Las Pi as General Hospital And Satellite Trauma Center Tender

Description 109,500 Kgs Laundry Services Terms Of Reference Laundry Services 1. Duration Of Contract 1.1. The Service Provider Shall Render Laundry Services Including Pickup And Delivery Services To Las Piñas General Hospital & Satellite Trauma Center (lpgh&stc) Under The Terms And Conditions Set Forth Herein With A Validity Of (1) Year; 2. Laundry Service Requirements 2.1. All Soiled And Dirty Linens Shall Be Properly Listed And Collected Daily Between 8:00 Am To 12:00 Nn, Monday To Sunday. Schedule Is Strictly Monitored And Implemented. 2.2. All Laundered, Cleaned And Folded Linens Must Be Delivered/returned The Following Day Between 8:00 Am To 12:00 Nn, Monday To Sunday. Schedule Is Strictly Monitored And Implemented. 2.3. The Contractor Shall Provide Services Even On Saturdays, Sundays And Holidays. 2.4. All Linens Whether Cotton Or Wool Shall Be Properly And Satisfactorily Laundered To The Satisfaction Of Lpgh&stc Ensuring Complete Cleanliness, Disinfection And Preservation Of The Materials At A Uniform Rate. 2.5. All Linens Delivered Shall Be Properly Washed, Folded And Sorted. 2.6. All Linens Which Are Unsatisfactorily Laundered, Stained And Folded Shall Be Returned To The Contract For Reprocessing, Rewashing, Refolding And Resorting Without Additional Cost To Lpgh&stc. 2.7. Any Loss, Damage Or Shortages Of Linens Through The Fault And/or Negligence Of The Contractor Shall Be Replaced Accordingly Within Three (3) Days Provided That Such Replacement Shall Be Of The Same Material Size And Quality. Failure To Do So Will Automatically Authorize The Hospital To Charge The Corresponding Cost Against The Bill. 2.8. It Is Hereby Understood That Lpgh&stc Has No Obligation Whatsoever Under This Contract With The Contractor’s Own Employees. 2.9. The Contractor Shall Furnish Names Of Its Personnel Assigned To Assist And Facilitate The Pick-up And Delivery Of The Linens. 2.10. The Contractor Shall Provide Personal Protective Equipment (ppe) To Their Employees And Must Be Properly Observed. 2.11. Wearing Of Company Uniform And Identification Card Inside The Hospital Premises Shall Be Strictly Imposed. 2.12. The Mending Services Shall Be Provided By The Contractor To The Client Free Of Charge. 2.13. Payment For Laundry Services Shall Be On A Monthly Basis Upon Submission Of Complete Documentary Requirements. 2.14. Lpgh&stc Shall Conduct An Annual Inspection/visit To The Contractor’s Plant Or Establishment. 2.15. Hampers And Plastic Bags Must Be Shouldered By The Contractor. 2.16. In The Exigency Of Service, Lpgh&stc May Demand For An Additional Pick-up And/or Delivery Of Linens Without Any Additional Cost. 3. Practices And Processing For Linens 3.1. Always Wear Reusable Rubber Gloves Before Handling Soiled Linen (e.g., Bed Sheets, Towels, Curtains). 3.2. Never Carry Soiled Linen Against The Body. Always Place It In The Designated Container. 3.3. Carefully Roll Up Soiled Linen To Prevent Contamination Of The Air, Surfaces, And Cleaning Staff. Do Not Shake Linen. 3.4. Lf There Is Any Solid Excrement On The Linen, Such As Feces Or Vomit, Scrape It Off Carefully With A Flat, Firm Object And Put It In The Commode Or Designated Toilet/latrine Before Putting Linen In The Designated Container. 3.5. Place Soiled Linen Into A Clearly Labeled, Leak-proof Container (e.g., Bag, Bucket) In The Patient Care Area. Do Not Transport Soiled Linen By Hand Outside The Specific Patient Care Area From Where It Was Removed. 3.6. Reprocess (i.e., Clean And Disinfect) The Designated Container For Soiled Linen After Each Use. 3.7. Lf Reusable Linen Bags Are Used Inside The Designated Container, Do Not Overfill Them, Tie Them Securely, And Launder After Each Use. 3.8. Soiled Linen Bags Can Be Laundered With The Soiled Linen They Contained. 3.9. The Effectiveness Of The Laundering Process Depends On Many Factors, Including: • Time And Temperature • Mechanical Action • Water Quality (ph, Hardness) • Volume Of The Load • Extent Of Soiling • Model/availability Of Commercial Washers And Dryers Always Use And Maintain Laundry Equipment According To Manufacturer’s Instructions. Always Launder Soiled Linens From Patient Care Areas In A Designated Area Which Should: • Be A Dedicated Space For Performing Laundering Of Soiled Linen • Not Contain Any Food, Beverage Or Personal Items • Floors And Walls Made Of Durable Materials That Can Withstand The Exposures Of The Area (e.g., Large Quantities Of Water And Steam) • Have A Separation Between The Soiled Linen And Clean Linen Storage Areas, And Ideally Should Be At Negative Pressure Relative To Other Areas • Have Handwashing Facilities Have Sops And Other Job Aids To Assist Laundry Staff With Procedures 3.10. Best Practices For Laundering Soiled Linen: • Follow Instructions From The Washer/dryer Manufacturer. • Use Hot Water (70-80'c X 10 Min) {158-176f} And An Approved Laundry Detergent. • Disinfectant Are Generally Not Needed When Soiling Is At Low Levels. • Use Disinfectant On A Case-by-case Basis. Depending On The Origin Of The Soiled Linen (e.g., Linens From An Area On Contact Precautions). • Dry Linens Completely In A Commercial Dryer. 3.11. Manual Reprocessing Steps • Lf Laundry Services With Hot Water Are Not Available, Reprocess Soiled Linens Manually According To The Following: • Lmmerse In Detergent Solution And Use Mechanical Action (e.g., Scrubbing) To Remove Soil. • Disinfect By One Of These Methods: • Immersing The Linen In Boiling Water Or • Immersing The Linen In Disinfectant Solution For The Required Contact Time And Rinsing With Clean Water To Remove Residue • Allowing To Fully Dry, Ideally In The Sun. 3.12. Laundering Process • The Proper And Suitable Laundering And Ironing Instruction Recommended And Printed In The Care Label Of Each Garment Shall Be Strictly Followed. • It Is Preferable To Soak First In Clean Potable Water For At Least (30) Minutes All The Soiled Linens Before The Washing Process. Rub Liquid Detergent On Badly Soiled Areas Before Soaking. Remove Stains As Early As Possible Before The Application Of Hot Water. • There Shall Be At Least Two Cycles Of Sudsing And Four Cycles Of Rinsing That Shall Be Employed In The Laundering Process. All Persons Using Laundry Equipment Shall Follow The Manufacturer's Directions And Guides On The Proper Use Of Washing Machines. • The Prescribed Quantity, Proper Use And Appropriate Type Of Detergent Shall Be Applied During The Washing Process. Avoid Using Detergent More Than The Prescribed Amount So As Not To Produce Excess Suds That Will Make The Rinsing Process Ineffective. • Bleaching Solution, When Used, Shall Be Applied To White Linens During Sudsing Cycle When The Detergents Have Liquefied. It Shall Be Important To Know The Type Of Bleach That Shall Be Used To A Certain Type Of Fabric (e.g. Sodium Hypochlorite Is Not Safe On Silk And Wool But Slow Acting Hydrogen Peroxide Is Safe On This Type Of Fabric). • The Water Used For Washing Shall Be Adequate, Potable And Preferably Soft And Practically Free From Dissolved Minerals. If Possible, The Temperature Of Water Shall Be Adjusted To Provide A Beneficial Effect On The Efficiency Of The Laundering Process; White Cottons Require Hot Water; Colored Fabrics, Warm Water; And Wash-and-wear Fabrics, Cool Water. 3.13. Washing Temperatures Shall Be Defined As Follows: A. Hot - Water Temperatures Higher Than 46°c (115 °f). B.warm -initial Water Temperature Of 30°c To 45°c (86°f To 113°f); Water Shall Not Be Irritating To The Skin. C. Cold -initial Water Temperature Up To 29°c (84°f); It Shall Be The Same As The Temperature Of Tap Water. • The Laundering Process Shall Be Appropriate To Provide The Maximum Stain Removal From The Type Of Work Being Processed. The Stain Removal Technique Shall Depend On The Nature Of The Stain, The Age Of The Stain, And The Process To Which The Linen Is Subjected. • All Linens With Stains Or In Need Of Repair Shall Be Separated And Treated. Washed Linens Containing Hard To Remove Stains Shall Be Treated With An Appropriate Chemical Stain Remover And/or Applied With A Physical Removal Procedure. • There Shall Be Proper Training And Awareness Of Counter Personnel And Technicians Of The Establishment Regarding The Identification Of Stain And The Stain Removal Process. • Bluing, Fabric Softener, Fluorescent Brightener, And Other Additives Shall Be Preferably Added To The Final Rinsing Process To Improve Odor, Whiteness And Quality Of Fabric. 3.14. Drying Process • The Use Of Automatic Controlled Extractors Shall Be Preferably Used In Partial Drying To Save Time, Reduce Effort, And Produce A Better Result. • The Manufacturer's Specification On The Amount Of Linen And Time Required That May Be Loaded In The Tumbler Or Extractor Shall Be Followed. • A Gas, Steam, Or Electric-powered Dryer With A Temperature Not Less Than 60°c (140°f) Shall Be Used And Is More Preferable Than Clothesline In Urban Areas Because Of The Possibility Of Contamination Due To Presence Of Pollution. 3.15. Best Practices For Management Of Clean Linen • Sort, Package, Transport, And Store Clean Linens In A Manner That Prevents Risk Of Contamination By Dust, Debris, Soiled Linens Or Other Soiled Items. • Each Floor/ward Should Have A Designated Room For Sorting And Storing Clean Linens. • Transport Clean Linens To Patient Care Areas On Designated Carts Or Within Designated Containers That Are Regularly (e.g.,at Least Once Daily) Cleaned With A Neutral Detergent And Warm Water Solution. 3.16. Laundry Vehicles • Laundry Trucks And Vehicles Shall Be Enclosed And Provided With A Tight-fitted Door. The Inside Of The Truck Used To Store The Washable Goods Shall Be Made Of Impervious, Non-toxic, Rust-proof, Smooth, Leak-proof And Easily Cleaned Material. • There Shall Be A Separate Laundry Vehicle Used To Transport Soiled Linen Form Clean Linen. Contamination Of Clean Linen Shall Be Prevented. • The Place Inside The Laundry Vehicle Where The Linens Are Stored Shall Be Separated And Isolated From The Driver And Passenger Seats. • There Shall Be An Effective Maintenance, Cleaning And Disinfection Of Every Laundry Vehicle, With The Soiled-linen Laundry Vehicle Done At The End Of Each Day’s Operation Or More Frequently When Necessary And The Clean-linen Laundry Vehicle Done At Least Three Times A Week Or More Frequently When Necessary. 3.17. Contracting Out Laundry Services • All Hospitals And Other Health-related Institutions Contracting Out Their Laundry Services Shall Follow All The Pertinent Provisions Outlined Herein And All Other Implementing Rules And Regulations Of The Code On Sanitation Of The Philippines (p.d. 856). • Laundry Service Contractors Shall Handle And Process Linens From Hospitals And Other Health-related Institutions Separately From Linens Coming From Other Establishments. • All Laundry Equipment, Facilities And Mode Of Transport Which Comes In Contact With Linens From Hospital And Health-related Institutions Shall Be Cleaned And Sterilized First Before The Processing Of Linens Coming From A Different Source.