Environmental Management Bureau Tender

Description Request For Quotation (rfq) Preventive Maintenance And Replacement Of Filter For Water Purification System, Direct 23-uv Merck Millipore Rfq No. 2024-ord-137 1. The Department Of Environment And Natural Resources – Environmental Management Bureau – National Capital Region (denr-emb-ncr) Hereinafter Referred To As The “purchaser” Now Requests For Submission Of Price Quotations For The Procurement Of The Aforesaid Items Described In The Technical Specifications. 2. The Denr-emb-ncr Intends To Apply The Sum Of One Hundred Sixty-five Thousand Pesos Only (php165,000.00) Being The Procurement Of Preventive Maintenance And Replacement Of Filter For Water Purification System, Direct 23-uv Merck Millipore, Rfq 2024-ord137. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 3. A Set Of Technical Specifications Are Provided In Attachment 1. All Items Listed Under The Purchaser’s Specifications Must Be Complied With On A Pass-fail Basis. Failure To Meet Any One Of The Requirements May Result In Rejection Of The Quotation. 4. Small-value Procurement/shopping Procedures Will Be Conducted In Accordance With The Provisions Of The Implementing Rules And Regulations (irr) Of Republic Act 9184. 5. It Is The Intent Of The Purchaser To Evaluate The Bid/quotation On A Per Item Basis, And Award Will Be Made To The Bid/quotation Or Combination Of Quotations Resulting In The Lowest Evaluated Quotation Meeting The Purchaser’s Technical Specifications. 6. Quotations Must Be Delivered At The Address Below Not Later Than 12:00 P.m. Of December 3 ,2024. Department Of Environment And Natural Resources Environmental Management Bureau National Capital Region National Ecology Center Compound, East Avenue Diliman, Quezon City 7. Prices Must Be Quoted In Philippine Peso And Must Include The Unit Price And Total Price, Inclusive Of All Taxes To Be Paid And Other Incidental Cost To The Delivery Site/s If The Contract Is Awarded. 8. Bid/quotation May Be Typewritten And May Be Placed In A Sealed Envelope Marked The Procurement Of Preventive Maintenance And Replacement Of Filter For Water Purification System, Direct 23-uv Merck Millipore, Rfq 2024-ord-137 Or You May Send Your Bid-quotation Through Fax (02- 9313134) Or E-mail (emb.bacsec.ncr123@gmail.com). 9. Bids/quotations Shall Be Valid For Sixty (60) Calendar Days From The Deadline Of Submission Of Bids. 10. The Delivery Period Shall Be Within Fifteen (15) Calendar Days From Receipt Of The Purchase Order (p.o) And/or Job Order (j.o). The Supplier Should Inform The 11. Purchaser At Least Three (3) Days Before The Date Of Delivery. The Delivery Will Be Made Only During Working Days And Hours. Delivery Sites: See Delivery Sites Enumerated In The Quotation Form Department Of Environment And Natural Resources Environmental Management Bureau National Capital Region National Ecology Center Compound, East Avenue, Diliman, Quezon City 12. The Applicable Rate For Late Deliveries Is One Tenth (1/10) Of One (1) Percent Of The Cost Of The Unperformed Portion Of The Contract For Every Day Of Delay. The Maximum Deduction Shall Be Ten Percent (10%) Of The Amount Of Contract. Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Contract Amount, The Purchaser Shall Rescind The Contract Without Prejudice To Other Courses Of Action And Remedies Open To It. 13. The Purchaser Reserves The Right To Accept Or Reject Any Quotation, And To Annul The Bidding/shopping Process Or Reject All Quotations At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder/bidders. The Purchaser Also Reserves The Right To Waive Minor Deviations/defects Or Infirmities Therein. A Minor Deviation/defect Or Infirmity Is One That Does Not Materially Affect The Overall Functionality Of The Material And The Capability Of The Supplier To Perform The Contract. 14. The Prospective Bidder Shall Submit The Following: A) Signed Quotation Form ● Goods- Technical Specifications And Certification From Regulatory Offices, If Applicable (dole Doh And Etc.) ● Food Services- Menu ● Civil Works- Plan, Layout, And Design B) Proof Of Philgeps Registration; C) Sec Registration/dti Certificate; D) Business Permit; E) Tax Clearance Or Annual Income Tax Return; F) Preferably With Proof That The Offered Products/items Are Manufactured By An Iso-9001 And Iso14001 Company Whose Certifications Are Valid On Opening Of Proposal; G) Preferably In Compliance With Philippine Green Public Procurement Roadmap Of Government Procurement Policy Board (gppb); 15. Failure To Follow The Above Requirements May Result In Outright Rejection Of Submitted Quotation/s. 16. Awarded Bidder Should Sign The Conforme Within Three (3) Working Days Upon Receipt. Failure To Conform Shall Be The Basis In The Consideration Of Appropriate Responsiveness Of The Bidder, In Which The Procuring Entity Shall Proceed To The Next Lowest Calculated And Responsive Bid. Engr. Divina C. Camarao Bac, Chairman Attachment 1 Technical Specifications No. Purchaser’s Specifications Quantity / Uom Abc Per Unit Total Abc Rfq No. 2024-ord -137 Procurement Of Preventive Maintenance And Replacement Of Filter For Water Purification System, Direct 23-uv Merck Millipore (includes Smart Pack Dq3, Millipack Express 20 Filter Pm Service, Vent Filter And Maintenance Kit Smt) Note: For December 2024 Scheduled Pm Please See The Attached Specifications And Scope Of Work 1 Lot 165,000.00 165,000.00 ● Along With Your Signed Quotation Please Submit The Ff: 1. Philgeps Certificate 2. Dti/ Sec 3. Mayor’s Permit 4. Preferably With Proof That The Offered Products / Items Are Manufactured By An Iso-9001 And Iso-14001 Company Whose Certifications Are Valid On The Opening On Proposal Quotation Form Date: ________________ Rfq No.______________ Attention: Fad-procurement And Property Management Unit Department Of Environment And Natural Resources Environmental Management Bureau-national Capital Region National Ecology Center Compound East Avenue, Diliman, Quezon City 1) Having Examined The Subject Request For Quotation (rfq) Including The Technical Specifications, We, The Undersigned Offer To Supply And Deliver The Following: No. Description Quantity / Uom Delivery Site Unit Price (php) Total Price (php) Rfq No. 2024-ord -137 Procurement Of Preventive Maintenance And Replacement Of Filter For Water Purification System, Direct 23-uv Merck Millipore (includes Smart Pack Dq3, Millipack Express 20 Filter Pm Service, Vent Filter And Maintenance Kit Smt) Note: For December 2024 Scheduled Pm Please See The Attached Specifications And Scope Of Work 1 Lot Embncr 2. We Undertake, If Our Quotation Or Bid Is Accepted, To Deliver The Above Goods Within The Fifteen (15)-day Delivery Period From Receipt Purchase Order (p.o) Or Job Order (j.o). 3. We Agree To Abide By This Quotation/bid For A Period Of Sixty (60) Days After The Deadline Of Submission Specified In The Rfq. 4. We Understand That Payment For Items Delivered Will Be Made To The Winning Supplier After The Inspection And Acceptance Of Goods Delivered. 5. Name Of Company : Postal Address : Email Address : Telephone & Fax No. : Supplier’s Representative : Signature Over Printed Name : Account Name And Branch : Republic Of The Philippines E-mail: Recordsncr@emb.gov.ph | Ncrsupport@emb.gov.ph Tel.#: 8931-1331 Local: | Cpd:1110-1113 | Emed:1118-1124 | Fad:1103- 1107 | Ord:1114-1117 | Preventive Maintenance For Water Purification System Direct 23-uv Merck Millipore (for December 2024 Scheduled Pm) Scope Of Work ● Checking Equipment Condition Includes Tubing, Gaskets And Fittings. ● General Cleaning Of Equipment. ● Replacement Of The Following: O 3 Stages Local Pre-filter O Smartpak O Tank Vent Filter O Millipak Express O Tubings And Fittings ● Perform Calibrations ● Perform Test Run. Note: Service Personnel Should Have Basic Knowledge And Training On The Water Purification System Direct 23-uv Merck Millipore Specifications For Replacement Filter And Other Consumables For Water Purification System Direct 23-uv Merck Millipore: • Smartpak Dq3 • Maintenance Kit Smt –this Shall Be Used During The Preventive Maintenance Process • Vent Filter • Millipak Express 20 Filter • 185 Nm 6w Uv Lamp For Direct 23-uv Merck Millipore • Pm Services • Pre-filter Cartridges (5 Sets) For 3 Stage Pre-filter Payment Scheme: Payment Shall Be Done Upon Receipt Of Service Report.