pack -fresh, To Be Best Desired Or Young -color Must Be Legit Colored Or Pale Red Not Dark-colored Red -free From Discoloration And Disagreeable Odor Delivery Schedule: Within Fifteen (15) Calendar Days Upon Receipt Of Notice To Proceed. 1st Delivery: 4 Kilo Succeeding Deliveries Upon Request Of Procuring Entity (pe) Indicating The Quantity To Be Delivered Depending On The Menu And Patient’s Census. Delivery Shall Be Made Every Tuesdays And Fridays And Completed Within One (1) Year Or Upon Full Delivery 220 Kilo 103,983.00 3 Chicken, Breast, Packed Indicating Weight In Kilo -fresh And Plump And Pinkish In Color -no Greenish-blue Discoloration -free From Disagreeable Odor Delivery Schedule: Within Fifteen (15) Calendar Days Upon Receipt Of Notice To Proceed. 1st Delivery: 50 Kilo Succeeding Deliveries Upon Request Of Procuring Entity (pe) Indicating The Quantity To Be Delivered Depending On The Menu And Patient’s Census. Delivery Shall Be Made Every Tuesdays And Fridays And Completed Within One (1) Year Or Upon Full Delivery. 1875 Kilo 567,093.75 4 Chicken, Liver, Gizzard, Mixed, One Kilo Per Pack Delivery Schedule: Within Fifteen (15) Calendar Days Upon Receipt Of Notice To Proceed. 1st Delivery: 13 Kilo Succeeding Deliveries Upon Request Of Procuring Entity (pe) Indicating The Quantity To Be Delivered Depending On The Menu And Patient’s Census. Delivery Shall Be Made Every Tuesdays And Fridays And Completed Within One (1) Year Or Upon Full Delivery. 234 Kilo 69,966.00 5 Chicken, Whole, Packed Individually -freshly Dressed And Drawn -feet Must Be Cut Up To Knee -no Greenish-blue Discoloration -free From Disagreeable Odor -free From Water Injection -fresh And Plump And Pinkish In Color. Delivery Schedule: Within Fifteen (15) Calendar Days Upon Receipt Of Notice To Proceed. 1st Delivery: 30 Kilo Succeeding Deliveries Upon Request Of Procuring Entity (pe) Indicating The Quantity To Be Delivered Depending On The Menu And Patient’s Census. Delivery Shall Be Made Every Tuesdays And Fridays And Completed Within One (1) Year Or Upon Full Delivery. 2250 Kilo 577,012.50 6 Pork, Liver, One Kilo Per Pack -fresh, Good Quality -whole, Not Tear -free From Discoloration And Disagreeable Odor. 56 Kilo 15,241.52 Delivery Schedule: Within Fifteen (15) Calendar Days Upon Receipt Of Notice To Proceed. 1st Delivery: 2 Kilo Succeeding Deliveries Upon Request Of Procuring Entity (pe) Indicating The Quantity To Be Delivered Depending On The Menu And Patient’s Census. Delivery Shall Be Made Every Tuesdays And Fridays And Completed Within One (1) Year Or Upon Full Delivery. 7 Pork, Pigue/ham, Fresh, 1 Kilo Per Pack -must Be Free From Unpleasant Odor/smell. -meat Must Be Plump And Reddish In Color And Free From Discoloration. -must Be Placed In Sanitary Containers Upon Delivery To Prevent Contamination Delivery Schedule: Within Fifteen (15) Calendar Days Upon Receipt Of Notice To Proceed. 1st Delivery: 50 Kilo Succeeding Deliveries Upon Request Of Procuring Entity (pe) Indicating The Quantity To Be Delivered Depending On The Menu And Patient’s Census. Delivery Shall Be Made Every Tuesdays And Fridays And Completed Within One (1) Year Or Upon Full Delivery. 3750 1,492,125.00 Grand Total 2,831,695.83 Total Bid Cost After Having Carefully Read And Accepted Your General Conditions, I/we Quote You On The Item At Prices Noted Above General Conditions 1. Bidders Shall Provide Correct And Accurate Information Required In This Form. 2. Price Quotation/s Must Be Valid For A Period Of Thirty (30) Calendar Days From The Opening Of Bids. 3. Price Quotation/s, To Be Denominated In Philippine Peso Shall Include Duties, Levies Payable And/or Taxes. 4. Quotations Exceeding The Total Approved Budget For The Contract (abc) Shall Be Rejected. 5. Award Of Contract Shall Be Made To The Lowest Quotation (for Goods And Infrastructure) Or, The Highest Rated Offer (for Consulting Services) Which Complies With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein. 6. Bidders Or Authorized Representative Should Use Permanent Ink In Accomplishing The Rfq Form And Should Affix His/her Signature Over Printed Name On Pages Being Asked For Including In General Conditions. In Case Of Submission Through Electronic Mail, The File Shall Be Password Protected. 7. Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By You Or Any Of Your Duly Authorized Representative/s. 8. In Case Of Same Suppliers Who Had A Lowest Calculated & Responsive Bid For A Particular Item/s, The Bac Shall Notify The Said Suppliers To Undergo Tie-breaking Through Draw Lots Or Toss Coin. 9. All Quotations Should Be Submitted To Bac Office Or If Not Available To The Chief Of Hospital Office. 10. The Bidder Shall Seal And Signed The Sealed Envelope. In Case Of Submission Through Electronic Mail, The File/soft Copy Shall Be Password Protected. 11. All Quotations Must Be Placed In A Sealed Envelope Marked As “supply And Delivery Of Perishable Goods (pork, Chicken And Beef) Through Communtity Participation With Rfq No. Np-comp-2024-003”. 12. The Item/services Shall Be Provided Within Fifteen (15) Calendar Days From Receipt Of Notice To Proceed. Succeeding Deliveries Upon Request Of Procuring Entity (pe) Indicating The Quantity To Be Delivered Depending On The Menu And Patient’s Census. 13. Deliveries Shall Be Made Every Tuesday And Friday, Completed Within One Year Or Upon Full Delivery, Without Disruption By Suppliers, And If A Delivery Date Falls On A Holiday, The Supplier Shall Deliver One Day Earlier. 14. Prices Quoted Shall Be Inclusive Of All Costs Including Transportation, Freight And Handling And Other Incidental Expenses Maybe Incurred To The Delivery Site. 15. Suppliers Must Have 10% Of Quantity Of Each Of The Items Listed In This Request Which Shall Serve As “buffer Items” In Case Of Spoiled Or Rejected Deliveries. 16. The Bidder Is Preferably Local Supplier To Ensure Freshness/quality Of Perishables And For In Case Of Complaints Can Immediately Respond. 17. Provision For Packaging Of The Items And Portable Ice Chest/box Are Required To Prevent Their Damage Or Deterioration During Transit. The Packaging Should Be Sufficient To Withstand Without Limitation Rough Handling During Transit And Exposure To Extreme Temperatures While Ice Box/chest Must Maintain Proper Temperature To Prevent Spoilage. 18. National Meat Inspection Service (nmis) Compliance/certificate Must Be Presented In Every Delivery Of Items For Meat Products. 19. The Onp Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Technical Specifications. 20. Payment Shall Be Made In A Monthly Basis Upon Completion Of Necessary Documents. 21. Liquidated Damages Equivalent To One Tenth Of One Percent (0.001%) Of The Value Of The Goods Not Delivered Within The Prescribed Delivery Period Shall Be Imposed Per Day Of Delay. The Onp Shall Rescind The Contract Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Amount Of The Contract, Without Prejudice To Other Courses Of Action And Remedies Open To It. 22. All Deliveries Must Be Escorted By The Supplier Or Representative. 23. Delivery Must Be Made In The Morning Between 8:00 And 12:00 Noon, Considering Meat And Poultry Must Not Be Left At Room Temperature For More Than 2 Hours, And The Onp Accepts No Liability For Damage To Items During Transit. 24. Suppliers Must Have No Negative Feedback Or Delays In Delivery, And The Quality Of Goods Delivered Must Meet Statutory Veterinary Quality Standards. 25. Each Bidder Or Authorized Representative Should Have Read Carefully The Instructions & General Conditions Stated Herein. Failure To Observe Any Of The Above Terms & Conditions Shall Be At The Risk Of The Bidder Concerned. Read And Accepted And Good For Agreement. ____________________________________ Signature Over Printed Name ____________________________ Designation ________________________________________ Company Name The Bidder/s Must Submit The Following Requirements: For Organized Community-based Service Providers (e.g., Csos, Cbos, People’s Organizations) The Following Documents Shall Be Required By The Bac: A. Legal Requirements I. Certificate Of Registration From The Department Of Trade And Industry (dti), Securities And Exchange Commission (sec), Cooperatives Development Authority (cda), Department Of Labor And Employment (dole), National Commission On Indigenous People (ncip), National Government Agency, Or Local Government Unit, Whichever Is Applicable. Ii. Certification From The Leader Of The Community-based Service Provider That None Of Its Incorporators, Organizers, Directors Or Officials Is An Agent Or Related By Consanguinity Or Affinity Up To The Fourth Civil Degree To The Head Of Procuring Entity, A Member Of The Bac, Or Other Official Authorized To Process And/or Approve The Proposal, Contract, And Release Of Funds. Iii. Disclosure Of Related Business, If Any, And Extent Of Ownership Therein. B. Technical Requirements I. Duly Accomplished And Signed Request For Quotation Ii. Duly Signed Terms Of Reference (tor) Iii. List Of Completed Contracts Similar To Procurement Or List Indicating The Experiences Of Members Of The Community-based Service Provider That Satisfies The Technical Requirements Of The Procurement At Hand In Terms Of Its Capacity To Deliver The Goods, Perform The Non-consulting Service, Or Construct The Simple Infrastructure Project, At An Equal Or Higher Established Standards. C. Financial Requirements I. Certificate That The Community-based Service Provider Has An Existing Bank Account. Ii. Updated Audited Financial Statement. Iii. Proof That It Has Financial Management System That Maintains The Following Sets Of Books Of Accounts: Cash Receipts Book, Cash Disbursement Book, Ledger/logbook, Subsidiary Ledger (particularly For Inputs, Assets, Properties Belonging To Community-based Service Provider, Bank Book/bank Statements, Disbursement Vouchers, And Official Receipt. D. Regulatory Requirements I. Mayor’s Permit Indicating Various Agricultural Products As Kind Of Business. Iii. Certification Of Dealership For Poultry Products. For Unorganized Community-based Service Provider, Such As Community Labor Groups, The Following Shall Be Required: A. Legal Requirements I. Certificate From The Punong Barangay Concerned That The Individual Members Of The Group Are Residents Of The Target Community(ies). Ii. Resolution Or Minutes Of The Barangay Assembly Approving The Creation Of The Community Labor Group As A Community-based Service Provider. B. Technical Requirements I. Duly Accomplished And Signed Request For Quotation Ii. Duly Signed Terms Of Reference (tor) Iii. List Indicating The Experiences Of Members Of The Community-based Service Provider That Satisfies The Workmanship And Skill Set Requirements For The Procurement At Hand In Terms Of Its Capacity To Perform The Required Labor Service For The Delivery Of Goods, Performance Of Non-consulting Service, Or Construction Of Simple Infrastructure Project, At An Equal Or Higher Established Standards. C. Financial Requirements I. Guidelines For The Establishment Of A Financial Management System Necessary For The Performance Of The Project And The Implementation Of A Payroll System. D. Regulatory Requirements I. Mayor’s Permit Indicating Various Agricultural Products As Kind Of Business. Ii. Certification Of Dealership For Poultry Products.