Department Of Human Settlements And Urban Development Tender

Description Request For Quotation Rfq-dhsudncr-24-097 Lease Of Venue And Accommodation For The Conduct Of General Assembly And Year-end Assessment On 05 December 2024 To 07 December 2024 Pursuant To Section 53.10 (lease Of Real Property Or Venue) Of The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184, The Department Of Human Settlements And Urban Development (dhsud) - Ncr Would Like To Invite Your Company To Submit Quote Or Proposal For The Lease Of Venue And Accommodation For The Conduct Of General Assembly And Year-end Assessment On 05 December 2024 To 07 December 2024 The Approved Budget For The Contract (abc) Is Seven Hundred Sixty Five Thousand Pesos (p 765,000.00), Inclusive Of All Existing And Appropriate Government Taxes And Charges. The Technical Specifications For The Said Activities Are As Follows: Item Description And Minimum Specifications Event Title Conduct Of General Assembly And Year-end Assessment Location Must Be Within Cavite Or Laguna Period 05 December 2024 To 07 December 2024 *the Dates Are Tentative And Subject To Change By The End-user Unit/implementing Office Under Certain Circumstances Quantity Minimum Guaranteed Eighty-five (85) Persons Room Accommodation Room Accommodation For 85 Persons (minimum Guaranteed) On 05 December 2024 To 07 December 2024 A. Preferred Room Arrangement As Follows, Or Depending On The Room Availability, Subject For Approval Of The End-user: - One (1) Single Room For The Regional Director; - Separate Rooms For Male And Female Guests; B. With Towel And Toiletries (e.g., Soap, Shampoo, Etc.) C. Wi-fi Connection/access Function Room Use Of Function Room For Eighty-five (85) Persons From 08:00h To 20:00h For The Entire Duration Of The Activity With The Following Provisions: A. Whiteboard With Markers, White Screen B. Power Cord/connection, Lcd Screen And/or Projector, Wi-fi Connection/access C. Use Of Sound System With At Least 2 Microphones D. Free-flowing Coffee Inside The Venue E. Water Dispenser With Hot And Cold Water Meals - 05 December 2024: Am And Pm Snacks, Lunch, And Dinner - 06 December 2024: Breakfast, Am And Pm Snacks, Lunch, And Dinner - 06 December 2024: Breakfast, Am Snacks, Lunch And Pm Snacks Others A. Free Parking Space Allotment For The Whole Duration Of Stay B. Free Use Of Amenities C. Other Facilities And Rating Factors In Accordance With The Table Of Rating Factors For Lease Of Venue Provided Under Annex H, Appendix C Of The Irr. Evaluation And Selection Criteria: Only Service Providers With A Weighted Average Of Eighty-five Percent (85%) Shall Be Included In Evaluating Their Proposal (making Use Of The Availability And Quality Of Venue, Location And Site Condition, Neighborhood Data, Quality Of Food And Facilities, And Cost.) Your Quotation Or Bid Proposal Must Be Submitted Together With The Attached Reply Slip And Documentary Requirements Listed On Page 5 Of This Rfq, On Or Before 07:00h 15 November 2024 Either Through Personal Delivery To Administrative And Finance Division – Procurement Unit Located At The 5th Floor, Dhsud Building, Kalayaan Avenue Corner Mayaman Street, Diliman, Quezon City Or Via Email Address Jay.cariaga@dhsud.gov.ph The Dhsud - Ncr Bids And Awards Committee (bac) Will Recommend The Award Of The Contract To The Dhsud - Ncr Head Of The Procuring Entity (hope) Of A Bidder With The Single/lowest Calculated Responsive Bid (scrb/lcrb) Pursuant To Section 37.1.1 Of The 2016 Revised Irr Of Ra 9184. The Dhsud - Ncr Reserves The Right To Reject Any And All Quotations/bids, To Annul The Procurement Process, Declare A Failure Of Bidding, To Reject All Quotations/bids At Any Time Prior To Contract Award, Or Not To Award The Contract, Without Thereby Incurring Any Liability To The Affected Bidder/s, And To Accept Only The Offer That Is Most Advantageous To The Government Pursuant To Sec. 41 Of The 2016 Revised Irr Of Ra 9184. For More Details, Please Email Us Or Contact Mr. Jay Michael R. Cariaga At Cellphone Number +639771041795. (original Signed) Maria Remelyn Sanchez Officer-in-charge, Admin & Finance Division Checklist Of Eligibility Of Requirements 1 Philgeps Registration Number / Certificate Of Philgeps Membership (if Applicable) 2 Mayor’s/business Permit Note: In Case The Permit Is Recently Expired, Please Submit The Same And Attach The Official Receipt For The Renewal Application Thereof. 3 Bir 2303 Certificate Of Registration 4 Tax Clearance/ Itr 2023 Other Documents (as May Be Requested By The End-user During Evaluation) 4 Proposed Daily Menu With Different Selection/choices For Three (3) Days Subject For Approval Of The End-user Unit 5 Brochure Or Photos Of The Venue And Amenities Terms And Conditions: 1. Interested Bidders Must Submit An E-copy Of The Documentary Requirements Listed Below Along With The Proposal/quotation; 2. Price Quotation/s, To Be Denominated In Philippine Peso Shall Include All Taxes, Duties And/or Levies Payable; 3. The Item/s Shall Be Delivered According To The Requirements Specified In The Technical Specifications; 4. In Case Two Or More Bidders Are Determined To Have Submitted The Lowest Calculated And Responsive Bid, The Department Shall Adopt And Employ “draw Lots” As The Tie-breaking Method To Finally Determine The Single Winning Provider In Accordance With Gppb Circular 06-2005. 5. Payment Shall Be Made Upon Completion Of Services And Upon Submission Of The Supporting Documents For Processing Of Payment (e.g., Delivery Receipt, Sales Invoice, Billing Statement, Warranty Certificate If Applicable, And Other Documents As May Be Required In The Technical Specifications); 6. The Department Shall Have The Right To Inspect The Item/s To Check Its Conformity With The Required Minimum Technical Specifications. 7. Issuance Of Official Receipts (or) Or Sales Invoice (si) In The Name Of The Department Of Human Settlements And Urban Development – Ncr (dhsud - Ncr) Is Mandatory. The Supplier Shall Bear The Cost Of Mailing The Ors Or Sis. The Supplier Shall Be Responsible For Bearing Any Bank Charges And/or Service Charges That May Be Incurred By The Department In Case Of Payment Requests Via Check Deposit; Instructions: 1. Accomplish This Rfq Correctly And Accurately. 2. Do Not Alter The Contents Of This Form In Any Way. 3. Technical Specifications Are Mandatory. Failure To Comply With Any Of The Mandatory Requirements Will Disqualify Your Quotation. 4. Failure To Follow These Instructions Will Disqualify Your Entire Quotation