Municipality Of Polillo, Quezon Tender

Description Invitation To Bid For Consulting Services For The Formulation Of The Local Climate Change Action Plan (lccap), And Climate & Disaster Risk Assessment (cdra) Report For The Municipality Of Polillo, Province Of Quezon 1. The Municipality Of Polillo, Through The 5% Ldrrm Fund 2023 Continuing As Approved By The Sangguniang Bayan, Intends To Apply The Sum Of One Million Seven Hundred Thousand Pesos (php1,700,000.00) Being The Approved Budget For The Contract (abc) To Payments Under The Contract For Consulting Services For The Formulation Of Local Climate Change Action Plan (lccap), And Climate & Disaster Risk Assessment (cdra) Report For The Municipality Of Polillo, Province Of Quezon, Bids Received In Excess Of The Abc Shall Be Automatically Rejected At The Opening Of The Financial Proposals. 2. The Municipality Of Polillo Now Calls For The Submission Of Eligibility Documents For Consulting Services For The Formulation Of Local Climate Change Action Plan (lccap), And Climate & Disaster Risk Assessment (cdra) Report For The Municipality Of Polillo, Province Of Quezon. Eligibility Documents Of Interested Consultants Must Be Duly Received By The Bac Secretariat On Or Before July 15, 2024, 2:30pm At Bac Unit Office, 2nd Floor Annex Municipal Building, Polillo, Quezon. Applications For Eligibility Will Be Evaluated Based On A Non-discretionary “pass/fail” Criterion. 3. Interested Bidders May Obtain Further Information From The Municipality Of Polillo And Inspect The Bidding Documents At The Address Given Below During Office Hours (8:00 A.m. To 5:00 P.m.). 4. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On July 4, 2024 To From The Address Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Thousand Pesos Only (php 5,000.00). It May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps) And The Website Of The Procuring Entity, Provided That Bidders Shall Pay The Applicable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. 5. The Bac Shall Draw Up The Short List Of Consultants From Those Who Have Submitted Expression Of Interest, Including The Eligibility Documents, And Have Been Determined As Eligible In Accordance With The Provisions Of Republic Act 9184 (ra 9184), Otherwise Known As The “government Procurement Reform Act”, And Its Implementing Rules And Regulations (irr). The Short List Shall Consist Of At Least Three (3) Prospective Bidders Who Will Be Entitled To Submit Bids. Eligibility Criteria And Rating System For Shortlisting: Table 1. Shortlisting Of Consultant And Rating Required Documents For Submission In Matrix Form* Criteria Rating Factors And Passing Rate Criteria Weight (%) Criteria Rating Score Sec Registration For Joint Venture, The Submitted Document Of The Partner Related To Risk Shall Be Used For Rating Purposes Years In Business 4 Pts. – More Than 11 Years 3 Pts. – More Than 9 Years To 11 Years 2 Pts. – More Than 7 Years To 9 Years 1 Pt. – 5 Years To 7 Years Note: Not Eligible If Less Than 5 Years. Rating/year In Business Shall Be Based On The Copy Of The Sec Registration/document Submitted. For Sec Registration Documents, It Shall Disclose The Specific Address Of Its Resident Agent And The Specific Location Where The Corporation Shall Hold Office And Place In The Philippines Where The Corporation Intends To Operate. For Other Legal Documents If Executed Abroad, The Document Must Be Authenticated By The Nearest Philippine Consulate Office (20%) Copy Of The Oldest Contract Relative To Services On Similar Projects Years In Business In Providing Services On Similar Projects 4 Pts. – More Than 11 Years 3 Pts. – More Than 9 Years To 11 Years 2 Pts. – More Than 7 Years To 9 Years 1 Pt. – 5 Years To 7 Years Note: Not Eligible If Less Than 2 Years. Rating/year In Business Shall Be Based On The Copy Of Oldest Contract Relative To Similar Projects (25%) Statement Of Completed Contracts On Similar Projects In The Last Five Years Completed Engagement Contracts/projects With Consultancy On Similar Projects 4 Pts. – 4 Or More Completed Similar Contracts 3 Pts. – 3 Completed Similar Projects 2 Pts. – 2 Completed Similar Projects 1 Pt. – 1 Completed Similar Projects Note: Not Eligible If Required Documents Are Not Attached/submitted. The Statement Of Completed Contracts Should Contain The Following: ⮚ Name And Location Of The Contract/project ⮚ Date Of The Contract ⮚ Type Of Consulting Service ⮚ Contract Duration (35%) Submitted Slcc. The Following Must Be Submitted As Basis For The Rating: A. Copy Of Certificate Of Performance Evaluation Showing A Rating Of At Least Satisfactory Issued By Bidder’s Client For Above Contracts B. Copy Of Contract Showing The Terms And Conditions And Scope Of Works C. Copy Of End User’s Acceptance Or Copy Of Official Receipt Contract Value Of The Single Largest Completed Contract (slcc) On Similar Projects 4 Pts. – P7.1m And Above 3 Pts. – P5.1m To P7.0m 2 Pts. – P4.0 M To P5.0m 1 Pt. – P3. 9m To P4.0 M Note: Not Eligible If: A. Value Of The Submitted Slc Is Less Than 50% Of The Abc; B. Contract Is Not Similar In Nature; And C. None Attachment/submission Of Required Attachments/documents (20%) Criteria Minimum Passing Rate: 75% 100% Note: 1. Bidding Is Open To All Interested Bidders, Whether Local Or Foreign, Subject To The Conditions For Eligibility Provided In The Irr Of Ra 9184. 2. In Case Of A Joint Venture (jv) Which Is Unincorporated, The Legal Eligibility Documents Shall Be Submitted By Each Of The Jv Partners, While Submission Of The Technical And Financial Eligibility Documents By Any Of The Jv Partners Constitutes Collective Compliance. Otherwise, If Jv Is Incorporated Or Registered With The Relevant Government Agency, All Documents Must Be Under The Jv’s Name. Only The Top Three (3) Highest Rating Bidders/consultants Shall Be Declared As Shortlisted, Provided, The Bidder/consultant Has Garnered At Least A Total Average Rating Of 1.0 3. Eligibility Scoring For Shortlisting Is Illustrated As Follows: Criteria 1 2 3 4 Weight 20% 25% 35% 20% Points 3.2 4 5.6 3.2 Rating = Weight X Points 1.0 1.0 1.0 1.0 Total Rating 4.0 Requirements From Consulting Firm Staff/personnel • The Consulting Firm Staff/personnel Must Be A Combination Of Licensed, Environmental Planner/s, Licensed Architect/s Or Civil Engineer/s, Geographical Information System (gis) Specialist, Economist Or Development Specialists, A Cdra Specialist, With Hands-on Experience On Urban And Master Planning. • The Consultants Must Demonstrate A High Level Of Technical Proficiency, Recognized Through Their National Experience In Local Projects, And Substantiated By Relevant Educational Backgrounds And Specialized Trainings In Environmental Planning. • A Preference Will Be Given To Those Who Can Demonstrate A Minimum Of Five(5) Years Of Experience And A Proven Track Record In Spearheading Projects Akin To Local Development Plans Such As Comprehensive Development Plan (cdp), Comprehensive Land Use Plan (clup), Local Climate Change Action Plan (lccap) And Climate Disaster Risk Assessment (crda). • The Consulting Firm Must Have A Proven Track Record In Conducting And Formulating Local Climate Change Action Plan, And Climate And Disaster Risk Assessments. • The Consulting Firm Must Possess Skills In The Use Application Of Gis Technology On Maps And Maps Overlaying. Commitments And Projects Outputs To Be Sought From Consultants:  The Consulting Firm Or Service Provider Shall Continue Its Services Until The Department Of Interior And Local Government (dilg), Department Of Housing And Settlements And Urban Development (dhsud) And Climate Change Commission (ccc) Had Approved The Local Climate Change Action Plan (llcap) And Climate And Disaster Risk Assessment (cdra) Report.  The Consulting Firm Or Service Provider Shall Conduct The Services According To Department Of Housing And Settlements And Urban Development (dhsud), Department Of Interior And Local Government (dilg) And Climate Change Commission Guidelines Along With The Work Plan.  The Consulting Firm Or Service Provider Shall Conduct The Services According To The National Drrm Plan And Framework Guidelines Along With The Work Plan.  The Consulting Firm Or Service Provider Shall Submit The Agreed Deliverables/outputs Within The Agreed Timeframe.  The Consulting Firm Or Service Provider Shall Integrate The Lgu’s And Peoples’ Aspirations Through Workshops, Interviews, And Field Surveys.  The Consulting Firm Or Service Provider Shall Conduct The Service Ethically With The Highest Standards Of Professional Competence.  The Consulting Firm Or Service Provider Shall Shoulder The Meals And Accommodation Of The Team And Participants During The Meetings, Workshops And Field Visits.  The Consulting Firm Or Service Provider Shall Revise And Do The Presentation With The Technical Aid Of The Lgu. Commitment Of End-user:  The End-user Shall Pay The Fee In A Timely Manner, Upon The Completion Of The Consultant’s Required Documentary Requirements To Avoid Service Delays.  The End-user Shall Give Support In The Data Collection.  The End-user Shall Organize The Venue And Coordinate The Attendance Of Workshop Participants.  The End-user Shall Shoulder The Transportation Of The Workshop Participants, If Necessary.  The End-user Shall Provide Assistance To The Consultant (coordination, Authorization, And Guide Personnel). Activities Expected Outputs Percentage Field Survey And Data Gathering Inception Report 20% Data Collection Progress Report After The Second Workshop 20% Climate-related Hazards Vulnerability Analysis Completion Of All Workshops 20% Data Review And Validation Lccap And Cdra Workshops Crafting Of The Lccap And Cdra Report Draft Lccap Report 20% Draft Ldrrmp Report Draft Cdra Report Presentation Of The Draft Lccap And Cdra Reports To Lgu Revision Of The Draft Lccap And Cdra Reports Revised Draft Of Lccap And Cdra Reports Submission Of The Lccap Report To Dilg For Review Revision Of The Lccap And Cdra Report Based On The Comments From Dilg Revised Draft Of Lccap And Cdra Reports Based On The Comments From Dilg Submission Of The Final Lccap And Cdra Reports Final Local Climate Change Action Plan (lccap), And Climate And Disaster Risk Assessment (cdra) Report Approved B The Department Of Interior And Local Government (dilg), Department Of Housing And Settlements And Urban Development (dhsud), Approved By Sangguniang Bayan 20% Approved Lccap And Cdra Report 100% Package Includes 1. Excellent Visual Design And Lay-out. 2. Gis Files Provided With Software Installation And Basic Training. 3. Updated Local Climate Change Action Plan (lccap) And Climate And Disaster Risk Assessment (cdra) Report And E-copy. Progress Billings: Deliverable Service Payment Alocation Inception Report 20% Progress Report After The Second Workshop 20% Upon Completion Of All Workshops 20% Submission Of Draft Lccap And Cdra Report 20% Final Local Climate Change Action Plan (lccap), And Climate And Disaster Risk Assessment Report (cdra) Approved By The Department Of Interior And Local Government (dilg), Department Of Housing And Settlements And Urban Development (dhsud), And Approved By Sangguniang Bayan 20% General Conditions: 1. Delivery/rendering Services Shall Be Made Within The Period Indicated Above; Otherwise A Penalty Of 1/10 Of 1% Of The Total Amount Shall Be Imposed For Each Day Of Delay. 2. Services Delivered Shall Be Subject To Inspection Upon Completion. 3. All Works Not Complying With The Description Indicated In This Job Order Shall Be Returned And Shall Be Replaced By Supplier; Otherwise The Amount Of The Said Rejected Works Shall Be Deducted From The Total Price. 4. The Supplier Shall Be Responsible For The Damaged Goods Due To Careless Packing/handling. 5. The Supplier Shall Return The Original Copy Of The Job Order And Submit Invoice And Delivery Receipt Indicating The Job Order Number. 6. The Municipality Shall Not Be Responsible For Services Rendered Without A Duly Signed And Approved Job Order. 7. In Case Of Any Violation Of The Above Conditions, The Municipality Shall Take The Necessary Action To Protect Its Interest. 6. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using Non-discretionary “pass/fail” Criterion As Specified In The Irr Of Ra 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Cooperatives, And Partnerships Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines. 7. The Procuring Entity Shall Evaluate Bids Using The Quality-cost Based Evaluation/selection (qcbe/qcbs). The Procuring Entity Shall Indicate The Weights To Be Allocated For The Technical And Financial Proposals. The Criteria And Rating System For The Evaluation Of Bids Shall Be Provided In The Instructions To Bidders. 8. The Contract Shall Be Completed Within 240 Days Or 8 Months. However, It May Be Extended For A Reasonable Period In Case The Project Completion Is Delayed Due To Fortuitous Events, Without Incurring Additional Cost Or Changes To The Lgu. 9. The Municipality Of Polillo Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 41 Of Ra 9184 And Its Irr, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 10. For Further Information, Please Refer To: Engr. Cyrus Ken Marasigan Bac Secretariat Mabini St. Brgy. Poblacion, Polillo, Quezon, 4339 Bac.polillo@gmail.com